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HomeMy WebLinkAboutCOMMISSION_MINUTES_1984-01-05F. W MINUTES OF THE PROCEEDINGS OF THE PARKS AND RECREATION COMMISSION 41/1 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA January 5 , 1984 Mounds View City Hall Council Chambers 6 : 30 p.m. CALL TO ORDER The meeting was called to order at 6 : 32 p .m. by Chairperson Wayne Burmeister . ROLL CALL Commissioners present : Commissioner Welfen , Bow- man , Silvis , Long , and Chairperson Burmeister . Commissioners absent : Commissioner Wermager and Letendre . Staff present : Director Anderson and Program Su- pervisor Saarion . 1111 Councilmembers present: Councilmember Doty. APPROVAL OF Motion was made by Commissioner Silvis , seconded by MINUTES Commissioner Bowman to approve the September 22 , 1983 Park Commission meeting minutes as mailed . Motion passed unanimously. 5 ayes 0 nays CHAIRMAN ' S REPORT Commissioner Burmeister questioned if snowmobiles had been a problem in the City park system. Direc- tor Anderson responded that the snowmobilers used Ardan Park extensively as it is a natural outlet to the airport property. Ardan Park has been used for a number of years for snowmobiling and we have had excellent cooperation from the Mounds View Snomoun- ties and has not proven to be a problem. Staff stated the major problem with snowmobiles has been at Silver View Park where they have been disturbing the general cross country ski track. Commissioner Burmeister also stated that he had a request from a student wanting internship experi- ence with our department. Staff responded that we work with a number of student interns in varying college programs and would be very pleased to ac- cept a student intern . I MEMO TO: Mounds View Parks and Recreation Commission FROM: Bruce K. Anderson, Director Parks , Recreation and Forestry DATE : January 24 , 1934 SUBJECT : NEIGHBORHOOD PARK PLANNING FUND GUIDELINES Attached is a revised copy of our preliminary Neighborhood Park Planning Fund Guidelines. Hopefully, they incorporate each of the ideas that the Commission forwarded to staff at the January 5, 1984 meeting. Staff did forward a copy to each of the Councilmembers on Monday, January 23rd, and there were some concerns expressed that we need to be more detailed in our specific criteria as to what projects will be funded and in what priority they will be approved. Staff would like to continue to work on these guidelines at Thursday ' s meeting so that we can have a more formal preliminary draft that can be taken to local businesses during the month of February. Should you have any questions or concerns prior to Thursday' s meeting, feel free to contact myself directly at 784-3055, Ext. 41 . 411 BKA/pf Attachment 1 a s i 1 Ali . 4 J NEIGHBORHOOD PARK PLANNING FUND GUIDELINES •iPURPOSE The purpose of the neighborhood park development and planning fund is to encourage , promote and assist local residents, neigh- borhood onganizations, and civic groups in the establishment and development of local park projects from a both financial and in- kind labor perspective . OBJECTIVES 1 . To establish, develop and create other neighborhood park planning councils using the Groveland Park Foundation as a model . 2. The neighborhood park planning fund will not expend more than 50% of the available monies on an annual basis in each of the three established and separate accounts. 3 . There will be three separate accounts established for dissem- inating neighborhood park planning funds : a. Initial or seed money account will consist of 15% of the total fund . This account will be utilized for developing new neighborhood park planning councils and first time projects proposed by local neighborhood residents , organ- izations and/or civic groups. The grant monies from this account need only be matched by an equivalent of inkind labor from the sponsoring group. • b. Short term projects. The short term project fund will not exceed 60% of the total fund balance at any time . Short term projects are those projects defined as those having a budgeted dollar amount of less that $5 ,000 and will be completed within a one year period. All short term projects are required to be matched by an equal amount of funds from the sponsoring agency or group. c . Long term project. This account will not exceed 25% of the neighborhood park planning fund and will consist of projects exceeding a $5 ,000 budgeted amount. The project should be planned with a minimum of one year involvement by the proposed group or organization and needs to be matched on a 50% cash basis and 50% inkind labor and/or materials. GUIDELINES 1 . The neighborhood park planning fund project requests will be reviewed on an individual project basis and applications may be submitted to the Parks and Recreation Commission throughout the year. All applications must be submitted on the official application form and be received at least one week prior to the regularly scheduled Parks and Recreation Commission meeting for review at their following meeting . 2 . The neighborhood park planning fund monies are available for all neighborhood parks within this system excluding Silver View Community Park and the two school park locations, Edge- wood and Pinewood Elementary School . -2- 3 . All applications will be initially reviewed by the Parks and Recreation Commission who inturn will forward their final re- commendation to the City Council for final and formal ap- proval . 4. All proposed neighborhood park improvement projects must com- ply with the City' s parks and open space plan as adopted by the Parks and Recreation Commission and City Council . 5. No neighborhood park planning funds may be used for funding labor or staffing positions , such as a building supervisor , or activity coordinator; as all funds must be used for capi- tal expenditures of a permanent nature . 6 . Promotion of the neighborhood park planning and development fund will be through the City Newsletter and all other media means available to the City staff and the Parks and Recrea- tion Commission . 7. It is the goal of the park planning and development fund to become self-sustaining , with all future projects to be funded from interest derived from the principal . The initial goal for the park planning and development fund has been set a $50 ,000 . AVAD i1 A -2- COUNCILMEMBER' S Councilmember Doty briefed the Parks and Recreation REPORT Commission on the current status of the airport 41, classification . He stated that the Metropolitan Council had adopted a resolution on November 22 , 1983 which stated that the plan for the Anoka County-Blaine Airport would be consistent with other minor airports in the metropolitan airport system, but they do not conform to the Metropolitan Airport guidelines or State Law. There were some concerns raised by the Council because there were recommended improvements which would reflect an in- termediate use of the airport in the future . Com- mission members asked a number of questions of Councilmember Doty regarding the airport status and he indicated that more information would be forth- coming . 1983 YEAREND Director Anderson reviewed the staff report regard- FORESTRY REPORT ing the 1983 composting program. It was stated AND LEAF COM- that the program was extremely successful and that POSTING PROGRAM there was a request to open the site in the spring REPORT for grass clippings and our oak population . The major problem with this concern is that the program has been so successful , we are running out of space at Ardan Park . Chairperson Burmeister recommended that a second gate be placed on the northern end of the existing site with just one road down the middle rather than the ring road concept. Staff concurred that this was an excellent idea and felt that it would probably resolve many of our space problems. Commissioner Bowman raised a number of concerns regarding the popularity of the program and the site serving residents outside the commun- ity of Mounds View. Staff agreed that there was participation from outside of Mounds View, but felt that it would be too difficult to check I . D. ' s or addresses at the gate and secondly, that composting was an appropriate function of the City' s Parks and Recreation Department. The yearend forestry report was discussed and the conclusion made that our existing joint powers agreement with the City of New Brighton has been positive . Commissioner Burmeister and the entire Commission commended City Forester Wriskey for an excellent and complete yearend update . GUIDELINES FOR Staff reviewed the preliminary guideline report and NEIGHBORHOOD PARK reviewed some potential options for expanding the PLANNING AND proposed guidelines. DEVELOPMENT FUND A motion was made by Chairperson Burmeister to lim- it the yearly spending of the Neighborhood Park Fund to 50% of the monies available in each of the three catagories. Motion was seconded by Commis- sioner Long and passed unanimously. 5 ayes 0 nays -3- A motion was made by Chairperson Burmeister, seconded by Commissioner Long to establish the three grant catagories as follows : • 1 . Initial or Seed Grant Funds - This catagory would not exceed 15% of the total grant fund , and would be dedicated to new neighborhood projects • which would be funded completely through the Neigh- borhood Park Planning Fund but would have to be equally matched with labor from local neighborhood groups. 2. The second catagory would be short range pro- jects , which would be completed in one year , and cost less than $5 ,000. This fund would be 60% of the total Park Planning Fund and would need to be matched with local neighborhood monies. 3 . Long range projects which would take over a year of planning and would be a minimum project cost of $5,000. The long range monies would not exceed 25% of the Neighborhood Park Planning Fund and would request both a monetary amount and in- kind or labor services committment. The motion passed unanimously. 5 ayes 0 nays A motion was then made by Commissioner Bowman , se- 1111 conded by Commissioner Long to accept the prelimin- ary guidelines as adopted for the Park Planning Fund and direct staff to prepare a preliminary draft for review at the next scheduled Park Commis- sion meeting. Motion passed unanimously. 5 ayes 0 nays. WELLNESS PROGRAM Program Supervisor Saarion reviewed the Healthy DEVELOPMENT Lifestyle Program report and indicated that LeAnn Linder had been retained as a consultant to develop the program. Literature was distributed regarding the Healthy Lifestyle programs and discussion was held regarding the wellness seminar to be held in February. Staff further indicated that Ms. Linder would be invited to a future Park and Recreation Commission meeting to provide an indepth review of the Healthy Lifestyle Program. WINTER SKATING Program Supervisor Saarion reviewed the winter skating report and stated that we had had a very successful program to date . There were two major reasons for this success, the first being the addi- tion of four MEED people in the park maintenance division and the second being a higher quality of rink attendants from previous years. Program • Supervisor Saarion indicated that a boot hockey league would in the development stages at the local neighborhood park level . P -4- FNORTH SUBURBAN Chairperson Burmeister outlined the program and OUNDATION briefed the Commission on the correspondence he had REQUEST receieved to date . Following a general discussion , the Commission directed staff to respond to the letter and request that either the Neighborhood Park Planning Fund or Healthy Lifestyle Program be requested as potential funding projects. STAFF REPORT Director Anderson reviewed the staff report indica- ting that the Edgewood Pool had been recently re- painted and the cross country ski trails had been groomed at Silver View Park. It was further dis- cussed that the City Newsletter delivery system had been reviewed by the City Council and it appeared that we would be returning to the post office for delivery as in previous years. ADJOURNMENT A motion was made by Commissioner Bowman , seconded by Commissioner Silvis to adjourn the meeting at 8 : 50 p.m. The motion passed unanimously. 5 ayes 0 nays Re .-ctfully submi • c , ./00 end- .n , Di lctor Parks, Rec -ation and _ esLry BKA/sll