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HomeMy WebLinkAboutMinutes - 2014/03/10PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting March 10, 2014 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:01 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, March 10, 2014, City Council Agenda. MOTION/SECOND: Mueller/Hull. To Approve the Monday, March 10, 2014, agenda as amended removing Item 8B from the Consent Agenda. Ayes – 5 Nays – 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS None. 7. COUNCIL BUSINESS A. Resolution 8221, Appointing the 2013 Citizen of the Year. Assistant City Administrator Crane recommended the Council appoint the 2013 Mounds View Citizen of the Year to Gary Stevenson. This award would be presented to Mr. Stevenson at the upcoming Town Hall meeting. She read Resolution 8221 in full for the Council. Council Member Meehlhause was proud of Gary Stevenson and thanked him for his dedicated service to the City of Mounds View. Mounds View City Council March 10, 2014 Regular Meeting Page 2 Mayor Flaherty agreed and thanked Gary Stevenson for all of his efforts to the community. Council Member Mueller requested staff invite Mr. Stevenson to attend this year’s Festival in the Park celebration as he would be invited to be the Grand Marshal in the parade. MOTION/SECOND: Meehlhause/Mueller. To Adopt Resolution 8221, Appointing the 2013 Citizen of the Year. Ayes – 5 Nays – 0 Motion carried. B. Resolution 8222, Approving the Job Description, Salary Compensation and Authorization to Advertise for the Public Works Project Coordinator Position. Assistant City Administrator Crane explained that Public Works Director DeBar has been working to restructure the Public Works Department to increase the efficiency and effectiveness of this department. After the restructuring work was completed, staff found the need for a new position. She reviewed the job description and salary compensation in detail with the Council and requested authorization to advertise for a Public Works Project Coordinator Position. Mayor Flaherty supported the Public Works restructuring process and the new position. He asked if the City had funding available to cover this position. Finance Director Beer explained the expense would be spread across several funds and would require a budget adjustment once a salary was defined. Council Member Hull questioned if the City had considered contracting this position out. Public Works Director DeBar stated it was determined a person was needed internally to work with staff on capital improving and City programs. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8222, Approving the Job Description, Salary Compensation and Authorization to Advertise for the Public Works Project Coordinator Position. Council Member Meehlhause supported staff’s recommendation and respected Public Work Director DeBar’s request for another staff member understanding that staffing needs for the City had changed. Ayes – 4 Nays – 1 (Hull) Motion carried. C. Resolution 8223, Approving the Wellhead Protection Plan. Public Works Director DeBar stated that in accordance with Minnesota State Statute all public water supplies are required to complete a Wellhead Protection Plan. He explained that this unfunded mandate came into effect in 2009. He reviewed the City’s Wellhead Protection Plan, Parts I and II, in detail with the Council. He commented the City held a public hearing on the Mounds View City Council March 10, 2014 Regular Meeting Page 3 Wellhead Protection Plan in September 2013 in accordance with State regulations. He indicated the City recently received approval of the entire plan. He requested the Council approve by Resolution, the Wellhead Protection Plan. Council Member Mueller recommended a summary of the Wellhead Protection Plan be placed on the City’s website. Public Works Director DeBar stated he would be completing a report on the plan for the City’s website. Council Member Mueller requested comment from staff on the current condition of the City’s aquifer. Public Works Director DeBar explained that aquifer levels are decreasing. For this reason, staff lowered its pumps in order to meet the City’s water needs. MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8223, Approving the Wellhead Protection Plan. Council Member Meehlhause thanked staff for their efforts on the Wellhead Protection Plan. He requested quarterly updates on the report and its implementation. Mayor Flaherty questioned how TCAAP could impact the City’s Wellhead Protection Plan. Public Works Director DeBar stated staff would be monitoring the status of development taking place around Mounds View as this would further draw down the aquifer. He noted there were other organizations that would be monitoring the water supply as well. Ayes – 5 Nays – 0 Motion carried. D. Resolution 8224, Awarding a Construction Contract for the 2014 2MG Ground Reservoir Rehabilitation Project. Public Works Director DeBar explained that at the February 24, 2014 City Council meeting the Council approved plans and specifications for the 2MG ground reservoir rehabilitation project. Staff advertised for the project and bids came in lower than originally estimated. The City received five bids with the low bid received from Champion Coatings, Inc. from Savage, MN. Public Works Director DeBar discussed the financing of the project and recommended the Council award a construction contract for the reservoir rehabilitation project to Champion Coatings. Mayor Flaherty asked how much liability the vendor would assume while working on the reservoir. Public Works Director DeBar discussed the waivers and liability insurance that Champion Coatings would have in place while working on the reservoir. He explained the work would come with a two-year warranty. Council Member Mueller thanked staff for providing the Council with an updated Resolution. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8224, Mounds View City Council March 10, 2014 Regular Meeting Page 4 Awarding a Construction Contract for the 2014 2MG Ground Reservoir Rehabilitation Project. Ayes – 5 Nays – 0 Motion carried. E. Resolution 8227, Approving City Council Priorities for 2014. City Administrator Ericson discussed the recent City Council/staff retreat. He explained a list of priorities for the coming year was drafted and discussed at the retreat. This list was read aloud for the record. Staff requested approval of the City Council priorities for 2014. Council Member Gunn requested clarification on the spelling of Northtown Boulevard. City Administrator Ericson clarified the spelling with the Council recommending Northtown remain one word. Mayor Flaherty recommended the 2014 priorities be posted on the City’s website and that the goals be reviewed by the Council on a quarterly basis. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8227, Approving City Council Priorities for 2014. Ayes – 5 Nays – 0 Motion carried. F. Resolution 8226, Approving Purchase of One 2014 Ford Police Interceptor Utility Vehicle and One 2014 Chevy Impala Sedan Administrative Vehicle and Equipment Setups. Police Chief Kinney requested the Council approve the purchase of one 2014 Ford Police Interceptor Utility vehicle and one 2014 Chevy Impala Sedan administrative vehicle, along with equipment setups. He indicated he had budgeted $66,000 for the purchase of these two vehicles. The Police Department vehicle replacement plan was reviewed in further detail with the Council. It was noted a 2008 police vehicle would be auctioned off. Finance Director Beer explained the City would have to pay taxes on the administrative vehicle and could consider using forfeiture funds to assist with the purchase of both police vehicles. Mayor Flaherty asked how the City could use forfeiture funds. Police Chief Kinney commented that these funds have been used for firearms, vehicle purchases and for traffic related expenses for the Police Department. Council Member Mueller questioned if the police department had an estimate for the equipment upgrades needed for the new Ramsey County Dispatch system. Police Chief Kinney anticipated he would have a better handle on these expenses before he submitted his 2015 budget in June of this year. He stated a new records management program may be needed for the department as well. Mounds View City Council March 10, 2014 Regular Meeting Page 5 Council Member Mueller encouraged staff to find grants to replace the City’s AED’s. Council Member Meehlhause recommended the overage on the expense be covered by the forfeiture funds. Mayor Flaherty recommended that half of the Ford Interceptor expense come out of the forfeiture fund. Council Member Mueller believed this to be a reasonable compromise. MOTION/SECOND: Flaherty/Meehlhause. To Waive the Reading and Adopt Resolution 8226, Approving Purchase of One 2014 Ford Police Interceptor Utility Vehicle and One 2014 Chevy Impala Sedan Administrative Vehicle and Equipment Setups, with half of the funding for the Ford Interceptor expense to come out of the forfeiture fund. Ayes – 5 Nays – 0 Motion carried. 8. CONSENT AGENDA A. Resolution Schedule Public Hearing for 7:00 p.m. on Monday, March 24, 2014, to Approve a Temporary On-Sale Intoxicating Liquor License for Mounds View Festival in the Park to Allow Maxx’s Bar and Grill to Serve Liquor during the August 16, 2014, Mounds View Festival in the Park. B. Resolution 8225, Approving a Transfer of Ownership for a Cigarette/Tobacco Business License located at Sam’s Market, 2408 County Road I. MOTION/SECOND: Mueller/Hull. To Approve the Consent Agenda as amended, removing Item 8B. Ayes – 5 Nays – 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. Ayes – 5 Nays – 0 Motion carried. 10. APPROVAL OF MINUTES A. January 13, 2014, City Council Meeting Minutes. Mounds View City Council March 10, 2014 Regular Meeting Page 6 Council Member Gunn requested a correction on Page 4, Line 22, requested the word commented be removed. Council Member Meehlhause requested a correction on Page 5, Line 5 noting the word stated should be removed. MOTION/SECOND: Mueller/Hull. To Approve the January 13, 2014, City Council meeting minutes as corrected. Ayes – 5 Nays – 0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. Council Member Gunn reported the Irondale robotics team took first place at the Lake Superior Regional Competition in Duluth, Minnesota. The team was now qualified for the international competition which would be held in St. Louis, Missouri in April. She explained the robotics team would be holding a comedy sports fundraiser on April 11, 2014 at 6:45 p.m. at the Irondale High School auditorium. She complemented the color guard on their recent first place finish. Council Member Mueller commented the Mounds View Business Council would be meeting on Wednesday, March 12, 2014 at 7:30 a.m. at the Community Center. On Monday, March 17, 2014, she would be attending a meeting at Abiding Savior Lutheran Church where eight local scouts would be earning citizenship merit badges. She invited residents to attend the March 18, 2014 Festival in the Park committee meeting, which would be held at City Hall at 7:00 p.m. Council Member Meehlhause noted he would be attending a Twin Cities Gateway Board meeting. He then discussed information presented at the recent legislative conference. Mayor Flaherty indicated he attended a Five Cities meeting today with City Administrator Ericson where staff from Arden Hills gave a presentation on TCAAP. He invited all residents to attend the Town Hall meeting on Monday, March 31, 2014 at City Hall from 6:00-8:30 p.m. B. Reports of Staff. Finance Director Beer explained auditors were working with City staff this week and he would have a report for the Council next month. C. Reports of City Attorney. City Attorney Riggs had nothing additional to report. 12. Next Council Work Session: Monday, April 7, 2014, at 7:00 p.m. Next Council Meeting: Monday, March 24, 2014, at 7:00 p.m. Mounds View City Council March 10, 2014 Regular Meeting Page 7 13. ADJOURNMENT The meeting was adjourned at 8:28 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc.