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HomeMy WebLinkAboutAgenda Packets - 2013/09/23CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, September 23, 2013 7:00 p.m. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. SPECIAL ORDER OF BUSINESS A. Presentation from Mounds View School District Superintendent Dan Hoverman, State of the District Address and Review of Upcoming Levy Referendum Question B. Public Hearing to Review and Discuss Wellhead Protection Plan (Part 2) 7. COUNCIL BUSINESS A. Resolution 8155, Giving Preliminary Approval to the Proposed Issuance of a Subordinate Healthcare Facilities Revenue Note Under Minnesota Statutes, Sections 469.152 Through 469.1.655, as Amended; Authorizing the Publication of a Notice of Public Hearing; and Establishing the Date for a Public Hearing. B. Tires N' More, 2832 County Road 10, Conditional Use Permit Review C. Resolution 8151 Supporting a Shift of Federal Funding to Meeting the Essential Needs of Local Communities (MN ASAP Resolution) D. Resolution 8153 Accepting Donation from Bethlehem Baptist Church and Approving Distribution of Funds E. Resolution 8154 Entering into a Vending Contract with Midwest Vending to Provide Vending Services at the Mounds View Community Center and City Hall F. Resolution 8157, Approving Cooperative and Maintenance Agreements with Ramsey County for Traffic Control Signals at Intersection of CSAH 10 and Silver Lake Road G. Resolution 8158, Authorizing Inspec, Inc. to Perform Final Design Services and Prepare Bidding Documents for Reroofing and Masonry Renovation of Ground Reservoir, Booster Station, and Well House No. 2 H. Set a Closed Executive Session of the City Council to Discuss Confidential Attorney -Client Communications Relating to Pending Litigation Matters Upon Conclusion of this City Council Meeting City Council Agenda Monday, September 23, 2013 Page 2 CONSENT AGENDA A. Set a Public Hearing for 7:00pm Monday, October 14, 2013 to Adopt a Special Assessment Levy for Delinquent Public Utility Accounts B. Set a Public Hearing for 7:00pm Monday, October 14, 2013 to Adopt a Special Assessment Levy for Unpaid Diseased Tree, False Alarm, and Nuisance Abatement Charges C. Resolution 8156, Approving Amendment to Joint Powers Agreement between the City of St Paul and City of Mounds View for Wireless Network and Support Services D. Resolution 8152, Authorizing the Purchase of Water Control Valves for Water Treatment Plant No. 1 E. Resolution 8159 Authorizing the Purchase of a Wacker-Neuson BPU Vibroplate Reversible Plate Compactor JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. August 26, 2013, Executive Session Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Monday, October 7, 2013, at 7pm Next Council Meeting: Monday, October 14, 2013, at 7pm 13. RECESS INTO CLOSED EXECUTIVE SESSION CITY OF MOUNDS VIEW MOUNDS VIEW, MINNESOTA NOTICE OF SPECIAL CLOSED CITY COUNCIL MEETING Monday, September 23, 2013 7:30 p.m. (or as soon as possible thereafter following the conclusion of the regular City Council meeting) NOTICE IS HEREBY GIVEN that the Mounds View City Council will hold a Special Closed Meeting on Monday, September 23, 2013, commencing at 7:30 p.m., or as soon as possible thereafter following the conclusion of the regular City Council meeting, at City Hall, 2401 Highway 10, Mounds View, Minnesota, for the following purpose: Pursuant to Minnesota Statutes, Section 13D.05, subdivision 3(b), to conduct a closed session pursuant to the attorney-client privilege to engage in confidential attorney-client communications related to pending litigation matters. James Ericson, City Administrator DATED: September 19, 2013. 431868v2 SJR MU125-11 Item No: 6B _ Meeting Date: September 23, 2613 Type of Business: SpecialOrder of w:MODNtILY AdministratorRevie/A ULJ City of Mounds View Staff Report MENEr— To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Public Information Meeting for Wellhead Protection Plan (Part 2) Background/Discussion: In accordance with Minnesota Rules, Chapter 4720, all public water suppliers are mandated to implement wellhead protection measures through a Wellhead Protection Plan (WHPP). The Minnesota Department of Health (MDH) is in charge of enforcing these rules and notified Mounds View in 2009 that we were included in the next phase of municipalities required to perform this planning work based on our vulnerability to potential contamination. WHPP is broken into two general parts. Part 1 includes detailed analysis of each well and pumping aquifer characteristics, groundwater flow models, delineating WHP areas, vulnerability assessments, and identifying the types of potential contamination. Part 2 involves inventorying potential sources of contamination and developing management strategies for addressing the potential sources of contamination. Barr Engineering Company was hired by the City to prepare Part 1 of the WHPP and has been coordinating the work with the City's designated Wellhead Protection Manager, Nick DeBar, and MDH staff. The Part 1 Report was submitted to the MDH in December 2011, and subsequently approved in a letter to the City dated February 1, 2012, with a public information meeting conducted on March 12, 2012. Barr was authorized to prepare Part 2 of the WHPP on April 23, 2012. This part of the WHPP is tedious work and includes the following components: 1. The inventory of potential contaminant sources of concern within the Drinking Water Supply Management Area (DWSMA); 2. The data that was considered in this portion of the plan; 3. Issues, problems, and concerns within the DWSMA; 4. Goals, objectives, and action strategies to address the issues and concerns within the DWSMA; 5. A Plan evaluation strategy; and 6. A contingency strategy in the event of water system disruption. A draft report was completed and sent to stakeholders on July 22, 2013 for a mandated 60 -day review period. A Public Hearing to review and discuss the WHPP (Part 2) was schedule for September 23, 2013 consistent with the Wellhead Protection Rules (4720.5350, subpart 4). This public hearing was published in the Sun Focus on August 29, 2013. An executive summary from the Part 2 report is attached for City Council review. John Greer, a Professional Geologist with Barr Engineering who performed and prepared the WHPP, will be present to review the WHPP Part 2 report for the public hearing. No official adoption by City Council is necessary at this time, but will be needed after MDH final approval. Respectful submitted, Nick DeBar -Public J((wWo�— Works Director / Wellhead Protection Manager The Wellhead and Source Water Protection Plan (the Plan) for the City of Mounds View addresses the 6 municipal water supply wells used by the City: Well 1, Well 2, Well 3, Well 4, Well 5; and Well 6. Wells 1 and 4 pump water from the Tunnel City Group (formally referred to as the Franconia aquifer), Wonewoc Sandstone (formally referred to as the Ironton -Galesville aquifer), and Mount Simon Sandstone aquifer. Well 2 pumps from the Mount Simon -Hinckley aquifer. Well 3 pumps from the Jordan Sandstone aquifer. Well 5 pumps from the Prairie du Chien Group and Jordan Sandstone aquifers. Well 6 pumps from the Jordan Sandstone, Tunnel City Group, Wonewoc Sandstone, and Mount Simon -Hinckley Sandstones aquifers. Wells 1, 2, 3, 5, and 6 are primary water supply wells. Well 4 is classified as "out long term". The Plan was prepared in accordance the applicable portions of the State of Minnesota Wellhead Protection Rules (Minnesota Rules 4720.5100 through 4720.5590). In Part 1 of the Plan, wellhead protection areas (WHPAs) for the Mounds View wells were delineated as was the associated drinking water supply management area (DWSMA). The vulnerability of the Mounds View wells and the associated DWSMA to contamination was assessed. In accordance with Minnesota Rules 4720.5550, Mounds View Wells..l; 2, and 3 were classified as not vulnerable to releases of contaminants at the surface while Wells ,4, 5, and 6 were classified as vulnerable to releases of contaminants at the surface. The uppermost source water aquifer in over 60% of the DWSMA was classified as having low vulnerability to releases of contaminants at the surface. In the remaining approximately 40%,of the DWSMA, the uppermost source water aquifer was classified as being moderately,vulnerable to releases of contaminants at the surface. The Mounds View DWSMA extends into the cities of Arden Hills, Blaine, Lexington, New Brighton, and Shoreview. Part 1 of the Plan was approved by the Minnesota Department of Health on February 1, 2012. This document comprises Part 2 of the Plan and includes the following information: • A review of data elements identified by the Minnesota Department of Health as applicable to the DWSMA. • Results of an inventory of potential contaminant sources within the DWSMA. • Review of changes, issues, problems, and opportunities related to the public water supply and the identified potential contaminant sources. • A discussion of potential contaminant source management strategies and the goals, objectives, and action plans associated with these management strategies. • A review of the Wellhead and Source Water Protection evaluation program and Mounds View's alternative water supply contingency strategy. P:V 4pls\23 AM62\23621059 Mounds View Wellhead Prot Plan\RrorkFiles\Part_2_WHPP\DRAFT Mounds View Put 2 WHPP.docx The aquifer vulnerability in the Mounds View DWSMA is classified as Low or Moderate. Therefore, the City's Wellhead and Source Water Protection Program is targeting properties with potential contaminant sources including non -municipal wells, potential Class V wells (consisting of only properties associated with automotive repair since no large scale septic systems serving more than 20 people or cesspools were identified in the DWSMA), and storage tanks within the DWSMA. The City will also focus on educating city staff, residents, and business owners of the City of Mounds View, as well as those in the portions of the cities of Arden Hills, Blaine, Lexington, New Brighton, and Shoreview within the DWSMA, regarding wellhead and source water protection. In addition, the City of Mounds View will compile new or updated information for future revisions of the WHPP. The following goals have been identified for Mounds View's Wellhead and Source Water Protection Program: ® The City will work to maintain or improve the current level of water quality so that the municipal water supply will continue to meet or exceed all applicable state and federal water quality standards. ® Since the Mounds View DWSMA extends into surrounding cities, the City of Mounds View will, to the extent possible and practicable, work with the surrounding cities with the goal of protecting the source water aquifers. ®_ The City will provide information and p aquifer. This will result in increased pu Protection Program and groundwater -rel identified notential contaminant sources activities that protect the City's source water areness of the Wellhead and Source Water cues and include activities to manage the the DWSMA. ® The City will continue to compile data from tiaeir wells and available public sources to support future wellhead and source water protection efforts. These goals will be accomplished through implementation of this WHPP. The goals for the City of Mound View's Wellhead and Source Water Protection Program will be achieved through the following existing and planned programs: a Well management 1. Encouraging the proper sealing of all unused wells within the DWSMA. 2. Encouraging proper management of existing wells with in the DWSMA. a Potential contaminant source properties 1. Providing information to owners of properties that may contain Class V wells. 2. Provide information to owners of properties where storage tanks are located that will encourage proper operation and maintenance of the storage. 3. Periodically obtain information on the status of wells and storage tanks in the DWSMA from the regulating agencies to maintain an up-to-date potential contaminant source database for the DWSMA and allow timely recognition of P:\Mpls\23 MNt62\23621059 Mounds View Wellhead Prot Plan\WorkFiles\Put_2_WliPP\DRAFT Mounds View Part 2 WnPP.docx potential issues that could affect the Mounds View municipal water supply or DWSMA. a Public education 1. Distribution of the Mounds View Consumer Confidence Report for the water supply system. 2. Distribution of information on the proper operation and maintenance of private wells. 3. Post WHPP information on the City of Mounds View website at http://www.ci.mounds-view.mn.us/ 4. Working with the cities of Arden Hills, Blaine, Lexington, New Brighton, and Shoreview to the extent practicable to identify appropriate public education opportunities for any residents within the portions of the DWSMA that extend into these jurisdictions. ® Land use management 1. Inclusion of wellhead and source water protection into the City's planning process. a Continued data collection 1. Recording static and pumping water levels in the Mounds View municipal wells. 2. Compilation of additional local geologic and hydrogeologic data as it becomes available from public sources: 3. Using new geologic/hydrogeologic data to update the groundwater flow model used in the delineation of the WHPA. 4. Periodic compilation of updated information on potential contaminant sources within the DWSMA. P:Vrlpls\231` M62\23621059 Mounds View Wellhead Prot Plan\WOrkFlles\Part_2_WHPP\DRAFT Mounds View Part 2 WHPP.docx 3 h, MOLMS VIM City of Mounds View Staff Report Item No: 7.A. Meeting Date: September 23, 2013 Type of Business: Council Business Administrator Review: _ To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8155 Giving Preliminary Approval to the Proposed Issuance of a Subordinate Healthcare Facilities Revenue Note Under Minnesota Statutes, Sections 469.152 Through 469.1655, as Amended; Authorizing the Publication of a Notice of Public Hearing; and Establishing the Date for a Public Hearing Introduction: The City Council is asked to consider a proposal to use conduit debt financing to finance the acquisition, construction and equipping of a 45 -bed transitional care facility and 5 care suites located on the Unity Hospital/Allina campus. The preliminary subordinate note amount is $3,000,000 and the City will receive a 1 % issuance fee for the use of the City's lending authority. The note will not constitute a general or moral obligation of the City and will not be secured by or payable from any property or assets of the City and will not be secured by any taxing power of the City. The City Council has indicated its' support for moving forward with use of conduit debt financing at the September 9th Council meeting. Discussion: There are a number of steps that will need to happen before the Subordinate Health Care Facility Revenue Note can be issued. The first steps are for the City Council is to grant preliminary approval, set a public hearing, and receive approval from the Minnesota Department of Employment and Economic Development (DEED). Final approval would occur at the October 28th Council Meeting at a Public Hearing. The City Council is not obligated to issue the note by this resolution this is just one of the steps necessary to move toward that objective. If at any time during the review process, the City Council determines that this is not in the City's best interest we can withdraw support for the note issuance. The City is represented by Julie Eddington as bond council from Kennedy & Graven. Recommendation: Staff recommends that Council review the information, ask questions and if comfortable approve Resolution 8155. Respectfully submitted, Mark Beer Finance Director Offices i„ 470 U.S. Bank Plaza An 200 South Sixth Street - Minneapolis, MN 55402 Saint Paul (612) 337-9300 telephone (612)337-9310 fax St. Cloud www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer Offices i„ 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis Minneapolis, MN 55402 Saint Paul (612) 337-9300 telephone (612)337-9310 fax St. Cloud www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer JULIE A. EDDINGTON Attorney at Law Direct Dial (612)337-9213 Email: jeddington rt kennedy-graven.com September 19, 2013 Mark Beer Financing Director City of Mounds View 2401 County Road 10 Mounds View, MN 55112 Re: Resolution providing preliminary approval for the issuance of the Subordinate Healthcare Facilities Revenue Note proposed to be issued by the City of Mounds View, Minnesota Dear Mark, As you know, Benedictine Living Center of Fridley, LLC, a Minnesota nonprofit limited liability company (the `Borrower") has requested that the City issue its Subordinate Healthcare Facilities Revenue Note, Series 2013 in an aggregate principal amount of not more than $3,000,000 (the "Subordinate Note"). The City Council is being asked to adopt the attached resolution approving the issuance of the Subordinate Note on Monday, September 23, 2013, which provides preliminary approval for the issuance of the Subordinate Note and calls for a public hearing to be conducted on Monday, October 28, 2013. If the City agrees to issue the Subordinate Note, the Borrower will use the proceeds of the Subordinate Note, along with proceeds of the Health Care Facilities Revenue Note, Series 2013 (the "Fridley Note") to be issued in the amount of $10,000,000 and equity, to (i) finance the acquisition, construction, and equipping of a 45 -bed transitional care facility and 5 care suites located on the Unity Hospital/Allina campus at 550 Osborne Road in the City of Fridley (the "Project"); (ii) fund capitalized interest on the Fridley Note and the Subordinate Note; (iii) fund any necessary reserves; and (iv) pay costs of issuance of the Notes and other costs related to the Project. The Subordinate Note is proposed to be issued pursuant to Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act"). Pursuant to Minnesota Statutes, Section 471.656, as amended, a city is authorized to issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of the city if the obligations are issued under a joint powers agreement between the city issuing the obligations and the city in which the property to be acquired or improved is located. Because the Project is located in the City of Fridley, the City is asked to execute a Cooperative Agreement with the City of Fridley to issue the Subordinate Note to finance the Project. The City of Fridley has been asked to provide host approval for the issuance of the Subordinate Note by the City. The Subordinate Note is proposed to be privately placed with Piper Jaffray Lending LLC (the "Lead Lender"), and the Lead Lender has agreed to purchase the Subordinate Note and to sell undivided interests in and to the Subordinate Note to one or more institutional lenders (the "Participants") pursuant to one or more 432118v1 JAE NR380-1 participation agreements between the Lead Lender and each of the Participants, which will be evidenced by one or more certificates of participation. Debt service payments for the Subordinate Note will be subordinate to the debt service payments for the Fridley Note and purchasers of the Subordinate Note will be fully informed of this fact. If the Subordinate Note is authorized to be issued by the City Council, they will be issued as conduit revenue bonds secured solely by the revenues derived from a loan agreement (the "Loan Agreement") to be executed by the City, the Borrower, and the Lead Lender, and from other security provided by the Borrower. The Subordinate Note will not constitute a general or moral obligation of the City and will not be secured by or payable from any property or assets of the City (other than the interests of the City in the Loan Agreement) and will not be secured by any taxing power of the City. The Subordinate Note will not be subject to any debt limitation imposed on the City and the issuance of the Subordinate Note will not have any adverse impact on the credit rating of the City, even in the event that Borrower encounters financial difficulties with respect to the Project to be financed with the proceeds of the Subordinate Note. The Subordinate Note is proposed to be issued as tax-exempt obligations, the interest on which is not includable in gross income for federal income tax purposes. Tax-exempt obligations are usually not eligible for purchase by banks and other financial institutions, but Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), permits each issuer of tax-exempt obligations to designate up to $10,000,000 of tax-exempt bonds as "qualified tax-exempt obligations" (sometimes referred to as "bank -qualified bonds") that are eligible for purchase by banks and other financial institutions. In order to issue bank -qualified bonds, the issuer must not expect to issue more than $10,000,000 of bonds (other than private activity bonds that are not qualified 501(c)(3) bonds) in a calendar year. The Borrower has requested that the City designate the Subordinate Note as a qualified tax-exempt obligation for purposes of Section 265(b)(3) of the Code. Under the terns of the Loan Agreement, the Borrower will pay all of the City's fees and expenses and pay the City its administrative fee required for bond issuance. Jenny Boulton will be attending the City questions that may arise during the meeting. City Council meeting. Sincerely, Julie A. Eddington 432118v1 JAE NR380-1 Council meeting on September 23, 2013, and can answer any Please contact me with any questions you may have prior to the follows: RESOLUTION NO. 8155 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION GIVING PRELIMINARY APPROVAL TO THE PROPOSED ISSUANCE OF A SUBORDINATE HEALTHCARE FACILITIES REVENUE NOTE UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1655, AS AMENDED; AUTHORIZING THE PUBLICATION OF A NOTICE OF PUBLIC HEARING; AND ESTABLISHING THE DATE FOR A PUBLIC HEARING BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota (the "City"), as Section 1. Recitals. 1.01. Statutory Authorization. Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act'), authorizes a municipality to issue revenue obligations to finance, in whole or in part, the cost of the acquisition, construction, reconstruction, improvement, betterment, or extension of a "project," defined in the Act, in part, as any properties, real or personal, used or useful in connection with a revenue producing enterprise, whether or not operated for profit, engaged in providing health care services, including hospitals, nursing homes, and related medical facilities. 1.02. Subordinate Note. Benedictine Living Center of Fridley, LLC, a Minnesota nonprofit limited liability company (the "Borrower"), which will be controlled by Benedictine Health System ("BHS"), either as its sole member or as a joint member with Allina Health System ("Allina") or any affiliate of BHS or Allina, has proposed that the City issue its Subordinate Health Care Facilities Revenue Note (BHS/Allina TCU Project), Series 2013 (the "Subordinate Note"), in an aggregate principal amount not to exceed $3,000,000. 1.03. Proiect. The Borrower has proposed to apply the proceeds of the Subordinate Note, along with the proceeds of a senior revenue note (the "Series 2013 Note") proposed to be issued by the City of Fridley, Minnesota (the "City of Fridley") in the aggregate principal amount not to exceed $10,000,000 and equity of the Borrower, to (i) finance the acquisition, construction, and equipping of a 45 -bed transitional care facility and 5 care suites located on the Unity Hospital/Allina campus at 550 Osborne Road in the City of Fridley (the "Project'); (ii) fund capitalized interest on the Series 2013 Note and the Subordinate Note (together, the "Notes"); (iii) fund any necessary reserves; and (iv) pay costs of issuance of the Notes and other costs related to the Project. The Project will be owned and operated by the Borrower. 1.04. Public Hearing Required. Prior to the issuance of the Subordinate Note, the City Council of the City must conduct a public hearing to (i) approve the issuance of the Subordinate Note pursuant to the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended, and regulations promulgated thereunder (the "Code"); and (ii) approve the Project pursuant to Section 469.154, subdivision 4 of the Act. 431774v2 JAE NR380-1 1.05. Host Approval. Prior to the issuance of the Subordinate Note, the City Council of the City of Fridley must hold a duly noticed public hearing and provide host approval to the issuance of the Subordinate Note by the City pursuant to the requirements of Section 147(f) of the Code. Section 2. City Council Approvals. 2.01. Preliminary Approval. The Project is hereby given preliminary approval by the City. The issuance of the Subordinate Note in one or more series in the aggregate principal amount not to exceed $3,000,000 to finance the Project is hereby approved subject to the City Council holding a public hearing on the Project and the issuance of the Subordinate Note, the approval of the Project by the Minnesota Department of Employment and Economic Development ("DEED") as required by the Act, and the host approval of the City Council of the City of Fridley following a duly noticed public hearing. The issuance of the Subordinate Note is also subject to the mutual agreement of the City, the Borrower, and the initial purchaser of the Subordinate Note as to the details of the Subordinate Note and provisions for its payment 2.02. Subordinate Note Not Obligation of City. The Subordinate Note shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City except the City's interest in the loan or revenue agreement with respect to the Subordinate Note and the Project, and the Subordinate Note, when, as, and if issued, shall recite in substance that the Subordinate Note, including interest thereon, is payable solely from the revenues received from the Project and property pledged to the payment thereof, and shall not constitute a general or moral obligation of the City. 2.03. Approval of the Project. It is hereby found and determined that the Project furthers the purposes set forth in the Act, and the Project constitutes a "project" within the meaning of Section 469.153, subdivision 2(d) of the Act. 2.04. Submission of Project Application to DEED. In accordance with Section 469.154 of the Act, the City Administrator of the City is hereby authorized and directed to submit the proposal for the Project to DEED. The City Administrator and other officers, employees and agents of the City are hereby authorized to provide DEED with any preliminary information needed for this purpose, and the City Administrator is authorized to initiate and assist in the preparation of such documents as may be appropriate to the Project, if it is approved. 2.05. Approval of Bond Counsel. The law firm of Kennedy & Graven, Chartered, is authorized to act as Bond Counsel and to assist in the preparation and review of necessary documents relating to the Project and the Subordinate Note issued in connection therewith. The Mayor, City Administrator, and other officers, employees, and agents of the City are hereby authorized to assist Bond Counsel in the preparation of such documents. Section 3. Public Hearing. 3.01. Establishment of Public Hearing. The City Council shall meet at or after 7:00 p.m. on Monday, October 28, 2013, to conduct a public hearing on the Project and the issuance of the Subordinate Note by the City as requested by the Borrower. 3.02. Notice of Public Hearing. The City Administrator is authorized and directed to publish notice of the hearing in substantially the form attached hereto as EXHIBIT A in the Sun -Focus, the official newspaper and a newspaper of general circulation in the City, once, at least fourteen (14) days prior to the date of the public hearing. 431774v2 JAE NR380-1 Section 5. Costs. The Borrower will pay the administrative fees of the City and pay, or, upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with the Project and the issuance of the Subordinate Note, whether or not the Subordinate Note is issued. Section 6. Commitment Conditional. The adoption of this resolution does not constitute a guaranty or firm commitment that the City will issue the Subordinate Note as requested by the Borrower. The City retains the right in its sole discretion to withdraw from participation and accordingly not to issue the Subordinate Note, or issue the Subordinate Note in an amount less than the amount referred to herein, should the City at any time prior to issuance thereof determine that it is in the best interest of the City not to issue the Subordinate Note, or to issue the Subordinate Note in an amount less than the amount referred to in Section 2.01 hereof, or should the parties to the transaction be unable to reach agreement as to the terms and conditions of any of the documents required for the transaction. Section 7. Effective Date. This resolution shall be in full force and effect from and after its passage. Approved by the City Council of the City of Mounds View, Minnesota, this 23`d day of September, 2013. Mayor (ATTEST) City Administrator (SEAL) 4317742 7AE NR380-1 of Mounds View Staff To: From: Item Title/Subject: Introduction: Item No: 7B Meeting Date: September 23, 2013 Type of Business: Council Business Administrator Review: Honorable Mayor and City Council Heidi Heller, Planning Associate Discussion about Tires N' More, 2832 County Road 10, Conditional Use Permit Parking Lot Deadline In April 2012, the building previously known as the "PAK building" at 2832 County Road 10 was purchased by the Soussi family, owners of tire and auto repair shops, who planned to open a Tires N' More shop. The property is zoned B-3, Highway Business, and automotive repair uses require a conditional use permit. The City Council approved a CUP for the business on August 27, 2012 with the following conditions: 1. The applicant must install a parking lot with the minimum required number of parking spaces and curbing. The parking lot construction may be done in phases, but must be completed by September 1, 2013. If required, a permit from Rice Creek Watershed District must be approved before the City will issue a permit for the parking lot construction. 2. The applicant must install a minimum six foot tall privacy fence along the west side of the property to provide screening for the adjacent residentially zoned properties. The privacy fence must be installed by September 1, 2013. 3. The applicant must receive a satisfactory inspection report and comply with all orders from the Mounds View Fire Marshal. 4. This Conditional Use Permit may be reviewed by the Planning Commission and City Council if any problems develop or if there are any changes to the operation deemed substantial enough to warrant such a review, in the estimation of the City Administrator or the City Council. The Fire Marshall required that a sprinkler system be installed in the building, and this was completed December 21, 2012. The fence was recently installed and complies with the CUP requirement. The outstanding issue that remains for the CUP is the installation of a parking lot (including curbing) that is supposed to be done by September 1, 2013. Discussion: The previous owners of the building at 2832 County Road 10 had originally intended to redevelop the property along with the CVS development, and was working with Velmeir (the CVS developer) on improving the parking lot and sharing the County Road 10 driveway access. The rear parking lot of the Tires N' More building was removed by Velmeir in anticipation of reconstruction that would be done along with CVS's parking lot. The previous owner of the Tires N' More building did not sign off on the plans, so Velmeir did not complete the 2832 County Road 10 building's parking lot and it remains uncompleted. Tires N' More CUP Review September 23, 2013 Page 2 The Tires N' More property does not have its own access to County Road 10 and must share driveways with the two adjoining properties. There are driveway and parking easements in place with both the Simon's building at 2840 County Road 10 and the CVS Pharmacy property at 2800 County Road 10. The Tires N' More business will primarily use the CVS County Road 10 driveway for access. Because of the shared driveways, the size of the property and the building placement on the lot, variances for zero and reduced setbacks will be needed for the parking lot before construction can begin. Naoufel Soussi, the business owner of the Tires N' More store in Mounds View, applied for variances for the parking lot in August 2012. Mr. Soussi submitted a plan for the entire parking lot, including the connection to the adjacent CVS parking lot for their driveway access, but the property owners of the CVS parcel would not agree to the plan (CVS leases the property, an out- of-state investment company is the property owner). The CVS property owners do not want there to be any bigger of an opening between the parcels than is stated in the easement agreement. Because of this disagreement, the variance did not move forward and Mr. Soussi withdrew his application in November 2012 due to the 120 -day limit for Cities to act on planning applications. A few months ago Mr. Soussi hired a lawyer to help him work with the CVS property owner and their attorney. Recommendation: The Council should take action to extend the deadline for the parking lot completion, or if Council feels a stronger action is appropriate, Staff has included a resolution that would suspend the Conditional Use Permit until the parking lot is completed. By suspending the CUP, the business would have to close until the parking lot is installed, because they would not have active approval to operate a tire and auto repair business. Since the CUP resolution states that the parking lot must be installed by September 1, 2013, Staff brought this discussion to the City Council on August 26, 2013. Because Mr. Soussi was out of the country at that time, the Council decided to postpone taking action until Mr. Soussi was able to attend the meeting. Mr. Soussi has been notified of the September 23, 2013 meeting date and the Council's wish to discuss the situation with him. Respectfully submitted, Heidi Heller Planning Associate Attachments: 1. Aerial View of Tires N' More & CVS Pharmacy properties 2. Resolution 8144 — Suspending the CUP Aerial View RESOLUTION NO. 8144 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA SUSPENDING A CONDITIONAL USE PERMIT FOR A TIRE AND MINOR AUTO REPAIR STORE AT 2832 COUNTY ROAD 10; PLANNING CASE CU2012-001 WHEREAS, Naoufel Soussi with Tires N' More, applied for a conditional use permit to operate a tire and minor auto repair store at 2832 County Road 10 on August 1, 2012; and, WHEREAS, the subject property is zoned B-3, Highway Business, and is legally described as follows: Lot 1, Block 1, Velmeir CVS Addition, Ramsey County, Minnesota PIN 06-30-23-34-0086 and 06-30-23-34-0089 WHEREAS, the Mounds View Zoning Code conditionally allows minor auto repair and tire and battery stores and services in B-3 and higher zoning districts; and, WHEREAS, the City Council approved Resolution 7984 on August 26, 2013, approving a conditional use permit with the following conditions: The applicant must install a parking lot with the minimum required number of parking spaces and curbing. The parking lot construction may be done in phases, but must be completed by September 1, 2013. If required, a permit from Rice Creek Watershed District must be approved before the City will issue a permit for the parking lot construction. 2. The applicant must install a minimum six foot tall privacy fence along the west side of the property to provide screening for the adjacent residentially zoned properties. The privacy fence must be installed by September 1, 2013. 3. The applicant must receive a satisfactory inspection report and comply withal[ orders from the Mounds View Fire Marshal. 4. This Conditional Use Permit may be reviewed by the Planning Commission and City Council if any problems develop or if there are any changes to the operation deemed substantial enough to warrant such a review, in the estimation of the City Administrator or the City Council. Resolution 8144 Page 2 WHEREAS, the applicant, Naoufel Soussi, Tires N' More, did NOT comply with Condition #1, installing a parking lot by the stated deadline of September 1, 2013. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council suspends the conditional use permit that allows for a tire and minor auto repair store at 2832 County Road 10, until a new parking lot for the entire property is constructed. Adopted this 23`d day of September, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL) Item No: 07C Meeting Date: September 23, 2013 Type of Business: Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8151 Supporting a Shift of Federal Funding to Meeting the Essential Needs of Local Communities (MN ASAP Resolution) BACKGROUND On October 22, 2012, the City Council reviewed a resolution in support of the Minnesota Arms Spending Alternatives Project. At that time, the Council decided to take no action on the resolution. The issue has been championed by resident Bill Urbanski and others who are renewing their efforts for the City Council to act on the resolution. DISCUSSION Mounds View resident Bill Urbanski approached the City Council and requested that it consider adopting a resolution to urge our Minnesota congressional delegation and the President to "shift federal funding priorities from war and the interests of the few, to meeting the essential needs of us all." The organization Mr. Urbanski supports, Minnesota Arms Spending Alternatives Project (MN ASAP), would like local groups, organizations, agencies, cities, etc., to adopt a resolution highlighting the costs of war and how much MN taxpayers have spent funding the war efforts so that wasteful Pentagon spending can be reallocated to meet the essential needs of our local communities. In his letter to the City Council dated September 4, 2013, Mr. Urbanski explains that MN ASAP is a non-partisan citizen -based initiative seeking to promote conversation about and build support for reductions in waste and to draw attention to fraud and abuse that exists in Pentagon spending. Mr. Urbanski provided the Council with many reports and articles that highlight what MN ASAP's is about and what it's hoping to accomplish. Mr. Urbanski has provided a letter and resolution for the Council's consideration. Also attached is a letter from resident Tom Kosel also in support of the resolution. RECCOMENDATION: Staff recommends the City Council review the information provided by Mr. Urbanski and consider the attached Resolution 8151, a resolution supporting the shifting of Federal funding priorities from wasteful Pentagon spending to meeting the essential needs of our local communities. Respectfully submitted, 6,mu James Ericson City Administrator Wednesday, September 4, 2013 Mounds View City Hall Jim Ericson, City Administrator 2401 County Road 10 Mounds View, MN 55112 Dear City Policy Makers, Mounds View City Council Mayor: Joe Flaherty Council Members: Sherry Gunn Al Hull Gary Meehlhause Carol Mueller We are putting forward the Minnesota Arms Spending Alternatives Project (MN ASAP) Resolution for your consideration. We value your support and are asking that you vote yes to endorse: "Supporting Shifting Federal Funding Priorities from Wasteful Pentagon Spending to Meeting the Essential Needs of Our Local Communities." MN ASAP is a non-partisan citizen -based initiative using a simple resolution process to promote conversation about and build support for shifting wasteful Pentagon spending to meeting essential needs. The MN ASAP Resolution attempts to draw attention to the waste, fraud, and abuse that exists in some of our Pentagon spending. MN ASAP supports a strong national defense and does not wish to make budget cuts that would adversely affect our active service personnel, our Reserve and National Guard personnel or our military veterans. The MN ASAP Resolution does not ask for the abolishment of all defense spending, but for a "shift in Federal funding priorities from wasteful Pentagon spending to meeting the essential needs of local communities." Our local State Senator and State Representative have endorsed a similar resolution at the state level. The MN ASAP Resolution shows support for our 4th District Congresswoman's efforts to cut wasteful Pentagon spending by proposing an amendment to eliminate Pentagon funding to support NASCAR racing teams, suggesting that the money could be better used for our national defense. How would Mounds View benefit if some of the millions of tax dollars our residents have paid out for wasteful Pentagon spending could be reinvested in local Mounds View projects such as an upgrade of the County Road 10 Corridor, a new Public Works building, a new sound wall for Precinct #2 residents? How would Mounds View residents benefit if more money was made available for our roads and bridges, as well as for our local schools? How would Mounds View's new high school graduates, community members who have lost their jobs or are underemployed, and returning veterans benefit if the money was invested in higher education opportunities, which included lower costs for college and vocational training? Please consider the MN ASAP Resolution and vote "Yes" to endorse it. Sincerely, Bill Urbanski I Note: Supporting Materials included Resolution of the City Council of Mounds View, Minnesota Supporting Shifting Federal Funding Priorities from Wasteful Pentagon Spending to Meeting the Essential Needs of Our Local Communities. Whereas, in 2011 Minnesota Government was shut down over disputes as to how to address a $5 billion two-year budget shortfall; and Whereas, in 2013 the Minnesota State Budget shortfall of $627 million; and Whereas, the resolution does not seek to cut the veterans budget, which is separate from the Pentagon budget, as our nation has a responsibility to provide veterans with quality medical and health care services and other supportive programs, including opportunities for training, education, and meaningful jobs; and Whereas, many small towns, cities and rural communities in Minnesota are managing austerity budgets, and/or laying off staff, and/or cutting back essential services in response to cuts in state aid (LGA) and/or federal cuts to Community Development Block Grants (CDBG); and Whereas, Minnesota taxpayer spending for war far exceeds the state's budget deficits, and Minnesotans were committed to spend more than $26 billion to fund the Iraq and Afghan wars since 2001, with most of these costs having been added to the national debt; and Whereas, in addition to these two costly wars, Minnesota taxpayers spent more than $16 billion in 2012 for our share of the base Pentagon budget, a budget that increased from $290.5 billion to $526 billion between 2000 and 2011; and Whereas, Mounds View taxpayers have spent approximately $24.39 million (or approximately $2000 per person) for the base Pentagon budget in 2012; and Whereas, in 2012, approximately 59 cents of every dollar of federal discretionary spending is funding Pentagon spending; and Whereas, The United States Conference of Mayors adopted a resolution at its 2011 annual meeting, "Calling on Congress to Redirect Military Spending to Domestic Needs 2;" and Whereas, our nation desperately needs to better balance its approach to security by going beyond military defense to include the economic, social, and environmental needs of our communities, state, and nation; Therefore, be it resolved that the Mounds View City Council calls on the Minnesota Congressional Delegation and the President of the United States to support shifting federal funding priorities from wasteful pentagon spending to meeting the essential needs of our local communities. 1. All statistics in these whereas clauses are from the National Priorities Proiect. 2. The United States Conference of Mayors 80`6 Annual Meeting Adopted Resolutions, June 13-16, 2012, Orlando, FL Mounds View Residents and the Cost of War - For Department of Defense (Pentagon) in FY2014, taxpayers in Mounds View, MN, will pay $23.6 million. - For total Afghanistan War spending since 2001, taxpayers in Mounds View, MN will pay $29.77 million. - For total Iraq War spending since 2003, tax payers in Mounds View, MN, will pay $36.42 million. - For total Iraq and Afghanistan War spending since 2001, taxpayers in Mounds View, MN will pay $66.19 million. - For Iraq and Afghanistan War spending in FY2014, taxpayers in Mounds View, MN will pay $3.73 million. - For the F-35 Strike Fighter Aircraft in FY2014, taxpayers in Mounds View, MN will pay $378,497. Source: nationalpriorities.org/en/interactive-data/trade-offs September 18, 2013 Members of the Mounds View City Council: I am Thomas Kosel, a resident of Mounds View for 26 years, living at 8120 Jackson Drive. Since I will be out of town on September 23'd and unable to attend the City Council meeting that evening, I am writing to urge your support and your "Yes" vote for the Minnesota Arms Spending Alternatives Project (MN ASAP) resolution regarding Pentagon spending which appears on the agenda for the meeting. I do so because I am a firm believer that it is in the best interests of our nation, our state, and our local communities for the federal government to make the wisest use of taxpayers' dollars. It is widely known and accepted that there are a good many unnecessary and/or wasteful expenditures within current Pentagon spending, expenditures which could be cut with no adverse effect on national security. Such spending funnels federal tax money away from attending to local needs, such as roads and bridges, education, and yes, even in Mounds View, a much-needed and overdue sound wall which could be built about 120 yards from my house, thus lessening the noise and air pollution from US Highway 10 for my family and especially our neighbors along Laport. I believe that every elected official, at whatever level of government, has the opportunity and the obligation to oversee the proper use of taxpayers' money. I applaud such efforts of past and current Mounds View officials that I have witnessed in my 26 years here. Our ongoing street project is just one good example of wise use of our tax money. But while the first responsibility of city government officials is toward their local community, it is also appropriate for them to be concerned about how state and federal dollars are being spent, especially if reducing wasteful or unnecessary spending at those levels could result in more dollars coming back to the local community for its needs. The MN ASAP resolution encourages Congress and the President to constantly be alert to eliminating wasteful and/or unnecessary spending within the Pentagon budget, so as to be able to shift more dollars to meeting the needs of local communities. I urge your support and "Yes" vote on this resolution. Although the results of a resolution encouraging the shifting of funds may not be seen in the very immediate future, passing such a resolution is a positive step in the right direction toward maintaining and improving strong local communities. And strong local communities make a strong state, and a strong nation. Sincerely, Thomas Kosel RESOLUTION NO. 8151 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SUPPORTING THE SHIFTING OF FEDERAL FUNDING PRIORITIES FROM WASTEFUL PENTAGON SPENDING TO MEETING THE ESSENTIAL NEEDS OF OUR LOCAL COMMUNITIES Whereas, in 2011, Minnesota government was shut down over disputes as to how to address a $5 billion two-year budget shortfall; and Whereas, in 2013, the Minnesota State Budget shortfall was $627 million; and Whereas, this resolution does not seek to cut the Veterans Administration budget, which is separate from the Pentagon budget, as our nation has a responsibility to provide veterans with quality medical and health care services and other supportive programs, including opportunities for training, education, and meaningful jobs; and Whereas, many small towns, cities and rural communities in Minnesota are managing austerity budgets, and/or laying off staff, and/or cutting back essential services in response to cuts in state aid (LGA) and/or federal cuts to Community Development Block Grants (CDBG); and Whereas, Minnesota taxpayer spending for war far exceeds the state's budget deficits; Minnesotans were committed to spend more than $26 billion to fund the Iraq and Afghan wars since 2001, with most of these costs having been added to the national debt; and Whereas, in addition to these two costly wars, Minnesota taxpayers spent more than $16 billion in 2012 for our share of the base Pentagon budget, a budget that increased from $290.5 billion to $526 billion between 2000 and 2011; and Whereas, Mounds View taxpayers have spent approximately $24.39 million (or approximately $2000 per person) for the base Pentagon budget in 2012; and Whereas, in 2012, approximately 59 cents of every dollar of federal discretionary spending is funding Pentagon spending; and Whereas, The United States Conference of Mayors adopted a resolution at its 2011 annual meeting, "Calling on Congress to Redirect Military Spending to Domestic Needs'; and Whereas, our nation desperately needs to better balance its approach to security by going beyond military defense to include the economic, social, and environmental needs of our communities, state, and nation. Resolution 8151 Page 2 Now therefore, be it resolved, that the Mounds View City Council calls on the Minnesota Congressional Delegation and the President of the United States to support shifting federal funding priorities from wasteful pentagon spending to meeting the essential needs of our local communities. Adopted this 23rd day of September, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) Item No: 07D MO_ ^ DS z IEW Meeting Date: September 23, 2013 UNll �/ Type of Business: Business City of Mounds View Staff Report ENNEr- To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8153 Accepting a Donation from Bethlehem Baptist Church in the Amount of $17,926 and Authorizing Distribution of Funds Introduction: Bethlehem Baptist Church purchased the building located at 5151 Program Avenue in 2004 and received City zoning approval to renovate the former office / warehouse space for church usage. At the same time, the Church expressed its desire to sponsor and support worthy community endeavors and created the "Mounds View Service Project Fund" pledging annual donations totaling $25,000. They envisioned the fund to be used to help meet certain community needs jointly identified by the city and the Church that would be "in harmony" with their mission and values. Discussion: Representatives from the City, the Community Center and the Park & Rec Commission have discussed potential funding opportunities for the second half 2013 service project fund donation which totaled $17,926. A number of programs and improvements which had been reviewed by the representative were highlighted for Bethlehem's consideration. The Church's Pastor for Outreach, Vince Johnson, responded with a letter dated September 9, 2013, recommending the following disbursement schedule: • Active Adults Program Equipment • Pickle ball Tournament Set (X2) • Ping Pong Table (X2) • Dumbbell Rack • Senior Movie Supplies • Community Support Center for Homelessness Prevention • Rubber Flooring at Groveland Park(partial amount) • Furniture Replacement at Random Park • Picnic Amenities at various parks • 3 Replacement First Aid Equipment bags for Squad Cars • 3 Oxygen Regulators • 24 Traffic Cones $2,073.00 $ 458.00 $ 799.90 $ 83.99 $ 223.00 $4,000.00 $1,528.61 $3,000.00 $1,500.00 $ 600.00 $ 360.00 $ 312.00 BBC Donation Acceptance Sept 23, 2013 Page 2 Recommendation: Attached for your consideration is Resolution 8153, a resolution which accepts the donation from Bethlehem Baptist Church in the amount of $17,926 and authorizes the distribution of the donations according to the Church's recommendations. Respectfully submitted, James Ericson City Administrator September 9, 2013nq Bethlehem BAPTIST CHURCH Proposal to the City Council of Mounds View, Minnesota on the Disbursement of "The Bethlehem Baptist Church Mounds View Service Project Fund" After receiving input from Jim Ericson, Mounds View City Administrator, and others, on behalf of Bethlehem Baptist Church I would like to recommend that the second -half donation to the 2013 "Bethlehem Baptist Church Mounds View Service Project Fund" ($14,938.50) be distributed by the city to meet the needs of our community in the following ways: • Active Adults Program Equipment $2,073 • Pickle ball Tournament Set (X2) $ 458 • Ping Pong Table (X2) $ 799.90 • Dumbbell Rack $ 83.99 • Senior Movie Supplies $ 223 • Community Support Center for Homelessness Prevention $4,000 • Rubber Flooring at Groveland Park(partial amount) $1,528.61 • Furniture Replacement at Random Park $3,000 • Picnic Amenities at various parks $1,500 • 3 Replacement First Aid Equipment bags for Squad Cars $ 600 • 3 Oxygen Regulators $ 360 • 24 Traffic Cones $ 312 Additionally we recommend that the second -half donation of the 2013 "TIF Note Gift" ($2,987.50) be placed in the EDA Fund to be used for activities Downtown Campus that continue to support the economic climate of the city of Mounds View. 720 x3rhAvenue south Minneapolis, MN 55425 Respectfully submitted September 9, 2013 on behalf of Bethlehem Baptist pbone..6xz-338-7653 Church, fax: 6x2-338-69ox North Campus 5151 Program Avenue Mounds View, Mrs 53112 phone: 6x2-455-0800 fax: 763-717-1946 Vince E. Johnson SontbSite Bethlehem Baptist Church 501 Hwy 13 ;vast, suite 110 Pastor for Outreach Burnsville, MN 55337 phone: 61z -946-265o www.hopeinGOD.org RESOLUTION 8153 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING A DONATION FROM BETHLEHEM BAPTIST CHURCH IN THE AMOUNT OF $17,926 AND AUTHORIZING DISTRIBUTION OF FUNDS WHEREAS, Since its establishment in Mounds View in 2004, Bethlehem Baptist Church has generously supported activities that have benefited the residents of Mounds View; and WHEREAS, Bethlehem Baptist Church would like to continue that support by making a contribution to the City of Mounds View of $17,926 to support the following programs and activities: • Active Adults Program Equipment • Pickle ball Tournament Set (X2) • Ping Pong Table (X2) • Dumbbell Rack • Senior Movie Supplies • Community Support Center for Homelessness Prevention • Rubber Flooring at Groveland Park(partial amount) • Furniture Replacement at Random Park • Picnic Amenities at various parks • 3 Replacement First Aid Equipment bags for Squad Cars • 3 Oxygen Regulators • 24 Traffic Cones $2,073.00 $ 458.00 $ 799.90 $ 83.99 $ 223.00 $4,000.00 $1,528.61 $3,000.00 $1,500.00 $ 600.00 $ 360.00 $ 312.00 NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council gratefully acknowledges and accepts the donation of $17,926 from Bethlehem Baptist Church, authorizes the distribution of the funds as directed herein, and approves the amendment of the 2013 Budget as may be necessary. Adopted this 23rd day of September, 2013 Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) Item No: 07E A1OT T�7 Meeting Date: September 23, 2013 VIVDS VIEW Type of Business: Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8154 Approving a Vending Contract with Midwest Vending Introduction: Due to issues with the current vending machines at the Mounds View Community Center and the desire to streamline vending services across multiple facilities, Staff investigated vending service options from the provider at other YMCA facilities. Staff met with the vendor, Midwest Vending, who provided a proposal to locate three machines (food and beverage) at the Mounds View Community Center and one machine (beverage only) at Mounds View City Hall. Discussion: Midwest Vending, located in Burnsville, provides healthy vending options for YMCA facilities in the metro area. The representatives from Midwest Vending reviewed the City's vending needs and structured a proposal that would offer greater selection, additional payment options, plus high-tech energy star rated machines. The present vendor for both Community Center and City Hall is Royal Vending, with whom the City has done business since about 2008. Vending revenues have decreased in recent years, and YMCA staff reports problems with the function of the machines. The machine at City Hall has also experienced malfunctions but for the most part has operated to our satisfaction. The commissions received from Royal over the last three years are as follows: 2010: $300 2011: $213 2010: $264 The annual utility costs associated with the existing four machines probably exceed the annual commissions received. The machines proposed by Midwest Vending have the latest "Energy Star" technologies which would reduce utility costs by more than 50%. The vending contract attached to the Resolution illustrates the commission schedule for the machines at the Community Center. The beverage machine at City Hall would dispense beverages "at cost" without a commission. The term of the contract would be three years, with additional one-year renewals after the initial term. The machines would be located in City Hall and the Community Center at the sole risk and responsibility of Midwest Vending. Revenues from the machines are expected to exceed what we've received in previous years from Royal Vending. Midwest Vending Contract Sept 23, 2013 Page 2 Recommendation: Attached for your consideration is Resolution 8154, a resolution which approves a vending contract with Midwest Vending and authorizes the Mayor and City Administrator to execute said contract on the City's behalf. Respectfully submitted, J James Ericson City Administrator Innovative food and beverage solutions. 11750 Millpond .avenue Burnsville, MN 55337 Phone 952-707-1990 Fax 952-707.1994 MQ vS VM the ]r CENTER �q Y47.)t F�ttrp, mar Nathan Danielson Community Program Director 5394 Edgewood Drive Mounds View, MN 55112 July 1, 2013 MIDWEST VENDING Mounds View Community Center Attn: Nathan Danielson 5394 Edgewood Drive Mounds View, MN 55112 Nathan, I look forward to working with you and your team in developing a comprehensive vending pro- gram that features a robust wellness program, updated equipment and the service and reve- nue source a community center should expect. Midwest Vending, has been instrumental in helping develop and deploy the nation's largest Wireless vending network. We monitor each machine daily, both service alerts and a manager review. This review of sales in real time allows us to provide a reliable vending service for your staff and guests. Midwest delivers wellness solutions that will educate and help promote healthy choices and options. The Right Choice for a Healthier You program will provide members and employees with guidelines and products to promote healthier choices. All machines will accept credit cards as well as our rewards card. Our rewards card offers points and promotions to encour- age healthier options and can directly assist your company in reaching its Health and Wellness goals. A vending program, without the people and technology behind it to track and deliver results is useless. Midwest will deliver the most advanced program in the country, featuring One- CardRewards, cashless payment options, remote reporting, new Energy Star equipment, pro- motions and so much more. Again, I would like to thank you for your time and for the opportunity to earn your business. Please do not hesitate to contact me with any questions you have. Sinc NY, JoHarris r Ml west vending Inc. 11750 Millpond Ave. Burnsville, MN 55337 Midwest Vending MIDWEST VENDING Midwest Vending, founded in 1955, is a full service vending company based in Burnsville, Minnesota. We are the oldest and largest independently owned company in the Twin Cities metro area. We provide innovative beverage, snack, food and coffee solutions to large and small organizations. Our headquarters are based at 11750 Millpond Avenue in Burnsville, Minnesota. This location includes our office, service and repair department and a fully stocked warehouse. Our operations are fully computerized which offers the greatest transparency and enhances service for our customers. Our Vision Our Vision has been to change the vending consumer experience through wellness, technology, rewards programs, product solutions and a friendly team with decades of experience! We are dedicated to creating a unique relationship with each customer, providing a custom approach to each individual businesses wants and needs. We outperform the competition with ultra fast service response, accurate product sale data, the ability to provide products you want and the equipment that "guarantees" satisfaction. Our Varlues Our Values are evident each and every day with our commitment to our employees, customers and community. We treat our team with respect and dignity, serve the long term interests of our customers through custom programs and embrace our community through such organizations as March of Dimes, Cystic Fibrosis, Minnesota Ovarian Cancer Alliance and Opportunity Partners. Redefining Disability in Minnesota Opportunity Partners is redefining "disability" through advanced learning, deep community support and meaningful work - proving that everyone, when given the opportunity, adds value to our world. Midwest Vendng is proud to support Opportunity Partners. We employ individuals through this program to hand pick all beverages for each route. Ir Aft -Y 1W "c0ic �IIl1i, ti INFibrosis ��4�}7 t Foundation MINNESOTA OVARIAN CANCER ALLIANCE �� o I)imcs .,,, (--u The MAC Caird Rewe -Alas Program MIDWEST VENDING Our customers are rewarded with ongoing 1,5do of OneCard Sales Donated promotional offers from the major manufacturers in to Charity ct your Choice! our industry. Your employees are made aware through signage and email of the exciting new promotions that are available through vending. These unique promotions change every month and create quite a buzz when the word gets out. Here are just a few of the rotating promotions being offered to our customers! User Friendly Features Easy Registration Process, Simple Account Log in. Text the word "balance" to 206.745.3880 & get your balance Instantly! Load cash on card via text 206.745.3880 Users can manage multiple cards from one location. Users can transfer their old card to a new card if their card is lost, stolen or damaged. Cashless Convenience! Cashback !rewards Up to 10% Cash Back! Monthly Promotions! Redeem points for Cash back on your card! Earn a Rewards Points for every dollar spent! "a fE User Friendly Features Easy Registration Process, Simple Account Log in. Text the word "balance" to 206.745.3880 & get your balance Instantly! Load cash on card via text 206.745.3880 Users can manage multiple cards from one location. Users can transfer their old card to a new card if their card is lost, stolen or damaged. Cashless Convenience! Cashback !rewards Up to 10% Cash Back! Monthly Promotions! Redeem points for Cash back on your card! Earn a Rewards Points for every dollar spent! MIDWEST VENDING ID ES`➢ - VENDING Our goal is to provide your employees and visitors the highest level of service available. Midwest Vending is committed to servicing your account on a daily basis. When you look at the scope and scale of your facility, servicing your account is not enough. Having the technology to track what's being sold and where it's sold, gives us an advantage no other provider can offer. Our technology allows us to pinpoint what locations need to be serviced first, assuring the highest level of service with the fewest out -of -stocks. Also, unlike many of our competitors, we do not subcontract out our accounts. You are our customer and Midwest Vending will service your facility. This technology has also allowed us to dramatically reduce our carbon footprint. We have reduced the size and amount of vehicles in our fleet. We have added service efficiencies to every level of our company. From dynamic delivery to routing service calls, all aimed at being more responsible and more efficient. New Mending Model Increased efficiency Reduction in carbon footprint Remote reporting Cashless payment Fewer out of stocks Fresh products f Detailed reporting Sustainability Total transparency LOCATION Old Vending Model Multiple trips More trucks on the road Out -of -stocks Out of date products No cashless solution Questionable reporting Internet 7he nev,, vending model DELIVERY TRUCK /1 WAREHOUSE M �t (v MIDWEST VENDING u sto if" abi� It y The Right Choice for Earth program focuses on raising awareness about making the right "green" choices for our environment, lifestyles, and businesses. The program consists of three separate phases: Reduce, Reuse, Recycle Reduce your Carbon Footprint Utility Reduction The purpose of Phase 2 is to Many of our daily activities effect The purpose of Phase 1focus on what is done with the environment, our carbon is to pay close attention21unchroom, waste, and how it can be footprint is reduced through to the amount of energyreduced. This encompasses all remote machine monitoring, that can be conservedavenues of business that create pre -kitting, dynamic route simply by turning things offwaste, from the office, to the. scheduling, and the use of when they are not in use. to the routes. Energy Star Equipment. This effort is designed to make a positive environmental impact while also providing an element that will ultimately strengthen relationships with our customers. Below is an example of how Midwest Vending can assist your facility in reducing its energy usage. Midwest Vending installs the latest Energy Star beverage machines allowing us to increase selection while reducing our equipment footprint. We also use the new Energy Star Bev Max 3. The Bev Max 3 will be used in key areas to offer a wide variety of specialty and non -carbonated beverages. the right choice... The program also touches on a number of social responsibility aspects including green certification, donating to and supporting green causes, and the promotion of sustainable purchasing practices. kwh/d DAYS YEARLY EXPENSE 40 Current Machines 167900 365 $8,395.00 40 Vendors Energy star 76650 365 $3,832.50 30 Vendors Energy Star 57488 365 $2,874.38 Midwest Vending installs the latest Energy Star beverage machines allowing us to increase selection while reducing our equipment footprint. We also use the new Energy Star Bev Max 3. The Bev Max 3 will be used in key areas to offer a wide variety of specialty and non -carbonated beverages. the right choice... The program also touches on a number of social responsibility aspects including green certification, donating to and supporting green causes, and the promotion of sustainable purchasing practices. CC- I-, To'cill, Transparency MIDWEST VENDING We deliver smarter vending solutions. With just a click... seed - William v, 3 N syr Wireless Monitoring 'ICI( 111020 .� VISP Dynamic Routing • Pre kitting Sales Reporting • Machine Inventory Cash Information Cashless Payments OneCard Solutions MAC will have Real Time Sales Data Access! We know ... where to go, when to go & what to take o- 1-1.11`uVI Yssl i sx4✓ 111 ift 2.1•)0 �1]4u11 �..t'1 iayi_utu e.t(u11 f0'I V'01 n..nt... i.1a ry ifa [e+tl PlLLu i[Ilf@ k > i]Oi ,9 a 1 1 ]a f -`S Y)t,lli C'!• :11 ::11)1 t a ti", 4:.tC .. Ea!1!4LCny.� :ill:t UWb 1x9 :4:1L✓_Ll!h 29113 IC 3[.G] ux Oaev Scx+p, 25120 a ) x s:.cx Ixa E]].LJL�1] t vt 4ae]J:11 NIF filllF + Is [ISa ye e a TSILP '/ IC li SLSt LJ eruct T'+11 S{L`] < e .. ife Ila -rrh lat R .LI_ ZSL'] 1 ii21-� a a i 11 tt.<) if.t. We know ... where to go, when to go & what to take o- 1-1.11`uVI Yssl i sx4✓ 111 ift 2.1•)0 �1]4u11 �..t'1 iayi_utu e.t(u11 f0'I V'01 n..nt... i.1a ry A MIS EST VENDING rle-Filth 9, Wellness Everyone faces numerous choices each and every day when it comes to food and beverages. The amount and types of foods that we choose have a dramatic impact on our health and wellbeing today and for the remainder of our lives. At Midwest Vending our focus is on providing a variety of healthy selections, as well as the nutritional information that is necessary to make the best choices. Midwest Vending has implemented a nutritional guideline program emphasizing sensible nutrition choices, nutrition education and a healthy active lifestyle. tpPtT The Right Choice ... for a Healthier You! Nutrition Guideline Per Serving BEVERAGES SNACKS FOOD/ENTREES Less than 10% Calories from saturated Fat Less than 60 mg Cholesterol Zero grans Trans Fat Less than 35% total Calorles from fat lass than 3aR.totol sQtlmiesfrom .rot Lesslltan 25'% Less than 35%Sugar hV-,w Light Calories from added Sugm' lasst11an230nlg Sodium Less than 270 mg5odium Lessl1m1575mgSod[unl Lesslhanl60Calol'ies Lesslha112000110 ies Lass than 500.Calories Lookfor the Ability to Track Eating Trends and Set Wellness Goals Midwest Vending can help your facility track and reach health & wellness initiatives. Purchases are tracked with remote monitoring and nutritional data collected, providing real time information on eating trends and calories consumed. Total Calories by Item by Week »I pmeun DesabOPD BSlrb« uNNcmn maB1w[ meBba Celwb Mm N6ln pe:nirt 9.)50 Jb}ro ID.tM 1B.L'D 6933U Oortlos NJSM1e CM1PE'P 1Asoa b.GO ]]AW JDA]0 ]Or'[0 113i0 Mui Snidm ).]]L ]I'm 13,11}0 10,110 d,W PIaMPRf PinNS9-In)].KO 9 1),IW 11,110M.mo Ials Orl@LSs s9w m=1P.1]D B.BN 45.Ro !d 0eps131m pci B,3'A ]13W ]),3ro ]JPPO <3,3ro � O0 SnYdP[OIeTYmP Prelikl5l35 B.M9,f. AV NnmeTN11A¢ 9,W0 WL . 3XF Qy DnMos COJI05rvAJ ):o[ iyD 43D 4y0 7. Im ).= 35l%0 "'CM1Pe105WmAVln] B,6f0 I'm 8,40 9,]60 Erts5Cfl0155 On 6.)10 ]0,810 ]018)0 6,6A .;10 PePPnd5e is5m FUIFvpCmAle I'm6,6A 5.30 2M. 3B,5Eo POPTmISSvavdrry I6.6m" 5,40 10, H¢ni CA1p52Dw CM 6.A0 BS}0 P= D wm 3D,M Mem peµwn155 550] ).650 6, 63[0 C. C. 3S.f50 w 4 0 a Nutrition Facts d 0 O`4 ; 7 MIDWEST VENDING Proposed Equipment Machine Type Location Selections Description Beverage Machine Community Center 10 Soda & Water Beverage Machine Community Center 10 Sports drinks & Juice asmzm Snack Machine Community Center 45 Guarantee vend Beverage Machine City Hall 10 Soda, Water & Juice Proposed Commission Product Price Commission° 12ozBeverages $0.85 19%* s 20ozBeverages $1.75 19%* Bottled Water $1.50 19%* Juice $1.75 to $2.50 14%* v'y Snacks $0.75 to $3.00 19%* Candy $1.25 14%* " *Net sale after sales tax & waste s ?� Am9� RESOLUTION 8154 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A VENDING CONTRACT WITH MIDWEST VENDING TO PROVIDE VENDING SERVICES AT MOUNDS VIEW CITY HALL AND THE MOUNDS VIEW COMMUNITY CENTER WHEREAS, the City of Mounds View presently receives vending services on a month to month basis from Royal Vending located in Maple Grove, MN.; and, WHEREAS, in an effort to streamline vending services and promote healthier snack and beverage choices, the City requested a proposal from Midwest Vending, located in Burnsville, MN, the company which provides such services for the YMCA; and, WHEREAS, Midwest Vending has submitted a proposal to provide three beverage and snack machines at the Mounds View Community Center and one beverage machine at Mounds View City Hall for an initial three-year term; and, WHEREAS, both City and YMCA staff reviewed the proposal and recommends the City approve the attached contract. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby approve a vending contract with Midwest Vending to provide snack and beverage vending machines at the Mounds View Community Center and Mounds View City Hall in accordance with the submitted proposal and attached contract, and authorizes the Mayor and the City Administrator to execute said contract on behalf of the City. Adopted this 23rd day of September, 2013 Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) 0 MIDWEST VENDING AGREEMENT THIS AGREEMENT, made this August 23, 2013 between City of Mounds View hereinafter known as CMV and Midwest Vending, Inc., hereinafter known as the Operator, Witnessed: WHEREAS, City of Mounds View is desirous of granting the Operator exclusive privilege of operating all beverage and snack machines within the designated areas. WHEREAS, the Operator represents that the Operator is duly qualified to operate a vending machine service; NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS; A. PERMIT TO OPERATE: Subject to the terms and responsibilities set forth in this agreement, CMV grants the exclusive right to the Operator to operate and maintain vending machines for the retail sale of snacks and beverages at 5394 Edgewood Dr. and 2401 County Rd 10 Mounds View, MN 55112 This permit is made to Operator only and is not transferable and cannot be further contracted. This agreement will have a term of Three (3) years by mutual agreement. The three (3) year term of this agreement will commence September 12th, 2013 and terminate on September 12`', 2016. This agreement will renew for additional (1) one year periods unless written notice is received 30 days prior to the conclusion of the initial tern and or subsequent periods. B. RESPONSIBILITIES OF THE OPERATOR: The Operator shall have the following responsibilities with the vending machine service program (hereinafter referred to as vending machines). 1. The Operator agrees to install, operate and maintain coin or currency operated vending machines capable of automatically dispensing permitted items within the area named above and in the area of the building now designated. It is understood that only vending machines will be permitted and it is expressly intended to preclude the operator from establishing a stand or shop for the purposes of selling any items and also to exclude any form of personal salesmanship. B. RESPONSIBILITIES OF THE OPERATOR, continued The Operators must own, purchase or rent vending machines. CMV is not responsible for their procurement nor cost. All vending equipment and security measures shall have the approval of the CMV rior to installations. Equipment must have been manufactured in 2005 or later. The Operators shall guarantee that all equipment shall meet the approval of State and local health department specifications, and the specifications published by the United States Public Health Federation. The Operators shall retain ownership of the vending equipment. 2. The Operators will not erect or allow to be erected any signs, displays, or advertising devices in the buildings except for those signs contained on the vending machine, which are necessary for identification and the proper control and maintenance of the individual vending machines. 3. The Operator will carry and keep in force during the full term of this agreement at the Operator's own expense a policy or policies of insurance as insured in the amounts and of the type as follow: COVERAGE MINIMUM LIMITS COMMERCIAL GENERAL LIABILITY COMBINED SINGLE LIMIT $1,000,000 OR BODILY INJURY/PROPERTY DAMAGE $1,000,000 EACH OCCURRENCE AUTOMOBILE LIABILITY (INCLUDING HIRED AND NON -OWNED) COMBINED SINGLE LIMIT $1,000,000 OR BODILY INJURY/PROPERTY DAMAGE $ 500,000 EACH PERSON $1,000,000 EACH OCCURRENCE WORKMEN'S COMPENSATION INSURANCE (AS REQUIRED BY LAVV) The Operator shall provide a Certificate of Insurance to CMV upon request. 4. The Operator shall at all times, keep or cause to keep the machines in proper mechanical working order, making all necessary repairs, and keep or cause to keep the machines adequately stocked so as to insure continuous service. B. RESPONSIBILITIES OF THE OPERATOR, continued 5. The Operator will make refunds whenever a customer makes a request. CMV has a refund system in which the Operator will participate. 6. The Operator shall assume all risk for any loss of and to its equipment, money and products from whatever cause including, but not limited to theft, vandalism during normal business hours. 7. CMV shall at all times retain the right to inspect the machines and vending area to assure maximum cleanliness and otherwise compliance with specifications. 8. All receipts from vending operation shall belong to the Operator, who shall be responsible for all Operator costs herein noted as well as payment of the agreed upon commission payable to CMV . 9. The Operator shall be required to report to CMV by the tenth (10) day of the following QUARTER, the net sales and commission for each machine. Payment of the commission shall be due at that time. 10. This agreement may not be canceled by CMV or the Operator at anytime without cause. CMV may cancel this contract for breach, as determined by CMV, which shall consider such items as, but not limited to: insufficient insurance coverage, failure to provide required period statements or to pay period commission due on or before the 10th day following the period in which they were earned, failure to enforce required standards of sanitation, or quality of service is unsatisfactory to CMV. CMV shall provide ten (10) calendar working days written notice of contract breach and unless within ten (10) calendar days such neglect has ceased and arrangements made to correct, CMV may cancel the contract by giving sixty (60) days notice in writing by registered or certified mail of its intention to cancel this contract. EXHIBIT "A" BEVERAGES EQUIPMENT, PRICING AND COMMISSIONS >Lnuinment Mounds View City Hall 1 Can Beverage $0.75 Bottle Water $1.00 No Commission Mounds View Community Center 2 Beverage Machines with Credit card readers and 1 Snack Machine* *Commission rates below. Commission Midwest Vending Inc. in exchange for a three-year contract, will pay CMV the following commission structure: Pricing Product Price Commission 12oz Beverages $1.00 19%* 20oz Beverages $1.75 19%* Bottled Water $1.50 19%* Juice $1.75 to $2.50 14%* Snacks $0.75 to $3.00 19%* Candy 14%* Vending, Inc. Joe Flaherty, Mayor City of Moundsview DATE DATE Jim Ericson, City Administrator DATE City of Moundsview IN WITNESS WHEREOF, having read or heard read this agreement, and acknowledging the incorporation of EXHIBIT "A" into this agreement by reference the parties hereto have caused this agreement to be duly executed. 7o Harris idwest Vending, Inc. DATE Joe Flaherty, Mayor City of Moundsview DATE Jim Ericson, City Administrator DATE City of Moundsview MOUNDS VIEW City of Mounds View Staff Report Item No: 7F Meeting Date: September 23, 2013 Type of Business: Council Businless Administrator Review: To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 8157, Approving Cooperative and Maintenance Agreements with Ramsey County for Traffic Control Signals at Intersection of CSAH 10 and Silver Lake Road Background: County State Aid Highway 10 (CSAR 10), or also known as County Road 10, is a Ramsey County controlled roadway that handles over 20,000 vehicles each day. In 2009, the City identified the need to revise the signal to allow for protected/permissive left turn phasing for vehicles on Silver Lake Road/Red Oak Drive. The City applied for and received Highway Safety Improvement Program (HSIP) funding due to a high number of left turn crashes at the intersection. Currently, left turn phasing is permissive only. Between January 2005 and December 2007, fifteen (15) crashes occurred at the intersection, including four (4) personal injury crashes. Six (6) of the crashes involved vehicles making left turns from the Silver Lake Road/Red Oak Drive legs of the intersection. The HSIP grant of $266,220 was awarded based upon a high benefit to cost (B/C) ratio of 7.17, and is eligible to cover up to 90% of construction costs. Public Works staff recommended that Ramsey County assume the lead agency role on the project since three of the four intersection legs are under Ramsey County jurisdiction. The Council agreed and Ramsey County was amenable. Ramsey County performed final design and prepared bidding documents for the improvements. A public bid occurred and the low bid of $387,383.51 was awarded to Forest Lake Contracting, Inc. of Forest Lake, Minnesota. A preconstruction meeting occurred on August 28, 2013 and construction is scheduled to begin soon. Discussion: Mounds View has jurisdiction over one of the four legs of the intersection (Red Oak Drive). This ratio (1:4 or 25%) is used as a mechanism for assigning costs to multiple agencies with roadway jurisdictions for intersection improvements. There are standing policies that Ramsey County has for cost participation on certain improvements that they do not participate. One of these items is the Emergency Vehicle Preemption (EVP) Systems, which local governments are responsible for 100% of the costs. A detailed construction cost and participation distribution tables are included with the Cooperative Agreement (attached). In summary, Mounds View is responsible for $72,640 of the $387,383.51 construction cost. The HSIP grant amount of $266,220 is not enough to cover 90% of the total construction cost and is being applied on a prorated basis to the various intersectional legs. Mounds View's grant portion is $49,920.09 which reduces the local cost share to $22,719.91. However, the pole and base painting ($2,093.06), and design and construction engineering reimbursement to Ramsey County (12% of total construction cost for design engineering ($8,967.97) plus 12% for construction engineering ($8,967.97) increases Mounds View's cost share to $42,748.91. This amount will fluctuate due to the unit price basis of the construction contract and will be reconciled at the end of the project. Attached to this report are two agreements between Ramsey County and the City of Mounds View. The first is a cooperative agreement that addresses the design, bidding, and construction phases of the project. The second is a maintenance agreement that addresses the operation and long-term maintenance of the traffic control signals. Both agreements are standard agreements used by Ramsey County and similar to previously approved agreements, most recently at Silver Lake Road and County Road H. Res. Approving Agreements with Ramsey County for Traffic Control Signals at CSAH 10/Silver Lake Road Page 2 Recommendation: City staff recommends that the City Council adopt the attached resolution approving the cooperative and maintenance agreements for the traffic control signals at CSAH 10/Silver Lake Road. Adopting the resolution will provide a safer intersection and will support the 2013 City Council Priority of improvement the County Road 10 corridor. Monies for this project have been budgeted for in the 2013 budget for $30,000 in TIF District #1 (410-4650-7050). This section of Red Oak Drive is included on the Municipal State Aid System and is eligible for this funding. Respectfully submitted, Nick DeBar - Public Works Director RESOLUTION 8157 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING COOPERATIVE AND MAINTENANCE AGREEMENTS WITH RAMSEY COUNTY FOR TRAFFIC CONTROL SIGNALS AT INTERSECTION OF CSAH 10 AND SILVER LAKE ROAD WHEREAS, the current intersection configuration of County Road 10 (CSAH 10) and Silver Lake Road has led to a number of vehicular crashes in recent years; and WHEREAS, the City was awarded Highway Safety Improvement Program (HSIP) funding in the amount of $266,220 in 2009 due to the high benefit to cost ratio of proposed improvements to said intersection; and WHEREAS, Ramsey County assumed the lead agency role for the improvement project at said intersection and is responsible for design and construction engineering; and WHEREAS, the intersection improvement project was publicly bid and a construction contract for $387,383.51 was awarded to Forest Lake Contracting, Inc. of Forest Lake, Minnesota; and WHEREAS, the City has jurisdiction over one leg (Red Oak Drive) of the four legged intersection and is responsible for prorated and other costs associated with this portion of the intersection for an estimated total cost of $42,748.91 after HSIP grant deductions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The Cooperative Agreement between Ramsey County and City of Mounds View (PW2013-22) for said project is hereby approved. 2. The Agreement for Maintenance of Traffic Control Signals (PW2013-08) between Ramsey County and City of Mounds View for said intersection is hereby approved. 3. The Mayor and City Administrator are hereby authorized and directed, for and on behalf of the City, to enter into said cooperative and maintenance agreements with Ramsey County. 4. The Finance Director is directed to make payment to Ramsey County for $42,748.91 for said project costs in accordance with said cooperative agreement. 5. Payment for the above said work shall be paid for from Account 410-4650-7050. Adopted this 23rd day of September, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL) Agreement PW 2013-22 RAMSEY COUNTY COOPERATIVE AGREEMENT WITH CITY OF MOUNDS VIEW County Road 10 at Silver Lake Road/Red Oak Drive Reconstruction S.P. 062-610-003, S.P. 062-644-033, S.P. 146-228-007 Attachments: State Aid Funding Summary Estimated Amount Receivable from City of Mounds View Municipal State Aid Funds: Traffic Control Sig System (including APS & EVP); Mobilization, Traffic Control & Erosion control supervisor $22,719.91 Painted Signal Poles & Bases $2,093.06 Subtotal $24,812.97 Design Engineering (12%) $8,967.97 Construction Engineering (12%) $8,967.97 Total $42,748.91 This Agreement is between the City of Mounds View ("City") and Ramsey County ("County") both political subdivisions of the State of Minnesota. WHEREAS, the City and the County desire to reconstruct County Road 10 at the intersection of Silver Lake Road/Red Oak Drive; and WHEREAS, County Road 10 is designated County State Aid Highway (CSAR) 10, Silver Lake Road is designated as CSAH 44 and Red Oak Drive is a Municipal State Aid Highway, and they are in the City; and WHEREAS, preliminary studies and reports conducted by the City and County indicate that it is feasible, practical, and technically proper to provide for the reconstruction of County Road 10 at the intersection of Silver Lake Road/Red Oak Drive ("Project"); and WHEREAS, the County will provide engineering services for the Project, including preparation of designs, plans, specifications, estimates, proposals and approvals in accordance with funding requirements to take bids for this Project; and WHEREAS, the Project is designated as eligible for Federal Highway Safety Improvement Program (HSIP) funds in an amount up to $266,220.00; and WHEREAS, the Project is also eligible for funding from County State Aid Highway Funds as S.P. 062-610-003 (CSAR 10) and S.P 062-644-033 (CSAR 44) for reimbursement of County costs and for reimbursement of City costs as S.P. 146-228-007 (Red Oats Drive); and WHEREAS, plans for this Project, S.P. 062-610-003, S.P. 062-644-033and S.P. 146-228- 007, showing proposed traffic control system with Audible Pedestrian Stations ("APS"), Emergency Vehicle Preemption ("EVP"), concrete walk and bituminous bike path for the improvement of County Road 10 at the intersection of Silver Lake Road/Red Oak Drive within the limits of the City as a Federally -assisted HSIP project have been presented to the City; and WHEREAS, the County will take bids for the Project, prepare an abstract of bids and cost participation summary, request the City's concurrence to award a contract, award a contract and pay the contractor from HSIP Funds, CSAH Funds and MSA Funds identified for the Project. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. Prior to County award of a contract, the County shall first receive concurrence from the City for award of the contract to the lowest responsible bidder. 2. Upon award of a construction contract the County shall perform or contract the performance of the construction inspection including survey work. 3. All City -owned rights of way and easements within the limits of the Project for roads, utilities and stormwater are hereby granted to the County for Project use during construction. 4. The County and the City shall participate in the construction costs and engineering fees in accordance with the adopted Ramsey County Public Works Cost Participation Policy. 5. The estimated construction cost of items eligible for HSIP Funds is $387,383.51. Additional construction costs will be paid in accordance with the Ramsey County Public Works Cost Participation Policy. 6. Upon completion of the Project, the County shall own and maintain the storm sewer catch basins and leads on County roads and the City shall own and maintain the storm sewer hunk lines within the City. Laterals and drains servicing property within the City outside the road right of way shall also be owned and maintained by the City. 7. The City and the County shall maintain the traffic signals in accordance with Ramsey County/City of Mounds View Maintenance Agreement PW2013-08 for the intersection of County Road 10 and Silver Lake Road/Red Oak Drive. 8. After the application of HSIP Funds, the City shall reimburse the County 25% of the construction cost of the Traffic Control Signal System A. 9. After the application of HSIP Funds, the City shall reimburse the County 100% of the construction cost for two of six APS needed for Signal System A. 10. After the application of HSIP Funds the City shall reimburse the County 100% of the construction cost of the EVP. 11. After the application of HSIP Funds the City shall reimburse the County a prorated share of the construction cost of mobilization, traffic control and erosion control supervisor. 12. The City shall reimburse the County 100% of the construction cost for painted signal poles and bases. This was not included in the project bid and is included in Supplemental Agreement #1. 13. The City shall reimburse the County twelve percent (12%) of the construction costs (as determined by the low bid) of the City participating items prior to the application of HSIP Funds in accordance with the Ramsey County Public Works Cost Participation Policy as a construction engineering fee. 14. The City shall reimburse the County twelve percent (12%) of the design cost (as determined by the low bid) of the City participating items prior to the application of HSIP Funds in accordance with the Ramsey County Public Works Cost Participation Policy as a design engineering fee. 15. All City utilities or facilities modified or added to those provisions presently made in the plans and specifications may be incorporated in the construction contract by supplemental agreement and shall be paid for as specified in the supplemental agreement. Design and construction engineering fees will be paid according to paragraphs 13 and 14 above. 16. Quantity distributions identified above are shown in the Statement of Estimated Quantities in the plans. Estimated costs are identified in the Engineer's Estimates. Actual costs shall be based on the contractor's unit prices and the quantities constructed. 17. All liquidated damages assessed against the contractor in connection with the work performed on the Project shall result in a credit shared by the City and the County in the same proportion as their respective total share of construction costs to the total construction cost without deduction for liquidated damages. 18. The City shall not assess or otherwise recover any portion of its cost for this Project through levy on County -owned property. 19. The County shall, when a construction contract is proposed to be awarded, prepare a revised estimate and cost participation breakdown based on construction contract unit prices and submit a copy to the City. Upon concurrence to award a construction contract, the City agrees to advance to the Treasurer of Ramsey County an amount equal to the City's total construction cost share. 20. Upon substantial completion of the work, the County shall prepare a revised estimate of the cost participation breakdown based upon the contract unit prices and the actual units of work estimated to have been performed and submit a copy to the City. The construction engineering costs to be paid the County by the City shall be based on this estimated final construction cost. The County shall add to the City's estimated final construction costs the construction engineering costs, make necessary adjustments for liquidated damages, if any, and deduct City funds previously advanced for the Project by the City. The City agrees to pay to the County any amounts due. In the event the calculations show that the City has advanced funds in a greater amount than is due to the County, the County shall refund the amount to the City without interest. 21. The City and County shall indemnify, defend and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 22. This Agreement shall remain in full force and effect until terminated by mutual agreement of the City and the County. 23. Final plans and specifications are hereby in all things approved. 24. Notices required under this Agreement shall be sent to the following addresses City of Mounds View Ramsey County 2401 County Road 10 1425 Paul Kirkwold Drive Mounds View, MN 55112 Arden Hills, MN 55112-3933 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed. THE CITY OF MOUNDS VIEW Joe Flaherty, Mayor Attest: James Ericson, City Administrator Date: Approval Recommended: Nicholas DeBar, Public Works Director Approved as to Form: Scott Riggs, City Attorney THE COUNTY OF RAMSEY Julie Kleinschmidt, County Manager Date: Approval Recommended: James E. 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F_ O M M w w J 0:5Z Q �-DO, 1) Z�U �[Y WO W� MmW DD UUN �"" OO N J QUzMZ8Z0> MF- W OJOU 2 W rU` ro } d' 7 RQ Z aMY U J zZmUUmxUmWmnw, QF-X000>� QOM Zn.oe rrWO W WZUW U,z W Q.K �Z�LLJO�Z_�z0 OQU¢ r UQJQ U W WWW W WOO OJQ xWV U' U OOUZ�ZOwLL�.LL QZ�OUQU W x W M W Fn >>�5�Ra WOOOOOZZ 7i i�2w W wxY F- C3 �(lU ZZ>>ZJQZ Q R' W OU ¢O.r �E JJn W F Mp. pmUM�� W W 0O�m O0>- 0 QQW WWWWQQO0 �QC7_}_ �¢ OO W F_ W or W 2 W> W zLL wr W W MMM W 0G wUx0 aawm���MmQQro r�o U Orm N r r M r w m a 0N0mNON 0m0 NON �0mOON �OON M0maON' N0ONa m0maON' �maON MmaON Mm Emu 0mN�'l0m�Nh 0mNN 0�N�(1 0NN OmN- N�ENOf-1 OmN �ElNO OmINn -MmEN(l ONW; wMmmmMmOOO OEnf1 M0m(V �wrEm?'ZyJ ON0m N-- NmNNm� 1111-1 ENNONp N N N N N N N N N N N N N N N N 0 a n N Q O r AGREEMENT FOR MAINTENANCE OF TRAFFIC CONTROL SIGNALS AGREEMENT NO. PW2013-08 THIS AGREEMENT, made and entered into by and between the County of Ramsey, ("County,") and the City of Mounds View ("City") for the installation and maintenance of a traffic control signal system with street lights, signs, interconnect, and emergency vehicle pre- emption at the intersection of C.S.A.H. 10 (CSAH 10) and Silver Lake Road (CSAR 44)/Red Oak Drive; WHEREAS, the County has determined that there is justification and it is in the public's best interest to install a new traffic control signal with street lights, signs, interconnect, and emergency vehicle pre-emption at C.S.A.H. 10 (CSAR 10) and Silver Lake Road (CSAR 44)/Red Oak Drive; and WHEREAS, the City requested and the County agrees to an Emergency Vehicle Pre-emption System, hereinafter referred to as the "EVP System" as a part of said traffic control signal with street lights in accordance with the terms and conditions hereinafter set forth; and WHEREAS, the County and the City will participate in the maintenance and operation of said traffic control signal with street lights, signs, interconnect, and EVP system as hereinafter set forth. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The County shall install or cause the installation of said traffic control signal with street lights, signs, interconnect, and EVP system in accordance with the plan and specification for S.P. 062-610- 003, S.P. 062-644-033, S.P. 146-228-007, County Project P3234. 2, The City shall install or cause the installation of an adequate electric power supply to the service pad including any necessary extensions of power lines. Upon completion of the traffic control signal with street lights, signs, interconnect, and EVP system installation, necessary electrical power for their operation shall be at the cost and expense of the City. In accordance with the Policy for lighting County Roadways, County Board Resolution 78-1394, the City shall maintain and pay energy costs of the integral street lights. 3. Upon completion of the work the County shall maintain and keep in repair the traffic control signal including relamping and cleaning at the County's expense. 4. Upon completion of the work the County shall maintain and keep in repair the interconnect and overhead mast arm mounted signs at the County's expense. 5. The County shall maintain and keep in repair the geometries on County -owned roadways at the County's expense. The City shall maintain and keep in repair the geometries on City -owned roads at the City's expense. PW 2013-08 Page 1 of 4 6. The EVP system shall be operated, maintained, revised, or removed in accordance with the following conditions and requirements: a. All modifications, revisions, and maintenance of the EVP System considered necessary or desirable for any reason, shall be done by County forces, or, upon concurrence in writing by the County's Traffic Engineer, may be done by others all at the cost and expense of the City. b. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minn. Stat. §§ 169.011, Subd.3 and 169.03. c. The City shall maintain and require others using the EVP System to maintain a log showing the date, time, and type of emergency for each time the traffic signal covered hereby is actuated and controlled by the EVP System. Malfunction of the EVP System shall be reported to the County immediately. d. All maintenance of the EVP System shall be performed by the County, and the City shall be responsible for actual cost thereof. The County shall submit and invoice to the City annually, listing all labor, equipment, materials, and overhead used to maintain the EVP System. Labor cost and overhead and equipment costs will be at the established rates paid by the County at the time the work is performed, and material costs will be invoiced at the actual cost thereof to the County. The City shall promptly pay the Comity the full amount due. e. In the event said EVP System or components are, in the opinion of the County, being misused or the conditions set forth in Paragraph b above are violated, and such misuse or violation continues after receipt by said party of written notice thereof from the County, the EVP System pursuant to this paragraph, the field wiring, cabinet wiring and other components shall become the property of the County. All infrared detector heads and indicator lamps mounted external to the traffic signal cabinet will be returned to the City. The detector receiver and any other assembly located in the control signal cabinet, which if removed, will not affect the traffic control signal operation, will be returned to the City. f. All timing of said EVP System shall be determined by the County, through its Traffic Engineer, and no changes shall be made to these adjustments without the approval of the County. 7. All timing and related adjustments of the traffic control signal shall be determined by the County through its Traffic Engineer, and no changes shall be made to these adjustments without the approval of the County. 8. Any and all persons engaged in the maintenance work to performed by the County shall not be considered employees of the City, and any and all claims that may arise under the Worker's Compensation Act of this State on behalf of those employees so engaged, and any and all claims made by any third party as a consequence of any negligent act or omission on the part of those employees so engaged on any of the work contemplated herein shall not be the obligation and responsibility of the City. PW 2013-08 Page 2 of 4 The City and the County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. WHEREFORE, this Agreement is duly executed on the last date written below. RAMSEY COUNTY MAINTENANCE AGREEMENT WITH CITY OF MOUNDS VIEW AGREEMENT NO. PW 201308 IN WITNESS WHEREOF, the parties have hereunto affixed their signatures. In presence of CITY OF MOUNDS VIEW, MINNESOTA Joe Flaherty, Mayor Attest: James Ericson, City Administrator Date: Approval recommended: Nicholas DeBar, Director of Public Works PW 2013-08 Page 3 of 4 RAMSEY COUNTY MAINTENANCE AGREEMENT WITH CITY OF MOUNDS VIEW AGREEMENT NO. PW 2013-08 COUNTY OF RAMSEY WHEREFORE, this Agreement is duly executed on the last date written below. Julie Kleinschmidt Ramsey County Manager Date: Approval recommended: James E. Tolaas, P.E. Public Works Department Director and County Engineer Approved as to form and insurance: Assistant County Attorney PW 2013-08 Page 4 of 4 MOUNDS VIEW City of Mounds View Staff Report Item No: 7G Meeting Date: September 23, 2613 Type of Business: Council Busi ess Administrator Review: To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 8158, Authorizing Inspec, Inc. to Perform Final Design Services and Prepare Bidding Documents for Reroofing and Masonry Renovation of Ground Reservoir, Booster Station, and Well House No. 2 Background: The City authorized Inspec, Inc. to perform a roof management plan in October 2010 and an exterior wall management plan in May 2012 for all sixteen municipal facilities. These plans provide a detailed evaluation of repairs needed and provide a timeline for replacement if required. Public Works has been working with these plans to prioritize and budget the various repairs and improvements to the various facilities owned by the City. The Booster Station, Well House No. 2, and Public Works Facility (1986 addition) are scheduled for reroofing in 2014 and all have some level of masonry renovation needed. The ground reservoir has significant masonry renovation needs and its roof is in need of improvements. Inspec was authorized to perform preliminary engineering design and analysis to determine the best approach to fixing the ground reservoir wall and roof (Nov. 2012 — Res. 8020). Work included investigations by removing test openings in the exterior wall and structural analysis to determine possible roofing systems. Inspec completed this phase of the project and provided Public Works with final reports to be used in final design and bidding document preparation. Discussion: A combined reroofing and masonry renovation project is proposed for the Booster Station, 2MG Grounds Reservoir, and Well House No. 2. The booster station and reservoir were constructed in 1968 and the well house in 1964 with none or little improvements to the exterior systems. The entire Public Works Facility is also due or past due for reroofing and masonry renovation, but no improvements are recommended since demolition and construction for a new building is planned to occur in 2016. Reroofing and masonry renovation are compatible activities and will deter having to undo or redo improvements if done as separate projects. Preliminary engineering has identified reroofing the booster station and well house with a built-up roofing system and installing a fully -adhered EPDM single -ply membrane to the reservoir top. Additional inspections and evaluation of the wall coatings are needed inside the reservoir structure. These inspections require emptying the 2 million gallons inside the reservoir and entering the confined space. Public Works is planning to empty the reservoir this fall and perform cleaning maintenance by removing sediment and other mineral deposits. Interior wall coating inspections are anticipated to occur at this time. The reservoir will be required to be emptied again next year during the reroofing and masonry renovation, at which time any improvements to the interior wall coatings will be performed as part of the project. Public Works solicited a fee proposal from Inspec to perform final design and prepare bidding documents for a public bid of the project. Inspec provided a fixed fee of $15,900 to perform these services. Public Works also solicited a fee proposal from KLM Engineering to inspect and evaluate the interior wall coatings of the reservoir, including any unsafe OSHA conditions. KLM provided a fixed fee of $3,800 for these services and recommendations for inclusion into the bidding documents. Res. 8158 Auth. Inspec to Perform Final Design/Prepare Bid Docs. for Reroofing & Masonry Renovation Page 2 The 2013 Budget includes $250,000 in the water enterprise fund under 700-4823-7050 for reservoir and booster station reroofing and masonry renovation, which anticipated a 2013 construction schedule. However, given the unique conditions of the reservoir structure, additional time was needed for evaluating the best long-term solution to the roof and walls that will delay construction to a 2014 schedule. Well House No. 2 reroofing and masonry renovation is scheduled for 2014 and is proposed to have the booster station and reservoir added to the project and budget adjusted. The roof and exterior wall management plans estimate construction amounts of approximately $185,000 for reroofing and $145,000 for masonry renovation of these three structures, for a combined estimate of $330,000. Recommendation: Staff recommends that the City Council adopt the attached resolution authorizing Inspec to perform final design services and prepare bidding documents for reroofing and masonry renovation of the three water facilities. In addition, the resolution will authorize KLM to inspect and evaluate the coating of the interior walls of the reservoir. Monies to fund this work are budgeted under 700- 4823-7050. Respectfully submitted, L/Q�'Q�' Nick DeBar - Public Works Director RESOLUTION 8158 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING INSPEC, INC. TO PERFORM FINAL DESIGN SERVICES AND PREPARE BIDDING DOCUMENTS FOR REROOFING AND MASONRY RENOVATION OF GROUND RESERVOIR, BOOSTER STATION, AND WELL HOUSE NO. 2 WHEREAS, the City of Mounds View has a roof and exterior wall management plans that provide an approach for prioritizing and evaluating the various wall and roof conditions of the sixteen municipal facilities; and WHEREAS, the Ground Reservoir, Booster Station, and Well House No. 2 structures are in need of reroofing and masonry renovation scheduled for 2014; and WHEREAS, Inspec, Inc. performed preliminary design and analysis on the ground reservoir to determine the best option for the long term exterior performance of the structure (Res. 8020); and WHEREAS, Inspec provided the City with a fee proposal to perform final design services and prepare public bidding documents for reroofing and masonry renovation of the said ground reservoir, booster station, and well house for an estimated fee of $15,900; and WHEREAS, KLM Engineering, Inc. provided the City with a fee proposal to inspect and evaluate the interior wall coatings of the ground reservoir and OSHA conditions for an estimated fee of $3,800 for incorporation into public bidding documents. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: The fee proposal submitted by Inspec, Inc. for $15,900 to perform final design services and prepare public bidding documents for reroofing and masonry renovation of the three said water facilities is hereby accepted by the City. 2. The fee proposal submitted by KLM Engineering, Inc. for $3,800 to inspect and evaluate the interior wall coatings of the ground reservoir is hereby accepted by the City. 3. The Director of Public Works is authorized to execute and enter into a professional services agreement, for and on behalf of the City, with Inspec and KLM for said services. 4. Monies for said services will be paid from the water enterprise fund under account 700- 4823-7050. Adopted this 23th day of September, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (S EAL) mlelpjg j UV of Mounds View Staff Item No: 08C Meeting Date: September 23, 2013 Type of Business: Consent Agenda Administrator Review: To: Honorable Mayor and City Council From: Thomas Kinney, Chief of Police Item Title/Subject: Resolution 8156 for Approval of Amendment to the Joint Powers Agreement with the City of St. Paul for Wireless Network and Support Services Discussion: The Police Department has had a working relationship with the city of St. Paul Police Department since the implementation of a new police report records management system (RMS) in 2004. At that time, an original Joint Powers Agreement (JPA) was signed with St. Paul for the wireless reports, records management system and support services. A new security requirement from the FBI is prompting the need for an amendment to the original joint powers agreement (JPA). This upcoming change to the FBI's Criminal Justice Information Services (CJIS) security policy will require all mobile devices accessing CJIS to have a dual authentication process in place. Currently, officers login and are allowed access to all applications on a mobile laptop unit. The new security policy requires all officers to provide two forms of accessing the system. A password is required as well as the swiping of an employee access card through a card reader. St. Paul is providing the card reader equipment, license fees and ongoing support fees at the following costs: One time license fees On-going support fees Proximity Card Reader 19 officers @ $46.55 each 19 officers @ $8.33 each 9 @ $99.00 each Total cost: $158.27 $891.00 $1933.72 The authentication card and disks listed on the amended agreement will not be required, as Mounds View officers will be able to utilize all existing employee access cards already in use. The approval of this amendment to the joint powers agreement will continue this working relationship between St. Paul and Mounds View, so as to maintain all connectivity for specific state run internet sites and technical support services. Recommendation: Staff recommends approval of Resolution 8156, approving the amendment to the Joint Powers Agreement with the City of St. Paul for wireless network and support services. Respectfully Submitted, Thomas Kinney 1 Chief of Police RESOLUTION NO. 8156 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF AN AMENDMENT TO THE JOINT POWERS AGREEMENT BETWEEN THE CITY OF ST. PAUL AND THE CITY OF MOUNDS VIEW FOR WIRELESS NETWORK AND SUPPORT SERVICES WHEREAS, The Mounds View Police Department has had an agreement with the city of St. Paul since 2004 providing use of a report writing system, wireless network and records management system (RMS); and WHEREAS, an amendment to the original joint powers agreement offers the City of Mounds View continued connection for all of Mounds View's mobile laptops through a wireless network; and WHEREAS, the amendment is necessary due to the new FBI security policy forthe Criminal Justice Information Services (CJIS) requiring a dual authentication process for all mobile computer devices; and WHEREAS, this dual authentication process requires a password and a new card reader system to access the CJIS network; and WHEREAS, St. Paul is offering nine card readers for each Mounds View computer device, along with required license fees and on-going support fees at a total additional cost of $1,933.72. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota to approve the amendment to the Joint Powers Agreement between the city of St. Paul and the City of Mounds View for wireless network and support services at an additional cost of $1,933.72. Adopted this 23`d day of September 2013. Joe Flaherty, Mayor ATTEST: Jim Ericson, City Administrator (seal) AMENDMENT TO JOINT POWERS AGREEMENT Between the City of Saint Paul and City of Mounds View For Wireless Network and Support Services This is an Amendment to the February 23, 2004, Joint Powers Agreement between the City of Saint Paul ("City"), a Minnesota municipality, and the City of Mounds View ("Mounds View"), a Minnesota municipality, for wireless network and support services ("2004 JPA"). WHEREAS, the City and Mounds View, pursuant to the provisions of Minnesota Statutes §471.59, are authorized to enter into an agreement to exercise jointly the governmental powers and function each has individually; and WHEREAS, the City and Mounds View, pursuant to the provisions of Minnesota Statutes §471.64, are authorized to lease, sell, and buy materials between one another; and WHEREAS, wireless network services to Mounds View include connectivity for 9 in -squad mobile devices to systems that contain Criminal Justice Information; and WHEREAS, effective October 1, 2013, the FBI's Criminal Justice Information Services ("CJIS") Security Policy will require that all mobile devices with connectivity to systems containing Criminal Justice Information be secured by multi -factor advanced authentication; WHEREAS, the City is prepared to install CJIS-compliant multi -factor advanced authentication on mobile devices with connectivity to systems that contain Criminal Justice Information; and WHEREAS, the City and Mounds View have reached agreement on the terms and conditions under which the City will provide multi -factor advanced authentication for 9 mobile in -squad devices as outlined below; NOW THEREFORE, IT IS HEREBY AGREED, by and between the parties, in consideration of the mutual terms and conditions, promises, covenants, and payments set forth in this agreement, to amend the 2004 JPA as follows: 1. Paragraph I.B. is amended as follows: St. Paul will provide the following in phases: Phase 1: Wireless connectivity for 6 9 squads to Computer Aided Dispatch (CAD). This includes the Aether Packet Cluster and wireless subscription fees for CAD dispatching, MINCIS, NCIC and Alert, as well as multi -factor advanced authentication. Additional functionality includes intra squad messaging. This includes: 6 9 View Packet Cluster Licenses 6 9 RMS CAD Wireless 9 Licenses and Associated Hardware for Multi -factor Advanced Authentication 2. Paragraph I.C. is amended to add the following terms: View agrees to pay for multi -factor advanced authentication licenses, support and maintenance, and associated hardware at the following prices and rates: One time license fees: Licensee fees for 2FA licenses (each) $46.55 Ongoing support fees: Maintenance and support (per license /per year) $8.33 Equipment: Mounds View may purchase Card Readers and Authentication Cards or Disks for multi -factor advanced authentication for all connected mobile devices from the City at the following rates: Proximity Card Reader (each) $99.00 Authentication Card (each) $5.00 Adhesive Disks (each) $6.25 Mounds View agrees es to pay the City for amounts due under this Amendment within thirty-five (35) days of receipt of the City's invoice. 3. Paragraph 6. is amended as follows: Term/Cancellation. This Agreement will be afc mi e ivv remain in effect until termination by either party, which may be effectuated without cause, upon 90 (ninety) day's prior written notice, to the other party. Unless terminated earlier under this section, this Agreement will terminate on December 31, 2014. IN WITNESS WEREOF, the City of Saint Paul and City of Mounds View have executed this Agreement on the date last written below. The City of Saint Paul and the City of Mounds View agree that all other terms and provisions of the 2004 JPA remain in full force and effect. CITY OF SAINT PAUL Thomas Smith, Chief of Police Dated: Director, Office of Financial Services Dated: Christopher B. Coleman, Mayor Dated: Approved as to form: Assistant City Attorney Dated: CITY OF MOUNDS VIEW Tom Kinney, Chief of Police Dated: City Administrator Dated: Joe Flaherty, Mayor Dated: Approved as to form: Assistant Mounds View Attorney Dated: 1 of Mounds View Staff Item No: 8D Meeting Date: September 23, 2013 Type of Business: Consent Agenda Administrator Review: 17E - To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8152, Authorizing the Purchase of Water Control Valves for Water Treatment Plant No. 1 Background/Discussion: One of the many responsibilities of the Public Works Department is to provide safe, clean drinking water to the city consumers in a reliable and efficient manner. Water Treatment Plant No. 1 (WTP1) has two large 10 -inch control valves. These valves control water flow from the filter tanks to the distribution system. In the summer of 2012, it was determined that these valves are no longer operating as designed and require replacement. The valves are original when the plant was constructed in 1992 and have not been replaced to date. Staff has received a quote for new valves form Larsco Water Treatment Equipment Company of Anoka, MN for $4,267 each not including tax or shipping. The total for both valves (not including sales tax or freight) is $8,534. The valves are included in the 2013 budget under 700-4823-7030 for $17,000. Public Works maintenance forces will be replacing the valves later this year. Miscellaneous additional supplies will be required, including the rental of lift equipment to raise and lower these valves and to support the adjacent piping in the plant. Recommendation: Staff recommends the purchase of two (2) water control valves at a cost of $4,267 each, or $8,534, not including sales tax or freight. Staff is also recommending a 5% contingency for any additional expenditure related to the valve replacement not to exceed $450. Funding for these valves will be taken from account 700-4823-7030. Cost for rental equipment would be funded from account 700- 4823-4010. Respectfully submitted, Domz Peterwo Don Peterson, Public Works Supervisor RESOLUTION 8152 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE PURCHASE OF WATER CONTROL VALVES FOR WATER TREATMENT PLANT NO. 1 WHEREAS, one of the many responsibilities the Public Works Department is to provide safe, clean drinking water to the city consumers in a reliable and efficient manner; and WHEREAS, two 10 -inch control valves in Water Treatment Plant No. 1 require replacement to provide reliable and efficient processing of treated ground water; and WHEREAS, Public Works has obtained a quote from Larsco Water Treatment Equipment Company of Anoka, Minnesota for two replacement control valves for $8,534 ($4,267 each) plus sales taxes and freight; and WHEREAS, monies have been budgeted for in the 2013 Budget under the Water Enterprise Fund (700-4823-7030) for funding of the valve replacement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The purchase of two (2) water control valves (OCR model 720 reduced port flow control) are hereby authorized for $8,534 ($4,267 each), including additional costs for sales tax and freight, from Larsco Water Treatment Equipment Company. 2. Monies for said purchase will be funded from the Water Enterprise Fund Acct. 700-4823-7030 and a 5% contingency of $450 is hereby approved for other miscellaneous supplies needed for the valve replacement. Adopted this 23rd day of September, 2013 Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) MOUNDS VIEW City of Mounds View Staff Report Item No: 08E Meeting Date: September 23, 2013 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8159, Authorizing the Purchase of a Wacker- Neuson BPU Vibroplate Reversible Plate Compactor Background/Discussion: One of the responsibilities of the Public Works Department is to repair the streets after a water main break. This requires the soil to be properly compacted after backfilling the hole to ensure the road does not to sink causing further repairs to be made to the surrounding infrastructure or private property. Public Works staff has researched what kind of compactor would best fit the needs and operations of the department, and has received a quote for a new Wacker-Neuson BPU 4045A Vibroplate Reversible Plate Compactor, from Tri-State Bobcat of Little Canada MN for a total of $7,796.53 including sales tax. The plate compactor is in the 2013 water department budget, account 700-4823-7030 for $10,500.00. Recommendation: Staff recommends the purchase of a Wacker-Neuson BPU 4045A Vibroplate Reversible Plate Compactor at a cost of $7,796.53 including sales tax from Tri-State Bobcat of Little Canada MN. Funding for this purchase will be taken from account 700-4823-7030 which has $10,500.00 budgeted. Respectfully submitted, Don Peterson, Public Works Supervisor RESOLUTION 8159 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE PURCHASE OF A Wacker-Neuson BPU 4045A Vibroplate Reversible Plate Compactor WHEREAS, one of the many responsibilities of the Public Works Department is to repair the streets after a water main break; and WHEREAS, this requires the soil to be properly compacted after backfilling the hole to ensure the road does not to sink causing further repairs to be necessary to the surrounding infrastructure or private improvements; and WHEREAS, $10,500.00 is in the 2013 Water Enterprise Fund Budget, 700-4328- 7030, for a plate compactor; and WHEREAS, Staff has obtained a quote for new a Wacker-Neuson BPU 4045A Vibroplate Reversible Plate Compactor from Tri-State Bobcat of Little Canada. MN for $7,796.53 including sales tax. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Public Works Staff is authorized to purchase one Wacker-Neuson BPU 4045A Vibroplate Reversible Plate Compactor at a cost of $7,796.53 including sales tax from Tri-State Bobcat of Little Canada MN. Funding for this purchase will be taken from account 700-4823-7030 which has $10,500.00 budgeted. Adopted this 23th day of September, 2013 Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City of Mounds View, pursuant to Minnesota Statute 412.141, has full authority over the financial affairs of the City and; WHEREAS, the City Council has reviewed the claim numbers: 17675 through 17684 in the amount of $ 24,493.38 133346 through 133389 in the amount of $ 204,661.68 TOTAL AMOUNT OF CLAIMS PRESENTED $ 229,155.06 And has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approve the attached list of claims dated 9/24/2013 by the vote ayes nays. 4 finance Director 9/17/2013 10:06 AM DIRECT PAYABLES CHECK REGISTER PACKET: 01121 PYRL 09/19/13 - 8 0.00 HANDWRITTEN CHECKS: VENDOR SET: 01 City of Mounds View 0 0.00 BANK: PYBNK Western Bank 0.00 VOID CHECKS: 2 0.00 NON CHECKS: CHECK CHECK VENDOR ----------------------------------------------------------------------------- I.D. NAME TYPE DATE A3035 321.64 AFLAC 017679 321.64 I-51020130919 RD103 AFLAC R 9/19/2013 I-52020130919 RD103 AFLAC R 9/19/2013 M1025 Madison National Life 1-61020130919 1110805 LTD R 9/19/2013 M6321 MN Benefit Association I-60020130919 MNBF Ins R 9/19/2013 M7152 MN Child Support Payment Center I-99520130919 Case #0015244278 KIRK LEITCH R 9/19/2013 M7156 MN Child Support Payment Center 1-99020130919 CASE #0015115497 BLAINE BACKED R 9/19/2013 P9250 Public Employees Retirement Ass I-00120130919 PERA 643400 R 9/19/2013 I-00220130919 PERP 643400 R 9/19/2013 1-01020130919 DCP 643400 R 9/19/2013 *VOID* 017681 VOID CHECK V 9/19/2013 *VOID* 017682 VOID CHECK V 9/19/2013 R0896 MN Child Support Payment Ctr. 1-99820130919 Case 014080268 DARRELL MEYER R 9/19/2013 S4107 Secure Benefits Systems Corp. I-50020130919 Flex Medical R 9/19/2013 I-50320130919 Flex Daycare R 9/19/2013 ** B A N K T O T A L S ** NO# DISCOUNTS REGULAR CHECKS: 8 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 0.00 VOID CHECKS: 2 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 BANK TOTALS: 10 0.00 /fl PAGE: 1 9,262.04 017680 12,131.97 017680 147.50 017680 21,541.51 017681 **VOID** 017682 **VOID** 331.37 017683 331.37 233.15 017684 187.00 017684 CHECK AMT TOTAL APPLIED CHECK CHECK DISCOUNT AMOUNT ----------------------------------------------------- NO# AMOUNT 93.27 0.00 017675 0.00 9.97 0.00 017675 103.24 680.61 017676 680.61 15.78 017677 15.78 1,079.08 017678 1,079.08 321.64 017679 321.64 9,262.04 017680 12,131.97 017680 147.50 017680 21,541.51 017681 **VOID** 017682 **VOID** 331.37 017683 331.37 233.15 017684 187.00 017684 CHECK AMT TOTAL APPLIED 24,493.38 24,493.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 24,493.38 24,493.38 420.15 9/13/2013 1:56 PM NO* DIRECT PAYABLES CHECK REGISTER PACKET: 01120 Manual MN Peace Officers 0.00 HANDWRITTEN CHECKS: VENDOR SET: 01 City of Mounds View 0 0.00 DRAFTS: BANK: APBNK US Bank VOID CHECKS: 0 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 CHECK CHECK VENDOR ----------------------------------------------------------------------------- I.D. NAME 0.00 TYPE DATE M7124 180.00 MN Board of Peace Officer Stand I-201309134291 Membership - Stoffel R 9/13/2013 I-201309134292 Membership - Randolph R 9/13/2013 + B A N K T O T A L S ** NO* DISCOUNTS REGULAR CHECKS: 1 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 - 0.00 VOID CHECKS: 0 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 BANK TOTALS: 1 0.00 PAGE: 1 a -- CHECK CHECK DISCOUNT AMOUNT N09 AMOUNT 90.00 133347 90.00 133347 180.00 CHECK AMT TOTAL APPLIED 180.00 180.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o.o0 0.00 0.00 0.00 180.00 180.00 09-19-2013 09:57 AM C O U N C I L R E P O R T PAGE: 1 �,�j �j DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT NON -DEPARTMENTAL GENERAL FUND Medical Teams International 8/26/13 Mobile Dental Clinic 1,300.00 TOTAL: 1,300.00 City Council GENERAL FUND League of Minnesota Cities Ins. Trust 8/29/13 City Council 14.64 8/29/13 City Council 171.62 Timesaver Off Site Secretarial, Inc. 9/13/13 CC Mtg 9-9-13 160.95 TOTAL: 347.21 City Administrator GENERAL FUND League of Minnesota Cities Ins. Trust 8/29/13 City Administrator 224.57 TOTAL: 224.57 Finance GENERAL FUND League of Minnesota Cities Ins. Trust 8/29/13 Finance 242.71 MN GFOA 9/12/13 A.Quasabart-Oct 17th 50.00 TOTAL: 292.71 Central Services GENERAL FUND Best Buy Business Advantage Account 8/29/13 Cyber Power System 58.91 Commers Printing, Inc. 9/11/13 Fall Clean Up Day Letter 436.33 The J. P. Cooke Co. 9/11/13 Notary Stamps 329.25 League of Minnesota Cities Ins. Trust 8/29/13 Central Services 3,775.65 Opium Health 8/29/13 COBRA Admin Fee 64.00 Print Central 9/13/13 ID Badge: Craig 16.03 Ramsey County 9/13/13 CH -2401 Hwy 10 566.00 City of Roseville 9/04/13 IT Services Sept 4,189.33 9/04/13 Sept Monthly Phone Bill 491.40 S 4 T Office Products, Inc. 8/29/13 Comm Bev 1.87 9/05/13 Paper 60.75 9/10/13 Paper for CH 4 PD 523.26 9/13/13 Office Supplies 64.43 St. Paul Stamp Warks, Inc. 9/04/13 Dog License Tags 56.44 Sensible Office Solutions 8/28/13 Nameplate C. Swalchick 11.49 8/29/13 Nameplate B.Benesch 11.49 8/30/13 Business Cards 34.73 Star Tribune 8/18/13 Ad Public Service Officer 581.00 TOTAL: 11,272.36 Community Development GENERAL FUND Ace Lawn L Turf Monthly 9/18/13 8335 SLP Rd, 9-6-13 102.50 9/18/13 5420 Adams, 7626 Woodlawn 150.00 League of Minnesota Cities ins. Trust 8/29/13 Community Development 312.83 M.B.P.T.A. 8/29/13 Fall Seminar 75.00 10,000 Lakes Chapter 8/18/13 Member Event Fee-S.Thorp 210.00 TOTAL: 850.33 Police GENERAL FUND Brighton Veterinary Hospital 9/10/13 Monthly Animal Control 475.00 Campion, Barrow 4 Associates 8/31/13 G. Randolph, J Stoffel 780.00 League of Minnesota Cities Ins. Trust 8/29/13 Police 10,371.07 8/29/13 Police 4,891.20 9/12/13 Worker's Comp David Anders 753.80 University of Minnesota -CCE Informatio 9/12/13 2013 MN Zero Death Conf. 95.00 City of Roseville 9/04/13 IT Services Sept 200.00 TOTAL: 17,566.07 Fire GENERAL FUND League of Minnesota Cities Ins. Trust 8/29/13 Fire 8.08 TOTAL: 8.08 Recreation GENERAL FUND League of Minnesota Cities Ins. Trust 8/29/13 Recreation 291.76 YMCA of Greater Twin Cities 9/10/13 4th Quarter 23,726.05 09-19-2013 09:57 AM C O U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT TOTAL: 24,017.81 Park Maintenance GENERAL FUND G & K Services - St. Paul 8/28/13 Uniforms & Clothing 6.78 8/28/13 Mats & Towels 5.31 9/04/13 Uniforms & Clothing 6.78 9/04/13 Mats & Towels 5.31 League of Minnesota Cities Ins. Trust 8/29/13 Park Maintenance 1,166.56 8/29/13 Parks 2,745.93 TOTAL: 3,936.67 Public Works Admin GENERAL FUND A.S.O.E. Membership 9/18/13 A.S.C.E. Membership 255.00 League of Minnesota Cities Ins. Trust 8/29/13 PW Admin 264.11 TOTAL: 519.11 Bldg/Grnds Maintenance GENERAL FUND G & K Services - St. Paul 8/28/13 Uniforms & Clothing 1.69 8/28/13 Mats & Towels 1.33 9/04/13 Uniforms & Clothing 1.69 9/04/13 Mats & Towels 1.33 League of Minnesota Cities Ins. Trust 8/29/13 Bldg/Grd Maintenance 93.06 8/29/13 Buildings 1,201.35 Total Life Security 9/05/13 Repair Phone Line kl 149.00 Walters Recycling & Refuse Inc. 9/10/13 Recycling September 537.50 Wil-Kil 8/29/13 General Pest Control 45.96 8/29/13 Commercial Contract 41.41 TOTAL: 2,074.32 Veh/Equip Maintenance GENERAL FUND G & K Services - St. Paul 8/28/13 Uniforms & Clothing 4.07 8/28/13 Mats & Towels 3.19 9/04/13 Uniforms & Clothing 4.07 9/04/13 Mats & Towels 3.19 League of Minnesota Cities Ins. Trust 8/29/13 Vehicle/Equip Maintenance 227.20 TOTAL: 241.72 Street Pavement Mgmt GENERAL FUND G & K Services - St. Paul 8/28/13 Uniforms & Clothing 6.78 8/28/13 Mats & Towels 5.31 9/04/13 Uniforms & Clothing 6.78 9/04/13 Mats & Towels 5.31 League of Minnesota Cities Ins. Trust 8/29/13 Street Pavement Mgmt 1,094.25 8/29/13 Streets 1,064.05 TOTAL: 2,182.48 Snow & Ice Control GENERAL FUND G & K Services - St. Paul 8/28/13 Uniforms & Clothing 7.46 8/28/13 Mats & Towels 5.84 9/04/13 Uniforms & Clothing 7.46 9/04/13 Mats & Towels 5.84 League of Minnesota Cities Ins. Trust 8/29/13 Snow & Ice Control 943.50 TOTAL: 970.10 Street Sign Maintenanc GENERAL FUND G & K Services - St. Paul 8/28/13 Uniforms & Clothing 2.71 8/28/13 Mats & Towels 2.13 9/04/13 Uniforms & Clothing 2.71 9/04/13 Mats & Towels 2.13 League of Minnesota Cities Ins. Trust 8/29/13 Street Sign Maintenance 339.05 TOTAL: 348.73 Convention/Visitor Bur GENERAL FUND City of Blaine 8/29/13 August Hotel Tax Skyline 407.35 09-19-2013 09:57 AM TOTAL: 13.54 C O U N C I L R E P O R T PAGE: 3 8,849.00 DEPARTMENT FUND TOTAL: VENDOR NAME 12.88 9/12/13 11-1130-02 DATE DESCRIPTION AMOUNT TOTAL: 18.62 9/04/13 Uniforms & Clothing 12.88 9/04/13 Mats & Towels 10.09 Gopher State One -Call, Inc.. 8/31/13 Locate Tickets 122.93 TOTAL: 407.35 9/12/13 Recreation Cable League of Minnesota Cities Ins. Trust 8/29/13 Cable 59.20 8/29/13 Water Fund 1,755.68 TOTAL: 59.20 Economic Development Econ Dev Authority League of Minnesota Cities Ins. Trust 8/29/13 EDA 101.36 8/29/13 EDA 789.46 TOTAL: 890.82 Recreation Community Center 0 Envirobste 9/13/13 Mold Remed/Carpet Decontam 1,335.00 G & K Services - St. Paul 8/28/13 Uniforms & Clothing 5.08 8/28/13 Mats & Towels 3.98 9/04/13 Uniforms & Clothing 5.08 9/04/13 Mats & Towels 3.98 League of Minnesota Cities Ins. Trust 8/29/13 Comm Orr 346.69 City of Roseville 9/04/13 IT Services Sept 100.00 Walters Recycling & Refuse Inc. 9/10/13 Recycling September 247.50 Wil-Kil 8/29/13 General Pest Control 58.25 TOTAL: 2,105.56 Banquet Center Community Center 0 League of Minnesota Cities Ins. Trust 8/29/13 Banquet Center 360.40 YMCA of Greater Twin Cities 9/10/13 4th Quarter 12,967.65 TOTAL: 13,328.05 YMCA Community Center O League of Minnesota Cities Ins. Trust 8/29/13 YMCA 690.77 YMCA of Greater Turin Cities 9/10/13 4th Quarter 23,726.05 TOTAL: 24,416.82 Crtve Kids Child Care Community Center O League of Minnesota Cities Ins. Trust 8/29/13 Creative Kids 240.27 Ramsey County 9/13/13 Creative Kids 4,515.00 TOTAL: 4,755.27 Recreation Lakeside Park League of Minnesota Cities Ins. Trust 8/29/13 Lakeside Park 24.69 TOTAL: 24.69 Recycling Recycling Grant League of Minnesota Cities Ins. Trust 8/29/13 Recycling 13.54 Street Pavement Mgmt Street Improvement Braun Inferrer, Corporation True North Landscaping NON -DEPARTMENTAL Water Administration Water Utility Distribution Water MISC VENDOR SRM ESTATES INC League TOTAL: 13.54 Water Dept Admin 9/13/13 Construction Material Test 1,615.50 8/13/13 Irrigation Repairs CH/Comm 8,849.00 G & K Services - St. Paul TOTAL: 10,464.50 12.88 9/12/13 11-1130-02 18.62 8/28/13 Mats & Towels TOTAL: 18.62 League of Minnesota Cities Ins. Trust 8/29/13 Water Dept Admin 54.61 TOTAL: 54.61 G & K Services - St. Paul 8/28/13 Uniforms & Clothing 12.88 8/28/13 Mats & Towels 10.09 9/04/13 Uniforms & Clothing 12.88 9/04/13 Mats & Towels 10.09 Gopher State One -Call, Inc.. 8/31/13 Locate Tickets 122.93 Inspec Inc 9/12/13 2013 2MG Reservoir Pre -Des 5,515.00 League of Minnesota Cities Ins. Trust 8/29/13 Water Dept 1,404.90 8/29/13 Water Fund 1,755.68 09-19-2013 09:57 AM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT TOTAL: 8,844.45 Water Production Water Barr Engineering Company 9/09/13 MV Wellhead Protection Pla 556.50 State of Minnesota Dept. of Public Sa 8/18/13 Hazard Mat'ls & Chemical 100.00 TOTAL: 656.50 Administration Wastewater League of Minnesota Cities Ins. Trust B/29/13 Wastewater Dept Admin 54.61 TOTAL: 54.61 Utility Distrbution Wastewater G & K Services - St. Paul B/28/13 Uniforms & Clothing 12.88 8/28/13 Mats & Towels 10.09 9/04/13 Uniforms & Clothing 12.88 9/04/13 Mats & Towels 10.09 Gopher State One -Call, Inc. 8/31/13 Locate Tickets 122.92 League of Minnesota Cities Ins. Trust 8/29/13 Wastewater Dept 1,262.68 8/29/13 Sewer Fund 1,252.83 Metro Council Environmental Service 9/05/13 Oct Wastewater 68,022.21 TOTAL: 70,706.58 Street Lighting Street Lighting League of Minnesota Cities Ins. Trust 8/29/13 Street Lightening 4.37 8/29/13 Street Light 154.46 TOTAL: 158.83 Surface Water Surface Water G & K Services - St. Paul 8/28/13 Uniforms & Clothing 6.44 8/28/13 Mats & Towels 5.05 9/04/13 Uniforms & Clothing 6.44 9/04/13 Mats & Towels 5.05 League of Minnesota Cities Ins. Trust 8/29/13 Surface Water 872.74 8/29/13 Storm Water 326.07 TOTAL: 1,221.79 Street Cleaning Surface Water G & K Services - St. Paul 8/28/13 Uniforms & Clothing 1.01 8/28/13 Mats & Towels 0.81 9/04/13 Uniforms & Clothing 1.01 9/04/13 Mats & Towels 0.81 League of Minnesota Cities Ins. Trust 8/29/13 Street Cleaning 143.98 TOTAL: 147.62 09-19-2013 09:57 AM C 0 U N C I L R E P O R T PAGE: 5 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT ------ __------ FUND TOTALS ------------ 100 GENERAL FUND 66,559.62 210 Cable 59.20 230 Econ Dev Authority 890.82 252 Community Center Oper. 44,605.70 255 Lakeside Park 24.69 290 Recycling Grant 13.54 4B5 Street Improvements 10,464.50 700 Water 9,574.1B 730 Wastewater 70,761.19 740 Street Lighting 158.83 745 Surface Water 1,369.41 GRAND TOTAL: 204,481.68 TOTAL PAGES: 5 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session Date: Monday, August 26, 2013 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 10:07 p.m. 1. EXECUTIVE SESSION IS CALLED TO ORDER AT 10:07 p.m. 2. ROLL CALL: Mayor Flaherty. Council Members Hull, Mueller, Gunn, and Meehlhause. City Administrator Ericson. 3. EXECUTIVE CLOSED SESSION PURSUANT TO MINNESOTA STATUTES SECTION 13D.03, TO CONSIDER STRATEGIES FOR LABOR NEGOTIATIONS, INCLUDING NEGOTIATION STRATEGIES OR DEVELOPMENTS OR DISCUSSION AND REVIEW OF LABOR NEGOTIATIONS PROPOSALS, CONDUCTED PURSUANT TO MINNESOTA STATUTES SECTIONS 179A.01 -179A.025. City Administrator James Ericson and the City Council reviewed and discussed the negotiation strategies for the Police Officer (LELS Local 204), Police Sergeant Union (LELS Local 232), and the Public Works Collective Bargaining Unit Contracts. 3. MEETING ADJOURNED AT 9:33 p.m. Respectfully Submitted: Desaree Crane Assistant City Administrator 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402-1458 (612) 337-9300 telephone (612)337-9310 fax http://Nvww.kennedy-graven.com Affirmative Action, Equal Opportunity Employer ScoTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs(alkennedv-graven com I1/_ _ \ � � •� If11� Date: September 19, 2013 To: James Ericson, City Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report CITY: MU125-11: Administration. General discussions with staff regarding various City matters. Consult with City staff regarding North Suburban Hospital District financing. Review proposed Election Joint Powers Agreement. Review proposed CAD Joint Powers Agreement. Consult with City staff regarding same. Review release and hold harmless agreements and consult with City staff regarding same. Matters are presently pending. MU210-54: City Code Updates. Work on updating City Code. Consult with City staff regarding same. Matter is presently pending. NM210-189: Coventry Senior Living Project. Review additional items necessary to finalize and record the plat. Revise instruction letter to title company. Review Development Agreement. Matter is presently pending. MU210-202: Health Care Facility Revenue Bonds (Apple Tree Dental). Proceeding towards closing on the issuance of tax exempt 501(c)(3) conduit revenue bonds for Apple Tree Dental Clinic. Draft and review documents. Preclosing is scheduled for Tuesday, September 24 and funding/closing is scheduled for Friday, September 27. Matter is presently pending. 431250vSJR MU125-11 James Ericson September 19, 2013 Page 2 MU210-208: Parcel Acquisition. The closing on the purchase of this property occurred on July 23, 2013. Follow-up on post -closing issues. Matter is presently pending. MU210-210: Legal Claim Regarding Brooke Bass. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. MU210-211: Legal Claim Regarding Johanna Beth McDonough. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Review Complaint. Matter is presently pending. MU210-212: Legal Claim Regarding Samantha Orduno. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. MU210-213: Property Acquisition: 2394 County Road 10. Matter has closed. Follow-up on post -closing issues. Matter is presently pending. MU210-214: Legal Claim RegardingAshley Arcaro, An Ashley Trainer. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. MU210-215: Legal Claim Regarding Amy Elizabeth Krekelberg. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. MU210-216: Legal Claim Regarding Jessica Kampschroer, flea Jessica Miles. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. MU210-217: Legal Claim Regarding Natalie Nyhus, aka Natalie Kane. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. MU210-218: Legal Claim Regarding Charles Lee Storlie. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. MU210-219: Legal Claim Regarding Eryn Smith. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. 431250vSJR MU 125-11 James Ericson September 19, 2013 Page 3 MU210-220: DVS Investigation. Consult with City staff regarding matter. Matter is presently pending. MU210-221: LMCIT/DVS General. Draft Notice of Closed Meeting and forward to City staff. Matter is presently pending. EDA: MU205-44: Property Acquisition: 5420 Adams Street. The Sellers signed a purchase agreement with a third -party. Matter is complete. SJR.jms 431250vSJR MU125-11