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HomeMy WebLinkAboutResolution 6196 . . . RESOLUTION 6196 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF THE JOINT PWOERS AGREEMENT BETWEEN THE CITY OF ST. PAUL AND THE CITY OF MOUNDS VIEW FOR THE USE OF THE ST. PAUL POLICE DEPARTMENT RECORDS MANAGEMENT SYSTEM WHEREAS, staff has researched upgrading the Police Department records Management System for the past two years and have concluded the St. Paul Police Department Records Management System is the best fit for the City of Mounds View Police Department; and WHEREAS, the City of Mound View would like to enter into an agreement to utilize the St. Paul Police Department records management mobile computing system; and WHEREAS, an acceptable joint powers agreement between the City of St. Paul and Mounds view has been prepared detailing the financial and operational understanding of the relationship between the two cities, and; WHEREAS, two additional mobile digital computers, one mounting bracket and squad set up are required to initialize the system, and the cost for these items will be up to $9,100; and WHEREAS, first year operating costs will include one time payment of $14,310 and ten monthly payments of $2,572 each and the appropriation currently in the Police Department budget for this purpose is $15,700; and WHEREAS, Resolution 6151, passed on December 8,2003, set aside $43,745 of unused 2003 budget for the Records management System by transferring the balance to the special project fund; and NOW THEREFORE, BE IT RESOLVED, that the Mounds View City Council does hereby approve the Joint Powers Agreement with the City of St. Paul at a cost of $40,030 in 2004, and the purchase of the mobile digital computers, bracket and installation at a cost of $9,100. BE IT FURTHER RESOLVED, that a transfer in the amount of $33,430 from the Special Projects Fund to the General Fund is approved. BE TI FURTHER RESOLVED, that the 2004 General Fund Budget is amended to increase the transfers from other funds by $33,430 and the Police Department appropriations for contractual services by $24,330 and capital outlays by $9,100. Adopted this 23rd day of February, 2004. ATTEST: ~ (seal) . . JOINT PO\VERS AGREEMENT Between the City of Saint Paul and Mounds View THIS AGREEMENT, is made and entered into this 23rd day of February, 2004 by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafterreferred to as "the City" and the City of Mounds View, (Ramsey County, Minnesota), hereinafter referred to as "Mounds View." W1fEREAS, the City of Saint Paul and Mounds View, pursuant to the provisions of Minnesota Statutes, Chapter ~471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and W1fEREAS, the City's Police Department is authorized to provide, Wireless Report Writing and Report Management System Services ('Vv"'RW&RMS") and other related support services and has expertise in these services; and, \VHEREAS, the City wishes to extend the expertise of its \VRW&R.~1S Services staff to other local governments to help all parties achieve operating efficiencies and to secure for them W"'RW&RMS Services, and other related support services; \VHEREAS, Mounds View wishes to take advantage of these benefits and services; NO\V, THEREFORE, IT IS HEREBY AGREED, by and between the parties hereto as follows: 1. Scope of \VRW &RMS Services. The City, through its Police Department, pursuant to authority set forth in the Saint Paul City Charter, Codes and applicable State Statutes, shall provide W"'RW&RMS Services, and other related support services as requested by Mounds View in accordance with applicable Statutes, policies, and the City's currently held software, licensing, network, systems, CAD system, support and maintenance agreements. The . \\Trout\Police\Admin\Mike's Documents\RMS\Joint Powers AgreemenLdoc -1- . . . WRW&RMS Services to be provided Mounds View under this Agreement includes the below indicated services with their related costs: A. Mounds View will provide: Laptop computers in their squads, including mounts and desktop computers in offices. B. St. Paul will provide the following in phases: Phase 1: Wireless connectivity for 6 squads to Computer Aided Dispatch (CAD). This includes the Aether Packet Cluster and wireless subscription fees for CAD dispatching, MINCIS, NCIC and Alert. Additional functionality includes intra squad messaging. This includes: 6 View Packet Cluster Licenses 6 RMS CAD Wireless Phase 2: The City Police Department will provide, as mutually agreed to by the parties, access to various Internet sites. Potential sites include: Department of Vehicle Ser\;ices (DVS), Crim."l\Tet and others. Phase 3: The City Police Department will provide wireless police report writing, installation, and training for Records management System (RMS). Phase 4: The City Police Department will provide wireless access to Mounds View police reports. This includes access by CN number, address, and name. Phase 5: Mounds View will provide the City Police Department access to archived police report data. The City Police Department will then assist Mounds View by uploading the archived data into Mounds View's new RMS. The City Police Department will work with Mounds View to develop an appropriate way to report crime stats. C. Mounds View Payment: In exchange for the above Mounds View agrees to pay: One time (up front payment) due on contract signing Plus on-going monthly payment $14,310 $ 2,572 2. Designated Representative. As part of any request for WR W &RMS Services, Mounds View agrees to designate an individual who can serve as a point of contact for WRW&RIvIS Services \\Trout\Police\Admin\Mike's Do:uments\RMS'Joint Powers Agreemenl.doc -2- . staff in the provision of any service mutually agreed upon. This individual shall have the authority to transmit instructions, provide required information, and assist in resolving any questions or issues that may arise. This individual shall also provide copies of any relevant policies, procedures, or standards adopted by Mounds View that may have an impact on the manner in which City WR W &RJv1S Services staff delivers the requested service. Mounds View further agrees to provide a representative to participate in an advisory user group. 3. Local Funding. In participating in such joint "\VRW&RMS Services activities, the City and Mounds View agree that neither party shall assume any responsibility for the accountability of funds expended by the other or compliance with applicable Minnesota Statutes or other laws. Each party is responsible for any particular purchase order it issues or purchases from outside vendors. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, privileges, . 4. and benefits that each party is entitled to under Minnesota Statutes. Each party agrees that it will be responsible for its own acts and/or omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof, to the extent authorized by law and shall not be responsible for the acts and/or omissions of the other party and the results thereof. The liability and the monetary limits ofliability of the parties, their officials, employees, representatives, and agents shall be governed by provision of the Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et sea. and other applicable law. 5. Data Practices. Nothing in this Agreement can be construed to be contrary to Minnesota Statutes, Chapter 13, Minnesota Government Data Practices Act, and in \\Trout\Police\Admin\Mike's Documents\RMSlJoint Powers Agreement.doc . -3- . . particular Minn. Stat. SS 13.05, subd. 6 & 11 and 13.37, subd. 1 (b). All of the data created, collected, received, stored, used, maintained, or disseminated by the parties in performing functions under the Agreement is subject to the requirements of Minnesota Government Data Practices Act and all parties must comply with those requirements. If any provision in this Agreement is in conflict with the Minnesota Government Data Practices Act, the Act will control. Term/Cancellation. This Agreement will be affective until termination by either party, which may be effectuated without cause, upon 90 (ninety) day's prior written notice, to the other party. Assignment. Neither party to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without prior written consent from the other party. Amendments. Any amendment or modification to this Agreement shall be in writing and shall not be effective until executed by all parties to this Agreement. 9. Entire Agreement. This Agreement contains the entire Agreement between the 6. 7. 8. parties with regard to the matters set forth herein. IN WITNESS WHEREOF, the City and Mounds View have executed this agreement the day and year first above-written. CITY OF SAINT PAUL MOUNDS VIEW Approved as to form: Approved as to form: Assistant City Attorney City Attorney \'.Trout\Police\Admin\Mike's Documents\RMS'Joint Powers Agreement.doc . -4- . . Chief of Police Randy Kelly, Mayor Director, Office of Financial Services Michael Sommer, Chief of Police /&i,'(:;ufl Kurt Ulrich, City Administrator \\TroutIPolice\Admin\Mike's Documents\RMSlJoint Powers Agreement.doc . -5-