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HomeMy WebLinkAboutMinutes - 2016/12/12PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting December 12, 2016 Mounds View City Hall 2401 Mounds View Boulevard, Mounds View, MN 55112 7:01 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE In attendance to lead the Pledge was Boy Scout Troop 416 from Shoreview, MN. 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, December 12, 2016, City Council Agenda. MOTION/SECOND: Mueller/Hull. To Approve the Monday, December 12, 2016, agenda as presented. Ayes – 5 Nays – 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS None. 7. COUNCIL BUSINESS A. 7:00 p.m. Public Hearing – 2017 Tax Levy and Budgets for all Funds. 1. Resolution 8673, Adopting the 2017 Tax Levy. Finance Director Beer requested the Council hold a Public Hearing and take public comment on the 2017 tax levy and budget for all funds. He reviewed the proposed levy and budget in detail with the Council and explained a 3.4% levy increase preliminarily approved in September. Over the past few months, the levy amount has been reduced to 1.71%. He reported the Council Mounds View City Council December 12, 2016 Regular Meeting Page 2 held a Truth in Taxation Hearing on December 6th and no comments were received from the public. Staff recommended approval of the tax levies and budgets for all funds. Mayor Flaherty opened the public hearing at 7:06 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:06 p.m. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8673, Adopting the 2017 Tax Levy. Council Member Mueller appreciated all of the hard work that went into the 2017 tax levy. She thanked staff and the City Council for their efforts. Ayes – 5 Nays – 0 Motion carried. 2. Resolution 8674, Approving the 2017 EDA Tax Levy. Finance Director Beer requested the Council hold a Public Hearing and take comment from the public on the 2017 EDA Tax Levy. He explained the EDA has joint powers as an EDA and HRA. Staff recommended approval of the EDA Tax Levy of $60,000. Mayor Flaherty opened the public hearing at 7:08 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:08 p.m. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8674, Approving the 2017 EDA Tax Levy. Ayes – 5 Nays – 0 Motion carried. 3. Resolution 8675, Approving the 2017 HRA Tax Levy. Finance Director Beer requested the Council hold a Public Hearing and take comment from the public on the 2017 HRA Tax Levy. He indicated the EDA was proposing to have an HRA tax levy in the amount of $40,000. Staff recommended approval of the HRA tax levy as proposed. Mayor Flaherty opened the public hearing at 7:10 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:10 p.m. MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8675, Approving the 2017 HRA Tax Levy. Council Member Mueller clarified for the record that the total tax levy increase for the City of Mounds View, with the EDA and HRA levies, would be 3.99%. She explained the EDA and Mounds View City Council December 12, 2016 Regular Meeting Page 3 HRA levies were only a one year levy. Council Member Meehlhause stated the preliminary tax statements from Ramsey County would have higher tax amounts than the City was proposing to levy. He anticipated Mounds View residents would see a slight decrease in their portion of City taxes when the final tax statement was sent out in March 2017. Ayes – 5 Nays – 0 Motion carried. 4. Resolution 8676, Adopting the 2017 Budgets for All Funds. Finance Director Beer requested the Council hold a Public Hearing and take comment from the public regarding the 2017 budgets for all funds. He reviewed the budget in detail with the Council and recommended approval. Mayor Flaherty opened the public hearing at 7:13 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:13 p.m. MOTION/SECOND: Hull/Mueller. To Waive the Reading and Adopt Resolution 8676, Adopting the 2017 Budgets for All Funds. Mayor Flaherty explained the Council has been working on the budget since June. He thanked staff and the Council for all of their efforts. Ayes – 5 Nays – 0 Motion carried. B. 7:00 p.m. Public Hearing – Second Reading and Adoption of Ordinance 928, Approving Planning and Development Fees (ROLL CALL VOTE). City Administrator Ericson requested the Council hold a second reading and adopt Ordinance 928 approving updated planning and development fees. He explained State Statute required these fees to be approved by Ordinance. The two changes within the subdivision portion of the planning and development fees was discussed with the Council and staff recommended approval of the Ordinance. Mayor Flaherty opened the public hearing at 7:16 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:16 p.m. MOTION/SECOND: Gunn/Mueller. To Waive the Second Reading and Adopt Ordinance 928, Approving Planning and Development Fees. Council Member Mueller reported a printed copy of the Ordinance would be available at City Hall for review, along with being posted on the City’s website. Mounds View City Council December 12, 2016 Regular Meeting Page 4 ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. Ayes – 5 Nays – 0 Motion carried. C. 7:00 p.m. Public Hearing – Second Reading and Adoption of Ordinance 929, an Ordinance Revising Section 405.02 of the Mounds View City Code Relating to Parks, Recreation and Forestry Commission Membership (ROLL CALL VOTE). Assistant City Administrator Crane requested the Council hold a second reading and adopt Ordinance 929 revising Mounds View City Code relating to the membership of the Parks, Creation and Forestry Commission. She explained this Commission would be reduced from nine members to seven due to quorum issues. Staff noted the first reading for this Ordinance was held on November 28th. Mayor Flaherty opened the public hearing at 7:18 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:19 p.m. MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt Ordinance 929, an Ordinance Revising Section 405.02 of the Mounds View City Code Relating to Parks, Recreation and Forestry Commission Membership. ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. Ayes – 5 Nays – 0 Motion carried. D. Second Reading and Adoption of Ordinance 930 Establishing Residency Restrictions for Level 3 Predatory Offenders (ROLL CALL VOTE). City Administrator Ericson requested the Council hold a Second Reading and adopt Ordinance 930 which would establish residency restrictions for Level 3 predatory offenders. He reported this legislation would assist the City in prescribing residency restrictions for Level 3 predatory offenders. Staff reviewed several maps with the Council and recommended a 1,000-foot setback within the Ordinance. He explained this item could be delayed to January because of the change. Council Member Mueller requested the 1,000-foot buffer map be displayed on the screen. She commented on the map and noted the area surrounding Edgewood Middle School could not house Level 3 predatory offenders. She requested staff define Level 3 predatory offender again for the record. Police Chief Harder explained a Level 3 predatory offender was defined by their actions and likelihood to reoffend. He noted this was the most severe offense. Council Member Mueller asked if Chief Harder was comfortable with the proposed 1,000-foot setback. Police Chief Harder indicated he could support the 1,000-foot setback stating it would Mounds View City Council December 12, 2016 Regular Meeting Page 5 serve as a deterrent. Mayor Flaherty was in favor of the Council taking action on the Second Reading of Ordinance 930 in January given the fact the amended setback and maps were just provided to the Council. Council Member Mueller and Council Member Gunn supported the Ordinance being approved this evening. MOTION/SECOND: Mueller/Gunn. To Waive the Second Reading and Adopt Ordinance 930 Establishing Residency Restrictions for Level 3 Predatory Offenders with a 1,000-foot setback. Council Member Meehlhause stated he supported the Ordinance being approved as well and feared how a delay could impact the community. Council Member Mueller thanked staff for providing the Council with an article regarding residency restriction laws. ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. Ayes – 5 Nays – 0 Motion carried. E. Resolution 8681, a Resolution Approving a Special Election for a vacant seat on the City Council and Approving a Special Election Calendar. Assistant City Administrator Crane requested the Council approve a special election for a vacant seat on the City Council and approving a special election calendar. She explained this was necessary because Council Member Mueller had been elected Mayor. She indicated the vacant Council seat would expire December 31, 2018. She reviewed how the City was to fill a vacant Council position per City Charter. It was noted the special election would be held on Tuesday, March 7th and early voting would occur. Staff recommended the Council approve the special election and calendar. Council Member Mueller requested the special election calendar be placed on the City’s website for the public to view. Assistant City Administrator Crane stated she would post this information to the City’s website. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8681, a Resolution Approving a Special Election for a vacant seat on the City Council and Approving a Special Election Calendar. Ayes – 5 Nays – 0 Motion carried. F. Resolution 8682, Approving Various Appointments to City Boards, Commissions and Committees. Mounds View City Council December 12, 2016 Regular Meeting Page 6 Assistant City Administrator Crane requested the Council approve the appointments to City Boards, Commission and Committees. She reviewed the recommendations for the appointments for the Parks, Recreation and Forestry Commission, Planning Commission and Police Civil Service Commission. Mayor Flaherty questioned who the Council wanted to appoint to the Planning Commission given the fact this group did not have a recommendation for the Council. Council Member Hull supported Gary Rundle being reappointed to the Planning Commission. Council Member Mueller and Council Member Gunn recommended Gary Rundle be reappointed as well. Council Member Mueller understood the Parks, Recreation and Forestry Commission had an additional applicant and requested staff speak with this individual to see if she would be interested in serving on the Police Civil Service Commission. Assistant City Administrator Crane stated she would speak with this individual. Council Member Hull recommended Jerry Kunz and Cindy Palm serve on the Parks, Recreation and Forestry Commission. MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8682, Approving Various Appointments to City Boards, Commissions and Committees. Council Member Mueller thanked the individuals that were willing to continue their service to the City on a board or commission. She appreciated their service to the community. She explained it has been the longstanding practice of the City to reappoint these individuals. Ayes – 5 Nays – 0 Motion carried. G. Resolution 8683, Setting the 2017 City Council Meeting Dates, Council/Staff Retreat and Town Hall Meeting and Times. Assistant City Administrator Crane requested the Council set the 2017 meeting dates, Council/staff retreat and Town Hall meeting date and times. She explained the meeting start time would be amended in January through and Ordinance amendment. She proposed the Town Hall meeting being held in April to allow for the new Council Member to be in place. Council Member Mueller questioned when the best time would be to hold the Town Hall meeting. Assistant City Administrator Crane stated the Council/Staff retreat could be pushed back to June and a fall Town Hall meeting could be scheduled to allow the new Council Member to be installed. Council Member Mueller suggested all Council candidates be invited to the Council/Staff retreat if the event were held in February. Mounds View City Council December 12, 2016 Regular Meeting Page 7 Mayor Flaherty suggested a retreat be held after March 7th. Council Member Meehlhause suggested the Council/Staff retreat be held in June. He believed the delay would allow for the entire Council to express their priorities. Council Member Mueller questioned how staff felt about holding the Town Hall meeting in the fall versus the spring. City Administrator Ericson feared attendance would be down if the meeting was held in the fall. Mayor Flaherty stated he appreciated holding the Town Hall meeting in the spring of every year. Council Member Mueller proposed the Council hold the retreat on February 21st, as planned, with the understanding all City Council candidates would be invited to attend the session. The Town Hall meeting would then be held on Monday, March 20th. She recommended another Council/Staff retreat be held in the fall in order to assist in bringing the group together. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8683, Setting the 2017 City Council Meeting Dates, Council/Staff Retreat (February 21) and Town Hall Meeting (March 20) and Times. Ayes – 5 Nays – 0 Motion carried. Council Member Meehlhause requested the Council reconsider action on this item due to the fact City Administrator Ericson would not be available to attend the Council/Staff retreat on February 21st. MOTION/SECOND: Meehlhause/Mueller. To Recommend the City Council Reconsider Resolution 8683. Ayes – 5 Nays – 0 Motion carried. Council Member Meehlhause suggested the Council consider holding the Council/Staff retreat on either February 7th or February 14th. Council Member Mueller stated she would not be available on February 7th. She asked if the Council could meet late in January. Council Member Hull suggested the Council hold the retreat on January 30th. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8683, Setting the 2017 City Council Meeting Dates, Council/Staff Retreat (January 30) and Town Hall Meeting (March 20) and Times. Ayes – 5 Nays – 0 Motion carried. Mounds View City Council December 12, 2016 Regular Meeting Page 8 H. Resolution 8680, Accept Improvements and Approve Final Payment for 2015 Street and Utility Improvement Project, Area H. Public Works Director Erickson requested the Council accept improvements and approve the final payment for the 2015 Street and Utility Improvement Project for Area H. He explained this project was completed earlier in 2016. Staff recommended approval of the final payment after the City receives all final paperwork. Council Member Mueller understood there were residents along Fairchild and Groveland Road that were very unhappy with their infiltration basins. She questioned how the City was going to address this situation. Public Works Director Erickson stated the project does have a one year warranty and these basins would continue to be monitored by the City. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8680, Accept Improvements and Approve Final Payment for 2015 Street and Utility Improvement Project, Area H. Ayes – 5 Nays – 0 Motion carried. I. Resolution 8685, Approving the Purchase of a 2016 Felling Trailer. Public Works Supervisor Peterson requested the Council approve the purchase of a 2016 Felling Trailer. He explained the trailer would be used by the Public Works Department to assist with stormwater maintenance. He indicated the trailer would cost $12,826 and this expense was included in the 2016 budget. MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8685, Approving the Purchase of a 2016 Felling Trailer. Ayes – 5 Nays – 0 Motion carried. 8. CONSENT AGENDA Council Member Mueller asked to remove Item 8E. A. Resolution 8684, Approving the Recording Secretary Service Agreement with TimeSaver Off Site Secretarial, Inc. B. Resolution 8686, Approving Cost of Living Adjustment/Insurance Adjustment Contribution for Non-Union Employees. C. Resolution 8677, Approving the “Use of Body Worn Cameras” Policy. D. Resolution 8678, Authorizing the Acquisition of Body Worm Cameras and Related Peripheral Equipment. E. Resolution 8679, Approving Five Year Agreement with Revize for Web Design and Hosting Services. Mounds View City Council December 12, 2016 Regular Meeting Page 9 MOTION/SECOND: Mueller/Hull. To Approve the Consent Agenda as amended removing Item 8E. Ayes – 5 Nays – 0 Motion carried. E. Resolution 8679, Approving Five Year Agreement with Revize for Web Design and Hosting Services. Council Member Mueller thanked staff for working with a resident task force in order to improve the City’s website. She was looking forward to the City having a new website in place in the next three or four months. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8679, Approving Five Year Agreement with Revize for Web Design and Hosting Services. Ayes – 5 Nays – 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Meehlhause/Hull. To Approve the Just and Correct Claims as presented. Ayes – 5 Nays – 0 Motion carried. 10. APPROVAL OF MINUTES A. November 28, 2016, City Council Meeting Minutes. Council Member Meehlhause requested a correction on Page 9, Line 18 adding hospitality before tax collections. Council Member Meehlhause requested a correction on Page 10, Line 23 removing the word “the”. Council Member Meehlhause requested a correction on Page 11, Line 31 suggesting the line be written to read: the five parcels that represented five plus acres. Council Member Gunn requested the spelling of Woodale be corrected. Council Member Mueller requested a correction on Page 9, Line 29 stating the presentation was made by Professor David Schultz. MOTION/SECOND: Gunn/Mueller. To Approve the November 28, 2016, City Council meeting minutes as corrected. Mounds View City Council December 12, 2016 Regular Meeting Page 10 Ayes – 5 Nays – 0 Motion carried. B. December 5, 2016, Truth In Taxation Minutes. MOTION/SECOND: Meehlhause/Mueller. To Approve the December 5, 2016, Truth In Taxation meeting minutes as presented. Ayes – 5 Nays – 0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. Council Member Hull thanked Mayor Joe Flaherty for his dedicated service to the City of Mounds View over the past 12 years. He discussed the improvements that have been made to the City during these years. He presented the Mayor with a card and a round of applause was offered by all in attendance. Mayor Flaherty thanked the Council and staff for this recognition. Council Member Gunn stated last Tuesday she attended a function on diversity at Pinewood Elementary School. She explained the function focused on communication. She stated the event was well attended and very well done. She appreciated the fact that the children at this school were working to build relationships and community. Council Member Mueller reported the Edgewood Middle School was planning to hold a similar event. The date for this event has yet to be determined. Council Member Mueller indicated she had the opportunity to attend the North Metro Chamber of Commerce fundraiser for the Ralph Reeder Food Shelf. She commented 80 to 90 individuals attended the event and a great deal of funds were raised for the food shelf. She encouraged the public to consider making a charitable donation to the local food shelf. In addition, she suggested Mounds View residents resolve to volunteer in the New Year. Council Member Meehlhause stated there would be a North Metro Business Council meeting on Wednesday, December 14th at the Mermaid. The guest speaker would be the Chair of the Met Council. Council Member Meehlhause reported it had been a pleasure serving with Mayor Flaherty over the past four years. He believed Mayor Flaherty had done a great job serving the community. Council Member Meehlhause wished everyone a very Merry Christmas and Happy New Year. B. Reports of Staff. 1. Police Parking Lot and Fence Mounds View City Council December 12, 2016 Regular Meeting Page 11 Police Chief Harder requested the Council consider purchasing a new fence for the Police parking lot. He estimated the fence would cost $24,675 and would be vinyl dipped fence with a walking gate. He explained the fence would improve security within the parking lot for both the officers and those being brought in for custody. He described the proposed black fence noting it would be six feet in height. Council Member Mueller asked if the backup generator on the west side of the building would still be accessible. Police Chief Harder explained the fence would have a key code or FOB access point. Council Member Meehlhause questioned if the fence was included in the 2017 budget. Finance Director Beer reported $25,000 had been set aside for this project. There was Council consensus to support the fencing project. Police Chief Harder thanked the Council for their support. City Administrator Ericson thanked the Council for their support and stated a Resolution would come before the Council at their next meeting. Police Chief Harder reported the Shop with a Cop event would be held on Thursday, December 15th. He explained volunteers were still needed for this event. Police Chief Harder stated he was also seeking memorabilia from the City of Mounds View for the Police Department. He explained he has priced out display cases and would be working to find items to display within the department. Public Works Director Erickson reported Xcel Energy would be changing out street lighting in the first quarter of 2017 on the cobra head style lights. He explained the new lights would be more white in appearance. Public Works Director Erickson encouraged the public to use caution when approaching snow plows. He also asked that trash cans not be placed in the middle of the street during snow events. Public Works Supervisor Peterson reported it was against State Statute to deposit snow into a City or County street. He then reviewed the amount of salt and sand the City used in the recent snow event. He stated local rinks have been flooded and he anticipated they would be open by the end of the week. Public Works Supervisor Peterson discussed the meeting rooms at the Community Center and explained there was interest in purchasing new tables for this space. Council Member Mueller supported the table purchase and noted the tables would be cheaper than a remodel of the meeting space. She asked if the City had any Eagle projects available for Mounds View City Council December 12, 2016 Regular Meeting Page 12 the Boy Scouts in attendance. Public Works Supervisor Peterson was not aware of any projects, but encouraged the Scouts to contact him in the spring. Council Member Meehlhause asked if the renovations at Random Park were complete. Public Works Supervisor stated the space was coming along nicely but explained the flooring, lighting and painting still had to be completed. City Administrator Ericson explained there was not a need for the Council to meet on Tuesday, December 27th. He requested the Council make a motion to cancel this meeting. MOTION/SECOND: Meehlhause/Hull. To Cancel the December 27, 2016 City Council meeting. Ayes – 5 Nays – 0 Motion carried. City Administrator Ericson thanked Mayor Flaherty for his service to the City of Mounds View and wished him well. Mayor Flaherty stated he has had a great time working with City staff and its’ Council over the past 12 years. He thanked the Council and the community for their continued support. A round of applause was offered by all in attendance. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 12. Next Council Work Session: Tuesday, January 3, 2017, Immediately after Special City Council Meeting Next Council Meeting (Special): Tuesday, January 3, 2017, at 6:00 p.m. 13. ADJOURNMENT The meeting was adjourned at 8:49 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.