HomeMy WebLinkAboutAgenda Packets - 2013/10/28CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, October 28, 2013
7:00 p.m.
CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight's agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:OOpm Public Hearing, Resolution 8165 Authorizing the Issuance, Sale, and
Delivery of a Subordinate Health Care Facilities Revenue Note (BHS/Allina TCU
Project), Series 2013, in the Aggregate Principal Amount not to Exceed
$3,000,000, for the Benefit of Benedictine Living Center of Fridley, LLC, Payable
Solely from Revenues Pledged Pursuant to a Loan Agreement and a Servicing
Agreement; and approving the form of and Authorizing the Execution and Delivery
of Related Documents
B. 7:05pm Public Hearing, Resolution 8164, Approving a Conditional Use Permit for
an 1,100 Square Foot Oversize Garage at 8280 Eastwood Road
C. Resolution 8168, Approving a Non -Standard Street Design and Parking
Restrictions for Ardan Avenue in Area G of the Street and Utility Improvement
Program
8. CONSENT AGENDA
A. Resolution 8163 Electing to Retain the Statutory Tort Limit on Liability for the 2014
Insurance Policies
B. Resolution 8167, Approving Gary Rundle's Appointment to the Streets and Utilities
Advisory Committee
C. Resolution 8166, Authorizing a Joint Powers Agreement (JPA) with Ramsey
County for Election Systems
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES -None
Monday, October 28, 2013
City Council Agenda
Page 2
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Finance 3`d Quarter Report
C. Reports of City Attorney
12. Next Council Work Session
Next Council Meeting:
13. ADJOURNMENT
Monday, November 4, 2013, at 7pm
TUESDAY, November 12, 2013, at 7pm
MOUNDS VtE-W
of Mounds View Staff
Item No: 7.A.
Meeting Date: October 28, 2013
Type of Business: Council Business
Administrator Review:
s
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8165 Authorizing the Issuance, Sale, and Delivery of a
Subordinate Health Care Facilities Revenue Note (BHS/Allina TCU
Project), Series 2013, in the Aggregate Principal Amount not to
Exceed $3,000,000, for the Benefit of Benedictine Living Center of
Fridley, LLC, Payable Solely from Revenues Pledged Pursuant to a
Loan Agreement and a Servicing Agreement; and approving the form
of and Authorizing the Execution and Delivery of Related Documents
Introduction:
The City Council provided preliminary approval on September 23rd to use conduit debt financing to
finance the acquisition, construction and equipping of a 45 -bed transitional care facility and 5 care suites
located on the Unity Hospital/Allina campus. The final subordinate note amount is $3,000,000 and the
City will receive a 1 % issuance fee for the use of the City's lending authority. The note will not constitute
a general or moral obligation of the City and will not be secured by or payable from any property or assets
of the City. The note will not be secured by any taxing power of the City. The City Council has been
supportive of moving forward with use of conduit debt financing as the project will be beneficial to Mounds
View residents.
Discussion:
This is the final step in issuing the Subordinate Health Care Facility Revenue Notes. Resolution 8155
granted preliminary approval, set a public hearing, and authorized application for authorization to issue
from the Minnesota Department of Employment and Economic Development (DEED). The City is
represented by Julie Eddington as lead bond council from Kennedy & Graven. Gina Fiorini is
representing Kennedy & Graven tonight.
Recommendation:
Staff recommends that Council review the information, ask questions and if comfortable approve
Resolution 8165.
Respectfully submitted,
e�
ark Beer
Finance Director
Offices in
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis
Minneapolis, MN 55402
Saint Paul
(612) 337-9300 telephone
(612)337-9310 fax
St. Cloud
mm.kennedy-graven.com
Affirmative Action, Equal Oppot nnity Employer
JULIE A. EDDINGTON
Attorney at Law
Direct Dial (612) 337-9213
Email; jeddington@kennedy-graven.com
October 23, 2013
Mark Beer
Finance Director
City of Mounds View
2401 County Road 10
Mounds View, MN 55112
Re: Resolution providing final approval for the issuance of the Subordinate Healthcare Facilities
Revenue Note proposed to be issued by the City of Mounds View, Minnesota
Dear Mark,
As you know, Benedictine Living Center of Fridley, LLC, a Minnesota nonprofit limited liability company
(the `Borrower") has requested that the City issue its Subordinate Healthcare Facilities Revenue Note, Series
2013 in an aggregate principal amount of not more than $3,000,000 (the "Subordinate Note"). The City
Council is being asked to hold a public hearing and adopt the attached resolution on Monday, October 28,
2013, which provides final approval for the issuance of the Subordinate Note and authorizes the execution of
related documents.
If the City agrees to issue the Subordinate Note, the Borrower will use the proceeds of the Subordinate Note,
along with proceeds of the Health Care Facilities Revenue Note, Series 2013 (the "Fridley Note") to be
issued in the amount of $10,000,000 and equity, to (i) finance the acquisition, construction, and equipping of
a 45 -bed transitional care facility and 5 care suites located on the Unity Hospital/Allina campus at 550
Osborne Road in the City of Fridley (the "Project"); (ii) fund capitalized interest on the Fridley Note and the
Subordinate Note; (iii) fund any necessary reserves; and (iv) pay costs of issuance of the Notes and other
costs related to the Project.
The Subordinate Note is proposed to be issued pursuant to Minnesota Statutes, Sections 469.152 through
469.1655, as amended (the "Act"). Pursuant to Minnesota Statutes, Section 471.656, as amended, a city is
authorized to issue obligations to finance the acquisition or improvement of property located outside of the
corporate boundaries of the city if the obligations are issued under a joint powers agreement between the city
issuing the obligations and the city in which the property to be acquired or improved is located. Because the
Project is located in the City of Fridley, the City is asked to execute a Cooperative Agreement with the City
of Fridley to issue the Subordinate Note to finance the Project. The City of Fridley has been asked to provide
host approval for the issuance of the Subordinate Note by the City.
The Subordinate Note is proposed to be privately placed with Piper Jaffray Lending LLC (the "Lead
Lender"), and the Lead Lender has agreed to purchase the Subordinate Note and to sell undivided interests in
and to the Subordinate Note to one or more institutional lenders (the "Participants") pursuant to one or more
434027v1 JAE MU210-222
participation agreements between the Lead Lender and each of the Participants, which will be evidenced by
one or more certificates of participation. Debt service payments for the Subordinate Note will be subordinate
to the debt service payments for the Fridley Note and purchasers of the Subordinate Note will be fully
informed of this fact.
If the Subordinate Note is authorized to be issued by the City Council, they will be issued as conduit revenue
bonds secured solely by the revenues derived from a loan agreement (the "Loan Agreement") to be executed
by the City, the Borrower, and the Lead Lender, and from other security provided by the Borrower. The
Subordinate Note will not constitute a general or moral obligation of the City and will not be secured by or
payable from any property or assets of the City (other than the interests of the City in the Loan Agreement)
and will not be secured by any taxing power of the City. The Subordinate Note will not be subject to any
debt limitation imposed on the City and the issuance of the Subordinate Note will not have any adverse
impact on the credit rating of the City, even in the event that Borrower encounters financial difficulties with
respect to the Project to be financed with the proceeds of the Subordinate Note.
The Subordinate Note is proposed to be issued as tax-exempt obligations, the interest on which is not
includable in gross income for federal income tax purposes. Tax-exempt obligations are usually not eligible
for purchase by banks and other financial institutions, but Section 265(b)(3) of the Internal Revenue Code of
1986, as amended (the "Code"), permits each issuer of tax-exempt obligations to designate up to $10,000,000
of tax-exempt bonds as "qualified tax-exempt obligations" (sometimes referred to as "bank -qualified bonds")
that are eligible for purchase by banks and other financial institutions. In order to issue bank -qualified bonds,
the issuer must not expect to issue more than $10,000,000 of bonds (other than private activity bonds that are
not qualified 501(c)(3) bonds) in a calendar year. The Borrower has requested that the City designate the
Subordinate Note as a qualified tax-exempt obligation for purposes of Section 265(b)(3) of the Code.
Under the terms of the Loan Agreement, the Borrower will pay all of the City's fees and expenses and pay
the City its administrative fee required for bond issuance.
Gina Fiorini, one of the bond attorneys in our office, will be attending the City Council meeting on
October 28, 2013, and can answer any questions that may arise during the meeting. Please contact me with
any questions you may have prior to the City Council meeting.
Sincerely,
Julie A. Eddington
4340270 JAE MU210-222
follows:
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 8165
AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF A
SUBORDINATE HEALTH CARE FACILITIES REVENUE NOTE (BHS/ALLINA
TCU PROJECT), SERIES 2013, IN THE AGGREGATE PRINCIPAL AMOUNT
NOT TO EXCEED $3,000,000, FOR THE BENEFIT OF BENEDICTINE LIVING
CENTER OF FRIDLEY, LLC, PAYABLE SOLELY FROM REVENUES
PLEDGED PURSUANT TO A LOAN AGREEMENT AND A SERVICING
AGREEMENT; AND APPROVING THE FORM OF AND AUTHORIZING THE
EXECUTION AND DELIVERY OF RELATED DOCUMENTS
BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota (the "City"), as
Section 1. Recitals and Findings.
1.01. Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act'),
authorizes a city to issue revenue obligations to finance, in whole or in part, the cost of the acquisition,
construction, reconstruction, improvement, betterment, or extension of a "project," defined in the Act, in
part, as any properties, real or personal, used or useful in connection with a revenue producing enterprise,
whether or not operated for profit, engaged in providing health care services, including hospitals, nursing
homes, and related medical facilities.
1.02. Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue
obligations to finance the acquisition or improvement of property located outside of the corporate
boundaries of such municipality if the obligations are issued under a joint powers agreement between the
municipality issuing the obligations and the municipality in which the property to be acquired or
improved is located. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint
powers agreement entered into through action of their governing bodies, two municipalities may jointly or
cooperatively exercise any power common to the contracting parties or any similar powers, including
those which are the same except for the territorial limits within which they may be exercised and the joint
powers agreement may provide for the exercise of such powers by one or more of the participating
governmental units on behalf of the other participating units.
1.03. Benedictine Living Center of Fridley, LLC, a Minnesota nonprofit limited liability
company (the `Borrower"), which will be controlled by Benedictine Health System, a nonprofit
corporation ("BHS"), either as its sole member or as a joint member with Allina Health System, a
Minnesota nonprofit corporation ("Allina"), or any affiliate of BHS or Allina, has proposed that the City
issue its Subordinate Health Care Facilities Revenue Note (BHS/Allina TCU Project), Series 2013 (the
"Subordinate Note"), in the aggregate principal amount not to exceed $3,000,000. The Borrower
proposes to use the proceeds of the Subordinate Note, along with equity of the Borrower and the proceeds
of the Health Care Facilities Revenue Note (BHS/Allina TCU Project), Series 2013 (the "Series 2013
Note"), proposed to be issued by the City of Fridley, Minnesota (the "City of Fridley") in the aggregate
principal amount not to exceed $10,000,000, to (i) finance the acquisition, construction, and equipping of
a 50 -bed transitional care facility located on the Unity Hospital/Allina campus at 550 Osborne Road,
433887vl JAE MU210-222
Fridley, Minnesota, which will be owned and operated by the Borrower (the "Project'); (ii) fund
capitalized interest on the Series 2013 Note and the Subordinate Note (together, the "Notes"); (iii) fund
any required reserves; and (iv) pay costs of issuance of the Notes and other costs related to the Project.
1.04. The City and the City of Fridley are proposing to enter into a Cooperative Agreement,
dated on or after November 1, 2013 (the "Cooperative Agreement'), pursuant to which the City of Fridley
will consent to the issuance by the City of the Subordinate Note and the financing of a portion of the
Project with the proceeds of the Subordinate Note, and the City will agree to issue the Subordinate Note
to finance a portion of the Project.
1.05. In accordance with the terms of the Act, the City has prepared an application to the
Minnesota Department of Employment and Economic Development ("DEED") for approval of the
Project pursuant to the requirements of Section 469.154 of the Act. Section 469.154, subdivision 4 of the
Act requires that prior to submitting an application to DEED for approval of a project, the City Council
must conduct a public hearing on the proposal to undertake projects authorized to be financed under the
terms of the Act.
1.06. Prior to the issuance of the Subordinate Note, the City Council of the City must conduct a
public hearing to (i) approve the issuance of the Subordinate Note pursuant to the requirements of
Section 147(f) of the Internal Revenue Code of 1986, as amended, and regulations promulgated
thereunder (the "Code"); and (ii) approve the Project pursuant to Section 469.154, subdivision 4 of the
Act.
1.07. On the date hereof, the City Council conducted a duly noticed public hearing at which a
reasonable opportunity was provided for interested individuals to express their views, both orally and in
writing, on the following: (i) approval of the issuance of the Subordinate Note pursuant to the
requirements of Section 147(f) of the Code and the regulations promulgated thereunder; and (ii) approval
of the issuance of the Subordinate Note and approval of the Project pursuant to the requirements of the
Act.
1.08. Pursuant to Section 147(f) of the Code, when a city issues tax-exempt obligations to
finance a facility in another city, the governing body of the city in which the facility is located must hold
a public hearing and provide host approval for the issuance of such tax-exempt obligation. On the date
hereof, the City Council of the City of Fridley is holding a public hearing to consider providing host
approval to the issuance of the Subordinate Note by the City for the purposes of financing the Project and
related costs, as described in Section 1.03.
1.09. The City finds that the Project furthers the economic development purposes stated in
Section 469.152 of the Act and constitutes a revenue producing "project," as defined in Section 469.153,
subdivision 2(d) of the Act.
1.10. The Subordinate Note is to be issued under the terms of this resolution and a Servicing
Agreement, dated on or after November 1, 2013 (the "Servicing Agreement'), between the City and Piper
Jaffray Lending LLC, a Delaware limited liability company, as servicer (the "Servicer"). It is further
proposed that the Subordinate Note will be sold to Piper Jaffray Lending LLC, a Delaware limited
liability company, as lead lender (the "Lead Lender"), who will sell undivided interests in and to the
Subordinate Note to one or more institutional lenders pursuant to one or more participation agreements
which shall be evidenced by one or more certificates of participation. The proceeds derived from the sale
of the Subordinate Note are to be loaned by the City to the Borrower pursuant to the terms of a Loan
Agreement, dated on or after November 1, 2013 (the "Loan Agreement'), between the City, the
Borrower, and the Lead Lender. Proceeds of the Subordinate Note will be applied by the Borrower,
433887v1 JAE MU210-222 2
together with the equity of the Borrower and the proceeds of the Series 2013 Note, if issued by the City of
Fridley, to finance the acquisition, construction, and equipping of the Project.
1.11. From and after the date of issuance of the Subordinate Note, the proceeds of the
Subordinate Note are to be disbursed to the Borrower in accordance with the terms of a Disbursing
Agreement, dated on or after November 1, 2013 (the "Disbursing Agreement"), between the Borrower,
the Servicer, and a disbursing agent selected by the Borrower and acceptable to the Servicer, and applied
to the payment of the costs of the acquisition, construction and equipping of the Project.
1.12. In consideration of the loan by the City of the proceeds of the Subordinate Note to the
Borrower and to secure the payment of its obligations under the Loan Agreement and the principal of,
premium, if any, and interest on the Subordinate Note when due, BHS, as the designated agent of the
Obligated Group consisting of St. Gertrude's Health Center, a Minnesota nonprofit corporation ("St.
Gertrude's"), Steeple Pointe Senior Living Community, a Minnesota nonprofit corporation ("Steeple
Pointe"), and City of Lakes Care Center, a Minnesota nonprofit corporation ("City of Lakes," and
collectively with St. Gertrude's and Steeple Pointe, the "Obligated Group"), will deliver to the Servicer a
Guaranty Agreement, dated on or after November 1, 2013 (the "Guaranty"), to guarantee the payment of
the principal of and the interest on the Subordinate Note.
1.13. The Subordinate Note will be subordinate in right of repayment to the Series 2013 Note.
1.14. The loan repayments required to be made by the Borrower under the terms of the Loan
Agreement will be assigned to the Servicer under the terms of the Loan Agreement and the Servicing
Agreement.
1.15. The principal of, premium, if any, and interest on the Subordinate Note (i) shall be
payable solely from the revenues pledged and otherwise available therefor (i.e., excess revenues
generated by the Project not used to pay principal of and interest on the Series 2013 Note, as they become
due); (ii) shall not constitute a debt of the City within the meaning of any constitutional or statutory
limitation; (iii) shall not constitute nor give rise to a pecuniary liability of the City or a charge against its
general credit or taxing powers; and (iv) shall not constitute a charge, lien, or encumbrance, legal or
equitable, upon any property of the City other than the City's interest in the Loan Agreement and the
Servicing Agreement.
Section 2. The Subordinate Note.
2.01. For the purposes set forth above, there is hereby authorized the issuance, sale and
delivery of the Subordinate Note in an aggregate principal amount not to exceed $3,000,000. The
Subordinate Note shall bear interest at rates designated by the terms of the Servicing Agreement and the
Subordinate Note, and shall be designated, shall be numbered, shall be dated, shall mature, shall be
subject to redemption prior to maturity, shall be in such form, and shall have such other terms, details, and
provisions as are prescribed in the Servicing Agreement, in the form now on file with the City, with the
amendments referenced herein. The City hereby authorizes the Subordinate Note to be issued as a
"tax-exempt bond" the interest on which is not includable in gross income for federal and State of
Minnesota income tax purposes.
2.02. All of the provisions of the Subordinate Note, when executed as authorized herein, shall
be deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein
and shall be in full force and effect from the date of execution and delivery thereof. The Subordinate
Note shall be substantially in the form set forth in the Servicing Agreement, which form is hereby
approved, with such necessary and appropriate variations, omissions, and insertions (including changes to
433887vl JAE MU210-222
the name of the Subordinate Note, the aggregate principal amount of the Subordinate Note, the stated
maturities and maturity dates of the Subordinate Note, the interest rates on the Subordinate Note, and the
terms of optional and mandatory redemption of the Subordinate Note) as the Mayor and the City
Administrator of the City (the "Mayor" and "City Administrator," respectively), in their discretion, shall
determine. Upon approval of the Project by DEED, the Mayor and the City Administrator are authorized
and directed to prepare and execute the Subordinate Note as prescribed in the Servicing Agreement and
the Subordinate Note shall be delivered to the Servicer on behalf of the Lead Lender. The execution of
the Subordinate Note with the manual or facsimile signatures of the Mayor and the City Administrator
and the delivery of the Subordinate Note by the City shall be conclusive evidence of such determination.
The City Council of the City hereby authorizes and directs the Mayor and the City Administrator to
execute and deliver the Subordinate Note.
2.03. The Subordinate Note shall be a special limited obligation of the City, and the principal
of, premium, if any, and interest on the Subordinate Note shall be payable solely from the proceeds of the
Subordinate Note, the revenues derived from the Borrower pursuant to the terms of the Loan Agreement
and the Servicing Agreement, and the security provided by the Borrower in accordance with the terms of
the Loan Agreement, the Servicing Agreement, and any and all other security of any kind or nature
provided by the Borrower to the Servicer.
2.04. The issuance of the Subordinate Note shall be contingent upon the City of Fridley
holding a duly -noticed public hearing and providing host approval for the issuance of the Subordinate
Note and the execution of the Cooperative Agreement by all parties.
Section 3. The Note Documents. The Cooperative Agreement, the Servicing Agreement
and the Loan Agreement (collectively, the "Note Documents") are hereby approved. The Mayor and the
City Administrator are hereby authorized and directed to execute and deliver the Note Documents. All of
the provisions of the Note Documents, when executed and delivered as authorized herein, shall be
deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein
and shall be in full force and effect from the date of execution and delivery thereof. The Note Documents
shall be substantially in the form on file with the City, with such omissions and insertions as do not
materially change the substance thereof, or as the Mayor and City Administrator, in their discretion, shall
determine, and the execution of the Note Documents by the Mayor and City Administrator shall be
conclusive evidence of such determination.
Section 4. Disbursements of Subordinate Note Proceeds. The proceeds of the Subordinate
Note shall be disbursed in accordance with the terms of the Loan Agreement, the Servicing Agreement,
and the Disbursing Agreement for the payment of the costs of the Project and related costs in accordance
with the terms of the Loan Agreement, the Servicing Agreement, and the Disbursing Agreement.
Section 6. Other Documents. The Mayor, the City Administrator, and the Finance Director
of the City are hereby authorized to execute and deliver, on behalf of the City, such other documents as
are necessary or appropriate in connection with the issuance, sale, and delivery of the Subordinate Note,
including one or more certificates of the City, an endorsement of the City to the tax certificate of the
Borrower, an Information Return for Tax -Exempt Private Activity Bond Issues, Form 8038, and all other
documents and certificates as shall be necessary and appropriate in connection with the issuance, sale, and
delivery of the Subordinate Note. The City hereby approves the execution and delivery by the Servicer of
the Servicing Agreement, the Disbursing Agreement, and all other instruments, certificates, and
documents prepared in conjunction with the issuance of the Subordinate Note that require execution by
the Servicer. The City hereby authorizes Kennedy & Graven, Chartered, acting as bond counsel, to
prepare, execute, and deliver its approving legal opinion with respect to the Subordinate Note.
433887vl JAE MU210-222
Section 7. Servicer Authorized to Act. The Servicer is further authorized to accept the
Guaranty from the Guarantor to ensure timely payment of the principal of, premium, if any, and interest
on the Subordinate Note.
Section 8. Disclosure Documents, The City has not participated in the preparation of any
official statement or other disclosure document relating to the offer and sale of the Subordinate Note and
the City assumes no responsibility for the sufficiency, accuracy, or completeness of any information set
forth in any such disclosure document.
Section 9. The City and Its Officers, Employees, and Agents.
9.01. As required by the terms of Section 469.154 of the Act, the employees, officers, and
agents of the City are hereby authorized and directed to submit an application to DEED for approval of
the Project and the issuance of the Subordinate Note.
9.02. Except as otherwise provided in this resolution, all rights, powers, and privileges
conferred and duties and liabilities imposed upon the City or the City Council by the provisions of this
resolution or of the aforementioned documents shall be exercised or performed by the City or by such
members of the City Council, or such officers, board, body, or agency thereof as may be required or
authorized by law to exercise such powers and to perform such duties.
9.03. No covenant, stipulation, obligation, or agreement herein contained or contained in the
aforementioned documents shall be deemed to be a covenant, stipulation, obligation, or agreement of any
member of the City Council of the City, or any officer, agent, or employee of the City in that person's
individual capacity, and neither the City Council of the City nor any officer or employee executing the
Subordinate Note shall be liable personally on the Subordinate Note or be subject to any personal liability
or accountability by reason of the issuance thereof.
9.04. No provision, covenant, or agreement contained in the aforementioned documents, the
Subordinate Note, or in any other document relating to the Subordinate Note, and no obligation therein or
herein imposed upon the City or the breach thereof, shall constitute or give rise to any pecuniary liability
of the City or any charge upon its general credit or taxing powers. In making the agreements, provisions,
covenants, and representations set forth in such documents, the City has not obligated itself to pay or
remit any funds or revenues, other than funds and revenues derived from the Loan Agreement and the
Servicing Agreement which are to be applied to the payment of the Subordinate Note, as provided therein
and in the Servicing Agreement.
9.05. Except as herein otherwise expressly provided, nothing in this resolution or in the
aforementioned documents expressed or implied, is intended or shall be construed to confer upon any
person or firm or corporation, other than the City or any holder of the Subordinate Note issued under the
provisions of this resolution, any right, remedy, or claim, legal or equitable, under and by reason of this
resolution or any provisions hereof, this resolution, the aforementioned documents and all of their
provisions being intended to be and being for the sole and exclusive benefit of the City and any holders
from time to time of the Subordinate Note issued under the provisions of this resolution.
Section 10. Severability. In case any one or more of the provisions of this resolution, other
than the provisions contained in Section 2 hereof, or of the aforementioned documents, or of the
Subordinate Note issued hereunder shall for any reason be held to be illegal or invalid, such illegality or
invalidity shall not affect any other provision of this resolution, or of the aforementioned documents, or of
the Subordinate Note, but this resolution, the aforementioned documents, and the Subordinate Note shall
be construed and endorsed as if such illegal or invalid provisions had not been contained therein.
433887v1 JAE MU2I0-222
Section 11. Validity of the Subordinate Note. The Subordinate Note, when executed and
delivered, shall contain a recital that it is issued pursuant to the Act, and such recital shall be conclusive
evidence of the validity of the Subordinate Note and the regularity of the issuance thereof, and that all
acts, conditions, and things required by the laws of the State of Minnesota relating to the adoption of this
resolution, to the issuance of the Subordinate Note, and to the execution of the aforementioned documents
to happen, exist, and be performed prior to the execution of the aforementioned documents have
happened, exist, and have been performed as so required by law.
Section 12. Authorization for Other Acts. The officers of the City, bond counsel, other
attorneys, engineers, and other agents or employees of the City are hereby authorized to do all acts and
things required of them by or in connection with this resolution, the aforementioned documents, and the
Subordinate Note for the full, punctual, and complete performance of all the terms, covenants, and
agreements contained in the Subordinate Note, the aforementioned documents and this resolution. In the
event that for any reason the Mayor is unable to carry out the execution of any of the documents or other
acts provided herein, any persons delegated the duties of the Mayor shall be authorized to act in the
capacity of the Mayor and undertake such execution or acts on behalf of the City with full force and
effect, which execution or acts shall be valid and binding on the City. If for any reason the City
Administrator is unable to execute and deliver the documents referred to in this resolution, such
documents may be executed by any person delegated the duties of the City Administrator, with the same
force and effect as if such documents were executed and delivered by the City Administrator.
Section 13. Designation as Bank -Qualified Obligation. The City hereby designates the
Subordinate Note as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Code.
Section 14, Payment of Costs. The Borrower has agreed to pay directly or through the City
any and all costs paid or incurred by the City in connection with the transactions authorized by this
resolution, whether or not the Subordinate Note is issued.
Section 15. Payment of City's Administrative Fee. The Loan Agreement will require the
Borrower to pay the City's bond administrative fee in the amount of one percent (1.0%) of the original
aggregate principal amount of the Subordinate Note when the Subordinate Note is issued. In addition, the
Loan Agreement will include a provision requiring the Borrower to compensate the City for any
economic loss it incurs if it must issue general obligation bonds in 2013 that are not "qualified tax-exempt
obligations" for purposes of Section 265(b)(3) of the Code.
Section 16. Effective Date. This resolution shall be in full force and effect from and after its
passage.
Approved by the City Council of the City of Mounds View, Minnesota, this 28th day of October,
2013.
Mayor
ATTEST:
City Administrator
4338870 JAE MU210-222
MOUNDOU
7�T Item No: 7B
tSvVf E-Meeting Date: October 28, 2013
Type of Business: Public Hearing
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Resolution 8164, Conditional Use Permit for an Oversized
Garage at 8280 Eastwood Rd; Planning Case CU2013-005
Introduction:
The applicants, property owner Sarah Lange and Ryan Carlisle, are requesting approval of a
conditional use permit to construct an oversize attached garage on their property at 8280
Eastwood Road. The applicants want to demolish the existing 22' x 21'-8"(476 square feet)
garage and build a new 22'x50' attached garage (1,100 square feet).
The applicants have submitted plans for a garage larger than what the City Code allows
without a planning action. The City limits the size of accessory buildings, whether attached
or detached from the house, to a maximum of 952 square feet. Any building larger than 952
square feet must get City approval of a conditional use permit. The garage the applicants
are proposing would be 1,100 square feet. The applicants indicate that they want the extra
space to store a boat and a classic car, among other things.
Requirements:
Section 1106.03, Subd. 1: This part of the Code limits the height of an accessory building,
the number of accessory buildings, the backyard coverage ratio of accessory buildings and
specifies roof style and pitch. A Conditional Use Permit (CUP) is required for garages
exceeding 952 square feet.
Section 1106.04, Subd. 6: This part of the Code enumerates the conditions for garages
exceeding 952 square feet. The garage must be permanent, be uniform in appearance with
the home, not exceed 35 feet in width, and not exceed 1,800 square feet of total accessory
building area on the lot.
Section 1125.01, Subd. 1: The Planning Commission is required to review the possible
adverse effects of the requested conditional use.
Discussion:
The request fora Conditional Use Permit to construct the 1,100 square foot garage satisfies
the requirements as stated in Section 1106.03 and 1106.04, Subdivision 6 of the Mounds
View Zoning Code. The proposed garage would meet all City setback, height and accessory
building coverage requirements. The applicants' property is 0.43 acres (81' x 231'). The City
Code limits backyard building coverage to 20% of the yard area. The added garage area
that extends into the backyard along with the existing 192 square foot shed would cover
approximately 5.7% of the backyard area. The total accessory building square feet with the
shed and new garage would be 1,292 square feet which is below the maximum of 1,800
square feet limit.
8280 Eastwood CUP Request
October 28, 2093
Page 2
The City Code also specifies that the roof for all accessory buildings exceeding 250 square
feet, shall match or be similar to the character and style of the roof of the principal structure,
and have a pitch or slope of at least 2-12, but no steeper than 12-12. The proposed garage
will have the same pitch as the house since it's an attached garage.
CUP Considerations:
Chapter 1125 of the Zoning Code requires that the Planning Commission and City Council
review and address any potential adverse effects of a conditional use that include, but are
not limited to, the relationship with the Comprehensive Plan, geographical area involved,
potential depreciation, the character of the surrounding area and the demonstrated need for
such a use. Staff has addressed each of these potential adverse effects below.
Relationship with the Comprehensive Plan. The Comprehensive Plan designates this
property as low-density residential, as well as the surrounding area. The Comp Plan
encourages the development and maintenance of residential areas to improve the quality,
appearance and attractiveness of housing units and residential property in general. With this
project, the applicants would be creating more garage space to have more indoor storage for
their recreational vehicles. Such additional storage would be a benefit to the property and to
the neighborhood.
The Geographical Area Involved. The applicants' home is located on Eastwood Road, in a
residential neighborhood, towards the north end of the City.
Depreciation. The proposed garage would benefit the subject property both in a practical sense
by providing additional on site, indoor parking and storage, as well as in an economic sense, as
the addition would increase the "value" of the property. Increased property values area benefit
to everyone.
The Character of the Surrounding Area. The applicants neighborhood is entirely single-family
residential. The homes in this area are a variety of styles, with the lot sizes all around half an
acre. The garage would still look like a typical 2 -car size garage from the front, but would
extend deeper into the backyard. It would be visible to the adjacent backyard neighbors, but
the properties in this area are all fairly large at 80-100 feet wide and 230 feet deep (0.59
acres), so the deeper garage should not look out of place.
The Demonstrated Need for Such a Use. The applicants are proposing a 1,100 square foot
garage that would allow for parking recreational vehicles and a boat inside.
8280 Eastwood CUP Request
October 28, 2013
Page 3
Recommendation:
After taking testimony from staff, the applicants and affected neighbors, the City Council
may take one of the following actions below related to the request. Staff recommends
approval of this conditional use permit.
Approve the conditional use permit as requested. Staff has prepared Resolutior
8164 that approves the conditional use permit if the Council chooses this action.
2. Choose to deny the conditional use permit. If the Council chooses this option, Staff
would need direction from the City Council to prepare a resolution of denial with
findings of fact to support the denial.
3. Table the request. If the City Council needs more information before making a
decision or if they decide that there is need for more discussion, the Council can
simply move to table the request until such information has been provided.
Because of 60 -day requirements, the Council would need to act upon the request as
soon as reasonably possible to avoid an inadvertent approval.
Respectfully submitted,
Heidi Heller
Planning Associate
Attachments:
1. Zoning Map
2. Aerial View
3. Site Plan
4. Photos
5. Resolution 8164
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RESOLUTION NO. 8164
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A
1,100 SQUARE -FOOT GARAGE AT 8280 EASTWOOD ROAD;
PLANNING CASE CU2013-005
WHEREAS, property owner, Sarah Lange, has applied for a conditional use permit
to construct a 1,100 square foot garage; and,
WHEREAS, the subject property, located at 8280 Eastwood Road, is zoned R-1,
Single Family Residential, and is legally described as follows:
Lot 2, Block 2, East Oaks, Ramsey County, Minnesota
PIN: 06-30-23-11-0078
WHEREAS, the Mounds View Zoning Code conditionally allows garages in excess
of 952 square feet in area with a maximum accessory building area not to exceed 1,800
square feet; and,
WHEREAS, the proposed garage would be 1,100 square feet, thus requiring City
approval of a conditional use permit; and,
WHEREAS, the Planning Commission and City Council have reviewed the following
documents regarding this proposal:
1.
Zoning Map
2.
Aerial View
3.
Site plan
4.
Photographic documentation
5.
Staff Report
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council makes
the following findings of fact related to the conditional use permit request:
1. The proposed oversized 1,100 square foot garage satisfies the zoning
requirements as outlined in Chapters 1104 and 1106 the Zoning Code.
2. The request is consistent with the Mounds View Comprehensive Plan in that the
Comprehensive Plan encourages the development and maintenance of residential
areas to improve the quality, appearance and attractiveness of housing units and
residential property in general.
Resolution 8164
Page 2
3. The proposed garage would not be out of place given the character and
geography of the surrounding area involved.
4. The proposed garage would not depreciate the neighborhood.
5. The applicants have sufficiently demonstrated that a need exists for the
proposed oversized garage.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City
Council approves the conditional use permit for the 1,100 square foot garage, with
conditions as follows:
1. The garage shall not be used for commercial purposes, living space or other
uses not allowed within the R-1 Single -Family Residential district or by the Zoning
Code. Should the use change for which the permit was granted; the conditional use
permit shall be considered null and void.
2. The new garage shall be designed and maintained to provide a uniform
appearance with the existing house.
3. The Conditional Use Permit (CUP) shall become null and void if the work for
which the CUP was granted is not completed within one year from the date of
approval unless a petition for extension of time in which to complete the work has
been granted by the City Council.
Adopted this 28th day of October, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
MOUNDS VIEW
City of Mounds View Staff Report
Item No: 7C
Meeting Date: October 28, 2013
Type of Business: Council Business
Administrator Review:
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 8168, Approving a Non -Standard Street Design and
Parking Restrictions for Ardan Avenue in Area G of the Street and
Utility Improvement Program
Background:
The Street and Utilities Task Force developed street standards for use in the Street and Utility
Improvement Program (Program). The Streets and Utilities Committee reviews and provides
recommendations to the City Council for non-standard street and financing issues encountered
during implementation of the Program. All streets in the Program between 26 and 32 feet wide are
reconstructed to the "standard" street width of 28 -feet wide (measured from the face to face of
vertical curbing). Non-standard streets are those outside of this range and streets designated on
the Municipal State Aid System (MSAS) that receive state aid funds for maintenance and
construction. In addition to non-standard street widths and lane configurations, streets in the
Program that are designated for future sidewalk or trailways (as shown in the Comprehensive Plan
map) are also evaluated and recommended for these pedestrian/bicycle accommodations.
The City's engineering staff and its consultant (Stantec) are currently in the design phase for the
Area G project. Ardan Avenue between Red Oak Drive and Long Lake Road is the only non-
standard street in the Area G project due to its MSAS status and inclusion on the Trails and
Sidewalk Plan in the 2008 Comprehensive Plan. City engineering staff and Stantec designers
reviewed design options with the Committee at their September 26 meeting, and then sent notices
to adjacent property owners inviting them to a public information meeting on October 21 to solicit
input and feedback. Adjacent property owners in Area H were also invited since it is
recommended to keep the same typical section for Ardan along the entire corridor (Spring Lake
Road to Long Lake Road).
Discussion:
Ardan Avenue has the following existing conditions:
• 60 foot wide Right -of -Way
• Red Oak Drive to Eastwood Road:
- 36 foot wide bituminous pavement with integral edge
- striped for 10.5 foot traffic lanes and 7.5 foot wide parking lanes on both sides
- 12± foot wide turf boulevards
• Eastwood Road to Long Lake Road:
- 29 foot wide bituminous pavement with integral edge
- no pavement markings
- 15.5± foot wide turf boulevards
Mailboxes are located in south boulevard except between Red Oak Drive and Eastwood
(across from church property)
24 single-family homes adjacent to Right -of -Way - 14 on north side (7+7), 10 on south side
(0+10) with church located on the south side between Red Oak Drive and Eastwood Road
• No existing pedestrian or bicycle accommodations
• No parking restrictions
• 602 ADT (Average Daily Traffic) - projected 722 ADT
0 Metro Transit Bus Line route with stops at each intersection
Res. 8168 Approving Non -Standard Street Design and Parking Restrictions for Ardan Avenue in Area G
Page 2
To be eligible to receive state funding for street reconstruction, Ardan Avenue is required to be
designed to a stricter set of standards. This includes having designated parking and striping a
centerline. Given the residential character of Ardan Avenue, it is likely that on -street parking will
still be needed and desired by the adjacent residents. However, on -street parking on both sides of
the street does not appear necessary based on the observed number of vehicles typically parked
on Ardan. Eliminating one parking lane decreases stormwater management requirements as well
as construction costs (by approximately $20,000).
The notice sent to property owners on Ardan included recommended options and a feedback
portion (see attached). The recommended options by the design engineers and Committee
included a parking lane only on the south side of the street, and either an 11 -foot off-street multi-
use trail or a combined 6.5 -foot wide concrete sidewalk with 5.5 -foot on -street bike lane. The trail
and sidewalk were both suggested for the north boulevard in the notice.
Approximately 20 property owners attended the information meeting held during the S/U
Committee meeting. In general, support for a sidewalk/bike lane combination or shared -use trail
was evenly split. This was also the case for the parking location on the north or south side. A
good portion of the input and discussion centered around the impact that a pedestrian/bicycle
accommodation would have on the narrower section of Ardan between Eastwood and Long Lake
Road. The Committee reviewed the feedback and verbal input at their October meeting and
recommend (4-0) a 32 -foot wide typical section with two travel lanes and one parking lane located
on the south side of the street (eastbound). Specific pedestrian/bicycle accommodations were not
included due to the impact on properties in the narrow section of Ardan between Eastwood and
Long Lake Road. Given that the parking lane will have no to little parking the majority of the time,
this lane will provide for a shared -use purpose for parking, biking, and walking.
Recommendation:
Engineering staff and the Streets and Utilities Committee recommend that the City Council adopt
the attached resolution approving a 32 -foot wide (curb face to curb face) street design for Ardan
Avenue between Red Oak Drive and Long Lake Road. The typical street section includes two 11 -
foot drive lanes, a 2 -foot wide reaction zone on the north (westbound) side, and an 8 -foot wide
parallel parking lane on the south (eastbound) side.
Respectfully submitted
Nick DeBar- Public Works Director
RESOLUTION 8168
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A NON-STANDARD STREET DESIGN AND PARKING RESTRICTIONS
FOR ARDAN AVENUE IN AREA G OF THE STREET AND UTILITY IMPROVEMENT
PROGRAM
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007
establishing the Street and Utility Improvement Program (Program), which includes nine
Street and Utility Improvement Projects identified as Areas A through I; and
WHEREAS, a Streets and Utilities Committee was established through Resolution
7223 on February 11, 2008 to oversee the implementation of the Street and Utility
Improvement Program, including providing recommendations to the City Council on design
or financing issues encountered during the Program; and
WHEREAS, the City Council approved Resolution 8108 on May 28, 2013 authorizing
Stantec to perform engineering services and prepare bidding documents for the design
phase for Area G of the Program; and
WHEREAS, Ardan Avenue is a non-standard street in Area G of the Program due to
its Municipal State Aid status and has proposed pedestrian/bicycle accommodations in
accordance with the 2008 Comprehensive Plan; and
WHEREAS, City staff developed design recommendations for Ardan Avenue and
reviewed these recommendations with the Streets and Utilities Committee and adjacent
property owners in Area G and H on October 21, 2013, including soliciting resident
feedback; and
WHEREAS, Public Works and the Street and Utilities Committee recommend that
Ardan Avenue in Area G be reconstructed to 32 -feet wide with two 11 -foot traffic lanes, one
2 -foot reaction zone/shoulder adjacent to the westbound traffic lane (north side), and one 8 -
foot wide parallel parking outside the eastbound traffic lane (south side); and
WHEREAS, to be eligible for State Aid funding, Ardan Avenue must be signed with
"No Parking" or equivalent traffic signs on the sides of the street that do not include the
designated parking lanes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. Ardan Avenue between Red Oak Drive and Long Lake Road will be reconstructed as a
32 -foot wide street, measured at the face of curb, with two 11 -foot traffic lanes, one 8 -
foot wide parallel parking on the south (eastbound) side, and a 2 -foot reaction
zone/shoulder adjacent to the north (westbound) side.
2. Ardan Avenue will be signed with "No Parking" or equivalent traffic signs on the north
side (westbound traffic) between Red Oak Drive and Long Lake Road.
Adopted this 28th day of October, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Resolution 8168
11I
MOMS VIEW
P US L I C W OR K S
2401 HIGHWAY 10 • MOUNDS VIEW, MN 55112
(763) 717-4050 • FAX (763) 717-4019
www.ei.mounds-view.mn.us/publicworks
IMPORTANT NOTICE
PUBLIC INFORMATION MEETING FOR ARDAN AVENUE STREET DESIGN
Your property is located on a street that the City of Mounds View plans to reconstruct next summer as part of the 2014
Street and Utility Improvement Project — Area G. The City is currently in the design phase of the project and would like
your input on the street configuration of Ardan Avenue.
The City invites you to attend a short presentation by engineering staff at the next Streets and Utilities Committee
meeting to learn more about the street design options and allow the public an opportunity to ask questions and provide
any feedback, input, or suggestions. The meeting details are as follows:
ARDAN AVENUE DESIGN PRESENTATION
7:00 P.M. — MONDAY, OCTOBER 21, 2013
MOUNDS VIEW CITY HALL — 2401 CO. HIGHWAY 10
Background/Purpose: The street width and lane configuration for Ardan Avenue is being evaluated because it is
considered a non-standard street according to the City's Street and Utility Improvement Program. Ardan Avenue is also
being considered for pedestrian and bicycle accommodations in accordance with the City's Comprehensive Plan. After
the presentation and public input, the Streets and Utilities Committee is expected to make a recommendation which will
be forwarded to the City Council for their consideration, along with the recommendation of engineering staff.
Design Considerations: Ardan Avenue will be fully reconstructed with a new asphalt pavement section and vertical
concrete barrier curbs. City engineering staff has provided design options for street width, lane configuration, and
pedestrian/bicycle accommodations. Due to low traffic counts and infrequent use of on -street parking, a parking lane is
being recommended on the south side only (no on -street parking on north side). Recommended options for
pedestrian/bicycle accommodations include either: 1) a multi -use trail, or 2) a sidewalk/bike lane combination. The trail
and sidewalk/bike lane combination are proposed to be on the north side of the street (westbound shoulder). Typical
sections for these options are enclosed with this notice.
Feedback: Please indicate your preference for pedestrian/bicycle accommodations and parking options:
1. Do you support a multi -use trail for pedestrian/bicycle accommodations (circle one)? Yes No
2. Do you support a combination concrete sidewalk with bike lane (circle one)? Yes No
3. Which pedestrian/bicycle option do you prefer (circle one)? Multi -use Trail Sidewalk/Bike Lane Don't Care
4. What side of the street do you prefer to have parking (circle one)? North South
5. Name:
7
6. Phone:
Ea!_�PiF
9. Comments:
Please bring this completed form to the meeting for submittal (after the presentation). If you are unable to attend the
meeting, you may submit it by the following methods (before 4:30 pm, Oct. 14):
• Drop it off at the Public Works Counter at City Hall
• Fax to Public Works at (763) 717-4019
• E-mail feedback to nick.debar ci.mounds-view.mn.us
For additional information, please contact Public Works at (763) 717-4050. Thank you.
EXISITING
CONDITIONS
MULTI -USE
TRAIL
ROW
ROW
ARDAN AVENUE
M
36' RED OAK TO EASTWOOD
29' EASTWOOD TO LONG LAKE ROAD
rL
____--_---_----------------
(L
-------------
2' 11' 111—
DRIVE LANE DRIVE LANE
o w C�22
NEW CURB
� I
NEW BITUMINOUS J `-----
TRAIL STANDARDTYPICAL
PAVEMENT SECTION
PARKING LANE
CURB
ROW
M
rL
SIDEWALK AND 6.s ss' 111--ill-8'
BIKE LANE DRIVE IANE DRIVE [ANE PARKING LANE
BIKE LANE I o=o o—o
NEW CURB
NEW CONCRETE J
SIDEWALK STANDARD TYPICAL
PAVEMENT SECTION
TYPICAL SECTIONS
MOUNDS VIEW, MINNESOTA FIGURE: 2
AREA G - ARDAN AVENUE
CURB
DATE: 9/13/2013 PRO]. NO.: 193801993
MOUNDS VIEW
City of Mounds View Staff
Item No. 8.A.
Meeting Date: October 28, 2013
Type of Business: Consent Agen
Administrator Review:
t
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8163 Electing to Retain the Statutory
Tort Limit on Liability for the 2014 Insurance
Policies
Minnesota Statutes 466.04 provides a limit on municipal tort liability claims. Cities
have the option of waving this limit if they purchase insurance policies with larger
maximum coverage. There is no reason why the City of Mounds View should
waive the statutory limit on tort liability.
Cities obtaining liability coverage from the League of Minnesota Cities Insurance
Trust must decide whether or not to waive the statutory tort limit. The decision
must be made by the City Council before the effective date of the coverage. The
attached resolution declares that the City of Mounds View does not waive the
statutory limit on tort liability.
Respectfully Submitted,
ark Beer, Finance Dir for
RESOLUTION NO. 8163
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ELECTING TO RETAIN THE STATUTORY TORT LIMIT ON LIABILITY FOR
THE 2014 INSURANCE POLICIES
WHEREAS, the City of Mounds View is currently making application for insurance
policies to cover the period of January 1, 2014 through December 31, 2014; and
WHEREAS, Minnesota Statute 466.04 requires that the City Council elect to not
waive the monetary limits on municipal tort liability prior to the effective date of the
coverage; and
WHEREAS, Waiving the statutory tort limit on liability claims is not in the best
interest of the City of Mounds View.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Mounds
View, that the statutory tort limit on municipal tort liability is not waived.
Adopted this 28th day of October 2013.
Joe Flaherty, Mayor
ATTEST:
Jim Ericson, City Administrator
(SEAL)
1
City of Mounds View Staff Report
Item No: 08B
Meeting Date: October 28, 2013
Type of Business: CA
Administrator Review:
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8167, Appointing Gary Rundle to the Streets and
Utilities Advisory Committee
Background:
The Streets and Utilities Advisory Committee is a seven (7) member committee established in
2008. The Committee advises and provides recommendations to the City Council on non-
standard street design and financing issues encountered, reviews stormwater infiltration basin
appeals, and evaluates any public comment associated with non-standard streets, stormwater
appeals, implemented policies, or the Program in general. The Committee's purpose will be
fulfilled upon completion of the Streets and Utilities Improvement Program at which time the
Committee will be disbanded.
Discussion:
Currently, this Committee has six (6) members and one (1) vacant seat. On October 22, 2013,
Gary Rundle submitted his application for this Committee. Attached is Mr. Rundle's application
for your reference.
Recommendation:
It is recommended that the City Council consider Mr. Rundle's application and approve his
appointment to the Streets and Utilities Advisory Committee with a term expiration date of
December 31, 2014.
Respectfully submitted,
AVIL, 6.61L
Desaree Crane
RESOLUTION NO. 8167
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPOINTING GARY RUNDLE TO THE
STREETS AND UTLITIES ADVISORY COMMITTEE
WHEREAS, Mounds View Board, Commission and Committees consist of members
appointed by the City Council; and
WHEREAS; the Streets and Utilities Advisory Committee is a seven (7) member
committee established in 2008; and
WHEREAS, the Streets and Utilities Advisory Committee currently has six (6)
members and one (1) vacant seat; and
WHEREAS, Staff received one (1) application for the Streets and Utilities Advisory
Committee on October 22, 2013, from Gary Rundle; and
WHEREAS, the Mounds View City Council reviewed Gary Rundle's application to
serve on this Committee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Mounds View, Ramsey
County, Minnesota, hereby approves Gary Rundle to serve on the Streets and Utilities
Advisory Committee with a term expiration date of December 31, 2014.
Adopted this 28th day of October, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Oct -22. 2013 11:03AM Xcel Energy Edina Construction
G
City of Mounds View
2401 County Highway 10
Mounds View, MN 55112
763-717-4000
�/No.18087 P,_ 1,y
Application for Advisory Commissions and Committees
Group(s) applied for:
ST-ee-5 as
Full Name (Please Print): (0,40 y L -e L
Work Phone: / � �'�% �i5rr�3 Work/Cell Phone: 612 -
Address: %y 05-
Years at this address: o, Years you have lived in Mounds View:
E-mail Address:. a/%O-/ r L• X"117A & X0'0 -/9A/ e/,5,N E A r
Experience and Qualifications
�%
Skills and Interesf D 111 t r5 (� 7r 5 5 rCl?-
Employment, Occupation or Other Relevant Experience:
xeefe'yersy /f'�hFc�z °I'� c�igrg (/�✓! (�°r/�r�
Memberships, Accomplishments or Other Qualifications:
r(47ul-t e -g Ca," .
Please state your reason for wanting to serve with this group:
Date: /0- Z Z — C
(Your re&ronse to any of the above inquiries may he continued on the back of this form and you
may attach other information that you would like the City Council to consider.)
The City of Mounds View is committed to the policy that all persons shall have access to its programs,
facilities and employment without rogard forraco, ethnicity, sex, age orphysicol obilitles.
_ Item No: 08C
MOT TAii1C j%7L-AT Meeting Date: October 28,of Business:
2013
V1VlJJ ♦ 1L�Y Type of Business: CA
Administrator Review/
-ity of Mounds View Staff Report ��✓✓ '�
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8166, Authorizing a Joint Powers Agreement (JPA)
with Ramsey County for Election Systems
Background:
In 2001, the City entered into a Joint Powers Agreement (JPA) with Ramsey County Elections for
a Voting Machine System. According to Resolution 5618 (attached), the City purchased five
voting machines over a five year period.
The City currently has an agreement with Ramsey County Elections for election services, which
includes the task of management and oversight of Primary and General Elections for the City.
Discussion:
Ramsey County Elections is requesting that the City enter into a JPA for the purchase and
operation of new voting machines. The new machines will read and count paper ballots like the
old machines do. However, the new machines will have a larger display screen that will alert
voters if a ballot error is made and provide instructions to correct it. The new machines will also
allow for faster processing of ballots. The new machines will be used starting in 2014.
The City Council discussed this JPA at the October Work Session with Ramsey County Elections
Manager Joe Mansky. At this Work Session, the City Council felt comfortable in moving forward
and enter into a JPA with Ramsey County for the purchase of new election equipment. Attached
is a final version of the proposed JPA. The JPA is required to be signed and returned to Joe
Mansky by November 22, 2013. Total proposed costs for the new election equipment is
addressed on Appendix C of the JPA.
Recommendation:
Staff recommends approval of Resolution 8166. This resolution authorizes the execution of the
JPA with Ramsey County.
Respectfully submitted,
#WUL &ILL
Desaree Crane
RESOLUTION NO. 8166
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING A JOINT POWERS AGREEMENT (JPA)
WITH RAMSEY COUNTY FOR ELECTION SYSTEMS
WHEREAS, the City entered into a Joint Powers Agreement in 2001 for the purchase
and operation of a new voting system; and
WHEREAS, the City has an agreement with Ramsey County Elections for election
services, which includes the task of management and oversight of Primary and General
Elections for the City; and
WHEREAS, Ramsey County Elections is requesting that the City enter into a Joint
Powers Agreement for the purchase and operation of new election equipment; and
WHEREAS, efficient ballot preparation and the timely compilation of election results
depend upon the use of a uniform voting system throughout the County, and the use of a
uniform voting systems for all elections enhances election judge and voter understanding of
the voting process and helps to provide equitable treatment of all voters, regardless of the
type of election; and
WHEREAS, Ramsey County and Municipalities has reached an agreement on 1) the
need to replace with existing voting system and to implement a new voting system in time for
use for the 2014 state elections, and 2) the funding for the new elections equipment.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council approves
the attached Joint Powers Agreement (JPA) between the City of Mounds View and Ramsey
County for the purchase of election equipment.
Adopted this 28th day of October, 2013.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
11
rl
RESOLUTION 5618
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION AUTHORIZING A JOINT POWERS AGREEMENT
WITH RAMSEY COUNTY FOR ELECTIONS SYSTEMS
WHEREAS, the Ramsey County Board of Commissioners adopted
Resolution 2001-283 approving a Joint Powers Agreement for Election System
Replacement; and
WHEREAS, efficient ballot generation and the timely accumulation of
election results depend upon the use of the same vote tabulation system throughout the
County, and the use of a consistent voting method for all elections enhances election
judge and voter understanding of the voting process and helps to provide equitable
treatment of all voters, regardless of the type of election; and
WHEREAS, the County and municipalities have reached agreement on 1)
the need to replace existing elections equipment and to implement new elections
equipment throughout the County as soon as possible, and 2) the funding for the new
elections equipment. I
NOW, THEREFORE, BE IT RESOLVED the Mounds View City Council
approves the attached Joint Powers Agreement between the City of Mounds View and
Ramsey County for the purchase of election equipment, and
BE IT FURTHER RESOLVED that the City of Mounds View will purchase
five voting machines (tabulators) over a five year period at an estimated cost of $9,021
in 2002 and $8,260 annually for 2003-2006.
ATTEST:
SEAL.
Motion by:
Quick
Second by:
Thomas
Sonterre
Aye
Quick
Aye
Stigney
Aye .
Marty
No
Thomas
Aye
Adopted this 24th day of September, 2001,
Richard Sonterre, Mayor
Kathleen Miller, City Administrator
Desaree Crane
From: Mansky, Joseph <Joseph.Mansky@CO.RAMS EY.MN.US>
Sent: Wednesday, October 02, 20133:24 PM
To: Desaree Crane
Subject: FW: draftjoint powers agreement for city review
Des - see my responses below.
-----Original Message -----
From: Jim Ericson[malito:JimE@ci.mounds-view.mn.usj
Sent: Wednesday, August 14, 2013 12:33 PM
To: Mansky, Joseph
Cc: Desaree Crane; Mark Beer
Subject: RE: draft joint powers agreement for city review
Hi Joe,
Desaree and I have reviewed the draft JPA as have our attorneys with Kennedy & Graven, and the following represents
our collective comments, concerns and questions.
1. What is the present fund balance for the KAVA grant and do the estimates shown in Appendix D take these dollars
into account?
A: We currently have about $525,000 in HAVA funds, the bulk of which will be used to purchase the county -owned
equipment. As such, the impact of the HAVA funds is not currently shown in the estimated city costs in Appendix C.
2. Will the cities be required to pay maintenance costs immediately or only in the years following the execution of the
JPA?
A: We are not certain about this yet - it will depend in part on the extent and effect of the warranty that we get from
the vendor. It's possible that the first year maintenance costs will be lower because of the warranty.
3. How certain are you regarding the indicated cost estimates? Could they decrease depending upon proposals
received? Increase? For budgeting purposes, it would be good to have as firm an estimate as possible so that a budget
amendment is not required in 2014.
A: Good question. The current cost estimates are based on the proposals submitted to Hennepin County for their
voting system purchase in March. My thinking is that the proposals made by the same three vendors will likely be
similar.
4. Given that we already have a separate agreement with the County to provide election services, it would seem likely
that the various costs of training and implementation might be less for us --will there be any credit provided to such
municipalities?
A: It's really two separate things. The training and implementation costs for the new voting system will be paid by the
county. This will include the first-time training of election judges in the use of the new equipment. It will also cover any
demonstrations that are set up for the voters in the year that the new voting system is implemented. The regular,
biennial training of election judges in preparation for the state elections will continue to be covered separately by our
election contract with you, as is now the case.
S. Kennedy & Graven: Section IV, A.1 provides that the municipalities shall "appoint a Project Manager with the
authority to make binding decisions on behalf of the Municipality." This may be difficult for any city since cities do not
have unlimited power to delegate authority to its employees. For example, I do not believe that a city employee could
be delegated the authority to terminate the agreement or not to pay bills when due. To the extent that authority can be
delegated to the city manager or clerk, this paragraph would not create a problem. If, however, the county expects the
Project Manager to make a decision that has not, and perhaps cannot be, delegated to an employee, it would simply
have to be referred to the city council
Ai Good point. We have changed this to our designated election contact for each city in the revised JPA.
6. Kennedy & Graven: Section XII deals with indemnification and insurance. Each party is required to indemnify the
other for certain claims. The obligation to indemnify the other party does not contain any limits. The courts have
interpreted an agreement to indemnify another party without any limits as a waiver of the statutory protection of tort
limits under Minnesota Statutes, Chapter 466. Because cities typically buy their insurance in reliance on this protection,
an agreement to indemnify another party without any limits can expose the city to uninsured liability. The agreement
does provide in Section XII A. that liability Is governed and limited by the Torts Claims Act. However, that act allows
cities to waive the protection of the liability limits. I would recommend that a new paragraph XII.F. be added as follows:
"F. Nothing herein shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota
Statutes, Chapter 466."
A: The county attorney's determination was that this change was not needed.
7. can we drop from four precincts to three? Are there statutory guidelines as to maximum population per precinct?
A: Good question. You cannot change the boundaries of Precinct 4 until 2022 at the earliest, since the precinct
boundaries are also the boundaries of county commissioner districts Land 2. The other three precincts are presently
configured as follows:
MV 1
2,078 voters
MV 2
1,344 voters
MV 3
2,193 voters
If these three precincts were combined into two new precincts, each of the two new precincts would likely end up with
approximately 2,800 voters. They would at that point be two of our ten largest precincts in the county. (The countywide
average is 1,625 voters.)
The benefits of consolidating the three precincts into two would be lower capital costs (the city would be purchasing one
fewer ballot counter, ballot box and ballot marking device.) the city would also have slightly lower annual operating
costs.
The downside would be the need to process a much larger number of voters through fewer locations, although in my
view, that is manageable. It would likely require a somewhat different configuration of space at the community center,
but I suspect that would be manageable as well.
Also, here's my caveat: the aftermath of redistricting in 2021-2022 might cause the city to add back one or more
precincts, depending on the location of new congressional or legislative boundaries.
If you want to go forward with this, just let me know and we will prepare a map to illustrate how best to do the
consolidation.
8. Under Section V, the cities will ultimately own the equipment. Yet in Section IV, a lease option is identified? Are
there lease payment options that are not yet identified?
A: We have not yet made a firm decision to purchase rather than lease, although a purchase would seem to make most
sense at this point. We have discussed asking the vendors to submit both price schedules.
9. In Section Vi, the warranty period is blank. Will the RFP require responding firms to include a minimum warranty
period?
A: We have not yet made a decision on the warranty issue, namely whether or not it makes sense to purchase an
extended warranty, at least for the first few years. My sense is that we are leaning in that direction.
10. In Section VIII, subsection "C" appears to be missing.
A: That has been corrected.
11. In Section VIII, Sebsection "D" the County will determine how the old equipment will be liquidated, at its sole
discretion. If the equipment is owned by the City, why does the County control the disposition? Granted, I presume
there's greater resale value in the system as a whole rather than parceling out bits and pieces here and there by
individual cities, so am not opposed. Just curious.
A: Individually, the current voting system is of little to no value. Our best chance at getting any kind of return on its sale
or disposal will be to do so in bulk at the point that the new voting system is purchased. In fact, we may well make
vendor payment to take the old system a requirement of any new purchase.
12. I'm not sure I understand the intent of Section XI, specifically, the following: "However, the County will not
participate in any discussions at these meetings that involve renegotiation of the financial provisions for the first five
years of this Agreement." Does this mean that discussions may proceed however the County will plug its ears or leave
the room? Is there some magic associated with five years? If for some reason the costs change dramatically in the first
five years, would the County not want to address it as soon as possible?
A: That section, which was from the 2001 JPA, was removed in the revised JPA.
13. Section XII, Sub D addresses insurance. If the County stores our equipment, the County will carry such adequate
coverage?
A: Yes.
14. In Section XVII, Cities are allowed to make a full payment on equipment it was previously making payments on. I'm
not sure what the 30 -day deadline refers to, however. Does this mean that if we make a payment, then decide to
allocate unexpended levy dollars toward making full payment of the equipment, we cannot do so if more than 30 days
have elapsed since the last installment payment?
A: That section, which was from the 2001 JPA, was removed in the revised JPA.
15. The agreement in Section XX references the task force and the planning for a successor voting system. Seems
unsettling to talk about replacing a system that has not yet been ordered. How many years are we thinking the new
system will serve us?
A: This will be our third generation of optical scan voting systems. The first voting system was used for 14 years, Our
currently system is in its 13th year of use. Hence, the proposed JPA would be for 14 years. The new system has been in
the planning stage for the past three years.
16. Related to my 4th comment above, it would seem that there is some overlap with regard to implementation
services, annual maintenance and the cost summary expressed in Appendices B, C & D and the agreement already in
place for the County to provide election services to the City. Will there be a cost reduction in either agreement?
A: The JPA only covers the voting system operations. The election contract covers the administration of elections. The
only overlap is the new part of the proposed JPA that governs the operation of the absentee ballot counting center.
Currently, the costs of the election judges for the counting center are covered in the election contract. These costs will
be transferred to the joint powers agreement. I will have abetter idea of the amount to be transferred once I know
which voting system we will be acquiring, but in any case, it's will not likely be a huge amount.
That's all for now, we look forward to your response.
Jim Ericson
City Administrator
City of Mounds View
2401 County Road 10
Mounds View, MN 55112
763-717-4001(Phone)
763-717-4019(Fax)
763-464-9644 (Cell)
www.ci.mounds-view.mn.us (Web)
From: Mansky, Joseph[mailto:Joseph.Mansky@CO.RAMSEY.MN.US]
Sent: Monday, July 22, 2013 2:25 PM
To: Sue Iverson; Amy Dietl; Blaine; Michelle Tesser; Bart Fischer; Jessica Jagoe; Heather Butkowski; Kathy Glanzer;
Maplewood; Maplewood; Maplewood; Moore, Shari; Desaree Crane; New Brighton; Stephanie Marty; Bette Malm;
Carolyn Curti; Barb Suciu; Shoreview; Spring Lake Park; Spring Lake Park; Kathy Keefe; White Bear Lake; White Bear Lake;
Judy Moll
Subject: draft Joint powers agreement for city review
Desaree Crane
From:
Mansky, Joseph <Joseph.Mansky@CO.RAMSEY.MN.US>
Sent:
Monday, October 14, 2013 10:17 AM
To:
Sue Iverson; Amy Dietl; Blaine; Michelle Tesser; Bart Fischer; Jessica Jagoe; Heather
Butkowski; Kathy Glanzer, Maplewood; Maplewood; Maplewood; Moore, Shari; Desaree
Crane; New Brighton; Stephanie Marty; Bette Malm; Carolyn Curti; Barb Suciu;
Shoreview; Kathy Keefe; White Bear Lake; White Bear Lake; Judy Moll
Cc:
Tvedten, Christina; Triplett, David
Subject:
proposed JPA - final
Attachments:
proposed JPA for new voting system - final.pdf; Appendix C spreadsheet - example of
proposed capital and annual operating costs for new voting system - final.pdf
Here's the final version of the proposed joint powers agreement. There is one change —we have removed Spring Lake
Park (total of 95 voters) from the JPA. We will be working separately with Anoka County on their voting system. I have
updated the estimated cost spreadsheet (Appendix C) to reflect this.
When approved by your city council, please have the JPA signed and return to me by November 22.
Joseph Mansky
Ramsey County Elections Manager
90 West Plato Boulevard, Suite 160
St Paul, MN 55107
U@rcelections
_
facebook.com/rcelections
JOINT POWERS AGREEMENT FOR
NEW VOTING SYSTEM ACQUISITION AND OPERATION
This Agreement is made by and between Ramsey County, through the Ramsey Comity Elections Office
(hereinafter "County"), and the cities of Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little
Canada, Maplewood, Mounds View, New Brighton, North Oaks, North St. Paul, Roseville, St Anthony,
St. Paul, Shoreview, Vadnais Heights, and White Bear Lake and White Bear Township (collectively
referred to as the "Municipalities"),
WHEREAS, the County and the Municipalities ("Parties") are "governmental units" as defined in Minn.
Stat. §471.59; and
WHEREAS, pursuant to Mimi. Stat. §471.59, the Parties, through actions of their governing bodies, are
authorized to enter into a joint powers agreement for the exercise of commonly held or similar powers;
and
WHEREAS, the Parties entered into a Joint Powers Agreement in 2001 for the purchase and operation of
a new voting system, with a ten year term and automatic two year extensions; and
WHEREAS, pursuant to the provisions of the 2001 Joint Powers Agreement, the County prepares ballots
and compiles election results for all state, federal, county, municipal and school district elections for the
Municipalities; and
WHEREAS, efficient ballot preparation and the timely compilation of election results depend upon the
use of a uniform voting system throughout the County, and the use of a uniform voting system for all
elections enhances election judge and voter understanding of the voting process and helps to provide
equitable treatment for all voters, regardless of the type of election; and
WHEREAS, Congress mandated the use of an assistive ballot marking device in all polling places and in-
person absentee voting locations for use by voters with disabilities, through enactment of the Help
America Vote Act of 2002 ("HAVX ); and
WHEREAS, the Minnesota Legislature mandated the central counting of all absentee ballots under
uniform state laws and procedures in Laws of Minnesota 2010, Chapter 194, effective in 2010; and
WHEREAS, the Parties have reached agreement on 1) the need to replace the existing voting system and
to implement a new voting system throughout the County in time for use for the 2014 state elections; and
2) the funding formula for the new voting system; and
WHEREAS, state funds for the acquisition and operation of voting systems originating from grants
received by the County under the Help America Vote Act must be expended by the County no later than
March 31, 2014, or be returned to the State of Minnesota;
NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth,
the parties agree as follows:
Joint Powers Agreement for New Voting System — 2013 Page I of 19
I. PURPOSE
The purpose of this Joint Powers Agreement is to establish and describe the roles and
responsibilities of the County and the Municipalities in connection with the acquisition,
implementation, and operation of a new voting system for use throughout Ramsey County
("Project'), including equipment that will be owned and operated by the County and equipment
that will be owned and operated by the Municipalities.
II. COUNTY ROLES AND RESPONSIBILITIES -SYSTEM IMPLEMENTATION
A. General
The County will provide the services, materials, and equipment necessary to procure and
implement a replacement voting system ("System") in Ramsey County, including
software, hardware, materials, ballot printing, and other services as further described
in this Agreement. Services may be provided directly by County staff or by outside
vendors, as determined by the County.
B. System Description
The System will have the following functionalities:
• The capability to create ballot styles for each precinct based on the
appropriate contests and candidates and to generate ballots by either creating
a print file that may be sent to a vendor or by printing ballots in the County
offices;
The capability to program memory devices for each precinct for an election
that will, when inserted into a ballot counter or ballot marking device,
properly record the votes on ballots cast in that precinct, reject ballots that
are not from that precinct or which do not have the proper validation marks,
return to the voter ballots which contain an overvote or a crossover vote, and
perform all other actions required by the Minnesota election law;
The capability to count absentee ballots at a central location in the County or
at one or more Municipalities, at the option of each of the Municipalities,
and to generate reports noting the number of absentee ballots counted for
each precinct;
The capability to accumulate votes on ballot counters located in each precinct
on election day, at other locations prior to election day, and from absentee
ballot counting centers, to protect voted ballots in a sealed ballot box; to
generate paper tapes of election results for review and certification by
election judges; and to electronically upload or transmit election results to the
County; and
• The capability to compile election results from electronically transmitted
files from each precinct through use of the memory device which recorded
votes from the precinct and/or from the election results tape; to create an
Joint Powers Agreement for New Voting System— 2013 Page 2 of 19
election results database that may be used for displaying results on the
County website; and to generate needed reports for certification of election
results.
2. The System must be certified by the Minnesota Secretary of State in accordance
with the provisions of Minn. Stat. §206.57, subd. I and Minnesota Rules chapter
8220.
C. System Equipment
The County will purchase System hardware and software (collectively referred to as the
"System Equipment") as initially needed for use of the System by the County and the
Municipalities. The System Equipment to be purchased by the County for
implementation of the System under the tents of this Agreement is listed as the System
Equipment Costs — Total in the System Equipment List, attached hereto and made a part
of this Agreement as Appendix A.
D. Implementation Services
1. The County will provide services, including training, related to the
implementation of the System by the County and the Municipalities, as described
in Appendix B -Implementation Services, attached hereto and made a part of
this Agreement.
2. The County will provide implementation project management services through a
Project Manager. Joe Mansky, or his designee, shall serve as Project Manager
for the County.
The goal is to have the System implemented and ready for use by the County and
the Municipalities in time for the 2014 state primary. At the discretion of the
County, the implementation of the System may be delayed for initial use at the
2015 city and school district elections.
III. COUNTY ROLES AND RESPONSIBILITIES -POST IMPLEMENTATION
OPERATING SERVICES
A. General
Following System implementation, the County will perform the duties described in
Sections III. B. through E. (collectively, "Operating Services") either directly by County
staff or by outside vendors, as determined by the County.
B. System Administration
The County will:
1, maintain all licenses and agreements from the vendor(s) necessary to operate the
System;
Joint Powers Agreement for New Voting System — 2013 Page 3 of 19
2. obtain and implement all required software updates needed to operate the System
in compliance with the requirements of the Minnesota election law;
3. perform diagnostic testing of ballot counters and ballot marking devices to ensure
the proper functioning of all equipment;
4. provide election programming needed to generate ballots and program memory
devices that allow the ballot counters to correctly record votes; and
5. accumulate and report election results cast on the ballot counters for all elections
C. Warranty Services
1. Warranty services will be provided by the System vendor(s) in accordance with
the warranty provisions contained in the contracts between the County and the
System vendor(s).
2. The County shall obtain and enforce all System warranties, including warranties
on equipment owned by the Municipalities paid for under the terms of this
Agreement. All requests for warranty services shall be made by the
Municipalities to the County.
The warranties for components of the host computer system shall continue to be
substantially those offered by the original equipment manufacturers.
D. Post -Warranty Maintenance Services
Maintenance services will be provided following expiration of the warranty period(s) in
accordance with the provisions of the maintenance agreement(s) between the County and
the System vendor(s).
Prior to expiration of the System manufacturers' warranties, the County, in
consultation with the Municipalities, will decide whether System maintenance
services will be provided on a fixed price or a time and materials basis. The
County's decision shall be binding on all of the Municipalities and shall apply to
all System hardware and software, whether housed at the County or the
Municipalities, including backups.
2. The County will enter into a contract with the System vendor(s) for System
maintenance services to be provided directly to the County and to the
Municipalities. The County may, in consultation with the Municipalities, provide
some or all maintenance services directly. The County will manage the provision
of maintenance services for the Municipalities.
3. Maintenance services shall include, at minimum, the following:
a. Preventative Maintenance: inspect and clean all ballot counters and
ballot counting devices, including the read heads, printers, motors and
other related components.
Joint Powers Agreement for New Voting System— 2013 Page 4 of 19
b. Repairs: make basic repairs to ballot counters and ballot marking devices
as needed; the County will maintain or obtain spare parts for this
purpose.
C. Equipment Replacement: replace ballot counters, ballot marking devices
and related hardware and components on an as needed basis in the case
of complete or un -repairable equipment failure.
E. Ongoing Services
The County will provide the Municipalities with a set of test ballots (also known
as the test deck) and pre -audited test results for each precinct in every election.
2. The County will provide ballot layout, printing and memory device programming
as follows:
a. Ballot layout — no cost to Municipalities for all elections
b. Ballot printing
1) State and county elections — no cost to Municipalities
2) Other elections —printing cost attributable to Municipal and/or
School District offices and questions paid by Municipalities
and/or School Districts using cost formula provided by the
Secretary of State
C. Memory device programming — no cost to Municipalities for all elections
The County will provide each Municipality with the hardware and software
necessary to administer absentee voting for all elections. Each Municipality will
have the choice of one of the following options:
a. make arrangements for the County to accept/reject, process and count all
the absentee ballots for the Municipality;
b. accept/reject its own absentee ballots and make arrangements for the
County to process and count the absentee ballots for the Municipality;
C. accept/reject, process and count its own absentee ballots
4. The County will provide the Municipalities with the County's costs for options 3.
a. and b. (above) no later than 24 weeks before the first election for which the
System will be used and no later than 16 weeks before the date established in
state law to begin absentee voting in subsequent years. Each Municipality shall
inform the County in writing of its initial choice no later than 20 weeks before
the first election for which the System will be used. Each Municipality shall
notify the County in writing of any changes desired for its choice in subsequent
years no later than 12 weeks before the date established in state law to begin
absentee voting for a primary in a given year. The County will allocate the costs
Joint Powers Agreement for New Voting System — 2013 Page 5 of 19
for providing absentee voting services to the Municipalities as illustrated in the
Appendix C spreadsheet, attached hereto and made a part of this Agreement.
The County will provide inspection and replacement of consumable supplies.
6. Election day technical support for the System will be provided by the voting
system vendor (up to three days per election), as required by the County.
a. Programming and system administration operations
b. Ballot counter operations
C. Ballot marking, device operations
Subject to approval by the County, during the term of this Agreement including
any extensions, the County shall lease or purchase ballot counters, ballot marking
devices, and other hardware and software in addition to those listed in Appendix
A, on written request from a Municipality. Payment to the County by the
requesting Municipality shall be made within thirty (30) calendar days from the
date of the invoice from the County following delivery of the hardware and/or
software to the requesting Municipality.
8. During the term of this Agreement including any extensions, the County may
lease or purchase any additional hardware and software that is necessary for the
System to comply with the provisions of the Minnesota Election Law or that the
County deems necessary to meet demand from the voters.
IV. ROLES AND RESPONSIBILITIES OF THE MUNICIPALITIES
A. Implementation
1. The individual who administers elections for the Municipality shall serve as the
Municipality's project implementation liaison with the County. Each
Municipality shall provide the name and contact information for the liaison
within ten (10) calendar days of final execution of this Agreement.
2. Within thirty (30) calendar days of execution of this Agreement, each
Municipality shall notify the County in writing of its plans for payment of the
acquisition costs of the ballot counters, ballot marking devices and any other
administrative equipment ("Equipment Costs"). Each Municipality may choose
from one of the following payment options: a) a one-time reimbursement of costs
or b) reimbursement of costs over two or more years, not to exceed a maximum
of five years. A Municipality may not revoke its decision at any time after notice
has been given to the County.
B. Post-Implementation/Ongoing
1. The Municipalities shall verify that ballots and memory devices tested by the
County function accurately in the ballot counters and ballot marking devices that
will be used in each election. If a Municipality identifies an error, the County
Joint Poweis Agreement for New Voting System — 2013 Page 6 of 19
shall correct the error within ten (10) calendar days of notification of the error, if
practicable.
2. The Municipalities shall also perform all public accuracy testing provided by law
for each election and may request the County's assistance in conducting these
tests, at no charge.
3. The Municipalities may not lease or purchase any additional hardware and
software during the term of this Agreement or any extensions without the prior
approval of the County.
4. Each of the Municipalities shall lease or purchase at least one ballot counter, a
ballot marking device, and a ballot box for each precinct in the Municipality.
C. Payment
Each of the Municipalities is responsible for payment in accordance with the provisions
of this Agreement.
V. OWNERSHIP/SOFTWARE LICENSE
A. The County will initially own all System Equipment.
B. Upon payment in full to the County in accordance with the terms of this Agreement, each
of the Municipalities will own the ballot counters, ballot marking devices, and related
equipment that were originally purchased by the County under this Agreement; this
provision shall not apply to equipment leased by the County. The County will maintain
ownership of backup ballot counters and ballot marking devices, the central count ballot
counters and any precinct ballot counters that are needed for counting absentee ballots,
the memory devices for all ballot counters and ballot marking devices, and the computer
hardware and software needed to operate and administer the System.
C. The County is the sole Licensee of the System software and the Municipalities are users.
VI. WARRANTY
The County makes no representations and extends no warranties with respect to the use of the
System and specifically disclaims all other warranties, express or implied, including but not
limited to any implied warranty or merchantability or fitness for a particular purpose.
VII. SYSTEM IMPLEMENTATION FUNDING
A. The County will provide initial financing for the costs of acquisition, installation, and
implementation of the System ("Implementation Costs").
B. As part of the initial financing of the Implementation Costs, the County will apply state
grant funds received under the Help America Vote Act and required County matching
funds as a setoff against the Implementation Costs.
Joint Powers Agreement for New Voting System -2013 Page 7 of 19
C. The Municipalities will provide the funds to reimburse the County for the System
Equipment identified as the responsibility of the Municipalities in Appendix A.
VIII. COST ALLOCATION/PAYMENT
A. Cost Allocation -Implementation Costs
Each of the Municipalities will reimburse the County for the cost of the number
of ballot counters, ballot boxes, and ballot marking devices required by that
Municipality in accordance with the pricing in Appendix A. A list of the
estimated number of ballot counters, ballot boxes, and ballot marking devices for
each of the Municipalities and the percentage of the total cost for ballot counters
and ballot marking devices to be paid by each of the Municipalities is listed in
Appendix C. The total number and each Municipality's percentage of ballot
counters and ballot marking devices may be adjusted throughout the term of this
Agreement including any extensions.
2. For those Municipalities that have elected to pay for the ballot counters, ballot
boxes, and ballot marking devices over time, the total amount to be paid will
include their proportionate share of any financing costs incurred by the County
for the purchase, installation and implementation of the System Equipment,
which financing costs will be shared among those Municipalities that have
elected to pay over a period from two to five years.
B. Cost Allocation-Post-Implementation/Operating Services
1. There will be no charge to the Municipalities for ballot layout for all elections,
ballot printing for State and county elections or for memory device programming.
2. The Municipalities will pay the County's costs for Operating Services on an
annual basis.
3. The cost of Operating Services will be calculated to include costs for the items
listed in Section III.B.-E. of this Agreement and, until repaid in full, the
Implementation Costs described in Section VIII.A.2.
4. Except as identified as the responsibility of a Party to this Agreement, annual
costs for Operating Services will be allocated as follows:
a. using the percentage of the total number of ballot counters requested by
the Municipality as a proportion of the total number of ballot counters
requested by all Municipalities for 80%, and using the percentage of the
total number of absentee ballots accepted by each Municipality during
the three most recent state general elections as a proportion of the total
number of absentee ballots accepted in the County for 20%.
b. The allocation will take into account any changes in the number of ballot
counters requested by each of the Municipalities and/or the total number
of ballot counters.
Joint Powers Agreement for New Voting System— 2013 Page 8 of 19
C. Payments
The County shall invoice a Municipality after the initial delivery of County -
tested ballot counters, ballot boxes, and ballot marking devices to the
Municipality. If a Municipality will pay over a period of 2-5 years, the County
will invoice the Municipality its appropriate annual sum along with the invoice
for annual operating costs. Payment shall be made within thirty (30) calendar
days of the date of the invoice.
2. On or about June 1 of each calendar year during the term of this Agreement
including any extensions, the County will invoice the Municipalities for their
share of Operating Costs for the next calendar year. The total amount of the
invoices will be calculated based on the actual Operating Costs incurred by the
County in the previous calendar year, with adjustments made to account for
increases or decreases in anticipated operating costs. The Municipalities shall
make payment to the County within thirty (30) calendar days of the date of the
invoice.
3. If the County provides maintenance services through the System vendor on a
time and materials basis, a Municipality that requires maintenance services will
contact the County for the services and the County will contact the vendor. The
requesting Municipality will be invoiced directly by the vendor, and will be
individually responsible for the cost of the services received, with no right to
reimbursement from the County.
4. If requested by a Municipality, the County shall invoice the School District(s) to
pay a proportion of the Municipalities' annual cost for Operating Services using
either: a) the cost-sharing methodology provided in the Minnesota Election Law,
or b) another methodology developed by the County, in consultation with the
Municipalities. The County will invoice the School District(s) for their
proportion of the costs and payments will be made directly by the School
District(s) to the County.
5. Payment of interest and disputes shall be governed by the provisions of Minn.
Stat. § 471.425.
D. Proceeds from sale or lease of old equipment
The County shall determine if any existing voting equipment, including but not limited to
ballot counters, ballot marking devices and related hardware will be sold or leased in
conjunction with the purchase of the System. The County shall apply the proceeds of any
sale or lease of existing voting equipment, including but not limited to ballot counters and
ballot marking devices, toward the Municipalities' payment of Implementation Costs or
Post -Implementation Costs.
Joint Powers Agreement for New Voting System — 2013 Page 9 of 19
IX. PROJECT SCHEDULE
A Preliminary Project Schedule is attached hereto and made a part of this Agreement as
Appendix D. The County may change the schedule set forth in Appendix D as appropriate based
on changes in funding sources or the needs of the County.
X. TERM
A. The tern of this Agreement is for a fourteen -year period from the date of final execution
by all parties ("Initial Term"), unless earlier terminated pursuant to the provisions of
this Agreement.
B. This Agreement shall be automatically extended for successive two-year terms
("Renewal Terms"), upon the same or better terms, conditions and covenants, unless a
majority of the Municipalities or the County gives notice of their/its intent not to extend
at least 180 days prior to expiration of the Initial Term or the then -current Renewal Term.
XI. ANNUAL REVIEW PROCESS
At least once a year during the term of this Agreement, including any extensions, the County will
convene a meeting of elections officials from the Municipalities to review the elections process
and System operations.
XII. INDEMNIFICATION AND INSURANCE
A Each party agrees that it will be responsible for its own acts and the acts of its employees,
elected officials, and agents as they relate to this Agreement and for any liability resulting
therefrom, to the extent authorized by law, and shall not be responsible for the acts of the
other parties or their employees, elected officials, and agents, or for any liability resulting
therefrom. Each parry's liability shall be governed and limited by the Municipal Tort
Claims Act, Minn. Stat. Chapter 466 and other applicable law.
B. Each Party agrees to defend, indemnify and hold harmless the other Parties, their
employees, elected officials, and agents from any liability, claims, causes of action,
judgments, damages, losses, costs or expenses, including reasonable attorneys fees,
resulting directly or indirectly from any act or omission of the indemnifying party, its
employees, elected officials, or agents, in the performance or failure to perform its
obligations under this Agreement. Nothing herein shall be deemed a waiver by any Party
of its limitations on liability, defenses or immunities under Minnesota Statutes, Chapter
466, or other state or federal law.
C. Each Party warrants that it is able to comply with the aforementioned indemnity
requirements through commercial insurance or a self -funding program.
D. Each of the Parties shall insure the full replacement value of all System equipment
stored on the Party's site.
Joint Powers Agreement for New Voting System — 2013 Page 10 of 19
E. All insurance policies or self-insurance certificates shall be open to inspection by the
other Parties and copies of the policies or certificates of self-insurance shall be submitted
to a Party upon written request.
XIII. RECORDS
Subject to the provisions of Section XIV., each Party agrees that the other Parties, the State
Auditor, or any of their duly authorized representatives shall, at any time during normal business
hours, and as often as they may reasonably deem necessary, have access to and the right to
examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are
pertinent to the accounting practices and procedures of governmental entities and which involve
transactions relating to this Agreement.
XIV. DATA PRACTICES
The Parties shall comply with the provisions of the Minnesota Government Data Practices Act,
Minn. Stat. Ch. 13, or any other applicable state statutes, any state rules adopted to implement the
Act and statutes, as well as federal statutes and regulations on data privacy.
XV. NONASSIGNMENT
No Party shall assign, subcontract, transfer or pledge this Agreement and/or services to be
performed herein.
XVI. USE OF VOTING SYSTEM
The County shall only implement and support a single, uniform voting system throughout
the County that must be used in every election conducted in the County. Each
Municipality must use the ballot counters, ballot boxes and ballot marking devices
provided in this Agreement for all elections conducted in the Municipality.
XVII. TERMINATION
A. This Agreement shall terminate upon unanimous consent of the Parties as evidenced by a
written resolution of the goverrring body of each Party or when necessitated by operation
of law or as a result of a decision by a court of competent jurisdiction.
B. Effect of termination. Termination shall not discharge any liability incurred by any of the
Parties during the tern of this Agreement including any extensions prior to the effective
date of termination. Each Parry shall be liable for its own acts to the extent provided by
law.
XVIII. PROPERTY DISPOSITION
A. Upon termination of this Agreement, ownership remains as stated in Article V.
Joint Powers Agreement for New Voting System -2013 Page 11 of 19
B. Upon termination, a Municipality will be given the option to make full payment for the
ballot counters, ballot boxes, and ballot marking devices for which it has made partial
payment. Such payment must be made within thirty (30) calendar days of the date of
receipt of the notice of termination from the County.
C. If the Parties reach consensus on the need to replace the System, the Parties will negotiate
a new agreement, which shall include the disposition of the System Equipment, whether
owned by the County or the Municipalities.
XIX. NOTICE
A. All notices, reports or demands given or made by a Party under the terms of this
Agreement or any statute or ordinance shall be in writing and.shall be sent registered or
certified mail.
B. All notices, reports or demands shall be sent to the representative designated in writing
by the Party. If none has been designated, notice to the Party's chief elected official shall
be deemed adequate.
XX. ENTIRE AGREEMENT/ALTERATION
A. It is understood and agreed that the entire agreement between the Parties is contained
herein and that this Agreemenl`supersedes all oral agreements and negotiations between
the Parties relating to the subject matter hereof.
B. Any alterations, variations, modifications, or waivers of provisions of this Agreement
shall only be valid when they have been reduced to writing as an amendment to this
Agreement signed by the Parties hereto.
C. The parties may execute separate copies of any amendment to this Agreement and the
signature pages will be part of the original.
XXI. VOTING SYSTEMS ADVISORY COMMITTEE
The County shall establish a Voting Systems Advisory Committee ("Committee") to facilitate
the administration of the System. Any Party to this Agreement may request to become a member
of the Committee. Approximately ten years following final execution of this Agreement, or at
such earlier time as the Parties may agree, the Committee shall begin planning for the acquisition
of a successor voting system.
XXII. SEPARATE EXECUTIONS/EFFECTIVE DATE
Each of the Municipalities may sign a separate signature page and all of the signature pages taken
together will constitute the original contract and will be as effective as if all of the signatures
were on the same page. This Agreement shall be effective as to a Party upon execution by an
authorized representative of that Party.
Joint Powers Agreement for New Voting System — 2013 Page 12 of 19
Wherefore, the Parties have executed this Agreement as of the last date written below.
COUNTY OF RAMSEY
1.2
M
Rafael Ortega, Chair
Board of Commissioners
Bonnie Jackelen, Chief Clerk
Board of Commissioners
Date:
Approval Recommended:
Mark Oswald, Director
Department of Property Records and Revenue
Approved as to form and insurance:
Assistant County Attorney
Joint Powers Agreement for New Voting System— 2013 Page 13 of 19
NAME OF MUNICIPALITY:
By:
Its:
By:
Its:
Date:
Joint Powers Agreement for New Voting System— 2013 Page 14 of 19
Appendix A
System Equipment List
Note: prices are estimates pending the selection of a specific voting system
1. Voting and administrative equipment - County
Unit Total
uanti Description Price Price
18 Backup ballot counters $4,043 $72,774
18 Ballot counters for absentee voting $4,043 $72,774
36 Ballot boxes $382 $13,752
18
Backup accessible ballot marking devices
828
Memory devices
5
Central count ballot counters for absentee voting
2
Ballot on demand printers
1
Operating software
1
Staff training — hardware and software operations
Freight and delivery (estimate)
Subtotal for Equipment Costs - County
2. Voting equipment—Municipalities
171
Ballot counters for polling places
171
Ballot boxes
171 Accessible ballot marking devices for polling places
Subtotal for Equipment Costs — Cities
System Equipment Costs - Total
$4,550
$66
$26,030
$8,960
$137,976
$140,000
$20,000
$4,043
$382
$4,550
$81,900
$54,648
$130,150
$17,920
$137,976
$140,000
$20,000
$741,849
$691,353
$65,322
$778,050
$1,534,725
$2,276,574
Joint Powers Agreement for New Voting System — 2013 Page 15 of 19
Appendix B
Implementation Services
The County will provide, either directly or through a contracted vendor, as determined by the County, the
Implementation Services shown below. The information provided below is tentative, pending the
selection of a System vendor(s).
Training and instructional materials
1. Training for Municipal elections officials and staff
a. Operation of the ballot counter
b. Operation of the ballot marking device
G. Processing and counting absentee ballots (where applicable)
2. Training for election judges
a. Operation of the ballot counter
b. Operation of the ballot marking device
3. Development of training and informational materials - printed
a. Ballot counter operations guide and quick start guide
b. Ballot marking device operations guide and quick start guide
C. Opening and closing the polling place
d. Providing instructions to voters
4. Development of training and informational materials for County website
a. Election judge training video
b. Public information videos
Joint Powers Agreement for New Voting System -2013 Page 16 of 19
Appendix C spreadsheet - proposed capital and annual operating costs for new voting system
Precinct ballot counters
& ballot marking devices
Absentee ballot counters Absentee ballot Cost
processing/counting Summary
%ofcountytotal
%ofcountytotal
meantotal ABs
%countytotal
sumofcolumns
x total city share
x0.80
accepted in last 3
x0.20
EandH
ofcapital costs
state gen elections
City
Number
%of county
city share of
share ofannual
Number of
%of county share of annual Option
Option
Total annual
of
total
capital costs
operating costs
accepted ABs
total operating costs A
B operating costs
precincts
2006-2012
Arden Hills
3
1.76%
$
26,925.00
$
1,588.24
1,550
2.339 $
524.31
$
2,112.55
Blaine
0
0.009/
$
-
$
-
-
0.00% $
-
$
-
Falcon Heights
2
1.189
$
17,950.00
$
1,058.82
742
1.129/ $
250.99
$
1,309.82
Gem Lake
1
0.59%
$
8,975.00
$
529.41
62
0.099 $
20.97
$
550.38
Lauderdale
1
0.599/
$
8,975.00
$
529.41
212
0.329/ $
71.71
$
601.12
Little Canada
3
1.769
$
26,925.00
$
1,588.24
1,492
2.249 $
504.69
$
2,092.93
Maplewood
16
9.41%
$
143,600.00
$
8,470.59
5,327
8.01% $
1,801.93
$
10,272.52
Mounds View
4
2.359/
$
35,900.00
$
2,117.65
1,414
2.13% $
478.31
$
2,595.95
New Brighton
5
2.94%
$
44,875.00
$
2,647.06
3,521
5.299 $
1,191.03
$
3,838.09
North Oaks
2
1.18%
$
17,950.00
$
1,058.82
1,632
2.45% $
552.05
$
1,610.87
North St Paul
4
2.35%
$
35,900.00
$
2,117.65
1,479
2.22% $
500.29
$
2,617.94
Roseville
10
5.889
$
89,750.00
$
5,294.12
7,533
11.339 $
2,548.15
$
7,842.26
Shoreview
7
4.12%
$
62,825.00
$
3,705.88
5,322
8.00% $
1,800.24
$
5,506.13
Spring Lake Park
0
0.00%
$
-
$
-
-
0.00% $
-
$
-
StAnthony
1
0.599
$
8,975.00
$
529.41
577
0.879 $
195.18
$
724.59
St Paul
97
57.06%
$
870,575.00
$
51,352.94
27,610
41.51% $
9,339.48
$
60,692.42
Vadnals Heights
4
2.359/
$
35,900.00
$
2,117.65
2,013
3.03% $
680.93
$
2,798.57
White Bear Lake
6
3.53%
$
53,850.00
$
3,176.47
4,151
6.2494 $
1,404.14
$
4,580.61
White Bear Township
4
2.35%
$
35,900.00
$
2,117.65
1,879
2.829 $
635.60
$
2,753.25
Subtotal -cities
170
100.00%
$
1,525,750.00
$
90,000.00
66,516
100.00% $
22,500.00
$
112,500.00
ISD 282 -St Anthony -NB
2
1.18%
$
-
$
352.94
1.10% $
82.50
$
435.44
ISD 621 -Mounds View
21
12.35%
$
-
$
3,705.88
17.609/ $
1,320.00
$
5,025.88
ISD 622 -NSP -Maplewood
17
10.00%
$
-
$
3,000.00
10.209 $
765.00
$
3,765.00
ISD 623 -Roseville 18 10.59% $ - $ 3,176.47
15.00% $
1,125.00
$
4,301.47
ISD 624- White Bear Lake 15 8.82% $ - $ 2,647.06
14.60% $
1,095.00
$
3,742.06
ISD 625 -St Paul 97 57.06% $ - $ 17,117.65
41.50% $
3,112.50
$
20,230.15
Subtotal- school districts 170 100.00% $ - $ 30,000.00
100.00% $
7,500.00
$
37,500.00
County total $ 120,000.00
$
30,000.00
$ 150,000.00
Notes: 1. Assume the cost of one ballot counter, one ballot box and one ballot marking device= $8,975 per precinct
2. Number of absentees is average of ABs accepted in three previous state general elections
3. Assume annual operating costs= $150,000;80% are from precinct equipment, 20% from absentee
equipment
4. Annual operating costs are shared by cities (75%) and school districts (25%)
5. The county will provide any equipment needed by Blaine
6. Spring Lake Park will use voting systems provided by Anoka County.
10/11/2013
2013
2014
Appendix D
Preliminary Project Schedule
(Dates are tentative)
Oct 25 Complete city approval of joint powers agreement
Dec 3 County board approval of joint powers agreement
Dec 30 Publication of request for proposals for voting system
Jan 15
Pre-bid conference for vendors submitting proposals
Jan 31
Closing date for proposals from vendors for voting system
Feb 11
Complete scoring proposals submitted by vendors
Feb 14
Task force recommendation to county board
Feb 25
County board approval of new voting system acquisition
Mar 10
Publication of RFP for ballot printing 2014-2015
Mar 17
Place order with vendor for new voting system
Apr 7-11
Software training for county staff
Apr 21-25
Hardware training for county staff
May 2
Complete delivery of new voting system components
May 20
First day to file for office
May 23
Complete check-in and preliminary testing of voting system components
May 28-30
Simulated election with new voting equipment
May 30
Complete training and informational materials for use of voting system
Jun 16-20
Hands-on training for city elections staff
Jun 27
Begin absentee voting
Jul 7 -Aug 1
Hands-on training for electionjudges serving at the state primary
Aug 12
State primary
Joint Powers Agreement for New Voting System— 2013
Page 18 of 19
Oct 6-24 Hands-on training for election judges not serving at the state primary
Nov 4 State general election
Nov 17 Post-election review of voting system
Joint Powers Agreement for New Voting System — 2013 Page 19 of 19
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim numbers:
17698 through 17708 in the amount of
133532 through 133604 in the amount of
TOTAL AMOUNT OF CLAIMS PRESENTED
And has found said claims to be just and correct;
81.17
$ 323
$ 378,222.16
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 10/29/2013 by the vote ayes nays.
finance Director
10/15/2013 10:11 AM DIRECT PAYABLES
CHECK REGISTER
`� PAGE: 1
PACKET:
01132 PYRL 10/17/13 - 8
/
VENDOR
SET: 01 City of Mounds View
BANK:
PYBNK Western Bank
CHECK CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------------
I.D. NAME
TYPE DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
A3035
AFLAC
I-51020131017 RD103 AFLAC
R 10/17/2013
93.27
017698
I-52020131017 RD103 AFLAC
R 10/17/2013
9.97
017698
103.24
M1025
Madison National
Life
I-61020131017 #10805 LTD
R 10/17/2013
680.61
017699
680.61
M6321
IMI Benefit Association
I-60020131017 MNBF Ins
R 10/17/2013
15.78
017700
15.78
M7152
IMI Child Support
Payment Center
I-99520131017 Case #0015244278
KIRK LEITCH
R 10/17/2013
1,079.08
017701
1,079.08
M7156
MN Child Support
Payment Center
1-99020131017 CASE #0015115497
BLAINE BACKES
R 10/17/2013
321.64
017702
321.64
P9250
Public Employees
Retirement Ass
I-00120131017 PENA 643400
R 10/17/2013
9,201.38
017703
I-0022.0131017 PERP 643400
R 10/17/2013
13,533.67
017703
I-01020131017 DCP 643400
R 10/17/2013
147.50
017703
22,882.55
*VOID*
017704 VOID CHECK
V 10/17/2013
017704
**VOID**
*VOID*
017705 VOID CHECK
V 10/17/2013
017705
**VOID**
R0896
MN Child Support
Payment Ctr.
1-99820131017 Case #14080268
DARRELL MEYER
R 10/17/2013
331.37
017706
331.37
54107
Secure Benefits
Systems Corp.
I-50020131017 Flex Medical
R 10/17/2013
233.15
017707
I-50320131017 Flex DayCare
R 10/17/2013
187.00
017707
420.15
** B A N K T O T A L S **
NODI
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
8
0.00
25,834.42
25,834.42
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
2
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
10
0.00
25,834.42
25,834.42
++ B A N K T O T A L S •• NO# DISCOUNTS
REGULAR CHECKS: 1 0.00
HANDWRITTEN CHECKS: 0 0.00
PRE -WRITE CHECKS: 0 0.00
DRAFTS: 0 0.00
VOID CHECKS: 0 0.00
NON CHECKS: 0 0.00
CORRECTIONS: 0 0.00
CHECK AMT
TOTAL APPLIED
29,346.75
29,346.75
0.00
0.00
0.00
0.00
0.00
10/23/2013 9:53 AM
0.00
0.00
DIRECT PAYABLES CHECK REGISTER
0.00
0.00
PAGE:
1
PACKET:
01136
NOVEMBER HEALTH INS
2013
VENDOR
SET: 01
City of Mounds View
BANK:
PYBNK
Western Bank
CHECK CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME
TYPE DATE
DISCOUNT AMOUNT
NOid
AMOUNT
P7015
Preferred
One
I-132900367
Preferred
One
R 10/23/2013
10,208.66
017708
I-132900368
Preferred
One
R 10/23/2013
7,181.52
017708
I-132901916
Preferred
One
R 10/23/2013
2,333.36
017708
1-132901918
Preferred
One
R 10/23/2013
9,623.21
017708
29,346.75
++ B A N K T O T A L S •• NO# DISCOUNTS
REGULAR CHECKS: 1 0.00
HANDWRITTEN CHECKS: 0 0.00
PRE -WRITE CHECKS: 0 0.00
DRAFTS: 0 0.00
VOID CHECKS: 0 0.00
NON CHECKS: 0 0.00
CORRECTIONS: 0 0.00
CHECK AMT
TOTAL APPLIED
29,346.75
29,346.75
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
BANK TOTALS: 1 0.00 29,346.75 29,346.75
10/14/2013 10:11 AM
DIRECT
PAYABLES CHECK REGISTER
r4 PAGE:
3 l
1
PACKET:
01131
Manual MBPTA 10-11-13
VENDOR
SET: 01
City of Mounds View
BANK:
APBNK
US Bank
-
CHECK
CHECK
CHECK
CHECK
VENDOR
I.D.
NAME
TYPE
DATE
DISCOUNT
AMOUNT NO#
AMOUNT
----
M0255
M.B.P.T.A.
1-201310144333 Annual Fall Education
Seminar R
10/14/2013
75.00 133532
75.00
**
B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
1
0.00
75.00
75.00
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
1
0.00
75.00
75.00
10-24-2013 10:24 AM C O U N C I L R E P O R T //Y�, PAGE: 1
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION 4/{ AMOUNT
Advisory Commissions GENERAL FUND
Timesaver Off Site Secretarial, Inc.
10/14/13
10/2 Planning Comm. Mtg
129.00
Irrigation Supply, Inc.
10/09/13
Poly Coup, OET Clamp
Certified Laboratories
TOTAL:
129.00
Steve Dazenski
City Administrator GENERAL FUND
League of Minnesota Cities
9/25/13
11/20/13 Regional Mtg
40.00
10/02/13
Uniforms & Clothing
Sprint
10/18/13
Wireless City Admin
59.03
10/09/13
Uniforms & Clothing
TOTAL:
99.03
10/09/13
Finance GENERAL FUND
Matt Parrott/Storey Kenworthy
10/16/13
Year End Forms
125.40
TOTAL:
125.40
Central Services GENERAL FUND
Best Buy Business Advantage Account
10/08/13
USB
37.49
Neofunds by Neopost
10/01/13
Postage
2,000.00
Office Depot
10/13/13
Drum
84.63
Ricoh USA, Inc.
10/14/13
Copy Machine, City Hall
1,055.93
S & T Office Products, Inc.
10/14/13
Office Supplies
97.93
10/17/13
Comm Development Supplies
50.21
Star Tribune
10/13/13
13 Weeks Subscription
39.65
Surplus Services
10/08/13
2 Five Drawer File
700.00
TOTAL:
4,065.84
Community Development GENERAL FUND
International Code Council, Inc.
10/16/13
Membership Fee #0397100
125.00
Print Central
10/15/13
Flyers, Home & Garden Show
181.07
Verizon Wireless
10/10/13
Comm Development Wireless
66.06
10/10/13
Enforcement code Card
40.01
TOTAL:
412.14
Police GENERAL FUND
All Safe, Inc.
10/07/13
PD Extinguishers
161.61
Anoka County Sheriff's Office
10/10/13
First Aid Essential - Tim
60.00
Kathy Bednar
10/24/13
Uniform Allowance-K.Bednar
279.05
Peter Berling
10/14/13
Pete Berlins
159.16
Keith Demarest
9/25/13
Keith Demarest
24.78
Nicholas Erickson
9/25/13
Seminar Expenses -N. Ericks
100.00
9/25/13
Seminar Expenses -N. Ericks
50.00
Holiday
10/18/13
Fuel
2,620.58
League of Minnesota Cities Ins. Trust
10/03/13
C0024448 David Anderson
4,246.20
MN Safety Council
10/15/13
Keith Demarest
13.18
Multicare Associates of the Twin Citie
10/01/13
J. Stoffel, G. Randolph
552.00
Positive ID, Inc.
10/08/13
ID Cards G. Randolph J Ste
46.20
Ramsey County
10/22/13
October Fleet Support
115.44
Ray Allen Manufacturing, LLC
8/12/13
K-9 Supplies/Equipment
181.98
10/08/13
Trial Jacket W/ 2 Sleeves
36.99-
.
Verizon Wireless
10/10/13
PD Wireless
253.55
TOTAL:
8,826.74
Recreation
Park Maintenance
GENERAL FUND Clean Tech
10/15/13'Comm Ctr Cleaning 469.18
TOTAL: 469.18
GENERAL FUND Action Radio &
Communications, Inc.
10/04/13
Radio Mobile
Central Turf &
Irrigation Supply, Inc.
10/09/13
Poly Coup, OET Clamp
Certified Laboratories
10/04/13
Ice Pellets
Steve Dazenski
9/25/13
Sweat Shirt Clothing Allow
G & K Services
- St. Paul
10/02/13
Uniforms & Clothing
10/02/13
Mats & Towels
10/09/13
Uniforms & Clothing
10/09/13
Mats & Towels
10/16/13
Uniforms & Clothing
723.14
30.89
73.85,..
35.00
6.78
8.65
6.78
5.31
6.78
10-24-2013 10:24 AM C 0 U N C I L R E P O R T PAGE: 2
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Public Works Admin GENERAL FUND
Bldg/Grnds Maintenance GENERAL FUND
Corporate Connection 9/25/13 T -Shirts & Logo
MN Occupational Health 9/30/13 Seminar 9/26 Don Peterson
Verizon Wireless 10/10/13 Verizon Wireless
TOTAL:
Action Radio & Communications, Inc.
10/16/13
Mats & Towels
M.T.I. Distributing, Inc.
10/01/13
Supplies
Menards
10/04/13
Extention Cords
City of Mounds View
10/18/13
City Hall Irrigation
G & X Services - St. Paul
10/18/13
Greenfield Park
10/18/13
Silver View Park Irrigatio
10/18/13
5100 Long Lake Rd.
10/18/13
Hillview Park
10/18/13
Groveland Park
10/16/13
Random Park
Menards
10/18/13
Silver View Park
10/18/13
Oakwood Park
Verizon Wireless
10/10/13
Verizon Wireless
Yocum 011 Company, Inc.
10/03/13
Yocum Oil Company, Inc.
-
10/18/13
TOTAL:
Corporate Connection 9/25/13 T -Shirts & Logo
MN Occupational Health 9/30/13 Seminar 9/26 Don Peterson
Verizon Wireless 10/10/13 Verizon Wireless
TOTAL:
Action Radio & Communications, Inc.
10/04/13
Radio Mobile
Beisswenger's Do It Best
10/04/13
CH.Faucet Repair
Clean Tech
10/15/13
City Hall Cleaning
Certified Laboratories
10/04/13
Ice Pellets
G & X Services - St. Paul
10/02/13
Uniforms & Clothing
10/02/13
Mats & Towels
10/09/13
Uniforms & Clothing
10/09/13
Mats & Towels
10/16/13
Uniforms & Clothing
10/16/13
Mats & Towels
Menards
10/04/13
Electric Water Heater
10/04/13
Extention Cords
City of Mounds View
10/18/13
Shop Fill Station
10/18/13
City Hall Building
-
10/18/13
Shop Wash Bay
10/18/13
Shop Building
Verizon Wireless
10/10/13
Verizon Wireless
Walters Recycling & Refuse Inc.
10/10/13
PW Bldg, CH
TOTAL:
Veh/Equip Maintenance GENERAL FUND Action Radio & Communications, Inc.
Allstate Peterbilt North
Arden Hills Tire & Service
Beisswenger's Do It Best
Certified Laboratories
Factory Motor Parts Cc
F1eetPrido
G & K Services - St. Paul
10/04/13 Radio Mobile
8/26/13 PD #085 Ford Pad
8/26/13 PD #085 Ford Rotor
9/30/13 PD #113 Tires
10/10/13 PW #145 Car Hyd Pump
10/11/13 Antioxidant
10/04/13 Ice Pellets
10/04/13 PW #137 Air Prmyrs
10/08/13 Stock Gas Filter
10/07/13 Stock Air Cleaner
10/08/13 Stock, Filters
10/09/13 PD #131 Front Rotor
10/07/13 PW #137 Flex Tubing, Joint
10/02/13 Uniforms & Clothing
10/02/13 Mats & Towels
11.57
68.97
27.56
453.79
1,099.60
869.70
552.02
5.39
3.49
16.79
12.99
1,319.55
110.78
786.67
6,236.05
154.21
91.00
52.40
297.61
90.93
4.26
1,272.88
9.29
1.69
2.16
1.69
1.33
1.69
2.89
190.75
3.47
239.09
68.09
14.89
87.09
9.29
537.50
2,538.98
216.51
45.96
261.59
538.95
3.52
4.38
22.11
48.79
49.70
28.73
78.29
114.81
53.71
4.07
5.19
10-24-2013 10:24 AM C O U N C I L R E P O R T PAGE: 3
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Snow & Ice Control GENERAL FUND
Street Sign Maintenanc GENERAL FUND
Convention/Visitor But GENERAL FUND
Action Radio & Communications, Inc.
Certified Laboratories
G & K Services - St. Paul
H & L Mesabi
Menards
Verizon Wireless
Yocum Oil Company, Inc
Action Radio & Communications, Inc
Certified Laboratories
G & K Services - St. Paul
Menards
Verizon Wireless
City of Blaine
Police Forfeiture Martin John Lindquist
10/04/13 Radio Mobile
10/04/13 Ice Pellets
10/02/13 Uniforms & Clothing
10/02/13 Mats & Towels
10/09/13 Uniforms & Clothing
10/09/13 Mats & Towels
10/16/13 Uniforms & Clothing
10/16/13 Mats & Towels
10/08/13 Plow Bolt
10/04/13 Extention Cords
10/10/13 Verizon Wireless
10/03/13 Yocum Oil Company, Inc
TOTAL:
10/04/13 Radio Mobile
10/04/13 Ice Pellets
10/02/13 Uniforms & Clothing
10/02/13 Mats & Towels
10/09/13 Uniforms & Clothing
10/09/13 Mats & Towels
10/16/13 Uniforms & Clothing
10/16/13 Mats & Towels
10/04/13 Extention Cords
10/10/13 Verizon Wireless
TOTAL:
10/06/13 Sept Hotel Tax Days Inn
9/30/13 Sept Hotel Tax AmericInn
TOTAL:
10/14/13 Dismissal of Forfeited Mon
4.07
3.19
4.07
6.94
8.25
11.19
276.34
21.89
1,812.25
463.33
47.32
316.25-
6.78
8.65
6.78
5.31
6.78
11.57
17.66
90.48
150.00
57.71
556.12
398.38
40.69
7.46
9.51
7.46
5.84
7.46
12.73
77.67
15.18
42.45
786.67
1,411.50
142.90
14.59
2.71
3.46
2.71
2.13
2.71
4.63
5.45
14.59
195.88
2,314.44
2,498.71
4,813.15
1,110.00
10/09/13
Uniforms & Clothing
10/09/13
Mats & Towels
10/16/13
Uniforms & Clothing
10/16/13
Mats & Towels
Menards
10/04/13
Extention Cords
Midway Ford Company
9/06/13
PD #084
10/04/13
PD #113 Wheel Assy, Kit
Verizon Wireless
10/10/13
Verizon Wireless
TOTAL:
Street Pavement Mgmt GENERAL FUND Action Radio & Communications, Inc.
10/04/13
Radio Mobile
Certified Laboratories
10/04/13
Ice Pellets
Commercial Asphalt Co.
8/15/13
Returned Dura Drive
G & K Services - St. Paul
10/02/13
Uniforms & Clothing
10/02/13
Mats & Towels
10/09/13
Uniforms & Clothing
10/09/13
Mats & Towels
10/16/13
Uniforms & Clothing
10/16/13
Mats & Towels
Menards
10/04/13
Extention Cords
Midwest Asphalt Corporation
10/01/13
Dump Asphalt
University of Minnesota -CCE Informatio
10/14/13
Don Peterson
Verizon Wireless
10/10/13
Verizon Wireless
TOTAL:
Snow & Ice Control GENERAL FUND
Street Sign Maintenanc GENERAL FUND
Convention/Visitor But GENERAL FUND
Action Radio & Communications, Inc.
Certified Laboratories
G & K Services - St. Paul
H & L Mesabi
Menards
Verizon Wireless
Yocum Oil Company, Inc
Action Radio & Communications, Inc
Certified Laboratories
G & K Services - St. Paul
Menards
Verizon Wireless
City of Blaine
Police Forfeiture Martin John Lindquist
10/04/13 Radio Mobile
10/04/13 Ice Pellets
10/02/13 Uniforms & Clothing
10/02/13 Mats & Towels
10/09/13 Uniforms & Clothing
10/09/13 Mats & Towels
10/16/13 Uniforms & Clothing
10/16/13 Mats & Towels
10/08/13 Plow Bolt
10/04/13 Extention Cords
10/10/13 Verizon Wireless
10/03/13 Yocum Oil Company, Inc
TOTAL:
10/04/13 Radio Mobile
10/04/13 Ice Pellets
10/02/13 Uniforms & Clothing
10/02/13 Mats & Towels
10/09/13 Uniforms & Clothing
10/09/13 Mats & Towels
10/16/13 Uniforms & Clothing
10/16/13 Mats & Towels
10/04/13 Extention Cords
10/10/13 Verizon Wireless
TOTAL:
10/06/13 Sept Hotel Tax Days Inn
9/30/13 Sept Hotel Tax AmericInn
TOTAL:
10/14/13 Dismissal of Forfeited Mon
4.07
3.19
4.07
6.94
8.25
11.19
276.34
21.89
1,812.25
463.33
47.32
316.25-
6.78
8.65
6.78
5.31
6.78
11.57
17.66
90.48
150.00
57.71
556.12
398.38
40.69
7.46
9.51
7.46
5.84
7.46
12.73
77.67
15.18
42.45
786.67
1,411.50
142.90
14.59
2.71
3.46
2.71
2.13
2.71
4.63
5.45
14.59
195.88
2,314.44
2,498.71
4,813.15
1,110.00
10-24-2013 10:24 AM C O U N C I L R E P O R T PAGE: 4
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Recreation
Banquet Center
Recreation
Recycling
Community Center 0 Action Radio & Communications, Inc.
Certified Laboratories
G & K Services - St. Paul
Menards
Midwest Concrete Specialties, Inc
City of Mounds View
Muska Electric Company
Verizon Wireless
Voss Lighting
Waiters Recycling & Refuse Inc.
Community Center 0 Broadway Rental Equipment Co.
Ramsey County
Lakeside Park City of Mounds View
Recycling Grant Advanced Disposal Services
Community Development Special Projects L.H.B.
Paragon Solutions Group, Inc
Street Pavement Mgmt Street Improvement Braun Intertec Corporation
Northwest Asphalt, Inc.
Utility Distribution Water
Action Radio & Communications, Inc.
Beisswenger's Do It Best
Certified Laboratories
Commercial Asphalt Co.
Ferguson Waterworks -#2516
G & K Services - St. Paul
Menards
Midway Ford Company
City of Mounds View
Muska Electric Company
Northwest Asphalt, Inc.
TOTAL:
10/04/13 Radio Mobile
10/04/13 Ice Pellets
10/02/13 Uniforms & Clothing
10/02/13 Mats & Towels
10/09/13 Uniforms & Clothing
10/09/13 Mats & Towels
10/16/13 Uniforms & Clothing
10/16/13 Mats & Towels
10/04/13 Extention Cords
10/11/13 Curb/Sidewalk Repair
10/18/13 5394 Edgewood Drive
10/04/13 Misc Wiring & Repairs Comm
10/10/13 Verizon Wireless
10/04/13 Voss Lighting
10/10/13 Comm Ctr
TOTAL:
1, Iiu.vu
272.80
27.86
5.08
6.49
5.08
3.98
5.08
8.68
10.40
4,512.11
2,858.95
1,226.74
27.86
260.78
247.50
9,479.39
5/20/13 Dehumidifier 897.76
10/28/13 2014 Food Establishment L1 503.00
TOTAL: 1,400.76
10/18/13 Lakeside Park
9/30/13 Fall Clean Up
1,147.67
TOTAL: 1,147.67
2,023.00
TOTAL: 2,023.00
10/14/13 Retro Commissioning 2,756.00
10/18/13 Dome Network Camera 3,142.13
TOTAL: 5,898.13
10/10/13 Const Materials Testing At 7,506.00
10/21/13 2013 Street/Utility Area F 155,675.54
TOTAL: 163,181.54
10/04/13 Radio Mobile
10/14/13 Sealant, Tape
10/04/13 Ice Pellets
9/30/13 Dura Drive
10/01/13 Marker Flags
10/02/13 Uniforms & Clothing
10/02/13 Mats & Towels
10/09/13 Uniforms & Clothing
10/09/13 Mats & Towels
10/16/13 Uniforms & Clothing
10/16/13 Mats & Towels
10/04/13 Extention Cords
10/07/13 Booster Station Cleaning S
9/11/13 PW 4704 Seat Belt -Returned
10/18/13 Well #2 Irrigation
10/18/13 Booster Station Irrigation
10/18/1.3 7545 Groveland Road
10/04/13 Replace Wire on Well Pump
9/30/13 Replace Hydrant 2349 Oakwo
814.07
16.08
83.14
620.14
299.25
12.88
16.43
12.88
10.09
12.88
21.98
31.02
103.62
77.33-
128.89
5,526.09
386.91
3,579.31
15,498.02
10-24-2013 10:24 AM C O U N C I L R E P O R T PAGE: 5
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Water Production Water
Utility Distrbution Wastewater
Surface Water
Surface Water
Street Cleaning Surface Water
Dave Perkins Contracting, Inc.
9/30/13
2523 Woodcrest Drive
3,762.00
Ramsey County
10/22/13
October Fleet Support Fee
15.60
Verizon Wireless
10/10/13
Verizon Wireless
157.87
TOTAL:
31,031.82
Instrumental Research, Inc.
10/03/13
Water Testing
80.00
TOTAL:
80.00
Action Radio & Communications, Inc.
10/04/13
Radio Mobile
814.07
Certified Laboratories
10/04/13
Ice Pellets
83.14
G & K Services - St. Paul
10/02/13
Uniforms & Clothing
12.88
10/02/13
Mats & Towels
16.43
10/09/13
Uniforms & Clothing
12.88
10/09/13
Mats & Towels
10.09
10/16/13
Uniforms & Clothing
12.88
10/16/13
Mats & Towels
21.98
Menards
10/04/13
Extention Cords
31.02
Metro Council Environmental Service
10/03/13
Nov. 2013 Wastewater Servi
68,022.21
Team Laboratory Chemical Corp.
9/30/13
Grease Control - Lift Stat
3,585.66
Verizon Wireless
10/10/13
Verizon Wireless
118.74
Yocum Oil Company, Inc.
10/03/13
Yocum Oil Company, Inc.
786.67
TOTAL:
73,528.65
Action Radio & Communications, Inc.
10/04/13
Radio Mobile
342.08
Certified Laboratories
10/04/13
Ice Pellets
34.94
G & K Services - St. Paul
10/02/13
Uniforms & Clothing
6.44
10/02/13
Mats & Towels
8.21
10/09/13
Uniforms & Clothing
6.44
10/09/13
Mats & Towels
5.05
10/16/13
Uniforms & Clothing
6.44
10/16/13
Mats & Towels
10.99
League of Minnesota Cities
9/01/13
Coalition
760.00
Menards
10/04/13
Extention Cords
13.04
Verizon Wireless
10/10/13
Verizon Wireless
49.76
TOTAL:
1,243.39
Action Radio & Communications, Inc.
10/04/13
Radio Mobile
51.97
Certified Laboratories
10/04/13
Ice Pellets
5.30
G & K Services - St. Paul
10/02/13
Uniforms & Clothing
1.01
10/02/13
Mats & Towels
1.29
10/09/13
Uniforms & Clothing
1.01
10/09/13
Mats & Towels
0.81
10/16/13
Uniforms & Clothing
1.01
10/16/13
Mats & Towels
1.75
Menards
10/04/13
Extention Cords
1.95
Yocum 011 Company, Inc.
10/03/13
Yocum Oil Company, Inc.
786.67
TOTAL:
852.77
10-24-2013 10:24 AM C 0 U N C I L R E P O R T PAGE: 6
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
------
====_=="= FUND TOTALS =___--
100
GENERAL FUND
31,988.87
225
Forfeiture
1,110.00
252
Community Center Oper.
10,880.15
255
Lakeside Park
1,147.67
290
Recycling Grant
2,023.00
480
Special Projects
5,898.13
485
Street Improvements
163,181.54
700
Water
31,111.82
730
Wastewater
73,528.65
745
Surface Water
2,096.16
GRAND TOTAL: 322,965.99
TOTAL PAGES: 6
_ Item No. 11.6.1.
MOUND = VIEw Meeting Date: October 28, 2013
1J- - --- Type of Business: Reports
Administrator Review: -,�
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Financial Report for the Quarter Ended September 30, 2013
Attached is the September 30, 2013 Interim Financial Report. I have also attached our current
investment inventory summary.
FINANCIAL REPORTS
General Fund:
The City received Local Government Aid of $116,039 in July and should receive the 2nd half
distribution in December. The second half tax settlement will be paid in 2 payments, one during
the third week of November and the second during the I" week of December. This is about 48%
of our tax revenues for the year. Interest revenue and transfers in and out are recorded at the end
of the year. Franchise taxes will end the year below projections due to continued lower commodity
prices and slow economic activity. Permit revenues are modestly higher than 2012 and Fines and
Forfeitures should exceed budgeted amounts for the year. A larger percentage of the City's
revenues are received in the second half of the year as taxes are collected in the fourth quarter
and aids and credits are received in the 2nd half of the year.
Most operating department expenditures are below budget expectations. The Fire department
budget is paid over 8 months so the only expenditure remaining is dispatching charges from Anoka
County for the year and SBM Fire charges for the fire marshal services. Recreation is above
budget due to all contract payments having been made with no additional expenditures anticipated
for the remainder of the year.
Other Funds:
Community Center operations show a year-to-date deficit of $140,530. A transfer of $170,000
from the General Fund is budgeted for 2013. Recreation profit from the YMCA will be received in
the 0 quarter. All contract management payments to the YMCA have been made. Banquet
Center revenues are $70,230 thru the 3`d quarter of 2013 compared with $71,500 for the same
period in 2012. Expenditures are down for the banquet center due to fewer repairs. Community
Center operations will be close to break-even when the General Fund transfer is included.
The four utility funds are operating under budget. Water fund revenue is similar to 2012. The rate
study in the five year financial plan indicates the need for a dime increase in water rates for 2014
or about $8 annually. The water line repair insurance will need to increase from $4.50 to $6 per
quarter an increase of $6 annually. The Sanitary Sewer proposed increase for 2014 is 5% or
about $13 annually. The Street Light fund will have a proposed $.25 per quarter increase or $1
annually. The Storm Water fund indicates no increase for 2013. Total utility increases for the
average home are $28 annually or $7 per quarter for all utility charges. The need for rate
increases will start to abate over the next few years as we catch up on deferred maintenance.
Investments:
The City will continue to experience lower investment income as a result of lower rates most likely
through 2014 and into 2015. Bond rates did spike in the 3`d quarter by as much as 130 —140 basis
points but have settled 30 — 40 basis points recently and are still 100 basis points higher than the
2nd quarter. Investment income for 2013 is $208,118 compared with $325,174 for the same period
in 2012. Our portfolio for September 30, 2013 was $25,852,682 compared with $28,533,657 for
2012. 1 have attached the September 301h investment inventory summary.
Treasury Securities
2013
2012
2 year
.37
.27
5 year
1.41
.69
10 year
2.64
1.68
Jumbo Cert. of Dep.
1 year
.35
.25
The Federal Open Market Committee (FOMC) has maintained the current discount rate at 0% to
.25%. There will be a new Federal Reserve Chair in 2014 and speculation is that the FOMC will
continue to be accommodative. (Continue low rates and stimulative actions) They have indicated
that they will keep rates low into 2015. Credit continues to be tight and is still a concern for small
businesses. There is some concern regarding the federal budget and debt ceiling. The Federal
Reserve is currently buying approximately 85 billion in government bonds and mortgages per
month until economic numbers improve.
State unemployment as of August 31 st was 5.1 % state-wide compared to national unemployment
of 7.2%. Ramsey County unemployment stands at 5.0%. Economists see the national number
declining slightly in 2014 and into 2015. The State number has been about 2% below the national
rate. The job market continues to lag as uncertainty at the federal level continues to hinder
business investment and growth. The spike in interest rates has slowed the mortgage and refi
market
Finance Department Operations — 4th quarter:
Finance staff will be busy during the fourth quarter finalizing the 2014 budget which will culminate
with a truth -in -taxation hearing in November and adoption of the 2014 budget and tax levy in
December. Delinquent utility bills, administrative offense fines, diseased tree charges and unpaid
property charges were presented to the Council for certification and will be sent to the County at
the end of November. Staff is currently working on our insurance policy renewal and we will begin
preparations for the annual financial audit.
Respectfully Submitted,
Mark Beer, Finance w ector
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N N N N N N N V V V V V V 0 4 n r n r n W
CITY OF MOUNDS VIEW
Steve Paddock, Wells Fargo Advisors; 612-332-1212, (formerly Prudential/Wachovia) 5050000000531
873
FHLB
INVESTMENT INVENTORY SEPTEMBER, 2013
Inv.
10/18/2022
3,681
125,000.00
125,000.00
96,000.00
No. Type
Rate
Purch Mature
Term Call
Cost
Par Bank
John Styrbicki,
RBC Dain
Rauscher; 612-371-7845,
1101-2194-5412
3133812T1
883
810 CD
1.350%
09/29/2011 10/06/2014
1,103
48,000.00
48,000.00
811 CD
1.400%
09/29/2011 10/06/2014
1,103
152,000.00
152,000.00
884 FHLB
2.000%
01/30/2013 01/30/2023
3,652
1,000,000.00
1,000,000.00
893 FHLB
1.000%
03/28/2013 03/28/2023
3,652
300,000.00
300,000.00
901 FHLB
2.000%
04/30/2013 04/28/2023
3,650
500,000.00
500,000.00
903 FHLB
1.320%
04/25/2013 04/25/2023
3,652
500,000.00
500,000.00
904 FHLB
0.800%
06/19/2013 06/19/2023
3,652
500,000.00
500,000.00
911 FHLB
1.000%
06/20/2013 06/20/2023
3,652
750,000.00
750,000.00
313381Y74
891
FHLB
1.000%
3,750,000.00
3,750,000.00
Steve Paddock, Wells Fargo Advisors; 612-332-1212, (formerly Prudential/Wachovia) 5050000000531
873
FHLB
1.000%
09/19/2012
10/18/2022
3,681
125,000.00
125,000.00
96,000.00
313380749
877
FHLB
1.000%
10/24/2012
11/15/2022
3,674
135,000.00
135,000.00
3133812T1
883
FHLB
1.000%
12/20/2012
12/28/2022
3,660
1,490,000.00
1,490,000.00
249,000.00
313381LR4
885
FHLB
1.000%
01/30/2013
01/30/2023
3,652
470,000.00
470,000.00
735
313381Q65
886
FHLB
1.125%
02/08/2013
02/08/2023
3,652
1,000,000.00
1,000,000.00
05/23/2014
313381Y74
889
FHLB
1.000%
02/04/2013
12/28/2022
3,614
370,000.00
370,000.00
06/27/2012
313381LR4
890
FHLB
1.125%
02/08/2013
02/08/2023
3,652
1,000,000.00
1,000,000.00
1.100%
313381Y74
891
FHLB
1.000%
02/14/2013
02/14/2023
3,652
1,000,000.00
1,000,000.00
CD
313381XK6
892
FHLB
1.750%
02/22/2013
02/22/2023
3,652
250,000.00
250,000.00
881
3133823C5
894
FHLB
1.125%
03/28/2013
03/28/2023
3,652
300,000.00
300,000.00
87164DBW9
313382FC2
902
FHLB
1.000%
04/22/2013
05/16/2014
389
1,645,000.00
1,645,000.00
313382V83
905
FHLB
1.250%
05/01/2013
05/08/2023
3,659
1,000,000.00
1,000,000.00
500,000.00
313382UX9
909
FHLB
1.125%
06/20/2013
06/20/2023
3,652
1,600,000.00
1,600,000.00
313383FJ5
910
FHLB
1.000%
06/27/2013
06/27/2023
3,652
2,070,000.00
2,070,000.00
400,000.00
313383KU4
912
FHLB
2.000%
08/08/2013
08/08/2023
3,652
400,000.00
400,000.00
2,854
313383QZ7
12, 855,000.00 12,855, 000.00
Nick Nerland, Morgan Stanley; 651-215-8421 (Formerly Citi/SSB); 2340006010667
620
CD
4.750%
12/11/2008
12/17/2013
1,832
96,000.00
96,000.00
Goldman Sach
838
CD
1.000%
01/10/2012
12/23/2013
713
247,008.00
247,008.00
856
CD
0.500%
05/14/2012
11/22/2013
557
249,000.00
249,000.00
25811LU49
857
CD
0.750%
05/14/2012
05/19/2014
735
249,000.00
249,000.00
36157QCS4
858
CD
0.750%
05/14/2012
05/23/2014
739
249,000.00
249,000.00
02005QF40
865
CD
2.100%
06/27/2012
07/05/2019
2,564
199,000.00
199,000.00
17284A2A5
869
CD
1.100%
07/31/2012
08/10/2015
1,105
248,000.00
248,000.00
795450NT8
870
CD
1.250%
07/31/2012
08/09/2016
1,470
248,000.00
248,000.00
02587DKT4
881
CD
0.595%
11/29/2012
11/29/2013
365
249,000.00
249,000.00
87164DBW9
882
CD
0.300%
11/29/2012
12/06/2013
372
249,000.00
249,000.00
8595315V3
887
CD
1.500%
01/16/2013
07/17/2013
182
500,000.00
500,000.00
313381ST3
888
CD
1.000%
01/16/2013
04/30/2013
104
500,000.00
500,000.00
313381X26
895
FNMA
0.500%
03/06/2013
08/28/2017
1,636
400,000.00
400,000.00
3136GoWT4
896
FHLB
0.500%
03/06/2013
12/28/2020
2,854
600,000.00
600,000.00
313381L52
897
FHLB
1.000%
03/19/2013
03/27/2023
3,660
1,500,000.00
1,500,000.00
313382LSO
900
CD
0.400%
03/06/2013
03/13/2014
372
249,000.00
249,000.00
316777HU8
906
CD
0.200%
05/22/2013
02/26/2014
280
249,000.00
249,000.00
07370VL55
907
CD
0.300%
05/22/2013
05/29/2014
372
249,000.00
249,000.00
254671PQ7
908
CD
0.300%
05/22/2013
05/30/2014
373
249,000.00
249,000.00
06251AZFO
913
CD
0.350%
08/06/2013
08/08/2014
367
249,000.00
249,000.00
36161TQA6
914
CD
0.400%
08/06/2013
08/13/2014
372
249,000.00
249,000.00
0606242E2
915
CD
0.450%
09/05/2013
09/10/2014
370
248,000.00
248,000.00
06278CEE1
916
CD
0.500%
09/17/2013
09/23/2014
371
248,000.00
248,000.00
856284P57
917
CD
1.150%
09/24/2013
09/30/2016
1,102
248,000.00
248,000.00
05568P51-7
8,021,008.00
8,021,008.00
24,626,008.00
24,626,008
H A R T E R E D
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://ivww.kennedy-graven.com
AfPimmtive Action, Equal opportunity Employer
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: srieesla�kennedy-graven com
MEMORANDUM
Date: October 24, 2013
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
CITY:
MU125-11: Administration. General discussions with staff regarding various City matters.
Review proposed Election Joint Powers Agreement. Review proposed CAD Joint
Powers Agreement. Review and respond to excess property question. Consult
with City staff regarding same. Matters are presently pending.
MU125-47: Zoning Matters. Consult with City staff regarding fence/grading permit issue.
Legal research regarding matter. Matter is presently pending.
MU210-54: City Code Updates. Work on updating City Code. Consult with City staff
regarding same. Matter is presently pending.
MU210-189: Coventry Senior Living Project. Review additional items necessary to finalize
and record the plat. Revise instruction letter to title company. Review
Development Agreement. Matter is presently pending.
W210-202: Health Care Facility Revenue Bonds (Apple Tree Dental). Proceeding towards
closing on the issuance of tax exempt 501(c)(3) conduit revenue bonds for Apple
Tree Dental Clinic. Draft and review documents. Pre-closing occurred
October 14, 2013. Funding/closing is scheduled for October 16, 2013. Matter is
presently pending.
433483 SJR MU125-11
James Ericson
October 24, 2013
Page 2
MU210-208: Parcel Acquisition. The closing on the purchase of this property occurred on
July 23, 2013. Follow-up on post -closing issues. Matter is presently pending.
W210-210: Legal Claim Regarding Brooke Bass. Review Notice and consult with City staff
regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
MU210-211: Legal Claim Regarding Johanna Beth McDonough. Review Notice and consult
with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Review Complaint. Matter is presently
pending.
MU210-212: Legal Claim Regarding Samantha Orduno. Review Notice and consult with City
staff regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
MU210-213: Property Acquisition: 2394 County Road 10. Matter has closed. Follow-up on
post -closing issues. Matter is presently pending.
MU210-214: Legal Claim Regarding Ashley Arcaro; aka Ashley Trainer. Review Notice and
consult with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Matter is presently pending.
MU210-215: Legal Claim Regarding Amy Elizabeth Krekelberg. Review Notice and consult
with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Matter is presently pending.
MU210-216: Legal Claim Regarding Jessica Kampschroer, flea Jessica Miles. Review Notice
and consult with City staff regarding same. Matter has been tendered to the
League of Minnesota Cities Insurance Trust. Matter is presently pending.
MU210-217: Legal Claim Regarding Natalie Nyhus, aka Natalie Kane. Review Notice and
consult with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Matter is presently pending.
MU210-218: Legal Claim Regarding Charles Lee Storlie. Review Notice and consult with City
staff regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
MU210-219: Legal Claim Regarding Eryn Smith. Review Notice and consult with City staff
regarding same. Matter has been tendered to the League of Minnesota Cities
Insurance Trust. Matter is presently pending.
433483 SJR MU125-11
James Ericson
October 24, 2013
Page 3
MU210-220: DVS Investigation. Consult with City staff regarding matter. Assist with
investigation matters. Attend meeting with City Council. Matter is presently
pending.
MU210-221: LMCIT/DVS General. Attend Closed Meeting with City Council. Consult with
City staff and LMCIT attorney. Matter is presently pending.
MU210-222: TCU Bonds (BHS Fridley TCU). Consult with City staff regarding North
Suburban Hospital District financing. Prepare documents for public hearing'and
approval, etc. Matter is presently pending.
MU210-223: Minor Subdivision: 3032 County Road J. Review minor subdivision materials,
title work, etc. Consult with City staff regarding matter. Matter is presently
pending.
MU210-224: Tires N More. Consult with City staff regarding matter. Matter is presently
pending.
SJR:jms
433483 SJRMU125-11