HomeMy WebLinkAboutAgenda Packets - 2013/08/26CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, August 26, 2013
7:00 p.m.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight's agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. Resolution 8141 Approving the Preliminary Levy and General Fund Budget
B. Review of Tires N' More, 2832 County Road 10, Conditional Use Permit
C. Second Reading and Adoption of Ordinance 880, an Ordinance Relating to the
Licensing and Regulation of Donation Collection Bins
D. Second Reading and Adoption of Ordinance 881 Continuing a Franchise Fee on
Xcel Energy Electric and Natural Gas services
E. Second Reading and Adoption of Ordinance 882 Continuing a Franchise Fee on
Center Point Energy Natural Gas services
F. Introduction and First Reading of Ordinance 883, Amending Title 1100 of the City
Code and Adding Chapter 1120 for Renewable Energy Systems
G. Resolution 8142 Authorizing the Issuance and Sale of Health Care Facility
Revenue Bonds, Series 2013 (Apple Tree Dental Project)
H. Resolution 8143 Authorizing Fire Inspection Services Agreement with the Spring
Lake Park Fire Department
I. Resolution 8145 Authorizing HVAC Improvements for the Event Center at the
Community Center
J. Resolution 8146 Authorizing Building Automation Control Software for Network
Access
K. Set a Closed Executive Session of the City Council to Discuss Labor Contract
Negotiations Upon Conclusion of this City Council Meeting
8. CONSENT AGENDA
A. Set a Public Hearing for Monday, September 23, 2013 at 7:OOpm to Review and
Discuss the Wellhead Protection Plan
9. JUST AND CORRECT CLAIMS
City Council Agenda
Monday, August 26, 2013
Page 2
10. APPROVAL OF MINUTES
A. July 8, 2013, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Public Works Quarterly Report
C. Reports of City Attorney
12. Next Council Work Session: TUESDAY, September 3, 2013, at 7:OOpm
Next Council Meeting: Monday, September 9, 2013, at 7:OOpm
13. RECESS INTO CLOSED EXECUTIVE SESSION
CITY OF MOUNDS VIEW
MOUNDS VIEW, MINNESOTA
NOTICE OF CLOSED EXECUTIVE SESSION MEETING
Monday, August 26, 2013
(Following the conclusion of the regular City Council meeting)
NOTICE IS HEREBY GIVEN that the City Council of the City of Mounds View will hold a
Closed Executive Session Meeting following the conclusion of the regular City Council
meeting, at City Hall, 2401 Highway 10, Mounds View, Minnesota, for the following
purpose:
1. Pursuant to Minnesota Statutes, Section 13D.03, to consider
strategies for labor negotiations, including negotiation strategies or
developments or discussion and review of labor negotiations
proposals, conducted pursuant to Minnesota Statutes Sections
179A.01 -179A.025.
James Ericson, City Administrator
DATED: August 22, 2013
MOUNDS VIEW
of Mounds View Staff
Item No: 7.A.
Meeting Date: August 26, 2013
Type of Business: Council Business
City Administrator Review:
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8141 Authorizing Certification of the Preliminary
General Fund Budget and Property Tax Levy for Fiscal Year 2014
State law requires that the City certify a preliminary 2014 General Fund Budget and preliminary 2014
property tax levy to Ramsey County by September 15. The City Council reviewed the General Fund
budget at the July work session and will be reviewing the budget additional times before final approval
in December.
The City Council is considering a levy increase of between 0% and 3%. The state has imposed levy
limits of 3% on local governments. Each 1% levy increase is an additional $41,814. The state has
certified LGA for 2014 at $597,024. The City Council has elected to not budget for LGA due to
inconsistent payments by the state. Unassigned fund balance was $3,176,966 at December 31, 2012
and represents 53% of draft 2014 budgeted expenditures and transfers in. The Assigned Levy
Reduction fund balance is $6,103,255 at 12-31-12 and will be approximately $5,914,288 at December
31, 2013.
The base General Fund levy would be $3,441,532 and special levies for Fire Debt Service of
$156,348, police personnel referendum of $178,000, PERA rate increase special levy of $39,145 for a
total General Fund levy of $3,815,025. The base levy for the Street Improvement fund would be
$300,000. The 2004 Improvement Bond Debt Service Fund has a special levy of $191,798. The total
of all base and special levies proposed is $4,306,823, a 3% increase over 2013. Once this amount is
set, the levy cannot be increased but can be lowered. The final levy will be adopted on or about
December 9, 2013 along with the General Fund budget and the other City funds budgets.
The draft General Fund budget for preliminary approval is $6,018,125. This amount is subject to
change as the Council gets additional information.
Re pectfully submitted,
Mark Beer
RESOLUTION NO. 8141
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Authorizing Certification of the Preliminary General Fund Budget and
Property Tax Levy for Fiscal Year 2014
WHEREAS, current state statute requires cities to certify a preliminary budget and
tax levy to the county auditor; and,
WHEREAS, guidelines established by the Commissioner of Revenue require
certification to occur on or before September 15, 2013; and
WHEREAS, the Department of Revenue has certified the amount of Local
Government Aid payable to the City in 2014; and
WHEREAS, the City Council has elected to have a preliminary levy increase of 3%.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View that the preliminary expenditure budget for the General Fund for fiscal year 2014 is
$6,018,125.
BE IT FURTHER RESOLVED that the proposed 2014 base property tax levy is
$3,741,532 (General Fund $3,441,532 and Street Improvement Fund $300,000) and the
proposed 2014 special levies are $565,291 for a total net property tax levy of $4,306,823.
BE IT FURTHER RESOLVED that the Finance Director shall certify these amounts
to the Ramsey County Auditor.
Adopted this 26th Day of August 2013.
Joe Flaherty, Mayor
(ATTEST)
Jim Ericson, Administrator
(SEAL)
General Fund:
Revenues:
Property taxes - Base levy
Special lax levies, Bonds
Special tax levies, Operations
Franchisetax
Othertaxes
Hotel/motel tax
Licenses and permits
Intergovernmental
Charges for services
Fines & forfeitures
Interest
Miscellaneous
Transfers:
Special Projects Fund
Police Grants Fund
DARE Fund
Water Fund
Sewer Fund
Storm Water Fund
Street Light Fund
Levy Reduction Fund
Vehicle & Equipment Fund
Bond sales
Total revenues
Expenditures:
Legislative Services:
City Council
Advisory Commissions
Subtotal
Administrative Services:
City Administrator
Elections
Finance
Central Services
Subtotal
Community Development
Police
Fire
Public Works Administration
Parks, Recreation & Forestry:
Recreation
Parks
Forestry
Subtotal
Fleet Services:
Building & Grounds Mince
Vehicle & Equipment Mince
Subtotal
Streets:
Pavement Management
Same, & ice Control
Sign Maintenance
Subtotal
Other
Convention & Visitor's Bureau
Social Service Coordination
Miscellaneous/contingency
Transfers to other funds
Debt service - Fire Bonds
Subtotal
Total expenditures
Net change in fund balance
Beginning Fund Balance
Ending Fund Balance
City of Mounds View
2014 Budget Summary
2010 2011 2012 2013
Actual Actual Actual Budget
Y -T -D
07/31/2013 2014 Change from 2013
Actual Request Dollar Percent
3,000,707
3,135,624
3,355,230
3,325,809
1,893,465
3,441,532
115,723
3.48%
154,606
93,885
93,734
144,627
-
156,348
11,721
8.10%
242,704
235,145
229,145
220,145
-
217,145
(3,000)
-1.36%
225,581
241,289
219,581
253,000
121,990
253,000
-
0.00%
81,975
221,001
204,492
30,000
88,758
30,000
-
0.00%
51,002
53,516
54,088
53,000
28,898
53,000
-
0.00%
129,834
172,841
162,954
180,492
101,796
178,342
(2,150)
-1.19%
570,267
575,178
587,641
359,671
319,757
351,671
(8,000)
-2.22%
41,570
20,533
27,856
18,715
16,633
20,215
1,500
8.01%
26,107
39,970
52,054
31,300
20,129
39,300
8,000
25.56%
75,421
224,063
116,056
193,000
(34,965)
150,000
(43,000)
-22.28%
305,000
241,507
308,678
235,002
232,793
250,716
15,714
6.69%
-
0.00%
-
-
-
45,000
-
90,000
45,000
100.00%
-
12,531
-
-
-
-
-
0.00%
4,393
3,000
-
-
-
-
-
0.00%
61,655
63,505
65,410
67,372
-
69,393
2,021
3.00%
48,833
50,298
51,807
53,361
-
54,962
1,601
3.00%
-
-
6,756
6,959
-
7,168
209
3.00%
2,186
2,252
2,320
2,390
-
2,462
72
3.01%
250,000
6,472,060
-
-
-
-
-
0.00%
13,319
175,142
11,340
23,736
-
81,600
57,864
243.78%
235,116
0.00%
5,285,160
12,268,456
5,549,142
5,243,579
2,789,254
5,446,854
203,275
3.88%
42,286 43,734 43,857 48,216 26,819 48,643 427 0.89%
7,079 4,877 7,600 10,150 1,576 10,150 0.00%
49,365 48,611 51,457 58,366 28,395 58,793 427 0.73%
207,729 212,775 228,701 236,647 129,999 252,351 15,704 6.64%
37,783 15,680 38,205 20,000 4,563 56,000 36,000 180.00%
237,848 243,859 238,066 216,045 125,485 229,563 13,518 6.26%
102,108 103,626 95,432 107,200 77,484 107,200 - 0.00%
296,789 298,550 319,774 317,495 168,221 356,113 38,618 12.16%
34,385 53,650 53,757 78,500 3,324 97,000 18,500 23.57%
433,282 455,826 468,963 503,195 249,029 560,313 57,118 11.35%
119,776 133,369 131,736 133,298 72,878 132,961 (337) -0.25%
89,560 94,490 93,798 93,759 50,143 99,612 5,853 6.24%
209,336 227,859 225,534 227,057 123,021 232,573 5,516 2.43%
193,426
330,377
197,578
211,550
100,110
212,752
1,202
0.57%
126,453
113,452
115,928
126,037
75,816
148,356
22,319
17.71%
32,371
32,308
35,356
39,518
18,499
41,530
2,012
5.09%
352,250
476,137
348,862
377,105
194,425
402,638
25,533
6.77%
48,452
50,840
51,384
50,350
21,660
50,350 -
0.00%
18,661
18,661
19,221
19,548
19,548
19,763 215
1.10%
3,944
3,274
3,176
6,500
2,976
6,500 -
0.00%
220,000
245,000
245,000
260,000
-
270,000 10,000
3.85%
147,195
86,841
0.00%
438,252
404,616
318,781
336,398
44,184
346,613 10,215
3.04%
5,221,640 5,595,113 5,386,387 5,619,493 2,970,592 6,018,125 398,632 7.09%
63,520 6,673,343 162,755 (375,914) (181,338) (571,271) (195,357)
2,756,516 2,820,036 9,493,378 9,656,133 9,656,133 9,280,219
2,820,036 9,493,378 9,656,133 9,280 219 9,474,795 8,708 948 (195,357)
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Sample Estimated Home Tax Impact
City of Mounds View Only
2014 Median valued home declined by $4,381 or 3.164%
Market value is reduced by "Homestead Market Value Exclusion" to get taxable value.
MVM Sample Home Tax Impact Report 08/22/2013 10:48 AM
3% Levy
No Levy
2013
2013
2014
Increase
Decrease
Increase
Decrease
Taxable
City
Taxable
2014 City
In
2014 City
In
Value
Tax
Value
Tax Levy
City Taxes
Tax Levy
City Taxes
89,129
448.28
86,309
386.39
$ (61.89)
370.94
(77.34)
111,411
560.34
107,886
482.98
(77.36)
463.67
(96.67)
133,693
672.41
129,463
579.58
(92.83)
556.41
(116.01)
138,464
696.41
134,083
600.26
(96.15)
576.26
(120.15)
155,975
784.48
151,040
676.18
(108.31)
649.14
(135.34)
178,257
896.55
172,617
772.77
(123.78)
741.88
(154.67)
200,539
1,008.62
194,194
869.37
(139.25)
834.61
(174.01)
222,821
1,120.69
215,771
965.97
(154.72)
927.34
(193.34)
245,103
1,232.76
237,349
1,062.56
(170.19)
1,020.08
(212.68)
267,385
1,344.82
258,926
1,159.16
(185.67)
1,112.81
(232.01)
289,667
1,456.89
280,503
1,255.75
(201.14)
1,205.55
(251.34)
311,949
1,568.96
302,080
1,352.35
(216.61)
1,298.28
(270.68)
334,231
1,681.03
323,657
1,448.95
(232.08)
1,391.02
(290.01)
356,513
1,793.10
345,234
1,545.54
(247.55)
1,483.75
(309.35)
378,795
1,905.16
366,811
1,642.14
(263.03)
1,576.48
(328.68)
401,077
2,017.23
388,388
1,738.73
(278.50)
1,669.22
(348.02)
423,359
2,129.30
409,965
1,835.33
(293.97)
1,761.95
(367.35)
Tax capacity
for local rate
Local tax rate
Tax Levy
2005
$ 6,679,189
46.966
3,838,994
2006
7,533,462
39.939
3,838,994
2007
8,364,245
37.328
3,838,994
2008
8,574,618
34.962
3,838,994
2009 (State Levy limits)
8,475,755
32.351
3,799,393
2010 7.9% levy increase (Streets)
7,580,259
40.968
4,099,393
2011 2% levy increase (Gen Fund)
7,039,380
41.172
4,181,381
2012'
6,421,849
48.893
4,181,381
2013
6,041,960
50.295
4,181,381
2014 3% levy increase (Gen Fund)
7,010,457
44.768
4,306,823
- Tax capacity is reduced by the new Homestead Value
Exemption of $634,860 city-wide,
this accounts for the
majority of the
rate increase.
2014 Median valued home declined by $4,381 or 3.164%
Market value is reduced by "Homestead Market Value Exclusion" to get taxable value.
MVM Sample Home Tax Impact Report 08/22/2013 10:48 AM
MoUt�mS V[Ew
Item No: 7B
Meeting Date: August 26, 2013
Type of Business: Council Business
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Discussion about Tires N' More, 2832 County Road 10, Conditional
Use Permit Parking Lot Deadline
Introduction:
In April 2012, the building previously known as the "PAK building" at 2832 County Road 10 was
purchased by the Soussi family, owners of tire and auto repair shops, who planned to open a
Tires N' More shop. The property is zoned B-3, Highway Business, and automotive repair uses
require a conditional use permit. The City Council approved a CUP for the business on August
27, 2012 with the following conditions:
1. The applicant must install a parking lot with the minimum required number of parking
spaces and curbing. The parking lot construction may be done in phases, but must be
completed by September 1, 2013. If required, a permit from Rice Creek Watershed District
must be approved before the City will issue a permit for the parking lot construction.
2. The applicant must install a minimum six foot tall privacy fence along the west side of the
property to provide screening for the adjacent residentially zoned properties. The privacy
fence must be installed by September 1, 2013.
3. The applicant must receive a satisfactory inspection report and comply with all orders
from the Mounds View Fire Marshal.
4. This Conditional Use Permit may be reviewed by the Planning Commission and City
Council if any problems develop or if there are any changes to the operation deemed
substantial enough to warrant such a review, in the estimation of the City Administrator or
the City Council.
The Fire Marshall required that a sprinkler system be installed in the building, and this was
completed December 21, 2012. The fence was recently installed and complies with the CUP
requirement. The outstanding issue that remains for the CUP is the installation of a parking lot
(including curbing) that is supposed to be done by September 1, 2013.
Discussion:
The previous owners of the building at 2832 County Road 10 had originally intended to redevelop
the property along with the CVS development, and was working with Velmeir (the CVS developer)
on improving the parking lot and sharing the County Road 10 driveway access. The rear parking
lot of the Tires N' More building was removed by Velmeir in anticipation of reconstruction that
would be done along with CVS's parking lot. The previous owner of the Tires N' More building did
not sign off on the plans, so Velmeir did not complete the 2832 County Road 10 building's parking
lot and it remains uncompleted.
Tires N' More CUP Review
August 26, 2013
Page 2
The Tires N' More property does not have its own access to County Road 10 and must share
driveways with the two adjoining properties. There are driveway and parking easements in place
with both the Simon's building at 2840 County Road 10 and the CVS Pharmacy property at 2800
County Road 10. The Tires N' More business will primarily use the CVS County Road 10
driveway for access. Because of the shared driveways, the size of the property and the building
placement on the lot, variances for zero and reduced setbacks will be needed for the parking lot
before construction can begin.
Naoufel Soussi, the business owner of the Tires N' More store in Mounds View, applied for
variances for the parking lot in August 2012. Mr. Soussi submitted a plan for the entire parking lot,
including the connection to the adjacent CVS parking lot for their driveway access, but the
property owners of the CVS parcel would not agree to the plan (CVS leases the property, an out-
of-state investment company is the property owner). The CVS property owners do not want there
to be any bigger of an opening between the parcels than is stated in the easement agreement, but
CVS needs part of Tires N' More property for access around their pharmacy drive-through. Mr.
Soussi does not feel it's fair to cut off part of his property because they won't agree to a larger
driveway opening. Because of this disagreement, the variance did not move forward and Mr.
Soussi withdrew his application in November 2012 due to the 120 -day limit for cities to act on
planning applications. Mr. Soussi has recently hired a lawyer to help him work with the CVS
property owner and their attorney.
Recommendation:
Since the CUP resolution states that the parking lot must be installed by September 1, 2013 and
that is not going to happen, the Council should discuss the situation and consider giving Mr.
Soussi an extension to install the parking lot. He is currently out of the county and does not
expect to be returning until the first week of September. Staff is bringing this to the Council on
August 26, 2013 because of the September 1St deadline, butthe Council maywantto continue the
discussion until at least the September gt" City Council meeting so that Mr. Soussi can attend.
Respectfully submitted,
Heidi Heller
Planning Associate
Attachments:
1. Aerial View of Tires N' More & CVS Pharmacy properties
2. Resolution 8144 — Suspending the CUP
3. Resolution 8145 - Extending the CUP deadline for parking lot completion
Aerial View
RESOLUTION NO. 8144
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
SUSPENDING A CONDITIONAL USE PERMIT FOR A TIRE AND
MINOR AUTO REPAIR STORE AT 2832 COUNTY ROAD 10;
PLANNING CASE CU2012-001
WHEREAS, Naoufel Soussi with Tires N' More, applied for a conditional use permit to
operate a tire and minor auto repair store at 2832 County Road 10 on August 1, 2012; and,
WHEREAS, the subject property is zoned B-3, Highway Business, and is legally described
as follows:
Lot 1, Block 1, Velmeir CVS Addition, Ramsey County, Minnesota
PIN 06-30-23-34-0086 and 06-30-23-34-0089
WHEREAS, the Mounds View Zoning Code conditionally allows minor auto repair and tire
and battery stores and services in B-3 and higher zoning districts; and,
WHEREAS, the City Council approved Resolution 7984 on August 26, 2013, approving a
conditional use permit with the following conditions:
The applicant must install a parking lot with the minimum required number of parking
spaces and curbing. The parking lot construction may be done in phases, but must be
completed by September 1, 2013. If required, a permit from Rice Creek Watershed District
must be approved before the City will issue a permit for the parking lot construction.
2. The applicant must install a minimum six foot tall privacy fence along the west side of the
property to provide screening for the adjacent residentially zoned properties. The privacy
fence must be installed by September 1, 2013.
3. The applicant must receive a satisfactory inspection report and comply with all orders from
the Mounds View Fire Marshal.
4. This Conditional Use Permit may be reviewed by the Planning Commission and City
Council if any problems develop or if there are any changes to the operation deemed
substantial enough to warrant such a review, in the estimation of the City Administrator or
the City Council.
Resolution 8144
Page 2
WHEREAS, the applicant, Naoufel Soussi, will NOT have complied with Condition #1,
installing a parking lot, by the stated deadline of September 1, 2013.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council suspends the
conditional use permit that allows for a tire and minor auto repair store at 2832 County Road 10,
until a new parking lot for the entire property is constructed.
Adopted this 26th day of August, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
1
of Mounds View Staff
Item No: 07C
Meeting Date: Aug 26, 2013
Type of Business: Council Business
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Second Reading and Adoption of Ordinance 880, an
Ordinance Amending Title 500 to Include Licensing
Requirements for Donation Collection Bins
Introduction:
In 2007 and 2009, the City had been asked to consider allowing donation collection bins in
the community. Both times the City Council was disinclined to allow the donation bins due
to repeated problems with ones that had been located in the community without
permission. The bins were unsightly and often had donations and other accumulated junk
alongside them for extended periods of time. For reasons such as these, the bins were
considered a nuisance and in violation of the City Code.
Discussion:
US'Again, a for-profit textile and small goods recycler, has requested that the Council
reconsider its position on donation collection bins and provided sample licensing
restrictions than could be adopted to ensure proper maintenance and operation of such
bins. At the June 3, 2013, Work Session, the Council directed staff to draft suitable
language for its consideration. Ordinance 880 provides for operational restrictions that
would be added to Title 500 (Business License Regulations) of the City Code. If
approved, bins would be permitted on properties owned and operated as an educational,
religious, non-commercial charitable use. Items left outside the bin would be removed within
24 hour's notice or be subject to penalties, including license revocation. An exemption is
provided for bins associated with religious and educational fund-raising activities.
The first reading of proposed ordinance 880 was held on July 22, 2013. The only changes
between the first and second reading is the elimination of a definition for "temporary" and a
more comprehensive exemption for religious and educational fund-raising activities.
Recommendation:
Hold the second reading and adopt Ordinance 880, an Ordinance creating a new Chapter
519 outlining the licensing standards associated with Donation Collection Bins in the City.
If approved, the ordinance would be effective October 5, 2013.
Respectfully submitted,
James Ericson
City Administrator
ORDINANCE NO. 880
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 500 BY ADDING A NEW CHAPTER 519
ENTITLED "DONATION COLLECTION BINS"
WHEREAS, The City of Mounds View has determined it to be in the best interest of
the health, safety and general welfare of the residents and overall community aesthetics to
adopt licensing requirements to regulate the operation and proliferation of donation collection
bins and portable recycling drop-off receptacles within the City.
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City Council of the City of Mounds View hereby amends Title 500 of the
Mounds View Municipal Code by adding a new Chapter 519 entitled "Donation Collection
Bins" which provides for licensing requirements as follows:
CHAPTER 519
DONATION COLLECTION BINS
SECTION:
519.01:
Definitions
519.02:
License Required
519.03:
Application for License
519.04:
Review of Application; Issuance or Denial
519.05:
License Fees; Expiration
519.06:
Conditions of License
519.07:
Revocation of License
519.08:
Exceptions
519.09:
Violation of Provisions
519.01: DEFINITIONS: When used in this Chapter, the following words and phrases shall have
the meanings ascribed to them:
Subd. 1. DONATION COLLECTION BIN. A receptacle used for the collection of various items for
recycling or resale including, but not limited to, clothing, shoes, textiles, books, household items,
glass, paper or metals.
Ordinance 880
Page 2
519.02: LICENSE REQUIRED: No person shall locate a Donation Collection Bin in the City of
Mounds View without first obtaining a license as provided in this Chapter.
519.03: APPLICATION FOR LICENSE: The application for such license shall be made, in
writing, to the City Administrator and shall state the full name and address of the applicant, the company
name of the owner /operator or the Bin (if different from the applicant), the property address and site plan
depicting the specific location where the Donation Collection Bin is to be sited, statement of permission
from the property owner of the premises (if different from the applicant), 24-hour emergency contact
information for the owner/operator, proof of insurance, license fee, and such other information as shall be
required by the City Administrator.
519.04: REVIEW OF APPLICATION; ISSUANCE OR DENIAL: The City Administrator shall
submit the application to the Council for its consideration. The Council may grant or refuse to grant the
license after consideration of the application. It may require a public hearing, and such hearing shall be held
at such time and upon such notice as the Council may determine. After such hearing, the Council may grant
or refuse to grant the license.
519.05: LICENSE FEES; EXPIRATION:
Subd. 1. Fee and Expiration: The fee for every such license shall be established by resolution of the City
Council. Every such license shall expire on December 31 next after its issuance. License fees paid
to renew an expired license shall be paid on or before December 31 of the year preceding the
effective year. Any annual fee paid later than ten (10) working days after December 31 shall be
subject to an additional administrative service charge of ten percent (10%) of the renewal fee.
Subd. 2. Refund Upon Denial: If the Council denies the application for license, one-half (1/2) of the license
fee shall be refunded to the applicant.
519.06: CONDITIONS OF LICENSE:
Subd. 1. Transferability: Licenses shall not be transferable from one (1) person to another.
Subd. 2. Conditions and Restrictions: The following conditions and restrictions shall apply to all Donation
Collection Bins:
a. Donation Collection Bins may only be located on properties with an existing and operating non-
commercial, educational, religious, governmental, institutional or charitable use.
b. Such Bins shall be located on an improved surface behind the front line of the principle structure.
Bins shall be maintained in a like -new condition.
c. Donation Collection Bins shall not be visible from the County Road t0 right of way.
d. Donation Collection Bins shall not exceed seven (7) feet in height and twenty-five (25) square feet
in ground area. Only one such Bin may be permitted per property.
e. The Bin shall not reduce the width of paved clear space for the passage of pedestrians to less than
five (5) feet, shall not be located within five (5) feet of a fire hydrant or fire department connection,
and shall not utilize any required parking spaces or impede/disrupt the flow of vehicular or
pedestrian traffic.
Ordinance 880
Page 3
f. Notice shall be affixed to such Bins indicating the "company" name and phone number of the bin's
owner and operator and a statement discouraging the placement of items outside the bin, of a size
sufficient to be legible at a distance of three (3) feet. Any advertising shall be affixed to the Bin
only and shall be limited to no more than eight (8) square feet.
g. The owner and operator of the Bin shall maintain and provide proof of one million dollar
($1,000,000) general liability insurance coverage for each location where a Bin is located.
h. Items left outside the Bin shall be collected and removed within twenty-four (24) notice provided to
the owner and operator of the Bin.
i. The Council may impose any additional conditions or restrictions it deems reasonably necessary or
advisable.
519.07: REVOCATION OF LICENSE: Every such license may be revoked by the Council, after
the licensee has been given reasonable notice and an opportunity to be heard, for the violation of any
provision of this Code or for the violation of any conditions or restrictions imposed at the time of the
issuance of the license or imposed thereafter or upon failure of the licensee to comply with any condition,
order or direction issued by the Council.
519.08: EXCEPTIONS: Educational, religious, charitable or other non-profit entities hosting a
Donation Collection Bin on a temporary basis for fund-raising purposes are exempt from the licensing
requirements and the provisions in Section 519.06, excluding subdivision 2c.
519.09: VIOLATION OF PROVISIONS: Any person who shall violate any provision of this
Chapter shall be guilty of a misdemeanor.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On August 26, 2013, the City Council adopted Ordinance 880 which amends Title
500 by adding a new Chapter 519 to regulate the operation and proliferation of
Donation Collection Bins and portable recycling drop-off receptacles within the City.
Such Bins may be permitted on properties owned and operated as an educational,
religious, non-commercial charitable use. Items left outside the bin shall be removed
within 24 hour's notice. An exemption is provided for bins associated with religious
and school -related fund-raising activities.
A printed copy of the ordinance is available for inspection during regular business
hours at Mounds View City Hall and is available on line at the City's web site located
at www.ci.mounds-view.mn.us.
Ordinance 880
Page 4
SECTION 3. This ordinance shall take effect and be in force 30 days from and after its
passage and publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on July 22, 2013.
Second Reading and Adoption by the Mounds View City Council on August 26, 2013.
Publication Date: September 5, 2013
Effective Date: October 5, 2013
Joe Flaherty, Mayor
Attest:
James Ericson
City Administrator
(seal)
Item No: TD.
—i7 ---T------ Meeting Date: August 26, 2013
MOUNDSvi ,YV Type of Business: Council Busine s
-- --
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Second Reading and Adoption of Ordinance 881, an
Ordinance Implementing a Franchise Fee on Xcel
Energy Electric and Natural Gas Operations within the
City of Mounds View
Attached is an ordinance to receive a second reading and adoption. The public hearing,
first reading, and introduction occurred at the August 12, City Council meeting.
This ordinance continues the agreement with Xcel Energy under which Xcel Energy will
collect a franchise fee in the amount of 4% of Xcel's electric and natural gas gross
operating revenues for services within the City of Mounds View during the year 2014.
Ordinances 875 and 876 passed on January 28, 2013 extended the original 20 year
franchise agreement for another 20 years. It provides that the City may impose a
franchise fee of not more than 4% of Xcel's gross operating revenues at any time during
the 20 -year term of the franchise. The 20 -year term runs from January 2013 through
January 28, 2034. The franchise fee was first collected in 1993.
It has been the practice to include a sunset provision in the ordinance that requires it to
be re-enacted each year. The ordinance will be published in the Sun Focus and take
effect as provided in the ordinance. Staff would request that a summary ordinance be
published with the complete ordinance available on-line and at City Hall.
Respectfully Submitted,
Mark Beer
ORDINANCE NO. 881
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON XCEL
ENERGY ELECTRIC AND NATURAL GAS OPERATIONS WITHIN THE
CITY OF MOUNDS VIEW
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City of Mounds View Municipal Code Appendix D is hereby amended
to include reference to the following Special Ordinance.
Subdivision 1. Purpose. The Mounds View City Council has determined that it is
in the best interest of the City to impose a franchise fee on those public utility
companies that provide natural gas and electric services within the City of Mounds
View.
a. Pursuant to City Ordinance No. 875 and Ordinance No. 876, which are the
Franchise Agreements ("Franchise Agreements") between the City of Mounds
View (the "City") and Northern States Power Company D/B/A Xcel Energy, its
successors and assigns, a franchise fee of not more than four (4.0) percent of
Xcel Energy's gross operating revenues may be imposed by the City at any time
during the 20 year term of the Franchise. The franchise fee is paid as full
compensation for the rights to transmit and furnish electric energy for light, heat,
power and import, transport, sell and distribute natural gas for heating,
illuminating and other purposes as outlined in Section 2.1 of Ordinance Nos. 875
and 876.
Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on Xcel
Energy under its electric and natural gas Franchise Agreements in the amount of four
percent (4%) of Xcel Energy's gross revenues, as defined in Section 9 of the Franchise
Agreements, commencing with Xcel Energy's January 2014 billing month.
Subd. 3. Payment. The said franchise fee shall be payable to the City in
accordance with the terms set forth in Section 9 of the Franchise Agreements.
Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities
Commission may allow each said utility company to add to its effective rates for the
utility service on which the public utility gross earnings fee is imposed, a surcharge to
reimburse such utility company for the cost of the fee.
Subd. 5. Proof of Company Gross Revenues. Xcel Energy shall make each
payment when due and shall monthly furnish a complete and correct statement of gross
revenues for said month. Xcel Energy shall permit the City and its designated
representative free access to the company's records for the purpose of verifying such
statements.
Subd. 6. Enforcement. Any dispute, including enforcement of a default
regarding this ordinance will be resolved in accordance with the Franchise Agreements.
Subd. 7. Effective Date of Franchise Fee. Notwithstanding the effective date of
this ordinance and notwithstanding any contrary provisions in Section 9 of the Franchise
Agreements, the effective date of the fee collected under Subdivision 9 of this ordinance
is the later of ten (10) days after the publication and after the sending of written notice
enclosing a copy of this adopted ordinance upon Xcel Energy by certified mail.
Subd. 8. Sunset Clause. This ordinance shall automatically sunset on
December 31, 2014.
SECTION 2. This ordinance takes effect as provided herein.
Read by the City Council of the City of Mounds View this 12th day of August, 2013.
Read and passed by the City Council of the City of Mounds View this 26`h day of
August, 2013.
Publication Date: September 5, 2013
Joe Flaherty, Mayor
ATTEST:
Jim Ericson, City Administrator
(SEAL)
[01 0911M., c IM0111 LTA I IVA /_1:x'1
ORDINANCE NO. 881
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON XCEL ENERGY
ELECTRIC AND NATURAL GAS OPERATIONS WITHIN THE CITY OF MOUNDS
On August 26, 2013, the Mounds View City Council adopted an ordinance which
continues a 4% franchise fee on Xcel Energy electric and natural gas operations within
the City of Mounds View for the year 2014. This ordinance will sunset on December 31,
2014.
A copy of Ordinance 881 is on file and available for public viewing at the office of the
City Administrator. The ordinance is also posted in its entirety on the City's website,
located at www.ci.mounds-view.mn.us.
Jim Ericson, City Administrator
MOUNDS VIEW
Meeting Date:
Type of Business:
City of Mounds View Staff Report
Item No: 7.E.
August 26, 2013
Council Business
Administrator Review:
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Second Reading and Adoption of Ordinance 882, an
Ordinance Implementing a Franchise Fee on Center
Point Energy Natural Gas Operations within the City of
Mounds View
Attached is an ordinance to receive a second reading and adoption. The public hearing,
first reading, and introduction occurred at the August 12, 2013 City Council meeting.
This ordinance continues the agreement with Center Point Energy under which Center
Point Energy will collect a franchise fee in the amount of 4% of Center Point's natural
gas gross operating revenues for services within the City of Mounds View during the
year 2014.
Ordinance 625 passed on June 28, 1999 originally enacted the franchise agreement. It
provides that the City may impose a franchise fee of not more than 4% of Center Point's
gross operating revenues at any time through July 1, 2019. The franchise fee was first
collected in 2001.
It has been the practice to include a sunset provision in the ordinance requiring it to be
re-enacted each year. Franchise fees collected under this agreement are minimal due
to Center Point Energy's small customer base within the City of Mounds View.
The ordinance will be published in the Sun Focus and take effect as provided in the
ordinance after publication. Staff would request that a summary ordinance be published
with the complete ordinance available on-line and at City Hall.
Respectfully Submitted,
Mark Beer
ORDINANCE NO. 882
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON CENTER
POINT ENERGY NATURAL GAS OPERATIONS WITHIN THE CITY OF
MOUNDS VIEW
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City of Mounds View Municipal Code Appendix D is hereby amended
to include reference to the following Special Ordinance.
Subdivision 1. Purpose. The Mounds View City Council has determined that it is
in the best interest of the City to impose a franchise fee on those public utility
companies that provide natural gas and electric services within the City of Mounds
View.
a. Pursuant to City Ordinance No. 625, a Franchise Agreement between the
City and Center Point Energy (formerly Reliant; formerly Minnegasco), the City
has the right to impose a franchise fee of not more than four (4) percent on
Minnegasco in amount and fee designs as set forth in Section 4.1 of the
Minnegasco Franchise.
Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on
Center Point Energy under its natural gas Franchise Agreements in the amount of four
percent (4%) of Center Point Energy's gross revenues, as defined in Section 4.1 of the
Franchise Agreements commencing with Center Point Energy's January 2014 billing
month.
Subd. 3. Payment. The said franchise fee shall be payable to the City in
accordance with the terms set forth in Section 4.4 of the Franchise.
Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities
Commission may allow each said utility company to add to its effective rates for the
utility service on which the public utility gross earnings fee is imposed, a surcharge to
reimburse such utility company for the cost of the fee.
Subd. 5. Proof of Company Gross Revenues. Center Point Energy shall make
each payment when due and shall quarterly furnish a complete and correct statement of
gross revenues for said quarter. Center Point Energy shall permit the City and its
designated representative free access to the company's records for the purpose of
verifying such statements.
Subd. 6. Enforcement. Any dispute, including enforcement of a default
regarding this ordinance will be resolved in accordance with the Franchise Agreement.
Subd. 7. Effective Date of Franchise Fee. Notwithstanding the effective date of
this ordinance and notwithstanding any contrary provisions in Section 4 of the
Franchise, the effective date of the fee collected under Subdivision 2 of this ordinance is
the later of ten (10) days after the publication and after the sending of written notice
enclosing a copy of this adopted ordinance upon Center Point Energy by certified mail.
Subd. 8. Sunset Clause. This ordinance shall automatically sunset on
December 31, 2014.
SECTION 2. This ordinance takes effect as provided herein.
Read by the City Council of the City of Mounds View this 12th day of August, 2013.
Read and passed by the City Council of the City of Mounds View this 26th day of
August, 2013.
Publication Date: September 5, 2013
Joe Flaherty, Mayor
ATTEST:
Jim Ericson, City Clerk -Administrator
(SEAL)
ORDINANCE NO. 882
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON CENTER POINT
ENERGY NATURAL GAS OPERATIONS WITHIN THE CITY OF MOUNDS VIEW
On August 26, 2013, the Mounds View City Council adopted an ordinance which
continues a 4% franchise fee on Center Point Energy natural gas operations within the
City of Mounds View for the year 2014. The ordinance will sunset on December 31,
2014.
A copy of Ordinance 882 is on file and available for public viewing at the office of the
Clerk -Administrator. The ordinance is also posted in its entirety on the City's website,
located at www.ci.mounds-view.mn.us.
Jim Ericson, City Clerk -Administrator
MOUNDtSVf EW
of Mounds View Staff
Item No: 7F
Meeting Date: August 26, 2013
Type of Business: Council Business
Administrator Review:
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Introduction and First Reading of Ordinance 883,
Renewable Energy Systems
The Planning Commission has reviewed the Zoning Code in regards to renewable energy system
installations, such as solar energy, wind generators or geothermal systems. The Commission
recommended that the City update the City Code to help promote renewable energy systems and
not hinder or make it difficult for a property owner to install a system since the existing Code
language for solar and wind turbines is very outdated.
The Planning Commission has recommended that the City Council adopt new and updated
language for three types of renewable energy systems: solar energy, geo-thermal and wind
energy conversion systems. The Planning Commission passed Resolution 986-13 on July 24,
2013 that recommends deleting the existing language for Solar Energy and Wind Generator
Systems and adding a new renewable energy systems chapter to the zoning code.
City Staff will develop new permit process policies, applications and fees specifically for these
systems when the fee schedule is updated for 2014.
Recommendation
Review Ordinance 883 with the proposed Zoning Code amendments for renewable energy
systems.
Sincerely,
Heidi Heller
Planning Associate
Attachments:
1. Ordinance 883 for Renewable Energy Systems Code Amendments
AN ORDINANCE AMENDING CITY CODE TITLE 1100
RENEWABLE ENERGY SYSTEMS
The City of Mounds View ordains:
SECTION 1. The City Council of the City of Mounds View hereby amends Chapter
1103.04 and 1103.05 of the Mounds View Zoning Code pertaining to General Building
Requirements by deleting the st language and adding the underlined text as
follows:
_ .. . . ...
1010N
WN
Ordinance 883
Page 2
1 1 ,,• _-r el
--0' —^.:.. ._. ..:.. .•. •: a-... _.. ., .� _ -.. .. -_ •
•
• .. ... .. .. .. :. _ . .... .-
t - �
plan a
••_ _A• e+
SECTION 2. The City Council of the City of Mounds View hereby amends Chapter
• 1' of - Mounds View• • Code pertaining to 1-1, Industrial Districts, by
deleting the stric� language and adding the underlined text as follows:
• 1': CONDITIONAL USES: Th- following are conditional-
Section1 of
Subd. 5. Solar--�� win' generator systems and--s�and wind gener-W
• - • • •n Svst�e'�s as regulated bV Cha•teri of
this Title.
SECTION 3. The City Council of the City of Mounds View hereby amends Chapter
44-2443 • - • • • • ••- •- • • -• �- - •• -
Ordinance 883
Page 3
SECTION 4. The City Council of the City of Mounds View hereby adds Chapter 1128 to
of the Mounds View Zoning Code pertaining to Renewable Energy Systems by deleting
the striE� language and adding the underlined text as follows:
CHAPTER 1128
1128.01: PURPOSE: The purpose of this chapter is to promote safe effective and
efficient use of alternative energy sources and systems as the technology becomes
available The intent is also to establish standards and procedures by which the
installation and operation of these renewable energy systems shall be governed within
the City
1128.02: DEFINITIONS: When used in this Chapter, the following words and
phrases shall have the meanings ascribed to them in this Section, except where the
context clearly indicates a different meaning:
ACTIVE SOLAR ENERGY SYSTEM: A solar energy system whose primary purpose is
to harvest energy by transforming solar energy into another form of energy or
transferring heat from a collector to another medium using mechanical, electrical, or
chemical means.
BUILDING -INTEGRATED SOLAR SYSTEM: An active solar system that is an integral
part of a principal or accessory building rather than a separate mechanical device
replacing or substituting for an architectural or structural component of the building.
Building -integrated systems include but are not limited to photovoltaic or hot water
solar systems that are contained within roofing materials, windows, skylights, and
awnings.
CLOSED LOOP GROUND SOURCE HEAT PUMP SYSTEM: A system that circulates
a heat transfer fluid typically food -grade antifreeze through pipes or coils buried
beneath the land surface or anchored to the bottom in a body of water.
FEEDER LINE: Any power line that carries electrical power from one or more wind
turbines or individual transformers associated with an individual wind turbine to the point
of interconnection with the electric power grid In the case of interconnection with the
high voltage transmission systems the point of interconnection shall be the substation
serving the WECS.
Ordinance 883
Page 4
GEOTHERMAL ENERGY: Renewable energv generated from the interior of the earth
and used to produce energy for heating buildings or serving building commercial or
industrial processes.
GROUND MOUNTED PANELS: Freestanding solar panels mounted to the ground by
use of stabilizers or similar apparatus.
GROUND MOUNTED WECS: Freestanding WECS mounted to the ground with
footings or other apparatus.
GROUND SOURCE HEAT PUMP SYSTEM (GSHPS): A system that uses the
relatively constant temperature of the earth or a body of water to provide heating in the
winter and cooling in the summer. System components include closed loops of pipe
coils or plates; a fluid that absorbs and transfers heat; and a heat pump unit that
processes heat for use or disperses heat for cooling: and an air distribution system.
The energy must be used on-site.
HEAT TRANSFER FLUID: A non-toxic and food grade fluid such as potable water,
aqueous solutions of propylene glycol not to exceed twenty percent (20%) by weight or
aqueous solutions of potassium acetate not to exceed twenty percent (20%) by weight.
PHOTOVOLTAIC SYSTEM: An active solar energv system that converts solar energy
directly into electricity.
RENEWABLE ENERGY SYSTEM: A solar energv or wind energy system. Renewable
energy systems do not include passive systems that serve a dual function, such as a
greenhouse or window.
ROOF OR BUILDING MOUNTED SES: Solar energy system (panels) that are mounted
to the roof or building using brackets stands or other apparatus.
ROOF PITCH: The final exterior slope of a building roof calculated by the rise over the
run typically but not exclusively expressed in twelfths such as 3/12, 9/12, 12/12.
SOLAR ACCESS: A view of the sun from any point on the collector surface that is not
obscured by any vegetation building or object located on parcels of land other than the
parcel upon which the solar collector is located between the hours of 9:00 AM and 3:00
PM Standard Time on any day of the year.
SOLAR COLLECTOR: A device structure or a part of a device or structure for which
the primary purpose is to transform solar radiant energy into thermal, mechanical,
chemical, or electrical energy.
Ordinance 883
Page 5
SOLAR COLLECTOR SURFACE: Any part of a solar collector that absorbs solar
energy for use in the collector's energy transformation process. Collector surface does
not include frames supports and mounting hardware.
SOLAR ENERGY: Radiant energy received from the sun that can be collected in the
form of heat or light by a solar collector.
SOLAR ENERGY EASEMENT: An easement that limits the height or location or both,
of permissible development on the burdened land in terms of a structure or vegetation
or both for the purpose of providing access for the benefited land to wind or sunlight
passing over the burdened land.
heat from a collector to another medium using mechanical electrical, or chemical
means.
SOLAR HOT WATER SYSTEM: A system that includes a solar collector and a heat
exchanger that heats or preheats water for building heating systems or other hot water
needs including residential domestic hot water and hot water for commercial purposes.
SOLAR MOUNTING DEVICES: Racking frames or other devices that allow the
mounting of a solar collector onto a roof surface or the ground.
WECS: A Wind Energy Conversion System which is an electrical generating facility
comprised of one or more wind turbines and accessory facilities including but not
limited to power lines transformers substations and metrological towers that operate
by converting the kinetic energy of wind into electrical energv The energy must be
used on-site with excess energy distributed into the electrical grid.
WECS Large: A Wind Energy Conversion System with a capacity over 100 W.
WECS Small: A Wind Energy Conversion System with a capacity of up to 100 M.
WIND ENERGY SYSTEM: Kinetic energy present in wind motion that can be converted
into electrical energy.
Ordinance 883
Page 6
1128.03: SOLAR ENERGY SOURCES AND SYSTEMS
Subd 1 Districts: Solar energy systems (SES) shall be allowed as an accessory use
in all zoning districts.
Subd. 2. General Standards:
a. Height:
1. Roof or building mounted SES in residential districts shall extend no
more than three (33) feet above the highest surface of the roof, and
shall be setback at least one (1) foot from the exterior perimeter.
2. Roof or building mounted SES in commercial or industrial districts shall
not exceed the maximum allowed height in that zoning district. For
purposes for height measurement solar systems other than building -
integrated solar systems shall be considered to be mechanical
equipment and are restricted consistent with other building -mounted
mechanical devices.
3. Ground mounted SES shall not exceed the height of an allowed
accessory structure within the zoning district when oriented at
maximum tilt.
b. Placement:
1. Ground mounted SES shall be treated as accessory buildings for the
purpose of maximum height, maximum lot area coverage, location and
setback requirements.
2. Ground mounted SES shall be screened from view to the extent
possible without reducing their efficiency. Screening may include
walls fences or landscaping.
c. Notification Prior to the installation of a SES the operator must provide
evidence showing their regular electrical service provider has been informed
of the customer's intent to install an interconnected customer -owned SES.
Off -'rid systems shall be exempt from this requirement.
d. Feeder lines. Any lines accompanying a SES other than those attached to
on-site structures by leads shall be buried within the interior of the subject
parcel unless there are existing lines in the area which the lines
accompanying an SES can be attached.
Ordinance 883
Page 7
e. Commercial. All SES shall be limited to the purpose of on-site energy
production except that any additional energy produced above the total onsite
demand may be sold to the operator's regular electrical service provider in
accordance with any agreement provided by the same or applicable
legislation.
f. Restrictions on SES Limited No homeowners' agreement covenant,
common interest community, or other contract between multiple property
owners within a subdivision of Mounds View shall restrict or limit solar
systems to a great extent that Mounds View's renewable energy ordinance.
g. Mounds View encourages solar access to be protected in all new subdivisions
and allows for existing solar to be protected consistent with Minnesota
Statutes Any solar easements filed must be consistent with Minnesota
Statutes, Chapter 500 Section 30.
Subd. 3. Abandonment: A SES that is allowed to remain in a nonfunctional or
inoperative state for a period of twelve (12) consecutive months and which is not
brought in operation within the time specified by the City, shall be presumed
abandoned and may be declared a public nuisance sub"ect to removal at the
expense of the operator.
1128.04: GEOTHERMAL ENERGY SOURCES AND SYSTEMS
Subd 1. Districts: Ground source heat pump systems (GSHPS) shall be allowed as an
accessory use in all zoning districts.
Subd. 2. General Standards:
a. All components of GSHPS including pumps borings and loops shall be
setback at least five (5) feet from all lot lines.
b. Easements All components of GSHPS shall not encroach on easements.
c. GSHPS are prohibited in surface waters and wetlands.
d. Only closed loop GSHPS utilizing Minnesota Department of Health approved
heat transfer fluids are permitted.
Ordinance 883
Page 8
Subd. 3. Abandonment: A GSHPS that is allowed to remain in a nonfunctional or
inoperative state for a period of twelve (12) consecutive months, and which is not
brought in operation within the time specified by the City, shall be presumed
abandoned and may be declared a public nuisance subiect to removal at the
expense of the operator.
1128.05: WIND ENERGY CONVERSION SYSTEMS
Subd 1 Districts: Wind Energy Conversion Systems (WECS) shall be allowed with
approval of a conditional use permit in the following zoning districts and land use
designations:
a. Industrial 1-1 or Commercial or Industrial Planned Unit Development.
b. In all properties guided as Institutional in the City's Land Use Designations of
the Comprehensive Plan.
Subd. 2. Ground Mounted WECS:
a. Number:
1. Large WECS. One (1) large WECS shall be permitted on a lot of at
least two (2) acres in size.
2. Small WECS One (1) small WECS shall be allowed on a single lot of
one (1) to five (5) acres All other larger parcels will be limited to one
(1) small WECS per five (5) acres of land area.
b. Height:
1. Large WECS shall have a total height including tower and blade to its
highest point of travel of no more than one -hundred twenty five (125)
feet.
2. Small WECS shall have a total height including tower and blade to its
highest point of travel of no more than sixty (60) feet
Ordinance 883
Page 9
c. Setbacks:
Have a minimum setback distance from the base of the monopole of
one (1) times the height from any property line transmission line,
electric substation or other WECS This setback requirement from a
property line may be reduced if written permission is granted from the
affected property owner.
2. Have a minimum setback distance from the base of the monopole of
500 feet from any residential zoned property.
d. Shall not be located between a principal structure and a public street, unless
the City determines that such a location would lessen the negative impacts of
such a WECS on nearby properties.
Subd. 3. Roof Mounted WECS:
a. Number:
1 Large Roof Mounted WECS The maximum number of large roof
mounted WECS shall be approved through the conditional use permit
process in accordance with Chapter 1125.01 Subd. 3.
2 Small Roof Mounted WECS. No more than three (3) roof mounted
small WECS shall be installed on any rooftop.
b. Height:
1. Large Roof Mounted WECS• Total height of not more than twenty-five
(25) feet measured from the top of the roof to the blade tip at its
highest point of travel.
2. Small Roof Mounted WECS Total height of not more than twenty-five
(25) feet measured from the top of the roof to the blade tip at its
highest point of travel.
c. Placement: Roof mounted WECS must be erected above the roof of a
building or structure The mounts associated with the WECS may extend
onto the side of the building or structure.
Ordinance 883
Page 10
Subd 4 General Standards The following provisions will apply to all WECS erected
under the provisions of this ordinance:
a. Rotor Clearance Blade arcs created by the WECS shall have a minimum of
thirty (30) feet of clearance over any structure or tree within a two hundred
(200) foot radius and maintain at least twenty (20) feet of clearance between
their lowest point and the ground.
b. Rotor Safety Each WECS shall be equipped with both a manual and
automatic over speed controls to limit the blade rotation within design
specifications.
c. Color and Finish All wind turbines and towers shall be white pray, or other
non -obtrusive color. Finishes shall be matte or non -reflective.
d. Tower Access To prevent unauthorized climbing, WECS towers must
comply with one of the following provisions:
1. Tower climbina apparatus shall not be located within twelve (12) feet of
the ground.
2. A locked anti -climb device shall be installed on the tower.
3. Towers capable of being climbed shall be enclosed by a locked
protective fence at least six (6) feet high.
e. Signs The place of any signs postings or advertisements shall be
prohibited WECS shall have a sign posted at the base of the tower and said
shall contain the following information: Warning high voltage Manufacturer's
name Emergency phone number, Emergency shutdown procedures.
f. Lighting WECS shall not have no installed or accessory lighting unless
required by federal or state regulations.
g. Electromagnetic Interference WECS shall be designed and constructed so
as not to cause radio and television interference.
h. Noise Emission Have a maximum noise production rating of fifty-five (55) dB
fifty (50) dBA and shall conform to this standard under normal operating
conditions as measured at any property line.
Ordinance 883
Page 11
Utility Company Interconnection Prior to the installation or erection of a
WECS the operator must provide evidence showing their regular electrical
service provider has been informed of the customer's intent to install an
interconnected customer -owned generator. Off -grid systems shall be exempt
from this requirement All connections shall be underground.
Compliance with State Building Code A standard drawing of the structural
components of the wind energy conversion system and support structures
including base and footings shall be provided along with engineering date and
calculations to demonstrate compliance with the structural design provisions
of the State Building Code Drawings and engineering calculations shall be
certified by a registered engineer.
k. Compliance with National Electrical Code WECS electrical equipment and
connection shall be designed and installed in adherence to the National
Electrical Code.
I. Inspection The City hereby reserves the right upon issuing any WECS
conditional use permit to inspect the premises on which the WECS is located.
If a WECS is not maintained in operational conditions and poses a potential
safety hazard the owner shall take expeditious action to correct the situation.
Subd. 5. Submittal Requirements.
a. Site Plan Drawing All applications for a WECS Conditional Use Permit shall
be accompanied by a detailed certified survey/site plan drawn to scale and
dimensioned displaying the following information:
1. Lot lines and dimensions.
2. Location and height of all buildings structures aboveground utilities
and trees on the lot including both existing and proposed structures
and guy wire anchors.
3. Location and height of all adjacent buildings, structures and
aboveground utilities and trees located within three hundred fifty (350)
feet of the exterior boundaries of the property in question.
4. An elevation drawing of the premises accurately depicting the
proposed WECS and its relationship to structures on the subject site
and adjacent lots.
Ordinance 883
Page 12
5. Existing and proposed setbacks of all structures located on the
property in question.
b. Additional Submittal Requirements In addition to the information required
elsewhere in this ordinance development applications for WECS shall include
the following supplemental information:
1. A significant tree plan in conformance with Chapter 1127 04 Subd. 1
showing the loss of significant trees within the construction area for the
WECS;
2. A letter or copy of the review response from the Federal Aviation
Administration concerning the development application and their
requirements for warning devices height restrictions, etc;
3. The technical specifications for the WECS including, but not limited to,
the type height blade length operating parameters the anticipated
sound level and the property line and lighting protection• and
4. Clearance distance between the farthest extensions of the WECS
blades to the property lines.
Subd. 6. Criteria for Approval.
a. Declaration of Conditions The Planning Commission may recommend and
the City Council may impose such conditions on the granting of a WECS
conditional use permit as may be necessary to carry out the purpose and
provisions of this Subdivision. The Council must consider the following
criteria in determining whether to grant or deny a conditional use permit for a
Wind Energy Conversion System (WECS):
1. The proposed WECS compliance with the standards described in this
subdivision;
2. The potential for the WECS to cause a condition that may pose an
unreasonable threat or cause unreasonable damage to any other
property or person; and
3. The proposed WECS impact on the environment and on the visual
image of the surrounding area.
Ordinance 883
Page 13
Subd. 7. Abandonment: A WECS that is allowed to remain in a nonfunctional or
inoperative state for a period of twelve (12) consecutive months and which is not
brought in operation within the time specified by the City, shall be presumed
abandoned and may be declared a public nuisance subject to removal at the
expense of the operator.
SECTION 5. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On September 9, 2013, the City Council adopted Ordinance 883 that amends Title 1100,
Chapters 1103, 1116, 1120 and 1128 of the Mounds View Municipal Code. These
amendments will amend regulations for Renewable Energy Systems such as solar energy,
geothermal and wind energy conversion systems. A printed copy of the ordinance is
available for inspection during regular business hours at Mounds View City Hall and is
available on line at the City's web site located at www.ci.mounds-view.mn.us
SECTION 6. This ordinance takes effect 30 days after its publication in the official City
newspaper.
INTRODUCTION AND FIRST READING by the Mounds View City Council this 26th day
of August, 2013.
PUBLIC HEARING, SECOND READING AND ADOPTION by the Mounds View City
Council this 9th day of September, 2013.
PUBLICATION DATE: September 19, 2013
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
MOUNDS VIEW
City of Mounds View Staff Report
Item No: 7.G.
Meeting Date: August 26, 2013
Type of Business: Council Busines
Administrator Review:
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8142 Authorizing the Issuance and Sale of
Healthcare Facility Revenue Bonds, Series 2013 (Apple Tree
Dental Projects)
Background:
The City Council was presented with a proposal at the June 2012 work session by Apple Tree
Dental to use conduit debt financing to finance the acquisition, construction and equipping of an
approximately 16,000 square foot building located at 2442 County Road 10 in the City to be
used as a new clinic and headquarters facility. Additional items have been added to the project
to include the acquisition, construction and equipping of an existing approximately 6,000 square
foot clinic and office facility located at 210 Wood Lake Drive in Rochester, Minnesota and
refinance existing indebtedness incurred in connection with the clinic facility located at 520 Main
Street in Hawley, Minnesota. The preliminary note amount approved in Resolution 8027 on
November 26, 2012 was $8,500,000 to facilitate the above. The City Council also provided final
approval in resolution 8118 in the amount of $4,500,000. As the process of developing plans
for the build -out of the Mounds View facility and final estimates of financing have come in.
Apple Tree would like to increase the final amount to $5,000,000. The City Council would need
to rescind resolution 8118 and adopt the following resolution. The MN Housing Fund and
Nonprofit Assistance Fund will provide the remaining funding along with the equipment
manufacturer. The City will receive a 1 % issuance fee for the use of the City's lending
authority.
Discussion:
This resolution would rescind resolution 8118 and provide new final approval, which increases
the conduit debt amount from $4,500,000 to $5,000,000. The City will not be obligated for the
bonds. The closing on financing is moving toward a September date. The City is represented
by Jenny Boulton as bond council from Kennedy & Graven.
Recommendation:
Staff recommends that Council review the information, ask questions and if comfortable
approve Resolution 8142.
Respectfully submitted,
Mark Beer
Finance Director
RESOLUTION NO. 8142
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF HEALTH CARE FACILITY
REVENUE BONDS, SERIES 2013 (APPLE TREE DENTAL PROJECT)
(a) WHEREAS, Minnesota Statutes, Sections 469.152-469.1655, as amended (the "Act"),
confers upon cities the powers conferred by the Act, which include the power to issue revenue
obligations to finance, in whole or in part, the cost of the acquisition, construction, reconstruction,
improvement, betterment, or extension of a "project," defined in the Act, in part, as any properties,
real or personal, used or useful in connection with a revenue producing enterprise, whether or not
operated for profit, engaged in providing health care services; and
(b) WHEREAS, Apple Tree Dental, a Minnesota nonprofit corporation (the "Borrower")
has requested that the City of Mounds View, Minnesota (the "City") issue its health care revenue
bonds to provide financing, in whole or in part, for a Project (as defined below); and
(c) WHEREAS, the Borrower has proposed thatthe proceeds of the revenue bonds to be
issued by the City will be applied to (i) finance the acquisition, construction and equipping of an
approximately 16,000 square foot building located at 2442 County Road 10 in the City to be used
as a new clinic and headquarters facility (the "Project"); and (ii) pay the costs of issuance of the
revenue bonds and other costs related to the Project; a public hearing on the Project was held by
the City Council on November 26, 2012, following duly published notice; and
(d) WHEREAS, the City's Health Care Facility Revenue Bonds (Apple Tree Dental
Project), Series 2013 will be issued in one or more series in an aggregate principal amount not to
exceed $5,000,000, and will include a pledge of, among other things, revenues of the Project (the
"Bonds"); and
(e) WHEREAS, the Borrower has requested that the Bonds be issued pursuant to an
Indenture of Trust between the City and Wells Fargo Bank, National Association (the "Trustee"),
dated as of or after September 1, 2013 (the "Indenture"); and
(f) WHEREAS, the City, the Borrower, and Wells Fargo Bank, National Association and
Wells Fargo Equipment Finance, Inc. (collectively, the "Lender") have agreed upon sufficient details
of the Bonds and to enable the City to adopt this final bond resolution (the "Resolution") on this
date.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Mounds View,
Minnesota, as follows:
1. Proposal for Issuance of Bonds. For the purpose of providing funds to finance the
Project there is hereby authorized the issuance, sale and delivery of the Bonds in an aggregate
principal amount not to exceed $5,000,000, the proceeds of which, togetherwith funds provided by
the Borrower or a subordinate lender, shall be used to finance the Project. The proceeds of the
Bonds will be disbursed pursuant to a Construction Disbursement Agreement among the Borrower,
the Trustee, the Lender, the subordinate lender and a disbursing agent (the "Disbursing
Agreement"). The Bonds shall be special, limited obligations of the City payable solely from the
funds pledged therein. The Bonds are not to be payable from nor charged upon any funds of the
City other than the revenues pledged to their payment, nor is the City subject to any liability
thereon; no holders of the Bonds shall ever have the right to compel any exercise of the taxing
power of the City to pay any of the principal of, premium, if any, or interest on the Bonds; the Bonds
shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City,
and each Bond shall recite that the Bonds, including interest thereon, are payable solely from the
revenues pledged to the payment thereof and that no Bond shall constitute a debt of the City within
the meaning of any constitutional or statutory limitation. The Bonds shall contain a recital that they
are issued pursuant to the Act and such recital shall be conclusive evidence of the validity and
regularity of the issuance thereof.
2. Bond Structure. Pursuant to a Loan Agreement, to be dated as of or after September
1, 2013, the City will loan the proceeds of the Bonds to the Borrower to finance a portion of the
Project (the "Loan Agreement"). The payments to be made by the Borrower under the Loan
Agreement are fixed so as to produce revenue sufficient to pay the principal of, premium, if any,
and interest on the Bonds when due. When executed, the right, title and interest of the City in, to
and under, among other things, the Loan Agreement (except as therein provided) will be assigned
to the Trustee pursuant to the Indenture. It is proposed that the Borrower will execute a Mortgage,
Security Agreement, Assignment of Leases and Rents and Fixture Financing Statement (the
"Mortgage") as security for payment of the Health Care Facility Revenue Bond (Apple Tree Dental
Project), Series 2013A (the "Series 2013A Bond"). It is further proposed that the Borrower will
execute a Security Agreement (the "Security Agreement') as security for payment of the Health
Care Facility Revenue Bond (Apple Tree Dental Project), Series 2013B (the "Series 2013B Bond").
Pursuant to a Continuing Covenant Agreement between the Lender and the Borrower (the
"Continuing Covenant Agreement'), the Borrower has agreed to comply with certain covenants for
the benefit of the Lender required in connection with the purchase of the Bonds. The Bonds shall
be in such principal amounts, shall bear interest at the rates, shall be numbered, shall be dated,
shall mature, shall be subject to redemption prior to maturity, and shall be in such form and have
such other details and provisions as may be prescribed in the Indenture as executed in accordance
with Sections 5 and 6.
3. Forms of Documents Submitted. Forms of the following documents have been
submitted to the City Council for approval:
(a) the Continuing Covenant Agreement;
(b) the Loan Agreement;
(c) the Mortgage;
(d) the Security Agreement; and
(e) the Indenture.
4. Findings. It is hereby found, determined and declared that:
(a) the Project furthers the policies of the Act;
(b) the Project promotes the public welfare by providing necessary health care
facilities, so that adequate health care facilities are available to residents of the City at a
reasonable cost;
(c) the Act authorizes the acquisition, construction and installation of the facilities
and equipment to be financed by the Bonds, the issuance and sale of the Bonds, the
execution and delivery by the City of the Loan Agreement and Indenture (collectively, the
"Financing Documents"), the performance of all covenants and agreements of the City
contained in the Financing Documents, and the performance of all other acts and things
required under the constitution and laws of the State of Minnesota to make the Financing
Documents and Bonds valid and binding special, limited obligations of the City in
accordance with their terms;
(d) it is desirable that the Bonds be issued by the City upon the terms set forth in
the Indenture;
(e) the payments under the Loan Agreement are fixed to produce revenue
sufficient to provide for the prompt payment of principal of, premium, if any, and interest on
the Bonds issued under the Indenture when due, and the Financing Documents also
provide that the Borrower is required to pay all expenses of the operation and maintenance
of the facilities to be financed by the Bonds, including, but without limitation, adequate
insurance thereon and insurance against all liability for injury to persons or property arising
from the operation thereof, and any taxes and special assessments levied upon or with
respect to the premises of said facilities and payable during the term of the Financing
Documents;
(f) as provided therein and in the Financing Documents, the Bonds are not to be
payable from or charged upon any funds other than the revenue pledged to the payment
thereof; the City is not subject to any liability thereon; no holder of any Bond shall ever have
the right to compel any exercise by the City of any taxing powers to pay any of the Bonds or
the interest or premium thereon, or to enforce payment thereof against any property of the
City, except the interests of the City in the Loan Agreement which has been assigned to the
Trustee under the Indenture; the Bonds shall not constitute a charge, lien or encumbrance,
legal or equitable, upon any property of the City except the interests of the City in the Loan
Agreement which has been assigned to the Trustee under the Indenture; the Bonds shall
recite that the Bonds do not constitute or give rise to a pecuniary liability or moral obligation
of the City, the State of Minnesota or any political subdivision, and thatthe Bonds, including
interest thereon, are payable solely from the revenues pledged to the payment thereof; and
the Bonds shall not constitute a debt of the City within the meaning of any constitutional or
statutory limitation.
5. Approval of Forms; Execution. Subject to the provisions of Sections 8 and 9 hereof,
the forms of the Financing Documents and exhibits thereto and all other documents listed in
Section 6 hereof are approved substantially in the form submitted. Subject to the provisions of
Section 8 hereof, the Financing Documents, in substantially the forms submitted, are directed to be
executed in the name and on behalf of the City by the Mayor and the City Administrator (the "City
Officers"). Subject to the provisions of Section 8 hereof, the Bonds are to be in executed the name
of and on behalf of the City by the City Officers, and are to be delivered to the Trustee for
authentication and delivery to the Lender. Any other City documents and certificates necessary to
the transaction described above may be executed by one or more appropriate officers of the City,
including but not limited to the Finance Director. Copies of all of the documents necessary to the
transaction herein described shall be delivered, filed and recorded as provided herein and in the
Financing Documents.
6. Issuance. The City shall proceed forthwith to issue the Bonds, in the forms and upon
the terms set forth in the Indenture and this Resolution, if and to the extent the Borrower, the
Lender and the City Officers determine to proceed with the Project, which determination shall be
deemed made upon execution of the Financing Documents by the City Officers. The Bonds shall
be payable or prepayable at such time or times, shall bear interest at such rates and shall be
subject to such other terms and conditions as set forth therein which the Lender, the Borrower and
the City Officers shall agree to, which agreement shall be deemed to have been made upon
execution and delivery of the Bonds by the City Officers. The City Officers are authorized and
directed to execute and deliver the Bonds as prescribed in the Indenture and this Resolution.
7. Records and Certificates. The City Officers and other officers of the City are
authorized and directed to prepare and furnish to the Lender certified copies of all proceedings and
records of the City relating to the Bonds, and such other affidavits and certificates as may be
required to show the facts relating to the legality of the Bonds as such facts appear from the books
and records in the officers' custody and control or as otherwise known to them; and all such
certified copies, certificates and affidavits, including any heretofore furnished, shall constitute
representations of the City as to the truth of all statements contained therein.
8. Changes in Forms Approved; Absent and Disabled Officers. The approval hereby
given to the various documents referred to above includes approval of such additional details
therein as may be necessary and appropriate and such modifications thereof, deletions therefrom
and additions thereto as may be necessary and appropriate and approved by legal counsel to the
City and the City Officers; and said City Officers or staff members are hereby authorized to approve
said changes on behalf of the City. The execution of any instrument by the City Officers shall be
conclusive evidence of the approval of such document in accordance with the terms hereof. In the
event of absence or disability of either of the City Officers, any of the documents authorized by this
Resolution to be executed may be executed without further act or authorization of the City Council
by any member of the City Council or any duly designated acting official, or by such other officer or
officers of the City Council as, in the opinion of the City Attorney, may act in their behalf.
9. Future Amendments. The authority to approve, execute and deliver future
amendments to Financing Documents entered into by the City in connection with the issuance of
the Bonds and consents required under the financing documents is hereby delegated to the City
Officers, subject to the following conditions: (a) such amendments or consents do not require the
consent of the respective holders of the Bonds or such consent has been obtained; (b) such
amendments or consents to not materially adversely affect the interests of the City; (c) such
amendments or consents do not contravene or violate any policy of the City, and (d) such
amendments or consents are acceptable in form and substance to the counsel retained by the City
to review such amendments. The authorization hereby given shall be further construed as
authorization for the execution and delivery of such certificates and related items as may be
required to demonstrate compliance with the agreements being amended and the terms of this
Resolution. The execution of any instrument by the City Officers shall be conclusive evidence of
the approval of such instruments in accordance with the terms hereof. In the absence of the Mayor
and/or City Administrator, any instrument authorized by this paragraph to be executed and
delivered may be executed by the officer of the City authorized to act in his or her place and stead.
10. Payment of Expenses; Indemnification by Borrower. It is understood and agreed by
the Borrower that the Borrower shall indemnify the City against all liabilities, losses, damages, costs
and expenses (including attorney's fees and expenses incurred by the City) arising with respect to
the Project or the Bonds, as provided for and agreed to by and between the Borrower and the City
in the Loan Agreement, regardless of whether the Bonds are issued or the Project proceeds to
completion.
11. Headings• Terms. Paragraph headings in this Resolution are for convenience of
reference only and are not a part hereof, and shall not limit or define the meaning of any provision
hereof. Capitalized terms used but not defined herein shall have the meanings given them in the
Indenture and Loan Agreement.
12. Qualified Tax Exempt Obligation. In order to qualify the Bonds as "qualified tax-
exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986,
as amended (the "Code"), the City hereby designates the Bonds as qualified tax-exempt obligations
for purposes of Section 265(b)(3) of the Code and in connection therewith makes the following
factual findings;
(a) the Bonds will be issued after August 7, 1986;
(b) the Bonds are not treated as "private activity bonds" under Section 265(b)(3) of the
Code;
(c) the reasonably anticipated amount of tax-exempt obligations (other than obligations
described in clause (ii) of Section 265(b)(3)(C) of the Code) which will be issued by the City (and all
entities whose obligations will be aggregated with those of the City) during the calendar year 2013
will not exceed $10,000,000; and
(d) not more than $10,000,000 of obligations issued by the City during the calendaryear
2013 have been designated for purposes of Section 265(b)(3) of the Code.
13. Rescission. Resolution 8118 is hereby rescinded.
Adopted this 26th day of August, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Item No: 07H
MOUNDS t T7 Meeting Date: Aua 26, 2013
�/1 Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Approval of Resolution 8143 Authorizing Fire Inspection
Services Agreement with the Spring Lake Park Fire Dept.
Introduction:
As the Council is aware, the City's Housing and Code Enforcement Inspector, who also
served as the City's Fire Marshal, resigned from his position in July of this year, leaving the
City without anyone on staff capable or certified to conduct fire inspections and perform
other fire marshal duties. Fire Chief Zikmund, at no additional cost to the City, has
provided one of his employees to assist with various inspections while the City undergoes
its recruitment process. The individual ultimately hired to replace the former employee does
not have the requisite certifications or experience to conduct fire inspections, thus
necessitating a supplemental agreement with the fire department for provision of such
services.
Discussion:
The City of Mounds View has had a fire marshal either on staff or under contract for more
than twenty years. Chief Zikmund is quick to point out that the City's ongoing investment in
prevention efforts and inspections have resulted in lower fire protection costs and a
reduction in property damage. To ensure the inspections and other fire marshal services
continue without interruption, Chief Zikmund has offered to provide the services to the City
on a contract basis, as has been done in the past. The agreement attached would provide
inspection and fire marshal services at the flat rate of $50 per hour, with an anticipated
annual workload of approximately 300 hours. Assuming 300 hours, the budgetary impact
would be $15,000. (The agreement contemplates a range of hours which, at the top end,
would exceed 300 hours. Staff does not believe this will be the case.)
Recommendation:
Staff recommends the City Council approve Resolution 8143, a Resolution authorizing an
agreement with the Spring Lake Park Fire Department for the provision of Fire Inspection
and fire Marshal services to the City of Mounds View, beginning on September 1, 2013.
The proposed 2014 budget already accounts for these additional expenditures.
Respectfully submitted,
J6,vtw
James Ericson
City Administrator
RESOLUTION NO. 8143
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING FIRE INSPECTION SERVICES AGREEMENT
WITH SPRING LAKE PARK FIRE DEPARTMENT, INC.
WHEREAS, the City of Mounds View has historically engaged in the services of a
fire marshal for fire inspection and prevention services; and,
WHEREAS, over the preceding twenty years, said services have been provided
either by a city employee or by independent contractor; and,
WHEREAS, with the resignation of the City's fire marshal in July and no one on staff
certified to provide such services, the City requested assistance from the Spring Lake Park
Fire Department, Inc. (SBM Fire); and,
WHEREAS, Fire Chief Zikmund has prepared a Memorandum of Understanding
articulating services to be provided acceptable to the City of Mounds View.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council
approves the Fire Inspection Services Memorandum of Understanding submitted by the
Spring Lake Park Fire Department, Inc. at the indicated flat rate of $50 per hour.
Adopted this 26th day of August, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
k.
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Q`��GtAKEq� Spring • e • B • dGw�A�
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RE: Fire
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Inspection
Purpose:
This memorandum of understanding outlines the agreement between the Spring Lake Park Fire
Department Inc. (Fire Department) and the City of Mounds View specific to the City of Mounds
View contracting with the Fire Department to provide Fire Inspection Services.
Method and Liability:
The Fire Department will provide said services using certified fire inspectors/marshals who will
be employees of the corporation thus ensuring all insurances and tort immunity provisions are
in force.
Rate:
The Fire Department will provide fire inspection services for a flat rate of $50 an hour. All
components of fire code inspection and enforcement; training, certification, code books,
vehicle, uniform, correspondence, etc. are inclusive in the rate except scheduling. The rate
shall be based on quarter hour increments and any travel time shall be included with starting
location of Fire Station One located at 1710 County Highway 10.
Scheduling:
The City of Mounds View, in communication with the Fire Department, will schedule
inspections based on inspector availability as determined and agreed upon in advance. The
inspector will schedule all re- inspections.
Scope:
All commercial, industrial, assembly, storage properties and Multi -Family properties with more
than 4 units would be inspected on a regular basis using the current/historical rotation
schedule which is based on the principle of the higher the hazard, the more frequent the
inspection. For example, assemblies and manufacturing with hazardous chemicals or
operations would be inspected yearly. Low hazards would be inspected every 3 to 5 years.
The scope does NOT include any residential or multi -family units with four or less units.
The scope does NOT include plan review for new construction, new alarms, or new suppression
systems. However, this can be provided at the same hourly rate.
The scope does NOT include appeals process time and preparation which would be billed in
addition. We have had one appeal in Mounds View the past 19 years which took an estimated
6 hours of additional time; preparation for the hearing and the hearing. The appeal did NOT go
to the state level or to court.
All inspections will be limited and focused solely to the most current adopted edition of the
Minnesota State Fire Code.
Time:
Commercial, Industrial, Assembly, Business, Storage, Etc. 240 to 275 hours per year
Multi -Family Properties with more than 4 units 45 to 55 hours per year
Plan Review As needed
Operational Permits (fireworks tents, etc.) As needed
Terms on Agreement:
This agreement shall remain in effect until the City of Mounds View terminates the agreement
providing the Fire Department a minimum of a two week written notice.
Reporting:
The Fire Department shall provide a monthly activity report summarizing all inspections,
provide copies of all written orders, shall notify the City of Mounds View when serious code
violations are present that may warrant issuance of citations and when requested, appear
before council to give a verbal report.
Effective Date:
This Memorandum of Understanding shall be in effect beginning September 1, 2013,
Joe Flaherty, Mayor
James Ericson, City Administrator
Tim Hill, Spring Lake Park Fire Dept., Inc.
Date
Date
Date
Item No: 71
Meeting Date: August 26, 2013
MOD � 7gtSVVfE_W
Type of Business: Council Business
lJjVjAdministrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 8145, Authorizing HVAC Improvements for the Event
Center at the Community Center
Background:
The Community Center was constructed in three phases between 1997 and 1998. Construction for
the center utilized portions of the existing Bel -Rae Ballroom building that occupied the site prior to
construction. Unfortunately, there were a number of construction and design issues that occurred
during and after construction of the facility for these and other reasons. Since completion, there
have been many issues related to the HVAC system at the Community Center that have required
many staff hours and expenses to diagnose and repair, with some that seem to reoccur for
unknown reasons. In addition to spent time and costs to address these issues, there is an
"inconvenience" cost with those that work, visit, or rent the facility spaces.
At the time of construction, recommendations to revise HVAC equipment and systems were not
considered by the City Council in response to a blown project budget and cost over -runs. Staff
remembers being told by mechanical contractors on the job that the installed HVAC system "will
never work right' for the space requirements. No building space has shown this to be true more
than Zone 4 which encompasses the Event Center and adjacent hallways. This zone is served by a
15 -year old, 70 -ton, McQuay roof top unit (RTU) that is sized for full occupancy (400 persons) but
has limited features for appropriate climate control. These inadequacies prevent the ability to keep
humidity levels down and controlling comfort levels. In short, the RTU short cycles and
compressors do not run long enough to dry out the indoor air before reaching the temperature set
points. This results in the space being "cold and clammy" during cooling seasons and providing
conditions ripe for mold and mildew to grow. This has resulted in expenses with mold removal in
carpets and other surfaces on several occasions, including replacing the entire carpet on one
occasion. In 2012, the HVAC ductwork was also cleaned and decontaminated and ceiling tiles
replaced for a combined costs exceeding $50,000.
Public Works has spent countless hours meeting with a number of mechanical engineering firms
and mechanical contractors the past few years to address the HVAC deficiencies at the Community
Center — with special attention to the Event Center indoor air quality. RTU#4 and associated
controls have been inspected, tweaked, monitored, and adjusted to get things to work right. This
work has determined that the equipment is working correctly and operating per manufacturer
recommendations — which mean that the existing equipment will never work to provide a
comfortable indoor air environment.
Discussion:
Public Works staff has been working with Trane US, Inc. on issues related to the HVAC deficiencies
at the Event Center. Trane provided a proposal to upgrade the HVAC equipment to address
ventilation, comfort, and humidity issues in the Event Center (Zone 4). The scope of work is as
follows:
1. Replace the existing 70 -ton Rooftop unit with a Trane 50 ton roof top unit. The new unit was
sized based upon space usage and updated energy codes. All calculations were verified by
a third party engineering firm.
2. Genesis Air Cleaning will be incorporated into the ventilation system to provide active air
cleaning measures that will provide better air quality to the space and to take advantage of
Res. Authorizing HVAC Improvements for the Event Center at Community Center
Page 2
ASHRAE 62.1 energy credits for cleaner air.
3. Provision of four zone temperature sensors, three relative humidity sensors and three zone
CO2 sensors to allow real time monitoring of space conditions.
4. Upon completion of this phase of the project, an air balance will be completed to verify that
the proper airflow is being achieved throughout the system.
5. This project will qualify for Xcel Energy rebates under both the prescriptive and custom
rebate programs. Trane will assist the owner in applying for these rebates and the
supporting documentation needed for establishing the potential savings.
6. This proposal includes:
• Project management, engineering and technical checkout of the system
• Installation of the new roof top unit with all sheet metal / electrical connections required
• Installation of Genesis Air Cleaner and (1) set replacement bulbs
• Integration of the new roof top unit to the existing BAS.
• Sensors, actuators and end devices required to complete sequence of operation
• Updating of the SC data base and system graphics and programming
• Owner Training
• As -built documentation
• Five year component and labor warranty service
Trane proposes to furnish, install, and perform the above work for $159,640. Trane is a current
official contract holder on the Cooperative Purchasing Network ("TPCN") and provides a Total
Solutions Provider Program for municipalities. TPCN performed the competitive solicitation for this
type of work and Trane has used these unit prices in developing the proposal fee, whereby
eliminating the need to have a separate public bid for these improvements.
The mechanical engineer performing the retrocommissioning study at the Community Center has
also reviewed and discussed the proposal with Trane. In addition, the rebates offered by Xcel are
estimated to be about $10,000 if the improvements are done.
Recommendation:
City staff recommends that the City Council adopt the attached resolution authorizing Trane to
perform HVAC improvements to the Event Center at the Community Center. The improvements will
not only provide a much more comfortable and environmentally friendly indoor air quality, but a
smaller RTU and newer technology will decrease energy consumption. RTU#4 is at the end of its
useful life (15 years) and is in need of replacement. Monies have not been specifically budgeted for
in the 2013 budget, but the Finance Director has indicated monies are available in the Special
Projects Fund (480-4180-7050).
Respectfully submitted,
Nick DeBar - Public Works Director
RESOLUTION 8145
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING HVAC IMPROVEMENTS FOR THE EVENT CENTER AT THE
COMMUNITY CENTER
WHEREAS, the Community Center was constructed in three phases during 1997
and 1998, incorporating various building components of the Bel -Rae Ballroom facility that
occupied the site prior to construction; and
WHEREAS, there has been a history of problems with HVAC equipment in the Event
Center (Zone 4) creating poor environmental conditions and requiring many staff hours and
remedial expenses to address; and
WHEREAS, the existing 70 -ton roof top unit for the Event Center is at the end of its
useful life and is not capable of providing the needed indoor air quality, creating a potential
climate for unhealthy environmental conditions; and
WHEREAS, in accordance with current contract with the Cooperative Purchasing
Network ("TCPN"), Trane US, Inc. provided a cost proposal to furnish and install a 50 -ton
roof top unit, a Genesis Air Cleaning system, zone sensors, testing, balance, integration
with current building automation system, staff training, as -built documentation, and other
related and miscellaneous work to address the current issues in the Event Center for
$159,640.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The cost proposal submitted by Trane US, Inc. to furnish and install the above said
HVAC improvements for the Event Center at the Community Center is hereby approved
for $159,640.
2. The Mayor and City Administrator are hereby authorized and directed, for and on behalf
of the City, to enter into an agreement with Trane US, Inc. for said work for said amount.
3. A 5% contingency of $8,000 is approved for unforeseen expenses related to the
improvements for a budget amount not to exceed $167,640 for said services. Use of
contingency will require pre -approved by the Public Works Director.
4. Payment for the above said work shall be paid for from Account 480-4180-7050 and the
2013 adopted budget be amended to reflect the additional expenditure.
Adopted this 26th day of August, 2013.
Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Item No: 7J
S
j%Aj Meeting Date: August 26 2013
MOT � �J ♦ tE— Type of Business: Councilw:61!Business
U1V jJ Administrator Review:
City of Mounds View Staff Report
NEW -
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 8146, Authorizing Building Automation Control Software
for Network Access
Background:
Earlier this year, the antiquated building automation system (BAS) at the Community Center was
replaced with a new controller and software. This BAS is accessible on-line and has allowed Public
Works staff to monitor, adjust, troubleshoot, and trend the indoor air climates of the various zones
of the facility without being on-site. The City Hall facility has a Trane "Tracker" BAS that was
installed in 2006 with the City Hall remodel. However, unlike the new BAS at the Community
Center, the City Hall BAS is controlled by a push screen unit on-site and is not accessible anywhere
but on-site at the unit.
Discussion:
Public Works is charged with operating and managing the HVAC components and indoor air
comfort level of the various rooms and spaces for the municipal buildings. Several of these facilities
(Community Center and City Hall) are used after normal business hours and require immediate
attention to address alarms and other issues with indoor air comfort levels. The Community Center
BAS is now accessible on-line but there is a need to access the City Hall BAS remotely as well.
Public Works worked with Trane US, Inc. to develop a solution to gaining BAS access and receiving
alarms of critical systems for the two facilities and future facilities and systems. Trane proposes to
furnish and install a Trane Tracer ES system onto the City network to provide a global view of the
facilities. This system is a non-proprietary, open protocol, operating platform that will allow the
various manufacturer controls to be operated by the system and allow for future expandability with
competitive bidding. This will be particularly useful when likely future improvements are made,
which can be interfaced with the Tracer ES controller and accessed via the network in the future.
Trane provided a cost proposal to furnish and install a Trane Tracer ES controller and software on
the network for $15,664 plus applicable taxes. The price also includes interfacing the City Hall BAS
controller, programming, graphics, trends, alarms, start-up, commissioning, and on-site training.
Recommendation:
City staff recommends that the City Council adopt the attached resolution approving Trane to
furnish and install a BAS for network access. This improvement was discussed when the
Community Center BAS was upgraded and will accommodate any future systems installed at the
municipal facilities. Monies have not been specifically budgeted for in the 2013 budget, but the
Finance Director has indicated monies are available in the Special Projects Fund (480-4180-7050).
Respectfully submitted,
Nick DeBar - Public Works Director
RESOLUTION 8146
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING BUILDING AUTOMATION CONTROL SOFTWARE
FOR NETWORK ACCESS
WHEREAS, Public Works is responsible for managing and operating the HVAC
system to provide healthy and comfortable indoor air environments of the various municipal
facilities; and
WHEREAS, the municipal facilities, including Community Center and City Hall, are
used routinely after normal business hours and require remote access of the building
automation systems for alarm notifications, monitoring, and adjusting of set points; and
WHEREAS, City Hall does not have remote access over the network and future
systems added will require integration in order to provide a global view of all building
components; and
WHEREAS, Trane US, Inc. provided a cost proposal to furnish and install a Trane
Tracer ES building automation controller and software for network access for $15,664 plus
applicable taxes, and also includes interfacing the City Hall building automation system,
programming, graphics, trends, alarms, start-up, commissioning, and on-site training; and
WHEREAS, the Trane Tracer ES system will provide expandability and
accommodate future building improvements and systems into the system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The cost proposal submitted by Trane US, Inc. to furnish and install a Trane Tracer ES
control software and other associated work above for $15,664 plus applicable taxes is
hereby approved.
2. The Director of Public Works is hereby authorized and directed, for and on behalf of the
City, to enter into an agreement with Trane US, Inc. for said work for said amount.
3. A 5% contingency of $800 is approved for unforeseen expenses related to the
improvements for a budget amount not to exceed $16,464 (plus applicable taxes) for
said services. Use of contingency will require pre -approved by the Public Works
Director.
4. Payment for the above said work shall be paid for from Account 480-4180-7050.
Adopted this 26th day of August, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim numbers:
17652 through 17661 in the amount of $ 25,098.53
133198 through 133276 in the amount of $ 189,946.28
TOTAL AMOUNT OF CLAIMS PRESENTED $ 215,044.81
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 8/27/2013 by the vote ayes nays.
cv� _
4ina:n�ce Director
8/20/2013 10:59 AM DIRECT PAYABLES
CHECK
REGISTER
1 5� PAGE: 1
PACKET:
01106 PYRL 08/22/2013 - 8
/
VENDOR
SET: 01 City of Mounds View
BANK:
PYBNK Western Bank
CHECK
CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------------
I.D. NAME
TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
A3035
AFLAC
I-51020130822 RD103 AFLAC
R
8/22/2013
93.27
017652
I-52020130822 RD103 AFLAC
R
8/22/2013
9.97
017652
103.24
M1025
Madison National
Life
I-61020130822 #10805 LTD
R
8/22/2013
673.35
017653
673.35
M6321
MN Benefit Association
I-60020130822 MNBF Ins
R
8/22/2013
15.78
017654
15.78
M7152
MN Child Support
Payment Center
I-99520130822 Case 40015244278
KIRK LEITCH
R
8/22/2013
1,079.08
017655
1,079.08
M7156
MN Child Support
Payment Center
I-99020130822 CASE #0015115497
BLAINE BACKES
R
8/22/2013
321.64
017656
321.64
P9250
Public Employees
Retirement Ass
1-00120130822 PERA 643400
R
8/22/2013
9,176.58
017657
I-00220130822 PERP 643400
R
8/22/2013
12,829.84
017657
I-01020130822 DCP 643400
R
8/22/2013
147.50
017657
22,153.92
*VOID*
017658 VOID CHECK
V
8/22/2013
017658
**VOID**
*VOID*
017659 VOID CHECK
V
8/22/2013
017659
**VOID**
80896
MN Child Support
Payment Ott,
I-99820130822 Case #14080268
DARRELL MEYER
R
8/22/2013
331.37
017660
331.37
S4107
Secure Benefits
Systems Corp.
I-50020130822 Flex Medical
R
8/22/2013
233.15
017661
I-50320130822 Flex Daycare
R
8/22/2013
187.00
017661
420.15
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL
APPLIED
REGULAR CHECKS:
8
0.00
25,098.53
25,098.53
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
2
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
10
0.00
25,098.53
25,098.53
8/12/2013 1:39 PM DIRECT PAYABLES CHECK REGISTER
PACKET: 01105 2 Manuals
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
VENDOR I.D.
------------------------
D2605
I-201308124250
L5015
I-25549
*VOID* 133200
CHECK CHECK
NAME TYPE DATE
-------------------------------------------
DEMARS SIGNS, INC.
Double -sided Monument Sign R 8/12/2013
League of Minnesota Cities Ins.
Workers Compensation R 8/12/2013
VOID CHECK V 8/12/2013
** B A N K T 0 T A L S **
NO#
DISCOUNTS
REGULAR CHECKS:
2
0.00
HANDWRITTEN CHECKS:
0
0.00
PRE -WRITE CHECKS:
0
0.00
DRAFTS:
0
0.00
VOID CHECKS:
1
0.00
NON CHECKS:
0
0.00
CORRECTIONS:
0
0.00
BANK TOTALS:
3
0.00
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
29,975.00 133198 29,975.00
5,793.00 133199 5,793.00
133200 **VOID**
CHECK AMT
TOTAL APPLIED
35,768.00
35,768.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
35,768.00 35,768.00
4
08-22-2013 11:19 AM
C 0 U N C I L R E P O R T{
PAGE:
1
DEPARTMENT FUND
VENDOR NAME
DATE
DESCRIPTION
_ -AMOUNT
NON -DEPARTMENTAL GENERAL FUND
Hometown Plumbing, Inc.
7/12/13
Refund Permit Fee
30.00
7/12/13
Refund Permit Fee _
5.00
TOTAL:
35.00
Advisory Commissions GENERAL FUND
Timesaver 0£f Site Secretarial, Inc.
8/13/13
8-7-13 Planning Comm Mtg
129.00
TOTAL:
129.00
City Administrator GENERAL FUND
Sprint
8/18/13
City Admin Cell
58.99
-
TOTAL:
58.99
Finance GENERAL FUND
MN GFOA
8/05/13
A.Quasstart
60.00
TOTAL:
60.00
Central Services GENERAL FUND
Desaree Crane
8/15/13
HP Ink Cartridge
53.55
8/15/13
Picture/Document Frames
13.36
8/15/13
Supplies City Hall Float
31.02
Kennedy & Graven, Chartered
8/09/13
Administration
921.86
8/09/13
Police Dept Matters
220.00
8/09/13
General Zoning Matters
96.00
8/09/13
Adjust. for Retainer
1,146.00
Opium Health
7/29/13
July COBRA Admin Fee
64.00
S & T Office Products, Inc.
8/06/13
Office Supplies
220.79
8/06/13
Office Supplies
150.63
8/13/13
Office Supplies
23.47
8/15/13
Office Supplies
19.01
8/16/13
Office Supplies
136.42
8/16/13
Office Supplies
83.04
Sun Newspapers
8/08/13
Legal Disclosure
107.82
TOTAL:
3,286.97
Community Development GENERAL FUND
Cenex Fleetcard
8/15/13
Comm Development Fuel
94.28
Printmaster Printing
7/31/13
Inspection Notice Forms
264.21
Verizon Wireless
8/10/13
Comm Development
40.01
8/10/13
Comm Development
66.06
TOTAL:
464.56
Police GENERAL FUND
Aspen Mills
8/08/13
C. Swalchick CSO
175.00
Ceres Fleetcard
8/15/13
Police Dept Fuel
1,120.64
Century College
8/07/13
Century College
695.00
Emergency Automotive Tech
8/15/13
Replace Slide Switch
113.33
Holiday
8/18/13
Police Fuel
3,525.32
Hughes & Costello
8/01/13
Attorney's Fees
4,424.25
I.D.C. Automatic
8/06/13
Transmitters
86.12
League of Minnesota Cities Ins. Trust
8/02/13
Backed into Parked Vehicle
2,368.49
8/02/13
C. Swalchick
857.13
Petsmart
7/30/13
Dog Supplies
67.47
Ramsey County
5/21/13
911 Dispatch May
7,870.83
City of St. Paul
8/14/13
July Radio Serv. & Mainten
65.35
Stop Tech, LTD.
8/08/13
9' Stop Stick Rack Kit -Ala
449.00
Verizon Wireless
8/10/13
Police Dept
258.98
TOTAL:
22,076.91
Park Maintenance GENERAL FUND
Architect Mechanical, Inc.
7/29/13
Hillview Park, Sad Capacit
356.00
7/31/13
Lambert Park, Coil Froze U
305.00
7/31/13
Groveland Park, Condenser
847.16
Auto Air and Accessories
8/06/13
PW #465 2 A/C Hoses
183.98
08-22-2013 11:19 AM C O U N C I L R E P O R T PAGE: 2
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Beisswenger's Do It Best
8/14/13
Paint
16.99
Biffs, Inc.
7/24/13
Greenfield Park
71.00
7/24/13
City Hall Park
71.00
7/24/13
Silver View Park
362.00
7/24/13
Oakwood Park
71.00
7/24/13
Hillview Park
71.00
7/24/13
Groveland Park
71.00
Conn. Fleetcard
8/15/13
Park Dept Fuel
470.27
Central Turf & Irrigation Supply, Inc.
8/07/13
PVC Supplies
16.18
Davis Equipment Corporation
8/05/13
Filter, Fuel Filter, Cartr
97.18
8/07/13
PW 4440 Mower Filter
34.56
Doug's Power Equipment
8/13/13
PSV #441 Walker Mower
65.80
8/15/13
Trimmer
188.09
-
Eagle Fountains
8/09/13
Areator Replacement at SV
912.07
Equipment Distribution Management, Inc
7/29/13
Amber Globe for Beacon
27.79
G & K Services - St. Paul
7/31/13
Uniforms & Clothing
6.11
7/31/13
Mats & Towels
14.93
8/14/13
Mats & Towels
5.31
8/14/13
Uniforms & Clothing
6.59
General Repair Service
8/09/13
Booster Station Pump Motor
886.95
Grainger
7/31/13
Rope
220.83
Green Lights Recycling, Inc.
7/31/13
Fluorescent Lamps
4.21
Holiday
8/18/13
Park Fuel
96.02
I.D.C. Automatic
8/06/13
Transmitters
30.05
Northern Sanitary Supply
7/31/13
Handsoap
46.38
Verizon Wireless
8/10/13
Verizon Wireless
109.53
Viking Industrial Center
7/19/13
Disposable Nitrile Gloves
21.27
TOTAL:
5,688.25
Public Works Admin GENERAL FUND
Verizon Wireless
8/10/13
Verizon Wireless
65.43
TOTAL:
65.43
Bldg/Grnds Maintenance GENERAL FUND
Beisswenger's Do It Best
8/09/13
and Handle Repair Kit
17.62
Clean Tech
8/15/13
September Cleaning Service
1,272.88
G & K Services - St. Paul
7/31/13
Uniforms & Clothing
1.53
7/31/13
Mats & Towels
3.73
8/14/13
Mats & Towels
1.33
8/14/13
Uniforms & Clothing
1.65
Green Lights Recycling, Inc.
7/31/13
Fluorescent Lamps
0.53
Pump and Meter Services, Inc.
7/31/13
3 Hours Labor -Repair Lift
246.00
Verizon Wireless
8/10/13
Verizon Wireless
9.18
Viking Industrial Center
7/19/13
Disposable Nitrile Gloves
2.67
Waiters Recycling & Refuse Inc.
8/10/13
Walters Recycling & Refuse
537.50
TOTAL:
2,094.62
Veh/Equip Maintenance GENERAL FUND
Boyer Truck Parts
7/29/13
PSV #124 Gasket, Tube etc
62.92
Factory Motor Parts Co.
8/07/13
Wire Loom, Stock
20.00
8/07/13
Freon Stock
105.81
8/15/13
Battery Core
16.03-
8/13/13
Golf Cart Battery
91.36
F1eetPride
7/29/13
PW 4124 Tubing, Clamp
99.05
-
7/30/13
PW #137 Band Clamp, Tubing
95.70
G & K Services - St. Paul
7/31/13
Uniforms & Clothing
3.66
7/31/13
Mats & Towels
8.96
8/14/13
Mats & Towels
3.19
8/14/13
Uniforms & Clothing
3.96
08-22-2013 11:19 AM C O U N C I L R E P O R T PAGE: 3
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Street Pavement Mgmt GENERAL FUND
Snow & Ice Control GENERAL FUND
Street Sign Maintenanc GENERAL FUND
Convention/Visitor Bur GENERAL FUND
Police
Forfeiture
Green Lights Recycling, Inc
Midway Ford Company
Verizon wireless
Viking Industrial Center
Cards Fleetcard
Doug's Power Equipment
G & K Services - St. Paul
Green Lights Recycling, Inc
Holiday
I.D.C. Automatic
Midwest Asphalt Corporation
City of St. Paul
Tri State Bobcat
Verizon Wireless
Viking Industrial Center
G & K Services - St. Paul
Green Lights Recycling, Inc.
I.D.C. Automatic
Verizon Wireless
Viking Industrial Center
Beisswenger's Do It Best
G & K Services - St. Paul
Green Lights Recycling, Inc.
Verizon Wireless
Viking Industrial Center
City of Blaine
Freeway Towing
Thomas Hughes, Attorney At Law
NON -DEPARTMENTAL Community Center 0 Emannuel Hamden
Susan Zupon
7/31/13
Fluorescent Lamps
1.26
Center
8/07/13
A/C Oil Stock
50.75
Refund
8/10/13
Verizon wireless
21.64
7/19/13
Disposable Nitrile Gloves
6.37
Center
8/14/13
TOTAL:
558.60
Refund
8/15/13
Street Dept Fuel
621.48
Center
8/15/13
Trimmer
188.09
Refund
7/31/13
Uniforms & Clothing
6.11
7/31/13
Mats & Towels
14.93
Center
8/14/13
Mats & Towels
5.31
Refund
8/14/13
Uniforms & Clothing
6.59
7/31/13
Fluorescent Lamps
2.70
TOTAL:
8/18/13
Street Fuel
22.03
8/06/13
Transmitters
30.06
8/05/13
Dump Charge Asphalt
19.86
8/07/13
Asphalt Mix
3,313.98
7/16/13
Skid Steer Upgrade
2,671.88
8/10/13
Verizon Wireless
63.47
7/19/13
Disposable Nitrile Gloves
13.63
TOTAL:
6,980.12
7/31/13
Uniforms & Clothing
6.72
Center
7/31/13
Mats & Towels
16.43
Refund
8/14/13
Mats & Towels
5.84
8/14/13
Uniforms & Clothing
7.25
Center
7/31/13
Fluorescent Lamps
2.32
Refund
8/06/13
Transmitters
30.06
8/10/13
Verizon wireless
41.98
TOTAL:
7/19/13
Disposable Nitrile Gloves
11.72
TOTAL:
122.32
8/05/13
Tools for Sign Maintenance
19.07
Center
7/31/13
Uniforms & Clothing
2.44
Refund
7/31/13
Mats & Towels
5.97
8/14/13
Mats & Towels
2.13
Center
8/14/13
Uniforms & Clothing
2.64
Refund
7/31/13
Fluorescent Lamps
0.83
8/10/13
Verizon Wireless
14.43
TOTAL:
7/19/13
Disposable Nitrile Gloves
4.20
TOTAL:
51.71
7/24/13 July Hotel Tax Skyline Mot 381.76
8/21/13 July Hotel Tax Days Inn 2,608.07
TOTAL: 2,989.83
7/29/13 Towing Forfeited Cars 292.84
8/05/13 Forfeiture Fees _ 962.15
TOTAL: 1,254.99
8/20/13
Refund
Event
Center
6.60
8/20/13
Refund
Event
Center
92.65
8/20/13
Refund
Event
Center
5.39
8/20/13
Refund
Event
Center
75.61
TOTAL:
180.25
08-22-2013 11:19 AM
C O U N C I L R E P O R T
200.00
PAGE:
4
Annual TIF Reports
DEPARTMENT
FUND VENDOR NAME
DATE
DESCRIPTION
AMOUNT
8/02/13
Concrete Sidewalk -SV Park
888.00
Recreation
Community Center 0 Beisswenger's Do It Best
8/05/13
Light Panel
23.28
In -Car Camera PD #141
48.09
8/05/13
Supplies, Spray Adhesive,
39.95
Clean Tech
8/15/13
September Cleaning Service
469.18
G & K Services - St. Paul
7/31/13
Uniforms & Clothing
4.58
7/31/13
Mats & Towels
11.20
8/14/13
Mats & Towels
3.98
8/14/13
Uniforms & Clothing
4.94
Green Lights Recycling, Inc.
7/31/13
Fluorescent Lamps
1.59
Menards
7/29/13
Cypress Mulch
5.88
Northern Sanitary Supply
7/31/13
Comm Ctr Supplies
281.58
8/02/13
Comm Ctr Supplies
21.36
8/09/13
Glass Cleaner, Germicidal
36.82
Pure Force
6/06/13
Comm Ctr Dishwasher Chemic
395.04
Verizon Wireless
8/10/13
Verizon Wireless
27.55
Viking Industrial Center
7/19/13
Disposable Nitrile Gloves
8.02
Voss Lighting
7/31/13
Voss Lighting
155.06
8/05/13
Voss Lighting
143.00
Walters Recycling & Refuse Inc.
8/10/13
Walters Recycling & Refuse
247.50
TOTAL:
1,880.53
Banquet Center
Community Center 0 Ameripride Services
7/26/13
Napkins & Tablecloths
40.39
8/02/13
Mats
28.86
8/02/13
Napkins & Tableclothes
8.24
8/09/13
Napkins & Tablecloths
8.24
8/16/13
Napkins & Tablecloths
8.24
8/16/13
Napkins & Tablecloths
147.61
TOTAL:
241.58
YMCA
Community Center 0 Ricoh USA, Inc.
7/30/13
Copier _
187.74
TOTAL:
187.74
Recreation
Lakeside Park Biffs, Inc.
7/24/13
Lakeside Park
121.00
TOTAL:
121.00
Economic Development
Tax Increment Dist Ehlers
8/12/13
Annual TIF Reports
37.50
TOTAL:
37.50
Economic Development
Tax Increment Dist Ehlers
8/12/13
Annual TIF Reports
37.50
TOTAL:
37.50
NON -DEPARTMENTAL
Tax Increment Dist Kennedy & Graven, Chartered
8/09/13
Robert's Parcel Acquisitio
4,222.20
8/09/13
2394 Cty Rd 10 Acq. Taiko
3,803.30
TOTAL:
8,025.50
Economic Development Tax Increment Dist Ehlers
Economic Development Tax Increment Dist Ehlers
Street Pavement Mgmt Park Dedication Minnesota/Wisconsin Playground
Police Vehicle/equip Real Digital Ally, Inc.
HealthEast Vehicle Services
8/12/13 Annual TIF Reports 37.50
TOTAL: 37.50
8/12/13
TIF Admin
200.00
8/12/13
Annual TIF Reports
37.50
TOTAL:
237.50
8/02/13
Concrete Sidewalk -SV Park
888.00
TOTAL:
888.00
8/09/13
In -Car Camera PD #141
48.09
8/16/13
PD #141 Microphone, Mirror
3,962.81
08-22-2013 11:19 AM
C O U N C I L R E P O R T
PAGE:
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DEPARTMENT
FUND VENDOR NAME
DATE
DESCRIPTION
AMOUNT
TOTAL:
4,010.90
Community Development
Special Projects L.H.B.
8/14/13
MV Retro Commissioning
3,637.50
TOTAL:
3,637.50
Street Pavement Mgmt
Street Improvement Braun Intertec Corporation
8/15/13
2013 Street Area F
4,382.50
TOTAL:
4,382.50
NON-DEPARTMENTAL
Water DISC VENDOR BUILDERS EQUIPM'T CO
8/21/13
02-0300-00
112.36
TOTAL:
112.36
Utility Distribution
Water Cenex Fleetcard
8/15/13
Water Dept Fuel
218.59
Ferguson Waterworks #2516
8/09/13
PW #708 Cable
114.71
8/09/13
WMB Repair Clamps
127.20
8/06/13
Supplies Water Dept
91.06
G & K Services - St. Paul
7/31/13
Uniforms & Clothing
11.60
7/31/13
Mats & Towels
26.37
8/14/13
Mats & Towels
10.09
8/14/13
Uniforms & Clothing
12.52
Green Lights Recycling, Inc.
7/31/13
Fluorescent Lamps
4.74
Hoffman Bros. Sod, Inc.
7/15/13
Blue Grass Sod
16.14-
7/16/13
BlueGrass Sod
38.48
I.D.C. Automatic
8/06/13
Transmitters
30.06
Larsco, Inc.
8/02/13
Sulfur Dioxide Gas Detecto
722.30
Menards
8/05/13
Marking Safety Red
10.64
Midway Ford Company -
8/06/13
PW #704 Seat Belt
77.33
Dave Perkins Contracting, Inc.
7/30/13
8332 Fairchild-Water Serv.
4,830.00
Tri State Bobcat
7/16/13
Skid Steer Upgrade
2,671.88
Verizon Wireless
8/10/13
Verizon Wireless
166.12
Viking Industrial Center
7/19/13
Disposable Nitrile Gloves
23.95
TOTAL:
9,173.50
Water Production
Water Barr Engineering Company
7/30/13
Prep MV Wellhead Protect.
247.50
Hawkins, Inc.
8/06/13
Chlorine
3,775.71
Instrumental Research, Inc.
0/08/13
Water Testing
80.00
TOTAL:
4,103.21
Utility Distrbution
Wastewater Cenex Fleetcard
8/15/13
Sewer Dept Fuel
168.55
G & K Services - St. Paul
7/31/13
Uniforms & Clothing
11.60
7/31/13
Mats & Towels
28.37
8/14/13
Mats & Towels
10.09
8/14/13
Uniforms & Clothing
12.52
Green Lights Recycling, Inc.
7/31/13
Fluorescent Lamps
4.74
I.D.C. Automatic
8/06/13
Transmitters
30.06
Metro Council Environmental Service
8/05/13
September Waste Water
68,022.21
Verizon Wireless -
8/10/13
Verizon Wireless
127.42
Viking Industrial Center
7/19/13
Disposable Nitrile Gloves
23.95
TOTAL:
68,439.51
Surface Water
Surface Water Cenex Fleetcard
8/15/13
Surface Water Dept Fuel
98.63
Eagle Fountains
8/09/13
Areator Replacement at SV
912.07
Equipment Distribution Management, Inc
7/25/13
Flail Knife
213.92
G & K Services - St. Paul
7/31/13
Uniforms & Clothing
5.80
7/31/13
Mats & Towels
14.19
8/14/13
Mats & Towels
5.05
8/14/13
Uniforms & Clothing
6.26
08-22-2013 11:19
AM
C O U N C I L
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O R
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PAGE:
6
DEPARTMENT
8/06/13
FUND
VENDOR NAME
DATE
DESCRIPTION
7/16/13
AMOUNT
GRAND TOTAL: 154,178.28
TOTAL PAGES: 6
Green Lights Recycling, Inc.
7/31/13
Fluorescent Lamps
1.99
I.D.C. Automatic
8/06/13
Transmitters
30.06
Tri State Bobcat
7/16/13
Skid Steer Leveling Bar
1,172.89
Verizon Wireless
8/10/13
Verizon Wireless
49.20
Viking Industrial Center
7/19/13
Disposable Nitrile Gloves
10.06
TOTAL:
2,520.12
Street Cleaning Surface Water
G 6 K Services - St. Paul
7/31/13
Uniforms 5 Clothing
0.90
7/31/13
Mats 6 Towels
2.24
8/14/13
Mats 6 Towels
0.81
8/14/13
Uniforms E Clothing
1.00
Green Lights Recycling, Inc.
7/31/13
Fluorescent Lamps
0.29
Viking industrial Center
7/19/13
Disposable Nitrile Gloves
1.54
TOTAL:
6.78
_______________
FUND TOTALS ------
— ----
100
GENERAL FUND
44,662.31
225
Forfeiture
1,254.99
252
Community Center Oper.
2,490.10
255
Lakeside Park
121.00
410
Tax Increment District 1
37.50
420
Tax Increment District 2
37.50
430
Tax Increment District 3
8,063.00
450
Tax Increment District 5
237.50
451
Park Dedication
888.00
460
Vehicle/equip Replacement
4,010.90
480
Special Projects
3,637.50
485
Street Improvements
4,382.50
700
Water
13,389.07
730
Wastewater
68,439.51
745
Surface Water
2,526.90
GRAND TOTAL: 154,178.28
TOTAL PAGES: 6
08-22-2013 11:19 AM C 0 U N C I L R E P O R T
SELECTION CRITERIA
SELECTION OPTIONS
VENDOR SET:
01 -City of
Mounds View
VENDOR:
All
CLASSIFICATION:
All
BANK CODE:
All
ITEM DATE:
0/00/0000
THRU
99/99/9999
ITEM AMOUNT:
9,999,999.000R
THRU 9,999,999.00
GL POST DATE:
0/00/0000
THRU
99/99/9999
CHECK DATE:
8/27/2013
THRU
8/27/2013
PAYROLL SELECTION
PAYROLL EXPENSES: NO
CHECK DATE: 0/00/0000 THRU 99/99/9999
PRINT OPTIONS
PRINT DATE: Item Date
SEQUENCE: By Department
DESCRIPTION: Distribution
GL ACCTS: NO
REPORT TITLE: C O U N C I L R E P 0 R T
SIGNATURE LINES: 0
PACKET OPTIONS
INCLUDE REFUNDS: NO
INCLUDE OPEN ITEM:NO
PAGE: 7
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
July 8, 2013
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:09 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, July 8, 2013, City Council Agenda.
MOTION/SECOND: Mueller/Hull. To Approve the Monday, July 8, 2013, agenda as presented.
Ayes — 5
5. PUBLIC INPUT
None.
6. SPECIAL ORDER OF BUSINESS
None.
Nays — 0 Motion carried.
7. COUNCIL BUSINESS
A. Resolution 8117, Authorizing the Purchase of a New Electronic Message Sign
for City Hall.
Economic Development Specialist Steinmetz stated on June 10th and July I" the Council
discussed the purchase of a new electric message and monument sign for City Hall. On July 1St
the Council directed staff to continue discussing this project with DeMar Signs. She commented
a representative from DeMar Signs was present this evening to take questions from the Council.
She then provided a brief recap on the project and recommended the Council authorize the
purchase of a new electronic message sign for City Hall in an amount not to exceed $60,000.
Mounds View City Council July 8, 2013
Regular Meeting Page 2
i Mayor Flaherty thanked the representative from DeMar Signs for being present this evening. He
2 then questions which sign rendering would be used for the proposed monument sign. Scott
3 Makij, DeMar Signs, discussed the renderings stating the final design would be up to the
4 Council, along with the final height of the sign.
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6 Mayor Flaherty was in favor of increasing the proposed height to more closely match the existing
7 sign height. Mr. Makij explained his intent was to use the existing sign poles for the new sign.
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9 Mayor Flaherty requested further information on the Watch Fire reader sign. Steve Van Howden,
10 Watch Fire Signs, indicated Watch Fire has been in the sign industry for 80 years, building LED
11 signs for the past 18 years. He commented Watch Fire provided a great LED sign product and
12 would come with a five-year warranty. He discussed the proprietary software that would
13 accompany the electronic message sign.
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15 City Administrator Ericson questioned the resolution difference between the 25 and 19
16 millimeter signs. Mr. Van Howden reviewed this information in detail with Council and Staff.
17 He discussed the size of the characters that could be used for each sign along with the number of
18 lines of text.
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20 Mayor Flaherty questioned construction timeline for the project. Mr. Makij estimated the project
21 would take eight to ten weeks to complete. He stated the monument base and etched limestone
22 would have to be completed prior to the installation of the electronic message sign.
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24 Mayor Flaherty requested a final rendering come before the Council prior to construction. He
25 noted the funding for this project would come out of the Special Projects Fund and the proposed
26 project would greatly benefit the community while improving the appearance of the Highway 10
27 corridor.
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29 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 8117,
3o Authorizing the Purchase of a Full Color 45 x 163 Watch Fire Electronic Message Sign for City
31 Hall.
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33 Ayes — 5 Nays — 0 Motion carried.
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35 B. Resolution 8118, Authorizing the Issuance and Sale of Health Care Facility
36 Revenue Bonds, Series 2013 (Apple Tree Dental Project).
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38 Finance Director Beer explained the Council approved the Apple Tree Dental Project in 2012
39 and requested the use of conduit financing through the City. Preliminary approval was provided
4o by the City and Apple Tree Dental was before the Council this evening requesting final
41 authorization of the issuance and sale of Health Care Facility Revenue Bonds.
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43 Dr. Michael Helgeson, Apple Tree Dental, was pleased to be before the Council this evening
44 with the final financing package. He discussed the project details further with the Council and
45 thanked them for their patience.
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Mounds View City Council July 8, 2013
Regular Meeting Page 3
Mayor Flaherty requested further information on the conduit revenue bonds. Jenny Bolton,
Kennedy & Graven, reviewed how the conduit bonds would be provided to Apple Tree Dental
noting the City would have no financial risk associated with these bonds. She commented
conduit bonds were only available to non -profits, low-income housing projects, and to
manufacturing facilities.
Council Member Mueller questioned how many jobs would be brought to Mounds View by
Apple Tree Dental. Dr. Helgeson estimated that 50 jobs would be brought to the community
once construction was complete, 39 of these positions would be new jobs due to expansion.
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8118,
Authorizing the Issuance and Sale of Health Care Facility Revenue Bonds, Series 2013 (Apple
Tree Dental Project).
Council Member Meehlhause welcomed Apple Tree Dental to the City of Mounds View stating
this would be a fantastic addition to the community.
Ayes — 5 Nays — 0 Motion carried.
C. Resolution 8119, Approving the 2013 Festival in the Park Contract.
City Administrator Ericson requested the Council approve a Resolution approving the 2013
Festival in the Park Contract. He then reviewed the slight modifications that have been made to
the agreement noting it had been reviewed by the City Attorney.
Mayor Flaherty requested an update from the Festival in the Park Committee Chair. Theresa
Cermak stated the Committee was still in need of volunteers and noted she was seeking
additional funds for the fireworks display.
Council Member Mueller thanked Ms. Cermak for attending this evening. She questioned if
residents could make donations to the Festival. Ms. Cermak recommended donations be made at
City Hall in care of Festival in the Park.
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8119,
Approving the 2013 Festival in the Park Contract.
Ayes — 5 Nays — 0 Motion carried.
D. Resolution 8120, Approving the Hire of Blaine Backes as Public Works
Maintenance Worker (Drinking Water) in the Public Works Department.
Public Works Director DeBar stated four months ago the City began the hiring process for the
vacant drinking water position in the Public Works Department. He indicated the position was
advertised in March and 24 applications were received with only five applicants meeting the
Mounds View City Council July 8, 2013
Regular Meeting Page 4
1 specified qualifications. He noted the job description was then revised and reposted. Thirty
2 applications were submitted to the City and eight candidates were recently interviewed. He
3 recommended the Council hire Blaine Backes as the Public Works Maintenance Worker for
4 Drinking Water.
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Council Member Mueller questioned what pay grade Mr. Backes would begin at. Public Works
Director DeBar recommended Mr. Backes begin at Level A, which was the first tier of the pay
scale.
Council Member Meehlhause thanked Public Works Director DeBar for his due diligence in
finding the best candidate for this position.
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8120,
Approving the Hire of Blaine Backes as Public Works Maintenance Worker (Drinking Water) in
the Public Works Department.
Ayes — 5 Nays — 0 Motion carried.
E. Resolution 8116, Approving the Acceptance of Credit/Debit Cards for
Payment of City Charges.
Finance Director Beer explained in the past the Council has been reluctant to accept credit/debit
cards for payment on City charges. Recently, there was a lawsuit with two of the major credit
card carriers stating this fee could be passed along to the presenter of the card. He indicated he
has had conversations with the Mayor and there was now consensus among the Council for the
City to begin accepting credit/debit cards for payment on City charges. Staff recommended the
Council adopt a Resolution approving the acceptance.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8116,
Approving the Acceptance of Credit/Debit Cards for Payment of City Charges.
Council Member Mueller questioned if a note would be sent to residents explaining the City now
accepts credit/debit card payments. Finance Director Beer commented staff would be handling
the payments in house
Ayes — 5 Nays — 0 Motion carried.
8. CONSENT AGENDA
A. Set a Public Hearing for Monday, July 22, 2013, at 7:00 p.m., to Approve a
Temporary Liquor License or a Temporary 3.2 Malt Liquor License for the
Mounds View Festival in the Park Committee to Allow Max's Bar and Grill
to Sell Liquor During the August 17, 2013, Mounds View Festival in the
Park.
Mounds View City Council July 8, 2013
Regular Meeting Page 5
I Council Member Gunn questioned where Max's Bar was located. Ms. Cermak explained Max's
2 Bar and Grill was located in Ham Lake and was selected due to the positive comments from their
3 work at Blaine's Blazin' Fourth Celebration. She would love to have had a Mounds View
4 establishment selected for the event, but no applications were made.
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6 MOTION/SECOND: Gunn/Hull. To Approve the Consent Agenda as presented.
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8 Ayes — 5 Nays — 0 Motion carried.
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9. JUST AND CORRECT CLAIMS
Finance Director Beer answered the Council's questions related to claims.
MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as
presented.
Ayes — 5
10. APPROVAL OF MINUTES
None.
Nays — 0 Motion carried.
11. REPORTS
A. Reports of Mayor and Council.
None.
B. Reports of Staff.
City Administrator Ericson reported residents were allowed to widen their driveway curb cut
through the street improvement project up to 24 feet. He noted the additional width was to be
paid by the resident. The residents were then allowed up to one year to improve their driveway
surface, or the additional width would be removed. He explained there were a number of
properties that have not followed through and requested the Council direct staff how to proceed.
Council Member Hull asked if the City has been in contact with these homeowners. City
Administrator Ericson indicated the City has sent letters to each property in violation and many
have requested extensions. However, several have not responded in any way.
Council Member Mueller recommended the City assist these homeowners with their driveways
as it would be an additional expense to the City to have the additional curbs and aprons removed
and replaced. Public Works Director DeBar estimated the expense to be $300-350 per property.
Mayor Flaherty commented the additional length was an option and he wanted to see these
homeowners held accountable. He understood there may be some residents with financial
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Mounds View City Council July 8, 2013
Regular Meeting Page 6
hardships, but he recommended Staff give the residents 60 days to complete the driveway or have
the additional length removed.
Council Member Mueller questioned if the homeowner assistance loan program could be used
for these improvements. City Administrator Ericson stated this may be an option for
homeowners that qualify. He would include the loan program paperwork in the letters to the
homeowners.
City Administrator Ericson noted there was an opening on the Planning Commission. He
indicated the Council could elect to appoint one of the two recent candidates or could re -
advertise for the position. There was Council consensus to reach out to the two recent
candidates.
City Administrator Ericson stated the City has received a dozen applications for the Code
Enforcement Officer position to date. He indicated the deadline for the position was Friday, July
12t"
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to report.
12. Next Council Work Session: Monday, August 5, 2013, at 7:00 p.m.
Next Council Meeting: Monday, July 22, 2013, at 7:00 p.m.
13. ADJOURNMENT
The meeting was adjourned at 8:34 p.m.
Transcribed by:
Heidi Guenther
TimeSaver Off Site Secretarial, Inc.
tSVfE_W
NIOUND
of Mounds View Staff
To:
Honorable Mayor and City Council
From:
Nick DeBar, Public Works Director
Item Title/Subject:
Public Works 2013 Quarter 2 Report
Item No: 11131
Meeting Date: August 26, 2013
Type of Business: Reports
Administrator Review:
The following is an executive summary of the Public Works Department's activities from April through
June 2013.
Operation & Maintenance (O&M) Division
The O&M Division is busy with snow plowing, preventative maintenance, and infrastructure improvement
activities during second quarter of the year. There were 23 after-hours callout events during this time
(not including after-hours snow plowing events). The most common call -outs were private water service
line leaks. In addition, the following are a synopsis of major activities performed by the O&M Division
during this three-month period.
Drinking Water
106,084,000 gallons water pumped & treated
• 30 total coliform bacteria samples tested
1 water main breaks
• 17 water service breaks
409 Gopher State One Call locate tickets
Sanitary Sewer
• 87,734 feet sanitary sewer trunk cleaned
13,230 feet sanitary sewer trunk televised/inspected
Streets and Trails
4 snow plowing or ice control events (16 inches total)
793 street miles plowed
75 plow truck hours
35 tons of salt applied
9.3 tons asphalt for potholes
53 tons asphalt for watermain & service break repairs
Stormwater
535 miles of street sweeping
80 loads of street sweeping debris collected
Parks and Facilities
1,800+ acres of grass mowed and trimmed
208 hours of irrigation maintenance and repair
field maintenance, playground repairs, litter pickup
Fleet Maintenance
• 11 squad and 3 staff cars maintained and repaired
3 snow plow trucks, 1 televising van, and 10
pickups maintained and repaired
Street Project Coordination
2013 Seasonal Maintenance Workers
Public Works 2013 Q2 Report
Page 2
Administration/Engineering (A/E) Division
The A/E Division of Public Works is busy with project management, record keeping, contracting, and
infrastructure asset management activities. The following is a synopsis of the major activities performed
by the three-person A/E Division during second quarter 2013.
Permits Issued
7 Right-of-way (20 YTD) - generated $2,237 in permit fees ($7,697 YTD)
• 15 water service repair (25 YTD)
4 sewer service repair (7 YTD)
Personnel
Hired 8 Seasonal Maintenance Workers
• Revised Drinking Water Maint. Worker position description & Re -advertised
Right -to -Know training (22 persons)
Engineering/Architectural Consulting Services
Stantec: Design Phase for 2014 Street & Utility Improvement Project - Area FG ($94,000)
City Council and Advisory Groups
8 City Council staff reports, 5 resolutions, 2 proclamations
3 Park & Rec. & Forestry Cmsn. meetings (Apr., May, June)
• 0 Streets and Utilities Committee meeting
1 YMCA Advisory Group meeting (Apr.)
Miscellaneous
• 1-35W Managed Lane Study Technical Advisory Committee
1-35W Bridge & Project Coordination (Ramsey Co.+Mn/DOT)
2014 General Fund Budget Review
MS4 Permit Audit (MPCA)
MS4 Permit Annual Meeting and Report
Arbor Day Event (Apr.)
National Public Works Week (May)
Approx. 1,750+ phone calls (A/E only)
Capital Improvement Projects
Spring is always a busy time for Public Works. This is
the beginning of a short window of time when weather
is conducive to maintenance, repair, and construction.
However, a lagging winter delayed work for almost one
month. Below are notable projects during second
quarter.
2013 Street & Utility Improvement Project — Area F
Construction began for Area F on May 13 to reconstruct
3.0 miles of streets and utilities. Northwest Asphalt,
Inc. of Shakopee was the successful contractor, for the
fourth year in a row, and bid $3,122,034.01 for the
work. Xcel Energy's contractor, Q3, worked in ahead of
Northwest Asphalt replacing natural gas pipelines in the
boulevard. Stantec is providing engineering services for
the construction phase of the project.
Area F Street Construction on Edgewood Dr. (May)
2014 Street & Utility Improvement Proiect — Area G
Stantec began work on the design phase for next year's street project in Area G. This area includes 1.8
miles of streets in the northern part of the City. Topographic surveying was performed for use in
engineering design, and City engineering staff began coordinating the many details to assist Stantec in
preparing plans and specifications for a public bid — expected early next year.
Public Works 2013 Q2 Report
Page 3
Other Notable Items
June 21 2013 Weather Storm
Severe weather caused major damage around the region the evening of June 21. The storm produced
heavy rain and strong, sustained winds in excess of 60 mph knocking out power to approximately 80%
of Mounds View - which lasted for 12 to 24 hours for most residents. While neighboring and nearby
cities south of Mounds View were devastated with numerous fallen trees, damage in Mounds View was
fair in comparison. It is estimated that 50 trees fell in Mounds View but very few caused damage to
structures. Public Works staff responded shortly after the storm passed surveying damage and clearing
about five locations were streets were blocked by fallen trees and limbs. Street sweeping of all streets
was performed and approximately six trees were contracted for removal in parks and boulevard areas
due to hazardous conditions.
Expenditure Summary
Below is a budget versus actual expenditure summary table for all Public Works related accounts for
April through June 2013. All funds are tracking below budget or below that expected at this time.
!General Funds (100)
$ 1,139,729
$ 62,149 $
98,871 1 $
81,181 ( $
242,201 $
459,289
1 40.3%
DeparbnentIONision
Budget
Actual Amounts
% YTD
Amount
April May June
Q2
YTD
Budges
Parks and Forestry (100.4300)
$ 395,995
$ 16,542
$ 28,350
$
31,171
$ 76,063
$ 125,661
31.7%
Parks 100-4360
$ 317,495
$ 16,542
$ 28,350
$
31,171
$ 76,063
$ 125,516
39.5%
Forestry (100-4360)
$ 78,500
$ -
$
$
-
$ -
$ 144
0.2%
Public Works (100.4400)
$ 743,734
$ 45,607
$ 70,521
$
50,010
$ 166,138
$ 333,629
44.9%
Public Works AcIdnistration 100-4410
$ 130,769
$ 9,642
$ 14,224
$
9,951
$ 33,817
$ 61,347
46.9%
Buildings& Grounds Maintenance (100-4460)
$ 133,298
$ 7,334
$ 11,721
$
8,809
$ 27,864
$ 56,057
42.1%
Vehicle& Equipment Maintenance 100-4465)
$ 102,562
$ 4,622
$ 7,245
$
4,295
$ 16,162
$ 45,041
43.9%
Steel Pavement Managerrent(100-4470)
$ 211,550
$ 10,821
$ 22,761
$
15,684
$ 49,266
$ 86,758
41.0%
Steel Snow & Ice Control (100-4472)
$ 126,037
$ 10,677
$ 11,122
$
8,414
$ 30,213
$ 68,462
54.3%
Sheet Sig nMaintenance (100-4475
$ 39,518
$ 2,512
$ 3,448
$
2,857
$ 8,816
$ 15,964
40.4%
I
Enterprise Funds
i
$ 3,408,496
I
$ 159,985
$ 201,301
I
i $
154,852
$ 516,138
$ 1,078,011
31.6%
DeparhnentrDlvision
Budget
Amount
Actual
Amount
% YTD
Budget
April May June 02
YTD
DrinkingWater(700)
$ 1,249,595
$ 53,164
$ 78,461V$40,482
$ 172,107
$ 302,684
24.2%Drinking
Water - Infra. & Equip. Maint (700-4823
$ 1,104,362
$ 42,663
$ 63,131
$ 135,419
$ 239,895
21.7%
Drinking Water - Water Production (700-4825)
$ 145,233
$ 10,500
$ 15,330
$ 36,688
$ 62,790
43.2%
Wastewater(730)
$ 1,663,512
$ 87,905
$ 101,741
$ 286,889
$ 674,043
40.0%
Wastewater - Infra. & Equip. Maint (700-4823)
$ 1,683,512
$ 87,905
$ 101,741
$ 286,889
$ 674,043
40.0%
Street Lighting (740)
$ 93,009
$ 10,396
$ 9,136
$ 27,281
$ 43,829
47.1%
Stormwater(745)
$ 362,380
$ 8,520
$ 11,963
$
9,378
$ 29,861
$ 57,454
15.0%
Sinarwaler- System Maintenance (245-4415)
$ 335,156
$ 6,448
$ 9,935
1 $
8,616
$ 24,999
$ 49,678
14,8%
Sbrmvaler - Street Cleaning 245-4417)
$ 47,224
$ 2,071
$ 2,028
$
763
$ 4,862
$ 7,776
16.5%
Special Revenue Funds
$ 88,583
1 $ 6,677
$ 10,035
I
'', $
I
11,398 $
28,110
I
j $ 47,433
I
i
Deparhrent(Di0slon
Budget
Amount
Actual Amounts
% YTD
April May June Q2 YTD
Budget
Community Center (252)
$ 88,583
$ 6,677
$ 10,035
$
11,398
$ 28,110
$ 47,4331
53.5%
ComrunityCenter- BuildingOverhead 252-4350
$ 88,583
$ 6,677
$ 10,035
$
11,398
$ 28,110
$ 47,433
1 53.5%
Respectfully submitted,
tl o +� ub•
Nick DeBar- Public Works Director
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://wwNv.kennedy-graven.coin
ARmnative Action, Equal Opportunity Employer
Scorr J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs r@kennedy-graven coni
Al TWO5111-3 .L-11M
Date: August 22, 2013
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
CITY:
MU125-11: Administration. General discussions with staff regarding various City matters.
Draft two releases and hold harmless agreements and forward to City staff.
Consult with City staff regarding North Suburban Hospital District financing.
Review proposed Election Joint Powers Agreement. Review proposed CAD Joint
Powers Agreement. Consult with City staff regarding same. Matters are
presently pending.
MU210-54: City Code Updates. Work on updating City Code. Consult with City staff
regarding same. Matter is presently pending.
MU210-62: Police Civil Service Commission. Consult with City staff regarding hiring and
appointment process, eligibility lists, etc. Matter is presently pending.
MU210-189: Coventry Senior Living Project. Review additional items necessary to finalize
and record the plat. Revise instruction letter to title company. Review
Development Agreement. Matter is presently pending.
MU210-202: Health Care Facility Revenue Bonds (Apple Tree Dental). We are proceeding
towards closing on the issuance of tax exempt 501(c)(3) conduit revenue bonds
for Apple Tree Dental Clinic. Draft and review documents. Developer is
430439vl SJRM0125-11
Jim Ericson
August 22, 2013
Page 2
working out construction costs. The total amount of the bonds has been revised
so the City will be required to approve the new amount at the August 26th City
Council meeting. Matter is presently pending.
MU210-208: Parcel Acquisition. The closing on the purchase of this property occurred on
July 23, 2013. Follow-up on post -closing issues. Matter is presently pending.
MU210-210: Legal Claim Regarding Brooke Bass. Review Notice and consult with City staff
regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
MU210-211: Legal Claim Regarding Johanna Beth McDonough. Review Notice and consult
with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Review Complaint. Matter is presently
pending.
MU210-212: Legal Claim Regarding Samantha Orduno. Review Notice and consult with City
staff regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
MU210-213: Properly Acquisition: 2394 County Road 10. Matter has closed. Follow-up on
post -closing issues. Matter is presently pending.
MU210-214: Legal Claim Regarding Ashley Arcaro, aka Ashley Trainer. Review Notice and
consult with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Matter is presently pending.
MU210-215: Legal Claim Regarding Amy Elizabeth Krekelberg. Review Notice and consult
with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Matter is presently pending.
EDA:
MU205-44: Property Acquisition: 5420 Adams Sheet. Review and revise proposed Purchase
Agreement. Consult with City staff regarding same. Matter is presently pending.
SJR:jms
430439v1 SJRMU125-11