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HomeMy WebLinkAboutResolution 8604 RESOLUTION NO. 8604 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A REVISED JOB DESCRIPTION AND AUTHORIZATION TO ADVERTISE FOR THE RECORDS/EVIDENCE TECHNICIAN POSITION WHEREAS, the Records/Evidence Technician position is an essential position in the Mounds View Police Department; and WHEREAS, the job description for Records/Evidence Technician has been revised to remove outdated duties; and WHEREAS, the Records Evidence Technician position will be vacant as of September 30, 2016, due to the retirement of Kathy Bednar; and WHEREAS, the Police Civil Service Commission met on May 31, 2016, to review and approve the process to advertise and hire a replacement Records Evidence/ Technician. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota, to approve the revised job description and advertise for the upcoming vacancy for the Records/Evidence Technician. Adopted this 11th day of July 2016. a,v - 0011 . Jae Flahe , _ • ATTEST: jttiwt-e1) James Ericson, City Administrator (seal) CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Police Records/Evidence Technician Department: Police Accountable To: Deputy Chief Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION To perform assigned numbering, classification, filing and processing of all incoming incident reports as assigned. Manages the found and evidence property received by the Police Department to ensure compliance with evidence chain of command protocol. SUPERVISION RECEIVED Works under general direction of the and guidance of the Police Support Specialist and Deputy Chief. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Perform the numbering, classification, filing and processing of incoming incident reports and citations for entry into the records management system. • Assume responsibility for specific files and/or records necessary to department operations and keeps such records and files in an up-to-date current statues at all times. Answer phone inquiries providing assistance whenever possible and forwarding calls when required to the appropriate personnel. • Develop and maintain a good working knowledge of the criminal justice reporting system and ensures all filing and classification is done according to provided guidelines of the BCA. • Obtain drivers license checks and criminal history profiles from the State Data Network as required and ensure all data is handled in a confidential manner. • Update cases, following disposition by the courts and ensure all related records are brought up to date. • Perform word processing of various correspondence, memos, reports and other documents as assigned, consistent with provided information and instructions. • Process evidence and property insuring proper packaging, receipting and that the chain of custody is intact. • Accept, record and maintain record system of all physical evidence and lost/found property taken into custody by the Police Department. • Maintain a log on all property that was destroyed, converted or donated. • Dispose of evidence or lost/found property in accordance with state and department policy regarding property disposition • Fingerprint citizens and suspects as needed • Keep the Police Chief, Deputy Chief and/or Police Support Specialist_informed of matters which require immediate attention or action. • Assumes other responsibilities as delegated. PERIPHERAL DUTIES • Workload is anticipated to make the best use of available working hours. • Assigned files and records are consistently maintained in a complete and current status, and procedural changes provided by the BCA are implemented promptly. • Good judgment control used on all communications to ensure no confidential or inappropriate data is released. EDUCATION AND EXPERIENCE MINIMUM QUALIFICATIONS (A) Must be 18 years or older at the time of employment; (B) Must possess, or be able to obtain by time of hire, a valid State Driver's License without record of suspension of revocation in any State; (C) No felony convictions of disqualifying criminal histories within the past seven years; (D) Must be able to read and write the English language (substitute any local and state requirements for those listed here). Education and Experience: (A) High school diploma or GED equivalent; and (B) Two years of general office, communications, or records management experience, or (C) An equivalent combination of education and experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Some knowledge of modern law enforcement principles, procedures, techniques, and equipment; (B) Some skill in the operation of most of the tools and equipment listed below. (C) Ability to learn the applicable laws, ordinances, and department rules and regulations; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with subordinates, peers and supervisors; Ability to follow verbal and written instructions; Ability to learn the City's geography. SPECIAL REQUIREMENTS • Criminal Justice Data Network (CJDN) Certification • Criminal Justice Information System (CJIS) Certification • Knowledge of Police Records System • Knowledge of Datamax Software Program TOOLS AND EQUIPMENT USED Personal computer, including word processing and specialized software, police radio, phone, calculator, fax machine, copy machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to site and talk or hear. The employee is occasionally required to stand walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually quite to moderately noisy. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: Revision History: 07/11/2016 03/07/2012 (revised as nonunion position — effective Dec 31, 2011) 04/2006 (Reviewed)