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HomeMy WebLinkAboutResolution 6796RESOLUTION 6796 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE MOUNDS VIEW JOB DESCRIPTIONS WHEREAS, at the April 10, 2006, City Council Meeting, the City Council passed Resolution 6792, authorizing the firm Laumeyer & Associates to conduct a Salary Compensation Study and Pay Equity Report; and WHEREAS, in order to ensure that the Salary Compensation Report and Pay Equity Report is accurate, Department Heads along with Staff reviewed ali job descriptions; and WHEREAS, updates and changes have been made to many of the job descriptions; and WHEREAS, these changes have been reviewed and approved by the Department Heads. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve the attached updated job descriptions to be used for the Salary Compensation Study and Pay Equity Report. Adopted this 24th day of April, 2006. Rob arty, Mayor ATTEST: ~` ~~ - ~- Ku Ulrich, City Administrator (seal) • • City of Mounds View Position Description Position Title: Clerk-Administrator Department: Administration Accountable to: City Council Status: Exempt PRIMARY OBJECTIVE OF POSITION: Assist the Council, as their chief administrative aide, in the development of public policy. Develops and implements programs, work plans and budgets which advance the Council's policies with the involvement and assistance of City department heads and staff. Plans, directs and evaluates, under Council direction, the delivery of municipal services. Perpetuates the collaborative personnel management system with all city employees. SUPERVISION RECEIVED Works under the general guidance and direction of the City Council. • SUPERVION EXERCISED • Exercises supervision of all City staff. ESSENTIAL DUTIES AND RESPONSIBILlT1ES Program Planning/Budget Responsibilities: • Develops yearly work plan and budget in collaboration with department heads to carry out the Council's annual goals and guidelines. • Recommends organizational and policy planning priorities with well documented, objective reports designed to inform and advise the Council in establishing public policy. • Provides information related to contemplated municipal projects and programs as required by the Council. • Keeps Council updated on City business projects, budgets and fiscal condition of City business. • Prepares annua! financial statement and annual report. Prepares program of public services extending five years. Personnel Management: • Develops and maintains, with department heads, a collaborative personnel management system which includes, but is not limited to orientation, clear job descriptions, salary and benefits programs, union negotiations, timely and • consistent performance reviews of employees and on-going communication. • Supervises department head team and administrative staff. Establishes and maintains effective methods of communication with city personnel i to effectively deliver City services and with Council members to oversee the administration of City personnel. Participates in decisions relating to all matters affecting the City personnel. External Relationships with the Public: Establishes a good working relationship with clear respectful communications with citizens, businesses, commissions, consultants and political sub-divisions. • Provides for the representation of the City to external groups on ways which enhance the image of Mounds View and serve the best interests of the City. Assures open communication, encouraging residents and businesses to be heard by the Council. • Coordinates the preparation and releases of information for the public. Develops and discusses public relations material with staff and Council, as required. Relationship with Council: Ensures that the Council is provided with complete, objective and reliable information and recommendations to establish sound public policy. Distributes written communications prior to Council meetings in a timely manner. • Attends all Council meetings or designates an alternate. Organizational Climate: • • Develops and maintains processes for employee involvement through participative management and open communication. • Develops and maintains, in collaboration with department heads, management processes which encourage open interactive communication between staff and the Council. • Creates a working climate in which employees and encouraged to develop and achieve their full potential. Demonstrates by personal example desired standards of conduct and work performance. Performs responsibilities in manner which promotes dedication by the entire. staff to Council goals and objectives. Clerical Responsibilities: • Performs or delegates all duties of a City Clerk by ensuring compliance with the Home Rule Charter and with other prescribed laws and regulations. • Supervises the conduct of all local elections and performs or delegates associated duties in accordance with the Charter and with other prescribed laws and regulations. Develops and maintains understanding and awareness of federal, state, county and other governmental programs which affect the municipality. Keep the Council informed on these issues. • Ensures the Council Minute Book, Ordinance Book, Code Book and Account Books are kept up-to-date at all times. • Oversees City purchasing functions to ensure the procurement of quantity • supplies, materials and services at a reasonable and fair cost. Principal Working Relationships: Mayor City Council Department heads Staff City Residents and Business People Other Clerk-Administrators and City Managers Media City Attorney(s) PERIPHERAL DUTIES: Attends professional development workshops and conferences to keep abreast of trends and development in the field of Cit Administration. Keeps up to date on changes to Minnesota Statutes that affect the City of Mounds View and/or the day to day operations of the City government • MINIMUM QUALIFICATIONS: Education and Experience: (A) Bachelor of Arts Degree in Public Administration, business Administration or related field; (B) 3 years municipal management experience. (C) Advanced degree or equivalent desirable. NECESSARY KNOWLEDGE, SKILLS AND A8LlTIES (A) Considerable knowledge of modern policies and practices of public administration; working knowledge of municipal finance, human resources, public works, public safety, and communication development. (B) Skill in preparing and administering municipal budgets; skill in planning, directing and administering municipal programs; skill in operating the listed tools and equipment; (C) Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and 'in writing; ability to establish and maintain effective working relationships with employees, sit officials and the public; ability to efficiently and effectively administer a municipal government. SPECIAL REQUIREMENTS None. • TOOLS AND EQUIPMENT USED • Requires frequent use of personal computer, including word processing and spreadsheet programs; calculator, telephone, copy machine and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this jab. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. SELECTON GUJDELJNES • Formal applications, rating of education and experience; oral interview and reference check; jab related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the need of the employer and requirements of the job change. Approval: Approval: Supervisor Effective Date: Appointing Authority Revision History: 042006 (Reviewed) 3/2003 6/1997 1995 ADA \\Troup,AdmSnistrationU-iumanResourcesUOBDESCRIADMIN\CIer1:-Administrator (2003) doc • • CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Assistant to the City Clerk/City Administrator Department: Administration Accountable to: City Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION Provides administrative support to the City Council, City Administrator and requires strict confidentiality. Performs a variety of routine and complex clerical, office management, administrative and project management work. Works with the City Administrator and other department directors to assure compliance with the City's policies, goals and programs to achieve interdepartmental communication and cooperation. May coordinate general maintenance and repair work to maintain the City Hall building during regular work hours and non-regular work hours as needed including determining need for, recommending and arranging for outside contract service to maintain building operations, as well as maintaining and purchasing office equipment. • SUPERVISION RECEIVED: Works under the closer supervision of the City Administrator. SUPERVISION EXERCISED May coordinate the daily activities of student workers/volunteers including work assignments, reviewing quality and quantity of work performed and balancing workloads needed to support other departments. ESSENTIAL DUTIES AND RESPONSIBILITIES Communications • Complies, prepares and distributes agenda packets including City Council, EDA, and various task forces for the City Council, Department Heads, and other parties to ensure all parties are informed of items to be reviewed at scheduled meeting. • Prepares and publishes legal notices and ordinances according to established law and City procedures. Notarizes and certrfes official documents. Composes, types, and edits a variety of correspondence including letters, newsletters, resolutions, proclamations, reports and other materials requiring judgment as to content, accuracy, and completeness. May develop and coordinate the publication of the New Residents Guide, Business Directory, Community Profile and Municipal Directory. Coordinates, organizes and tracks multi-departmental committees to ensure effective i communications and building operations throughout City Hall. • May coordinate, monitor and program software for voicemail and telephone system to • ensure efficient operation, including trouble-shooting and coordination of repair service. Records Management Prepares and maintains records and indexes, including, but not limited to, minutes, ordinances resolutions and staff reports. Develops, monitors and maintains Gity record retention schedules. Develops system for collection, organization. and retrieval of city informationlreview and recommend various proposals, license contracts and agreements. Office Management • Solicits bids for office equipment, supplies, stationery, maintenance and janitorial supplies. • Plans conferences, schedules appointments and training sessions. Schedules, coordinates, or performs setup of rooms for meetings, or special events. • Serves as liaison with building maintenance, equipment repair and telecommunications technician persons as needed. • Arranges and coordinates appropriate action in response to unforeseen circumstances ar events that result for immediate action. • Ensures duties are covered when custodian or receptionist is on vacation, absent, or unavailable to perform duties required. Human Resources • • Assisting the City Administrator in Labor negotiations, contract administration and grievances. • Assisting in coordinating new employee hiring • Assists the Payroll/Utility Clerk Technician in administration of employee benefrts programs. • Coordinates employee performance evaluations. • Coordinates City Organizational development and employee training activities. • Assists in the administration of the City's drug testing program and drug free workplace for DOT and non-DOT employees respectfully • Assists the City Administrator to ensure Affirmative Action/EOE Compliance • Assist with analysis of union contract proposals in a confidential manner. • Prepare and distribute New Employee Packets. • Coordinate and administer employee related Health Insurance Benefit Contracts. • Organize Annual open enrollment period. Clerical Duties • Assists the City Administrator on all duties of a City Clerk by ensuring compliance with the Home Rule Charter and with other prescribed laws and regulations. C1 • • Serves as Deputy Clerk in supervising ofi all local elections and performs or delegates associated duties in accordance with the City Charter and with other prescribed laws and regulations. PERIPHERAL DUTIES • Assists the City Administrator with any necessary tasks. Performs copying, photography, printing, collating and bindery operations, • Coordinates travel plans for department and Council. • Serves as backup cashier including receipting of various payments and posting monies to appropriate accounts. • Coordinates activities with recording secretary as necessary. • Other duties as assigned. MINIMUM QUALIFICATIONS Education and Experience (A) Associates Degree from an accredited college or university in Business, Legal, Management or equivalent; and {B) Three (3) years of increasingly responsible experience, or any equivalent combination of related education and experience. DESIRED QUALIFICATIONS Education and Experience (A) Bachelors Degree from an accredited college or university in Public Administration, Business Administration, Human Resources or closely related field; and (B) Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required. Necessary Knowledge, Skills and Abilities: (A) Proficient in the usage of work processing software, typing speed of 60 wpm, working knowledge of computers and data processing; working knowledge of modern office practices and procedures. (B) Skill in operation of listed tools and equipment. (C) Ability to effectively meet and deaf with the public; ability to communicate effectively verbally and in writing, ability to handle stressful situations. (D) Ability to communicate effectively orally and in writing. (E) Ability to accurately record and maintain records; ability to establish and maintain effective working relationships with employees, supervisors and maintain effective working relationships with employees, supervisors, and other departments and officials. (F) Work knowledge of the principles and practices of modern publish administration. TOOLS AND EQUIPMENT USED Phone switchboard, mainframe computer terminal, personal computer including word processing software; copy machine; postage machine; fax machine; base radio; calculator. • PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, hand{e or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Effective Date: (385 Hay Points) Approval: Appointing Authority Revision History: 042006 (Reviewed) • • • • POSITION DESCRIPTION Position Title: Communications Coordinator Department: Administration Accountable To: City Administrator Status: Full Time Exempt PRIMARY OBJECTIVE OF POSITION: To provide the community with effective and proactive public communications utilizing the tools of government access programming through the technical preparation of Cable TV, program production, cable casting, video technical expertise, web page, newsletter, positive press relations, and producer-type work for community programming. SUPERVISION RECEIVED Works under the general guidance and direction of the City Administrator. SUPERVISION EXERCISED None. May supervise additional cable help. ESSENTIAL DUTIES AND RESPONSIBILITIES • 1. Cable Television • Cable casts all regular and special City Council meetings and ensures that the tapes are replayed at scheduled times. • Cable casts other special public information meetings as directed. • Sets monthly meetings with the Cable Committee for planning monthly programs. • Arranges producer type work regarding Cable N programs. • Performs editing as necessary for special programs. • Performs technician taping procedures for programs intended for viewing. • Prepares messages for the Cable monitor. • Maintains the Cable TV equipment, material and supplies so that they are in good working order. • Catalogues and stares tapes in the tape resource library. • Maintains an inventory of Cable TV equipment. • Purchases supplies as needed for production and technical work. • Assists in preparation of an annual budget. • Supervises the use of equipment. Prepares grants for Cable TV equipment or programming projects. • Coordinates an integrated communications program with the public via Cable TV. • Coordinates programming with Channel 33 and other programs that would benefit the community. • • Schedules crew members for tapings as necessary. • Arranges use CTV15 facilities, and use of the mobile van for special programs such as the Festival Parade. 2. Coordinates the production of the City Newsletter including editing, format, layout and content. 3. Assists in the distribution of routine press releases 4. Updates the Mounds View Website on a Daily Basis 5. Organizes and tracks multi-departmental committees to ensure effective communications and building operations throughout City Hall. 6. Manages and Updates the Mounds View Electronic Board PERIPHERAL DUTIES • Assists in other areas as designated, including website maintenance MINIMUM QUALIFICATIONS (A) High school diploma or GED equivalent. (B) Two years vocational/technical school or AA Degree (C) Ability to operate all TV and video equipment. (D) Two years experience in established cable TV system. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES • (A) Considerable knowledge of the equipment, facilities, operations and techniques used in a comprehensive government access programming; (B) Skill in operation of listed tools and equipment; (C) Ability to develop, coordinate, and direct varied activities involved in government access programming; Ability to establish and maintain effective working relationships with employees, supervisors, vendors, contractors, participants, and the general public. (D) Knowledge and ability to update and develop City Web Page. (E) Proficient with computers and modern office practices and procedures. This includes proficiency in Microsoft Applications. (F) Writing and editing skills (G) Organized SPECIAL REQUIREMENTS Valid state driver's license. TOOLS AND EQUIPMENT USED Video, audio, computer and cable related equipment, calculator; copy and fax machine; phone; automobile PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable • • accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk and hear. The employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals. The noise level in the work environment is usually quiet while in the office, and moderately loud when in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Approval: Effective Date: Appointing Authority Revision History HAYS Points: 261 042006 (Reviewed) 8/05 12/05 • POSITION DESCRIPTION • Position Title: Communications Coordinator Department: Administration Accountable To: City Administrator Status: Full Time Exempt PRIMARY OBJECTIVE OF POSITION: To provide the community with effective and proactive public communications utilizing the tools of government access programming through the technical preparation of Cable TV, program production, cable casting, video technical expertise, web page, newsletter, positive press relations, and producer-type work for community programming. SUPERVISION RECEIVED Works under the general guidance and direction of the City Administrator. SUPERVISION EXERCISED None. May supervise additional cable help. ESSENTIAL DUTIES AND RESPONSIBILITIES 'I. Gable Television • • Cable casts all regular and special City Council meetings and ensures that the tapes are replayed at scheduled times. • Cable casts other special public information meetings as directed. • Sets monthly meetings with the Cable Committee for planning monthly programs. • Arranges producer type work regarding Cable TV programs. • Performs editing as necessary for special programs. • Performs technician taping procedures for programs intended for viewing. Prepares messages for the Cable monitor. Maintains the Cabfe TV equipment, material and supplies so that they are in good working order. Catalogues and stores tapes in the tape resource library. • Maintains an inventory of Cable N equipment. Purchases supplies as needed for production and technical work. • Assists in preparation of an annual budget. • Supervises the use of equipment. • Prepares grants for Cable TV equipment or programming projects. Coordinates an integrated communications program with the public via Cable N. • Coordinates programming with Channel 33 and other programs that would • benefit the community. Schedules crew members for tapings as necessary. • Arranges use CTV15 facilities, and use of the mobile van fior special programs such as the Festival Parade. 2. Coordinates the production of the City Newsletter including editing, format, layout and content. 3. Assists in the distribution of routine press releases 4. Updates the Mounds View Website on a Daily Basis 5. Organizes and tracks multi-departmenta4 commiftees to ensure effective communications and building operations throughout City Hall. 6. Manages and Updates the Mounds View Electronic Board PERIPHERAL DUTIES • Assists in other areas as designated, including website maintenance MINIMUM QUALIFICATIONS (A) High school diploma or GED equivalent. (B) Two years vocational/technical school or AA Degree (C) Ability to operate all TV and video equipment. (D) Two years experience in established cable TV system. • NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Considerable knowledge of the equipment, facilities, operations and techniques used in a comprehensive government access programming; (B) Skill in operation of listed toots and equipment; (C) Ability to develop, coordinate, and direct varied activities involved in government access programming; Ability to establish and maintain effective working relationships with employees, supervisors, vendors, contractors, participants, and the genera! public. (D) Knowledge and ability to update and develop City Web Page. (E) Proficient with computers and modern office practices and procedures. This includes proficiency in Microsoft Applications. (F} Writing and editing skills (G) Organized SPECIAL REQUIREMENTS Valid state driver's license. TOOLS AND EQUIPMENT USED Video, audio, computer and cable related equipment, calculator; copy and fax machine; phone; automobile PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable • be made to enable individuals with disabilities to perform the • accommodations may essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk and hear. The employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift andlor move up to 50 pounds. Specific vision abilities required by this job include close vision, coVor vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. White performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals. The noise level in the work environment is usuaNy quiet while in the office, and moderately loud when in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Approval: Effective Date: Appointing Authority Revision History: HAYS Points: 261 042006 (Reviewed) 8/05 12/05 • • POSITION DESCRIPTION Position Title: Receptionistl~'°~~^ ' " ~ *"~*iRecycling Coordinator Department: Administration Accountable To: City Administrator Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION Responsible for receiving and referring all inquiries to appropriate City personnel. Performs other clerical duties including mail processing, cash receipting, word processing and data entry, maintains office supplies, schedule room reservations and assists with other Departments as needed. SUPERVISION RECEIVED Works under the guidance and direction of the City Administrator or designee. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Receives and routes central switchboard calls. Answers incoming telephone calls, directing them to the appropriate individual or department. Takes accurate messages and refers them in a timely manner to ensure the caller receives a prompt reply. • Refers customers and residents to proper persons or department. Greets visitors to the City offices and directs them to the individual or department able to provide the most assistance. Provides prompt and business-like customer service to maintain a favorable image of the City. • Provides counter coverage and assists customers with various requests. • Processes afi outgoing and incoming mail. Promptly distributes mail to appropriate department. Notifies intended receiver when an express letter or package arrives. • Performs word processing, including, but not limited to, forms, (icenses and general correspondence. Maintains up-to-date directory of telephone numbers and addresses necessary for public information including Municipal Directory and New Residents Packet. • Maintains the lobby area and front counter area in a neat and orderly condition. Prepares the Council Chambers for meetings and clean-up the following morning. Removes a(I outdated notices, posters, etc. on a daily basis. • Schedules City Hall room reservations. • Performs cash receipting including collecting fees and issuing receipts for certain licenses, permits and bills. • es the Rec clip Program. Schedules bi-annual cleanu da s for • • Admrnistrat y 9 city residents, answers recycling questions, submit annual reports to Ramsey County, apply for quarterly reimbursement from Ramsey County: rec clin bud e a ( for earl rant monies to su ort the rec clan program. • Assists with utility bill'sng as needed. • Processes dog licenses including issuing tags, data entry and payment. • Maintains City scrapbook of articles from official newspapers. PERIPHERAL Supports Administration Department in distribution and publication of weekly agenda packet materials, City Newsletter and other duties as requested. Handles minor maintenance/serv'sce calls far office equipment including, but not limited to, postage machine, copier, fax and microfilm machine. Other duties as assigned. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent with specialized course work in • general office practices such as typing, filing, accounting and bookkeeping, and (B) Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Proficient with computers and modem office practices and procedures. This includes proficiency in Microsoft Applications. (B) Skill in operation of listed tools and equipment. (C) Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer including word processing software; copy machine; postage machine; fax machine; calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by • an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to fnger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does nat exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History 042006 (Revsied) 11-03 9-97 6-97 7-96 1995 ADA • POSITION DESCRIPTION • Position Title: Administrative Assistant Department: Community Development Accountable To: Community Development Director Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION Performs Building Permit Technician Duties and provides essential support through effective performance of administrative and clerical dies responsibilities and assists Community Development personnel with administrative detail to help ensure efficient and thorough operation of the Community Development Department. Provides contact with customers on matters specifically related to Community Development or other general inquires. SUPERVISION RECEIVED Works under the guidance and direction of the Community Development Director. SUPERVISION EXERCISED None ESSENTIAL DUTIES AND RESPONSIBILITIES • Performs Permit Technician duties as required by explaining permit procedures to applicant, reviewing application and submitted plans for completeness and accuracy, and answering guest~ons relatmg to building and zonina codes Oversees and maintains the City's permit tracking software s stem and related databases. Processes and issues building, lumbina, mechanical, and zoning permits after required reviews and approvals have been given white assuring that the City and or State Licensing requirements have been met, and performs record keeping and updating of records relating to permit issuance. • Maintains orderly and accurate database files for building, zonin plumbing, mechanical, sewer, water, street opening permits, planning applications, multiple dwelling registrations and licenses, contractor licenses, development agreements, administrative offenses, citations, developer deposits, and other department-related database files as necessary. • Completes various monthly, quarterly and annual reports for City records and for other various local, regional, state and federal agencies. • Composes and/or transcribes neat and accurate correspondence memos, letters, reports and related materials as appropriate or as directed by department personnel according to provided information and deadlines. • L J Performs minor plan review for non-structural building and zoning permits to ensure compliance with the applicable Codes and issues non-structural buitdin permitsLzonina permits, plumbing permits and mechanical permits as appropriate. • Notifies residents/property owners who are performing building or construction work without a permit to ensure required permits are obtained and appropriate fees are collected. Informs appropriate City Staff of those residents/property. • Maintains, coordinates and processes City contractor and multiple-family registration license files and ensures that renewals are completed as required by City ordinances. • Assists with the scheduling of a~~-e~iles annual housing inspections and ensures that owners and/or managers are notified in writing of the date and time of the inspection and processes violation reports as required by ordinances. • Assists in setting up and maintaining an orderly filing systems for a variety of records and correspondence to ensure prompt retrieval of information as required or needed. • Maintain accurate City records according to City's retention schedule assuring that boxes are labeled for storage and disposed of as necessary. • Assists in maintaining complete and accurate address files, Planning • Commission minutes, Planning Commission Resolutions, building permit and all other permit records, planning applications and other fifes and necessary. • Provides counter coverage to assist customers with building, zoning, planning, engineering, or housing inspection requests and answers other general questions related to the City. Uses designated computer software to retrieve property information to answer public inquiries. Determines fees as appropriate and properly receipts all monies received. ® Answers community development phone tines and responds to voice mail messages, department facsimiles and community development electronic mail on an on-going basis. • Assists community development staff with computer-based applications • Schedules building and housing inspections as needed. • Assists in compiling and distributing Planning Commission packets to Commission members, staff, applicants, and interested parties to ensure all are informed of items to be reviewed at scheduled meetings. • Prepares, publishes and mails public hearing legal notices according to established procedures to ensure affected and impacted residents and property owners +es are informed of City Council and Planning Commission hearings and meetings. Creates location maps identifying the no+~-~e~ • appropriate mailing areas and creates lists of affected property owners for public hearing mailings. Com oses affidavits of maiiin notice for ublic hearin • publication. PERIPHERAL DUTIES Prepares custom and formula-based departmental reports and distributes ~ev+des copies of reports to City staff as appropriate or as requested. Notifies Community Development Director of any discrepancies or necessary updates to Zoning Code and other pertinent department-related materials. Prepares list of license applications for City Council approval as necessary. Keeps staff members informed of upcoming license renewals, new multiple dwelling owners and registration applications, and inspection schedule changes which may require particular attention or action. Distributes license and registration certificates in a timely manner. Performs notary public duties as necessary. Keeps appropriate personnel informed of all important matters which require immediate attention or action. Assumes other responsibilities as apparent or as delegated. Assists in maintaining a favorable image with residents, rental property owners, contractors and others. Plans work assignments °~°~'~Q to make the most productive use of available working time. Has a thorough knowledge of the City's entire physical and electronic filing • system. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and (B) Permit Technician Vocational Certification or two (2) years of increasingly. responsible related experience, or any equivalent combination of related education and experience. (C) Minimum one year experience in Permit Technicial position preferred. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices. (B) Skill in operation of listed tools and equipment. (C) Ability to provide a successful level of customer service; ability to communication effectively verbally and in wrttang; ability to handle demanding situations. (D) Certain know{edge of but{ding codes, zoning codes, permit processes, legal aspects and standards of building. • • (E) Analytical ability and Critical thinking skills. SPECIAL REQUIREMENTS None. TOOLS AND EQUIPMENT USED Phone system and voice mail retrieval, switchboard; °~~~'' "'° "^"'~"''°''' personal computer and various applications and proprietary software; copy machine; scanner; postage machine; fax machine; microfiche and microfilm readers; base radio; calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. • The employee will occasionally be required to operate a City Staff vehicle to attend meetings, seminars and other C~tv-related functions. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the • employer and requirements of the job change. Approval: Supervisor Effective Date; Approval: Appointing Authority Revision History: 042006 (Revised) 1 /2003 6/97 1995 ADA • • CITY OF MOUNDS VIEW • POSITION DESCRIPTION Position Title: Building Official/Fire Marshall/Fire Fighter Department: Community Development Accountable to: Community Development Director Status Non-Exempt PRIMARY OBJECTIVES OF POSITION Perform comprehensive building and fire inspections on residential, commercial and industrial properties to ensure compliance with existing city and state codes and policies governing new construction and existing structures. Conduct plan reviews. Respond to emergency fire calls as needed. SUPERVISION RECEIVED Works under the general guidance and direction of the Community Development Director. Reports to the Fire Chief regarding emergency fire calls. SUPERVISION EXERCISED Supervises Building and Fire Inspectors. • ESSENTIAL DUTIES AND RESPONSIBILITIES Building Official • Provides guidance and assistance in all areas of building permit applications and reviews all submitted plans to ensure compliance with established state and local codes and ordinances. Approves and issues permits which are in compliance and provides assistance in identifying changes required in specifications to meet established codes. • Conducts or supervises on-site comprehensive inspections to ensure compliance with existing codes including building, mechanical, plumbing, fire and housing. • Ensures al( related paperwork is completed and full documentation is available for decisions related to the inspection process. • Provides concise code interpretations for those circumstances in which there is a difference of opinion of the specific intent of a specific code provision. • Reviews contractor license applications for recommendation to the Gity Council. Investigates citizen complaints related to the building and fire code activities of • the City with the goal of resolving issues in the best interest of all concerned, while providing the highest possible degree of fife safety. Plan Review Performs plan review for new structures, expansions and changes of use to • ensure that they conform to all building and fire safety codes and practices. • Reviews building plans and expansion projects for compliance with state and federal accessibility requirements. • May provide plan review services for county and state agencies on an as- needed basis. Fire Marshal • Conducts plan review on new construction. • Performs or supervises annual site inspections on existing commercial, industrial, multi-occupancy residential for fire code compliance. • Inspects or supervises inspections of new businesses and industrial operations when changes of occupancy occur in a building. • Conducts fire prevention education as time permits to ensure public and building owner awareness about fire safety and conformance with fire safety codes. Fire Fighting • Responds to fire calls • Responds to emergency medical calls • Conducts post fire incident investigations and inspection of fire calls and alarms to determine cause and applicable safety measures. • Conducts post-fire inspection to determine structural integrity. • Follow up on false alarm calls in an effort to prevent future calls. PERIPHERAL DUTIES • Informs the Community Development Director of any inspection related activities which require immediate attention or action. • Consults with the City Attorney as required to review and assure ~na~e+~ legal requirements are being met in all building, housing, and fire code activities, or to initiate legal action to ensure code compliance. • Continually reviews existing code and ordinances for consistency and ease of enforcement and interpretation and recommends modifications on a local. state and national {evel ••~'~°~ ~°"°-s"^` • Attends meetings as assigned or as+requested when matters relate to responsibilities assigned. • Assumes other responsibilities as apparent or as delegated. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent supplemented by two years of related technical instruction in building technology, construction management, mechanical, electrical, plumbing or building construction. (B) Two (2) years of experience in general construction or related field. (C)State Certification as a Building Official (D}Two (2) years of post-secondary education with course work in fire science and • /or two (2) years experience in the fire prevention field. (E) Certification equivalent to Minnesota State Fire Service Certification of Fire Inspector I! (F} Certification as a Firefighter I, First Responder and member of the Spring Lake • Park, Blaine, Mounds View Fire Department. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Thorough knowledge of uniform building codes, fire codes, plumbing codes, mechanical codes, general construction codes, and a thorough knowledge of carpentry; Considerable knowledge in electrical work, carpentry work, cement work, or plumbing, and skill in applying knowledge of the Uniform Building Codes, zoning and land use applications. Knowledge of methods, materials, terminology and practices in genera( building construction. Knowledge of laws governing zoning and general building construction. (B) Ability to establish effective working relationships with contractors, architects, engineers, owners, developers, the general public and city personnel. (C) Ability to read and understand complicated plans and blueprints and to communicate effectively orally and in writing (D) Knowledge of the practices and principles of fire suppression and medical emergency rescue. (E} Knowledge of practices, principles and techniques of effective code enforcement/fire prevention principles. SPECIAL REQUIREMENTS A valid state driver's license or ability to obtain one by start of employment. One or more Minnesota certifications including but not limited to Plans Examiner and Combination Inspector. Minnesota Building Official Certification required. The employee must be able to pass yearly hose, ladder and Self Contained Breathing Apparatus proficiency tests. The employee must also be able to pass bi-annual medical exams. TOOLS AND EQUIPMENT USED Personal computer, including word processing and permitting software; motor vehicle; 10-key calculator; portable radio; phone; ladder or scaffolding; tape measure. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individua}s with disabilities to perform the essential functions. Work is performed both outdoors and in office settings. Outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. • The employee must occasionally lift and/or move up to 100 ~9 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an • employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. The employee will be exposed to hazardous and lethal environments when responding to medical and fire emergencies. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the • employer and requirements of the job change. Approval Approval: Supervisor Appointing Authority Effective Date: Revision History: Q42006 (Revised) 1 /q6 8/Q 1 (244 HAY POINTS) 5198 6/97 1995 ADA U • POSITION DESCRIPTION Position Title Community Development Director Department: Community Development Accountable To: Clerk-Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION To strengthen the overall health and vitality of the City of Mounds View through developing, managing and evaluating community development programs, including planning, development review, economic development and redevelopment, housing rehabilitation and inspection, building plan review and inspection, and code enforcement. SUPERVISION RECEIVED Works under the general guidance and direction of the Clerk-Administrator. SUPERVISION EXERCISED Exercises supervision over all community development staff. ESSENTIAL DUTIES AND RESPONSIBILITIES • Manages and directs the operations of the Community Development Department. Initiates, develops and administers community development programs and services pursuant to policy direction from City Council and the Clerk-Administrator, adopted plans, regulations and budgets. Provides professional planning and economic and housing development advice and consultation to elected and appointed officials, developers and citizens; makes presentations to City Council, boards, commissions, civic groups and the general pubic. Department Operations Manages and supervises community development operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, develops, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Assures that assigned areas of responsibility are performed within budget; monitors revenues and expenditures in assigned areas to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities and time. Works in cooperation with the Finance Director to secure capital funding for community and economic development projects (e.g. federal and state grants, • bondin • special g) Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Issues written and oral instructions; assigns duties and examines work for thoroughness, accuracy, and conformance to policies and procedures. Conducts staff training sessions. Directs research efforts to secure funding resources for housing and community development projects; keeps informed of federal, state, regional and foundation development funds and programs, and their regulations. Maintains harmony among workers and resolves grievances; assists subordinates in performing duties; identifies training needs and addresses staff development issues; corrects errors and complaints. Executes timely performance evaluations of community development employees. Delegates work assignments to responsible employees as needed. Community Planning and Intergovernmental Coordination Has thorough knowledge of the principles, practices and methods of city planning and planning administration. Manages the development, maintenance, and adherence to the Mounds View Comprehensive Plan to insure the future stability of the community. Provides leadership and direction in the development of short and long range plans related to growth management, land use, housing, transportation, park, • trails and open space systems, public facilities, solid waste or other related issues to meet the City's needs and the requirements of intergovernmental agreements or State legislation. Gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Recommends and implements strategies needed to accomplish City community development goals. Coordinates and schedules comprehensive plan activities with the Metropolitan Council plan, state and county planning activities, and various special jurisdictions' planning activities. Identifies strategic opportunities for use of tax increment financing and other resources to attract and shape development in order to strengthen the City's economic base and overall community health; supervises and works with the City's Economic Development Coordinator to design and implement ways to capture these opportunities. Supervises the evaluation of land use proposals for conformity to established plans and ordinances; evaluates developmental impacts as they relate to adopted plans of the city and makes recommendations. Monitors inter-governmental and legislative decisions affecting department operations and follows through with appropriate action. Serves on various boards, commissions, task forces and committees as assigned. Serves as City's representative to intergovernmental planning efforts and joint powers groups. • Development Review • Supervises the development review process from submittal of rezoning, subdivision, conditional use permit and site plan applications, through analysis of project proposals, preparation of staff reports and recommendations, review of construction drawings and issuance of building permits, and building inspections. Interprets and applies City codes, and exercises judgment in applying requirements to cases which do not fit norms. Deals with developers, design professionals, contractors, business people, citizens, and property owners on an on-going basis. Handles controversial issues and situations related to the review of development projects. Assumes responsibility for developing alternatives and solutions to complex and difficult issues and situations. Insures the maintenance of accurate and complete records of departmental activities related to licenses, permits, development projects and special studies, and the production of related maps and diagrams. • Interprets and applies development regulations; identifies gaps in ordinance provisions and recommends ways to address these gaps; prepares ordinance revisions for consideration by City Council. Assures accurate collection of fees. Has familiarity with basic engineering and building construction principles and concepts. . Acts as the arbiter when code provisions are confusing or vague. Housing & Neighborhood Improvement Supervises the evaluation of the City's housing stock and its neighborhoods, and the development and implementation of programs to address problems. Assembles resources and develops methods of financing to support such programs. Assures the continuing implementation of the annual housing inspection program. Code Enforcement • Supervises the enforcement of zoning, housing, building, and nuisance codes including the receiving of complaints, field investigations, preparation of notification letters and court orders, and possible testimony in court hearings, in order to achieve code compliance. • Develops methods for dealing with chronic code violations and problem properties. PERIPHERAL DUTIES • Attends professional development workshops and conferences to keep abreast of trends and developments in the field of city planning. • Assists in designs for parks, streetscapes, landscapes and other municipal projects. • L` MINIMUM QUALIFICATIONS Education and Experience: (A) Education from an accredited~four-year college or university with a degree in land-use planning, urban planning, public administration or a closely related field; (B) A minimum of frve (5) years of progressively responsible community development work; (C) Preferably a Master of Arts Degree and four (4) years of supervisory experience. (D) Municipal Experience preferred. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Extensive knowledge of community development programs and process, and the typical operations of a community development department. Ability to use computers in accomplishing the work of the department. (B) Ability to supervise a complex set of department functions which involve several technical disciplines, and to manage a complicated work program so that demands are matched to resources and work assignments are completed in a thorough, complete manner within established time frames. Able to juggle numerous projects which often have demanding requirements and tight time schedules. (C) Ability to think in a creative and strategic manner, to develop alternatives and specific program proposals designed to achieve effective results consistent with community goals. • (D) Thorough knowledge of how to formulate, implement and apply comprehensive plans and special studies related to community development issues. (E) Thorough knowledge of how to develop, interpret and apply development regulations, and to conduct code enforcement activities. (F) Familiarity with the Community Development Block Grant program and other federal and state housing programs. (G) Familiarity with engineering and building construction principles and concepts. (H) Familiarity with geographic information systems, and how to utilize them in the operation of a community development department. (I) Ability to analyze situations and information, formulate alternatives, and use sound judgment in drawing conclusions and making decisions. Ability to develop a course of action and maintain momentum to reach successful conclusions in a variety of program areas. (J) Ability to communicate orally and in writing with design professionals, contractors, developers, business people, property owners, citizens, elected and appointed officials, and the general public; ability to produce effective presentations and reports including research, synthesis of information, preparing text, graphs, charts and graphics. Ability to write clearly, concisely and legibly. (K) Ability to maintain effective working relationships with the Clerk-Administrator, other department heads and staff members, Council and Commission members, citizens, property owners, developers and others. (L) Ability to follow verbal and written instructions. (M} Ability to handle stressful situations and effectively deal with difficult or angry • • people. SPECIAL REQUIREMENTS Valid Minnesota State Driver's License or ability to obtain one. TOOLS AND EQUIPMENT USED Skill in the operation of a personal computer, including the use of work processing and spreadsheet software; a motor vehicle; calculator; phone; and copy and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A majority of the work is performed in an office setting, with occasional visits to field sites. Sufficient mobility is necessary to navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. • While performing the duties of this jab, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel or operate objects, tools, or controls, and to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, ar crawl. The employee must occasionally lift and/or move up to 25 lbs. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee usually works in an office setting, with occasional visits to field sites. When in the field, the employee is exposed to outside weather conditions, experiencing exposure to wet and/or humid conditions, fumes or airborne particles. Situations may occur where the employee is dealing with people who are angry, upset or belligerent. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference • check; job related tests may be required. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: April 19, 1996 Revision History: 042996 (Reviewed) 11 /27/~~ (588 Hay pts) 6/97 4/96 • • r 1 • POSITION DESCRIPTION Position Title: Building Inspector Department: Community Development Accountable to: Building Official Status: Non-Exempt -Temporary Position PRIMARY OBJECTIVE OF POSITION Perform building, plumbing, mechanical, housing, zoning and fire inspections on residential, commercial and industrial properties to ensure compliance with existing city and state codes and policies governing new construction and existing structures. SUPERVISION RECEIVED Works under the general guidance and direction of the Building Official /Fire Marshal. SUPERVISION EXERCISED None. • ESSENTIAL DUTIES AND RESPONSiBILlTIES • Conducts on-site inspections to ensure compliance with existing codes including building, mechanical, plumbing, fire, zoning and housing. • Ensures all related paperwork is completed and full documentation is available for decisions related to the inspection process. • Assists Building Official in all areas of building permit applications and reviews submitted permits to ensure compliance with established state and local codes and ordinances. • Provides information to builders and others regarding buiiding regulations. • Approves and issues permits which are in compliance and provides assistance in identifying changes required in specifications to meet established codes. • Calculates building permit fees and ensure that all fees are assessed accordingly. • Investigates citizen complaints related to the building, housing, zoning and fire code activities of the City with the goal of resolving issues in the best interest of all concerned. • Attendance during regularly scheduled work hours. • Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and citizen customers. • ES • PERIPHERAL DUTI Informs the Building Official of any inspection related activities which requ[re immediate attention or action. • Attends meetings as assigned or as requested when matters relate to responsibilities assigned. Assumes other responsibilities as apparent or as delegated. MINIMUM QUALIFICATIONS High school diploma or GED equivalent . BIT Certification or equivalent degree in building code technology Strong verbal and written communication skills Knowledge of building codes and Minnesota amendments Valid MN driver's license Ability to develop and maintain effective working relationships with architects, contractors and residents • Ability to read and understand complicated plans and blueprints DESIRED QUALIFICATIONS ne ear of revious municipal inspection experience • O y p One or more years of general construction or trades experience Knowledge of the PermitWorks® permit tracking software Working knowledge of plumbing, mechanical and fire codes Knowledge of methods, materials, terminology and practices in general building construction . Knowledge of laws governing zoning and general building construction. TOOLS AND EQUIPMENT USED Personal computer in a Microsoft office environment; motor vehicle; 10-key calculator; portable radio; phone; ladder or scaffolding; tape measure. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be ~ ede coord nation as [necessa[ry to[ operate computers and essential functions. Han y various pieces of office equipment • • • While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties fisted above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Department Head Effective Date: Approval: City Administrator Revision History: 042006 (Reviewed) January 2006 HAYS Points: 262 • CITY OF MOUNDS VIEW POSITION DESCRIPTION POSITION TITLE: Economic Development Coordinator DEPARTMENT: Community Development ACCOUNTABLE: Community Development Director FLSA STATUS: Exempt Primary Objective of Position Assists the Community Development Director with economic development and redevelopment activities and the coordination of those activities with quasi-public groups in the community. Performs a variety of routine and complex administrative, technical and professional work in the preparation and implementation of economic development and redevelopment plans, programs and services. • SUPERVISION RECEIVED Works under the general supervision of the Community Development Director. • SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinate the development and administration of an Economic Development Authority and Economic Development Commission. Provide technical and professional advice and support by acting as staff liaison to community development and non-profit organizations including the Economic Devetoment Authority, Economic Development Commission, local development corporations, focal business croups, Visit Minneapotius North (a convention visitors bursar), and the Twin Cities North Chamber of Commerce .Also, develop strategies for working with appropriate commissions and task forces as needed. Develop and maintain Business Retention Program via regular contact with business owners, property owners, and economic development related community organizations. Negotiate and implement development agreements for redevelopment projects including coordination of property acquisition, relocation efforts, site clearances and related actions. • • • Coordinate economic development marketing and promotional activities aimed at attracting new development and investments to Mounds View. • Assist in the administration of the City's Tax Increment Finance T~ program and districts. Review and score TIF applications submitted by businesses or developers. • Assist in the administration of the City's Tax Rebate Finance (TRF) program Review and score TRF applications submitted by businesses or developers. • Develop short and long range economic development and redevelopment plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities with other departments, agencies, local groups and others as needed. • Develop and maintain a comprehensive database of the inventory of available buildings and sites in the community for economic development purposes. • Prepare and maintain information on utilities, taxes, zoning, transportation, community services, financing tools, etc.; responds to requests for information for economic re/development purposes; prepares data sheets and other information. Responds to local citizens inquiring about local economic development activities and opportunities. • Monitor local, state and Federal legislation and regulations relating to economic development, and reports findings, trends and recommendations to City Administrator. • Assist in the application and submission of grants and other outside funding opportunities to further the economic development goals of the City. PERIPHERAL DUTIES Attends professional development workshops and conferences to keep abreast of trends and developments in the field of economic development and tax increment financing. Other duties as assigned by Community Development Director. MWIMUM QUALIFICATIONS Education and Experience: (A) Must have a B.A. degree in urban planning, business or public administration, economics, marketing, finance, or a related field and a minimum of one full year of experience in economic/community development and/or redevelopment, TIF, economic development authority activities, and/or, business retention programs. DESIRED QUALIFICATIONS (A) Masters Degree in urban planning, business or public administration, economics, • tin finance, or a related field. • marke g, Necessary Knowledge, Sk's{Is and Abilities: (A) Considerable knowledge of tax increment financing law and TIF district administration (B) Knowledge of business retention programs and economic development and redevelopment principles. (C) Working knowledge of municipal zoning and infrastructure and planning programs and processes. (D) Skill in the operation of the listed tools and equipment. (E) Ability to communicate effectively orally and in writing with architects, contractors, developers, owners, supervisors, employees, and the general public; Ability to establish effective working relationships. (F) Perform work in a timely and thorough manner. (G) Demonstrate initiative and excellent problem solving ski{Is. (H) Demonstrate an ability to effectively handle a wide variety of city projects and problems in an effective and professional manner. (f) Maintain a positive image of the city through effective handling of problems and sound coordination of multi-department programs. (J) Anticipate communication needs of public, Council and staff and effectively acts to meet those needs. (K) Develop a work schedule for carrying out assigned tasks and meet the • schedule in a timely manner. SPECIAL REQUIREMENTS: Valid State Driver's License, or ability to obtain one. TOOLS AND EQUIPMENT USED Personal computer, including Microsoft Office software, motor vehicle; calculator; phone; copy and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand • C7 • or sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or craw(; speak or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, or airborne particles. The noise level in the work environment is usually quiet in the offrce, and moderate in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related written tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Effective Date: February 24, 1995 Appointing Authority Revision History: 042006 (Revised) September 2001 ~3~5 HaY,tS, January 9, 1998 January 14,1994 POSITION DESCRIPTION Pasition Title: Housing/Code Enforcement Inspector Department: Community Development Accountable To: Community Development Director Status: Full Time, Non-Exempt PRIMARY OBJECTIVE OF THE POSITION Performs a variety of administrative and technical work in conducting inspections to ensure compliance with the City's housing, nuisance, zoning, and other codes. Performs fire inspections in existing multiple dwelling buildings to ensure compliance with the Minnesota Fire. Code. Responds to emergency calls as a ~reFi~htcr SUPERVISION RECEIVED Works under the general guidance and direction of the Community Development Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Housing Inspections • Administers the rental inspection program, including conducting annual inspections of multiple swelling units and inspection of Section 8 units for the Metropolitan Housing and Redevelopment Authority. Prepares letters, inspection reports and court orders as needed, any may appear in court to testify. • Conducts inventory and an evaluation of the housing stock and neighborhood condition. • Investigates citizen complaints and conducts housing inspections related to the City's housing maintenance ordinance and the state fire code. • Works closely with outside administration of housing programs designed to rehabilitate, maintain, and upgrade the City's housing stock and deal with the issues of housing conditions affecting single family, multiple family, and manufactured housing. • Prepares ordinances which address housing issues including housing maintenance and inspection. • • Code Enforcement • Administers the City's code enforcement program by investigating complaints of code violations, preparing letters, notices and report, maintaining files, advising property owners of code requirements and enforcement procedures, and obtaining compliance. The code enforcement process may involve court proceedings and the preparation of evidence. • Identifies inconsistencies in code provisions and recommends code revisions. Prepares code revisions as assigned. • Works with residents to heighten awareness of various code ordinances. Property Managers Coalition • Acts as the staff liaison for the Property Managers Coalition, including preparing monthly newsletters and meeting minutes. Fire Fighting • Emergency response as a firefighter including emergency medial calls and fire calls that include the hazards of firefighting. • Fire Inspections • Assists with investigations of all fires in the City to determine cause and origin. Prepares comprehensive reports on fire incidents required by the State or Fire Chief. PERIPHERAL DUTIES Performs research and prepares written and oral reports, and other assignments, as directed. • Establishes and maintains working files. • Informs the Community Development Director of any inspection related activities that require immediate attention or action. • Consults with the City Attorney, as necessary, to review and evaluate appropriate legal remedies to gain compliance with codes and ordinances. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of practices, principles, and techniques of effective code enforcement/fire prevention principles. • • Knowledge of the practices and principles of fire suppression and medical • emergency rescue. • Knowledge of the geography of the City and location of hydrants, building and special areas requiring special pre-fire contro{ planning, inspection and special fire fighting techniques. • Knowledge of the state fire code, state laws and local authorities as they apply to the position. • Skill in public presentations and negotiation skills. MINIMUM QUALIFICATIONS Education and Experience • 1 year of Housing Inspections and/or experience. DESIRED QUALIFICATIONS • Knowledge of housing inspection programs and practices. • General knowledge of housing codes. • Ability to communicate clearly and effectively, both orally and in writing. • Ability to work well with the public and with local contractors • Ability to read and understand complicated plans and blueprints. • SPECIAL REQUIREMENTS A state drivers license or ability to obtain one by start of employment. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet and permitting software; photocopier, motor vehicle, calculator, portable radio. PHYSICAL DEMANDS The physical demand here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabi{ities to perform the essential functions. Work is performed both outdoors and in office settings. Some outdoor work is required in the inspection of various housing developments, construction sites and other properties. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. • • While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel or crawl; speak or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. r~ WORK ENVIRONMENT The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts an din high, precarious places and is occasionally exposed to wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience, oral interview and reference check; job related test may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statement of duties does not exclude them from the position it the work is similar, related or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Approval: Employee Effective Date: Revision History: 042006 (Reviewed) 8/99 1995 ADA C~ CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Planning Associate Department: Community Development Accountable To: Community Development Director Status: Exempt PRIMARY OBJECTIVES OF POSITION Administer the City's zoning code, assist the Community Development Director in reviewing development proposals, prepare special research and provide information to the public on planning, zoning, neighborhood and code issues and procedures. Assist with the upkeep and maintenance of the City's GIS system and facilitate communication with Mounds View citizens. SUPERVISION RECEIVED Works under the general guidance and direction of the Community Development Director. • SUPERVISION EXERCISED None, although may have temporary supervision of the department in the absence of the Director. • ESSENTIAL DUTIES AND RESPONSIBILITIES • Provides information on the City's planning program, zoning code and development procedures to citizens, property owners, architects, engineers, developers and contractors and others in a helpful, customer-oriented manner. • Analyzes and prepares reports on development applications to determine compliance with the City's Comprehensive Plan, Zoning and Subdivision Codes. Coordinates the review of development applications with various departments and agencies. Keeps applicants, property owners, citizens, and other interested parties informed during the course of case review. Prepares development agreements and monitors financial guarantees to assure improvements are completed as required. Does site inspections of development projects to check for compliance with approved plans as assigned. • Reviews building, sign and fence plans for compliance with Code criteria. • Interprets and administers zoning, subdivision, housing, nuisance and other codes, and makes recommendations when code provisions are vague or in conflict with each other. Identifies inconsistencies in code provisions and recommends code revisions. Prepares code revisions as assigned. • Researches and prepares studies on planning issues to meet the City's needs, and helps prepare revisions to the Comprehensive Plan. • Aftends and gives presentations at meetings of the City Council and Planning i Page 1 of 4 11TroutWdministration\HumanReso~acesUOBDESCR\COMMDEV\Pfannirq ,4ssociate 042005 doc • Commission as required. • Utilizes and assists in the maintenance of the City's GIS system. Prepares maps and graphics using computer-based methods. • Assists in the periodic surveying of citizens utilizing the Internet and other methods to determine current citizen needs and concerns. • Maintains a working knowledge of state and federal housing programs and housing issues. • Manages the planning function in the Community Development Department in the absence of the Director. Represents the department in meetings .with applicants, citizens and property owners. PERIPHERAL DUTIES • Works on projects and with other departments as assigned by the Director. • May serve as a staff liaison to City Council, Planning Commission, citizen groups and to employee committees. EDUCATION AND EXPERIENCE • Minimum Qualifications (A) Bachelors degree from an accredited college or university in Planning or related field. (B) One year of planning related work experience. (C) Possession of a valid state driver's license. (D) Windows-based computer skills in a Microsoft Office environment. Desired Qualifications: (A) Master's degree from an accredited college or university in Planning or related field. (B) Graphics skills. (C) Background or exposure to ArcView and GIS principles. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Knowledge of planning principles and practices as applicable to a municipal setting. (B) Ability to prepare, organize and maintain data, files and records. (C} Ability to utilize computer systems to track data and prepare reports. (D) Knowledge of planning and development ordinances and how they are applied in the development review process; familiarity with the steps in the review process. • (E) Ability to analyze situations and information, formulate alternatives, and use sound 'ud ment in drawing conclusions and making decisions. Ability to develop a course of • 1 g action and maintain momentum to reach successful conclusions to assignments within agreed upon time firames. (F) Ability to communicate orally and in writing; ability to produce effective presentations and reports including research, synthesis of information, preparing text, graphs, charts and graphics. Ability to write clearly, concisely and legibly. (G} Ability to manage deadlines, demanding schedules and workload, and with juggling a multitude of tasks. (H) Ability to maintain effectiveworking relationshipswith sowners~de~eho revs andeothe s~ Council and Commission members, citizens, property P ({) Ability to fallow verbal and written instructions. (J) Ability to maintain professionalism in difficult situations. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base software; motor vehicle; telephone; mobile or portable radio; blueprint, copy, fax, and other office machines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an • employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in both office and field settings. Approximately half of the employee's time during April through October is spent in field inspections associated with development cases. Sufficient mobility is necessary to navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is required to sit, stand, walk, talk, hear, use hands to finger, handle, feel or operate objects, tools, or controls, and to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 lbs. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations • L may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in both office and field settings. When in the field, the employee is exposed to outside weather conditions, and may experience exposure to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, hazardous or unsanitary conditions, risk of electrical shock and vibration. Situations may occur which are threatening, and where the employee may encounter aggressive and hostile behavior from individuals the employee must dea(with in the course of performing his or her duties. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application and resume, rating of education and experience; oral interview, reference checks, physical examination and drug and alcohol tests; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and • requirements of the job change. Approval: Approval: Supervisor Appointing Authority Revision History: 042006 (Reviewed) 3/2001 262 Hay Points 8/1999 6/1997 1995 ADA POSITION DESCRIPTION Position Title: Accountant Department: Finance Accountable To: Finance Director Status: Exempt PRIMARY OBJECTIVE O'F POSITION Performs technical and administrative accounting work in maintaining the fiscal records and systems of the City and in preparing accurate and timely reports to management, City Council and general public. SUPERVISION RECEIVED Works under the general guidance and direction of the Finance Director. SUPERVISION EXERCISED May supervise administrative or accounting clerks or other part-time or temporary staff as assigned. ESSENTIAL DUTIES AND RESPONSIB{LITIES Prepares periodic reports. Assists in the preparation of the annual report and • other State or Federal reports. Makes journal entries to balance and close monthly/yearly books in general ledger, revenue and expense accounts; reconciles general ledger and subsidiary accounts. Prepares financial reports on water, sewer, and golf revenue and expenses. Performs periodic financial studies and analyses. Assists the Finance Director in the operation and maintenance of the City's central financial computer system. Maintains accounts receivable and other subsidiary records. Assists in preparation of year-end reports. Prepares monthly and other financial reports to assist management and governing bodies in evaluating the financial condition of the City. Prepares trial balances, audit schedules, work papers, and other information to assist auditors in performing audits of city accounts/activities. Reviews invoices for payment to ensure propriety, investigates and resolves discrepancies and processes invoices for timely payments. Reconciles all bank statements and follows through to resolve discrepancies that may occur. Monitors daily cash flow activities and transfers monies to ensure proper account balances. • • PERIPHERAL DUTIES Provides back-up to other related positions. Communicates with the Finance Director the performance of other staff within the department. Assists other staff within the department in developing and achieving their full potential by communicating policies and duties, providing guidance and direction, preparing them for additional duties as they become available, and setting desired standards for conduct and work performance. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field, and (B) One (1) year of progressively responsible municipal accounting or finance work, or (C) Any equivalent combination of education and experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Working knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; working knowledge of office automation and computerized financial applications; same knowledge of public finance and fiscal planning; working knowledge of payroll and accounts payable functions; considerable knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB; (B) Skill in operating the listed tools and equipment; (C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to accurately account for city funds; ability to establish and maintain effective working relationships with employees, and city officials; ability to communicate effectively, orally and in writing. SPECIAL REQUIREMENTS None. TOOLS AND EQUIPMENT USED Personal computer, including spreadsheet and word processing software; central financial computer system; telephone; 10-key calculator; typewriter; copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While erforming the duties of this job, the employee is frequently required to sit and • P talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters white performing the essentia{ functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended on{y as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the • employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 042006 (Reviewed) 6-97 1995 ADA • POSITION DESCRIPTION • Accounts Payable Clerk ~''°~`' T""'et Position Titie: Department: Finance Accountable to: Finance Director Status: Part Time PRIMARY OBJECTIVES OF POSITION To process all current invoices owed by the City, cut checks and prepare reports to management and City Council. Assist Utility Billing Clerk with incoming payments. Assist with Cash Receipting. SUPERVISION RECEIVED Work under supervision of the Finance Director ESSENTIAL DUTIES AND RESPONSIBILITIES Collect all payable invoices from Department Heads Process invoices for payment by entering new vendor information • Check invoices for proper approval by Department Heads Check that tax has been properly charged • Enter invoice information • Run journal t check for accuracy Run schedule journal Print checks Keep accurate records of check numbers Run disbursement journal for approval by City Council • Print cover sheet for disbursement journal Scan all checks and backup information Put checks and payment stubs or invoice copies in envelopes Rename scanned information in computer Fife hard copies of checks and back up information PERIPHERAL DUTIES • Assist with utility bills by opening envelopes, balancing checks with payment stubs Enter all payments in computer Run batch journals Make up deposit and enter total in cash receipting computer Assist with other cash receipting M1NlMUM QUALIFICATIONS Education and Experience: . • Hi h School Diploma g Computer and Bookkeeping Classes • Bookkeeping experience NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of office automation and computerized financia! applications • Knowledge of accounts payable functions and reporting systems. • Skill in operating listed tools and equipment • Ability to maintain effective working relationships with other employees and city officials • Ability to communicate effectively orally and in writing SPEC{AL REQUIREMENTS None TOOLS AND EQUIPMENT USED • Personal computer including word processing software and financial computer system • 1Q key calculator • Typewriter • Copy machine • Scanner PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feet objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES • ion and ex erience; oral interview and reference Forma( application, rating of educat P check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job descriptiono oee and ics subject to hange by the employer as the needs of the employer and empl y employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 042006 (Revised) 6-97 1995 ADA U U • CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Finance Director Department: Finance Accountable To: Clerk-Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION Performs a variety of complex supervisory, professional, administrative and technical accounting and finance functions in maintaining the fiscal and administrative records and systems of the City. SUPERVISION RECEIVED Works under the general guidance and direction of the Clerk-Administrator. SUPERVISION EXERCISED Exercises supervision over all Finance staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages and directs the operations of the Finance Department including payroll, investments, payables, receivables, debt, utility billing, cash management and customer service inquiries. Make recommendations and reports to the City Administrator regarding fiscal matters affecting the City. Coordinates and prepares the development of the City's financial plan and budgeting process, including operational and capital financial plans. Assures that assigned areas of responsibility are performed within budget; perForms cost control activities; monitors revenues and expenditures in assigned areas to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. Assists City Administrator in the departmental review of the proposed budget and assists in the presentation of the proposed budget to City Council. Selects legal and financially secure investments which coincide with the City's cash flow needs and resources maximizing interest returns. Carries out direction from the City Administrator and City Council regarding the development of short and long range financial plans; gathers, interprets, and prepares financial data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Communicate financial information to elected officials and staff in a direct and understandable and timely manner. Establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained. Prepare and submit the required reports to various governmental bodies and private • organizations. Administer the City's insurance policies. • Represent the City at designated local, state and national meetings relative to the City's • financial matters. Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations. Develops financial studies and plans per direction from the City Administrator and City Council. Forecasts, estimates, and monitors the financial condition of the City to assure fiscal well-being. Oversees accounting entries to reflect City Council actions and management decisions. Oversees the posting and reconciliation of ledgers and accounts. • Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, develops, motivates and evaluates assigned staff; reviews progress and directs changes as needed. • Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of financial operations. Determines cash planning and availability. • Prepares and coordinates the fiscal data and production of annual reports and fiscal projections for Tax Increment Districts and Securities and Exchange Commission Bond Disclosure requirements. Performs a variety of miscellaneous financial functions as needed and required by the position. PER{PHERAL DUTIES • Develops finance related ordinances, resolutions and procedures. Represents the city at various conferences and meetings. • Performs cost-of-service studies for utility rate considerations. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field; (B) Minimum of five (5) years experience in a senior municipal finance position, and; (C) Four (4) years of supervisory experience. NECESSARY KNOWLEDGE, SKILLS AND ABtLIT1ES (A) Considerable knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and financial packages; (B) Considerable knowledge of office automation and computerized financial applications; (C) Considerable knowledge of public finance and fiscal planning; (D) Considerable knowledge of payroll and accounts payable functions; (E) Working knowledge of budgetary, accounting, reporting systems, GAAFR, GAAP, GASB. (F) Ability to prepare and analyze complex financial reports; (G) Ability to maintain efficient and effective financial systems and procedures; (H) Ability to effective{y supervise staff; (I) Ability to establish and maintain effective working relationships with employees and city officials; ability to communicate effectively orally and in writing. • SPECIAL REQUIREMENTS A valid state driver's license or ability to obtain one within three months. Must be bondable. TOOLS AND EQUIPMENT USED Skill in operating a personal computer (including word processing and spreadsheet software); network computer system including associated financial packages; 10-key calculator; phone; copy machine; fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those employee • encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: City Administrator Human Resources Manager Effective Date: 4/19/96 Revision History: 042006 (Reviewed) 7/01 1677 HAY PTS) 6/97 • POSITION DESCRIPTION • Class Title: Payroll/Utility Billing Technician Department: Finance Accountable To: Finance Director Status: Non-Exempt (183 HAY Points) PRIMARY OBJECTIVE OF POSITION Performs bookkeeping, accounting, and administrative work in administering the payroll, and utility billing functions of the city. Compiles data to maintain payroll and utili billin . SUPERVISION RECEIVED: Works under the general guidance and direction of the Finance Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES P~roll • Compiles payroll data such as hours worked, accrual of fringe benefits, • compensatory time and flex time, taxes, insurances, and other deductions to be withheld. • Enters data into computer software. • Reviews wages computed and corrects errors to ensure accuracy of payroll. • Records changes affecting net wages such as exemptions, insurance coverage, and various payroll deductions for each employee. • Prepares and issues paychecks and/or pay slips and automatic deposit info. • Process payroll direct deposits/City and Council direct deposits and ACH payments on-fine to Western Bank. • Report Payroll Taxes for filing and payment • Process vendor checks for employee payroll reports. • Answers payroll related questions from employees. • Maintain employee leave records, such as sick, vacation and flex/comp leave. • Maintain payroll computer system, performs system back ups and updates system with any requests from our Computer software vendor. (Year-end) • Reconciles and prepared required Social Security, State and Federal reports with year-end. Prepare and print W2's. Human Resources Representative Processing Health, Dental, and Life enrollments {new hires) and coverage changes for current employees. Report all New Hires to the State of Minnesota. • Determine Seasonal Employment eligibility for PERA (Public Works and Golf Course) and AFSCME Union (Golf Course) 1\7rwll4dministrationV-IumanResourcesUOBDESCR~FIN.4NCEV'ayivlWWiry~ Billing 7eehniciaYi Cw2~o6 doc • Report 95t Report of Injury and Workers Compensation claims to the League of Minnesota Cities. Utility Billing • Enters new rates on utility billing system when rates change. • Update and schedule water meter readings for the automated phone and radio read systems. • Obtain meter reads and update the utility billing, review for accuracy. Prepares and sends quarterly bills. • Receipts utility payments and prepares for data processing, enters payments on computer, generates reports for reconciliation, and prepares band deposits. • Calculates amount required for payment of water and/or utility deposits and processes refunds. • Prepares and mails delinquent account notifications and service shutoffs. • Prepares Final billing for customers terminating services. Set up new resident service information. • Researches utility records as requested to provide historical information on individual accounts. • Prepares data on delinquent accounts for certification to property taxes. PERIPHERAL DUTIES • Provides clerical supportlbackup to other finance staff as required. • Provides customer support to front counter/other departments as required. • Serves as a back-up to related accounting positions. • Other duites as assigned. MINIMUM QUALIFICATIONS Education and Experience: (A) Associates Degree in Accounting, and (B) Two (2) years of increasingly responsible related experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; working knowledge of governmental accounting principles and practices. (B) Skill in operating listed tools and equipment. (C) Ability to perform arithmetic computations accurately and quickly; ability to communicate effectively verbally and in writing; ability to establish successful working relationships; ability to work under pressure and/or with frequent interruptions. DESIRED QUALIFICATIONS BA in Accounting • SPECIAL REQUIREMENTS 1\Trout\Adminiarntion\fiumonResourcesVOBDESCR~FW.4NCEQ'eyroll-Utlit}~ Hiliirm TechnicioT 04?Oltb doc None. TOOLS AND EQUIPMENT USED Personal computer, including word processing and spreadsheet software; central financial computer; 10-key calculator, phone, fax and copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Whsle performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, toots, or controls; and reach with hands and arms. The employee must occasionally lift andlor move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Approval: Appointing Authority Effective Date: Revision History: 042006 (Reviewed) 02/05 183 Hay Points 11-99 (177 Hay points), 6-97, 1995 ADA, 1991 • • \\7routV.dmirtis[rationlHomanResourcesVOBDESCR~FINANCE~P~vroll-UtiGrn Bi1Gng 7eclmiei6n 04~ doc CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Administrative Assistant Department: Police Accountable To: Police Chief FLSA Status: Non-Exempt (AFSCME) PRIMARY OBJECTIVE OF POSITION To efficiently and effectively manage the administrative functions of the Police Department. To maintain a variety of police records and files in an updated and accurate status at all times to ensure ready access to information as required or requested. To act as Terminal Agency Coordinator (TAC) for the Department, complying with state and federal requirements for training and auditing. To perform as the Department Hub, disseminating information both up and down the chain. SUPERVISION RECEIVED Works under the general direction and guidance of the Police Chief and Deputy Police Chief. • SUPERVISION EXERCISED None ESSENTIAL DUTIES AND RESPONSIBILITIES TERMINAL AGENCY COORDINATOR (TAC)/RECORDS MANAGEMENT Act as Terminal Agency Coordinator (TAC) for the Department, complying with state and federal requirements for training and auditing. Responsible for MINCIS-NCIC entry of computerized records ensuring compliance with state and federal regulations Compile statistical information for crime prevention reports, weekly crime updates. Maintain Sex Offender Notification files. Make copies of offense reports for reference purposes as required. Oversee processing, filing and classification of incident reports by other clerical staff to ensure compliance with established procedures. • Attend seminars or review information provided by the BCA to keep abreast of changes that occur in specifications for classifying and reporting of police related activities. Compile various monthly and year-end reports, outlining the activities of the department for the review and information of the Chief. Clear cases fallowing disposition by the courts and ensure that all related records are brought up to date and forwarded to the appropriate state agency. • 11TrouttAdministrationlHumanResourcesUOBDESCR\POLICE1Atlmin Asst Da2D05 doc tain drivers license checks and criminal history profiles from the computer Ob bank as required and ensure that all data is handled in a confidential and professional manner. PUBLIC RELATIONS Deal with the public, other Departments and Agencies in telephone and counter contacts ensuring proper follow through and resolution of problems. Assist and refer residents to appropriate agencies regarding matters such as victim's services, court procedures, human services, sexual assaults, and general information. Respond to telephone and in-person inquiries in a manner which ensures prompt assistance, confidentiality and appropriate foNow through. ADM I N I STRATIVE/CLERICAL Prepare search warrants and other legal documents, process fingerprints for input into NCIC. Research and prepare reports and draft correspondence as requested by Police Department personnel. Maintain calendar of appointments for Chief and all other Department personnel. Transcribe formal statements as assigned or required, and review same for accuracy ensuring the security and confidentially of al( incident-related • information. Maintain Court Line for the Department. Code invoices for Department Distribute mail to Department personnel Purchase office supplies Check time sheet records for accuracy PERIPHERAL DUTIES Keep the Chief of Police informed on all matters which must be known to effectively manage department operations. Perform other responsibilities as delegated. Maintain good judgment in controlling communication to ensure that no confidential or inappropriate information is released. May serve on adhoc or standing committees as necessary EDUCATION AND EXPERIENCE MINIMUM QUALIFICATIONS (A) Two years of college or Technical School OR 3-4 years of experience in the ~\TrouYJ+dministratipnWUmanResourcesUOBDESCRWOUCEV+dmin Asst 04206 doc • • area of office management. (B) Must type 50 wpm. DESIRED QUALIFICATIONS (A) Bachelors degree. (B} Previous supervisory experience. (C) Previous experience in law enforcement. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Working knowledge of office pracedures, budget/accounting procedures and effective team leadership. (B) Sound knowledge and experience with computer software packages (i.e. Correl, WP, Word, Access/Lotus, Excel) and management information systems. (C) Strong business writing skills and the ability to communicate effectively with staff and residents. (p) Ability to simultaneously manage multiple projects and deadlines. Ability to coordinate department-wide projects, delegating when necessary. (E) Ability to motivate and provide leadership to office staff. (F) Ability to analyze existing policies and programs and to recommend improvements to these systems. Ability to initiate change and implement new processes. SPECIAL REQUIRMENTS Criminal Justice Data Network (CJDN) Certification Cnmmal Justice Information System (CJIS) Certification Notary Commission Transcription Experience Knowledge of Enfors Records System Knowledge of Datamax Software Program TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer including word processing software; copy machine; postage machine; fax machine; base radio; calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision • tl7routlAdministrafionlHumanResourcesl.lOBDESCRIPOLICE~4dmin Asst 042006 tloc ' abilities required by this job include close vision and the ability to adjust focus. • WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential~functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; criminal background check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logica4 assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. • Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 2006 (Reviewed) 7/02 (213 HAY pts) 2/0 ~ (213 Hay pts) 6/97 1995 ADA 6TroulWdministrationWumanResour~sVOBDESCR~POLICEWdmin Assl 0420D6 doc • • CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Deputy Chief Department: Police Accountable To: Police Chief Status: Exempt PRIMARY OBJECTIVE OF POSITION Supervise and direct all sworn department personnel below the level of Police Chief and provide indirect or functional supervision over all other department personnel. SUPERVISION RECEIVED Works under the supervision of the Police Chief. SUPERVISION EXERCISED Supervise Investigative Unit, Police Sergeants, Police Officer, Records/Evidence Tech and Public Service Officer. ESSENTIAL DUTIES AND RESPONSIBILITIES • Coordinates the activities and operations of all personnel under his/her command. • Translates police management directives, programs and policies to department sergeants for . implementation by uniformed patrol officers and investigation personnel. • Supervises police activities at the scene of major crimes, fires, crowd incidents and other emergencies. • Provides leadership in the development and evaluation of department procedures within the Police Department as a part of the police administration and assist in the development of the department's policy ma~lual. • Performs street patrol when needed and assists other officers in responding to emergency situations. • Maintains and completes training records on all department personnel to ensure compliance with existing state licensing requirements. • Represents the department at public meetings or gatherings and presents a positive and professional image. • Disseminates information and activities between the patrol and investigation division to ensure communication and cooperation between the two. • Performs administrative activities such as preparing memoranda, releasing information to public or media. • Assists in preparation of departmental budget. • Answers phone calls during office hours from citizens regarding departmental information, reporting crimes, complaints on officers or department and general information. • Supervises maintenance of police vehicles and equipment. • Supervises Public Service Officer and program. • • Supervises scheduling of department personnel and submit payrollltime sheets to Chief of • Police at assigned payroll periods. • Assign cases for investigation. • Create articles and reports for media or citizens. • Track and maintain records of employee's time requirements for shifts and training. PERIPHERAL DUTIES • Assumes other responsibilities asapparent or asdelegated by the Chief of Police. • Maintains thorough knowledge of state and federal laws, city ordinances and related rules of arrest and search or seizure to ensure legally accepted procedures are consistently followed. • Thorough knowledge of approved investigative and law enforcement methods. • Develops, maintains and promotes a cooperative work environment with coworkers. • Promotes a favorable image of the department to the public. MINIMUM REQUIREMENTS Education and Experience: (A) High school diploma or equivalent supplemented by a two-year community college degree or vocational school training in police sciences, law enforcement, criminal justice administration, public administration, or a closely related field; and (B) Completion of the basic law enforcement training academy or equivalent; and (C) Minimum of five years work experience as a fully commissioned police officer with the Mounds View Police Department, three of which shall have been in the position of Sergeant, or • Investigator; or (D) Minimum of five years work experience as a fully commissioned police officer with the Mounds View Police Department, and completion of a bachelor degree or advanced degree (graduate or Iaw degree) NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES (A) Thorough knawledge of modern lawn enforcement principles, procedures, techniques, and equipment; considerable knowledge of applicable laws, ordinances, and department rules and regulation; extensive knowledge of citys geography. (B) Skill in the operation of the tools and equipment listed below. (C) Ability to train and supervise subordinate personnel; ability to perform work requiring good physical condition; ability to communicate effectively orally and in writing; ability to establish and maintain effective working relationships with subordinates, peers, and supervisors; ability to exercise sound judgment in evaluating situations and in making decisions; ability to follow and give verbal and written instructions; ability to utilize Microsoft computer applications and other applicable computer systems and ability to meet the special requirements listed below: SPECIAL REQUIREMENTS: (A) Must possess, or be able to obtain by time of hire, valid MN State Driver's License without record of suspension or revocation in any state; (B) Ability to meet department's physical standards; (C) Must posses a Minnesota Feace Officer Standards and Training Peace Officer License. r~ U • TOOLS AND EQUIPMENT USED Police car, police radio, traffic radar, handgun and other weapons as required, contact weapons, handcuffs, first aid equipment, personal computer including word processing softwaze; records Management System and report writing programs. PHYSICAL DEMANDS The physical demands described here aze representative for those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, controls, or tools listed above; reach with hands and arras; climb or balance, stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perceptions and the ability to adjust focus. WORK ENVIRONMENT . The work environment characteristics describes here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particulars, toxic or caustic chemicals, extreme cold, extreme heat, and vibration. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application through Civil Service Commission, rating of education and experience; written test; oral interview and reference check; psychological examination; other job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. • • Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 042006 (Reviewed) 6/97 1995 ADA 2004 • ~~ POSITION IDENTIFICATION TITLE: DEPARTMENT: STATUS: SALARY SCHEDULE: Date: CITY OF MOUNDS VIEW POSITION DESCRIPTION Police Officer Police Department Full-time Nonexempt LELS Local 244 April, 2444 POSITION SUMMARY Under general direction of the Police Sergeants and Deputy Police Chief this position is responsible, during a specified period of time, for the maintenance of order, enforcement of laws, and protection of fife and property. This position also assists in the investigation of criminal offenses, accidents, and other police- related problems. A. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Respond to complaints such as prowlers, trespass, fights, domestics, alarms, etc. 2. Handle arrest situations and procedures. 3. Drive patrol car to monitor traffic; operate communication equipment and vehicle monitoring equipment such as radar; observe and detect traffic violations; and operate vehicle in emergency mode. • 4. Patrol assigned area by vehicle. 5. Write detailed reports to document activities in situations requiring that public order be maintained andlor restored. 6. Answer questions from the public on the phone or in person regarding issues such as project status, complaints, and law interpretation, or refer citizens to proper agencies. 7. Face threatening situations and be prepared to use deadly force when justified. B. OTHER DUTIES AND RESPONSIBILITIES 1. Search areas for suspects. 2. Take written and oral statements from victims and witnesses. 3. Request checks on car registrations, warrants, and firearms, and issue tickets, citations, and tags for illegal violations. 4. Make business checks or vacation checks of private dwellings. 5. Monitor crime areas by vehicle or foot patrol. 6. Complete routine, non-emergency reports and initial investigative reports. 7. Interview suspects, witnesses, citizens, victims, and others as required. 8. Interrogate suspects and take sworn statements, formal confessions, or depositions in preparation for court or trial appearances. • 9. Maintain skills proficiency. These examples are intended only as illustrations of various types of work performed and are not • necessarily all inclusive. The job description is subject to change as the needs of the employer and requirements of the job change. KNOWLEDGE SKILLS. AND ABILITIES 1. Knowledge of police principles, practices, procedures, purposes, tools, techniques, and equipment, especially as applicable to duties of assignments. 2. Knowledge of relevant laws, rules, and regulations. 3. Skill in the use of firearms and vehicles. 4. Ability to apply police principles, practices, and procedures to solve police problems. 5. Ability to establish and maintain effective working relationships with others. 6. Ability to meet and deal with the public tactfully, with courtesy, or, when the occasion demands, with firmness. 7. Ability to withstand adverse weather conditions. MINIMUM REQUIREMENTS 1. Receive a passing score on written police test. 2. US citizen. 3. Valid Minnesota driver's license with good driving record. 4. POST Board licensed or eligible to be licensed. DESIRABLE REQUIREMENTS • 1. One year of experience in law enforcement, either a sworn, non-sworn, or volunteer position. 2. CPR and First Aid certification. NON-DISCRIMINATION POLICY The City of Mounds mew does not discriminate on the basis of disabled status in the admission or access to or treatment or employment in its programs and activities. \t7rout\Administration\HumenResoureesWOBDESCRIPOLICE\Patrol Officer D42D06 doc • • I Physicat Code Environmental `°°` Factoirs Factors Standin Stationa O Work Alone Work With Others ~ F Movin About F C Work Around Others F Sittin Physicat Strengths and Demands Public Contact F Liftin -Push & Pu[I While Stationa Shift Work C O Sedenfa -u to 101bs O Extended Da F Li ht Work-11 to 20 !bs O Inside O Medium Work-21 to 50 Ibs V Outside O Heav Work-5i to 1001bs V Confined Area O Very Heavy-over 100 Ibs V Extreme Hot Car in -Push & Pull While Movin About Extreme Cold O O Sedenfa -u fo 101bs F Wet andlor Humid O Li ht Work-11 to 20 Ibs V Noise O Medium Work-21 fo 501bs V Vibration Heav Work-51 to 1001bs V Mechanical Equi ment Ve Heav -over i00/bs V Electrical E ui ment V Pressurized E ui ment V Climbin C Burnin Material/E ui V Balancin F Ex losive Material/E V Stoo in F Radiant Ener F Kneelin V Movin Ob'ects F Crouchin V Hi h Places V Crawlin F Fumes/Odors p Reachin F Dirt/Dust V Twistin -Sittin F Gases F Twistin -Standin F Poor Ventilation V Handlin C Electronic e ui ment O Fin erin C Other (specify) Feelin Walkin C Readin C Drivin F Ni ht vision F Codes: Blank -Not Present V =Very Infrequent - 1 to 2 times a week O =Occasional - Up to 113 of time a week F =Frequent - 1/3 to 2/3 of time C =Constant -More than 213 of time Approval: Supervisor Effective Date: Approval: Appointing Authority Revision History: 2006 (Reviewed) \1Trout\4dministration\HumanResourcesWOBDE5CRIPOLICE1Patrol Ofricer D42006 doc POSITION DESCRIPTION Position Title: Department: Accountable to: Status: Police Chief Police Clerk-Administrator Exempt PRIMARY OB.lECTIVE OF POSITION To provide effective leadership in the planning, development, implementation and evaluation of a comprehensive, fair and impartial law-enforcement program which will continually demand the respect and confidence of Mounds View citizens. SUPERVISION RECEIVED Works under the general guidance and supervision of the Clerk-Administrator. The Police Chief is subject to the authority of the Police Civil Service Commission and the City Council. SUPERVISION EXERCISED Exercises supervision over all Police Department Staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Imp{ements a program of law enforcement and public service which will engender the respect and confidence of citizens, preserve law and order and protect life and property. Clearly defines and interprets department rules, regulations and operating policies for all assigned personnel to ensure consistent understanding and compliance with such policies throughout the department. Maintains open and on-going communication with the City Administrator Delegates responsibility and commensurate authority to department officers in a manner which will remove uncertainty about their assigned responsibilities and the level of performance expected. Conducts routine tours and inspections of police beat to keep abreast of developments in the City and evaluate the performance of assigned officers. Plans and directs an in-service training program designed to maintain officers' awareness of changes in Paws and individual rights in order to ensure fairness and impartiality in carrying out law enforcement activities. Personally performs police work activities on a regular basis and provides direct assistance in special investigations or when circumstances dictate. Develops and implements various crime-prevention programs in a manner which will build community support and understanding of the needs for such activities - Continualfy analyzes crime patterns throughout the City as the basis for planning a prevention program with good chance for implementation and success. Prepares and submits a sound and documented budget for the department and controls expenditures within budgetary limitations. • • • • • Complies and submits regular reports to the City Council and makes personal presentations at meetings to provide an accurate picture of law-enforcement and public service activities being provided by the department. • Maintains an on-going contract with other police departments in surrounding jurisdictions as well as metropolitan professional police organizations to keep abreast of new training procedures which will have application in Mounds View. • Keeps up to date with current developments in the field of police administration through a program of reading, attending seminars and other activities as appropriate. • Recognizes and accepts opportunities to address various civic groups on important aspects of police in order to broaden understanding and cooperation throughout the community. PERIPHERAL DUTIES • Assumes other responsibilities as apparent or as delegated. • Ensures established programs for law enforcement and public service are achieved and implemented. • Opportunities are taken to promote a favorable image of the department and create good public relatians through civic groups and other presentations in the community. • Ensures provided services consistently command the confidence and respect of the community. • MINIMUM QUALIFICATIONS (A) B.A. in police science, law enforcement, criminal justice, public administration or a related field (B) Ten years experience in law enforcement, five of which must be in a senior management position (C) Completion of basic law enforcement training (D)An equivalent combination of education and experience. (E) POST certification DESIRED QUALIFICATIONS Education and Experience (A) Graduation from a college or university with a master's degree in police science, law enforcement, criminal justice, public administration or a closely related field, and NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Strong leadership skills and the ability to make tough decisions (B) Thorough knowledge of modern law enforcement principles, procedures, techniques, and equipment; considerable knowledge of applicable laws, ordinances, and department rules and regulations; (C) Broad experience in all areas of law enforcement including patrol work and investigative practices and techniques. (D) Experience working with elected officials • iliarit with issues related to small city, suburban environment. • (E) Fam y Understanding of the impact of social and economic diversity within a community. (F) Orientation towards community policing and D.A.R.E. programs and principles (G)Strong budgeting skills. (H) Experience in labor union issues including grievances and mediation. SPECIAL REQUIREMENTS (A) Must possess, or be able to obtain by time of hire, a valid State Driver's License without record of suspension or revocation in any state; (B) Must be able to pass background check and psychological and physical examinations. TOOLS AND EQUIPMENT USED Police car, police radio, radar gun, handgun and other weapons as required, sidehandle baton, handcuffs, breathalyzer, pager, first aid equipment, personal computer including word processing software. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally ~ tools astedtabove;aeach w th hands and finger, handle, or operate objects, controls, o arms; c{imb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, and vibration. The noise level in the work environment is usually moderate. • ~~ • SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; criminal background check, physical and psychological examinations; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Effective Date: Approval: Revision History: Appointing Authority 042006 (Reviewed) 9/02 (739 HAY PTS) 6/97 1995 ADA • CITY OF MOUNDS VIEW • POSITION DESCRIPTION Position Title: Police Sergeant Department: Police Accountable To: Police Chief/Deputy Chief Status: Union -Non-Exempt PRIMARY OBJECTICE OF POSITON: To direct and supervise patrol activities as assigned in a manner which will ensure an effective and coordinated program of law enforcement and public safety for the community. SUPERVISON RECEIVED Works under the supervision of Police Chief and Deputy Chief. SUPERVISION EXERCISED Exercises supervision of patrol officers. ESSENTIAL DUTIES AND RESPONSIBILITIES • Works closely with the Police Cluef and Deputy Police Chief to establish work schedules and assignment so that each officer has a clear understanding of duties assigned and level of performance expected. • Recognize opportunities to provide Patrol officers assigned with suggestions which will facilitate an effective program of law enforcement and public service. • Performs street patrol on a regular basis and/or assists other squads in responding to critical emergency situations are required. • Evaluates overall results being achieved in the Department and recommends changes in procedures or policies for approval and implementation by the Chief which will improve results being achieved. • Checks activity reports prepared by off cers assigned to ensure accuracy, completeness and clarity in reporting, follows through to obtain additional or correct information as circumstances dictate. • Ensures an effective program or preventative maintenance on all squad cars and related police equipment to ensure proper working condition at all times. • Review established department policies and regulations with all assigned personnel to ensure a complete understanding and compliance with such regulations. • Conducts daily briefing with officers to discuss patrol assignments, traffic enforcement assignments, and training topics as necessary. • Confers with the Chief on a regular basis to determine changes in work assignments or activities which must be past along to the night shift. • Conducts interrogation of suspects and witnesses as part of overall patrol activities. • Ensures all reports written by assigned personnel are prepared according to established department regulations and follows through to correct discrepancies which may occur in the reporting process. • Answers citizen's complaints and inquiries related to non-criminal activities and follows • through to resolve such matters to the satisfaction of all parties concerned. • • Keeps Police Chief informed on any developments which must be known to effectively manage overall department operations. • Performs other responsibilities as apparent or as delegated. . PERIPHRAL DUTIES • Maintains and promotes good working relationship with neighboring Police Departments. Maintains and promotes positive relationships with business establishments, citizen groups, crime watch groups, and other citizen groups • Completes first report of injury and exposure forms. • Maintains thorough knowledge of state and federal laws, city ordinances and related rules or arrest and search of seizure to ensure legally accepted procedures are consistently followed. • Maintains skills and abilities to respond in emergency situations. • Communicates effectively in oral or written reports. • Develops, maintains and promotes a cooperative work environment with co-workers in the office and while on patrol duty. • Responds to emergency situations promptly to ensure appropriate control is maintained until additional help is available. DESIRE MINIMUM QUALIFICATIONS Necessary Knowledge, Skills and Abilities: (A) High school diploma or equivalent; and (B) Completion of the State Basic Training Academy or equivalent academy; and (C) Minimum of five years work experience as fully commissioned police officer; or • (D) An equivalent combination of education and experience. NECESSAR Y KNOWLEDGE, SKILLS AND ABILITIES (A) Considerable knowledge of modern law enforcement principles, procedures, techniques and equipment; Considerable knowledge of applicable laws, ordinances, and department rules and regulations; Extensive knowledge of City's geography. (B) Skill in the operation of the tools and equipment listed below; (C} Ability to train and supervise subordinate personnel; Ability to perfom~ work requiring good physical condition; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with subordinates, peers, supervisors and the general public; Ability to exercise sound judgment in evaluating situations and in making decisions; Ability to follow aizd give verbal and written instructions; Ability to meet the special requirements listed below; SPECIAL REQUIREMENTS (A) Must possess, or be able to obtain by time of hire, a valid State Driver's License without record of suspension or revocation in any state; (B) Ability to meet Department's physical standards; (C) Basic Law Enforcement Training (or Police Officer Standards and Training) certification or equivalent. • TOOLS AND EQUIPMENT USED \1TroutV+dminislralionlHumanResourcesWO6DE5CRIPOLICE\Pofiw Sergeant D42DDo doc Police car, police radio, radar, handgun and other v~~eapons as required, handcuffs, Intoxilyzer, • pager, first aid equipment, computer, defensive tactics equipment, records management systems, law enforcement data bases, and all of the other equipment and information sources associated with the position. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, controls, or tools listed above; reach with hands and arms; climb ar balance; stoop, kneel crouch, or crawl; and taste or smell. The employee must occasionally lift and and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIl20NMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, and vibration. Work environment may consist of hazardous materials including exposure to Blood Borne Pathogens. The noise level in the work environment is usually moderate. NON-DISCRIMINATION POLICY The City of Mounds View does not discriminate on the basis of disabled status in the admission or access to or treatment or employment in its programs and activities. • \1Trout\AtlministrationHiumanResourcesVOBDESCR\POLICE1Polire Sergeant 0420D5 tloc • • • Physical Ode Environmental ~°de Factors Factors Standing Stationary O Work Alone C Moving About F Work With Others F Sitting C Work Around Others F Physicai Strengths and Demands Public Contact F Lifting-Push & Pull While Stationa Shift Work C Sedentary-up to 10 O Extended Day O Ibs Light Work-11 to 20 O Inside F Ibs Medium Work-21 to V Outside O 50 Ibs Heavy Work-51 to V Confined Area O 100 /bs Very Heavy-over 100 V Extreme Hot O Ibs Car in -Push & Pull Wh ile Moving About Extreme Cold O Sedentary-up fo 10 F Wet and/or Humid O Ibs Light Work-11 to 20 V Noise O !bs Medium Work-21 to V Vibration O 501bs Heavy Work-51 to V Mechanical 100 Jbs Equipmen t Very Heavy-over 100 V Electrical Equipment Ibs Climbing V Pressurized V Equipmen t Balancing C Burning V Material/E quip Stooping F Explosive V Material/E q Kneeling F Radiant Energ F Crouchin V Moving Ob'ects F Crawling V High Places V Reaching F Fumes/Odors O Twistin -Sitting F Dirt/Dust V Twisting - Standin F Gases F Handling F Poor Ventilation V 1\Troul\P.dministrationlHumanResourcesU08DESCR\POLICE1Police Sergeant 042D1~ doc Fingering C Electronic equipmen t O Feeling C Other (specify) Walking C Reading C Driving F Night vision _ F Codes: Blank - No# Present V =Very Infrequent - 1 to 2 times a week O = Occasiona{ - Up to 113 of time a week F =Frequent - 1/3 to 2/3 of time C =Constant -More than 2/3 of time U SELECTION GUIDELINES Formal application through the Civil Service Commission, rating of education and experience; written test; oral interview and reference check; psychological examination; other job related tests may be required. The duties listed above are intended only as illustration of the various types or work that may be • performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description. does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the need of the employer and requirements of the job change. Approval: Supervisor Approval: Appointing Authority Effective Date: Revision History: 2006 (Reviewed) 11Trou1lAtlministrationUiumanResourc=sUOBDESCRIPOLICE\Police Sarpeanl 042D06 dx • POSITION DESCRIPTION Position Title: Public Service Officer Department: Police Accountable To: Deputy Police Chief Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION: Provide public service in areas not requiring licensed police officers and to provide community and agency assistance in the areas of animal control, SUPERVISION RECEIVED Works under the supervision of the Deputy Police Chief. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES laint i o . zen comp Pick up stray animals as apparent or as requested by cit o Assist officers with traffic control, traffic and radar surveys. o Assist officers at the scene of accidents. Performs house-watch duties to he{p ensure the safety and security of property o belonging to residents out of the city for a period of time. o Submits a log sheet daily (summary) report on all activities. o Trap and relocate undomesticated animals. their o Maintains good working relationships with local veterinarians to ensure cooperation in housing animals impounded as a result of violations. o Keeps supervisor informed of all important matters, which require immediate action or o attention. Assist in the maintenance of agency equipment and medical supplies. o Transport equipment or personell as requested o Answer administrative phones when needed. o Recovery of stolen, lost or abandoned property (i.e. bicycyles) o Performs other responsibilities as delegated. Assist the code enforcement official as directed by investigating complaints of code o violations, preparing letters and notices and maintaining files o Advising property owners of code requirements and enforcement procedures, and obtaining compliance of same. o Preparation of evidence and attendance at court proceedings as necessary. • o Work with residents to heighten awareness of various codes and ordinances. • SPECIAL REQUIREMENTS o Valid driver's {icense. MIN{MUM QUALIFICATIONS General: (A) Must be 18 years older at the time of employment; (B) Must possess, or be able to obtain by time of hire, a valid drivers license in any State; (C) No felony convictions of disqualifying criminal histories within the past seven years; (D) Must be able to read and write the English language (Substitute any local or state requirements for those listed here). Education and Experience: (A) High school diploma or GED equivalent; and (B) Two years of general office, communications, or records management experience, • or (C) An equivalent combination of education and experience. NECESSARY KNOWLEDGE, SK{LLS AND ABILITIES (A) Some knowledge of modern law enforcement principles, procedures, techniques, and equipment; (B) Some skills in the operation of most of the tools and equipment listed below. (C} Ability to learn the applicable laws, ordinances, and department rules and regulations; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with subordinates, peers and supervisors; Ability to follow verbal and written instructions; Ability to learn the City's geography. TOOLS AND EQUIPMENT USED Persona! computer, including work processing and specialized software, police radio, phone, typewriter, calculator, fax machine, copy machine. Police car, police radio, handcuffs, pepper spray, breathahlyzer, pager, first aid equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfu{fy perform the essential functions of this job. Reasonable • • accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally list and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually quite in the office to moderately noisy in the field. • SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer and requirements of the job change. Approval: Chief of Police .Mike Sommer Effective Date: 5/03 Revision History: 04/2006 (Reviewed) 2/06 • CITY OF MOUNDS VfEW • POSITION DESCRIPTION Position Title: RecordslEvidence Technician Department: Police Accountable To: Deputy Chief Status: Non-Exempt (AFSCME) PRIMARY OBJECTIVE OF POSITION To perform assigned numbering, classification, filing and processing of all incoming incident reports as assigned. Manages the found and evidence property received by the Police Department to ensure compliance with evidence chain of command protocol_ SUPERVISION RECEIVED Works under general direction and guidance of the Administrative Assistant and Deputy Chief. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES incident i f i • ng ncom • Perform the numbering, classification, filing and processing o reports and citations for entry into the records management system. Assume responsibility for specific files and/or records necessary to department operations and keeps such records and files in an up-to-date current statues at all times. Answer phone inquiries providing assistance whenever possible and forwarding calls when required to the appropriate personnel. • Develop and maintain a good working knowledge of the criminal justice reporting system and ensures all filing and classification is done according to provided guidelines of the BCA. . Obtain drivers license checks and criminal history profiles from the State Data Network as required and ensure all data is handfed in a confidential manner. Update cases, following disposition by the courts and ensure all related records are brought up to date. • Perform word processing of various correspondence, memos, reports and other documents as assigned, consistent with provided information and instructions. • Process evidence and property insuring proper packaging, receipting and that the chain of custody is intact. • Accept, record and maintain record system of a(I physical evidence and {ost/found property taken into custody by the. Police Department. Maintain a log on all properly that was destroyed, converted or donated. Dispose of evidence or lostlfound property in accordance with state and department policy regarding property disposition • Fingerprint citizens and suspects as needed Keep the Police Chief, Deputy Chief and/or Administrative Assistant informed of matters which require immediate attention or action. Assumes other responsibilities as delegated. PERIPHERAL DUTIES Workload is anticipated to make the best use of available working hours. Assigned files and records are consistently maintained in a complete and current status, and procedure{ changes provided by the BCA are implemented promptly. Good judgement control used on all communications to ensure no confidential or inappropriate data is released. EDUCATION AND EXPERIENCE MINIMUM QUALIFICATIONS (A) Must be 18 years or older at the time of employment; (B) Must possess, or be able to obtain by time of hire, a valid State Driver's License without record of suspension of revocation in any State; (C) No felony convictions of disqualifying criminal histories within the past seven years; (D) Must be able to read and write the English language (substitute any local and state requirements for those listed here). Education and Experience: (A) High school diploma or GED equivalent; and (B) Two years of general office, communications, or records management experience, or (C) An equivalent combination of education and experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Some knowledge of modern law enforcement principles, procedures, techniques, and equipment; (B) Some skill in the operation of most of the tools and equipment listed below. (C) Ability to {earn the applicable laws, ordinances, and department rules and regulations; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with subordinates, peers and supervisors; Ability to follow verbal and written instructions; Ability to learn the City's geography. SPECIAL REQUIREMENTS • Criminal Justice Data Network (CJDN) Certification • Criminal Justice Information System (CJIS) Certification • • Knowledge of Police Records System • • Knowledge of Datamax Software Program TOOLS AND EQUIPMENT USED Personal computer, including word processing and specialized software, police radio, phone, typewriter, calculator, fax machine, copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to site and talk or hear. The employee is occasionally required to stand walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally Lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception, and the ability to adjust focus. • WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters white performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually quite to moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations ofi the various types of work that may be performed. The omission of specific statements of duties does no# exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change. Approval by Chief Mike Sommer- 2003 Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 0412006 (Reviewed) • • POSITION DESCRIPTION • Position Title: Administrative Assistant -Public Works Department: Public Works Accountable to: Public Works Director Status: Non-Exempt PRIMARY OB.IECTIVE OF POSITION: Provides a variety of routine and complex clerical, secretarial and administrative work in keeping records, providing administrative support to the Public Works staff. To provide first contact with customers or vendors on matters specifically related to Public Works or other general inquiries through personal and telephone contact. SUPERVISION RECEIVED Works under the supervision of the Public Works Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Composes or transcribes neat and accurate correspondence, memos, letters, reports, and • related materials as requested or directed by departmental personnel to provide information, instructions and meet deadlines. • Sets up and maintains an orderly filing system for a variety of records and correspondence including citizens complaints, boulevard damage lists and marking stakes, key classification system, street Ii~htin~, recycling and hazardous waste records to ensure prompt retrieval of information as required or requested. Accurately inputs fleet maintenance data, accounts payable data and work activity records into computer to ensure correct tabulation of records. • Answers telephone calls in a businesslike manner and takes accurate messages and schedules appointments for staff members unavailable due to meetings or absences. SenTes as back-up to the "°°104^~` F^" Administration for City Hall ~,~^~^ ~^u~-^=~ counter assistance. • Responds to citizen requests and complaints in a manner consistent with City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. • Instrumental in the Kirin of fuII time and seasonal em log°ees b advertising far the Qosition(s), scresnin~ and pointinS the applications, setting up interviews, • • participating on the interview board, calling of references, obtaining bacl~round checks} through the BCA and driver's license ver~catton through the Police Department, offer position to potential employee, have potential employee scan ail required personnel documents and explain as necessary, submit application with supplementals, reference checks, back6round and driver's license check, personnel documents to the Payroll Department. Facilitates the quarterly drutr and alcohol testing for the Public Works Department employees that possess a CDL drivers license as mandated by the Department of Transportafion Maintain an updated list of the Pubhe Works CDL carrVmg employees, receive confidential random draws from the City's program director, scheduling of the re wired tests with the on-site collector and Public Works 1 71_x., a,... Su ervisors auu LeuCca~., receive the results, process accordingly (Alcoho tests are handled differently than drug tests}, forward to the Human Resource Department to be placed in the respective personnel file. . Issues water, sewer, street opening and grading permits. • Assists with water meter program, including schedulesin water an_d sewer inspections, sends repair of miu/mau units, water shut- off letters, and distribute water meters, and maw's. • • Assist v~~ith a variety of programs including Gopher State One Call, assessments, sir-eet • ~ ,pavement management software programs, and CPV program State Bid Contract Information Program}. ® Facilitate and submittal of the Lead and Copper Testing as mandated by the Minnesota Department of Health for the City of Mounds View. • Submittal of Radon Testing as mandated by the Minnesota Department of Health. • Facilitate and compose yearly Consumer Confidence Report (CCR} that is distributed to the resident of the City (Water Quality Report ~s mandated and required by the Minnesota Department of Health.} Schedules meetings, required training and schooling for safety and required licensing compliance. Maintavns list of current licenses held by the each Public Works employee. • Schedule and maintain records for the vearhr hearing tests and Right To Know ~'RTKI trainin6 as mandated by OSHA. A + fl, IS T •~ ~ !'•' ~ t 1 ~, tea„ ~. ciixxxctaa-~rzc r r r~ L~ ° J°~ Y... ...------ -- - ~ b f •~ re^~' ^~~~~a~ e: ~gr~~. b ~ b Street Li6ht Pro am. Receives r nests for lacement drafts obtains and files easements as necessary, coordinates installations with Xcel Enemy. (Reports outages as received from the public.) Electronic Messa6e Board. Receive com ose and schedule the messa es for the electronic message board Schedule maintenance and order parts as necessa Cell Phone Manager. Issue and track road restriction permits and right of way permits. E3ttee: _Record and submit monthly fuel reports to the Minnesota Det~artnnent of Revenue. Yearly submittal of fuel taa refunds. • Record keeping includes hazardous waste records and submittal of a _yearly report to Ramsey County. Com ose bi-monthl newsletter articles ress releases ands ecifications far bid proposals. Schedules tours and open house for annual Public Works Week. PERIPHERAL DUTIES Notifies appropriate personnel regarding accident reporting (vehicle and First Report of In' ury . Operates radios as needed and assists in radio communications; operates base radio as required. Dis atches Public Works em to ees to routine assi ments. Responds to questions and issues permits including watering and road restrictions permits. Keeps appropriate personnel informed of all important matters which require immediate attention or action. Assists Public Works Director with projects as needed. Provide secretarial support to Public Works and Parks Supervisors • and maintenance staff. • Assumes other responsibilities as apparent or as delegated. MI1~lIMUM QUALIFICATIONS DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and (B} two (2} years of increasingly responsible related experience, or any equivalent combination of related education and experience. Necessary Knowledge, Skills and Abilities: (A) Working ltnowledge of computers and electronic data processing; working knowledge of modem office practices and procedures; some knowledge of accounting principles and practices. (B) Skill in operation of listed tools and equipment. (C) Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer including word processing • software; copy machine; postage machine; fax machine; base radio; calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELII~TES Formal application; rating of education and experience; oral interview and reference check; job • related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 062006 (Revised) 5/98 6/97 1995 ADA 1992 • r~ U • CITY OF MOUNDS VIEW POSITION DESCRIPTION POSITION TITLE: Community Center Custodian DEPARTMENT: Public Works ACCOUNTABLE TO: Parks Foreman and Community Center Tenants STATUS: Non-exempt PRIMARY OBJECTIVE OF POSITION Performs full-time general internal and external custodial maintenance far Community Center facilities including administrative offices and Banquet Facility offices. Work requires the safe and efficient operation of a variety of smal{ equipment, hand and power tools. SUPERVISION RECEIVED Works under the general guidance and direction of the Parks Foreman and Community Center Tenants. SUPERVISION EXERCISED None ESSENTIAL DUTIES AND RESPONSIBILITIES Performs custodial/cleaning/maintenance duties in the Community Center as follows: DAILY RESPONSIBILITIES Clean and disinfect all drinking fountains, sinks, toilets and toilet areas • Clean and refill soap dispenser and replace paper towels and tissue as needed Clean restroom mirrors, doorknobs and wet mop restroom floors Refill kitchenette supply dispensers and clean inside microwave Spot clean all exterior and interior door glass for smudges Clean walkway mats and runners, wet mop main hall Empty waste baskets Vacuum al! carpet including that covered by walkway mats and runners Clean kitchenette countertops and wet mop kitchen floor as needed Turn off any lights which may have been left on Secure building and/or lounge area • Monitor outside of building and empty ashtray(s) WEEKLY RESPONSIBILITIES Recycle Dust blinds, furniture (including desks), file cabinets, bookcases, tables, computers, telephones, etc and door and window framing Wipe walls adjacent to fountains, sinks and fight switches Wash waste baskets or use liners Sweep and mop central entrance foyer and hallways • MONTHLY RESPONSIBILITIES Wipe desk chair carpet protectors • Spot clean carpet as necessary Wash entry way and glass completely SEMI-ANNUAL RESPONSIBILITIES Wipe restroom walls floor to ceiling Vacuum all drapery • Clean all exterior glass (April and October) • Vacuum all heating/air conditioning grills • Clean carpet • Take down blinds and wash with soap and water GENERAL CONDITIONS Obtains and maintains necessary custodial supplies and equipment and notifies supervisor of needed items I. Mows grass, trims shrubs, shovels and plows snow II. Performs minor repairs, including carpenter repair work, painting and plumbing repairs. lll. Monitors general condition of the building, facilities and equipment and notifies supervisor of such items needing repair or replacement. Performs preventive and routine maintenance of such items and may make minor repairs and/or take corrective action as necessary. IV. Performs other duties as assigned. • MINIMUM QUALIFICATIONS Graduation from high school or GED. One (1) year experience as a part-time or full-time custodian. Physically able to perform job duties. DESIRED QUALIFICATIONS • Valid Minnesota Drivers License. • Ability to work independently and with minimum supervision. • Ability to follow oral and written communication. • Ability to be tactful and courteous in dealing with public or staff while performing duties. • Knowledge of and ability to use hand and electric tools. • Experience with purchasing custodial supplies. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to reach with hands and • arms. The employee frequently is required to stand, walk, and use hands to finger, handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit, climb or balance, stoop, kneel, crouch, or crawl and talk or hear. . The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. • WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts. The employee occasionally works in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles and toxic chemicals. The employee is occasionally exposed to the risk of electrical shock. SELECTION GUiDEL)NES Formal application, rating of education and experience, oral interview and reference check, job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change as the needs of the employer and requirements of the job change. Approval: Supervisor Effective Date: May 19, 2000 Approval: Appointing Authority Revision History: 042006 (Reviewed) 5-19-00 (1aa Hay points) POSITION DESCRIPTION • Position Title: Engineering/Information Systems Technician Department: Public Works Accountable To: Public Works Director Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION Maintains the City's computer network on a day-to-day basis, and performs system administrator duties in making improvements and additions to the system. Maintains the City's phone and voicemail system on a day-to-day basis, and coordinates all changes and repairs to the system. Coordinates with consultants and maintenance contractors on the maintenance and repair of the City Hall building. Maintains technical and engineering work related to computer network and applications, and operation of geographic information system. Performs field inspections, assists with surveying, and other technical fieldwork. SUPERVISION RECEIVED Works under the general guidance and direction of the Publ'sc Works Director. SUPERVISION EXERCISED • None, although may have lead responsibility for technical projects such as maintaining the city's computer network, phone and voicemail system, City Hall building systems and the geographic information system. ESSENTIAL DUTIES AND RESPONSIBILITIES Computer Network • Maintains the City's computer network including researching, recommending, purchasing and implementing system improvements, troubleshooting day-to- day problems with hardware and software, set-up of work stations, and general maintenance. Takes responsibility for doing system back-up, and file restoration. Coordinates activities with external resources and agencies including vendors, consultants, other governmental units and maintenance contractors. Maintains inventory of computer equipment and supplies. Develops, analyzes, implements and maintains new and existing software systems and techniques. Oversite of City's electronic filing system. Serves as network administrator. • Serves as a member of the Management of Information Systems (MiS) committee, and provides technical advice and recommendations on the purchase of capital equipment and computer programs to City management. Implements the capital acquisition program for the computer system approved by City management. Phone and Voicemail System Maintains the C'sty's phone and voicemail system including troubleshooting • • problems, making changes to the system, and backup of voicemail messages. Coordinates with vendors and consultants for repairs and enhancements, City Hall Building • Coordinates the annual maintenance and repairs to the HVAC system. Evaluates when building systems are in need of repair or maintenance and contacts repair personnel. Manages the Building Automatian System and Card Access Systems. Mapping/Drafting & Geographic Information System • Assts Coordinates in the conversion of paper maps and tabular information into computer drawings and databases. Manages both the computer records and the original hard copy information so that it is accessible to all employees. • Develops the City's geographic information system through data entry, coordination with other departments, and overseeing consultants hired for this purpose. • Provides assistance to other departments by preparing maps and presentation materials, collecting data and developing data base systems. Engineering & Field Inspection • Participates in obtaining field information necessary for the City to manage its infrastructure, including collecting traffic counts, survey data, other field data. Maintains and updates as built drawings of water, sewer, storm sewer and other systems. • Assists in inspection of public works projects by measuring work completed, documenting conditions and procedures of work, and insuring compliance with plans and specifications. • Maintains records and enters data necessary for the pavement management system, and for obtaining MSA funding for road improvements. • Meets with residents, provide information and respond to questions and concerns regarding public works projects. PERIPHERAL DUTIES • Provides information to the public coming to City Hali on a variety of topics including floodplain and wetland maps, map resources in general, city infrastructure, grading and drainage issues, and public works projects and development projects. • Performs other duties as assigned. MINIMUM QUALIFICATIONS Education and Experience: (A) Four-year degree in (SLIT or related freld, or equivalent combination of education and training Certification as a Certified Novell Engineer (CNE), Master Certifed Novell Engineer (MCNE) or Microsoft Certified Systems Engineer (MCSE) and at • ast two ears of networking experience. • le y (B} Two year degree from an accredited community college or technical school m civil engineering or related field. (C} Two years of experience using AutoCAD, ARCCAD and ARCVIEW, or equivalent, drafting, map reading, computer entry, construction inspection, surveying, plan and permit review. Desired Qualifications: (A) Previous Information Technology experience in a local government setting. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (1) Knowledge of computer network design and administration, and ability to trouble shoot day-to-day problems with a PC network in a fast-paced office environment. (2) Familiarity with computer hardware and software products, and the ability to conduct research on, analyze and make recommendations on options available to improve the City's computer network. (3) Ability to read and understand technical information and the ability to explain and write technical procedures and system information in an easily understood and non-technical manner. (4) Knowledge of Windows NT Server and Windows NT Exchange Server including network management, security, hardware and software needs and reporting. (5) Practical knowledge of how geographic information systems are designed, developed and maintained. • (6) Ability to track and report on the condition of the city's infrastructure by collecting and analyzing data, and by preparing maps and as-built drawings. Ability to use computers to create data bases and prepare reports. (7} Ability to create drawings and maps, either through hand-drafting or computerized techniques; ability to solve basic design problems. (8) Ability to read and interpret construction plans and specifications, grading and drainage plans, floodplain and wetland maps, and to inspect field work for compliance for approved plans and specifications. (9} Ability to assist with surveying, utility locates, traffic counts, and other types of field work. (10)Ability to research and prepare equipment specifications. (11)Ability to maintain accurate records and manage well-organized filing systems. (12)Abifity to communicate orally and in writing in a clear, concise manner. (13)Ability to analyze situations and information, formulate alternatives, and use sound judgment in drawing conclusions and making decisions. Ability to develop a course of action and maintain momentum to reach successful conclusions to assignments within agreed upon time frames and with minimal supervision. (14)Ability to maintain effective working relationships with supervisors, other staff members, Council and Commission members, citizens, property owners, developers and others. (15) Ability to follow verbal and written instructions (16) Ability to handle stressful situations and effectively deal with difficult or angry • • people. SPECIAL REQUIREMENTS None. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, data base, CAD, mapping and specialized software; plotter, motor vehicle; telephone; mobile or portable radio; drafting and surveying equipment, pipe locator, engineering calculator, blueprint, copier, fax and other office machines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in both office and field settings. Hand-eye coordination is necessary to operate drafting instruments, computers, and various pieces of office equipment including plotter, light table, blueprint machine, copier, etc. Field work includes sufficient mobility to navigate natural terrain and construction sites, which may include rough ground. Visual acuity sufficient to evaluate field conditions, construction practices and work done, and plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this jab, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel or operate objects, tools, or controls; reach with hands and arms. The employee is occasionally required to climb, stoop, kneel, crouch or crawl. The employee must regularly lift andJor move up to 50 Ibs while doing field work. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters white performing the essential functions and physical demands of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in both office and field settings. When in the field, the employee is exposed to outside weather conditions, experiencing exposure to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. The noise level in the work environment is usually moderate, but may be high where construction work is underway. • SELECTION GUIDELINES Formal application and resume, rating of education and experience; oral interview, reference checks, physical examination and drug and alcohol tests; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Effective Date: 4/00 Appointing Authority Revision History: 04/2006 (Revised) 4/QO (320 Hay points} 6/97 1995 ADA 4/95 r~ ~~ • • POSITION DESCRIPTION Position Title: Lead Utility Worker Department: Public Works Accountable To: Public Works Director Status: Collective Bargaining Unit -Non Exempt PRIMARY OBJECTIVE OF POSITION To operate, develop plans and administer maintenance programs; monitor and adjust all operations, administrate and over-see all repairs pertaining to the City's water system. This position will handle and respond to concerns and complaints, maintain safety standards along with records and reports pertaining to the City's water system. Will be responsible for ordering and maintaining the equipment essential to the Water Department. This position will also participate in the Water Department budget processes and to keep abreast of new materials and equipments pertaining to such. This position will act as the Public Works Supervisor in the absence of the Public Works and Parks Supervisors. SUPERVISION RECEIVED i Works under the supervision of the Public Works Supervisor. SUPERVISION EXERCISED Oversees repairs to the water distribution system performed by staff or contractors to ensure that they are done in accordance with the City and the Minnesota Department of Health specifications. ESSENTIAL DUTIES AND RESPONSIBILITIES • Adjusts, troubleshoots, and monitors SCADA system for the water distribution system for the City of Mounds View, and retains a minimum of a "b" water license for the City to meet state requirements. All pumping records and data required for each well. Operates a variety of diagnostic instruments and a variety of hand, electric, and air-driven tools. Tests, services, and repairs mechanical equipment to the best of his/her knowledge. Inspects, adjusts, and replaces necessary equipment as needed. Follows and conforms to all requirements set by the MDH (Minnesota Department of Health). Maintain a (B) water license or above as required for the municipal system. Orders all chemicals needed to produce the highest water quality. Is involved in yearly budget and C.I.P. (Capital Improvement Plan} for the replacement of materials and equipment. • Purchases equipment, parts, and supplies used for municipal system. • Monitors the municipal system from home during off hours. (after normally scheduled hours according to the contract). Assist in the preparation of bid specifications (Water Dept related) Schedules projects to be performed for system maintenance with the Public Works Supervisor. Maintains records, prepares reports and other specialized maintenance records of equipment and mechanical equipment. Follows de artmental safe re ulations and o eratin rocedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and re ulations. Also reco nizes otential hazards in the work environment and notifies Pubic Works Su ervisor for corrective action. PERIPHERAL DUTIES Works with other City employees in a cooperative manner to maintain a team effort and also can work efficiently alone. Performs related duties and apparent or delegated to ensure the successful operation of the Public Works Department. Serves on various employee or other committees as assigned. Maintains ability and knowledge to assist in training of other employees. Services on various employee or other committees as assigned. Snowplowing duties as assigned. Participates in an "On Call" rotation schedule after ~ea~ 6 months of • employment. MINIMUM QUALIFICATIONS (A) Graduation from a high school or GED equivalent. (B) Five years of related experience (C) Must have and retain a class (B) water license. **see contract for job classification system and minimum advancement qualifications. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES (A) Working knowledge of equipment, materials and supplies used in building and ground maintenance and construction activities; Working knowledge of equipment and supplies used to do minor repairs; Working knowledge of application safety precautions. (B) Skill in operation of some of the listed tools and equipment. (C) Ability to work independently and to complete daily activities according to work schedule; Ability to lift heavy objects, walk and stand for long periods of time, and to perform strenuous physical labor under adverse conditions; Ability to perform heavy manual tasks for extended periods of time; Ability to work safely; Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships with employees, other departments and the public; Ability to understand and cant' out written and oral instructions. • • SPECIAL REQUIREMENTS Valid State Driver's license. Process or obtain CDL certification. Class (B) Water License Obtain within 2 years of employment start date a S-D Wastewater Certificate. TOOLS AND EQUIPMENT USED Motorized vehicles, power hand toots and equipment for repairs and routine maintenance of the municipalities utilities. Testing and calibration of the equipment needed to successfully complete the task. Snow removal equipment of various types. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally (ift • and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet andlor humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude • them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 042006 (Revised) 10/04 6/97 1995 ADA • • POSITION DESCRIPTION Position Title: Public Works Maintenance Department: Public Works -Sanitary Sewer Accountable To: Public Works Director Status: Collective Bargaining Unit -Non-Exempt To provide maintenance service and repair to facilities and equipment of the City's Sanitary Sewer Division of the Public Works Department, and other related facilities as apparent of directed. These tasks may include, but not be limited to; ensuirng proper operation of the City's sanitary sewer system (including lift stations, sanitary sewer mains, and manholes), conduct and document inspection of sewer mains, perform jetting and cleaning operations, vehicle and equipment repair, equipment operats, and a variety of skilled and unskilled labor tasks within the Public Works Department. SUPERVISION RECEIVED Works under the general guidance and direction of the Public Works Supervisor. SUPERVISION EXERCISED May oversee work by seasonal workers as assigned. • ESSENTIAL DUTIES AND RESPONSIBIL(T(ES • Operates sewer televising and maintenance eugpiment such as: sewer camera, computer, jetting/vactor truck and related equipment. • Operates heavy equipment related to a variety of City programs such as patching, snow plowing, excavating, and other tasks as delegated in a safe and proficient manner. • Assesses situations or problems and determine workable solutions ar methods to resolve them with limited supervision. . Makes recommendations to the Public Works Supervisor on operating matters of the department including personnel, equipment and work procedures which will improve the functioning of the Public Works Department to provide better maintenance and service. • Follows departmental safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regulations. Also recognizes potential hazards in the work environment and notifies Public Works Supervisor for corrective action. • Purchases operational supplies with responsibility and in accordance with City Purchasing Policy. • Maintains or repairs equipment as apparent or assigned, within knowledgeable limits to ensure vehicles and equipment are in good repair and appearance. • Maintains knowledge of safe handling and application of chemicals used in • departmental programs. • Performs manual labor including, but not limited to, lifting, painting, tree trimming, • planning, and removal, the use of hand tools, compacting materials with hand of mechanical equipment. • Keeps City facilities and equipment in a neat and clean order. Keeps accurate records of time sheets, job activity sheets, fuel log sheets, vehicle and equipment maintenance reports, water test, asbuilts, and other related or required data. • Responds to citizens requests and complaints in a manner consistent with the City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. Follows departmental safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regulations Also recognizes potential hazards in the work environment and notifies Pubic Works Foreman for corrective action. PERIPHERAL DUTIES Works with other City employees in a cooperative manner to maintain a team effort and also can work effectively alone. • Performs related duties as apparent or de{egated to ensure the successful operation of the Public Works Department. • Maintains ability and knowledge to assist in training of other employees. • Services on various employee or other committees as assigned. • • Drafts Reports on a daily basis. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent. ** see contract for job classification system and minimum advancement qualifications. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES (A) Working knowledge of equipment, materials and supplies used in building and ground maintenance; Working knowledge of equipment and supplies used to do minor repairs: Working knowledge of application safety precautions. (B) Skill in operation of listed toots and equipment. (C) Ability to work independently and to complete daily activities according to work schedule; Ability to lift heavy objects, walk and stand for long periods of time, and to perform strenuous physical labor under adverse conditions; Ability to perform heavy manual tasks for extended periods of time; Ability to establish and maintain effective working relationships with employees, other departments and the public; Ability to understand and carry out written and oral instructions. • • SPECIAL REQUIREMENTS Valid State Drivel's license. Possess or obtain CDL certification, Class D Water Supply System Operator's Certificate, and S-D Wastewater operators certificate. TOOLS AND EQUIPMENT USED Motorized vehicles and equipment, including dump truck, pickup truck, utility truck, tamper, plate compactor, saws, pumps, creole propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. -The employee frequently is required to stand, talk, and hear. The employee is required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift . and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. • The duties listed above are intended only as illustrations of the various types of work • that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 042006 (Revised) 1 /2003 9/2002 6/1997 • • . CITY OF MOUNDS VIEW POSITION DESCRIPTION POSITION TITLE: Parks Maintenance Worker DEPARTMENT: Pub{ic Works RESPONSIBLE TO: Public Works Director FLSA: Collective Bargaining Unit-Non-exempt PRIMARY OBJECT OF POSITION Provide the residents of Mounds View with beautiful, safe and functional parks through efficient parks maintenance activities. SUPERVISION RECEIVED Works under the genera! guidance and direction of the Parks S~~rvicor f~rematt. SUPERVISION EXERCISED (lvnrecaac the work of SE~SD133t FmnloypQ~ ^a dir c d bbl th Parka Su~Prvicor. ESSENTIAL DUTIES AND RESPONS161LITIES Operate heavy and light equipment related to a variety of park projects as delegated in a safe and proficient manner. . Performs a variety of skilled an unskilled functions such as carpentry, plumbing, masonry, and other duties as apparent or assigned. Assess situations or problems and determine workable solutions or methods to resolve them with limited supervision and make recommendations on park maintenance which will provide better maintenance and service. Follows safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health laws and regulations. Also recognizes potential hazards in the work environment and notifies Parks n. Purchases operational supplies with responsibility and in accordance with City purchasing policy. Maintains or repairs equipment within knowledgeable limits to ensure vehicles and equipment are in good repair and appearance. Maintains knowledge of safe handling and application of chemicals used in departmental programs. Maintains knowledge of and performs activities related to turf maintenance including, but not limited to, landscaping, mowing, seeding, spraying, and irrigation systems. Performs manual labor including, but not limited to, lifting, painting, tree trimming, planting, removal, the use of hand tools, compacting materials with hand or mechanical equipment. Keeps City facilities and equipment in a neat and clean order. Maintains trails. • urate records of time sheets, job activity sheets, fuel log sheets, Keeps acc vehicle and equipment maintenance reports, and other related or required data. Responds to citizen requests and complaint s in a manner consistent with City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. Potlowc e~,n rtment°I cafetv~p~~~l~ ionc and on ra in~a procedures tha are in ~mflt~ance with oli bi "inn o a j a i n ~° ho ir~ec Pubic ~"lorks ~,r°^•'sor fer corrective action_ PERIPHERAL DUTIES Works with other City employees in a cooperative manner to maintain a team effort and also can work effectively alone. Performs related duties as apparent or delegated Assists in training other employees Answers emergency calls as part of "on call employee pool" MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent. (B) Class B CDL with Airbrake and Tanker Endorsements (C) Herbicide/Pesticide Applicators License • (D) ne„~4 do rmm~EStPnt in IL"icrecoft Office AR lire+ionc and have oena•ral ro afar ckillc_ ** see contract for job classification system and minimum advancement qualifications. SPECIAL REQUIREMENTS (A) Valid State Driver's license. Possess or obtain CDL certification, Class D Water Supply System Operator's Certificate, and S-D Wastewater Operators Certificate. (B) ~-,'a It r ~]ay• a ^''aCCOnarV ~C) ~, ~, . it~~e~•~{edge of trriaafion tnctaltation and Repair. D TOOLS AND EQUIPMENT USED Pickup truck and 15 passenger van; lawn and landscaping equipment, including tractors, mowers, airifiers, chain saws, edgers, weed trimmers, electric motors, pumps, sprinklers, irrigation systems; miscellaneous hand and power tools for turf maintenance, carpentry, painting, plumbing, electrical and cement finishing tools; filtration devices, gauges, etc, janitorial equipment including floor buffers, steam cleaners, carpet cleaners, washers, vacuums, mops, brooms and dusting equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an • r] • • employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel ar operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk and hear. The employee is frequently required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this jab. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions and can be exposed to extreme hot and cold temperatures. The employee frequently works near moving mechanical parts, below grade and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES t=ormal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Approval: Effective Date: February 24, 1995 Appointing Authority Revision History: 042006 (Revsied) 7102 (197 HAY pts} 6/97 (797 HAY pts) City of Mounds View Position Description Position Title: Parks Supervisor Department: Public Works Accountable to: Public Works Director FLSA Status: Exempt PRIMARY OBJECTIVE OF POSITION Under the general direction of the Public Works Director, provide leadership, direction, coordination, planning, development, and administration of a comprehensive operational and maintenance program including equipment, park facilities, Community Center, public ways, in a manner that will ensure the highest level and efficient means of service in the Parks and Recreation Department. SUPERVISION RECEIVED Works under the general direction and guidance of the Public Works Director. SUPERVISION EXERCISED Oversees a(I assigned Parks Maintenance personnel. This includes Public Works Employees in the absence of the Public Works Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES • Directs and supervises activities of all areas of the Parks area of the Public Works Department to ensure that adequate services are being provided to City residents and other parties of interest. • Recommends, interprets and implements policies, rules and procedures for Parks Department in order to implement directives from the City Council, City Administrator and Public Works Director. • Assists in developing, and monitors Parks and Community Center budgets to ensure that the department is operating within budget. Prepare plans and specifications for equipment and materials purchased on behalf of the City on items related to Parks activities and initiate orders for parts, materials, and supplies in accordance with the City's purchasing policy. • Assists Public Works Director in evaluating the overall needs for parks improvements and makes recommendations for construction programs: • Reviews reports, plans and specifications developed for construction programs and advises the Public Works Director accordingly. • Develops and maintains a comprehensive cost record on al! maintenance projects and evaluates costs to recommend the replacement of equipment. • Writes and reviews specifications on equipment purchases then makes • recommendations to the Director of Public Works. • Oversees community service (court ordered) workers and supervises various volunteer groups. • Responds to after hour emergency calls and assigns personnel accordingly to ensure a quick response to such calls and maintain positive community relations, • Assists the Public Works Director in the development of short and long range goals for Park functions. • Determine the priority and type of maintenance and repairs to be made to equipment, irrigation systems, playground equipment, buildings and other park infrastructure. • Coordinate with the Public Works Supervisor the timely and orderly removal of snow from City streets, buildings, trails, ice rinks and grounds. • Administers the City's parks safety and training programs in conformance with all federal and state taws and takes prompt corrective action concerning potentia{ safety hazards. • Ensures effective utilization and motivation of all Park personnel. • Schedules regular inspections of Park facilities. • Assigns duties to employees under his or her command. • Directs and reviews supervisory practices, ensures effective communications; reviews problems, recommend discipline for just cause per the City's personnel manual, directs the work of employees • Documents employee performance and conducts performance appraisal of employees. • Make recommendations relating to the hiring, transfer, suspension, promotion, discharge, assignments, reward or discipline of Park employees. • Monitors and approves timecards, attendance, overtime, vacations, holidays, sick leave, leaves of absence, etc. Evaluate and investigate complaints against employees. Keeps the Public Works Director promptly informed of significant matters in areas of accountability and recommend action. • Address and resolves complaints from the public and attempt to resolve them in a timely and courteous manner. • Attends City Council meetings as requested. • Serves as staff liaison to the Park and Recreation Commission and attends regular meetings. • Performs other work related to the position. PERIPHERAL DUTIES Responds to citizen requests and complaints in a manner consistent with City policies and regulation and maintains positive community relations. Prepares and submits periodic reports as requested. Keeps Public Works Director informed of al{ important matters which must be known to effectively manage the City's Public Works operations. • Performs other responsibilities as apparent or as delegated. • Promotes a favorable image of the City and department through services provided. MINIMUM QUALIFICATIONS Education and Experience High school diploma and additions! vocational school training or equivalent work experience. Five years experience in Parks maintenance. Demonstrated ability to direct and supervise the work of a wide variety of personnel. Valid Class D driver's license and ability to obtain Class B license within one year of hire. Two years municipal government experience. DESIRED QUALIFICATIONS Education and Experience Bachelor's degree from an accredited institution in Park and Recreation, Public Administration, Business Administration or related field ors combination of training and experience substantially equivalent to a degree. Experience in municipal budget preparation on a department level. Four years supervisory experience. • NECESSARY KNOWLEDGE, SKILLS AND ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be to enable individuals with disabilities to perform the essential functions. • Considerable knowledge of the materials, methods, techniques, tools and equipment used in repairing, maintaining and constructing Parks facilities. Thorough knowledge of the occupational hazards involved and the safety precautions necessary to the safe conduct of work and equipment. Considerable knowledge of the related trades and of automotive equipment operation and maintenance. Knowledge of the appropriate statutes, regulations, codes and ordinances pertaining to the areas of assignment or the ability to acquire such knowledge in a relatively short period of time. • Ability to administer the operational budget and maintain control on expenditures within agreed upon budgetary controls. Ability to plan, organize, supervise and coordinate the work of several work crews engaged in a wide variety of complex maintenance construction and repair activities. Ability to make decisions recognizing established polices, rules, procedures, precedents and practices and to use resourcefulness and tact • in meeting new problems. • Ability to establish and maintain effective working relationships with other • employees, subordinates and the general public contacted in the course of the work. • Ability to understand, follow and work from a wide variety or plans, maps, blueprints and other wriften material and oral orders. • Ability to maintain records, prepare reports and perform various complex administrative duties pertaining to the area of responsibility. • Ability to respond to service requests and complaints of citizens in a pleasant and tactful manner and to resolve problems in a manner which maintains respect for the City. SPECIAL REQUIREMENTS None. TOOLS AND EQUIPMENT Pickup truck and 15 passenger van; lawn and landscaping equipment, including tractors, mowers, airifier, chain saw, edgers, weed trimmers, electric motors, pumps, sprinklers, irrigation systems; miscellaneous hand and power tools for turf maintenance, carpentry, painting, plumbing, electrical, and cement finishing work; pumps, boiler, valves, filtration devices, gauges, etc; janitorial equipment 'sncluding floor buffers, steam cleaner, carpet cleaners, washers, vacuums, mops, brooms, and dusting equipment. PHYSICAL DEMANDS While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is frequently required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; employee is occasionally required to taste or smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be to enable individuals with disabilities to perform the essential functions. While performing the duties of this jab, the employee regularly works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet andlor humid conditions, fumes or airborne particles, traffic, toxic or caustic chemicals, risk of electrical shock, and vibration. • The noise level in the work environment is usually moderate. EXAMPLES OF PERFORMANCE CRITERIA • Establishes effective working relationships with others. ® Effectively supervises, trains and develops personnel assigned to the Parks Department. • Achieves goals and objectives established for the Parks Department in an efficient and timely manner. • Prepares and provides timely and accurate reports pertaining to park activities as requested or required by others. Other items as established under "Essential Functions". SELECTION GUIDELINES Formal application, rating of education and experience, oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 042006 (Reviewed) 02/2004; 6/98; 6/97 1995 ADA Hays Points: 416 • POSITION DESCRIPTION • Position Tit{e: Public Works Maintenance Department: Public Works -Storm Sewer/Surface Water Division Accountable To: Public Works Director Status: Collective Bargaining Unit -Non-Exempt To provide maintenance service and repair to facilities and equipment of the City's Storm Sewec/Surface Water Division of the Public Works Department, and other related facilities as apparent or directed. These tasks may include, but not be limited to: ensure proper operation of the City's storm sewer and surface water facilities (including storm sewer mains, manholes, catch basins, ponds and wetlands), conduct and document inspection, maintain databases, and recommend maintenance programs for the City's storm sewer and surface water systems. Additional related tasks include: vehicle and equipment/repair, equipment operations, and a variety of skilled and unskilled labor tasks within the Public Works Department SUPERVISION RECEIVED Works under the general guidance and direction of the Public Works Supervisor. SUPERVISION EXERCISED May supervise seasonal workers as assigned. • ESSENTIAL DUTIES AND RESPONSIBILITIES • Manages the City's Municipal Separate Storm Sewer Svstem (MS4) permit as mandated by the federal Government. Accesses the needs for the City's Storm Sewer Svstem and recommends changes to the public works supervisor and Public Works Director. • Plans. Organizes and Executes Projects relating to water resource management • Coordinates and informs residents whose properties are effected by storm water protects. • Coordinates with contractors performing work in the city to ensure compliance with erosion and sediment control ordinances • Acts as the City's erosion control inspector • Enforcement of erosion and sediment control ordinances • Maintains regular contact with consultants regarding water resource ro'ects • Assists the Public Works Director in evaluatin the needs for the storm sewer division • Reviews reports, plans and specifications developed for construction programs and advise the Pub{ic Works Director accord~naly. • Ensure the city's municipal operations are environmentaliy friendiy and follow Best Management Practices (BMPs) • • Solicit bids/quotes for proiects to be performed throughout the City of Mounds View • Draft staff repots for presentation to the City Council • Inspect storm sewer and surface water facilities and enter data using a computer-based program. • Develop a storm sewer and surface water maintenance program and oversee said program • Administrate all requirements of the City's NPDES (National Pollution Discharge Elimination System) Municipal Separate Storm Sewer Permit and the City's Storm Water Pollution Prevention Program. • Operates heavy equipment related to a variety of City programs such as patching, snow plowing, excavating, and other tasks as delegated in a safe and proficient manner. • Operates light equipment including, but not limited to, truck mowers, tractors, sprayers, paint strippers, chain saws, hand tools, and other related equipment in a safe and proficient manner. • Assesses situations or problems and determines workable solution or methods to resolve them with limited supervision. • Makes recommendations to Public Works Supervisor on operating matters of the department including personnel, equipment and work procedures which wil! improve the functioning of the Public Works Department and provide better maintenance and service. • Follows departments! safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regulations. Also recognizes potential hazards in the work environment and notifies Public Works Supervisor for corrective action. • Purchases operational supplies with responsibility and in accordance with City Purchasing Policy. • Maintains or repairs equipment as apparent or assigned, within knowledgeable limits to ensure vehicles and equipment are in good repair and appearance. • Maintains knowledge of safe handling and application of chemicals used in departmental programs. • Performs manual labor including, but not limited to, lifting, painting, tree trimming, planting, and removal, the use of hand tools, compacting materials with hand or mechanics! equipment. • Keeps City facilities and equipment in a neat and clean order. • Keeps accurate records of time sheets, jab activity sheets, fuel log sheets, vehicle and equipment maintenance reports, water test, as-bunts and other related or required data. • Responds to citizens requests and complaints in a manner consistent with City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. C, PERIPHERAL DUTIES • • Works with other City employees in a cooperative manner to maintain a team effort and also can work effectively alone. Performs related duties as apparent or delegated to ensure the successful operation of the Public Works Department. Maintains abi{ity and knowledge to assist in training of other employees. ® Services on various employee or other committees as assigned. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent. "* see contract for job classification system and minimum advancement qualifications. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES (A) Working knowledge of equipment, materials and supplies used in building and ground maintenance; Working knowledge of equipment and supplies used to do minor repairs: Working knowledge of application safety precautions. (B) Skill in operation of listed tools and equipment. (C) Ability to work independently and to complete daily activities according to work schedule; Ability to lift heavy objects, walk and stand for long periods of time, and to perform strenuous physical labor under adverse conditions; Ability to perform heavy manual tasks for extended periods of time; Ability to establish and maintain effective working relationships with employees, other departments and the public; Ability to understand and carry out written and oral instructions. SPECIAL REQUIREMENTS Valid State Driver's license. Possess or obtain CDL certification, Class D Water Supply System Operator's Certificate, and S-D Wastewater operators certificate. TOOLS AND EQUIPMENT USED Motorized vehicles and equipment, including dump truck, pickup truck, utility truck, tamper, plate compactor, saws, pumps, areole propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, fee! or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, talk, and hear. The employee is required to walk; sit; climb ar balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise (eve( in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties fisted above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Approval: Effective Date: Appointing Authority Revision History: 042006 (Revised) 1/2D03 9/2 D02 6/1997 • POSITION DESCRIPT{ON • Position Title: Public Works Maintenance Department: Public Works -Water Accountable To: Public Works Director Status: Collective Bargaining Unit -Non Exempt PRIMARY OBJECTIVE OF POSITION To provide maintenance service and repair to buildings and equipment of the City's Water Department, and other related facilities as apparent or directed. These tasks may include, but not be limited to, ensure quality of City's portable water, conduct required testing, vehicle and equipment/repair, equipment operations, and a variety ofi skilled and unskilled labor tasks within the Public Works Department. SUPERVISION RECEIVED Works under the general guidance and direction of the Public Works Supervisor. Cnre~rr»n ryrcrrcurr. SUPERVISION EXERCISED May supervise seasonal workers as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES • Operates heavy equipment related to a variety of City programs such as patching, snow plowing, excavating, and other tasks as delegated in a safe and proficient manner. Operates light equipment including, but not limited to, trucks movers, tractors, sprayers, paint stripper, chain saws, hand tools, and other related equipment in a safe and proficient manner. Assesses situations or problems and determine workable solutions or methods to resolve them with {invited supervision. Makes recommendations to Public Works Supervisor ~^.-~~= on operating • matters ofi the department including personnel, equipment and work procedures which will improve the functioning of the Public Works Department to provide better maintenance and service. Follows departmental safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regulations. Also recognizes potential hazards in the work environment and notifies Pubic Works Supervisor €ere~a-~ for corrective action. Purchases operational supplies with responsibility and in accordance with City Purchasing Policy. Maintains or repairs equipment as apparent or assigned, within knowledgeable limits to ensure vehicles and equipment are in good repair and appearance. Maintains knowledge of safe handling and application of chemicals used in departmental programs. • • Performs manual labor including, but not limited to, lifting, painting, tree trimming, planting, and removal, the use of hand tools, compacting materials with hand or mechanical equipment. • Keeps City facilities and equipment in a neat and clean order. • Keeps accurate records of time sheets, job activity sheets, fuel log sheets, vehicle and equipment maintenance reports, water test, asbuifts and other related or required data. • Responds to citizens requests and complaints in a manner consistent with City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. • Responsible for locating City owned utilities in accordance with Gopher State One Call. • Responsible for maintaining the city water meters meter reading system, in a fiscally responsible manner. • Assumes necessary/relevant job duties of the Utility Lead Worker in hisor her absence. • Responsible for inspection and documentation of water, sewer and storm Sewer installation and repairs according to City requirements. Responsible for after hours calls on an assigned basis. • Follows departmental safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regulations Also recognizes potential hazards in the work environment and notifies Pubic Works Foreman for corrective action. PERIPHERAL DUTIES • Works with other City employees in a cooperative manner to maintain a team effort and also can work effectively alone. • Performs related duties as apparent or delegated to ensure the successful operation of the Public Works Department. • Maintains ability and knowledge to assist in training of other employees. • Serves on various employee or other committees as assigned. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent. ** see contract for job classification system and minimum advancement qualifications. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Working knowledge of equipment, materials and supplies used in building and ground maintenance; Working knowledge of equipment and supplies used to do minor repairs; Working knowledge of application safety precautions. (B) Skill in operation of listed tools and equipment. (C) Ability to work independently and to complete daily activities according to work schedule; Ability to lift heavy objects, walk and stand for long periods of time, and to perform strenuous physical labor under adverse conditions; Ability to • perform heavy manual tasks for extended periods of time; Abil'sty to work safely; • Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships with employees, other departments and the public; Ability to understand and carry out written and oral instructions. SPECIAL REQUIREMENTS Valid State Driver's {icense. Possess or obtain CDL certification, Class D Water Supply System Operator's Certifiicate, and S-D Wastewater operators certificate. TOOLS AND EQUIPMENT USED Motorized vehicles and equipment, including dump truck, pickup truck, utility truck, tamper, plate compactor, saws, pumps, aeroil propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is • occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or craw(; and smell. The employee must frequently lift andlor move up to 25 pounds and occasionally {ift and/or move up to 1 DO pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. • • SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties fisted above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Approval: Effective Date: Appointing Authority Revision History: 042Q06 (Revised) 6/97 1995 ADA • POSITION DESCRIPTION Position Title: Mechanic Department: Public Works Accountable To: Public Works Director Status: Non-Exempt -Collective Bargaining -Unit PRIMARY OBJECTIVE OF POSITION Performs semi-skilled, skilled, and administrative work in maintaining City vehicles and mechanical equipment. SUPERVISION RECEIVED Works under the supervision of the Public Works Foreman. SUPERVISION EXERCISED Responsible for mechanical activities performed by personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES • Plans, carries out and evaluates preventive maintenance schedules for all vehicles and mechanical equipment, either personally, or through outside vendors. • Operates a variety of diagnostic instruments and a variety of hand, electric, and air-driven tools. • Tests, services and repairs vehicles and mechanical equipment. • inspects, adjusts and replaces necessary units and related parts in the performance of repair and maintenance work. • Repairs brake, engine, electrical, fuel, hydraulic, transmission, ignition, air, exhaust, axle assemblies, propane fuel system and related systems. • Changes and repairs tires and tubes. • Evaluates status of mechanical equipment and vehicles, and performs or schedules needed repairs. • Conducts various analyses and inspections of vehicles and mechanical systems to determine the most cost-effective means of maintenance, repair or replacement. • Develops shop procedures and budget data for the maintenance and repair of vehicles and mechanical systems. • Purchases equipment, parts, and supplies used for vehicle and mechanical system maintenance. • Provides emergency field assistance to disabled equipment as needed and appropriate. • Assists in the preparation of bid specifications for vehicles and mechanicai equipment. • Assists in the preparation and administration of mechanical budgets in conformance with adapted policies and procedures. • • • Maintains records, prepares reports and other specialized maintenance records of equipment and mechanical equipment. PERIPHERAL DUTIES May be required to perform other labor or non labor public works activities as assigned. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school diploma or GED equivalent plus some specialized training in mechanics, maintenance management, or a closely related field. (B) Three (3) years of related experience, or (C) Any equivalent combination of education and experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Thorough knowledge of automotive mechanics; Considerable knowledge of gas and diesel engines, transmissions, hydraulics, valves, generators, and welding and cutting; Working knowledge of the hazards and safety precautions common to municipal maintenance and repair activities; Working knowledge of the practices, methods, materials and tools used in modern equipment maintenance. (B} Skill in operation of listed tools and equipment. (C) Ability to establish and maintain effective preventive maintenance programs, policies and procedures; Ability to maintain effective accounting procedures; Ability to carry out assigned projects to their completion; Ability to communicate . effectively verbally and in writing; Ability to establish and maintain effective working relationships with employees, supervisors, vendors and the public. SPECIAL REQUIREMENTS Valid State Driver's with CDL and tanker and airbrake endorsement or ability to obtain one. ASC Certification or ability to obtain. TOOLS AND EQUIPMENT USED Motorized vehicles for mechanical testing purposes, power and hand tools and equipment for vehicle and mechanical system work; mechanic's tools including jacks, hydraulic lifts, air tools, and other tools required for minor repairs and routine maintenance of motorized vehicles; electronic vehicle diagnostic equipment; personal computer, calculator, phone; mobile or portable radio. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands • and arms. The employee is occasionally required to climb or balance; stoop, kneel, • crouch, or crawl. The employee is occasionally required to walk, sit and talk or hear. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift weights up to 100 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works near moving mechanical parts or in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, fumes, toxic or caustic chemicals. The noise level in the work environment is moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work • that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: 1/97 Revision History: 042006 (Reviewed) 6/97 1 /97 1995 (ADA) • CITY OF MOUNDS VIEW • POSITION DESCRIPTION Position Title: Director of Public Works Department: Public Works Accountable to: Clerk-Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION Performs complex supervisory, administrative and professional work in planning, organizing, directing, and supervising the Public Works Department, including environmental, water, sewer, street, traffic control and other public works projects and programs. This position also manages the Community Center and all City owned facilities. SUPERVISION RECEIVED This position reports to the City Clerk-Administrator. SUPERVISION EXERCISED Exercises supervision over all public works staff. ESSENTIAL DUTIES AND RESPONSIBILITIES • Plans, organizes, coordinates, supervises and evaluates programs, plans, services, staffing, equipment and infrastructure of the public works department. • Evaluates public works needs and formulates short and long range plans to meet needs in all areas of responsibility, including transportation, street, water, sewer, drainage, light and park maintenance. • Supervises the review of private project development plans for compliance with codes, regulations, and standards, adequacy of applications for permits and compliance with approved plans. • Oversees the development or update of the City Transportation Improvement Program (T.I.P.), Comprehensive Sewer Pian, Comprehensive Water Plan, the Capital Improvement Program and other plans involving the municipal infrastructure. • Determines applicable codes, regulations and requirements for assigned projects. • Oversees the preparation of engineering plans and specifications, bidding, competency of contractors and vendors and the selection criteria for public contracts. • Oversees project management for the construction of the municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project. • . . Coordinates the preparation of reviews and updates the sanitary sewer, water, storm drainage, and street system maps, data base, and comprehensive plans. • Oversees the maintenance of infrastructure and other records. • Responds to public or other inquiries relative to department policies and procedures. Evaluates issues and options regarding municipal public works and makes recommendations. ® Maintains regular contact with consulting engineers, construction project engineers, City, County, State and Federal agencies, professional and technical groups and the genera! public regarding division activities and services. • Monitors inter-governmental actions affecting public works. • Manages the Community Center and a!I City owned facilities • Prepares and documents budget requests; administers adopted budget in assigned area of responsibility. • Supervises department managers and support staff either directly or through subordinates. • Determines work procedures, prepares work schedules and expedites workflow. • Issues written and oral instructions. • Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. • Studies and standardizes department policies and procedures to improve efficiency and effectiveness of operations. • Maintains harmony among workers and resolves grievances. • Prepares composite reports from individual reports of subordinates. • Adjusts errors and complaints. PERIPHERAL DUTIES • Assists in the training of city personnel in public works systems and techniques. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from afour-year college or university with a degree in civil engineering or a closely related field; and (B) Minimum of six years previous public works experience including at least two years utilities; (C) Four years of supervisory experience (D) Consideration may be given to any equivalent combination of education and experience DESIRED QUALIFICATIONS (A) Four-year degree in civil engineering (B} Masters degree in civil engineering or a closely related field NECESSARY KNOWLEDGE, SKILLS AND ABILITIES • (A) Considerable knowledge of civil engineering principles, practices and methods • as applicable to a municipal setting; Thorough knowledge of applicable City policies, laws, and regulations affecting department activities; (B) Skiff in operating the listed tools and equipment. - (C) Ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, City officials and the general public; Ability to conduct necessary engineering research and compile comprehensive reports. . SPECIAL REQUIREMENTS (A) Must possess a valid State driver's license or have the ability to obtain one prior to employment (B) Registration as a professional engineer in the state of Minnesota TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, and data base; motor vehicle; phone; radio; fax and copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. Some outdoor work is required in the • inspection of various land use developments, construction sites, or public works facilities. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or craw{; talk or hear; and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts • • and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise {eves in the work environment is usually quiet to moderate. SELECTION GUIDE!_INES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Effective Date: u Appointing Authority Revision History: 042006 (Reviewed) 9/0 ~ {732 Hay pts) 6/97 1995 ADA ., .. POSITION DESCRIPTION • Position Title: Public Works Maintenance Department: Public Works -Streets Accountable To: Public Works Director Status: Collective Bargaining Unit -Non Exempt PRIMARY OBJECTIVE OF POSITION To operate construction and maintenance equipment used in the maintenance of streets, sidewalks and other pubic facilities of the City. This includes snow plowing, street patching, and sewer repair. SUPERVISION RECEIVED Works under the general guidance and direction of the Public Works Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES • Places base materials using proper equipment. • Places and compacts bituminous surface using proper equipment. • Plows sidewalks, streets and parking lots using proper equipment. • Applies salt and sand with motorized vehicles. • Installs and repairs signs and barricades. • Performs blacktop patching and overlay on street and parking lots using proper equipment. • Unclogs and cleans sanitary and storm drains. • Hauls materials using proper equipment. • Loads and unloads trucks using proper equipment. • Excavates for sewer line repair using proper equipment. • Excavates for water line and service line repair using proper equipment. • Repair of catch basins/storm sewers. • Operates heavy equipment related to a variety of City programs such as patching, snow plowing, excavating, turf maintenance, and other tasks as delegated in a safe proficient manner. • Operates fight equipment including, but not limited to, trucks, mowers, tractors, sprayers, paint stripe, chain saws, sweeper, hand tools, and other related equipment in a safe and proficient manner. • Performs a variety of skilled and unskilled functions such as carpentry, plumbing, masonry, and other duties as apparent of assigned. • Assesses situations or problems and determines workable solutions or methods to resolve them with limited supervision. • Makes recommendations to Public Works Supervisor ~^,-~,a~. on operating matters of the department including personnel, equipment and work procedures I~ • • which will improve the functioning of the Public Works Department to provide better maintenance and service. • Follows departmental safety regulations and operating procedures that are in compliance with applicable Minnesota Occupations Safety and Health Laws and regulations. Also recognizes potential hazards in the work environment and notifies Public Works Director for corrective action. • Purchases operational supplies with responsibility and in accordance with City Purchasing Policy. • Maintains or repairs equipment as apparent or assigned, within knowledgeable limits to ensure vehicles and equipment are in good repair and appearance. • Maintains knowledge of safe handling and application of chemicals used in departmental programs. • Maintains knowledge of and performs activities related to turf maintenance including, but not limited to, mowing, seeding, aerating, spraying, and irrigation systems. • Performs sign maintenance, installation, and the placement of traffic control devices in accordance with local, state, and federal laws. • Performs manual labor including, but not limited to, lifting, painting, tree trimming, planting, and removal, the use of hand tools, compacting materials with hand or mechanical equipment. • Keeps City facilities and equipment in a neat and clean order. • Keeps accurate records of time sheets, job activity sheets, fuel tog sheets, vehicle and equipment maintenance reports, and other related or required data. • Responds to citizen requests and complaints in a manner consistent with City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. • Genera( Knowledge of a(( Public Work departments as necessary to perform "On Cali" duties. • Oversees work of Seasonal Employee as directed by the Public Works Supervisor. • Follows departmental safety regulafions and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regulations. Also recogn(zes potent(al hazards in the work environment and notifies Pubic Works Supervisor for corrective action. PERIPHERAL DUTIES • Works with other City employees in a cooperative manner to maintain a team effort and also can work efficiently alone. • Maintains ability and knowledge to assist in training of other employees. • Performs related duties and apparent or delegated to ensure the successful operation of the Public Works Department. • Serves on various employee or other committees as assigned. MINIMUM QUALIFICATIONS (A} Graduation from a high school or GED equivalent. **see contract far job classification system and minimum advancement qualifications. , NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES (A) Working knowledge of equipment, materials and supplies used in building and ground maintenance and construction activities; Working knowledge of equipment and supplies used to do minor repairs; Working knowledge of application safety precautions. (B) Skiff in operation of some of the listed tools and equipment. (C) Ability to work independently and to complete daily activities according to work schedule; Ability to lift heavy objects, walk and stand for long periods of time, and to perform strenuous physical labor under adverse conditions; Ability to perform heavy manual tasks for extended periods of time; Ability to work safely; Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships with employees, other departments and the public; Ability to understand and carry out written and oral instructions. (D) General Knowledge of computer skills to include proficiency in Microsoft Office. SPECIAL REQUIREMENTS Valid State Driver's license. Process or obtain CDL certification. TOOLS AND EQUIPMENT USED Motorized vehicles and equipment, including dump truck, pickup truck, utility truck, • tamper, plate compactor, saws, pumps, aeroil propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonab-le accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the jab change. Approval Supervisor Approval: Appointing Authority Effective Date: Revision History: 042006 (Revised) 6/97 1995 ADA • City of Mounds View Position Description Position Title: Public Works Supervisor Department: Public Works Accountable to: Public Works Director Status: Exempt PRIMARY OBJECTIVE OF POSITION Under the general direction of the Public Works Director, provide leadership, direction, coordination, planning, development, and administration of a comprehensive operational and maintenance program including equipment, facilities, streets, public ways, water, sanitary sewer and storm sewer systems in a manner that will ensure the highest level and efficient means of service in the Public Works Department. SUPERVISION RECEIVED Works under the general guidance and direction of the Public Works Director. SUPERVISION EXERCISED Direct supervision over all assigned Public Works maintenance personnel. This includes Parks Employees in the absence of the Parks Supervisor • ESSENTIAL DUTIES AND RESPONSIBILITIES • Assumes duties of Public Works Director during absence of Public Works Director • Directs and supervises activities of all areas of the Public Works Department (Streets, Utilities, Garage) to ensure that adequate services are being provided to City residents and other parties of interest. • Recommends, interprets, implements policies, rules and procedures for Public Works Department in order to implement directives from the City Council, City Administrator and Public Works Director. • Assists in developing and monitoring public works budget to ensure that the department is operating within budget. Prepare plans and specifiications for equipment and materials purchased on behalf of the City on items related to Public Works activities and initiate orders for parts, materials, and supplies in accordance with the City's purchasing policy. • Assists Public Works Director in evaluating the overall needs for public works improvements and makes recommendations for construction programs. • Reviews reports, plans and specifications developed for construction programs and advises the Public Works Director accordingly. • Page 1 of 5 • Develaps and maintains a comprehensive cost record on all maintenance projects and evaluates casts to recommend the replacement of equipment and streets. • Responds to after hour emergency calls and assigns personnel accordingly to ensure a quick response to such calls and maintain positive community relations. • Assists the Public Works Director in the development of short and long range goals for Public Works functions. • Determine the priority and type of maintenance and repairs to be made to equipment, streets, water, sanitary sewer, and storm sewer delivery systems. • Manages and organizes the City's garage and fleet of vehicles. • Coordinate the timely and orderly removal of snow from City streets and grounds. • Administers the Public Works Department's safety and training programs in conformance with all federal and state laws and takes prompt corrective action concerning potential safety hazards. • Ensures effective utilization and motivation of all Public Works personnel. • Assigns duties to employees under his or her command. • Directs and reviews supervisory practices, ensures effective communications; reviews problems and recommends discipline for just cause per the City's personnel manual, directs the work of employees and • adjusts grievances of employees under his/her supervision. • Documents employee pertormance and conducts performance appraisal of employees. • Make recommendations relating to the hiring, transfer, suspension, promotion, discharge, assignments, reward or discipline of Public Works employees. • Monitors and approves timecards, attendance, overtime, vacations, holidays, sick leave, leaves of absence, etc. Evaluate and investigate complaints against employees. • Keeps the Public Works Director promptly informed of significant matters in areas of accountability and recommend action. • Address and resolves complaints from the public and attempt to resolve them in a timely and courteous manner. • Attends City Council meetings as requested. • Performs other work related to the position. PERIPHERAL DUTIES Responds to citizen requests and complaints in a manner consistent with City policies and regulation and maintains positive community relations. Prepares and submits periodic reports as requested. Keeps Public Works Director informed of all important matters which must be known to effectively manage the City's Public Works operations. • Page 2 of 5 Performs other responsibilities as apparent or as delegated. • Promotes a favorable image of the City and department through services provided. MINIMUM QUALIFICATIONS Education and Experience • High school diploma and additional vocational school training or equivalent work experience. • Five years experience in Public Works maintenance. • Demonstrated ability to direct and supervise the work of a wide variety of personnel. • Valid Class D driver's license and ability to obtain Class B license within one year of hire. • Two years municipal government experience. PREFERRED QUALIFICATIONS • Bachelor's degree from an accredited institution in Civi! Engineering, Public Administration, Business Administration or related field or a combination of training and experience substantially equivalent to a degree. • Experience in municipal budget preparation on a department level. • Four years supervisory experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be to enable individuals with disabilities to perform the essential functions. • Considerable knowledge of the materials, methods, techniques, tools and equipment used in repairing, maintaining and constructing Public Works facilities. • Thorough knowledge of the occupational hazards involved and the safety precautions necessary to the safe conduct of work and equipment. • Considerable knowledge of the related trades and of automotive equipment operation and maintenance. • Knowledge of the appropriate statutes, regulations, codes and ordinances pertaining to the areas of assignment or the ability to acquire such knowledge in a relatively short period of time. • Ability to administer the operational budget and maintain control on expenditures within agreed upon budgetary controls. • Ability to plan, organize, supervise and coordinate the work of several work crews engaged in a wide variety of complex maintenance construction and repair activities. • Page 3 ofi 5 • • Ability to make decisions recognizing established polices, rules, procedures, precedents and practices and to use resourcefulness and tact in meeting new problems. • Ability to establish and maintain effective working relationships with other employees, subordinates and the general public contacted in the course of the work. • Ability to understand, fol{ow and work from a wide variety or plans, maps, blueprints and other written material and oral orders. • Ability to maintain records, prepare reports and perform various complex administrative duties pertaining to the area of responsibility. • Ability to respond to service requests and complaints of citizens in a pleasant and tactful manner and to resolve problems in a manner which maintains respect for the City. SPECIAL REQUIREMENTS None PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is frequently required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; employee is occasionally required to taste or smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, traffic, toxic or caustic chemicals, risk of electrical shock, and vibration. • Page 4 of 5 The noise level in the work environment is usually moderate. • EXAMPLES OF PERFORMANCE CRITERIA • Establishes effective working relationships with others. • Effectively supervises, trains and develops personnel assigned to the Public Works Department. • Achieves goals and objectives established for the Public Works Department in an efficient and timely manner. • Prepares and provides timely and accurate reports pertaining to public works activities as requested or required by others. • Other items as established under "Essential Functions". SELECTION GUIDELINES Formal application, rating of education and experience, oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the • needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 042006 (Reviewed) 2!2004 Hay: 438 pts • Page 5 of 5