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HomeMy WebLinkAboutMinutes - 2014/07/14PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting July 14, 2014 Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, July 14, 2014, City Council Agenda. MOTION/SECOND: Mueller/Hull. To Approve the Monday, July 14, 2014, agenda as presented. Ayes – 5 Nays – 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS A. Presentation of Annual Report by Fire Chief Nyle Zikmund, Spring Lake Park – Blaine – Mounds View Fire Department. Fire Chief Zikmund reviewed the annual report for the Spring Lake Park-Blaine-Mounds View Fire Department in detail with the Council. He explained there would be a gap in the department’s recruitment grant and the department would have to reapply for the federal grant in the near future. He discussed the high level of staffing within the department. He presented the Council with a challenge coin that was unique to the Spring Lake Park-Blaine-Mounds View department. He then reviewed the risk assessment and preventative measures (19 total programs) the Fire Department has pursued to reduce the risk of fire and injury in the community. He commented 150 third graders recently attended a safety camp. Mounds View City Council July 14, 2014 Regular Meeting Page 2 Council Member Mueller commended the department for their safety measures. She explained that Fire Chief Zikmund had recently been working with the League of Minnesota Cities discussing the department’s safety record and low worker’s compensation cases. Fire Chief Zikmund explained he had worked with retired Police Officer Rob Bo on a loss reduction workshop for the League of Minnesota Cities. He commented he was also partnering with the Minnesota Department of Health on an air-intake study. Council Member Mueller asked who could be a part of the Fire Core. Fire Chief Zikmund explained that any able bodied member of the community could join the Fire Core. He reported the average age of the Fire Core was 50. Mayor Flaherty requested further information on the location of the department’s fire stations. Fire Chief Zikmund reviewed the location of each fire station and the number of volunteers located at each station. Mayor Flaherty questioned the response time to emergency calls for the fire department. Fire Chief Zikmund indicated the fire department responded to calls during the day in six minutes and in seven and half minutes with volunteers. Council Member Meehlhause commented the Centennial Fire Department may be separating. He asked if Fire Chief Zikmund had considered adding Lexington and Circle Pines to the joint department. Fire Chief Zikmund indicated he had been contacted by the Centennial Fire Department and he was hopeful the cities would be able to resolve their issues. He explained that his department would not be willing to discuss a merger until their department had fully dissolved. Mayor Flaherty thanked Fire Chief Zikmund for his dedicated leadership to the City of Mounds View and its residents. He looked forward to discussing the 2015 budget in further detail with the Chief at a future meeting. He recommended the department publish the Annual Report to their website. 7. COUNCIL BUSINESS A. 7:00 p.m. Public Hearing to Receive Public Input and Pass Upon Resolution 8277 Adopting a Special Assessment Levy for Unpaid Administrative Offense Charges and Nuisance Abatement Charges. Finance Director Mark Beer commented the City Charter requires 30-day notice for special assessments prior to the amount being levied against a resident. He reported a $35 fee would also be added to the assessment amount for administrative fees. He requested the Council hold a public hearing, take comments and adopt a Special Assessment levy for unpaid administrative offense charges and nuisance abatement charges. Mayor Flaherty opened the public hearing at 7:38 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:38 p.m. Mounds View City Council July 14, 2014 Regular Meeting Page 3 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8277, Adopting a Special Assessment Levy for Unpaid Administrative Offense Charges and Nuisance Abatement Charges. Ayes – 5 Nays – 0 Motion carried. B. 7:00 p.m. Public Hearing, Resolution 8274, Consideration of the “Anna Place” Preliminary Plat and Comprehensive Plan Amendment for a 5-Lot Major Subdivision at 8211 Red Oak Drive. Planning Associate Heidi Heller stated Terry Buchanan, representing Kayak Remodeling & Redevelopment, has submitted an application for a major subdivision of the east two acres of 8211 Red Oak Drive and a Comprehensive Plan Map Amendment. The proposed subdivision would create five (5) additional lots from the existing one lot and change the land use designation of the two acres from church (CH) to single family detached (SFD). Planning Associate Heller explained that Abiding Savior Church owns the property at 8211 Red Oak Drive, which is a 7-acre parcel with a church building and large parking lot. This property is zoned R-1, Single Family Residential, but the Comprehensive Plan Existing and Future Land Use Maps designate the property as “church.” The proposed subdivision would create five new single-family buildable lots, which would be consistent with the existing zoning of the property, but not consistent with the Comprehensive Plan. All of the lots shown on the preliminary plat meet the minimum lot size requirements: 11,000 square feet and 75 feet wide for interior lots, and 12,500 square feet and 100 feet wide for corner lots. Planning Associate Heller indicated the streets near Abiding Savior Church were being reconstructed in 2014, which made it possible for the water and sewer stubs to be connected. She explained that the applicant was awaiting Rice Creek Watershed approval. She discussed the proposed park dedication fees and recommended $3,857 per lot be charged to the developer. She indicated the church had purchased an adjacent residential lot in 2007 and paid $3,984 in park dedication fees for a lot that was never developed. She recommended the Council consider allowing this previously paid amount be credited to the new park dedication fees. Staff reported the Planning Commission reviewed this case at their July 2 nd meeting and recommended approval of the Preliminary Plat and Comprehensive Plan Amendment for a 5-lot Major Subdivision at 8211 Red Oak Drive. Mayor Flaherty opened the public hearing at 7:48 p.m. Dale Aukee, 2458 Sherwood Road, Abiding Savior Church representative, thanked staff for the thorough report. He appreciated the Council’s consideration and requested the previously paid park dedication funds be allowed to be credited to the new subdivision. City Administrator Ericson stated the City could use the previous park dedication formula and reevaluate the amount due from the applicant. Mounds View City Council July 14, 2014 Regular Meeting Page 4 Hearing no further public input, Mayor Flaherty closed the public hearing at 7:53 p.m. Council Member Meehlhause asked what style of homes would be placed on the five single- family lots. Terry Buchanan, Kayak Remodeling & Redevelopment, explained split entry homes were being proposed and would range in price from $300,000-325,000. Mayor Flaherty questioned where the retention ponds would be located. Planning Associate Heller described the location of the ponds on the three deep lots reporting the homes on these lots would have to be raised. Mr. Buchanan commented that the Rice Creek Watershed would be reviewing his request and this would ensure all water runoff was properly managed. Mayor Flaherty inquired if a builder had been selected. Mr. Buchanan indicated he had not selected a single builder, but had several in mind. Mayor Flaherty asked how the property would be addressed if the lots were not sold and developed in the near future. Mr. Buchanan anticipated that the proposed homes at the suggested price point would be attractive in this market. However, if the lots were unable to sell, he would seed the lots, keep them maintained and wait for buyers. Council Member Mueller questioned what type of marketing signage would be placed on the lots. Mr. Buchanan hoped that signage would not have to be placed on the lots. He anticipated that one lot would be sold at a time. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8274, Consideration of the “Anna Place” Preliminary Plat and Comprehensive Plan Amendment for a 5-Lot Major Subdivision at 8211 Red Oak Drive, crediting the previously paid park dedication fees. Council Member Meehlhause supported the crediting of the previously paid park dedication amount. Council Member Mueller thanked Mr. Aukee for his comments. Ayes – 5 Nays – 0 Motion carried. C. First Reading and Introduction of Ordinance 888, Amending Title 1100 by adding Chapter 1128, County Road 10 Overlay District. Planning Associate Heller indicated the Council reviewed the proposed County Road 10 Overlay District Ordinance previously in a joint worksession meeting with the Planning Commission. She suggested the Council add Chapter 1128 to City Code to address this matter. Staff reviewed the proposed language and recommended the Council waive the First Reading and introduce the Ordinance. Mounds View City Council July 14, 2014 Regular Meeting Page 5 Council Member Mueller questioned how existing buildings would be impacted by the proposed overlay district. Planning Associate Heller stated future expansions of existing structures could match existing structures. However, all new buildings would have to comply with the overlay district. Mayor Flaherty asked for the boundaries of the overlay district. Planning Associate Heller reported the boundaries would span along the County Highway 10 corridor from County Road H to Pleasantview. Mayor Flaherty inquired how much latitude staff would have in approving complementary building materials. Planning Associate Heller reported all final decisions would remain with the City Council. City Administrator Ericson discussed this matter in further detail and stated new building materials, processes and techniques that meet the intent and purpose of the code could be granted by staff. MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduce Ordinance 888, Amending Title 1100 by adding Chapter 1128, County Road 10 Overlay District. Ayes – 5 Nays – 0 Motion carried. D. First Reading and Introduction of Ordinance 889, Revising Chapter 512 of the Mounds View City Code Pertaining to Cigarette and Tobacco Products. Assistant City Administrator Crane stated that on April 14th the Council approved a Resolution that approved a Tobacco license for Sam’s Market contingent upon several conditions. She read these conditions in full for the record. Staff had concern with the sale of single cigars, known as blunts, at Sam’s Market. For this reason, the Ramsey County Tobacco Coalition and City Attorney recommended City Code pertaining to cigarette and tobacco products be amended. She reported the proposed amendment would eliminate the possible sale of single cigars to minors. Staff reviewed the proposed language within Chapter 512 of City Code and recommended the Council introduce the Ordinance. Council Member Gunn opposed Item D within the Ordinance. Assistant City Administrator Crane reported this Item has been reworded to read, the licensee must post a sign at the front entrance that prohibits the selling of tobacco and tobacco related products to minors. Council Member Gunn asked if the City could regulate pricing or if this was mandated by the State. She did not believe that the City wanted to be in the business of regulating tobacco product prices. Assistant City Administrator Crane reported cigars were regulated differently than cigarettes. Council Member Hull did not agree with the City becoming the pricing agent for cigars. He questioned how the City would gauge moral character. City Administrator Ericson discussed how this issue would be determined by the City and its attorney through the application process. Mounds View City Council July 14, 2014 Regular Meeting Page 6 Mayor Flaherty feared that Mounds View would be open to litigation if the moral character language remained in the City Code. He indicated he would like to discuss this item further with the City Attorney. City Administrator Ericson commented City Attorney Riggs would be present at the next Council meeting. Council Member Meehlhause asked if all tobacco establishments had video surveillance devices. Assistant City Administrator Crane believed this to be the case. Mayor Flaherty explained that if the Ordinance were approved, each tobacco license holder in the City would have to be brought into compliance with the new language. He recommended the language regarding small bags be reworded to allow for the sale of sandwich bags. He agreed that the City should not be regulating cigar prices in Mounds View. City Administrator Ericson stated it was staff’s intent to bring all tobacco license holders into compliance. Council Member Mueller believed that addressing loitering in front of tobacco and liquor establishments in the City would improve safety. She appreciated the report from the Ramsey County Tobacco Coalition along with the proposed language changes to the tobacco code with the revisions discussed. Council Member Hull asked how many compliance checks were completed in the City each year. Assistant City Administrator Crane reported the Police Department conducted four compliance checks annually. Mayor Flaherty recommended the Council and staff keep in mind that the amendment should be written to apply to all tobacco businesses and not just Sam’s Market. He suggested that the City be prepared to enforce the language within City Code. Council Member Meehlhause did not object to any of the provisions. He believed that the suggestions to be good business practices while still allowing for the sale of tobacco. Council Member Hull asked if other cities had similar Tobacco License requirements within City Code for surveillance systems and recordings. Assistant City Administrator Crane commented she would investigate this further and report back to the Council in August. MOTION/SECOND: Mueller/Gunn. To Waive the First Reading and Introduce Ordinance 889, Revising Chapter 512 of the Mounds View City Code Pertaining to Cigarette and Tobacco Products. Ayes – 4 Nays – 1 (Hull) Motion carried. E. Resolution 8276, Approving a Donation Collection Bin License for USAgain, LLC, to Place a Donation Collection Bin at Cross of Glory Church located at 5472 Adams Street. Assistant City Administrator Crane stated that in October of 2013 the Council amended Title 500 Mounds View City Council July 14, 2014 Regular Meeting Page 7 regarding donation collection bins. She explained that USAgain has requested to put a donation bin at Cross of Glory Church and has filled out all of the necessary paperwork. Staff reviewed the request in further detail and recommended the Council approve the request. She reported Cross of Glory Church fully supported the request. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8276, Approving a Donation Collection Bin License for USAgain, LLC, to Place a Donation Collection Bin at Cross of Glory Church located at 5472 Adams Street. Ayes – 5 Nays – 0 Motion carried. F. Resolution 8278, Approving the Purchase of a 2015 Service Truck for the Water Division of Public Works. Public Works Supervisor Peterson explained he was seeking approval for the purchase of a 2015 service truck for the water division of Public Works. He explained this vehicle would be used for well buildings, water meters, watermain breaks, and valve repairs. He indicated this was a budgeted expense for 2014. It was noted the current water division truck would be traded in. He reported the expense for the new truck, box and air compressor was $62,234.32. Staff requested the Council approve the purchase of the truck with a 5% contingency. Council Member Meehlhause asked why an F350 was being recommended instead of the F250. Public Works Supervisor Peterson indicated the F350 had better suspension and would better suit the needs of the Public Works department. Council Member Meehlhause questioned if the current water division truck had an air compressor. Public Works Supervisor Peterson stated the current vehicle did not, but for safety reasons, he was recommending this addition. Council Member Mueller requested further information on the proposed super cab. Public Works Supervisor Peterson commented Ford now offered a Super Cab and this would allow for additional storage in the truck. Mayor Flaherty inquired why staff was requesting a two-wheel drive truck. Public Works Supervisor Peterson did not believe a four-wheel drive truck was necessary for the water division. In addition, this would increase the expense of the vehicle another $4,000. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8278, Approving the Purchase of a 2015 Service Truck for the Water Division of Public Works. Ayes – 5 Nays – 0 Motion carried. G. Resolution 8280, Approving Construction Contract with Dave Perkins Contracting, Inc. for the 2014 Belle Lane – Pinewood Storm Sewer Repair Project. Mounds View City Council July 14, 2014 Regular Meeting Page 8 Project Coordinator Stenglein explained a pipe along the east side of Pinewood Elementary was in need of repair. He commented the pipe was originally installed in the mid 90’s. He reviewed several photographs with the Council and indicated the City wanted to have this project completed prior to the start of the school year. Staff reviewed the expense for the project and recommended the Council approve a construction contract with Dave Perkins Contracting with a 15% contingency for the Pinewood Storm Sewer repair project. Council Member Meehlhause asked if the storm water projects being deferred in 2014 were critical. Project Coordinator Stenglein explained this was not the case. Mayor Flaherty questioned if the 15% contingency was necessary. Project Coordinator Stenglein explained that additional expenses may be necessary to restore the area and will not be known until after the pipe has been removed. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8280, Approving Construction Contract with Dave Perkins Contracting, Inc. for the 2014 Belle Lane – Pinewood Storm Sewer Repair Project. Mayor Flaherty commended staff for maintaining the City’s fund balances through the proposed project. Ayes – 5 Nays – 0 Motion carried. H. Resolution 8281, Authorizing Stantec Consulting Services, Inc. to Perform Professional Engineering Design Services and Prepare Bidding Documents for Area H of the Street and Utility Improvement Program. Public Works Director DeBar reported Area H of the Street and Utility Improvement Program would be completed in 2015. He commented Arden Avenue and Groveland Road were the two non-standard streets in this area as each had State-Aid status. He indicated staff solicited a bid from Stantec to perform engineering design services. He discussed the efficiencies of using Stantec for this project and noted the expense for Area H would be $319,500, which would cover both design and construction. It was noted that this estimate also included some design work for Area I. Council Member Mueller was excited that the streets in her neighborhood would finally be completed. She questioned if the property on the west side of Groveland Park would remain a wetland. Public Works Director DeBar commented this was the case and believed stormwater would continue to drain into this area. Council Member Mueller expressed concern with pedestrian safety with the parking along Groveland Avenue and Ardan Avenue on game days. Public Works Director DeBar explained off-street parking surrounding Groveland Park would be similar to the parking at Hillview Park. Mounds View City Council July 14, 2014 Regular Meeting Page 9 MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 8281, Authorizing Stantec Consulting Services, Inc. to Perform Professional Engineering Design Services and Prepare Bidding Documents for Area H of the Street and Utility Improvement Program. Ayes – 5 Nays – 0 Motion carried. 8. CONSENT AGENDA A. Set a Public Hearing for Monday, July 28, 2014, at 7:00 p.m. for the Second Reading of Ordinance 888 Amending Title 1100 by Adding Chapter 1128, County Road 10 Overlay District. B. Set a Public Hearing for Monday, July 28, 2014, at 7:00 p.m. to Consider a Development Review for a new commercial building at County Road 10, west of Woodale Drive. C. Resolution 8279 for Renewal of Training Contract with Century College. MOTION/SECOND: Gunn/Mueller. To Approve the Consent Agenda as presented. Ayes – 5 Nays – 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. Ayes – 5 Nays – 0 Motion carried. 10. APPROVAL OF MINUTES A. May 12, 2014, City Council Meeting Minutes. Council Member Meehlhause requested a correction on Page 7, Line 24, making the word award plural. MOTION/SECOND: Mueller/Meehlhause. To Approve the May 12 , 2014, City Council meeting minutes as corrected. Ayes – 5 Nays – 0 Motion carried. B. May 27, 2014, City Council Meeting Minutes. MOTION/SECOND: Mueller/Flaherty. To Approve the May 27, 2014, City Council meeting minutes as presented. Ayes – 5 Nays – 0 Motion carried. Mounds View City Council July 14, 2014 Regular Meeting Page 10 C. June 9, 2014, City Council Meeting Minutes. MOTION/SECOND: Gunn/Meehlhause. To Approve the June 9, 2014, City Council meeting minutes as presented. Ayes – 5 Nays – 0 Motion carried. D. June 23, 2014, City Council Meeting Minutes. MOTION/SECOND: Mueller/Meehlhause. To Approve the June 23, 2014, City Council meeting minutes as presented. Ayes – 5 Nays – 0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. Council Member Mueller stated the Festival in the Park Committee would be meeting on July 15, 2014 at 7:00 p.m. at City Hall. Council Member Meehlhause stated Twin Cities Gateway would be meeting on July 15, 2014 at the Mounds View Community Center. He reported the City’s local hotels continue to do well and revenue is up. B. Reports of Staff. City Administrator Ericson explained he attended a Cable Commission meeting with member city Mayors and City Administrators. He reported the joint powers agreement was discussed along with membership representation. He indicated the group would meet again in October. City Administrator Ericson reviewed the “Best Of” section in the June edition of The Bulletin. He commended the numerous Mounds View businesses that were honored. C. Reports of City Attorney. There was nothing additional to report. 12. Next Council Work Session: Monday, August 4, 2014, at 7:00 p.m. Next Council Meeting: Monday, July 28, 2014, at 7:00 p.m. Mounds View City Council July 14, 2014 Regular Meeting Page 11 13. ADJOURNMENT The meeting was adjourned at 9:56 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.