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HomeMy WebLinkAboutMinutes - 2013/07/08PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting July 8, 2013 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:09 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, July 8, 2013, City Council Agenda. MOTION/SECOND: Mueller/Hull. To Approve the Monday, July 8, 2013, agenda as presented. Ayes – 5 Nays – 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS None. 7. COUNCIL BUSINESS A. Resolution 8117, Authorizing the Purchase of a New Electronic Message Sign for City Hall. Economic Development Specialist Steinmetz stated on June 10th and July 1st the Council discussed the purchase of a new electric message and monument sign for City Hall. On July 1st the Council directed staff to continue discussing this project with DeMar Signs. She commented a representative from DeMar Signs was present this evening to take questions from the Council. She then provided a brief recap on the project and recommended the Council authorize the purchase of a new electronic message sign for City Hall in an amount not to exceed $60,000. Mounds View City Council July 8, 2013 Regular Meeting Page 2 Mayor Flaherty thanked the representative from DeMar Signs for being present this evening. He then questions which sign rendering would be used for the proposed monument sign. Scott Makij, DeMar Signs, discussed the renderings stating the final design would be up to the Council, along with the final height of the sign. Mayor Flaherty was in favor of increasing the proposed height to more closely match the existing sign height. Mr. Makij explained his intent was to use the existing sign poles for the new sign. Mayor Flaherty requested further information on the Watch Fire reader sign. Steve Van Howden, Watch Fire Signs, indicated Watch Fire has been in the sign industry for 80 years, building LED signs for the past 18 years. He commented Watch Fire provided a great LED sign product and would come with a five-year warranty. He discussed the proprietary software that would accompany the electronic message sign. City Administrator Ericson questioned the resolution difference between the 25 and 19 millimeter signs. Mr. Van Howden reviewed this information in detail with Council and Staff. He discussed the size of the characters that could be used for each sign along with the number of lines of text. Mayor Flaherty questioned construction timeline for the project. Mr. Makij estimated the project would take eight to ten weeks to complete. He stated the monument base and etched limestone would have to be completed prior to the installation of the electronic message sign. Mayor Flaherty requested a final rendering come before the Council prior to construction. He noted the funding for this project would come out of the Special Projects Fund and the proposed project would greatly benefit the community while improving the appearance of the Highway 10 corridor. MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 8117, Authorizing the Purchase of a Full Color 45 x 163 Watch Fire Electronic Message Sign for City Hall. Ayes – 5 Nays – 0 Motion carried. B. Resolution 8118, Authorizing the Issuance and Sale of Health Care Facility Revenue Bonds, Series 2013 (Apple Tree Dental Project). Finance Director Beer explained the Council approved the Apple Tree Dental Project in 2012 and requested the use of conduit financing through the City. Preliminary approval was provided by the City and Apple Tree Dental was before the Council this evening requesting final authorization of the issuance and sale of Health Care Facility Revenue Bonds. Dr. Michael Helgeson, Apple Tree Dental, was pleased to be before the Council this evening with the final financing package. He discussed the project details further with the Council and thanked them for their patience. Mounds View City Council July 8, 2013 Regular Meeting Page 3 Mayor Flaherty requested further information on the conduit revenue bonds. Jenny Bolton, Kennedy & Graven, reviewed how the conduit bonds would be provided to Apple Tree Dental noting the City would have no financial risk associated with these bonds. She commented conduit bonds were only available to non-profits, low-income housing projects, and to manufacturing facilities. Council Member Mueller questioned how many jobs would be brought to Mounds View by Apple Tree Dental. Dr. Helgeson estimated that 50 jobs would be brought to the community once construction was complete, 39 of these positions would be new jobs due to expansion. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8118, Authorizing the Issuance and Sale of Health Care Facility Revenue Bonds, Series 2013 (Apple Tree Dental Project). Council Member Meehlhause welcomed Apple Tree Dental to the City of Mounds View stating this would be a fantastic addition to the community. Ayes – 5 Nays – 0 Motion carried. C. Resolution 8119, Approving the 2013 Festival in the Park Contract. City Administrator Ericson requested the Council approve a Resolution approving the 2013 Festival in the Park Contract. He then reviewed the slight modifications that have been made to the agreement noting it had been reviewed by the City Attorney. Mayor Flaherty requested an update from the Festival in the Park Committee Chair. Theresa Cermak stated the Committee was still in need of volunteers and noted she was seeking additional funds for the fireworks display. Council Member Mueller thanked Ms. Cermak for attending this evening. She questioned if residents could make donations to the Festival. Ms. Cermak recommended donations be made at City Hall in care of Festival in the Park. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8119, Approving the 2013 Festival in the Park Contract. Ayes – 5 Nays – 0 Motion carried. D. Resolution 8120, Approving the Hire of Blaine Backes as Public Works Maintenance Worker (Drinking Water) in the Public Works Department. Public Works Director DeBar stated four months ago the City began the hiring process for the vacant drinking water position in the Public Works Department. He indicated the position was advertised in March and 24 applications were received with only five applicants meeting the Mounds View City Council July 8, 2013 Regular Meeting Page 4 specified qualifications. He noted the job description was then revised and reposted. Thirty applications were submitted to the City and eight candidates were recently interviewed. He recommended the Council hire Blaine Backes as the Public Works Maintenance Worker for Drinking Water. Council Member Mueller questioned what pay grade Mr. Backes would begin at. Public Works Director DeBar recommended Mr. Backes begin at Level A, which was the first tier of the pay scale. Council Member Meehlhause thanked Public Works Director DeBar for his due diligence in finding the best candidate for this position. MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8120, Approving the Hire of Blaine Backes as Public Works Maintenance Worker (Drinking Water) in the Public Works Department. Ayes – 5 Nays – 0 Motion carried. E. Resolution 8116, Approving the Acceptance of Credit/Debit Cards for Payment of City Charges. Finance Director Beer explained in the past the Council has been reluctant to accept credit/debit cards for payment on City charges. Recently, there was a lawsuit with two of the major credit card carriers stating this fee could be passed along to the presenter of the card. He indicated he has had conversations with the Mayor and there was now consensus among the Council for the City to begin accepting credit/debit cards for payment on City charges. Staff recommended the Council adopt a Resolution approving the acceptance. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8116, Approving the Acceptance of Credit/Debit Cards for Payment of City Charges. Council Member Mueller questioned if a note would be sent to residents explaining the City now accepts credit/debit card payments. Finance Director Beer commented staff would be handling the payments in house Ayes – 5 Nays – 0 Motion carried. 8. CONSENT AGENDA A. Set a Public Hearing for Monday, July 22, 2013, at 7:00 p.m., to Approve a Temporary Liquor License or a Temporary 3.2 Malt Liquor License for the Mounds View Festival in the Park Committee to Allow Max’s Bar and Grill to Sell Liquor During the August 17, 2013, Mounds View Festival in the Park. Mounds View City Council July 8, 2013 Regular Meeting Page 5 Council Member Gunn questioned where Max’s Bar was located. Ms. Cermak explained Max’s Bar and Grill was located in Ham Lake and was selected due to the positive comments from their work at Blaine’s Blazin’ Fourth Celebration. She would love to have had a Mounds View establishment selected for the event, but no applications were made. MOTION/SECOND: Gunn/Hull. To Approve the Consent Agenda as presented. Ayes – 5 Nays – 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as presented. Ayes – 5 Nays – 0 Motion carried. 10. APPROVAL OF MINUTES None. 11. REPORTS A. Reports of Mayor and Council. None. B. Reports of Staff. City Administrator Ericson reported residents were allowed to widen their driveway curb cut through the street improvement project up to 24 feet. He noted the additional width was to be paid by the resident. The residents were then allowed up to one year to improve their driveway surface, or the additional width would be removed. He explained there were a number of properties that have not followed through and requested the Council direct staff how to proceed. Council Member Hull asked if the City has been in contact with these homeowners. City Administrator Ericson indicated the City has sent letters to each property in violation and many have requested extensions. However, several have not responded in any way. Council Member Mueller recommended the City assist these homeowners with their driveways as it would be an additional expense to the City to have the additional curbs and aprons removed and replaced. Public Works Director DeBar estimated the expense to be $300-350 per property. Mayor Flaherty commented the additional length was an option and he wanted to see these homeowners held accountable. He understood there may be some residents with financial Mounds View City Council July 8, 2013 Regular Meeting Page 6 hardships, but he recommended Staff give the residents 60 days to complete the driveway or have the additional length removed. Council Member Mueller questioned if the homeowner assistance loan program could be used for these improvements. City Administrator Ericson stated this may be an option for homeowners that qualify. He would include the loan program paperwork in the letters to the homeowners. City Administrator Ericson noted there was an opening on the Planning Commission. He indicated the Council could elect to appoint one of the two recent candidates or could re- advertise for the position. There was Council consensus to reach out to the two recent candidates. City Administrator Ericson stated the City has received a dozen applications for the Code Enforcement Officer position to date. He indicated the deadline for the position was Friday, July 12th. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 12. Next Council Work Session: Monday, August 5, 2013, at 7:00 p.m. Next Council Meeting: Monday, July 22, 2013, at 7:00 p.m. 13. ADJOURNMENT The meeting was adjourned at 8:34 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.