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HomeMy WebLinkAboutResolution 8715 RESOLUTION NO. 8715 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING AMENDMENTS TO SECTIONS 3.35 AND 3.45 OF THE PERSONNEL MANUAL, RELATING TO THE SICK LEAVE POLICY AND THE RETIREMENT HEALTH SAVINGS PLAN POLICY, RESPECTIVELY WHEREAS, due to new hires in the non-union group, revisions are being proposed to Section 3.45 of the Personnel Manual relating to the Retirement Health Savings Plan (RHSP) policy to meet the needs of non-union employees; and, WHEREAS, revisions are also proposed to Section 3.35 of the Personnel Manual relating to the Sick Leave policy; and, WHEREAS, said revisions have been reviewed by non-union staff. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby approve revisions to Section 3.35 of the Mounds View Personnel Manual, relating to the "Sick Leave" policy, as indicated in the attached Exhibit A. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City Council does hereby approve revisions to Section 3.45 of the Mounds View Personnel Manual, relating to the "Retirement Health Savings Plan" (RHSP), as indicated in the attached Exhibit B. Adopted this 27th day of February, 2017. 44,2(1/14t# Carol A. Mueller, Mayor ATTEST: ( J' X 1 E,d �i�it V ✓ James Ericson, City Administrator (SEAL) EXHIBIT A. POLICY: SICK LEAVE SECTION: 3.35 Regular full-time and part-time employees averaging morc 20 hours or more per week are eligible to receive sick leave with pay after completion of their initial six-month probationary period. Although new probationary employees are not entitled to use paid sick leave, sick leave hours begin accruing on the first day of employment. Promotional probationary employees may make use of sick leave. However, if the sick leave exceeds a total of five working days, the probationary period shall automatically be extended for an equivalent period of time. A. ACCRUAL Sick leave accrues at the rate of 8 hours per month unless otherwise established by a collective bargaining agreement. Regular part-time employees eligible for paid leave earn it on a pro-rated basis. Sick leave may be accumulated to a maximum of 120 days. While there are no limits imposed upon the actual accrual of sick leave, the number of hours that can be (a) converted annually and (b) contributed via separation into an employee's Retirement Health Savings Plan (RHSP) shall be capped according to a formula articulated in Section 3.45. B. BANK-ED-SICK-LEAVE Employees-who have accumulated the maximum 120 days sick leave shall be permitted to accrue an additional "bank" of sick leave at the rate of one day per month. Additional Banked Sick Leave will not be counted in the calculation of severance benefits. G USE Sick leave should not be considered a privilege or vested right that may be used at an employee's discretion but shall be considered as a type of insurance used for the case of an illness, disability of the employee, or to receive dental or medical care when approved by the employee's Supervisor. EXHIBIT B. POLICY: RETIREMENT HEALTH SAVINGS PLAN SECTION: 3.45 The City of Mounds View offers its employees a Retirement Health Savings Plan (RHSP) pursuant to Internal Revenue Code regulations through a third party administrator selected by the City. For purposes of severance and contribution into an employee's RHSP, eligible sick leave hours shall be capped based upon the following formulas, where "Y" represents the number of years of service completed by the employee and "M" represents the maximum eligible hours. If Y is equal to or less than 10, then M = 96 * Y. If Y is equal to 11 or more, then M = (Y-10) * 20 + 960. The following contributions will be allowed to the Retirement Health Savings Plan: D A. Upon separation from the City, employees who have completed two or more years of service and leave the City in good standing shall contribute 100% of their eligible sick leave hours, converted at the rate of 50%, to their RHSP, in accordance with the following except as noted below, eligible sick Icavc is limited to 50% of an _ •_e _ _ per year for each year employed beyond ten years. For example, a 15 year employee's cap would be 1060 hours and a twenty year employee's cap would be 1160 hours. 1. For employees hired after January 1, 2008, sick leave hours paid out as severance shall not exceed the employee's maximum eligible hours cap less any annual contributions made under Section A. 2. Employees with less than two years of service with the City are not eligible to contribute sick leave hours to the RHSP and have no right to any payout of unused sick leave hours. 3. Employees who had completed ten years of service by January 1, 2008, qualify for enhanced sick leave payout at the rate of 65%. Upon separation, qualifying employees shall contribute 100% of their eligible sick leave hours to their RHSP at the enhanced rate. • • - • - employee's sick I ave balance. (The enhanced conversion rate of 65% applies ONLY to sick leave hours contributed at separation, subject to the maximum cap addressed above.) 4. Sick leave balances in excess of the maximum eligible cap as defined above are not eligible for contribution or payout in any form, except as follows EXHIBIT B. • - . .! e - hours as of September 1, 2008 shall be eligible for the enhanced payout up to a maximum contribution equivalent to the highest sick -leave balance carried during 2008. A. Employees who have a sick leave balance of 600 or more hours shall contribute their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual contribution of 160 hours (80 hours converted) or that amount which brings the employee's sick leave balance down to 600 hours—whichever is less. The City shall calculate and process the annual employee contribution to the RHSP on the first payroll period of December November of each year. At no point however shall an employee's cumulative contributions exceed the employee's maximum eligible hours, as defined above. B. In addition to the provisions listed in Section A, the following below shall apply to non exempt civilian Police Department employees: 1. Civilian Police Department employees fifty (50) years of age or older shall o _ two- e . - e - - . •: - eeee . •e••* •. e• .. - RHSP. C. In addition to the provisions listed in Section A, the following table below and terms shall apply to all other non-exempt employees: Group Designation Age + Years of Service Group A Up to 59 Group B 60 to 74 Group C 75 and above 1 . Employees in Group A shall contribute 1% of their salary per payroll towards the RHSP and in addition, upon separation, employees in this group who have completed two (2) or more years of service and leave in good standing shall contribute fifty percent (50%) of accrued vacation compensation to the RHSP. 2. Employees in Group B shall contribute 3% of their salary per payroll towards the RHSP, and in addition, upon separation, employees in this group who have completed two (2) or more years of service and leave in good standing shall contribute one hundred percent (100%) of accrued vacation compensation to the RHSP. EXHIBIT B. 3. Employees in Group C shall contribute 5% of their salary per payroll towards the RHSP and in addition, upon separation, employees in this group who have completed two (2) or more years of service and leave in good standing shall contribute one hundred percent (100%) of accrued vacation compensation to the RHSP. C D. In addition to the provisions listed in Section A, non-union POST Certified employees shall contribute two fivo percent (2.5%) of their salary per payroll period toward the RHSP, and, in addition, upon separation from the City, employees in this classification who have completed two (2) or more years of service and leave in good standing shall contribute one hundred percent (100%) of accrued vacation compensation to the RHSP.