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HomeMy WebLinkAboutResolution 8635 RESOLUTION 8635 CITY OF MOUNDS VIEW COUNTY OR RAMSEY STATE OF MINNESOTA AUTHORIZING THE ADVERTISEMENT FOR THE PROJECT COORDINATOR POSITION WHEREAS, effective October 7, 2016, Brandon Stenglein resigned as Project Coordinator; and WHEREAS, the Public Works Department will have a need to fill this full-time, non-exempt position, due to Mr. Stenglein's resignation; and WHEREAS, Staff would like to start the process of advertising for the Project Coordinator position immediately. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds View authorizes staff to prepare and post an advertisement for a full-time, non- exempt position of"Project Coordinator" within the Public Works Department. NOW, MAY IT BE FURTHER RESOLVED, that once a qualified candidate is selected for the Project Coordinator position, staff would seek authorization from the City Council to hire the individual. Adop d this 26th day of September, 2016. Ae--,tA(4____ oe Flaherty, Mayor _ _ ATTLST. - - _ T -- . _ James Ericson, City Administrator .(seal) CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Project Coordinator Department: Public Works— Engineering Division Accountable to: Director of Public Works/City Engineer FLSA Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION To plan, coordinate, and monitor the design and completion of public works construction projects and capital improvements. Act as liaison for projects with consultants, contractors, regulatory agencies, utility companies, property and business owners, the public, City personnel, and other stakeholders. Assist the Director of Public Works/City Engineer in completing other tasks associated with the planning, design, bidding, construction, and management of projects and capital improvements. SUPERVISION RECEIVED General supervision is provided by the Director of Public Works/City Engineer. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Responsible for planning and coordinating the activities for various City-funded capital improvements and public works projects throughout their duration including planning, preliminary and final design, bidding, and construction phases. Projects are typically planned improvements that involve rehabilitation, reconstruction, new construction, and major maintenance, replacement, or modifications to public works infrastructure. • Act as liaison and collaborate project work with consultants, contractors, regulatory agencies, utility companies, property and business owners, the public, City personnel, and other stakeholders. Provide updates to project team and communicate with affected property owners. • Implement and monitor project goals, objectives, costs, and deadlines. Provide project updates and status reports to Director of Public Works/City Engineer. • Maintain extensive coordination with private consultants hired by the City to perform professional services related to outsourced project development. Provide guidance and information of project requirements to consultants during completion of their professional services and activities, including responding to inquiries, problem solving and collaborating, and reviewing contract deliverables. • Attend and participate in design meetings, pre-bid conferences, public bid openings, preconstruction conferences, construction progress meetings, and final inspections. • Conduct site inspections and monitor construction activities and progress. Verify construction work and materials are compliant with contract documents and department standards. Record observations, site conditions, test results, field orders, and construction progress. • Assist the Director of Public Works/City Engineer with internal project tasks including preparing bid/quote documents, bid tabulations, and construction contracts; calculating estimated quantities and construction costs; answering contractor questions; and researching products. • Review and examine construction contracts, pay applications, change orders, certificates of completion, final acceptance, and other construction related documents. Position Description I Project Coordinator Page 1/4 • Assist and participate in development of the Capital Improvement Program (CIP). • Coordinate acquisition of project right-of-way, permanent and temporary construction easements, and permissions from affecting property owners. • Assist and participate in reviewing plan submittals and inspecting construction for public works related portions of private development projects to ensure compliance with department standards and regulations. • Coordinate activities and attend meetings related to construction projects led by other government agencies affecting public works infrastructure, operations, and other interests. • Serve as project manager for smaller capital improvements and miscellaneous projects. OTHER DUTIES AND RESPONSIBILITIES • Investigate and respond to a wide variety of public inquiries, concerns, or complaints related to construction projects and other public works matters. • May assist and participate in other division activities and responsibilities including permitting/inspections, right-of-way management, engineering standards, records management, mapping, code enforcement, budgeting, grant applications, infrastructure asset management, and private development reviews. • Occasionally may attend City Council and other advisory group meetings for matters related to assigned projects. • Perform other duties and responsibilities as apparent or assigned by the Director of Public Works/City Engineer. MINIMUM QUALIFICATIONS Education and Experience: • Associate's degree from an accredited college or university with major coursework in Construction Management, Civil Engineering Technology, or other closely related field and four years of experience working in the design, construction, or management of public works infrastructure/facilities and capital improvements; or any equivalent combination of education and experience. Licenses and Certificates: • Possess a valid Minnesota Class D driver's license or equivalent. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • Basic principles and practices of project management, construction administration, and public works/facilities design and construction. • Applicable federal, state, and local laws, codes, rules, regulations, and design standards. Skill in: • Establishing and maintaining cooperative human relations with those contacted in the course of work, including co-workers, consultants, contractors, regulators, vendors, and the public. • Reading, interpreting, and comprehending a variety of engineering, architectural, and other technical documents including drawings, specifications, maps, schematics, product data, shop drawings, and design standards. • Preparing clear and concise project correspondences directed to wide variety of audiences, individuals and groups. • Organizing resources and establishing priorities for work assignments. • Keeping and managing accurate records of project costs, schedules, inspections, and other documentation in hard copy and electronic formats. Position Description I Project Coordinator Page 2/4 • Proficient use of computers and general software programs; experience with Microsoft Office Suite (Word, Excel, Outlook) required; and Microsoft Project and Adobe Acrobat preferred. • Assessing in-field conditions and problems and determining workable solutions to resolve them. Ability to: • Manage multiple projects and work assignments within given time constraints and clearly defined set of expectations. • Perform routine decision-making in interpreting plans and specifications related to contract disputes and modifications. • Coordinate with design professionals to resolve plan discrepancies and construction problems related to contract documents. • Calculate basic estimated quantities and cost estimates for public works/facilities improvements. • Occasionally attend evening meetings and work extended hours as necessary for completion of assigned duties and responsibilities. • Obtain and keep current all licensures and certificates required for position. • Communicate effectively, in English, both verbally and in writing. • Operate a motor vehicle and other tools and equipment used. • Pass a background check. TOOLS AND EQUIPMENT USED • Common office tools and equipment including telephone, personal computer, printers, photocopier, and facsimile machine. • Hand-held equipment and devices including mobile telephone, camera, calculator, GPS devices, tape measures, and infrared thermometers. • Construction safety equipment including hardhat, safety boots, safety vests, hearing protection, eye protection, and gloves. • Motor vehicle. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described herein are representative of those physical demands that must be met by an employee to successfully perform the essential functions of this job and those work environment characteristics that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, and operate computers, phones, and other peripheral objects. The employee is frequently required to talk, hear, see, stand, walk, and sit for extended periods of time, and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, taste, and smell during inspections and construction monitoring. Audio-visual acuity sufficient to observe, evaluate field conditions, reading and writing, and communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds. Work Environment: While performing the duties of this job, the employee primarily works indoors in a typical office environment that is well lit and has controlled indoor air HVAC system. However, the employee also makes frequently field/site visits during warmer months between March and November, and Position Description I Project Coordinator Page 3/4 occasionally during winter months, requiring exposure to varying outdoor weather conditions and construction areas with dirt, fumes, noise, confined work spaces, high work spaces, tripping hazards, and vibration. The employee is required to wear proper safety equipment during field/site visits including hard hats, safety shoes, safety glasses, hearing protection, and gloves. SELECTION GUIDELINES Formal application; rating of training, education, and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Mayor City Administrator Effective Date: March 10, 2014 Revision History: 03/2014 (created) Position Description I Project Coordinator Page 4/4