HomeMy WebLinkAboutResolution 6702RESOLUTION NO. 6702
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ADOPTING A MODIFICATION TO SECTION 4.1.A MEALS OF THE CITY'S
PURCHASING POLICY
WHEREAS, the City desires to maintain a purchasing policy that is
concise and appropriately reflects the policies established by the. City Council
with regard to purchases or reimbursements made by the City; and
WHEREAS, more concise information is available with regard to the
Standard Meal Allowance used as a basis for reimbursement; and
WHEREAS, the policy on meal reimbursement would need to be modified
to reflect this more concise information; and
WHEREAS, the City Council has discussed the proposed changes and
wishes to include the modifications to the City's purchasing policy.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Mounds View that the City's purchasing policy, Section 4.1.A Meals will be
modified to reflect the attach wording.
Adopted this 9th day of January, 2006.
Rob arty, Mayor
ATTEST: ~\
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Kurt Ulrich, City Administrator
(seal)
•
• MISCELLANEOUS
41 TRAVEL, CONFERENCES, SCHOOLS, & TRAINING
MEALS
City staff and officials are eligible for meal reimbursement while traveling on City
business. The amount of reimbursement will be for actual expenses only. Individual
itemized receipts must be submitted with the expense report for reimbursement.
Liquor is not an allowable expense.
The amount of reimbursement will be based on the Standard Meal Allowance
established by the IRS and the General Services Administration (GSA) in the annual
Continental United States per diem rates for the Minneapolis/Saint
Paul/Hennepin/RamseyGounty service area (CONUS). This rate shall be applicable
for all travel. The new rates will be effective on January 1 subsequent to the annual
publication by the GSA. The City will reimburse amounts up to the Standard Meal
Allowance including the cost of the meals, taxes, and a reasonable gratuity for the
breakfast, lunch, and dinner meals. The City will reimburse incidental expenses for
tips to porters, baggage carriers, bellhops, and maids consistent with the above
Standard Meal Allowance..
When no overnight travel is involved, meals shall be reimbursed according to
CONUS rates based on the following times:
Breakfast 12:OOam (midnight} to 11:OOam
Lunch 11:01 am to 3 :OOpm
Dinner 3:Olpm to 11:49pm
Specific rates are on file with the finance department.