HomeMy WebLinkAboutAgenda Packets - 2013/03/25CITY OF MOUNDS VIEW
MOUNDS VIEW, MINNESOTA
NOTICE OF SPECIAL CITY COUNCIL MEETING
Monday, March 25, 2013
6:00 p.m.
NOTICE IS HEREBY GIVEN that the City of Mounds View City Council will hold a Special
City Council Meeting pursuant to Minnesota Statutes, Section 13D.04, subdivision 2 on
Monday, March 25, 2013, commencing at 6:00 p.m. at City Hall, 2401 Highway 10, Mounds
View, Minnesota for the following purposes:
1. Pursuant to Minnesota Statutes, Section 13D.05, subdivision 3(a), to
conduct a closed meeting (the meeting must be open at the request of
the individual who is the subject of the meeting) to evaluate the
performance of an individual subject to the City Council's authority, Mr.
James Ericson.
James Ericson, City Administrator
DATED: March 21, 2013.
CITY OF MOUNDS VIEW
MOUNDS VIEW, MINNESOTA
NOTICE -OF SPECIAL CITY COUNCIL MEETING
Monday, March 25, 2013
7:30 p.m.
NOTICE IS HEREBY GIVEN that the City Council of the City of Mounds View will hold a
Special Council Meeting pursuant to Minnesota Statutes, Section 1313.04, subdivision 2 on
Monday, March 25, 2013, commencing at 7:30 p.m., or as soon as possible thereafter
following the conclusion of the regular City Council meeting, at City Hall, 2401 Highway 10,
Mounds View, Minnesota, for the following purposes:
1. Pursuant to Minnesota Statutes Sections 13D.05, subdivision 3(c), to conduct a
closed session to review and consider strategies and to develop or consider
offers or counteroffers for the purchase or sale of an interest in real or personal
property located at Parcel ID 083023310005, Mounds View, Minnesota.
James Ericson, City Administrator
DATED: March 21, 2013.
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 25, 2013
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight's agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. Resolution 8078 Authorizing Membership with the North Metro 1-35W Corridor
Coalition
B. Resolution 8076 Approving the Purchase of Three Police Squad Vehicles and
Equipment Setups
C. Resolution 8080, Awarding a Construction Contract to Northwest Asphalt, Inc.
for 2013 Street and Utility Improvement Project — Area F
8. CONSENT AGENDA
A. Resolution 8079 Accepting Donation from Bethlehem Baptist Church and
Authorizing Distribution of Funds as Noted
B. Resolution 8077 Approving GO Capital Improvement Plan Refunding Bonds to
be Issued by the City of Blaine, Minnesota
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. February 11, 2013, City Council Minutes
B. February 25, 2013, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Admin / Community Development Annual Report
2. Public Works 2012 Annual Report
C. Reports of City Attorney
Mounds View City Council Agenda
Monday, March 25, 2013
Page 2
12. Next Council Work Session: Monday, April 1, 2013, at 7pm
Next Council Meeting: Monday, April 8, 2013, at 7pm
13. ADJOURNMENT
Item No: 07A
MOUNDS z OW Meeting Date: March 25, 2012
�/ Type of Business: Council Business
City of Mounds View Staff Report
MENEr-
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8078 Approving Membership with the North
Metro 1-35W Corridor Coalition and Authorizing Execution of
a Joint Powers Agreement.
Introduction:
The North Metro 1-35W Corridor Coalition (the "Coalition") was created in 1997 with the
founding communities of Arden Hills, Blaine, Circle Pines, Mounds View, New Brighton,
Roseville and Shoreview. The vision of the joint powers entity was to jointly and
cooperatively plan for and maximize the opportunities for regional community development,
quality growth and diversification in the North Metro through a system of collaboration.
Discussion:
In addition to transportation funding, improvements and congestion mitigation, the
Coalition's other goals included support for life -cycle housing, integrated GIS mapping and
systems, workforce development and reverse commute initiatives, industrial and
commercial business growth and retention, marketing, brownfield and contaminated site
identification and development, and other programs of regional consequence. The
Coalition explored the possibility of adopting consistent zoning and land -use plans however
the initiative was not universally supported. The City was last a member in 2008, opting
not to renew in 2009 due to budgetary constraints and a lack of measurable progress
toward stated goals.
The City has been approached in the past to rejoin the Coalition, as membership would
ensure that the City would have a voice in the ongoing work to improve and enhance the I -
35W corridor. Representatives from the Coalition attended the March work session asking
that the Council again reconsider joining, offering a low re -introductory membership rate of
$1,000 for the duration of the calendar year. The attached resolution would formalize the
City's request to rejoin the Coalition.
Recommendation:
Attached for your consideration is Resolution 8078, a resolution approving membership
with the North Metro 1-35W Corridor Coalition and authorizing the execution of a Joint
Powers Agreement.
Respectfully submitted,
J
James Ericson
City Administrator
- RESOLUTION 8078
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING MEMBERSHIP WITH THE NORTH METRO 1-35W CORRIDOR
COALITION AND AUTHORIZING EXECUTION OF A JOINT POWERS AGREEMENT
WHEREAS, congestion on 1-35W in Mounds View and adjacent cities poses severe
congestion, safety and mobility problems for City residents and businesses, and
WHEREAS, solving these problems will require the coordinated efforts of all cities
and counties in the 1-35W Corridor between Downtown Minneapolis & Forest Lake in
collaboration with MnDOT, Metro Transit and the Metro Council, and
WHEREAS, the North Metro 1-35W Corridor Coalition has served as the leading
advocate for addressing the problems noted on 1-35W North, including securing federal
fund appropriations needed to identify and implement solutions to the Corridor problems,
and
WHEREAS, the City of Mounds View has identified a mutual benefit in being
engaged in advocacy for improvements that address the congestion, safety and mobility
improvements on 1-35W and adjacent County, City and State roads.
NOW THEREFORE, BE IT RESOLVED, that the Mounds View City Council does
hereby authorize the Mayor and City Administrator to sign a Joint Powers Agreement
enabling the City of Mounds View to rejoin the North Metro 1-35W Corridor Coalition as a
full member with all rights, privileges and obligations as outlined in the Joint Powers
Agreement and the associated Bylaws.
Adopted this 25th day of March, 2013
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
AMENDMENT NO. 2
NORTH METRO 1-35W CORRIDOR COALITION
JOINT POWERS AGREEMENT
The parties to this Amendment NO. 2 are governmental units of the State of Minnesota.
This agreement is made and entered into pursuant to Minnesota Statutes, 1994, Section 471.59.
WHEREAS, the governmental units currently in good standing as members of the North Metro I -
35W Corridor Coalition (Coalition), hereby agree to amend the original Joint Powers Agreement
that initially established the Coalition, and
WHEREAS, the Coalition has determined that it will focus its efforts and direct its resources on
transportation system improvement needs in the Corridor; and
WHEREAS, the Coalition Board and its member communities do hereby invite all interested cities,
counties, townships and both business organizations and individual businesses to join in this
effort.
WHEREAS, this Amendment NO. 2 shall operate to delete all original Joint Powers Agreement
language and substitute therefore the following Joint Powers Agreement language and all current
members must consent to this action by executing this Amendment NO. 2, which language shall
thereafter be controlling in the operation of the Coalition from the date of its adoption.
NOW THEREFORE, on the basis of the premises and the mutual covenants hereinafter set forth,
the parties hereto agree as follows:
ARTICLE I: PURPOSE
The purpose of this Amendment to the original Joint Powers Agreement is to target the
organization's focus on finding solutions to transportation and transit problems that have been
identified as critical to member communities through a process of collaboration, pursuant to
Minnesota Statutes, 1994, Section 471.59.
1
ARTICLE II: ORGANIZATIONAL GOAL
The goal of the joint powers organization created by this Amendment to the original Joint
Powers Agreement is to work cooperatively with other cities, Mn/DOT, the Metropolitan Council,
Ramsey and Anoka Counties and other agencies in planning for transportation improvement,
transit needs, and other infrastructure improvements to the 1-35W Corridor.
ARTICLE 111: DEFINITIONS
Section 1. For purposes of this agreement the terms defined in this Article have the
meanings given them.
Section 2. "Amendment" means this Amendment No. 2.
Section 3. "Board" means the Board of Directors created by Article V.
Section 4. "Director" means a director or alternate director appointed under Article of this
agreement.
Section 5. "Governing body" means the City Council or other governing body of a
member.
Section 6. "Governmental unit" means a home rule city, a statutory city, township, or
county.
Section 7. "Member" means a governmental unit that is a party to this agreement and is in
compliance with and in good standing under this agreement.
Section 8. The "North Metro 1-35W Corridor Coalition' (Coalition) means the organization
established by this agreement.
Section 9. "Agreement" means the original Joint Powers Agreement as amended by
Amendment No. 2.
ARTICLE IV: MEMBERSHIP
Section 1. Any governmental unit bordering on or in close proximity to the 1-35W Corridor,
described generally as beginning at the Mississippi River and 1-35W and proceeding to Forest
Lake along the 1-35W Corridor, is eligible to be a member of the North Metro 1-35W Corridor
Coalition.
OA
Section 2. A governmental unit other than members in good standing desiring to be a
member of the North Metro 1-35W Corridor Coalition may apply to do so by delivering a resolution
of its governing body authorizing execution of this Amended Joint Powers Agreement, and an
executed copy of this Amended Agreement, to the President or Secretary -Treasurer of the North
Metro 1-35W Corridor Coalition. The board may approve or disapprove the admission of a
governmental unit. Approval must be by unanimous vote of the Board. The board may impose
reasonable conditions on the admission of members and establish procedures for the removal of
a member for cause.
ARTICLE V: BOARD OF DIRECTORS
Section 1. The governing body of the North Metro 1-35W Corridor Coalition is its Board of
Directors. A member shall have two (2) director positions and one (1) alternate director.
a) Unless otherwise specified by resolution of the governing body, the directors of a city
member shall be the mayor and the chief administrative officer of the city. Each
director has one vote. The alternate director shall be an elected official of the member
city, and may attend meetings of the board and may vote in the absence of a director.
b) Unless otherwise specified by resolution of the governing county board, the directors
of a county shall be a county board member and a county staff person designated by
the county board. Each director has one vote. The alternate director may be either
elected or non -elected representatives of the county, and may attend meetings of the
board and may vote in the absence of a director.
Section 2. Directors and alternate directors serve until their respective successors are
appointed and qualified.
Section 3. A director may be removed from the board at any time, with or without cause,
by resolution of the governing body making the appointment. The resolution removing the director
must be filed with the Coalition's Secretary -Treasurer.
Section 4. A vacancy on the board is filled in the same manner that the appointment of a
director is made.
Section 5. Directors may vote by proxy.
Section 6. A director may not vote if the board determines that the member represented
by the director is not in compliance with this agreement or if the director has been removed from
the board.
3
ARTICLE VI: MEETINGS
Section 1. The board of directors shall meet at least one each year (annual meeting) to
act on behalf of the Coalition. At its annual meeting the board shall elect its officers, and adopt
such by-laws and other procedures governing the conduct of its meetings and its business, as it
deems appropriate.
Section 2. The board may provide for a schedule of regular meetings. Regular meetings
must be held as provided by the by-laws of the organization.
Section 3. A special meeting of the board may be called by the President or by the
Secretary -Treasurer upon written request of such number of directors as specified by the by-laws.
Notice of a special meeting must be mailed to directors no fewer than five days prior to the
special meeting. Business at special meetings is limited to matters contained in the notice of the
special meeting.
ARTICLE VII: OFFICERS AND COMMITTEES
Section 1. The officers of the board are a President, Secretary -Treasurer, Vice President -
Administrator elected for a term of one year by the directors at the organization meeting and at
the annual meeting. The board may designate directors to act as officers in the absence of any
officer.
Section 2. The President presides at meetings of the board. The Secretary -Treasurer is
responsible for records of proceedings of the board, the funds and financial records of the board,
and such other matters as may be delegated to the Secretary -Treasurer by the board. The Vice
President — Administrator shall be responsible for day-to-day operations of the Coalition.
Section 3. The President, Secretary -Treasurer and/or Vice President - Administrator may
sign vouchers or orders disbursing funds of the North Metro 1-35W Corridor Coalition.
Disbursement will be made in the method prescribed by law for statutory cities. Two signatures
shall be required for all disbursements in excess of $20,000.00.
Section 4. The board may in its by-laws provide for and define the duties of such other
officers as it determines necessary from time to time.
Section 5. The board may in its by-laws provide for such committees as it determines
necessary from time to time. A by-law providing for an executive committee and defining the
11
powers and duties of an executive committee may be adopted only by a favorable vote of all
members of the board.
ARTICLE VIII: POWERS AND DUTIES
Section 1. The board may take such actions, as it deems necessary and convenient to
accomplish the general purposes of this agreement.
Section 2. The board may:
(a) Enter into contracts to carry out its powers and duties.
(b) Employ and/or hire such persons as it deems necessary on a part-time, full-
time or consultant basis.
(c) Purchase and hold personal property and accounts.
(d) Contract for space, commodities or services.
(e) accept gifts, apply for and use grants or loans of money or other property from
the state, the United States of America, and from other governmental and non-
governmental units and may enter into agreements in connection therewith and
hold, use and dispose of such money or property in accordance with the terms
of the gift, grant, loan or agreement relating thereto.
(f) Purchase liability insurance to insure against liability of the organization and its
constituent members.
ARTICLE IX: FINANCIAL MATTERS
Section 1. The fiscal year of the North Metro 1-35W Corridor Coalition is the calendar
year.
Section 2. The Board shall adopt an annual membership fee schedule and operating
budget prior to November 1 of the preceding year. The board will give an opportunity to each
member to comment or object to the proposed membership fee schedule and operating budget
before adoption. Notice of the adopted membership fee schedule and operating budget must be
mailed promptly thereafter to the chief administrative officer of each member. The membership
fee schedule and operating budget for any year is deemed approved by each member unless,
prior to November 30th of the preceding year a member gives written notice to the Secretary -
Treasurer that the member is withdrawing at the end of the year as provided in the Agreement.
Section 3. Operational costs shall be shared according to the following formula:
5
Each member's share of the annual budget will be based 50% on the members population
compared to the aggregate population of all members and 50% on the members assessed
valuation compared to the aggregate assessed valuation of all members. This membership fee
formula may be waived and or modified to accommodate members who seek to become full
voting members and commit to an alternative financial commitment, such as, in-kind contributions
that are acceptable to the board of directors.
Section 4. Membership fee billings to Coalition members are due and payable no later
then 30 days after mailing. In the event of a dispute as to the amount of a billing a member must
nevertheless make payment as billed to preserve membership status. The member may make
payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to
pay a billing within 60 days results in suspension of voting privileges of the member director(s).
Failure to pay a billing within 120 days is grounds for termination of membership, but North Metro
1-35W Corridor Coalition's rights to the billing are not affected by termination of membership.
ARTICLE X: VICE PRESIDENT - ADMINISTRATOR
Section 1. The North Metro 1-35W Corridor Coalition may appoint a Vice President -
Administrator. The Vice President - Administrator may be engaged as a full-time, part-time
employee or on a consulting basis.
Section 2. The Vice President - Administrator, if appointed, has only those powers and
duties delegated by the board. The Vice President — Administrator reports to and is responsible to
the board and shall work closely with Coalition Officers on a day-to-day basis.
ARTICLE XI: WITHDRAWAL
Section 1. A member may withdraw from the Coalition no later than October 30th in any
year. The notice shall be accompanied by a certified copy of a resolution adopted by the
governing body of that member authorizing its withdrawal from membership. The withdrawal is
effective at the end of the calendar year in which notice is given.
Section 2. The withdrawal of a member does not affect that member's obligation to pay
fees, charges or contractual charges incurred prior to withdrawal.
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ARTICLE XV: AMENDMENT PURPOSE
The stated purpose of this Amendment No. 2 is to delete in its entirety the language of the original
Joint Powers Agreement and substitute therefore the language contained in this Amendment No.
2, with the specific understanding that the language of the revised Joint Powers Agreement shall
be controlling effective upon the execution of the current Coalition members and any other city,
county or governmental organization qualified and approved to participate under its terms.
IN WITNESS WHEREOF, the undersigned governmental unit has caused this Amendment to be
executed by its duly authorized officers and delivered on its behalf.
Governmental Unit:
A
Its:
Its:
Received and filed by the City or County of this _day of , 2005.
UA-35MCORPORAT\JPA AMEND.2 11.05.doc
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Item No: 713
2013
MOUNDSV TTS , T Meeting Date: March 2u Business �/l��l�! Type of Business: Council Business
Administrator Review: {..
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Thomas Kinney, Chief of Police
Item Title/Subject: Resolution 8076 Approving Purchase of Three Police Squad
Cars and Equipment Setups for 2013
Introduction:
The police department has a total budgeted amount of $87,000 for the purchase and
setup of three replacement police squad vehicles. This item was part of the city council
approved 2013 budget. The department has been on an approximate five year marked
squad replacement cycle. The current fleet consists of:
• one 2006 Ford designated for the PSO
• three 2008 Ford models designated for patrol use
• one 2009 Ford, patrol use
• one 2011 Ford, K-9 use
• one 2011 Chev Tahoe, sergeant use.
• one 2013 Ford Interceptor, patrol use
• three unmarked Chev Impalas (2002, 2006 and 2007 models),
admin/investigative use.
The unmarked vehicles used for administrative and investigative purposes have been
on longer replacement cycles of approximately eight years.
Discussion:
During the past year, the maintenance and repair costs have been increasing for many
of the squad cars. In particular, the 2006 PSO vehicle has significant paint peeling and
loss where the entire vehicle will require a complete paint treatment. Another 2008
squad has significantly high engine hours and frequent repairs. The designation of a
squad car for K-9 use last year has occasionally created a strain finding available squad
cars for patrol use. During the instances when a vehicle is down for service, required for
court attendance, training or required for special traffic saturation events, marked squad
cars have not always been available. Due to this demand, it has become apparent that
another marked squad vehicle is necessary. This request is for an additional marked
squad car which would increase the number of police squad vehicles for patrol use to a
total of eight.
Fully equipping an additional vehicle for marked squad use does require the acquisition
of an additional license for mobile computer usage through the existing services
provided by St Paul PD. This additional license would cost approximately $1500 each
year. If approved the revised fleet of police vehicles would consist of:
• One 2008 Ford Crown Vic for PSO
• One 2008 Ford Crown Vic for Patrol
• One 2009 Ford Crown Vic for Patrol
• One 2011 Ford Crown Vic for K-9
• One 2011 Chev Tahoe for Patrol Sergeant
• Four 2013 Ford Interceptor Sedans for Patrol
• Three unmarked Chev Impalas (2002, 2006, 2007) for Admin/Investigator use.
This proposal would increase the total number of police vehicles to twelve, with the
planned sale of two of the older marked vehicles at the State Surplus Services auction.
If it was preferred to keep the total fleet size at eleven, three of the older vehicles could
be sold at auction. The replacement of these aging vehicles with new police squad cars
is essential in maintaining the efficiency and reliability of the fleet of vehicles.
The current state contract for Ford squad vehicles has been awarded to Nelson Auto
Center in Fergus Falls. The current police squad vehicle available is the newly designed
Ford Police All Wheel Drive Interceptor Sedan selling for $23,837. This Interceptor
model is the new design being offered for law enforcement after the discontinued
Crown Victoria model. While the total purchase price for three of the Interceptor models
exceeds the original budgeted amount of $23,000 per vehicle by approximately $2500,
the estimated setup costs will not exceed the $6000 amount budgeted. Thus, the
overall cost for both the vehicle purchase and setup, should still come in at or below the
total $87,000 budgeted for three vehicles. There are funds budgeted separately for the
purchase of emergency light bar equipment, totaling $2300.
In a comparison with Chevrolet, the Caprice Police Sedan is selling for $25,985.00. This
vehicle is a rear drive model that offers a center mounted shifter, making equipment
installation a challenge to fit properly. In order to maintain uniformity and consistency
throughout the police fleet, it is preferred to remain with the selection of the Ford
Interceptor.
Recommendation:
Staff recommends authorizing the purchase of three 2013 Ford Police Interceptor
Police Sedans and setup costs along with the sale of two older squad cars through the
Admin Minnesota State Surplus Services Auction.
Respectfully Submitted,
Thomas Kinney
Chief of Police `
RESOLUTION NO. 8076
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASING OF THREE 2013 FORD POLICE INTERCEPTOR
SEDAN SQUAD CARS AND EQUIPMENT SETUPS
WHEREAS, the Mounds View Police Department maintains a replacement
schedule of police vehicles to ensure that the police department is properly equipped to
provide emergency response to its citizens, and;
WHEREAS, the Mounds View Police Department planned and budgeted for the
replacement of three squad cars in 2013 at $23,000 plus equipment and setup costs of
$6,000 and;
WHEREAS, Nelson Auto Center in Fergus Falls has been awarded the state bid
contract for the 2013 Ford Police Interceptor Sedan at an approximate cost of $23,837
and;
WHEREAS, a 2006 and a 2008 police squad car will be designated for sale at a
future auction administered by the Admin Minnesota State Surplus Services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota to authorize the purchase of three 2013
Ford Police Interceptor Sedans at an approximate cost of $23,837 each, plus setup
costs of approximately $6000 each and to sell two older squad cars being replaced
through the Admin Minnesota State Surplus Services Auction.
Adopted this 25th day of March 2013
Joe Flaherty, Mayor
ATTEST:
Jim Ericson, City Administrator
(seal)
Item No: 7C
_
Meeting Date: March 25, 2013
MOM T rE—W Type of Business: Council Business
J v LAY AdministratorReview:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 8080, Awarding a Construction Contract to Northwest
Asphalt, Inc. for 2013 Street and Utility Improvement Project—Area F
Background:
Detailed background information for the Street and Utility Program and the Area F project is
included as a reference at the end of this report. Much of this information was presented to the
Council in previous staff reports associated with prior approvals for the project.
Discussion:
The City Council approved bidding documents (plans/specs) and authorized advertisement for
bids for Area F of the Street and Utility Improvement Program on February 25, 2013 (Res.
8067). The advertisement was published in the February 28 and March 7 editions of the Sun -
Focus and Finance & Commerce (regional trade publication). Six bid proposals were received
and publicly read aloud on March 21, 2013. The bids have been tabulated, checked for
mathematical errors, and corrected in accordance with the contract requirements by the City's
consulting engineer Stantec.
Bid amounts ranged from $3,122,034.01 to $3,465,514.40 for the 3.0 mile project. The low bid
was submitted by Northwest Asphalt, Inc. of Shakopee, Minnesota — the same general
contractor that has performed construction for the last four areas (B/C, D, and E) over the past
three years. The bidding environment continues to be excellent for this type of work. There was
only $7,874.26 difference between the two lowest bids, or 0.25%, and only 0.8% between the
three lowest bids. The overall difference between the low and high was only 11%.
Attached to this report is a recommendation letter from Stantec summarizing the bids. Given the
satisfactory performance on the past three construction projects, Public Works and Stantec
highly recommend awarding the construction contract to Northwest Asphalt for $3,122,034.01.
This amount is an estimated construction cost and actual construction costs will vary due to
variations in quantities of the 131 individual unit price bid items in the contract. Although most
work will fit into one of these 131 bid items, there is always a possibility of addition costs related
to unknown conditions that might not fit into a bid item. For this reason, a construction
contingency of 2.5%, or $78,000, is recommended to deal with these unknowns in a timely
manner without delaying construction operations.
Stantec has provided a fee estimate to provide engineering services for the construction phase
of the project, which includes administration, engineering, inspection, surveying, and closeout
for the project. Compensation will be actual hours worked plus reimbursable expenses for a
maximum estimated fee of $270,000. This is the same compensation structure with Stantec
during the design phase of the project. Stantec's total billing for the design phase (through
March 1, 2013) is $159,193, which is higher than their estimated fee of $120,000. Although this
initial estimate was very optimistic at the time, the main reason for the increase is related to
unforeseen items encountered and scope creep involving two added parking lots, increased
time spent evaluating sewer conditions, MSA street amenities, changes in Mn/DOT
hydrology/hydraulic requirements, and Rice Creek Watershed District mandates related to
judicial ditch crosses. For these reasons, staff is recommending adjusting the maximum
estimated fee for the design phase to $165,000.
Res. 8080 Awarding a Contract to Northwest Asphalt for 2013 Street & Utility Improvement Proj. - Area F
Page 2
Public Works also solicited fee proposals from several quailed firms to provide geotechnical
engineering and material testing during construction. Two proposals were received ranging
from $19,933 to $26,049, with the lowest fee from Braun Intertec Corporation. These services
are customary for street and utility construction and required by State Aid for MSA streets
(Edgewood Drive and Hillview Road) which accounts for $12,175 of the fee. Public Works
recommends adding a 10% ($2,000) contingency to the total fee proposal in the event additional
quality assurance testing is warranted or desired. If so, compensation will be on an hourly plus
reimbursable expenses basis for a maximum estimated fee of $21,933.
Recommendation:
Staff recommends that the City Council adopt the attached resolution awarding a construction
contract for $3,122,034.01 to Northwest Asphalt, Inc. of Shakopee, Minnesota for the 2013
Street and Utility Improvement Project - Area F. In addition, Stantec and Braun Intertec
Corporation will be authorized to provide required professional engineering services associated
with the construction phase of the project. If adopted, a neighborhood meeting will be
scheduled for mid-April and major construction is expected to begin in early May.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments: 1. Resolution 8080, 2. Stantec Bid Results Letter
Other Project Timeline and Prior City Council Action Summary:
The City is in the process of reconstructing 26 miles of City -owned streets and associated
underground utilities as part of the Streets and Utilities Improvement Program (Program). The
Program includes design standards, a financing plan, a prioritization/implementation (staging)
plan, and a communication plan for implementing reconstruction over a 9 -year period (2009-
2018) with an estimated program cost of $28 million.
The next project area scheduled for construction this summer is Area F. Area F is primarily
single-family housing north of County Road I, and primarily multi -family housing south of County
Road I. There are two non-standard streets in this area, Hillview Road and Edgewood Drive,
due to municipal state aid status and pedestrian/bicycle accommodations. Area E contains 3.0
miles of streets.
The City Council has taken the following steps, thus far, specific to Area F of the Street and
Utility Improvement Program:
. 06/25/2012: Authorized Engineering Design & Prepare Bid Documents (Res. 7961);
. 10/22/2012: Approved Non -Standard Street Design for Hillview Road (Res. 8006);
. 10/22/2012: Approved Non -Standard Street Design for Edgewood Drive (Res. 8007);
. 11/26/2012: Considered Stormwater Infiltration Basin (SIP) Appeals (Res. 8022);
. 02/25/2013: Approved Bid Documents & Authorized Advertisement for Bids (Res. 8067); and
. 03/11/2013: Approved Purchase of Grouped Mailbox Supplies for Area F (Res. 8074).
In addition to the above, various neighborhood meetings were held to get input from residents
regarding non-standard street designs and proposed stormwater basin locations, both as stand-
alone meetings and as part of the Street and Utility Committee meetings. There have been
many hours of engineering staff time spent on communication, coordination, meetings,
reporting, tracking, and other project related activities.
I. *161141IQkiM-111i
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AWARDING A CONSTRUCTION CONTRACT TO NORTHWEST ASPHALT, INC. FOR
2013 STREET AND UTILITY IMPROVEMENT PROJECT — AREA F
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007,
establishing the Street and Utility Improvement Program (Program), which includes nine
Street and Utility Improvement Projects identified as Areas A through I; and
WHEREAS, Areas A through E have been constructed and Area F, known as 2013
Street and Utility Improvement Project — Area F, City Project No. 2012-004 (Project), is
schedule to be constructed during 2013; and
WHEREAS, the City Council adopted Resolution 7961 on June 25, 2012, authorizing
Stantec Consulting Services, Inc. (Stantec) to perform engineering design services and
prepare bidding documents for the Project; and
WHEREAS, the City Council adopted Resolution 8006 and 8007 on October 22,
2012, approving a non-standard street design configurations for Hillview Road and
Edgewood Drive, respectively, in the Project; and
WHEREAS, the City Council adopted Resolution 8022 on November 26, 2012,
considering Stormwater Infiltration Program (SIP) appeals in the Project; and
WHEREAS, the City Council adopted Resolution 8067 on February 25, 2013
approving bid documents and authorizing advertisement for bids for the Project; and
WHEREAS, Rice Creek Watershed District gave conditional approval (CAPROC) for
the Project on February 27, 2013; and
WHEREAS, the advertisement for bids for the Project was published in the February
28 and March 7, 2013 editions of the Sun -Focus and Finance and Commerce; and
WHEREAS, on March 4, 2013, the Minnesota Department of Transportation
approved the plans and specifications and eligible funding for State Aid construction monies
associated with Edgewood Drive and Hillview Road improvements in the Project; and
WHEREAS, the City Council adopted Resolution 8074 on March 11, 2013 approving
the purchase of supplies for grouped mailboxes for the Project; and
WHEREAS, on March 21, 2013, eight sealed bids were received as follows:
Rank
Bidder
Total Base Bid
Low
Northwest Asphalt, Inc.
$3,122,034.01
2
Valley Paving, Inc.
$3,129,908.27
3
ASTECH Corp.
$3,146,936.00
4
North Valley, Inc.
$3,397,766.93
5
Harddrives, Inc.
$3,464,776.33
6 CS McCrossan Construction, Inc. $3,465,514.00 and
RESOLUTION 8080
WHEREAS, the lowest responsible bid of $3,122,034.01 was submitted by
Northwest Asphalt, Inc. of Shakopee, Minnesota; and
WHEREAS, Public Works and Stantec recommend awarding a construction contract
to Northwest Asphalt, Inc. for the said bid amount.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The bid proposal submitted by Northwest Asphalt, Inc. in the total bid amount of
$3,122,034.01 for constructing the 2013 Street and Utility Improvement Project — Area
F, City Project No. 2012-004, is accepted by the City and a construction contract is
awarded to Northwest Asphalt, Inc.
2. City staff is directed to have a construction contract prepared for the Project at said
price, and the City Attorney is authorized to review the prepared construction contract
agreements and any associated documentation submitted by Northwest Asphalt, Inc.
3. Upon satisfactory review of the prepared construction contract agreements and
documentation by the City Attorney, the Mayor and City Administrator are hereby
authorized and directed for and on behalf of the City to execute and enter into said
construction contract agreement with Northwest Asphalt, Inc.
4. Stantec is authorized to provide professional services associated with the construction
phase of the Project with compensation on an hourly basis with reimbursable expenses
for an estimated maximum fee of $270,000. The maximum fee estimated submitted by
Stantec to perform engineering design services and prepare bidding documents for the
Project is increased to $165,000.
5. Braun Intertec Corporation is authorized to provide geotechnical professional services
and materials testing for the construction phase of the Project with compensation on an
hourly basis with reimbursable expenses for an estimated maximum fee amount of
$21,933.
6. The Director of Public Works is authorized and directed to enter into said professional
services agreements with Stantec and Braun Intertec Corporation on behalf of the City
Council.
7. The Director of Public Works is authorized to make approvals related to contract
modifications during construction of the Project up to a combined total of $78,000 (2.5%
contingency) on behalf of the City Council.
Adopted this 25th day March, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
March 21, 2013
Stantec Consulting Services Inc.
2335 Highway 36 West
St. Paul MN 55113
Tel: (651)636-4600
Fax: (651) 636-1311
Honorable Mayor and City Council
City of Mounds View
2401 Highway 10
Mounds View, MN 55112-1499
Re: 2013 Street & Utility Improvements — Area F
City Project No. 2012-004
Stantec Project No. 193801526
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on Thursday, March 21, 2013. Transmitted herewith is a copy
of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the
Project has been awarded.
There were a total of 6 Bids. The attached bid tabulation summarizes the results of the Bids received.
The low Bidder on the Project was Northwest Asphalt, Inc. with a Total Base Bid Amount of $3,122,034.01.
This compares to the Engineer's Estimate of $3,102,228.50. These Bids have been reviewed and found to be
in order.
If the City Council wishes to award the Project to the low Bidder, then Northwest Asphalt, Inc. should be
awarded the Project on the Total Base Bid Amount of $3,122,034.01.
Should you have any questions, please feel free to contact me at (651) 967-4619.
Sincerely,
STANTEC CONSULTING SERVICES, INC.
4
�'/ G
Cristina M. Mlejnek .E.
Enclosure
contractor
Tota/ Base Bid
Low
Northwest Asphalt, Inc.
$3,122,034.01
#2
Valley Paving, Inc.
$3,129,908.27
#3
ASTECH Corp.
$3,146,936.00
#4
North Valley, Inc.
$3,397,766.93
#5
Hardrives, Inc.
$3,464,776.33
#6
CS McCrossan Construction, Inc.
$3,465,514.00
The low Bidder on the Project was Northwest Asphalt, Inc. with a Total Base Bid Amount of $3,122,034.01.
This compares to the Engineer's Estimate of $3,102,228.50. These Bids have been reviewed and found to be
in order.
If the City Council wishes to award the Project to the low Bidder, then Northwest Asphalt, Inc. should be
awarded the Project on the Total Base Bid Amount of $3,122,034.01.
Should you have any questions, please feel free to contact me at (651) 967-4619.
Sincerely,
STANTEC CONSULTING SERVICES, INC.
4
�'/ G
Cristina M. Mlejnek .E.
Enclosure
Item No: 08A
MOUNDS I'� rfE Meeting Date: March 25, sent
�/ Type of Business: Consent
City of Mounds View Staff Report
ENNEr-
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8079 Accepting a Donation from Bethlehem
Baptist Church in the Amount of $17,926 and Authorizing
Distribution of Funds
Introduction:
Bethlehem Baptist Church purchased the building located at 5151 Program Avenue in
2004 and received City zoning approval to renovate the former office / warehouse space
for church usage. At the same time, the Church expressed its desire to sponsor and
support worthy community endeavors and created the "Mounds View Service Project Fund"
pledging annual donations totaling $25,000. They envisioned the fund to be used to help
meet certain community needsjointly identified by the city and the Church thatwould be "in
harmony" with their mission and values.
Discussion:
Representatives from the City, the Community Center and the Park & Rec Commission
have discussed potential funding opportunities for the first half 2013 service project fund
donation which totaled $17,926. A number of programs and improvements which had
been reviewed by the representative were highlighted for Bethlehem's consideration. The
Church's Pastor for Outreach, Vince Johnson, responded with a letter dated March 14,
2013, recommending the following disbursement schedule:
• Safe Afterschool Programs for Youth $6,000
• Music in the Park $1,000
• Y -Partners $1,000
• MVCC Program and Building Supplies $3,500
• Field and Security Lighting Upgrades in Parks $2,126
• Two Mobile Dental Clinic $1,300
• Economic Development & Marketing $3,000
Recommendation:
Attached for your consideration is Resolution 8079, a resolution which accepts the
donation from Bethlehem Baptist Church in the amount of $17,926 and authorizes the
distribution of the donations according to the Church's recommendations.
Respectfully submitted,
J 6,+r u
James Ericson
City Administrator
March 14, 2013
6,
_ n AO
g 7
P
Proposal to the City Council of Mounds View, Minnesota"'
on the Disbursement of Bethlehem
"The Bethlehem Baptist Church Mounds View Service Project n&PTxST CHURCH
Fund"
After receiving input from Jim Ericson, Mounds View City
Administrator, representatives from the Mounds View Park and
Recreation Commission, and Northwest YMCA staff members, on
behalf of Bethlehem Baptist Church I would like to recommend that
the first-half donation to the 2013 "Bethlehem Baptist Church
Mounds View Service Project Fund" ($17,926.00) be distributed
by the city to meet the needs of our community in the following
ways:
• Safe Afterschool Programs for Youth $6,000
• Music in the Park $1,000
• Y -Partners $1,000
• MVCC Program & Building Supplies $3,500
• Economic Development & Marketing $3,000
• Field and security lighting upgrades in parks $2,126
• 2 Mobile Dental Clinics
(T6wnsedgeTerrace and MV MHCs) $1,300
Respectfully submitted March 14, 2013 on behalf of Bethlehem
Baptist Church,
South Site
Sox Hwy 13 East, Suite 110
Burnsville, MN 55337
phone: 6xz-746-2650
fax: 952-746-5237
w v.hopein.GOD,org
720 xeAvenue South
Minneapolis, MN 55415
pbm. 6x2-338-7653
.
fazr 612-338-690 x
Vince E. Johnson
Bethlehem Baptist Church
Pastor for Outreach
North Campos
5151 Program Avenue
Mounds View, MN 5511z
jwmi& 61z -455-Q800
fax'763-717-x946
South Site
Sox Hwy 13 East, Suite 110
Burnsville, MN 55337
phone: 6xz-746-2650
fax: 952-746-5237
w v.hopein.GOD,org
RESOLUTION 8079
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ACCEPTING A DONATION FROM BETHLEHEM BAPTIST CHURCH
IN THE AMOUNT OF $17,926 AND AUTHORIZING DISTRIBUTION OF FUNDS
WHEREAS, Since its establishment in Mounds View in 2004, Bethlehem Baptist
Church has generously supported activities that have benefited the residents of Mounds
View; and
WHEREAS, Bethlehem Baptist Church would like to continue that support by
making a contribution to the City of Mounds View of $17,926 to support the following
programs and activities:
Safe Afterschool Programs for Youth
$6,000
Music in the Park
$1,000
Y -Partners
$1,000
MVCC Program and Building Supplies
$3,500
Field and Security Lighting Upgrades in Parks
$2,126
Two Mobile Dental Clinic
$1,300
Economic Development & Marketing
$3,000
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council
gratefully acknowledges and accepts the donation of $17,926 from Bethlehem Baptist
Church, authorizes the distribution of the funds as directed herein, and approves the
amendment of the 2013 Budget as may be necessary.
Adopted this 25th day of March, 2013
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
k _ Item No: 8.13.
MOUND7�T� Tj—�-�T Meeting Date: March 25, 2013
S V 1L.�V Type of Business: Council Consent
Administrator Review: �1 t�
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8077 Approving General Obligation
Capital Improvement Plan Refunding Bonds to be
Issued by the City of Blaine, Minnesota
The City through a joint powers agreement with the Cities of Blaine and Spring
Lake Park created the SBM Fire Department. Blaine acts as the fiscal agent and
has issued bonds on behalf of the three cities.
In 2005, $8,050,000 of General Obligation Improvement Bonds were issued by
Blaine to construct a new fire station and purchase equipment. Interest rates are at
a level that makes it advantageous to refinance those bonds to save interest costs
for the three cities. This resolution authorizes Blaine to move forward with that
process. Staff recommends approval of resolution 8077.
Respectfully Submitted,
vlark Beer
RESOLUTION NO. 8077
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN
REFUNDING BONDS TO BE ISSUED BY THE CITY OF BLAINE, MINNESOTA
A. WHEREAS, the City of Blaine ("Blaine") has heretofore issued its General
Obligation Capital Improvement Plan Bonds, Series 2005A (the "Series 2005A Bonds")
to finance the acquisition, construction and furnishing of buildings and equipment for
municipal fire protection;
B. WHEREAS, the Cities of Mounds View, Spring Lake Park and Blaine
(collectively, the "Cities") heretofore entered into that certain Joint Powers Agreement
for the Provision of Fire Protection Services dated December 11, 1990, (as amended
and supplemented from time to time, the "Joint Powers Agreement') to finance various
equipment for municipal fire protection and firefighting purposes;
C. WHEREAS, the Joint Powers Agreement has been supplemented from
time to time including by a Supplement to Joint Powers Agreement, approved by
Mounds View October 24, 2005, entered into by all the Cities in connection with the
issuance by Blaine of its General Obligation Capital Improvement Plan Bonds, Series
2005A (the "Series 2005A Bonds") to finance a new fire station and equipment;
D. WHEREAS, Blaine is authorized by the provisions of Minnesota Statutes,
Chapter 475 (the "Act') and Section 475.67, Subdivision 13 of the Act to issue and sell
its general obligation bonds to refund outstanding bonds to achieve debt service
savings;
E. WHEREAS, Blaine proposes to issue its General Obligation Capital
Improvement Plan Refunding Bonds (together with bonds issued in the future to refund
such bonds, the `Bonds") to refund in advance of maturity and at their redemption date
the 2017 to 2026 maturities of the Series 2005A Bonds which are callable on February
1, 2016;
F. WHEREAS, Blaine has determined it can achieve greater debt service
savings than required by Minnesota statutes and is requesting that Mounds View
consent to the refunding and confirm its obligation to pay its share of the debt service
cost in accordance with the Joint Powers Agreement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Minnesota, as follows:
1. The City Council hereby approves the issuance of the Bonds to
refund the Series 2005A Bonds to achieve at least the statutorily required debt service
savings.
2. The City Council hereby affirms its obligations under the Joint
Powers Agreement to pay its applicable share of the debt service on the Bonds. The
Mayor and City Administrator are hereby authorized to execute on behalf of Mounds
View, to Blaine a note, certificate or other instrument evidencing the pledge of Mounds
View's full faith and credit and taxing powers to pay the applicable share of debt service
on the Bonds in accordance with the Joint Powers Agreement and to carry out on behalf
of Mounds View, Mounds View's obligations thereunder.
Adopted this 14th day of January, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
ME
420641vl JSB 61.140-17
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING NST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim numbers:
17537 through 17545 in the amount of $ 24,464.51
132396 through 132473 in the amount of $ 261,391.02
TOTAL AMOUNT OF CLAIMS PRESENTED $ 285,855.53
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 3/26/2013 1 by the vote ayes nays.
Finance Direc
3/19/2013 11:08 AM
DIRECT PAYABLES
CHECK REGISTER
REGULAR CHECKS:
7
0.00
PAGE: 1
0
PACKET:
01037 PYRL
03/21/2013 - 8
0.00
DRAFTS:
0
0.00
VOID CHECKS:
2
0.00
VENDOR
SET: 01 City
of Mounds View
CORRECTIONS:
0
0.00
BANK TOTALS:
9
0.00
BANK:
PYBNK Western Bank
CHECK
CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
A3035
AFLAC
I-51020130321
RD103 AFLAC
R
3/21/2013
156.10
017537
1-52020130321
RD103 AFLAC
R
3/21/2013
9.97
017537
166.07
F6553
Assurant Employee Benefits
1-61020130321
#4041989-1
R
3/21/2013
733.26
017538
733.26
M6321
MN Benefit Association
I-60020130321
MNBF Ins
R
3/21/2013
15.78
017539
15.78
M7152
MN Child Support Payment Centex
I-99520130321
Case 40015244278 KIRK LEITCH
R
3/21/2013
1,050.29
017540
1,050.29
P9250
Public Employees Retirement Ass
I-00120130321
PERA 643400
R
3/21/2013
9,012.10
017541
I-00220130321
PERP 643400
R
3/21/2013
12,587.99
017541
I-01020130321
DCP 643400
R
3/21/2013
147.50
017541
21,747.59
*VOID*
017542
VOID CHECK
V
3/21/2013
017542
**VOID**
*VOID*
017543
VOID CHECK
V
3/21/2013
017543
**VOID**
R0896
MN Child Support Payment Ctr.
1-99820130321
Case #14080268 DARRELL MEYER
R
3/21/2013
331.37
017544
331.37
54107
Secure Benefits Systems Corp.
1-50020130321
Flex Medical
R
3/21/2013
233.15
017545
I-50320130321
Flex Daycare
R
3/21/2013
187.00
017545
420.15
** B AN K T O T A L S **
NO#
DISCOUNTS
REGULAR CHECKS:
7
0.00
HANDWRITTEN CHECKS:
0
0.00
PRE -WRITE CHECKS:
0
0.00
DRAFTS:
0
0.00
VOID CHECKS:
2
0.00
NON CHECKS:
0
0.00
CORRECTIONS:
0
0.00
BANK TOTALS:
9
0.00
CHECK AMT
TOTAL APPLIED
24,464.51
24,464.51
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
24,464.51 24,464.51
3/14/2013 10:12 AM DIRECT PAYABLES CHECK REGISTER
PACKET: 01035 Officer License
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
CHECK CHECK
VENDOR I.D. NAME TYPE DATE
---------------------------------------------------------------------------
M7124 MN Board of Peace Officer Stand
I-201303144064 License - Thomas Campion R 3/14/2013
** B A N K T'0 T A L S **
NO#
DISCOUNTS
REGULAR CHECKS:
1
0.00
HANDWRITTEN CHECKS:
0
0.00
PRE -WRITE CHECKS:
0
0.00
DRAFTS:
0
0.00
VOID CHECKS:
0
0.00
NON CHECKS:
0
0.00
CORRECTIONS:
0
0.00
BANK TOTALS:
1
0.00
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
90.00 132396 90.00
CHECK AMT
TOTAL APPLIED
90.00
90.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
90.00
90.00
03-21-2013 09:58 AM C 0 U N C I L R E P O R T/PAGE: 1
DEPARTMENT FUND
VENDOR NAME
DATE
DESCRIPTION
AMOUNT
NON -DEPARTMENTAL GENERAL FUND
Josephine Huhne
3/01/13
Refund Random Pk Permit
75.00
Northwest Asphalt, Inc.
2/26/13
Refund Meter Deposit
1,000.00
TOTAL:
1,075.00
City Council GENERAL FUND
League of Minnesota Cities Ins.
Trust
3/03/13
City Council
14.64
3/03/13
City Council
171.62
League of Minnesota Cities
3/12/13
Gary Meehlhause
99.00
TOTAL:
285.26
Advisory Commissions GENERAL FUND
Timesaver Off Site Secretarial,
Inc.
3/13/13
2/25 CC Mtg
288.75
TOTAL:
288.75
City Administrator GENERAL FUND
League of Minnesota Cities Ins.
Trust
3/03/13
City Administrator
224.57
League of Minnesota Cities
3/12/13
Jim Ericson
295.00
TOTAL:
519.57
Elections GENERAL FUND
Ramsey County
3/11/13
let Election Qrtly Pmt
4,562.50
TOTAL:
4,562.50
Finance GENERAL FUND
League of Minnesota Cities Ins.
Trust
3/03/13
Finance
242.71
MMKR & Co., P.A.
2/28/13
Finance
810.00
TOTAL:
1,052.71
Central Services GENERAL FUND
Environmental Systems Research
Inst.
2/15/13
ArcGIS Desktop Basic.
709.63
League of Minnesota Cities Ins.
Trust
3/03/13
Central Services
3,775.65
Optum Health
2/26/13
Feb COBRA
73.75
City of Roseville
3/01/13
IT Services - Central Sery
4,189.33
3/01/13
Phone Bill
491.40
S & T Office Products, Inc.
3/14/13
Envelopes
18.00
Sun Newspapers
3/10/13
PW Project 2012-004
110.82
3/10/13
7900 Greenfield Ave
41.93
U. S. Postal Service
2/20/13
Presort Permit #4408
200.00
TOTAL:
9,610.51
Community Development GENERAL FUND
League of Minnesota Cities Ins.
Trust
3/03/13
Community Development
312.83
10,000 Lakes Chapter
3/14/13
Membership Fee -S. Thorp
85.00
1 -800 -Got Junk?
3/12/13
Junk Removal -8335 SL Rd
584.65
TOTAL:
982.48
Police GENERAL FUND
Aspen Mills
3/05/13
Alpha Zip Boot -P50
94.95
Campion, Barrow & Associates
3/04/13
Schultes, Demko, & B.Smith
1,170.00
Holiday
3/18/13
Police - Fuel
2,984.50
KEEPRS, INC.
3/11/13
Ammunition
508.30
League of Minnesota Cities Ins.
Trust
3/03/13
PD
10,371.07
3/03/13
Police
4,891.20
MN Chiefs of Police
3/11/13
ETI Registration, April 22
325.00
MN County Attorneys Assn.
3/13/13
2012 Criminal Elements Boo
51.30
Ready Watt Electric
3/04/13
Siren Maintenance
786.46
City of Roseville
3/01/13
It Services - PD
200.00
St. Paul Police Department -PDI
3/13/13
LOCKUP Basic -Train the Its
655.00
City of St. Paul
3/13/13
Feb Radio Service & Mainte
138.76
TOTAL:
22,176.54
Fire GENERAL FUND
League of Minnesota Cities Ins.
Trust
3/03/13
Fire
8.08
TOTAL:
8.08
03-21-2013 09:58 AM C O U N C I L R E P O R T PAGE: 2
DEPARTMENT FUND VENDOR NAME
DATE
DESCRIPTION
AMOUNT
Recreation GENERAL FUND League of Minnesota Cities Ins. Trust
3/03/13
Recreation
291.76
YMCA of Greater Twin Cities
2/04/13
Emma B. Howe Qtrly Pmt
23,726.05
TOTAL:
24,017.81
Park Maintenance GENERAL FUND Cutter Sales 3/07/13 PW #442
Equipment Distribution Management, Inc 3/13/13 Cushman Cart
Factory Motor Parts Co. 2/28/13 PW #442
G & K Services - St. Paul 1/04/13 Mats & Towels
1/04/13 Uniforms & Clothing
2/15/13 Mats & Towels
2/15/13 Uniforms & Clothing
2/22/13 Mats & Towels
2/22/13 Uniforms & Clothing
3/01/13 Mats & Towels
3/01/13 Uniforms & Clothing
3/08/13 Mats & Towels
3/08/13 Uniforms & Clothing
3/15/13 Mats & Towels
3/15/13 Uniforms & Clothing
Holiday 3/18/13 Park - Fuel
League of Minnesota Cities Ins. Trust 3/03/13 Park Maintenance
3/03/13 Parks
Muska Electric Company 2/28/13 Rink Lights Repair
Wurth USA, Inc. 2/26/13 Brake & Parts Cleaner
TOTAL:
Public Works Admin GENERAL FUND
Bldg/Grnds Maintenance GENERAL FUND
Veh/Equip Maintenance GENERAL FUND
League of Minnesota Cities Ins. Trust 3/03/13 PW Admin
LexisNexis Gen. Health Solutions 2/28/13 PW Admin.
Clean Tech
G & K Services - St. Paul
League of Minnesota Cities Ins. Trust
Muska Electric Company
Olsen Eire Inspection, Inc.
Walters Recycling & Refuse Inc.
Wurth USA, Inc.
Delegard Tool Co.
Factory Motor Parts Co.
TOTAL:
2/26/13 Bldg/Ground Maintenance
1/04/13 Mats & Towels
1/04/13 Uniforms & Clothing
2/15/13 Mats & Towels
2/15/13 Uniforms & Clothing
2/22/13 Mats & Towels
2/22/13 Uniforms & Clothing
3/01/13 Mats & Towels
3/01/13 Uniforms & Clothing
3/08/13 Mats & Towels
3/08/13 Uniforms & Clothing
3/15/13 Mats & Towels
3/15/13 Uniforms & Clothing
3/03/13 Bldg/Ground Maintenance
3/03/13 Buildings
2/28/13 Rink Lights Repair
3/06/13 Fire Sprinkler Test
3/10/13 Recycling
2/26/13 Brake & Parts Cleaner
TOTAL:
2/28/13 Supplies
3/12/13 Coolant Test Strips
3/11/13 Mini B1ub.Pack Stock
3/11/13 PD #084
3/12/13 Gear Lube, Modifier, Stock
27.20
83.88
106.66
5.25
6.77
5.31
6.75
5.31
6.75
5.58
6.11
5.31
6.11
5.31
6.11
96.03
1,166.56
2,745.93
294.92
25.96
4,617.81
264.11
192.00
456.11
1,272.88
1.31
1.69
1.33
1.69
1.33
1.69
1.40
1.53
1.33
1.53
1.33
1.53
93.06
1,201.35
294.92
210.00
537.50
3.26
3,630.66
188.27
15.B1-
7.37
175.18
233.42
03-21-2013 09:58 AM C O U N C I L R E P O R T PAGE: 3
DEPARTMENT FUND VENDOR NAME DATE
G & K Services - St.
Paul
1/04/13
Mats & Towels
3.15
1/04/13
Uniforms & Clothing
4.06
2/15/13
Mats & Towels
3.19
2/15/13
Uniforms & Clothing
4.05
2/22/13
Mats & Towels
3.19
2/22/13
Uniforms & Clothing
4.05
3/01/13
Mats & Towels
3.35
3/01/13
Uniforms & Clothing
3.66
3/08/13
Mats & Towels
3.19
3/08/13
Uniforms & Clothing
3.66
3/15/13
Mats & Towels
3.19
3/15/13
Uniforms & Clothing
3.66
Harmon Autoglass
2/25/13
PD #022
37.41
Hydraulic Specialty
Company
3/06/13
PW #131
5.45
League of Minnesota
Cities Ins. Trust
3/03/13
Vehicle/Eauip Maintenance
227.20
Partsmaster
2/07/13
Silifuse �k��:.Red, El k, Cryo
273,98
Worth USA, Inc.
2/26/13
Brake & ParLs Cleaner
7.77
TOTAL:
1,182.14
Street Pavement Mgt GENERAL FUND
G & K Services - St.
Paul
1/04/13
Mats & Towels
5.25
1/04/13
Uniforms & Clothing
6.77
2/15/13
Mats & Towels
5.31
2/15/13
Uniforms & Clothing
6.75
2/22/13
Mats & Towels
5.31
2/22/13
Uniforms & Clothing
6.75
3/01/13
Mats & Towels
5.58
3/01/13
Uniforms & Clothing
6.11
3/08/13
.Mats & Towels
5.31
3/08/13
Uniforms & Clothing
6.11
3/15/13
Mats & Towels
5.31
3/15/13
Uniforms & Clothing
6.11
League of Minnesota
Cities Ins. Trust
3/03/13
Street Pavement Mgmt
1,094.25
3/03/13
Streets
1,064.05
Unique Paving Materials
2/28/13
Cold Mix Tons
155.61
W.rth USA, Inc.
2/26/13
Brake & Parts Cleaner
16.64
TOTAL:
2,401.22
Snow & Ice Control GENERAL FUND
G & K Services - St.
Paul
1/04/13
Mats & Towels
5.77
1/04/13
Uniforms & Clothing
7.44
2/15/13
Mats & Towels
5.84
2/15/13
Uniforms & Clothing
7.43
2/22/13
Mats & Towels
5.84
2/22/13
Uniforms & Clothing
7.43
3/01/13
Mats & Towels
6.14
3/01/13
Uniforms & Clothing
6.72
3/08/13
Mats & Towels
5.84
3/08/13
Uniforms & Clothing
6.72
3/15/13
Mats & Towels
5.84
3/15/13
Uniforms & Clothing
6.72
League of Minnesota
Cities Ins. Trust
3/03/13
Snow & Ice Control
943.30
Tri State Bobcat
3/05/13
PW #131 Skid Steer
141.63
3/08/13
PW #131
75,99
Worth USA, Inc.
2/26/13
Brake & Parts Cleaner
14.30
TOTAL:
1,252.95
Street Sign Maintenanc GENERAL FUND
G & K Services - St.
Paul
1/04/13
Mats & Towels
2.10
03-21-2013 09:58 AM C O U N C I L R E P O R T PAGE: 4
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Convention/Visitor Bur GENERAL FUND
League of Minnesota Cities Ins. Trust
Menards
Worth USA, Inc.
City of Blaine
1/04/13 Uniforms & Clothing
2/15/13 Mats & Towels
2/15/13 Uniforms & Clothing
2/22/13 Mats & Towels
2/22/13 Uniforms & Clothing
3/01/13 Mats & Towels
3/01/13 Uniforms & Clothing
3/08/13 Mats & Towels
3/08/13 Uniforms & Clothing
3/15/13 Mats & Towels
3/15/13 Uniforms & Clothing
3/03/13 Street Sign Maintenance
2/27/13 Sign Storage Material
2/26/13 Brake & Parts Cleaner
TOTAL:
3/20/13 Feb Hotel Tax-AmeriC Inn
TOTAL:
Recreation Cable League of Minnesota Cities Ins. Trust 3/03/13 Cable
TOTAL:
Economic Development Econ Dev Authority League of Minnesota Cities Ins. Trust 3/03/13 EDA
3/03/13 EDA
MMKR & Co., P.A. 2/28/13 EDA
City of Roseville 3/01/13 GIS Services
TOTAL:
NON -DEPARTMENTAL Community Center 0 Blair Loder 3/01/13 Refund Open Gym
Recreation Community Center 0 Architect Mechanical, Inc.
Beisswenger's Do It Best
Clean Tech
G & K Services - St. Paul
League of Minnesota Cities Ins. Trust
Menards
Northern Sanitary Supply
City of Roseville
Walters Recycling & Refuse Inc.
Wil-Kil
Werth USA, Inc.
TOTAL:
2/28/13 Repair Day Care no Heat
3/08/13 Cut Charge
3/13/13 Vacuum Attachment
3/14/13 Comm Ctr Supplies
2/26/13 Comm Ott
1/04/13 Mats & Towels
1/04/13 Uniforms & Clothing
2/15/13 Mats & Towels
2/15/13 Uniforms & Clothing
2/22/13 Mats & Towels
2/22/13 Uniforms & Clothing
3/01/13 Mats & Towels
3/01/13 Uniforms & Clothing
3/08/13 Mats & Towels
3/08/13 Uniforms & Clothing
3/15/13 Mats & Towels
3/15/13 Uniforms & Clothing
3/03/13 Community Ctr
3/01/13 Cc= Ott Supplies
3/20/13 Cleaning Supplies
3/14/13 Cleaning Supplies
3/01/13 IT Services - Comm Orr
3/10/13 Recycling
2/25/13 Pest Control
2/26/13 Brake & Parts Cleaner
2.71
2.13
2.70
2.13
2.70
2.23
2.44
2.13
2.44
2.13
2.44
339.05
31.85
5.13
404.31
2,271.76
2,271.76
59.20
59.20
101.36
789.46
405.00
215.25
1,511.07
7.00
7.00
400.99
2.62
2.76
13.88
469.18
3.93
5.07
3.98
5.06
3.98
5.06
4.19
4.58
3.98
4.58
3.98
4.58
346.69
166.67
112.73
334.09
100.00
247.50
58.25
9.79
03-21-2013 09:58 AM C O U N C I L R E P O R T PAGE: 5
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
TOTAL: 2,318.12
Banquet Center Community Center 0 Beisswenger's Do It Best 3/05/13 E2 Anchor #8
3/06/13 Cornerguard, Mounting Tape
3/07/13 Cornerguard
League of Minnesota Cities Ins. Trust 3/03/13 Banquet Center
MMKR & Co., P.A. 2/28/13 Banquet Center
Menards 2/28/13 E2 Ancor Toggle Drywall
3/01/13 Comm Ctr Supplies
3/07/13 Refresh Paint Eggshell
3/01/13 Event Center
YMCA of Greater Twin Cities 2/04/13 Emma B. Howe Qtrly Pmt
TOTAL:
YMCA Community Center 0 League of Minnesota Cities Ins. Trust 3/03/13 YMCA
MMKR & Co., P.A. 2/28/13 YNCA
Ricoh USA, Inc. 2/27/13 Comm Ctr Copier
YMCA of Greater Twin Cities 2/04/13 Emma B. Howe Qtrly Pmt
TOTAL:
Crtve Kids Child Care Community Center 0 League of Minnesota Cities Ins. Trust 3/03/13 Creative Kids
TOTAL:
16.21
49.09
40.33
360.40
67.50
21.35
857.86
138.94
147.78
12,967.65
14,667.11
690.77
202.50
187.74
23,726.05
24,807.06
240.27
eLiQRV1
Recreation
Lakeside Park
League of Minnesota Cities Ins. Trust
3/03/13
Lakeside Park -
24.69
TOTAL:
24.69
NON -DEPARTMENTAL
Recycling
Recycling Grant
League of Minnesota Cities Ins. Trust
3/03/13
Recycling
13.54
TOTAL:
13.54
Administration
Economic Development
Tax Increment Dist
Finance and Commerce
2/26/13
Ad for Bid - Area F
185.23
MMKR & Co.,
P.A.
2/28/13
Water
TOTAL:
185.23
Street Pavement Mgmt
Street
Improvement Braun Intertec Corporation
3/01/13
Area E
Testing
TOTAL:
NON -DEPARTMENTAL
Water
Northwest
Asphalt, Inc.
2/26/13
Refund
Meter Deposit
TOTAL:
Administration
Water
League of
Minnesota Cities Ins. Trust
3/03/13
Water Admin
MMKR & Co.,
P.A.
2/28/13
Water
TOTAL:
Utility Distribution Water Ferguson WaterWorks #2516
G & K Services - St. Paul
Gopher State One -Call, Inc
2/26/13 Water Supplies
1/04/13 Mats & Towels
1/04/13 Uniforms & Clothing
2/15/13 Mats & Towels
2/15/13 Uniforms & Clothing
2/22/13 Mats & Towels
2/22/13 Uniforms & Clothing.
3/01/13 Mats & Towels
3/01/13 Uniforms & Clothing
3/08/13 Mats & Towels
3/08/13 Uniforms & Clothing
3/15/13 Mats & Towels
3/15/13 Uniforms & Clothing
2/28/13 21 Tickets
644.00
644.00
850.00
850.00
54.61
607.50
662.11
747.87
9.97
12.85
10.09
12.83
10.09
12.83
10.60
11.60
10.09
11.60
10.09
11.60
29.15
03-21-2013 09:58 AM C O U N C I L R E P O R T PAGE: 6
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
League of Minnesota Cities Ins.
Trust
3/03/13
Water Utility Distribution
1,404.90
3/03/13
Water Fund
1,755.68
Notary Law Institute
2/26/13
Tracy Suell Notary -One Yea
26.00
Water Conservation Service, Inc.
2/28/13
Leak Locate
1,178.96
Worth USA, Inc.
2/26/13
Brake s Parts Cleaner
29.23
TOTAL:
5,306.03
Water Production
Water Instrumental Research, Inc.
2/28/13
Coliform Bacteria
- 80.00
TOTAL:
80.00
Administration
Wastewater League of Minnesota Cities Ins.
Trust
3/03/13
Wastewater Admin
54.61
MMKR & Co., P.A.
2/28/13
Watewater
607.50
TOTAL:
662.11
Utility Distrbution
Wastewater Barton Sand & Gravel Co.
2/28/13
2508 CR I -Class 5
3,450.48
Blake Drilling Company, Inc.
2/26/13
2508 CR -I Wellpt Dewaterin
4,276.00
Flexible Pipe Tool Company
3/04/13
X -tend -a -claw
340.93
3/04/13
Scotch Cast Kit, Pigtail
475.30
G & K Services - St. Paul
1/04/13
Mats & Towels
9.97
1/04/13
Uniforms & Clothing
12.85
2/15/13
Mats & Towels
10.09
2/15/13
Uniforms & Clothing
12.83
2/22/13
Mats & Towels
10.09
2/22/13
Uniforms & Clothing
12.83
3/01/13
Mats & Towels
10.60
3/01/13
Uniforms & Clothing
11.60
3/08/13
Mats & Towels
10.09
3/08/13
Uniforms & Clothing
11.60
3/15/13
Mats & Towels
10.09
3/15/13
Uniforms & Clothing
11.60
Gopher State One -Call, Inc.
2/28/13
21Tickets
29.15
Highway Technologies
3/06/13
County Road I Repairs
1,695.17
League of Minnesota Cities Ins.
Trust
.3/03/13
Watewaster Utility Distrib
1,262.68
3/03/13
Sewer Fund
1,252.83
Metro Council Environmental Service
3/05/13
April Wastewater Service
68,022.21
Neeck Construction, Inc.
2/26/13
Street Repair 2508 Cry Rd
7,700.00
Dave Perkins Contracting, Inc.
2/20/13
2508 County Road I
9,250.00
2/22/13
2508 County Road I
27,399.50
Wurth USA, Inc.
2/26/13
Brake & Parts Cleaner
29.23
TOTAL:
125,317.72
Street Lighting
Street Lighting League of Minnesota Cities Ins.
Trust
3/03/13
Street Lighting
4.37
3/03/13
Street Light
154.46
Muska Electric Company
2/28/13
Rink Lights Repair
294.93
TOTAL:
453.76
Surface Water
Surface Water G & K Services - St. Paul
1/04/13
Mats & Towels
4.98
1/04/13
Uniforms & Clothing
6.43
2/15/13
Mats & Towels -
5.05
2/15/13
Uniforms & Clothing
6.41
2/22/13
Mats & Towels
5.05
2/22/13
Uniforms & Clothing
6.41
3/01/13
Mats & Towels
5.30
3/01/13
Uniforms & Clothing
251.85
3/08/13
Mats & Towels
5.05
3/08/13
Uniforms & Clothing
5.80
03-21-2013 09:58 AM C O U N C I L R E P O R T PAGE: 7
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Street Cleaning
TOTAL PAGES: 7
5.05
5.80
872.74
326.07
1,000.00
12.28
2,524.27
0.77
1.01
0.81
1.00
0.81
1.00
0.83
13.85
0.81
0.90
0.81
0.90
144.18
3.88
171.56
3/15/13
Mats & Towels
3/15/13
Uniforms & Clothing
League of Minnesota Cities
Ins. Trust
3/03/13
Surface Water
3/03/13
Storm Water
3/05/13
Claim Poor Maintenance Sew
Wurth USA, Inc.
2/26/13
Brake & Parts Cleaner
TOTAL:
Surface Water
G & K Services - St. Paul
1/04/13
Mats & Towels
1/04/13
Uniforms & Clothing
2/15/13
Mats & Towels
2/15/13
Uniforms & Clothing
2/22/13
Mats & Towels
2/22/13
Uniforms & Clothing
3/01/13
Mats & Towels
3/01/13
Uniforms & Clothing
3/08/13
Mats & Towels
3/08/13
Uniforms & Clothing
3/15/13
Mats & Towels
3/15/13
Uniforms & Clothing
League of Minnesota Cities
Ins. Trust
3/03/13
Surface Water Str. Cleanin
Wurth USA, Inc.
2/26/13
Brake & Parts Cleaner
TOTAL:
FUND TOTALS
100
GENERAL FUND
80,796.17
210
Cable
59.20
230
Econ Dev Authority
1,511.07
252
Community Center Oper.
42,039.56
255
Lakeside Park
24.69
290
Recycling Grant
13.54
410
Tax Increment District 1
185.23
485
Street Improvements
644.00
700
Water
6,898.14
730
Wastewater
125,979.83
740
Street Lighting
453.76
745
Surface Water ,
2,695.83
--------------------------------------------
GRAND TOTAL:
261,301.02
5.05
5.80
872.74
326.07
1,000.00
12.28
2,524.27
0.77
1.01
0.81
1.00
0.81
1.00
0.83
13.85
0.81
0.90
0.81
0.90
144.18
3.88
171.56
1 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
2 CITY OF MOUNDS VIEW
3 RAMSEY COUNTY, MINNESOTA
4
5 Regular Meeting
6 February 11, 2013
7 Mounds View City Hall
g 2401 Highway 10, Mounds View, MN 55112
9 7:00 P.M.
10
11
12 1. MEETING IS CALLED TO ORDER
13
14 2. PLEDGE OF ALLEGIANCE
15
16 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
17
18 NOT PRESENT: None.
19
20 4. APPROVAL OF AGENDA
21 A. Monday, February 11, 2013, City Council Agenda.
22
23 MOTION(SECOND: Mueller/Meehlhause. To Approve the Monday, February 11, 2013, agenda
24 as presented.
25
26 Ayes — 5 Nays — 0 Motion carried.
27
28 5. PUBLIC INPUT
29
3o None.
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32 6. SPECIAL ORDER OF BUSINESS
33 A. Dialogue with Ramsey County Commissioner Blake Huffman
34
35 Ramsey County Commissioner Blake Huffman introduced himself to the Council and discussed
36 the issues he would be addressing at a County level over the next year. He stated infrastructure
37 funding for TCAAP was a major concern, along with bonding for I-694 and Rice Street. Further
38 discussion ensued regarding the TCAAP development, cleanup and the formation of a Joint
39 Development Authority. He noted input from neighboring cities will be taken throughout the
40 TCAAP planning process.
41
42 Commissioner Huffman explained he was sensitive to the property tax concerns in Mounds View
43 and noted the appraised home values for 2014 would be sent out in March. He encouraged
44 residents to review this information and contact the County with any concerns. Commissioner
45 Huffman thanked the Council for their time this evening.
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Mounds View City Council February 11, 2013
Regular Meeting Page 2
Council Member Mueller requested further information about Commissioner Huffinan's past
City government experience. Commissioner Huffman noted he had served as a Shoreview City
Councilmember and chaired the Economic Development Authority. He explained Shoreview
was working to recreate its commercial areas.
Council Member Meehlhause questioned how the new development was brought into Shoreview.
Commissioner Huffman stated a great deal of TIF was offered, along with the formation of an
Economic Development Committee.
Mayor Flaherty stated Mounds View was working to redevelop its commercial district along the
County Road 10 corridor. He then discussed the expense of renaming the corridor in further
detail and questioned if the County had any answers on why the expense went from $60,000 to
$400,000. Commissioner Huffman did not understand the reason behind this change either and
stated he would be willing to work with the City further in taking this matter to the State.
Mayor Flaherty indicated the second issue of concern for the City was a sound wall for the Laport
neighborhood across from Medtronic. He commented the noise during rush hour was becoming
a concern. Commissioner Huffman stated he would investigate this matter further.
Council Member Meehlhause questioned if the City would be able to plant trees or further
landscape the median along the County Road 10 corridor. Commissioner Huffman stated he
would discuss this matter with County staff and report back to the City.
Mayor Flaherty thanked Commissioner Huffman for his attendance this evening and for
addressing the City's concerns.
B. Presentation by Jerry Hromatka, President and CEO of Northwest Youth
and Family Services
Jerry Hromatka, Northwest Youth and Family Services, thanked the Council for their time this
evening. He noted NYFS was supported by 15 municipalities along with local corporations and
organizations. He provided a summary of the organization's beginning and discussed the
services provided by his organization to the City of Mounds View. He explained NYFS focused
on 5-21 year olds and noted 4,500 youth, families and individuals were served on a yearly basis.
He discussed the three main program areas of NYFS as being mental health services, youth
development and day treatment programs. He provided comment on the importance of preparing
youth for job interviews and further education.
Mr. Hromatka reviewed the finances and highlights from 2012, stating corporate partnerships
and social media were at the forefront. He explained NYFS recently merged with the White Bear
Lake Youth Services. He stated NYFS was proposing to rename their organization to Northeast
Youth and Family Services. He then thanked the Council for their continued support and looked
forward to all those that would be helped in 2013.
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Mounds View City Council February 11, 2013
Regular Meeting Page 3
Mayor Flaherty thanked Mr. Ilromatka for his attendance this evening and for addressing the
mental health issues in the community as this was a growing concern.
7. COUNCIL BUSINESS
A. Second Reading and Adoption of Ordinance 878, an Ordinance Amending
Section 4.02, Subd. 1, of the Mounds View City Charter Pertaining to "Filing
for Office."
City Administrator Ericson requested the Council adopt an Ordinance amending City Code
regarding "Filing for Office" to have this section of the city charter be brought into compliance
with State Statute. He then reviewed the proposed language revisions with the Council in detail.
MOTION/SECOND: Mueller/Gunn. To Waive the Second Reading and Adopt Ordinance 878,
an Ordinance Amending Section 4.02, Subd. 1, of the Mounds View City Charter, Pertaining to
"Filing for Office" and publish a summary.
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/Mayor Flaherty.
Ayes — 5 Nays — 0 Motion carried.
B. Second Reading and Adoption of Ordinance 875, an Ordinance Approving a
Franchise Agreement with Xcel Energy for Natural Gas Operations in
Mounds View.
Finance Director Beer stated this was the Second Reading of a franchise agreement with Xcel
Energy. Staff recommended the Council adopt the Ordinance approving the 20 year agreement
for natural gas operations in the City of Mounds View. He noted Kennedy & Graven had
reviewed and approved of the language changes.
Mayor Flaherty thanked Attorney Riggs for the summary provided to the Council regarding the
language changes within the franchise agreement.
MOTION/SECOND: Gunn/Hull. To waive the Second Reading and adopt Ordinance 875, an
Ordinance granting to Northern States Power Company, a Minnesota Corporation, dba Xcel
Energy, its successors and assigns, a franchise to construct, operate, repair and maintain in the
City of Mounds View, Minnesota, the necessary gas pipes, mains and appurtenances for the
transmission or distribution of gas to the City and its inhabitants and others and transmitting gas
into and through the City and to use the public grounds and public ways of the City for such
purposes; and prescribing certain terms and conditions thereof, and publish a summary.
ROLL CALL: Gunn/Hull/Meehlhause/1\4ueller/Mayor Flaherty.
Ayes — 5 Nays — 0 Motion carried.
C. Second Reading and Adoption of Ordinance 876, an Ordinance Approving a
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Franchise Agreement with Xcel Energy for Electric Operations in Mounds
View.
Finance Director Beer stated this was the Second Reading of a franchise agreement with Xcel
Energy. Staff recommended the Council adopt the Ordinance approving the 20 year agreement
for electric operations in the City of Mounds View. He noted Kennedy & Graven had reviewed
and approved of the language changes.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt
Ordinance 876, an Ordinance granting to Northern States Power Company, a Minnesota
Corporation, dba Xcel Energy, its successors and assigns, a franchise to construct, operate, repair
and maintain in the City of Mounds View, Minnesota, an electric distribution system and
transmission lines, including necessary poles, lines, fixtures and appurtenances, for the
transmission or distribution of electric energy to the City and its inhabitants and others and to use
the public grounds and public ways of the City for such purposes; and prescribing certain terms
and conditions thereof, and publish a summary.
ROLL CALL: Gump/Hull/Meehlhause/Mueller/Mayor Flaherty.
Ayes — 5 Nays — 0 Motion carried.
D. Resolution 8059, Supporting Twin Cities Habitat for Humanity —
Community Development Housing Organization's Application for HOME
Funds.
City Administrator Ericson stated Habitat for Humanity Twin Cities was seeking support of
HOME Funds to construct a new home in Mounds View. He stated a property has been
identified in the City and a purchase agreement has been submitted. The City was waiting on a
response at this time. He requested the Council approve the Resolution of support.
Council Member Mueller questioned the location of the Habitat for Humanity home. City
Administrator Ericson noted the home was located on Red Oak Drive.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8059,
Supporting Twin Cities Habitat for Humanity — Community Development Housing
Organization's Application for proposed HOME Funds.
Council Member Mueller thanked Mayor Flaherty for sending an outstanding letter behalf of the
City.
Ayes — 5 Nays — 0 Motion carried.
E. Resolution 8060, Approving the 2013 Public Works and Parks Seasonal
Positions.
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Assistant City Administrator Crane requested the Council approve the public works and parks
seasonal positions for 2013. She discussed the Affordable Health Care Act and how this would
affect seasonal employees. She explained staff would be tracking the 2013 employees on an
Excel spreadsheet to assist with budgeting for 2014. She commented the 2013 budget had 5,900
hours available for seasonal employees. Staff requested the Council hire 10 seasonal employees,
noting these employees would be staggered to not work more than 119 calendar days in 2013.
Council Member Meehlhause asked if the 119 days included weekends. Assistant City
Administrator Crane stated this was the case and that City Staff would be monitoring the
seasonal employees to ensure they do not exceed 119 days of employment with the City.
Council Member Mueller suggested the seasonal employees be told their last date of employment
when hired. Assistant City Administrator Crane commented this would be considered by the HR
Department.
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8060,
Approving the 2013 Public Works and Parks Seasonal Positions.
Council Member Meehlhause commended Staff for planning ahead and addressing the concerns
that would face the City with the Affordable Health Care Act.
Ayes — 5
Nays — 0 Motion carried.
8. CONSENT AGENDA
A Resolution 8061 Amending the 2012 Budget to include U'...,endit....e for
Building n t t' System improvements at the Community Center. -
Mayor Flaherty requested Item A be removed from the Consent Agenda for further discussion.
A. Resolution 8061, Amending the 2013 Budget to include Expenditures for
Building Automation System Improvements at the Community Center.
Mayor Flaherty commented this item was originally budgeted and planned for in 2012 but would
now be completed in 2013. Public Works Director DeBar stated this was the case, as funds were
set aside in 2012. He noted work had begun at the Community Center and would be completed
shortly.
Mayor Flaherty questioned where the automation system would be located. Public Works
Director DeBar explained the system would be physically installed within the Community Center
but would be web -based, which would allow for remote access.
MOTION/SECOND: Flaherty/Hull. To Waive the Reading and Adopt Resolution 8061,
Amending the 2013 Budget to include Expenditures for Building Automation System
Improvements at the Conummity Center.
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Ayes — 5 Nays — 0 Motion carried.
9. JUST AND CORRECT CLAIMS
Finance Director Beer answered the Council's questions related to claims.
MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented.
Ayes — 5
10. APPROVAL OF MINUTES
None.
Nays — 0 Motion carried.
11. REPORTS
A. Reports of Mayor and Council.
Council Member Mueller stated on Tuesday, February 19th the Festival in the Park Committee
would be meeting at 7:00 p.m. at City Hall. She encouraged all those interested in volunteering
to attend. She noted on Saturday, February 23`d the Ramsey County Sheriff's Department has
invited all Scouts to tour their headquarters in St. Paul from 9:00 a.m. to 2:00 p.m.
Council Member Meehlhause indicated on Wednesday, February 13`h the Mounds View Business
Council would be meeting at 7:30 a.m. at the Community Center. He welcomed all businesses in
Mounds View to attend. He recognized the Boys and Girls Irondale Nordic Ski Team for their
continued success and wished them well in Sections.
Mayor Flaherty wished everyone a Happy Valentine's Day.
B. Reports of Staff.
City Administrator Ericson indicated the North Metro Home and Garden Show would be held on
February 23`d from 9:00 a.m. to 3:00 p.m. at the National Sport Center - Sport Expo Center. He
noted this was a free event with a number of local vendors on hand. He stated there would be
door prizes, concessions and kids' activities. The event was sponsored by Blaine, Fridley and
Mounds View.
Finance Director Beer explained he and other staff members recently attended a seminar hosted
by Ehlers Inc..
Public Works Director DeBar discussed a "Safe Routes to School: grant application stating the
deadline was Friday, February 15`h. He explained the surveying process took longer than
anticipated and the grant would now be requested for work to be completed in 2014.
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Public Works Director DeBar stated Area F would go out for bids at the Council's next meeting.
C. Reports of City Attorney.
City Attorney Riggs had nothing to report.
12. Next Council Work Session:
Next Council Meeting:
13. ADJOURNMENT
The meeting was adjourned at 8:32 p.m.
Transcribed by:
Heidi Guenther
TimeSaver Off Site Secretarial, Inc.
Monday, March 4, 2013, at 7:00 p.m.
Monday, February 25, 2013, at 7:00 p.m.
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DINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
February 25, 2013
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, February 25, 2013, City Council Agenda.
MOTION/SECOND: Mueller/Gunn. To Approve the Monday, February 25, 2013, agenda as
presented.
Ayes — 5
5. PUBLIC INPUT
Nays — 0 Motion carried.
Nick Super, 8111 Eastwood Road, commented he was awarded the Outstanding Service to Youth
by Northwest Youth and Family Services this past month. He indicated he was honored for his
service as the drum major atIrondale High School and help he provides with the youth baseball
program and at his church. He was very humbled by the award and noted he would be attending
University of Wisconsin Stout next year. The Council offered Mr. Super a round of applause.
Mayor Flaherty thanked Mr. Super for his service to the community.
Council Member Gunn stated it was an honor to be commending a youth in Mounds View for his
service to the community.
Council Member Mueller appreciated Mr. Super's volunteer activities and wished him well in his
future studies. She encouraged him to consider public administration as a career.
Council Member Meehlhause congratulated Mr. Super on his award and wished him all the best
in the future.
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6. SPECIAL ORDER OF BUSINESS
A. Dialogue with Ramsey County Commissioner Mary Jo McGuire
Mary Jo McGuire, Ramsey County Commissioner, thanked the Council for their time this
evening. She discussed her background noting she was a lifelong resident of Ramsey County.
She explained she has a Master's in Public Administration and has served for 16 years in the
legislature as a State Representative.
Commissioner McGuire commented she currently represents Precinct 4 in Mounds View, Little
Canada, New Brighton, Lauderdale, Roseville and a portion of St. Anthony Village on the
County Board. She reviewed her major concerns were public safety along with health and
human services. She then described the numerous committees and boards she served on in
detail.
Commissioner McGuire understood the concerns with the renaming of County Road 10. She
was excited that the City was working to reestablish this corridor. The TCAAP redevelopment
was then discussed. She explained she was looking forward to serving as a Ramsey County
Commissioner and would assist in bringing the issues within the City of Mounds View to the
County.
Mayor Flaherty requested the County consider a sound wall in the Laport neighborhood. He
commented this neighborhood has been greatly affected by the increased traffic through the
community. He stated this matter has been brought to the legislature in the past. Beautification
of the County Road 10 corridor was discussed in detail and Mayor Flaherty hoped the County
was willing to partner with the City in this effort. He explained the City has spoken with, county
Engineer, Jim Tolaas regarding this matter as well.
Commissioner McGuire stated the County would be willing to work with the City to improve the
quality of life along this corridor.
Council Member Meehlhause commented the expansion of the Anoka County Airport was a
concern for Mounds View as the take off and landings affected the City's residents.
Council Member Mueller stated she looked forward to working with Commission McGuire in
the future. She encouraged the County to consider a sales tax break for businesses, which would
assist with growing the economy along with keeping local businesses viable.
Mayor Flaherty thanked Commissioner McGuire for her time this evening.
B. Presentation by Nate Danielson, Community Program Director, MVCC
Nate Danielson, Community Program Director at the Mounds Vice Community Center,
presented the Council with a summary of the services provided at the Community Center in
2012. It was noted that youth participation grew by 50% last summer. He stated there were 250
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Mounds View residents that participated in the Music in the Park events. It was noted there were
216 events, weddings and meetings in the event center last year. He explained 179 youth took
swimming lessons at the Y and over 60 men, women and children took part in the 5K last year.
Mr. Danielson indicated there was an increase of youth participating in t -ball, softball and soccer
with over 300 children in the program last year. He commented the Outreach Program, which
was funded partially by Bethlehem Baptist Church, provided an afterschool program for youth at
the Community Center. He discussed the budget in detail noting $20,000 was reimbursed to the
City.
Mr. Danielson provided comment on the plans for 2013 noting there would be a new summer
teen program with a teen center opening tonight. In addition, the Y would be looking into
expanding Senior Programming, while also focusing on arts and humanities youth programming.
Mayor Flaherty was pleased that the Y was focusing on providing structured services for youth in
the community.
Council Member Mueller commended Mr. Danielson and his entire team for their dedication to
the community and the services provided by the YMCA. She stated the Y represented the
community very well. She explained the Y was now offering on Monday and Thursdays a free
low impact aerobics class available to seniors.
Council Member Mueller then requested further information on how the Y would be assisting
with Festival in the Park for 2013. Mr. Danielson commented the 5K would take place again,
and the dance team would participate in the parade. In addition, a table for the event center may
be placed in the park.
Mayor Flaherty thanked Mr. Danielson for his report and for the great work he does on behalf of
the entire community.
7. COUNCIL BUSINESS
A. Resolution 8062, Approving a Step/Wage Adjustments for Police Sergeant
Timothy Wolf, Police Officer Nathan Garland, and Public Works Supervisor
Don Peterson.
Assistant City Administrator Crane stated that Sergeant Timothy Wolf and Police Officer Nathan
Garland were current employees with the Mounds View Police Department and both were rated
satisfactory in a recent performance evaluation. In addition, Public Works Supervisor Don
Peterson had his performance evaluated by Public Works Director DeBar and was also rated
satisfactory. Staff recommends a step wage adjustment for each City employee.
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8062,
Approving a Step/Wage Adjustments for Police Sergeant Timothy Wolf, Police Officer Nathan
Garland, and Public Works Supervisor Don Peterson.
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Ayes — 5 Nays — 0 Motion carried.
B. Resolution 8063, Approving Severance for Officer Andrew Olson of the
Mounds View Police Department.
Assistant City Administrator Crane stated Officer Andrew Olson submitted his resignation and
his last day of employment with the Mounds View Police Department was February 10, 2013.
She recommended the Council approve the severance as provided by Staff.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8063,
Approving Severance for Officer Andrew Olson of the Mounds View Police Department.
Ayes — 5 Nays — 0 Motion carried.
C. Resolution 8064, Approving Severance for Nick Fleischhacker of the Mounds
View Public Works Department.
Assistant City Administrator Crane stated Nick Fleischhacker submitted his resignation and his
last day of employment with the Mounds View Public Works Department was February 20,
2013. She recommended the Council approve the severance outlines in the staff report.
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8064,
Approving Severance for Nick Fleischhacker of the Mounds View Public Works Department.
Council Member Mueller wished Nick Fleiscbhacker the best in his new position stating he
would be dearly missed by the City of Mounds View. Mayor Flaherty agreed.
Ayes — 5 Nays — 0 Motion carried.
D. Resolution 8065, Authorizing the Preparation of a Compensation Study
Performed by Springsted, Inc.
City Administrator Ericson explained that in 2008 Springsted was authorized to complete a
compensation study on behalf of the City along with analyzing job classifications. At that time,
some inconsistencies in pay were found and adjustments were proposed to bring employee pay
into proper alignment. However, due to revenue shortfalls, not all implementations have been
made by the City.
City Administrator Ericson explained that Staff was now recommending an update to the
compensation study be completed by Springsted. He noted Staff would be assisting Springsted
with the study, which would take approximately eight weeks.
Council Member Hull asked what benefit the study would have to the residents of Mounds View.
City Administrator Ericson commented the City had wonderful employees and without a fair pay
structure, the City would have a hard time retaining these employees. He explained the hiring
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and training process cost the City a great deal. For this reason, it was important to compensate
the City's current employees fairly.
Council Member Meehlhause questioned which communities would be used for comparison
purposes by Springsted. City Administrator Ericson recalled that Arden Hills, North St. Paul,
Little Canada, Vadnais Heights, and Hopkins, among others, would be used for comparison.
Each of these communities was similar in type and size to Mounds View.
Council Member Mueller inquired if Springsted would be able to properly evaluate the unique
staffing positions within the City of Mounds View. City Administrator Ericson stated the
position analysis questionnaires were completed five years ago and the City's job descriptions
have not changed much since that time. Those that have altered slightly have already been
analyzed by Springsted.
Mayor Flaherty thought it was important to update the City's compensation information and he
supported the updated Springsted study.
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8065,
Authorizing the Preparation of a Compensation Study Performed by Springsted, Inc.
Council Member Hull stated the City was moving in the right direction and employee retention
was crucial.
Mayor Flaherty agreed stating Mounds View had high quality employees.
Ayes — 5 Nays — 0 Motion carried.
E. Resolution 8066, Approving a Revised Position Description and Authorizing
Advertisement for Rehiring a Maintenance Worker (Stormwater) in the
Public Works Department.
Public Works Director DeBar stated Nick Fleischhacker resigned his position with the City,
which has left a vacancy in the Public Works Department. He discussed the responsibilities of
the Public Works Department maintenance worker (stormwater) in detail. Staff requested the
Council approve a revised position description for the rehiring of a maintenance worker
(stormwater) in the Public Works Department. It was noted the job description would be posted
internally for five days and would then be posted externally.
Council Member Mueller asked how this job description would be posted externally. Public
Works Director DeBar indicated in the past the openings have been posted on the League of
Minnesota Cities website, in addition to the City's webpage.
Council Member Mueller suggested the posting be sent to local tech schools with water treatment
program.
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Council Member Meehlhause questioned how the position was being covered at this time.
Public Works Director DeBar commented the stormwater position was being covered by current
public works staff at this time. However, this could not continue through the summer months.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8066,
Approving a Revised Position Description and Authorizing Advertisement for Rehiring a
Maintenance Worker (Stormwater) in the Public Works Department.
Ayes — 5 Nays — 0 Motion carried.
F. Resolution 8067, Approving Bidding Documents and Authorizing
Advertisement for Bids for 2013 Street and Utility Improvement Project —
Area F.
Public Works Director DeBar explained the 2013 Street and Utility Improvement Project was
Area F, which consisted of three miles of City roadway. He noted there were two non-
standard/MSA streets. He explained that Staff has held numerous neighborhood meetings for the
upcoming project. He described the work that would be completed on the streets and utilities
Area F at length. It was noted the Police Department parking lot has been added into the project.
He indicated that a Rice Creek Watershed permit and MnDOT approval was necessary prior to
beginning the project. Staff requested the Council approve the prepared bidding documents and
authorize advertisement for bids for the project.
Council Member Meehlhause questioned if the $3 million included the Greenfield parking lot.
Public Works Director DeBar stated this was included and was estimated to cost $57,000. He
then discussed the replacement of the Police Department parking lot noting the expense for this
lot would be $95,000. He explained the Public Works parking lot was running out of space for
impounded vehicles. It was noted the new parking lot would be fenced and enlarged to allow the
police department to manage the impounded vehicles.
Council Member Mueller inquired why a chain link fence was being requested. Public Works
Director DeBar commented this was the most cost effective secure fencing and was also
maintenance free.
Council Member Mueller recommended the fencing be landscaped as the property abutted a City
park. Mayor Flaherty agreed with this suggestion.
Council Member Hull asked if any trees would be lost with the fencing. Public Works Director
DeBar stated several ash trees may be lost, but the City would work to save as many as possible.
Council Member Meehlhause questioned if the City would be present at the Rice Creek
Watershed meeting. Public Works Director DeBar stated he has been in communication with
Rice Creek Watershed throughout the planning process. He stated he has attended meetings in
the past.
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Council Member Mueller inquired if the engineering portion of the infiltration basins had been
completed. Public Works Director DeBar stated there were 94 proposed infiltration basins in
Area F, and that only 71 would be constructed.
Mayor Flaherty asked the projected completion date for Area F. Christina Mlejnek, Stantec,
anticipated this project would be completed in October of 2013.
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8067,
Approving Bidding Documents and Authorizing Advertisement for Bids for 2013 Street and
Utility Improvement Project — Area F.
Ayes — 5 Nays — 0 Motion carried.
8. CONSENT AGENDA
None.
9. JUST AND CORRECT CLAIMS
Finance Director Beer answered the Council's questions related to claims.
MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as
presented.
Ayes — 5 Nays — 0 Motion carried.
10. APPROVAL OF MINUTES
A. January 14, 2013, City Council Meeting Minutes.
Council Member Mueller requested a correction on Page 3, Line 34 the letter "s" should be
removed in front of the square foot rate.
Council Member Meehlhause asked for a correction on Page 3, Line 25, noting the word "the"
should be removed from Council Member Gunn's comment.
MOTION/SECOND: Gunn/Hull. To Approve the January 14, 2013, City Council meeting
minutes as corrected.
Ayes — 5 Nays — 0 Motion carried.
B. January 28, 2013, City Council Meeting Minutes.
MOTION/SECOND: Mueller/Meehlhause. To Approve the January 28, 2013, City Council
meeting minutes as presented.
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Ayes — 5 Nays — 0 Motion carried.
11. REPORTS
A. Reports of Mayor and Council.
Council Member Gunn congratulated the Irondale Girls Hockey Team for making it to the State
Tournament.
Council Member Meehlhause commended the Irondale Girls Hockey Team as well stating the
team had an exciting season this year. He then discussed the bondale Nordic Ski Team. He
noted he would be attending a MnDOT meeting at Arden Hills and would report back.
Council Member Mueller thanked Council Member Gunn for inviting Nick Super to this
evening's meeting. She appreciated hearing about his award and service to the community.
Mayor Flaherty encouraged all homeowners to take part in the Home Safety Challenge. He
explained the program was being put on by the fire department and allowed for homes to be
properly inspected for fire risks.
B. Reports of Staff.
1. Finance Department Annual Report
Finance Director Beer reviewed the 4th quarter financial report with the Council. He stated the
annual audit would begin next week. He noted the City had a surplus in the General Fund due to
the fact the City ended up receiving $232,000 in LGA.
Mayor Flaherty questioned how the Police Department parking lot would be covered in 2013 as
this was not a budgeted expense. Finance Director Beer indicated the Street Improvement Fund
had enough funds to cover this expense and may not require a budget adjustment.
Finance Director Beer provided comment on the fund balances from 2012. He discussed the levy
reduction fund was currently at $6.2 million. He noted there were unexpected repairs and
maintenance needed at the Community Center last year, which created a $121,000 deficit for last
year.
Finance Director Beer explained TIF District #1 would be decertified in 2013 and TIF Districts
#2 and 43 would be decertified in 2014 and 2015. The only remaining TIF District would be #5
for the MedTronic property.
Finance Director Beer discussed the water, sewer, storm sewer and light fund balances with the
Council. He noted a small rate increase to the light fund was proposed to cover the current
deficit. He commented a water rate increase would be proposed for 2014.
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Mounds View City Council February 25, 2013
Regular Meeting Page 9
Finance Director Beer indicated Staff was looking to update its general ledger program. The new
program would allow for online services in addition to more human resources options. He has
budgeted $50,000 for this expense, which included employee training. It was noted the upgrade
would not take place for two years.
Council Member Mueller asked if the Finance Department has had correspondence from Ramsey
County regarding increased costs for the 911 system. Finance Director Beer stated he has not
seen an increase from the County.
Mayor Flaherty thanked Finance Director Beer for his report this evening.
2. Police Department Annual Report
Police Chief Kinney reviewed the Police Department's annual report with the Council. He
discussed highlights from 2012 noting the arrest numbers have increased for both adults and
children. He attributed this to the increase in traffic enforcement and traffic stops. He
commented the Police Department has seen an increase in "Permits to Purchase" firearms.
Police Chief Kinney discussed the "Towards Zero Death" initiative. He noted DWI, speed, seat
belt and distracted driving issues were all addressed through saturation events. He explained the
Mounds View Police Department hosted an event at the Community Center last October, which
was well attended by officers from Ramsey County.
Police Chief Kinney described the work completed by the Crime Prevention/DARE Officer. He
then provided comment on the great success of the K9 program. He stated Officer Erickson has
done numerous demonstrations in the past year, along with 48 deployments with K9 Officer Niko
since June 1st. He thanked the Council for supporting the K9 program.
Police Chief Kinney indicated the police department launched its own Facebook page to increase
awareness in the community. He stated several officers participated in the Climb for a Cure and
the Law Enforcement Torch Run. He explained that 13 students participated and graduated from
the Fire Arm Safety program.
Mayor Flaherty thanked Police Chief Kinney for discussing the work completed by the DARE
officer. He found this work to be extremely valuable.
Council Member Gunn requested further information on the new smartphone Amber Alerts.
Police Chief Kinney discussed the new alerts system stating this was being offered through
FEMA and was evolving over time.
Council Member Mueller asked where the range training was held for gun safety classes. Police
Chief Kinney stated the Spring Lake Park gun range was used for the last session.
Council Member Meehlhause thanked Police Chief Kimsey for his report this evening. He then
commended Sergeant Bob Nelson on his 28 years of service to the City of Mounds View.
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Mounds View City Council February 25, 2013
Regular Meeting Page 10
3. Review Council Priorities for 2013
City Administrator Ericson discussed the recent Council/Staff/Manager retreat on February 5th.
He stated the priorities for 2013 were prioritized and one main area of focus would be County
Road 10. He read each of the priorities and stated he would bring this list back to the Council for
approval on March l hl'. The Council thanked Staff for reviewing the list.
Council Member Meehlhause suggested one additional bullet point being to work with Ramsey
County on the corridor name change.
City Administrator Ericson noted the mission and vision statement were revised as recommended
by the Council.
City Administrator Ericson explained he had provided the Council with an updated foreclosure
and vacant property listing. He was pleased with the number of properties recently sold stating
there were only 54 properties on the list at this time.
City Administrator Ericson indicated he attended a MnDOT Managed Lane Study in Blaine on
February 19th. He stated expansion and transit plans for 35W were discussed and the feedback
was generally positive.
City Administrator Ericson commented last week he attended a management conference and the
economic forecast for Minnesota was discussed. He noted the economy was not anticipated to
grow much in the coming year. He explained the aging work force was also mentioned, along
with the need for a skilled labor force in the future.
City Administrator Ericson discussed the proposed agenda items planned for the March 01
worksession meeting.
City Administrator Ericson stated the Home and Garden Show was held last weekend at the
National Sports Center Expo Center. This proved to be a great venue and it was estimated that
13% of the attendees were from Mounds View. He stated he received much positive feedback
from Staff on the event.
Public Works Director DeBar discussed the repairs being made at County Road I in detail with
the Council. He then noted a letter would be sent to Dave Shoop regarding truck traffic along
Quincy Street.
Council Member Mueller thanked Staff for providing the Council with a draft letter regarding the
truck traffic.
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to report.
Mounds View City Council February 25, 2013
Regular Meeting Page 11
2 12. Next Council Work Session:
3 Next Council Meeting:
5 13. ADJOURNMENT
7 The meeting was adjourned at 10:10 p.m.
9 Transcribed by:
to
i i Heidi Guenther
12 TimeSaver Off Site Secretarial, Inc.
Monday, March 4, 2013, at 7:00 p.m.
Monday, March 11, 2013, at 7:00 p.m.
Departments •; Administratiol
t. • Community Developmen
Other Economic Development Activity
In addition to her activities with the EDA and the EDC, Economic Development Specialist
Steinmetz coordinated a number of business retention visits with Mayor Flaherty, including Zep
Manufacturing, CG Hill and Son, FedTech, and the Rydell Auto Outlet and Garage. Ms.
Steinmetz also coordinated the preparation of RFPs to local contractor for the signal painting
project at five County Road 10 intersection and followed that with the coordination of a lead-
based paint assessment project. The consultant who tested the paint on the signals at the five
intersections determined that leas based paint was present at four of the five intersections.
Because the cost of the lead-based paint abatement exceeded the cost to paint the semaphore
structures, the Council opted to forego the project. Ms. Steinmetz also coordinated the banner
project from start to finish (refer to photo on previous page.)
The City applied for CDBG grant dollars from Ramsey County and while the request was not
fully funded, we were awarded $100,000 which would be enough to purchase and demolish one
blighted home. The plan was to turn the cleared lot over to Twin Cities Habitat for Humanity.
We failed to come to an agreement with the first property owner and continue to investigate
properties that meet not only the City's criteria but also Habitat for Humanity's criteria.
In addition to the above-cited economic development activities, Ms. Steinmetz maintains
contacts within the business community and prepares a semi -regular business newsletter
containing information submitted from the businesses. (See attached March 2013 issue.) She
also keeps in contact with property owners and leasing agents for empty and vacated buildings
on the corridor. For example, the owners .of the vacant Snyder's building seem content to either
wait for someone to pay their asking price or the economy and market values to rebound.. A few
more businesses closed in 2012 which created even more available space, which only serves to
saturate an already market: KFC, Hostess Bakery store, Solid Body Guitar and MN Institute of
Public Health. Already in 2013 we've had Corvette Specialties and Past to Present thrift store
close their doors. Working to bring businesses into these vacated spaces is not an easy task as
the properties' leasing agents can attest to, yet staff does what it can to make the right
connections.
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She also manages the City's website and monitors our social media presence.
Page 6
City of
MOUNDS VIEW
2012 Year in Review
Departments of Administration
and Community Development
Annual Report
March 25, 2013
Introduction
While the departments of Administration and Community Development are two separate
division within the City's departmental hierarchy and organizational structure, oversight
is provided by the City Administrator with the Assistant City Administrator serving as
the direct supervisor within Administration. The general services provided in each
department are summarized below:
Administration
Human Resources
Business Licensing
Cable TV
Economic Development
Communications
Reception
Elections
Recycling
Community Development
Permit Issuance
Building Inspection
Planning
Fire Marshal
Housing Inspection
Code Enforcement
Contractor Licensing
Zoning Compliance
The present staffing of the two departments has been in place since 2011 at which point
the City eliminated the position of the Community Development Director and shifted
economic development activity back to Administration. It is not known whether the
existing structure will persist into the future, but it would not be unrealistic to think
additional changes may be necessary depending upon the growth of the economy
generally and development activity in the City specifically.
Staffing within the departments has been stable for many years although one change
occurred in 2012 which involved the restructuring of the Housing & Code Enforcement
Inspector's position. The City's longtime Building Official & Fire Marshal took a job
with a state agency so the fire marshal duties were shifted to the Housing & Code
Enforcement Inspector, who was already qualified to assume such duties. During the
time that the building official position was vacant, a part time inspector was brought in on
a temporary basis with the City of New Brighton serving in the role of certified building
official. A new building official was hired in August returning the departments to full
staffing.
The information that follows, prepared with the assistance of members of both
departments, is presented for Council consideration and general consumption of the
residents of Mounds View.
Page 1
City Council Activity
The City Council met in work, regular and closed session 36 times during the year, not
counting the Council retreat held on February 16, the annual Town Hall Meeting on April
16 and the Urban Land Institute workshop held on June 14. The City Council conducts a
variety of administrative and ministerial activity throughout the year. In 2012, the
Council approved 159 resolutions and adopted six ordinances. One might ask what the
difference is between a resolution and an ordinance—the most basic explanation is that a
resolution is an act of administrative approval or denial while an ordinance speaks to
matters more legislative in nature, such as amendments to the City Code, amendments to
the Zoning Map or amendments to the City Charter. The following are a few of the more
notable authorizations:
Feb 13: Approved construction contract with Keys Well Drilling for Well Nos. 3 & 5
Rehabilitation Project
Feb 27: Adopted ordinance to allow outdoor vending kiosks at retail and restaurant
businesses
Feb 27: Adopted ordinance creating a chapter of City Code regulating illicit discharge and
connections to storm drainage system
Mar 12: Awarded contract to Rosenquist Const, Inc. for 2012 reroofing of Community
Center and Water Treatment Plant No. 1
Mar 12: Awarded contract to Odland Protective Coatings, Inc. for 2012 Water Tower
Reconditioning Project
Mar 12: Approved labor agreement with the Public Works employees thru Dec 2013
Mar 26: Adopted ordinance amending Zoning Code regarding access to detached parking
areas
Mar 26: Approved labor agreements with both LELS bargaining groups effective Jan 2011
through Dec 2013
Apr 9: Adopted ordinance amending City Code Chapters 514 and 1106 to allow massage
therapy as a home occupation
Apr 9: Awarded construction contract to Northwest Asphalt, Inc. for 2012 Street and
Utility Improvement Project — Area E
Apr 23: Adopted ordinance to amend Chapter 605 of the City Code to include Emerald Ash
Borer as a regulated tree pest
May 14: Approved Implementation of "Citizen Mobile Access" Code Enforcement Manager
Software
May 29: Adoption of ordinance amending City Code regarding Dynamic Display Signs
Jul 23: Approved the hire of Steven Thorp as Building Official
Aug 27: Adopted ordinances implementing franchise fees on CenterPoint Energy and Xcel
Energy
Oct 8: Approved modification to TIF Plan to identify potential properties for acquisition
Nov 13: Approved four-year contract with Ramsey County for election services
Dec 3: Council held Truth in Taxation hearing
Consistent with past practice, the City Council canceled their second meeting in
December due to conflict with holidays and the lack of actionable council business.
Page 2
City Council Activity (Continued)
Many of the issues and topics discussed at work sessions were further considered at regular
meetings, although a few were intended simply as a means to keep the City Council informed on
various subjects and to assess whether further action on a matter was warranted. A few of the
more notable discussions are illustrated below.
Jan 3: Reviewed potential acquisition of the PAK Building property
Jan 3: Discussed the County Road 10 Corridor
Feb 6: Discussed Fiscal Disparities Program
Feb 6: Discussed Goals and Desired Outcomes of the Feb 16 Council / Staff Retreat
Mar 5: Reviewed City of Coon Rapids Home for Generations Program
Mar 5: Reviewed Citizen of the Year nominations
Apr 2: Listened to presentation from Susan Nemitz, Director, Ramsey County Libraries
Apr 2: Listened to presentation from staff at Edgewood Middle School
Apr 2: Heard presentation from the Parks, Recreation and Forestry Commission
Apr 2: Reviewed the EDC's County Road 10 beautification recommendations
May 7: Received presentation from MnDOT on area construction projects
May 7: Presentation from Cor Wilson on franchise negotiations with Comcast
June 4: Presentation from new business prospect Apple Tree Dental
June 4: Presentation from the Tri -City County Road 10 task force
June 4: Verbal report regarding AC/B Airport operations from Joe Harris, Airport Manager
July 2: Reviewed observations from the June 14 Urban Land Institute workshop
Aug 6: Discussed revised estimates for new signage on MnDOT corridors
Oct 1: Reviewed the City Forester position and staffing alternatives
Oct 1: Discussed the Home Improvement Loan Program requirements
Nov 5: Discussed possibility of creating County Road 10 Corridor visioning task force
The Council did not hold a work session in September due to scheduling conflict with Labor Day
holiday and a lack of time -sensitive discussion items.
Urban Land Institute MN (ULI-MN) Workshop
The City was fortunate to have been chosen by ULI-MN to be a site for one of the group's
"Navigating the New Normal" roundtable workshop. The panel of experts, led by ULI
Minnesota's Gordon Hughes and Cathy Bennett, consisted of Marls Ruff, Ehlers, Inc.; Bill
Beard, The Beard Group; Kendra Lindahl, Landform; and John Breitinger, Cushman Wakefield/
Northmarq. The workshop was attended by City Council members as well as members from the
Economic Development Commission and the Planning Commission. The meeting was
informative and productive, in that it allowed the Council as well as commission members to
hear first-hand from industry experts about the realities confronting the City and what it can do
to rise above the impediments. After the meeting ULI Minnesota prepared a few observations
and potential action steps the City could pursue (shown on following page.)
Page 3
ULI Minnesota Sueeested Action Steps:
In a time of economic challenges, Mounds View should revisit the financial role the City would
consider for future development and redevelopment opportunities. Quality developers will
continue to seek out communities that have crafted a well -reasoned and predictable partnership
model with respect to public/private ventures.
Mounds View's small lot neighborhoods may provide a unique asset for capturing the relatively
large employment base as new residents. It may be fruitful to make overtures to Medtronic to
determine if a joint marketing effort to their employees would pay dividends.
A well developed network of sidewalks and trails are of critical importance to both the Gen
Y'ers and Boomers. Investments in such networks will likely provide a great return. The County
Road 10 trails and beautification plans are an important component of this system and the City
should be commended for continuing to focus on these issues.
Most of us are visual learners. Mounds View may benefit from preparing "illustrative site plans"
for potential redevelopment sites. Such plans may help facilitate community discussions, allay
fears and contribute to the crafting of a shared vision.
Consider using the ULI MN (Re)Development-Ready Guide for establishing (re)development
policies and practices that use scarce public dollars to attract private investment, grow jobs, and
build tax base for the wellbeing of the City.
Page 4
Economic Development Activity
The Economic Development Authority (EDA) only met eight times in 2012, a reflection of the
limited amount of economic development activity occurring within the community. Only seven
resolutions were considered by the EDA. While some meetings were held just to deal with
regular and administrative activities, a few notable discussions were held and actions considered.
Jan 9: Approved demolition assistance for 8379 Red Oak
Dr. (The owner has yet to accept the assistance.)
Feb 23: Received an update from a representative of the St.
Paul Area of Realtors on the housing market in
Mounds View.
Mar 12: Approving Application to Ramsey County for a
Community Development Block Grant (CDBG) to
fund the acquisition, demolition and replacement
of two single-family blighted vacant/foreclosed
homes. (City awarded funding for ONE house.)
Mar 26: Reviewed the EDC's 2012 priorities, discussed the
EDC's County Road 10 Corridor beautification
recommendations, and reviewed housing programs
in neighboring cities.
May 29: Approved purchase of banners to be installed on
County Road 10 light poles.
Aug 27: Approved a Limited Use Agreement with
Coventry Senior Living to use the City's property
as a staging area during their construction.
Oct 8: Approved modification to TIF Plan to create a new
list of eligible properties that could be acquired
using TIF funds. (See attached map.)
The Economic Development Commission (EDC) is an advisory body to the EDA comprised of
seven individuals—four residents and three business representatives with ties to the community.
Economic Development Specialist Heidi Steinmetz is the staff liaison to the EDC. The EDC met
six times in 2012 while six other meetings were canceled either due to a lack of quorum or a lack
of actionable subject matter. For the months the EDC does not meet, ED Specialist Steinmetz
sends the Commissioners an update of activities to ensure members remain "in the loop" and
fully apprised on Council, EDC and other relevant City activities.
This last year the Commission worked on its annual priorities and in addition prepared specific
recommendations for the beautification of the County Road 10 Corridor. The EDC also worked
on the following issues and provided recommendations to the EDA:
• Revised the EDC's list of businesses targeted for recruitment
• Reviewed the status of the City's Tax Increment Finance (TIF) districts
• Discussed creation of a plan for the EDA's unobligated TIF balance
• Reviewed 2002 and 2006 plans regarding County Road 10
• Attended tour of new business Zero Gravity
Page 5
Other Economic Development Activity
In addition to her activities with the EDA and the EDC, Economic Development Specialist
Steinmetz coordinated a number of business retention visits with Mayor Flaherty, including Zep
Manufacturing, CG Hill and Son, FedTech, and the Rydell Auto Outlet and Garage. Ms.
Steinmetz also coordinated the preparation of RFPs to local contractor for the signal painting
project at five County Road 10 intersection and followed that with the coordination of a lead-
based paint assessment project. The consultant who tested the paint on the signals at the five
intersections determined that leas based paint was present at four of the five intersections.
Because the cost of the lead-based paint abatement exceeded the cost to paint the semaphore
structures, the Council opted to forego the project. Ms. Steinmetz also coordinated the banner
project from start to finish (refer to photo on previous page.)
The City applied for CDBG grant dollars from Ramsey County and while the request was not
fully funded, we were awarded $100,000 which would be enough to purchase and demolish one
blighted home. The plan was to turn the cleared lot over to Twin Cities Habitat for Humanity.
We failed to come to an agreement with the first property owner and continue to investigate
properties that meet not only the City's criteria but also Habitat for Humanity's criteria.
In addition to the above-cited economic development activities, Ms. Steinmetz maintains
contacts within the business community and prepares a semi -regular business newsletter
containing information submitted from the businesses. (See attached March 2013 issue.) She
also keeps in contact with property owners and leasing agents for empty and vacated buildings
on the corridor. For example, the owners of the vacant Snyder's building seem content to either
wait for someone to pay their asking price or the economy and market values to rebound. A few
more businesses closed in 2012 which created even more available space, which only serves to
saturate an already market: KFC, Hostess Bakery store, Solid Body Guitar and MN Institute of
Public Health. Already in 2013 we've had Corvette Specialties and Past to Present thrift store
close their doors. Working to bring businesses into these vacated spaces is not an easy task as
the properties' leasing agents can attest to, yet staff does what it can to make the right
connections.
Under the header
of marketing, Ms.
Steinmetz also
coordinates the
City's official
communication
efforts. She
prepares the
quarterly City
newsletter,
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letters, and coord-
inates with Clear Channel Outdoor to have City messages run on the three digital billboard faces.
She also manages the City's website and our monitors social media presence.
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Page 6
Human Resources Activities
There were two resignations during 2012--Kathi Osmonson, Fire Marshal / Building Official,
and Police Officer Greggory Neumann. In addition, Marge Norquist retired in 2012. To address
the vacancy in the building official position, the City brought back
part-time inspector Don Burda on a temporary basis and later hired
Steve Thorp, as the permanent Building Official. The City also hired
eight Seasonals in the Public Works Department for 2012. In other HR
news, the City Council approved the Employee Safety Manual on April
9, 2012. Labor agreements were ratified with all three bargaining units
(Council approved in March of 2012.) To further address the departure
of Kathi Osmonson, the City Council approved shifting the fire marshal
duties to Jeremiah Anderson in May of 2012. Police Officer testing to
fill the existing vacancy occurred December 13, 2012.
During 2012, the City Council approved two changes to the Personnel Manual, one dealing with
uniform reimbursements and the other dealing with contributions to employees' Retirement
Health Savings Plan (RHSP) as a result of the decertification of the AFSCME bargaining unit
which occurred in December of 2011.
Event Plannin
The Administration Department, led by the efforts of Assistant City Administrator Desaree
Crane, planned and coordinated the City Council & Staff Retreat in February, the Town Hall
Meeting in April and the Employee Appreciation Luncheon in June. The City Council and staff
Retreat was held at the Mounds View Community Center on Thursday, February 16, 2012, to
discuss the 2012 City Goals. The annual Town Hall Meeting was held on Monday, April 16,
2012, at Mounds View City Hall. The Mayor gave his State of the City Address to a full
audience of residents. The City Administrator presented the 2012 City Goals and Jerry Skelly
was identified as 2011 Citizen of the Year. Jerry's family was there to accept the award on his
behalf. In addition, the 2011 Patrick Holmes volunteer Coach of the Year award was presented to
Eric Bowman. Feedback from residents attending the meeting was positive.
City employees participated in an employee appreciation luncheon at the Mounds View Event
Center on Wednesday, June 13, 2012, in appreciation of their hard work and dedication to the
City. Eligible employees reaching years -of -service milestones were presented recognition
certificates and all employees were entered into drawings for donated door prizes including hats,
shirts, gift cards, tools and electronics.
While not a City function per se, Assistant City Administrator Desaree Crane and staff
representing other departments attended planning meetings for the Festival in the Park, which
occurred on August 18. From all accounts, the 2012 Festival was one of the best ever. The
parade was well attended, numerous classic and collector cars took part in the car show, the K9
demonstration was a big hit, food was tasty and the beverages refreshing, kids games were
enjoyed and the fireworks were stellar. Medtronic sponsored the fireworks display, Twin Cities
Gateway dollars covered the marketing and radio spots and Bethlehem Baptist Church also
provided funds to assist with the Festival. The Committee did a great job on the 2012 Festival
and we're all looking forward to a bigger and better Festival in 2013. (Photos on next page.)
Page 7
\� . . ... ..
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2 ::'Ah�. W,
lvent Planning (Continued)
The other event that was held in the City last year which resulted in thousands of people
attending was the Minnesota Street Rod Association's Back to the 50s registration event in June.
The registration event was moved to the Mermaid / AmericI m from its normal location in
Shoreview due to transportation construction issues, although there was substantial construction
occurring in Mounds View during this time as well. The Back to the 50s organizers indicated the
event went well here in Mounds View and we hope to have the registration activities return in
the future.
Mark Beer presenting the Council's "Back to the 50s"
Proclamation to MSRA Officials at the registration event
Page 9
Gary Meehlhause working the registration
event, stirring up interest in the Festival
Car Show.
Cable TV Activities
The City of Mounds View, along with nine other area communities, belongs to the North
Suburban Cable Commission (NSCC). The Commission is presently in negotiations with
Comcast to renew the cable franchise agreement. Negotiations are ongoing. Until the terms of
the agreement are finalized and a new franchise agreement approved, the City has put on hold
many of the necessary and deferred improvements in the Cable room. Cable Coordinator
Vanessa Van Alstine is doing a great job keeping our cable operations functioning in the interim.
Last year, fifty-four new cable programs were prepared by Cable Coordinator Van Alstine in
addition to the ninety-one five meetings cablecast throughout the year.
Back to School Bash
Candidates' Forum
Clean -Up Day Spring and Fall Promo
Community Center Promos: March, April, June, and Fall 2012 and Jan 2013
Community Center Youth Promos: June, Fall 2012 January 2013
Conversation with the Mayor, March, June and December 2012
Cookies with Santa promo
Cookies with Santa
Fall Family Fun Day
Festival in the Park 2012 Promo
Festival in the Park Car Show 2012 Promo
Festival in the Park 2012 Parade
Festival in the Park Post -Parade show [live only]
Highway 10 Bridge Construction Update, June
Lambert Park Open House
Mounds View Community Theatre Promo (Pirates of Penzance)
Mounds View K9 — Dog House
Mounds View K9 —First Public Appearance
Mounds View Today: March, June, September, and December 2012
Mounds View Today, Gerald Skelly
Mounds View Yard Waste Collection Site Promo 2012
MSRA Car Show 2012 Registration
MSRA Registration Loop DVD
Music in the Park Promo 2012
Music in the Park, North Suburbs Concert Band [June]
Music in the Park, Ken Lelm & Friends [July]
Music in the Park, Teddy Bear Band [August]
National Night Out Promo 2012
Neighborhood Meeting for 2012 Street & Utility Improvement Project - Area E
North Suburban Beat — Zero Gravity Trampoline Park (provide footage)
North Suburban Beat — Mounds View Town Hall Meeting (provide footage)
North Suburban Beat—Mounds View K-9 Program (provide footage)
North Suburban Beat — 11/28 Santa Parade, Lambert Park (provide packages)
North Suburban Beat — 12/12 Cookies with Santa, Santa Parade (packages)
Safety Camp 2012 promo
SBM Fire Santa Parade promo
SBM Fire Santa Parade
Seniors on the Run #18 World War II Veterans
Town Hall Meeting 2012 Promo
Town Hall Meeting
ULI Navigating the New Normal, June
Voting Experience in Mounds View, 2012 General Election
Page 10
Other Administrative Functions
Recycling
The Spring and Fall Clean-up events were held in May and October in 2012. As usual, many
residents took advantage of both events and dropped off lots of unwanted junk, debris,
appliances, etc. The Spring event was much busier than the Fall event, which is also quite
typical. The 2013 Spring Clean-up is scheduled for Saturday, May 4, 2013. The City receives
grant dollars from the State of Minnesota administered by Ramsey County. Recycling
Coordinator Mary Springer and I have met with staff from Ramsey County to assess the City's
recycling efforts and to determine areas in which improvements can be made.
Election 2012
The City approved a one-year contract with Ramsey County for election services for 2012. The
cost of this agreement was $36,500, for which the County would handle all facets of the primary
and general election process with the general exception that the City would still need to deal with
absentee ballots. On November 13, 2012, citing a generally positive experience in 2012, the City
Council approved a four-year contract with Ramsey County for election services through 2016.
While the County is now responsible for elections, the City still identifies a person as the local
contact for dealing with election issues, which continues to be Assistant Administrator Desaree
Crane.
RCLLG
Your administrator serves the Treasurer for the Ramsey County League of Local Governments, a
collaborative organization representing cities, school districts and townships within Ramsey
County, including Ramsey County, Met Council, Metro Cities and the Ramsey Conservation
District. The mission of the RCLLG is to "Foster cooperation among Ramsey County units of
Government, thereby increasing the effectiveness and efficiency of public service delivery." The
RCLLG meets four to six times a year. Council Member Mueller is presently the City's
representative on the RCLLG Board, and through this association was appointed to serve on the
County's Dispatch Policy Committee.
YMCA Advisory Committee
The YMCA Advisory Committee is comprised of the YMCA management staff at the Mounds
View Community Center as well as City management staff including the City Administrator,
Finance Director, Public Works Director and Parks Supervisor. A member from the Parks,
Recreation and Forestry Commission attends as does a Council Member and community member
at large. The bi-monthly meetings allow City staff to coordinate updates, upgrades and
maintenance activities with the YMCA/MVCC staff and to periodically assess programs and
other activities occurring within the facility. In 2012, much maintenance and repair activity
occurred within the facility, the primary focus being on improving the HVAC system to
eliminate the humidity fluctuations. A system retrocommissioning study was conducted which
will provide some direction to improve the overall function of the facility. The following
improvements were done in 2012: Reroofing of entire building, HVAC duct cleaning and
decontamination, ceiling tile replacement in event center, refurbished wood floor in event center,
400 new chairs purchased for event center, new tables for event center and new whiteboards
installed in the three conference rooms.
Page 11
Community Development Activity
As has been discussed previously, 2012 was a challenging year for
the Community Development Department due to the resignation
of longtime Building Official and Fire Marshal Kathi Osmonson.
(Kathi left to take a position in the State Fire Marshal's Office.)
While Housing & Code Enforcement Inspector Jeremiah
Anderson was able to assume the fire marshal duties and
responsibilities, we had to bring back temporary inspector Don
Burda for building inspections and leaned on the City of New
Brighton's Building Official for plan review activities and for
other issues above the skill and expertise of Mr. Burda.
Fortunately, the numbers of permits were nowhere near pre 2008
levels, but overall permit volume had increased from the previous
year which kept Barb, Don, Jeremiah and Heidi quite busy. In
August, Steve Thorp was hued to be the building official and
quickly learned the ropes.
Fire Marshal Update
2012 was a year of transition for the fire prevention inspection program in the City of Mounds
View. Jeremiah Anderson successfully completed the remainder of the fire inspections in City
licensed facilities and responded to several other emerging fire code enforcement cases near the
end of 2012.
False Alarm Prevention:
Follow up on residential false alarms continued in 2012 with the prevention initiative. The City
of Mounds View published articles in the city newsletter and utilized the City Facebook page,
website and cable television to educate residents on false alarm prevention. When a false alarm
was responded to, the business owner or homeowner was contacted by means of a friendly
informative letter that explained the need to have their alarm system serviced or take corrective
actions to eliminate the activity that lead to the false alarm.
Business as Usual:
Fire prevention inspections were completed April through June at all businesses serving alcohol
as part of their liquor license renewal that occurred in July 2012. Fire prevention inspections
were also completed at all Churches and other places of assembly during 2012. Lastly, all high
hazard business occupancies were inspected during 2012.
Page 12
2011
2012
Permit and Plan Check Revenues
$98,569
$102,875
Value of Permitted Work
$4,151,517
$5,925,324
Total Permits
719
805
Building and Zoning Inspections
1,267
1,398
Nuisance and Zoning Code Violations
621
442
Section 8 Inspections
110
86
Rental Dwelling License Inspections
278
59
Fire Marshal Update
2012 was a year of transition for the fire prevention inspection program in the City of Mounds
View. Jeremiah Anderson successfully completed the remainder of the fire inspections in City
licensed facilities and responded to several other emerging fire code enforcement cases near the
end of 2012.
False Alarm Prevention:
Follow up on residential false alarms continued in 2012 with the prevention initiative. The City
of Mounds View published articles in the city newsletter and utilized the City Facebook page,
website and cable television to educate residents on false alarm prevention. When a false alarm
was responded to, the business owner or homeowner was contacted by means of a friendly
informative letter that explained the need to have their alarm system serviced or take corrective
actions to eliminate the activity that lead to the false alarm.
Business as Usual:
Fire prevention inspections were completed April through June at all businesses serving alcohol
as part of their liquor license renewal that occurred in July 2012. Fire prevention inspections
were also completed at all Churches and other places of assembly during 2012. Lastly, all high
hazard business occupancies were inspected during 2012.
Page 12
Fire Marshal Update (continued)
Going above and beyond:
Fire Marshal Jeremiah Anderson worked closely with the owners of two buildings/businesses
regarding fire code compliance in the second half of 2012. The first of these was regarding the
vacant building at 2832 Highway 10 which was purchased in July 2012 by a business owner
wishing to operate an automotive repair and tire sales/installation business. The City granted a
Conditional Use Permit (CUP) to the business owner, contingent upon successful completion of
a fire inspection, to operate the "Tires and More" business at this location. Fire Marshal
Anderson completed an initial fire inspection in September and identified the high piled storage
of 300 tires inside an unsprinklered building as a hazard in need of correction. Numerous
communications and site visits occurred over the period of September to December 2012, all of
which culminated in the building having a fully operational sprinkler system installed in
December 2012.
The second case was regarding the vacant building at 2400 County Rd H2. This location had
been the site of a former nightclub establishment that had remained vacant for more than one
year. The owner of the former nightclub business had worked out an agreement with the building
owner to use the building for night club events of an assembly occupancy type occurring on
weekends.
Jeremiah Anderson effectively and professionally assisted these two properties into becoming
code compliant through the months of September until the end of the year. Both were very high
hazards --the first a retail store selling tires which is amongst the worst fire hazards (second only
to fireworks) you can find, and the second an assembly which serves alcohol. The assembly
property was challenging as the property manager wanted to hold an event despite being in
violation of the Fire Code. To provide an adequate bridge allowing his contractors to complete
the work the fire department provided a "fire watch" at his event.
Tires and More was given 90 days to complete the sprinkler upgrade and appeared to
underestimate the consequences of failing to meet the stated deadline. A constant flow of
communication by Marshal Anderson helped them to realize the severity of the problem and the
need for resolution which they eventually complied as the facility is now fully sprinklered,
tested, and operational. Many Fire Marshals could go an entire career without having to deal
with something of this depth and magnitude. The various elements and personalities associated
with both the Tires and More and Robert's locations were definitely challenging to say the least.
Home & Garden Show
The North Metro Home and Garden Show continues to be a successful venture to bring
homeowners and contractors together to talk about home improvement in a neutral and friendly
environment. The comments overheard from residents and contractors were all positive. The
Show was held in new space this year which seemed to be a huge improvement over previous
years, in that all vendors, cities, exhibitors and seminars were all on one level. This helped to
give the show a better flow and sense of cohesion, although a few people thought that the show
looked smaller even though there were actually more booths. The show didn't completely sell out
the new larger space, which simply leaves the opportunity for the event to grow in the future (the
event has continually grown since its inception 15 years ago).
Page 13
This year the planning committee branched out with "digital"
advertising in an attempt to attract a more diverse, younger
demographic in attending the event. It is difficult to measure
how or where people heard about the show since the door
NORTH
prize registrations were lower than previous years. It wasestimated that as many as thirty residents stopped by theMounds View booth during the event to say "Hi" and askShowquestions. The majority of the comments and/or questions
received were regarding the City's street reconstruction project.
Because of the low investment and high reward potential, we believe the North Metro Home and
Garden Show is definitely a venture worthy of future City support. Since the planning
committee has hired an event planner, the amount of City staff time required to plan and
coordinate the event is very little and the revenue from booth sales and sponsors covers the cost
of the event itself and the event planner.
Planning Activity
Planning Associate Heidi Heller is the staff liaison to the Planning Commission and coordinates
all planning and zoning activity in the City. Helping residents determine where they can build
accessory buildings or driveways or assisting contractors and developers with the types of uses
allowed in a specific zoning district as daily occurrences. Ms. Heller conducts zoning
inspections and issues building and zoning permits in the absence of the permit technician. In
2012, the Planning Commission held 12 meetings. The main cases approved by the Planning
Commission and City Council were:
• Approved a conditional use permit for a new tire and auto repair business, Tires N' More,
that bought the long -vacant "PAK building" at 2832 County Road 10. Staff continues to
work with them on a variance application for a new parking lot.
• Approved variance extensions for driveways at 5 rental duplexes on Raymond Avenue.
The owner is remodeling the homes and adding attached garages, which is a significant
investment in each property. The homes currently have no garages and only a single
wide driveway, and setback variances were needed to have a double wide driveway. The
owner applied for all the variances at once in order to have the wider aprons installed
when Raymond Avenue was reconstructed in 2011. It will take a few years to get all the
buildings completed, but the Planning Commission was willing to give extensions on the
variances as long as the owner was making progress.
• Approved a variance to build a larger than allowed garage on the property at 2975
County Road 10 (former Thrifty Car Rental). Unfortunately, the applicant did not follow
through with the purchase of the building and it remains vacant and for sale.
• Approved an amendment to the PUD Agreement for the vacant building at 2442 County
Road 10. Apple Tree Dental is in the process of buying this building and needed the
front setback requirement reduced in order for their build -out plans to work.
• Approved a variance for a driveway with a reduced setback at 8155 Red Oak Drive. This
is a narrow lot and had a very small house that was foreclosed. A home investor
company bought the property and is currently building a new home.
Page 14
Other Planning Activity
Staff again coordinated the re -approved of the Coventry Senior Living planning cases. Coventry
is a 95 -unit senior housing building on the self -serve car wash site and two adjacent vacant lots
on the south side of County Rd 10. At this time they intend to start construction in spring 2013.
Charts & Granhs
Staff continues to attend monthly Housing Collaborative Institute
meetings. This is a housing group that was originally started with
the North Metro I -35W Corridor Coalition Housing Committee and
has continued on its own for the last several years. The Housing
Collaborative Institute (HCl) convenes monthly discussions on a
range of suburban housing related topics. The purpose of the forum
is to collaborate on issues, share talents and resources, brainstorm
on policy issues, and broaden the circle of knowledge.
The bar graph below illustrates the numbers of building permits from 2011 to 2012 by permit
type. As can be seen, while the number of re -roof permits dropped from 2011 to 2012, the
numbers of window, new construction and other miscellaneous permits increased. Overall, the
number of building permits issued in 2012 decreased from 419 to 386. The totals below do NOT
include mechanical, plumbing, fire or zoning permits. Those figures appear on the following
page.
Table 1. Building Permits. 2011 vs 2012:
200
180
160
140
120
100
80
60
40
20
0
2011 2012
Page 15
Charts and Graphs (continued)
Table 2. Total Permits, 2011 vs 2012:
50
45
40
35
30
25
20
15
10
5
2011 E 2012
Building Mechanical Plumbing Fire Zoning
The bar graph above differs from the graph on the previous page in that Table 2 includes ALL
permit types—building, mechanical, plumbing, fire and zoning. The total number of permits
issued in 2011 was 719 while the total number issued in 2012 was 805. That represents a 12%
increase in permit issuance.
The table below represents the top -ten highest value permits issued in 2012. Three of the top ten
are new homes. In previous years, the value of the homes would all have been over $200,000.
Last year, the City only issued one new home permit, so to issue three in 2012 was a big deal!
Table 3. Top 10 Permits by Value:
Page 16
Street
Construction
Ualue, ,
Date Issued;
Business Name
gffiReroof
e4/25/2012
Sysco MN
2400
$1,050,217
-
_
3/26/2012
Edgewood Middle School
5394
jEdgewood Drive
Reroof
$222,000
8/1/2012
Burger King
2651
County Road I
lRemodel
$214,000
11/14/2012
Single Family Home
jxxxx
Eastwood Road[New
house
$204,153
10/9/2012
DQCI Services
15205
lQuincy St
ITenant improvements
$200,000
9/10/2012
Single Family Home
lxxxx
10alcwood Drive
IFire damage repair
$112,881
6/4/2012
ISingle Family Home
xxxx
Greenwood Drive
lNew house
T$111,455
1/10/2012
ISingle Family Home
jxxxx
ISunnyside Road
fNew house
1$94,000
8/21/2012
Aramark
2220
lCounty Road H2
ITcnantimprovements
$85,260
11/29/2012
ISingle Family Home
1xxxx
IRedoakDrive
lAddition
$75,493
Page 16
Boo
700
600
500
400
300
200
100
0
Charts and Graphs (continued)
The last two tables show the number of inspections conducted by staff by permit type and
cumulatively, from 2011 to 2012.
Table 4. Inspections by Type, 2011-2012:
02011 02012
ss
Building Mechanical Plumbing Fire Zoning
Table 5 Total Inspections, 2011 — 2012:
2011-1,267 2012-1,398
Section 8 Rental License
(Housi ng)
2011 2012
Page 17
® Building
Zonin
Code Enforcement Activity
2012 was a busy year for the City's Code Enforcement personnel, led by Code and Housing
Code Enforcement Inspector / Fire Marshall Jeremiah Anderson. Assisting Jeremiah was Public
Safety Officer (PSO) Craig Swalchick. Other staff members assist by identifying violations and
conducting drive-by inspections to verify compliance after the fact. According to the table
below, 442 code cases were opened in 2012. While this appears to be a significant decrease
from the year before, the 2011 total is inflated due to the inclusion of 100+ "no address numbers
visible" code enforcement campaign to improve emergency response times to the home. (If the
emergency responders don't see or can't see an address, a quick response time can be
compromised.
Table 6 Ten Year History of Code Enforcement:
610
510
410
310
210
110
10
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Table 7. Most Frequent Type of Code Violation, 2012:
El 78
'no m1n
❑ 157
®136 p Vehicles off improved surface (63)
❑ Long grass (157)
E GarbagelTrash (23)
i8 Working Wthout Permit (10)
IN JunklDebris (138)
❑ AbandonedtU nsafe Vehicle (78)
0 Brush Pile (28)
Page 18
Code Enforcement Summar
The theme of Code Enforcement during 2012 was increased communication. This was
accomplished by means of the creation of a mobile phone application named "My Mounds
View" and an eFeedback manager accessible from the Internet. These tools created additional
reporting capabilities for the City and also allow for increased communications with residents
and others concerned with maintaining and improving the City.
During 2012, there were eleven property abatements completed. The majority of the abatements
were regarding long grass. The dry summer did significantly reduce the number of long grass
related property abatements as compared to the previous year.
In addition to implementing the eFeedback manager and the My Mounds View application, the
City purchased a GIS lite license that allows for mapping code enforcement cases into Google
Maps. The mapping feature went live in July of 2012, thus the mapping data does not include the
entire year of code enforcement cases. (The map below shows seven of the eleven properties
where City -ordered abatements occurred.)
In August of 2012 the "My Mounds View" phone application development was completed and
the application became available for free download onto "Android" based mobile telephones.
The development of the app for the iPhone was delayed due to changes in the iPhone operating
system. The "My Mounds View" application was released to the Apple iTunes store for
downloading onto iPhones and iPads at the beginning of 2013. During 2012, there were 144 code
enforcement cases opened up using the "My Mounds View" application, of those 144 cases 56
were generated by means of the mobile "My Mounds View" application.
Additionally, the My Mounds View communication tool established an online website within the
existing City website with answers to Frequently Asked Questions (FAQ). This functions as a
searchable "knowledge base" on the website where searches can be completed and answers
provided to some of the most frequently asked questions. During 2012 there were 434 visits to
the FAQ page and 159 answers were viewed.
Page 19
Financials
As Finance Director Beer noted in his annual report, departments across the board spent less than
what had been budgeted in a conscious effort to be as prudent and judicious as possible with the
public dollars. In the City Council account, 100-4100, 91% of budgeted funds were expended.
In the Advisory Committee account, 100-4110, 71% of budgeted dollars were spent. In account
100-4130, the City Administrator account, 98% of budgeted dollars were spent. In the Central
Services account, 100-4160, expenditures represented 81% of the budget. The difference in this
account an be partially explained by a reduction in billings from Kennedy & Graven from what
had been anticipated. (This is a trend we'd like to continue!) And finally, in the Community
Development account, expenditures for the year represented 90% of the budgeted amount. This
decrease in spending can be explained almost entirely by the turn -over in the Building Official
position. The year-end financial reports for the City Administrator, Central Services and
Community Development department accounts are attached for your review.
Conclusion
In Closing, 2012 was a busy year for staff with three resignations and one retirement. The
process to replace the building official position took longer than expected yet the interim plan
using the temporary inspector and the building official from the City of New Brighton worked
surprisingly well. Steve Thorp has been a great addition as the new Building official and
Jeremiah Anderson has done a great job picking up the additional duties of Fire Marshal.
The City remains hopeful that the economy continues to improve and that the housing market
rebounds. We're already seeing a reduction in the numbers of foreclosed and vacant properties
and a decrease in available housing in general. A tighter supply will have an effect of increasing
values as demand begins to exceed the supply
2013 is anticipated to be the year development returns to the Corridor, as Coventry Senior Living
is slated to break ground on their facility this spring, and Appletree Dental is still planning to
renovate the former Let's Get Graphic building. Administration and Community Development
will continue to work diligently to realize the Council's goal of improving and enhancing the
County Road 10 Corridor and we will all continue to provide high quality public services that
effectively address changing citizen and community needs in a fiscally responsible and customer
friendly manner.
Finally, I'd like to thank all the employees who've each contributed to making Mounds View a
great place to live, work and play. Their efforts have been tremendous and I appreciate it.
James Ericson
City Administrator
Page 20
3-18-2013 12:52 PM
CITY OF MOUNDS VIEW
PAGE: 1
"--
EXPENDITURES REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2012
100 -GENERAL FUND
175,098
17,387.89
City Administrator
% OF
YEAR C014PLETED: 100.00
2,207.53)
CURRENT CURRENT YEAR TO DATE
PRIOR YEAR
BUDGET % YTD
DEPART14ENTAL EXPENDITURES
BUDGET PERIOD ACTUAL
YTD ACTUAL
BALANCE BUDGET
PERSONNEL SERVICES
100-4130-0100 SALARIES/WAGES, REGULA
175,098
17,387.89
177,305.53
165,245.44
(
2,207.53)
101.26
100-4130-0110 SALARIES/WAGES, OVERTI
716
0.00
0.00
0.00
716.00
0.00
100-4130-0150 SALARIES/WAGES, PART -T
2,910
0.00
0.00
0.00
2,910.00
0.00
100-4130-0300 SOCIAL SECURITY
13,673
1,242.18
12,929.53
12,195.90
743.47
94.56
100-4130-0321 REM COORDINATED - END
12,747
1,262.70
12,674.50
11,809.60
72.50
99.43
100-4130-0400 HEALTH INSURANACE - E14
22,259
1,638.68
19,634.41
16,795.24
2,624.59
88.21
100-4130-0410 LIFE INSURANCE - EMPLO
0
88.86
1,063.28
1,046.30
(
1,063.28)
0.00
100-4130-0420 DENTAL INSURANCE - E14F
0
157.22
1,881.07
1,799.43
(
1,881.07)
0.00
100-4130-0500 WORKERS COMPENSATION
1,001 (
0.29)
882.95
845.81
118.05
88.21
TOTAL PERSONNEL SERVICES
228,404
21,777.32
226,371.27
209,737.72
2,032.73
99.11
MATERIALS d SUPPLIES
100-4130-1230 SUPPLIES, EQUIPMENT
450
0.00
0.00
196.63
450.00
0.00
100-4130-1600 OPERATING SUPPLIES
100
0.00
0.00
0.00
100.00
0.00
100-4130-2100 BOOKS d PERIODICALS
35
0.00
31.96
0.00
3.04
91.31
TOTAL MATERIALS 6 SUPPLIES
585
0.00
31.96
196.63
553.04
5.46
CONTRACTUAL SERVICES
100-4130-3100 TELEPHONE
760
118.18
661.24
965.33
98.76
87.01
100-4130-3610 14EMBERSHIPS
240
0.00
165.00
160.00
55.00
77.08
100-4130-3630 TRAINING d CONFERENCES
2,525
100.00
1,451.13
1,693.09
1,073.87
57.47
109-9130-3800 MILEAGE d PARKING
400
0.00
0.00
22.25
400.00
0.00
TOTAL CONTRACTUAL SERVICES
3,925
218.18
2,297.37
2,840.67
1,627.63
58.53
CAPITAL OUTLAY
TOTAL City Administrator 232,914 21,995.50 228,700.60 212,775.02 4,213.40 98.19
TOTAL EXPENDITURES 232,914 21,995.50 228,700.60 212,775.02
Page 21
4,213.40 98.19
3-21-2013 01:13 P14
100 -GENERAL FUND
Central Services
DEPARTMENTAL EXPENDITURES
CITY OF MOUNDS VIEW PAGE: 1
EXPENDITURES REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2012
PERSONNEL SERVICES
218,251
24,262.16
% OF
YEAR COMPLETED:
100.00
CURRENT
CURRENT
YEAR TO DATE
PRIOR YEAR
BUDGET
4 YTD
BUDGET
PERIOD
ACTUAL
YTD ACTUAL
BALANCE
BUDGET
PERSONNEL SERVICES
218,251
24,262.16
176,248.73
190,838.70
42,002.27
80.76
MATERIALS s SUPPLIES
218,251
24,262.16
176,248.73
190,838.70
42,002.27
80.76
100-4160-1110
STATIONERY
1,300
0.00
455.13
0.00
844.87
35.01
100-4160-1120
COPY SUPPLIES
2,000
0.00
828.37
218.47
1,171.63
41.42
100-4160-1230
SUPPLIES, EQUIP14ENT
800
7,352.49
7,700.26
151269.01
(
6,900.26)
9"02.53
100-4160-1600
OPERATING SUPPLIES
15,900
1,239.94
16,482.49
14,064.44
(
582.49)
103.66
100-4160-2100
BOOKS 6 PERIODICALS
405
182.00
283.40
599.60
121.60
69.98
TOTAL MATERIALS
d SUPPLIES
20,405
8,774.43
25,749.65
30,151.52
(
5,344.65)
126.19
CONTRACTUAL SERVICES
100-4160-3010
GENERAL LEGAL SERVICES
48,00
9,221.62
30,845.88
35,847.56
17,754.12
63.47
100-4160-3030
OTHER PROFESSIONAL SER
9,800
1,599.23
7,382.52
10,037.77
2,417.48
75.33
300-4160-3100
TELEPHONE
7,200
560.20
6,430.00
5,700.02
770.00
89.31
100-4160-3300
POSTAGE
11,800 (
17.63)
5,598.64
8,190.62
6,201.36
47.45
100-4160-3410
LEGAL NOTICES
2,700
762.53
3,069.81
1,839.07
(
369.81)
113.70
100-4160-3420
ADVERTISING
3,800
0.00
0.00
1,031.00
3,800.00
0.00
100-4160-3430
PRINTING
8,100
0.00
5,526.91
4,691.92
2,573.09
68.23
100-4160-3610
MEMBERSHIPS
10,698
0.00
10,339.00
10,021.00
359.00
96.64
100-4160-3630
TRAINING 4 CONFERENCES
1,000
11.66
113.18
1,496.72
$86.92
11.32
100-4160-4010
RENTAL, EQUIPMENT
810
0.00
134.26
578.48
675.74
- 16.58
100-4160-4800
INSURANCE 5 BONDS
22,000
0.00
14,348.31
18,518.80
7,651.69
65.22
100-4160-5100
REPAIRS, COMPUTERS
70,438
7,114.33
66,619.35
61,846.80
3,018.65
94.58
100-4160-5110
REPAIRS, BUILDINGS s G
0
0.00
91.22
887.40
(
91.22)
0.00
100-4160-5130
REPAIRS, EQUIPMENT
900
0.00
0.00
0.00
900.00
0.00
TOTAL CONTRACTUAL SERVICES
197,846
19,251.94
150,499.06
160,687.18
47,346.92
76.07
CAPITAL OUTLAY
100-4160-7030
EQUIPMENT
0 (
3,764.21)
0.00
0.00
0.00
0.00
TOTAL CAPITAL
OUTLAY
0 (
3,764.21)
0.00
0.00
0.00
0.00
TOTAL Central Services
218,251
24,262.16
176,248.73
190,838.70
42,002.27
80.76
TOTAL EXPENDITURES
218,251
24,262.16
176,248.73
190,838.70
42,002.27
80.76
Page 22
3-18-2013 12:55 PM CITY OF MOUNDS VIEW PAGE: I
EXPENDITURES REPORT (UNAUDITED
AS OF: DECEMBER. 31ST, 2012
100 -GENERAL FUND
COLOSnity Development
CURRENT
DEPARTMENTAL EXPENDITURES BUDGET
PERSONNEL SERVICES
100-4180-0100 SALARIES/WAGES, REGULA 213,197
100-4180-0110 SALARIES/WAGES, OVERTI 1,087
100-4180-0150 SALARIES/WAGES, PART -T 18,989
100-4180-0300 SOCIAL SECURITY 17,845
100-4180-0321 PERA COORDINATED - EMP 16,250
100-4180-0400 HEALTH INSURANCE - EMP 43,214
100-4180-0410 LIFE INSURANCE - EMPLO 0
100-4160-0420 DENTAL INSURANCE - EMP 0
100-4180-0500 WORKERS COMPENSATION 1,336
100-4180-0600 UNEMPLOYMENT 7,605
TOTAL PERSONNEL SERVICES 319,583
MATERIALS 6 SUPPLIES
100-4160-1230 SUPPLIES, EQUIPMENT 475
100-4180-1600 OPERATING SUPPLIES 375
100-4180-1700 MOTOR FUEL 6 LUBRICANT 3,600
100-4180-2100 BOOKS 6 PERIODICALS 455
100-4180-2400 UNIFORM 6 CLOTHING 175
TOTAL MATERIALS 6 SUPPLIES 5,080
CONTRACTUAL SERVICES
100-4180-3030 OTHER PROFESSIONAL SER 13,686
100-4160-3040 CONSULTANTS - OTHER 4,000
100-4180-3040-012 CI4SLT-CLEAR CHANNEL -GO 0
100-4180-3100 TELEPHONE 900
100-4180-3430 PRINTING 1,400
100-4180-3610 14EIMERSHIPS 805
100-4180-3630 TRAINING a CONFERENCES 900
100-4180-3800 MILEAGE 6 PARKING 100
TOTAL CONTRACTUAL SERVICES 21,791
CAPITAL OUTLAY
22,208.52
% OF
YEAR COMPLETED:
100.00
CURRE14T
YEAR TO DATE
PRIOR YEAR
BUDGET
6 YTD
PERIOD
ACTUAL
YTD ACTUAL
BALANCE
BUDGET
22,208.52
204,654.03
261,639.76
8,542.97
95.99
0.00
0.00
0.00
1,087.00
0.00
939.67
15,520.92
0,349.16
(
3,468.08
81.74
1,427.44
11,470.37
12,250.32
6,374.63
64.28
1,914.45
19,659.99
27,102.19
(
3,409.99)
120.98
2,842.37
38,357.83
47,620.30
4,916.17
88.64
153.26
928.57
(
51.06)(
928.57)
0.00
166.73
539.49
257.99
(
539.49)
0.00
0.00
1,180.72
1,689.04
155.20
88.38
0.00
0.00
15,028.00
7,605.00
0.00
29,652.44
292,311.92
373,885.70
27,271.08
91.47
0.00
75.00
0.00
400.00
15.79
0.00
32.14
189.13
342.86
8.57
374.56
3,149.24
0.00
450.76
87.48
43.23
125.73
55.00
329.27
27.63
0.00
0.00
0.00
175.00
0.00
417.79
3,382.11
244.13
1,697.89
66.58
846.001
10,226.13
6,461.76
3,459.87
74.72
0.00
0.00
123.00
4,000.00
0.00
357.00
2,117.95
1,082.00
(
2,117.95)
0.00
169.22
665.68
65B.46
214.32
76.19
0.00
845.96
976.32
554.04
60.43
0.00
570.00
695.00
235.00
70.81
100.00
729.00
778.83
171.00
81.00
0.00
38.54
15.76
61.46
38.54
219.78)
15,213.26
10,791.13
6,577.74
69.81
TOTAL Community Development 346,454 29,850.45 310,907.29 384,920.96 35,546.71 89.74
TOTAL EXPENDITURES 346,454 29,850.45 310,907.29 384,920.96
Page 23
35,546.71 89.74
TIF Eligible Property Acquisition Map
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How to best navigate redevelopment in Mounds View
- - By Kassle Petermann on July 13, 2012 - - - - - - --
Mounds View city leaders met with industry experts in June to discuss
demographics and redevelopment.
Mayor Joe Flaherty and City Council members Sherry Gunn and Carol Mueller were in
attendance, along with Planning Commission members, Economic Development Commission
members and city staff. Council members Al Hull and Roger Stigney were not present.
Last fall, Urban Land Institute (ULI) Minnesota began a task force to gather ideas regarding
education programs for public officials. Gordon Hughes, with ULI and former Edina city
manager, said it was determined that budgets are tight these days, and often times the first
thing to go is continuing education programs.
As a result, "Navigating the New Normal' workshop was developed, which involves the entire
decision-making team of the city and provides a venue for public-private dialogue in a setting
other than a controversial public hearing or when a project is on the table, Hughes said, adding
that the program is free. He talked about what the new normal means for redevelopment, and
provided data and projections.
In the next 20 years, the population will increase by as many people over the age of 65 as the
state did in the last four decades combined. By 2020, there will be as many residents 65 and
older as children in kindergarten through 12th grade.
More Americans will live in multi- generational households, and over the past 40 years that
number has almost doubled. The Generation Y group, born between 1979 and 1996, will make
up about 30 percent of the population and account for about half of all spending in the United
States. About a third of the Generation Y group live in single-family homes that they own, and
the rest live in some sort of multi -family housing. They also tend to move more frequently than
others.
Baby boomers in Minnesota want activity and social interaction, Hughes said, and the
Generation Y group is very interested in social networking and walkability. They are willing to
pay a higher price to live in a walkable environment as opposed to a driveable environment.
Mounds View data
Cathy Bennett, with ULI Minnesota and the Regional Council of Mayors, said cities face a
balancing act with retaining and providing choices for residents as they age, while providing
ways to increase opportunities for younger households to move to the community, which helps
schools and services remain viable and active.
According to data from Excensus, a company in Minnesota, the overall household growth for
Mounds View was about 1 percent from 2005 through 2010. Thirty-eight percent of the city's
households are 55 and older, and that was the only group that saw any growth, which is likely
because people are aging in place, Bennett said.
The city has seen a loss of middle-aged households, ages 35-54, and younger households
below age 35. Bennett said that could be an indication that housing is not available because
residents are staying in the community or because there are limited choices to move into what
people prefer.
Page 25
She also noted that over the last 10 years, across both the metro and the nation, there has been
growth -in -resident diversity. Mounds View's population is 19 percent non-white, compared to 9 -
percent from the 2000 census, which is similar to Fridley and slightly higher when compared to
cities such as New Brighton, Shoreview and St. Louis Park.
Becoming a "global economic society" will likely continue, and cities will need to accommodate
that change and the changing workforce, Bennett said.
In Mounds View, 62 percent of households are homeowners and 38 percent are renters. Fifty-
five percent of households are single-family, detached homes; 26 percent is rental apartments
and 8 percent is multi -family housing.
Bennett said on the surface, that data overall seems to be a fairly well balanced distribution of
housing types that provide a variety of options. However, with other cities that have been
studied, typically younger age groups are growing as well, instead of declining, like in Mounds
View.
The younger population leaving could be an indication that there is older apartment housing
stock that may not have amenities the younger age group is looking for, such as movie rooms,
pools, workout facilities, and nearby connections to restaurants and parks.
Bennett said most of Mounds View's housing stock is older, and the Generation Y population
and baby boomers are likely going to want smaller living spaces that are closer to amenities.
She said the city could look at where in Mounds View there are additional opportunities to
provide that type of housing, or if existing housing stock could be renovated and preserved to
accommodate younger households, baby boomers and people as they age.
From 2004 to 2010, about 1,600 residents moved from Mounds View, with 16 percent of those
moves within the city. Bennett said typical retention rates are more than 20 percent, with a high
retention rate up to 35 percent. Communities that have both older housing stock and
opportunities for growth housing tend to have higher retention rates.
During that same time period, about 1,800 residents moved to Mounds View, with 17 percent of
those moves within the city.
Job opportunities play a factor when it comes to housing, and Mounds View had significant job
growth between 2005 and 2010, most likely because of Medtronic, Bennett said.
About 4 percent live and work in Mounds View, so the city could look at ways to work with
employers to understand the housing needs of their employees, she said. Typically, it's 11-15
percent for residents who live and work in the same city.
Council comments
Mayor Flaherty said he fully expects the percentage of people who live and work in Mounds
View to increase to 11 percent. As the economy recovers and people are more comfortable with
their jobs, they'll move to where they work.
"Most of our housing stock was built prior to 1960, and Medtronic affords to pay their employees
with a very decent living wage," Councilmember Mueller said. "Frankly, most of our housing
stock is beneath the standard that those employees would want."
Page 26
During the discussion, Flaherty also said the city struggles with bringing in new commercial
properties and businesses. He said residents want to maintain that small-town feel, and the city-
tries to satisfy both ends, which is a very daunting task.
"For us to try to bring in a big box, there's not a lot of opportunity in the city of Mounds View
because I think the surrounding communities pretty much have those covered," Flaherty said,
mentioning Northtown Mall in Blaine and Rosedale Mall in Roseville.
Kendra Lindahl, a planner with the consulting firm Landform and a former city planner for
several north metro cities, said there are opportunities for quality mixed use areas with smaller
lots.
Flaherty said one of his impressions was that the homes on large lots is a plus to moving to
Mounds View.
Lindahl said for the Generation X population and baby boomers, larger lots are probably still
more attractive, but younger homebuyers would probably prefer smaller lots.
Regarding County Road 10, she said it is a blessing and a curse; it's a great gateway into the
community, but there's confusion with Highway 10 and County Road 10. Lindahl said there's
great opportunity for commercial on that corridor to be a destination, but it still feels a lot like an
abandoned highway.
There's an enormous amount of right-of-way, and she said she's worked with cities that have
successfully planted medians and narrowed the right-of-way. Lindahl added that she knows it
can be a challenge to work with the county and its transportation perspective.
Flaherty said a priority for the city is the beautification of Highway 10, but the city continues to
hear from the county what it cannot do.
Later in the conversation, Mueller and Gunn said they've talked to residents who want special
services, such as an ice cream shop, a bakery and a clinic, and some who would like to see
Silver View Plaza redone because they think it's an eyesore.
"They don't want a big box store," Gunn said. "They don't want a Target or a Walmart.... They
want to be able to walk to some place."
Page 27
Minnesota
MEMORANDUM
TO: Jim Ericson, City Administrator
Heidi Steinmetz, Economic Development Specialist
FROM: Gordon Hughes and Cathy Bennett, ULI Minnesota
DATE: June 19, 2012
SUBJECT: ULI Minnesota Navigating the New Normal Workshop
On behalf of ULI Minnesota, thank you for the opportunity to meet with the City Council,
Planning Commission, Economic Development Commission and you on June 14, 2012. Our ULI
MN workshop team enjoyed our dialogue with you and appreciated your hospitality. We also
appreciated the time that you spent with us in preparation for this workshop.
As a follow up to the workshop, we would like to take a moment to summarize some of the key
observations expressed during our dialogue and panel discussion.
• Data on demographics, employment and jobs in Mounds View, presented at the
workshop, offered a point of reference for trends that will affect the City in coming years.
Please feel free to contact us if you have any follow up questions on the data presented at
the workshop.
• Mounds View is well positioned and well served with respect to proximity to major
retailing. However, the majority of retail supply is already located in adjoining cities.
Major retail development and redevelopment in Mounds View is unlikely in the near
term due to demand considerations. (Limited demand is a characteristic of most cities in
the metro area with most sectors being overbuilt.) However, smaller projects focusing on
convenience, service, "experience" and community gathering spots are possible in a
number of settings in the City; particularly situated along County Road 10.
• Mounds View has a number of key strengths and assets to leverage. It is located close to
transportation linkages and has a vibrant job base which has expanded markedly due to
the Medtronic project. Mounds View's proximity to the sports center in Blaine is also
considered to be a key asset. While, terrific schools contribute to the City's positive
reputation.
• If the Gen Y group finds the community desirable when they are younger they are more
likely to remain within the existing or new housing stock as they settle down with their
families. The rich job base in Mounds View contributes to its potential attractiveness to
this demographic. Gen Y wants to be part of the action. Density, walkability and access
to services are key desires of this group. In addition, Gen Yers are looking for "work/life"
balance and interesting places. Public investments in creating such places will provide a
higher return on investment.
Gen Yers will sacrifice lot size as a trade off for walkability and social interaction.
Mounds View has both small lot and larger lot neighborhoods. The existing smaller
housing lots have traditionally been viewed as providing less desirable housing choices.
In our view, however, these neighborhoods may be highly desired by younger
homebuyers who are looking for a sense of place in a less drivable setting. When
combined with Mounds View's employment opportunities and great schools, the City
should consider these neighborhoods to be a significant asset. Mounds View's relatively
low percentage of residents who are employed in jobs in the City indicates a tremendous
potential to capture new residents.
The Great Recession has decimated the development community. Qualified developers
who remain in business are selective about the communities in which they work and are
looking for predictability in the development process and flexibility during times of
scarce resources. Cities which embrace collaborative approaches to solving problems,
identify and pursue partnerships, manage development risks, improve decision making
skills and develop clear expectations will rise to the top during difficult economic times.
Difficulties with accessing private capital have increased the complexity of development
deals. It will be critical that the City's response to private development and
redevelopment remains collaborative while reasonable risks are embraced to achieve
community goals. A "risk position" on the part of the City is not necessarily a bad thing
as long as the City evaluates its risk tolerance and plans accordingly.
Panelists mentioned a number of cities which have pursued more aggressive strategies to
attract great (re)developments. Even cities which are viewed as having a market and
locational advantages have become more involved as development partners and
facilitators. In determining the calculus for City involvement, the panelists urged a total
cost approach which recognizes that developer financial exposure goes well beyond the
cost of the land.
County Road 10 can provide a great gateway to the community and, as the mayor said, it
should offer an opportunity to unite rather than divide the City. It could be a welcoming
corridor, but looks too much like an abandoned highway in an oversized right of way. We
commend the City's efforts to work with the County to seek a solution. Renaming the
corridor to Northtown Boulevard is certainly a step in the right direction. Development of
the adjoining trail system and more aggressively pursuing options for redevelopment now
provides a great asset for uniting this corridor. Maintaining commercial properties and
taking steps to remove blight is an important consideration in encouraging residential
reinvestment.
Successful communities develop a clear vision, react appropriately to opportunities,
create innovative financial tools, and leverage their key assets. Leadership and
"consistency of vision" are keys to successful communities. Cities which do the "pre
work" in the development process, (i.e. develop and communicate their vision) will
attract interest from the development community which is interested in predictability in
the city's review of its proposals. It's very important that the staff is provided with such
a vision and is empowered to communicate it to residents and the development
community. It is also important that the Council takes the leadership to make difficult
decisions when proposals are presented that move toward achieving the vision.
Based on these observations, Mounds View may wish to pursue the following ideas:
• In a time of economic challenges, Mounds View should revisit the financial role the City
would consider for future development and redevelopment opportunities. As noted above,
quality developers will continue to seek out couununities that have crafted a well -
reasoned and predictable partnership model with respect to public/private ventures.
• Mounds View's small lot neighborhoods may provide a unique asset for capturing the
relatively large employment base as new residents. It may be fruitful to make overtures to
Medtronic to determine if a joint marketing effort to their employees would pay
dividends.
• A well developed network of sidewalks and trails are of critical importance to both the
Gen Yers and Boomers. Investments in such networks will likely provide a great return.
The County Road 10 trails and beautification plans are an important component of this
system and the City should be commended for continuing to focus on these issues.
• Most of us are visual learners. Mounds View may benefit from preparing "illustrative site
plans" for potential redevelopment sites. Such plans may help facilitate community
discussions, allay fears and contribute to the crafting of a shared vision.
• At the workshop, we provided the ULI MN (Re)Development-Ready Guide - a tool to
that can be used in establishing (re)development policies and practices that use scarce
public dollars to attract private investment, grow jobs, and build tax base for the well-
being of your city. This guide may prove useful to the City in considering updates to its
review processes.
On behalf of ULI MN, thank you again for hosting this workshop.
MOUNDS VIEW
Cade Enforcement Summary Report
Report Criteria:
So(as Assgml Ta rensvr Cxl Ibbfbn Ingetbn Open Ann Range (ae rvap Cale Range (hse Bala Range
All All All All From 01/01/2012 To 12/31/2012 From To From To
CE Totals
Twat crosm , open zx v
Totals 442 348 94
CE Cases by Employee
E ,br, n,01 r �. open rases
Anderson, Jeremiah 442 348 94
Totals 442 348 94
CE Cases by Violation
l2Hlbn Taal
Wpbs OaraiVbgpns Open Wbfbiu'
Abandoned, junk, unsafe vehicle
78
50
28
Accessory bldg -in front yard
0
0
0
Accessary Buildings -more than 3
0
0
0
Accessary use -In front yard
I
1
0
Brush accumulation
28
19
9
Commercial Vehicle- Exceeds "E"
5
2
3
Commercial Vehlcle-Design
2
1
1
Commercial Vehlcle-Non residential
9
7
2
Compost Piles �— --
0
0
0
Construction debris 60 days
0
0
0
Damaged/Deteriorated Fence
2
2
0
Debns deanng
0
0
0
Deteriorated driveway -nonconforming
0
0
0
Deterioratlon9eneral
5
1
4
Deterioration -paint
1
1
0
..a-
Dumping leaves o8 site .._
0..
0
Dumpsterenclosure damaged
1
1
0
Dumpster encksme required
0
0
0
Dwelling unit restrictions
1
0
1
Exterior accumuaUon of animal/dog feces
0
0
0
Exterior not finished 1180 days
2
1
1
Farm Animal(s) prohibited
1
1
0
Fence -finished side out
0
0
0
Fenceheight
0
0
0
Garbage cans in front of house
5
4
1
Garbage, trash, debris outside
18
15
3
Garbage/trash accumulation outside
4
3
1
Home Occupa6ens
1
1
0
Illegal Burning
1
1
0
Junk, debris, rusting metal outside
136
93
43
Lang Grass/Weeds
157
109
48
Loud or Unecessary Noise
0
0
0
No address numbers installed/visible
8
6
2
No garbage/recycle collection service
0
0
0
Other
2
1
1
Outside storage -commercial
3
3
0
Oversized vehicle parked <15 from street
0
0
0
City of Mounds View: Code Enforcement Summary Report Page 1 of 2
Parking stall paint deteriorated/missing
2
1 1
Public Nuisance, general
11
0 3
Public Nmsance, handims, trees)
3
3 0
Public Nuisance -Snow, not cleared
0
0 0
Repeat Nuisance Response
0
0 0
Sidewalks Icy and hazardous
0
0 0
Sign Cade Home Occupation Sign
0
0 0
Sign Cade Keep Windows dear between 4-7 feet
0
0 0
Sign Code -maintenance repair, removal
0
0 0
Sign Code Windows obstructed 25%
0
0 0
Signs-Obselete sign copy
0
0 0
Surface water runoff
1
1 0
Swimming pool -fence
0
0 0
Temp accessory bldg
0
0 0
temp sign on ROW
0
0 0
Tree limbs above street
1
1 0
Unlawful Deposits on Public Ways -Gross
0
0 0
Unlawful Deposits on Public Ways - Snow
2
2
0
Vacant dwelling
15
13
2
Vehicle not registered to property
0
0
0
Vehicles parked off an improved surface
63
43
20
Wood Piles
0
0
0
Work without a license Tree Trimming
0
0
0
Working without perm0(s) 19 4 6
Totals 579 399 180
City of Mounds View: Code Enforcement Summary Report Page 2 of 2
11 matching case(s)
Search Criteria:
Status: Closed: City Abated Priority: all Date opened: from 01/01/2012 to 12/31/2012
Case
eAV
Follow up
N
Case # Status
Violation(s)
Property Owner
Location
open Date date
-
Assigned to
Closed:
Long
_
CE12-
City
Grass/Weeds
Vacant
Robyn Marino
2253
Knoll
09/17/2012 09/30/2012
Anderson,
Jeremiah
387
Abated
dwelling
Drive
Abandoned,
junk, unsafe
CE12-
Closed:
City
vehicle
debris,
8379 Red
Oak Drive
09/14/2012 11/21/2012
Anderson,
Jeremiah
Junk,
Ann Moe
386
Abated
:rusting metal
outside
Junk, debris,
Closed:
rusting metal
5296
Anderson,
CE12-
10037 City
outside
Sandra
Raymond
08/06/2012 08/16/2012
Jeremiah
330
Abated
Long
Mershon
Grass/Weeds
Avenue
Closed:..
Amanda
CE12-
City
Long
Grass/Weeds
Preciado-
Christophersen
8310
Eastwood
07/24/2012 07/31/2012
Anderson,
Jeremiah
323
—
Abated
- C/O Mary J
Road
Preciado
Closed:
Long
LE1Grass/Weeds
City
Robyn Marino
2253
Knoll
07/16/2012 07/25/2012
Anderson,
Jeremiah
317
317
Abated
Vacant
dwelling
Drive
closed:
Long
- BAC Home
CE12-
City
Grass/Weeds.
-
Loans
LP:Oak
.5053 Red
Drive
07/09/2012 07/20/2012
Anderson,
309
Abated
.Vacant
Servicing
Jeremiah
—
dwelling
Michael
Mylchreest
Closed:
Long
CE12-
City
Grass/Weeds
5468
Adams
06/25/2012 07/03/2012
Anderson,
Jeremiah
Vacant
- Amburg Inc
280
Abated
dwelling
Street
Closed:
Long
Amanda
Preciado-
8310
Anderson, '
CE1Grass/Weeds
City
Vacant -
Christophersen
Eastwood
05/15/2012 05/25/2012
Jeremiah
162
162
Abated
dwelling
- C/O Mary J
Road
Preciado
Closed:
Long
CE12-
City
Grass/Weeds
Vacant
Flagstar Bank
Flagstar
8475 Red
Oak Drive
05/15/2012 05/29/2012
Anderson,
Jeremiah
161
Abated
dwelling
Bank
Closed:
'Abandoned,
Amy Fafinski -
7501-
"Anderson,
CE12-
City
junk, unsafe
7501-11
`'7511
02/23/2012 03/07/2012
Jeremiah
City of Mounds View: Advanced Code Enforcement Search Page 1 of 2
36 Abated
vehicle Greenfield Ave
Greenfield
LLC
Avenue
Abandoned,
junk, unsafe
vehicle
Closed:
Garbage/trash
8335
CE12- City
accumulation Janet Jensen
Spring
24 Abated
outside
Lake
Junk, debris,
Road
rusting metal
outside
11 matching case(s)
02/09/2012 10/14/2012 Anderson,
Jeremiah
City of Mounds View: Advanced Code Enforcement Search Page 2 of 2
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12
2012 ANNUAL REPORT
OF THE
DEPARTMENT OF PUBLIC WORKS
CITY OF MOUNDS VIEW
MARCH 2013
2012 ANNUAL REPORT I DEPT. OF PUBLIC WORKS PAGE 2
Introduction -- _-- -
The Mounds View Public Works Department is responsible for the reliable and long-term operation, maintenance,
repair, improvement,_ construction, and management of all municipal infrastructure involving drinking water supply
anclvwastewater collection systems; streets, trails, and right-of-way; stormwater conveyance, ponds, and treatment
systems; parks and athletic facilities; buildings and grounds; vehicles and equipment; and urban forestry.
Public Works staff provides residents and businesses with clean drinking water, safe collection of wastewater,
clear passageway of streets, reliable flood protection, beautiful parks, groomed athletic fields and recreational
facilities, comfortable building spaces, and cost-effective, sustainable solutions for the long-term performance
and delivery of these services.
500, 000 gallon elevated water tower
Public Works is divided in two divisions:
Operation & Maintenance (O&M) and
Administration/Engineering (A/E). O&M is
responsible for the daily operation and
maintenance of the infrastructure, while A/E is
responsible for the planning, design, and
construction of the infrastructure, asset and
records management, and overall department
administration activities. Both divisions work
closely together to ensure the infrastructure is
reliable, efficient, and provides the lowest life
cycle cost.
A/E staff operates out of the City Hall facilities
and O&M staff operates out of the Public Works
Facility located at 2466 Bronson Drive.
Quick Facts About Mounds View's Infrastructure
The value of Mounds View's current infrastructure is estimated to be in excess of $100 million. This value
represents the cost to replace the entire infrastructure that currently exists. A vast majority of this infrastructure
was originally built in the 1960's and 1970's. Therefore, it is imperative that periodic inspections, proper treatment,
and performance monitoring is conducted to extend its useful life as long as practical.
Below is a general synopsis of the existing infrastructure managed by the Mounds View Public Works Department:
• 47 miles of water main, 460 hydrants, 1000 water main valves, 4100 water meters
• 6 wells and 3 water treatment plants (500 million gallons raw water pumped/treated each year)
• 43 miles of roadway, 15 miles of trails/sidewalks, 1250 traffic signs, 300 street lights
• 45 miles of sanitary trunk main, 900 manholes, 2 lift stations (400 million gallons sewage collected each year)
• 30 miles of storm trunk main, 1500 storm drains/manholes, 300 infiltration swales,10 regional ponds
• 11 parks (150 acres), 35 acres irrigation, 10 baseball and 4 soccer fields, 10 playgrounds (3,500 acres mowed
each year)
• 16 buildings totaling 150,000 sq. ft., 6 parking lots, 5 acres of grounds
• 50+ vehicles and heavy/highway equipment
• 10,000lap nted trees in boulevards, parks, and grounds (tens of thousands more in natural areas)
2012 ANNUAL REPORT ) DEPT. OF PUBLIC WORKS PAGE 3
Personnel
Public Works is comprised of_15_full-time and 9 part-time/seasonal employees for a total of 24 employees, or
18.1 Full Time Equivalent (FTE) positions. Public Works personnel costs are funded from General, Enterprise,
-and Special -Revenue Funds. General -and Special Revenue Funds pay for 9.55 FTEs, or 53% of the total
Department personnel costs, while Enterprise Funds pay for the remaining 8.55 FTEs, or 47% of the total
personnel cost. The following table shows this personnel funding distribution:
Puhlir Wnrken PPrsnnnel Funding Distribution
Public Works Dept.
PW Total
AlE
0&M
Full-time
PT+Temp,
General Fund Enterprise Fund
18.10
100%
3.60 100%
14.50
100%
15.00
100%
3.101100%
9.55
53%
8.55
47%
Fund-Dept.Description
FTE
%
FTE %
FTE
%
FTE
%
FTE %
FTE
%
FTE
%
Parks
3.25 18.0%
0.0%
3.25
22.4%
2.00
13.3%
1.25 40.3%
3.25
18.0%
0.0%
ITotals-
Forestry
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
PW Admin
1.38
7.6%
1.04 28.9%
0.34
2.3%
1.38
9.2%
0.0%
1.38
7.6%
0.0%
B/G Maint.
_6-2_5__1_-4_0%_
0.0%
0.25
1.7%
0.25
1.7%
0.0%
0.25
1.4%
0.0%
1064465
V/E Maint.
0.60
a 3%
0.0%
0.60
4.1%
0.604.0%
0.0%
0.60
3.3%
0.0%
100-4470
Pavement
1.82
10.1%
0.41 11.4%
1.41
9.7%
1.57
10.5%
0.25 8.1%
1.82
10.1%
0.0%
100-4472
Snow/Ice
1.10
6.1%
0.0%
1.10
7.6%
1.101
7.3%
0.0%
1.10
6.1%
0.0%
100-4475
Street Sign
0.40
2.2%
0.00%
0.40
2.8%
0.40
2.7%
0.0%
0.40
2.2%
0.0%
740-4416
Lighting
0.05
0.3%
0.05 1.4%
0.0%
0.05
0.3%
0.0%
0.0%
0.05
0.3%
252-4350
MVCCOH
0.75
4.1%
0.0%
0.75
5.2%
0.75
5.0%
0.0%
0.75
4.1%
0.0%
745-4415
Stormwater
1.20
6.6%
0.0%
1.20
8.3%
0.95
6.3%
0.25 8.1%
0.0%
1.20
6.6%
745-4417
Sweeping
0.15
0.8%
0.0%
0.15
1.0%
0.15
1.0%
0.0%
0.0%
0.15
0.8%
700-4823
Water
3.70120.4%11.05129.2%12.65
18.3%
2.90
19.3%
0.80 25.8%
0.0%
3.70
20.4%
730-482Y
San. Sewer
3.45119.1%11.05129.2%12.40
16.6%
2.90 19.3%
0.55117.7%
0.0%
3.45
19.1%
FTE=Full Time Equivalent
Public Works Personnel Funding Distribution
18.1 Full -Time Equivalent (FTE)
San. Sewer, 3.45,
20%
Water, 3.7,21%
Storm, 1.35, 7%-7'
Lighting, 0.05, 01,
Comm. Ctr., 0.75,
Parks, 3.25,18%
orestry, 0, 0%
PW Admin., 1.38,8%
B/G Maint., 0.25,1%
✓IE Maint., 0.6, 3%
ement, 1.82, 10%
Snow/Ice,1.1, 6%
Street Sign, 0.4, 2%
® Parks
Forestry
❑ PW Admin.
11 BIG Maint.
WE Maint.
13 Pavement
IN Snow/Ice
Street Sign
■ Comm. Ctr,
Lighting
11 Storm
Eg Water
San. Sewer
2012 ANNUAL REPORT I DEPT. OF PUBLIC WORKS PAGE 4
Employee Milestones
Public Works -is -extremely fortunate to have experienced staff who
are very knowledgeable and skilled with their jobs. As of the end
—of _2012; the length of -employment with the City of Mounds View
for full-time Public Works employees ranges from 1.2 to 25.5 years,
with an average of 13.6 years. The average age is 47.9 years old.
Jim Hess, Engineering/Information Systems Technician, reached 20
years of employment with the City in February. Jim is highly skilled
with his job duties and is responsible for mapping, pavement
management, computers, records, and many other items. Jim is
truly a 'jack of all trades" and has an institutional memory.
Steve Dazenski I Parks Supervisor
Jim Hess I Engineering/IS Technician
Another milestone for employment history occurred in June when
Steve Dazenski, Parks Supervisor, reached his 25 year employment
anniversary. Steve was initially hired in 1987 as a maintenance
worker in streets and parks. He was then promoted to lead worker,
then parks foreman, and later to his current position as parks
supervisor. Steve also has an institutional memory of the many
activities that have occurred over his tenure with Public Works and is
nicknamed "Rhino' by his co-workers.
Three new seasonal employees were also hired in 2012 to replace
positions vacated by 2011 seasonal workers that found full-time work
in a field of their college major or training.
Operation & Maintenance (O&M) Division
The O&M division is the "bread and butter" of Public Works. Many of the O&M activities are routine and ever-
present, but essential for the reliable delivery of services and conveniences that the public takes for granted.
Much of the workload is cyclic and season dependant, such as snow plowing, mowing parks, water supply
demand, and utility locates. While other non -routine responsibilities include responding to emergencies such as
storm damage, sewer back-ups, flooding, traffic control, and water breaks.
2012 was another busy year for the 0&M division, including
approximately 85 call back events totaling 716 hours, 88 overtime
hours, and 80 pre -shift hours. Snow events, sewer backups, water
service breaks, and weekend park rentals are the most common
reasons for maintenance call backs. The following is a synopsis of
other notable achievements made in subdivisions of the O&M
division.
Drinking Water
There was 508.2 million gallons of raw ground water pumped and
treated during 2012. This was more than the previous year (466.3
million gallons) but well below the MnDNR permitted volume of 594
million gallons. The higher volume was due to drought conditions
starting in June. Public Works also replaced 762 water meter readers
in dwellings during 2012, which nearly completes the citywide
upgrades (64 have not allowed access). In addition, there were 7
water main breaks and 18 water service breaks repaired, 100+ service
appointments, and over 1,500 Gopher State One Call locates
performed.
2012 ANNUAL REPORT I DEPT. OF PUBLIC WORKS PAGE 5
Sanitary Sewer
There was 177,390 feet, or 33.6 miles, of sanitary sewer cleaned in
2012. In addition, there was approximately 10 miles of sanitary
sewer trunk televised and inspected including trunk mains in Area
E and F of the street program. Many of the vulnerable sewers in
Area E were replaced or lined in 2012 with the street project.
Public Works did not have any emergency sewer trunk repairs
during 2012 but did respond on a few occasions a troublesome
manhole in Area E that was found to have dropped a few inches in
elevation and not allowing sewage to flow positively down
gradient. The manhole was replaced and no further problems
have been reported.
City -owned rain garden on Groveland Road
Stormwater
Maintenance for over 250 infiltration basins constructed with the
street projects has increased the workload for the stormwater
O&M. The challenge for long-term performance of these basins
involves keeping sediment out of the basin bottoms where the
infiltration occurs. Over time, fine sand and silt carried by storm
runoff will build up in the basin bottoms causing infiltration rates to
drop. The grass strip at the curb cut is meant to intercept the
sediment before reaching the basin infiltration area, and requires
removal by maintenance personnel. Sediment inlets to Silverview
Pond were dug out during fall 2012. Pond maintenance and
inspection procedures have increased and will continue in 2013.
Streets and Trails
The fourth snowiest winter of all time for the region was following
by one of the least snowiest during 2011/2012. There were 20
total snow events requiring 211 tons of salt and 2,602 plow truck
miles driven. This effort was split nearly 50/50 between the first
part of 2012 and the last part of 2012. Maintenance crews also
used 321 tons of asphalt to fill potholes, skim coat, patch, or repair
various pavements. The crew also sealed cracks in the pavement
during fall 2012 and painted crosswalks and pavement markings
during summer. Public Works contracted with Ramsey County to
paint 57,195 feet of lines to municipal streets.
Parks and Facilities
A wet and warm spring followed by drought conditions during
summer and fall made 2012 a challenging year to keep the
parklands and building grounds looking good and well groomed.
Countless hours were spent mowing early on, then followed by
watering trees and weeding. The maintenance crew was also busy
dragging ball fields, weed whipping, maintaining landscaping, and
keeping equipment in good working order. Public Works crews
also performed the infield grading for the reconstructed baseball
field at Lambert Park and assisted with the baseball field fencing,
playground replacement, new irrigation system, and grading.
2012 ANNUAL REPORT I DEPT. OF PUBLIC WORKS PAGE 6
Vehicles and Equipment
In response to a growing demand for maintaining trail and parking
lot lights, tree trimming in parks and boulevards, and other
miscellaneous duties (hanging banners, flag repairs, etc.), Public
Works added a used bucket truck to its maintenance fleet. The
vehicle purchased was a used 2006 unit on a 2007 Ford P550
chassis. This purchase price was $49,900 but staff negotiated
down to $45,000. A new model similar to this would cost upwards
of $150,000. A 2000 Ford % ton 44 pickup with plow was also
replaced with a 2012 Ford F350 44 with plow and rear lift gate
for $36,700. This truck was budgeted for $36,000 and the old
truck was auctioned for nearly $10,000. In addition, a new trailer
mounted air compressor was purchased to replace the aged 1980
model.
Administration/Engineering (AX) Division
Like the previous several years, the workload of the A/E division was very
challenging in 2012. In addition to normal day-to-day duties, the A/E
division was responsible to oversee many improvement projects with
estimated costs of $5,112,116 as included in the 2012 adopted budget and
Capital Improvement Program (CIP). Although some of the projects and
equipment upgrades were deferred due to insufficient staffing or other
reasons, the three person A/E staff was extremely busy and committed to
doing what was needed to successfully complete or progress these projects.
The 2012 budget and CIP also had programmed various capital equipment
upgrades valued at over $200,000 that the A/E division and maintenance
supervisors oversaw.
There were 50 right-of-way permits issued in 2012 which generated
$11,860 in revenue. There were also 23 water service repair permits, 11
sewer service repair permits, and one land disturbance. In addition, there
were private improvements for sanitary sewer replacements, driveway
widening, and second -driveway curb cut for private improvements
completed in Area E of the Street and Utility Improvement Program.
Miscellaneous A/E Activities
A/E staff also performed the following activities during 2012:
• Maintenance Methods for Traffic Sign Retroreflectivity (January)
Illicit Discharge and Connection Ordinance (February)
Public Info. Meeting for Wellhead Protection Plan (March)
• Public Info. Meeting for Area E construction (April)
Emerald Ash Borer as regulated tree pest ordinance (April)
• Arbor Day celebration (April)
• National Public Works Week (May)
Stormwater Pollution Prevention Program meeting (June)
Lambert Park Ribbon Cutting/Open House (November)
• Parks & Rec. & Forestry Commission meetings (12 total)
• Streets and Utilities Committee meetings (5 total)
40+ Resolutions
• Hundreds of in-person customer assistance events
7,500+ phone calls (A/E only)
2012 Ford F350 44
2012 ANNUAL REPORT ) DEPT. OF PUBLIC WORKS PAGE 7
Engineering/Architectural Consulting Services
The engineering division contracted and coordinated with the following consultants for indicated projects and
services during 2012:
Consultant
Project
Phase/Service
Est. Fee
Stantec
Street & Utility Improvement — Area E
Bid+Construction
$ 322,300
Braun Intertec
Street & Utility Improvement—Area E
Const. (Geotechnical)
$ 29,144
Inspec, Inc.
Reroofing of Comm. Center & WTP No. 1
Bid+Construction
$ 14,900
Barr Engineering
Wellhead Protection Program (WHPP)
Part 2
$ 22,500
KLM Engineering
Water Tower Reconditioning
Construction
$ 45,000
Stantec
Street & Utility Improvement—Area F
Design
$ 140,000
Braun Intertec
Street & Utility Improvement — Area F
Design (Geotechnical)
$ 10,000
Inspec, Inc.
Exterior Masonry Wall Evaluation
Study
$ 6,500
LHB
Comm. Center Retrocommissioning Study
Study
$ 15,000
Inspec, Inc.
2 MG Reservoir Masonry & Reroofing
Prelim. Design
$ 16,100
Stantec
County Road H Sidewalk Improvements
Predesign+Design
$ 39,000
Total
$ 660,444
In -House Engineering Services
In addition, the engineering division performed the following services in-house and/or realized savings from
overseeing the following projects and its consultants:
Project
Activity
Est. Fee
Water Tower Reconditioning
Project admin., specs., bidding, award
$ 10,000
Street & Utility Improvement —Area E
Project coord./mgmt., S/U Cmte., negotiate
$ 50,000+
Street & Utility Improvement — Area F
Project coord./mgmt., S/U Cmte., negotiate
$ 50,000+
Lambert Park Improvements
Design, project coord./mgmt./admin., inspection
$ 30,000
Reroofing of Comm. Center & WTP No. 1
Project coord./admin., inspection (partial)
$ 5,000
Municipal Well No. 3 & 5 Rehabilitation
Full services - design/bid/construction phases
$ 12,500
Telecom Upgrades
Project coord./mgmt./plan review
$ 7,500
GIS Base Mapping
base mapping and database entry
$ 30,000
Traffic sign inventory and management
traffic sign retroreflectivity evaluation
$ 2,500
NPDES MS4 permit
SWPPP activities
$ 5,000
MSA Annual Reporting
certifying mileage, needs assessment, etc.
$ 5,000
Total
1 $ 207,500
2012 ANNUAL REPORT I DEPT. OF PUBLIC WORKS PAGE 8
Capital Improvement Projects
There was plenty of construction occurring in Mounds View during 2012. The following projects are a sampling
of the many improvements that occur each year. In addition, A/E staff coordinates with other agencies with
jurisdictional infrastructure in Mounds View such as Ramsey County Public Works and Mn/DOT. Current Ramsey—
County projects include County Highway 10 intersection improvements at County Road H and Silver Lake Road.
The Director of Public Works also serves on Mn/DOT's 1-35W Managed Lane Technical Advisory Committee
Street and Utility Improvement Project – Area E
Another 4.0 miles of streets were reconstructed in Area E of the
Street and Utility Improvement Program, bringing the total to 15.4
miles complete and 10.5 miles to go. Construction costs continue
to be much lower than expected and the bidding environment is
excellent. Area E is substantially complete and will be finalized this
year. The final estimated construction cost is currently $2,801,470
–which is about $800,000 below the contract amount.
Area A through D are complete and finaled out. The combined
actual costs of these four areas is $10,659,084 compared to
combined budget amounts of $12,115,576, or $1,456,492 below
budget. Assuming that actual costs equal budget amounts for Areas
E through 1, it is projected that a surplus of $3,082,172 occur. With
projected actual costs for Area E tracking $800,000 below budget,
this surplus increases to almost $3,900,000. This surplus is
expected to grow as actual costs are incurred on future projects.
The City is very fortunate to have the resources to accomplish these
types of projects during an economic downturn.
New playground equipment
Before construction
Lambert Park Playground Replacement
Lambert Park saw a lot of activity with the demolition of the old
shelter structure and construction of a new modern park shelter
with enhanced features to reduce energy and maintenance, while
making the building space more appealing to potential rentals. In
addition to the aging building that was replaced, the playground
equipment was over 20 years old was at the end of its useful life
and showing signs of needing replacement. The equipment color
coating is heavily faded and rust is developing on various
components. In addition, several components have needed to be
replaced in the past several years, which can be quite expensive.
The new playground equipment layout was prepared by
Minnesota/Wisconsin Playground of Golden Valley, Minnesota.
The cost included furnishing and installing 3 playground units
(toddler, age 5-12, and swing set), a concrete border, and
engineered wood fiber media. The total price for the playground
layout was $72,744.67.
2012 ANNUAL REPORT I DEPT. OF PUBLIC WORKS PAGE 9
Water Tower Reconditioning -
The most visible project during 2012 was the reconditioning of the water tower. The tower, a 500,000 -gallon
elevated, fluted -column design, was originally constructed in 1992 and had spot repairs performed in 2003. The
tower was 20 years old and was ready for a fresh coat of paint. In addition, structural modifications were
needed to correct some deficiencies and meet current OSHA requirement.
Public Works teamed with KLM Engineering to complete the project. KLM provided the technical expertise with
specifications and inspection, while Public Works prepared the bidding and contract requirements, project
administration, and construction management. This arrangement saved approximately $50,000 in engineering
consulting costs. The bid documents required prices for two construction schedules associated with an early
season and late season. Although it was possible to complete the project before Festival in the Park, the price
for the late season schedule was $110,000 less than the price to have it complete by the Festival. Therefore, it
was agreed to delay the reconditioning to fall and Odland Protective Coatings of Rockford, Minnesota was
awarded the project for $449,800.
Although painting work began in August and was complete by mid-October, Public Works had to coordinate the
removal of the telecommunication equipment off the tower before Odland could begin. This took a lot of time
and effort, as did the coordination to reinstall the equipment. Many of the telecom carriers upgraded their
equipment to 4`h generation (4G) technology.
water tower at start of construction
water tower after construction
Other Capital Improvements
In addition to the projects listed above, the following notable improvements were completed in 2012:
Municipal Well No. 3 and 5 Rehabilitation: Five quotes submitted that ranged from $52,585 to $84,869 with low
quote Keys Well Drilling Company of St. Paul, Minnesota. Engineering performed in-house.
Reroofing of Community Center and Water Treatment Plant No. 1: The City received 12 bids ranging from
$267,000 to $482,793 with low bid by Rosenquist Construction, Inc. of Minneapolis.
Lambert Park Baseball Field Irrigation, and Grading Improvements: Reconstructed baseball field that was
displaced by new park shelter and included fencing, benches, in -field and outfield grading and turf, new
irrigation system.
Community Center Improvements: Various improvements including HVAC cleaning and decontamination,
ceiling tile replacement in event center, and approval of a new HVAC building automation system. LHB, Inc. was
authorized to perform retrocommissioning study.
2012 ANNUAL REPORT I DEPT. OF PUBLIC WORKS PAGE 10
oak tree in winter
Expenditure Summary
Below is a budget versus actual expenditure summary table for all Public Works related accounts for calendar
year 2012. All combined actual fund expenditures were less than budgeted. The combined General Fund
expenditures were 100.8% of that budgeted, mainly due to over costs in parks and vehicle maintenance.
Enterprise funds were below budget amounts and all combined actual fund expenditures were 63.5% of that
budgeted. Many of the under -run amounts were due to deferred projects or equipment.
2012 Budget vs. Actual Expenditure Summary Table for Public Works Related Funds
r,anarnl Funds H001 $ 1.063.888 $ 1.072.434 100.8% $ (8.546)
De artmentlDivision
Budget
Amount
% YTD
Budget
Budget
Balance
YTD
Parks and Forest 100.4300
$$
4,424,861
$
373,534
103.0%
$
10,908
Parks 100-4360
$$
N7701,262
$
319,776
103.9%
$
12,150
Forestry100-4380
$$
2,492,064
$
53,758
97.7%
$
1,242
Public Works 100-4400
$
$
698,900
99.7%
$
2,362
Public Works Administration 100-4410
$
129,153
$
124,505
96.4%
$
4,648
Buildings & Grounds Maintenance 100-4460
$
129,958
$
131,735
101.4%
$
1,777
Vehicle & Equipment Maintenance 100-4465
$
84,390
$
93,797
111.1%
$
9,407
Street Pavement Management 100-4470
$
196,599
$
197,577
100.5%
$
978
Street Snow & Ice Control 100-4472
$
123,533
$
115,930
93.8%
$
7,603
Street Sin Maintenance 100-4475
$
37,629
$
35,356
94.0%
$
2,273
Fnfarnrka Funds $ 6.724.097 $ 4.267.214 - 63.5% $ 2.456.883
De artment(Division
Budget
Amount
% YTD
Budget
Budget
Balance
YTD
Drinking Water 700
$
4,424,861
$
2,701,322
61.0%
$
1,723,539
Drinking Water - Infra. & Equip. Maint. 700-4823
$
1,932,797
$
1,175,849
60.8%
$
756,948
Drinking Water - Water Production 700-4825
$
2,492,064
$
1,525,473
61.2%
$
966,591
Wastewater 730
$
1,612,324
$
1,230,414
76.3%
$
381,910
Wastewater- Infra. & Equip. Maint. 700-4823
$
1,612,324
$
1,230,414
76.3%
$
381,910
Stormwater 745
$
686,912
$
335,478
48.8%
$
351,434
Stormwater- System Maintenance 245-4415
$
319,466
$
146,068
45.7%
$
173,398
Stormwater - Street Cleaning 245-4417
$
367,446
$
189,410
51.5%
$
178,036
2012 ANNUAL REPORT I DEPT. OF PUBLIC WORKS PAGE 11
-470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612)337-9310 fax
hftp://www.kennedy-graven.com
Affirmative Action, Equal Opportmuty Employer
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: March 21, 2013
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
NW125-11: Administration. General discussions with staff regarding various City matters.
Review Audit letter request, etc. Matters are presently pending.
MU210-54 City Code Updates. Work on updating City Code. Consult with City staff
regarding same. Matter is presently pending.
MU210-106: Labor Matters. Review Public Works Employment Agreement and provide
comments to City staff. Matter is presently pending.
W210-107: Telecommunications Matters. Review wireless agreement with St. Paul. Matter
is pending.
MU210-189: Coventry Senior Living Project. Review additional items necessary to finalize
and record the plat. Revise instruction letter to title company. Review
Development Agreement. Matter is presently pending.
MU210-202: Health Care Facility Revenue Note (Apple Tree Dental). We are in the middle of
the process for issuing tax exempt 501(c)(3) conduit revenue bonds for Apple
Tree Dental Clinic. At this point, public hearings have been conducted and the
project is on hold until the Borrower makes a deal with a bank. Consult with City
staff. Matter is presently pending.
420338vl SJR MU125-11
Jim Ericson
March 21, 2013
Page 2
MU210-206: 8379 Red Oak Drive. Draft and revise purchase agreement for City to purchase
property. Forward same to City staff. Consult with City staff regarding same.
Matter is presently pending.
MU210-208: Parcel Acquisition. Review documents and consult with City staff regarding
same. Matter is presently pending.
SJR:jms
420338v1 SJRMU125-11
Introduction
While the departments of Administration and Community Development are two separate
divisions within the City's departmental hierarchy and organizational structure, oversight
is provided by the City Administrator with the Assistant City Administrator serving as
the direct supervisor within Administration. The general services provided in each
department are summarized below:
Administration
Human Resources
Business Licensing
Cable TV
Economic Development
Communications
Reception
Elections
Recycling
Community Development
Permit Issuance
Building Inspection
Planning
Fire Marshal
Housing Inspection
Code Enforcement
Contractor Licensing
Zoning Compliance
The present staffing of the two departments has been in place since 2011 at which point
the City eliminated the position of the Community Development Director and shifted
economic development activity back to Administration. It is not known whether the
existing structure will persist into the future, but it would not be unrealistic to think
additional changes may be necessary depending upon the growth of the economy
generally and development activity in the City specifically.
Staffing within the departments has been stable for many years although one change
occurred in 2012 which involved the restructuring of the Housing & Code Enforcement
Inspector's position. The City's longtime Building Official & Fire Marshal took a job
with a state agency so the fire marshal duties were shifted to the Housing & Code
Enforcement Inspector, who was already qualified to assume such duties. During the
time that the building official position was vacant, a part time inspector was brought in on
a temporary basis with the City of New Brighton serving in the role of certified building
official. A new building official was hired in August returning the departments to full
staffing.
The information that follows, prepared with the assistance of members of both
departments, is presented for Council consideration and general consumption of the
residents of Mounds View.
Page 1
Other Economic Development Activity
In addition to her activities with the EDA and the EDC, Economic Development Specialist
Steinmetz coordinated a number of business retention visits with Mayor Flaherty, including Zep
Manufacturing, CG Hill and Son, FedTech, and the Rydell Auto Outlet and Garage. Ms.
Steinmetz also coordinated the preparation of RFPs to local contractor for the signal painting
project at five County Road 10 intersection and followed that with the coordination of a lead-
based paint assessment project. The consultant who tested the paint on the signals at the five
intersections determined that leas based paint was present at four of the five intersections.
Because the cost of the lead-based paint abatement exceeded the cost to paint the semaphore
structures, the Council opted to forego the project. Ms. Steinmetz also coordinated the banner
project from start to finish (refer to photo on previous page.)
The City applied for CDBG grant dollars from Ramsey County and while the request was not
fully funded, we were awarded $100,000 which would be enough to purchase and demolish one
blighted home. The plan was to turn the cleared lot over to Twin Cities Habitat for Humanity.
We failed to come to an agreement with the first property owner and continue to investigate
properties that meet not only the City's criteria but also Habitat for Humanity's criteria.
In addition to the above-cited economic development activities, Ms. Steinmetz maintains
contacts within the business community and prepares a semi -regular business newsletter
containing information submitted from the businesses. (See attached March 2013 issue.) She
also keeps in contact with property owners and leasing agents for empty and vacated buildings
on the corridor. For example, the owners of the vacant Snyder's building seem content to either
wait for someone to pay their asking price or the economy and market values to rebound. A few
more businesses closed in 2012 which created even more available space, which only serves to
saturate an already market: KFC, Hostess Bakery store, Solid Body Guitar and MN Institute of
Public Health. Already in 2013 we've had Corvette Specialties and Past to Present thrift store
close their doors. Working to bring businesses into these vacated spaces is not an easy task as
the properties' leasing agents can attest to, yet staff does what it can to make the right
connections.
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She also manages the
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Page 6
Human Resources Activities
There were two resignations during 2012--Kathi Osmonson, Fire Marshal / Building Official,
and Police Officer Greggory Neumann. In addition, Marge Norquist retired in 2012. To address
the vacancy in the building official position, the City brought back
part-time inspector Don Burda on a temporary basis and later hired
Steve Thorp, as the permanent Building Official. The City also hired
eight Seasonals in the Public Works Department for 2012. In other HR
news, the City Council approved the Employee Safety Manual on April
9, 2012. Labor agreements were ratified with all three bargaining units
(Council approved in March of 2012.) To farther address the departure
of Kathi Osmonson, the City Council approved shifting the fire marshal
duties to Jeremiah Anderson in May of 2012. Police Officer testing to
fill the existing vacancy occurred December 13, 2012.
During 2012, the City Council approved two changes to the Personnel Manual, one dealing with
uniform reimbursements and the other dealing with contributions to employees' Retirement
Health Savings Plan (RHSP) as a result of the decertification of the AFSCME bargaining unit
which occurred in December of 2011.
Event Plannin
The Administration Department, led by the efforts of Assistant City Administrator Desaree
Crane, planned and coordinated the City Council & Staff Retreat in February, the Town Hall
Meeting in April and the Employee Appreciation Luncheon in June. The City Council and staff
Retreat was held at the Mounds View Community Center on Thursday, February 16, 2012, to
discuss the 2012 City Goals. The annual Town Hall Meeting was held on Monday, April 16,
2012, at Mounds View City Hall, The Mayor gave his State of the City Address to a full
audience of residents. The City Administrator presented the 2012 City Goals and Jerry Skelly
was identified as 2011 Citizen of the Year. Jerry's family was there to accept the award on his
behalf. In addition, the 2011 Patrick Holmes volunteer Coach of the Year award was presented to
Eric Bowman. Feedback from residents attending the meeting was positive.
City employees participated in an employee appreciation luncheon at the Mounds View Event
Center on Wednesday, June 13, 2012, in appreciation of their hard work and dedication to the
City. Eligible employees reaching years -of -service milestones were presented recognition
certificates and all employees were entered into drawings for donated door prizes including hats,
shirts, gift cards, tools and electronics.
While not a City function per se, Assistant City Administrator Desaree Crane and staff
representing other departments attended planning meetings for the Festival in the Park, which
occurred on August 18. From all accounts, the 2012 Festival was one of the best ever. The
parade was well attended, numerous classic and collector cars took part in the car show, the K9
demonstration was a big hit, food was tasty and the beverages refreshing, kids games were
enjoyed and the fireworks were stellar. Medtronic sponsored the fireworks display, Twin Cities
Gateway dollars covered the marketing and radio spots and Bethlehem Baptist Church also
provided funds to assist with the Festival. The Committee did a great job on the 2012 Festival
and we're all looking forward to a bigger and better Festival in 2013. (Photos on next page.)
Page 7