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HomeMy WebLinkAboutMinutes - 2016/02/08PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting February 8, 2016 Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Gunn, Hull, Meehlhause, Mueller NOT PRESENT: Flaherty 4. APPROVAL OF AGENDA A. Monday, February 8, 2016, City Council Agenda. MOTION/SECOND: Gunn/Meehlhause. To Approve the Monday, February 8, 2016, agenda as presented. Ayes – 4 Nays – 0 Motion carried. 5. PUBLIC INPUT Edith Johnson, 7580 Knollwood Drive, asked if the Council would be further pursuing organized trash collection. Acting Mayor Mueller reported after further discussion at the Council’s February 1 st worksession meeting, the Council will not be pursuing organized trash collection. Ms. Johnson thanked the Council for listening to the public regarding this matter. City Administrator Ericson stated it would be advisable for the Council to take a motion stating the Council would no longer be pursuing organized trash collection. MOTION/SECOND: Gunn/Hull. To terminate the 60-day exclusive negotiation process with trash haulers and discontinue all further discussions regarding organized trash collection in the City of Mounds View. Acting Mayor Mueller appreciated the way the City Council reviewed and addressed this matter. Mounds View City Council February 8, 2016 Regular Meeting Page 2 Ayes – 4 Nays – 0 Motion carried. 6. SPECIAL ORDER OF BUSINESS A. Resolution 8521, a Resolution of Appreciation for John Elofson for his Years of Service on the Planning Commission. Acting Mayor Mueller read a Resolution of Appreciation in full thanking John Elofson for his years of service on the Planning Commission. MOTION/SECOND: Meehlhause/Hull. To Adopt Resolution 8521, a Resolution of Appreciation for John Elofson for his Years of Service on the Planning Commission. Council Member Meehlhause thanked Mr. Elofson for his three years of service on the Planning Commission. Ayes – 4 Nays – 0 Motion carried. B. Resolution 8522, a Resolution of Appreciation for Therese Kieffer for her Years of Service on the Planning Commission. Acting Mayor Mueller read a Resolution of Appreciation in full thanking Therese Kieffer for her years of service on the Planning Commission. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8522, a Resolution of Appreciation for Therese Kieffer for her Years of Service on the Planning Commission. Council Member Meehlhause explained Ms. Kieffer recently purchased a home in Brooklyn Park and would be moving out of Mounds View. He wished her the best and thanked Ms. Kieffer for serving on the Planning Commission. Ayes – 4 Nays – 0 Motion carried. C. Resolution 8523, a Resolution of Appreciation for Dan Larson for his Years of Service on the Streets and Utilities Commission. Acting Mayor Mueller read a Resolution of Appreciation in full thanking Dan Larson for his years of service on the Streets and Utilities Commission. MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8523, a Resolution of Appreciation for Dan Larson for his Years of Service on the Streets and Utilities Commission. Council Member Meehlhause thanked Mr. Larson for his service to the community. Mounds View City Council February 8, 2016 Regular Meeting Page 3 Ayes – 4 Nays – 0 Motion carried. 7. COUNCIL BUSINESS A. 7:00 p.m. Public Hearing: Resolution 9506, Reapproving a Conditional Use Permit for DellComm, located at 4860 Mustang Circle, to Erect a 150-Foot Cell Tower. City Administrator Ericson stated DellComm was requesting reapproval of a Conditional Use Permit to erect a 150-foot cell tower at 4860 Mustang Circle. He noted the cell tower on their property would be used for training purposes and for leasing out to local companies. He discussed why action on the original Conditional Use Permit was delayed and recommended approval of the request. Acting Mayor Mueller opened the public hearing at 7:18 p.m. Hearing no public input, Acting Mayor Mueller closed the public hearing at 7:18 p.m. Jim Freichels, owner of DellComm at 4860 Mustang Circle, understood his Conditional Use Permit process has gone on for some time. He explained there were a lot of hoops he needed to jump through with the Federal government in order to erect the tower and use it for training purposes. He provided further comment on the processes he had to go through with the DNR and Native American tribes. He was pleased to report that after seven months of digging on the site, he was now able to move forward. He thanked the City for working with him through this entire process. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 9506, Reapproving a Conditional Use Permit for DellComm, located at 4860 Mustang Circle, to Erect a 150-Foot Cell Tower. Ayes – 4 Nays – 0 Motion carried. B. Resolution 8515, Appointing Gordy and Paul Fedor as the 2015 Mounds View Citizen of the Year. Assistant City Administrator Crane requested the Council appoint Gordy and Paul Fedor as the 2015 Mounds View Citizens of the Year. She noted the gentlemen will receive their award at the March 21, 2016 Town Hall meeting. Acting Mayor Mueller fully supported the nomination. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8515, Appointing Gordy and Paul Fedor as the 2015 Mounds View Citizens of the Year. Ayes – 4 Nays – 0 Motion carried. Mounds View City Council February 8, 2016 Regular Meeting Page 4 C. Resolution 8516, Approving the Joint Powers Agreement between Ramsey County and the City of Mounds View for New Voting System Acquisition and Operation. Assistant City Administrator Crane requested the Council approve a joint powers agreement with Ramsey County for new election voting equipment. She explained the new equipment has been certified and tested by Ramsey County. She noted the new equipment would be in place for the 2016 election. Staff reported this was a budgeted expense for 2016 and recommended approval. Acting Mayor Mueller asked if Mounds View staff would be trained on the new equipment. Assistant City Administrator Crane stated she would be trained by Ramsey County on the new equipment. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8516, Approving the Joint Powers Agreement between Ramsey County and the City of Mounds View for New Voting System Acquisition and Operation. Ayes – 4 Nays – 0 Motion carried. D. Resolution 8517, Approving the Hire of Scott VanderVegt to the Position of Mechanic in the Public Works Department. Assistant City Administrator Crane stated Steve Vacek retired from his position as Public Works Mechanic in 2015. The City Council approved the advertisement for this position in November of 2015. Staff received 14 applications for this position and nine interviews were held. It was the consensus of staff to recommend Scott VanderVegt be hired for the position of Mechanic, contingent upon satisfactory drug test, background and reference checks. It was noted Mr. VanderVegt would begin his employment with the City on February 29 th . MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8517, Approving the Hire of Scott VanderVegt to the Position of Mechanic in the Public Works Department. Ayes – 4 Nays – 0 Motion carried. E. Resolution 8518, Approving the 2016 Public Works and Parks Seasonal Positions. Assistant City Administrator Crane reported the Council approves the hiring of seasonal employees annually each February. She noted the number of positions and pay would remain the same as 2015. Staff recommended approval of the 2016 Public Works and Parks Seasonal Positions. MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8518, Mounds View City Council February 8, 2016 Regular Meeting Page 5 Approving the 2016 Public Works and Parks Seasonal Positions. Ayes – 4 Nays – 0 Motion carried. F. Resolution 8519, Approving a Revised Job Description and Authorization to Advertise for a Seasonal Intern in the Public Works Department. Assistant City Administrator Crane indicated the Public Works Department was requesting a seasonal intern. This intern was first approved in 2006 in lieu of a seasonal worker. She reported this position would be temporary and part-time in nature. She explained the last time the City had an intern in the Public Works Department was 2010. She reviewed the revised job description and recommended approval and authorization to advertise for the position. Acting Mayor Mueller requested further information on the ArcView computer software program. Public Works Director Erickson explained this was the City’s GIS software. He provided further comment on how the intern would gain knowledge in the City’s GIS system through the internship. MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 8519, Approving a Revised Job Description and Authorization to Advertise for a Seasonal Intern in the Public Works Department. Ayes – 4 Nays – 0 Motion carried. G. Resolution 8514, Approve Plans and Specifications and Authorize Advertisement for Bids, SUIP, Area I. Public Works Director Erickson requested the Council approve plans and specifications and authorize advertisement for bids for Area I. He noted the designs for Area I were complete and all approvals were in place. He indicated Municipal State Aid funding was available to assist with the expense of Area I. He described the bidding process in further detail with the Council and recommended approval. Acting Mayor Mueller asked which properties within the project area would be delayed to 2017. Public Works Director Erickson described the properties that would be delayed until 2017 as being those east of Quincy. Acting Mayor Mueller questioned if the new contract would have the 21-day clause. Public Works Director Erickson commented this has been discussed by staff and would be written into the plans and specs. Acting Mayor Mueller inquired if there was a penalty placed on contractors if they were not able to meet the 21-day clause. Public Works Director Erickson indicated he would have to be in touch with contractors as weather may keep contractors from meeting the 21-day deadline. Mounds View City Council February 8, 2016 Regular Meeting Page 6 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8514, Approve Plans and Specifications and Authorize Advertisement for Bids, SUIP, Area I. Joe Rhein, Bolton & Menk, stated he was looking forward to working with the City on Area I. He discussed the 21-day clause in further detail and noted this language was already included in the plans and specs. Acting Mayor Mueller asked if Bolton & Menk would have a representative onsite at all times during the reconstruction of Area I. Mr. Rhein stated this would be the case. Acting Mayor Mueller questioned if the hotline would still be in place for Area I. Public Works Director Erickson stated the number would be in place and staff would be forwarding this to the homeowners impacted by the Area I improvement project. Council Member Gunn inquired how long the interceptor project would take. Public Works Director Erickson discussed the project and noted the portion near Hillview would begin in August of 2016. Ayes – 4 Nays – 0 Motion carried. H. Resolution 8512, A Resolution to Consider the City of Mounds View Economic Development Authority Public Financing Policy and Application. City Administrator Ericson reported the EDA recommended approval of the revised public financing policies and applications. It was explained the proposed revisions would bring the documents up to date. He reviewed the documents further with the Council and recommended approval. MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8512, A Resolution to Consider the City of Mounds View Economic Development Authority Public Financing Policy and Application. Ayes – 4 Nays – 0 Motion carried. I. Resolution 8513, for Approval to Purchase Two Police Interceptor Police Vehicles and Equipment Setup Costs. Police Chief Kinney requested the Council approve the purchase of two police Interceptor police vehicles and equipment setup costs. He noted he had budgeted $78,000 for the purchase and equipping of these two vehicles in 2016. He explained the 2011 Chevy Tahoe and 2011 Interceptor Sedan would be replaced with the new vehicles. He reported the Tahoe would be repurposed as the City’s PSO vehicle. He recommended $250 from the equipment fund be used to cover the remainder of the expenses for the two vehicles. Acting Mayor Mueller asked if the equipment and supplies expenses included dash cameras on Mounds View City Council February 8, 2016 Regular Meeting Page 7 the vehicles. Police Chief Kinney reported these were an additional expense. He explained the two vehicles being phased out would have their cameras placed in the new vehicles. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8513, for Approval to Purchase Two Police Interceptor Police Vehicles and Equipment Setup Costs. Ayes – 4 Nays – 0 Motion carried. J. Resolution 8520, Approving a Revised Job Description and Authorization to Advertise for the Police Chief Position. City Administrator Ericson stated this item was reviewed by the Council at their February 1 st work session meeting. He indicated Police Chief Kinney has submitted his notice of retirement and has graciously afforded the City several months of notice. He reported Chief Kinney’s last day at work would be April 29 th . A draft timeline for the advertisement of the position has been reviewed by the Council and the Police Civil Service Commission. It was noted a consultant will be brought on to assist the City with this process. Staff requested the Council approve the revised job description and authorize staff to advertise for the Police Chief position. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8520, Approving a Revised Job Description and Authorization to Advertise for the Police Chief Position. Ayes – 4 Nays – 0 Motion carried. 8. CONSENT AGENDA A. Schedule a Public Hearing for Monday, March 14, 2016, at 7:00 p.m. to Consider a Residential Kennel License for Maggie Alt of 2295 Pinewood Drive. MOTION/SECOND: Meehlhause/Hull. To Approve the Consent Agenda as presented. Ayes – 4 Nays – 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. Ayes – 4 Nays – 0 Motion carried. 10. APPROVAL OF MINUTES None. Mounds View City Council February 8, 2016 Regular Meeting Page 8 11. REPORTS A. Reports of Mayor and Council. Council Member Meehlhause reported Northeast Youth and Family Services would be holding their Service to Youth Awards on Thursday, February 11 th . He reviewed the 2016 award winners. Council Member Meehlhause indicated he would be attending an NYFS executive committee meeting on Friday, February 12 th . In addition, he would be attending a personnel committee meeting for NYFS on Wednesday, February 17 th . Council Member Meehlhause congratulated Irondale Nordic Ski Coach Chris Torvi’s daughter Hannah Torvi for winning the Section 4 Championship. He wished her well at State. Acting Mayor Mueller indicated the February 18 th League of Minnesota Cities Board of Directors meeting has been canceled. Acting Mayor Mueller stated the Ramsey County League of Local Government was having its annual conversation with Ramsey County legislators on Thursday, February 25 th . Residents were encouraged to forward their questions or comments to her. Acting Mayor Mueller reported the Festival in the Park Committee would meet next on March, 15 th at City Hall. B. Reports of Staff. City Administrator Ericson reported the City participated in the North Metro Home and Garden Show at the National Sports Center. He indicated the event was very well attended and had a large number of vendors present. He thanked Council Member Meehlhause and Craig Swalchick for attending the event on behalf of the City. Finance Director Beer updated the Council on the North Suburban Cable Commission. He reported the Comcast franchise has had an administrative hearing with a law judge. This judge ruled in favor of NSCC on all four issues being raised by Comcast. He anticipated additional conversations will continue regarding the franchise, but was pleased that progress was being made. Acting Mayor Mueller was pleased that Mounds View residents would now have the option of selecting CenturyLink as their cable provider. Further discussion ensued regarding the PRISM services that would be offered through CenturyLink, along with the line certification process that would have to be followed by CenturyLink. Public Works Director Erickson updated the Council on the Silver View Park Trail. He indicated attorneys have been in contact with each other regarding the easement concerns. He Mounds View City Council February 8, 2016 Regular Meeting Page 9 anticipated that the expense for asphalt would be slightly higher in 2016 than the original bid price provided to the City by the contractor in 2015. Staff would report back to the City Council at a future meeting once this information was available. C. Reports of City Attorney. There was nothing additional to report. 12. Next Council Work Session: Monday, March 7, 2016, at 7:00 p.m. Next Council Meeting: Monday, February 22, 2016, at 7:00 p.m. Town Hall Meeting: Monday, March 21, 2016, at 6:00 p.m. 13. ADJOURNMENT The meeting was adjourned at 8:31 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.