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HomeMy WebLinkAboutMinutes - 2014/06/23PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting June 23, 2014 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:02 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, June 23, 2014, City Council Agenda. MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, June 23, 2014, agenda as presented. Ayes – 5 Nays – 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS A. Public Information Meeting for Stormwater Pollution Prevention Program (SWPPP) Public Works Director DeBar explained the Stormwater Pollution Prevention Program (SWPPP) public informational meeting was a State mandate. He provided the Council with an overview of the City’s 2013 SWPPP activities. He explained the City was issued a new MS4 permit in 2013. Staff asked for comments or questions. Council Member Gunn questioned how the City would monitor its phosphorous runoff. Public Works Director DeBar explained that calculations have been taken on the City’s current storm water runoff and measurements have been deemed from these calculations. Mounds View City Council June 23, 2014 Regular Meeting Page 2 Council Member Mueller asked how many rain gardens the City had after completing the street improvement plan. Public Works Director DeBar estimated the City now had somewhere between 300 and 400 rain gardens. Council Member Meehlhause questioned how the City would be punished if it were to exceed its phosphorous limits. Public Works Director DeBar stated a notice of violation would be sent and the City would be asked to prevent this in the future. Mayor Flaherty thanked Public Works Director DeBar for this report. 7. COUNCIL BUSINESS A. 7:00 p.m. Public Hearing, Consideration of a Preliminary Plat for a 5-Lot Subdivision at 8211 Red Oak Drive. City Administrator Ericson explained the Council was being requested to consider a preliminary plat for a 5-lot subdivision for the property at 8211 Red Oak Drive. He reported a public hearing notice had been published by staff. It was noted action could not be taken on this item, as a comprehensive plan amendment would be needed before this item could proceed. Staff recommended the Council open the public hearing and continue this item to the July 14, 2014 Council meeting. Mayor Flaherty opened the public hearing at 7:27 p.m. Mayor Flaherty questioned if any variances would be necessary. City Administrator Ericson did not anticipate that any variances would be required for the subdivision. Council Member Mueller requested and received confirmation of the property location as owned by Abiding Savior church. MOTION/SECOND: Mueller/Gunn. To continue the public hearing on this item to the July 14, 2014 City Council meeting. Ayes – 5 Nays – 0 Motion carried. B. Resolution 8270, Approving Revisions to the Economic Development Specialist Position Description and Authorizing the Posting of the Available Part-Time Position. City Administrator Ericson reviewed the revised Economic Development Specialist job description and position requirements with the Council. After discussions with the Economic Development Commission, the position has been renamed Business Development Coordinator. He requested the Council review the job description and responsibilities; and authorize the posting of the part-time position. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8270, Approving Revisions to the Economic Development Specialist Position Description and Authorizing the Posting of the Available Part-Time Position. Mounds View City Council June 23, 2014 Regular Meeting Page 3 Mayor Flaherty asked how attractive this position would be given the fact it was part-time. City Administrator Ericson commented over 20 people applied for the previous posting. For this reason, he believed the City would again receive a number of qualified candidates for the Business Development Coordinator position. Ayes – 5 Nays – 0 Motion carried. C. Resolution 8272, Approving the 2014 Festival in the Park Contract. City Administrator Ericson reviewed the 2014 Festival in the Park Contract in detail with the Council and recommended approval. It was noted this year’s Festival in the Park would be held on August 16th. Council Member Mueller asked how long Theresa Cermak has been the president of the Festival in the Park. Theresa Cermak, President of the Festival in the Park, explained she has served as the president for the past ten to fifteen years and has been on the committee for the past 21 years. Council Member Mueller thanked Ms. Cermak for her service to the community. She then requested further information on how the Festival Committee funded the event. Ms. Cermak explained the committee had been fundraising and received a grant from Twin Cities Gateway to assist in covering the expenses for the Festival. Council Member Mueller indicated she had a check from the Win Insurance Agency to be used for car show trophies in the amount of $150. Council Member Meehlhause questioned if additional picnic tables should be planned for the beer garden area. Ms. Cermak commented that this was being investigated. Council Member Gunn noted the City had budgeted $4,500 for Festival in the Park to cover staff time. Mayor Flaherty requested further information on this year’s theme for Festival in the Park. Ms. Cermak explained the Festival would be Elvis themed as this year’s event fell on the anniversary of his death. Mayor Flaherty thanked Ms. Cermak for her dedication to the Festival, along with everyone serving on the Festival in the Park Committee. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8272, Approving the 2014 Festival in the Park Contract. Ayes – 5 Nays – 0 Motion carried. Mounds View City Council June 23, 2014 Regular Meeting Page 4 D. Resolution 8271, Adopting the Reporting Performance Measures. Finance Director Beer discussed a legislature change to standard reporting performance measures with the Council. He noted the City would be receiving 14 cents per capita or $1,700 as a part of the program. He commented the new standards require the City adopt a Resolution for the Reporting Performance Measures. Council Member Mueller was proud of the Mounds View Police response times as shown on the performance measures. Mayor Flaherty agreed and discussed the Fire Department response times in further detail. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8271, Adopting the Reporting Performance Measures. Ayes – 5 Nays – 0 Motion carried. E. Resolution 8273, Approving a Service Contract for HVAC Equipment Maintenance with Trane. Public Works Director DeBar stated the City owns and operates 13 buildings with HVAC units. The City Hall and Community Center had the most complicated units. He indicated these units required preventative maintenance and were operated by the building automation system. He commented that the City did not have personnel qualified to maintain these units and for this reason, a service contract was being recommended. He discussed the success the City has had with Trane in the past. Staff recommended that the Council approve a five-year service contract for HVAC equipment maintenance with Trane. The expense of the yearly contract was reviewed in detail with the Council. Council Member Hull questioned if Architect Mechanical, Inc., had submitted a bid for services. Public Works Director DeBar stated this has not been completed. He commented that staff has had better luck with the representatives from Trane than from Architect Mechanical, Inc. City Administrator Ericson recommended a language change to the Resolution based on City Charter. MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8273, Approving a Service Contract for HVAC Equipment Maintenance with Trane, as amended by staff. Ayes – 5 Nays – 0 Motion carried. Mounds View City Council June 23, 2014 Regular Meeting Page 5 8. CONSENT AGENDA A. Set a Public Hearing for Monday, July 14, 2014, at 7:00 p.m. to Consider a Preliminary Plat and a Comprehensive Plan Map Amendment for a 5-lot Subdivision at 8211 Red Oak Drive. MOTION/SECOND: Mueller/Meehlhause. To Approve the Consent Agenda as presented. Ayes – 5 Nays – 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. Ayes – 5 Nays – 0 Motion carried. 10. APPROVAL OF MINUTES None. 11. REPORTS A. Reports of Mayor and Council. Council Member Gunn provided comment on the League of Minnesota Cities Conference and discussed the seminars she attended. She looked forward to discussing the information she gathered at a future work session meeting. Council Member Mueller indicated she also attended the League of Minnesota Cities Conference. She provided comment on her actions as a member of the Board of Directors. She further explained the conferences she attended. Council Member Mueller stated the Festival in the Park Committee would be meeting again on July 15th at City Hall at 7:00 p.m. She indicated the committee was still seeking volunteers for this year’s event. Council Member Hull explained he attended the League of Minnesota Cities Conference as well and reviewed the seminars he participated in. Council Member Meehlhause noted he attended the League of Minnesota Cities Conference noting he participated in a round table discussion on volunteerism. He appreciated the conversations he had with fellow Councilmembers. He discussed the potential of Mounds View becoming a GreenStep Community. Mayor Flaherty indicated he received two calls from residents regarding water concerns. Mounds View City Council June 23, 2014 Regular Meeting Page 6 Council Member Mueller congratulated Assistant City Administrator Crane for being elected to the Board of Directors of the Minnesota Women in City Government. Mayor Flaherty wished everyone a happy and safe 4th of July. B. Reports of Staff. City Administrator Ericson stated he attended a meeting on June 23rd with neighboring City Managers and representatives from Ramsey County. The group discussed changes being made by the district court related to court calendar scheduling which would improve efficiencies but would increase overall expenses. Further discussion ensued regarding the new court scheduling process. He commented he would report back to the Council with additional information at a future meeting. Finance Director Beer stated the City’s Bond Counsel, Jenny Boulton of Kennedy and Graven, has made the City aware of a senior housing project in Minneapolis that would require conduit debt. He reported Mounds View would receive a 1% fee for administering the debt. He asked if the Council was interested in administering the debt for this project. The Council supported providing conduit debt for this project in the amount of $8 million. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 12. Next Council Work Session: Monday, July 7, 2014, at 7:00 p.m. Next Council Meeting: Monday, July 14, 2014, at 7:00 p.m. 13. ADJOURNMENT The meeting was adjourned at 9:00 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.