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HomeMy WebLinkAboutResolution 8466 RESOLUTION NO. 8466 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING REVISIONS TO THE PLANNING ASSOCIATE JOB DESCRIPTION AND AUTHORIZING THE ADVERTISEMENT FOR THE POSITION OF PLANNER WHEREAS, Planning Associate Heidi Heller has submitted her resignation, having accepted a position with another community; her last day of employment will be October 30, 2015; and, WHEREAS, staff has reviewed the responsibilities and duties associated with the Planning Associate position and believes it to be essential to providing expected and necessary services to residents and property owners; and, WHEREAS, staff has reviewed the Planning Associate job description and recommends a number of revisions to better align the description with present duties as assigned, consistent with updated required and desired qualifications; and, WHEREAS, staff further requests authorization to advertise the vacated position online and at the StarTribune and that applications be accepted through the month of November. NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council approves the proposed revisions to the Planning Associate job description, attached as Exhibit A, renamed to the position of Planner, with the position advertised online and in the StarTribune. Adopted this 26th day of October, 2015. /.0, -Yoe Flaherty, M:V' ATTEST: &Ary James Ericson, City Administrator (seal) EXHIBIT 1 CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Planner Planning Associate Department: Community Development Accountable To: City Administrator Community Development Director Status: Exempt PRIMARY OBJECTIVES OF POSITION Administer the City's zoning code, review and process development proposals and planning requests, assist the Community Development Director in reviewing development proposals, prepare special research and provide information to the public on planning, zoning, neighborhood and code issues and procedures. Assist with the receipt and issuance of building and zoning permits, coordinate the maintenance and update of the Comprehensive Plan, upkeep and maintenance of the City's GIS system and facilitate communication with Mounds View citizens. SUPERVISION RECEIVED Works under the general guidance and direction of the City Administrator community Development Director. SUPERVISION EXERCISED None, although may have temporary supervision of the department in the absence of the Administrator Director. ESSENTIAL DUTIES AND RESPONSIBILITIES • Provides information on the City's planning program, zoning code and development procedures to citizens, property owners, architects, engineers, developers and contractors and others in a helpful, customer-oriented manner. • Analyzes and prepares reports on development applications to determine compliance with the City's Comprehensive Plan, Zoning and Subdivision Codes. Coordinates the review of development applications with various departments and agencies. Keeps applicants, property owners, citizens, and other interested parties informed during the course of case review. Prepares development agreements and monitors financial guarantees to ensure assure improvements are completed as required. Does site inspections of development projects to check for compliance with approved plans as assigned. • Reviews building, sign and site fence plans for compliance with Code criteria. • Interprets and administers zoning, subdivision, housing, nuisance and other codes, and makes recommendations when code provisions are vague or in conflict with each other. Identifies inconsistencies in code provisions and recommends code revisions. Prepares code revisions as assigned_ Page 1 • Coordinates the update and upkeep of the City's Comprehensive Plan and facilitates submission of Plan to the Metropolitan Council. • Researches and prepares studies on planning issues to meet the City's needs, and helps prepare revisions to the Comprehensive Plan. • Serves as staff liaison to the Planning Commission, attends and gives presentations at Commission meetings, maintains Commission minutes, reports, resolutions and other associated documents of the City Council and Planning Commission as required. • Prepares, publishes and mails public hearing notices according to established procedures and composes affidavits of mailing notice for public hearing publication. • Utilizes County-based and assists in the maintenance of the City's GIS system. Prepares maps and graphics for reports and hearing notices using computer-based methods. • Assists in the periodic surveying of citizens utilizing the Internet and other methods to determine current citizen needs and concerns. • Assists with the receipt, issuance, inspection and filing of building and zoning permits. • Maintains a working knowledge of state and federal housing programs and housing issues. • Manages the planning function in the Community Development Department in the absence of the City Administrator Director. Represents the department in meetings with applicants, citizens and property owners. PERIPHERAL DUTIES • Works on projects and with other departments as assigned by the City Administrator Director. • May serve as a staff liaison to City Council, Planning Commission, other City commissions, regional organizations, citizen groups and to employee committees. • May presents planning cases, code amendments and other requests to the City Council at the direction of the City Administrator. • Provides assistance and support regarding the electronic filing and retrieval of City data. EDUCATION AND EXPERIENCE Minimum Qualifications (A) Bachelors degree from an accredited college or university in Planning or related field. (B) One year of continuous planning related work experience. (C) Possession of a valid state driver's license. (D) Windows-based computer skills in a Microsoft Office environment. Page 2 Desired Qualifications: (A) Master's degree from an accredited college or university in Planning or related field. (B) Graphics skills. (C) Background or exposure to ArcView and GIS principles. (D) Experience coordinating the update of a Comprehensive Plan NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Knowledge of planning principles and practices as applicable to a municipal setting. (B) Ability to prepare, organize and maintain data, files and records. (C) Ability to utilize computer systems to track data and prepare reports. (D) Knowledge of planning and development ordinances and how they are applied in the development review process; familiarity with the steps in the review process. (E) Ability to analyze situations and information, formulate alternatives, and use sound judgment in drawing conclusions and making decisions. Ability to develop a course of action and maintain momentum to reach successful conclusions to assignments within agreed upon time frames. (F) Ability to communicate orally and in writing; ability to produce effective presentations and reports including research, synthesis of information, preparing text, graphs, charts and graphics. Ability to write clearly, concisely and legibly. (G) Ability to manage deadlines, demanding schedules and workload, and with juggling a multitude of tasks. (H) Ability to maintain effective working relationships with supervisors, other staff members, Council and Commission members, citizens, property owners, developers and others. (I) Ability to follow verbal and written instructions. (J) Ability to maintain professionalism in difficult situations. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base software; motor vehicle; telephone; mobile or portable radio; blueprint, copy, fax, and other office machines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Page 3 Work is performed in both office and field settings. Approximately one quarter 4-a-14 of the employee's time during April through October is spent in field inspections associated with development cases. Sufficient mobility is necessary to navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is required to sit, stand, walk, talk, hear, use hands to finger, handle, feel or operate objects, tools, or controls, and to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 lbs. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in both office and field settings. When in the field, the employee is exposed to outside weather conditions, and may experience exposure to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, hazardous or unsanitary conditions, risk of electrical shock and vibration. Situations may occur which are threatening, and where the employee may encounter aggressive and hostile behavior from individuals the employee must deal with in the course of performing his or her duties. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application and resume, rating of education and experience; oral interview, reference checks, physical examination and drug and alcohol tests; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: City Administrator Mayor Page 4