HomeMy WebLinkAboutAgenda Packets - 2013/05/28CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
TUESDAY, May 28, 2013
7:00 p.m.
CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Presentation of the Spring Lake Park, Blaine, Mounds View Fire Department Audit by
Chief Nyle Zikmund
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A. 7:05pm Public Hearing, Resolution 8106, Consideration of a Conditional Use Permit
for an Oversize Garage at 8478 Long Lake Road
B. 7:05pm Public Hearing, Introduction and First Reading of Ordinance 879, Amending
Title 1100 of the Mounds View Zoning Code to Add Regulations for Cargo Containers
C. Continued Public Hearing, Resolution 8093, a Resolution to Consider Approval of an
On -Sale Intoxicating Liquor License for Moe's located at 2400 County Highway 10
D. Continued Public Hearing, Resolution 8096, a Resolution to Consider Approval of an
Off -Sale Intoxicating Liquor License for ABC Liquor, located at 2840 County Highway
10
E. Resolution 8107 Supporting Council Member Carol Mueller's Application to Serve on
the League of MN Cities Board of Directors
F. Resolution 8108, Authorizing Stantec Consulting Services Inc. to Perform Professional
Engineering Design Services and Prepare Bidding Documents for Area G of the Street
and Utility Improvement Program
8. CONSENT AGENDA
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. April 8, 2013, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Public Works Quarterly Report
C. Reports of City Attorney
City Council Agenda
Tuesday, May 28, 2013
Page 2
12. Next Council Work Session:
Next Council Meeting:
13. ADJOURNMENT
Monday, June 3, 2013, at 7pm
Monday, June 10, 2013, at 7pm
of Mounds View Staff
Item No: 7A
Meeting Date: May 28, 2013
Type of Business: Public Hearing
Administrator Review: c;'/VY
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Public Hearing - Consideration of a Conditional Use Permit
for an Oversized Garage at 8478 Long Lake Road;
Planning Case CU2013-003
Introduction:
The applicant, Allen Hambleton, is requesting approval of a conditional use permit to
construct an oversize detached garage on his property at 8478 Long Lake Road. The
applicant wants to build a new 22'x56' detached garage (1,232 square feet) behind the
existing detached garage.
The applicant has submitted plans for a garage larger than what the City Code allows without
a planning action. The City limits the size of accessory buildings, whether attached or
detached from the house, to a maximum of 952 square feet. Any building larger than 952
square feet must get City approval of a conditional use permit. The garage the applicant is
proposing would be 1,232 square feet. The applicant indicates that he wants the extra
space to store trailers, snowmobiles, ATV's and a boat, among other things, and then be
able to use the existing garage to park his vehicles. He plans to add a driveway leading to
the new garage that connects to his current driveway.
Requirements:
Section 1106.03, Subd. 1: This part of the Code limits the height of an accessory building,
the number of accessory buildings, the backyard coverage ratio of accessory buildings and
specifies roof style and pitch. A Conditional Use Permit (CUP) is required for garages
exceeding 952 square feet.
Section 1106.04, Subd. 6: This part of the Code enumerates the conditions for garages
exceeding 952 square feet. The garage must be permanent, be uniform in appearance with
the home, not exceed 35 feet in width, and not exceed 1,800 square feet of total accessory
building area on the lot.
Section 1125.01, Subd. 1: The Planning Commission is required to review the possible
adverse effects of the requested conditional use.
Discussion:
The request for a Conditional Use Permit to construct the 1,232 square foot garage satisfies
the requirements as stated in Section 1106.03 and 1106.04, Subdivision 6 of the Mounds
View Zoning Code. The proposed garage would meet all City setback, height and accessory
building coverage requirements. The City Code limits backyard building coverage to 20% of
the yard area and this garage would use approximately 8% of the backyard area. The total
accessory building square feet with the existing garage and the new garage would be 1,783
square feet which is below the maximum of 1,800 square feet limit.
8478 Long Lake Road CUP Request
May 28, 2013
Page 2
The City Code also specifies that the roof for all accessory buildings exceeding 250 square
feet, shall match or be similar to the character and style of the roof of the principal structure,
and have a pitch or slope of at least 2-12, but no steeper than 12-12. The proposed garage
has a 4-12 pitch which does not match the very steep pitch of the house, but is similar to the
pitch of the existing detached garage. Over the last several years, one of the conditions for
oversize garages has typically been that the garage have a uniform appearance with the
house. The Planning Commission discussed this condition and agreed that if the proposed
garage had matching shingle and siding colors to the existing house and garage, the metal
siding would be acceptable since the garage would not be very visible from the street.
CUP Considerations:
Chapter 1125 of the Zoning Code requires that the Planning Commission review and
address any potential adverse effects of a conditional use that include, but are not limited to,
the relationship with the Comprehensive Plan, geographical area involved, potential
depreciation, the character of the surrounding area and the demonstrated need for such a
use. Staff has addressed each of these potential adverse effects below.
Relationship with the Comprehensive Plan. The Comprehensive Plan designates this
property as low-density residential, as well as the surrounding area. The Comp Plan
encourages the development and maintenance of residential areas to improve the quality,
appearance and attractiveness of housing units and residential property in general. With this
project, the applicant would be creating more garage space to have more indoor storage for
his recreational vehicles. Such additional storage would be a benefit to the property and to
the neighborhood.
The Geographical Area Involved. The applicant's home is located on Long Lake Road along
the north border of the City. There are no homes across the street from the applicant in this
area.
Depreciation. The proposed garage would benefit the subject property both in a practical sense
by providing additional on site, indoor parking and storage, as well as in an economic sense, as
the addition would increase the "value" of the property. Increased property values are a benefit
to everyone.
The Character of the Surrounding Area. The applicant's neighborhood is entirely single-family
residential. The homes in this area are a variety of styles, ages and lot sizes. The new
garage would be in the backyard, behind the existing 2 -car garage. It would not be obvious
from the street but would be visible to the adjacent backyard neighbors. This is a larger
property at 100 feet wide and 260 feet deep (0.59 acres), so the oversize garage will only use
about 8% of the backyard area.
The Demonstrated Need for Such a Use. The applicant is proposing a 1,232 square foot
garage that would allow for parking his recreational vehicles and boat inside plus additional
storage space, and then be able to use the existing garage to park his daily driving vehicles.
8478 Long Lake Road CUP Request
May 28, 2013
Page 3
Planning Commission Action:
The Planning Commission reviewed this request on May 15, 2013 and voted 5-0 (Carvelli-Yu
and Love absent) to recommend approval with additional conditions. The Commission added
that the applicant should install a minimum 6 -foot tall privacy fence along the west side of the
backyard and a driveway from the existing driveway to the new garage.
Public Comments:
Staff has received two phone calls from residents who are immediately adjacent to the
applicant's backyard. Both callers indicated they were not in favor of the garage and had
almost the same comments: they don't want changes to the neighborhood, they don't like the
stuff the applicant has in the yard (trailers and extra window, etc), they don't understand why
he needs more than the garage he already has, they don't want to look at a barn, they like the
wooded areas, and don't want to lose the use of their backyards. One of the residents
indicated they would be attending the City Council meeting.
Recommendation:
Hold the Public Hearing, then after taking testimony from staff, the applicant and affected
neighbors, the Council may take one of the following actions below related to the request.
Staff recommends approval of this conditional use permit.
1. Approve the CUP as requested. Staff has prepared Resolution 8106 that approves
the conditional use permit if the Council chooses this action.
2. Choose to deny the conditional use permit. If the Council chooses this option, Staff
would need direction from the City Council to prepare a resolution of denial with findings of
fact to support the denial.
3. Table the request. If the City Council needs more information before making a decision
or if they decide that there is need for more discussion, the Council can simply move to table
the request until such information has been provided. Because of 60 -day requirements, the
Council would need to act upon the request as soon as reasonably possible to avoid an
inadvertent approval.
Respectfully submitted,
Q,Hd&4--�
Heidi Heller
Planning Associate
Attachments:
1.
Zoning Map
2.
Aerial View
3.
Site Plan
4.Photos
5.
Resolution 8106
Zoning Map
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RESOLUTION 8106
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW FOR A
1,232 SQUARE -FOOT GARAGE AT 8478 LONG LAKE ROAD;
PLANNING CASE CU2013-003
WHEREAS, property owner Allen Hambleton has applied for a conditional use
permit to construct a 1,232 square foot garage; and,
WHEREAS, the subject property, located at 8478 Long Lake Road, is zoned R-1,
Single Family Residential, and is legally described as follows:
Lot 1, Block 1, Balk's Addition, Ramsey County, Minnesota
PIN: 06-30-23-12-0124
WHEREAS, the Mounds View Zoning Code conditionally allows garages in excess
of 952 square feet in area with a maximum accessory building area not to exceed 1,800
square feet; and,
WHEREAS, the proposed garage would be 1,232 square feet, thus requiring City
approval of a conditional use permit; and,
WHEREAS, the Planning Commission has reviewed the following documents
regarding this proposal:
1. Zoning Map
2. Aerial View
3. Site plan
4. Photographic documentation
5. Staff Report
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning
Commission makes the following findings of fact related to the conditional use permit
request:
1. The proposed oversized 1,232 square foot garage satisfies the zoning
requirements as outlined in Chapters 1104 and 1106 the Zoning Code.
2. The request is consistent with the Mounds View Comprehensive Plan in that the
Comprehensive Plan encourages the development and maintenance of residential
areas to improve the quality, appearance and attractiveness of housing units and
residential property in general.
3. The proposed garage would not be out of place given the character and
geography of the surrounding area involved.
4. The proposed garage would not depreciate the neighborhood.
5. The applicant has sufficiently demonstrated that a need exists for the proposed
oversized garage.
Resolution 8106
Page 2
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View Planning
Commission recommends approval of the conditional use permit for the 1,232 square foot
garage, with conditions as follows:
1. The garage shall not be used for commercial purposes, living space or other
uses not allowed within the R-1 Single -Family Residential district or by the Zoning
Code. Should the use change for which the permit was granted; the conditional use
permit shall be considered null and void.
2. The new garage shall have the same roof and siding colors as the existing house
and garage, and shall have a similar roof pitch to the existing garage.
3. A minimum of a 6 foot tall privacy fence must be installed and maintained along
the west property line in order to screen the garage from the view of the adjacent
neighbors. The fence must be installed within 6 months of the final garage
inspection date, and must remain in place as long as the second garage exists.
4. A driveway that accesses the new oversize garage and connects to the existing
driveway must be installed within 6 months of the final garage inspection date.
NOW THEREFORE, BE IT FINALLY RESOLVED that The Conditional Use Permit
(CUP) shall become null and void if the work for which the CUP was granted is not
completed within one year from the date of approval unless a petition for extension of time
in which to complete the work has been granted by the City Council.
Adopted this 28th day of May, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
MOUNDS VIEW
City of Mounds View Staff Report
Item No: 7B
Meeting Date: May 28, 2013
Type of Business: Public eariqg
Administrator Review:
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Public Hearing — Introduction and First Reading of Ordinance
879, a Code Amendment for Regulating the Use of Cargo
Containers; Special Planning Case SP -186-13
Discussion:
At the January 2, 2013 Planning Commission meeting, the Commission discussed the use
of cargo containers in the City, and agreed with staff that shipping containers are not
appropriate as a permanent use in residential districts, but felt that there are situations
where these, or other types of portable storage containers (such as PODS), could be
allowed temporarily. The Commission supported allowing the containers for short periods
of time, but not for permanent use, and also recommended not allowing the existing cargo
containers in the City to remain as non -conforming. Staff reviewed this code amendment
with the City Council at the March 4, 2013 Worksession, and the Council was supportive of
moving forward with this amendment.
The Planning Commission continued to review proposed language for a code amendment
to add regulations for cargo containers in the City, and has now passed Resolution 978-13
with their recommended language for the Zoning Code. This amendment would not allow
cargo containers permanently in any residential districts, but would allow them temporarily
(up to 6 months) for residents. The amendment also gives some general regulations for
when they are used temporarily, along with requiring any existing cargo containers in the
City to be removed within 6 months of the ordinance going into effect.
Recommendation:
Hold the Public Hearing for the Introduction and First Reading of Ordinance 879, a code
amendment adding regulations to the Mounds View Zoning Code for cargo containers.
Respectfully submitted.
Heidi Heller
Planning Associate
Attachments:
1. Ordinance 879
ORDINANCE NO. 879
AN ORDINANCE AMENDING CITY CODE TITLE 1100 REGULATING
THE USE OF CARGO CONTAINERS IN THE CITY
The City of Mounds View ordains:
SECTION 1. The City Council of the City of Mounds View hereby amends Chapter 1100,
Section 1102.02 of the Mounds View City Code pertaining to "Cargo Containers."
1102.02 Definitions:
Subd. 14. CARGO CONTAINER: An article of transport equipment which falls into any of
the following categories:
a. Originally, specifically or formerly designed for or used in the parking, shipping_
movement transportation or storage of freight articles, goods or commodities
and/or,
b. Designed for or capable of being (1) mounted or moved on a rail car, or (2)
mounted on a chassis or bogie for movement by a truck trailer, or (3) loaded on
to a ship: and/or,
c. A prefabricated metal structure designed for use as an individual shipping
container or a metal structure designed and built for use as an enclosed truck
trailer.
Subd. 97. PERMANENT: Means a period of time that exceeds six (6) months.
Subd.121.TEMPORARY: Means a period of time that does not exceed six (6) months.
SECTION 2. The City Council of the City of Mounds View hereby amends Chapter 1103 of
the Mounds View City Code pertaining to "General Building Requirements."
CHAPTER 1103
GENERAL BUILDING REQUIREMENTS
SECTION:
1103.01:
Purpose
1103.02:
Dwelling Unit Restrictions
1103.03:
Platted and Unplatted Property
1103.04:
Solar Energy Systems and Structures
1103.05:
Wind Generator Systems
Ordinance 879
Page 2
1103.06:
Accessory Buildings, Uses and Equipment
1103.07:
Drainage
1103.08:
Fencing, Screening and Landscaping
1103.09:
Glare
1103.10:
Smoke, Dust and Odors
1103.11:
Noise
1103.12:
Refuse
1103.13:
Storage of Equipment and Materials
1103.14:
Liquid or Solid Wastes
1103.15:
Toxic or Noxious Matter
1103.16:
Explosives
1103.17:
Underground Storage Tanks
1103.18:
Satellite Dish Antennas
1103.19:
Cargo Containers
SECTION 3. The City Council of the City of Mounds View hereby amends Chapter 1103 of
the Mounds View City Code pertaining to "Cargo Containers."
Subd. 1. Permitted Locations and Prohibitions:
a. Carqo containers may not be placed stored or used permanently on property
zoned for residential use.
b. Cargo containers may be placed stored or used for temporary storage on
property zoned for residential use Each residential property may use only one
carpo container at a time.
Subd 2 The following standards shall apply to all cargo containers:
a. Cargo Containers shall not be stacked on one another.
b. Cargo containers shall not be used for human habitation or commercial
purposes and shall not be provided with refrigeration heating, electricity or
plumbing.
c. Refuse and debris shall not be stored in against on or, under the cargo
container.
d. The cargo container may not occupy any required off-street parking spaces or
loading/unloading areas or fire lanes in any district
e. The cargo container shall not block obstruct or reduce in any manner any
required exits windows vent shafts parking spaces and/or access driveways
Ordinance 879
Page 3
f. The cargo container shall be placed on an asphalt or concrete surface and be
located a minimum of fifteen (15) feet from the edge of the street.
g. The cargo container shall be structurally sound stable and in good repair. Any
cargo container that becomes unsound unstable or otherwise dangerous shall
condition in violation of this section. After notice to the propertV owner, any
carpo container stored or kept in such a manner deemed a dangerous condition
and a public nuisance as determined by the City may be immediately removed
by the City. Any cost or expense associated with the removal shall be the
responsibility of the property owner where the cargo container is located.
Subd 3 Current Violations — Time to Complv Cargo containers located on residential
Property prior to the effective date of this ordinance are considered illegal. All property
owners within the City shall have 6 months from the effective date of this ordinance to bring
the properties which currently contain carpo containers or accessory storage structures
that are in violation of the terms of this Chapter, into full compliance with the provisions of
this Chapter.
SECTION 4. The City Council of the City of Mounds View hereby amends Chapter 1103 of
the Mounds View City Code pertaining to "Accessory Uses."
1106.03: ACCESSORY USES: The following are permitted accessory uses in an R-1
District:
Subd. 1. Accessory Buildings A building ori iq Wally constructed for use as an accessory
building for the storage of materials and egupment accessary to a primary use
located on the rp operty Accessory buildings, which for these purposes shall include
garages, tool houses, carports, sheds and similar buildings for storage of domestic
supply and noncommercial recreational equipment, whether attached or detached.
SECTION 5. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On June 10, 2013, the City Council adopted Ordinance 879 that amendsTitle 1100,
Chapters 514 and 1106 of the Mounds View Municipal Code. These amendments will
allow massage therapy to be allowed as a home occupation. A printed copy of the
ordinance is available for inspection during regular business hours at Mounds View City
Hall and is available on line at the City's web site located at www.ci.mounds-view.mn.us.
Ordinance 879
Page 4
SECTION 5. This ordinance takes effect 30 days after its publication in the official City
newspaper.
PUBLIC HEARING, INTRODUCTION AND FIRST READING by the Mounds View City
Council this 28th day of May, 2013.
SECOND READING AND ADOPTION by the Mounds View City Council this 10th day of
June, 2013.
PUBLICATION DATE: June 20, 2013
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
MOUNDS VIEW
City of Mounds View Staff Report
Item No: 07C
Meeting Date: May 28, 2013
Type of Business: Be�
Administrator Review: v"
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Continued Public Hearing, Resolution 8093, a Resolution to
Consider an On Sale Intoxicating Liquor License for Moe's,
located at 2400 County Highway 10
Background:
In accordance with Chapter 502 of the Mounds View City Code, a public hearing is
required for all liquor license renewals. Moe's Liquor License will expire on June 30,
2013.
Moe's has not submitted the city liquor license application materials and the applicable
fees. Application materials and fees were originally due to the City on May 8, 2013.
Staff received a phone call from the owner before the May 13th City Council Meeting
requesting an extension to the May 8th deadline. The owner indicated to Staff that liquor
license materials and fees would be submitted to the City no later than Friday, May 17,
2013. At the May 13, 2013, City Council Meeting, the City Council postponed the liquor
license approval to May 28th, to allow the owner additional time to submit the necessary
application materials and fees.
Discussion:
On May 23, 2013, Staff received another phone call from the owner requesting another
extension. Staff indicated to the owner that if the City does not receive the required
fees and application materials by Friday, June 7, 2013, then the liquor license will
expire. If approval is not made by the City Council at next City Council Meeting on
June 10, 2013, then the license cannot be processed by the City and approved by the
Minnesota Department of Safety before the June 30, 2013, expiration date.
Recommendation:
Staff recommends postponing this item to the next City Council Meeting on June 10,
2013.
Respectfully submitted,
/�
i, lw�,P,� 66u
Desaree Crane
Assistant City Administrator
MOUNDS u'iVIEw
City of Mounds View staff Report
Item No: 07D
Meeting Date: May 28 2013
Type of Business CB
Administrator RevievY VTL�
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Continued Public Hearing, Resolution 8096, a Resolution to
Consider an Off -Sale Intoxicating Liquor License Renewal
for ABC Liquor, located at 2840 County Highway 10
Introduction:
In accordance with Chapter 502 of the Mounds View City Code, a public hearing is
required for all liquor license renewals. This public hearing was originally scheduled on
May 13th, but the public hearing needed to be continued to this meeting because Staff did
not receive liquor license application materials before the May 8th deadline. Staff received
all required liquor application materials and fees on the afternoon of May 22nd. The owner
was notified that the public hearing was postponed to this meeting. ABC Liquor's Off -Sale
Intoxicating Liquor License will expire June 30, 2013.
Discussion:
The notice of this public hearing was sent out to residences within a 350 feet radius, and
the Notice of Public Hearing was published in the City's official newspaper. Propertytaxes
are current on this property.
ABC Liquor has submitted their city liquor license application materials and the applicable
fees. The following investigations and inspections have been conducted to determine
whether there is cause for the City to deny the above referenced intoxicating liquor license
application:
Police Inquiry and Investigations (Mounds View Police Department)
The Mounds View Police Department is currently planning a compliance check operation
before the expiration of this license. Staff recommends this license renewal be contingent
on a satisfactory report from the Mounds View Police Department.
Staff has submitted a criminal background check to the Minnesota Bureau of Criminal
Apprehension, and has not received the criminal background check. This liquor license
renewal will be contingent on a satisfactory background check.
Utility Billing Inquiry (City of Mounds View)
The Finance Department has issued a satisfactory report for ABC Liquor.
Item 07D
TUESDAY, May 28, 2013 City Council Meeting
Page 2
Fire Inspection (City of Mounds View Fire Marshal)
The City's Fire Marshal has not inspected this facility. This liquor license renewal will be
contingent on a satisfactory fire inspection.
Recommendation:
Staff recommends approval of this business license contingent on a satisfactory report
from the Mounds View Police Department, satisfactory criminal background check, and a
satisfactory fire inspection. If this renewal is approved, the time period of this license will
be July 1, 2013 to June 30, 2014.
Respectfully submitted,
Desaree Crane
Assistant City Administrator
RESOLUTION 8096
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING AN OFF -SALE INTOXICATING LIQUOR LICENSE
FOR ABC LIQUOR LOCATED AT 2840 COUNTY HIGHWAY 10
WHEREAS, ABC Liquor' Intoxicating Liquor License expires June 30, 2013; and
WHEREAS, all City of Mounds View business licenses must be approved by the
City Council; and
WHEREAS, Staff recommends approval of ABC Liquor's Off -Sale Intoxicating
Liquor License for the period of July 1, 2013 to June 30, 2014, contingent on a satisfactory
report from the Mounds View Police Department, satisfactory criminal background check,
and a satisfactory fire inspection.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby approve an Off -Sale Intoxicating Liquor License for ABC Liquor for the period of
July 1, 2013 to June 30, 2014, contingent on a satisfactory report from the Mounds View
Police Department, satisfactory criminal background check, and a satisfactory fire
inspection.
Adopted this 28th day of May, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Item No: 07E
MOUNDS t fE—W yp Meeting Date: May Council
Bu 2013
�/1LYY T e of Business: Council Business
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8107 Supporting Council Member carol Muller's
Application to Serve on the League of Minnesota Cities Board
of Directors
Introduction:
The League of Minnesota Cities, founded in 1913, is a membership organization dedicated
to promoting excellence in local government. The League serves its more than 800
member cities through advocacy, education and training, policy development, risk
management, and other services. The League Board is made up of elected and appointed
member city officials. Board members have set expectations for collective and individual
Board service through the League's Governance Handbook. Members and officers are
elected at the League's Annual Conference based on a slate of candidates recommended
by a Nominating Committee.
Discussion:
Council Member Carol Mueller has submitted an application to serve on the League Board.
Applications submitted by elected officials are often accompanied by letters of
recommendation and resolutions by the governing body in support of the application.
Serving on the LMC Board of Directors is both an honor and responsibility. One of the
League's strengths has always been its broad and diverse membership. The ability to
serve members' needs and exhibit leadership by anticipating and proactively addressing
city challenges hinges on a Board of Directors that is representative, responsible, strategic,
and visionary. These same characteristics can be said to describe Council Member
Mueller.
Recommendation:
The Mounds View City Council hereby recognizes and appreciates the contributions made
by Council Member Carol Mueller and wholeheartedly supports her efforts to serve on the
League of Minnesota Cities Board of Directors by approving attached Resolution 8107.
Respectfully submitted,
J
James Ericson
City Administrator
RESOLUTION NO. 8107
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION SUPPORTING THE APPLICATION OF COUNCIL MEMBER
CAROL MUELLER TO SERVE ON THE LEAGUE OF MINNESOTA CITIES
BOARD OF DIRECTORS
WHEREAS, the League of MN Cities represents the City of Mounds View and more
than 800 other member municipalities across the state of Minnesota; and,
WHEREAS, the League is governed by a Board of appointed and elected officials
from its member municipalities; and,
WHEREAS, the League will be appointing new members to the Board at its annual
meeting in June; and,
WHEREAS, candidates selected to serve on the Board should be representative,
responsible, strategic, and visionary; and,
WHEREAS, Council Member Carol Mueller has submitted an application to serve on
the League Board; and,
WHEREAS, in consideration of her years of dedicated volunteer and elected service
to community, Council Member Mueller would be an ideal candidate to serve on the
League Board in representation of Mounds View and all cities throughout the state of
Minnesota.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council
endorses, supports and approves Council Member Mueller's efforts to serve on the League
of MN Board of Directors and recommends a copy of this resolution be forwarded to the
Nominating Committee for their due consideration
Adopted this 28th day of May, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Item No: 7F
Meeting Date: May 28 2013
MOT T* D j fE pT Type of Business: Council Busi ss
UI S v 1.�Y AdministratorReview:,
City of Mounds View Staff Report
NEENt-
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 8108, Authorizing Stantec Consulting Services Inc. to
Perform Professional Engineering Design Services and Prepare
Bidding Documents for Area G of the Street and Utility Improvement
Program
Background:
The City is in the process of reconstructing 26 miles of City -owned streets and associated
underground utilities as part of the Streets and Utilities Improvement Program (Program). The
Program includes design standards, a financing plan, a prioritization/implementation (staging)
plan, and a communication plan for implementing reconstruction over a 9 -year period (2009-2018)
with an estimated program cost of $28 million.
The next project area scheduled for construction next year is Area G (see attached Program map).
Area G contains 1.8 miles of streets and is located in the north/northeast part of the city and
includes Ardan Avenue (Red Oak to Long Lake Road), Sunnyside Road and Greenwood Drive
(Ardan to Long Lake Road), and Eastwood Road (Sherwood to Long Lake Road). The adjacent
properties consist of entirely single-family housing and one church. Ardan Avenue is the only non-
standard street in this area due to municipal state aid status and pedestrian/bicycle
accommodations.
Discussion:
Public Works engineering staff has solicited a fee estimate proposal from Stantec for professional
engineering services for Area G as follows:
Design Fee $ 94,000
Bid Fee $ 6,000
Construction Fee $150,000
Total Project Fee $ 250,000 (13.9% of $1.8M estimated construction cost for Area G)
Stantec's fee proposal is based upon a defined scope of work and schedule to accommodate
construction in 2014. Stantec (formerly Bonestroo) has successfully performed all engineering
services for the design, bid, and construction phases of the Program thus far. In 2011, for Area E,
engineering staff solicited competitive fee proposals from another firm that acquired engineering
staff from Stantec who were familiar with Mounds View projects and City expectations. However,
Stantec's fee was $30,000+ less than their competitors were, and the City retained Stantec.
Stantec maintains many of the same key personnel that have been integral with the street
projects, including design engineers, stormwater engineers, land surveyors, and construction
personnel. City engineering staff has developed good working relationships with Stantec
personnel and have been extremely satisfied with their performance. In addition, Stantec's fees
are typically below the Council authorized amounts including the most recent Area E fee which is
currently tracking approximately $150,000 below the authorized amount.
Compensation for Stantec will be on hourly basis plus reimbursable expenses with an estimated
maximum fee of $94,000 for the design phase. If approved, staff anticipates that the Council will
consider authorizing engineering services for the bid phase after bidding documents are complete
and for the construction phase after public bids have been received.
Res. 8108, Auth. Stantec to Perform Engr. Design and Prepare Bidding Documents for Area G
Page 2
A geotechnical and environmental evaluation of subsurface conditions is customarily performed for any
project with land disturbing activities. These evaluations provide recommendations to be incorporated
into the engineering design of pavements, utilities, and infiltration basins. Public Works recommends
authorizing up to $10,000 for this work. If authorized, City engineering staff will solicit fee proposals
from qualified firm(s) and oversee the work.
Discussion of a Combined Area G/H Project:
The original schedule for reconstructing the 25.9 miles of streets included in the Program was to occur
over 18 years. This schedule was revised to nine project areas (A-1) over ten years (including
construction) which was the schedule adopted by the Council for the Program. This adopted schedule
was modified when Area C (2.7 miles) was accelerated and included with Area B (1.4 miles). This
decision was made since Area B was smaller in length and monies were available to fund the
combined projects and construction could occur simultaneous on the two areas since they were located
in different parts of the city. This 4.1 mile project was substantially completed in one summer.
There has been some discussion about accelerating Area H (2.4 miles) with Area G (1.8 miles) due to
their proximity to one another. A combined G/H project would be 4.2 miles in length — similar to the 4.1
mile B/C project. However, there are some different constraints from B/C that need to be considered
into any decision for a combined G/H project. The following summarizes these constraints.
1. Unlike Areas B and C, Areas G & H are located adjacent to each other and separated by Red Oak
Drive. A combined G/H project would disrupt the entire northern part of the city with construction
focused in one location — with or without simultaneous work crews going. In addition, the block
lengths (distance between intersecting roads) are much greater in G and H than B and C. Not
having as many intersecting streets will reduce options for phasing and have a much greater
impact on accessibility to properties by property owners.
2. There are many known drainage issues in Areas G & H but many unknowns in the best ways to
address these issues. Public Works has received many calls over the years on the inadequacies of
drainage and storm sewer capacity in Areas G & H. Trunk storm sewers exist in easements and
located in side and back yards of residential parcels. This will result in removing fences, gardens,
sheds, and anything else property owners have constructed over the trunk lines — resulting in much
more coordination and time spent by Public Works compared to previous projects.
3. There may be some construction cost savings by combining two projects into one. Larger work
quantities typically lower unit prices, however, this is noticeably less when the project is already big
enough to warrant those lower unit prices. A 1.8 mile street and utility project is a large project by
itself and will warrant lower unit prices. The total mobilization costs of two separate projects may
exceed one combined project, but mobilization is commonly calculated as a percentage of total
project construction costs. Therefore if unit prices are already negligible by the scope of a single
project, the mobilization may also be negligible.
4. There may also be some engineering consulting cost savings by combining two projects into one.
This savings primarily comes from eliminating the duplicating efforts in the public bidding process
(e.g., only one plan/specification set is needed). However, the project bid phase is typically only
between $5,000 and $10,000 compared to the total project engineering fees of $250,000 to
$500,000. The vast majority of engineering costs for projects reside in the design and construction
phases. The costs associated with these services are linear to time spent designing and
overseeing construction. This time will not be drastically different if the same work is done in one
project compared to two.
5. Public Works engineering staff time is heavily influenced by the street projects. Larger projects
demand larger amounts of time coordinating with consultants and property owners. There has
been no increase in city engineering staffing levels since the Program began and this additional
demand has exceeded the work load that staff can reasonably handle.
The Streets and Utilities Committee discussed and evaluated a combined Area G/H Project at their
March 2013 meeting and unanimously recommended having separate construction projects for the two
areas.
Res. 8108, Auth. Stantec to Perform Engr. Design and Prepare Bidding Documents for Area G
Page 3
Recommendation:
Public Works and the Streets and Utilities Committee recommend constructing Area G and H as
separate projects in different years. Staff further recommends that the City Council adopt the
attached resolution authorizing Stantec to perform engineering design services and prepare
bidding documents for Area G of the Street and Utility Improvement Program. Doing so will allow
the project to stay on course for construction next year. Funding for these services have been
budgeted for 2013 under TIF District #1 (Acct. 410-4650-7050) for $441,311. It should be noted
that this budgeted amount included a combined Area G/H expenditure, however, a prorated
portion (based on mileage) for Area G would equate to $189,133.
Respectfully ubmitted,
Nick DeBar - Public Works Director
Attachments:
• Resolution 8108
• Street & Utility Improvement Program Map
RESOLUTION 8108
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING STANTEC CONSULTING SERVICES INC. TO PERFORM ENGINEERING
DESIGN SERVICES AND PREPARE BIDDING DOCUMENTS FOR AREA G OF THE
STREET AND UTILITY IMPROVEMENT PROGRAM
WHEREAS, on October 22, 2007 the City Council adopted Resolution 7176
establishing the Street and Utility Improvement Program (Program), which includes nine
Street and Utility Improvement Project areas identified as Areas A through I totaling 25.9
miles of streets; and
WHEREAS, Areas A through F have been constructed or are under construction and
total 17.4 miles of the Program; and
WHEREAS, Area G of the Program is the next project area to be constructed and is
programmed for a 2014 construction season; and
WHEREAS, Stantec Consulting Services Inc. (formerly known as "Bonestroo") has
provided professional engineering services for all projects completed in the Program to date
on behalf of the City; and
WHEREAS, Stantec Consulting Services Inc. has provided a fee proposal to perform
engineering design services and prepare bidding documents for the Area G project, and
Public Works engineering staff recommends Stantec to perform these services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. Stantec Consulting Services Inc. is authorized to perform engineering design services
and prepare bidding documents for Area G of the Street and Utility Improvement
Program (City Project No. 2013-002). Compensation will be on an hourly basis plus
reimbursable expenses with an estimated maximum fee of $94,000.
2. The Director of Public Works is authorized and directed, for and on behalf of the
City, to execute and enter into a professional services agreement with Stantec for
said services.
3. The Director of Public Works is authorized and directed, for and on behalf of the
City, to execute and enter into a professional services agreement with a qualified
geotechnical engineering firm to perform geotechnical and environmental evaluation
services for the Area G design phase for a maximum fee of $10,000.
4. Payment for the above said services shall be paid for from Account 410-4650-7050.
Adopted this 28th day of May, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
H
n
B L A I N E
V
G
Proposed
STREET &
Till UTILITY
�I PROGRAM
BLAI N E
0
Ty
W
N EW BRI G HTO N
Possible Street Reconstruction Projects
Miles/Rating Year Miles/Rating Year
y_�,{} 3.0 / 27 2009 3.0 / 46 2013
Mi—M— E 1.4 / 42* "'8 2010 1.8 / 49+' 2014
PUBLIC WORKS 2.7/30 2010 2.4/47 ti 2015
2.3 / 43 2011 3.3 / 49 2016
STREET MAP 4.0 / 43 2012
---- City Street Maintenance Other Than Total Reconstruction
County or Private Streets
( This map for planning purposes only * Priority given to areas that were previously studied.
Date: Sept. 25, 2007 ** Priority given to areas where trunk utilities are planned.
Rev. July 21, 2010
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim numbers:
17580 through 17589 in the amount of $ 55,926.32
132731 through 132790 in the amount of $ 153,962.54
TOTAL AMOUNT OF CLAIMS PRESENTED $ 209,888.86
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 5/29/2013 by the vote ayes nays.
L
("�
Finance Director
5/14/2013 10:22 AM
DIRECT PAYABLES
CHECK REGISTER
REGULAR CHECKS:
7
1Jr PAGE: 1
HANDWRITTEN CHECKS:
PACKET:
01058 PYRL
05/16/13 - 8
0
0.00
DRAFTS:
0
0.00
VOID CHECKS:
VENDOR
SET: 01 City
of Mounds View
0
0.00
CORRECTIONS:
0
0.00
BANK TOTALS:
BANK:
PYBNK Western Bank -
CHECK
CHECK
CHECK CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME TYPE
DATE
DISCOUNT AMOUNT
NO# AMOUNT
A3035
AFLAC
1-51020130516
RD103 AFLAC
R
5/16/2013
156.10
017580
1-52020130516
RD103 AFLAC
R
5/16/2013
9.97
017580 166.07
F6553
Assurant Employee Benefits
1-61020130516
#4041989-1
R
5/16/2013
738.06
017581 738.06
M6321
MN Benefit Association
1-60020130516
MNBF Ins
R
5/16/2013
15.78
017582 15.78
M7152
MN Child Support Payment Center
1-99520130516
Case #0015244278 KIRK LEITCH
R
5/16/2013
1,079.08
017583 1,079.08
P9250
Public Employees Retirement Ass
I-00120130516
PERA 643400
R
5/16/2013
8,901.08
017584
I-00220130516
PERP 643400
R
5/16/2013
14,117.57
017584
I-01020130516
DCP 643400
R
5/16/2013
147.50
017584 23,166.15
*VOID*
017585
VOID CHECK
V
5/16/2013
017585 **VOID**
*VOID*
017586
VOID CHECK
V
5/16/2013
017586 **VOID**
80896
MN Child Support Payment Ctr.
1-99820130516
Case #14080268 DARRELL MEYER
R
5/16/2013
331.37
017587 331.37
54107
Secure Benefits Systems Corp.
I-50020130516
Flex Medical
R
5/16/2013
233.15
017588
I-50320130516
Flex Daycare
R
5/16/2013
187.00
017588 420.15
** B AN K TO T A L S **
NO#
DISCOUNTS
REGULAR CHECKS:
7
0.00
HANDWRITTEN CHECKS:
0
0.00
PRE -WRITE CHECKS:
0
0.00
DRAFTS:
0
0.00
VOID CHECKS:
2
0.00
NON CHECKS:
0
0.00
CORRECTIONS:
0
0.00
BANK TOTALS:
9
0.00
CHECK AMT
TOTAL APPLIED
25,916.66
25,916.66
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
25,916.66 25,916.66
5/22/2013 9:02 AM
NOR
DISCOUNTS
DIRECT PAYABLES CHECK REGISTER
TOTAL APPLIED
REGULAR CHECKS:
r
PAGE: 1
PACKET:
01061
JUNE HEALTH INS
-0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
VENDOR
SET: 01
City of Mounds View
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
BANK:
PYBNK
Western Bank
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS: -
0
0.00
0.00
CHECK
CHECK
1
0.00
CHECK CHECK
VENDOR
--------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME
TYPE
DATE
DISCOUNT AMOUNT
NO# AMOUNT
P7015
Preferred
One
I-131370382
Preferred
One
R
5/22/2013
9,722.53
017589
I-131370383
Preferred
One
R
5/22/2013
7,181.52
017589
I-131372139
Preferred
One
R
5/22/2013
2,333.36
017589
I-131372141
Preferred
One
R
5/22/2013
10,772.25
017589 30,009.66
•• B A N K T O T A L S *+
NOR
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
1
0.00
30,009.66
30,009.66
HANDWRITTEN CHECKS:
-0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS: -
0
0.00
0.00
0.00
BANK TOTALS:
1
0.00
30,009.66
30,009.66
05-23-2013 09:50 AM
C O U N C I L R E P O R T
�jj(CI PAGE:
1
DEPARTMENT FUND
VENDOR NAME
DATE
DESCRIPTION
AMOUNT
NON -DEPARTMENTAL GENERAL FUND
Dean Lykke
5/22/13
Refund Rental Conversion
275.00
KLM Engineering, Inc.
5/08/13
Sprint 4G Mods
3,000.00
TOTAL:
3,275.00
Advisory Commissions GENERAL FUND
Timesaver Off Site Secretarial, Inc.
5/13/13
Planning Comm Mtg May 1
160.95
TOTAL:
160.95
City Administrator GENERAL FUND
MN City/County Mgmt . Assn.
5/21/13
Membership
120.00
Sprint
5/18/13
City Administrator
58.99
TOTAL:
178.99
Finance GENERAL FUND
MMKR & Co., P.A.
4/30/13
Final Billing 2012 Audit
2,853.00
TOTAL: -_---
2,853-.00
Central Services GENERAL FUND
Kennedy & Graven, Chartered
5/16/13
Telecommunications
322.00
5/16/13
Grill Employment Matters
140.00
5/16/13
Legal Claim:Brooke Bass
135.00
5/16/13
Administration
2,089.34
5/16/13
Finance Dept
36.00
5/16/13
PW
96.00
_
City of Roseville
5/02/13
IT Services May
3,897.41
5/02/13
Monthly Phone Bill May
491.40
S & T Office Products, Inc.
5/06/13
PW Office Supplies
38.82
5/07/13
Office Supplies
37.40
5/09/13
PD And CH Office Supplies
392.45
5/09/13
Office Supplies
216.19
5/17/13
CH Office Supplies
70.38
Sun Newspapers
5/16/13
Long Lake Road
38.94
5/19/13
Ordinance 879
54.50
TOTAL:
8,055.B3
Community Development GENERAL FUND
Sprint
5/18/13
Code Card
39.99
Verizon Wireless
5/10/13
Code Enforcement
40.01
5/10/13
Comm. Development
65.96
TOTAL:
145.96
Police GENERAL FUND
Aspen Mills
4/30/13
Navy Pants L. Meyer
89.90
5/09/13
Uniform, Brian Schultes
665.32
Holiday
5/18/13
Fuel
3,504.24
MN Bureau of Criminal Apprehension
4/30/13
4/11 to 4/12/13
100.00
Office of Enterprise Technology
4/30/13
Language Line
8.75
City of Roseville
5/02/13
IT Services May
200.00
City of St. Paul
5/13/13
Radio Service & Maintenanc
65.35
Verizon Wireless
5/10/13
Police Dept
254.49
TOTAL:
4,888.05
Fire GENERAL FUND
Spring Lake Park Fire Department
5/13/13
Fire Protection Service, 0
24,058.42
TOTAL:
24,058.42
Park Maintenance GENERAL FUND
Beisswenger's Do It Best
5/09/13
PW #442 Supplies
9.84
Central Turf & Irrigation Supply, Inc.
5/08/13
PVC Supply
251.78
5/13/13
Different PVC Supply
91.48
.5/13/13
PVC Supply
3.60
5/13/13
PVC Supply
21.00
5/15/13
PVC Supply
118.59
5/15/13
PVC
1.49
05-23-2013 09:50 AM C O U N C I L R E P O R T PAGE: 2
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Davis Equipment Corporation
5/02/13
Filter
26.09
5/02/13
Tailpipe, Clamp
124.26
5/08/13
PW Supplies
129.91
Dept. of Employment & Economic Develop
5/03/13
B.Geisbauer Unemployment
290.85
Doug's Power Equipment
5/03/13
Blades
51.62
5/03/13
Gas Spring Assemby, Cable
65.76
5/06/13
Throttle Control Knob, Cli
1.83
5/07/13
Throttle Cable
14.71
G & K Services - St. Paul
5/03/13
Mats & Towels
5.31
5/03/13
Uniforms & Clothing
6.11
5/10/13
Mats & Towels
5.31
5/10/13
Uniforms & Clothing
6.11
Menards
5/14/13
Padlock, Purple Primer
59.70
Peter Szurek
5/10/13
Clothing Allowance
35.00
TOTAL:
1,320.35
Public Works Admin GENERAL FUND
Steve Dazenski
5/03/13
Steve Dazenski, Clothes -
30.00
Don Peterson
4/24/13
Clothing Allowance
40.00
TOTAL:
70.00
Bldg/Grnds Maintenance GENERAL FUND
Beisswenger's Do It Best
5/10/13
Gypsum, New Lawn Start
24.56
Clean Tech
5/09/13
Janitorial Service June
1,272.88
Delegard Tool Co.
5/03/13
Standby Generator
121.92
Factory Motor Parts Co.
5/03/13
City Hall Generator Batter
35.80
-
Fedora Market
4/30/13
Soap, PW Shop
8.54
G & K Services - St. Paul
5/03/13
Mats & Towels
1.33
5/03/13
Uniforms & Clothing
1.53
5/10/13
Mats & Towels
_ 1.33
5/10/13
Uniforms & Clothing
1.53
Walters Recycling & Refuse Inc.
5/10/13
Recyling Service
537.50
Wil-Kil
4/24/13
Pest Control
45.96
4/24/13
Pest Control
41.41
TOTAL:
2,022.69
Veh/Equip Maintenance GENERAL FUND
Batteries Plus
5/14/13
PW #139 Batteries
24.52
Boyer Truck Parts
5/09/13
Lube Filter Stock
42.45
5/09/13
PW 0480 Battery
218.03
Davis Equipment Corporation
5/06/13
PW #440
815.67
Factory Motor Parts Co.
5/13/13
PW #480 Air Prmyrs
30.90
5/14/13
orange Antifreeze Stock
124.66
G & K Services - St. Paul
5/03/13
Mats & Towels
3.19
5/03/13
Uniforms & Clothing
3.66
5/10/13
Mats & Towels
3.19
5/10/13
Uniforms & Clothing
3.66
Grainger
5/09/13
Glass Bead Blast Media
65.75
Harmon Autoglass - Hopkins
5/06/13
Staff #507 Windshield Repa
61.25
5/06/13
Parks #404 Windshield Repa
61.25
5/06/13
PW 4138 Windshield Repair
61.25
TOTAL:
1,519.43
Street Pavement Mgmt GENERAL FUND
Beisswenger's Do It Best
5/07/13
String Line for Street Dep
4.70
Timothy Fredberg
5/03/13
Timothy Fredberg, Clothes
50.00
G & K Services - St. Paul
5/03/13
Mats & Towels
5.31
5/03/13
Uniforms & Clothing
6.11
5/10/13
Mats & Towels
5.31
5/10/13
Uniforms & Clothing
6.11
05-23-2013 09:50 AM
C O U N C I L R E P O R T
PAGE:
3
DEPARTMENT
FUND VENDOR NAME
DATE
DESCRIPTION
AMOUNT
City of St. Paul
5/13/13
Asphalt Mix
759.45
Tri State Bobcat
5/10/13
Broom Be.
14.60
TOTAL:
851.59
Snow & Ice Control
GENERAL FUND Factory Motor Parts Co.
5/08/13
PW #124 Air Prmyrs
48.79
G & K Services - St. Paul
5/03/13
Mats & Towels
5.84
5/03/13
Uniforms & Clothing
6.72
5/10/13
Mats & Towels
5.84
5/10/13
Uniforms & Clothing
6.72
Bruce Meehan
4/24/13
Clotihng Allowance
30.00
TOTAL:
103.91
Street Sign Maintenanc
GENERAL FUND Timothy Fredberg
5/03/13
Timothy Fredberg, Clothes
20.00
G & K Services - St. Paul
5/03/13
Mats & Towels
2.13
5/03/13
Uniforms & Clothing
2.44
5/10/13
Mats & Towels
2.13
5/10/13
Uniforms & Clothing
2.44
TOTAL:
29.14
Convention/Visitor Bur
GENERAL FUND City of Blaine
5/10/13
April Hotel Tax Days Inn
1,935.39
5/10/13
April Hotel Motel Tax Skyl
303.95
TOTAL:
2,239.34
Police
Forfeiture Driver & Vehicle Services Div.
5/22/13
Forfeiture Re£ Case 120007
21.50
TOTAL:
21.50
Economic Development
Econ Dev Authority Kennedy & Graven, Chartered
5/16/13
Parcel Acquisition
266.00
MMKR & Co., P.A.
4/30/13
Final Billing 2012 Audit
1,426.50
TOTAL:
1,692.50
Recreation
Community Center 0 Clean Tech
5/09/13
Janitorial Service June
469.18
G & K Services - St. Paul
5/03/13
Mats & Towels
3.98
5/03/13
Uniforms & Clothing
4.58
5/10/13
Mats & Towels
3.98
5/10/13
Uniforms & Clothing
4.58
Grainger
3/12/13
Water Saving Closet Kit
267.30
3/12/13
Water Saving Closet Kit
104.82
3/12/13
Solenoid Valve Replacement
379.BB
John Hughes
4/24/13
Clothing Allowance
30.00
Northern Sanitary Supply
5/07/13
Community Ctr Supplies
248.28
Rosenquist Construction, Inc.
4/24/13
Roof Leaked Kitchen by Sin
320.00
City of Roseville
5/02/13
IT Services May
100.00
Walters Recycling & Refuse Inc.
5/10/13
Recyling Service
247.50
Wil-Kil
4/24/13
Pest Control
- 58.25
TOTAL:
2,242.33
Banquet Center
Community Center 0 MMKR & Co., P.A.
4/30/13
Final Billing 2012 Audit
237.75
TOTAL:
237.75
YMCA
Community Center 0 MMKR & Co., P.A.
4/30/13
Final Billing 2012 Audit
713.25
TOTAL:
713.25
Administration
Water MMKR & Co., P.A.
4/30/13
Final Billing 2012 Audit
2,139.75
TOTAL:
2,139.75
Utility Distribution Water Ferguson Waterworks #2516 4/30/13 Hydrant Meter Assembly 1,356.97
05-23-2013 09:50 AM C 0 U N C I L R E P O R T PAGE: 4
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
G & K Services - St. Paul
5/03/13
Mats & Towels
10.09
5/03/13
Uniforms & Clothing
11.60
5/10/13
Mats & Towels
10.09
-
5/10/13
Uniforms & Clothing
11.60
Highway Technologies
5/09/13
County Road I Patch
231.66
Inspec Inc
5/15/13
2013 2MG Reservoir Pre -Des
960.00
Larose, Inc.
5/10/13
Water Treatment Plant #1
2,066.20
Midwest Asphalt Corporation
5/01/13
Dump Charge
837.00
5/13/13
Min. Dump Charge
25.00
Dave Perkins Contracting, Inc.
4/30/13
5243 Skiba Drive
3,085.00
5/01/13
2510 Ridge Lane
5,135.00
5/01/13
2621 Ridge Lane
4,195.00
-
5/03/13
5206 Rainbow Lane
3,310.00
Water Conservation Service, Inc.
4/29/13
7644 Greenfield, 5250 Skib
530.24
TOTAL:
21,775.45
Water Production Water
Instrumental Research, Inc.
4/29/13
Water Testing April
80.00
Metro Council Environmental Service
5/20/13
Permit Fee
325.00
5/20/13
Permit Fee
325.00
5/20/13
Permit Fee
325.00
TOTAL:
1,055.00
Administration Wastewater
IMfKR & Co., P.A.
4/30/13
Final Billing 2012 Audit
2,139.75
TOTAL:
2,139.75
Utility Distrbution Wastewater
Fastenal Company
4/24/13
Utility Knife
12.49
Ferguson Waterworks #2516
5/01/13
Gas Tank Calibrate Gas Mon
801.56
Flexible Pipe Tool Company
5/03/13
Labor, Video Cable, Slip R
180.00
G & K Services - St. Paul
5/03/13
Mats & Towels
10.09
5/03/13
Uniforms & Clothing
11.60
5/10/13
Mats & Towels
10.09
5/10/13
Uniforms & Clothing
11.60
Grainger
5/09/13
For Groveland Lift Station
1,049.25
Metro Council Environmental Service
5/03/13
Wastewater Service June
68,022.21
MN Dept of Health
5/13/13
Water Supply System Operat
23.00
Ramsey County
5/21/13
Fleet Suppot Fee
15.60
TOTAL:
70,147.49
Surface Water Surface Water
G & K Services - St. Paul
5/03/13
Mats S Towels
5.05
5/03/13
Uniforms & Clothing
5.80
5/10/13
Mats & Towels
5.05
5/10/13
Uniforms & Clothing
5.80
TOTAL:
21.70
Street Cleaning Surface Water
G & K Services - St. Paul
5/03/13
Mats & Towels
0.81
5/03/13
Uniforms & Clothing
0.90
5/10/13
Mats & Towels
0.81
5/10/13
Uniforms & Clothing
0.90
TOTAL:
3.42
05-23-2013 09:50 AM C O U N C I L R E P O R T PAGE: 5
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
--------
======= FUND TOTALS ------------
---
100
GENERAL FUND
51,772.65
225
Forfeiture
21.50
230
Econ Dev Authority
1,692.50
252
Community Center Oper.
3,193.33
700
Water
24,970.20
730
Wastewater
72,287.24
745
Surface Water
25.12
GRAND TOTAL: 153,962.54
TOTAL PAGES: 5
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
April 8, 2013
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Gunn, Hull, Meehlhause, Mueller
NOT PRESENT: Flaherty.
4. APPROVAL OF AGENDA
A. Monday, April 8, 2013, City Council Agenda.
MOTION/SECOND: Gunn/Hull. To Approve the Monday, April 8, 2013, agenda as amended
removing Item 8B from the Agenda.
Ayes — 4 Nays — 0 Motion carried.
5. PUBLIC INPUT
None.
6. SPECIAL ORDER OF BUSINESS
None.
7. COUNCIL BUSINESS
A. Resolution 8083, Appointing the 2012 Mounds View Citizen of the Year.
City Administrator Ericson indicated the City of Mounds View recognizes a resident or business
owner on a yearly basis for their contributions to the community. The award seeks to honor
highly effective residents or community leaders. The City received two nominations for this
award and the Council recormnended designating Dr. Greg Belting as the 2012 Mounds View
Citizen of the Year. Staff recommended the Council approve the resolution noting the award
would be presented to Dr. Belting at the upcoming Town Hall meeting scheduled for April 29°i.
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Mounds View City Council April 8, 2013
Regular Meeting Page 2
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Resolution 8083, Appointing the
2012 Mounds View Citizen of the Year.
Acting Mayor Mueller was pleased with the nominations for 2012 and congratulated Dr. Belting
on his contributions to the community.
Ayes — 4 Nays — 0 Motion carried.
B. Resolution 8082, Adopting a Calendar for the Preparation of the 2014
Budget.
Finance Director Beer requested the Council adopt a calendar for preparation of the 2014 budget
as was required within the City's Charter. He noted that June 3rd would begin the budgeting
process, with the preliminary budget and levy adopted on August 26th. Utility rates would be
adopted for 2014 on November 11`11. He explained the Truth and Taxation Hearing was
scheduled for November 25t11 and the 2014 budget would be adopted on December 9t11. Staff
recommended the Council adopt the calendar as presented.
MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 8082,
Adopting a Calendar for the Preparation of the 2014 Budget.
Ayes — 4 Nays — 0 Motion carried.
C. Resolution 8086, Appointing Richard Daher to the Park, Recreation and
Forestry Commission.
27 City Administrator Ericson indicated in January the Council amended the City Code to expand
28 the membership of the Park, Recreation and Forestry Commission from seven members to nine.
29 He stated this expansion allowed for an open seat and Staff was recommending the appointment
30 of Richard Daher to the Parks, Recreation and Forestry Commission. Staff recommended the
31 term for Mr. Daher expire at the end of 2013 to allow for the seats to remain evenly staggered.
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33 Council Member Meehlhause noted he met Richard Daher last fall while campaigning. Mr.
34 Daher expressed an interested in becoming more involved in the community. At that time,
35 Council Member Meelrlhause recormnended Mr. Daher consider serving on a Commission. He
36 requested the Council support the appointment.
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38 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8086,
39 Appointing Richard Daher to the Park, Recreation and Forestry Commission.
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41 Acting Mayor Mueller thanked Council Member Meehlhause for reaching out to Mr. Daher and
42 for encouraging him to serve the community in this capacity.
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44 Ayes — 4 Nays — 0 Motion carried.
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Mounds View City Council April 8, 2013
Regular Meeting Page 3
D. Resolution 8084, Approving Services Agreement between the State of
Minnesota Second Judicial District and Mounds View Police Department for
Implementation and Purchase of an Electric Citation Interface System.
Police Chief Kinney requested the Council consider approving a services agreement between the
State of Minnesota Second Judicial District and the Mounds View Police Department for
implementation and purchase of an electronic citation interface system. He indicated this system
would assist the department in electronically printing and transmitting citations. He commented
the Law Enforcement Technology Group program came in with a lower bid that would cost
approximately $27,252 for the purchase of the system, software licensing, and maintenance
support. Police Chief Kinney noted the City would have $10,000 available from the State of
Minnesota to assist in offsetting this expense. This reduction would lead to a final expense of
$17,252, which was below the $20,000 budgeted for 2013.
Council Member Meehlhause questioned if this was a mandated purchase. Police Chief Kinney
indicated that State was mandating that all agencies move to an electronic filing program by
2014.
Council Member Meehlhause asked if the Chief had investigated both vendors prior to making a
recommendation to Council. Police Chief Kinney stated he had considered both vendors and
noted that LETG was a local company that reportedly provided better customer service. He
explained that in the future, LETG could be used for the department's entire records management
system.
Acting Mayor Mueller inquired how the new system would be incorporated into the department's
squad cars. Police Chief Kinney indicated that each marked squad car would have a printer
device installed and software added to their laptop. He explained that data could then be
transferred into the City's data management system and then onto the Ramsey County courts. He
noted this would be a much more efficient way for the City to manage information.
Council Member Meehlhause questioned how quickly the information would pass from the City
of Mounds View Police Department to the Ramsey County courts system. Police Chief Kinney
anticipated that information would be transferred on the next business day. He stated he would
learn more after the system was brought online.
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8084,
Approving Services Agreement between the State of Minnesota Second Judicial District and
Mounds View Police Department for Implementation and Purchase of an Electric Citation
Interface System.
Ayes — 4 Nays — 0 Motion carried.
8. CONSENT AGENDA
A. Resolution 8081, Authorizing Insurance Policies for the Year January 2013
through December 2013.
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Mounds View City Council April 8, 2013
Regular Meeting Page 4
r r .�.Syy•
NOW
MOTION/SECOND: Gunn/Meehlhause. To Approve Consent Agenda Item 8A.
Ayes — 4
9. JUST AND CORRECT CLAIMS
Nays — 0 Motion carried.
Finance Director Beer answered the Council's questions related to claims.
MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented.
Ayes — 4 Nays — 0 Motion carried.
10. APPROVAL OF MINUTES
None.
11. REPORTS
A. Reports of Mayor and Council.
Council Member Meehlhause noted the Mounds View Business Council would meet on
Wednesday, April 101h at 7:30 a.m. at the Community Center.
Council Member Gunn indicated the Irondale Winter Color Guard received a Gold Medal for
their performance at the Northstar Circuit State Championships in Osseo, Minnesota this past
weekend. She explained the group also received a Sportsmanship Award. Several other awards
were handed out for solo and ensemble performances, and Anna Green received a scholarship at
the event. The Irondale Winter Color Guard would be participating in the Mad Dash World
Competition in Dayton, Ohio this weekend.
Council Member Gunn explained the Irondale Winter Drumlin participated in the Minnesota
Percussion Competition in St. Cloud this past weekend where they received a 1" Place in their
class. The group also received the crowd pleaser award. She encouraged the community to catch
a drumlin performance this Friday, April 12'11 at the hondale High School Gym at 7:30 p.m.
Council Member Gunn noted the Irondale Robotics team would be holding a fundraiser at Zero
Gravity this Friday. Funds raised would assist the team in making their way to Nationals in St.
Louis, Missouri.
Acting Mayor Mueller reported Devin Schmidt and his team at CTV put together a wonderful
cable piece on the Pirates of Penzance production from last summer. This production was
submitted and received an Achievement Award for Best of the Midwest Video Festival. She
congratulated Vanessa VanAlstine and the entire CTV staff for this accomplishment.
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Mounds View City Council April 8, 2013
Regular Meeting Page 5
Acting Mayor Mueller stated there would be a public informational meeting for Area F of the
Street and Utility Improvement Program on April 15, 2013 at the Mounds View Community
Center at 6:00 p.m.
Acting Mayor Mueller reported that on Saturday, April 13, 2013, the Spring Fling would be held
from 10:00 a.m, to 12:00 p.m. at the Mounds View Community Center. City Administrator
Ericson discussed the activities associated with or this event and invited the entire community to
attend.
B. Reports of Staff.
1. Town Hall Meeting Agenda.
City Administrator Ericson indicated the Town Hall meeting would be held on April 291h at 6:00
p.m. He reviewed the proposed agenda and asked for comments from the Council. The Council
supported the agenda as presented.
City Administrator Ericson explained the City would be holding a Closed Session on the
emergency management plan on May 6th prior to the work session meeting. Police Chief Kinney
noted a representative from Ramsey County would be likely present at this Closed Session
meeting.
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to report.
12. Next Council Work Session: Monday, May 6, 2013, at 7:00 p.m.
Next Council Meeting: Monday, April 22, 2013, at 7:00 p.m.
Town Hall Meeting: Monday, April 29, 2013, at 6:00 p.m.
13. ADJOURNMENT
The meeting was adjourned at 7:42 p.m.
Transcribed by:
Heidi Guenther
TimeSaver Off Site Secretarial, Inc.
MoUrms ViEw
of Mounds View Staff
To:
Honorable Mayor and City Council
From:
Nick DeBar, Public Works Director
Item Title/Subject:
Public Works 2013 Quarter 1 Report
Item No: 11B1
Meeting Date: May 28, 2013
Type of Business: Reports
Administrator Review:
The following is an executive summary of the Public Works Department's activities from January through
March 2013.
Operation & Maintenance (O&M) Division
The O&M Division is busy with snow plowing, preventative maintenance, and infrastructure improvement
activities during the first quarter of the year. There were 28 after-hours callout events during first quarter
(not including after-hours snow plowing events). The most common call -out continues to be private
sewer service back-ups. In addition, the following are a synopsis of major activities performed by the
O&M Division during first quarter 2013.
Drinking Water
85,042,000 gallons water pumped & treated
• 30 total coliform bacteria samples tested
5 water main breaks
• 11 water service breaks
96 Gopher State One Call locate tickets
Sanitary Sewer
• 48,825 feet sanitary sewer trunk cleaned
1,614 feet sanitary sewer trunk televised/inspected
• 125 feet storm sewer cleaned
Streets and Trails
• 27 snow plowing or ice control events
4,910 street miles plowed
480 plow truck hours
288 tons of salt applied
405 trail and sidewalk miles maintained
Parks and Facilities
51 days of ice rink maintenance at 3 parks
• 64 days of shelter maintenance at 4 parks
comprehensive preventative maintenance and repair of 7
mowers and utility carts, chain saws, line trimmers, and
leaf blowers
installed new chair rail in event center
Fleet Maintenance
11 squad and 3 staff cars maintained and repaired
3 snow plow trucks, 1 televising van, and 10 pickups maintained and repaired
Trainin
144 continuing education hours for wastewater operator certification (6 persons)
48 continuing education hours for water operator certification (2 persons)
Public Works 2013 Quarter 1 Report
Page 2
Administration/Engineering (A/E) Division
The A/E Division of Public Works is busy with project management, record keeping, contracting, and
asset management activities during the first quarter of the year. The following is a synopsis of the major
activities performed by the three-person A/E Division during first quarter 2013.
Permits Issued
13 Right-of-way (generated $5,460 in permit fees)
10 water service repair
3 sewer service repair
Personnel
Revised Stormwater Maint. Worker position description
Brett Brisbois reassigned to Stormwater Maintenance Worker vacancy
• Revised Seasonal Maint. Worker position description
Revised Drinking Water Maint. Worker position description
Engineering/Architectural Consulting Services
Stantec: Bid Phase for 2013 Street & Utility Improvement Project - Area F ($6,000)
Stantec: Construction Phase for 2013 Street & Utility Improvement Project - Area F ($270,000)
City Council and Advisory Groups
12 City Council staff reports and 11 resolutions
3 Park & Rec. & Forestry Cmsn. meetings (Jan., Feb., Mar.)
1 Streets and Utilities Committee meeting (Mar.)
1 YMCA Advisory Group meeting (Feb.)
Miscellaneous
1-35W Managed Lane Study Technical Advisory Committee
Pavement Management Program
Capital Improvement Program
Approx. 1,250+ phone calls (A/E only)
Capital Improvement Projects
Although no to little construction was occurring during the first
quarter, Public Works was very busy planning, reviewing,
managing, and closing out various current and proposed projects
— the following are notable ones.
2013 Street & Utility Improvement Project—Area F `11_ Ms""""` " _ . "'
Public Works coordinated the final design and bidding phases with the City's consultant, Stantec.
Bidding documents were approved in February and a bid opening occurred on March 21. Six bid
proposals were received that ranged from $3,122,034.01 to $ 3,465,514, with the low bid awarded to
Northwest Asphalt, Inc. of Shakopee, Minnesota. Northwest Asphalt has been the successful bidder for
Areas BIC, D, E, and now F.
2012 Water Tower Reconditioning Proiect
The construction work for reconditioning the water tower was accepted by the Council and final payment
authorized to Odland Protective Coatings of Rockford, Minnesota in January. The final construction cost
was $448,650 with one change order issued for a credit to the City for $1,150 related to the paint used
on the logo. The final construction costs were $46,150 below the budgeted amount of $494,800. KLM
Engineering assisted Public Works with daily construction inspection and acceptance testing.
2012 Reroofing of Community Center and Water Treatment Plant No. 1
Construction work for reroofing of the Community Center and WTP No. 1 was accepted by the Council
and final payment was authorized to Rosenquist Construction, Inc. of Minneapolis. The final
construction cost was $273,210 broken down by $228,210 for the Community Center and $45,000 for
WTP No. 1. One change order was issued for $6,210 related to additional insulation on the Community
Public Works 2013 Quarter 1 Report
Page 3
Center to promote better drainage. Inspec provided inspection services during construction for $14,000.
The final project cost (including inspection fees) was $287,210, which is $12,790 below the authorized
budget amount of $300,000.
Building Automation System Improvements to Community Center
A new building automation system (BAS) was installed at the Community Center to operate and control
the Heating, Ventilation, and Air Conditioning (HVAC) components. Trane provided a cost proposal to
furnish and install a non-proprietary system for $21,605 plus applicable taxes, which included demolition
of the antiquated Barber Coleman system, programming, graphics, trends, alarms, start-up,
commissioning, and 16 hours of on-site training. The new BAS began service in March with no
additional costs being incurred.
Expenditure Summary
Below is a budget versus actual expenditure summary table for all Public Works related accounts for
January through March 2013. All funds are tracking below budget or below that expected at this time.
nanarar Funds r1nM $ 1.139.729 $ 46.985 $ 80.315 $ 89.788 $ 217.088 $ 217.088 19.0%
DepannentlDivision
Budget
Amount
January
February
Actual Amounts
March
QI
Q1
YTD
% YTD
Budget
Parks and Forestry (100-4300)
$
395,995
$
11,514
$ 15,742
$
22,341
$ 49,598
$
49,598
12.51A
Parks (100-4360)
$
317,495
$
11,370
$ 15,742
$
22,341
$ 49,453
$
49,453
15.6%
Forestry (100-4380)
$
78,500
$
144
$ -
$
-
$ 144
$
144
0.2%
Public Works (100.4400)
$
743,734
$
35,471
$ 64,573
$
67,447
$ 167,491
$
167,491
22.5%
Public Works Administration(100-4410)
$
130,769
$
7,605
$ 9,617
$
10,308
$ 27,530
$
27,530
21.1%
Buildings & Grounds Maintenance (100-4460)
$
133,298
$
3,313
$ 11,042
1 $
13,839
$ 28,193
$
28,193
21.2%
Vehicle& EquipmentMaintenance(100-4465)
$
102,562
$
6,491
$ 15,229
$
7,159
$ 28,879
$
28,879
28.2%
Street PavementManagement(100-4470)
$
211,550
$
10,156
$ 13,234
$
14,103
$ 37,492
$
37,492
17.7%
Street Snow & lee Centel (100-4472)
$
126,037
$
5,943
$ 13,072
$
19,234
$ 38,249
$
38,249
30.3%
StreetSign Maintenance (100-4475)
$
39,518
$
1,964
$ 2,379
$
2,805
$ 7,147
$
7,147
18.1%
A q AAA 4QA Q 17Q 079 A 133163 . 948.999 $ 561.163 $ 561.163 16.50/
DeparlmentlDivision
Budget
Amount
January T
February
Actual Armunts
March
Q1
YTD
% YTD
Budget
Drinking Water (700)
$
1,249,595
$
20,640
$ 33,279
$ 76,422
$
130,341
$
130,341
10.40/6
Drinking Water - Infra. & Equip. Maint (700-4823)
$
1,104,362
$
15,502
$ 25,214
$ 63,523
$
104,239
$
104,239
9.4%
Drinking Water- Water Producton(700-4825)
$
145,233
$
5,138
$ 8,065
$ 12,899
$
26,102
$
26,102
18.0%
Wastewater (730)
$
1,683,512
$
152,858
$ 85,461
$ 148,598
$
386,918
$
386,918
23.0%
Wastewater- Infra. & Equip. Maint (700-4823)
$
1,683,512
$
152,858
$ 85,461
$ 148,598
$
386,918
$
386,918
1 23.0%
Street Lighting (740)
$
93,009
$
219
$ 7,911
$ 8,418
1 $
16,548
$
16,548
17.8%
Stormwater(745)
$
382,380
$
5,354
$ 6,511
$ 15,491
$
27,356
$
27,356
7.2%
Slormwaler- System Maintenance (245-4415)
$
335,156
$
4,616
$ 5,650
$ 14,176
$
24,442
$
24,442
7.3%
Storrrwabr- Street Cleaning (245-4417)
$
47,224
$
738
$ 862
$ 1,314
$
2,914
$
2,914
6.2%
Special Revenue Funds $ 88,583 $ 3,980 $ 6,429 $ 8,915 $ 19,323 $ 19,323 21.8%
Budget Actual Armunb % YTD
Depar6rentlDivision Amount January I FebruaryMarch Q1 YTD Budget
Community Center (252) $ 88,583 $ 3,980 $ 6,429 $ 8,915 $ 19,323 $ 19,323 21.8%
Community Center - Building Overhead (252-4350) $ 88,583 $ 3,980 1 $ 6,429 $ 8,915 $ 19,323 1 $ 19,323 21.8%
spectfully sad,
Nick DeBar - Public Works
Director
H A R T E R E DI
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612)337-9310 fax
littp://Nvww.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@keiinedy-graveii.com
MEMORANDUM
Date: May 23, 2013
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
CITY:
MU125-11: Administration. General discussions with staff regarding various City matters.
Matters are presently pending.
MU210-54 City Code Updates. Work on updating City Code. Consult with City staff
regarding same. Matter is presently pending.
MU210-179: General Street Improvement Projects. Review contracts and provide comments
regarding 2013 Street Improvement Project. Matter is presently pending.
MU210-189: Coventry Senior Living_ Project. Review additional items necessary to finalize
and record the plat. Revise instruction letter to title company. Review
Development Agreement. Matter is presently pending.
MU210-202: Health Care Facility Revenue Note (Apple Tree Dental). Project remains in the
middle of the process for issuing tax exempt 501(c)(3) conduit revenue bonds for
Apple Tree Dental Clinic. At this point, public hearings have been conducted and
the project is on hold until the Borrower negotiates a deal with a bank. Matter is
presently pending.
423146v1 SJR MU125-11
Jim Ericson
May 23, 2013
Page 2
MU210-208: Parcel Acquisition. Review documents and consult with City staff regarding
same. Draft Purchase Agreement and Resolution Authorizing Purchase and
forward to City staff. Begin drafting closing documents. Matter is presently
pending.
MU210-210: Legal Claim Regarding Brooke Bass. Review Notice and consult with City staff
regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
MU210-211: Legal Claim Regarding Johanna Beth McDonough. Review Notice and consult
with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Matter is presently pending.
MU210-212: Legal Claim Regarding Samantha Orduno. Review Notice and consult with City
staff regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
SJR:jms
423146vl SJRMU125-11