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HomeMy WebLinkAboutCOMMISSION_MINUTES_1982-08-26 t MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA August 26 , 1982 • Mounds View City Hall Council Chambers 6:30 p.m. CALL TO ORDER: The meeting was called to order by Chairperson Wayne Burmeister at 6: 36 p.m. ROLL CALL: Commissioners present: Chairperson Wayne Burmeister, Commissioners Marilynne Dennehy, Donna Bowman, Ed Letendre, Frank Silvis , Wayne Weflin and Cindy Wermager. Councilmembers present: Councilmember Bill Doty Staff Present: Director Bruce Anderson, Program Supervisor Saarion APPROVAL OF MINUTES: A motion was made by Commissioner Silvis and seconded by Commis- sioner Bowman to approve the July 22, 1982 Park Commission Meeting minutes as presented by staff. Motion was adopted unanimously. 7 ayes • 0 nayes CHAIRMAN'S REPORT: Chairperson Wayne Burmeister indicated that he had viewed the new Lambert Park Shelter Building and felt that the building could work quite well , and met our initial design and finan- cial conraints. He questioned whether or not the Lexon window could stand up to the potential vandalism that it may receive and staff indicated that he felt that it was quite durable. Commissioner Burmeister also questioned the status of the old buildings. Staff indicated that they had all been removed except for Hillview which was scheduled for removal during the coming weeks. Park and Recreation Director Anderson indicated that he had read an ad in the paper which stated that used classroom buildings were available for sale between $5,000 and $6,000 in the Anoka School District. After outlining the type of building and potential uses of the building, the Park Commission directed staff to personally view the buildings with one of the councilmembers to determine the feasibility of using them as park shelter buildings. Staff concurred and stated that he would set up a meeting with Councilmember Doty in the next week. COUNCILMEMBER'S REPORT: Councilmember Doty indicated that he had no report at this time. VISITOR'S PRESENTATION: Visitor Marilyn Eibs attended the Park Commission meeting and indicated that she was representing the pre-school program at • Abiding Savior Lutheran Church and desired to have some of the playground equipment from Red Oak Elementary School be donated to the pre-school program at the church . Staff then distributed a memo outlining the status of the equipment at Red Oak and re- quested Park Commission action on this issue. Parks and Recreation Commission Meeting Minutes August 26, 1982 • Page two Following a great deal of discussion , at which time Commissioner Bowman indicated that the Lakeside Park Commission was also in- terested in the equipment, a motion was made by Chairperson Wayne Burmeister and seconded by Commissioner Wermager to accept the donation by School District 621 of the playground equipment at Red Oak Elementary School and that the equipment should remain at Red Oak until a decision could be reached by the commissioners at their September meeting. The motion passed unanimously. 7 ayes 0 nayes Staff then indicated that it may be a good idea for the commission- ers to personally view the equipment at Red Oak to determine the best use, prior to the September meeting. MMER PLAYGROUND REVIEW: Program Supervisor Saarion outlined the summer recreation program and indicated that the program was extremely successful as we had to turn away program registrants at a number of our summer playground sites because of the full attendance. She then "walked" through the fall recreation brochure with the commissioners and indicated the new programs that were being offered in the fall . 411 Specific programs she eluded to were new daytime swimming and gym programs at Edgewood Community Center as well as new athletic programs including five-man basketball and Saturday morning floor hockey. Park and Recreation Director Anderson reviewed the year-end puppet wagon report and stated that it was a successful first year of the joint powers agreement with the city of New Brighton in offering the puppet wagon program. He further stated that the puppet season had concluded with a melodrama written and directed by the summer puppet wagon staff and that a video tape presentation will be made at a future commission meeting. Park and Recreation Director Anderson commended Program Supervisor Saarion and Department Secretary Linke for the excellent job they are currently doing with the city newsletter and offering the high quality of recreation programming they currently coordinate and supervise. LAKESIDE PARK UPDATE: Staff briefly reviewed the status of Lakeside Park and indicated that Commissioner Bowman, who is currently the Chairperson of the Lakeside Park Commission would provide a more indepth report for the Commission. Commissioner Bowman commented on the resolution no. 1277 which changed the current structure of the commission to more accurately reflect what the Commission is responsible for. She indicated that the City of Spring Lake Park is not interested • at this time in this type of resolution and she further indicated that she would be preparing a second draft resolution for the Lakeside Park Commission and Park and Recreation Commission `to review during the coming months. She concluded her report by stating that in general the season had gone extremely well and that she Parks and Recreation Commission Meeting Minutes • August 26, 1982 Page three was especially pleased with the new arrangement that had been developed with the concession wagon wherein the Commission re- ceived a 10 percent revenue/rebate check on all gross profits. SILVER VIEW PARK UPDATE: Staff reviewed the maintenance specifications that had been enclosed with the commission packet and stated that bids had been opened on Wednesday, August 25, 1982. Staff felt that the commission should be actively involved in the process of reviewing the contractors and recommended that the commission interview each of the individual contractors, similar to their involvement in the hiring of the city park planning consultant. A motion was made by Commissioner Silvis and seconded by Commissioner Bowman to interview the five low bidders with the commission on Thursday, September 2, 1982. The motion passed unanimously. 6 ayes 0 nayes The commission further directed staff to make arrangements for fifteen to twenty minute meetings with each of the firms and that we would meet directly at the Silver View Park site. • Staff reviewed the City Council action regarding the sodding of the soccer field at Silver View Park and stated that the council felt at this time they would like to take a "wait and see" attitude as to how the site looked after the re-seeding project had been completed. Councilmember Doty reiterated the council 's position and stated that they would be willing to reconsider their position during the spring of 1983. RECREATION ACTIVITY ACCOUNT: Staff briefly reviewed the status of the Recreation Activity Account explaining to the Park Commission it 's current usage as well as it 's current status. The current status of the Recreation Activity Account is currently showing a $5,500 deficit due to the major expenditures of equipment in 1980 for youth soccer and our summer baseball program. Staff further stated that we are currently $17 ,000 in the black as of August 1 , 1982 and felt that we would be able to make up the current deficit as well as show a sizable profit at the end of 1983. BUDGET UPDATE: Staff briefly hit the highlights of the budget process indicating that second cuts had been made and their were a number of areas with which the park and recreation budgets had been reduced. Staff further stated that he felt we would be able to continue services at our current level with no anticipated growth scheduled for 1983. Parks and Recreation Commission Meeting • Minutes August 26, 1982 Page four S GOLDEN GLOVES BOXING PROGRAM: Staff reviewed the memo regarding the potential of establishing the Golden Gloves Boxing Program in the City of Mounds View. • He stated that a Mr. John Holmes , a Mounds View resident, was interested in establishing a Mounds View Golden Gloves Boxing Program and requested from the city staff to receive permit priority and program endorsement from the city Parks and Recre- ation Department. After lengthy discussion as to the merits of Golden Glove Boxing and how it would interelate to the other athletic associations within the city, a motion was made by Commissioner Bowman and seconded by Commissoner Silvis to endorse the Golden Gloves Boxing Program in the City of Mounds View and direct staff to provide office and administrative assistance as well as scheduling/permit priorities through the school district. Motion was adopted unanimously. 6 ayes 0 nayes The Park Commission further directed staff to review the program within six months to see how the program had evolved and determine if any problems had developed. • MID-SEASON FORESTRY REPORT: Director Anderson reviewed the mid-season forestry report and stated that the forestry program had an extremely successful year with over 900 plantings. He further stated that he felt the addition of Odis Newton and Ken Lelm as forestry assistants had greatly enhanced the park system and city public grounds. PROPOSALS FOR DONATIONS FROM JAYCEE WOMEN: Staff reviewed the memo which outlined a number of proposals for possible expenditures of the generous donation of money from the Mounds View Jaycee Women. Following staff reports and a general discussion a motion was made by Chairperson Burmeister seconded by Commssioner Weflin to place a youth tot/baby swing at Hillview Park, to construct a glider swing at Silver View Park which was to be placed on the top of the sliding hill in sleeves and thirdly to construct a sand volleyball court at Groveland Park. The motion passed unanimously. 6 ayes 0 nayes STAFF REPORT: Staff reviewed the monthly report and discussed the summer C.E.T.A. crew as well as the future developments of the Groveland Park fund raising committee. ADJOURNMENT: A motion was made by Commissioner Bowman, seconded by Commissioner • Weflin to adjourn the meeting at 9:25 p.m. The motion passed unanimously. 6 ayes 0 nayes sect '. 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