HomeMy WebLinkAboutAgenda Packets - 2017/11/27CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, November 27, 2017
6:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES
A. November 13, 2017
6. CONSENT AGENDA
A. Just and Correct Claims
B. Resolution 8860, Approving a Cost of Living Adjustment, Insurance
Contribution, and Insurance Opt -out Payment for Non -Union Employees
C. Resolution 8861 Authorizing Severance for Jennifer Fulton, Police Support
Specialist
D. Resolution 8862, Adopting the Position Description for the Human Resources
Coordinator Position
E. Resolution 8863 Approving the Recording Secretary Service Agreement
Amendment with TimeSaver Off -Site Secretarial Inc.
F. Resolution 8865 Electing to Retain the Statutory Tort Limit on Liability for the
2018 Insurance Policies
7. PUBLIC COMMENT
Citizens may speak to issues not on tonight's agenda. Before speaking, please
give your full name and address for the minutes. Also, please limit your
comments to three minutes.
8. SPECIAL ORDER OF BUSINESS
9. COUNCIL BUSINESS
A. 6:05 p.m. Public Hearing, to consider a street reconstruction project located
in the Business Park North to be assessed pursuant to Chapter 8 of the City
Charter
B. Resolution 8852, a Resolution to Consider and Approve the 2018 Fee
Schedule
C. Resolution 8854 — Accepting Improvements and Approve Final Payment for
CSAH Trail Segments 6 & 11
D. Resolution 8855 — Accepting Improvements and Approve Final Payment for
Silver View Trail Rehabilitation
E. Resolution 8859, Approving the hire of Nicholas Henly as Building Official
F. Resolution 8864 Approving Fred Kolkman Tennis & Sport Surfaces Inc. to
prepare plans and specifications for total reconstruction of the tennis courts at
Greenfield and Groveland Parks
10. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
11. Truth -In -Taxation Meeting: Monday, December 4, 2017 at 6 pm
Next Council Work Session: Monday, December 4, 2017 at 7 pm
Next Council Meeting: Monday, December 11, 20107 at 6 pm
12. ADJOURNMENT
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
November 13, 2017
Mounds View City Hall
2401 County Road 10, Mounds View, MN 55112
6:12 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Bergeron, Gunn, Meehlhause, Mueller
NOT PRESENT: Hull (excused)
4. APPROVAL OF AGENDA
A. Monday, November 13, 2017, City Council Agenda.
Mayor Mueller requested an item be added to the agenda allowing for an update from Mary Jo
McGuire under Special Order of Business.
MOTION/SECOND: Gunn/Bergeron. To Approve the Monday, November 13, 2017, agenda as
amended.
Ayes — 4 Nays — 0 Motion carried.
5. APPROVAL OF MINUTES
A. October 23, 2017, City Council Meeting Minutes.
Council Member Meehlhause requested a correction on Page 3, Line 11 changing being to be.
Council Member Meehlhause requested a correction on Page 3, Line 37 changing house to hoist.
Council Member Meehlhause requested a correction on Page 4, Line 40 and 41 noting Sharon's
last name was spelled Klumpp.
Council Member Meehlhause requested a correction on Page 4, Line 22 stating this line should
read: a representative from MWF and INH.
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Mounds View City Council November 13, 2017
Regular Meeting Page 2
Council Member Meehlhause requested a correction on Page 5, Line 12 noting this line should
read: the City has received.
MOTION/SECOND: Meehlhause/Bergeron. To Approve the October 23, 2017, City Council
meeting minutes as amended.
Ayes — 4
6. CONSENT AGENDA
A. Just and Correct Claims.
Nays — 0 Motion carried.
MOTION/SECOND: Gunn Meehlhause. To Approve the Consent Agenda as presented.
Ayes — 4
7. PUBLIC COMMENT
None.
Nays — 0 Motion carried.
8. SPECIAL ORDER OF BUSINESS
A. Swearing-in of Officer Sydney Dison.
Police Chief Harder introduced newly hired Police Officer Sydney Dison to the City Council and
administered the Oath of Office to Officer Dison. A round of applause was offered by all in
attendance.
Mayor Mueller and the City Council welcomed Officer Dison to the Mounds View Police
Department.
B. Resolution 8856, a Resolution Canvassing Election Results of the November
7, 2017 Election.
Finance Director Beer reviewed the results from the November 7th election and requested the
Council adopt a Resolution that would canvass the election results.
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8856, a
Resolution Canvassing Election Results of the November 7, 2017 Election.
Council Member Meehlhause thanked the residents of Mounds View for offering their support to
the referendum to hire an additional police officer.
Ayes — 4 Nays — 0 Motion carried.
C. Presentation by SBM Fire Chief Charlie Smith of the SBM Fire Department
Capital Budget Equipment Overview.
Mounds View City Council November 13, 2017
Regular Meeting Page 3
2 Fire Chief Smith presented the Council with an update on the 20 -year capital plan for the SBM
3 Fire Department Capital Budget. He described how this plan would assist cities in planning for
4 the future while working to keep expenses consistent over time. He stated this was realistic plan
5 that was subject to change. He thanked staff for their assistance with the plan.
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7 Council Member Meehlhause asked if Stations 1, 2 and 4 would be getting new stations. Fire
8 Chief Smith stated this was inaccurate. He explained Station 4 was the oldest station noting it
9 was built in 1974. He indicated there would be further discussions about the replacement or
10 renovations needed for Station 4.
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12 Mayor Mueller questioned if Engine #6 would be purchased in 2020 or 2024. Fire Chief Smith
13 explained this engine would be purchased in 2020.
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15 Mayor Mueller inquired if there was a way to smooth out some of the peaks and valleys over
16 time. Finance Director Beer stated he would be working on that on behalf of the City. He
17 reported after 2026 the payments would be steady.
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19 Mayor Mueller commented Mounds View did not have a lot of tall buildings, except for
20 Medtronic. She asked if the ladder truck was necessary in Mounds View. Fire Chief Smith
21 explained ladder trucks were used on all structure fires, especially for two and three-story
22 apartment buildings. He described how ladder trucks were used for putting out fires in addition
23 to assisting with rescuing individuals stranded in a fire.
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25 D. Update from Mary Jo McGuire
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27 Ramsey County Commissioner Mary Jo McGuire thanked the Council for their time. She
28 provided the Council with an update on events occurring at the County. She reviewed the
29 County's vision, mission and goals and commented on the team of individuals that served
3o District 2. The 2018-2019 budget for the County was discussed, along with the County's
31 proposed revenues and expenses. She described how the County was working on economic
32 development noting the County's population was on the rise. She provided further comment on
33 the Rice Creek Commons redevelopment. She explained the County's efforts on Active Living
34 within Mounds View. She encouraged the public to sign up for her District 2 newsletter.
35
36 Mayor Mueller thanked Commissioner McGuire for her recent assistance regarding access issues
37 onto Mounds View Boulevard.
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39 Council Member Bergeron thanked Commissioner McGuire and her staff for their attention to
40 this matter.
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42 Council Member Meehlhause asked if the County's access policy was ever reviewed by the
43 County board. Commissioner McGuire stated she discussed this matter with Public Works
44 today. She explained that while the policy may not be reviewed on a regular basis by the Board,
Mounds View City Council November 13, 2017
Regular Meeting Page 4
1 the understanding was that the County was to work with its cities to find solutions, while still
2 maintaining proper safety regulations.
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4 Council Member Meehlhause stated the City was frustrated by the fact its businesses have had
5 access to Mounds View Boulevard for years and through redevelopment projects access was now
6 not allowed. Commissioner McGuire discussed how the County was working with the City to
7 strike a balance between access and safety.
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9 Council Member Gunn requested further information on Rice Creek Commons. Commissioner
10 McGuire stated agreements are being worked on between the County and the City with the
11 Master Developer. She explained the property was being marketed at this time and the County
12 believed this was a very attractive property. She stated there has been challenges regarding the
13 proposed density within the development.
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15 Council Member Gunn asked when County Road I would be open. Commissioner McGuire
16 reported County Road I would be open in the next week or two. Further discussion ensued
17 regarding road construction that would be occurring in and around Mounds View. She thanked
18 Council Member Gunn for her service on the I -35W Coalition.
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20 Council Member Meehlhause questioned if a solar garden was still being considered for Rice
21 Creek Commons. Commissioner McGuire believed the solar garden would be installed on the
22 north end of County Road I.
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24 Council Member Meehlhause inquired where Heather Worthington had moved. Commissioner
25 McGuire explained Ms. Worthington had taken a position with the City of Minneapolis. She
26 then described how the department of Economic Development had been restructured after Ms.
27 Worthington's departure and noted two individuals would be hired to fill her position.
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29 Mayor Mueller stated the public safety message came through loud and clear in the meetings she
30 attended with the County. She explained the data presented did not show a concern for the
31 Mounds View Boulevard corridor with how access points were aligned. She indicated she was
32 grateful the City's representatives had been working behind the scenes to assist with further local
33 economic development while still taking into consideration public safety. She appreciated the
34 fact the traffic lights along the Mounds View Boulevard corridor had been synchronized and
35 recommended the speed limit for the corridor not be increased. She suggested signs be posted
36 noting the proper speed for the corridor.
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38 Council Member Bergeron agreed stating he did not want to see the speed along the Mounds
39 View Boulevard corridor increased knowing full well traffic was already moving faster than the
40 posted speed limit.
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42 Commissioner McGuire thanked the City Council for all of their work in the community on
43 behalf of the residents in Mounds View.
44
45 9. COUNCIL BUSINESS
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Mounds View City Council
Regular Meeting
November 13, 2017
Page 5
A. Resolution 8853, Approving the hire of Rayla Sue Ewald as Human Resource
Technician.
Interim City Administrator Zikmund requested the Council approve the hire of Rayla Sue Ewald
as the City's human resource technician. He commented on the hiring process that was followed
noting the City had 10 applicants. He reported Ms. Ewald was the strongest candidate and comes
with 24 years of human resource experience. If approved, Ms. Ewald would begin working with
the City on Monday, November 20tH
Mayor Mueller discussed the City's Human Resource Technician position noting this had been
revised after Assistant City Administrator Des Crane left the City in August of this year.
Council Member Bergeron was pleased by the fact the City revised this job description after Ms.
Crane left the City as this ensured the City had the proper staffing model.
Mayor Mueller thanked Council Member Meehlhause and Council Member Hull for their service
on the Human Resources Committee.
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8853,
Approving the hire of Rayla Sue Ewald as Human Resource Technician.
Mayor Mueller stated based on the qualifications of this individual she would be starting at Level
4 of the 2017 compensation plan.
Council Member Meehlhause commended Interim City Administrator Zikmund for his efforts in
creating a probationary plan for this new employee.
Mayor Mueller encouraged Ms. Ewald to attend the Council's planning retreat meeting on
Monday, November 201H
Ayes — 4 Nays — 0 Motion carried.
B. Resolution 8854, Approving the Appointment of Virgil Beyer and Robert
King to the Police Civil Service Commission.
Police Chief Harder requested the Council approve the appointment if Virgil Beyer and Robert
King to the Police Civil Service Commission. He explained the Civil Service Commission had
currently had one vacancy and noted another seat would expire in December. He was pleased to
report he received three applications for these positions.
Robert King, 7408 Silver Lake Road, explained he has lived in Mounds View for the past 20
years and worked at Sisco for the over 30 years. He stated he was looking forward to serving his
community on the Civil Service Commission.
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8854,
Mounds View City Council November 13, 2017
Regular Meeting Page 6
1 Approving the Appointment of Virgil Beyer and Robert King to the Police Civil Service
2 Commission.
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4 Council Member Meehlhause thanked Mr. King for stepping forward and being willing to serve.
5 He thanked Mr. Beyer for his continued service with this group.
6
7 Ayes — 4 Nays — 0 Motion carried.
8
9 Mayor Mueller requested an update from the Mounds View Police Foundation.
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11 Kathryn Smith, president of the Mounds View Police Foundation, stated she was happy to report
12 the foundation was recently awarded two grants. The grants totaled $2,500 and would be used
13 for to assist with K-9 expenses. She commented on the Shop with a Cop event that would be
14 held in December. The public was encouraged to attend the Father/Daughter Dance in February
15 of 2018.
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17 C. Resolution 8857, Approving the Purchase of Sonetics Hearing Protection.
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19 Public Works Director Peterson requested the Council approve the purchase of Sonetics Hearing
20 Protection. He explained this equipment would be used by staff when completing watermain
21 breaks. He described the benefits of this product noting communication between staff members
22 would be greatly enhanced. Staff recommended purchase of the four headsets and charging case.
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Council Member Bergeron was pleased this product would improve communication between
employees while also enhancing hearing safety.
Mayor Mueller asked if four headsets would be enough. Public Works Director Peterson
believed that four would be enough for the time being and noted an additional headset could be
purchased in the future if deemed necessary.
MOTION/SECOND: MeehlhauseBergeron. To Waive the Reading and Adopt Resolution
8857, Approving the Purchase of Sonetics Hearing Protection.
Ayes — 4 Nays — 0 Motion carried.
D. Resolution 8858, Approving HVAC repairs at City Hall and the Mounds
View Community Center.
39 Public Works Director Peterson requested the Council approve HVAC repairs at City Hall and
40 for the Mounds View Community Center. He discussed improvements that were made in 2014
41 and noted there were stili problems regulating the temperature in the northwest corner of the
42 Community Center. He stated options to address this concern have been discussed with Trane
43 and it was recommended an electric reheat VAV be installed. He then discussed the cooling unit
44 that would be installed in the IT room. He reported the cost for these improvements would be
45 $19,208.
Mounds View City Council November 13, 2017
Regular Meeting Page 7
2 Mayor Mueller thanked staff for providing the City Council with a detailed report on the history
3 of this matter. She asked if this was a budgeted item for 2017. Finance Director Beer reported
4 this was a budgeted expense.
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MOTION/SECOND: Bergeron/Meehlhause. To Waive the Reading and Adopt Resolution
8858, Approving HVAC repairs at City Hall and the Mounds View Community Center.
Ayes — 4 Nays — 0 Motion carried.
E. Resolution 8859, Approving the Advertising for a Police Officer Position.
13 Police Chief Harder requested the Council approve the advertising for a Police Officer Position.
14 He explained on November 7th the referendum passed which authorized the City to hire another
15 police officer for the purpose of backfilling a patrol officer and assigning a veteran officer to the
16 Violent Crime and Drug Task Force. He reviewed the job posting with the Council and
17 recommended approval.
18
19 Mayor Mueller requested the date on the Resolution be changed. Police Chief Harder explained
20 he had made this change to the Resolution.
21
22 Council Member Meehlhause asked how the Police Department would be assigning an officer to
23 the task force. Police Chief Harder stated an internal memorandum of interest would be drafted
24 in April of 2018 and interviews would be held within the department.
25
26 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8859,
27 Approving the Advertising for a Police Officer Position.
28
29 Ayes — 4 Nays — 0 Motion carried.
30
31 10. REPORTS
32 A. Reports of Mayor and Council.
33
34 Council Member Meehlhause reported he would be attending an NYFS HR Meeting on
35 Wednesday and a Twin Cities Gateway meeting next Tuesday.
36
37 Council Member Meehlhause asked if staff would be registering the City Council for the Metro
38 Cities/League of Minnesota Cities meeting on Wednesday, November 29th. Interim City
39 Administrator Zikmund stated the Council was registered for the League of Minnesota Cities
40 (NINA) meeting. He reported he could still register the Council for the additional meeting if
41 interested.
42
43 Council Member Gunn reported the I35W Coalition met recently and discussed the budget for
44 the MnPASS project. She noted the City of Minneapolis has joined this coalition. She
45 anticipated the MnPASS project would have a ground breaking ceremony in 2018 with work
Mounds View City Council November 13, 2017
Regular Meeting Page 8
1 beginning in 2019. She commented on how arterial roadways through Mounds View and New
2 Brighton would be impacted during the four years it would take to complete this project.
3
4 Mayor Mueller reported she attended a Five Cities meeting earlier today. She provided the
5 Council with an update from each of the mayors that were in attendance, noting Mayor David
6 Grant from Arden Hills provided the group with an update on TCAAP. She explained this group
7 would be meeting next on Monday, January 22nd
8
9 Mayor Mueller reviewed her upcoming meeting schedule and indicated she would be attending a
to North Metro Mayors meeting on Wednesday, a Ramsey County Dispatch Policy meeting on
11 Thursday and on Monday, November 20th she would be attending a Council Retreat at Random
12 Park. She stated she planned to attend the League of Minnesota Cities meeting on Wednesday,
13 November 29th. She commented on an upcoming GARE (Government Alliance on Race and
14 Equality) meeting on Tuesday, December 12th at 8:30 a.m. and noted the entire Council was
15 invited to attend.
16
17 Mayor Mueller reported the Festival in the Park Committee would not be meeting in November
18 or December. The next meeting for the committee would be held on Tuesday, January 16th
19
20 B. Reports of Staff.
21
22 Police Chief Harder reviewed the 3rd Quarter Police Report with the Council. He commented on
23 a recent outreach event held with the Ghana community. He thanked the Mayor for speaking at
24 this event. He stated he was tremendously proud of the fact that calls for service were increasing
25 which meant his officers were being proactive in the community. He discussed the National
26 Night Out Pre -Party and believed this event was a huge success. He reported all Mounds View
27 Police Officers were using body worn cameras. He provided further comment on the
28 departments calls for service and crime statistics for the Yd quarter. He reviewed the training his
29 officers attended. He thanked Shield 616 and Bethlehem Baptist for their incredible support. He
3o noted the Police Department would be hosting Shop with a Cop on Monday, December 18th. He
31 explained the department would be holding a Citizen's Academy from 10:00 a.m. to 12:00 p.m.
32 at the Adult Learning Center on December 5th, 7tH, 12tH and 14th. The topics planned for these
33 dates was reviewed in detail with the Council.
34
35 Council Member Bergeron thanked Police Chief Harder for his great work on the Ghana -fest. He
36 was pleased to see how the Mounds View Police Officers were interacting with the children
37 attending the event.
38
39 Public Works Director Peterson noted segment 6 of the Silver View Trail was now complete. He
40 reported the street contractor was finalizing this project and was working on a punch list. He
41 stated Ramsey County had completed tree removal in the ditch at County at County Road I and
42 Silver Lake Road. He then provided the Council with an update on the Public Works Facility.
43 He indicated the facility should be completed by mid-January.
44
Mounds View City Council November 13, 2017
Regular Meeting Page 9
1 Mayor Mueller asked if the situation on Gloria Circle had been addressed. Public Works
2 Director Peterson indicated he was working to resolve this situation with the residents.
3
4 Interim City Administrator Zikmund reported building official interviews were held last week
5 and a recommendation would be made to the Council at the Monday, November 27th meeting.
6
7 Interim City Administrator Zikmund stated he attended a MAC meeting last Thursday. He
8 provided the Council with a handout from that meeting and commented on the noise complaints
9 from the airport in Blaine.
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11 Interim City Administrator Zikmund updated the Council on the INH property. He reported the
12 Council would be receiving an update on this redevelopment project at the worksession meeting
13 on Monday, December 4th. He noted MWF could be reviewed by the Council on Monday,
14 December 11th
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16 Mayor Mueller requested staff place this information on the City's website.
17
18 Interim City Administrator Zikmund stated the 2017 Council priorities were being reviewed by
19 staff and would be addressed at the upcoming retreat.
20
21 Interim City Administrator Zikmund requested feedback from the Council on how to proceed
22 with the childcare situation at the Community Center. He explained two sealed bids have been
23 received by the City. He indicated staff could open the bids publicly and could then move
24 forward with further evaluation.
25
26 Mayor Mueller suggested the bids be opened with both parties in attendance. After that time, the
27 bids should be reviewed by staff in order to complete a comparison on the bids. This information
28 should then be provided to the City Council in order to assist with making a final decision on the
29 matter. The Council supported the bids item moving forward in this manner.
30
31 Interim City Administrator Zikmund stated staff has sent RFPs for prosecutorial services and
32 noted three firms have responded. He explained he would be coming back to the Council with
33 additional information at a future Council meeting after the bids can be evaluated and references
34 can be checked.
35
36 Mayor Mueller provided a recap on the recent election and congratulated the winning candidates.
37 She encouraged those that were not successful to find another way to serve the community.
38
39 Mayor Mueller stated this evenings meeting started late due to a technical difficulty. She
4o reported the meeting would be rebroadcasted and available for streaming on the City's website.
41 She explained the City was working to replace its aging broadcasting equipment.
42
43 Mayor Mueller indicated the Ralph Reeder Food Shelf served the City of Mounds View's
44 residents and was in need of donations this time of year. She reported the food shelf was taking
45 reservations now for their Thanksgiving bundles.
Mounds View City Council November 13, 2017
Regular Meeting Page 10
1
2 C. Reports of City Attorney.
3
4 There was nothing additional to report.
5
6 11. City Council Retreat:
7 Next Council Meeting:
8 Truth in Taxation Meeting:
9 Next Council Work Session:
10
11 12. ADJOURNMENT
12
13 The meeting was adjourned at 8:50 p.m.
14
15 Transcribed by:
16
17 Heidi Guenther
18 TimeSaver Off Site Secretarial, Inc.
Monday, November 20, 2017, at 6:00 p.m.
Monday, November 27, 2017, at 6:00 p.m.
Monday, December 4, 2017, at 6:00 p.m.
Monday, December 4, 2017, at 6:00 p.m.
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim number
18786 through 18795 in the amount of $ 57,272.51
141627 through 141677 in the amount of $ 129,558.37
TOTAL AMOUNT OF CLAIMS PRESENTED $ 186,830.88
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 11/28/2017 by the vote ayes nays.
Finance Director
11/17/2017 9:54 AM DIRECT PAYABLES CHECK REGISTER
PACKET: 01875 December 2017 Hlth Insura
VENDOR SET: 01 City of Mounds View
BANK: PYBNK Western Bank
VENDOR I.D.
--------------------
H3000
I-76733217
NAME
-----------------------
Health Partners
Health Partners
1 PAGE: 1
CHECK CHECK
NO#
CHECK
CHECK
TYPE DATE
------------------------------------------------------------------------
DISCOUNT AMOUNT
NO#
AMOUNT
R 11/17/2017
27,835.03
018786
27,835.03
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
1
0.00
27,835.03
27,835.03
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
'CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
1
0.00
27,835.03
27,835.03
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
7
0.00
11/20/2017
10:17 AM
DIRECT PAYABLES CHECK REGISTER
0
0.00
PAGE: 1
PACKET:
01876 PYRL
11/22/17 - 8
0.00
0.00
0.00
DRAFTS:
y.
0.00
VENDOR
SET: 01 City
of Mounds View
2
0.00
0.00
0.00
(/
0
BANK:
PYBNK Western Bank
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
9
0.00
29,437.48
CHECK CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------------
I.D.
NAME
TYPE DATE
DISCOUNT AMOUNT
NO#
AMOUNT
A3035
AFLAC
I-51020171122
RD103 AFLAC
R
11/22/2017
95.13
018787
95.13
M1025
Madison National
Life
I-61020171122
#10805 LTD
R
11/22/2017
515.74
018788
515.74
M7152
MN Child Support
Payment
Center
I-99520171122
Case #0015244278
R
11/22/2017
887.86
018789
887.86
M7152
MN Child Support
Payment
Center
I-99720171122
CASE # 001454401101
R
11/22/2017
404.79
018790
404.79
M7156
MN Child Support
Payment
Center
I-99020171122
#001511549601
R
11/22/2017
215.04
018791
215.04
P9250
Public Employees
Retirement Ass
I-00120171122
PERA 643400
R
11/22/2017
9,281.39
018792
I-00220171122
PERP 643400
R
11/22/2017
17,014.91
018792
I-01020171122
DCP 643400
R
11/22/2017
175.02
018792
26,471.32
*VOID*
018793
VOID CHECK
V
11/22/2017
018793
**VOID**
*VOID*
018794
VOID CHECK
V
11/22/2017
018794
**VOID**
S4107
Secure Benefits
Systems
Corp.
I-50020171122
Flex Medical
R
11/22/2017
155.00
018795
1-50320171122
Flex Daycare
R
11/22/2017
692.60
018795
847.60
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
7
0.00
29,437.48
29,437.48
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
2
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
9
0.00
29,437.48
29,437.48
11/22/2017 10:13 AM
VENDOR SET: 01 City of Mounds View
BANK: * ALL BANKS
DATE RANGE: 0/00/0000 THRU 99/99/9999
VENDOR I.D. NAME
C -CHECK VOID CHECK
C -CHECK VOID CHECK
C -CHECK VOID CHECK
** T 0 T A L S
REGULAR CHECKS:
HAND CHECKS:
DRAFTS:
EFT:
NON CHECKS:
VOID CHECKS:
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: * TOTALS
BANK: * TOTALS: -
A/P HISTORY CHECK REPORT a PAGE
CHECK CHECK CHECK CHECK
STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
V 11/28/2017 141648
V 11/28/2017 141649
V 11/28/2017 141650
NO
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
0
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0.00
0..00
0.00
0
0.00
0.00
0.00
0
0.00
0.00
0.00
3 VOID DEBITS
0.00
VOID CREDITS
0.00 0.00
0.00
NO
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
3
0.00
0.00
0.00
3
0.00
0.00
0.00
11/22/2017 10:13 AM
A/P HISTORY CHECK REPORT
PACE: 2
VENDOR
SET: 01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE: 0/00/0000 THRU
99/99/9999
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
A6030
American Engineering Testing,
I-99008
PW Facility
R 11/28/2017
141627
480 4470-7050-108
PW BUILDING CONSTUCTION
PW Facility
31.70
I-99109
Soil Borings PW Facility
R 11/28/2017
141627
480 4470-7050-108
PVI BUILDING CONSTUCTION
Soil Borings PW Faci
685.50
717.20
A6422
American Tire Distributors
I-SO99830360
Tires Stock
R 11/28/2017
141628
100 4465-1220
SUPPLIES, VEHICLES
Tires Stock
911.04
911.04
B3045
Brian Beeman
I-201711206301
Mileage & Parking; Mtgs/Conf
R 11/28/2017
141629
230 4650-3630
TRAINING & CONFERENCES
Mileage & Parking; M
231.32
231.32
B4000
Beisswenger's Do It Best
I-957604
Keys for SLP
R 11/28/2017
141630
100 4470-1600
OPERATING SUPPLIES
Keys for SLP
2.98
I-960873
Bleach -Well 46 Reclaim Tank
R 11/28/2017
141630
700 4823-1600
OPERATING SUPPLIES
Bleach -Well #6 Recla
9.28
12.26
94056
Leah Vandecar
I-201711206302
Office Supplies, L.Vandecar
R 11/28/2017
141631
252 4730-1600
OPERATING SUPPLIES
Office Supplies, L.V
102.10
102.10
B4100
Peter Berling
I-201711206303
Parking Exp Training P.Berling R 11/28/2017
141632
100 4200-3630
TRAINING & CONFERENCES
Parking Exp Training
14.00
14.00
B4900
City of Blaine
I-201711216304
September Hotel Tax Skyline
R 11/28/2017
141633
100 4653-3045
CONTRACTUAL N. METRO CONF BURESeptember Hotel Tax
526.94
I-201711216305
October Hotel Tax AmericInn
R 11/28/2017
141633
100 4653-3045
CONTRACTUAL N. METRO CONF BUREOctober Hotel Tax Am
3,466.66
I-201711226312
October Hotel Tax Days Inn
R 11/28/2017
141633
100 4653-3045
CONTRACTUAL N. METRO CONF BUREOctober Hotel Tax Da
2,639.43
6,633.03
34905
City of Blaine
i-5242
2013A Fire Bond -
R 11/28/2017
141634
100 4210-8010
PRINCIPAL
2013A Fire Bond
36,383.70
100 4210-8020
INTEREST
2013A Fire Bond
6,299.92
42,683.62
B7055
Bredemus Hardware Co., Inc.
I-248611
Repair Doors CH & PD
R 11/28/2017
141635
100 4460-5110
REPAIRS, BUILDINGS & GROUNDS
Repair Doors CH & PD
425.00
425.00
11/22/2017 10:13 AM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
PAGE: 3
CHECK
-
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
C4500
City Wide Maintenance of Minne
I -I00043302
Oct Prep Kitchen Cleanings
R 11/28/2017
141636
252 4350-3030
OTHER PROFESSIONAL SERVICES
Oct Prep Kitchen Cle
60.00
60.00
C6970
The J. P. Cooke Co.
I-481468
Stamp "City of Mounds View"
R 11/28/2017
141637
100 4160-1600
OPERATING SUPPLIES
Stamp "City of Mound
45.95
45.95
D1038
DASH Medical Gloves
I-INV1081176
Alasta Soft -Fit Nitrite Exam
R 11/28/2017
141638
100 4200-1230
SUPPLIES, EQUIPMENT
Soft -Fit Nitrile Exa
54.90
54.90
D1045
Dart Portable Storage
I-233030
Storage Pods
R 11/28/2017
141639
480 4470-7050-108
PW BUILDING CONSTUCTION
Storage Pods
320.00
320.00
D8020
Doug's Power Equipment
C-121675
Inner Race
R 11/28/2017
141640
100 4360-1220
SUPPLIES, VEHICLES
Inner Race
15.64CR
1-180180
Mower Repair
R 11/28/2017
141640
100 4360-1220
SUPPLIES, VEHICLES
Mower Repair
26.80
11.16
F1010
Factory Motor Parts Co.
C-41-460454
Motor Assembly
R 11/28/2017
141641
100 4465-1220
SUPPLIES, VEHICLES
Motor Assembly
33.60CR
I-41-460673
Coolant Hose Assembly
R 11/28/2017
141641
100 4465-1220
SUPPLIES, VEHICLES
Coolant Hose Assembl
32.44
I-41-461315
Oil Filter Stock
R 11/28/2017
141641
100 4465-1220
SUPPLIES, VEHICLES
Oil Filter Stock
7.70
i -41-Z03017
Vehicle Battery
R 11/28/2017
141641
100 4465-1220
SUPPLIES, VEHICLES
Vehicle Battery
121.03
127.57
F1050
Fastenal Company
I-MNSPR118437
Hockey Boards Drill Bits
R 11/28/2017
141642
451 4470-7050
CONSTRUCTION-
Hockey Boards Drill
9.61
I-MNSPR118572
Electric Drill
R 11/28/2017
141642
700 4823-1600
OPERATING SUPPLIES
Electric Drill
244.99
254.60
F1095
Ferguson Waterworks #2516
I-0267635
PW Facility
R 11/28/2017
141643
480 4470-7050-108
PW BUILDING CONSTUCTION
Water Meter -PW Facil
1,869.11
I-0267637
Flange Kit -PW Facility
R 11/28/2017
141643
480 4470-7050-108
PW BUILDING CONSTUCTION
Flange Kit -PW Facili
158.65
I-0267972
Curb Stop Boses
R 11/28/2017
141643
700 4823-1250
SUPPLIES, UTILITIES
Curb Stop Boses
103.34
2,131.10
11/22/2017 10:13 AM
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
VENDOR I.D.
F2056
i-3298-237256
100 4465-1600
F7300
I-201711216306
225 4200-3030
F8100
I-947720
100 4465-5120
G0476
I-6013763702
252 4730-3030
252 4350-2410
252 4350-1600
I-6013774776
252 4730-3030
252 4350-2410
252 4350-1600
i-6182768480
100 4360-2400
100 4460-2400
100 4465-2400
100 4470-2400
100 4472-2400
100 4475-2400
252 4350-2400
700 4823-2400
700 4825-2400
730 4823-2400
745 4415-2400
745 4417-2400
I-6182768481
100 4360-2410
100 4460-2410
100 4465-2410
100 4470-2410
100 4472-2410
100 4475-2410
252 4350-2410
700 4823-2410
700 4825-2410
730 4823-2410
745 4415-2410
745 4417-2410
I-6182779571
A/P HISTORY CHECK REPORT
PAGE: 4
CHECK CHECK CHECK CHECK
NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
First Call
Snow Brush R 11/28/2017
OPERATING SUPPLIES Snow Brush
71.96
Freeway Towing
10-28 Auction, 2007 Suzuki R 11/28/2017
OTHER PROFESSIONAL SERVICES 10-28 Auction, 2007
243.11
Friendly Chevrolet, Inc.
PW 4107 Multipoint Inspection R 11/28/2017
REPAIRS,. VEHICLES PW #107 Multipoint I
2,393.89
G & K Services - Mpls Linen
Napkins, Towels, Mops, etc R 11/28/2017
OTHER PROFESSIONAL SERVICES Napkins, Towels, Mop
13.20
MAINTENANCE;MATS,TOWELS,MOPS,ENapkins, Towels, Mop
34.06
OPERATING SUPPLIES Napkins, Towels, Mop
41.25
Napkins, Mats, Mops, etc R 11/28/2017
OTHER PROFESSIONAL SERVICES Napkins, Mats, Mops,
13.20
MAINTENANCE;MATS,TOWELS,MOPS,ENapkins, Mats, Mops,
34.06
OPERATING SUPPLIES Napkins, Mats, Mops,
41.25
Uniforms & Clothing R 11/28/2017
UNIFORM & CLOTHING Uniforms & Clothing
10.17
UNIFORMS & CLOTHING Uniforms & Clothing
1.01
UNIFORMS & CLOTHING Uniforms & Clothing
3.07
UNIFORMS & CLOTHING Uniforms & Clothing
6.09
UNIFORMS & CLOTHING Uniforms & Clothing
4.58
UNIFORMS & CLOTHING Uniforms & Clothing
1.01
UNIFORM & CLOTHING Uniforms & Clothing
4.08
UNIFORM & CLOTHING Uniforms & Clothing
8.66
UNI_ORM & CLOTHING Uniforms & Clothing
2.01
UNIFORM & CLOTHING Uniforms & Clothing
10.17
UNIFORM & CLOTHING Uniforms & Clothing
4.08
UNIFORM & CLOTHING Uniforms & Clothing
0.97
Mats, Towels, Soap etc R 11/28/2017
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
15.33
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
1.52
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
4.63
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
9.18
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
6.91
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
1.52
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
6.15
MANTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
13.0E
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
3.03
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
15.33
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
6.15
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap e
1.42
Mats R 11/28/2017
141644
71.96
141645
243.11
141646
2,393.89
141647
141647
141647
141647
141647
11/22/2017 10:13 AM
A/P HISTORY_ CHECK REPORT
PAGE: 5
VENDOR
SET:
01 City of
Mounds View
BANK:
APBNK US Bank
DATE RANGE:
0/00/0000 THRU
99/99/9999
CHECK
CHECK CHECK CHECK
VENDOR
I.D.
NAME STATUS DATE
AMOUNT
DISCOUNT NO STATUS AMOUNT
G0476
G & K Services - Mpls CONT
I-6182779571
Mats R 11/28/2017
141647
100
4160-1600
OPERATING SUP -PLIES Mats
37.92
I-6182779572
Uniforms & Clothing R 11/28/2017
141647
100
4360-2400
UNIFORM & CLOTHING Uniforms & Clothing
10.17
100
4460-2400
UNIFORMS & CLOTHING Uniforms & Clothing
1.01
100
4465-2400
UNIFORMS & CLOTHING Uniforms & Clothing
3.07
100
4470-2400
UNIFORMS & CLOTHING Uniforms & Clothing
6.09
100
4472-2400
UNIFORMS & CLOTHING Uniforms & Clothing
4.58
100
4475-2400
UNIFORMS & CLOTHING Uniforms & Clothing
1.01
252
4350-2400
UNIFORM & CLOTHING Uniforms & Clothing
4.08
700
4823-2400
UNIFORM & CLOTHING Uniforms & Clothing
8.66
700
4825-2400
UNIFORM & CLOTHING Uniforms & Clothing
2.01
730
4823-2400
UNIFORM & CLOTHING Uniforms & Clothing
10.17
745
4415-2400
UNIFORM & CLOTHING Uniforms & Clothing
4.08
745
4417-2400
UNIFORM & CLOTHING Uniforms & Clothing
0.97
I-6182779573
Mats, Towels, etc R 11/28/2017
141647
100
4360-2410
MAIDITENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
9.05
100
4460-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
0.90
100
4465-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
2.74
100
4470-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
5.42
100
4472-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
4.08
100
4475-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
0.90
252
4350-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
3.63
700
4823-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
7.71
700
4825-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
1.79
730
4823-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
9.05
745
4415-2410
MP.INTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
3.63
745
4417-2410
MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, etc
0.83
460.70
G2015
Ben Geisbauer
I-201711226313
Clothing Allowance-B.Geisbauer R 11/28/2017
141651
730
4823-2400
UNIFORM & CLOTHING Clothing Allowance -9
85.69
85.69
H2700
Harmon Auto Glass
I-104-144646
PW 4102 Windshield Repair R 11/28/2017
141652
100
4465-1220
SUPPLIES, VEHICLES PW $102 Windshield R
61.25
61.25
H8026
Thomas Hughes, Attorney At Law
I-201711216307
10-28 Auction, 2007 Suzuki R 11/28/2017
141653
225
4200-3030
OTHER PROFESSIONAL SERVICES 10-28 Auction, 2007
1,000.62
1,000.62
I6560
Innovative Office Solutions, L
I-TN1829723
Tray, Label, Pens R 11/28/2017
141654
100
4160-1600
OPERATING SUPPLIES Tray, Label, Pens
121.24
121.24
11/22/2017
10:13 AM
Intoximeters
A/P HISTORY CHECK REPORT
PAGE: 6
VENDOR SET:
01 City of
Mounds View
R 11/28/2017
350.00
BANK:
APBNK US Bank
SUPPLIES, EQUIPMENT
Mouthpiece
80.00
DATE RANGE:
0/00/0000 THRU
99/99/9999
141661
I-ABRO1750951
Well #6 Pressure Vessel
CHECK
CHECK CHECK CHECK
VENDOR I D
700 4823-3610
NAME
STATUS DATE AMOUNT
DISCOUNT NO STATUS AMOUNT
I7325
321.95
Intoximeters
6.56
I-580902
Mouthpiece
R 11/28/2017
350.00
141660
100 4200-1230
SUPPLIES, EQUIPMENT
Mouthpiece
80.00
L1320
141661
MN Dept of Labor & Industry
141661
I-ABRO1750951
Well #6 Pressure Vessel
R 11/28/2017
700 4823-3610
MEMBERSHIPS
Well #6 Pressure Ves
10.00
I-ABR01751181
Pressure Vessel -5100 Long Lak
R 11/28/2017
700 4823-3610
MEMBERSHIPS
Pressure Vessel -5100
10.00
I-ABR01751211
Boiler -2401 Mounvd View Blvd
R 11/28/2017
100 4460-3030
OTHER PROFESSIONAL SERVICES
Boiler -2401 Mounvd V
20.00
I-ABR01768881
Pressure Vessel -Well 43
R 11/28/2017
700 4823-3610
MEMBERSHIPS
Pressure Vessel -Well
10.00
M3505
Menards
7-41424
PVC
R 11/28/2017
700 4823-1250
SUPPLIES, UTILITIES
PVC
161.82
I-41485
Plow Marking Stake
R 11/28/2017
100 4472-1600
OPERATING SUPPLIES
Plow Marking Stake
99.00
I-41838
Tools
R 11/28/2017
700 4823-1600
OPERATING SUPPLIES
Tools
37.36
I-41852
Plastic Pipe -PW Facility
R 11/28/2017
480 4470-7050-108
PW BUILDING CONSTUCTION
Plastic Pipe -PW Faci
23.77
M5300
Midway Ford Company
I-313683
PD 4161 Washer Fluid
R 11/28/2017
100 4465-1220
SUPPLIES, VEHICLES
PD 4161 Washer Fluid
6.56
M7710
MN Shrink Wrapping
T-201711216308
Rock Climbing Wall Shrink Wrap
R 11/28/2017
100 4200-3070
COPS EVENTS
Rock Climbing Wall S
350.00
N7020
Northwest Asphalt, Inc.
I-Cty 10 Trail Final
Cty 10 Trail Seg 6&11
R 11/28/2017
485 4470-7050
CONSTRUCTION
Cty 10 Trail Seg 6&1
27,994.42
I -SV Park Trail Fina
SV Park Trail Rehab
R 11/28/2017
480 4180-7050
CONSTRUCTION
SV Park Trail Rehab
16,727.36
P1565
Dave Perkins Contracting, Inc.
I-26283
2617 Ridge Lane -Water Repair
R 11/28/2017
700 4823-5155
REPAIR, WATER SERVICE
2617 Ridge Lane -urate
5,489.00
I-26299
Abandon Lift Station Per Bid
R 11/28/2017
485 4470-7050-318
2016 AREA I STREET PROD
Quincy St -Abandon Li
6,800.00
141655
80.00
141656
141656
141656
141656
50.00
141657
141657
141657
141657
321.95
141658
6.56
141659
350.00
141660
141660
44,721.78
141661
141661
12,289.00
11/22/2017 10:13 AM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
PAGE: 7
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
87262
City of Roseville
I-0223820
SV Park Radio/Antenna
R 11/28/2017
141662
100 4160-5100
REPAIRS, COMPUTERS
SV Park Radio/Antenn
216.10
216.10
R7276
Roy C., Inc.
I-70835
Automatic Door Repair
R 11/28/2017
141663
252 4350-5130
REPAIRS, EQUIPMENT
Automatic Door Repai
896.10
896.10
51005
S.H.I. International Corp.
I -B07320722
Team Licensing Subscription
R 11/28/2017
141664
210 4350-1230
SUPPLIES, EQUIPMENT
Team Licensing Subsc
646.00
646.00
52400
City of St. Paul
I-IN00025725
Radio Maintenance & Service
R 11/28/2017
141665
100 4200-3030
OTHER PROFESSIONAL SERVICES
Radio Maintenance &
45.00
45.00
54224
Sensible Office Solutions
I-0022334-001
Business Cards, D.Peterson
R 11/28/2017
141666
100 4160-1600
OPERATING SUPPLIES
Business Cards, D.Pe
34.50
34.50
S7530
Spring Lake Park Lumber
I-00127221-001
Hillview Hockey Boards
R 11/28/2017
141667
451 4470-7050
CONSTRUCTION
Hillview Hockey Boar
1,665.23
1,665.23
S7700
Springsted Incorporated
I-001083.111-2
Exec. Recruitment
R 11/28/2017
141668
100 4160-3030
OTHER PROFESSIONAL SERVICES
Exec. Recruitment
6,240.00
6,240.00
T6020
Traffix Graphix, Inc.
I-6743
PD 4107 Lettering
R 11/28/2017 `'
141669
100 4465-5120
REPAIRS, VEHICLES
PD #107 Lettering
90.00
90.00
T6100
Tri State Bobcat
I -A37594
V -Plow Attachment
R 11/28/2017
141670
100 4465-1230
SUPPLIES, EQUIPMENT
V -Plow Attachment
743.56
743.56
V4105
Verizon Wireless
I-9796059883
PD & Comm Development Phones
R 11/28/2017
141671
100 4180-3100
TELEPHONE
Planner Phone
50.84
100 4200-3100
TELEPHONE
PD Phones
488.74
539.58
V8000
Voss Lighting
I-15309516-00
Light Bulb
R 11/28/2017
141672
252 4350-1210
SUPPLIES, BUILDING & GROUNDS
Light Bulb
39.85
I-15309991-00
Light Bulbs CH
R 11/28/2017
141672
100 4460-1210
SUPPLIES, BUILDINGS & GROUNDS
Light Bulbs CH
20.60
I-15310041-00
Light Bulb CH
R 11/28/2017
141672
100 4460-1210
SUPPLIES, BUILDINGS & GROUNDS
Light Bulb CH
14.81
75.26
11/22/2017 10:13 AM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
PAGE: 8
* * T 0 T A L S * *
NO
INVOICE AMOUNT
CHECK
CHECK AMOUNT
CHECK CHECK
CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO STATUS
AMOUNT
W0565
DRAFTS:
Walters Recycling & Refuse Inc
0.00
0.00
0.00
EFT:
0
I-0002761232
Recycling
R 11/28/2017
NON CHECKS:
141673
0.00
0.00
100 4460-3530
REFUSE COLLECTION
Recycling
361.96
252 4350-3530
REFUSE COLLECTION
Recycling
363.72
725.68
W1610
WatchGuard Video
I-ACCINV0013141
Vista HD, Belt Clip, etc
R 11/28/2017
141674
100 4200-1230
SUPPLIES, EQUIPMENT
Vista HD, Belt Clip,
415.00
415.00
W5060
Wil-Kil
I-3253460
Pest Control
R 11/28/2017
141675
252 4350-5110
REPAIRS, BUILDINGS & GROUNDS
Pest Control
56.50
1-3253490
Pest Control
R 11/28/2017
141675
100 4460-3030
OTHER PROFESSIONAL SERVICES
Pest Control
44.50
101.00
W5250
Western Bank
I-201711216309
Petty Cash
R 11/28/2017
141676
700 4823-1600
OPERATING SUPPLIES
Dry Ice Water Tower
9.59
100 4160-3030
OTHER PROFESSIONAL SERVICES
Shortage
20.22
29.81
X6000
Xcel Energy
I-201711216310
Xcel-Groveland Siren
R 11/28/2017
141677
100 4360-3220
NATURAL GAS
Groveland Siren
13.44
I-201711216311
Maintenance Bldg Gas
R 11/28/2017
141677
100 4460-3220
NATURAL GAS
Maintenance Bldg Gas
89.51
102.95
* * T 0 T A L S * *
NO
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
REGULAR CHECKS:
48
129,558.37
0.00
129,558.37
HAND CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
EFT:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
VOID CHECKS:
0 VOID DEBITS
0.00
VOID CREDITS
0.00 0.00
0.00
TOTAL ERRORS: 0
11/22/2017 10:13 AM A/P HISTORY CHECK REPORT
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
-* G/L ACCOUNT TOTALS **
G/L
----------------------------------------------------------------------
ACCOUNT
NAME
AMOUNT
100
4160-1600
OPERATING SUPPLIES
239.61
100
4160-3030
OTHER PROFESSIONAL SERVICES
6,260.22
100
4160-5100
REPAIRS, COMPUTERS
216.10
100
4180-3100
TELEPHONE
50.84
100
4200-1230
SUPPLIES, EQUIPMENT
549.90
100
4200-3030
OTHER PROFESSIONAL SERVICES
45.00
100
4200-3070
COPS EVENTS
350.00
100
4200-3100
TELEPHONE
488.74
100
4200-3630
TRAINING & CONFERENCES
14.00
100
4210-8010
PRINCIPAL
36,383.70
100
4210-8020
NTEREST
6,299.92
100
4360-1220
SUPPLIES, VEHICLES
11.16
100
4360-2400
UNIFORM & CLOTHING
20.34
100
4360-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
24.38
100
4360-3220
NATURAL GAS
13.44
100
4460-1210.
SUPPLIES, BUILDINGS & GROUNDS
35.41
100
4460-2400
UNIFORMS & CLOTHING
2.02
100
4460-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
2.42
100
4460-3030
OTHER PROFESSIONAL SERVICES
64.50
100
4460-3220
NATURAL GAS
89.51
100
4460-3530
REFUSE COLLECTION
361.96
100
4460-5110
REPAIRS, BUILDINGS & GROUNDS
425.00
100
4465-1220
SUPPLIES, VEHICLES
1,106.42
100
4465-1230
SUPPLIES, EQUIPMENT
743.56
100
4465-1600
OPERATING SUPPLIES
71.96
100
4465-2400
UNIFORMS & CLOTHING
6.14
100
4465-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
7.37
100
4465-5120
REPAIRS, VEHICLES
2,483.89
100
4470-1600
- OPERATING SUPPLIES
2.98
100
4470-2400
UNIFORMS & CLOTHING
12.18
100
4470-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
14.60
100
4472-1600
OPERATING SUPPLIES
99.00
100
4472-2400
UNIFORMS & CLOTHING
9.16
100
4472-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
10.99
100
4475-2400
UNIFORMS & CLOTHING
2.02
100
4475-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
2.42
100
4653-3045
CONTRACTUAL N. METRO CONF BURE
6,633.03
*** FUND TOTAL ***
63,153.89
210
4350-1230
SUPPLIES, EQUIPMENT
646.00
*** FUND TOTAL ***
646.00
225
4200-3030
OTHER PROFESSIONAL SERVICES
1,243.73
*** FUND TOTAL ***
1,243.73
230
4650-3630
TRAINING & CONFERENCES
231.32
*** FUND TOTAL ***
231.32
PAGE: 9
11/22/2017 10:13 AM
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
A/P HISTORY CHECK REPORT
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
252
4350-1210
SUPPLIES, BUILDING & GROUNDS
39.85
252
4350-1600
OPERATING SUPPLIES
82.50
252
4350-2400
UNIFORM & CLOTHING
8.16
252
4350-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
77.90
252
4350-3030
OTHER PROFESSIONAL SERVICES
60.00
252
4350-3530
REFUSE COLLECTION
363.72
252
4350-5110
REPAIRS, BUILDINGS & GROUNDS
56.50
252
4350-5130
REPAIRS, EQUIPMENT
896.10
252
4730-1600
OPERATING SUPPLIES
102.10
252
4730-3030
OTHER PROFESSIONAL SERVICES
26.40
*** FUND TOTAL ***
1,713.23
451
4470-7050
CONSTRUCTION
1,674.84
*** FUND TOTAL ***
1,674.84
480
4180-7050
CONSTRUCTION
16,727.36
480
4470-7050-108
PW BUILDING CONSTUCTION
3,088.73
*** FUND TOTAL **'
19,816.09
485
4470-7050
CONSTRUCTION
27,994.42
485
4470-7050-318
2016 AREA I STREET PROJ
6,800.00
*** FUND TOTAL ***
34,794.42
700
4823-1250
SUPPLIES, UTILITIES
265.16
700
4823-1600
OPERATING SUPPLIES
301.22
700
4823-2400
UNIFORM & CLOTHING
17.32
700
4823-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
20.77
700
4823-3610
MEMBERSHIPS
30.00
700
4823-5155
REPAIR, WATER SERVICE
5,489.00
700
4825-2400
UNIFORM & CLOTHING
4.02
700
4825-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
4.82
*** FUND TOTAL ***
6,132.31
730
4823-2400
UNIFORM & CLOTHING
106.03
730
4823-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
24.38
*** FUND TOTAL ***
130.41
745
4415-2400
UNIFORM & CLOTHING
8.16
745
4415-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
9.78
745
4417-2400
UNIFORM & CLOTHING
1.94
745
4417-2410
MAINTENANCE;MATS,TOWELS,MOPS,E
2.25
*** FUND TOTAL ***
22.13
PAGE: 10
11/22/2017 10:13 AM
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
DATE RANGE: 0/00/0000 THRU 99/99/9999
A/P HISTORY CHECK REPORT
PAGE: 11
CHECK
CHECK
CHECK CHECK
VENDOR I.D. NAME
STATUS DATE AMOUNT
DISCOUNT NO
STATUS AMOUNT
NO
INVOICE AMOUNT
DISCOUNTS
CHECK AMOUNT
VENDOR SET: 01 BANK: APBNK TOTALS:
48
129,558.37
0.00
129,558.37
BANK: APBNK TOTALS:
48
129,558.37
0.00
129,558.37
REPORT TOTALS:
48
129,558.37
0.00
129,558.37
Item No: 6. B
Meeting Date: November 27, 2017
M00_UW_NDeSVV!_EW Type of Business: Consent A enda
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8860, Approving a Cost of Living Adjustment,
Insurance Contribution, and Insurance Opt -out Payment for
Non -Union Employees
Background:
The City Council has traditionally awarded the same Cost of Living Adjustment (COLA)
and benefits contribution to all employee groups in order to maintain internal equity. The
City and two police unions and the public works bargaining group have agreed to a COLA
for 2018 of 2.75°/x. The City contribution toward benefits is based on a formula which is
based on the percentage increase in the health insurance premium. Health insurance
premiums will increase between 10% and 14% based on the plan choice by the employee.
The formula calls for a $45 increase per month in the City's contribution. The City offers
employees that opt -out of health insurance $250 per month provided they can prove they
have insurance from their spouse.
Discussion:
To maintain internal equity with all employee groups, a COLA increase of 2.75%, a
monthly insurance contribution of $1095 for all non-union employees, and a $10 increase
in the opt -out amount to $260 would achieve that goal. The changes would be effective
January 1, 2018. The monthly insurance contribution is currently $1050 for 2017. The
proposed increases are part of the draft 2018 budget.
Recommendation:
Staff recommends that the Council consider the above increases approving a 2.75%
COLA adjustment, a monthly insurance contribution of $1095, and an opt -out payment of
$260 effective January 1, 2018 for all non-union employees.
Respectfully submitted,
ark Beer
RESOLUTION 8860
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A COST OF LIVING ADJUSTMENT (COLA), INSURANCE
CONTRIBUTION, AND INSURANCE OPT -OUT PAYMENT FOR NON-UNION
EMPLOYEES
WHEREAS, the Personnel Compensation Schedule must be annually approved
by Council Resolution; and
WHEREAS, the City Council desires to provide a competitive compensation
package and has traditionally awarded the same cost of living adjustment and insurance
contribution to all employee groups in order to maintain internal equity; and
WHEREAS, the City Council has offered an Insurance Opt -out payment; and
WHEREAS, Staff recommends a COLA increase of 2.75%, a monthly insurance
contribution of $1095, and an insurance opt -out payment of $260 per month for all non-
union employees, effective January 1, 2018
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council does
hereby approve a 2.75% Cost of Living Adjustment, a monthly insurance contribution of
$1095, and a monthly insurance opt -out payment of $260 for all non-union employees,
effective January 1, 2018.
Adopted this 27th day of November, 2017.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(seal)
MOU-MNDS VIEW
of Mounds View Staff R
Item No: 6.C.
Meeting Date: November 27, 2017
Type of Business: Council Consent
Administrator review:
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8861, Approving Severance for Jennifer Fulton,
Police Support Specialist
Background
Jennifer Fulton has resigned from her position effective November 30, 2017. Jennifer
has been employed by the City for 3 years (December 15, 2014). Attached is Resolution
8861, which authorizes severance to Ms. Fulton in accordance with the City's Personnel
Manual.
Discussion
Section 3.47 of the Personnel Manual indicates that employees who resign shall be
compensated for any accrued and unused vacation hours and, with two or more years of
service, employees are eligible to receive a payout of sick leave sick subject to the terms
and provisions addressed in Section 3.45(A) regarding the Retirement Health Savings
Plan (RHSP). Non-exempt police personnel are also subject to 3.45(B)(1) which directs
50% of vacation compensation to the RHSP and the balance (50%) would be paid out in
cash.
The following represents severance eligible to Ms. Fulton:
Hours
Hourly rate
Payout
50% Vacation Hours 30.01
$25.58
$ 767.66 in cash payout
50% Vacation Hours 30.01
$25.58
$ 767.66 into RHSP
50% of Sick Leave 13.57
$25.58
$ 347.12 into RHSP
Total Severance:
$ 1,882.43
Recommendation
Staff recommends approval of Resolution 8861 authorizing severance to Jennifer Fulton
pursuant to the Mounds View Personnel Manual.
Respectfully submitted,
IIf
—_
ark Beer
Finance Director
RESOLUTION NO. 8861
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING SEVERANCE FOR JENNIFER FULTON, POLICE SUPPORT
SPECIALIST
WHEREAS, Jennifer Fulton has resigned as Police Support Specialist for the City
of Mounds View; her last day of employment is November 30, 2017; and
WHEREAS, in accordance with the Mounds View Personnel Manual section
345(A), Ms. Fulton is eligible to receive 50% of her sick leave hours deposited into her
Retirement Health Savings Plan; and
WHEREAS, in accordance with the Mounds View Personnel Manual section
345(8)(1) Ms. Fulton will receive 50% of her vacation compensation deposited into her
Retirement Health Savings Plan and 50% in cash payout; and
WHEREAS, Ms. Fulton's balance of accrued and unused vacation is 60.02 hours
and her sick leave balance is 27.13 hours; and
WHEREAS, Ms. Fulton's rate of pay upon resignation was $25.58 per hour.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approves severance to Jennifer Fulton consistent with the Mounds View Personnel
Manual as follows:
Hours
Hourly rate
Payout
50% Vacation Hours 30.01
$25.58
$
767.66 in cash payout
50% Vacation Hours 30.01
$25.58
$
767.66 into RHSP
50% of Sick Leave 13.57
$25.58
$
347.12 into RHSP
Total Severance:
$
1,882.43
Adopted this 27th day of November, 2017.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(seal)
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8862, Adopting the Position Description for the
Human Resources Coordinator Position
Background
Former Assistant City Administrator Crane had recommended that if she were ever to
leave City employment the City Council should consider revising her position to a Human
Resources Technician position and she took steps to draft a new position description.
The City Council reviewed this position description at the August work session. Due to
the departure of both the City Administrator and the Assistant City Administrator the City
Council never formally adopted the new position description. Additionally, the City
Council Authorized Bjorklund Compensation Consulting to conduct a market study for
non-union personnel with the additional task of determining the HAY points for the HR
Technician position. (report attached) Mr. Bjorklund recommends that the title be
changed from "Technician" to either "Specialist", "Generalist', "Representative", or
"Coordinator" to more accurately reflect the duties in the position description.
Discussion
Staff has reviewed the report from Mr. Bjorklund and agrees with his recommendation to
revise the title. Staff has also included the 2017 wage scale for adoption. This is at a
lower level than the Assistant City Administrator to reflect the changes in the new position.
Step 1
Step 1.5
Step 2
Step 3
Step 4�2'7.%O
e
22.18
22.88
23.57
24.96
26.34
Recommendation
Staff recommends using the revised title of Human Resource Coordinator and the revised
wage scale.
Respectfully ubmitted,
Mark Beer
Finance Director
RESOLUTION NO. 8862
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ADOPTING THE POSITION DESCRIPTION FOR THE HUMAN RESOURCES
COORDINATOR POSITION
WHEREAS, the former Assistant City Administrator had recommended that the
City Council consider changing the Assistant City Administrator position to a Human
Resources Technician if that position became vacant; and
WHEREAS, the City Council reviewed the draft position description at the August
work session; and
WHEREAS, the City Council's direction was to bring back the Human Resources
Technician position for formal approval; and
WHEREAS, the City's compensation consultant reviewed the draft position
description and recommends that the title be changed from Human Resource Technician
to Human Resource Coordinator to more accurately reflects the duties.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby adopt the Human Resource Coordinator position description with the following
wage scale for 2017.
Step 1
Step 1.5
Step 2
Step 3
Step 4
Step 5
22.18
22.88
23.57
24.96
26.34
27.73
Adopted this 27t" day of November, 2017.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(seal)
POSITION DESCRIPTION
Position Title: Human Resource Coordinator
Department: Administration
Accountable To: City Administrator
Status: Exempt
PRIMARY OBJECTIVE OF POSITION:
To develop and administer human resource activities for the City in accordance with
applicable policies and regulations. Works with department heads assisting and
coordinating human resources activities. Performs administrative functions including
licensing, elections, and recycling. Assists the City Administrator and other department
heads with special projects as required.
SUPERVISION RECEIVED
Works under the guidance and direction of the City Administrator
SUPERVISION EXERCISED
None
ESSENTIAL DUTIES AND RESPONSIBILITIES
Human Resources
Maintains job classification system including job descriptions, defining objective,
responsibilities, salary information and benchmarking.
Administers compensation adjustment consistent with Compensation Policy and
labor contracts. Prepare projected salary and benefits statements for personnel.
Monitors and reports Pay Equity compliance.
Maintains Employee Handbook, and personnel and administrative policies.
Interprets personnel policies and labor contracts to employees and supervisor in
order to provide consistency in administration of personnel programs.
Ensures compliance with employment law and related regulations. Conduct
research and prepare reports and recommendations on complex issues and
projects.
Assists with administration of benefit programs including insurances, flexible
spending, deferred compensation, disability and other insurance related issues
and programs.
Assists with centralized training programs.
Provides research and staff support for all labor relations responsibilities.
Develops and maintains performance appraisal system or procedures, attitude
surveys, recognition, suggestion and other applicable personnel programs.
Reviews position vacancies, coordinates advertising publications and
notifications for clarity and consistency in hiring requirements.
Reviews and scores applications to identify candidates, recommends candidates
for interviewing, coordinates oral interviews and administers any testing of
finalists.
Verifies references, prepares confirmation and rejections letters.
Human Resources
• Conducts new employee orientation.
Maintains personnel files.
• Assists in developing, maintaining and
Prepares required OSHA information.
• Administers COBRA.
updating safety policies and/or manual.
Administrative Activities
• Maintains liquor and various business licenses and files. Ensures annual
renewals are completed as outlined and required by established ordinances.
• Administers codification activities of the City Code.
• Prepare and maintain SCORE recycling contract with Ramsey County,
reimbursement claims, and semi-annual tonnage reports.
• Coordinates City recycling programs and services including, annual Clean Up
Days, promotional literature and brochures.
PERIPHERAL DUTIES
• Serves as a member of the Safety Committee, Human Resources Committee
and other applicable committees.
Develops communication pieces for publication.
• Performs communication with internal and external customers regarding
licensing issues.
• Assists with other clerking duties.
• Other duties as assigned by City Administrator
MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from an accredited four-year college or university with a degree in
human resources, public administration, business management or a closely
related field,
(B) Two years responsible experience in human resources and general
administrative activities.
(C) Word processing and spreadsheet skills.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
(A) Considerable knowledge of Federal and State Laws, rules and regulations
pertaining to public sector employment;
(B) Considerable knowledge of the principles and practices of the field of human
resources including employee classification, compensation, benefits, recruitment,
selection, training, and labor-management relations;
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (continued)
(C) Working knowledge of risk management and safety practices;
(D) Ability to efficiently and effectively administer a human resource system including
planning and directing;
(E) Ability to prepare and analyze comprehensive reports;
(F) Ability to carry out assigned projects to their completion;
(G) Ability to effectively communicate verbally and in writing; ability to establish and
maintain effective working relationships with employees, city officials, labor
unions and the general public;
(H) Skill in operating the listed tools and equipment.
TOOLS AND EQUIPMENT USED
Requires frequent use of personal computer, including word processing, database and
spreadsheet programs; calculator, telephone, copy machine and fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is frequently required to sit and
talk or hear. The employee is occasionally required to walk; use hands to finger, handle,
or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually moderately quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work
that may be performed. The omission of specific statements of duties does not exclude
them from the position if the work is similar, related or a logical assignment to the
position.
The job description does not constitute an employment agreement between the
employer and employee and is subject to change by the employer as the needs of the
employer and requirements of the job change.
Approval:
Supervisor
Adopted 11-27-17
Approval:
Appointing Authority
October 17, 2017
Nyle Zikmund
Interim City Administrator
City of Mounds View
2401 Mounds View Blvd.
Mounds View, MN 55112
Dear Nyle:
You have requested the assistance of BCC in evaluating the duties and responsibilities of the
Human Resources Technician. To assist me in the review, the City has provided a job
descriptions detailing the essential duties and expectations each job. Per our prior discussion,
I am recommending that you revise the title from HR Technician to Human Resources
Specialist, HR Generalist, HR Representative or HR Coordinator. These titles are more
generally accepted as comparable titles for jobs with your stated job expectations. The title of
HR Technician suggests you are looking for a paraprofessional support position in HR.
However, your job description is requiring a BA/BS and 2 years experience in Human
Resources , Personnel Administration or closely related field and the duties involve
administering performance management, administration of the classification system,
monitoring programs to ensure compliance with applicable laws and providing assistance in
other City activities. This goes beyond the general expectations of a "HR support or
technician" position.
Based upon the proposed job descriptions and the application of the Hay criteria/factors, BCC
is recommending the following:
Job Title: Human Resources (Coordinator, Specialist, Generalist, Representative)
Factor 1: Know How: E
Managerial: I
Human Relations Skills:
Factor 1: Points: 200
Page 1
Bjorklund Compensation Consulting
18979 Ellie Lane
Eden Prairie, MN 55346
®
Direct: (952) 974-9787
Fax: (952) 974-5263
Cell: (612) 817-1727
E-mail: rbjorklund@earthlink.net
Serving the Human Resource Needs of the Public Sector
October 17, 2017
Nyle Zikmund
Interim City Administrator
City of Mounds View
2401 Mounds View Blvd.
Mounds View, MN 55112
Dear Nyle:
You have requested the assistance of BCC in evaluating the duties and responsibilities of the
Human Resources Technician. To assist me in the review, the City has provided a job
descriptions detailing the essential duties and expectations each job. Per our prior discussion,
I am recommending that you revise the title from HR Technician to Human Resources
Specialist, HR Generalist, HR Representative or HR Coordinator. These titles are more
generally accepted as comparable titles for jobs with your stated job expectations. The title of
HR Technician suggests you are looking for a paraprofessional support position in HR.
However, your job description is requiring a BA/BS and 2 years experience in Human
Resources , Personnel Administration or closely related field and the duties involve
administering performance management, administration of the classification system,
monitoring programs to ensure compliance with applicable laws and providing assistance in
other City activities. This goes beyond the general expectations of a "HR support or
technician" position.
Based upon the proposed job descriptions and the application of the Hay criteria/factors, BCC
is recommending the following:
Job Title: Human Resources (Coordinator, Specialist, Generalist, Representative)
Factor 1: Know How: E
Managerial: I
Human Relations Skills:
Factor 1: Points: 200
Page 1
Bjorklund Compensation Consulting
Factor 2: Accountabili
Freedom To Act: D
Budget: I
Impact On End Results: Contributory
Factor 2: Points: 58
Factor 3: Problem Solving
Thinking Environment: D
Thinking Challenge: 2, 22%
Factor 3: Points: 42
Factor 4: Working Conditions
Physical Effort: A
Environment: I (Normal)
Hazards: 1
Factor 4: Points: 0
Total Job Points=300
Thank you for allowing me to review these positions.
Respectfully,
Robert Bjorklund, BCC
Page 2
Bjorklund Compensation Consulting
Item No: Item 6E
M
OT J ,� S VfE-W
Meeting Date: 11 ess: 17
UN� Type of Business: CA
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nyle Zikmund, Interim City Administrator
Item Title/Subject: Resolution 8863, Approving the Recording Secretary
Service Agreement Addendum with TimeSaver Off Site
Secretarial, Inc.
Background:
Timesaver Off Site Secretarial, Inc. (TOSS) has been providing recording secretary
services for the City of Mounds View since 1999.
Discussion:
Rates will increase in 2018 (base rate is an approximate 2.1 % increase). The contract
addendum rates are as follows:
2017 Rates
2018 Rates
Base Rate $139.00
Base Rate $142.00
Add'I '/ Hour $34.00
Add] %2 Hour $34.50
Per Hour $29.50
Per Hour $30.00
Per Page $13.50
Per Page $13.75
Recommendation:
Given the City's satisfaction with TimeSaver's performance, Staff is recommending
approval of the contract addendum dated December 31, 2017, and adoption of attached
Resolution 8863.
Respectfully Submitted,
yl ikm d
ItqW CityAdministrator
RESOLUTION NO. 8863
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE RECORDING SECRETARY SERVICE
AGREEMENT ADDENDUM DATED DECEMBER 31, 2017 WITH
TIMESAVER OFF SITE SECRETARIAL, INC. (TOSS)
WHEREAS, TimeSaver Off Site Secretarial, Inc. (TOSS) has been taking
minutes for City Council, EDA and Planning Commission meetings since 1999; and
WHEREAS, the City Council and Staff are pleased with the thoroughness and
accuracy of the minutes taken by TOSS; and
WHEREAS, TOSS has increased rates for 2018; and
WHEREAS, attached to this Resolution is the addendum to the Recording
Secretary Service Agreement for 2018;
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
agrees to and accepts the terms of the TimeSaver Off Site Secretarial, Inc. recording
secretary service agreement addendum dated December 31, 2017, as attached.
Adopted this 27th day of November, 2017.
Carol Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(seal)
ADDENDUM TO
RECORDING SECRETARY SERVICE AGREEMENT
Dated: December 31, 2017
By and between TimeSaver Off Site Secretarial, Inc. and the City of Mounds View, 2401
Mounds View Boulevard, Mounds View, MN 55112.
1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term
of the existing Recording Secretary Service Agreement dated December 31, 2016 shall be
extended under the same terms and conditions to December 31, 2018.
2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each
meeting (the highest rate will prevail), as follows:
a. Base Rate of One Hundred Forty -Two and 00/100 dollars ($142.00) for any
meeting up to one (1) hour (billable time) plus Thirty -Four and 50/100 dollars
($34.50) for each thirty (30) minutes following the first one (1) hours; or
b. Thirty and 00/100 dollars ($30.00) per hour for length of meeting, and fifteen (15)
minutes prior to Call to Order and fifteen (15) minutes following Adjournment
with a one and one-half (1.5) hour minimum; and Thirteen and 75/100 dollars
($13.75) for each page of minutes prepared from shorthand or machine notes of
the recording secretary as draft minutes for submission to and the review and
comment of the City of Mounds View for their preparation of final minutes.
At the end of the term of this Addendum or any extension of it, the parties may make a new
Agreement or extend or modify the terms of this Agreement.
IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording
Secretary Service Agreement as of the day and year indicated.
CITY OF MOUNDS VIEW
d l 7 By Ci&W
Carol A. Mueller
Its Mayor
By '�IAJ
Its- i�� P/d ��'1 C'ft> 40
November 9, 2017 TIMESAVER OFF SITE SECRETARIAL, INC.
By
Carla Wirth
Its President & CEO
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8865 Electing to Retain the Statutory
Tort Limit on Liability for the 2018 Insurance
Policies
Minnesota Statutes 466.04 provides a limit on municipal tort liability claims. Cities
have the option of waving this limit if they purchase insurance policies with larger
maximum coverage. There is no reason why the City of Mounds View should waive
the statutory limit on tort liability. The City has never waived the limit on tort liability.
Cities obtaining liability coverage from the League of Minnesota Cities Insurance
Trust must decide whether or not to waive the statutory tort limit. The decision must
be made by the City Council before the effective date of the coverage. The attached
resolution declares that the City of Mounds View does not waive the statutory limit
on tort liability.
Respectfully Submitted,
i
Mark Beer, Finance Director
RESOLUTION NO. 8865
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ELECTING TO RETAIN THE STATUTORY TORT LIMIT ON LIABILITY FOR
THE 2018 INSURANCE POLICIES
WHEREAS, the City of Mounds View is currently making application for insurance
policies to cover the period of January 1, 2018 through December 31, 2018; and
WHEREAS, Minnesota Statute 466.04 requires that the City Council elect to not
waive the monetary limits on municipal tort liability prior to the effective date of the coverage;
and
WHEREAS, the established tort limits protect the City of Mounds View in state
courts, waiving the statutory tort limit on liability claims is not in the best interest of the City
of Mounds View.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Mounds
View that the statutory tort limit on municipal tort liability is not waived.
Adopted this 2711 day of November 2017.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(SEAL)
MOuivnS VIEW
City of Mounds View Staff Report
Item No: 9A
Meeting Date: November 27, 2017
Type of Business: CB
Administrator Review: 2!L(3
To: Honorable Mayor and City Council
From: Don Peterson, Director of Public Works
Item Title/Subject: Public Hearing for Business Park North Street Reconstruction
(Program Ave, Quincy St, Woodale Dr, Clifton Dr.).
Background/Discussion:
The Business Park North area consists of the following streets; Program Ave, Quincy St,
Woodale Dr. and Clifton Dr. These streets are Northeast of Mounds View Blvd and West
of 35W. These street segments serve twenty seven companies ranging from industrial,
light commercial, medical technologies, manufacturing, and several fast food
restaurants. There are two nonprofit organizations located in this business park as well.
Quincy St. is also a major arterial road from Mounds View Blvd to County Rd. I and a
State Aid Road.
Many of these properties have a number of truck traffic as well as the general public
entering and exiting the businesses. Maintaining access to and limiting interruptions for
these properties during construction is important and will require a phased approach.
Further Discussion:
Pavement
Program Ave. is approximately 2,600 feet in length, Woodale Dr. from Mounds View
Blvd. to Program Ave is approximately 800 feet in length, Quincy St. from Mounds View
Blvd to H2 is approximately 1,521 feet in length and Clifton Dr. is approximately 224 feet
in length. All street segments have concrete curb and gutter (MN/DOT Design B618) with
a bituminous pavement surface measuring 44 -feet wide back - to - back of curb. A
portion of Program Avenue was constructed in 1974 with the remainder of the streets
constructed around 1987.
Maintenance has included seal coat in 1994, pothole patching and skim coating as
needed. The current pavement is in poor condition with significant surface patching,
potholes, and moderate to high severity traverse cracking; curb and gutter is in fair to
good condition. In 2011, American Engineering Testing, Inc. (AET) performed
geotechnical and pavement evaluation services on behalf of the City for Program Ave.
AET's ten pavement cores showed bituminous pavement thickness ranging from 4.7 to
1.5 inches and found stripping at multiple layer interfaces. At the Sept 11, 2017 Council
Meeting, AET was approved to perform additional pavement evaluation services by
taking additional core samples on Woodale Dr., Quincy St. and Clifton Dr. AET's
pavement cores showed bituminous pavement thickness ranging from 3 to 6 inches and
found stripping at multiple layer interfaces. AET recommended a pavement rehabilitation
design for all streets as follows:
Perform stabilized full depth reclamation to a depth of 6 inches asphalt/aggregate
base;
Place 3 inches of bituminous wearing course in 2 lifts (Mix SPWEA330C).
Place 2 inches of bituminous base course in 2 lifts (Mix SPWEB230B).
It is expected that there will be some sections of curb and gutter that will require
replacement or correction, however, the majority of curb and gutter is expected to remain
undisturbed.
Minor storm sewer improvements may occur to allow for curb and gutter to be added to
the existing storm water utility system.
Further Discussion:
Funding/Chapter 429 Process
Improvements for the Business Park North Street Reconstruction have been discussed
for several years and have been included on the Capital Improvement Program and to
be assessed in accordance with Chapter 202 of the Municipal Code.
The 2018 draft budget includes $1,001,000 in 485-4470-7050 for the necessary street
reconstruction in Business Park North.
Public Hearing:
A Public Hearing is scheduled tonight November 27, 2017 at 6:00pm for Business Park
North Street Reconstruction (Program Ave, Quincy St, Woodale Dr, Clifton Dr.) with the
estimated total project cost of $1,001,000
Respectfully submitted,
Don Peterson
Public Works Director
MOUNDtSvVt EW
Feasibility Report For
Business Park North Street Reconstruction
Program Ave, Quincy St, Woodale Dr, Clifton Dr
Prepared for:
City of Mounds View, Minnesota
City Project No. 2017-C10
(3 Stantec
October 23, 2017
Rev. November 13, 2017
Stantec Project No. 193804074
(3 Stantec
October 23, 2017
Stantec consulting Services Inc.
2335 Highway 36 West
St. Paul, MN 55113
651.636.4600
Don Peterson
Interim Director of Public Works
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Re: Business Park North Pavement Rehabilitation
City Project No. 2014-C10
Stantec Project No. 193804074
Dear Mr. Peterson:
We are pleased to present our Feasibility Report for the Business Park North Street Reconstruction
Project. The general location of the work will include Program Avenue, Quincy Street, Woodale
Drive, and Clifton Drive as shown in Figure 1, page 2 of the report.
At the September 11, 2017 Council Meeting, the City Council ordered a Feasibility Report for the
proposed Business Park North Road Improvements. The report contained here within contemplates
construction of the project in 2018. This study serves as a Feasibility Report under Minnesota
Chapter 429 requirements used to assess benefiting properties for improvements undertaken by a
municipality.
The proposed project would include: full pavement reclamation of Program Avenue, Quincy
Street, Woodale Drive, and Clifton Drive, select areas of storm water drainage improvements and
curb and gutter repairs.
Thank you for the opportunity to assist you with this project.
Respectfully submitted,
STANTEC CONSULTING SERVICES INC.
Tyler �: McLeete, P.E.
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision
and that I am a duly Licensed Professional Engineer
under the laws of the State of Minnesota.
-91-lell�
Tyler/ McLeete, P.E.
Date: October 23, 2017 Reg. No. 51774
CITY OF MOUNDS VIEW - BUSINEES PARK NORTH STREET RECONSTRUCTION
Table of Contents
Letter of Transmittal
Tableof Contents...................................................................................................................................................... i
Introduction...............................................................................................................................................................1
History.....................................................................................................................................................................1
Scopeof Study.....................................................................................................................................................1
Figure1 - Project Location.............................................................................................................................2
Summaryand Recommendations........................................................................................................................3
StreetImprovements...............................................................................................................................................3
Easements/ Permits.................................................................................................................................................4
Opinionof Probable Cost.......................................................................................................................................4
Table1 - Opinion of Probable Cost.............................................................................................................4
Assessments...............................................................................................................................................................4
Figure 2 - Adjusted Front Footage Assessment..........................................................................................6
Table 2 - 12.5% Street Assessments...............................................................................................................7
Table 3 - 25% Street Assessments..................................................................................................................7
Financing...................................................................................................................................................................7
ProposedSchedule..................................................................................................................................................8
Appendix
Appendix A - Geotechnical Reports
Appendix B - Opinion of Probable Cost
Appendix C - Mounds View Code Title 200 Municipal Finances
City of Mounds View(3 Stantec Project No. 193804074
Business Park North Street Reconstruction Stantec Page i
CITY OF MOUNDS VIEW - BUSINEES PARK NORTH STREET RECONSTRUCTION
Introduction
The City of Mounds View has chosen to investigate the feasibility of performing street improvements
to Business Park North area. Work includes full pavement reclamation of Program Avenue, Quincy
Street, Woodale Drive, and Clifton Drive as well as spot curb and gutter replacements and minor
storm sewer repairs.
Business Park North is a commercial area confined between Mounds View Boulevard (CSAH 10),
County Road H2, County Road H and MnDOT Highway 35W. These street segments serve 16
commercial property's. Many of these properties have large numbers of semi -truck traffic entering
and exiting the project area and include freight distribution centers. Maintaining access to and
limiting interruptions for these properties during construction is important and may require a phased
approach.
A portion of Program Avenue was constructed in 1974 and the remainder of the streets were
constructed in around 1987. Generally, the streets are bituminous pavement with concrete 8618
curb and gutter, and are 44' wide back-to-back gutter centered within 60'-80' of right-of-way.
Portions of the streets have no existing concrete curb. Miscellaneous maintenance has been
performed over the years including ongoing pothole patching and skim coating.
SCOPE OF STUDY
The purpose of this report is to evaluate the feasibility and estimate the cost of improving the
roadway which is next in line on the list of capital investment priority; that being Program Avenue,
Quincy Street, Woodale Drive, and Clifton Drive located within the Business Park North located
between Mounds View Boulevard and Interstate 35W just north of County Road H on the Eastern
border of Mounds View.
City of Mounds View ®Stantec Stantec Project No. 193804074
Business Park North Street Reconstruction Page 1
CITY OF MOUNDS VIEW - BUSINEES PARK NORTH STREET RECONSTRUCTION
vf4m a,
n
I + ,
FIGURE 1 — PROJECT LOCATION
CR H2 ,
-
4
WOODALE DRIVE
Al
t:
': 1r8[ilt`r- it.«:, �s.aR .cwE , e •y' .� � r +>
t a
£.�
LOCATION MAP
CITY OF MOUNDSVIEW FIGURE: 1
2018 BUSINESS PARK NORTH PAVEMENT REHABILITAION ® Stantec
=Flj.W3SW
$l.ftkm1S113
DATE: OCT 2018 PROJ.NO.:193804074 -
w+ -City of Mounds ViewStantec Project No. 193804074
®Stantec
Business Park North Street Reconstruction Page 2
CITY OF MOUNDS VIEW - BUSINEES PARK NORTH STREET RECONSTRUCTION
Summary and Recommendations
If the City Council decides to proceed with this project, we recommend that the affected parcels
be notified and a public hearing be held. This project is necessary, cost effective, and feasible from
an engineering standpoint.
This report presents an evaluation of the feasibility of constructing municipal road improvements
necessary to serve the area. This report provides estimated costs for the proposed improvements
and preliminary assessment rolls. The total estimated cost for this project is $1,075,000 including both
construction and indirect costs. Cost estimates are presented in the Cost Analysis section and
Appendix D. Based on the findings of this report, we make the following recommendations.
• Adopt this report as the guide for development of the proposed improvements
• Hold a Public Improvement Hearing
• Order plans and specifications
• Accept plans and specifications - authorize bidding
• Receive bids and Award Contract
• Hold an Assessment Hearing
• Commence construction with an anticipated completion Fall 2018
Street Improvements
The current pavement is in poor condition with significant surface patching, potholes, and
moderate to high severity traverse cracking. Curb and gutter is in fair to good condition. In late
2011, American Engineering Testing, Inc. (AET) performed geotechnical and pavement evaluation
services on behalf of the City for Program Avenue. In 2017 additional geotechnical evaluations for
the remaining streets within the project. AET's pavement cores showed bituminous pavement
thickness ranging from 3 to 6 inches and found stripping at multiple layer interfaces. Soil boring
reports can be found in Appendix A. AET recommended a pavement rehabilitation design as
follows:
Perform stabilized full depth reclamation to a depth of 6 inches asphalt/aggregate base;
Place 3 inches of bituminous wearing course in 2 lifts (Mix SPWEA330C).
Place 2 inches of bituminous base course in 2 lifts (Mix SPWEB230B).
City of Mounds View ®Stantec Stantec Project No. 193804074
Business Park North Street Reconstruction Page 3
CITY OF MOUNDS VIEW - BUSINEES PARK NORTH STREET RECONSTRUCTION
Further review of the proposed typical section will be performed during final design.
There may be some sections of curb and gutter needing replacement or correction, however, the
majority of curb and gutter is expected to remain undisturbed.
Minor storm sewer improvements may occur to allow for curb and gutter to be added to the existing
storm water utility system.
Easements / Permits
No easement acquisition is anticipated for this project. The following are likely permit needs for the
2018 project:
• MPCA General Storm Water Permit for Construction Activity (NPDES)
• Rice Creek Watershed District
• Ramsey County ROW permit
Opinion of Probable Cost
The proposed improvement costs are presented below. The total project cost is estimated to be
$1,001,000. Based on the construction costs, project cost includes a 7% construction contingency as
well as 15% for engineering, legal, and administrative costs. A cost estimate summary is presented
below. An opinion of probable cost is presented in Appendix B.
TABLE 1 — OPINION OF PROBABLE COST
Proposed Street Estimated Total Street Storm Water City Proposed Assessable
Assessment Rate Project Cost Improvements Improvements Amount Amount
12.5% $1,001,000 $967,000 $34,000 $880,125 $120,875
25% $1,001,000 $967,000
Assessments
$34,000 $759,250 $241,750
The area to be assessed includesl6 benefiting parcels as shown on Figure 2 below. The calculated
assessable footage for each parcel is shown on figure 2 based on information from Ramsey County
City of Mounds View ®Stantec Stantec Project No. 193804074
Business Park North Street Reconstruction Page 4
CITY OF MOUNDS VIEW - BUSINEES PARK NORTH STREET RECONSTRUCTION
parcel map. These values have been computed based on Title 200 - Mounds View Code of
Municipal Finances found in Appendix C. A 12.5% proposed assessment roll is presented in Table 2. A
25% assessment roll is presented in Table 3. These assessment values are based on total project cost
less storm sewer improvements, and percent assessed shall be determined by Council. Storm sewer
improvements will be paid through other municipal funds.
City of Mounds View ®Stantec Stantec Project No. 193804074
Business Park North Street Reconstruction Page 5
CITY OF MOUNDS VIEW — BUSINEES PARK NORTH STREET RECONSTRUCTION
FIGURE 2 — ADJUSTED FRONT FOOTAGE ASSESSMENT
ADJUSTED FRONT FOOTAGE
CITY OF MOUNDSVIEW FIGURE: 2
BUSINESS PARK NORTH STREET RECONSTRUCTION CP 2017-C10
DATE: OCT 2018 PROJ. NO.: 193804074
City of Mounds View ®Stantec
Business Park North Street Reconstruction
® Stantec
M. Pnl. NN 55I13
wmvatontec.com
Stantec Project No. 193804074
Page 6
CITY OF MOUNDS VIEW - BUSINEES PARK NORTH STREET RECONSTRUCTION
TABLE 2 - 12.5% STREET ASSESSMENTS
TABLE 3 - 25% STREET ASSESSMENTS
Street Improvement Assessments
Adjusted Front Footage
(Rounded
JAdjusted
Adjusted
Assessment
Adjusted Adjusted
Frontage
Assessment
Adjusted Adjusted
(Frontage
Frontage
12.5%
Categorical
Front Front Assess
Categorical
(Front FrontAssess
MAP If
per
Assess per
Assessment per
MAP#
Address
Parcial to
(Owner
Type
Footage Footage
(parcel%
owner%
ower
1
5275 Quincy St
083023420010
Gijv Mn 3 LLC
Standard
330.52
330.5
3.35%
3.35%
$ 4,044.87
2
2205,WoodaleDr
083023420016
IMulti Tech Systems Inc
Standard
1107.62_
1107.5
11.219/.
11.21%
$ 13,554.30
3
2222 Woodale Dr
083023420009
Icon Owner Pool 3 Midwest/Southeast LLC
Standard
1414.66
1414.5
14.32%
14.32%
$ 17,311.57
5230,Quincy St
5230 Quincy St
:083023410008
(Gijv MN5LLC
Standard
2492.14
2492
25.23%'
25.23%
$ 30,498.71
5
2100 Woodale Dr
083023410005
Gijv MN 4 LLC
Standard
1785.99
1785.5
18.08%
18.080%
$ 21,852.10
6
5150Quincy St
083023410011
'CGHiIIAnd Sons Inc
Standard
226.25;
226
2.29•/
2.29°/
$ 2,765.93
7
0Qui ncySt
083023440015
CGHiIIAnd Sons Inc
Standard
0
0
0.00%
0
$ -
8
2219 Mounds View Blvd
083023430024
Marvin Development III LLC
Standard
106.825
106.5.
1.08•/,
1.08°/
$ 1,303.42
9
2213 Mounds View Blvd 083023430025
Bridge Capital LLC
Standard
106.825
106.5
1.08%
1.080/
$ 1,303.42
10
2201 Mounds View Blvd
083023440004
Franchise Reality Intse Corp
Standard
185.52
185.5.
1.88°/
1.88%
$ 2,270.27
11
2149 Program Ave
083023440011
Shivam Inc
Flag
75
75
0.76%
0.76%
$ 917.90
12
5151 Program Ave
083023440017
;Bethlehem Baptist Church Mpls
Standard
837.66;
837.5.
8.48%
10.979%
$ 13,254.46
13
5151 Program Ave
083023410013
Bethlehem Baptist Church Mpls
Standard
245.7
245.5
2.49%
13
$ -
14
2155 County Road H
083023440007 I
Wolfson Commercial Properties LLC
Standard
370.31,
370
3.75%
3.7551
$ 4,528.30
15
2145 County Road H
083023440008
Loizos N Loizou
Standard
423.91
423.5
4.29°/
4.29%
$ 5,183.07
16
2135:ProgramAve
',083023440009 lJasonD&ReneeDStuder
Loizos N Loizou
Standard
170.64!
170.5
1.73%--..
1.73%
$ 2,086.69
TABLE 3 - 25% STREET ASSESSMENTS
Financing
The following are possible sources of funding for the 2018 project:
• Street Improvement Fund
• Storm Water Fund
• Assessments
• General Obligation Bonds
City of Mounds View ®Sta ntec Stantec Project No. 193804074
Business Park North Street Reconstruction Page 7
Street Improvement Assessments
Adjusted Front Footage
Rounded 'Adjusted !Adjusted
Assessment
Adjusted Adjusted
Frontage
Frontage
Categorical
Front Front Assess
per Assess per
25%Assessment
MAP If
Address
',Parcial to
;Owner
Type
Footage Footage parcel%
owner%
perowner
1
5275 Quincy St
083023420010
Gijv Mn 3 LLC
Standard
330.52
330.5
3.35%
3.359%
$
8,089.75
2
2205 Woodale Dr
083023420016
. Multi Tech Systems Inc
Standard
1107.62'.
1107.5
11.215/
11.21%
$
27,108.60
3
2222 Woodale Dr
083023420009
Icon Owner Pool 3 Midwest/Southeast LLC
Standard
1414.66
1414.5
14.32%
14.32%
$
34,623.13
4
5230,Quincy St
083023410008
Gijv MN 5 LLC
Standard
2492.14
2492
25.23%
25.23%
$
60,997.42
5
2100 Woodale Dr
083023410005
Gijv MN 4 LLC
Standard
1785.99
1785.5
18.08%
18.08%
$
43,704.21
6
5150',Qui ncy St
083023410011
C G Hi I I And Sons Inc
Standard
226.25:
226
2.29•/
2.29'/
$
5,531.87
7
0 Quincy St
083023440015
CG Hill And Sons Inc
Standard
0
0
0.001%
$
-
8
2219 Mounds View Blvd
083023430024
Marvin Development III LLC
Standard
106.825'
106.5
1.08•/
1.08'/
$
2,606.83
9
2213 Mounds View Blvd 083023430025
Bridge Capital LLC
Standard
105.825
106.5
1.080%
1.08%
$
2,606.83
10
2201 Mounds View Blvd
083023440004
( Franchise Reality Intse Corp
Standard
185.52.
185.5.
1.88°/
1.88•/
$
4,540.54
11
2149 Program Ave
083023440011
Shivam Inc
Flag
75
75
0.76%
0.769/
$
1,835.80
12
5151 Program Ave
083023440017
!Bethlehem Baptist Church Mpls
Standard
837.66,
837.5
8.480%
10.97•/
$
26,508.91
13
5151 Program Ave
083023410013
Bethlehem Baptist Church Mpls
Standard
245.7
245.5
2.49°/
$
-
14
2155, County Road H
083023440007
(Wolfson Commercial Properties LLC
Standard
370.31
370,
3.75%
3.75%
$
9,056.60
15
2145 County Road H
083023440008
Loizos N Loizou
Standard
423.91
423.54.29°/
4.29%
$
10,366.13
16
2135 Program Ave
083023440009
Jason D & Renee DStuder
Standard
170.64!
170.5;
1.73%
1.73%
$
4,173.38
Financing
The following are possible sources of funding for the 2018 project:
• Street Improvement Fund
• Storm Water Fund
• Assessments
• General Obligation Bonds
City of Mounds View ®Sta ntec Stantec Project No. 193804074
Business Park North Street Reconstruction Page 7
CITY OF MOUNDS VIEW - BUSINEES PARK NORTH STREET RECONSTRUCTION
rom
The general schedule for the project is outlined below:
Authorize Feasibility Report and Geotechnical Evaluation
Approve Final Feasibility Study & Preliminary Survey
Public Improvement Hearing
Authorize Preparation of Plans and Specifications
Approve Plans and Specifications
Authorize Advertisement for Bids
Receive/Open Bids
Award Construction Contract
Start Construction
Substantial/Final Completion
Assessment Hearing
Certificate of Assessment to County Auditor
City of Mounds View ®Stantec
Business Park North Street Reconstruction
September 11, 2017
October 23, 2017
November 27, 2017
February 12, 2018
March 12, 2018
March 12, 2018
April 18, 2018
April 23, 2018
May 2018
Fall 2018
October 2018
November 1, 2018
Stantec Project No. 193804074
Page 8
M6:0UlveSVVIEW
of Mounds View Staff R
Item No: 9 B.
Meeting Date: November 27, 2017
Type of Business: Council Business
Administrator Review l
To: Honorable Mayor and City Council
From: Nyle Zikmund, Interim City Administrator
Item Title/Subject: Resolution 8852 Adopting the 2018 Fee Schedule
Introduction:
Administration coordinated review and updating of the City fee schedule. This is done on an
annual basis. A draft of the fee schedule was presented and discussed at the November 6, 2017
workshop. The schedule was finalized with exception of some additional work needed regarding
the liquor license for the movie theater. Included in this packet is a memo from our Community
Planner/Supervisor Jon Sevald.
Discussion:
Revisions to the Fee Schedule are highlighted in red (deletions) and blue (additions). Specific to
the Community Development/Building and Codes area, we are recommending we migrate from
our home crafted fees to state statute. This entails deleting much of the Mounds View specific
and inserting an Appendix that is the statutory citation. Furthermore, we state that appendix is
adopted as "amended from time to time" thus providing an automatic update if the statute is
updated.
Our fees were based on set rates whereby the state, which the vast majority of metro cities use,
based on valuation which is a better reflection of the workload. Based on a survey done by the
Permit Technician, we were slightly below our neighboring communities and this change will align
us with them.
Specific to rental rates at our parks and the YMCA, we are recommending rate adjustments based
on the YMCA Advisory Committee and Park Board recommendations for room rentals and park
building usage. The YMCA room rates at the Community Center go down for off peak times to
entice business usage during those times. Athletic Field and Park Building rates increase to cover
operational and maintenance costs.
Specific to the utility rate increases, Finance Director Beer monitors our current and future needs
along with surveying similar and surrounding communities and is recommending a rate increase
to fund current but more accurately, future investments that will be required to maintain safe and
reliable municipal utilities.
Recommendation:
Staff recommends adoption of the 2018 proposed fee schedule as detailed/presented.
Nyle Zikmund/Interim City Administrator
Recommendation:
Staff recommends adoption of the 2018 proposed fee schedule as detailed/presented.
A16 2,�, j
Nyl ikmun nterim City Administer
RESOLUTION NO. 8852
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ADOPTING THE 2017 FEE SCHEDULE
WHEREAS, revisions and updates to the Fee Schedule are necessary; and
WHEREAS, each City of Mounds View Department Head has reviewed all fees
relevant to his/her department and recommended changes to the City Council where
necessary; and
WHEREAS, the City Council reviewed the final draft of the 2018 Fee Schedule.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View does hereby approve the 2018 Fee Schedule, which is attached to this
resolution.
Adopted this 27th day of November, 2017.
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(seal)
MEMORANDUM
To: Mayor, & City Councilmembers
From: Jon Sevald, City Planner/Supervisor
Re: 2018 Fee Schedule (supplement to Nov 27, 2017 Item 9B)
Date: November 22, 2017
This memorandum is intended to supplement the November 27th Council Agenda, item 913;
Resolution 8852, a Resolution to Consider and Approve the 2018 Fee Schedule, specific to fees
for liquor licensing of movie theaters.
A memorandum was distributed to the City Council on November 1, 2017, and discussed during
the November 6th Council Work Session, with the Council requesting further investigation.
New Vision Cinema plans a major renovation to the Mounds View 15 Theater (Wynsong 15) in
2018, including the addition of a bar. Patrons would be able to purchase alcohol at the bar and
consume drinks anywhere within the theater.
Under the 2017 fee ordinance, the theater would pay the maximum fee, $10,000 ($.65 X 72,240
sq ft = $46,956), in addition to fees for Sunday Sales and Investigation fees.
2017 Fees:
On -Sale, Intoxicating $.65 per square foot for that space which is used primarily as bar
area and $.53 per square foot for that space which is used
primarily as dining area with a minimum fee of $3,000 and a
maximum fee of $10,000.
The City has two On -Sale Intoxicating Liquor Licenses;
Moe's $ 3,235 total fee (2017)
The Mermaid $10,200 total fee (2017)
It is Staff's opinion that the 2017 fee schedule is inadequately structured for the theater. Staff
researched the fee schedules of those cities with known theaters with bars, and calculated what
the Mounds View 15 Theater would pay if in each of those cities. Fees varied widely ($2,600 -
$13,025), and averaged $7,875 (On -Sale fee + Sunday Sales fee + Investigation fee).
Staff is proposing that the theater pay $3,000 (On -Sale Intoxicating) + $100 per theater room
where alcohol may be consumed ($100 X 15), + an investigation fee. Depending on the
investigation fee, the 2018 total fee will be about $5,000, higher than Moe's but less than the
metro average ($7,875).
If the City Council agrees with this, no action is necessary. If the Council disagrees, the Council
should amended the recommended 2018 Fee Schedule.
MOUNDS VIEW
2018 Draft
Fee Schedule
INDEX
I.
Building/Community Development Related Fees
Page 1
II.
Other Inspection/Planning Fees
Page
III.
Miscellaneous (copies, maps, agenda, etc.)
Page
IV.
Police/Administrative Offenses
Page
V.
Licenses
Page
VI.
Parks, Recreation, and MVCC Facility Rental Fees
Page
VII.
I Public Works Related Fees
Page
Appendix A — 2017 MN Statutes: 326B.153 Building Permit Fees
Page
Appendix B — 2017 MN Statutes: 3268.148 Surcharge
Page
BUILDING/COMMUNITY1. •- RELATED
A. VALUATION TABLE
The folIGwing Valuation Table shall be used to determine fees for these permits ind'Gated belew and On all Gases where
the Work iS Gf SLIGh a nature that the permit fees cannot be cleteFmined f em _= qr
)AfArk Thp rninwm-,m fee for all permits shall be $2-9.60- fn -.r residential permits and $49.50 fn -.r -permits..
$501 to $2,0 $28 for the fiFst $500 plus $3.70 fA-.r ean-h addifin—m-al $190 OF fraGtion thereof, to and
inGluding ...
$2,001 to $25,000 $83.50the ... _ e2Gh additional $1,000 or -- - - -
and ...
and 'nGluding ....
$100,000
$191,001 tG $500,000 $1,186.65 for the first $100,900 plus $6.75 for e2Gh additional $1,000 or fr@G
thereef, to and iRGIUding $500,000
$590,001 to $1,900,000 $3,886.65 feF the first $509,009 plus $5.50 for eaGh additieRal $1,000 eF fraG
thereof, to and inGlUdiRg 1,000,000
$1,000,001 and up $6,636.65 fc)F the fiFst $1,009,990 plus $4.50 for eaGh additional $1,009 or fraGtm9R
thefeef
I I 400% of Residentialaluatmnn I
�C! �l iyii
1 A7 VttT.7:LT7.T-�r.T.:T.167.
I than $5,000-,040I�� I
2018 Draft Fee Schedule Page 1 of 16
$1.00 per permit /nr 0005 of the permit foo if foo
e
2018 Draft Fee Schedule Page 2 of 16
Circ (All Ciro permits unless neterl Otherwise) $400
Fire WArks Display @400
�
Flrewerks Sales $350 (hi siness selling Onhi fireworks)
rl�s)
$100 (hi ine s selling flrewGFks S2 Other retail)
Temporary Tent Qin
Tank Installation (f iel nil gas etO ) Tank V�
Removal (fuel, Oil Ons etg ) OperatlOnal $50 per tank (nO si irOharge)
PeFm'tS$59 (aRR61211y)
MeOhanigal (Heating Ventilation Dir Genditiening J2 Gas)
CNJ
MEMO
EMMMOTMOO-imm,piff,
2018 Draft Fee Schedule Page 3 of 16
Reside tial, partial QC($1.-00 SUFGharge)
GommefGAi �I \/-+Ilio+inn Tohle
CND
�►�"mil
crate
Temporary S—igns $40 per 21 day peried (Limit 4 permits per year plus
ta!Ae-pius Surcharge of 0005 times +he
eeRtraGt pr's
Sprinkler Plan Check Gee 65,14 of permit fee (fpr new cnnctn action or 20 head_
GF y)
Buildinq Permits (State Surcharge Required — See Appendix B)
Permit Fee
Fees shall be based according to the 2017 State Statute
32613.153 and are determined by the City's Building
Official
Plan Review
65% of Building Permit Fee
Re -inspection
$63.25 per State Statute 326B.153
2018 Draft Fee Schedule Page 4 of 16
Investigation Fee
Equivalent to permit fee (when work commences without
an approvedpermit)
Manufactured Homes See Chapter 1110
See Appendix A
Renewable Energy System Solar,geothermal, Wind
100
EnerqV Conversion — Residential
Building Permit — Renewable Energy System (Solar,
See Appendix A
geothermal, Wind Energy Conversion) — Commercial
Building Permit — Billboards/Billboard Alterations
(includes footings)
$250 per billboard
Telecommunication Antennas
Repairs/Alterations/Swapping of Adding Antennas to
750 plus engineering/inspection fees if located on City -
owned property (see Public Works for more information .
$250 per permit
Existing System (City or Private Property)
Electrical Permits -- Same as established by the Minnesota State Board of Electricity.
Electrical Permits State Inspector Fees
Fire Permits
Fire (All Fire permits unless noted otherwise)
Fire Works Display Fireworks Sales
Temporary Tent
Tank Installation (fuel, oil gas, etc.) Tank
Removal (fuel oil gas, etc.) Operational Permits
100
100
$350 (business selling only fireworks)
$100 (business selling fireworks & other retail)
50
$100 per tank (no surcharge)
$50 per tank (no surcharge)
$50 (annually)
Sprinkler Systems (Fire Suppression)
See Appendix A
Sprinkler Plan Check Fee
65% of permit fee (for new construction or 20 heads or
more only)
Plumbing Permits (State Surcharge Required — See Appendix B)
Plumbing Permits - Residential
Minimum $60 or 1.25% of Valuation, whichever is larger
Plumbing Permits - Commercial
Fees shall be based according to the 2017 State Statute
326B.153 and are determined by the City's Building
Official
Mechanical Permits (State Surcharge Required — See Appendix B)
Mechanical Permits - Residential
Minimum $60 or 2% of Valuation, whichever is larger
Mechanical Permits - Commercial
Fees shall be based according to the 2017 State Statute
3268.153 and are determined by the City's Building
Official
Zoning Permits (NO SURCHARGE)
Deck 30" and under, or not attached to dwelling
30
2018 Draft Fee Schedule Page 5 of 16
Driveways Sidewalks Parking Lots Patios: (No permit required for sealcoating or overlays without expansion.)
A Right-of-way permit is also required for any construction that disrupts City -owned streets curbinq sidewalks etc.
RESIDENTIAL
R1 or R2 Driveway
R1 or R2 Patio or Sidewalk R1 or R2
Gravel (see Zoning Code for gravel
limitations)
R3, R4 & R5 Driveway/Parking Lot R3, R4 &
45
30
25
75
50
150
75
R5 Patio or Sidewalk
COMMERCIAUINDUSTRIAL (including churches/schools)
Driveway / Parking Lots Patio /
Sidewalk
Fences/Kennels - Seven feet and below
$30 per installation
Retaining Wall - Four feet and below
30
Sheds (200 square feet and less)
30
Signs (Zoning Permit no surcharge) & Billboards (Building Permit surcharges apply) See Chapter 1008
Signs up to 100 sg. ft.
75
Signs 100 sg. ft. and over
95
Signs re -facing or altering
$40 per installation
Temporary Signs
$40 per 21 day period (Limit 4 permits per year plus
one additional permit for a banner
Residential Swimming Pools - Above Ground
30
D. OTHER INSPECTIONS / PLANNING FEES
Applicants are responsible for all costs incurred associated with the filing, review and processing of development
applications. Such fees are to be paid in escrow up front or upon receipt of statement from the City of Mounds
View. Fees may include but are not limited to costs for consultants retained by the City, consultant planning
services, attorney, and engineer fees. A deposit may also be required to cover costs of public notices, materials and
staff time spent in the review, research or preparation of materials associated with this application. The applicant shall
be responsible for all reasonable incurred costs in excess of the initial fee and/or deposit amount. Any portion of the
deposit not spent or encumbered shall be refunded to the applicant within 30 days after consideration of the
application is completed. Payment of park dedication fees is required with subdivision applications. Application
fees are not refundable.
Building Inspections
Inspections conducted outside of normal business
hours
$63.25/hr. (Minimum charge two hours)
Inspections for which no fee is specifically indicated
$63.25/hr. (Minimum charge - one half hour)
ReinspeGt'nn Fee
�r�
Change of Address
$150
Comprehensive Plan Amendment
$500
Conditional Use Permit (CUP)
R-1 to R-2
$200
All other Districts
$400
CUP Amendment
Same as CUP Fee
Contractor Licenses (See Chapter 1001)
$60 (after July 31 st , $40)
2018 Draft Fee Schedule Page 6 of 16
Contractors (State) License Verification Fee $5 per permit (See building procedures)
Development/Site Plan Review $400
Escrow —Manufactured Homes $500 each permit
Escrow — Occupancy
(Seed/Sod/Landscaping, As -built grading survey (covers $1,000 for each item listed
grading and survey completion), Driveway Installation, Curb
cut modifications, Site clean-up, Storm water management/
drainage features/site erosion, right-of-way restoration or
any other item as determined by the Building Official)
Housing Inspection Fees (See Chapter 1012)
Initial and Follow up Inspection/no show)
No charge
Each Additional Inspection/no show)
$63.25/inspection (approved by Resolution 7330)
Interim Use Permit (IUP)
$400
IUP Amendment
$400
Investigation Goo
-Equivalent to permit fee (when work ponommonpec
y.fithc)l it @R appreved permit)
Lead Safety Gerffir- tion Verifination Cee
Park Dedication Fee (See Ordinance 745)
Up to 10% of fair market land value
Plan Review Fee (Payment may be required before
65 percent of permit fee for all commercial permits
plans are reviewed)
and for residential permits for new dwellings,
dwelling additions, garages, garage additions,
decks, sheds over 216 square feet, and major
remodeling.
Additional Plan Review Fee required by changes,
$47/ hr. (Minimum charge one half hour)
additions or revisions to plans
Plan review for outside consultants for plan
Actual costs including administrative and
checking and inspections, or both.
overhead costs.
Where all units are the same or similar, each unit
Plan Review Fee -- "Similar"
after first shall be 25% of original fee.
Planned Unit Development (PUD) (See
$750
Chapter 1120)
PUD Amendment
$400
Refund Policy, Permits
All but $40 of the permit fee can be refunded within
100 days of application if work has not commenced.
Plan Review
Plan review may not be refunded after review has been
completed; otherwise 100°/x)
State Surcharge
100%
Rezoning
$500
Street or Easement Vacation
$250
Subdivisions
Minor Subdivision
$400
Reapproval Fee
$50
Major Subdivision
$750
Reapproval Fee
$100
Text Amendment, Zoning Code
$400
Text Amendment, Other City Code
$300
Variance
R-1, R-2 (Administrative)
$100 (additional $125 if formal variance is required)
2018 Draft Fee Schedule Page 7 of 16
R-1, R-2 (Formal)
$200
All Other Zoning Districts
$400
Wetland Buffer Permit
R-1 and R-2
$30
All Other Districts
$100
Wetland Alteration Permit
R-1 and R-2 $200
All Other Districts $350
Zoning Code Review $200
Zoning Letter $50
11. MISCELLANEOUS FEES
Certified Copies
$5 plus photocopy fee of .25 per page
Filing Fee for Public Office
See Mounds View City Charter
Insufficient Funds (NSF) checks (returned or NSF checks)
$30
Municipal Code
$200
Notary Public
$5 per signature plus any photocopy charges
Photocopies
Black/White (8 W x 11"): $0.25/printed side
Black/White (11" x 17"): $0.50 /printed side
Color (8'/z" x 11"): $1.00/printed side
Color (11" x 17"): $2.50/printed side
Pending Assessments Search
$10
CD or DVD Copies
$15
50th Anniversary Mounds View Cookbook Mounds
View History Book
$5
$10
111. POLICEIADMNISTRATIVE OFFENSES
Crime Free Multi Housing Participant
No charge
Fingerprint Cards
$20 for first card/$5 for each add card
Police/Accident Reports
.25 for each page
Police Reports Research
$50 per hour research fee for all requests exceeding
100 pages.
Certified Copy of Report
$5 for certification and .25 per page
Color Printed Copy
$2.00/page
35mm Standard Photos
$1.00/print
Cassette or Video tape
$25.00
Electronic copies to Digital Media
$15.00 per disc
Impound Vehicle Storage Fee
$15.00 per day
30' Stop Sign
$15
Alcohol in public
$50
Animal Violations Fee
$25 for the 1st violation within 12 months
$50 for the 2nd violation within 12 months
$75 for the 3rd and subsequent violations Win 12
months
Building and Fire Code
$150
Blocking Driveways
$100
False Alarm Charges
$50 Third false alarm in a 12 month period
$75 for each false alarm in excess of three in a
twelve month period
Fire Hydrant
$25
2018 Draft Fee Schedule Page 8 of 16
Fire Lane
$25
Garbage Dumping
$100
Handicap Zone
$200
House Numbers
$25
Junk Vehicles
See Property Based Violations
Junk & Debris
See Property Based Violations
Loads limits
$150
Loitering
$25
Other Illegal Parking
$15
Park and Recreation (Chapter 909)
$25
Regulated Business Activity (Title 500)
$100
Signs (Chapter 1008)
$100
Snowbirds
$25
Loud Parties/Noise: Mufflers, Stereos and other violations of
State and City Noise Codes
$50
Property Based Violations
1st Offense: $150
2nd Offense (within 12 months): $300 3rd Offense
(within 12 months): $450 Administrative Hearing:
$50
Tobacco Penalties, Sale to Minors: Administrative Penalties for Individuals
First Offense Subsequent
Offenses
$100
The fine increases by $50 for each subsequent
offense within a 24 month period
Truck parking
$25
Watering Ban Violations
1st violation Written Warning
2nd violation $25
3rd violation $50
4th violation $100
5th violation $200
6th violation Turned over to the
City Attorney for criminal
prosecution
Wetlands (Chapter 1010
150
Zoning Title 1100
150
IV. LICENSES - ALL LICENSES ARE SUBJECT TO 20% LATE'FFEE
Amusement Devices and Centers (Chapter 506)
$16 per location plus $16 per machine
Automobile Sales (Chapter 510)
$204 per year
Amusement Rides, Carnivals, Circuses (Chapter 506)
$133 for first day plus $21 for each additional day
Bowling Alleys (Chapter 507)
$21 per alley
Christmas Tree Sales
$204 per month
Cigarette and Tobacco License Fee (Chapter 512
$330 per year
Contractor License
$60 per year
Prorated after July 31st $40
Dog Licenses (decreased by 50% after one year)
Spayed or neutered
$12 for two years
Unsprayed or Unneutered
$20 for two years
Duplicatetags
$5
Donation Collection Bin
$100 per year, per bin
Garbage and Rubbish Hauler (Chapter 603)
$120 plus $50 per vehicle per year
Gasoline Stations (Chapter 509) Gasoline
Stations (Chapter 509)
$75 plus $25 per pump
2018 Draft Fee Schedule Page 9 of 16
Keeping of Chickens/Ducks License
$100 for initial yearly permit, then $30 for yearly
renewal
Keeping of Honeybees License
$50
Kennel (Chapter 701)
Residential
$45 per year
Commercial
$80 per year
Liquor Licenses (Chapter 502, 503)
On -Sale, Intoxicating
$.65 per square foot for that space which is used
primarily as bar area and $.53 per square foot for that
space which is used primarily as dining area with a
minimum fee of
$3,000 and a maximum fee of $10,000
On -Sale, Intoxicating — Movie Theaters Only
$3,000 base fee plus $100 per theater room that
allows alcohol
On -Sale, Sunday Sales
$200 per year
State Liquor Certificate (Establishments with on and off
Sale and liquor stores only)
$20 per year
On -Sale Brewery Taproom License
$800 per year
Off -Sale Brewery Malt Liquor License
$200 per year
On -Sale Microdistillery License
$800 per year
Off -Sale Microdistillery License
$200 per year
Sunday Growler Sales
$200 per year
On -Sale Wine
$800 per year
Off -Sale Intoxicating
$200 per year
Bottle Club
$330 per year
On -Sale Malt Liquor/3.2 Beer
$800 per year
Off -Sale Malt Liquor/3.2 Beer
$100 per year
Set Ups
$330 per year
Club
$330 per year
Temporary Liquor License
$100 per event
Investigation Fee:
All Liquor Licenses
Single Person
$350
Partnership
$385
Corporation
$450
Rental Dwelling License (Annual, Chapter 1012)
Administration Fee — Multi Family Unit
Single Family
(New Single Family Rental License) Multi-
Family
License Fee Discounts:
License Renewal LATE FEE
$30 (active license with no renters)
$60
$60 plus one-time conversion fee
$60 base fee plus $8 per unit
Certification Level C 20% fee reduction Certification
Level B 33% fee reduction Certification Level A
50% fee reduction
Double the Annual Fee
Rental Dwelling License Transfer
$40 (per building)
Rental Dwelling Conversion Fee
• When a Single Family dwelling is converted to rental
property or has been unlicensed for more than a year.
• Buildings that are owned by a nonprofit entity are
exempt from the conversion fee.
$375 (or $100 if owner presents proof of participation
in an applicable education or hires a management
company for at least a year.) This conversion fee is in
addition to the annual license fee.
Pawn Shops (Chapter 516)
2018 Draft Fee Schedule Page 10 of 16
Non-Refundable Application Fee (includes cost of $500
investigation)
New Manager Investigation Fee $150
Annual License $10,000
Billable Transaction Fee $1.50 per transaction
Performance Bond $10,000
Peddlers / Transient Merchants / Solicitors (Chapter 504)
Permits $61 per day
$204 per month
$510 per year
Investigation fee, per new peddler/ solicitor $15
I.D. Card $5.00 per person
Recuperation or Half Way House (Chapter 511)
Less than 10 beds $33 per year
10-49 beds $55 per year
50-99 beds $82 per year
Over 100 beds $110 per year
Restaurants -- Class A (occupancy load greater than 100) (Chapter 505)
Operating 16 hours/day or less $280
Operating more than16 hours/day $560
Restaurants -- Class B (occupancy load of 100 or less)
Operation 16 hours/day or less
$168
Operating more than 16 hours/day
$337
Therapeutic Massage License Fee/Investigation (Chapter 514)
Enterprise License $255
Therapist License $102
Individual Investigation Fee $100
Partnership / Corporation Investigation Fee $350
Temporary Massage License $100
V. PARKS, RECREATION, AND MVCC FACILITY RENTAL FEES
Class 1
School District 621, Mounds View Scouts, Lions and 4-H, Mounds View Area Athletic Associations
w/10% roster MV residents
Class 2
Mounds View Residents, Mounds View Religious Groups (w/Mounds View address), Local Political
Groups and Mounds View Non-Profits(w/Mounds View Address
Class 3
Mounds View City Employees, Non-local School Districts, Non -Local Non-Profit Groups.
Class 4
All For-Profit Groups, Non -Local Religious Groups, Non-Resident Individuals/Private Agencies,
Businesses/Vendors and Colleges and Universities.
The City Administrator may waive the rental fees for charitable events held for the benefit of Mounds View residents
upon receiving a written request outlining the nature of such event.
BANQUET AND CONVERENCE CENTER RENTALS
Class 4 –100%
FClass 3 – 75%
Class 2 – 50%
Class1-25%
Monday-Thursday lam-6pm
Class 4 – 60%
Class
3 – 50%
Class 2 – 45%
Class 1 – 25%
Event Center 1/6 (Seats 50, Class 1 excludes setup
services in Event Center or additional set-up in multi-purposes
rooms and gymnasium)
-2018
2019
ourly
Daily
Hourly
Daily
$58
7$�
$578 $587
60
605
Event Center 1/3 (Seats 100, Class I excludes set up
services in Event Center or additional set-up in multi-purpose
rooms andgymnasium)
$ $96
$-948 $976
99
$1,005
Full Event Center (Seats 400, Class I excludes set up
services in Event Center or additional set-up in multi-purpose
rooms and gymnasium)
$212—$220
$2,163$2,228
RE
$2,295
L!'+nhon /T h sora by I 'r Sed Caterer (ln�
$92---$195
$929--$9v7
Q�n�pp
$98
2018 Draft Fee Schedule Page 11 of 16
Multi-Purpose Rooms - Aspen, Birch, Maple & Willow
(Seating up to 20) For multi-purpose rooms and gymnasium
rentals, if the MVCC is not otherwise open, the permit holder
will be charged an additional $15/hour for staff fee.
$56
$58
$78 $587
60
605
Multi-Purpose Room - Cedar (Seating up to 40) Two-
hour minimum rental *) For multi-purpose rooms and
gymnasium rentals, if the MVCC is not otherwise open,
the permit holder will be charged an additional $15/hour
for staff fee.
$-94
$68
$427 $691
70
$711
Multi-Purpose Room - Pine, Studio, (For multi-purpose
rooms and gymnasium rentals, if the MVCC is not
otherwise open, the permit holder will be charged an
additional $15/hour for staff fee).
$76
$78
$774 $797
$81
821
MISCELLANEOUS MVCC CHARGES *Items subject to class rate pricing
9veFhea
Microphone and onespeaker
$50*
Screen
$50*
CD Projector
$50*
Lobb
$25/hour
or $150/da
Bar
$20
Fabric Backdrop
$150
Backdrop Lighting
$100
Coffee Pot and Carafes
$25
Table Linens
$3/each
Napkins
$0.15/each
Prep Kitchen*
$2_9A4e4r-er $150/da
Kitchen350/da
Sound Package (Microphone and up to fourspeakers)
$75*
Visual Package Screen and Projector
$75*
AN Package sound package and Visual Package)
$125*
Gymnasium Rental
Class 4 - 100% Class 3 - 75%
Class 2 - 65%
Class 1 - 50%
Full Gym Hourly
$130
Full Gym All Da 8am-9
m
$1,500
Half Gym Hourly
$67
Gym Rental Staffing Hourly
$15
Athletic Field Rentals
Fees Base-d- Upon an Individi-I-R.1 R
Field Rese.rvatiGRs may be limited depending upen the number
MaontenanGe Staff will set a seasonal field use pE)I;Gy to determipe
t4M.es; available. Fer purposes ef the fees below, a time bIGGk
$100 per Field per Day (if Field Mainten@RGe is Fecluired cluring
ef teams
field availability,
is r-nnqidered
tournaments,
3, and
and fields ;;vAil;;hlP
apprepriate
to be feur
an addition@!
4 will begin on MaFGh ist.
Thp MV YR11C & Parks
age nrGups dates and
(4) hours. Tournaments:
$30 per hour with a twe h
_RacSP__ha;lI R-, Softball Fields (Yewth Only) Hiliview, IOakweGlass
Greenfield, Lambert, City Hall
ass 2-
$5 PeF tiFne Gk
Class
Class 4
NG)t applicable
City Hall, Sil—
of4
Class
Class a
$15 per time blep-1k,
Class 4.
e-.r Fields (Yeuth Only)GIass4
Class
lass-�s-3
$19 per time bIGGkI
Class 4
Not appliGab!
2018 Draft Fee Schedule Page 12 of 16
-Unhfino Goo for Coffholl Fields
Qa^s,,-,,,_���-
Cl
Class
GlI,,,,,,^
as�t
Athletic Field Rentals
Level 1 — City of Mounds View & Community Center ............................... Reservations begin February 1 -7
Level 2 — School District #621/MV Recognized Youth Athletic Association ...Reservations begin February 8-14
Level 3 — Recognized Youth Athletic Associations...................................Reservations begin February 15-21
Level 4 — Other Mounds View Resident Community Groups......................Reservations begin February 21
Level 5 — All Other Individuals or Groups.. ........ Reservations begin February 21
Fees Based Upon an Individual Event/Game/Practice. Field Reservations may be limited depending upon the number
of teams and fields available. The MV YMCA & Parks Maintenance Staff will set a seasonal field use policy to
determine field available appropriate age groups dates and times available and fields available. For purposes of the
fees below, the time block is two (2) hours.
Baseball & Softball Fields (Youth Only)
Youth
Adults
Level 1
Level 2
Level 3
Level 4
Level 5
$10 per 2 hours
$10 per 2 hours
$20 per 2 hours
$10 per 2 hours
$20 per 4 -hour time block
$20 per 4 -hour time block
$20 per 4 -hour time block
$30 per 4 -hour time block
$40 per 4 -hour time block
$100 per Field per Day (if Field Maintenance is required
Hillview, Groveland, Oakwood, Greenfield,
Lambert, City Hall
Softball Fields
City Hall, Silverview
Soccer Fields (Youth Only)
Silverview, Groveland, Oakwood
Lighting Fee for Softball Fields
(Considered As 4 -hour time blocks)
Tournaments
during tournaments an additional $30 per hour with a two-hour
minimum will be charged.)
Groveland, Hillview, and City Hall Parks ($25 refundable key
deposit, $200 refundable damage deposit required and $75
service fee will be charged to groups of 50 or more).
$400 IL05 — 4 hours
Groveland, Lambert, Random, and Silver View Parks ($25
refundable key deposit, $200 refundable damage deposit
required and $75 service fee will be charged to groups of 50
or more).
$4a0 IL60 — 4 hours
IV .PUBLIC WORKS RELATED FEES
CALL -OUT RATE SCHEDULE (used for all hourly -based fees in this chapter)
Normal Business Hours for Call -out Rates
7:00 a.m. to 3:30 p.m., Monday thru Friday
Standard Call -out Rate: Specified time conducted
entirely within normal business hours
$50 per hour specified
After -Hours Call -out Rate: Specified time conducted
outside normal business hours
$100 per hour specified
Holiday Call -out Rate: Specified time conducted
on holidays
$150 per hour specified
RIGHT-OF-WAY MANAGEMENT FEES (Chapter 910)
2018 Draft Fee Schedule Page 13 of 16
Excavation Permit Fees:*
Hole Fees: Boulevard Areas
$100 per hole excavated
Pavement Areas
$200 per hole excavated
Underground Utility Work (requires Hole Fee):
Open Trenching —Boulevard Areas Open
$50 per 100 lineal feet or fraction thereof
Trenching — Pavement Areas
$70 per 100 lineal feet or fraction thereof
Trenchless Installation
$35 per 100 lineal feet or fraction thereof
Overhead Installation
$25 per 100 lineal feet or fraction thereof
Obstruction Permit Fees:*
Pavement Obstruction Fees: New
Obstructions
$100 per obstruction
Replacing Existing Obstructions (in-kind) Temporary
$50 per obstruction
Obstruction Fees:
Dumpsters, Portable Restrooms, etc. Equipment
$25 per obstruction No
Used for Excavation Permit
charge
Other ROW Management Fees and Costs: Registration
Fee (ROW Users & Registrants) Permit Extension
$30
Delay Penalty
$30
Degradation Fee
10% of ROW Permit Calculated at
Restoration Cost
time of permit
Overhead Utility Line Repair Street
Calculated at time of permit ($5,000 min.) No charge
Curb Alteration Temporary Access
$50
Penalty for Work Done without a Permit Discount For
$25 per access
Work Done with City Project
Double Fee 50%
*Additional fees may be required for legal and engineering costs
incurred by the City
MUNICIPAL WATER SYSTEM FEES (Chapter 906)
Water Availability Charge (WAC):
Residential
$500 per unit
Commercial/Industrial
$1,000 per acre of developable land ($1,000
minimum charge)
Water Rates and Surcharges:
WATER USAGE RATE — Residential Water
Base Charge per quarter
$8-80 12.00
0 to 12,000 gallons per quarter
$249 $2.20 per 1,000 gallons
12,000 to 24,000 gallons per quarter Over
$2,34 $2.42 per 1,000 gallons
24,000 gallons per quarter
$2,66 $2.78 per 1,000 gallons
WATER USAGE RATE — Commercial Water Base
Charge per quarter
$"0112.00
0 to 125,000 gallons per quarter
$240 $2.20 per 1,000 gallons
125,001 to 700,000 gal. per quarter
$2.34 $2.42 per 1,000 gallons
700,001 to 1,100,000 gal. per quarter Over
$2,54 $2.66 per 1,000 gallons
1,100,000 gallons per quarter
$2-.K J3.06 per 1,000 gallons
Water Quality Testing Charge
$1.59 per connection quarterly
Water Service Line Repair Insurance Charge
$7.50 per connection quarterly
Meter Read Program Penalty
$100 per connection quarterly
(Failure to participate or grant access for installation
or repair)
Utility Bill Late Payment Fee
10% of delinquent bill amount
Utility Bill Assessment Search
$10
Water Connection/Repair Permit Fees: *Right -of -Way Permit needed if excavation occurs in public Rights -of -Way
Service size of less than 4 -inches 1 $100 plus $5 surcharge
2018 Draft Fee Schedule Page 14 of 16
Service size over 4 inches $150 plus $5 surcharge
$150 plus $5 surcharge
Inspection Fees
No charge during normal business hours, otherwise
1 hour at Call -out Rate per visit
Re -inspection Fees
1 hour at Call -out Rate per visit
Miscellaneous Fees and Material Costs:
Manual Water Meter Read Fee
1 Hour at Call -Out Rate
Hydrant Meter Deposit
$2,500
Hydrant Meter Rental (one week minimum)
$50/week; $150/month
Water Shut-off/Turn-on Fee (Repairs)
No charge during normal business hours, otherwise
1 hour at Call -Out rate per visit
Water Shut-off/Turn-on Fee (Snowbirds)
$25 per shut-off/turn-on
Water Meter Testing Fee
1 Hour at Call -Out Rate (fee waived if meter is faulty)
Water Testing Fee
1 Hour at Call -Out Rate
Water Meter - Residential
City cost plus 10% administration fee
Radio Remote Reading Device
City cost plus 10% administration fee
Shut -Offs and Curb Stop, Valve Boxes, Covers
City cost plus 10% administration fee
MUNICIPAL SANITARY SEWER SYSTEM FEES (Chapter 907
Sewer Service Availability Charge (SAC)
$2,485 per Metropolitan Council
Environmental Services
Sewer Rates and Surcharges:
Sewer Usage Rate
$2.64 JL77per 1,000 gallons water sold
Sewer Service Charge - Residential
$32.89 $34.76per Residential Equivalent Unit
(REU) Connection Quarterly
Sewer Service Charge — Commercial, Industrial,
Public Bldgs., & Churches
$80.55$85.38 per REU Connection Quarterly
Sewer Connection/Repair Permit Fees:*
Service Conn./Repair Permit Fee
$100 plus $5 surcharge
Unit Charge — New Connection
$150 per connection
Inspection Fees
No charge if during normal business hours, otherwise
1 hour at Call -out Rate per visit
Re -inspection Fees
1 hour at Call -out Rate per visit
*Right -of -Way Permit needed if excavation occurs in public Rights -of -Way
S URFACE IM TER MAN GEMEN UTILITY FEES (Chapter 908)
Surface Water Management Utility Charges - New Construction:
R-1 $212 per lot
R-2 $1,038 per acre
R-3, R-4, R-0 $1,500 per acre
B-1, B-2, B-3, B-4 $1,500 per acre
1-1, PUD $2,096 per acre
Surface Water Management Utility Fee Rates:
R-1, R-2 Single & Two Family Residential
$40-40 111.00 per unit quarterly
R-3 Medium Density Residential
$54-67 160.14 per acre quarterly
R-4, R-5, RO High Density Residential Mobile
Homes and Residential Office
$64.84 $71.32 per acre quarterly
B-1, B-2, B-3, B-4 Neighborhood Business,
Limited Business, Highway Business, Regional
Business
$84.93 $93.42 per acre quarterly
2018 Draft Fee Schedule Page 15 of 16
1-1 Industrial
$66-30 JZ2.93 per acre quarterly
PUD Planned Unit Development
$79 82.71 per acre quarterly
CRP Conservancy, Recreation and
$4.24 $10.16 quarterly
Presentation
School/Church, Public, Private
33.57 quarterly
STREET LIGHTING UTILITY FEES (Chapter 904)
Residential (includes single family homes, duplexes, $4.50 per unit quarterly
fourplexes, condominium and town homes)
Commercial/Industrial $21.09 per acre quarterly
Institutional/Charitable $21.09 per acre quarterly
Apartments $21.09 per acre quarterly
CONSTRUCTION SITE AND LAND DISTURBANCE FEES (Ord. 804/Chapter 1303)
Land Disturbance Permit Fees: *Additional fees may be
required for legal and engineering costs incurred by the City.
50 cubic yards or less
$25
51 to 100 cubic yards
$50
101 to 1000 cubic yards
$50 base fee plus $20 for each 100 cubic yards or
fraction thereof
1001 to 10,000 cubic yards
$250 base fee plus $25 for each 1000 cubic yards or
fraction thereof
10,001 to 100,000 cubic yards
$500 base fee plus $100 for each 10,000 cubic
yards or fraction thereof
100,001 cubic yards or more
$1,500 base fee plus $250 for each 100,000
cubic yards or fraction thereof.
OTHER MISCELLANEOUS PUBLIC WORKS FEES (Actual time is rounded up to the nearest full hour)
Load Limit Waiver (authorized by Public Works Director)
$25 per trip
EmergenGy Utility I nrotes
NO charge if d ging business hours, ethepNise-
aGtUal time at Gall e6it rate
Call -out Charge for Contractor Negligence (lack of
Actual time at Call -out Rates
maintenance, traffic signs, etc.)
Water Tower Telecommunications Fees:
Maintenance/Repair Access Fee
No charge if during normal business hours, otherwise
actual time at Call -out Rate
Plan Review and Inspection Fees
Actual legal and consulting engineering costs plus
10% management fee ($500 minimum)
2018 Draft Fee Schedule Page 16 of 16
Item No: 9C
Meeting Date: November 27, 2017
MOL__TNDS
VIEAT ype of Business: Council Business
L Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Director
Item Title/Subject: Resolution 8854, Accepting Improvements and Approve Final
Payment for CSAH 10 Trail Segments 6 & 11
Discussion:
The City of Mounds View developed the County Road 10 (Mounds View Boulevard) Corridor
Improvement Program, which includes the development of a multi -use trail corridor along
County State Aid Highway 10 (CSAH 10). The original proposal had eleven trail segments
along this corridor. In 2007, trail segments 9-10 were constructed and in 2010 trail segments
1-5 were completed.
Trail segments 6 & 11 included the following:
1. Connection from the existing trail on the east side of Mounds View Boulevard at Silver
Lake Road to Groveland Road (Segment 6, amended scope).
2. Connection from the existing trail on the west side of Mounds View Boulevard north of
Moe's Sports Bar to County Road H2 (Segment 11).
3. Connection from County Road H2 to Woodale Drive on the west side of Mounds View
Boulevard (Segment 11).
City Council has taken the following steps in completing this project:
• May 26, 2015, Approve Resolution 8420 Authorizing Bolton & Menk, Inc. to Perform
Professional Engineering Design Services and Prepare Bidding Documents for CSAH
10 Trail Segments 6 &11.
• November 9, 2015, Approve Resolution 8478 Authorize Bolton & Menk, Inc. to
Proceed with Design for CSAH 10 Trail Segments 6 & 11. This resolution authorized
a reduction in the design scope of work for trail Segment 6 as well as eliminating a
trail leg at Edgewood Drive on the south side of CSAH 10 in order to improve
pedestrian safety.
• March 28, 2016, Approve Resolution 8539 Approving Plans and Specifications and
Authorizing Advertisement for Bids for CSAH 10 Trail Segments 6 & 11.
• May 9, 2016, Approve Resolution 8565 Approving a Construction Contract with
Northwest Asphalt for CSAH 10 Trail Segments 6 & 11.
• June 26, 2017, Approve Resolution 8779, Approving Reconstruction of County Road
H (County State Aid Highway 9) and County State Aid Highway 10 Trail Segments 6
& 11 Cost Share Agreement with Ramsey County.
Northwest Asphalt, Inc. submitted the lowest responsible bid and awarded the construction
contract for the Project. Northwest Asphalt performed the construction of the trail segments
in the summer of 2016 and the project was substantially complete in the fall of 2016.
Northwest Asphalt has also completed the punch list and submitted all required project
documentation.
The City has been withholding 5% of the value of completed work, pending completion of the
punch list, verification of all the quantities, and providing all closeout documents. The
following table provides a summary of the total project cost.
TOTAL PROJECT COST
Did/Estimate
Final
Difference
Design &Inspection
Design
Bidding
Construction
Geotechnical Testing
$
$
$
$
77,668.00
1,112.00
43,552.00
5,818.00
$
$
$
$
69,947.00
1,072.00
29,000.00
5,818.00
$ (7,721.00)
$ (40.00)
$ (14,552.00)
$ -
Subtotal Design
$
128,150.00
$
105, 837.00
$ (22, 313.00)
Construction
Construction
$
475,846.48
Alternate Bid Item #1 - Lighting Extension
$
89,101.80
$
564,948.28
$
529,955.93
$ (34,992.35)
Contingency (5%)
Change Order 1 - Service Cabinet Rework
$
$
27,994.42
1,938.00
$ 27,994.42
$ 1,938.00
Subtotal Construction
$
564, 948.28
$
559, 888.35
$ (5,059.93)
TOTAL PROJECT COST
$
693,098.28
$
665,725.35
$ (27,372.93)
The project is approximately $27,000.00 under the estimated cost do to the savings on design
and construction observation professional services fees.
Recommendation:
Public Works recommends that the City Council adopt the attached resolution to accept the
construction work and final payment of $27,994.42 for the CSAH 10 Trail Segments 6 & 11
from fund 420-4650-7050. (City Project No. 2015-0O3).
Respectfully submitted,
on
_rf— Public Works Director
RESOLUTION 8854
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING IMPROVEMENTS AND APPROVE FINAL PAYMENT FOR CSAH 10 TRAIL
SEGMENTS 6 & 11
WHEREAS, the City Council adopted Resolution 8420 on May 26, 2015 awarding a
contract to Bolton & Menk, Inc. to prepare bidding documents for CSAH 10 Trail Segments 6
and 11, City Project No. 2015-0O3; and,
WHEREAS, the City Council adopted Resolution 8477 on November 9, 2015
authorizing Bolton & Menk, Inc. to proceed with the design of CSAH 10 Trail Segments 6 and
11; and,
WHEREAS, the City Council adopted Resolution 8539 on March 28, 2016 approving
the plans and specification and authorizing the advertisement for bids for CSAH 10 Trail
Segments 6 and 11; and,
WHEREAS, a bid opening was held on May 2, 2016 and five sealed bids were
received ranging from $475,846.48 to $526,028.40 for construction of the Project, with the
lowest responsive bid submitted by Northwest Asphalt, Inc. of Shakopee, MN; and,
WHEREAS, the City Council awarded a construction contract to Northwest Asphalt,
Inc. for construction of the Project on May 9, 2016 via Resolution 8565; and,
WHEREAS, the City Council adopted Resolution 8779 on July 26, 2017, approving
reconstruction of County Road H (County State Aid Highway 9) and County State Aid
Highway 10 Trail Segments 6 & 11 Cost Share Agreement with Ramsey County; and,
WHEREAS, Northwest Asphalt, Inc. has successfully completed all Project
construction and met all other contract requirements for the Project with the final completion
date of November 7, 2017 and a final construction cost of $559,888.35; and,
WHEREAS, City staff recommend accepting the completed construction work and
issuing final payment for $27,994.42 to Northwest Asphalt, Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and Northwest Asphalt, Inc. for
construction of the County State Aid Highway 10 Trail Segments 6 & 11 is hereby accepted
and approved.
2. The Finance Director is authorized to issue final payment of $27,994.42 to Northwest
Asphalt, Inc. from fund 420-4650-7050 for completing construction of the Project.
Adopted this 27h day of November, 2017
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(SEAL)
MOU-NDS VtE-W
City of Mounds View Staff R
Item No: 9D
Meeting Date: November 27, 2017
Type of Business: Council Business
Administrator Review: -4-1
1_
To: Honorable Mayor and City Council
From: Don Peterson, Director of Public Works
Item Title/Subject: Resolution 8855, Accepting Improvements and Approve Final
Payment for Silver View Park Trail Rehabilitation
Discussion:
Silver View Park trail in the early 1980s was a wood chip trail and converted to an asphalt pavement
trail in 1993. Since then, the trail failed due to the high organics content in the underlying soils, which
reduced support for the trail, inferior original pavement design, erosion caused by stormwater, and
the equipment used to maintain the trail.
In September 2014, American Engineering Testing, Inc. (AET) performed a geotechnical and
pavement evaluation and recommended a pavement section of 6 inches of aggregate base with
3 inches of asphalt. In areas where organics were encountered spot soil correction involving a
combination of granular materials, thicker aggregate base, and geotextile fabric was recommended.
City Council has taken the following steps in completing this project:
• December 8, 2014, Approve Resolution 8348 Authorizing Professional Engineering Design
Services and Preparation of Bidding Documents for Silver View Park Trail Rehabilitation.
This resolution authorized Bolton and Menk, Inc. to provide professional services for the
project.
• February 23, 2015 City Council authorized Staff to continue moving project forward after
the Engineers estimate of $313.000 for the project was higher than the 2015 budget. Line
items in the budget will be used to cover the difference.
• April 13, 2015, Approve Resolution 8396 Approving Bid Documents and Authorizing
Advertisement for Bids for Silver View Park Trail Rehabilitation.
• May 26, 2015, Approve Resolution 8422 Authorizing a Budget Adjustment, Approving the
Bids and, Authorizing a Construction Contract with Northwest Asphalt for the Silver View
Park Trail Rehabilitation.
Northwest Asphalt, Inc. submitted the lowest responsible bid and was awarded the construction
contract for the Project. The project was delayed one (1) year due to easement negotiations,
therefore Northwest Asphalt performed rehabilitation of the trail in the summer of 2016, and the
project was substantially complete in the fall of 2016. Northwest Asphalt has also completed the
project punch list and submitted all required project documentation.
The City has been withholding 5% of the value of completed work, pending completion of the punch
list, verification of all the quantities, and providing all closeout documents. The following table
provides a summary of the total project cost.
Overall the project was approximately $50,500 under the estimated cost due savings on design and
construction observation professional services fees as well as not using as much as estimated on
select line items during construction.
Recommendation:
Public Works recommend that the City Council adopt the attached resolution to accept the
construction work and release final payment of $16,727.36 for the Silver View Park Trail
Rehabilitation from fund 480-4180-7050. (City Project No. 2014-006).
Respectfully submitted,
Don Peterson — Public Works Director
RESOLUTION 8855
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING IMPROVEMENTS AND APPROVE FINAL PAYMENT FOR SILVER VIEW PARK
TRAIL REHABILITATION
WHEREAS, the City Council adopted Resolution 8348 on December 8, 2014 awarding a
contract to Bolton & Menk, Inc. to design and prepare bidding documents for the Silver View Park
Trail Rehabilitation, City Project No. 2014-006; and,
WHEREAS, the City Council adopted Resolution 8396 on April 13, 2015 approving the plans
and specification and authorizing the advertisement for bids for the Silver View Park Trail
Rehabilitation; and,
WHEREAS, a bid opening was held on May 19, 2015 and five sealed bids were received
ranging from $372,586.75 to $458,996 for construction of the Project, with the lowest responsive bid
submitted by Northwest Asphalt, Inc. of Shakopee, MN; and,
WHEREAS, the City Council awarded a construction contract to Northwest Asphalt, Inc. for
construction of the Project on May 26, 2015 via Resolution 8422; and,
WHEREAS, Northwest Asphalt, Inc. has successfully completed all Project construction and
met all other contract requirements for the Project with the final completion date of November 7,
2017 and a final construction cost of $334,547.25; and,
WHEREAS, City staff recommend accepting the completed construction work and issuing
final payment for $16,727.36 to Northwest Asphalt, Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and Northwest Asphalt, Inc. for
construction of the Silver View Park Trail Rehabilitation is hereby accepted and approved.
2. The Finance Director is authorized to issue final payment of $16,727.36 to Northwest Asphalt,
Inc. for completing construction of the Project from fund 480-4180-7050.
Adopted this 27" day of November, 2017
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(SEAL)
MOUNDS VIEW
Item No: 09E
Meeting Date: November 27, 2017
Type of Business: Council Business
Administrator Review: ,�--_�-i3
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Jon Sevald, City Planner/Supervisor
Item Title/Subject: Resolution 8859, Approving the hire of Nicholas Henly as
Building Official
Introduction:
Due to the resignation of Building Official Steve Thorp, the City has contracted with
Rum River Construction Services to serve in the interim, September thru December,
2017. Staff advertised the Building Official position, receiving seven applications, and
interviewing three candidates on November 9, 2017.
Staff is recommending the appointment of Nicholas (Nick) Henly to the position of
Building Official, conditioned upon satisfactory background checks and a hiring
assessment. The recommended pay level (2018) is Step 2; $35.45 p/hr, $73,736
p/year). His planned start date is January 2, 2018. Nick is currently the Building Official
for the City of Isanti.
Staff additionally recommends that this position be changed from Non -Exempt (hourly)
to Exempt status.
Recommendation:
Staff recommends approval of Resolution 8859, appointing Nicholas Henly to the
position of Building Official at 2018 Pay Step 2, conditioned upon satisfactory
background checks and hiring assessment.
Respectfully submitted,
460., 9�x
Jon Sevald, AICP
City Planner/Supervisor
ATTACHED
1. Resolution 8859
RESOLUTION NO. 8859
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING HIRING OF NICHOLAS HENLY AS BUILDING
OFFICIAL
WHEREAS, the City of Mounds View advertised the position of Building Official
through the League of Minnesota Cities, 10,000 Lakes Chapter of the International Code
Council, Minnesota Building Permit Technicians Association, Star Tribune, and the City's
website; and,
WHEREAS, the City received seven applications, which were scored by Staff.
Three candidates were interviewed on November 9, 2017 by a panel consisting of the
Interim City Administrator, City Planner/Supervisor, Interim Building Official, and Building
Permit Technician, followed by a tour of the city with the Zoning Enforcement Technician.
The panel discussed each candidate, and provided a unanimous recommendation; and,
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council
approves the hiring of Nicholas Henly to the position of Building Official, conditioned upon
satisfactory background checks and a hiring assessment. The planned start date is
January 2, 2018. Compensation shall be Pay Step 2 of the 2018 Compensation Plan.
This position shall be of Exempt status.
Adopted this 27th day of November, 2017
Carol A. Mueller, Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(seal)
Item No: 9F
Meeting Date: November 27, 2017
Type of Business: CB
M6L-NDiTSVVfE-W Administrator Review:. -C-3
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Director of Public Works
Item Title/Subject: Resolution 8864 Approving Fred Kolkman Tennis & Sport Surfaces
Inc. to prepare plans and specifications for total reconstruction of
the tennis courts at Greenfield and Groveland Parks
Background/Discussion:
The Parks, Recreation and Forestry Commission along with Public Works Staff have been
evaluating options for the tennis court surfaces at Greenfield and Groveland Parks.
These playing surfaces vary in age and condition and multiple options were considered for
improvements. Ideas included total reconstruction, resurfacing or replacing with a tile system.
After looking into the options the Commission felt it would be best to hire a consultant to evaluate
the playing surface and bring forward recommendations.
Fred Kolkman of Fred Kolkman Tennis & Sport Surfaces LLC was contacted to perform the
evaluations and provide the commission a report for options for all the playing surfaces in the
parks.
After receiving the report the Commission concluded that both Greenfield and Groveland Tennis
Courts are beyond the resurfacing phase and would require total reconstruction. At the May, 2017
Parks, Recreation and Forestry Commission Meeting the Commission approved having Fred
Kolkman prepare plans and specifications for total reconstruction of both the tennis courts at
Greenfield and Groveland Parks.
Fred Kolkman provided a proposal for putting the plans and specifications together for a cost of
$6,500.00.
Funding for this project would come from the Park Dedication fund account 451-4470-7050, with
a budget of $60,000.00 to reconstruct the tennis courts at Greenfield and Groveland Parks in
2018.
Recommendation:
Staff along with the Parks, Recreation and Forestry Commission, is recommending the City
Council approve the proposal from Fred Kolkman Tennis and Sport Surfaces, LLC of Grafton WI
to prepare plans and specifications for a total reconstruction of the tennis courts at Greenfield and
Groveland Parks in the amount of $6,500.00, to be funded from the Park Dedication, 451-4470-
7050.
Respectfully submitted,
Don Peterson, Public Works Director
RESOLUTION 8864
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING FRED KOLKMAN TENNIS & SPORT SURFACES INC. TO PREPARE
PLANS AND SPECIFICATIONS FOR TOTAL RECONSTRUCTION OF THE TENNIS
COURTS AT GREENFIELD AND GROVELAND PARKS
WHEREAS, The Parks and Recreation and Forestry Commission along with Public Works
Staff have been evaluating options for the tennis court surfaces at Greenfield and Groveland
Parks; and
WHEREAS, The playing surfaces vary in age and condition and multiple options were
considered for improvements such as total reconstruction, resurfacing or placing a tile system;
and
WHEREAS, Fred Kolkman Tennis & Sport Surfaces LLC was contacted to perform the
evaluations and provide the Commission a report for options for all the playing surfaces in the
Parks; and
WHEREAS, Fred Kolkman provided a proposal for total reconstruction of the tennis courts
at Greenfield and Groveland Parks at a cost of $6,500.00; and,
WHEREAS, Funding for this project would come from the Park Dedication fund account
451-4470-7050, with a budget of $60,000.00 to resurface Greenfield and Groveland Park tennis
courts.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. The proposal from Fred Kolkman Tennis & Sport Surfaces, Inc of Grafton WI is
$6,500.00.
2, The Council hereby accepts the proposal to prepare plans and specifications for total
reconstruction of the tennis courts at Greenfield and Groveland Parks.
3. Funding for this project would come from the Park Dedication fund account 451-4470-
7050, with a budget of $60,000.00. The tennis Courts at Greenfield and Groveland
Parks are being proposed to be rebuilt in 2018.
4. The Mayor and City Administrator are hereby authorized and directed to execute all
appropriate documents to effectuate the actions contemplated by this resolution.
5. The Mayor and City Administrator, staff and consultants are hereby authorized and
directed to take any and all additional steps and actions necessary or convenient in
order to accomplish the intent of this Resolution.
Adopted this 27th day of November, 2017
Carol A. Mueller Mayor
ATTEST:
Nyle Zikmund, Interim City Administrator
(Seal)
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
hq://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Scorn J. Riccs
Attorney at Law
Direct Dial (612) 337-9260
Email: sri s n,kennedygraven.com
MEMORANDUM
Date: November 21, 2017
To: Nyle Zikmund, Interim City Administrator
Mark Beer, Finance Director
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
CITY:
MU125-11: Administration. General discussions with staff regarding various City matters.
Research regarding demonstrations, special permits. Consult with City staff
regarding same. Consult with City staff regarding notice of legal claim. Consult
with City staff regarding appropriations for historical work/logo design contest.
Matter is presently pending.
MU125-32: Police Department Matters. Consult with City staff regarding social media
records retention. Matter is presently pending.
MU210-107: Telecommunications Matters. Draft right of way ordinance amendment and
forward same to City staff. Matter is presently pending.
MU210-111: General Employment Matters. Consult with City staff regarding temporary
position. Matter is presently pending.
MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the
City and have been tendered for defense by the League of Minnesota cities
Insurance Trust. Pursuant to communications with LMCIT attorneys, these
matters have either (1) been settled; (2) been dismissed; or (3) the noticing party
did not file a lawsuit. Waiting to receive update on one dismissed matter that
511684v1 SJR MU125-11
Nyle Zikmund
Mark Beer
November 21, 2017
Page 2
could be appealed to the 81h Circuit (Kampschroer). Matters are presently
pending.
MU210-255: 2255 Lambert Avenue. Consult with staff regarding project. Consult with
Minnesota Department of Revenue to obtain subordination of the lien so City may
proceed with obtaining an easement for drainage and utility purposes. Matter is
presently pending.
EDA:
MU205-46: Crossroad Pointe Redevelopment. Review new preliminary development
agreement. Consult with City staff regarding same. Matter is presently pending.
MU205-47: MWF Housing Project. Review background information regarding project and
provide comments to City staff. Consult with City staff regarding matter.
Review preliminary plat and other documents. Review title commitment and
consult with City staff regarding plat, etc. Consult with City staff and title
company regarding need for updating of title commitment. Review updated title
commitment and Examiner of Titles Directive. Review question regarding five-
foot strip of land. Review updated plats, etc. Begin drafting plat opinion. Matter
is presently pending.
MU205-48: Mounds View Housing Loan Program. Review housing loan agreement and loan
origination agreement and provide comments and revisions to City staff. Matter
is presently pending.
SJR:jms
5116840 SJRMU125-11