HomeMy WebLinkAboutAgenda Packets - 2013/07/22CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, July 22, 2013
7:00 p.m.
CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
PUBLIC INPUT:
Citizens may speak to issues not on tonight's agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. Resolution 8121 Extending the Term of the Cable Television Franchise
Ordinance and Agreement Held by Comcast of Minnesota, Inc.
B. Public Hearing, Resolution 8130, a Resolution to Approve an On -Sale
Temporary Liquor License for the Mounds View Festival in the Park Committee
to Allow Maxx's Bar and Grill to Serve Liquor During the August 17, 2013,
Mounds View Festival in the Park
C. Second Reading and Adoption of Ordinance 879, Amending the Zoning Code
to Add Requirements for Cargo Containers
D. Resolution 8123, Reapproving a Variance Extension for Longview Estates,
Harstad Development
E. Resolution 8128, Approving a StepNVage Adjustment for Steven Thorp,
Building Official
F. Resolution 8129, Approving Severance for Jeremiah Anderson, Housing/Code
Enforcement Inspector
G. Resolution 8122, Appointing a Replacement to fill Planning Commission
Vacancy
H. Resolution 8131, Approving to Extend Employment on Two Seasonal
Employees from 119 days to 185 days
I. Resolution 8124, Approving the Purchase of an AEBI Tractor in 2014
J. Resolution 8125 Approving a Lease Extension with Creative Kids Academy
Operating at the Mounds View Community Center
K. Resolution 8126 Approving the Purchase of New Service Truck for the Street
Department
L. Resolution 8127 Approving the Purchase of New Service Truck for the Parks
Department
M. First Reading and Introduction of Ordinance 880, an Ordinance Amending Title
500 to Add Licensing Requirements for Donation Bins
July 22, 2013, City Council Agenda
Page 2
8. CONSENT AGENDA
A. Set a Public Hearing for Monday, August 12, 2013 at 7:05pm to Consider a
Conditional Use Permit for an Oversize Garage at 2917 County Road H2
B. Set a Public Hearing for Monday, August 12, 2013 at 7:05 pm to Consider a
Special Assessment Levy on Unpaid Sewer Repairs at 2508 County Road I
C. Set a Public Hearing for Monday, August 12, 2013 at 7:05 pm to Consider a
Special Assessment Levy on Delinquent Utility Billing Charges
D. Set a Public Hearing for Monday, August 12, 2013 at 7:05 pm to Consider an
Ordinance Continuing a Franchise Fee on Xcel Energy Electric and Natural
Gas Services
E. Set a Public Hearing for Monday, August 12, 2013 at 7:05 pm to Consider an
Ordinance Continuing a Franchise Fee on Center Point Energy Natural Gas
Services
JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. May 28, 2013, City Council Minutes
B. June 10, 2013, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Consider City Hall Sign Design Options
C. Reports of City Attorney
12. Next Council Work Session: Monday, August 5, 2013, at 7pm
Next Council Meeting: Monday, August 12, 2013, at 7pm
13. ADJOURNMENT
Item No: 07A
MOT �T Meeting Date: July 22, 2013
VIVDS VIEW Type of Business: CB
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8121 Extending the Term of the Cable Television
Franchise Ordinance and Agreement Held by Comcast of
Minnesota, Inc.
Introduction:
At a special meeting on July 11, 2013, the North Suburban Communications Commission, which
represents Mounds View and nine other area communities, accepted a recommendation of the
Franchise Renewal Committee to recommend a one-year extension of the cable franchises to
our member cities. Because of the complexity of the franchise renewal process and
negotiations, such franchise extensions are not uncommon.
Discussion:
The cities' cable franchises currently expire in October and November 2013, but because
preparation of the Request for Renewal Proposal (RFRP) and associated documents has taken
longer than anticipated, the renewal proposal will likely not be sent to Comcast until later in July
or early August.
Initially, a six-month extension was considered by the Commission; however, when a timeline was
developed for the formal renewal process that included --at Comcast's request --up to four months
for the company to respond to the RFRP and, according to the federal renewal regulations, up to
four months for us to review and make a recommendation on the proposal, it became clear that
six months would be insufficient to complete the formal renewal process if it were followed all the
way through. In addition, each of the ten cities has to adopt a resolution or ordinance to extend
its franchise, which could be done once rather than twice by a one year extension.
Comcast agreed with the Commission's assessment and with its recommendation for a twelve
month extension of the franchises. T h e Commission remains hopeful that it will be able to
conclude franchise renewal negotiations using the informal process well before the end of this
requested extension.
Recommendation:
The North Suburban Cable Commission recommends City Council approval of Resolution 8121, a
resolution which approves a one-year extension the term of the Cable Television Franchise
Ordinance and Agreement held by Comcast of Minnesota, Inc.
Respectfully submitted,
James Ericson
City Administrator
RESOLUTION NO. 8121
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION EXTENDING THE TERM OF THE CABLE TELEVISION
FRANCHISE ORDINANCE AND AGREEMENT HELD BY COMCAST OF
MINNESOTA, INC.
WHEREAS, the City of Mounds View, (the "City") enacted an ordinance and entered into
a cable television franchise agreement (collectively, the "Franchise") with MediaOne North
Central Communications Corp. ("MediaOne"), which became effective October 1, 1998, to
provide cable television service within the territorial limits of the City; and
WHEREAS, as a result of several transfers of the Franchise, Comcast of Minnesota, Inc.
("Comcast') currently holds the Franchise; and
WHEREAS, Section 626(a)(1) of the Cable Communications Policy Act of 1984, as
amended (the "Cable Act'), 47 U.S.C. § 546(a)(1), provides that if a written renewal request is
submitted by a cable operator during the 6 -month period which begins with the 36th month before
franchise expiration and ends with the 30th month prior to franchise expiration, a franchising
authority shall, within six months of the request, commence formal renewal proceedings to identify
the future cable -related community needs and interests, and to review the performance of the cable
operator under its franchise during the then current franchise term; and
WHEREAS, the Franchise is scheduled to expire on October 1, 2013, unless sooner
terminated or extended; and
WHEREAS, by letter dated October 11, 2010, from Comcast to the City, Comcast invoked
the formal renewal procedures set forth in Section 626 of the Cable Act, 47 U.S.C. § 546; and
WHEREAS, the City has delegated to the North Suburban Communications Commission
(the "NSCC") the powers necessary and appropriate to manage and conduct the formal franchise
renewal process under 47 U.S.C. § 546(a) -(g); and
WHEREAS, pursuant to Resolution No. 2011-02, the NSCC, on behalf of the City,
officially commenced formal franchise renewal and ascertainment proceedings on April 7, 2011;
and
Resolution 8121
Page 2
WHEREAS, Comcast and the NSCC have not been able to agree on the terms a renewal
franchise for the City under the informal franchise renewal process described in 47 U.S.C. §
546(h); and
WHEREAS, Comcast and the NSCC are currently following the formal franchise renewal
process set forth in 47 U.S.C. § 546(a) -(g); and
WHEREAS, to enable the NSCC and Comcast to conduct and complete the formal
renewal process, as necessary, in a fair and efficient manner that comports with applicable law,
while eliminating any uncertainty that could possibly arise if the Franchise were to expire during
the pendency of formal renewal proceedings, the parties believe it is reasonable, appropriate and in
the public interest to extend the term of the Franchise; and
WHEREAS, the NSCC and Comcast believe that a Franchise extension to November 23,
2014, will initially be sufficient to provide the time needed to complete the formal franchise
renewal process, or to conclude that additional time will be needed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MOUNDS VIEW, MINNESOTA, THAT:
1. The term of the Franchise held by Comcast of Minnesota, Inc. is hereby extended until
November 23, 2014, unless sooner revoked or terminated. All obligations, conditions,
commitments, warranties and requirements set forth in the Franchise and in the July 15, 2002,
Memorandum of Understanding, the June 5, 2009, Settlement Agreement, and the March 1, 2012,
Settlement Agreement shall continue and remain in full force and effect during the term of the
extension; and
2. This extension shall not constitute a waiver of any rights, remedies or defenses the City,
Comcast and the NSCC may have under applicable laws and regulations. The parties specifically
reserve all rights remedies and defenses they have under the renewal procedures set forth in 47
U.S.C. § 546; and
3. Nothing in this Resolution precludes Comcast, the City and the NSCC from agreeing to
additional Franchise extensions; and
4. This Resolution shall not be interpreted to prevent Comcast, the City and the NSCC from
utilizing the informal franchise renewal process specified in 47 U.S.C. § 546(h), and/or conducting
informal franchise renewal negotiations simultaneously with the formal franchise renewal process;
and
5. Comcast and the NSCC, on the City's behalf, will jointly determine the process for
selecting an administrative law judge, if necessary; and
6. This Resolution shall be effective immediately upon its adoption.
Resolution 8121
Page 3
Adopted this 22nd day of July 2013
ATTEST:
(seal)
CITY OF MOUNDS VIEW
Joe Flaherty, Mayor
James Ericson, City Administrator
COMCAST OF MINNESOTA, INC.
Its:
Item No: 07B
MOV 1 V LJ �� Meeting Date: July : CB
Type Business: CB
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing, Resolution 8130, a Resolution to Approve a
Temporary On-Sale Intoxicating Liquor License for the Mounds
View Festival in the Park Committee to Allow Maxx's Bar and Grill
to Serve Liquor During the August 17, 2013, Mounds View Festival
in the Park
Background:
In accordance with §502.03, subd. 6, of the Mounds View City Code, Temporary On -Sale
Intoxicating Liquor Licenses may be issued to a club, charitable, religious or non-profit organization
for not more than three (3) consecutive days. The Mounds View Festival in the Park Committee is a
non-profit organization that is requesting to have Maxx's Bar and Grill to serve liquor during the
Mounds View Festival in the Park on August 17, 2013. A public hearing is required for all liquor
licenses, and this public hearing was published in the City's official newspaper.
Discussion:
The Mounds View Festival in the Park Committee approved to allow Maxx's Bar and Grill to serve
liquor during the Mounds View Festival in the Park, contingent on City Council approval of a
temporary liquor license. All applications and fees have been submitted. However, Staff has not
received a satisfactory criminal background check from the Minnesota Bureau of Criminal
Apprehension. This license would be contingent on receiving this satisfactory check.
Maxx's Bar and Grill is located in Ham Lake. They have a current On -Sale Intoxicating Liquor
License with the Minnesota Department of Public Safety (Alcohol and Gambling Division), to include
a current Minnesota catering permit and a restaurant license with the City of Ham Lake. All licenses
are in good standing.
The owner of Maxx's Bar and Grill and a representative from the Mounds View Festival Committee
will be present at this meeting to answer any questions you may have in regard to management,
security and distribution of liquor during the Mounds View Festival in the Park event.
Recommendation:
Staff recommends approval of a Temporary On -Sale Intoxicating Liquor License for the Mounds
View Festival in the Park Committee to allow Maxx's Bar and Grill to sell and serve liquor during
the August 17, 2013, Mounds View Festival in the Park.
Res
pectfully Submitted,
C �ZLIIC _
Desaree Crane
RESOLUTION 8130
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving a Temporary On -Sale Intoxicating Liquor License for the
Mounds View Festival in the Park Committee to Allow Maxx's Bar and Grill to
Serve Liquor During the August 17, 2013, Mounds View Festival in the Park
WHEREAS, in accordance with §502.03, subd. 6, of the Mounds View City Code,
Temporary On -Sale Intoxicating Liquor Licenses may be issued to a club, charitable, religious or
non-profit organization for not more than three (3) consecutive days; and
WHEREAS, the Mounds View Festival in the Park Committee is a non-profit organization
that is requesting to allow Maxx's Bar and Grill of Ham Lake, MN to serve liquor during the Mounds
View Festival in the Park on August 17, 2013; and
WHEREAS, the Mounds View Festival in the Park Committee approved to allow Maxx's Bar
and Grill to serve liquor during the Mounds View Festival in the Park, contingent on City Council
approval of a Temporary On -Sale Intoxicating Liquor License; and
and
WHEREAS, all City of Mounds View liquor licenses must be approved by the City Council;
WHEREAS, staff has reviewed all application materials; and
WHEREAS, staff recommends approval of a temporary On -Sale Intoxicating Liquor License
to the Mounds View Festival in the Park Committee to allow Maxx's Bar and Grill to serve liquor
during the Mounds View Festival in the Park, contingent on receiving a satisfactory criminal
background check.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
approve a Temporary On -Sale Intoxicating Liquor License to the Mounds View Festival in the Park
Committee to allow Maxx's Bar and Grill of Ham Lake, MN to serve liquor during the Mounds View
Festival in the Park on Saturday, August 17, 2013, contingent on a receiving a satisfactory criminal
background check.
Adopted this 22nd day of July, 2013.
Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Item No: 7C
MOUNDS z fEW Meeting Date: July 22, 2013
�/l�YY Type of Business: Council Business
Administrator Review: 4,_
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Second Reading and Adoption of Ordinance 879, a Code Amendment
for Regulating the Use of Cargo Containers; Special Planning Case
SP -186-13
Discussion:
At the January 2, 2013 Planning Commission meeting, the Commission discussed the use of cargo
containers in the City, and agreed with staff that shipping containers are not appropriate as a
permanent use in residential districts, but felt that there are situations where these, or other types of
portable storage containers (such as PODS), could be allowed temporarily. The Commission
supported allowing the containers for short periods of time, but not for permanent use, and also
recommended not allowing the existing cargo containers in the City to remain as non -conforming.
The Planning Commission continued to review proposed language for a code amendment to add
regulations for cargo containers in the City, and passed Resolution 978-13 with their recommended
language for the Zoning Code. This amendment would not allow cargo containers permanently in
any residential districts, but would allow them temporarily (up to 6 months) for residents. The
amendment also gives general regulations for temporary use, along with requiring any existing
cargo containers in the City to be removed within 6 months of the ordinance going into effect.
Ordinance 879 was introduced and a public hearing held at the May 28, 2013 City Council meeting.
One of the property owners that currently has a cargo container attended the meeting and
requested that the City Council let her keep the cargo container until a later determined time, such
as upon the sale of the house or when the container needed to be replaced. The Council was
generally receptive to this proposal but asked that the City Attorney review this scenario before
making a decision. The City Attorney has advised that the City Council should treat all property
owners the same. The City Council reviewed the City Attorney's advice at the July Worksession,
and will decide on how to proceed with Ordinance 879 after discussion with the Attorney at the July
22, 2013 City Council meeting.
Recommendation:
Continue the discussion of Ordinance 879 and take a final action regarding the ordinance.
Respectfully submitted.
Heidi Heller
Planning Associate
Attachments:
1. Ordinance 879
ORDINANCE NO. 879
AN ORDINANCE AMENDING CITY CODE TITLE 1100 REGULATING
THE USE OF CARGO CONTAINERS IN THE CITY
The City of Mounds View ordains:
SECTION 1. The City Council of the City of Mounds View hereby amends Chapter 1100,
Section 1102.02 of the Mounds View City Code pertaining to "Cargo Containers."
1102.02 Definitions:
Subd. 14. CARGO CONTAINER: An article of transport equipment which falls into any of
the following categories:
a. Originally, specifically or formerly designed for or used in the parking shipping,
movement transportation or storage of freight, articles, goods or commodities:
and/or,
b. Designed for or capable of being (1) mounted or moved on a rail car, or (2)
mounted on a chassis or bogie for movement by a truck trailer, or (3) loaded on
to a ship; and/or,
c. A prefabricated metal structure designed for use as an individual shipping
container or a metal structure designed and built for use as an enclosed truck
trailer.
Subd. 97. PERMANENT: Means a period of time that exceeds six (6) months.
Subd.121.TEMPORARY: Means a period of time that does not exceed six (6) months.
SECTION 2. The City Council of the City of Mounds View hereby amends Chapter 1103 of
the Mounds View City Code pertaining to "General Building Requirements."
CHAPTER1103
GENERAL BUILDING REQUIREMENTS
SECTION:
1103.01:
Purpose
1103.02:
Dwelling Unit Restrictions
1103.03:
Platted and Unplatted Property
1103.04:
Solar Energy Systems and Structures
1103.05:
Wind Generator Systems
Ordinance 879
Page 2
1103.06:
Accessory Buildings, Uses and Equipment
1103.07:
Drainage
1103.08:
Fencing, Screening and Landscaping
1103.09:
Glare
1103.10:
Smoke, Dust and Odors
1103.11:
Noise
1103.12:
Refuse
1103.13:
Storage of Equipment and Materials
1103.14:
Liquid or Solid Wastes
1103.15:
Toxic or Noxious Matter
1103.16:
Explosives
1103.17:
Underground Storage Tanks
1103.18:
Satellite Dish Antennas
1103.19:
Caro Containers
SECTION 3. The City Council of the City of Mounds View hereby amends Chapter 1103 of
the Mounds View City Code pertaining to "Cargo Containers."
1103.19 CARGO CONTAINERS
Subd. 1. Permitted Locations and Prohibitions:
a. Carqo containers may not be placed stored or used permanently on any
property zoned for residential use. Cargo containers with alterations such as
Property.
b. Car -go containers may be placed stored or used for temporary storage on
Property zoned for residential use. Each residential property may use only one
cargo container at a time.
Subd. 2. The following standards shall apply to all cargo containers:
a. Cargo Containers shall not be stacked on one another.
b. Cargo containers shall not be used for human habitation or commercial
purposes and shall not be provided with refrigeration heating, electricity or
Plumbing.
c. Refuse and debris shall not be stored in, against, on or under the cargo
container.
d. The cargo container may not occupy any required off-street parking spaces or
loading/unloading areas or fire lanes in any district.
Ordinance 879
Page 3
e. The cargo container shall not block obstruct, or reduce in any manner any
required exits windows vent shafts, parking spaces, and/or access driveways.
f. The cargo container shall be placed on an asphalt or concrete surface and be
located a minimum of fifteen (15) feet from the edge of the street.
g. The cargo container shall be structurally sound stable, and in good repair. Anv
be immediately repaired or removed from the property. The City shall provide
notice to the owner of the property where the carpo container is located of any
condition in violation of this section. After notice to the property owner, any
carpo container stored or kept in such a manner deemed a dangerous condition
and a public nuisance as determined by the City may be immediately removed
by the City. Any cost or expense associated with the removal shall be the
responsibility of the property owner where the carpo container is located.
Subd 3 Current Violations — Time to Comply: Cargo containers located on residential
property prior to the effective date of this ordinance are considered illegal. All property
owners within the City shall have 6 months from the effective date of this ordinance to bring
the properties which currently contain cargo containers or accessory storage structures
that are in violation of the terms of this Chapter, into full compliance with the provisions of
this Chapter.
SECTION 4. The City Council of the City of Mounds View hereby amends Chapter 1103 of
the Mounds View City Code pertaining to "Accessory Uses."
1106.03: ACCESSORY USES: The following are permitted accessory uses in an R-1
District:
Subd. 1. Accessory Buildings: A building originally constructed for use as an accessory
building for the storage of materials and equipment accessory to a primary use
located on the property. Accessory buildings, which for these purposes shall include
garages, tool houses, carports, sheds and similar buildings for storage of domestic
supply and noncommercial recreational equipment, whether attached or detached.
Ordinance 879
Page 4
SECTION 5. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On July 22, 2013, the City Council adopted Ordinance 879 that amends Title 1100, Chapters
1102, 1103 and 1106 of the Mounds View Municipal Code. These amendments will add
regulations for cargo containers. A printed copy of the ordinance is available for inspection
during regular business hours at Mounds View City Hall and is available on line at the City's
web site located at www.ci.mounds-view.mn.us
SECTION 6. This ordinance takes effect 30 days after its publication in the official City
newspaper.
PUBLIC HEARING, INTRODUCTION AND FIRST READING by the Mounds View City
Council this 28th day of May, 2013.
SECOND READING AND ADOPTION by the Mounds View City Council this 22nd day of
July, 2013.
PUBLICATION DATE: August 8, 2013
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Item No: 7D
Meeting Date: July 22, 2013
MOT TIS DS TrfM- Type of Business: Action
—1-J-1-V1JJ-- ♦ L—VV City Administrator Review:.
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Resolution 8123, Approving a Variance Extension for the
"Longview Estates" Development;
Introduction:
In August 2010, the City Council passed Resolution 7658 that approved a variance to allow
for reduced lot widths in a wetland district. The Planning Commission originally denied the
variance, but the City Council approved the applicant's appeal. Per city code, an applicant
has one year after the variance or appeal is granted to complete the work or the approval is
void unless an extension has been granted.
Chapter 1125.02: Variances and Appeals
Subd. 5. Lapse of Variance or Appeal: Whenever, within one year after granting a variance
or appeal, the work as permitted by the variance or appeal shall not have been completed,
then such variance or appeal shall become null and void unless a petition for extension of
time in which to complete the work has been granted by the Board of Adjustment and
Appeals, such extension shall be requested, in writing, and filed with the City Administrator
at least thirty (30) days before the expiration of the original variance or appeal. There shall
be no charge for the filing of such petition. The request for extension shall state facts,
showing a good faith attempt to complete the work permitted in the variance or appeal.
Discussion:
The City Council approved one-year extensions in 2011 and 2012 for this variance. Marty
Harstad, representing Eichi, Inc. has submitted a letter requesting a 6 -month extension of the
variance, as allowed per City Code. The housing market is showing signs of improvement,
and Mr. Harstad has been talking with some builders and feels that he will complete the
major subdivision of the Longview Estates property within the next six months.
Recommendations:
Staff requests the City Council pass Resolution 8123, approving a 6 -month extension for the
variance approving reduced lot widths in a wetland district on the Longview Estates property.
Respectfully submitted,
Glgdjb�
Heidi Heller
Planning Associate
Attachments:
1. Extension Request from Marty Harstad with Harstad Development.
2. Resolution 8123
Heidi Heller
From Martin Harstad <mhaistad@comcast.net>
Sent: Wednesday, July 10, 2013 11:02 AM
To: Heidi Heller
Subject: Re: Longview Estate - Variance extension expiring
Heidi,
6 months will be more than adequate.
I'm working with a couple of different builders. One builds empty nester type homes and the other is a single family
builder.
I have it on my calenclar to be at the July 22nd council meeting.
Thanks again,
Marty
RESOLUTION NO. 8123
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING AN EXTENSION OF A VARIANCE FOR THE LONGVIEW
ESTATES DEVELOPMENT; MOUNDS VIEW PLANNING CASE NO. VR2010-002
WHEREAS, Eichi Inc., represented by Marty Harstad, applied to the City for a
variance to allow for reduced lot widths within a wetland zoning district; and,
WHEREAS, the proposal would have eight of the ten single family lots in the proposed
Longview Estates subdivision with reduced lot widths; and,
WHEREAS, the City has zoned the property known as Longview Estates, R-1, Single
Family Residential, and the subject parcel is legally described as follows:
Lot 4, Block 1, Mueller Addition, Ramsey County, Minnesota
PIN 07-30-23-42-0066
WHEREAS, the City Council approved Resolution 7658, approving the variance on
August 9, 2010, and;
WHEREAS, the City Council approved Resolution 7794, approving a one-year
extension for the variance on May 23, 2011, and Resolution 7975, approving another one-
year extension for the variance on August 13, 2013; and,
WHEREAS, the resolution of approval states that if within one year after granting the
variance or appeal, the work as permitted by the variance has not been completed, then such
variance shall become null and void unless an extension of time has been requested by the
applicant and granted by the City Council, and;
WHEREAS, the applicant has indicated the Longview Estates major subdivision will
not be completed within the allowed timeframe and has requested a 6 -month extension of the
variance consistent with the provisions of Resolution 7658.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a 6 -
month extension to complete the "Longview Estates" major subdivision.
Adopted this 22nd day of July, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
of Mounds View Staff
Item No: 07E
Meeting Date: July 22, 2013
Type of Business: CB
Administrator Review:
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8128, a Resolution Approving Step/Wage
Adjustment for Steven Thorp, Building Official
Background:
Steven Thorp is a current employee with the City of Mounds View Community
Development Department. His supervisor, City Administrator James Ericson, has reviewed
his performance as it relates to his responsibilities outlined in the job description.
Discussion:
It was determined that Steven Thorp has satisfactory performed in the capacity of his
position, and therefore a step/wage adjustment is consistent with the Mounds View
Personnel Manual.
Recommendation:
Staff recommends approval of Resolution 8128, approving the step/wage adjustment for
Steven Thorp.
Respectfully Submitted,
Awahw �
Desaree Crane
RESOLUTION 8128
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING STEP WAGE ADJUSTMENT
WHEREAS, the following below is a regular full-time employee who is currently
working for the City of Mounds View; and
WHEREAS, his supervisor reviewed his performance as it relates to the
responsibilities outlined in the job description; and
WHEREAS, his supervisor determined that the following employee below has
satisfactorily performed in the capacity of his position documented in his performance
review on file; and
WHEREAS, this step/wage adjustment is consistent with the Mounds View
Personnel Manual.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve a step wage adjustment to the following indicated in the chart.
NAME
CURRENT
DATE OF
CURRENT
STEP &
EFFECTIVE DATE
POSITION
EMPLOYMENT/
STEP &
WAGE
OF ADJUSTMENT
CURRENT
WAGE
ADJUSTMENT
POSITION
Steven Thorp
Building
August 6, 2012
Step 3:
Step 4:
August 6, 2013
Official
$30.74/hr
$32.44/hr
Adopted this 22nd day of July, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Item No: 07F
Meeting Date: July 22,MOMStTSW Type of Business: CB
Administrator Review:
City of Mounds View Staff Report
MINEEF-
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8129, Authorizing Severance Payment to
Jeremiah Anderson, Housing/Code Enforcement Inspector
Background
Jeremiah Anderson submitted his resignation and his last day of employment was July 5,
2013. Attached is Resolution 8129, which authorizes severance to Mr. Anderson in
accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. Sections
3.45 and 3.47 of the Mounds View Personnel Manual are also attached for your reference.
Discussion
Resolution 8129 provides a payout of Mr. Anderson's accrued/unused sick time. In
accordance with Section 3.45 Mounds View Personnel Manual, Mr. Anderson is authorized a
sick time payout totaling $2,748.35 to his Retirement Health Savings Plan. This is calculated
as 202.98 accrued/unused sick hours times 50% times his hourly rate of $27.08.
Resolution 8129 provides a payout of Mr. Anderson's accrued/unused vacation time. In
accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual, Mr.
Anderson is authorized a vacation time payout totaling $1,010.35. This is calculated as
37.31 accrued/unused vacation hours times his hourly salary of $27.08. According to
Section 3.45 of the Mounds View Personnel Manual, 50% of this vacation time payout total
will be placed into Mr. Anderson's Retirement Health Savings Plan.
Resolution 8129 provides a payout of Mr. Anderson's unused compensatory time. In
accordance with Section 3.47, Mr. Anderson is authorized a compensatory time payout
totaling $3.25. This is calculated as .12 unused hours times his hourly rate of $27.08.
Recommendation
Staff recommends approving Resolution 8129 in accordance with Sections 3.45 and 3.47 of
the Mounds View Personnel Manual
Respectfully submitted,
OUJ&,L 60JU
Desaree Crane
RESOLUTION NO. 8129
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING SEVERANCE FOR
JEREMIAH ANDERSON, HOUSING/CODE ENFORCEMENT INSPECTOR
WHEREAS, Jeremiah Anderson submitted his resignation and his last day of
employment was July 5, 2013; and
and
WHEREAS, the balance of accrued and unused sick leave time is 202.98 hours;
WHEREAS, the balance of accrued and unused vacation is 37.31; and
WHEREAS, Jeremiah Anderson's current rate of pay is $27.08 per hour; and
WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel
Manual, the maximum potential payout of accrued/unused sick time will be 202.98 hours x
50% x his hourly rate of $27.08 = $2,748.35 into Mr. Anderson's Retirement Health
Savings Plan; and
WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel
Manual, the maximum potential payout of accrued/unused vacation time will be 37.31
hours x 50% x his hourly rate of $27.08 = $505.18 into Mr. Anderson's Retirement Health
Savings Plan; and
WHEREAS, in accordance with Section 3.47 of the Mounds View Personnel
Manual, the maximum potential payout of accrued/unused vacation time will be 37.31
accrued/unused vacation hours x his hourly rate of $27.08 = $505.18; and
WHEREAS, in accordance with Section 3.47 of the Mounds View Personnel
Manual, the maximum potential payout of unused compensatory time will be .12
unused compensatory hours x his hourly rate of $27.08 = $3.25.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approves a one-time payout of sick time not to exceed $2,748.35 into Mr. Anderson's
Retirement Health Savings Plan in accordance with Section 3.45 of the Mounds View
Personnel Manual.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City
Council approves a one-time payout of accrued/unused vacation time not to exceed
$505.18 into Mr. Anderson's Retirement Health Savings Plan in accordance with Section
3.45 of the Mounds View Personnel Manual.
NOW, THEREFORE BE IT EVEN FURTHER RESOLVED, that the Mounds View
City Council approves a one-time payout of vacation time not to exceed $505.18,
consistent with Section 3.47 of the Mounds View Personnel Manual.
Resolution 8129
Page 2
NOW THEREFORE BE IT FINALLY RESOLVED, that the Mounds View City
Council approves a one-time payout of compensatory time not to exceed $3.25, consistent
with Section 3.47 of the Mounds View Personnel Manual.
Adopted this 22nd day of July, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
POLICY: RETIREMENT HEALTH SAVINGS PLAN SECTION: 3.45
The City of Mounds View offers its employees a Retirement Health Savings Plan (RHSP)
pursuant to Internal Revenue Code regulations through a third party administrator selected
by the City. The following contributions will be allowed to the Retirement Health Savings
Plan:
A. Upon separation from the City, employees who have completed two or more years
of service and leave the City in good standing shall contribute 100% of their eligible
sick leave to their RHSP. Except as noted below, eligible sick leave is limited to
50% of an employee's sick leave balance, which is capped as follows:
Base cap = 960 hours. The base cap shall be increased by 20 hours
per year for each year employed beyond ten years. For example, a
15 -year employee's cap would be 1060 hours and a twenty-year
employee's cap would be 1160 hours.
Employees with less than two years of service with the City are not eligible to
contribute sick leave hours to the RHSP and have no right to any payout of unused
sick leave hours.
Employees who had completed ten years of service by January 1, 2008, qualify for
enhanced sick leave payout. Upon separation, qualifying employees shall contribute
100% of their eligible sick leave to their RHSP. The enhanced sick leave payout is
equal to 65% of an employee's sick leave balance. (The enhanced conversion rate
applies ONLY to sick leave hours contributed at separation, subject to the maximum
cap addressed above.)
Sick leave balances in excess of the above described cap are not eligible for
contribution or payout in any form, except as follows:
Employees having accrued a balance of 1,400 or more sick leave
hours as of September 1, 2008 shall be eligible for the enhanced
payout up to a maximum contribution equivalent to the highest sick
leave balance carried during 2008.
Employees who have a sick leave balance of 600 or more hours shall contribute
their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual
contribution of 160 hours (80 hours converted) or that amount which brings the
employee's sick leave balance down to 600 hours—whichever is less. The City shall
calculate and process the annual employee contribution to the RHSP on the first
payroll period of November of each year.
B. In addition to the provisions listed in Section A, non-exempt civilian Police
Department employees forty (40) years of age or older shall contribute ten percent
57
(10%) of their salary per payroll towards the RHSP and, in addition, upon
separation, employees in this category who have completed two (2) or more years
of service and leave in good standing shall contribute one hundred percent (100%)
of accrued vacation compensation to the RHSP.
C. In addition to the provisions listed in Section A, the following table below and terms
shall apply to all other non-exempt employees:
Group Designation
Age + Years of Service
Group
A
Up to 44
Group
B
45-59
Group
C
60-74
Group
D
75-89
Group
E
90 and above
Employees in Group A shall contribute 1% of their salary per payroll towards
the RHSP and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute fifty percent (50%) of accrued vacation compensation to the
RHSP.
2. Employees in Group B shall contribute 1% of their salary per payroll towards
the RHSP, and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute fifty percent (50%) of accrued vacation compensation to the
RHSP.
3. Employees in Group C shall contribute 3% of their salary per payroll towards
the RHSP and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute one hundred percent (100%) of accrued vacation
compensation to the RHSP.
4. Employees in Group D shall contribute 5% of their salary per payroll towards
the RHSP and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute one hundred percent (100%) of accrued vacation
compensation to the RHSP.
Employees in Group E shall contribute 10% of their salary per payroll towards
the RHSP.
D. In addition to the provisions listed in Section A, POST Certified employees shall
contribute five percent (5%) of their salary per payroll period toward the RHSP, and,
in addition, upon separation from the City, employees in this classification who have
58
completed two (2) or more years of service and leave in good standing shall
contribute one hundred percent (100%) of accrued vacation compensation to the
RHSP.
POLICY: SEVERANCE SECTION 3.47
Subject to the provisions of Section 3.45, upon separation of employment with the City,
employees shall be compensated for any accrued Vacation hours and Compensatory Time
hours not otherwise directed into their RHSP. (Unused Floating Holidays are not eligible for
Severance payout.) Employees with less than two full years of service are not eligible for
payout of Sick Leave hours. Employees with two or more years of service are subject to
the terms and provisions addressed in Section 3.45 regarding Sick Leave balances upon
separation.
POLICY: UNIFORM ALLOWANCES SECTION: 3.50
The non-union Mounds View Public Works employees are authorized the same uniform
allowance reimbursement as the Public Works Union employees as outlined in the Public
Works Union Contract.
The sworn non-union Mounds View Police Department employees (Chief and Deputy
Chief) are authorized the same uniform allowance reimbursement benefits as the Police
L.E.L.S Union employees as outlined in the L.E.L.S. Police Sergeants union contract.
Employees working in the Police Department in the positions of Support
Specialist, Records/Evidence Technician, and Public Safety Officer (PSO) shall be
reimbursed up to a maximum of $350.00 annually for uniform items required by the
EMPLOYER.
59
Item No: 07G
Meeting Date: July 22, 2013
Type of Business: CB
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8122 Approving an Appointment on the
Planning and Zoning Commissioner to Fill a Vacancy
Background:
Planning Commissioner Holly Smith has submitted a resignation to the Planning Commission
due to a relocation out of state. Ms. Smith's term expires on December 31, 2014. Because
staff had recently advertised to fill a previous vacancy, the City Council suggested those same
applicants be contacted for this current opening.
Discussion•
Staff contacted Keith Cramblit and Valerie Amundsen to determine whether either remained
interested in serving on the Planning Commission. Mr. Cramblit indicated he remained
interested in serving on the Planning Commission; Ms. Amundsen declined the opportunity to be
considered.
Recommendation:
Staff recommends that the City Council consider Resolution 8122, a resolution appointing
resident Keith Cramblit to serve on the Planning and Zoning Commission with a term beginning
August 1, 2013 and expiring December 31, 2014.
Respectfully submitted,
�4-C
James Ericson
City Administrator
RESOLUTION 8122
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPOINTING RESIDENT KEITH CRAMBLIT TO FILL A
VACATED POSITION ON THE PLANNING AND ZONING COMMISSION
WHEREAS, Holly Smith has resigned as a member of the Planning and Zoning
Commission; and
WHEREAS, drawing from a recent pool of applicants, staff contacted residents who had
previously expressed an interest in serving on the Planning Commission; and
WHEREAS, one applicant, Mr. Keith Cramblit, remains interested and willing to serve on
the Planning and Zoning Commission; and
WHEREAS, Mr. Cramblit has previously served on the Planning and Zoning
Commission and has a strong understanding of the role of the Commission and its function.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby
appoints Mr. Keith Cramblit as a member of the Planning and Zoning Commission with a term
commencing August 1, 2013 and expiring December 31, 2014.
Adopted this 22nd day of July, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
a
MOUNDS VIEW
City of Mounds View Staff
To: Honorable Mayor and City Council
Item No: 7H
Meeting Date: July 22 2013
Type of Business: CB
Administrator Review:/_
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8131Approving to Extend Employment on Two
Seasonal Positions from 119 Days to 185 Days
Introduction:
On February 11, 2013, the City Council approved Resolution 8060, which approved Public
Works and Parks Seasonal Employees for the 2013 season. One of the provisions of
Resolution 8060 states that these seasonal positions shall not exceed 119 calendar days of
employment. This was recommended by Staff to start the planning process if and when the
Affordable Healthcare Act becomes effective. According to the Affordable Healthcare Act
("Obama Care"), starting in 2014, there are provisions that would require employers to offer
health insurance to full-time seasonal employees who work 120 calendar days or more during
the year. It further requires that the seasonal employee who is hired to work for 120 calendar
days and worked an average of 30 hours perweek to be offered insurance on the 90th day of his
or her employment, and would be eligible for health insurance benefits for 30 days. In addition
to the obvious administrative nightmare and cost associated with insuring an employee for 30
days, this provision can also subject employers to obligations under the Consolidated Omnibus
Budget Reconciliation Act (COBRA) upon termination of the employee's employment, thereby
creating even more burdens to the employer. Staff recommended starting the planning process
this year by hiring 10 seasonal employees and staggering them to ensure that they do not
exceed 119 days.
Discussion:
The Public Works Department is requesting to extend employment on two seasonal positions
from 119 days to 185 days. In June of this year, a full time Public Works Maintenance employee
was placed on medical leave. Staff is unsure of how long this employee will be out on medical
leave. In accordance with federal law, state law, and the Mounds View Personnel Manual, this
employee is authorized up to 12 weeks in any 12 month period measured backwards from the
date the employee initially uses family or medical leave. This employee was placed on medical
leave effective June 14, 2013. The Public Works Department is requesting assistance from a
seasonal employee to help fill this void until the full time employee returns.
The Public Works Department also had a seasonal employee resign in the Parks Division, and
Staff has not had very good luck pulling from the pool of other applicants. Therefore, ratherthan
Item 07H
June 22, 2013, City Council Meeting
Page 2
re -posting and re -advertising for the position, Staff recommends extending employment on this
seasonal position from 119 days to 185 days. These two seasonal positions would be extended
to work into the Fall season.
Recommendation
Staff recommends extending employment on two seasonal employees in the Public Works
Department from 119 days to 185 days. One seasonal will be working in the Public Works
Utilities Division and the other seasonal employee will be working in the Parks Division.
Respectfully submitted,
191(lom .vajyc
Desaree Crane
RESOLUTION 8131
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING TO EXTEND EMPLOYEMENT ON TWO SEASONAL POSITIONS FROM
119 DAYS TO 185 DAYS IN THE PUBLIC WORKS DEPARTMENT
WHEREAS, Resolution 5546 requires that seasonal positions must be approved by
the Mounds View City Council; and
WHEREAS, Seasonal Employees benefit the City by providing labor services that are
relatively less expensive and are available during periods of greater labor; and
WHEREAS, in accordance with Resolution 8070, Staff was authorized to hire 10
seasonal employees for 2013 (8 in Public Work Utilities Division and 2 in the Parks Division)
not to exceed 119 calendar days of employment; and
WHEREAS, the Public Works Department is requesting to extend employment on two
seasonal employees due to a full time Public Works Maintenance employee being placed on
medical leave under the Family Medical Leave Act (FMLA), and a resignation from seasonal
employee in the Parks Division.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council
authorizes Staff to extend employment on two seasonal positions (1 in Public Works Utilities
Division and 1 in the Parks Division) from 119 days to 185 days.
Adopted this 22nd day of July, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
City of Mounds View Staff Report
Item No: 71
Meeting Date: July 22, 2013
Type of Business: Council Business
Administrator Review: 41,
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Steve Dazenski, Parks Supervisor
Item Title/Subject: Resolution 8124 Approving the Purchase of an AEBI Tractor
for the Public Works Department in 2014
Background:
As part of the Public Works Department's maintenance program, the Parks Department
is responsible for mowing 170 acres of park land along with the maintenance of 6 ice
skating rinks.
The Street Department maintains 15 miles of trails which include rough cutting the
edges in the growing months and snow removal in the winter months.
The Storm Water Department has 300 infiltration swales (the count continues to grow
with each street project) and 10 regional ponds of which half are rough cut once a year.
In order to accomplish these tasks, the Public Works Department has used various
mowers and tractors in the past. In 2002 Staff assessed the possibility of purchasing a
more versatile piece of equipment that would include handling the steep banks and tight
areas that are required to be mowed. Staff discovered that the AEBI Terratrac TT70
was far more versatile than the Ford New Holland 4360 that was being utilized in the
Public Works Department at the time. In 2003 the City purchased an AEBI Terratrac
TT70, and then in 2005 an additional AEBI was purchased.
Item No: 71
Meeting Date: July 22, 2013
Discussion:
The AEBI tractor has both 4 wheel drive as well as selective all wheel steering. With this
option the operator is able to select front, rear or all wheel steering. The axel can also
be put placed in a position to enable the tractor to "crab". This feature allows the
operator to get in and out of tight spots encountered in rink maintenance as well as in
rough mowing. The low center of gravity yet high ground clearance makes this tractor
ideal for mowing on steep banks or slopes around holding ponds. The tractor also has
PTO's (power take off) both on the front as well as the rear of the tractor which enable
the use of implements on both the front as well as the rear. This option is not found on
many other tractors out in the market today. The longer body style and axel width allows
for minimal ground pressure, helping to protect sensitive areas such as playing fields,
and wet sod that can be damaged due to over compaction and turning of the machine.
This unit is used throughout the turf season for items such as: rough mowing, athletic
field preparation, seeding, fertilizing, aerating, leaf pick up, and re -grading of ball fields.
In the winter months the unit is used for rink maintenance and snow removal from
parking lots, sidewalks, trails and boulevards.
The 2002 AEBI tractor, because of the demanding usage it receives, is scheduled to be
replaced in 2013. The tractor is showing those signs of wear, heavy rust in the main
frame, it appears in the front post as well as around the windows. The rust and wear will
continue and costly repairs will start to become more frequent and of course the trade-in
value will drop.
Item No: 71
Meeting Date: July 22, 2013
Staff began the process to replace this unit and soon discovered that cost has
increased and the budget for 2013 did not reflect the actual cost.
While discussing the replacement of this unit, Staff has also researched replacing the
rough cut mower. A new mower will cut smoother and leave less ripping and tearing of
smaller trees in which, now, some end up being a sharp stick. Staff also researched
purchasing a new mower deck for this unit. By placing a mower deck on this unit and
mowing more of the areas that are rough ground it will save wear and tear on the large
turf mower # 440, for this unit is starting to show signs of heavy use and an increase in
repairs. (This is not scheduled to be replaced until 2016.)
Staff has been working with the vendor off the State of Minnesota Cooperative
Purchase Contract (State Bid). The vendor has proposed that the City could save
$10,000.00 by purchasing the demo unit.
Item No: 71
Meeting Date: July 22, 2013
By approving this purchase now for 2014 the vendor will sell the City the demo unit
and take the $10,000.00 off the quote. In the preliminary budget for 2014 there is money
budget to replace this unit.
Staff received the following quote from Equipment Distribution Management, Inc.:
Base price of tractor with options $159,159.00
New Seppi rough cut mower $ 11,017.00
New 126" Deck Mower $ 17,500.00
Less 3% (State Contract Discount) $ 5,630.28
Minnesota contract price $182,045.72
Less trade-in $ 14,000.00
Less Demo unit $ 10,000.00
Total $158,045.72
*not including applicable licensing fees
Recommendation:
Staff recommends trading -in the AEBI TT70 Terratrac Tractor for a model TT240 AEBI
tractor including options for a cost of $159,159.00.
Staff also recommends purchasing a new Seppi Rev CF 2225 rough cut mower for
$11,017.00 and 126" Lastec Batwing Mower for $17,500.00.
With the trade-in value of the City owned AEBI at $14,000.00 along with an additional
savings of $10,000.00 for purchasing a demo unit, and less the 3% State Contract
discount of $5,630.28, the total, not including applicable licensing fees, is $158,045.72
to be funded from account 460-4360-7030.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8124
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE 2014 PURCHASE OF A DEMO AEBI TERRATRAC TT240
TRACTOR WITH A SEPPI CF 2225 ROUGH CUT MOWER AND A 126" BATWING
MOWER
WHEREAS, the Parks Department is responsible for maintaining 3,500 acres of
park land, in which 170 acres are mowed, along with the maintenance of 6 ice skating
rinks; and
WHEREAS, the Street Department maintains 15 miles of trails which include
rough cutting the edges in the growing months and snow removal in the winter months;
and
WHEREAS, the Storm Water Department has 300 infiltration swales (the count
continues to grow with each street project) and 10 regional ponds of which half are
rough cut once a year; and
WHEREAS, Public Works Department has used various mowers and tractors in
the past and staff found the AEBI Terratrac TT70 for more superior than the Ford New
Holland 4360 that was in used in the past; and
WHEREAS, The tractor is showing those signs of wear, heavy rust in the main
frame and appears in the front post as well as around the windows; and
WHEREAS, Staff received a quote from Equipment Distribution Management,
Inc. off the Minnesota Cooperative Purchasing Contract; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota:
1. The City hereby authorizes the purchase of a Demo AEBI Terratrac TT240
Tractor with options from Equipment Distribution Management, Inc. of
Bemidji, Minnesota, at the cost of $159,159.00 not including any applicable
license fees in the budget year 2014.
2. The City hereby authorizes the purchase of a Seppi Rev CF 2225 rough cut
mower from Equipment Distribution Management, Inc. of Bemidji, Minnesota,
at the cost of $11,017.00 in the budget year 2014.
3. The City hereby authorizes the purchase of a 126" Lastec Batwing Mower
from Equipment Distribution Management, Inc. of Bemidji, Minnesota at a
cost of $17,500.00 in the budget year 2014.
4. Less the 3% State Contract discount of $5,630.28
5. The City hereby authorizes the trade-in of the City owned AEBI Terratrac
Tractor for $14,000.00.
6. The City recognizes the savings of $10,000.00 by approving the purchase
now for 2014 for a demo AEBI tractor, new Seppi mower and new Batwing
Mower deck, less the trade-in for a total of $158,045.72, not including
applicable licensing fees, to be funded from account 460-4360-730.
Adopted this 22nd day of July, 2013
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Item No: 7J
MOUNDS � T7 Meeting Date: July 22, 2013
�/1 Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8125 Approving a Lease Extension with Creative
Kids Academy Operating at the Mounds View Community
Center
Introduction:
Creative Kids Academy leases space at the Mounds View Community Center. In 2011,
their lease was extended two years through July 31, 2013. The owner of the facility has
agreed to a five-year extension under the same terms (which includes annual rent
inflators.) If approved, the new lease would go into effect on August 1, 2013 and run
through July 31, 2018.
Discussion:
When the current lease extension was negotiated in 2011, two issues were discussed
for additional consideration—property taxes and costs associated with the use of the
dishwasher. The owner of the facility—Rajiv Garg—was not supportive of paying the
property taxes or paying for any of the dishwasher chemicals. While Mr. Garg
maintains his opposition to increasing the rent to cover the property taxes, he is
agreeable to share the costs of the dishwasher in recognition of the shared use of the
appliance.
The attached extension agreement was originally drafted by Kennedy & Graven. The
only changes are to the dates as well as the inclusion of the tenant's requirement to
cover 50% of the costs of the dishwasher materials.
Recommendation:
Staff recommends approval of the attached Resolution 8125, a resolution authorizing
an extension of the lease between the City and Creative Kids Academy, a business
providing childcare services at the Mounds View Community Center.
Respectfully submitted,
James Ericson
City Administrator
Attachments:
1. Letter frorn Rajiv Garg, dated June 11, 2013
2. Resolution 8125
3. Lease Extension Agreement
Creative Kids Academy
Rajiv Garg
5394 Edgewood Drive
Mounds View, MN 55112
To: Mr. Jim Ericson
City of Mounds View city Administrator
June 11, 2013
Mr. Ericson,
I wanted to thank you for meeting with me to discuss our lease renewal for Creative Kids
Academy in the Mounds View community hall. We have enjoyed our strong relationship with
the city of Mounds View as business owners for Creative Kids Academy and Woodlawn Terrace
Apartments. Also, out of our 7 locations, the Mounds View center is the only location we do not
own. The only reason why we invested in Woodlawn Terrace Apartments is because we wanted
to build a stronger community in Mounds View and thought that keeping a quality childcare
center in the walking distance from the Apartments would be healthy for the community of
Mounds View.
Creative Kids rent, with the CPI increases on an annual basis, has increased by almost 10% over
the past 4 years. Our minimal tuition increases have not kept up with the overall expenses.
Simply put, we can not afford to have any new rent increases as we operate on a razor thin
margin of 2-3%.
In the upcoming year, we will drastically be impacted by the 2014 healthcare reform which will
put us in a huge negative margin. However, given the economic challenges of our business, we
stay committed to the City of Mounds View and to the 100+ families we serve. We would like to
renew our lease under the current terms. Our desire is to stay in the community center as the
space is dedicated to serving families and children. We have made significant investment in the
space with hand painted murals to make the center inviting for families.
I wanted to highlight key points of what we have accomplished for the overall community of
Mounds View.
• We have invested thousands of dollars to become nationally accredited program
(NAECY) and will be a Minnesota Parent Aware 4 star provider of early education. This
is a very distinguished achievement, which directly benefits the overall community as
well.
• Quality early education leads to better family environment and responsible children.
• More families move into a community where quality early education is available such as
Creative Kids Academy. I am not sure if there is any other center with NAECY
accreditation and MN Parent Aware achievement.
• We have added enrichment programs for children such as kids Yoga, music, Spanish and
Story Telling. All of these programs are FREE to all children. We do not charge extra
for these enrichments. This has direct impact on children and families.
• We serve close to 100 Mounds View families who depend on affordable and quality
childcare.
• We employ 12-15 teachers and caregivers who live in the area.
• When provide before and after school program for children who attend Mound View
schools and these families depend on our program. We provide free transportation for
these children to and from school.
• We provide free lunch and snacks for children in our program and for some that is the
only decent meal all day.
All in all we believe we add intrinsic value to the City of Mounds View. While our business may
not be a non-profit organization, I can assure you that 98% of our revenues go back into our
expenses and programming to fund the program.
I am a firm believer in early education and building strong communities thus the idea of a
childcare center with an apartment complex, grocery store and general store all in walking
distance.
Please consider my request to renew our current lease with CPI increases but no additional rent
increase. I hope I have provided proper justification for you and the members of the city
council. Our business model will not be able to take on new additional expenses without
jeopardizing the quality of early education that we have worked so hard to achieve since our
ownership. The children and families of Mounds View deserve a quality early education center
which we can all be proud of. You will agree, we have be a model tenant and a business owner
in the city of Mounds View as we provide jobs, pay our tent on time, self sufficient, friendly
community members, provide housing to over 100 families and pay our taxes.
I appreciate your consideration and look forward to building our relationship with the City of
Mounds View even stronger.
Thank You,
Respectfully
Rajiv Garg
RESOLUTION 8125
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZE EXECUTION OF AN AGREEMENT TO EXTEND TERM
OF EXISITNG LEASE FOR AN ADDITIONAL FIVE YEARS
WHEREAS, the City of Mounds View, as landlord ("Landlord"), and Creative Kids
Academy—Mounds View, Inc., a Minnesota corporation, as tenant ('Tenant") entered into
a lease assignment agreement dated December 22, 2008 ("Assigned Lease") which
modified the original lease agreement dated November 20, 2006; and
WHEREAS, the expiration date of the Assigned Lease was July 31, 2011; and,
WHEREAS, on May 9, 2011, the City Council approved Resolution 7778 authorizing
a two-year extension of the Assigned Lease through July 31, 2013; and,
WHEREAS, both parties, Landlord and Tenant, desire to extend the existing lease
for a five-year period such that the new expiration date would be July 31, 2018 by
executing the document entitled Extension of Lease Agreement ("Agreement") which is
attached hereto as Exhibit A; and,
WHEREAS, with the exception of the expiration date of the lease and shared costs
associated with the use of the dishwasher, all terms and provisions of the Lease as
assigned remain unchanged.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota that the Agreement is deemed acceptable
and the Mayor and City Administrator are authorized to execute the Agreement and to
take all necessary and reasonable steps to effectuate the Agreement.
Adopted this 22nd day of July, 2013.
Joe Flaherty, Mayor
ATTEST
James Ericson, City Administrator
(seal)
EXTENSION OF LEASE AGREEMENT
This Extension of Lease Agreement (the "Lease Extension") is made and entered into this
day of 2013, between the City of Mounds View, a Minnesota municipal
corporation ("Landlord") and Creative Kids Academy — Mounds View, Inc., a Minnesota
corporation ("Tenant") and amends the Lease Agreement, dated November 20, 2006 (the "Lease"),
the Assignment, Assumption and Consent Agreement to Lease (the "Assigmnent") dated
December 22, 2008, and the Extension of Lease Agreement dated May 23, 2011.
RECITALS
A. The Landlord owns a community center building located on land located at
5394 Edgewood Drive, Mounds View, Minnesota 55112 (the "Premises").
B. Pursuant to the Lease, Creative Kids Child Care Center II, a Minnesota corporation,
leased classrooms, an office and the tot lot on the Premises from the Landlord for the purposes of
operating a child care center.
C. On December 22, 2008, the Assignment was entered into between the Landlord and
Creative Kids Child Care Center II and the Tenant. The Assignment assigned Creative Kids Child
Care Center II's rights, title and interest in the Lease to the Tenant.
D. On May 23, 2011, the Landlord and Tenant agreed to extend the term of the Lease
pursuant to an Extension of Lease Agreement until the date of July 31, 2013.
E. The Landlord and Tenant have agreed to extend the term of the Lease and this Lease
Extension sets forth the ternis of such extension.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which each parry hereby acknowledges, the parties agree as follows:
ARTICLE 1
Term
Section 1.2 of the Lease is deleted and replaced with the following:
Section 1.2. Term. The term of this Lease and Tenant's obligation to pay
rent hereunder shall continue until July 31, 2018, at which time the Lease shall
expire. Notwithstanding any contrary provision contained herein, upon at least one
(1) years prior written notice from Landlord to Tenant, Landlord shall have the right
to terminate this Lease and upon expiration of such notice period, the term of this
Lease shall automatically terminate.
428242v2 SJR MU21035
ARTICLE 2
Shared Space
Article VI of the Lease is amended by the addition of the following:
Section 6.2. DISHWASHER. Tenant shall be responsible for 50% of the costs associated
with the operation and maintenance of the dishwasher in the kitchen common space, to include
detergents and other chemical products.
ARTICLE 3
Miscellaneous
Section 3.1. Effective Date. This Lease Extension shall be effective as of the date written
on the previous page.
Section 3.2. Certain Defined Terms. Terms used in this Lease Extension and not defined
herein shall have the meanings given in the Lease.
Section 3.3. No Default. Landlord acknowledges that, as of the date hereof, Tenant is not
in default of any term or condition of the Lease. Nothing contained in this Lease Extension shall be
deemed to excuse any default by Tenant in the future.
Section 3.4. Confirmation of Lease. Except as specifically amended by this Lease
Extension, the Lease remains unchanged, is hereby ratified and confirmed, and remains in full force
and effect.
IN WITNESS WHEREOF, the parties have executed this Lease Extension as of the day and
year first above written.
TENANT: LANDLORD:
CREATIVE KIDS ACADEMY — CITY OF MOUNDS VIEW
MOUNDS VIEW, INC.
By: By:
Joe Flaherty
Its: Mayor
Its:
By:
James Ericson
Its: City Administrator
428242v2 SJR MU210-35
Item No: 7K
_ Meeting Date: July 22, 2013
MOUNDS Z %SAT Type of Business: Council Business
J �/ Lir Administrator Review: iCC
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8126 Approving the Purchase of a New Service Truck for
the Street Department
Background/Discuss ion:
As part of the Public Works Department's maintenance program, service trucks are purchased for
the departments to perform the needed maintenance and inspections required throughout the City.
Currently the Street Department has in use a 1999 Ford 550 truck with a dump box. This truck is
used for hauling debris and materials associated with water main breaks, storm damage, and other
various tasks. This unit is also used as the sign replacement or repair truck as has an air
compressor on the vehicle used for air tools and the pneumatic post pounder.
Discussion:
Staff has received a quote off the State of Minnesota Cooperative Purchasing Venture for a new
2014 F550 4x4 cab and chassis for a cost of $43,362.16 from Midway Ford of Roseville, Minnesota.
In addition to the cab and chassis, Staff has received a quote from the State Of Minnesota
Cooperative Purchasing Venture from Crysteel Truck and Equipment of Fridley, Minnesota, for a
new dump box and V -Mac Compressor:
1) Box with options $12,922.77
2) V -Mac VR70 $ 9,514.00
Total cost of unit including the options is $65,798.93, not including any sales tax or license fees. This
cost is $25,798.93 over the 2013 budget. Staff has meet with the Finance Director and proposed
holding off on the purchase of the AEBI tractor in 2013 and then re -budgeting for this unit in 2014.
The re -purposing of these funds will offset the purchase of the new truck.
Recommendation:
Staff recommends that the City Council consider approving the purchase of a 2014 F550 regular cab
and chassis off of the State Of Minnesota Cooperative Purchasing Venture from Midway Ford for a
cost of $43,362.16 not including the sales tax or licensing fees.
Staff also recommends approving the purchase of a dump box with options along with a VMac under
the hood air compressor from Cysteel Equipment at the cost of $22,436.77 not including any sales
tax.
Staff is also recommending a 5% contingency in the amount of $3,289.95. For a total of $68,088.88
not including sales tax or license fees, funds to be taken from account 460-4470-7030 and re-
purposing additional funds from 460-4360-7030 to help offset the costs.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8126
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A 2014 F550 4x4 CAB AND CHASSIS WITH A DUMP BOX
AND AIR COMPRESSOR
WHEREAS, the City has pick—up trucks that are utilized for the Public Works Department to
perform needed maintenance, and;
WHEREAS, the City Council understands the need for Public Works to properly operate
various tasks such as water main breaks, storm debris pick up and snow removal / hauling in a
timely manner; and
WHEREAS, the Public Works Staff has been using an 1999 F550 to perform such tasks; and
WHEREAS, Public Works Staff was received quote from the State of Minnesota Cooperative
Purchasing Venture from Midway Ford of Roseville, Minnesota for the cab and cassis for a cost of
$43,362.16 not including sales tax and licensing fees; and
WHEREAS, Public Works Staff was received quote from the State of Minnesota
Cooperative Purchasing Venture from Crysteel Equipment of Fridley, Minnesota for the dump box
with listed options and VMac air compressor for a cost of $22,436.77 not including sales tax: and
WHEREAS, Funds to purchase the unit will be taken from the Vehicle and Equipment fund
460-4470-7030 as well as repurposing budget funds from account 460-4360-7030 to help offset the
costs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. The City Council hereby accepts the quote of $43,362.16 submitted by Midway Ford of
Roseville, Minnesota not including sales tax or license fees.
2. The City Council hereby accepts the quote of $22,436.77 submitted by Crysteel
Equipment of Fridley, Minnesota not including sales tax.
3. Staff is also recommending a 5% contingency in the amount of $3,289.95.
4. Total for the cab and chassis, dump box and Vac Mac Compressor is $69,088.88. Funds
will be taken from 460-4470-7030 along with additional funds from 460-4360-7030.
ATTEST:
(seal)
Adopted this 22t" day of July, 2013.
Flaherty, Mayor
James Ericson
Amb Item No:7L
_ Meeting Date: July 22, 2013
MO7 T1�TT1C V TIEW Type of Business: Council
lJ1ViJJ �/iL�� Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8127 Approving the Purchase of a New Service Truck for
the Parks Department
Background/Discussion:
As part of the Public Works Department's maintenance program, service trucks are purchased for
the departments to perform the needed maintenance and inspections required throughout the City.
The Parks Department has in use a 1999 Ford 250 truck with a utility box. This truck is used for
making repairs in the park buildings, play ground equipment and on the irrigation systems. This
vehicle was budgeted to be replaced in 2009 and has been postponed a number of times as Staff
was evaluating the needs of the Parks Department.
Discussion:
Staff has received a quote from the State of Minnesota Cooperative Purchasing Venture for a new
2014 F350 4x4 Cab with an 8' box for a cost of $26,909.93 from Midway Ford of Roseville,
Minnesota.
In addition to the cab and chassis, Staff has received
Cooperative Purchasing Venture from Crysteel Truck and
new service body and VMAC air Compressor.
1) Service Body $26,563.69
2) V -Mac VR70 $ 9,514.00
3) Trade-in of 8' box $ 700.00
4) Total for service body
And V -Mac VR70 $35,377.69
a quote from the State Of Minnesota
Equipment of Fridley, Minnesota, for a
Total cost of unit including the service body and VMAC air compressor is $62,287.62, not including
any sales tax or license fees. This cost is $26,287.62 over the 2013 budget. Staff has met with the
Finance Director and proposed holding off on the purchase of the AEBI tractor in 2013 and re -
budgeting for this unit in 2014 and repurposing the budgeted funds to offset the purchase of the
parks service truck.
Recommendation:
Staff recommends that the City Council approve the purchase of a 2014 F350 regular cab and
chassis from the State Of Minnesota Cooperative Purchasing Venture from Midway Ford of
Roseville, Minnesota for a cost of $26,909.93 not including the sales tax or licensing fees.
Staff also recommends approving the purchase of a service body option along with a VMac under
the hood air compressor from Cysteel Equipment of Fridley, Minnesota at the cost of $36,167.69,
and allow for the trade-in of the 8' box for $700.00 making the cost $35,377.69 not including any
sales. Staff is also recommending a 5% contingency in the amount of $3,114.38. For a total of
$65,402.00 not including any sales tax or license fees, funds to be taken from accounts 460-470-
7030 and repurpose additional funds from 460-4360-7030 to help offset the costs.
R ully submAie ,
n Peterson
Public Works Supervisor
RESOLUTION 8127
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING PURCHASE OF A 2014 CAB AND CHASSIS SERVICE TRUCK FOR THE
PARKS DEPARTMENT
WHEREAS, the City has pick—up trucks that are utilized for the Public Works
Department to perform needed maintenance; and
WHEREAS, the City Council understands the need for Public Works Parks Department
to properly operate and perform various tasks such as building repairs, play ground and
irrigation repairs in a timely manner; and
WHEREAS, the Public Works Staff has been using an 1999 F250 to perform such tasks;
and
WHEREAS, Public Works staff was received quote off the State of Minnesota
Cooperative Purchasing Venture from Midway Ford of Roseville MN for the Cab and cassis for
a cost of $26,909.93, not including sales tax or licensing fees; and
WHEREAS, Public Works staff was received quote from the State of Minnesota
Cooperative Purchasing Venture from Crysteel Equipment of Fridley, Minnesota for the service
body with listed options and V -MAC air compressor for a cost of $35,467.69, not including sales
tax; and
WHEREAS, Funds to purchase the unit will be taken from the Vehicle and Equipment
fund 460-4470-7030 as well as repurposing budget funds from account 460-4360-7030 to help
offset the costs; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. The City hereby accepts the quote of $26,909.93 for a 2014 F350 4x4 regular cab
and 8' box, submitted by Midway Ford of Roseville, Minnesota not including sales tax
or license fees.
2. The City hereby accepts the quote of $35,467.69 submitted by Crysteel Equipment
of Fridley MN not including sales tax.
3. Staff is also recommending a 5% contingence in the amount of $3,114.38.
4. Total for the Cab and Chassis, dump box and VMAC Compressor and 5%
contingency is $65,402.00. Funds will be taken from 460-4470-7030 and 460-4360-
7030.
Adopted this 22 t day of July, 2013.
Joe Flaherty, Mayor
ATTEST:
(seal)
James Ericson
I
Item No: 07M
Meeting Date: July 22, 2013
Type of Business: Council Business
of Mounds View Staff
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: First Reading and Introduction of Ordinance 880, an
Ordinance Amending Title 500 to Include Licensing
Requirements for Donation Collection Bins
Introduction:
In 2007 and 2009, the City had been asked to consider allowing donation collection bins in
the community. Both times the City Council was disinclined to allow the donation bins due
to repeated problems with ones that had been located in the community without
permission. The bins were unsightly and often had donations and other accumulated junk
alongside them for extended periods of time. For reasons such as these, the bins were
considered a nuisance and in violation of the City Code.
Discussion:
The City Council has again been asked to reconsider its position concerning donation
collection bins. Bradley Berg, representing US'Again, a for-profit textile and small goods
recycler, spoke to the Council about the various licensing restrictions than can be adopted
to ensure proper maintenance and operation of such bins. Mr. Berg provided a copy of a
sample ordinance outlining some suggested language the City could consider. At the June
3, 2013, Work Session, the Council directed staff to draft suitable language for its
consideration. Ordinance 880 provides for operational restrictions that would be added to
Title 500 (Business License Regulations) of the City Code. If approved, bins would be
permitted on properties owned and operated as an educational, religious, non-commercial
charitable use. Items left outside the bin would be removed within 24 hour's notice or be
subject to penalties, including license revocation. An exemption is provided for bins
associated with temporary fund-raising activities.
Recommendation:
If the Council supports allowing donation collection bins in the community on a limited
basis, staff would recommend the Council review and consider the first reading and
introduction of Ordinance 880, an Ordinance creating a new Chapter 519 outlining the
licensing standards associated with Donation Collection Bins in the City. If approved, the
second reading would be scheduled for August 12, 2013.
Respectfully submitted,
Jam, Ea.,ae..
James Ericson
City Administrator
ORDINANCE NO. 880
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 500 BY ADDING A NEW CHAPTER 519
ENTITLED "DONATION COLLECTION BINS"
WHEREAS, The City of Mounds View has determined it to be in the best interest of
the health, safety and general welfare of the residents and overall community aesthetics to
adopt licensing requirements to regulate the operation and proliferation of donation collection
bins and portable recycling drop-off receptacles within the City.
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City Council of the City of Mounds View hereby amends Title 500 of the
Mounds View Municipal Code by adding a new Chapter 519 entitled "Donation Collection
Bins" which provides for licensing requirements as follows:
CHAPTER 519
DONATION COLLECTION BINS
SECTION:
519.01:
Definitions
519.02:
License Required
519.03:
Application for License
519.04:
Review of Application; Issuance or Denial
519.05:
License Fees; Expiration
519.06:
Conditions of License
519.07:
Revocation of License
519.08:
Exceptions
519.09:
Violation of Provisions
507.01: DEFINITIONS: When used in this Chapter, the following words and phrases shall have
the meanings ascribed to them:
Subd. 1. DONATION COLLECTION BIN. A receptacle used for the collection of various items for
recycling or resale including, but not limited to, clothing, shoes, textiles, books, household items,
glass, paper or metals.
Subd. 2. TEMPORARY. A time frame not exceeding 30 days.
Ordinance 880
Page 2
507.02: LICENSE REQUIRED: No person shall locate a Donation Collection Bin in the City of
Mounds View without first obtaining a license as provided in this Chapter. (1988 Code §115.01)
507.03: APPLICATION FOR LICENSE: The application for such license shall be made, in
writing, to the City Administrator and shall state the full name and address of the applicant, the company
name of the owner /operator or the Bin (if different from the applicant), the property address and site plan
depicting the specific location where the Donation Collection Bin is to be sited, statement of permission
from the property owner of the premises (if different from the applicant), 24-hour emergency contact
information for the owner/operator, proof of insurance, license fee, and such other information as shall be
required by the City Administrator.
507.04: REVIEW OF APPLICATION; ISSUANCE OR DENIAL: The City Administrator shall
submit the application to the Council for its consideration. The Council may grant or refuse to grant the
license after consideration of the application. It may require a public hearing, and such hearing shall be held
at such time and upon such notice as the Council may determine. After such hearing, the Council may grant
or refuse to grant the license.
507.05: LICENSE FEES; EXPIRATION:
Subd. 1. Fee and Expiration: The fee for every such license shall be established by resolution of the City
Council. Every such license shall expire on December 31 next after its issuance. License fees paid
to renew an expired license shall be paid on or before December 31 of the year preceding the
effective year. Any annual fee paid later than ten (10) working days after December 31 shall be
subject to an additional administrative service charge of ten percent (10%) of the renewal fee.
Subd. 2. Refund Upon Denial: If the Council denies the application for license, one-half (1/2) of the license
fee shall be refunded to the applicant.
507.06: CONDITIONS OF LICENSE:
Subd. 1. Transferability: Licenses shall not be transferable from one (1) person to another.
Subd. 2. Conditions and Restrictions: The following conditions and restrictions shall apply to all Donation
Collection Bins:
a. Donation Collection Bins may only be located on properties with an existing and operating non-
commercial, educational, religious, governmental, institutional or charitable use.
b. Such Bins shall be located on an improved surface behind the front line of the principle structure.
Bins shall be maintained in a like -new condition.
c. Donation Collection Bins shall not be visible from the County Road 10 right of way.
d. Donation Collection Bins shall not exceed seven (7) feet in height and twenty-five (25) square feet
in ground area. Only one such Bin may be permitted per property.
e. The Bin shall not reduce the width of paved clear space for the passage of pedestrians to less than
five (5) feet, shall not be located within five (5) feet of a fire hydrant or fire department connection,
and shall not utilize any required parking spaces or impede/disrupt the flow of vehicular or
pedestrian traffic.
Ordinance 880
Page 3
f. Notice shall be affixed to such Bins indicating the "company" name and phone number of the bin's
owner and operator and a statement discouraging the placement of items outside the bin, of a size
sufficient to be legible at a distance of three (3) feet. Any advertising shall be affixed to the Bin
only and shall be limited to no more than eight (8) square feet.
g. The owner and operator of the Bin shall maintain and provide proof of one million dollar
($1,000,000) general liability insurance coverage for each location where a Bin is located.
h. Items left outside the Bin shall be collected and removed within twenty-four (24) notice provided to
the owner and operator of the Bin.
i. The Council may impose any additional conditions or restrictions it deems reasonably necessary or
advisable.
507.07: REVOCATION OF LICENSE: Every such license may be revoked by the Council, after
the licensee has been given reasonable notice and an opportunity to be heard, for the violation of any
provision of this Code or for the violation of any conditions or restrictions imposed at the time of the
issuance of the license or imposed thereafter or upon failure of the licensee to comply with any condition,
order or direction issued by the Council.
507.08: EXCEPTIONS: Educational, religious, charitable or other non-profit entities hosting a
Donation Collection Bin on a temporary basis for fund-raising purposes are exempted from the license fee
and the provisions in Section 507.06, Subd. 2d. Such exemptions maybe granted administratively without
Council review and are limited to no more than three (3) temporary exemptions per property, per calendar
year.
507.09: VIOLATION OF PROVISIONS: Any person who shall violate any provision of this
Chapter shall be guilty of a misdemeanor.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On August 12, 2013, the City Council adopted Ordinance 880 which amends Title
500 by adding a new Chapter 519 to regulate the operation and proliferation of
Donation Collection Bins and portable recycling drop-off receptacles within the City.
Such Bins may be permitted on properties owned and operated as an educational,
religious, non-commercial charitable use. Items left outside the bin shall be removed
within 24 hour's notice. An exemption is provided for bins associated with temporary
fund-raising activities.
A printed copy of the ordinance is available for inspection during regular business
hours at Mounds View City Hall and is available on line at the City's web site located
at www.ci.mounds-view.mn.us.
Ordinance 880
Page 4
SECTION 3. This ordinance shall take effect and be in force 30 days from and after its
passage and publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on Jlv 22, 2013.
Second Reading and Adoption by the Mounds View City Council on Auqust 12, 2013.
Publication Date: August 22, 2013
Effective Date: September 21, 2013
Joe Flaherty, Mayor
Attest:
James Ericson
City Administrator
(seal)
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim numbers:
17619 through 17629 in the amount of $ 26,068.32
133000 through 133086 in the amount of $ 209,442.02
TOTAL AMOUNT OF CLAIMS PRESENTED $ 235,510.34
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 7/23/2013 by the vote ayes nays.
Finance Director
7/09/2013 11:05 AM
DIRECT PAYABLES
CHECK REGISTER
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
PAGE: 1
0.00
PACKET:
01086 PYRL
07/11/2013 - 8
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
VENDOR
SET: 01 City
of Mounds View
0.00
DRAFTS:
0
0.00
0.00
0.00
BANK:
PYBNK Western Bank
2
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
CHECK
CHECK
CORRECTIONS:
0
CHECK
CHECK
0.00
VENDOR
------------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME TYPE
DATE
DISCOUNT AMOUNT
NO#
AMOUNT
A3035
AFLAC
I-51020130711
RD103 AFLAC
R
7/11/2013
156.10
017619
I-52020130711
RD103 AFLAC
R
7/11/2013
9.97
017619
166.07
A9329
Fidelity Security Life
I-62020130711
50790-1492 PLAN 980
R
7/11/2013
45.76
017620
45.76
L0549
Law Enforcement Labor Services,
I-70020130711
Police Union Dues
R
7/11/2013
765.00
017621
765.00
M6321
MN Benefit Association
I-60020130711
MNBF Ins
R
7/11/2013
15.78
017622
15.78
M7152
MN Child Support Payment Center
I-99520130711
Case #0015244278 KIRK LEITCH
R
7/11/2013
1,079.08
017623
1,079.08
N0525
643400 - NCPERS Minnesota
I-30020130711
NCPERS Life Ins
R
7/11/2013
192.00
017624
192.00
P9250
Public Employees Retirement Ass
1-00120130711
PERA 643400
R
7/11/2013
9,156.58
017625
1-00220130711
PERP 643400
R
7/11/2013
13,862.53
017625
23,019.11
*VOID*
017626
VOID CHECK
V
7/11/2013
017626
**VOID**
*VOID*
017627
VOID CHECK
V
7/11/2013
017627
**VOID**
80896
MN Child Support Payment Ctr.
I-99820130711
Case #14080268 DARRELL MEYER
R
7/11/2013
331.37
017628
331.37
54107
Secure Benefits Systems Corp.
I-50020130711
Flex Medical
R
7/11/2013
267.15
017629
I-50320130711
Flex Daycare
R
7/11/2013
187.00
017629
454.15
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
9
0.00
26,068.32
26,068.32
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
2
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
11
0.00
26,068.32
26,068.32
7/03/2013
1:12 PM
DISCOUNTS
DIRECT
PAYABLES CHECK REGISTER
PAGE:
1
PACKET:
62.25
01085
Manual
Ck 7-3-13
0.00
0.00
0.00
PRE -WRITE CHECKS:
VENDOR
SET:
01
City of
Mounds View
0
0.00
0.00
0.00
BANK:
0
APBNK
US Bank
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
CHECK
CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME
TYPE
DATE DISCOUNT
AMOUNT NO#
AMOUNT
N3000
City of New Brighton
I-201307034211
Title Apps 2014 Ford
Intercept R
7/03/2013
62.25 133000
62.25
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
1
0.00
62.25
62.25
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
1
0.00
62.25
62.25
07-18-2013 09:45 AM
NON -DEPARTMENTAL GENERAL FUND
City Council GENERAL FUND
City Administrator GENERAL FUND
Finance GENERAL FUND
Central Services GENERAL FUND
C 0 U N C I L R E P O R T
Ace Lawn 6 Turf Monthly
PAGE:
1
VENDOR NAME
DATE
DESCRIPTION _
AMOUNT
6/27/13 8385 Groveland
46.00
Sheila Peterson
7/15/13
Park Rental Refund
75.00
Scott Sun
6/30/13
Utility Bill Overpmt 09570
264.60
Yocum Oil Company, Inc.
6/18/13
Fuel
1,180.95
Bureau of Criminal Apprehension
TOTAL:
1,520.55
Jim Ericson
7/10/13
Employee Appreciation
50.00
Timesaver Off Site Secretarial, Inc.
7/11/13
CC c EDA Mtge, June 24th
192.90
Digital Ally, Inc.
TOTAL:
242.90
Jim Ericson
7/10/13
Parking
8.00
7/10/13
Parking
.30.00
TOTAL:
38.00
AICPA
7/17/13
Membership Dues
225.00
City of Roseville
TOTAL:
225.00
CDW Government, Inc.
7/02/13
PW Director Phone
317.42
Desaree Crane
7/16/13
Check far Employment W/Cit
15.00
00
Kennedy 6 Graven, Chartered
6/30/13
Legal C1aim:Brooke Bass
75.00
Park Maintenance GENERAL FUND
6/30/13
Legal Claim:Samantha Ordun
45.00
6/30/13
Administration
1,015.78
6/30/13
Gen'l Zoning Matters
24.00
6/30/13
Ordinance Codification
278.50
6/30/13
Adjustment for Retainer
901.50
MailFinance
6/29/13
3rd Qtr Lease Pmt -Postage
394.66
Optum Health
6/28/13
June COBRA Admin Fee
64.00
City of Roseville
7/01/13
IT Services July
4,189.33
7/01/13
July Phone Bill
491.40
S 5 T Office Products, Inc.
7/03/13
Office Supplies
55.16
7/09/13
Office Supplies
51.17
Streicher's
6/30/13
Housing Code Enforcement
1,097.00
Sun Newspapers
7/11/13
Festival in the Park Legal
14.98
TmmAi.e
9.029.90
Community Development GENERAL FUND
Ace Lawn 6 Turf Monthly
7/15/13 Lawn Service
Ib.DD
Ramsey County Property Records and Rev
6/25/13 8478 Long Lake
46.00
6/27/13 8385 Groveland
46.00
TOTAL:
167.00
Police GENERAL FUND
All Safe, Inc.
6/26/13 Annual Inspection PD
257.55
Aspen Mills
3/22/13 J. Demko Clothing Allowanc
1,022.18
Bureau of Criminal Apprehension
6/30/13 One Conn. and 3 Units
510.00
Peter Berling
6/30/13 K-9 Certification Trials,
20.06
Brighton Veterinary Hospital
7/09/13 Animal Control 2nd Qtr
750.00
Digital Ally, Inc.
7/10/13 Battery
42.75
MN Chiefs of Police Assn.
1/14/13 Police Officer Entry Test
2,247.05
Provantage
7/01/13 Extended PD Tablet Warrant
359.13
7/01/13 Extended PD Tablet Warrant
359.13
Ramsey County
7/12/13 June Handgun Qualification
20.DO
City of Roseville
7/01/13 IT Services July
200.00
City of St. Paul
7/12/13 June Radio Serv. Maintenan
48.85
Training and Consulting Team
4/16/13 Officer N. Erickson
95
00
TOTAL:
5,931.70
Park Maintenance GENERAL FUND
All Safe, Inc.
6/26/13 Annual Inspection PW/Vehic
101.00
6/26/13 Annual Inspection Parks
75.22
07-18-2013 09:45 AM C O U N C I L R E P O R T PAGE: 2
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION _ .__ _ AMOUNT
Beisswenger's Do It Best
7/03/13
Repairs Playground Equipme
2.67
Central Turf & Irrigation Supply, Inc.
6/25/13
Various Supplies
24.22
6/27/13
Supplies
56.00
6/28/13
Supplies
6.76
7/01/13
Parks Glue
36.05
Certified Laboratories
6/19/13
Gloves
9.69
6/19/13
Wipe Out EF, Sting -X, Aero
92.53
Davis Equipment Corporation
6/19/13
Jacobsen Mower Filter #445
325.33
Dept. of Employment & Economic Develop
7/09/13
Ben Geisbauer Unemployment
299.19
G & K Services - St. Paul
7/03/13
Uniforms & Clothing
6.11
7/03/13
Mats & Towels
5.31
6/25/13
Badger Jersey Tee
8.13-
6/26/13
Black/Silver Tee
46.52
Med-Compass, Inc.
6/13/13
Annual Hearing Test
75.15
O'Reilly Auto Parts
6/03/13
PW 4440 AC Kits
11.77
Surplus Services
7/08/13
Emergency Lights
400.00
Peter Szurek
7/08/13
PW Clothing Allowance
30.00
Tri State Bobcat
6/06/13
Resolution 48102
8,015.63
Yocum oil Company, Inc.
6/26/13
Spill Kit
89.81
TOTAL:
9,702.83
Forestry GENERAL FUND
Upper Cut Tree Services
7/02/13
Removal of Storm Damage If
3,179.53
TOTAL:
3,179.53
Public Works Admin GENERAL FUND
All Safe, Inc.
6/26/13
Annual Inspection PW/Vehic
10.00
TOTAL:
10.00
Bldg/Grnds Maintenance GENERAL FUND
Able Hose & Rubber, Inc.
6/18/13
@ PW Bldg
52.58
AIM Electronics, Inc.
6/30/13
Repair Message Sign -One Si
230.51
All Safe, Inc.
6/26/13
Annual Inspection PW/Vehic
8.00
6/26/13
Annual Inspection City Hal
65.28
Architect Mechanical, Inc.
6/20/13
Changed Filters/ Ck DX Coo
400.00
Cardinal Services, Inc.
7/03/13
Camera Inspection
215.00
7/03/13
Mainline Clean out in Side
225.00
Clean Tech
5/26/13
Scrub & Recoat Tile, Carpe
4,862.81
7/16/13
August Janitorial Service
1,272.38
Certified Laboratories
6/19/13
Gloves
1.22
6/19/13
Wipe Out EF, Sting -X, Aero
11.64
F.M.Trucking, Inc.
6/26/13
Royal Gold Yard
37.41
G & K Services - St. Paul
7/03/13
Uniforms & Clothing
1.53
7/03/13
Mats & Towels
1.33
6/25/13
Badger Jersey Tee
1.02-
6/26/13
Black/Silver Tee
5.85
Goodin Company
6/28/13
Supply
23.55
Med-Compass, Inc.
6/13/13
Annual Hearing Test
9.45
Muska Electric Company
6/20/13
Add Cord to Radial Arm Saw
167.47
6/20/13
@ City Hall
659.35
Trane
7/01/13
Service Agreement
705.00
Walters Recycling & Refuse Inc.
7/10/13
Garage Collection
537.50
Wil-Kil
6/25/13
General Pest Control
45.96
6/25/13
Pest Control
41.41
Yocum Oil Company, Inc.
6/26/13
Spill Kit _
11.29
TOTAL:
9,590.50
Veh/Equip Maintenance GENERAL FUND
All Safe,. Inc.
6/26/13
Annual Inspection PW/Vehic
19.00
Arden Hills Tire & Service
6/17/13
Police Squad #071
180.38
07 -SB -2013 09:45 AM C 0 U N C I L R E P O R T PAGE: 3
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION _ AMOUNT
Street Pavement Mgmt GENERAL FUND
Snow & ice Control GENERAL FUND
Street Sign Maintenanc GENERAL FUND
Convention/Visitor Bur GENERAL FUND
Certified Laboratories
6/19/13
Gloves
2.90
6/19/13
Wipe Out EF, Sting -X, Aero
27.70
G & K Services - St. Paul
7/03/13
Uniforms & Clothing
3.66
7/03/13
Mats & Towels
3.19
6/25/13
Badger Jersey Tee
2.43-
6/26/13
Black/Silver Tee
13.93
Generator Specialty Co.
6/21/13
Sprayer Motor Repair
133.59
Med-Compass, Inc.
6/13/13
Annual Hearing Test
22.50
Yocum Oil Company, Inc.
6/20/13
Fuel
120.53
6/26/13
Spill Kit _
26.89
TOTAL:
551.84
All Safe, Inc.
6/26/13
Annual Inspection PW/Vehic
44.00
All Seasons Rental
6/25/13
For Service Trail Gates
167.94
Central Turf & Irrigation Supply, Inc.
7/01/13
Street Veg Killer Spray
38.05
Certified Laboratories
6/19/13
Gloves
6.21
6/19/13
Wipe Out EF, Sting -X, Aero
59.28
G & K Services - St. Paul
7/03/13
Uniforms & Clothing
6.11
7/03/13
Mats & Towels
5.31
6/25/13
Badger Jersey Tee
5.21-
6/26/13
Black/Silver Tee
29.81
Med-Compass, Inc.
6/13/13
Annual Hearing Test
48.15
Menards
6/17/13
Concrete, Wood Stakes
41.69
6/25/13
Concrete, Repel, Gauge
64.36
Surplus Services
7/08/13
Hand Tools
54.00
Yocum Oil Company, Inc.
6/26/13
Spill Kit
57.55
TOTAL:
617.25
All Safe, Inc.
6/26/13
Annual Inspection PW/Vehic
34.00
Certified Laboratories
6/19/13
Gloves
5.34
6/19/13
Wipe Out EF, Sting -X, Aero
50.97
G & K Services - St. Paul
7/03/13
Uniforms & Clothing
6.72
7/03/13
Mats & Towels
5.84
6/25/13
Badger Jersey Tee
4.48-
6/26/13
Black/Silver Tee
25.63
Little Falls Machine, Inc.
6/20/13
Parts for Plow ff124
1,070.16
Med-Compass, Inc.
6/13/13
Annual Hearing Test
41.40
Yocum Oil Company, Inc.
6/26/13
Spill Kit
49.48
TOTAL:
1,285.06
All Safe, Inc.
6/26/13
Annual Inspection PW/Vehic
13.00
Certified Laboratories
6/19/13
Gloves
1.91
6/19/13
Wipe Out EF, Sting -X, Aero
18.28
G & K Services - St. Paul
7/03/13
Uniforms & Clothing
2.44
7/03/13
Mats & Towels
2.13
6/25/13
Badger Jersey Tee
1.61-
6/26/13
Black/Silver Tee
9.19
Med-Compass, Inc.
6/13/13
Annual Hearing Test
14.85
Yocum Oil Company, Inc.
6/26/13
Spill Kit
17.75
TOTAL:
77.94
City of Blaine
6/30/13 June Hotel Tax Skyline Mot _ 293.27
TOTAL: 293.27
Economic Development Econ Dev Authority Kennedy & Graven, Chartered 6/30/13 Parcel Acquisition 2,064.84
6/30/13 2394 Cty Rd 10 14.00
07-18-2013 09:45 AM C O U N C I L R E P O R T PAGE: 4
DEPARTMENT FUND VENDOR NAME _ DATE DESCRIPTION _ AMOUNT
TOTAL: 2,U/U.04
Recreation Community Center 0 All Safe, Inc.
6/26/13 Annual Inspection Comm Ctr
132.40
6/26/13 Annual Inspection PW/Vehic
24.00
Architect Mechanical, Inc.
6/20/13 Annual MVCC Maint HVAC
1,115.00
6/20/13 Freezer in Kitchen Not Wor
458.35
6/20/13 No Cool in Day Care
415.00
6/20/13 HER Serving Comm Ctr
679.55
Beisswenger's Do It Best
6/26/13 MVCC Repairs
10.86
6/27/13 WOO Repairs
41.44
6/28/13 MVCC Repairs
5.66
7/02/13 MVCC Repairs
9.39
7/02/13 WOO Repairs
5.66
Clean Tech
7/16/13 August Janitorial Service
469.68
Certified Laboratories
6/19/13 Gloves
3.66
6/19/13 Wipe Out EF, Sting -X, Aero
34.91
G & K Services - St. Paul
7/03/13 Uniforms & Clothing
4.58
7/03/13 Mats & Towels
3.98
6/25/13 Badger Jersey Tee
3.07-
6/26/13 Black/Silver Tee
17.55
Med-Compass, Inc.
6/13/13 Annual Hearing Test
28.35
City of Roseville
7/01/13 IT Services July
100.00
Walters Recycling & Refuse Inc.
7/10/13 Garage Collection
247.50
Yocum Oil Company, Inc.
6/26/13 Spill Kit
33.88
TOTAL:
3,838.33
Banquet Center Community Center 0 Ameripride Services
5/03/13 Napkins & Tablecloth
8.24
5/10/13 Mats
28.86
5/10/13 Napkins & Tablecloth
8.24
5/17/13 Napkins & Tablecloth
8.24
5/24/13 Napkins & Tablecloth
8.24
5/31/13 Napkins & Tablecloths
8.24
6/07/13 Mats
28.66
6/07/13 Napkins & Tablecloths
8.24
6/21/13 Napkins & Tablecloth
36.93
6/28/13 Napkins & Tablecloths
8.24
7/05/13 Mats
29.29
7/05/13 Napkins & Tablecloths
8.24
7/12/13 Napkins & Tablecloths
8.24
5/03/13 Tablecloth
48.93
5/10/13 Tablecloth
21.27
5/17/13 Tablecloth
79.77
5/31/13 Tablecloth
105.29
6/07/13 Napkins & Tablecloths
89.95
TOTAL:
543.31
YMCA Community Center 0 Ricoh USA, Inc.
Economic Development Tax Increment Dist Ehlers
Economic Development Tax Increment Dist Ehlers
6/27/13 Comm Ctr Copier 187.74
TOTAL: 187.74
7/10/13 Reg. Info & OSA Authorizat 337.50
TOTAL: 337.50
7/10/13 Draft 2012 Workpapers 337.50
TOTAL: 337.50
Economic Development Tax Increment Dist Ehlers 7/10/13 Draft 2012 TIF Reports 337.50
07-18-2013 09:45 AM C O U N C I L R E P O R T PAGE: 5
Ferguson Waterworks #2516
Economic Development Tax Increment Dist Ehlers
Street Pavement Mgmt Street Improvement Xcel Energy
NON -DEPARTMENTAL Water Insituform
DESCRIPTION
7/02/13
2012 Street Project Area E
64.87_
83.00
TOTAL:
402.37
6/26/13
7/10/13
Send Draft Reports to City _
337.50
Certified Laboratories
TOTAL:
337.50
10.91
7/17/13
Electric Utility Relocate
_ 4,661.00
6/19/13
Wipe Out EF, Sting -X, Aero
TOTAL:
4,661.00
6/11/13
Water Deposit Refund
850.00
1,389.59
6/11/13
Hydrant Deposit refund
1,000_00
6/18/13
Blue F1uro Aero Mark Paint
TOTAL:
1,850.00
Utility Distribution Water
All Safe, Inc.
6/26/13 Annual Inspection 2W/Vehic
83.00
6/26/13
Pumps Houses
20.40
Certified Laboratories
6/19/13
Gloves
10.91
6/19/13
Wipe Out EF, Sting -X, Aero
104.16
Commercial Asphalt Co.
6/30/13
Dura Drive
1,389.59
Ferguson Water Works #2516
6/18/13
Blue F1uro Aero Mark Paint
47.40
FRA -DOR
6/15/13
Black Dirt -Water Main Brea
138.94
G & K Services - St. Paul
7/03/13
Uniforms & Clothing
11.60
7/03/13
Mats & Towels
10.09
6/25/13
Badger Jersey Tee
9.15-
6/26/13
Black/Silver Tee
52.37
Grainger
6/26/13
Filter/Regulator
60.39
Hoffman Bros. Sod, Inc.
6/11/13
Classic Bluegrass Sod
103.88
Med-Compass, Inc.
6/13/13
Annual Hearing Test
84.60
Midwest Asphalt Corporation
6/19/13
Dump Charge Asphalt
92.67
6/26/13
Class 5 N8
195.26
7/01/13
Asphalt Dump Chg, CL 5 NB
458.92
Dave Perkins Contracting, Inc.
6/21/13
@ 2636 Ridge Lane
2,958.00
6/21/13
Water Repair
5,023.00
6/28/13
@ 5140 Brighton Lane
3,905.00
Yocum Oil Company, Inc.
6/26/13
Spill Kit
101.11
6/18/13
Fuel _
3,542.85
TOTAL:
18,384.99
Water Production Water
Hawkins, Inc.
6/27/13
Chlorine, Hydro Acid, Self
3,803.56
Instrumental Research, Inc.
6/30/13
Water Testing
80.00
Metro Council Environmental Service
7/09/13
5100 Long Lake Road
3,931.44
7/09/13
7545 Groveland Road
2,081.52
TOTAL:
9,896.52
NON -DEPARTMENTAL Wastewater
Metro Council Environmental Serv.Div.
6/29/13
2nd Use SAC Report
53,033.31
TOTAL:
53,033.31
Utility Distrbution Wastewater
All Safe, Inc.
6/26/13
Annual Inspection PW/Vehic
75.00
Certified Laboratories
6/19/13
Gloves
10.91
6/19/13
Wipe Out EF, Sting -X, Aero
104.16
Fastenal Company
6/26/13
12-SHCS Supply
1.54
6/28/13
Wastewater Dept Supplies
165.83
Flexible Pipe Tool Company
6/25/13
Camera Van Repairs
468.01
G & K Services - St. Paul
7/03/13
Uniforms & Clothing
11.60
7/03/13
Mats & Towels
10.09
6/25/13
Badger Jersey Tee
9.15-
6/26/13
Black/Silver Tee
52.37
07-18-2013 09:45 AM C O U N C I L R E P O R T PAGE: 6
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION _. AMOUNT
TOTAL PAGES: 6
Med-Compass, Inc.
6/1_3/13 Annual Hearing Test
84.60
Metro Council Environmental
Service
7/02/13 August Wastewater
68,022.21
Muska Electric Company
6/20/13 @ Groveland Lift Station
578.97
Yocum Oil Company, Inc.
6/26/13 Spill Kit
101.11
TOTAL:
69,677.25
Surface Water Surface Water
All Safe, Inc.
6/26/13 Annual Inspection PW/Vehic
38.00
Barton Sand & Gravel Co.
6/30/13 Granular
718.74
Certified Laboratories
6/19/13 Gloves
4.58
6/19/13 Wipe Out EF, Sting -X, Aero
43.77
G & K Services - St. Paul
7/03/13 Uniforms & Clothing
5.80
7/03/13 Mats & Towels
5.05
6/25/13 Badger Jersey Tee
3.84-
6/26/13 Black/Silver Tee
22.01
Med-Compass, Inc.
6/13/13 Annual Hearing Test
35.55
Midwest Asphalt Corporation
7/08/13 Rip Rap Lime 4
201.97
Spring Lake Park Lumber
6/27/13 Concrete Mix
49.22
Yocum Oil Company, Inc.
6/26/13 Spill Kit
42.49
TOTAL:
1,163.34
Street Cleaning Surface Water
All Safe, Inc.
6/26/13 Annual Inspection PW/Vehic
3.10
Certified Laboratories
6/19/13 Gloves
0.69
6/19/13 Wipe Out EF, Sting -X, Aero
6.66
G & K Services - St. Paul
7/03/13 Uniforms & Clothing
0.90
7/03/13 Mats & Towels
0.81
6/25/13 Badger Jersey Tee
0.58-
6/26/13 Black/Silver Tee
3.33
MacQueen Equipment, Inc.
6/24/13 Sweeper Repairs
160.24
Med-Compass, Inc.
6/13/13 Annual Hearing Test
5.40
Yocum Oil Company, Inc.
6/26/13 Spill Kit
6.45
TOTAL:
187.00
_ _____ FUND TOTALS --_-__------_
100
GENERAL FUND
42,463.27
230
Econ Dev Authority
2,078.84
252
Community Center Oper.
4,569.38
410
Tax Increment District 1
337.50
420
Tax Increment District 2
337.50
430
Tax Increment District 3
402.37
450
Tax Increment District 5
337.50
485
Street Improvements
4,661.00
700
Water
30,131.51
730
Wastewater
122,710.56
745
Surface Water
1,350.34
--------------------------------------------
GRAND TOTAL:
209,379.77
TOTAL PAGES: 6
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
May 28, 2013
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, May 28, 2013, City Council Agenda.
MOTION/SECOND: Mueller/Hull. To Approve the Monday, May 28, 2013, agenda as
presented.
Ayes — 5
5. PUBLIC INPUT
None.
Nays — 0 Motion carried.
6. SPECIAL ORDER OF BUSINESS
A. Presentation of the Spring Lake Park, Blaine, Mounds View Fire
Department Audit by Chief Nyle Zikmund
Chief Zikmund presented the Council with the fire department audit. He noted this was his 19`h
year as Chief of the Spring Lake Park, Blaine and Mounds View Fire Department. He explained
a qualified or clean rating was given to the department for yearend 2012. Chief Zikmund
indicated Tim Hill, a representative from Mounds View, was elected President of the Fire Board.
He then reviewed the call volume for the City of Mounds View. It was noted the call volume in
the City has plateaued over the past few years. Chief Zikmund invited the Council to visit Fire
Station #3 to view the new Command Simulation Program on June 17°i.
Mayor Flaherty asked for further information on the makeup of the Mounds View, Blaine and
Spring Lake Park fire department. Chief Zikmmnd explained the organizational structure of the
Mounds View City Council May 28, 2013
Regular Meeting Page 2
1 non-profit organization stating the department was quite unique as the three cities control the
2 budget and the organization was represented by a citizen board. He noted the department had
3 five stations in operation during the day and four stations responding during the evening hours.
4 He discussed the efficiency of the department's model between the full-time and volunteer
5 fireman.
6
7 Mayor Flaherty requested further information regarding the home inspections program. Chief
8 Forester provided comment on the Home Safety Survey Program noting it has been in operation
9 since 1998. She indicated the program was funded through grants and provided smoke detectors,
10 carbon monoxide detectors, gun locks and baby locks, where needed. She stated the program
I i was very effective and has provided saves throughout the community. She encouraged residents
12 to contact the Fire Department for additional information on the Home Safety Survey Program.
13
14 Mayor Flaherty thanked Chief Zikmund and Chief Forester for their reports this evening.
15
16 7. COUNCIL BUSINESS
17 A. 7:05 p.m. Public Hearing, Resolution 8106, Consideration of a Conditional
18 Use Permit for an Oversize Garage at 8478 Long Lake Road.
19
20 Planning Associate Heller commented the applicant, Allen Hambleton, was requesting approval
21 of a conditional use permit to construct an oversize detached garage on his property at 8478 Long
22 Lake Road. The applicant wants to build a new 22' x 56' detached garage behind the existing
23 detached garage. It was noted any building larger than 952 square feet must get City approval
24 through the conditional use permitting process.
25
26 Associate Heller explained City Code limits backyard building coverage to 20% of the yard area
27 and this garage would use approximately 8% of the backyard area. She indicated the total
28 accessory building square feet with the existing garage and the new garage would be 1,783
29 square feet, which is below the maximum of 1,800 square feet limit. The roof shall match or be
30 similar to the character and style of the roof of the principal structure. In addition, the garage
31 was to have a uniform appearance with the house.
32
33 Associate Heller reviewed the request in further detail noting the Planning Commission reviewed
34 this item on May 15°i and recommended the Council approve the conditional use permit with
35 conditions.
36
37 Mayor Flaherty opened the public hearing at 7:42 p.m.
38
39 Mayor Flaherty questioned how the applicant decided on the proposed garage size. Allen
40 Hambleton, 8478 Long Lake Road, commented he measured the trailers and boats that he had
41 and stated the proposed garage would allow for his boats and trailers to be stored indoors.
42
43 Council Member Mueller asked if the garage would be used for automotive repairs or other
44 commercial uses. Mr. Hambleton stated there would be no automotive repairs but noted he
45 would be storing a work trailer in the garage.
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Sue Pearson, 8475 Sunnyside Road, explained the proposed garage would abut the rear of her
property. She commented her home was built in 1976. She expressed concern with the proposed
size of the garage and that it would be covered completely in metal. It was her opinion Mr.
Hambleton would be erecting a pole barn and not a garage. She did not feel the oversized garage
was a good fit for her residential neighborhood. Ms. Pearson recommended the existing garage
be added on to as the oversized garage would adversely impact her property. She commented her
garden would no longer have sunlight and exhaust fumes would now travel into her home. She
questioned how many other homes would be building pole barns if this request were approved.
Ms. Pearson suggested if the oversized garage were approved, she suggested the building be
wood construction and not metal. She recommended the fencing be approved on the rear and
side property lines.
Robert Ringdahl, 8485 Sunnyside Road, presented the Council with a picture of his rear yard.
He commented the proposed garage would greatly impact the view and enjoyment of his
property. He questioned if the applicant had to have such a large garage in this residential
neighborhood. He recommended the existing garage be replaced or expanded as this would
minimize the impact on the neighbors. Mr. Ringdahl expressed concern that his personal
business would be operating out of the proposed garage. He explained he did not oppose the
garage entirely, but the proposed placement on the lot. He indicated his property value would
decrease if a pole barn was erected on his rear property line.
Hearing no further public input, Mayor Flaherty closed the public hearing at 8:01 p.m.
Council Member Hull questioned if the City has approved a pole barn type garage before in
Mounds View. Planning Associate Heller stated there were several metal -style garages in the
City.
Mayor Flaherty indicated that if Mr. Hambleton was building a 22 x 45 foot garage, he would not
need City approval. He then asked if City Code differentiated between pole barns and garages.
Planning Associate Heller explained the City labeled each of these an accessory building.
Mayor Flaherty inquired if Mr. Hambleton stored windows on his property for his personal
business. Mr. Hambleton stated he does store windows on his property, but does not
manufacture the windows onsite.
Mayor Flaherty questioned why the proposed building site was chosen. Mr. Hambleton
commented the other side of his property had a large number of trees, and these would have to be
removed to allow for the garage to be built.
Mayor Flaherty encouraged Mr. Hambleton to work with his neighbors on a more amenable
garage location. He preferred that the neighbors work together to resolve this issue and respect
the rights of all parties involved.
Council Member Mueller requested Staff review the Planning Commission's recommendation.
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Planning Associate Heller indicated the Planning Commission voted 5:0 to recommend approval
of the oversized garage with conditions.
Council Member Gunn questioned why the applicant had not considered adding onto the existing
garage. Mr. Hambleton stated he had not considered this as an option. He commented if this
were done, he would have an 81 foot long garage.
Council Member Gunn asked how many trees would be removed for the oversized garage. Mr.
Hambleton commented one tree and one bush would be removed.
Council Member Hull inquired if the applicant had room to expand the existing garage. Planning
Associate Heller indicated this area did have room for expansion.
Council Member Gunn questioned why the oversized garage was set back so far on the lot. Mr.
Hambleton indicated he could pull the garage forward slightly, if necessary.
Mayor Flaherty recommended Mr. Hambleton listen to the suggestions of his neighbors and work
with them to reach an agreement on the garage placement.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8106,
Consideration of a Conditional Use Permit for an Oversize Garage at 8478 Long Lake Road.
Council Member Mueller appreciated the comments and concerns expressed this evening. She
encouraged the neighbors to work together to resolve this issue, while keeping in mind that Mr.
Hambleton has the right to improve his property. She stated she supported the request before the
Council this evening.
Ayes — 4 Nays — 1 (Hull opposed) Motion carried.
B. 7:05 p.m. Public Hearing, Introduction and First Reading of Ordinance 879,
Amending Title 1100 of the Mounds View Zoning Code to Add Regulations
for Cargo Containers.
Planning Associate Heller stated Staff became aware of several cargo containers last year and did
not recommend these be allowed to be used as storage sheds in residential zoning districts. She
indicated the Planning Commission has discussed and reviewed the language within the Zoning
Code and revisions were made. Staff discussed the proposed revisions in detail with the Council
and recommended the Ordinance be introduced this evening.
Mayor Flaherty opened the public hearing at 8:26 p.m.
Victoria Simkins, 6928 Pleasant View Drive, discussed the Planning Commission's
recommendation to approve language that would amend the City's zoning code regarding cargo
containers. She explained that in 1997 she purchased a 20' long by 8' wide steel storage
container after having to replace two other steel storage sheds. She stated in November of 2012
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Regular Meeting Page 5
1 she received a removal order for her cargo container from the City. She then sent emails to
2 Planning Associate Heller and to City Administrator Ericson on November 20, 2012 with
3 pictures of her cargo container to City Staff. She received no verbal or written response from
4 either Staff member and considered the matter settled until receiving the public hearing notice for
5 this evenings meeting.
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7 Ms. Simkins stated she received an estimate to replace the steel cargo container and it was
8 between $5,000-6,000. She explained her cargo container served as a garage and has done so for
9 the past 15 years. She indicated she has had no objections from her neighbors and suggested the
10 cargo container remain in place and be repainted to match the principal structure. She
11 respectfully requested that her container be grandfathered in.
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13 Hearing no further public input, Mayor Flaherty closed the public hearing at 8:31 p.m.
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15 Council Member Meehlhause asked if the City was contacted prior to the cargo container
16 purchase. Ms. Simkins stated she did not contact Staff, as the unit was sold to her as a solid steel
17 storage container.
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19 Council Member Meehlhause questioned if the City Code would have allowed a cargo container
20 in 1997. City Administrator Ericson explained a cargo container did not meet the definition of
21 an accessory building and would not have been allowed to proceed in 1997. He commented
22 while the language does not discuss "cargo containers," the language does speak to typical uses
23 within a residential district.
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25 Council Member Meehlhause inquired if the proposed language revisions would protect the City
26 from a resident using a boxcar or semi -trailer as a shed. He was in favor of the language being
27 more specific. Planning Associate Heller commented this was addressed in Subdivision 14.
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29 Council Member Hull asked how many properties had a cargo container at this time. Planning
30 Associate Heller indicated she was aware of two cargo containers in the City within the
31 residential zoning district.
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33 Mayor Flaherty questioned how the Council should address the two residential properties with
34 cargo containers. He indicated the container could be grandfathered in, be removed or the
35 Council could allow her more time to replace the unit.
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37 Council Member Gunn stated she was in favor of grandfathering the container in with conditions
38 that if the garage were replaced, the container be removed; that if the property were sold, the
39 container be removed; and that the container surround be repainted and improved to match the
40 principal structure.
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42 Council Member Mueller indicated she was not in favor of allowing the cargo container to
43 remain within on this property. It was her understanding cargo containers were never allowed in
44 residential zoning district. She supported the Ordinance amendments as written.
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1 Council Member Hull questioned if Ms. Simkins could apply for a variance to keep the
2 container. Planning Associate Heller did not believe this would be an option.
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4 Mayor Flaherty inquired if a shed could be built around the cargo container. City Administrator
5 Ericson explained the City does not regulate what residents store inside their accessory
6 structures.
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8 Mayor Flaherty asked if the City could give Ms. Simkins more time to remove the cargo
9 container. Ms. Simkins stated the problem was that she was currently unemployed and has been
to for the last eight months. She commented that it would not be possible for her to remove the
11 container and build an accessory structure in the near future.
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13 Council Member Meehlhause questioned if the storage container were grandfathered in, if Ms.
14 Simkins would apply for an accessory structure permit. Ms. Simkins stated she would be willing
15 to apply for a permit.
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17 Council Member Mueller indicated the cargo container did not have an improved surface
18 underneath it and the accessory structure permit could not be approved. She explained it was
19 unfortunate that Ms. Simkins was misled to believe the cargo container was allowed. However,
20 this simply was not and has not ever been the case. She did not believe a cargo container could
21 serve as an accessory structure.
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23 Ms. Simkins stated she has been living in Mounds View for 28 years and has had her storage
24 container for the past 16 years. She indicated this container has not adversely impacted her
25 neighbors in any way. She requested again that her container be grandfathered in.
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27 Council Member Gunn explained in the past, double curb cuts were grandfathered in when the
28 Zoning Code was amended. She recommended this same action be taken with the cargo
29 container.
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31 Mayor Flaherty noted the container has been on this property for the past 16 years and the
32 property has received no complaints from the neighboring properties. He was in favor of
33 strengthening the City's Zoning Code, but supported Ms. Simkins' request to grandfather in her
34 cargo container. He questioned how to proceed with a motion to this effect. City Administrator
35 Ericson stated the Council could proceed giving direction to Staff to revise Subdivision 3. Staff
36 could then speak further with the City Attorney to modify this section of the Ordinance, which
37 would then be reviewed by the Council during the Second Reading.
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39 Council Member Mueller expressed concern that the cargo container could be leaking lead-based
40 paint into the soil as it was not placed on an improved surface and its country of origin was
41 unknown.
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43 MOTION/SECOND: Gmm/Hull. To Waive the First Reading and Introduce Ordinance 879,
44 Amending Title 1100 of the Mounds View Zoning Code to Add Regulations for Cargo
45 Containers, revising Subdivision 3 and requiring Ms. Simkins to apply for an accessory structure
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permit.
Mayor Flaherty requested Staff investigate the exterior of the cargo container to assure that there
is no lead-based paint seeping into the surrounding soil. City Administrator Ericson noted he
would review this matter further.
Ayes — 5 Nays — 0 Motion carried.
C. Continued Public Hearing, Resolution 8093, a Resolution to Consider
Approval of an On -Sale Intoxicating Liquor License for Moe's located at
2400 County Highway 10.
Assistant City Administrator Crane stated that Moe's has still not submitted the necessary
paperwork and fees for their liquor license. She indicated the owner has requested an extension
to the June 10`x' City Council meeting. She explained to the owner that this would be the last
possible day for the Council to review the matter. If the paperwork were not submitted prior to
June 10'11, the applicant would have to reapply for a new liquor license. Staff recommended the
Public Hearing be continued to the June 10°i City Council meeting.
MOTION/SECOND: Mueller/Hull. To Continue this Item to the June 10, 2013 City Council
Meeting.
Ayes — 4 Nays — 0 Motion carried. (Gums abstained)
D. Continued Public Hearing, Resolution 8096, a Resolution to Consider
Approval of an Off -Sale Intoxicating Liquor License for ABC Liquor,
located at 2840 County Highway 10.
Assistant City Administrator Crane stated that Staff received all necessary paperwork and fees
for an Off -Sale Intoxicating Liquor License for ABC Liquor located at 2840 County Highway 10.
She stated approval would be contingent upon a satisfactory compliance check, fire inspection
and criminal background check. She noted the license period would be from July 1, 2013
through June 30, 2014.
Mayor Flaherty questioned if the applicant was aware of the May 8"' deadline for the liquor
license paperwork. Konjite Bubeta, ABC Liquor, was aware of the deadline but turned in her
paperwork to Staff after May 01.
Hearing no further public input, Mayor Flaherty closed the public hearing at 8:58 p.m.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8096, a
Resolution to Consider Approval of an Off -Sale Intoxicating Liquor License for ABC Liquor,
located at 2840 County Highway 10, contingent upon a satisfactory compliance check, fire
inspection and criminal background check.
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Ayes — 5 Nays — 0 Motion carried.
E. Resolution 8107, Supporting Council Member Carol Mueller's Application
to Serve on the League of Minnesota Cities Board of Directors.
City Administrator Ericson stated Council Member Mueller has applied to serve on the League of
Minnesota Cities Board of Directors. He indicated Council Member Mueller would be a great fit
for this organization and a resolution of support would benefit for application. Staff
recommended approval of the Resolution of Support.
MOTION/SECOND: Meehlhause/Gunn. To Adopt Resolution 8107, Supporting Council
Member Carol Mueller's Application to Serve on the League of Minnesota Cities Board of
Directors.
Mayor Flaherty stated Council Member Mueller was a person of high character and integrity and
he fully supported the Resolution.
Ayes — 4 Nays — 0 Motion carried. (Mueller abstained)
F. Resolution 8108, Authorizing Stantec Consulting Services Inc. to Perform
Professional Engineering Design Services and Prepare Bidding Documents
for Area G of the Street and Utility Improvement Program.
Public Works Director DeBar stated the City would be starting Area G of the Street and Utility
Improvement Program in 2014. Area G was 1.8 miles in size in the north/northeast portion of
the City. He stated Public Works has solicited a bid for professional engineering services from
Stantec. He reviewed the proposed expenses for the construction project and recommended the
Council authorize Stantec Consulting to perform these services for Area G. He discussed the
possibility of combining Area's G and H. This item was discussed by the Street and Utility
Committee and it was recommended Area G be completed on its own.
Mayor Flaherty questioned how the Council wanted to proceed with this project.
Council Member Gunn was in favor of proceeding with Staff's recommendation and allow Area
G to remain a solo project.
Council Member Mueller agreed as this was the recommendation of Staff and the Streets and
Utility Committee.
Council Member Meehlhause questioned how this delay would affect the future financing of
Area H. Finance Director Beer discussed which TIF funds would be available for future projects
in 2014 and 2015.
Mayor Flaherty was in favor of keeping Area G and Area H separate.
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MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8108,
Authorizing Stantec Consulting Services Inc. to Perform Professional Engineering Design
Services and Prepare Bidding Documents for Area G of the Street and Utility Improvement
Program.
Ayes — 5
8. CONSENT AGENDA
None.
9. JUST AND CORRECT CLAIMS
Nays — 0 Motion carried.
Finance Director Beer answered the Council's questions related to claims.
MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented.
Ayes — 5 Nays — 0 Motion carried.
10. APPROVAL OF MINUTES
A. April 8, 2013, City Council Meeting Minutes.
MOTION/SECOND: Mueller/Gunn. To Approve the April 8, 2013, City Council meeting
minutes as presented.
Ayes — 5 Nays — 0 Motion carried.
11. REPORTS
A. Reports of Mayor and Council.
Council Member Mueller stated the Ramsey County League of Local Government would be
meeting on Thursday and would be discussing the schools at the St. Paul Schools building.
Council Member Mueller indicated the Mounds View Festival in the Park Committee met last
Tuesday and was still in need of volunteers. She encouraged those interested to contact City Hall
for further information.
Council Member Gunn explained she attended the Lego Robotics Team celebration at hondale
High School this evening. She commended the team for winning the Minnesota State High
School League 1St Championships on May 18th. She stated she invited the team to attend an
upcoming Council meeting.
Council Member Gunn stated Irondale Graduation would be held on Tuesday, June 01
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Council Member Meehlhause commented he attended an orchestra concert at Bethel University
for Edgewood Middle School last week. He noted the orchestra teacher Ms. Sysko would be
retiring this year.
Council Member Mueller thanked everyone in the community for their outpouring of support for
her husband, Dan Mueller.
Mayor Flaherty stated Governor Dayton was seeking applicants for Met Council along with
recommendations regarding the redistricting of the State.
B. Reports of Staff.
City Administrator Ericson commented Aviation Days would be held on June I't and 2nd at the
Blaine/Anoka County Airport. He encouraged all to attend.
City Administrator Ericson stated the Council was invited to the TCAAP Groundbreaking
Ceremony, which would be held on June 7, 2013 from 3:00 p.m. to 5:00 p.m.
City Administrator Ericson explained that Fire Chief Zikmund has invited the Council to visit
Fire Station #3 on Monday, June 17d' at 6:00 p.m.
Finance Director Beer reviewed the City's waterline insurance with the Council. He
recommended Council reconsider the fee for this insurance at a future meeting.
1. Public Works Quarterly Report
Public Works Director DeBar reviewed the Public Works first quarterly report in detail with the
Council. He noted a great deal of snow removal was done this past winter. He stated this winter
proved to be a great year for the park hockey rinks. He then reviewed the call out events, the
amount of water usage and number of water main breaks for the previous quarter.
Public Works Director DeBar discussed the shifts in Public Works personnel this year. He stated
Area F of the Streets and Utility Improvement Project would begin this spring. He commented
the Highway 35W Corridor Study was reviewed. He reported the water tower project was
complete and came in $46,000 under budget. He thanked KLM for their assistance.
Public Works Director DeBar stated the Community Center was reroofed and came in under
budget. He then discussed the numerous benefits of the newly installed automation system at the
Community Center. He noted Staff continues to address the humidity concerns at the
Community Center.
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to report.
Mounds View City Council May 28, 2013
Regular Meeting Page 11
1 12. Next Council Work Session:
2 Next Council Meeting:
4 13. ADJOURNMENT
6 The meeting was adjourned at 10:08 p.m.
8 Transcribed by:
to Heidi Guenther
i t TimeSaver Off Site Secretarial, Inc.
Monday, June 3, 2013, at 7:00 p.m.
Monday, June 10, 2013, at 7:00 p.m.
I PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
2 CITY OF MOUNDS VIEW
3 RAMSEY COUNTY, MINNESOTA
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Regular Meeting
June 10, 2013
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Meehlhause, Hull, Mueller, Gunn.
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, June 10, 2013, City Council Agenda.
MOTION/SECOND: Mueller/Gunn. To Approve the Monday, June 10, 2013, agenda as
presented.
Ayes — 5
5. PUBLIC INPUT
None.
Nays — 0 Motion carried.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 8109, a Resolution of Appreciation to David L. Camerillo for his
Years of Service with the Spring Lake Park, Blaine, Mounds View (SBM)
Fire Department.
Mayor Flaherty read a Resolution of Appreciation commending David L. Camerillo for his 20
years of dedicated service to the Spring Lake Park, Blaine, Mounds View Fire Department. A
round of applause was offered by all present.
7. COUNCIL BUSINESS
A. Continued Public Hearing, Resolution 8093, a Resolution to Consider an On
Sale Intoxicating Liquor License for Moe's located at 2400 County Highway
10.
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Assistant City Administrator Crane stated that the owner of Moe's has submitted all of the
necessary paperwork and fees for their On Sale Intoxicating Liquor License. She recommended
approval contingent upon a satisfactory criminal background check.
Hearing no further public input, Mayor Flaherty closed the public hearing at 7:10 p.m.
Mayor Flaherty asked if there was enough time for this liquor license to be approved by the State
prior to June 30th. Assistant City Administrator Crane commented she would be mailing in the
paperwork on June 11 t".
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8093,
a Resolution to Consider an On -Sale Intoxicating Liquor License for Moe's located at 2400
County Highway 10 contingent upon a satisfactory criminal background check.
Ayes — 5 Nays — 0 Motion carried.
B. Resolution 8110, Authorizing the Purchase of a New Electronic Message Sign
for City Hall.
Economic Development Specialist Steinmetz stated improving the Highway 10 Corridor has
become a priority for the Council in 2013. She explained the current electronic sign was
approximately 14 years old and was not aesthetically pleasing. Staff was recommending the
Council authorize the purchase of a new message sign with a monument stone base. She
indicated she received five quotes for a new amber colored sign. The quotes submitted by Sign
Crafters and Sign Source were reviewed with the Council. She noted Sign Crafters submitted a
low bid of $48,645.
Economic Development Specialist Steimnetz requested the Council review both sign quotes and
provide Staff with direction on how to proceed. She indicated if the Council were to approve the
sign purchase she recommended it be for a fee not to exceed $50,000.
Council Member Mueller questioned the proposed size of the new sign. Economic Development
Specialist Steinmetz explained the new sign would be located in the same general area and would
be the same foot print of the existing sign but the base would be different.
Council Member Gunn approved of the amber pixel tint.
Council Member Mueller requested the Mounds View logo be placed higher on the base of the
sign.
Mayor Flaherty questioned the height of the base and message board. Economic Development
Specialist Steinmetz reviewed the proposed sign heights in detail with the Council. She
indicated that the sign proposals from either vendor could be altered based on direction from the
Council.
Mounds View City Council June 10, 2013
Regular Meeting Page 3
1 Mayor Flaherty questioned the height of the existing sign. Finance Director Beer indicated the
2 current sign was 12 feet 8 inches.
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4 City Administrator Ericson comrnented the Council could delay action on this item to a future
5 work session meeting as this would allow for further discussion on the design and height of the
6 message sign.
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8 Council Member Gunn was pleased with the sign design submitted by Sign Crafters.
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to Council Member Mueller asked if the visual display would be double sided. Economic
11 Development Specialist Steinmetz stated this was the case, and noted the message board would
12 be approximately 12-18 inches thick.
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14 Council Member Mueller recommended the Council proceed with the Sign Crafters design.
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16 Mayor Flaherty was in favor of holding off until more information was available.
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18 Council Member Mueller questioned how the sign would be funded. Finance Director Beer
19 noted the expense was budgeted as a special project and funds were available within the budget.
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21 MOTION/SECOND: Flaherty/Meehlhause. To postpone action on this Item to the June 24,
22 2013 Council Meeting directing Staff to request additional sign design renderings from Sign
23 Crafters.
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25 Ayes — 5 Nays — 0 Motion carried.
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27 C. Resolution 8111, Authorizing Advertisement of the Nuisance Code/Housing
28 Inspector Position.
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30 City Administrator Ericson indicated Fire Marshal-Housing/Code Enforcement Inspector
31 Anderson has submitted his letter of resignation. He requested the Council allow the City to
32 advertise for this position. He explained the Fire Marshal component would be left off of the job
33 description.
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35 Council Member Meehlhause asked how much time Mr. Anderson spent on fire inspections.
36 City Administrator Ericson estimated less than 10% of his time was spent on fire inspections.
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38 Council Member Meehlhause questioned how other cities handled their fire inspections. City
39 Administrator Ericson explained a Fire Marshal was not necessary, but greatly increased the
40 safety of the community.
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42 Council Member Meehlhause inquired who would be training Mr. Anderson's replacement. City
43 Administrator Ericson stated the training would be done in house.
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45 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8111,
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Authorizing Advertisement of the Nuisance Code/Housing Inspector Position.
Ayes — 5
8. CONSENT AGENDA
Nays — 0 Motion carried.
Council Member Mueller asked to remove Item 8A.
A. Resolution 8112, rt a . Resolution Approving Business i s for the Period of
1..1. 1 2013 to rune 30 201 d
B. Set a Public Hearing for Monday, June 24, 2013 to Consider Special
Assessments for Unpaid Administrative Offenses, Diseased Tree Charges,
and Abatement Charges.
MOTION/SECOND: Gunn/Hull. To Approve Consent Agenda Item 8B.
Ayes — 5 Nays — 0 Motion carried.
A. Resolution 8112, a Resolution Approving Business Licenses for the Period of
July 1, 2013 to June 30, 2014.
Council Member Mueller commented the City had two residential kennel licenses. She
questioned how many animals a resident had to have in order to require a residential kennel
license. City Administrator Ericson indicated a homeowner with three to four dogs required a
kennel license.
Council Member Gunn commented on why the City had 12 garbage haulers driving through the
City at this time. City Administrator Ericson explained that not all haulers provided residential
service in Mounds View.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8112, a
Resolution Approving Business Licenses for the Period of July 1, 2013 to June 30, 2014.
Ayes — 5
9. JUST AND CORRECT CLAIMS
Nays — 0 Motion carried.
Finance Director Beer answered the Council's questions related to claims.
MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented.
Ayes — 5 Nays — 0 Motion carried.
10. APPROVAL OF MINUTES
A. April 22, 2013, City Council Meeting Minutes.
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Mounds View City Council June 10, 2013
Regular Meeting Page 5
MOTION/SECOND: Mueller/Gunn. To Approve the April 22, 2013, City Council meeting
minutes as presented.
Ayes — 5 Nays — 0 Motion carried.
B. May 13, 2013, City Council Meeting Minutes.
Council Member Meehlhause requested a correction on Page 4, Line 42 removing the word
"would".
Council Member Mueller requested a correction on Page 3, Line 15, stating the word "evenings"
should have an apostrophe.
Council Member Gunn requested a correction on Page 9, Line 5, indicated "her" should be
changed to Ms. Love's.
Council Member Gunn requested a correction on Page 14, Line 8, stating Darrel Meyer's last
name was spelled incorrectly.
MOTION/SECOND: Mueller/Meehlhause. To Approve the May 13, 2013, City Council
meeting minutes as corrected.
Ayes — 5 Nays — 0 Motion carried.
11. REPORTS
A. Reports of Mayor and Council.
Council Member Hull thanked Deputy Chief Steve Menard for patrolling the streets this past
weekend.
Council Member Mueller stated the Festival in the Park Committee would meet again on
Tuesday, June 18, 2013 at City Hall at 7:00 p.m.
Council Member Meehlhause noted last Friday he attended the groundbreaking/demolition
ceremony at TCAAP. He indicated next week he would be attending the League of Minnesota
Cities Convention in St. Paul.
Mayor Flaherty stated the Council received a presentation regarding collection bins. He
requested comment from the Council on this issue.
Council Member Meehlhause was in favor of having the bins at churches or schools. However,
he did not want to see the bins located along the corridor.
Council Member Hull did not support the collection bins.
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Mounds View City Council June 10, 2013
Regular Meeting Page 6
Council Member Mueller was in favor of the bins and recommended this issue be reviewed by
the Planning Commission. She did not want to see the bins located along the corridor either.
Council Member Gunn was open to the idea and suggested the Planning Commission review the
item and provide a recommendation to the Council. She indicated the bins should be restricted to
schools and churches.
Mayor Flaherty supported the collection bins and explained there was consensus of the Council
to proceed with this item.
B. Reports of Staff.
City Administrator Ericson commented he would be on vacation at the end of the month and
would miss the June 24, 2013 City Council meeting.
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to report.
12. Next Council Work Session: Monday, July 1, 2013, at 7:00 p.m.
Next Council Meeting: Monday, June 24, 2013, at 7:00 p.m.
13. ADJOURNMENT
The meeting was adjourned at 8:30 p.m.
Transcribed by:
Heidi Guenther
TimeSaver Off Site Secretarial, Inc.
of Mounds View Staff
Item #: 11131
Meeting Date: July 22, 2013
Type of Business: Reports
Administrator Review:
To: Honorable Mayor and City Council
From: Heidi Steinmetz, Economic Development Specialist
Item Title/Subject: Consider City Hall Sign Design Option
Background
On July 8, 2013, the City Council approved Resolution 8117, Authorizing the Purchase of
of a New Electronic Message Sign for City Hall. The new sign will replace the City's existing
electronic message sign located at the northwest corner of County Road 10 and Edgewood
Drive.
Discussion
The type of sign approved by the City Council on July 8th is a full-color 25mm Watchfire
brand electronic message sign with a stone masonry base. The City Council must now
consider and choose the design of the stone base.
Attached are three renderings provided by DeMars Signs for the City Council's
consideration. The Watchfire brand message sign will be ordered by DeMars Signs upon
the Council's direction on the base design. It will take about eight to ten weeks for the
display board to arrive and for the stone base to be installed.
Recommendation
Staff recommends that the City Council consider and choose a design for the new City Hall
electronic message sign and base.
Respectfully submitted,
Heidi Steinmetz, Economic Development Specialist
Attachments:
Design Option 1 — Curve
Design Option 2 — Angle
Design Option 3 — Classic
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470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://Nvww. kennedy-graven. com
Affirniative Action, Equal Opportunity Employer
Scorr J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriess a kennedA_�ravg�ii,coii
Date: July 18, 2013
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
MU125-32: Police Department Matters. Legal research regarding conciliation court matter.
Matter is presently pending.
MU125-47: Zoning Matters. Review Ordinance 879 regarding regulation of shipping/cargo
containers/applicable regulations. Consult with City staff regarding same.
MU210-35: Community Center. Review and revise Extension of Lease Agreement for
Creative Kids Academy and forward to City staff. Matter is presently pending.
MU210-54: City Code Updates. Work on updating City Code. Consult with City staff
regarding same. Matter is presently pending.
MU210-82/106: Police Civil Service Commission/Labor Matters. Consult with City staff
regarding probationary employee. Review file and statutes. Matter is
presently pending.
MU210-189: Coventry Senior Living Project. Review additional items necessary to finalize
and record the plat. Revise instruction letter to title company. Review
Development Agreement. Matter is presently pending.
427950vSJR MU125-11
Jim Ericson
July 18, 2013
Page 2
MU210-202: Health Care Facility Revenue Bonds (Apple Tree Dental). We are proceeding
towards closing on the issuance of tax exempt 501(c)(3) conduit revenue bonds
for Apple Tree Dental Clinic. Draft and review documents. Developer is
working out construction costs. Council has given final approval. Project to
potentially close in August. Matter is presently pending.
MU210-208: Parcel Acquisition. Review documents and consult with City staff regarding
same. Draft Purchase Agreement and Resolution Authorizing Purchase and
forward to City staff. Begin drafting closing documents. Revise Purchase
Agreement. Consult with Seller's attorney, title company, City staff regarding
closing details. Review information regarding lawsuits filed between seller and a
lessee. Consult with attorneys for seller and lessee. Attend court hearing
regarding dispute between seller and less. Consult with City staff regarding
strategy. Draft resolution and first amendment to purchase agreement and
forward same to City staff. Attend EDA meetings. Matter is presently pending.
MU210-210: Legal Claim Regarding Brooke Bass. Review Notice and consult with City staff
regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
MU210-211: Legal Claim Regarding Johanna Beth McDonough. Review Notice and consult
with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Matter is presently pending.
MU210-212: Legal Claim Regarding Samantha Orduno. Review Notice and consult with City
staff regarding same. Matter has been tendered to the League of Mimzesota Cities
Insurance Trust. Matter is presently pending.
MU210-213: Property Acquisition: 2394 County Road 10. Draft Purchase Agreement and
Resolution Approving Purchase of Property and forward to City staff. Revise
Purchase Agreement. Consult with Seller's attorney, title company and City staff
regarding closing details. Matter has closed. Follow-up on post -closing issues.
Matter is presently pending.
SJR:jms
427950vSJR MU 125-11