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Agenda Packets - 2013/12/09
CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 9, 2013 7:00 p.m. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Annual Northeast Youth and Family Services Presentation by Jerry Hromatka, President & CEO 7. COUNCIL BUSINESS A. 7:00 pm Public Hearing — 2014 Tax Levy and Budgets for All Funds 1. Resolution 8177 Adopting the 2014 Tax Levy 2. Resolution 8178 Adopting the 2014 Budgets for All Funds B. Adoption of Ordinance 884, Amending Chapter 1008 about Signs (ROLL CALL VOTE) C. Resolution 8171 Authorizing the Abatement of Nuisance Code Violations at 7895 Eastwood Road D. Resolution 8184, Setting the 2014 City Council Meeting Dates, Staff Retreat and the 2014 Town Hall Meeting E. Resolution 8190, Approving Various Appointments to City Commissions and Committees F. Resolution 8189, Approving a Position Description and Authorizing Advertisement for Hiring a Maintenance Worker in the Public Works Department 8. CONSENT AGENDA A. Resolution 8185, Approving the Recording Secretary Service Agreement with TimeSaver Off Site Secretarial, Inc. B. Resolution 8186, Approving Severance for Gregory Randolph of the Mounds View Police Department C. Resolution 8187, Approving Severance for Parks Supervisor Steve Dazenski of the Mounds View Public Works Department D. Resolution 8182, Approving the Computer Aided Dispatch (CAD) and Mobile Data Agreement with Ramsey County E. Resolution 8183 Approving Amendments to the SBM Fire Contract and Fire Protection Services Joint Powers Agreement City Council Agenda Monday, December 9, 2013 Page 2 8. CONSENT AGENDA - Continued F. Resolution 8188 Approving of a Revised Non -Union Employee Pay Plan for 2014 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. November 12, 2013, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Announce a Reminder that the December 23, 2013, City Council Meeting is canceled. 2. Review Draft Position Description for Project Engineer (verbal report) C. Reports of City Attorney 12. Next Council Work Session Next Council Meeting: 13. ADJOURNMENT Monday, January 6, 2013, at 7pm Monday, January 13, 2013, at 7pm MOUNDS ViEw of Mounds View Staff To: From: Item Title/Subject: Item No: 7.A.1. Meeting Date: December 9, 2013 Type of Business: Council Business Administrator Review: r� Honorable Mayor and City Council Mark Beer, Finance Director Resolution 8177 Adopting the 2014 Property Tax Levy Attached is Resolution 8177 adopting the 2014 property tax levy. The Truth -in -taxation meeting was held on November 25, 2013 and the public had an opportunity to comment. The City Council reduced the levy from the preliminary increase of 3% to 2%. The City Council may adopt the tax levy on December 9'h or schedule an additional meeting if necessary to adopt it no later than December 27, 2013. Staff recommends that the City Council adopt resolution 8177 adopting the 2014 property tax levy. Respectfully sub itted, ark Beer RESOLUTION NO. 8177 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Adopting the 2014 Property Tax Levy WHEREAS, the City Council has conducted numerous meetings and has made available detailed copies of the proposed 2014 Budget; and WHEREAS, the City Council provided the public an opportunity to speak at the Truth in Taxation meeting on November 25, 2013 to take comment on the proposed 2014 tax levy; and WHEREAS, General Obligation Improvement Bonds of 2004 were issued and require a debt service levy of $191,798; and WHEREAS, when the Fire Improvement Bonds of 2005 were issued, the debt service was scheduled to be $97,931, however due to changes in the allocation of costs between participating cities, Mounds View's actual 2014 cost on said bonds will be $101,129; and WHEREAS, when the Fire Equipment Certificates of 2011 were issued, the debt service was scheduled to be $51,043, however due to changes in the allocation of costs between participating cities, Mounds View's actual 2014 cost on said bonds will be $55,219. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following property tax levy for 2014 is hereby approved: General Fund base levy $ 3,399,719 Fire Bonds of 2005 levy 101,129 Fire Equipment Certificates of 2011 levy 55,219 PERA rate increase levy 39,145 Police Referendum market value levy 178,000 Total General Fund property tax levy $ 3.773,212 G.O. Improvement Bonds of 2004 debt service levy1$ 91,798 Street Improvement Capital Projects Fund levy $ 300,000 Total Property Tax Levy 4 and the City Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said 2014 property tax levy. Said resolution was declared to have been duly passed and adopted this gth day of December, 2013. Joe Flaherty, Mayor ATTEST: Jim Ericson, City Administrator (SEAL) MOUNDS VIEW of Mounds View Staff Item No.: 7.A.2. Meeting Date: December 9, 2013 Type of Business: Council Business Administrator Review: `- To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title: Resolution 8178 Adopting the 2014 Budgets for All Funds Attached is Resolution 8178 and summaries of the 2014 General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, and Enterprise Funds budgets. Respectfully submitted, ark Beer RESOLUTION NO. 8178 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2014 BUDGETS FOR ALL FUNDS WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall and on the City's website for the 2014 budgets for all funds; and WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2014 are hereby approved: GENERAL FUND: Amount City Council $ 48,643 Advisory Commissions 10,150 City Administrator 240,190 Elections 56,000 Central Services 236,066 Finance 229,098 Community Development 378,693 Police 2,534,336 Fire 376,434 Public Works Administration 137,314 Streets 404,510 Fleet management 105,381 Building maintenance 132,781 Recreation 107,200 Parks & Athletic Fields 354,673 Forestry 97,000 Convention & Visitors 50,350 Social services 19,763 Contingency 0 Fitness Program 6,500 Transfer to Vehicle Fund 100,000 Transfer to Community Center 170,000 Debt Service, Fire Department 148,903 Total General Fund $5,943,985 Resolution 8178 Page 2 FUND: Amount Cable TV $ 133,320 DARE 1,250 Forfeiture 14,250 Economic Development 267,736 Community Center 376,556 Lakeside Park 21,766 Recycling grant 25,211 TIF District #2 103,389 TIF District#3 1,403,389 TIF District#5 1,302,181 Debt Service GO Bonds of 04A 258,553 Park Dedication Fund 78,600 Vehicle & equipment 521,100 Special Projects Fund 628,500 Street Improvement Fund 2,176,000 Water 1,668,133 Wastewater 2,005,436 Street Lighting 94,228 Surface Water 456.128 TOTAL ALL FUNDS $17A79,7111 BE IT FURTHER RESOLVED, that, summaries of the 2014 budget shall be incorporated with and included as part of this resolution as Attachment A. Passed and adopted this 9th day of December, 2013. Joe Flaherty, Mayor ATTEST: Jim Ericson, City Administrator (SEAL) CITY OF MOUNDS VIEW, MINNESOTA Combined 2014 Budget All Funds Special Debt Capital Total Total General Revenue Service Projects Government Enterprise All Fund Funds Funds Funds Funds Funds Funds Revenues: Property taxes $ 3,773,212 5 - S 191,798 S 300,000 b 4,265,010 S - $ 4,265,010 Tax increments - 1,876,634 - - 1,876,634 - 1,876,634 All other taxes 336,000 116,000 - 253,000 705,000 - 705,000 Special assessments - - 25,652 20,000 45,652 50,000 95,652 Licenses & permits 178,342 - - - 178,342 - 178,342 Intergovernmental: State categorical aid 286,671 - - 315,000 601,671 - 601,671 County grants - 25,211 - - 25,211 - 25,211 Other local govt. 70,000 21,216 - - 91,216 - 91,216 Charges for services: Culture and recreation - 206,090 - - 206,090 - 206,090 Utility service charges - - - - - 2,523,645 2,523,645 Miscellaneous 20,215 - - - 20,215 1,300 21,515 Fines 39,300 6,300 - - 45,600 - 45,600 Investment income 150,000 12,050 1,600 84,000 247,650 57,300 304,950 Miscellaneous: Other 250,716 2,650 6,000 259,366 259,366 Total revenues S 5,104,456 $ 2,266,151 S 219,050 S 978,000 $ 8,567,657 S 2,632,245 S 11,199,902 CITY OF MOUNDS VIEW, MINNESOTA Combined 2014 Budget All Funds 2 Special Debt Capital Total Total General Revenue Service Projects Government Enterprise All Fund Funds Funds Funds Funds Funds Fords Expenditures: General government: Personal services 474,105 - - - 474,105 - 474,105 Supplies 44,745 - - - 44,745 - 44,745 Contractual services 265,297 - - 2,000 267,297 - 267,297 Capital outlay 36,000 - - 684,000 720,000 - 720,000 Public safety Personal services 2,146,569 - - - 2,146,569 - 2,146,569 Supplies 96,710 13,850 - - 110,560 - 110,560 Contractual services 644,591 1,650 - - 646,241 - 646,241 Capital outlay 22,900 - - 220,000 242,900 - 242,900 Public works Personal services 469,576 - - - 469,576 735,151 1,204,727 Supplies 135,215 - - - 135,215 138,190 273,405 Contractual services 160,845 - - - 160,845 1,433,849 1,594,694 Depreciation - - - - - 439,000 439,000 Capital outlay 14,350 - - 2,176,000 2,190,350 931,750 3,122,100 Sanitation Personal services - 12,834 - - 12,834 - 12,834 Supplies - - - - - - - Contractual services - 12,377 - - 12,377 - 12,377 Capital outlay - - Culture and recreation: Personal services 215,235 144,112 - - 359,347 - 359,347 Supplies 64,925 15,950 - - 80,875 - 80,875 Contractual services 264,363 367,580 - - 631,943 - 631,943 Capital outlay 14,350 4,000 - 78,600 96,950 - 96,950 Community & Economic development Personal services 351,647 80,735 - - 432,382 - 432,382 Supplies 4,625 360 - - 4,985 - 4,985 Contractual services 22,421 1,677,864 - - 1,700,285 - 1,700,285 Capital outlay - 1,050,000 - - 1,050,000 - 1,050,000 Miscellaneous Personal services 6,500 - - - 6,500 - 6,500 Contractual services 70,113 - - - 70,113 - 70,113 Debt principal 111,228 - 240,000 - 351,228 - 351,228 Interest and fiscal charges 37,675 18,553 56,228 56,228 Total expenditures 5,673,985 3,381,312 258,553 3,160,600 12,474,450 3,677,940 16,152,390 Surplus of revenues over (under) expenditures and (569,529) (1,115,161) (39,503) (2,182,600) (3,906,793) (1,045,695) (4,952,488) Other financing sources (uses) Transfers in 305,585 437,736 - 512,000 1,255,321 72,000 1,327,321 Transfers Out (270,000) (267,736) (243,600) (781,336) (545,985) (1,327,321) Total other financing sources (uses) 35,585 170,000 268,400 473,985 (473,985) Net change in fund balance or net assets (533,944) (945,161) (39,503) (1,914,200) (3,432,808) (1,519,680) (4,952,488) Add back capital outlay & debt principal - - - - - 931,750 931,750 Fund balance, January 1: 9,280,219 3,391,015 274,442 11,026,927 23,972,603 11,923,080 35,895,683 Fund balance, December 31 8,746,275 2,445,854 234,939 9,112,727 20,539,795 11,335,150 31,874,945 2 THIS PAGE LEFT BLANK INTENTIONALLY General Fund: Revenues: Property taxes - Base levy Special tax levies, Bonds Special tax levies, Operations Franchise tax Othertaxes I otel/motel tax Licenses and permits Intergovernmental Charges for services Fines & forfeitures Interest Miscellaneous Transfers: Special Projects Fund Police Grants Fund DARE Fund Water Fund Sewer Fund Storm Water Fund Street Light Fund Levy Reduction Fund Vehicle & Equipment Fund Bond sales Total revenues Expenditures: Legislative Services: City Council Advisory Commissions Subtotal Administrative Services: City Administrator Elections Finance Central Services Subtotal Community Development Police Fire Public Works Administration Parks, Recreation & Forestry: Recreation Parks Forestry Subtotal Fleet Services: Building & Grounds Mtnce Vehicle & Equipment Mtnce Subtotal Streets: Pavement Management Snow & Ice Control Sign Maintenance Subtotal Other Convention & Visitor's Bureau Social Service Coordination Miscellaneous/contingency Transfers to other funds Debt service - Fire Bonds Subtotal Total expenditures Net change in fund balance Beginning Fund Balance Ending Fund Balance City of Mounds New 2014 Budget Summary 2010 2011 2012 2013 2014 Change from 2013 Actual Actual Actual Budget Rectors Dollar Percent 3,000,707 3,135,624 3,355,230 3,325809 3,399,719 73,910 2.22% 154,606 93,885 93,734 144,627 156,348 11,721 8.10% 242,704 235,145 229,145 220,145 217,145 (3,000) -1.36% 225,581 241,289 219,581 253,000 253,000 - 0.00% 81,975 221,001 204,492 30,000 30,000 - 0.00% 51,002 53,516 54,088 53,000 53,000 - 0.00% 129,834 172,841 162,954 180,492 178,342 (2,150) -1.19% 570,267 575,178 587,641 359,671 356,671 (3,000) 483% 41,570 20,533 27,856 18,715 20,215 1,500 8.01% 26,107 39,970 52,054 31,300 39,300 8,000 25.56% 75,421 224,063 116,056 193,000 150,000 (43,000) -22.28% 305,000 241,507 308,678 235,002 250,716 15,714 6.69% - 0.00% - - - 45,000 90,000 45,000 100.00% - 12,531 - - - - 0.00% 4,393 3,000 - - - - 0.00% 61,655 63,505 65,410 67,372 69,393 2,021 3.00% 48,833 50,298 51,807 53,361 54,962 1,601 3.00% - - 6,756 6,959 7,168 209 300% 2,186 2,252 2,320 2,390 2,462 72 3.01% 250,000 6,472,060 - - - - 0.00% 13,319 175,142 11,340 23,736 81,600 57,864 243.78% 235,116 0.00% 5,285,160 12,268,456 5,549,142 5,243,579 5,410,041 166,462 3.17% 42,286 43,734 43,857 48,216 48,643 427 0.89% 7,079 4,877 7,600 10,150 10,150 0.00% 49,365 48,611 51,457 58,366 58,793 427 0.73% 207,729 212,775 228,701 236,647 240,190 3,543 1.50% 37,783 15,680 38,205 20,000 56,000 36,000 180.00% 237,848 243,859 238,066 216,045 229,098 13,053 6.04% 102,108 103,626 95,432 107,200 107,200 - 0.00% 296,789 298,550 319,774 317,495 354,673 37,178 11.71% 34,385 53,650 53,757 78,500 97,000 18,500 23.57% 433,282 455,826 468,963 503,195 558,873 55,678 11.06% 119,776 133,369 131,736 133,298 132,781 (517) 439% 89,560 94,490 93,798 93,759 105,381 11,622 12.40% 209,336 227,859 225,534 227,057 238,162 11,105 4.89% 193,426 330,377 197,578 211,550 215,200 3,650 1.73% 126,453 113,452 115,928 126,037 147,933 21,896 17.37% 32,371 32,308 35,356 39,518 41,377 1,859 4.70% 352,250 476,137 348,862 377,105 404,510 27,405 7.27% 48,452 50,840 51,384 50,350 50,350 - 0.00% 18,661 18,661 19,221 19,548 19,763 215 1.10% 3,944 3,274 3,176 6,500 6,500 - 0.00% 220,000 245,000 245,000 260,000 270,000 10,000 3.85% 147,195 86,841 - 0.00% 438,252 404,616 318,781 336,398 346,613 10,215 3.04% 5221,640 5,595,113 5,386,387 5,619,493 5,943,985 324,492 5.77% 63,520 6,673,343 162,755 (375,914) (533,944) (158,030) 2,756,516 2,820,036 9,493,378 9,656,133 9,280,219 2,820,036 9 493,378 9,656,133 9,280,219 8,746,275 (158,030) CITY OF MOUNDS VIEW, MINNESOTA Special Revenue Funds 2014 Budgets Combining Statement of Revenues and Expenditures and Net Changes in Fund Balances Fund balance, January 1: 302,512 4,112 Economic 49,198 55,840 Cable balance, December 31 287,592 Development Community 49,198 Television DARE Forfeiture Authority Center Revenues: Taxes 116,000 - - - - Intergovernmental: County grants - - - - Other local govt. - - - - - Charges for services: Culture and recreation - - - - 206,090 Miscellaneous: Fines - 800 5,500 - - Investment income - - - - 1,000 Other 2,400 - - - - Total revenues 118,400 800 5,500 - 207,090 Expenditures: Public safety Supplies - 1,100 12,750 - - Contractual services - 150 1,500 - - Capital outlay - - - - - Sanitation Personal services - - - - - Contractual services - - - - - Culture and recreation: Personal services 85,687 - - - 54,695 Supplies 3,000 - - - 10,850 Contractual services 44,633 - - - 307,011 Capital outlay - - - - 4,000 Economic development Personal services - - - 80,735 - Supplies - - - 360 - Contractual services - - - 136,641 - Capital outlay - - - 50,000 - Total expenditures 133,320 1,250 14,250 267,736 376,556 Surplus of revenues over (under) expenditures (14,920) (450) (8,750) (267,736) (169,466) Other financing sources (uses) Transfers in - - - 267,736 170,000 Transfers out - - - - - Total other financing sources (uses) - - - 267,736 170,000 Net change in fund balance (14,920) (450) (8,750) - 534 Fund balance, January 1: 302,512 4,112 37,237 49,198 55,840 Fund balance, December 31 287,592 3,662 28,487 49,198 56,374 5 Lakeside Recycling TIF TIF TIF Total Park Grant District N2 District N3 District fly 2014 2013 - 168,628 408,825 1,299,181 1,992,634 3,652,524 - 25,211 - - - 25,211 25,133 21,216 - - - - 21,216 21,216 - - - - - 206,090 194,804 - - - - - 6,300 6,000 300 - 1,750 5,000 4,000 12,050 26,300 250 - - - - 2,650 5,350 21,766 25,211 170,378 413,825 1,303,181 2,266,151 3,931,327 - - - - - 13,850 7,950 - - - - - 1,650 1,650 - 12,834 - - - 12,834 12,165 - 12,377 - - - 12,377 12,968 3,730 - - - - 144,112 138,165 2,100 - - - - 15,950 16,332 15,936 - - - - 367,580 375,763 - - - - - 4,000 4,000 - - - - - 80,735 109,931 - - - - - 360 300 - - 2,000 302,000 1,237,223 1,677,864 1,530,183 - - - 1,000,000 - 1,050,000 2,390,490 21,766 25,211 2,000 1,302,000 1,237,223 3,381,312 4,599,897 - - 168,378 (888,175) 65,958 (1,115,161) (668,570) - - - - - 437,736 558,840 - - (101,389) (101,389) (64,958) (267,736) (388,840) - - (101,389) (101,389) (64,958) 170,000 170,000 66,989 (989,564) 1,000 (945,161) (498,570) 12,489 15,643 708,881 1,520,358 684,745 3,391,015 3,600,321 12,489 15,643 775,870 530,794 685,745 2,445,854 3,101,751 CITY OF MOUNDS VIEW, MINNESOTA Debt Service Funds 2013 Budgets Combining Statement of Revenues and Expenditures Revenue: Taxes: Property taxes Spec assess current Miscellaneous: Investment income Total revenue Expenditures: Debt service: Principal Interest Paying agent fees Continuing disclosure fees Total expenditures Surplus of revenue over (under) expenditures Net change in fund balance Fund balance, January 1 Fund balance, December 31 GO Improv. Bonds Total 2004A 2014 2013 191,798 191,798 190,800 25,652 25,652 32,556 1,600 1,600 2,500 219,050 219,050 225,856 240,000 240,000 235,000 17,078 17,078 21,308 475 475 475 1,000 1,000 1,500 258,553 258,553 258,283 7 (39,503) (39,503) (32,427) (39,503) (39,503) (32,427) 274,442 274,442 340,939 234,939 234,939 308,512 CITY OF MOUNDS VIEW, MINNESOTA Capital Project Funds 2014 Budgets Combining Statement of Revenues and Expenditures Other financing sources (uses) Operating transfers Bonds issued - - - - - - Transfers in - 212,000 300,000 512,000 500,000 Transfers out - (153,600) (90,000) - (243,600) (68,736) Total other financing sources (uses) - 58,400 (90,000) 300,000 268,400 431,264 Net change in fund balance Park Vehicle and Special Street Total Budget 241,804 Dedication Equipment Proiects Improvement 2014 2013 Revenue: Fund balance, December 31 $ 170,012 $ 1,295,266 $ (44,471) $ 7,691,920 $ 9,112,727 Taxes $ - $ - $ - $ 300,000 $ 300,000 $ 300,000 Franchise fees - - - 253,000 253,000 253,000 Special assessments - - - 20,000 20,000 20,000 Intergovernmental: State - - - 315,000 315,000 383,000 Federal - - - - - - Miscellaneous: investment income 3,000 - 6,000 75,000 84,000 96,500 Donations - - - - - - Other 6,000 - - 6,000 6,000 Total revenue 9,000 6,000 963,000 978,000 1,058,500 Expenditures: General government - 147,500 538,500 - 686,000 316,000 Public safety - 220,000 - 220,000 163,000 Streets and highways - 2,176,000 2,176,000 585,460 Culture and recreation 78,600 - - 78,600 183,500 Total expenditures 78,600 367,500 538,500 2,176,000 3,160,600 1,247,960 Excess (deficiency) of revenue over expenditures (69,600) (367,500) (532,500) (1,213,000) (2,182,600) (189,460) Other financing sources (uses) Operating transfers Bonds issued - - - - - - Transfers in - 212,000 300,000 512,000 500,000 Transfers out - (153,600) (90,000) - (243,600) (68,736) Total other financing sources (uses) - 58,400 (90,000) 300,000 268,400 431,264 Net change in fund balance (69,600) (309,100) (622,500) (913,000) (1,914,200) 241,804 Fund balance, January 1 239,612 1,604,366 578,029 8,604,920 11,026,927 10,844,506 Fund balance, December 31 $ 170,012 $ 1,295,266 $ (44,471) $ 7,691,920 $ 9,112,727 $11,086,310 8 THIS PAGE LEFT BLANK INTENTIONALLY Operating revenue: Operating revenues Special assessments Connection charges Other income Total operating revenue Operating expenses: Personal services Supplies Contractual services Electricity & gas Disposal charges Contingency Depreciation Capital outlays Total operating expenses Net operating income (loss) Non-operating revenue (expenses): Investment income Principal payment on debt Interest expense Bond fees / discounts Total non-operating Transfers Transfers in Transfers out Revenues over (under) expenditures Add back: Capital outlays Principal on debt Net income (loss) Net assets (deficit), January I Net assets (deficit), December 31 CITY OF MOUNDS VIEW, MINNESOTA Enterprise Funds 2013 Budgets Combining Statement of Revenues and Expenses Sanitary Street Storm Total Water Sewer Lighting Water 2013 2012 918,805 1,250,976 88,864 265,000 2,523,645 2,375,240 50,000 - - - 50,000 50,000 - 300 - - 300 300 - 1,000 - - 1,000 4,000 968,805 1,252,276 88,864 265,000 2,574,945 2,429,540 327,252 314,028 3,866 90,005 71,870 40,220 1,000 25,100 205,168 115,808 3,900 68,105 102,000 2,100 83,000 - - 822,568 - - 15,000 15,000 - - 240,000 167,000 - 32,000 491,250 297,750 142,750 1,452,540 1,774,474 91,766 357,960 (483,735) (522,198) (2,902) (92,960) 735,151 700,616 138,190 120,786 392,981 304,253 187,100 162,100 822,568 760,913 30,000 30,000 439,000 432,000 931,750 1,430,400 3,676,740 3,941,068 (1,101,795) (1,511,528) 4,000 30,000 1,300 22,000 57,300 100,250 - _ _ - - (215,000) (11,705) (1,200) - - - (1,200) (1,975) 2,800 30,000 1,300 22,000 56,100 (128,430) 72,000 - - - 72,000 289,000 (214,393) (230,962) (2,462) (98,168) (545,985) (536,293) (623,328) (723,160) (4,064) (169,128) (1,519,680) (1,887,251) 491,250 297,750 - 142,750 931,750 1,430,400 - 215,000 (132,078) (425,410) (4,064) (26,378) (587,930) (241,851) 4,144,382 4,587,861 123,797 3,067,041 11,923,080 12,638,763 $ 4,012,304 $ 4,162,451 $ 119,733 $ 3,040,663 $11,335,150 $12,396,912 Im 1 of Mounds View Staff Item No: 7B Meeting Date: December 9, 2013 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Adoption of Ordinance 884, Amending Chapter 1008, Regulating Signs (ROLL CALL VOTE) The corridor is the City Council's priority this year and the Planning Commission was asked to review the Zoning Code in order to better promote and accommodate development along County Road 10. The Planning Commission started by discussing general development ideas to make the Corridor look better. One of those ideas was changing the style and height allowances of the signage that is along the Corridor to only allow monument style signs, and to reduce the setback amount. The Commission discussed sign code changes and proposed a few changes, some that would affect signs for the entire City, and others that are specific to properties along the Corridor. The Commission recommends lowering the height limits in the Business, Industrial and CRP (Conservancy, Recreation & Preservation) zoning districts from 20 feet or 35 feet down to 16 feet, and requiring some type of masonry materials (brick, stone, stucco) for all signs throughout the City. The other suggestions are reducing the minimum setback and sight triangle amounts from properties that are adjacent to County Road 10. Since there is a lot of excess right-of-way space between the street pavement and the front property lines, the Commission felt it would not cause problems for signs to move closer to County Road 10. Recommendation Staff recommends the Council adopt Ordinance 884. Staff also recommends the Council consent to the publication of a summary of the ordinance as authorized by City Charter section 3.07. Sincerely, Heidi Heller; Plan�sociate Attachments: 1. Ordinance 884 ORDINANCE 884 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CITY CODE TITLE 1000, CHAPTER 1008, SIGNS The City of Mounds View ordains: SECTION 1. The City Council of the City of Mounds View hereby amends Chapter 1008.09 of the Mounds View City Code pertaining to Ground Sign Heights, by District, by deleting the str eken language and adding the underlined text as follows: Subd. 3. Ground Sign Height, by District: The following table represents the maximum height allowed for ground signs in each zoning district. (Amended, Ord. 829, 9-3-09) R-1 R-2 R-3 R-4 I R-5 I B-1 B-2 B-3 B-4 1-1 ICRP PUD (1) (1) 88 8 20 16 29 (3) 16 36 (3) 16 35 16 W (3) 16 35 (3) 16 (Z) (3) (') No ground sign, other than home occupation, campaign, real estate, incidental and temporary signs shall be allowed in these districts. (2) Signage requirements within a PUD shall be as indicated by the PUD Narrative document. If no such document exists, signage shall be as allowed for a B-3 zoning District. (Ord. 679, 5-29-01) (3) Maximum billboard sign height in some locations is 45 feet. Refer to Section 1008.10, Subdivision 6 of this Code. (Ord. 769, 5-8-06). SECTION 2. The City Council of the City of Mounds View hereby amends Chapter 1008.10 of the Mounds View City Code pertaining to Specific Sign Type Standards and Requirements, by deleting the stricken language and adding the underlined text as follows: 1008.10: SPECIFIC SIGN TYPE STANDARDS AND REQUIREMENTS: Subd. 1. Ground Signs: The following standards shall be maintained for all ground signs, excluding incidental, temporary, home occupation, campaign, identification and real estate signs: (Ord. 679, 5-29-01) a. No part of a ground sign shall be nearer than three feet (3') to any building unless such sign is placed parallel to the side of the building. (Ord. 679, 5-29-01) Ordinance 884 Page 2 b. No part of a ground sign shall be nearer than 15 feet (15') to any perimeter lot line, nor located within a thirty (30) -foot sight triangle on any property abutting two (2) intersecting street right of ways. However, ground signs on properties that front County Road 10 may have a five foot (6) setback from the lot line adjacent to County Road 10 and a ten (10) foot sight triangle. (Refer to the graphic below.) (Ord. 679, 5-29-01) County Road X Right of Way E 30 It Sight Triangle*� I Sign is set back I I 15 feet from both front and side property lines. Signs may have a 5 foot setback from Countv Road 10. 1 Property Sign cannot be located within sight triangle. r. I o � �C Lines � r * The sight triangle is formed by connecting the two end points of 30 -foot lines extending in both directions From the intersection of two property lines abutting a street or highway. The sight triangle on properties that front County Road 10 nay be formed by co r tectina the nvo end Points of l0 -Cool lines. c. The owner, lessee or occupant of the land on which the ground sign is located and the owner of the sign shall keep the property on which the sign is located free of long grass, weeds or other rank growth, rubbish or debris. (Ord. 679, 5-29-01) d. All parts of ground signs shall be designed for wind pressure of not less than thirty (30) pounds per square foot, and ground signs of wood construction shall have all members which extend into the ground protected from decay by treatment with a preservative approved by the Building Inspector. (Ord. 679, 5-29- 01) e. No permit shall be granted for the location of any ground sign having a sign area of more than forty (40) square feet within one hundred feet (100') of any single-family residence. (Ord. 679, 5-29-01) Ordinance 884 Page 3 f. Notwithstanding the provisions of subdivision 6 of this Section (1008.10, subdivision 6), no more than one (1) pole or pylon sign shall be allowed per lot. However, the ground sign area allowance may be divided between one (1) pole or pylon sign and a monument sign or between multiple monument signs, subject to the requirements herein, provided that one (1) or more of the following conditions are applicable: (Ord. 679, 5-29-01; Ord. 769, 5-8-06; Ord. 816, 1-22-09) (1) The lot abuts multiple street right-of-ways, in which case a sign may be located along each frontage. (Ord. 679, 5-29-01) (2) There are multiple curb cuts or driveways accessing the property, in which case a sign may be located near each access point or driveway, provided the signs are separated by no less than two hundred feet (200'). (Ord. 679, 5-29-01) (3) The width of the lot, as measured along its longest street frontage, exceeds two hundred and fifty feet (250'), in which case multiple signs may be located along the long frontage provided such signs are separated by no less than two hundred feet (200'). (Ord. 679, 5-29-01) (4) The property or properties are within an approved Planned Unit Development (PUD). (Ord. 679, 5-29-01) q Ground signs must include masonry construction materials such as stone brick or stucco. SECTION 3. The City Council of the City of Mounds View hereby amends Chapter 1008.13 of the Mounds View City Code pertaining to Nonconforming Signs by deleting the st:teken language and adding the underlined text as follows: 1008.13 NONCONFORMING SIGNS: It is the intent of the City with this Chapter that nonconforming signs shall not be enlarged or expanded, nor should a person use this Chapter as grounds for adding other signs or uses prohibited elsewhere in the same district. It is further the intent of the City with this Chapter to permit legal nonconforming signs to remain if such signs are safe, maintained in good condition and if such signs have not been abandoned, moved or removed. Any sign, including a billboard, legally existing at the time of the passage of this Ordinance that does not conform to the provisions of this ordinance shall be considered a legal nonconforming sign and may be continued including through repair, replacement of graphics panels, restoration, maintenance, or improvement but not including the moving, enlargement or expansion of the sign. "Expansion" shall be defined as any structural alteration, change or addition that is made outside of the original sign structure or design. (Ord. 679, 5-29-01; Ord. 769, 5-8-06; Ord. 816, 1-22-09) Ordinance 884 Page 4 SECTION 5. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On December 9, 2013, the City Council adopted Ordinance 884 that amends Title 1000, Chapter 1008 of the Mounds View Municipal Code. These amendments will amend regulations for Ground Signs and Nonconforming Signs. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available on line at the City's web site located at www.ci.mounds-view.mn.us SECTION 6. This ordinance takes effect 30 days after its publication in the official City newspaper. INTRODUCTION AND FIRST READING by the Mounds View City Council this 12th day of November, 2013. PUBLIC HEARING AND SECOND READING by the Mounds View City Council this 25th day of November, 2013. ADOPTION by the Mounds View City Council this 9th day of December, 2013 PUBLICATION DATE: December 19, 2013 Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) of Mounds View Staff Item No: Meeting Date: 12/09/2013 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Craig Swalchick Housing and Code Enforcement Inspector Item Title/Subject: Abatement of Exterior Nuisance Code Violations at 7895 Eastwood Rd. Introduction: The property located at 7895 Eastwood Rd. is in violation of the City's Nuisance Codes and there is a history of such violations at this property. The property owner has been notified of the violations and provided ample time and extensions to achieve compliance. Multiple inspections and re -inspections have shown little to no progress thus warranting a request for abatement via City Council action. The property owner has been provided the required notice for this meeting. Background: Code Review: Chapter 607 of the City Code defines and regulates nuisances. Section 607.02 defines nuisances in their most general form as any act, substance, matter, emission or thing which "creates a dangerous or unhealthy condition or which threatens the public peace, health, safety or sanitary condition of the City or which is offensive or has a blighting influence on the community." Section 607.03 Subdivision 3c prohibits the outside piling, storing or keeping of old machinery, junk , furniture, household furnishings or appliances or component parts thereof, rusting metal inoperable/unusable equipment, or other debris visible on private or public property. Section 607.06 Subd.1 prohibits the "outside parking and storage on residentially zoned property of vehicles, materials or equipment not customarily used for residential purposes." Previous Enforcement Activity: A review of City records indicates that the property at 7895 Eastwood Rd. and the property owner Ron Peterson has been issued numerous Notices and Citations to correct similar code violations dating back to 1995. In 1995 and 1996, letters were mailed to Ronald and Mary Peterson in regards to "apparent municipal code violations" involving junk vehicles parked of an improved surface. In June 2006, a Notice of Violation was written for having a "junk" van parked on the lawn behind the garage. In November of 2006, a notice of violation was written for having "junk" vehicles and vehicles parked off an improved surface. —) C In December of 2006, four Administrative citations were issued for violations of the city ordinances. On January 8, 2007, a letterwas mailed to Ronald Peterson confirming an agreementthat he would bring all nuisance code violations into compliance by the 21st of January 2007. On January 22, 2007, City staff observed that the items listed on the citations were resolved but multiple other violations still remained. On May 8, 2009, a notice of violation was issued for having a vehicle off an improved surface, having a junk, unsafe or abandoned vehicle on the property and for having an outside accumulation of junk and debris. On March 20, 2012, a verbal warning was given in regards to a large pile of wood and a dual axle trailer parked off an improved surface in the back yard. On August 28, 2013, Staff observed a large quantity of junk and debris, a commercial vehicle, and a large pile of wood on the property. Staff attempted to knock on the door and make contact with home owner to no avail. Staff placed notice of violation on the side door for the corrective actions to be completed by September 9, 2013. On September 9, 2013, Staff conducted a follow up to the Notice that was written and observed that no corrections had been made. Staff attempted to make contact again by knocking on the door to no avail. Staff wrote second notice of violation and placed on the side door which requested corrective actions to be completed by September 30, 2013. On September 30, 2013, Staff conducted a follow up inspection and observed that no corrections had been made. Staff again attempted to knock on the side door and make contact with no avail. Staff inspected the property and observed junk, debris, rusting metal, parts, bricks, a boat with expired registration, cube van, a large pile of cut wood; located around the garage and behind the home. On October 1, 2013, Staff mailed a formal letter to the property owner including an Abatement order citing Section 607.03 Subd.3c of the City Code. This letter stated that the exterior should be cleaned up and the items properly disposed of by October 30, 2013. On October 30, 2013, Staff inspected the property and observed that there had been no improvement to the conditions listed in the Abatement order. Discussion: A review of city records indicates that the property has had consistent, recurring violations of city ordinances dating from 1995. In the prior cases, substantial compliance was achieved, meaning that the minimum requirements had been made, or the property owner was written a citation for the violations. Most recently, the property was issued a notice of violation in August 2013 regarding an accumulation of junk outside, a commercial vehicle, and large pile of wood not stacked and placed according to the city code. A second notice of violation was issued in September 2013 as no corrections had been made to bring the property into compliance. Furthermore, staff conducted a follow up visit observing not only that the items listed were not corrected, but that new violations had appeared. In October 2013, staff then mailed the abatement order with a formal letter requesting that the property owner correct the violations or make contact with staff regarding this matter. Each of these notices listed violations of Chapter 607 of the City Code regarding exterior storage and parking of commercial vehicles in a residential zone, junk and debris located around the home and garage as well as a large quantity of old wood not stacked or placed according to the city ordinance. Mr. Peterson has failed to bring the violations into compliance at this time and has failed to communicate with staff any plausible resolution to the violations listed. Section 607.09 Subdivision 5 provides the opportunity to reach compliance by abating items in violation of the requirements contained within Chapter 607. In cases where no immediate threat to the public health and safety exists the requirements of the City code require that staff notify the property owner of their intent to seek City Council authorization to abate the conditions present and their opportunity to be heard before the council, provided however, that at least 10 days' notice is provided, staff has satisfied these and other applicable requirements of Chapter 607 of the City Code. Staff is not requesting authority to abate the commercial vehicle as a Ramsey County court citation will be issued to Mr. Peterson on that violation. Mr. Peterson was mailed his Notice of Hearing November 13, 2013 and was properly notified of the proceeding abatement actions. Mr. Peterson responded to the Notice of Hearing requesting a continuance as he would be out of the country. Mr. Peterson was advised that his concerns would be addressed by the council on the night of the hearing and it would be beneficial for him to provide the staff with a return date to inform the council when the best possible resolution date would be. Recommendations: Forthe reasons noted above, Staff recommends City Council approval of Resolution 8171, a resolution authorizing the abatement of noted code violations present on the exterior property of 7895 Eastwood Road, to be commenced no earlier than December 14, 2013. Respectfully Submitted, Craig Swalchick Housing and Code Enforcement Inspector Iry 14. Wt 41, 10 m IV It I %2fr ) WTI, 4\ Ux" i,11 MIT r "q th, 1 "STI' 4 A y 1 � � � i'i �.: 1 •� 1 ` l / it J imp a ` h` 4 4,t' Cj 1 F RESOLUTION 8171 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING ABATEMENT OF NUISANCE CODE VIOLATIONS AT 7895 EASTWOOD RD., MOUNDS VIEW, MINNESOTA, 55112. WHEREAS, RONALD RALPH PETERSON is the owner of property located at 7895 EASTWOOD RD., zoned R-1, Single Family Residential, legally described as follows: Spring Lake Park Hill View, Except the East 86 feet of the North 117 feet of Lot 56, Ramsey County, Minnesota PIN# 06.30.23.44.0041 WHEREAS, there has been a persistent and repeated history of exterior nuisance code violations at 7895 Eastwood Rd.; and, WHEREAS, on August 28, 2013, city staff inspected the property located at 7895 Eastwood Rd., observing a large un -stacked pile of wood and a significant quantity of junk, debris, car parts, rusting metal and an unregistered boat in violation of the City's Nuisance Code; and, WHEREAS, a notice of violation dated August 28, 2013, was issued to Ronald Peterson requesting corrective action be taken to bring the property into compliance; and, WHEREAS, on September 9, 2013, staff performed a follow up inspection of the property to verify corrective actions were completed and, finding that the conditions had deteriorated, a second notice of violation was; and, WHEREAS, on October 1, 2013, staff performed a follow up inspection of the property and observed that no change in the nuisance violations had occurred; and, WHEREAS, on October 1, 2013, an Abatement Order was mailed along with a formal letter requesting Mr. Peterson make contact with staff in regards to the violations; and, WHEREAS, on October 30, 2013, staff performed a follow up inspection to the property, observing that many violations were still present; and, WHEREAS, on November 9, 2013, staff notified Mr. Peterson of its intent to appear before the Mounds View City Council to request authorization to abate violations noted in the Notice of Violation dated September 9, 2013; and, WHEREAS, the City has complied with the notification requirement for nuisance abatement as stated in Section 607.08, Subd. 1 of the Mounds View Municipal Code. Resolution No. 8171 Page 2 NOW THEREFORE, Be It Resolved, that the City Council of the City of Mounds View does hereby find the following: 1. That conditions present at 7895 Eastwood Road, property owned by Ronald Ralph Peterson, constitute a Public Nuisance in accordance with Chapter 607 of the Mounds View City Code, and authorizes abatement by the City no sooner than December 14, 2013, or later than December 19, 2013. 2. That property owner Ronald Peterson shall be responsible for all costs associated with the abatement pursuant to MN Statutes 429.101, including administrative costs and any applicable storage fees. 3. That after thirty days time, any unpaid portion of the abatement charges may be certified as a special assessment against the property pursuant to Section 607.09, Subd 8 of the Mounds View City Code. Adopted this 9°i day of December, 2013 Joe Flaherty, Mayor ATTEST: Jim Ericson, City Administrator (Seal) T �T�c jT��T Item No: 07D OUI�IDS V 1L' VY Meeting Date: December 9, 2013 Type of Business: CB Administrator Review: t� City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8184, Setting the 2013 City Council Meeting Dates, 2014 Council/Staff Retreat, and the 2013 Town Hall Meeting Discussion: Based on the Council's schedule of conducting meetings, Work Sessions are normally scheduled for the first Monday of each month and Council meetings on the second and fourth Mondays of each month. Attached is a proposed list of Work Session and City Council Meeting dates for 2014 (Exhibit A). The following legal holidays fall on dates that would otherwise be considered Council Meetings: Memorial Day (May 26, 2014) and Labor Day (September 1, 2014). For these dates, the schedule reflects a Tuesday. In addition to setting the official calendar, the Council/Staff Retreat and the Town Hall Meeting will need to be scheduled for 2014. At an earlier meeting, Staff and the City Council decided to schedule the Council/Staff Retreat for February 11, 2014, from 6pm to 10pm. In regard to the Town Hall Meeting, Staff recommends scheduling the meeting for Monday, March 31, 2014, at 6pm. Scheduling the Town Meeting on March 31 st will allow enough time for Staff to prepare a presentation from the decisions made during the Council/Staff retreat. If this date does not work for the City Council, then there is an alternate date available of Monday, April 21, 2014. Town Hall Meeting will be located at Mounds View City Hall. Recommendation: Please advise Staff on which dates would work best for the Town Hall Meeting. Staff will add the Town Hall Meeting date to Exhibit A of Resolution 8184 after this meeting. Respectfully Submitted, A .(4& Desaree Crane RESOLUTION NO. 8184 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING THE 2014 CITY COUNCIL MEETING DATES, 2014 COUNCIL/STAFF RETREAT, AND THE 2014 TOWN HALL MEETING WHEREAS, the City's Charter states that the City Council shall meet regularly at least twice monthly as they may designate by ordinance; and WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the City Council shall be held on the second and fourth Monday of every month at 7:00 p.m.; and WHEREAS, the City Council has traditionally scheduled Work Sessions on the first Monday of the month; and WHEREAS, the City's Code further states that if that Monday is a legal holiday, then the meeting shall be canceled or held on another date and time; and WHEREAS, in accordance with the City Code, these meetings dates have been rescheduled as shown in Exhibit A; and WHEREAS, the Mounds View City Council has scheduled the 2014 Council/Staff Retreat and the 2014 Town Hall Meeting as shown in Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby establish the Official City of Mounds View City Council Meeting Calendar forthe year 2014 as shown in Exhibit A and that unless otherwise posted, all City Council meetings are to begin at 7:00 pm. Adopted this 9th day of December, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) EXHIBIT A WORK SESSIONS January 6, 2014 February 3, 2014 March 3, 2014 April 7, 2014 May 5, 2014 June 2, 2014 July 7, 2014 August 4, 2014 September 2, 2014 (Tuesday) October 6, 2014 November 3, 2014 December 1, 2014 COUNCIL MEETINGS January 13, 2014 January 27, 2014 February 10, 2014 February 11, 2014* February 24, 2014 March 10, 2014 March 24, 2014 April 14, 2014 April 28, 2014 May 12, 2014 May 27, 2014 (Tuesday) June 9, 2014 June 23, 2014 July 14, 2014 July 28, 2014 August 11, 2014 August 25, 2014 September 8, 2014 September 22, 2014 October 13, 2014 October 27, 2014 November 10, 2014 November 24, 2014 December 1, 2014*** December 8, 2014 December 22, 2014 * February 11, 2014, Council/Staff Retreat, 6pm ** Town Hall Meeting, 6pm ****December 1, 2014, Special City Council Meeting - Truth in Taxation, 6pm, Mounds View City Hall of Mounds View Staff Item No: 07E Meeting Date: December 9, 2013 Type of Business: CB Administrator Review:/ To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8190, Approving Various Appointments to the City's Boards, Commissions, and Committees Background: The Park, Recreation and Forestry Commission, Planning Commission, and the Streets and Utilities Committee have term seats, which will expire on December 31, 2013. Parks, Recreation and Forestry Commission Jerry Kunz Cindy Palm Planning Commission Keith Crambilt (resigned on this Commission December 4, 2013) Gary Rundle Streets and Utilities Committee Brian Amundsen Jim Battin Shawn Young Discussion: Parks Recreation and Forestry Commission: Staff received two (2) reappointment applications. The Park, Recreation and Forestry Commission recommended reappointing Cindy Palm. However, this Commission was not able to review Jerry Kunz's application because Staff received the application after the deadline. Although Mr. Kunz's application was not reviewed by the Commission, it would be Staff's recommendation to appoint him. Also, at the last Park, Recreation and Forestry Commission Meeting, the Commission reappointed Dale Aukee as Chair Item 07E December 9, 2013, City Council Meeting Page 2 Planninq Commission: Staff received one (1) reappointment application and one (1) new volunteer application. At the December 4, 2013, Planning Commission Meeting, Keith Crambilt resigned. The Planning Commission recommended appointing Gary Rundle (reappointment), and Jessica Birken (to finish the term vacated by Mr. Crambilt). Streets and Utilities Committee: Staff received one (1) reappointment application to the Streets and Utilities Committee, Jim Battin. Brian Amundsen and Shawn Young did not wish to reapply. If the City Council approves Mr. Battin's appointment to this Committee, then this Committee will continue to have two (2) vacant seats. Recommendation: Attached are all the submitted applications to these Commissions/Committees. It is recommended that the City Council consider these applications, and approve appointments to their respective commission and committees. Attached is Resolution 8190 for your consideration. Respectfully submitted, Am& Desaree Crane RESOLUTION NO. 8190 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPOINTING MEMBERS TO VARIOUS MOUNDS VIEW COMMISSIONS AND COMMITTEES WHEREAS, Mounds View Board, Commission and Committees consist of members appointed by the City Council; and WHEREAS, there will be vacant seats effective December 31, 2013, in the Park and Recreation and Forestry Commission, Planning Commission, and the Streets and Utilities Committee. NOW, THEREFORE, BE IT RESOLVED by the City Council of Mounds View, Ramsey County, Minnesota, as follows: 1. The City Council does hereby approve the following Mounds View residents to serve on the Parks and Recreation and Forestry Commission: Name Term Expiration (3 -Year Term) Jerry Kunz December 31, 2016 Cindy Palm December 31, 2016 The City Council also hereby approves Dale Aukee as Chairperson for the Parks, Recreation and Forestry Commission. 2. The City Council does hereby approve the following Mounds View residents to serve on the Planning Commission: Name Term Expiration (3 -Year Term) Jessica Birken December 31, 2014 (1 Year Term) Gary Rundle December 31, 2016 3. The City Council does hereby approve the following Mounds View resident to serve on the Streets and Utilities Committee: Name Term Expiration (3 -Year Term) Jim Battin December 31, 2016 Resolution 8190 Page 2 Adopted this 9th day of December, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) City of Mounds View 2401 County Highway 10 Mounds View, MN 56112 763-717-4000 Application for Advisory Commissions and Commiffees Group(s) applied for: PARKS Rc-c9M47Ww *" Full blame (Please Print): TC--om VA(z Work Phone; Work/Ceil Phone: '767"q06-7713 Address: 9xey Pce-41-4wr V.trow Drum Years at this address: $016 Years you have lived in Mounds View: 16 E-mailAddress: Exaerlence and Qualifications Skills and Interests: 'tgcrt- aEArroW Employment, Occupation or Other Relevant Experience: Ra4i2CAr vrl Memberships, Accomplishments or Other Qualifications: C 61vt PHc=asx1v4F P,1,4,/ ASK f=404tc Please state your reason for wanting to serve with this group: rj-Aji!`Sra UJORK 9TA2TEO signature:t% * 9 Date: ll -22 -/3 (Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds View is committed to the policy that all persons shall have access to its programs, racluttes and employment without regard for race, ethnicity, sex, age or physlcai abilities. k City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 763-717-4000 Application for Advisory Commissions and Committees Group(s) applied for: x,45, Full Name (Please Print): Ci niD Work Phone: )1��- o,'S 3 %(4 Address: 616 Years at this address: E-mail Address: icz�/rte r� Phone: /r A) Years you have lived in Mounds View: Experience and Qualifications Skills and Interests: � badIll �y Employments, �Occupation or Other Relevant Experience: Members ips, { omplishments or Other Qualifications: Plase state y ' r feason' for want ni g to serve with this group: Signature: Date: (Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, sex, age or physical abilities. City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 763-717-4000 Application for Advisory Commissions and Committees Group(s) applied for: Mounds View Planning Commission, Economic Development Commission Full Name (Please Print): Jessica Birken Work Phone: 612-284-6441 (office) Address: 8391 Pleasant View Drive Years at this address: 9 Work/Cell Phone: 651-274-3255 (cell) Years you have lived in Mounds View: 9 E-mail Address: jess@urban-law-group.com Experience and Qualifications Skills and Interests: I'm a licensed attorney with real estate experience including issues regarding appraisals, boundaries, easements or other restrictions on use, etc. I'm interested in urban land use planning and contributing to my community. Employment, Occupation or Other Relevant Experience: (Please see my attached resume) My experience includes drafting legal opinions for many civil land use cases in Pine County as a Judicial Law Clerk, as well as the oversight and management of many conservation real estate transactions with Pheasants Forever. Memberships, Accomplishments or Other Qualifications: - Qualified mediator - Member of MN State Bar Assoc. - Licensed notary public Please state your reason for wanting to serve with this group: I'd like to give back to my community through public service. My background knowledge and personal strengths will be assets to the Commission. I'm grateful for the opportunity to gain experience in public administration and civic engagement. Signature: Date: 11-21-2013 (Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, sex, age or physical abilities. JESSICA BII(EN 8391 Pleasant View Drive Mounds View MN 55112.651-274-3255 • iessOurban-law-group.com PROFESSIONAL PROFILE • Expert writing skills • Project management & administration • Negotiation / mediation • Team building / adaptive leadership • Critical thinking / decision making • Teaching / training / presenting • Exceptional interpersonal skills • Organization or process efficiency • Change management / org. development • 40+ hours of cultural competency training EDUCATION M.A. Nonprofit Management — Hamlin University School of Business, Saint Paul, MN, 2011 J.D. Law—Magna Cum Laude, Hamline University School of Law, Saint Paul, MN, 2007 B.A. Sociology — University of Minnesota, Twin Cities, MN, 2001 PROFESSIONAL EXPERIENCE URBAN LAW GROUP, PLLC, Saint Louis Park, MN 2013 — present Partner / Nonprofit Attorney & Advisor Support the health and vitality of the nonprofit sector by educating and empowering clients to deliver their mission with confidence and competence. Specializing in: • Grant Compliance & Grant Management • Nonprofit Consulting & Best Practices • Property Tax Exemption • Real Estate Matters • Conservation & Environmental • Org. Development & Change Management PHEASANTS FOREVER, INC, Saint Paul, MN 2010-2013 Grants & Contracts Specialist • Manage a large portfolio of diverse and complex grant funded projects ($15m annual activity). • Ensure compliance with programmatic standards; GAAP; A-133; A-110; etc. • Handle complex Real Estate matters (purchase, sale, O&M, risk management). • Review, draft, negotiate and resolve contractual matters. • Develop policies and systems to reflect industry best practices. • Maintain positive relationships with both internal and external stakeholders. BIRKEN LAW OFFICE, PLLC, Blaine, MN 2009-2013 Attorney / Owner • Provided professional and legal writing services for other attorneys. STATE OF MINNESOTA, JUDICIAL BRANCH, I 01 DISTRICT, Pine City, MN 2007 —2008 Judicial Law Cleric, Honorable Krista K. Martin • Performed extensive legal research & writing and draftedjudicial opinions for all case types. • Interacted extensively with various stakeholder groups. • Exhibited integrity, tactfulness, neutrality, confidentiality and strictly observed ethical rules. LICENSES - Licensed Attorney - Licensed Notary Public Oct, 25. 2013 2.46 PM Xcel Energy Edina Construction [u o, 1663'//P. J,C1 DAVII-EW City of Mounds View 240'1 County Highway '10 Mounds View, MN 55112 763-717-4000 App9aeafivn fcer Advisory drw3nttnisst®ns and �®mrnitt��s Group(s) applied for: Full Name (Please Pr Work Phone: 95-)_—ffx�— Wz 3 Address: Years at this address: � 4 E-mail Address: Skills and Interests: Work/Cali Years you have lived in Mounds View: 5 6/ Experlence and QualificatiON9 EIpployrnent, Occupation or Other Relevant Experience: Memberships, Accomplishments or Other Qualifications: Please state your reason for wan)!,ng to 8 rvewith this group: Date: /0 r� (Your re poi se'to any di the above inquiries may be continued on the back of this form and you ntay attac t other information that you would like fife City Council to consider.) The Cify of Mounds Vlev, Is Cormni(led (O tha ppllcy that 70 p6r5005 shatl hate access (o ifs programs, facilities and employment milloul regard for iaee, olhnk4y, sex, age or physical ahilltlas. City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 763-717-4000 Group(s) applied for: L-)-' Full Name (Please Print): �r mm M L � I� WorkPhone: Address: a3L 3 Work/Cell Phone: ^r_ 51 Years at this address: Years you have lived in Mounds View: c9 q E-mail Address: i tom, L24L ( coYnraST Ila E Experience and Qualifications Skills and Interests:{ ISA/f Ij ✓ /U©� _ Prp t l ©r9 J V01 Qn 4e"er, work . Em to nt, Occupation or Other Relevant Experience: 'e�pe_ emp icned C'VMrGi1-v pro 5ira ng MJku S$ 5�elh cty��ticAS/SJ G�a"%��SC' 2S<5h Memberships, Accomplishments or Other Qualifications: !Non) —�rc9�tt V C7 � u t)4 -et' C GII(APjer COMM is' le) AJ Please state your reason for wanting to serve with this group: (i'orr� IhU"e 0-6 Cokorl,t-C-22 Signature: ,-::-)��� Date: /� 4Q0 (Your response any of the above inquiries maybe continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, sex, age or physical abilities. Item No: 7F f Meeting Date: December 9, 2013 MOT ND � TWW Type of Business: Council Busing lJ1ViJJ viL.1'Y Administrator Review: City of Mounds View Staff Report Immomr— To: Honorable Mayor and City Council From: Nick DeBar, Director of Public Works Item Title/Subject: Resolution 8189, Approving a Position Description and Authorizing Advertisement for Hiring a Maintenance Worker in the Public Works Department Background: With the recent retirement by the long -employed Parks Supervisor and subsequent vacant position that his departure left, Public Works is proposing a restructuring of staffing in the department to address deficiencies in personnel and to increase the effectiveness in providing the many essential services devolved upon the department. The proposed restructuring involves the following: 1. Eliminate Parks Supervisor position and replace with non -supervisory position focused on project management and civil engineering in Engineering Division. 2. Add a full-time (Parks) Maintenance Worker position in Maintenance Division. This restructuring plan was discussed and supported by the City Council at their December work session. Discussion: With the added position, Public Works will be staffed with nine full-time Maintenance Workers assigned to the following maintenance five subdivisions: Drinking Water (2)*, Wastewater (2), Stormwater (1), Streets (2), and Parks (2). *One of the Drinking Water maintenance positions is the Lead Utility Worker which has a higher level of responsibility operating the water supply and treatment plants. The other eight positions are equal in responsibility level and assist each other with duties depending on subdivision work load, available personnel (due to sick leave, vacation, etc.), weather, and emergencies. Although these positions are cross -trained with other each other, the current position descriptions and titles are not consistent and do not accurately depict these shared duties. Therefore, staff recommends combining these five maintenance worker position descriptions into one document. The attached "Maintenance Worker" position description incorporates the shared responsibilities and requirements of the other five position descriptions (also attached), but also details the core duties for the specific maintenance area (subdivision) that the worker is appointed to. The "duties" of some of the old descriptions are more closely related to knowledge, skills, and abilities and are reflected in that section of the proposed description. A "Facilities" subdivision was also added to reflect the building maintenance duties that many of the workers now share the completion of. The new position description does not change the current intent or duties of the position and will not affect the hay points. The Public Works labor agreement requires that all permanent job vacancies are first posted internally for five working days so current members of the bargaining unit can be considered for the vacancy before it gets advertised to the general public. This requirement supports the concept of promoting from within if interested internal candidates meet the requirement of the vacant job. Only after the vacancy is posted for five working days and no responses or qualified candidates are received will the vacancy be posted externally. Approving a Position Description & Authorizing Advertisement for Hiring a Maintenance Worker Page 2 Recommendation: Staff recommends that the City Council adopt the attached resolution that will approve the combined position description and authorize advertisement for hiring a maintenance worker position. This position will be funded from the same general fund under parks (100-4360) that the Parks Supervisor position was funded from and will have a net effect of decreasing planned expenditures. The starting wage for the new maintenance worker will start at the lowest step in accordance with the labor agreement. A recommendation for hire is anticipated sometime in late January or early February 2014. Respectfully submitted, Nick DeBar— Director of Public Works Attachments: • Resolution 8189 • Proposed "Maintenance Worker" position description • Current position descriptions: ➢ Maintenance Worker (Drinking Water) ➢ Public Works Maintenance Worker (Sanitary Sewer) ➢ Maintenance Worker (Stormwater) ➢ Public Works Maintenance — Streets ➢ Parks Maintenance Worker RESOLUTION 8189 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A POSITION DESCRIPTION AND AUTHORIZING ADVERTISEMENT FOR HIRING A MAINTENANCE WORKER IN THE PUBLIC WORKS DEPARTMENT WHEREAS, the recent retirement of the Parks Supervisor has provided an opportunity to restructure staffing for the Public Works Department to better address deficiencies in personnel and to increase the effectiveness in providing the many essential services devolved upon the Department; and WHEREAS, staff recommends the addition of a Maintenance Worker to perform parks maintenance duties which were previously supplemented by the eliminated Parks Supervisor position and a previously eliminated full-time seasonal maintenance worker; and WHEREAS, five separate position descriptions and titles currently exist for maintenance workers that are inconsistent and do not accurately depict shared duties required for the maintenance workers; and WHEREAS, a single "Maintenance Worker" position description that incorporates the shared responsibilities and requirements of the other five position descriptions and details the core duties for the specific maintenance area (subdivision) that maintenance workers are appointed is proposed to replace the five maintenance worker position descriptions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The addition of a "Maintenance Worker" position to perform park maintenance duties in the Maintenance Division of the Public Works Department is hereby approved. This position will be a full-time, non-exempt FSLA position and a member of the Public Works Collective Bargaining Unit. The attached "Maintenance Worker" position description is hereby approved and replaces the "Maintenance Worker (Drinking Water)", "Public Works Maintenance Worker (Sanitary Sewer)", "Maintenance Worker (Stormwater)", "Public Works Maintenance -Streets', and "Parks Maintenance Worker" position descriptions and titles. 3. The Director of Public Works is authorized to appoint "Maintenance Worker' positions to a subdivision of the Public Works Maintenance Division. 4. Staff is authorized to post internally within Public Works Maintenance Division the added Maintenance Worker position in accordance with the current Public Works Collective Bargaining Unit agreement. 5. Staff is directed to evaluate applicants and recommend a finalist for the added Maintenance Worker position to be considered by the City Council. Adopted this 9th day of December, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL) CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Maintenance Worker Department: Public Works — Maintenance Division Accountable to: Director of Public Works/City Engineer FLSA Status: Non -Exempt (Public Works Collective Bargaining Unit) PRIMARY OBJECTIVE OF POSITION To perform a wide variety of skilled and general maintenance work activities and functions including operating, maintaining, inspecting, and repairing the municipal infrastructure and equipment associated with the drinking water supply, treatment, storage, and distribution system; wastewater collection system; stormwater conveyance, ponds, and treatment systems; streets, trails, and right- of-way; parks, recreation facilities, and forestry; and buildings and grounds. Maintenance Workers are responsible for completing daily work assignments of an appointed maintenance subdivision and will perform work tasks of other subdivisions when assigned by the Public Works Supervisor, including participating in the Standby Duty and Call Back programs for after-hours and weekend maintenance, repairs, and emergencies. SUPERVISION RECEIVED Direct supervision is provided by the Public Works Supervisor. SUPERVISION EXERCISED No supervision exercised. May perform lead worker duties for a work crew of full-time and/or seasonal maintenance workers when assigned by the Public Works Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES All subdivisions: • Participate in snow plowing and ice control operations on streets, trails, sidewalks, municipal parking lots, and municipal building entrances and walkways. • Assist and participate in responding to emergencies affecting municipal infrastructure function including storm debris clean up, water and sewer pipe breaks, traffic control, flooding, and other urgent matters. • Operate a variety of common industry and specialized vehicles, heavy and light equipment, machinery, and tools. Assist and participate in routine maintenance and repair of such vehicles, equipment, machinery, and tools. Clean and restore vehicles, equipment, and tools after use. • Perform difficult and other routine manual labor during completion of work tasks and assignments. • Troubleshoot, correct, and repair municipal infrastructure, equipment, and tools to ensure proper function and long-lasting performance in a cost effective manner. • Document and record maintenance, inspections, repairs, installations, and other work activities in accordance with records retention schedules and department requirements. • Participate in the Public Works "Standby Duty" and "Call Back" programs for after-hours and weekend maintenance, repairs, and emergencies. • Assist and participate in essential duties of other subdivisions when assigned by Public Works Supervisor. Position Description I Maintenance Worker Page 1/6 When assigned to the Drinking Water subdivision: • Operate and maintain watermain pipes, gate valves, hydrants, and other infrastructure of the municipal drinking water distribution system. Assist with maintaining and repairing private water service lines, curb and corporation stops, and connections as part of the City's water service line repair program. • Locate and mark underground municipal infrastructure involving water, sanitary sewer, stormwater, fiber optic, and electric lines as part of the Gopher State One Call program. Obtain and reference as -built drawings, tie sheets, and other archive records and translate to field locations. Use utility line locater, probes, or hand digging to locate underground lines. • Perform preventative system maintenance including flushing hydrants, exercising gate valves, rehabilitating hydrants and valves, replacing meter reader batteries, water leak surveys, etc. • Respond to and participate in locating and fixing water main breaks and water service leaks. Determine materials needed for repair and install clamps, pipe or fittings, and make proper tie-in. • Install, inspect, test, and repair water meters and wireless transmitter readers. Obtain quarterly water consumption readings and download data for use in billing consumers. • Participate in Best Management Practices (BMPs) related to the City's Wellhead Protection Program (WHPP). • Perform the duties and assume responsibilities of the Lead Utility Worker in his/her absence when assigned by the Public Works Supervisor. When assigned to the Wastewater subdivision: • Clean and inspect sanitary sewer gravity pipes, manholes, force mains, lift stations, grinders, pumps, meters, and other wastewater collection, pumping, and conveyance components. Operate combination jetting/vacuum sewer truck for routine cleaning of gravity pipes and clearing obstacles. • Operate and maintain wastewater mechanical equipment including lift stations, grinders, pumps, meters, and other components. Participate in diagnosing mechanical failures and making repairs. • Perform inspections by operating sewer televising and maintenance equipment including CCTV mainline sewer camera, pole camera, computer, and other related equipment. Record video inspections and document infrastructure inadequacies. Manage electronic database of inspection records. • Assist and participate in detection of inflow and infiltration activities, including wet weather flow inspections and illegal connection investigations. When assigned to the Stormwater subdivision: Clean and inspect storm sewer pipes, drain inlets, drainage structures, culverts, ditches, curbs and gutters, and other infrastructure of the municipal stormwater conveyance system. Maintain and inspect retention and detention ponds, bioretention swales and basins, infiltration and filtration facilities, sumps, grit chambers, and other infrastructure of the municipal stormwater rate control and pollution control system. • Operate and maintain inspection and maintenance equipment, including street sweeper, combination jetting/vacuum sewer truck, pole camera, CCTV mainline sewer camera, computer, and other related equipment. • Participate in Best Management Practices (BMPs) related to the City's Stormwater Pollution Prevention Program (SWPPP). • Assist and participate in illicit discharge and detection elimination (IDDE) activities, including dry weather flow inspections and illegal connection investigations. • Install and maintain erosion and sediment control devices for municipal -operated construction sites. Assist and participate in erosion and sediment control inspections on construction sites. Position Description I Maintenance Worker Page 2/6 When assigned to the Streets subdivision: • Clean and maintain streets, trails, sidewalks, parking lots, and other paved and non -paved surfaces of the municipal transportation system. Principal operators of snow plow trucks, salt applicators, and anti -icing equipment during winter months and street sweeper during non -winter months. • Perform preventative maintenance and repairs on asphalt pavements including pothole patching, skim coating, mill and overlays, routing and sealing cracks, fog sealing and rejuvenation, full - depth removal and replacement, and new construction. • Perform preventative maintenance and repairs on concrete pavements and curbs including crack sealing, joint rehabilitation, pavement sealing, removal and replacement, milling uneven joints, and new construction. • Install and maintain traffic signs and posts, street name blades and hardware, and pavement markings. Install and remove temporary traffic control devices for construction zones, hazard warnings, and other purposes. Fabricate, install, and maintain grouped mailbox posts. • Maintain and inspect right-of-way and boulevard vegetation and trim or remove trees, bushes, and other obstacles to provide safe lateral clear zones and intersection site lines. Perform plant and turf maintenance and landscape duties along municipal streets, trails, and sidewalks. • Perform vehicle traffic counts by setting out and picking up traffic counters and recording data. When assigned to the Parks subdivision: • Perform turf maintenance and landscape duties in parklands and grounds including mowing and edging lawns and athletic fields, rough cutting, pulling weeds, grading, seeding and sodding, applying fertilizer and pesticides, mulching, watering plants and trees, sweeping, removing litter, trimming trees and shrubs, and clearing fallen trees, brush, leaves, and debris. • Maintain and repair park and recreation facilities and equipment involving playgrounds, baseball and softball fields, tennis, basketball, and volleyball courts, athletic and security lighting, ice hockey and staking rinks, drinking fountains, fencing, site amenities, and other park equipment. • Operate and maintain the park and grounds irrigation systems including setting clocks and controls, adjusting and replacing broken heads, and repairing irrigation line breaks. • Perform janitorial and light building maintenance duties in park buildings and shelters including cleaning and sanitizing restrooms, stocking supplies, picking up litter, emptying trash containers, replacing light bulbs, painting, washing windows, and cleaning outdoor furniture. • Participate in inspecting and diagnosing park and recreation facilities and equipment for unsafe and hazardous conditions. Take notice of park activities during work assignments that may cause harm to the public or park facilities. Remove graffiti and repair damage from acts of vandalism. • Install trees, shrubs, perennials, annuals, and native grasses. Maintain planting beds and garden areas in parklands and building grounds. Assist with forestry activities. When assigned to the Facilities subdivision: • Maintain and repair municipal buildings and equipment by performing a variety of carpentry, painting, plastering, plumbing, electrical, heating, air conditioning, and mechanical work. • Perform preventative maintenance for heating, ventilation, and air conditioning equipment including replacing belts, changing filters, and coil cleaning. Operate building automation systems, diagnose temperature inadequacies, and adjust set points and other control settings. • Maintain and repair plumbing fixtures including sinks, toilets, faucets, dispensers, fountains, and pipes. Clear obstructions from sewer lines, drains, sump pumps, and roof drains. • Repair and adjust windows, doors, gates, room dividers, bleachers, locks, hardware, and other building components and mechanisms. • Replace damaged ceiling tiles and lighting covers, repair floor tiles and carpeting, move furniture and equipment, assemble prefabricated furniture, and other miscellaneous interior work. Position Description I Maintenance Worker Page 3/6 Inspect facilities to identify building maintenance needs. Assist and participate in facility improvements and alterations. Perform light electrical and telecommunication repair and installation. Test and maintain emergency lighting, security cameras, and security alarm systems. OTHER DUTIES AND RESPONSIBILITIES • Keep maintenance facility and work areas in a safe, clean, and organized condition. • Attend and participate in internal and external safety and certification training. • Assist with responding to citizen requests and complaints, including investigating various matters. • Oversee the work of seasonal maintenance workers while leading a work crew when assigned by the Public Works Supervisor and provide on-the-job training in completion of work duties. • Perform other duties and responsibilities as apparent or assigned by the Public Works Supervisor. MINIMUM QUALIFICATIONS` Education: • High School Diploma or GED. • Satisfactory completion of a post secondary program of courses in water or wastewater technology at an accredited institution is desirable (one-year credit given towards experience). Experience: • One year experience in general, skilled, or semi -skilled labor performing maintenance, repair, construction, or other similar job-related tasks on municipal infrastructure or operating motorized equipment for these activities. Two years or more experience is desirable. Licenses and Certificates: • Possession of a valid Minnesota Class B commercial driver's license with air brake endorsement; obtain tanker endorsement within 6 months of employment. • Possession of a Water Supply System Operator Class D certificate issued by Minnesota Department of Health or obtain within 18 months of employment. Maintenance Workers assigned to the Drinking Water subdivision require a Class D certificate at time of employment and are required obtain a Class B certificate within 5 years of employment. • Possession of a Wastewater Operator Class S -D certificate issued by Minnesota Pollution Control Agency or obtain within 18 months of employment. Maintenance Workers assigned to the Wastewater subdivision require a Class S -D certificate at the time of employment and must obtain a Class S -C certificate within 3 years of employment. • Maintenance Workers assigned to the Streets and Parks subdivisions must obtain a Non - Commercial Pesticide Applicator License issued by Minnesota Department of Agriculture within 18 months of employment. • Maintenance Workers assigned to the Stormwater subdivision must obtain an Erosion and Sediment Control Construction Installer Certificate issued by the University of Minnesota Department of Bioproducts and Biosystems Engineering within 18 months of employment. • Maintenance Workers assigned to the Facilities subdivision must obtain a Boiler Operator License issued by Minnesota Department of Labor and Industry within 18 months of employment. *" see Collective Bargaining Unit Labor Agreement for job classification system and minimum advancement qualifications. Position Description I Maintenance Worker Page 4/6 NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • General principles and practices of municipal infrastructure operations and functions. • Methods, techniques, and procedures for operating, maintaining, and repairing infrastructure of assigned subdivision, including purpose and proper use of equipment, tools, and materials. • Proper safety precautions related to all work performed, including safe handling and application of chemicals used in work and stored on site. Skill in: • Operating hand and power tools, mechanical equipment, vehicles, and other heavy and light equipment commonly used for essential duties and responsibilities of assigned subdivision. • Basic use of computers and software programs; experience with Microsoft Office Suite and SCADA systems preferred. • Assessing in -field conditions and problems and determining workable solutions to resolve them with limited supervision. Ability to: • Work on-call and participate in rotating standby duty schedule. • Work independently or on a team and complete daily work tasks and multi -day project assignments while meeting a work schedule. • Perform difficult manual labor tasks including lifting heavy objects, stooping, bending, and twisting; including performing work tasks for extended periods of time and in adverse weather conditions. • Learn how to perform general, skilled, and semi -skilled tasks in a variety of construction, maintenance, repair, and inspection activities; learn how to operate tools and equipment of other maintenance subdivisions. • Read maps, construction and as -built drawings, tie sheets, and sketches. • Keep accurate records of time sheets, work assignments, inspection and maintenance activities, repair materials, purchase receipts, and as -built information in hard copy and electronic formats. • Obtain and keep current all licensures and certificates required for position. • Purchase operating supplies and keep track of receipts for further processing. • Make recommendations to supervisor on operating and maintenance matters involving personnel, equipment, procedures, policies, etc. that will improve division functions. • Establish and maintain cooperative working relationships with those contacted in the course of work, including co-workers, other departments, other agencies, vendors, and the public. • Communicate effectively, in English, both verbally and in writing. • Pass a medical physical examination and drug test. TOOLS AND EQUIPMENT USED • Common industry vehicles including snow plowing and dump trucks, utility and pickup trucks, aerial bucket truck, water tanker truck, and trailers. • Common construction equipment including backhoe/loader, front-end loader, skid steer, steel drum roller, plate compactor, air compressor, concrete mixer, generator, concrete saw, jackhammer, welding machine, chop saw, milling machine, router, line striper and air brush painters, trencher, trench box, and light towers. • Specialized industry equipment including mechanical street sweeper, combination jetting/vacuum sewer cleaning truck, crack sealing kettle and distributor machine, asphalt hot box, trash pump, pneumatic post driver, jib crane, motorized valve wrenches, and other specialized equipment. • Common turf and landscape maintenance equipment including push and riding mowers, all -terrain implement carriers, utility vehicles, sprayers, aerators, dethatchers, split seeder, line trimmer, leaf blower, chain saw, pole saw, and other machinery and implements. Position Description I Maintenance Worker Page 5/6 Common hand and power tools including hammers, electric drills, saws, shovels, rakes, lutes, wrenches, sanders, tampers, and pressure sprayers. Inspection, monitoring, and communication devices including utility line locater, gas detection device, CCTV robotic sewer camera, pole camera, laser level, mobile and 800 -mHz radios, telephone, computer, copier, and SCADA (supervisory control and data acquisition) system. Office tools and equipment including telephone, copier, personal computer, calculator, mobile radios, and 800 -mHz radios. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those physical demands that must be met by an employee to successfully perform the essential functions of this job and those work environment characteristics that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, and operate objects, tools, or controls. The employee is frequently required to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, reach, talk, and hear. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must have a sense of smell. Work Environment: While performing the duties of this job, the employee regularly works in outside weather conditions year round. The employee frequently works near moving mechanical parts and equipment and is exposed to vibration and wet and/or humid conditions. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Department Head Effective Date: December 9, 2013 Position Description I Maintenance Worker Approval: City Administrator Revision History: 12/2013 Page 6/6 CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Maintenance Worker (Drinking Water) Department: Public Works — Operation and Maintenance (O&M) Division Accountable to: Director of Public Works FLSA Status: Non -Exempt (Public Works Collective Bargaining Unit) PRIMARY OBJECTIVE OF POSITION To perform a wide variety of skilled and general maintenance work activities and functions including operating, maintaining, inspecting, and repairing the infrastructure and equipment associated with the municipal drinking water system including water distribution pipes and services, gate valves and curb stops, fire hydrants, water meters and readers, well houses and water treatment plants, water tower and storage systems, and the booster station. This position primarily focuses on the drinking water distribution system components and will assume the responsibilities of the Lead Utility Worker in his/her absence. This position will also perform work tasks of other O&M subdivisions involving wastewater collection system, stormwater conveyance and ponds, streets and trails, parks and recreation facilities, buildings and grounds, and fleet maintenance when assigned by the Public Works Supervisor, including participating in the Standby Duty and Call Back programs for after-hours and weekend maintenance, repairs, and emergencies. SUPERVISION RECEIVED This position is supervised by and works under the general guidance and direction of the Public Works Supervisor. SUPERVISION EXERCISED No direct supervision is exercised by this position. May oversee the work of full-time and seasonal maintenance workers on occasion when assigned by the Public Works Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES • Operate and maintain watermain pipes, gate valves, hydrants, and other infrastructure of the municipal drinking water distribution system. Assist with maintaining and repairing private water service lines, curb and corporation stops, and connections as part of the City's water service line repair program. Locate and mark underground municipal infrastructure involving water, sanitary sewer, stormwater, fiber optic, and electric lines as part of the Gopher State One Call program. Obtain and reference as -built drawings, tie sheets, and other archive records and translate to field locations. Use utility line locater, probes, or hand digging to locate underground lines. Perform preventative system maintenance including flushing hydrants, exercising gate valves, rehabilitating hydrants, replacing meter reader batteries, water leak surveys, etc. Respond to and participate in locating and fixing water main breaks and water service leaks. Determine materials needed for repair and install clamps, pipe or fittings, and make proper tie-in. Operate and maintain vehicles, equipment, and tools and dump trucks, backhoe/loader, front-end loader, other commonly used equipment and tools. Maintenance Worker (Drinking Water) Position Description Page 1/4 used in performing duties including pickup utility line locater, cameras, computer, and • Install, inspect, test, and repair water meters and wireless transmitter readers. Obtain quarterly water consumption readings and download data for use in billing consumers. • Troubleshoot, correct, and repair water distribution system infrastructure, equipment, and tools to ensure proper function and long-lasting performance. • Participate in Best Management Practices (BMPs) related to the City's Wellhead Protection Program (WHPP). • Participate in inspecting and documenting repairs, installation, and modifications to public and private water, sanitary sewer, or storm sewer utility work. • Perform and participate in other maintenance activities including snow plowing and ice control, storm debris clean up, building and grounds maintenance, vehicle and equipment maintenance, water main breaks, etc. Operate a variety of vehicles, heavy and light equipment, power and hand tools, and perform manual labor while participating in O&M activities. • Document and record inspections, maintenance, repairs, installations, and other work activities in accordance with records retention schedules and program requirements. • Participate in the Public Works "Standby Duty" and "Call Back" programs for after-hours and weekend maintenance, repairs, and emergencies. OTHER DUTIES AND RESPONSIBILITIES Perform the duties and assumes responsibilities of the Lead Utility Worker in his/her absence. Attend and participate in internal and external safety and certification training. Assist with responding to citizen requests and complaints, including investigating various matters. Perform other duties and responsibilities as apparent or assigned by the Public Works Supervisor. MINIMUM QUALIFICATIONS Education: • High School diploma or GED. • Satisfactory completion of a post -secondary program of courses in water or wastewater technology at an accredited institution is desirable. Experience: • Six months experience in general, skilled, or semi -skilled labor performing maintenance, repair, construction, or other similar job-related tasks on municipal infrastructure or operating motorized equipment for these activities. One year or more experience is desirable. Satisfactory completion of a post -secondary program of courses in water or wastewater technology at an accredited institution will be equivalent to one year of experience. Licenses and Certificates: • Possession of a valid Minnesota Class B commercial driver's endorsements or obtain within 6 months of employment. • Possession of a current Water Supply System Operator Class Department of Health or obtain within 3 months of employment. years of employment. license with air brake and tanker D certificate issued by Minnesota Obtain Class B certificate within 5 • Possession of a current Wastewater Operator Class S -D certificate issued by Minnesota Pollution Control Agency or obtain within 3 months of employment. see Collective Bargaining Unit Labor Agreement for job classification system and minimum advancement qualifications. Maintenance Worker (Drinking Water) Position Description Page 2/4 NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • Means, methods, and techniques for operating, maintaining, and repairing infrastructure. • Equipment, materials, and supplies used in maintenance and minor repairs. • Proper safety precautions related to all work performed. • Safe handling and application of chemicals used in work and stored on site. • Principles and practices of water supply, treatment, storage, and distribution. Skill in: • Operating a variety of tools and equipment commonly used for essential duties and responsibilities. • Using computers and software programs, including Microsoft Office Suite and SCADA software. • Assessing in -field conditions and problems and determining workable solutions to resolve them with limited supervision. • Keeping accurate records of time sheets, work assignments, inspection and maintenance activities, correspondences, as -built information, and other data in hard copy and electronic formats. • Reading maps, construction and as -built drawings, tie sheets, and sketches. Ability to: • Work on-call and participate in rotating standby duty schedule. • Assume the duties and responsibilities of the Lead Utility Worker in his/her absence by operating the wells, water treatment plants, and storage facilities to provide safe and reliable drinking water. • Work independently or on a team and complete daily work tasks and multi -day project assignments while meeting a work schedule. • Perform difficult manual labor tasks including lifting heavy objects, stooping, bending, and twisting. • Learn how to perform general, skilled, and semi -skilled tasks in a variety of construction and maintenance activities. • Learn to operate a variety of tools and equipment. • Perform heavy manual tasks for extended periods. • Purchase operating supplies and keep track of receipts for further processing. • Make recommendations to supervisor on operating and maintenance matters involving personnel, equipment, procedures, policies, etc. that will improve department functions. • Establish and maintain cooperative working relationships with those contacted in the course of work, including co-workers, other departments, other agencies, vendors, and the public. • Communicate effectively, in English, both verbally and in writing. TOOLS AND EQUIPMENT USED • Common industry motorized vehicles and equipment, including dump truck, pickup truck, utility truck, skid steer, aebi tractors, tamper, plate compactor, saws, pumps, areole propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. • Specialized equipment including backhoe/loader, front-end loader, street sweeper, jetting/vacuum truck, and underground utility televising equipment and accessories. Maintenance Worker (Drinking Water) Position Description Page 3/4 PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment described here are representative of those physical demands that must be met by an employee to successfully perform the essential functions of this job and those work environment characteristics an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and fingers, including handling, feeling, and operating objects, tools, or controls. The employee is frequently required to reach with hands and arms, stand, talk, and hear, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and have a sense of smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and equipment and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval:kQ QD- Department Head Effective Date: May 13, 2013 Approval �GWvL 1J2 (l ()Gc' City Administrator Revision History: Maintenance Worker (Drinking Water) Position Description Page 4/4 05/2013 03/2013 082206 042006 6/97 1995 ADA CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Public Works Maintenance Worker (Sanitary Sewer) Department: Public Works — Operation and Maintenance Division Accountable to: Director of Public Works Status: Non -Exempt (Public Works Collective Bargaining Unit) PRIMARY OBJECTIVE OF POSITION Under the guidance and supervision of the Public Work Supervisor, this position is responsible for operating, inspecting, maintaining, and repairing the infrastructure and equipment associated with the municipal wastewater collection system, including gravity sewer pipes, manholes, lift stations, and forcemains. This position is cross -trained to assist with other O&M activities involving drinking water, stormwater, streets, parks, building and grounds, and vehicle/equipment maintenance; and participates in the Standby Duty and Call Back programs for after-hours and weekend maintenance, repairs, and emergencies. SUPERVISION RECEIVED This position is supervised by and works under the general guidance and direction of the Public Works Supervisor. SUPERVISION EXERCISED No direct supervision is exercised by this position. May oversee the work of full-time and seasonal maintenance workers on occasion when assigned by the Public Works Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES • Clean and inspect sanitary sewer pipes, manholes, forcemains, lift stations, pumps, meters, and other wastewater collection system components. • Operate and maintain sewer televising and maintenance equipment, including jetting/vactor truck, pole camera, mainline sewer camera, computer, and other related equipment. • Troubleshoot and repair wastewater collection system infrastructure, equipment, and tools to ensure proper and long-lasting performance. • Assist with other O&M Division activities as assigned by the Public Works Supervisor, including snow and ice removal, storm debris clean-up, facility and grounds maintenance, vehicle and equipment maintenance, and water breaks repairs. • Assesses in -field conditions and problems to determine workable solutions and methods for resolving them with limited supervision. • Make recommendations to the Public Works Supervisor on operating matters of the department including personnel, equipment, and work procedures that will improve the functioning of the Public Works Department to provide better maintenance and service. • Follow departmental safety regulations and operating procedures that comply with applicable Minnesota Occupational Safety and Health Laws and regulations. Also recognizes potential hazards in the work environment and notifies Public Works Supervisor for corrective action. • Purchase operational supplies as directed by Public Works Supervisor and in accordance with City Purchasing Policy. • Maintain knowledge of safe handling and application of chemicals used in departmental programs. Public Works Maintenance Worker (Sanitary Sewer) Position Description Page 1/3 • Perform manual labor including, but not limited to: lifting; painting; tree trimming, planting, and removal; and compacting materials by using hand tools or mechanical equipment. • Keep accurate records of time sheets, job activity sheets, televising records, fuel log sheets, vehicle and equipment maintenance reports, water test, as-builts, and other related or required data. • Respond to citizen's requests and complaints in a manner consistent with the City policies and regulations, promoting and maintaining a favorable image of the City through positive community relations. • Follow departmental safety regulations and operating procedures that comply with applicable Minnesota Occupational Safety and Health Laws and regulations. • Participate in the Public Works "Standby Duty" and "Call Back" programs for after-hours and weekend maintenance, repairs, and emergencies. • Performs other duties and responsibilities as apparent or assigned by the Public Works Supervisor. MINIMUM QUALIFICATIONS • High School diploma or GED equivalent. • See "Special Requirements" for additional qualifications regarding licensures. ** see Collective Bargaining Unit Labor Agreement for job classification system and minimum advancement qualifications. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES • Working knowledge of equipment, materials, and supplies used in maintenance and minor repairs. • Ability to perform routine repair and maintenance tasks for various O&M divisions. • Skill in operation of listed tools and equipment used. • Ability to work independently and to complete daily activities according to work schedule. • Ability to lift heavy objects, walk, and stand for long periods, and to perform strenuous physical labor under adverse conditions. • Ability to perform heavy manual tasks for extended periods of time. • Ability to establish and maintain effective working relationships with employees, other departments and the public. • Ability to communicate effectively, in English, both verbally and in writing. SPECIAL REQUIREMENTS • Possess a valid Minnesota Class D driver's license and CDL Class B license with air brake and tanker endorsements or ability to obtain within 6 months of hire. • Possess a Water Supply System Operator Class D certificate. • Possess a Wastewater Operator Class S -D certificate. TOOLS AND EQUIPMENT USED • Common industry motorized vehicles and equipment, including dump truck, pickup truck, utility truck, skid steer, tamper, plate compactor, saws, pumps, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, and computer. • Specialized equipment including jetting/vactor truck and underground utility televising equipment and accessories. Public Works Maintenance Worker (Sanitary Sewer) Position Description Page 2/3 PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, talk, and hear. The employee is required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and have a sense of smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Department Head Effective Date: t4VJ 1,2-v- 11, Approval: .JaWw� 4W9� City Administrator Revision History: 07/2011 04/2009 01/2003 09/2002 06/1997 Public Works Maintenance Worker (Sanitary Sewer) Position Description Page 3/3 CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Maintenance Worker (Stormwater) Department: Public Works — Operation & Maintenance Division Accountable to: Director of Public Works FSLA Status: Non -Exempt (Public Works Collective Bargaining Unit) PRIMARY OBJECTIVE OF POSITION To perform a wide variety of skilled and general maintenance work activities and functions including operating, maintaining, inspecting, and repairing the infrastructure and equipment associated with the municipal stormwater system, including storm sewer pipes, drain inlets, drainage structures, ditches, culverts, wet and dry ponds, infiltration and bioretention swales and basins, and other structural devices. This position will perform work tasks of other O&M subdivisions involving drinking water and wastewater collection systems, streets and trails, parks and recreation facilities, buildings and grounds, and fleet maintenance when assigned by the Public Works Supervisor, including participating in the Standby Duty and Call Back programs for after-hours and weekend maintenance, repairs, and emergencies. SUPERVISION RECEIVED This position is supervised by and works under the general guidance and direction of the Public Works Supervisor. SUPERVISION EXERCISED No direct supervision is exercised by this position. May oversee the work of full-time and seasonal maintenance workers on occasion when assigned by the Public Works Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES • Clean and inspect storm sewer pipes, drain inlets, drainage structures, culverts, ditches, curbs and gutters, and other infrastructure of the municipal stormwater conveyance system. • Maintain and inspect retention and detention ponds, bioretention swales and basins, infiltration and filtration facilities, sumps, grit chambers, and other infrastructure of the municipal stormwater rate control and pollution control system. • Operate and maintain inspection and maintenance equipment, including street sweeper, jetting/vactor truck, pole camera, mainline sewer camera, computer, and other related equipment. • Troubleshoot, correct, and repair stormwater system infrastructure, equipment, and tools to ensure proper function and long-lasting performance. • Participate in Best Management Practices (BMPs) related to the City's Stormwater Pollution Prevention Program (SWPPP). • Document and record inspections, maintenance, repairs, installations, and other work activities in accordance with records retention schedules and program requirements. • Assist and participate in other maintenance activities, including snow plowing and ice control, storm debris clean up, building and grounds maintenance, vehicle and equipment maintenance, water main breaks, etc. • Operate and maintain a variety of heavy equipment related to a variety of City programs such as street patching, snow plowing, excavating, and other tasks as delegated in a safe and proficient manner. Maintenance Worker (Stormwater) Position Description Page 1/4 • Operate a variety of light equipment including, but not limited to, truck mowers, tractors, sprayers, paint strippers, chain saws, hand tools, and other related equipment in a safe and proficient manner. • Perform manual labor including, but not limited to, lifting, painting, tree trimming, planting, and removal; and compacting materials by using hand tools or mechanical equipment. • Participate in the Public Works "Standby Duty" and "Call Back" programs for after-hours and weekend maintenance, repairs, and emergencies. OTHER DUTIES AND RESPONSIBILITIES • Assist and participate in illicit discharge and detection elimination (IDDE) activities, including dry weather flow inspections and illegal connection investigations. • Assist and participate in erosion and sediment control inspections on construction sites. • Install and maintain erosion and sediment control devices for municipal -operated construction sites. Attend and participate in internal and external safety and certification training. Assist with responding to citizen requests and complaints, including investigating various matters. Perform other duties and responsibilities as apparent or assigned by the Public Works Supervisor. MINIMUM QUALIFICATIONS Education: • High School diploma or GED. Satisfactorily completion of a post -secondary program of courses in water or wastewater technology at an accredited institution is desirable. Experience: • Six months experience in general, skilled, or semi -skilled labor performing maintenance, repair, construction, or other similar job-related tasks on municipal infrastructure or operating motorized equipment for these activities. One year or more experience is desirable. Licenses and Certificates: • Possession of a valid Minnesota Class B commercial driver's license with air brake endorsement, and obtain tanker endorsement within 6 months of employment. • Possession of a current Water Supply System Operator Class D certificate issued by Minnesota Department of Health or obtain within 18 months of employment. • Possession of a current Wastewater Operator Class S -D certificate issued by Minnesota Pollution Control Agency or obtain within 18 months of employment. see Collective Bargaining Unit Labor Agreement for job classification system and minimum advancement qualifications. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • Means, methods, and techniques for operating, maintaining, and repairing infrastructure. • Equipment, materials, and supplies used in maintenance and minor repairs. • Proper safety precautions related to all work performed. • Safe handling and application of chemicals used in work and stored on site. Maintenance Worker (Stormwater) Position Description Page 2/4 Skill in: • Operating a variety of tools and equipment commonly used for essential duties and responsibilities. • Assessing in -field conditions and problems and determining workable solutions to resolve them with limited supervision. • Keeping accurate records of time sheets, work assignments, inspection and maintenance activities, correspondences, as -built information, and other data in hard copy and electronic formats. Ability to: • Work on-call and participate in rotating standby duty schedule. • Work independently or on a team and complete daily work tasks and multi -day projects assignments while meeting a work schedule. • Perform difficult manual labor tasks including lifting heavy objects, stooping, bending, and twisting. • Learn how to perform general, skilled, and semi -skilled tasks in a variety of construction and maintenance activities. • Learn to operate a variety of tools and equipment. • Perform heavy manual tasks for extended periods. • Purchase operating supplies and keep track of receipts for further processing. • Make recommendations to supervisor on operating and maintenance matters involving personnel, equipment, procedures, policies, etc. that will improve department functions. • Establish and maintain cooperative working relationships with those contacted in the course of work, including co-workers, other departments, other agencies, vendors, and the public. • Communicate effectively, in English, both verbally and in writing. TOOLS AND EQUIPMENT USED Common industry motorized vehicles and equipment, including dump truck, pickup truck, utility truck, skid steer, aebi, tamper, plate compactor, saws, pumps, areole propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. Specialized equipment including street sweeper, jetting/vactor truck and underground utility televising equipment and accessories. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, talk, and hear. The employee is required to walk, sit, climb, balance, stoop, kneel, crouch, crawl, and have a sense of smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Maintenance Worker (Stormwater) Position Description Page 3/4 WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. l Approval: Approval: Department Head City Administrator Effective Date: February 25, 2013 Revision History: 02/2013 04/2006 01/2003 09/2002 06/1997 Maintenance Worker (Stormwater) Position Description Page 4/4 POSITION DESCRIPTION Position Title: Public Works Maintenance Department: Public Works - Streets Accountable To: Public Works Director Status: Collective Bargaining Unit - Non Exempt PRIMARY OBJECTIVE OF POSITION To operate construction and maintenance equipment used in the maintenance of streets, sidewalks and other public facilities of the City. This includes snow plowing, street patching, and sewer repair. SUPERVISION RECEIVED Works under the general guidance and direction of the Public Works Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES Places base materials using proper equipment. Places and compacts bituminous surface using proper equipment. Plows sidewalks, streets and parking lots using proper equipment. Applies salt and sand with motorized vehicles. Installs and repairs signs and barricades. Performs blacktop patching and overlay on street and parking lots using proper equipment. Unclogs and cleans sanitary and storm drains. Hauls materials using proper equipment. Loads and unloads trucks using proper equipment. Excavates for sewer line repair using proper equipment. Excavates for water line and service line repair using proper equipment. Repair of catch basins/storm sewers. Operates heavy equipment related to a variety of City programs such as patching, snow plowing, excavating, turf maintenance, and other tasks as delegated in a safe proficient manner. Operates light equipment including, but not limited to, trucks, mowers, tractors, sprayers, paint stripe, chain saws, sweeper, hand tools, and other related equipment in a safe and proficient manner. O Performs a variety of skilled and unskilled functions such as carpentry, plumbing, masonry, and other duties as apparent of assigned. Assesses situations or problems and determines workable solutions or methods to resolve them with limited supervision. ® Makes recommendations to Public Works Supervisor on operating matters of the department including personnel, equipment and work procedures which will improve the functioning of the Public Works Department to provide better maintenance and service. Follows departmental safety regulations and operating procedures that are in compliance with applicable Minnesota Occupations Safety and Health Laws and regulations. Also recognizes potential hazards in the work environment and notifies Public Works Director for corrective action. Purchases operational supplies with responsibility and in accordance with City Purchasing Policy. Maintains or repairs equipment as apparent or assigned, within knowledgeable limits to ensure vehicles and equipment are in good repair and appearance. Maintains knowledge of safe handling and application of chemicals used in departmental programs. Maintains knowledge of and performs activities related to turf maintenance including, but not limited to, mowing, seeding, aerating, spraying, and irrigation systems. Performs sign maintenance, installation, and the placement of traffic control devices in accordance with local, state, and federal laws. Performs manual labor including, but not limited to, lifting, painting, tree trimming, planting, and removal, the use of hand tools, compacting materials with hand or mechanical equipment. Keeps City facilities and equipment in a neat and clean order. Keeps accurate records of time sheets, job activity sheets, fuel log sheets, vehicle and equipment maintenance reports, and other related or required data. Responds to citizen requests and complaints in a manner consistent with City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. General Knowledge of all Public Work departments as necessary to perform "On Call" duties. Oversees work of Seasonal Employee as directed by the Public Works Supervisor. Follows departmental safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regulations. Also recognizes potential hazards in the work environment and notifies Pubic Works Supervisor for corrective action. PERIPHERAL DUTIES Works with other City employees in a cooperative manner to maintain a team effort and also can work efficiently alone. Maintains ability and knowledge to assist in training of other employees. Performs related duties and apparent or delegated to ensure the successful operation of the Public Works Department. Serves on various employee or other committees as assigned. MINIMUM QUALIFICATIONS (A) Graduation from a high school or GED equivalent. **see contract for job classification system and minimum advancement qualifications. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES (A) Working knowledge of equipment, materials and supplies used in building and ground maintenance and construction activities; Working knowledge of equipment and supplies used to do minor repairs; Working knowledge of application safety precautions. (B) Skill in operation of some of the listed tools and equipment. (C) Ability to work independently and to complete daily activities according to work schedule; Ability to lift heavy objects, walk and stand for long periods of time, and to perform strenuous physical labor under adverse conditions; Ability to perform heavy manual tasks for extended periods of time; Ability to work safely; Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships with employees, other departments and the public; Ability to understand and carry out written and oral instructions. (D) General Knowledge of computer skills to include proficiency in Microsoft Office. SPECIAL REQUIREMENTS Valid State Driver's license. Process or obtain CDL certification. TOOLS AND EQUIPMENT USED Motorized vehicles and equipment, including dump truck, pickup truck, utility truck, tamper, plate compactor, saws, pumps, aeroil propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Supervisor Effective Date: Approval: Appointing Authority Revision History: 042006 (Revised) 6/97 1995 ADA CITY OF MOUNDS VIEW POSITION DESCRIPTION POSITION TITLE: Parks Maintenance Worker DEPARTMENT: Public Works RESPONSIBLE TO: Public Works Director FLSA: Collective Bargaining Unit -Non-exempt PRIMARY OBJECT OF POSITION Provide the residents of Mounds View with beautiful, safe and functional parks through efficient parks maintenance activities. SUPERVISION RECEIVED Works under the general guidance and direction of the Parks Supervisor. SUPERVISION EXERCISED Oversees the work of Seasonal Employees as directed by the Parks Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES • Operate heavy and light equipment related to a variety of park projects as delegated in a safe and proficient manner. • Performs a variety of skilled an unskilled functions such as carpentry, plumbing, masonry, and other duties as apparent or assigned. • Assess situations or problems and determine workable solutions or methods to resolve them with limited supervision and make recommendations on park maintenance which will provide better maintenance and service. • Follows safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health laws and regulations. Also recognizes potential hazards in the work environment and notifies Parks Supervisor. • Purchases operational supplies with responsibility and in accordance with City purchasing policy. • Maintains or repairs equipment within knowledgeable limits to ensure vehicles and equipment are in good repair and appearance. • Maintains knowledge of safe handling and application of chemicals used in departmental programs. • Maintains knowledge of and performs activities related to turf maintenance including, but not limited to, landscaping, mowing, seeding, spraying, and irrigation systems. • Performs manual labor including, but not limited to, lifting, painting, tree trimming, planting, removal, the use of hand tools, compacting materials with hand or mechanical equipment. • Keeps City facilities and equipment in a neat and clean order. Maintains trails. • Keeps accurate records of time sheets, job activity sheets, fuel log sheets, vehicle and equipment maintenance reports, and other related or required data. • Responds to citizen requests and complaint s in a manner consistent with City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. • Follows departmental safety regulations and operating procedures that are in compliance with applicable Minnesota Occupational Safety and Health Laws and regulations. Also recognizes potential hazards in the work environment and notifies Pubic Works Supervisor for corrective action. PERIPHERAL DUTIES • Works with other City employees in a cooperative manner to maintain a team effort and also can work effectively alone. • Performs related duties as apparent or delegated • Assists in training other employees • Answers emergency calls as part of "on call employee pool" MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent. (B) Class B CDL with Airbrake and Tanker Endorsements (C) Herbicide/Pesticide Applicators License (D) Must be competent in Microsoft Office Applications and have general computer skills. ** see contract for job classification system and minimum advancement qualifications. SPECIAL REQUIREMENTS (A) Valid State Driver's license. Possess or obtain CDL certification, Class D Water Supply System Operator's Certificate, and S -D Wastewater Operators Certificate. (B) Assault repair and masonry knowledge (C) Must obtain low voltage license within 1 year of employment (D) Must have knowledge of Irrigation Installation and Repair. TOOLS AND EQUIPMENT USED Pickup truck and 15 passenger van; lawn and landscaping equipment, including tractors, mowers, airifiers, chain saws, edgers, weed trimmers, electric motors, pumps, sprinklers, irrigation systems; miscellaneous hand and power tools for turf maintenance, carpentry, painting, plumbing, electrical and cement finishing tools; filtration devices, gauges, etc, janitorial equipment including floor buffers, steam cleaners, carpet cleaners, washers, vacuums, mops, brooms and dusting equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk and hear. The employee is frequently required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions and can be exposed to extreme hot and cold temperatures. The employee frequently works near moving mechanical parts, below grade and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Effective Date: February 24, 1995 Approval: Appointing Authority Revision History: 042006 (Revsied) 7/02 (197 HAY pts) 6/97 (197 HAY pts) 1995 ADA Item No: 08A M7 7�T� Meeting Date: December 9, 2013 ®UNDS VIEW Type of Business: CA Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8185, Approving the Recording Secretary Service Agreement with Timesaver Off Site Secretarial, Inc. Background: Timesaver Off Site Secretarial (TOSS) has been providing recording secretary services for the City since 1999. Discussion: Rates have increased 1.9% from 2013 rates to 2014. The contract addendum for 2014 is as follows: or 2013 RATES 2014 RATES BASE RATE: $129.00 BASE RATE: $131.00 Add'I'/2 Hours: $31.95 Add'I'h Hours: $32.50 2013 RATES 2014 RATES Per Hour Fee: $27.50 Per Pae Fee: $12.55 Per Hour Fee: $28.00 Per Page Fee: $12.75 Recommendation: Given the City's satisfaction with TimeSaver's performance, Staff is recommending approval of the 2014 contract addendum and adoption of attached Resolution 8185. Respectfully Submitted, AM �Om- Desaree Crane RESOLUTION NO. 8185 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE RECORDING SECRETARY SERVICE AGREEMENT WITH TIMESAVER OFF SITE SECRETARIAL, INC. WHEREAS, TimeSaver has been taking minutes for City Council, EDA and Planning Commission meeting since 1999; and WHEREAS, the City Council and Staff are pleased with the thoroughness and accuracy of the minutes taken by TimeSaver; and WHEREAS, TimeSaver has increased rates for 2014 at 1.9%; and WHEREAS, attached to this Resolution is the addendum to the Recording Secretary Service Agreement for 2014. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council agrees to and accepts the terms of TimeSaver 2014 service agreement addendum, as attached. Adopted this 9th day of December, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) November 21, 2013, Mr. James Ericson,City Administrator - City of Mounds View, 2401 Highway, 10 - Mounds View, MN 55112 Dear Jim;; Enclosed is an Addendum to. the Recording Secretary Service Agreement that extends the expiration -date to December 31, 2014. The rates reflect an increase of less than 1.9%. We, appreciate the confidence you -have placed. in TimeSaver to, handle your meeting minute needs and look forward to continuing that relationship in 2014. If,you need further information or. have questions, please feel free to contact me at 612-251-8999. Best regards, Carla Wirth Owner Enclo'surei recording Secretary Service Agreement , Return envelope i 1056 Jackson Street S. 0 Shakopee, MN 55379 o 612-251-8999 ADDENDUM TO Dated: December 31, 2013 By and between TimeSaver Off Site Secretarial, Inc. and the City of Mounds View, 2401 Highway 10, Mounds View, MN 55112. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2012 shall be extended under the same terms and conditions to December 31, 2014. 2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred Thirty -One and 00/100 dollars ($131.00) for any meeting up to one (1) hour (billable time) plus Thirty -Two and 50/100 dollars ($32.50) for each thirty (30) minutes following the first one (1) hours; or b. Twenty -Eight and 00/100 dollars ($28.00) per hour for length of meeting, and fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following Adjournment with a one and one-half (1.5) hour minimum; and Twelve and 75/100 dollars ($12.75) for each page of minutes prepared from shorthand or machine notes of the recording secretary as draft minutes for submission to and the review and comment of the City of Mounds View for their preparation of final minutes. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. January , 2014 CITY OF MOUNDS VIEW Joe Flaherty Its Mayor By James Ericson Its City Administrator November 21 2013 TIMESAV �2 OFF SITE SECRETARIAL INC. By LVL CSC ;JvCG'lX� Carla Wirth Its President & CEO �T� j7�pT Item No: 08B M®_JNLS V ll.�V Meeting Date: December 9, 2013 Type of Business: CA Administrator Review: � I - City of Mounds View Staff Report U To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8186, Approving Severance for Gregory Randolph of the Mounds View Police Department Background Gregory Randolph submitted his resignation as a police officer, and his last day of employment was on November 18, 2013. Attached is Resolution 8186, which authorizes severance to Gregory Randolph in accordance with the LELS Local 204 Labor Agreement. In accordance with Article 23.1 (A) of the current labor agreement: Upon Separation from employment with the City, employees with less than twenty (20) years of service and leave in good standing will receive a lump -sum taxable severance compensation for all accrued vacation and compensatory time. Discussion Resolution 8186 provides a payout of Gregory Randolph's accrued/unused vacation time. In accordance with Article 23.1, Gregory Randolph is authorized a vacation time payout totaling $262.66. This is calculated as 12.32 accrued/unused vacation hours times his hourly rate of $21.32. Resolution 8186 also provides a payout of Gregory Randolph's compensatory time. In accordance with Article 23.1, Gregory Randolph is authorized a compensatory time payout totaling $282.49. This is calculated as 13.25 unused compensatory time hours times his hourly rate of $21.32. In accordance with the LELS Local 204 Labor Agreement, Gregory Randolph is not eligible for a sick time severance payout. Recommendation Staff recommends approving Resolution 8186 in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. Respectfully submitted, 4"JL (}Aa Desaree Crane RESOLUTION NO. 8186 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR GREGORY RANDOLPH MOUNDS VIEW POLICE DEPARTMENT WHEREAS, Officer Gregory Randolph resigned from the Mounds View Police Department effective November 18, 2013; and and WHEREAS, the balance of accrued and unused vacation is 12.32 hours; and WHEREAS, the balance of accrued and unused compensatory time is 13.25 hours; WHEREAS, Officer Gregory Randolph's current rate of pay is $21.32 per hour; and WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement, the maximum potential payout of accrued/unused vacation time will be 12.32 accrued/unused vacation hours x his hourly rate of $21.32 = $262.66; and WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement, the maximum potential payout of unused compensatory time will be 13.25 accrued/unused compensatory hours x his hourly rate of $21.32 = $282.49. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of vacation time to Gregory Randolph not to exceed $262.66, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City Council approves a one-time payout of compensatory time to Gregory Randolph not to exceed $282.49, in accordance with 23.1 of the LELS Local 204 Labor Agreement. Adopted this 9th day of December, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) 1 of Mounds View Staff Item No: 08C Meeting Date: December 9, 2013 Type of Business: CA Administrator Review: To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8187, Approving Severance for Parks Supervisor Steve Dazenski of the Mounds View Public Works Department REVISED AS OF December 9, 2013, at 915am Background Steve Dazenski retired and his last day of employment was December 4, 2013. Mr. Dazenski has been working for the City since June 22, 1987. Attached is Resolution 8187, which authorizes severance to Mr. Dazenski in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. The Parks Supervisor position is an exempt non-union position. Discussion In accordance with Section 3.45, of the Mounds View Personnel Manual: Upon separation from the City, employees who have completed two or more years of service and leave in good standing shall contribute 100% of their eligible sick leave to their Retirement Health Savings Plan (RHSP). Except as noted below, eligible sick leave is limited to 50% of an employee's sick balance, which is capped as follows: Base cap = 960 hours. The base cap shall be increased by 20 hours per year for each year employed beyond ten years. For example, a 15 -year employee's cap would be 1060 and a twenty-year employee's cap would be 1160 hours. Employees who had completed ten years of service by January 1, 2008, qualify for enhanced sick leave payout. Upon separation, qualifying employees shall contribute 100% of their eligible sick leave to their RHSP. The enhanced sick leave payout is equal to 65% of an employee's sick leave balance. (the enhanced conversion rate applies ONLY to sick hours contributed at separation, subject to the maximum cap addressed above). Employees who have a sick leave balance of 600 or more hours shall contribute their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual contribution of 160 hours (80 hours converted) or that amount which brings the employee's sick leave balance down to 600 hours — whichever is less. The City shall calculate and process the annual contribution to the RHSP on the first payroll period of November of each year. Item 08C December 9, 2013, City Council Meeting Page 2 Since Mr. Dazenski has been with the City since June 22, 1987, he qualifies for the increase base cap to 1,280 hours. This is calculated as 20 hours times 16 years (base cap plus 20 hours per year for each year employed beyond ten years). Mr. Dazenski also qualifies for the enhanced sick leave payout, and has been contributing to his RHSP since 2008. Resolution 8187 provides a payout of Mr. Dazenski's accrued/unused sick time. From 2008 to present, Mr. Dazenski has contributed 794.25 sick hours to his RHSP. Due to the base cap on sick hours contributed to the RHSP, Mr. Dazenski is authorized to contribute 485.75 sick hours into his plan. Currently, Mr. Dazenski has 610.36 sick hours of accrued/unused sick hours. In accordance with Section 3.45 of Mounds View Personnel Manual, Mr. Dazenski is authorized a sick time payout totaling $9,876.27 to his Retirement Health Savings Plan. This is calculated as 485.75 accrued/unused sick hours times 65% times his hourly rate of $31.28. Resolution 8187 provides a cash payout on Mr. Dazenski's vacation time. In accordance with Section 3.47 of the Mounds View Personnel Manual, Mr. Dazenski's is authorized a vacation time payout totaling $3,883.72. This calculated as 124.16 accrued/unused vacation hours times his hourly rate of $31.28. Recommendation Staff recommends approving Resolution 8187 in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual Respectfully submitted, Desaree Crane RESOLUTION NO. 8187 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE PAYMENT TO STEVE DAZENSKI, PARKS SUPERVISOR WHEREAS, Steve Dazenski submitted his resignation for retirement and his last day of employment was December 4, 2013; and WHEREAS, the balance of accrued and unused sick leave time is 610.36 hours; and WHEREAS, the balance of accrued and unused vacation is 124.16 hours; and WHEREAS, Steve Dazenski's current rate of pay is $31.28 per hour; and WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel Manual, Mr. Dazenski is qualified to contribute 1,280 sick hours to his RHSP; and WHEREAS, from 2008 to present, Mr. Dazenski has contributed 794.25 sick hours to his RHSP; and WHEREAS, due to the base cap on sick hours contributed to the RHSP, Mr. Dazenski is allowed to contribute a maximum of 485.75 sick hours into his plan; and WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel Manual, the maximum potential payout of accrued/unused sick time will be 485.75 hours x 65% x his hourly rate of $31.28 = $9,876.27 into Mr. Dazenski's Retirement Health Savings Plan; and WHEREAS, in accordance with Section 3.47 of the Mounds View Personnel Manual, the maximum cash potential payout of accrued/unused vacation time will be 124.16 hours x his hourly rate of $31.28 = $3,883.72. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of sick time not to exceed $9,876.27 into Steve Dazenski's Retirement Health Savings Plan in accordance with Section 3.45 of the Mounds View Personnel Manual. NOW, BE IT FURTHER RESOLVED that the Mounds View City Council approves a one- time cash payout of vacation time not to exceed $3,883.72 to Steve Dazenski in accordance with Section 3.47 of the Mounds View Personnel Manual. Adopted this 9`h day of December, 2013. Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) of Mounds View Staff Item No: 8D Meeting Date: December 9, 2013 Type of Business: Consent Agenda Administrator Review: To: Honorable Mayor and City Council From: Thomas Kinney, Chief of Police Item Title/Subject: Computer Aided Dispatch (CAD) and Mobile Data Agreement with Ramsey County Background: Computer Aided Dispatch or CAD as it is commonly referred to is a combination of the hardware, software and services the Ramsey County Communications Center utilizes to provide dispatching and communications service to individual cities within Ramsey County, which does include the City of Mounds View. The existing CAD system has become outdated and unable to provide the growing technological needs of Ramsey County and required services for all participating agencies. Therefore, Ramsey County has selected a vendor, TriTech Systems, to provide a new CAD system to be implemented in 2015. As a result, the CAD and Mobile Data agreement is being submitted for the approval of all participating Ramsey County cities. The costs of the CAD system are currently incorporated into the fee provided to each city for the overall dispatching services. This fee for the upcoming 2014 year is set at $100,915.33. This is a budgeted item for 2014. The fee is based on a cities number of calls for service initiated by a 9-1-1 call. In addition, the overall expense for the dispatch services as well as the CAD costs is allocated using a 60/40 cost split, with 60% coming from St Paul and the remaining 40% split among the agencies in Ramsey County. Recommendation: Staff recommends approval of the CAD and Mobile Data Agreement with Ramsey County for the term of January 1, 2014 until December 31, 2016 and automatically renewing for 1 year periods up to a maximum of 10 renewal periods. Respectfully Submitted, Thomas Kinney% Chief of Police ---f RESOLUTION NO. 8182 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF THE COMPUTER AIDED DISPATCH (CAD) AND MOBILE DATA AGREEMENT WITH RAMSEY COUNTY WHEREAS, the CAD system is a combination of the hardware, software and other services the Ramsey County Communications Center utilizes to provide dispatching and communications service to individual cities throughout Ramsey County; and, WHEREAS, all public safety agencies in Ramsey County currently use a computer aided dispatch (CAD) system; and, WHEREAS, the current CAD system has become outdated and unable to meet the technological needs of Ramsey County and the participating cities; and, WHEREAS, a new CAD system, offered by TriTech Systems, was selected by Ramsey County and will be implemented in 2015; and, WHEREAS, Ramsey County has drafted a CAD and Mobile Data agreement with the City of Mounds View for a term beginning January 1, 2014 until December 31, 2016. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota to approve the CAD and Mobile Data Agreement between Ramsey County and the City of Mounds View for the period of January 1, 2014 until December 31, 2016 with the agreement automatically renewing for 1 year periods up to a maximum of 10 renewal periods. Adopted this 9th day of December 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) CAD and Mobile Data Agreement Among Ramsey County and Members This is an agreement between the County of Ramsey, a political subdivision of the State of Minnesota, through the Emergency Communications Department, 388 13th Street, Saint Paul, MN 55101 ("County") and the City of Mounds View, 2401 County Road 10, Mounds View, MN 55112 (a "Member"). WHEREAS, All public safety agencies in Ramsey County currently use a Computer Aided Dispatch ("CAD") System owned by the City of Saint Paul; and WHEREAS, The County operates the Ramsey County Emergency Communications Center ("ECC'); and WHEREAS, The County has Dispatch Joint Powers Agreements in place with the Members to provide dispatch services that will expire on December 31, 2016; and WHEREAS, Due to the CAD System nearing the end of its life cycle, the County issued a Request for Proposals ("RFP") for an integrated public safety CAD/Mobile system ("System"), to be owned by the County and used County -wide by the ECC, the White Bear Lake Emergency Communications Center ("WBLECC"), and numerous Law Enforcement and Fire/EMS agencies across the County; and WHEREAS, The County anticipates that implementation of the System will occur in 2015; and WHEREAS, The parties to this Agreement hereby agree as follows: 1. Purpose: The purpose of this CAD and Mobile Data Agreement ("Agreement') is to establish parameters for the provision of Computer -Aided Dispatch and Mobile Data services ("CAD Services") by the County to the Members, and to delineate the terms and conditions under which the County will provide these CAD Services. All Parties agree to work cooperatively to fulfill the terms and purpose of this Agreement. 2. Definitions For purposes of this Agreement, the following terms have the indicated meanings: 2.1 Additional Member means any Governmental Unit that signs this Agreement with the County on or after January 1, 2015. 2.2 Agreement means this CAD and Mobile Data Agreement among Ramsey County and Members, as may be amended from time to time. 2.3 AVL/Automatic Vehicle Location System means a combination of hardware and services that can detect the near -real time location of a vehicle and send that information to the CAD System so it can be displayed on a map. 2.4 CAD/Computer-Aided Dispatch or Dispatching is a computer-based system that allows persons in a dispatch center to create and update records of calls for service and to easily view and understand the status of all units being dispatched. CAD CAD and Mobile Data Agreement Ramsey County and User Members Page 1 of 48 provides displays and tools so the dispatcher can handle calls -for -service as efficiently as possible. 2.5 CAD System means the combination of hardware, software and services the County utilizes to provide CAD System functionality to Members as described in the System Purchase Agreement Between TriTech Software Systems and Ramsey County, MN, dated July 12, 2013 (pursuant to Ramsey County Board Resolution 2012-313), incorporated herein in its entirety and made a part of this Agreement by reference. The County owns the CAD System hardware and software. 2.6 CAD System Vendor means one or more entities from whom the County procures the CAD System. 2.7 County means Ramsey County. 2.8 Department means the Ramsey County Department of Emergency Communications. 2.9 Director means the Director of the Ramsey County Department of Emergency Communications, who reports to and serves at the pleasure of the County Manager. 2.10 Emergency Communications Center/ECC means the location from which the County provides dispatching services for police, fire, emergency medical services, and other public safety functions. 2.11 Governmental Unit means, for purposes of this Agreement, the definition set forth in Minnesota Statutes §471.59. 2.12 Initial Member means any Governmental Unit that signs this Agreement with the County before January 1, 2015. 2.13 Member means either an Initial Member or an Additional Member. 2.14 Mobile Data System means the combination of hardware, software, and services used by the County to facilitate Members' use of the System on mobile devices. 2.15 Operational Contact means a person and an alternate person representing a Member who will receive technical notifications and provide technical coordination between that Member and the County. 2.16 Party means the County or any Member. 2.17 Qualified Committee/Subcommittee Member means an individual sitting as a named Committee or Subcommittee member and not legally disqualified. Qualified members may be represented by designees where provided by this Agreement. 2.18 Recovery Time Objective means the duration of time within which a business process must be restored after a disaster or disruption in order to avoid unacceptable consequences. 2.19 System means the combined CAD System, Mobile Data System, AVL System and Fire Alerting System. 2.20 System Investment Fund means a budget fund to pay for equipment replacement and make ongoing investments in the System. CAD and Mobile Data Agreement Ramsey County and User Members Page 2 of 48 2.21 System Manager means the Ramsey County employee who is responsible for management of the System and who reports to the Director. 2.22 System Replacement Fund means a budget fund for eventual replacement of the System. 2.23 System User means an individual or agency of a Governmental Unit that is authorized to utilize the System. 2.24 Year means one calendar year. 3. Membership 3.1 Only a Governmental Unit ("Entity") that is a party to an agreement with the County for Dispatch Services ("Dispatch Agreement") and is within the boundary of Ramsey County may become a Member under this Agreement. 3.2 An Entity that is not an Initial Member may become an Additional Member using the following process: 3.2.1 The Entity submits to the Chair of the CAD Policy Committee a resolution of the Entity's governing body approving the submission of a request to become a Member under the terms and conditions of this Agreement. 3.2.2 The CAD Policy Committee reviews the request in consultation with appropriate County staff (which may include ECC staff, Attorney(s) and/or Administration staff), and takes action on such request within 120 days of receipt of the request. 3.2.3 Upon approval of membership by the CAD Policy Committee, the requesting Entity and the County execute a duplicate of this Agreement, or the version of this Agreement then in effect for all Members. 3.2.4 Within 60 days of Agreement execution, the Additional Member pays an initial one-time fee to cover licensing and other startup costs as described in section 8. Cost/Payment. 3.3 Upon final execution of this Agreement and receipt of the initial one-time fee, the Entity shall become an Additional Member and shall have all of the rights and responsibilities of a Member as set forth in this Agreement. 4. Governance 4.1 CAD Policy Committee 4.1.1 The CAD Policy Committee is hereby created with the duties, powers, and responsibilities as set forth in this Agreement. 4.1.2 The CAD Policy Committee ("Committee") shall be comprised of the members of the Dispatch Policy Committee as identified in section 4.02 of the 2005 Joint Powers Agreement Between Ramsey County and the City of Saint Paul for Consolidated Dispatch Operations ("Dispatch JPA"), an excerpt of which is attached hereto and made part of this agreement as Exhibit 1, CAD and Mobile Data Agreement Ramsey County and User Members Page 3 of 48 and the Officers of the Dispatch Policy Committee shall serve as the Officers of the CAD Policy Committee. 4.1.3 The CAD Policy Committee Officers shall have the duties, powers and responsibilities set forth in this Agreement. 4.1.4 Officers 4.1.4.1 The duties of the Chair shall be as follows: 4.1.4.1.1 approve the agenda for Committee meetings, with the input and assistance of the Director and other Committee members; 4.1.4.1.2 preside at Committee meetings; 4.1.4.1.3 sign all official documents as authorized by the Committee; 4.1.4.1.4 make reports, directly or through a designee, to the Committee and the Ramsey County Board as required or deemed appropriate; and 4.1.4.1.5 perform such other duties as are incident to the office and properly expected by the Committee. 4.1.4.2 The duties of the Vice Chair shall be as follows: 4.1.4.2.1 in the absence of the Chair, to perform the duties of the Chair; and 4.1.4.2.2 to perform such duties as may be requested by the Chair. 4.1.4.3 The Director shall serve as executive secretary to the Committee and shall provide all correspondence, reporting, and recordkeeping functions for the Committee, consistent with Minnesota Statutes Chapter 13 and statutory retention laws. 4.1.5 Powers and Authority of the CAD Policy Committee 4.1.5.1 The Committee shall assist the County in reviewing and evaluating the performance of the System to ensure that the service meets the needs and expectations of the Members and System Users. 4.1.5.2 The Committee shall make recommendations to the County Manager, the Director and the System Manager concerning the facilitation of public safety services through use of the System. 4.1.5.3 The Committee shall periodically review operations and make recommendations to the Director on the operations, standards, and budget for the System. 4.1.5.4 The Committee shall serve as an appeals body as provided in this Agreement. CAD and Mobile Data Agreement Ramsey County and User Members Page 4 of 48 4.2 4.1.5.5 The Committee shall review the proposed annual budget prepared by the Director, and after any agreed-upon modifications, make a recommendation to the County Board to approve the budget. 4.1.5.6 The Committee will approve fund balance goals for the System Investment Fund every two years. 4.1.5.7 The Committee may report issues regarding the performance of the Director to the County Manager. The County Manager will work with the Director in an expeditious manner to resolve any concerns raised by the Committee. 4.1.6 Meetings and Voting 4.1.6.1 The Committee shall meet at least quarterly during the first year this Agreement is in effect. Thereafter, the Committee members shall determine the frequency of regular meetings. In addition, a special meeting may be called by the Chair. 4.1.6.2 Each Party and each representative on the Committee shall be responsible for complying with requirements of State statutes relating to open meetings. 4.1.6.3 Each Committee member may cast one vote. 4.1.6.4 Committee members may not appoint proxies or designees. 4.1.6.5 A decision of the Committee requires a quorum and approval by a majority of the Committee members present. 4.1.6.6 A quorum of the Committee means one half of the Qualified Committee Members plus one. 4.1.6.7 At its first meeting, the Committee shall adopt a process for resolving tie votes. 4.1.7 Unless earlier dissolved by mutual written agreement of all of the then - current Members, the CAD Policy Committee will continue to operate for the duration of this Agreement. CAD Command Subcommittee 4.2.1 A CAD Command Subcommittee ("Subcommittee') shall be formed, to be comprised of one Chief or Command level person from each of the following System Users: 4.2.1.1 The Ramsey County Sheriffs Office; 4.2.1.2 if Saint Paul signs this Agreement, Saint Paul Police and Saint Paul Fire; 4.2.1.3 If Maplewood signs this Agreement, Maplewood Police and Maplewood Fire; CAD and Mobile Data Agreement Ramsey County and User Members Page 5 of 48 4.2.1.4 For other System Users, one suburban fire department and one suburban police department. 4.2.2 CAD Command Subcommittee Membership, Voting, and Meetings. 4.2.2.1 The System Users identified in this Agreement as members of the Subcommittee shall each select their own representatives except that the suburban fire department representative (other than Maplewood) will be selected annually by the Ramsey County Fire Chiefs Association and the suburban police department representative (other than Maplewood) will be selected annually by the Ramsey County Chiefs of Police. 4.2.2.2 The Subcommittee members shall select a Chair and a Vice Chair at its first meeting. 4.2.2.3 The Subcommittee will meet quarterly or at such other intervals as determined by the Subcommittee members. 4.2.2.4 Voting representation on the CAD Command Subcommittee shall be as follows: 4.2.2.4.1 The City of Saint Paul Fire Chief (or designee) shall have two (2) votes 4.2.2.4.2 The City of Saint Paul Police Chief (or designee) shall have two (2) votes 4.2.2.4.3 The Ramsey County Sheriff's Office (or designee) shall have one (1) vote 4.2.2.4.4 The City of Maplewood Fire Chief (or designee) shall have one (1) vote 4.2.2.4.5 The City of Maplewood Police Chief (or designee) shall have one (1) vote 4.2.2.4.6 The remaining suburban Fire agencies shall be represented by one Fire Chief (or designee) to be selected by those agencies. That representative shall have one (1) vote. 4.2.2.4.7 The remaining suburban Police agencies shall be represented by one Police Chief (or designee) to be selected by those agencies. That representative shall have one (1) vote. 4.2.2.5 A decision of the Subcommittee requires a quorum and approval by a majority of the Subcommittee members present. 4.2.2.6 A quorum of the Subcommittee means one half of the Qualified Subcommittee Members plus one. 4.2.2.7 Subcommittee members may appoint designees. CAD and Mobile Data Agreement Ramsey County and User Members Page 6 of 48 4.2.3 CAD Command Subcommittee roles and responsibilities: 4.2.3.1 Provide System User input to the System Manager into the process of developing protocols and standards for the System. 4.2.3.2 Provide a forum for the exchange of ideas between System staff and System Users for the purpose of improving service, reviewing critical incidents, and resolving complaints. 4.2.3.3 Provide input to the CAD Policy Committee as to the overall performance of the System in serving the needs of the System Users. 4.2.3.4 Review the Director's proposed CAD budget and make recommendations to the CAD Policy Committee. CAD Command Subcommittee members may invite Member finance staff to budget meetings. 4.2.3.5 Review and approve System and security standards as those standards may change over time. See section 10. 4.2.4 Issues that cannot be resolved by the Subcommittee shall be referred to the CAD Policy Committee. 4.3 CAD Operations Groups (Law Enforcement and Fire/EMS) 4.3.1 Membership: these groups consist of end user representatives, with technical personnel invited as needed: 4.3.1.1 The Law Enforcement Operations Group shall be comprised of one police officer, deputy, or supervisor from each law enforcement agency served by the System. 4.3.1.2 The Fire/EMS Operations Group shall be comprised of one firefighter, emergency medical responder, or supervisor from each fire and EMS agency served by the System. 4.3.2 Roles and responsibilities: The Operations Groups bring forward, document, discuss and attempt to resolve technical and operational matters. These Groups provide advice and recommendations regarding technical and operational issues to the CAD Command Subcommittee. 4.4 Conducting business (for all committees, subcommittees and operations groups) 4.4.1 There will be a Charter for each group. 4.4.2 There will be written minutes of each meeting. CAD and Mobile Data Agreement Ramsey County and User Members Page 7 of 48 S. System Operation: Responsibilities of the Parties 5.1 General/Overview 5.1.1 The County will own and operate the System, as defined in this Agreement, for the use and benefit of the Members. This section delineates the responsibilities of the County and the Members for the procurement and operation of hardware, software, and services necessary for the System. 5.1.2 The County and the Members will ensure that their equipment used to access and use the System meets standard specifications established by the CAD System Vendor, and that equipment is in good working order, software is up-to-date and services are managed to meet agreed-upon service levels. 5.1.3 In order to meet the requirements of 5.1.2, the County and the Members will develop and implement refresh cycles for equipment and budget for needed software upgrades, maintenance and services. 5.1.4 The County will ensure that its CAD operations are sufficiently resourced and budgeted to fulfill the terms of this Agreement. 5.1.5 All Parties to this Agreement will make internal practices, books, and records available for audit as authorized or required by this Agreement and applicable law. 5.1.6 All Parties to this Agreement will work cooperatively to address audit findings. 5.2 CAD System 5.2.1 The CAD System provides functionality such as call input, call dispatching, call status maintenance, base map, event notes, field unit status and tracking, and call resolution and disposition. 5.2.2 County Responsibilities. The County is responsible for procuring and maintaining the following CAD System hardware, software, and related services: 5.2.2.1 Computing hardware, platform and systems capable of running the CAD server and client software per the CAD System Vendor's standard specifications for the version in use. 5.2.2.2 CAD System firmware updates. 5.2.2.3 Operating system (OS) software that runs on the CAD computing hardware, and appropriate licensing for the OS software. 5.2.2.4 Centralized CAD software applications that run on the computing platform (server software). 5.2.2.5 Applications that are licensed to the County as part of the System. 5.2.2.6 Licenses to use the CAD software at dispatch stations/consoles, and the ongoing maintenance of that software. CAD and Mobile Data Agreement Ramsey County and User Members Page 8 of 48 5.2.2.7 Loading of the CAD software at dispatch stations/consoles 5.2.2.8 Display and input devices at the ECC and Disaster Recovery ("DR") sites. 5.2.2.9 Printers at the ECC and DR sites. 5.2.2.10 Access to web -based CAD end-user software that allows System Users to view CAD information. 5.2.2.11 Installation of CAD client software on end user computer systems brought to the County's service location, and 24/7 on-call troubleshooting support for Members who load the CAD client software at their own fixed remote locations. 5.2.2.12 Manage System User accounts to ensure System Users are able to access needed services and information, in accordance with approved security standards. 5.2.2.13 Database maintenance to keep up to date incident type codes, priority codes, emergency response area/beats, response plans, and resource assignment tables. 5.2.2.14 Written instructions for self -installation of CAD client software (as applicable) on one version each of up to three (3) operating system platforms (e.g., Windows, iOS, Android). 5.2.3 Member Responsibilities. Each Member is responsible for procuring and maintaining the following CAD System hardware, software, and related services: 5.2.3.1 Computing systems capable of running the CAD client software per the CAD System Vendor's standard specifications. This may include desktop or laptop computers, tablets or other computing devices. 5.2.3.2 Internal testing of approved System modifications against Member -owned hardware and software. 5.2.3.3 Installation of CAD client software at the Member's fixed locations (if agency chooses not to bring the systems to the County's service location). 5.2.3.4 Printers at the Member's own locations. 5.3 Mobile Data System 5.3.1 The Mobile Data System provides an interface between the user of the CAD client software on mobile devices and the ECC, as well as an interface to field reporting software accessed by the mobile device. This system provides two- way data transfer regarding dispatched incidents. Types of data transferred include time at which the responding vehicle arrives and clears calls. CAD and Mobile Data Agreement Ramsey County and User Members Page 9 of 48 5.3.2 County Responsibilities. The County is responsible for the following Mobile Data System hardware, software, and related services: 5.3.2.1 Computing hardware platform (e.g., servers) on which the County -provided Mobile Data System software operates. 5.3.2.2 Mobile Data System server firmware updates. 5.3.2.3 Server/host-based CAD mobile data application software for the County -provided Mobile Data System, including maintenance of licenses and implementation of patches and updates. 5.3.2.4 Applications that are licensed to the County as part of the Mobile Data System. 5.3.2.5 Mobile data client software for Members, including maintenance of licenses. Maintenance of System User accounts to ensure System Users are able to access needed services and information. 5.3.2.6 Database maintenance to keep up to date incident type codes, priority codes, emergency response areas/beats, response plans and resource assignment tables. 5.3.3 Member Responsibilities. Each Member is responsible for the following Mobile Data System hardware, software, and related services: 5.3.3.1 Wireless connectivity service (e.g., commercial cellular data services) over which to transmit CAD and CAD -related data. 5.3.3.2 Wireless signal antennas and receivers/transmitters for computing devices, which may be built in or external to the device. 5.3.3.3 Client computing devices/hardware on which to run the Mobile Data System software that meet standard specifications established by the CAD System Vendor. 5.3.3.4 Security on Member -owned devices according to applicable state and federal security requirements. 5.4 Wireless Data Security and Persistent Connectivity Service 5.4.1 The Wireless Data Security and Persistent Connectivity Service encrypts CAD and Mobile Data information that is sent over commercial wireless services. The Wireless Data Security and Persistent Connectivity Service also maintains usability when the wireless service is unavailable and reconnects automatically when that service is again available. 5.4.2 Services by other than County 5.4.2.1 After submitting a written plan to the ECC Director and after receiving written approval of that plan from the ECC Director and the CAD Command Subcommittee, a Member may elect to provide wireless data security and persistent connectivity services CAD and Mobile Data Agreement Ramsey County and User Members Page 10 of 48 on its own, and/or to contract with entities other than the County to provide these services. This is applicable only to wireless data security and persistent connectivity services and will be known as "opting out" or "opt out". 5.4.2.2 A Member may choose to opt out of services for a subset of its System Users, for example, for only Law Enforcement personnel. 5.4.2.3 Should a Member opt out, the ECC would remain the "first call for help" for that Member's System Users per section 5.4.3.6. 5.4.2.4 A Member that opts out is responsible for all elements of the provision and maintenance of the wireless data security and persistent connectivity service except 5.4.3.6. 5.4.3 County Responsibilities. The County is responsible for the following Wireless Data Security and Persistent Connectivity Service hardware, software, and related services for Members who do not opt out of having the County provide wireless data security and persistent connectivity service: 5.4.3.1 Acquisition of the service(s) and management of any necessary contracts. 5.4.3.2 Working with the Members and State of Minnesota to transition from existing licenses and agreements. 5.4.3.3 Distribution of client software (as needed) to subscribing Members, and maintaining licenses and updates for that software. 5.4.3.4 Applications that are licensed to the County as part of the Wireless System. 5.4.3.5 Maintenance of System User accounts to ensure that System Users are able to access needed services and information. 5.4.3.6 "First call" troubleshooting of connectivity issues. 5.4.3.7 Written installation standards/guidelines. 5.4.3.8 Initial installation of client software on end user computing devices at the County's service location. 5.4.4 Member Responsibilities. Each Member is responsible for the following Wireless Data Security and Persistent Connectivity Service hardware, software, and related services: 5.4.4.1 Allowing the County to push software updates to end user computing devices. This does not apply to Members that opt out. 5.4.4.2 Management of wireless accounts to ensure that System Users are able to access needed services and information. CAD and Mobile Data Agreement Ramsey County and User Members Page 11 of 48 5.5 5.6 AVL System 5.5.1 An Automatic Vehicle Location ("AVL") System, within the context of this Agreement, acquires vehicle location information via GPS signaling using an antenna and receiver in each vehicle. That location information is then transmitted by the Mobile Data System in the vehicle (via commercial wireless) to the ECC. 5.5.2 County Responsibilities. The County is responsible for the following AVL System hardware, software, and services: 5.5.2.1 Computing hardware platform (e.g., servers) on which the County -provided AVL System software operates. 5.5.2.2 Server/host-based AVL application software for the County - provided AVL System. 5.5.2.3 Applications that are licensed to the County as part of the AVL System. 5.5.2.4 Interfaces between the AVL System and the CAD and Mobile Systems. 5.5.2.5 Licenses for AVL System client software to be used on end user computing devices, and software maintenance, including updates. 5.5.2.6 Written installation standards/guidelines. 5.5.3 Member Responsibilities. Each Member is responsible for the following AVL System hardware, software, and services: 5.5.3.1 Vehicle antennas and the installation of those antennas including cabling and other required hardware and services. 5.5.3.2 GPS receivers (radios) and the installation of those in vehicles. 5.5.3.3 Physical connections between the GPS receivers and the mobile data system computing devices (laptop, tablet) in the vehicles (if GPS is not built into the devices) and verification that GPS position data is being relayed to the device and mobile application. End User Computing Devices 5.6.1 End user computing devices such as desktops, laptops and tablets provide a means to access and input CAD and Mobile Data information. End user computing devices may be handheld, connected to building networks or installed in vehicles. 5.6.2 County Responsibilities. The County is responsible for the following end user computing device hardware, software, and related services: 5.6.2.1 Providing and maintaining end user computing devices and associated operating system software for the end user computing devices at the ECC. CAD and Mobile Data Agreement Ramsey County and User Members Page 12 of 48 5.6.2.2 Informing Members of changes to end user computing devices that are driven by the System, i.e., Operating System compatibility issues. 5.6.2.3 First call troubleshooting for System software. 5.6.3 Member Responsibilities. Each Member is responsible for the following end user computing device hardware, software, and services: 5.6.3.1 Providing and maintaining end user computing devices and associated software for use of Member personnel. 5.6.3.2 Ensuring that end user computing devices and associated software that will be used to access the System comply with standard specifications established by the CAD System Vendor. 5.6.3.3 Providing and maintaining all non -System related (third -party) software, hardware and peripherals on end user computing devices. 5.6.3.3.1 Should any Member decide to install additional third - party software on, or alter the configuration of, its end user computing devices, it does so at its own risk. Members must provide staff capable of providing support for the preparation, installation, maintenance and upgrades of such additional software. The County will test additional software for compatibility with the System at the request of Members. Such testing will be charged to the requesting Member. 5.6.3.4 Keeping operating systems, applications and web browsers on Member end user computing devices up to date by applying appropriate patches, updates and upgrades in a timely manner, and according to standards to be developed per section 10. 5.7 Fire Department Alerting 5.7.1 Definitions: 5.7.1.1 Fire Department Alerting means the process and method used by the ECC to notify an agency that a call for service exists. This process begins at the dispatch console when a call is received and continues through the System until the notification is received by any or all of the following means: the Fire Station Controller, a two-tone voice paging device, or a messaging device that receives email, text, SMS, etc. 5.7.1.2 Fire Station Alerting means the process and method used by the Fire Station Controller to disseminate the alert within the station (using peripheral devices such as speakers, lights, menu boards, CAD and Mobile Data Agreement Ramsey County and User Members Page 13 of 48 monitors, printers, etc.) that is received through the Fire Department Alerting process. 5.7.2 County Responsibilities. The County is responsible for the following: 5.7.2.1 Related to Fire Department Alerting services, the County will provide and maintain all necessary software and equipment (servers, routers, radio systems, two-tone paging systems, digital messaging systems, etc.) required at the ECC to operate a communications gateway that interfaces with the CAD System to generate and transmit messages/alerts to remote Fire Station Controllers and/or devices using both primary/secondary means of communications (existing data networks, radio systems, phone lines, etc.). 5.7.2.2 Related to Fire Department Alerting services at fire station locations, the County is responsible to provide and maintain a device (Fire Station Controller) to receive dispatched calls at each fire station that uses an alerting system. 5.7.3 Members Responsibilities. Each Member is responsible for the following: 5.7.3.1 Fire Station Alerting — each Member that utilizes Fire Station Alerting is responsible for providing and maintaining all connections and peripherals beyond the Fire Station Controller that are used to disseminate the alert. Peripherals may include such items as speakers, lights, menu boards, monitors, printers, or any device that the Fire Station Controller communicates with in the fire station. 5.7.3.2 Fire Department Paging — each Member that utilizes fire department two-tone voice paging is responsible for providing and maintaining all devices necessary to receive two-tone voice pages from the ECC. 5.7.3.3 Fire Department Messaging — each Member that utilizes fire department messaging (email, text, SMS, etc.) is responsible for providing and maintaining all devices necessary to receive digital messages from the ECC. 5.8 Network Infrastructure 5.8.1 A Wide Area Network (WAN) is a telecommunication network that covers a broad area. 5.8.1.1 The point of WAN demarcation between the County and a Member is the firewall system designated to support the CAD/Mobile Data/AVL/Fire Alerting System at the Member's location. Note: If a Member uses web -based access, a dedicated WAN connection to the ECC may not be required. CAD and Mobile Data Agreement Ramsey County and User Members Page 14 of 48 5.8.1.2 County Responsibilities 5.8.1.2.1 The County is responsible for procuring and maintaining secured WAN connections needed to support the System (for example, to the State). 5.8.1.3 Member Responsibilities 5.8.1.3.1 Each Member is responsible for procuring and maintaining any necessary secured WAN connections from their site(s) to the ECC in order to access the System. 5.8.1.3.2 Moves, additions, and changes to WAN connections that are initiated by a Member are the responsibility of that Member. 5.8.2 Firewall systems are used to help keep a network secure. The primary objective is to control the incoming and outgoing traffic by determining whether data packets should be allowed through. 5.8.2.1 County Responsibilities. The County will provide and maintain firewall systems for the ECC and backup ECC sites. 5.8.2.2 Member Responsibilities. Members who wish to have a dedicated WAN connection to the System must provide and maintain their own firewall systems at their locations. 5.8.3 Routing systems forward data packets between different types of networks, such as from WANs to LANs. For this System, routing services are required at the ECC and at the backup dispatch facility. The County is responsible for these systems. 5.8.4 Local area network (LAN) infrastructure consists of network cabling, local wireless (e.g., WiFi), and switching systems within a building. 5.8.4.1 County Responsibilities. The County is responsible for LAN infrastructure at the ECC. 5.8.4.2 Member Responsibilities. Each Member is responsible for LAN systems within the Member's own facilities. 5.8.5 Antivirus services protect operating systems and other software from malicious code. 5.8.5.1 The County and all Members are individually responsible to maintain antivirus services on all computing devices that access the System. Those antivirus services must meet all applicable state and federal requirements. 5.8.5.2 The County and all Members have the right to disconnect systems/hardware/devices found to be compromised in a way that poses an immediate threat. CAD and Mobile Data Agreement Ramsey County and User Members Page 15 of 48 5.8.6 Authentication is used to ensure that only authorized users may access the System. 5.8.6.1 Members must use authentication methods that comply with applicable state and federal security requirements. 5.8.6.2 Members are responsible for the costs to implement and maintain authentication. 5.9 Interfaces — these are software programs developed specifically to link other software applications to the System. For cost allocations, refer to section 8. 5.9.1 The entities named below will be responsible to ensure the identified interfaces or their replacements or version changes listed below operate according to applicable specifications. 5.9.2 County Responsibilities. 5.9.2.1 The County is responsible for both "ends" of the following interfaces: 5.9.2.1.1 Alphanumeric paging 5.9.2.1.2 ANI/ALI/E9-1-1 5.9.2.1.3 BCA LEMS 5.9.2.1.4 Apparatus move -up management (one-way data export out of System) [DECCAN Live MUM at the time of the original Agreement] 5.9.2.1.5 Fire Department/Station alerting (one-way from System to alerting application) 5.9.2.1.6 Knowledge Center (Emergency Management) 5.9.2.1.7 Pictometry 5.9.2.2 The County is responsible for the County's "end" of the following interfaces: 5.9.2.2.1 CAD -to -CAD interface with Allina Medical. Note: Allina Medical will pay for its end, both initially and ongoing. 5.9.2.2.2 Fire Records Management System (one-way data export out of System) [ImageTrend at the time of the original Agreement]. 5.9.2.2.3 HazMat, pre -plan, and premise information [via ImageTrend at the time of the original Agreement]. 5.9.2.2.4 Law Enforcement Records Management Systems (one- way data export out of System). 5.9.2.2.5 EMS RMS (one-way data export out of System) [Sansio ePCR at the time of the original Agreement]. CAD and Mobile Data Agreement Ramsey County and User Members Page 16 of 48 5.9.2.2.6 Field Reporting (one-way data export out of System). 5.9.2.3 The County is responsible for ensuring that information from the System is transferred via the provided Interfaces. 5.9.2.4 The County will provide "First Call" troubleshooting of identified interfaces. 5.9.3 Member Responsibilities. Members are responsible for the User/Member "end" of the following interfaces: 5.9.3.1 HazMat, pre -plan, and premise information, by those Members that use it. 5.9.3.2 City of Saint Paul's locally developed Law Enforcement Records Management System, by the City of Saint Paul. 5.9.3.3 Ramsey County Sheriff's Office Law Enforcement Records Management System, by Ramsey County Sheriff's Office. 5.9.3.4 Law Enforcement Records Management System used by the cities of Roseville, Lauderdale, Falcon Heights, and North St. Paul. 5.9.3.5 EMS RMS [Sansio ePCR at the time of the original Agreement], by those Members that use it. 5.9.3.6 Field Reporting, by those Members that use it. 5.9.4 Protocol for changes to interfaces: when either the System or the linked application undergoes a modification (e.g., patches, updates and/or upgrades) that could affect the interface between the System and/or the linked applications, the Party that is identified as responsible for that interface under the terms of this Agreement must arrange for the necessary software modifications, and have all changes tested in a non -production environment prior to implementation in the production system. The County shall notify the Members at least 60 days prior to implementing changes to interfaces for which the County is responsible. A Member shall notify the County at least 60 days prior to implementing changes to interfaces for which the Member is responsible, and shall work with the County to coordinate and schedule the change in the production environment. 5.9.5 Troubleshooting problems due to interface changes is a joint responsibility of the Member and the County. 5.9.6 The County may charge for support services required due to changes to Member interfaces. 5.10 Responsible Use Policy 5.10.1 Execution of this Agreement by a Party is deemed to include agreement to comply with the provisions of this Responsible Use Policy ("Policy"). CAD and Mobile Data Agreement Ramsey County and User Members Page 17 of 48 5.10.2 Data Privacy and Security 5.10.2.1 All Parties to this Agreement will: 5.10.2.1.1 comply with applicable federal and state statutes, regulations and agreements regarding data privacy and security; 5.10.2.1.2 not obtain, use, share or disclose Protected Data other than as permitted or required by law. For purposes of this provision, the term Protected Data means "not public data", defined under the Minnesota Government Data Practices Act, Section 13.02, Subdivision 8a; 5.10.2.1.3 implement appropriate administrative, physical, and technical safeguards to protect the confidentiality, integrity, and availability of Protected Data and prevent unauthorized use or disclosure by any Member or User; 5.10.2.1.4 if allowed under Minnesota Statutes chapter 13, report to the other Parties any known unauthorized use or disclosure of a Party's Protected Data or any security incident, as appropriate; 5.10.2.1.5 ensure that any agents or contractors with access to Protected Data agree to the same restrictions and conditions and implement reasonable and appropriate privacy and security safeguards imposed by this Agreement and applicable law; 5.10.2.1.6 make Protected Data available for amendment and incorporate any amendments as required and authorized by law; 5.10.2.1.7 make available the information required to provide an accounting of disclosures of Protected Data; and 5.10.2.2 If this Agreement is terminated as to any Party, all other Parties will either destroy or return the Protected Data of the terminating Party to the terminating Party and retain no copies of such data, if feasible, or if such destruction or return is not feasible, extend the protections of this Agreement to the Protected Data and limit further uses and disclosures of the Protected Data to those purposes that make the return or destruction of the Protected Data infeasible. 5.10.2.3 Each Party shall require all individuals who use the CAD and Mobile Systems to review and sign the System Users Agreement, attached to and made a part of this Agreement as Exhibit 2. CAD and Mobile Data Agreement Ramsey County and User Members Page 18 of 48 5.10.3 Records Retention 5.10.3.1 All Parties to this Agreement shall comply with all state and federal laws and regulations regarding the retention of public records, including but not limited to Minnesota Statutes §138.17. 6. Ongoing County Services 6.1 The County shall operate, manage, and maintain the System under the direction of the Director of the Ramsey County Department of Emergency Communications. 6.2 The County warrants that its initial and ongoing configuration of the System and provision of County services will be compliant with applicable privacy and security regulations, including CJIS and HIPAA requirements and standards. 6.3 Operational and Management Services. Under the supervision of the System Manager, the County will: 6.3.1 Establish and maintain a secure network. 6.3.2 Manage the System network servers, System software, databases, and network connectivity. 6.3.3 Manage and maintain test, training, and production environments for the System. The County will provide access to testing and training environments to Members upon request. 6.3.4 Test new patches, updates, upgrades and other modifications before they are applied to production systems. 6.3.5 Perform quality control/quality assurance operations during testing and implementation of patches, updates and upgrades. 6.3.6 If at any time configuration changes implemented by the County interfere with operation of the System, the County will correct the problem. 6.3.7 If software conflicts develop between System configuration changes required for the successful use of the System and end user software previously installed by a Member, the County shall work with the Member's staff to resolve the problem. 6.3.8 Maintain the System network in such a manner as to provide a minimum of 99.9% availability, except during such periods when downtime is due to circumstances beyond the control of the County or during scheduled downtime for maintenance/upgrades. 6.3.9 Maintain a system of frequent backups and data files in such a manner as to minimize System recovery time and prevent data corruption. The backup procedure will be in writing and approved by the CAD Command Subcommittee. 6.3.10 Monitor, maintain and troubleshoot network connectivity and cyber security issues in the System network. CAD and Mobile Data Agreement Ramsey County and User Members Page 19 of 48 6.3.11 Monitor performance to ensure adequate System resources and storage to handle peak traffic loads. 6.3.12 Manage System, Fire Department Alerting, Wireless Data Security and Persistent Connectivity Service vendor contracts with the County, to ensure continuous service. 6.3.13 Maintain and manage licenses for software described within this Agreement as part of the County's responsibility. 6.3.14 Coordinate maintenance upgrades with the CAD System Vendor and Members. 6.3.15 Manage the implementation of patches, updates and upgrades to the CAD System, including appropriate testing in a non -production environment prior to implementation. 6.3.16 Provide timely notices to the Members of System status changes, such as server maintenance, that will affect System availability or performance. Any planned System downtime will be scheduled during periods of light call traffic. 6.3.17 Install, configure, and maintain CAD client software, along with any other software required to maintain a secure connection to the CAD System. This excludes physical installation in in -vehicle systems, but includes remote maintenance. 6.4 Support Services (Maintenance, Helpdesk, Upgrades). The County will: 6.4.1 Provide support services as described herein during the hours identified below. 6.4.1.1 Live technical support will be provided during regular business hours, which are defined as 8:00 AM — 4:00 PM Monday through Friday, excluding County -observed holidays. Refer to section 6.4.2 for response times for each "Priority Level". 6.4.1.2 On-call technical support will be provided at all other times. Refer to 6.4.2, below, for response times for each "Priority Level". 6.4.2 Provide response to System issues/problems according to the following Priority Levels: 6.4.2.1 Priority Level 1: Critical Priority, as described in the excerpt from the CAD System Vendor's Support Agreement, attached hereto and made a part of this Agreement as Exhibit 3. 6.4.2.1.1 County Response to Priority Level 1: live telephone response within 30 minutes of initial notification. 6.4.2.2 Priority Level 2: Urgent Priority, as described in Exhibit 3 6.4.2.2.1 County Response to Priority Level 2: live telephone response within 1 hour of initial notification. CAD and Mobile Data Agreement Ramsey County and User Members Page 20 of 48 6.4.2.3 Priority Level 3: High Priority, as described in Exhibit 3 6.4.2.3.1 County Response to Priority Level 3: live (non - automated) email response within 3 hours of initial notification. If voice response is requested by the Member, such response will be provided within the same timeframe. 6.4.2.4 Priority Level 4: Medium Priority, as described in Exhibit 3 6.4.2.4.1 County Response to Priority Level 4: live (non - automated) email response within 2 business days of initial notification. If voice response is requested by the Member, such response will be provided within the same timeframe. 6.4.2.5 Priority Level 5: Low Priority, as described in Exhibit 3 6.4.2.5.1 County Response to Priority Level 5: live (non - automated) email response within 2 business days of initial notification. If voice response is requested by the Member, such response will be provided within the same timeframe. 6.4.3 Provide technical support to System Users for System client software. 6.4.4 Establish and maintain County -owned CAD interfaces to Members' records systems, mobile data system networks, and local PSAP 911 premise equipment. 6.4.5 Load and configure Mobile Data client software at the County's location. If Member agencies choose not to bring the systems in to that location, the County will provide troubleshooting assistance for agencies that load Mobile Data client software at their own locations. 6.4.6 Perform troubleshooting, characterization, and documentation of System problems or anomalies and communicate findings to CAD System Vendor(s). Follow up with CAD System Vendors) as necessary to resolve problems. 6.4.7 Perform troubleshooting to address System User access issues and reports. 6.4.8 Provide technical assistance to System Users for local CAD interfaces. 6.4.9 Distribute information about changes to System User requirements (hardware and software) as the CAD System Vendor publishes those requirements to the County. 6.4.10 Notify Members of planned and unplanned System outages and reported issues via the following process: CAD and Mobile Data Agreement Ramsey County and User Members Page 21 of 48 6.4.10.1 Planned Outages 6.4.10.1.1 Initial email contact will be made with each Member's Operational Contact as soon as possible, giving the following information: 1. Portion of the System that will be down 2. Date and time of the outage 3. Reason for the outage 4. Estimated duration of the outage 5. Effect outage will have on Members' business operations 6. End User expectations 6.4.10.1.2 Two days prior to the planned outage a reminder email notification containing the same information will be sent to the Member's Operational Contact with details for their use, and to distribute within their agencies. 6.4.10.1.3 Immediately prior to the outage, ECC will make an announcement over the radio identifying the sub- system that will be taken down and instructing System Users to log off. 6.4.10.1.4 When the planned outage/upgrade is complete an announcement will be made over the radio informing System Users the portion of the System that was down is available for use, plus a follow up email will be sent. 6.4.10.2 Unplanned Outage 6.4.10.2.1 As soon as reasonably possible a radio announcement will be made and email contact will be made with each Member's Operational Contact giving the following information: 1. Identifying the portion or portions of the system that is/are down 2. When the outage began 3. Initial cause of outage, if known 4. Estimated duration of the outage. 5. Effect outage will have on Members' business operations 6.4.10.2.2 Periodic notifications will be provided as appropriate and/or when new information is available. 6.4.10.2.3 When the unplanned outage is resolved an announcement will be made over the radio and via CAD and Mobile Data Agreement Ramsey County and User Members Page 22 of 48 email informing System Users that the System is available for use. 6.4.10.2.4 Within two weeks of the resolution ECC will document the outage and resolution, and distribute this to the Operational Contacts. 6.4.11 Test System software patches, updates and upgrades before installation. 6.4.12 Plan for the installation of software updates and upgrades so as to minimize service disruptions to System Users. 6.4.13 Maintain the software configurations for the network security equipment. 6.4.14 Be responsible for initial troubleshooting of access issues from computers used for System access at Member sites. 6.4.15 Be responsible for initial (first call) troubleshooting of access issues from System Users' authorized mobile devices. 6.4.16 Update the GIS base map (layers, centerlines, street names, etc.) at a minimum quarterly. 6.4.17 Manage user access (adds, changes, etc.), notification data, and administrative information when notified by Members of such changes. 6.5 Disaster Recovery and Continuity of Operations Services 6.5.1 The County will provide and maintain Disaster Recovery (DR) and Continuity of Operations services for functions identified in Exhibit 4, attached hereto and made a part of this Agreement, in accordance with procedures established by the Department in consultation with the CAD Command Subcommittee. 6.5.2 In the event of a System failure that is not resolved through built-in redundancy and resiliency, an authorized ECC manager or designee will authorize a change over from the primary System to the DR system. 6.5.3 The County will configure the System so DR services are operational within two (2) hours after authorization to change over from the primary System to the DR system. 6.5.4 The County will provide personnel trained in how to implement a change over from the primary System to the DR system. 6.6 Training 6.6.1 The County will provide and maintain a Training Environment for the System. 6.6.2 The County will provide System User training as follows: 6.6.2.1 Initial training of System Users prior to go -live of the new System will be provided in a Train -the -Trainer mode. The County will provide training and training materials to individuals designated CAD and Mobile Data Agreement Ramsey County and User Members Page 23 of 48 by the Members. The trained Member personnel will then provide training to other Member System Users. 6.6.2.2 Mobile Data System training for System Users will take place at mutually agreed upon locations using Member -provided devices. 6.6.2.3 After go -live the County will update training materials as needed and make those available to Members. 6.6.2.4 After go -live the County will provide training on the System for Members' new hires. 6.7 Reports 6.7.1 The System Manager will provide a set of standard reports available from the CAD System Vendor. 6.7.2 Upon request the County will generate one or more export files, using standard fields and parameters and standard data export methods supported by the CAD System Vendor. The export file(s) will contain raw data so a Member may create its own reports using its own resources. 6.7.3 If a Member needs reports other than from these sources, the County may charge the Member for creating custom reports. Members may submit a fee refund request for charges for a custom report that becomes a standard report. 6.7.4 Open Database Connectivity ("ODBC") connections may be requested through and must be approved by the CAD Command Subcommittee. Members are responsible for software licenses and support of independent reporting tools. 6.8 Public Information Requests 6.8.1 The System Manager will assist Members in responding to data requests by providing the requested data that is in the System to the Member within a reasonable time from the request. Member(s) will be provided with a data export file containing the System data along with documentation of the data fields provided. It will be the Member's responsibility to respond to the data request and to filter, format, and redact data as needed to fulfill the public information request in accordance with applicable law. 7. Ongoing Member Responsibilities (see also section 5. System Operation: Responsibilities of the Parties) 7.1 Base Map: 7.1.1 Members will submit new information on property key holders (ownership/lease) and common place names for businesses in accordance with County established standards. 7.1.2 Members will notify the Department of changes to streets and all addresses at least quarterly. CAD and Mobile Data Agreement Ramsey County and User Members Page 24 of 48 7.2 Information Security/System Protection: 7.2.1 Members remain responsible for the protection of information they place on the System and connecting networks. 7.2.2 Members must comply with applicable federal and state statutes, laws, and regulations regarding data security. 7.2.3 Members must notify the System Manager as soon as possible of any security breach or known potential threat. 7.2.4 Members will ensure that any System User or third -party software does not interfere with System applications, network connections, or security. 7.2.5 Members will restrict access to the System to only those individuals who have received CAD training and are authorized to use the System. 7.2.6 Members will maintain current operating systems, applications, security software, web -browsers, and networked devices through patches, updates, and upgrades in compliance with section 10 of this Agreement. 7.2.7 Members will notify the System Manager as soon as possible but not later than the last day of employment when an employee with System access leaves employment. 7.2.8 Members will notify the System Manager as soon as possible but not later than the change of status or rank when an employee with System access has a change of status or rank that affects that individual's access privileges. 7.3 Testing and Training 7.3.1 Members shall test Member -owned interfaces, devices and software when planning internal hardware or software changes or changes to business processes that may affect the System, before putting such into use. 7.3.2 Members shall utilize the County's test environment for changes to two-way interfaces, firewalls or routers. 7.3.3 Members shall perform quality control/quality assurance operations during testing and implementation of patches, updates and upgrades of Member - owned interfaces, devices and software. 7.3.4 If at any time configurations implemented by a Member interfere with operation of the System or if software conflicts develop between software required for the successful use of the System and additional software installed by a Member, the County will charge the Member to correct the problem. Member staff must work with the County as requested to resolve the problem or remove the software. 7.3.5 Members will make their personnel available to attend System training, as appropriate. CAD and Mobile Data Agreement Ramsey County and User Members Page 25 of 48 7.3.6 When System upgrades or process changes that require training of System Users are to be implemented, the Members will train their own personnel using County -provided training materials. 7.4 Operational Contact 7.4.1 Each Member shall maintain an Operational Contact, and an alternate operational contact, as the primary persons who will receive technical notifications and provide technical coordination. 7.4.2 Within 30 days of the execution of this Agreement, Members shall provide Operational Contact information to the System Manager. 7.4.3 Members shall immediately notify the ECC of changes to Operational Contacts. 7.5 Reporting System Issues 7.5.1 During business hours, System Users must contact the CAD/Mobile/AVL Helpdesk via phone or email, and provide: 7.5.1.1 User's name 7.5.1.2 Agency name 7.5.1.3 Call back number 7.5.1.4 Number of users affected, if known 7.5.1.5 Brief description of the problem. 7.5.2 After business hours, System Users must contact the on -duty ECC Shift Supervisor and provide the same information listed above. 8. Cost/Payment 8.1 County Payments: The County will pay the following: 8.1.1 All costs for the initial implementation of the System as defined by the CAD budget approved by the County in Resolution #2012-313, including all related debt service, but excluding loading of non -CAD related software onto mobile devices. 8.1.2 Both initial and ongoing costs for both "ends" of the following interfaces 8.1.2.1 Alphanumeric paging 8.1.2.2 ANI/ALI/E9-1-1 8.1.2.3 BCA LEMS 8.1.2.4 Apparatus move -up management (one-way data export out of System) [DECCAN LiveMUM at the time of the original Agreement] 8.1.2.5 Fire Department/Station alerting (one-way from System to alerting application) CAD and Mobile Data Agreement Ramsey County and User Members Page 26 of 48 8.1.2.6 Knowledge Center (Emergency Management) 8.1.2.7 Pictometry 8.1.3 Both initial and ongoing costs for the County's "end" of the following interfaces: 8.1.3.1 CAD -to -CAD interface with Allina Medical. Note: Allina Medical will pay for its end, both initially and ongoing. 8.1.3.2 Fire Records Management System (one-way data export out of System) [ImageTrend at the time of the original Agreement] 8.1.3.3 HazMat, pre -plan, and premise information [via ImageTrend at the time of the original Agreement] 8.1.3.4 EMS RMS (one-way data export out of System) [Sansio ePCR at the time of the original Agreement] 8.1.4 Initial costs only for the County's "end" of Law Enforcement Records Management Systems (one-way data export out of System) 8.1.5 Upgrades of the System software and hardware that are part of the CAD System Vendor's maintenance package and of County -owned interfaces will be paid for out of the System Investment Fund. 8.1.6 Upgrades of the System software and hardware that are not part of the CAD System Vendor's maintenance package must go through the Review and Approval Process set forth in section 9. System Modifications. Upon approval, upgrades of the System software and hardware and of County - owned Interfaces will be paid by the County out of the System Investment Fund. 8.1.7 Initial and ongoing costs for firewall systems at the ECC and DR sites. 8.2 Individual Member Payments. Each Member will pay the following: 8.2.1 The cost of Member -owned hardware, software, and application installation and maintenance not otherwise addressed by this Agreement. 8.2.2 Costs for the provision of ongoing cellular or other wireless services to connect the Member's mobile devices. 8.2.3 State data access charges for mobile wireless connectivity, which will be billed through by the Department. 8.2.4 Fees for wireless data and persistent connectivity services. 8.2.5 All non-recurring and recurring costs for encrypted WAN connections to the CAD/Mobile Data/AVL/Fire Station Alerting Systems. Costs for moves, additions, and changes to WAN services that are initiated by a Member are the responsibility of that Member. 8.2.6 Initial and ongoing costs for firewall systems at Member locations. CAD and Mobile Data Agreement Ramsey County and User Members Page 27 of 48 8.2.7 Initial and ongoing costs of Fire Station Alerting connections and peripherals beyond the Fire Station Controller that are used to disseminate the alert. 8.2.8 Initial and ongoing costs of Fire Department Paging — each Member that utilizes fire department two-tone voice paging is responsible for providing and maintaining all devices necessary to receive two tone voice pages from the ECC. 8.2.9 Initial and ongoing costs of Fire Department Messaging (email, text, SMS, etc.) — each Member that utilizes fire department messaging is responsible for providing and maintaining all devices necessary to receive digital messages from the ECC. 8.2.10 Ongoing costs, including updates, for the both "ends" of the following software interfaces in all environments: 8.2.10.1 Mobile Data software other than the County's Mobile System, to be paid for by those Member(s) that utilize such software. 8.2.10.2 Other interfaces to the System not otherwise provided for in this Agreement and not used by all Members, to be paid for by those Member(s) that utilize those applications, e.g. Law Enforcement Records Management System applications and Amanda. 8.2.11 Ongoing costs, including updates, for the Member "ends" of the following software interfaces: 8.2.11.1 HazMat, pre -plan, and premise information [via ImageTrend at the time of the original Agreement], with the costs to be paid for by those Member(s) that utilize the application. 8.2.11.2 EMS Records Management System [Sansio ePCR at the time of the original Agreement], with the costs to be paid for by those Member(s) that utilize the application. 8.2.11.3 Field Reporting, with the costs to be paid for by those Member(s) that utilize the application. 8.3 Payments by All Members as a Group. All Members shall pay the following: 8.3.1 Forty percent (40%) of all costs for ongoing System operating, maintenance and technical and administrative support, minus any offsetting revenue that has been applied to the Members' share in accordance with Section 8.7. 8.3.2 Each Individual Member's share will be billed based on a three-year rolling average of the Member's share of calls for service. The methodology for calculating the percentage of calls for service shall follow the same methodology described in the Dispatch Joint Powers Agreement article entitled Cost and Funding. 8.3.3 The Director shall prepare an annual CAD budget in consultation with the CAD Command Subcommittee. The CAD budget will then be presented to CAD and Mobile Data Agreement Ramsey County and User Members Page 28 of 48 the CAD Policy Committee for review. The CAD Policy Committee will then make a budget recommendation to the County Board. Members will receive written notification of their share of CAD operating costs as recommended by the CAD Policy Committee by June 1St 8.3.4 If the County Manager recommends a CAD budget to the County Board that is not consistent with the recommendation of the CAD Policy Committee, the Director shall notify the members of the CAD Policy Committee prior to the County Board public budget hearings. 8.3.5 The County will notify the CAD Policy Committee of budget changes exceeding 5% of an adopted budget as soon as possible before adoption of the budget change. 8.4 Additional Members 8.4.1 Additional Members must "buy -in" to the System. Buy -in costs may include a share of the initial implementation costs, a share of the System Replacement and Investment Funds, any subsequent major investments, and any additional expansion required to support this Additional Member. Buy -in costs will be determined by the CAD Policy Committee at the time of a "buy - in" request. 8.4.2 After the initial "buy -in", Additional Members will pay costs as an Individual Member and as one of the Members as a Group, as indicated within the applicable sections of this Agreement. 8.5 Payment for System Changes, New Interfaces and System Modifications (see also section 9) 8.5.1 System Modifications will be paid according to the cost allocation and funding mechanism approved under section 9.4. System Modifications that will be used by fewer than all the Members will be paid for by the Members that use it, including Members that add the System Modification after implementation. 8.5.2 Costs for changes to interfaces. 8.5.2.1 The County will pay for changes to interfaces necessitated by System Modifications. This includes incremental costs due to upgrades or other modifications up to a limit of 50% of the initial implementation cost for those interfaces, unless otherwise approved by the CAD Policy Committee. 8.5.2.2 Individual Members will pay for changes to interfaces necessitated by modifications to that Member's environment or applications. This includes incremental costs due to upgrades or other modifications. The County may charge Members up to 50% of the initial implementation cost for modified interfaces for work performed or provided by the County, unless otherwise agreed to by the Member. CAD and Mobile Data Agreement Ramsey County and User Members Page 29 of 48 8.5.3 Unapproved change cost control. Costs for changes that are not approved according to section 9.1, and that are necessitated by changes by the County to the System or environment, or by changes by a Party to associated applications or interfaces, will be paid by the Party making the changes. 8.6 System Replacement and Investment Funds 8.6.1 CAD/Mobile/AVL/Fire Alerting System Replacement Fund ("System Replacement Fund") 8.6.1.1 The Parties will make annual contributions for eventual replacement of the System according to the contribution allocations set out in section 8.6.3 below. This amount will be $350,000 in 2015 and increase each year thereafter by three percent (3%) or the Consumer Price Index for Urban Consumers, whichever is less. County and Member contributions will be suspended if the fund balance reaches $10,000,000. 8.6.1.2 When determined appropriate after consideration of input from the CAD Subcommittee and the Director, the CAD Policy Committee shall recommend to the County Board that the Board initiate the replacement of the System, or a portion thereof, using the System Replacement fund. 8.6.2 CAD/Mobile/AVL/Fire Alerting System Investment Fund ("System Investment Fund") 8.6.2.1 The following will be used to determine the amount of the annual contribution to the System Investment Fund: 8.6.2.1.1 Hardware/Equipment replacement: The amount will be $150,000 for 2015. Thereafter, the annual amount will be as determined by 8.6.2.2. 8.6.2.1.2 Ongoing System investments (investments not covered by software maintenance fees, e.g., upgrades, additional licensing, misc. software, expansion of functionality): the amount will be $300,000 for 2015. Thereafter the annual amount will be as determined by 8.6.2.2. 8.6.2.2 The Director will develop forecasting models to ensure that the System Investment Fund is sufficient, but not over funded. The Director must present forecasting models and a proposed System Investment Fund funding goal to the CAD Policy Committee every two years for approval of the funding goal. The approved funding goal will be used by the Director when submitting the proposed CAD Operating Budget as required in section 8.3. 8.6.2.3 The CAD Policy Committee may transfer amounts between the hardware/equipment replacement and ongoing System CAD and Mobile Data Agreement Ramsey County and User Members Page 30 of 48 investment portions of the System Investment Fund, which are defined under sections 8.6.2.1.1 and 8.6.2.1.2 8.6.3 Contributions to the System Replacement and Investment Funds will be allocated to the County and the Members as follows: 60% will be paid by the County and 40% will be paid by the Members, divided proportionately according to the provisions of section 8.3.2. 8.6.4 The County will track the System Replacement and Investment Funds separately, showing line item balances and adding any interest earned on the fund balance. Interest earned on fund deposits will be credited toward County and Member contributions to the respective Replacement and Investment Funds according to the provisions of section 8.6.3. 8.6.5 If this Agreement is terminated or expires, any remaining money in the System Replacement and System Investment Funds will be distributed in proportion to the contributions of the County and the Members. Each Member's share will be determined by applying the percentages calculated under section 8.3.2. 8.7 Provision of System Services outside Ramsey County — "Fee for Services" 8.7.1 It is possible that Governmental Units (individually or in groups) [hereafter, "Entity" or "Entities"] outside of Ramsey County may request that the County provide CAD, Mobile Data and/or AVL services within their service areas. 8.7.2 In the event such an arrangement is requested, the Director will identify the potential advantages, disadvantages, costs, and fees proposed to be charged to the potential Entity/Entities, and report this information to the CAD Command Subcommittee. 8.7.3 The CAD Command Subcommittee will then examine the information and recommend for or against approval of the arrangement. 8.7.4 If the CAD Command Subcommittee does not recommend approval, the Director will so inform the requesting Entity/Entities and no further action will betaken. 8.7.5 If the CAD Command Subcommittee recommends approval, the Department will submit a proposed written agreement including service terms and fees to the requesting Entity/Entities. 8.7.6 If the requesting Entity/Entities agree(s) to the provisions of the proposed written agreement, the Director will take the request to the CAD Policy Committee, which will make a final decision as to whether to approve the agreement. 8.7.7 If the CAD Policy Committee approves the agreement, the Department will begin providing services according to the agreement upon final execution by the County and the requesting Entity/Entities. CAD and Mobile Data Agreement Ramsey County and User Members Page 31 of 48 8.7.8 After a "fee for services" agreement has been approved, the Department will track fees collected compared to actual costs on a semi-annual basis, and make adjustments as needed and as permitted by contract terms. Any necessary adjustments will be made via the County's budgeting process. 8.7.9 Any revenues collected in excess of costs will be applied to System operating expenses according to the 60/40 contribution formula. 8.8 The County may only charge for services as expressly authorized in this Agreement, and at rates that are set in conjunction with the annual CAD budget process. 9. System Modifications Approval Process 9.1 Following initial System Implementation any Party to this Agreement may submit a request for a System Modification per the Review and Approval Process, below. 9.2 The Members as a group may submit a request for a System Modification that all will use per the Review and Approval process, below. 9.3 Review and Approval Process 9.3.1 The System Modification request will first be reviewed by the CAD System Manager to determine impact and cost implications. 9.3.1.1 Impact means an operational change would be required to implement the System Modification. 9.3.1.2 Cost means there would be an additional non -budgeted cost to implement the System Modification. 9.3.1.3 Upon determination of impact and cost implications, the System Modification request will proceed in accordance with the following System Modification Request Review and Approval Matrix: CAD and Mobile Data Agreement Ramsey County and User Members Page 32 of 48 System Modification Request Review and Approval Matrix 9.4 No System Modification may be made to the System unless approved by the appropriate person or body as indicated in the matrix. Such approval must be in writing and shall describe the Modification, cost allocation, and the funding mechanism for initial and ongoing costs. 9.5 Upon implementation, the System Modification shall be subject to all of the provisions of this Agreement. 10. Establishment and Maintenance of Standards 10.1 Standards Establishment 10.1.1 The CAD Command Subcommittee is responsible to establish standards for System security, user equipment, and user training. 10.1.1.1 For each area of standardization identified by the Subcommittee to be addressed, ECC personnel, the CAD Operations Groups, and/or other technical resources shall develop draft standards for review and approval by the Subcommittee. 10.1.1.2 Any Party to this Agreement may submit suggested language for any standard under consideration or in revision to the Chair of the CAD Command Subcommittee or his/her designee. The Subcommittee will consider such suggestions in light of all Members' needs and capabilities, as well as the potential impact CAD and Mobile Data Agreement Ramsey County and User Members Page 33 of 48 BUDGETED COST NON -BUDGETED COST 1. Review and recommendation by CAD Command Review and final Subcommittee OPERATIONAL approval by System 2. Final approval by CAD Policy IMPACT - NO Manager Committee 3. Budget amendment by Director 1. Review and recommendation by CAD Command Review and final Subcommittee OPERATIONAL approval by CAD 2. Final approval by CAD Policy IMPACT - YES Command Committee Subcommittee 3. Budget amendment by Director 9.4 No System Modification may be made to the System unless approved by the appropriate person or body as indicated in the matrix. Such approval must be in writing and shall describe the Modification, cost allocation, and the funding mechanism for initial and ongoing costs. 9.5 Upon implementation, the System Modification shall be subject to all of the provisions of this Agreement. 10. Establishment and Maintenance of Standards 10.1 Standards Establishment 10.1.1 The CAD Command Subcommittee is responsible to establish standards for System security, user equipment, and user training. 10.1.1.1 For each area of standardization identified by the Subcommittee to be addressed, ECC personnel, the CAD Operations Groups, and/or other technical resources shall develop draft standards for review and approval by the Subcommittee. 10.1.1.2 Any Party to this Agreement may submit suggested language for any standard under consideration or in revision to the Chair of the CAD Command Subcommittee or his/her designee. The Subcommittee will consider such suggestions in light of all Members' needs and capabilities, as well as the potential impact CAD and Mobile Data Agreement Ramsey County and User Members Page 33 of 48 on the functioning of the System and/or Members' business processes. 10.1.1.3 The CAD Command Subcommittee will review drafts, seek necessary clarifications and have each draft standard document revised until it meets the approval of the majority of a quorum of the Subcommittee. 10.1.1.4 Once a draft is approved, it will be circulated to the CAD Operations Groups and Members for review and further comment. 10.1.1.5 After review comments have been incorporated the CAD Command Subcommittee shall vote whether to approve the draft standard. 10.1.1.6 A standard, once approved by the CAD Command Subcommittee, shall be distributed to all Parties who shall thereafter comply with the approved standard. 10.1.1.7 Any Party to this Agreement may appeal a standard adopted by the CAD Command Subcommittee to the CAD Policy Committee. 10.2 Standards Maintenance and Modifications 10.2.1 The CAD Command Subcommittee will review each approved standard every two (2) years, after its initial approval, for potential updating or modification as necessitated by changes in technology or the needs or capabilities of the Parties. 10.2.2 Standards may also be modified whenever needed due to changes in operating procedures, software or hardware changes, changes in applicable law or other factors that affect System operations or functionality according to the process identified in section 10.1. 11. Dispute Resolution and Remedies 11.1 If a Member or the System Manager or the Director of the ECC has a dispute under this Agreement, that Member or the System Manager or the Director may bring that dispute forward for resolution according to the following process: 11.1.1 Technical issues shall first be submitted to the System Manager for resolution. If the System Manager initiated the dispute resolution request or if technical issues submitted by others cannot be resolved by the System Manager, the matter shall be referred by the System Manager to the Director of the ECC. If the Director of the ECC and the disputing System Manager or Party cannot resolve a technical issue, the issue shall be forwarded to the CAD Command Subcommittee. 11.1.2 Financial issues shall first be submitted to the Director for resolution. If the Director first identified the financial issue or if the financial issue cannot be CAD and Mobile Data Agreement Ramsey County and User Members Page 34 of 48 resolved by the Director, the matter shall be referred to the CAD Command Subcommittee. However, any financial issues that involve changes in the CAD operating budget shall be immediately submitted by the Director to the CAD Policy Committee for resolution. 11.1.3 Issues that do not fall into the two previous categories shall first be submitted to the Director for resolution. If the Director first identified the issue or if the issue cannot be resolved by the Director, the matter shall be referred to the CAD Command Subcommittee. 11.2 If the issue is not resolved to the satisfaction of the disputing System Manager, Director or Party by the CAD Command Subcommittee, the disputing System Manager, Director or Party may escalate the matter to the CAD Policy Committee. 11.3 If the matter is not resolved to the satisfaction of the disputing System Manager, Director or Party by the CAD Policy Committee, the disputing System Manager, Director or Party may appeal the decision of the CAD Policy Committee to the Ramsey County Board. 11.4 At any point in the process, the County or a Member may request mediation regarding the dispute. The Party requesting the mediation will be responsible for the costs of mediation. However any parties to the mediation may agree to share costs as part of a negotiated settlement. 11.5 Each Party maintains the right to pursue any remedy for material breach of this Agreement or System failure otherwise available at law or equity if the dispute is not resolved to the disputing System Manager, Director or Party's satisfaction using this process. 12. General Terms and Conditions 12.1 Term 12.1.1 This Agreement is effective as of the last date of execution by the County and eight Governmental Units, and thereafter will become effective as to other Governmental Units when each of the Governmental Units executes this Agreement. This Agreement will remain in effect through December 31, 2016 ("Initial Term"), unless earlier terminated pursuant to the provisions of this Agreement. 12.1.2 Thereafter, the Term shall automatically renew for one (1) year periods ("Renewal Periods"), up to a maximum of ten (10) Renewal Periods, subject to the termination provisions of section 12.2. 12.2 Termination and Withdrawal 12.2.1 This Agreement shall terminate: 12.2.1.1 upon the consent of the County and all Members, as evidenced by written resolutions of their governing bodies'; or 12.2.1.2 when necessitated by operation of law; or CAD and Mobile Data Agreement Ramsey County and User Members Page 35 of 48 12.2.1.3 as a result of a decision by a court of competent jurisdiction. 12.2.2 The County may terminate this Agreement on twenty-four calendar months' written notice of action of the County Board. 12.2.3 A Member may not withdraw from this Agreement during the Initial Term. 12.2.4 Following the end of the Initial Term, a Member may withdraw from this Agreement only at the same time it withdraws from the Dispatch Agreement. A Member may only terminate this Agreement at the end of a calendar year by action of its governing body and upon a minimum of twelve (12) months prior written notice to the other Parties to this Agreement. 12.2.5 A Member that withdraws forfeits any claim to any outstanding fund balance in the System Replacement and Investment Funds. 12.2.6 Withdrawal from this Agreement by a Member shall not constitute withdrawal by any other Member. 12.3 Indemnification and Insurance 12.3.1 Each Party agrees that it will be responsible for its own acts and the acts of its employees, elected officials, and agents as they relate to this Agreement and for any liability resulting therefrom, to the extent authorized by law, and shall not be responsible for the acts of other Parties to this Agreement or their employees, elected officials, and agents, or for any liability resulting therefrom. Each Party's liability shall be governed and limited by the Municipal Tort Claims Act, Minn. Stat. Chapter 466 and other applicable law. 12.3.2 The County agrees to maintain property insurance coverage throughout the Term of this Agreement, including the Initial Term and all Renewal Terms, on the ECC facility and all of the County -owned equipment. 12.3.3 The County and each Member waive all rights against the other Parties for damages caused by fire or other perils to the extent covered by property insurance obtained pursuant to this Section. The policies shall provide such waivers of subrogation by endorsement or otherwise. A waiver of subrogation shall be effective as to a person or entity even though that person or entity would otherwise have had a duty of indemnification, contractual or otherwise, did not pay the insurance premium directly or indirectly, or had or did not have an insurable interest in the property damaged. 12.4 Non -Assignability 12.4.1 No Party shall assign any interest in this Agreement nor transfer any interest in the same, whether by subcontract, assignment or novation. 12.5 Compliance With Applicable Law 12.5.1 All Parties agree to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful CAD and Mobile Data Agreement Ramsey County and User Members Page 36 of 48 discrimination on account of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, sexual orientation, disability, or age. 12.5.2 All Parties agree to comply with all federal, state and local laws or ordinances, and all applicable rules, regulations, and standards established by any agency of such Governmental Units, which are now or hereafter promulgated insofar as they relate to the Parties' performance of the provisions of this Agreement. 12.6 Data Practices 12.6.1 All data collected, created, stored, received, maintained or disseminated for any purpose in the course of any Party's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. 12.7 Management and Access to Data 12.7.1 Each Party shall manage all data the Party collects, creates, stores, receives, maintains, or disseminates. Access to a Member's data by another Member shall be in accordance with the Minnesota Government Data Practices Act and other applicable federal, state, and local laws and rules governing data privacy. 12.8 Audit 12.8.1 Until the expiration of six (6) years after the termination of this Agreement, each Party shall, upon written request of another Party, make available to the requesting Party, the State Auditor or the requesting Party's ultimate funding sources, a copy of this Agreement and the books, documents, records and accounting procedures and practices relating to this Agreement. 12.8.2 All parties will comply with and address audit findings. 12.9 Alteration 12.9.1 Any alteration, variation, modification, or waiver of the provisions of this Agreement shall be valid only after it has been reduced to writing in the form of an amendment and duly signed by all Parties. 12.10 Notice 12.10.1 Any notice required to be given by this Agreement shall be made by delivery by first class mail, postage applied, to the person holding the title and at the address identified on the Party's signature page. 12.11 Interpretation of Agreement; Venue 12.11.1 This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. All litigation regarding this Agreement shall be CAD and Mobile Data Agreement Ramsey County and User Members Page 37 of 48 venued in the appropriate state or federal district court in Ramsey County, Minnesota. 12.12 Conditions Outside Control of a Party/Force Majeure 12.12.1 No Party to this Agreement can be held responsible for failure to perform as a direct result of events outside the control of the Party. For purposes of this Agreement, events outside the control of a party or Force Majeure means: acts of public enemies; strikes or lockouts; enforceable governmental or judicial orders; outbreak of war or insurrection, or acts of terrorism; riots; civil disturbances; earthquakes, floods, fires; explosions or other similar catastrophes or events not reasonably within the Party's control. 12.13 Severability 12.13.1 The provisions of this Agreement shall be severable, and if any provision hereof or the application of any such provision under any circumstances is held to be invalid, it shall not affect any other provision of this Agreement or the application of any provision thereof. 12.14 Entire Agreement 12.14.1 This Agreement shall constitute the entire agreement among the Parties on the subject matter hereof and shall supersede all prior oral or written negotiations. WHEREFORE, this Agreement is duly executed on the last date signed by all Parties. CAD and Mobile Data Agreement Ramsey County and User Members Page 38 of 48 RAMSEY COUNTY Rafael Ortega, Chair Board of County Commissioners Bonnie Jackelen, Chief Clerk Board of County Commissioners Date: Approved as to form: Assistant County Attorney Designee for receipt of notice: Title: Address: CAD and Mobile Data Agreement Ramsey County and User Members Page 39 of 48 CITY OF MOUNDS VIEW Joe Flaherty, Mayor Date: Designee for receipt of notice: Name: Tom Kinney Title: Police Chief Address: Mounds View City Hall 2401 County Road 10 Mounds View, MN 55112 James Ericson, City Administrator CAD and Mobile Data Agreement Ramsey County and User Members Page 40 of 48 Exhibit 1 Excerpt from the Joint Powers Agreement between Ramsey County and the City of Saint Paul for Consolidated Dispatch Operation re: Policy Committee Membership 4.02 Membership a. If the Cities of Maplewood, Saint Paul, and White Bear Lake sign agreements to consolidate their PSAP/Dispatch Centers with the County's PSAP/Dispatch Center, the Committee is to be made up of the following elected officials: 1. The Ramsey County Sheriff 2. Four members of the Saint Paul City Council 3. The Mayor of the City of Saint Paul 4. The Mayor or one member of the Maplewood City Council 5. The Mayor or one member of the White Bear Lake City Council 6. Two elected representatives of the other cities in Ramsey County that do not operate independent PSAP/Dispatch Centers and that sign agreements with Ramsey County to receive dispatching services from the Dispatch Center, to be selected in a manner to be determined by the involved cities. b. If either the City of Maplewood or the City of White Bear Lake does not sign an agreement to consolidate its PSAP/Dispatch Center with the County's PSAP/Dispatch Center, the number of Saint Paul City Council members will be reduced by one. If both the City of Maplewood and the City of White Bear Lake do not sign agreement to merge their PSAP/Dispatch Centers with the County's PSAP/Dispatch Center, the number of Saint Paul City Council members will be reduced by two. C. If the individual appointed to the Committee leaves the elected office, the public entity's elected officials will be responsible for appointing a replacement representative in a timely fashion. d. Committee members shall be appointed by the jurisdiction they represent for such period of time as determined by each jurisdiction. CAD and Mobile Data Agreement Ramsey County and User Members Page 41 of 48 Exhibit 2 System User Agreement 1. All users of the CAD, Mobile Data and AVL Systems ("System Users') have the responsibility to use these resources in a secure, efficient, effective, ethical and lawful manner. 2. The following policies, rules and conditions apply to all System Users. 2.1 Each System User WILL: 2.1.1 Use passwords and security devices provided at all times. 2.1.2 Safeguard his/her password or passwords from discovery by others. System Users are responsible for all transactions made using their passwords. 2.1.3 Assist in the duty to maintain the privacy and confidentiality of Protected Data. For the purposes of this Agreement, Protected Data means "not public data", defined under the Minnesota Government Data Practices Act, Section 13.02, Subdivision 8a. 2.1.4 Comply with all software licenses, copyrights and all other state and federal laws governing intellectual property. 2.1.5 Report any weaknesses in computer security, any incidents of possible misuse or violation of this System User Agreement to the proper authorities by contacting (name, phone number and email address). 2.2 Each System User will NOT: 2.2.1 Install or use software programs or hardware devices that attach to the CAD System, the Mobile Data System and the AVL System that are not authorized by the Party that has permitted use by the System User. 2.2.2 Download, install or run programs or utilities that create weaknesses in the security of the CAD System, the Mobile Data System and/or the AVL System. 2.2.3 Attempt to access any data or programs contained on or accessible through the CAD System, the Mobile Data System and the AVL System for which he/she does not have authorization. 2.2.4 Purposely engage in activity with the intent to: degrade the performance of the CAD System, the Mobile Data System and the AVL System; deprive an authorized System User access to a resource; obtain extra resources beyond those allocated; or circumvent security measures. 2.2.5 Knowingly create, transmit, or store destructive programs (e.g., viruses and self -replicating code). 2.2.6 Forward any communications that specifically prohibit dissemination, without permission of the originator. CAD and Mobile Data Agreement Ramsey County and User Members Page 42 of 48 2.3 Each System User understands that: 2.3.1 The County may monitor any and all aspects of the CAD System, the Mobile Data System and the AVL System to ensure compliance with the terms of this System User Agreement. 2.3.2 There is no expectation of privacy in anything the System User creates, sends or receives on the CAD System, the Mobile Data System and the AVL System. 2.3.3 The software and accounts are provided by the County only to assist System Users in performance of their legitimate job-related duties. I, of acknowledge, by my signature below, that I have read and understand and agree to comply with the provisions of this System User Agreement. Date: CAD and Mobile Data Agreement Ramsey County and User Members Page 43 of 48 Exhibit 3 TriTech Software Support Agreement Following is an excerpt from the TriTech Software Support Agreement (pages 24-26). The remainder of the TriTech Software Support is incorporated herein and made a part of this Agreement by reference. Inform CAD, Mobile, Browser, Interface, IQ, and GIS Link Response Matrix If the Client wants an acknowledgement, a tracking number to validate Priority 3 and 4 issue submissions outside of business hours, such issues need to be entered via the web portal: Support@TriTech.eom. When using the web portal, such acknowledgements are sent via automated e-mail within two (2) hours to the individual within the submitted ticket. Priority - Issue Definition Response Time Priority 1— 24x7 Support for live operations on the Normal Customer Services Hours: Telephone Critical Priority production system: A system down event which calls to 800. 987.0911 will be immediately severely impacts the ability of Users to dispatch answered and managed by the first available emergency units. This is defined as the following: representative but not longer than 5 minutes. • Inform CAD, Inform Mobile, or Interfaces After Normal Customer Services Hours: Thirty are down as further defined in the Special (30) minute callback after client telephone contact Note #1 below. to 800. 987.0911. • Critical servers inoperative, as listed in Special Note #1. Priority 1 issues must be called in via 800. _ • Complete interruption of call taking and/or 987.0911 in order to receive thislevel of response. dispatch operations • Loss of data & data corruption This means one or more critical server components are non-functional disabling Inform CAD or Inform Mobile workstations. These Software Errors are defined in Special Note #1, below. Priority 2 — 24x7 Support for live operations on the Normal Customer Services Hours: Telephone Urgent Priority production system: A serious Software Error with calls to 800.987.0911 will be immediately no workaround not meeting the criteria of a answered and managed by the first available Critical Priority, but which severely impacts the representative but not longer than 5 minutes. ability of Users to enter incoming calls for service and/or dispatch emergency units. Such errors will After Normal Customer Services Hours: One (1) be consistent and reproducible. hour callback after client telephone contact to 800. 987.0911. A significant number of the Inform CAD or Inform Mobile workstations are negatively Priority 2 issues must be called in via 800. impacted by this error (e.g., does not apply to a 987.0911 in order to receive this level of response. minimal set of Inform CAD or Inform mobile workstations). These Software Errors are defined in more detail in Special Note #2, below. CAD and Mobile Data Agreement Ramsey County and User Members Page 44 of 48 Priority 'Issue Definition Response Time Priority 3 - Normal Customer Services Homs Support: A Normal Customer Services Hours: Telephone High Priority Software Error not meeting the criteria of a calls to 800. 987.0911 by the first available Critical or Urgent Priority, has a workaround representative but not longer than 5 minutes after available, but which does negatively impact the the initial phone call. User from entering incoming calls for service TriTech will use commercially reasonable efforts to and/or dispatching emergency units. Such errors After Normal Customer Services Hours: This will be consistent and reproducible. priority of issue is not managed after hours. Priority 2 — A significant number of Inform CAD or Inform TriTech will use commercially reasonable efforts to Urgent Priority Mobile workstations are negatively impacted by resolve the issue as soon as possible and not later this error (e.g., does not apply to a minimal set of than 36 homy after notification. workstations). Priority 4 — Normal Customer Services Hours Support: A Normal Customer Services Hours: Telephone Medium Priority Software Error related to a user function which calls to 800. 987.0911 will be answered and does not negatively impact the User from entering managed by the first available representative but incoming calls for service and/or dispatch not longer than 5 minutes after the initial phone emergency units. This includes system call. administrator functions. priority scheduling in a subsequent release. Priority 4 — If TriTech determines that a reported Medium After Normal Customer Services Hours: This Medium Priority Priority error requires a code correction, such priority of issue is not managed after Hours. Priority 5 — Normal Customer Services Support: Cosmetic or Normal Customer Services [lours: Telephone Low Priority Documentation errors, including Client technical calls to 800. 987.091 twill be answered and questions or usability questions. managed by the first available representative but not longer than 5 minutes after the initial phone call After Normal Customer Services Hours: This priority of issue is not managed after hours. Priority Resolution Process Resolution Time Priority 1 — TriTech will provide a procedural or configuration TriTech will work continuously (including after Critical Priority workaround or a code correction that allows the hours) to provide the Client with a solution that Client to resume live operations on the production allows the Client to resume live operations on the system. production system. TriTech will use commercially reasonable efforts to resolve the issue as soon as possible and not later than 12 hours after notification. Priority 2 — TriTech will provide a procedural or configuration TriTech will use commercially reasonable efforts to Urgent Priority workaround or a code correction that allows the resolve the issue as soon as possible and not later Client to resume normal operations on the than 36 homy after notification. production system. Priority 3 - TriTech will provide a procedural or configuration TriTech will work to provide the Client with a High Priority workaround that allows the Client to resolve the resolution which may include a workaround or problem. code correction within a timeframe that takes into consideration the impact of the issue on the Client and TriTech's User base. Priority 3 issues have priority scheduling in a subsequent release. Priority 4 — If TriTech determines that a reported Medium 77iTech will work to provide the Client with a Medium Priority Priority error requires a code correction, such resolution which may include a workaround or issues will be addressed in a subsequent release code correction in a future release of the software. when applicable. Priority 4 issues have no guaranteed resolution time. CAD and Mobile Data Agreement Ramsey County and User Members Page 45 of 48 Priority Resolution Process Resolution Time Priority 5 — Low Priority issues are logged by TriTech and There is no guaranteed resolution time for Low Low Priority addressed at the company's discretion according to Priority issues. TriTech's roadmap planning process. Special Note 41: Priority I - Critical Priority issues meeting the previously noted criteria are defined as follows: A. Inform CAD: a. The Inform CAD System is down and all workstations will not launch or function. b. The Inform CAD System is inoperable due to data corruption caused by TriTech Software. C. The Inform CAD Reporting and Archiving Server is down and the system is configured to use the Reporting Server for dispatching functions (e. g., Premise History). d. Law enforcement users are unable to send or receive justice queries (this priority applies if the functionality is available through no other available methods). B. Inform Mobile: a. The Inform Mobile System is down and all unit mobile devices are unable to log in or function. b. The Inform Mobile System is inoperable due to data corruption caused by TriTech Software. C. Law enforcement users are unable to send or receive justice queries (this priority applies if the functionality is available through no other available methods). C. Inform Browser, Inform IQ and GISLink: a. There are no Critical Priority (Priority 1) issues for these products. Special Note #2: Priority 2 - Urgent Priority issues, meeting the previously noted criteria, are defined as follows: A. Inform CAD: a. Inform CAD users are severely impacted due to one of the following conditions: i. Unable to enter new requests for service via the emergency or scheduled call -taking screen (using all available methods). ii. A user is unable to verify an address from within the emergency or scheduled call -taking screen. iii. The inability to view/edit premise or caution note information. iv. The inability to send and receive text messaging (within CAD, CAD to Mobile, or Mobile to Mobile). v. The system does not perform unit recommendations. vi. Inability to assign a unit to an incident (using all available methods). vii. Inability to change a unit's status (using all available methods). viii. Inability to close an incident (using all available methods). is. Inability to view incident information needed to dispatch an incident (using all available methods). B. Inform Mobile a. Inform Mobile users are severely impacted due to one of the following conditions: i. Inability to receive new requests for service from TriTech CAD (using all available methods). ii. Inability to view incident information needed to dispatch an incident (using all available methods). iii. The inability to send and receive text messaging (within CAD, CAD to Mobile, or Mobile to Mobile). iv. Inability to enter a traffic stop or ort -view incident. v. The inability to view premise or caution note information. C. Inform CAD/Mobile Interfaces: a. An Inform CAD Station Alerting Interface is down or Inform CAD Station Alerting Interface repeatedly fails to process a station alert, as part of a unit assignment, or if there is a reoccurring significant delay in the interface processing a station alert as part of a unit assignment (once it is diagnosed that is not being caused by the station alerting system). b. An Inform CAD Paging Interface is down. c. An interface used for personnel rostering is down. d. A CAD -to -CAD interface is down or repeatedly fails to process information into an incident. e. An Inform CAD Paging Interface repeatedly fails to process a unit alert as part of a unit assignment. f An ANUALI interface repeatedly fails to process information into an incident. g. An interface to an external rostering system used to logon units is down. CAD and Mobile Data Agreement Ramsey County and User Members Page 46 of 48 h. An AVL interface fails to process updates for over 50% of units. i. A mobile interface (MDT or MDC) repeatedly fails to process incident or status change information. j. A Standard CAD to External System Incident Data Transfer Interface License (RMS) is down. D. Inform IQ, Browser and GISLink: a. There are no Urgent Priority (Priority 2) issues for these products. Additional Information: • Disaster Recovery and Training CAD/Mobile Systems do not generally qualify for after Normal Customer Services Hours support. This would change if the Production System has failed over to the Disaster Recovery System or following a test failover, and it is inoperable for more than one (I) business day, TriTech will work to resolve the problem. A. Modifications to installed TriTech CAD/Mobile Licensed Software that operates with State and National Criminal Justice Information Systems (State CJIS/NCIC) systems to accommodate Government Mandated Changes dictated by State and Federal agencies having authority over these programs. CAD and Mobile Data Agreement Ramsey County and User Members Page 47 of 48 Exhibit 4 Functions Supported by Disaster Recovery and Continuity of Operations Services The following applications and functions will be maintained by the County in a Disaster Recovery Environment. This list can be amended through the process defined in section 9 "System Modifications Approval Process." • TriTech Inform CAD • TriTech Inform Mobile • Fire Alerting • Alphanumeric Paging Module • RMS interfaces owned by the County CAD and Mobile Data Agreement Ramsey County and User Members Page 48 of 48 Item No: 8E MOT T1�T7'lC i t9V Meeting Date: December 9 2013 V1ViJJ �/iL.�Y Type of Business: Consent City of Mounds UiewStaff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8183 Approving Amendments to the SBM Fire Contract and Fire Protection Services Joint Powers Agreement Introduction: The Spring Lake Park Fire Department Inc. (SBM) has provided fire response and emergency services to the Metropolitan Airports Commission (MAC) specific to their Anoka County Reliever Airport (Jane's Field) since 1952. Similar to the services provided to the three member cities, this has been done on a contractual basis. From 1952 to 1995, MAC paid a monthly stipend to SBM which in turn was used to reduce the overall operating budget. From 1996 to 2012 MAC proposed payment in the form of a fire engine which they specified and purchased and then deeded over to the Joint Powers entity. This in effect reduced the cities' capital budget. The engine (Engine 5) remains in service today, is the reserve engine, and has a useful life in that role for at least another decade. Discussion: Due to several land, recreation and developmental issues, and given that their location is wholly surrounded by the City of Blaine, MAC advocated for a new model when future contract negotiations began back in 2011. MAC was seeking a more global solution that encompassed the land, recreation and development issues with Blaine along with the fire protection services. Upon conclusion of the negotiations, which were formally agreed to via a memorandum of understanding in January 2012; the fire component of the agreement was settled at $24,000 a year plus service fees if any emergency lasted longer than a stated duration of time. The agreement/contract duration is 10 years; thus runs through 2021, expiring December 31, 2021. This represents approximately a 10% increase over the past contract plus the security of the new provision which allows additional billing for significant events such as large wildland fires. As in the past, this revenue will be used to reduce the overall operating budget of the fire department. The Fire Contract with the cities specifically excluded coverage and response to the Airport as the Fire Department held a separate contract. The new agreement is between MAC and the City of Blaine which requires and compels Blaine to assure and fund the fire protection as part of their global agreement. Thus, the exclusion needs to be removed. Additional Contract Changes Needed Since original adoption of the fire contract in 1994, it has been amended only once: a change in 1996 to reduce the number of trained volunteer fire fighters from 80 to 60. This was done to reflect the trend and current practice at the time. Similarly, we need to change the contract to eliminate the word "volunteer" as we do have 60 trained fire fighters, but not all are volunteers, with the addition of full time staff and city responders. Fire Contract and JPA Amendments Report December 9, 2013 Page 2 Changes are also proposed to `clean up" the mutual aid language in the contract as a result of recent state statutory change which provides the necessary liability provisions statewide for any mutual aid response. Fire Board: At their October 24, 2013 meeting, the Board of Directors of the fire department adopted a motion to authorize President Tim Hill to sign the amendment conditional upon all three cities also executing a similar action. Recommendation: Staff recommends the City Council approve Resolution 8183 which authorizes the noted changes to the Fire Contract and the Joint Powers Agreement. Respectfully submitted, James Ericson City Administrator Attachments: 1. Resolution 8183 2. Amendment to Fire Contract 3. Amendment to Joint Powers Agreement RESOLUTION NO. 8183 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING AMENDMENTS TO THE FIRE CONTRACT WITH THE SPRING LAKE PARK FIRE DEPARTMENT TO FURNISH FIRE PROTECTION SERVICES AND THE JOINT POWERS AGREEMENT BY AND BETWEEN THE CITIES OF BLAINE, SPRING LAKE PARK AND MOUNDS VIEW WHEREAS, the City of Mounds View entered into a Joint Powers Agreement (JPA) with the cities of Blaine and Spring Lake Park for the provision of fire protection services on December 11, 1990; and, WHEREAS, the purpose of the JPA is for the Cities to cooperate in providing fire protection services to its residents through the use of the Spring Lake Park Fire Department "Fire Department; and, WHEREAS, the JPA calls for the sharing of the costs of the operation of the Fire Department between the Cities to be calculated annually pursuant to a formula which is set forth as an Exhibit to the JPA; and, WHEREAS, the Cities entered into an agreement with the Fire Department in 1994 outlining the services from the Department relating to fire protection; and, WHEREAS, as a result of negotiations between the Fire Department, the City of Blaine and the Metropolitan Airports Commission (MAC), the Fire Contract is in need of modification; and, WHEREAS, as a result of changes in staffing within the Fire Department and changes to Minnesota Statutes, technical revisions need to be made to the JPA. NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council approves the amendments to the Fire Contract and the JPA as outlined in the attached Exhibits 1 & 2 and authorizes the Mayor and City Administrator to execute both documents on behalf of the City. Adopted this 9th day of December, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) EXHIBIT # 1 AMENDMENT TO CONTRACT TO FURNISH FIRE PROTECTION SERVICES TO THE CITIES OF BLAINE, MOUNDSVIEW AND SPRING LAKE PARK THIS AMENDMENT, MADE THIS day of 2013, by and between the Cities of Blaine, Mounds View, Spring Lake Park, hereinafter collectively the "Cities" and the Spring Lake Park Fire Department (hereinafter the "Fire Department'), amends the contract to furnish fire protection services "Contract' dated on or about February 17, 1994, and previously amended on dates. WITNESSETH: WHEREAS, pursuant to said Contract the Fire Department agreed to provide fire protection services within the geographic limits of the Cities, but not including Metropolitan Airports Commission property located in Blaine. WHEREAS, this Amendment is intended for the Fire Department to now provide fire protection services to the Metropolitan Airports Commssion property located in Blaine, and to clarify the number of trained fire fighters the Fire Department will maintain. NOW THEREFORE, the Cities of Blaine, Mounds View, Spring Lake Park, and the Fire Department agree as follows: 1. The Cities warrant that the recitations set forth above are incorporated herein as if fully set forth, and are a part of this Amendment. 2. Other than as expressly set forth herein, the terms of the Contract between the parties shall remain in full force and effect. 3. Article 2- Section 2.1 of the Contract shall be amended to read as follows: The Fire Deparment agrees to answer all calls for fire protection and related emergency services by sending out fire fighting equipment and personnel as soon as practical to such areas within the geographic limits of the Cities, including Metropolitan Airports Commission property, as designated by the official maps of the Cities, as requested by property owners in or residents of the Cities. 4. Article 2- Section 2.3 of the Contract shall be amended to read as follows: The Fire Department agrees to furnish fire service protection and personnel and such related emergency services as requested by property owners in or residents of the Cities for the consideration set forth below, and agrees that its firefighters will make every reasonable effort to attend all fires and realted emergency occurrences when notified thereof. Provided, however, in the event the fire fighting equipment or some part thereof with attending personnel is engaged in fighting fires or in response to emergency calls within the Cites or is engaged pursuant to the Fire Department's agreements with the Metropolitan Airports Commission or other mutual aid agreements with other communities, said Fire Department will respond to the call as soon as practical. The judgment of the Fire Chief, or the officer -in -charge of the Fire Department shall be final. Provided futher, that road and weather conditions are such that the fire run can be made with reasonable safety to the personnel and equipment of said Fire Department. 5. Article 3 — Section 3.4 of the Contract shall be amended to read as follows: The Fire Department agrees to maintain a minimum complement of 60 trained firefighters. In the event that sufficient firefighters cannot be recruited and maintained overall or at any stations, the Fire Department shall notify the Cities and, thereafter, the parties shall mutually develop a OA solution. 6. This Amendment expands the Fire Departments protection services to include the Metropolitan Airports Commission Property located in Blaine. Payment for such services shall occur pursuant to the Fire Contract between Blaine and MAC and as approved in the Addendum to the Joint Powers Agreement between the Cities entered into on even date herewith. IN WITNESS WHEREOF, we have set our hands and seals. CITY OF BLAINE: By: Tom Ryan, Mayor By: Clark Arneson, City Manager CITY OF SPRING LAKE PARK By: Mayor By: City Clerk -Treasurer 3 CITY OF MOUNDS VIEW By: Joe Flaherty, Mayor By: James Ericson, City Administrator SPRING LAKE PARK FIRE DEPARTMENT INC. By: President By: Secretary EXHIBIT # 2 ADDENDUM TO JOINT POWERS AGREEMENT FOR THE PROVISION OF FIRE PROTECTION SERVICES THIS ADDENDUM, MADE THIS day of 2013, by and between the Cities of Blaine, Mounds View, and Spring Lake Park, collectively herein "Cities", each said City being a Municipal Corporation under the laws of the State of Minnesota. WITNESSETH: WHEREAS, The Cities entered a Joint Powers Agreement "JPA" for the provision of fire protection services on December 11, 1990. The purpose of the JPA is for the Cities to cooperate in providing fire protection services to their residents through the use of the Spring Lake Park Fire Department "Fire Department". The JPA calls for the sharing of the costs of the operation of the Fire Department between the Cities to be calculated annually pursuant to a formula which is set forth as an Exhibit to the JPA. The term of the JPA is indefinite. WHEREAS, the City of Blaine has entered an Agreement with the Metropolitan Airports Commission "MAC" for the provision of fire services by the Fire Department to MAC property located in Blaine. Such Agreement, entitled City of Blaine/Metropolitan Airports Commission Fire Contract, is hereinafter referred to as the "Fire Contracf', a true and correct copy of which is attached to hereto and incorporated herein as Exhibit A. WHEREAS, Pursuant to the terms of the Agreement between the City of Blaine and MAC, the City of Blaine after collection of certain amounts from MAC, has agreed to pay the Fire Department $24,000.00 per year, for fire protection services to the MAC property for the ten year period ending in 2021. NOW THEREFORE, the Cities agree as follows: 1 1. The Cities warrant that the recitations set forth above are incorporated herein as if fully set forth, and are a part of this Addendum. 2. Other than as expressly set forth herein, the terms of the JPA between the parties shall remain in full force and effect. 3. The Cities agree that the Fire Department Contract for Fire Protection Services may be amended to allow the Fire Department to provide fire protection services to MAC property located in Blaine. 4. The Cities agree that Blaine shall be responsible for payment for such services to the MAC property at the rate of $24,000.00 per year, for the ten year period from 2012 to 2021. The Cities agree that payment hereunder shall be made on an annual basis, and shall be received as revenue by the Fire Department prior to the Fire Departments annual allocation of costs among the Cities pursuant to the formula set forth in the JPA. 5. The Cities have agreed that this Addendum shall terminate either upon written agreement between the Cities or on December 31, 2021, whichever occurs first. 6. The Cities acknowledge they have entered into this Addendum freely and voluntarily. 7. This Addendum is made and executed under the laws of the State of Minnesota and is intended to be governed by the laws of the State of Minnesota. 2 IN WITNESS WHEREOF, we have set our hands and seals. CITY OF BLAINE: By: Tom Ryan, Mayor By: Clark Arneson, City Manager CITY OF SPRING LAKE PARK By: Mayor By: City Clerk -Treasurer CITY OF MOUNDS VIEW Joe Flaherty, Mayor James Ericson, City Administrator Draft 7/30/93 Revised 11/29/93 CONTRACT TO FURNISH FIRE PROTECTION SERVICE TO THE CITIES OF BLAINE, MOUNDS VIEW AND SPRING LAKE PARK PROLOGUE The intent of this contract is to continue the ongoing relationship of 40 years between the Cities of Blaine, Mounds View, Spring Lake Park, and the Spring Lake Park Fire Department, Inc.; and to maintain the present mutual understanding thereby lending continuity, stability and credibility to the volunteer fire fighters to the end that they will continue to serve and maintain the high level of dedication and enthusiasm that presently exists. This agreement is effective the 1 st day of January, 1994 and is entered into by and between the Cities of Blaine, Mounds View, and Spring Lake Park, collectively referred to herein as "Cities", each of which is a municipal corporation and political subdivision of the State of Minnesota, and the Spring Lake Park Fire Department, Inc., a Minnesota nonprofit corporation, hereinafter referred to as "Fire Department". WITNESSETH: WHEREAS, the Cities of Blaine (herein "Blaine"), Mounds View (herein "Mounds View"), and Spring Lake Park (herein "Spring Lake Park") are parties to a Joint Powers Agree- ment for the Provision of Fire Protection Services, dated December 11, 1990 (herein referred to as the "Joint Powers Agreement"); and WHEREAS, nothing in this contract shall be construed in any manner to alter the existing legal relationship between the Cities of Blaine, Mounds View, and Spring Lake Park, or between any or all of the Cities and the Fire Department. WHEREAS, the purpose of the Joint Powers Agreement has been and is to be effectuated in part through the acquisition, construction, furnishing and betterment of land, buildings and equipment for municipal fire protection, fire fighting, and related public health and welfare purposes; and WHEREAS, the Cities enter into this contract pursuant to authority stated in their charters and applicable statutory provisions, and the Fire Department enters into this Agreement pursuant to authority of its Articles of Incorporation and By -Laws; and WHEREAS, the Cities own certain land, buildings and other equipment and property used for fire protection and related public health and safety purposes; and WHEREAS, the Cities and Fire Department intend that ownership of certain equipment, land, buildings and other property currently owned by the Fire Department will be conveyed to the Cities; and Fire Protection Service Contract Page 2 WHEREAS, the Cities will by lease make available such property and equipment to the Fire Department; and WHEREAS, the Fire Department is located in the Cities of Spring Lake Park and Blaine, and maintains a fully -equipped volunteer fire department which includes the necessary personnel, trucks, fire fighting equipment, and other appurtenances to provide fire protection service to the Cities; and WHEREAS, the Fire Department needs and requires payments by the Cities and others to cover its estimated costs of operation for providing fire protection in the Cities. NOW, THEREFORE, in consideration of the representations, warranties and agreements herein contained, and the considerations hereinafter set forth, the parties hereto agree as follows: ARTICLE 1 Conveyance of Property 1. I The Fire Department shall convey all its real property by warranty deed and all its equipment and personal property used to provide fire protection services by bill of sale to the City of Blaine, which shall hold said property pursuant to the provisions of the Joint Powers Agreement. The Fire Department shall convey such property free and clear of all encumbrances. The Cities agree to lease all such property to the Fire Department under the Lease attached hereto as Exhibit A. All such real property, equipment and personal property (excluding replaceable, low cost items of limited useful life) shall be listed on Exhibit A. The lease term shall run concurrently with this contract. ARTICLE 2 Services Provided 2.1 The Fire Department agrees to answer all calls for fire protection and related emergency services by sending out fire fighting equipment and personnel as soon as practical to such areas within the geographic limits of the Cities as designated by the official maps of the Cities, not including Metropolitan Airports Commission property, as requested by property owners in or residents of the Cities. 2.2 The Fire Department agrees to provide fire code inspection services as requested and paid by the respective Cities. 2.3 The Fire Department agrees to fiimish fire service protection and personnel and such other related emergency services as requested by property owners in or residents of the Cities for the consideration set forth below, and agrees that its fire fighters will make every reasonable effort to attend all fires and related emergency occurrences when notified thereof. Provided, however, in the event the fire fighting equipment or some part thereof with attending personnel is engaged in fighting fires or in response to emergency calls within the Cities or is engaged pursuant to the Fire Department's agreements with the Metropolitan Airports Commission, the U.S. Army, the Capital City Mutual Aid Association, the City of Fridley Fire Department, the Anoka Fire Protection Council, the City of Andover Fire Department or other mutual aid agreements with -2- Fire Protection Service Contract Page 3 other communities, said Fire Department will respond to the call as soon as practical. The judgment of the Fre Chief, or the officer -in -charge of the Fire Department shall be final. Pro- vided, further, that road and weather conditions are such that the fire run can be made with rea- sonable safety to the personnel and equipment of said Fire Department. ARTICLE 3 Department Organization / Methods of Operation 3.1 The Fire Department agrees to remain at all times a nonprofit corporation under Minnesota Statutes Chapter 317A. It shall be operated exclusively to combat fires, prevent fires and perform other public safety assistance such as rescue work, emergency medical attention, natural or man-made disasters, or assistance to police. 3.2 The method of operation shall be determined by the Fire Department including, but not limited to, (i) apparatus response appropriate to each type of incident or condition; (ii) emergency or routine response; (iii) manning strength per station; (iv) location of apparatus; (v) fire dispatching procedures and protocols; (vi) membership in various fire -related associations; (vii) fire fighter training procedures; and (viii) all other activities usually associated with a Fire Department. 3.3 The Fire Department is an independent contractor and its members shall not be considered employees of the Cities paid by the Cities and shall not be entitled to any benefits usually accorded to regular employees of the Cities and paid by the Cities, including, but not limited to, such items as severance pay, health and welfare insurance benefits, retirement credit, workers' compensation coverage or other benefits normally considered to be employee fringe benefits for regular employees of the Cities. 3.4 The Fire Department agrees to maintain a minimum complement of 80 trained volunteer firefighters. In the event that sufficient volunteers cannot be recruited and maintained overall or at any station, the Fire Department shall notify the Cities and, thereafter, the parties shall mutually develop a solution. 3.5 No additional permanent part-time or full-time employees shall be hired unless specifically authorized by the Fire Department budget. ARTICLE 4 Training The Fire Department shall at all times be in compliance with such equipment, personnel and training standards as may be required by the laws of the State of Minnesota and the Federal Government. Mt! Fire Protection Service Contract Page 4 ARTICLE 5 Payment Payment for the services provided by the Fire Department shall be as follows: 5.1 Each City shall pay its share of the annual cost for fire protection to the Cities, which shares shall be determined, unless otherwise agreed by the Cities, using the following formula: A.C. = (F.C. + A.V.) X (O.C. - O.R.) (2) A.C. Annual Cost F. C. The percentage that the total number of fire calls to each City for the previous three years bears to the total number of fire calls to the Cities of Spring Lake Park, Blaine, and Mounds View for the same period. A.V. The percentage that the Assessed Valuation (unadjusted tax capacity valuation) of each City bears to the total Assessed Valuation (unadjusted tax capacity valu- ation) of the Cities. O.C. Total Budgeted Operating Cost as approved by the Cities. O.R. Budgeted Non -City Revenues - to include only other contract funds. 5.2 The annual amount determined in 5.1 shall be paid in nine monthly installments by the 15th of each month as follows: January - March 16% per month April - September 8 213% per month ARTICLE 6 Determination of Fire Department Budget 6.1 The annual Fire Department budget shall consist of the entire cost of operation of the Fire Department including the costs incurred by the Fire Department in financing the special :fund of the Spring Lake Park Firemen's Relief Association, which shall be determined pursuant to the provision of Minnesota Statute 69.774. 6.2 Funds from non -City sources, including payments from the MAC, United States Army and mutual aid agreements shall serve as an offset against amounts required to be contributed by the Cities to the Fire Department Budget. 6.3 The Cities' Administrative Committee shall serve as a budget review committee. On or before June 15 of each year the Fire Department shall submit to the Cities' Administrative Committee a copy of the annual budget request for the succeeding year. -4- Fire Protection Service Contract Page 5 6.4 The Fire Department agrees to submit to the Cities a quarterly budget report and a copy of the Fire Department's annual financial report, as prepared by its certified public account- ant, no later than June 15 of each year. 6.5 Since the operating expenses of the Fire Department are largely a function of the number and magnitude of fire calls which cannot be accurately predicted, and since unexpected or increased expenses can result from emergencies and other unforeseen circumstances causing expenditures in excess of anticipated and budgeted amounts, it is agreed that if it is determined at any time by the Fire Department and confirmed by the Cities that budgetary appropriations are or will not be sufficient to cover such unexpected or increased expenses, the Cities shall pay to the Fire Department each City's pro rata share (according to 5.1) of the funds necessary to meet the unexpected expenses. 6.6 It is agreed that continuity of fire protection services constitutes atop priority for the allocation of the Cities' financial resources. In the event of any annual revenue shortfall in one or more of the Cities, it is agreed that the Fire Department operating budget may be reduced on the same basis as budgets for other services involved in exercise of the safety services of the Cities; provided that (i) the Fire Department's basic financial needs will be met by the Cities and (ii) the application of any operating budget reductions will be determined by the Fire Department. ARTICLE 7 Term and Renewability 7.1 This contract shall replace all previous fire protection service contracts between the respective Cities and the Fire Department. The term of this contract shall be for 10 years from January 1, 1994 to December 31, 2003. The contract shall be effective upon execution and shall be automatically renewed for successive 10 -year periods on the same terms and conditions contained herein unless either party gives a six-month written notice to terminate this contract or renegotiate any portion thereof within the last year of any 10 -year increment of this contract. In the event the term of this contract expires prior to the execution of a subsequent contract and during the time in which negotiations between the parties are proceeding there shall be a 90 -day grace period commencing on the date of such expiration during which this contract 'shall continue in full force and effect. -5- Fire Protection Service Contract Page 6 ARTICLE 8 Payment of Operational Costs and Insurance 8.1 The Fire Department shall maintain insurance of the following types: (a) Workers' Compensation State of Minnesota - Statutory Employer's Liability (b) Comprehensive General Liability (including Premises -Operations; Independent Contractors' Protective; Products and Completed Operations; Broad Form Property Damage; Contractual) Bodily Injury: $1,000,000 $1,000,000 products and completed operations. (c) Personal Injury Liability (with employment-related exclusions deleted) Limit: $1,000,000 per occurrence (d) Comprehensive Automobile Liability/Physical Damage (owned, non -owned, hired) Bodily Injury: $600,000 per person, per occurrence Property Damage: $600,000 per occurrence (e) Errors and Omissions Limit: $1,000,000 per occurrence (f) Excess Liability Limit: $1,000,000 per occurrence (aggregate) (g) Crimes Coverage $150,000 The Cities of Blaine, Mounds View, and Spring Lake Park shall be named as additional insureds. Insurance certificates evidencing that the above insurance is in force shall be submitted to the City of Blaine. The insurance certificates shall specifically provide that a certificate shall not be modified, canceled, or non -renewed except upon thirty (30) days prior written notice to the Cities. ARTICLE 9 Duty of Care The Fire Department shall not be liable in any way to the Cities or any inhabitant or property owner thereof, or to any other person, firm, or corporation for failure of said Fire Department to attend or put out a fire, except to the extent of its applicable insurance coverages. -6- Fire Protection Service Contract ARTICLE 10 Benefit Page 7 This contract shall be binding upon and inure to the benefit of the successor of the Cities and the Fire Department. In the event the Joint Powers Agreement between the Cities is terminated, negated or no longer in force, each of the Cities shall become a party to a separate agreement with the Fire Department on the same terms and conditions as the then existing Contract to Furnish Fire Protection Service between the Cities and the Fire Department. ARTICLE I I Notices Any notice required or permitted to be given under this contract shall be given in writing, and shall be sent by mail to the registered address of the Fire Department, the Administrative Committee or the Cities. ARTICLE 12 Choice of Law The provisions of this contract shall be construed in accordance with the laws of the State of Minnesota. ARTICLE 13 Headings and Captions The headings and captions of the paragraphs and articles of this contract are inserted for convenience or references only and shall not constitute a part hereof. ARTICLE 14 Entire Agreement This contract contains the entire understanding between the Cities and the Fire Depart- ment concerning the subject matter hereof, and the provisions applicable thereto cannot be amended, altered, enlarged, supplemented, abridged, modified, extended, or waived except in writing duly signed by all the parties hereto. ARTICLE 15 Counterparts This contract may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. -7- Fire Protection Service Contract ARTICLE 16 Miscellaneous Page 8 16.1 The Fire Department shall maintain fire stations and equipment leased from the Cities in good order and repair, subject to normal wear and tear, and in compliance with all state, federal and National Fire Department Association regulations for the maintenance and use of such stations and equipment. 16.2 The Cities shall indemnify and hold harmless the Fre Department and, only to the extent of its applicable insurance coverages, the Fire Department shall indemnify the Cities, and their respective volunteers and employees from any claims, suits, demands or causes of action arising out of loss or damage caused to a person, persons, or property by reason of the negligent acts or omissions of the respective parties' officers, employees or agents. 16.3 It is agreed that the Fire Department may contract to provide fire protection services to entities other than the Cities only upon the express authorization of the Cities, except for agreements existing at the date of this contract with the MAC, the U.S. Army, the Capital City Mutual Aid Association, the City of Fridley Fire Department, the Anoka Fire Protection Council, the City of Andover Fire Department or other mutual aid agreements. IN WITNESS WHEREOF, the parties hereto have executed this contract effective the day and year first -above written. Pursuant to authority granted by Blaine Resolution No. adopted on the day of , 1993. Pursuant to authority granted by Mounds View Resolution No. adopted on the day of , 1993. CITY OF BLAINE, MINNESOTA: By: Its Mayor By: Its City Manager CITY OF MOUNDS VIEW, MINNESOTA: By: Its Mayor By: Its Clerk/Administrator _g_ Fire Protection Service Contract Pursuant to authority granted by Spring Lake Park Resolution No. adopted on the day of , 1993. Page 9 CITY OF SPRING LAKE PARK, MINNESOTA: By: Its Mayor By: Its Clerk/Treasurer SPRING LAKE PARK FIRE DEPARTMENT INC.: It Cs!� �um AMENDMENT NO. 1 TO CONTRACT TO FURNISH FIRE PROTECTION SERVICES TO THE CITIES OF BLAINS, MOUNDS VIEW AND SPRING LAKE PARK This Amendment is effective the24th day of July 1996 and is entered into by and between the cities of Blaine, Mounds View and Spring Lake Park (collectively, the "Cities"), each of which is a municipal corporation and political subdivision of the state of Minnesota, and the Spring Lake Park Fire Department, Inc., a Minnesota nonprofit corporation (the "Fire Department"). WHEREAS, the Cities and the Fire Department are parties to the Contract to Furnish Fire Protection Services to the Cities of Blaine, Mounds View and Spring Lake Park dated as of January 1, 1994 (the "Contract"); and herein. WHEREAS, the Cities and the Fire Department desire to amend the Contract as provided NOW, THEREFORE, and consideration of the representations, warranties and agreements herein contained, and the considerations hereinafter set forth, the parties hereto agree that Section 3.4 of the Contract is hereby amended and restated as follows: 3.4 The Fire Department agrees to maintain a minimum complement of 64 trained volunteer firefighters. In the event that sufficient volunteers cannot be recruited and maintained overall or at any station, the Fire Department shall notify the Cities and, thereafter, the parties shall mutually develop a solution. For the purposes of this Section 3.4, the term "firefighters" shall mean all personnel that are volunteers, including chiefs, prevention personnel and suppression personnel. CP01:586162 1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment effective the day and year first -above written. CITY OF BLAINE, MINNESOTA: Dated: Ju1Y 18, 1996 By: Its CITY OF MOUNDS VIEW, MINNESOTA: Dated: .lune 24, 1996 By: ' — �ts�fayor Its Clerk/Administrator- CITY OF SPRING LAKE PARK, Dated: E Dated: Jn1y 24, 1996 CPOI:586162 1 Its Clerk/Treasurer MOUNDS VIEW City of Mounds View Staff Report Item No: 8F Meeting Date: December 9, 2013 Type of Business: Consent To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8188 Approving a Revised 2014 Pay Plan for Non Union Employees Consistent with a Compensation Study Conducted by Springsted, Inc. Introduction: Earlier this year, recognizing that it had been many years since last reviewing its compensation plan from a comparability standpoint, the City Council asked Springsted, Inc., to conduct a compensation study consistent with a proposal dated February 14, 2013. Discussion: The City Council reviewed the draft compensation study prepared by Springsted at its August work session and suggested no action be taken until later in the year after labor negotiations had begun. Staff has initiated negotiations with the three bargaining groups, and compensation for those groups will be addressed separately. The remaining twenty non-union employees would be subject to the revised pay plan; although not all positions were deemed to warrant adjustment. A few positions were shown to be more than 5% below the comparable median wage; for these positions, the wage adjustment would be implemented over multiple years. If the wage imbalance was 5% or less, the full amount of the adjustment would be accounted for in 2014. There were some positions that did not line up well with the comparable cities or that insufficient data was received. In these cases, utilizing a standard statistical analysis, a "predicted pay" was determined using a line of best fit. If the predicted pay exceeded the existing pay for the position, an adjustment was made based on the predicted pay. A desired outcome of the study, in addition to ensuring our wages were comparable to communities most similar to Mounds View, was to achieve a better internal equity balance among positions. The predicted wages help address this issue. Recommendation: Staff recommends the Council approve Resolution 8188 which authorizes a revised 2014 Pay Plan for non-union employees consistent with the findings of the compensation study prepared by Springsted, Inc. The plan already includes the 2% cost of living increase for non-union employees adopted by the Council at its meeting on November 25, 2013. Respectfully submitted, James Ericson City Administrator Springsted MEMORANDUM TO: Jim Ericson, City Administrator FROM: Sharon Klumpp DATE: November 18, 2013 SUBJECT: Classification and Compensation Update Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223.3002 www.springsted.com The City of Mounds View retained Springsted to update its classification and compensation program, adopted in 2008. We were asked to accomplish the following objectives: Develop and/or update job descriptions as requested • Review and update Hay job evaluation points • Reflect relevant market conditions outside the organization • Establish fair and equitable compensation relationships among the City's positions • Apply to all positions consistently and objectively We invited the entities that participated in the 2008 survey to provide information for the 2013 update. The cities providing data for the survey are listed below: • Arden Hills • Columbia Heights Crystal East Bethel • Hopkins • Hugo • Little Canada Mahtomedi Mendota Heights Mound (LMC survey data) North St. Paul Robbinsdale Spring Lake Park (LMC survey data) St. Anthony Village Vadnais Heights West St. Paul (LMC survey data) Public Sector Advisors Page 2 We received a good response to the survey, particularly as a result of your efforts to contact your colleagues and request their assistance. We thank you for this assistance. As you know, this project ran into some complications due to errors in data reporting by the survey recipients to our survey and on the League database and some data entry errors where longevity was inadvertently included with the base salaries of some law enforcement job classes. We regret those problems and appreciate your patience as we have addressed the problems. Even with the additional data review, we have not received confirmation from every entity about the data supplied. For the most part, we have listed data reported in the League of Minnesota Cities salary database or data the City obtained as preparation for collective bargaining. The accompanying information presents the data used to update the pay plan and the proposed pay scale. All data reflect base pay rates; longevity is not included. The data sheet lists the position and the Hay points assigned to it. We are not recommending any revisions to the job descriptions or to the Hay points. The data sheet also lists the City's existing maximum pay rate for each position along with the maximum pay rates determined by the salary survey. We have also calculated a predicted pay rate, which is the line of best ft, and included that rate for each position on the data sheet. The pay scale is calculated based on the maximum market salary rate identified in the recent survey. If the position's current maximum rate of pay is more than the maximum market salary rate, the pay scale is based on the current pay rate to ensure that employees do not receive a reduction in pay. For positions without adequate market salary data, the pay scale is determined based on the predicted pay or the current maximum rate for the position, whichever is higher, ensuring that employees do not receive a reduction in pay. The pay scale shows the pay range for each position. The pay range for each position is based on the maximum rate, using the process outlined above. For each pay range, 100% reflects the maximum salary rate. Steps are also calculated at 80%, 82,5%, 85%, 90% and 95% unless otherwise stipulated in a collective bargaining agreement. d o C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 G cep � 0 0 0 0 M 0 U) MO N O M O V C N CO M UN CV m 0 0 0 0 0 6 6 r-: C)i c3 05 CJ C7 0i Oi IN CM � W 0 O N O O L0 0 0 W O l0 O N aD 0 0 V' '7 o O O N V N N (O N O O N CD O In Cn V O I-: W -O c0 [Li :A n CO O m M l t c O LO (P t0 p� s I� t0 C a0 1� LO 1� 1J') ti N M O N O W y W CO r M M M 4"1 LL'J O tt') t0 W O O M O LO LO LO CL W M CO df d' t'If N (O N O (O I� M �- Lo W "- c0 co il- ti O W O O N O 0 ?� 1� N O M M M to o O W CO O O W CO m O (n M M M M O [O N M O t0 -- CO n M M (r 0 IL 00 CO(A N [T O) l0 ti O M O M O LO h ' h O O) � c u y a0 M 1� cD o N W N CCI N W O d' t0 M tri ao r 00 Il- ti O N O r N O N It� CO t0 h I,- C M N M CO CO W N M :9 W W d f` f` O c0 O LO O d' O o 1* W LO m d• O N c0 N I: Oi (n CV Cp Oi f� Cr I -z c0 CO ai m i� LO N t0 O W W O LO W LO cc U Ln O cc o coi W Lq I tC�o V � W O O LOO LO CNO n0 (�D c00 .�- N 3 rn 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O O N CY N N d; CEJ N CO N O CD c0 O c0 CO M N M t�- tTLO M N M M N M N O O r O M M M CV M 47 LO LO LO O O d' M CO Oct Cn CC C V O CO V' V' 'cF V' N CO M Vt (O to W M ti tO CV M d' 4 l0 l0 l0 t0 l0 Ln LO to 0 t- I` O O O O O r 3 U N M M M W W N N LL7 [D N N M O d'CfJ N N O N mM N CO [D 1� M M M V' O a m x rz Co O m O V c U - d O0 FIT. c `o co d U c r c N E m `o tT O N O C E h O ` V •C N_ O FS C 'LC U> U W O` a1 O' C 0 d v O- t E!O Z N N U H� C (m(_�� W¢ m U O D i6 N D N O Ny m 45 U)elf >> C/) CTU C C C t3f U CC) V Ln d Ix d 0 d d d= U d ¢ m . a2 - a1 = a C O 0 m 0 N CT N E a) U a) RESOLUTION NO. 8188 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A REVISED 2014 PAY PLAN FOR NON-UNION EMPLOYEES CONSISTENT WITH A COMPENSATION STUDY CONDUCTED BY SPRINGSTED, INC. WHEREAS, at its meeting on February 25, 2013, the City Council authorized Springsted, Inc., to perform a market -rate compensation study to ascertain comparable wages; and, WHEREAS, Springsted, Inc., has concluded the study and the draft findings were reviewed by the City Council at its work session on August 5, 2013; and, WHEREAS, while some positions were determined to be receiving an adequate rate of pay, certain positions were determined to be receiving less compensation than the median maximum rate among previously identified comparable cities; and, WHEREAS, for certain positions, there were little to no data with which to compare and in these cases, a statistical line of best fit generating "predicted" pay was used; and, WHEREAS, a revised Pay Plan for 2014 was generated for non-union employees incorporating a revised maximum wage based on either the survey maximum or the predicted pay for positions deemed below market. NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council, in an effort to retain and attract dedicated, highly skilled and quality employees, does hereby approve the attached 2014 Pay Plan for non-union employees, assigning said employees to steps in the pay plan as appropriate as noted therein. Adopted this gt" day of December, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) 2014 Adjusted Pay Plan - Non Union Position 80% 82.50% 85% 90% 95% 100% Public Service Officer (PSO) 34181.15 35,249.32 36,317.48 38,453.80 40,590.12 42,726.44 Receptionist/Recycling Coordinator 37,272.37 38,437.13 39,601.89 41,931.41 44,260.94 46,590.46 Police Records/EvidenceTedmician 39,292.03 40,519.91 41,747.78 44,203.54 46,659.29 49,115.04 Community Development Technician 44,366.90 45,753.36 47,139.83 49,912.76 52,685.69 55,458.62 PayrollMlility Clerk Technician 44,438.93 45,827.64 47,216.36 49,993.79 52,771.23 55,548.66 Public Works Technician 44,366.90 45,753.36 47,139.83 49,912.76 52,685.69 55,458.62 Police Support Specialist 44,366.90 45,753.36 47,139.83 49,912.76 52,685.69 55,458.62 Housing Code Enforcement Officer 42,892.75 44,233.15 45,573.55 48,254.35 1 50,935.15 53,615.94 Cable Coordinator 46,149.04 47,591.20 49,033.36 51,917.67 54,801.99 57,686.30 Planning Associate 51,372.10 52,977.47 54,582.85 57,793.61 61,004.36 64,215.12 IT/Engineering Tech 57,551.73 59,350.22 61,148.71 64,745.70 68,342.68 71,939.66 Accountant 54,295.99 55,992.74 57,689.49 61,082.99 64,476.48 67,869.98 Building Official 63,329.64 65,308.69 67,287.74 71,245.84 75,203.94 79,162.05 Assistant City Administrator 61,220.89 63,134.04 65,047.20 68,873.50 72,699.81 76,526.11 Public Works Supervisor 56,383.58 58,145.56 59,907.55 63,431.52 66,955.50 70,479.47 Deputy Police Chief 75,061.38 77,407.04 79,752.71 84,444.05 89,135.38 93,826.72 Finance Director 91,274.82 94,127.16 96,979.50 102,684.18 108,388.85 114,093.53 Public Works Director 86,136.14 88,827.90 91,519.65 96,903.16 102,286.67 107,670.18 Police Chief 88,617.39 91,386.68 94,155.97 99,694.56 105,233.15 110,771.73 City Administrator 100,007.20 103,132.42 106,257.65 112,508.10 118,758.55 125,009.00 December 9, 2013 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City of Mounds View, pursuant to Minnesota Statute 412.141, has full authority over the financial affairs of the City and; WHEREAS, the City Council has reviewed the claim numbers: 17730 through 17739 in the amount of $ 25;556.57 133762 through 133829 in the amount of $ 140,903.77 TOTAL AMOUNT OF CLAIMS PRESENTED $ 166,460,34 And has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approve the attached list of claims dated 12/10/2013 by the vote ayes nays. - ti Ac o ntant 11/25/2013 4:54 P14 DIRECT PAYABLES CHECK REGISTER PACE,1 01 { PACKET: 11/29/2013 - 8 01149 PYRE, 11/21/2013 VENDOR SET: 01 City of Mounds View - BANK: PYBNK Western Rank CHECK CRECK CHECK CHECK NAME 'TYPE DATE DISCOUNT AMOUNT N00 %MOUNT VENDOR I.D. A3035 AFLAC 1-51020131127 RD103 AFLAC R 11/27/2013 93.27 017730 -. 1-52020131127 RD103 AFLAC R 11/27/2013 9.97 017730 103.24 M1025 Madison National Life I' I-61020131127 1110805 LTD R 11/27/2013 666,75 017131 666.75 M9321 P1N Benefit Association 1-60020131127 MNBF Ine R 11/27/2013 15.70 017732 15,78 M7152 MN Child Support Payment Center 1-99520131127 Case 00015244278 KIRK LETTCH R 11/27/2013 1,079.08 017733 1,079.08 r2 M7156 MN Child Support Payment Center 1-99020131127 CASE 00015115497 BLAINE HACKER R 11/27/2013 321.64 017734 321.64 j3 � P9250 Public Employees Retirement ASS 1 1-00120131127 PERA 643400 R 11/27/2013 9,458,34 017735 I-00220131127 PEEP 643400 R 11/27/2013 13,012.72 017735 I-01020131127 OCP 643400 R 11/27/2013 147,50 017735 22,610.56 f +VOI➢+ 017736 VOID CHECK V 11/27/2013 017736 *.VOID** **VOID~* VOID CHECK V 11/27/2013 017737 *VOID- 017737 f 80896 MN Child Support Payment Ctr. tt I I-99020131127 Case 014090268 DARRELL MEYER R 11/27/2013 331.37 017730 331.37 ti 84107 Secure Benetits Systems Corp. 1-50020131127 WIS. Medical R 11/27/2013 233.15 017739 1-50320131127 Flex DayCare R 11/27/2013 187.00 017739 420,15 ? I *° DISCOUNTS CHECK AMT TOTAL APPLIED I ** B A N K T O T A L S NDII �? REGULAR CHECKS: 8 0100 25,556.57 25,556.57 i I HANDWRITTEN CHECKS: 0 0.00 0,00 0.00 PRE -WRITE CHECKB1 0 0.00 0.00 0.00 is DRAFTS: 0 0.00 0.00 0,00 VOID CHECKS: 2 0,00 0.00 0,00., NON CHECKS: 0 0.00 0,00 0,00 CORRECTIONS: 0 0.00 0.00 0,00 I HANK TOTALS: 10 0.00 25,556.57 25,556,57 _ 09:43 AM , . C 0 U N C I L R E P O R T: PAGE: 1 Kennedy & Graven, Chartered 2-05 -2013 Code Update/Revisions 239.00 Car Unlock Tools.eom 10/18/13 EPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT dvisory Commissions GENERAL FUND Kennedy 6 Graven, Chartered 10/18/13 Charter Commission -Legal S 84.00 KEEPRS, INC. 10/18/13 JL Kampschroer fka Jessica TOTAL: 84.00 ity Administrator GENERAL FUND Verizon Wireless 11/23/13 New Phone Equip. Adminlstr -:953.62 i LMCIT/DVS General 630.00 Ramsey County TOTAL: 453.62 entral Services GENERAL FUND ;ommunity Development GENERAL FUND Police Integra Telecom 11/23/13 Integra Telecom 560.40 Kennedy & Graven, Chartered 10/18/13 Code Update/Revisions 239.00 Car Unlock Tools.eom 10/18/13 General Labor Matters 42.00 Cenex Fleetcard 10/18/13 General Employment Matters 84.00 Hughes a Costello 10/18/13 Notice Legal Claim -Brooke 15.00 KEEPRS, INC. 10/18/13 JL Kampschroer fka Jessica 45.00 Linda Meyer 10/18/13 DVS Investigation 3,480.00 MN Bureau of Criminal Apprehension 10/18/13 LMCIT/DVS General 630.00 Ramsey County 10/18/13 Tires N More Matters 28.00 10/18/13 Administration _ 2,502.20 City of St. Paul 10/18/13 Public Works 12.00 Thomson West. " 10/10/13 Adjust for Retianer 284.00- 11/25/13 Administration 2,061.69 11/25/13 Finance 24.00 11/25/13 Ordinance Codification 28.50 11/25/13 General Zoning Matters 24.00 11/25/13 Adjust for Retainer 83.50 .. 11/25/13 General RE Matters 84.00 " 11/25/13 DVS Investigation 1,601.44 11/25/13 Tires N More Matters 70.00 9 a T Office Products, Inc. 11/19/13 Office Supplies 35.58 11/19/13 Office Supplies 1.27 11/20/13 Office Supplies 62.92 11/20/13 Office Supply 3.02 11/19/13 Office Supply 30.40 11/22/13 PW Office SMpplies 16.35 11/22/13 Comm Dev Ofice Supplies 17.08 TOTAL: 11,512.23 Belsawengee's Do It Best 12/04/13 Hand Tube 17.28 Barbara Benesch 12/02/13. Polo Shirts - Bldg Officia 31.20 Cenex Fleetcard 11/30/13 Camp Development 38.28 Kennedy 4 Graven, Chartered 10/18/13 Minor Subdivision -3032 Cty 41.00 11/25/13 3032 Cry Road J - 478.50 The Station 12/03/12 Bldg Official Fuel 40.12 Verizon Wireless 11/10/13 Code Card 53.89 11/10/13 comm Development Wireless 66.06 TOTAL: 766.34 GENERAL FUND Brighten Veterinary Hospital 11/26/13 Animal Control Sept, Oct, 700.00 ; I Car Unlock Tools.eom 11/26/13 Safety Kit, Storage Pouch 182.75 Cenex Fleetcard 11/30/13 PD Fuel 681.57 Hughes a Costello 12/02/13 Attorney Fees 4,424.25 KEEPRS, INC. 11/22/13 Ammunition 500.30 - Linda Meyer 11/25/13 Uniform Allowance Linda Me 177.50 MN Bureau of Criminal Apprehension 11/25/13 CE Ccurses - N. Garland 285.00 Ramsey County 11/22/13 November 911 Dispatch 7,870.83 11/22/13 Fleet Support Fee - 115.44 City of St. Paul 11/22/13 Radio Service 6 Maintenanc 31.42 Thomson West. 11/04/13 Annual Search/Seizure Bull 241.56 2-05-2013 09:43 AM Verizon Wireless C O U N C I L R P O R T 253.55 PAGE: 2 Sirens EPARTMENT FUND VENDOR NAME DATE DESCRIPTION ark Maintenance GENERAL FUND Siffs, Inc. AMOUNT Verizon Wireless 11/10/13 PD Wireless 253.55 Xcel Energy 11/26/13 Sirens 24.40 TOTAL: 15,502.57 ark Maintenance GENERAL FUND Siffs, Inc. 11/13/13 Greenfield Park 32.97 11/13/13 City Ball Park 40.57 11/13/13 Silver View Park 127.68 11/13/13 Oakwood Park 32.97 11/13/13 Hillview Park 32.97 11/13/13 Groveland Park 32.97 Cenex Fleetcard 11/30/13 Park Fuel 191.24 Doug's Power Equipment 8/12/13 Trimmer Line 115.40 G & K Services - St. Paul 11/06/13 Uniforms & Clothing 6.78 11/06/13 Mats & Towels - 6.05 11/13/13 Uniforms & Clothing 6.83 11/13/13 Mats & Towels 5.31 11/20/13 Uniforms & Clothing 6.78 11/20/13 Mats & Towels 5.31 11/27/13 Uniforms & Clothing 6.78 11/27/13 Mats & Towels 5.31 Green City Supply 11/11/13 Basic Clear Intruder, Glue 22.79 Musks Electric Company 11/14/13 Park Lights 96.50 Northern Sanitary Supply 11/05/13 Liners, Curbside 41.54 Trane 11/04/13 Genisis Table Top Unit 269.60 Verizon Wireless 11/10/13 Wireless 110.31 Xcel Energy 11/26/13 Greenfield Park/Tennis 56.48 11/26/13 Silver View Park -Electric 196.01 11/26/13 Lambert Park -Electric 0.00 11/26/13 Random Park Electric 123.98 11/26/13 Warming House -Electric 11.76 11/26/13 Hillview Park Warming-Elec 114.70 - 11/26/13 Hillview Park Warming -Gas 230.14 11/26/13 Random Park -Gas 83.56 11/26/13 2815 Ardan-Electric 144.62 11/26/13 2815 Arden -Gas 241.31 11/26/13 5590 Quincy St. -Electric 12.13 11/26/13 Lambert Park -5324 Jackson- 113.63 11/26/13 Lambert Park -5324 Jackson- 218.58 TOTAL: 2,743.56 Forestry GENERAL FUND MN Dept of Agriculture 11/18/13 Registration Fee 25.00 TOTAL: 25.00 ?,bill Works Admin GENERAL FUND Verizon Wireless 11/10/13 Wireless 52.18 TOTAL: 52.18 31dg/Grads Maintenance GENERAL FUND Clean Tech 12/01/13 Janitorial Service Decembe 1,272.86 Central Turf & Irrigation Supply, Inc. 11/19/13 Melt, Snowdominator 216.32 G & K Services - St. Paul 11/06/13 Uniforms & Clothing 1.69 11/06/13 Mats.& Towels 1.51 11/13/13 Uniforms & Clothing 1.71 ' 11/13/13 Mats & Towels 1.33 11/20/13 Uniforms & Clothing 1.69 11/20/13 Mats & Towels 1.33 11/27/13 Uniforms & Clothing 1.69 11/27/13 Fiats & Towels 1.33 2-05-2013 09:43 AM C O U N C I L R E P O R T PAGE: 3 tF, DEPARTMENT FUND VENDOR NAME ➢ATG DESCRIPTION AMOUNT Green city Supply 11/11/13 Basic Clear Intruder, G1oV 2.87 Menards 11/12/13 Adhesive, Caulk 32.95 MH Dept Labor s Industry 12/01/13 Pressure Vessel City Hall 20.00 Stump Killer 12/01/13 Pressure Vessel 2466 Brons 20.00 Northern Sanitary Supply 11/08/13 Supplies 26.72 11/12/13 Supplies 56.05 Rick Johnson Deer & Beaver, Inc. 12/01/13 1 Deer Call - November 115.00 6.78 10/25/13 Install Motor an Heater Ga 755.35 Trane 6.05 F: 11/13/13 11/04/13 Genisis Table Tap Unit 33.90 Verizon Wireless 11/10/13 wireless 9.25 Xcel Energy 11/26/13 Maintenance Garage-Electri 559.61 6.78 F' 11/26/13 Maintenance Garage -Gas 858.91 Mats & Towels 11/26/13 City Hall -Gas 1,143.81 11/27/13 11/26/13 City Hall -Electric 1,520.77 11/26/13 City Hall -Electric 34.91 Green City Supply TOTAL: 6,691.64 'eh/Equip Maintenance GENERAL FUND Arden Hills Tire & Service 10/25/13 Comm Day 4507 Tires 191.97 Genlsis Table Top Unit 11/14/13 PW #404 Tires 356.73 Crysteel Truck Equipment, Inc. 11/08/13 PW #142 6 Ton Rae Mount 81.19 Factory Motor Parts Co. 11/18/13 PD #111 Pump ASy 83.39 G & K Services - St. Paul 11/06/13 Uniforms a Clothing 4.01 1,710.00 11/06/13 Mats & Toweis 3.63 Uniforms & Clothing 11/13/13 Uniforms & Clothing 4.10 11/06/13 11/13/13 Mats & Towels 3.19 .11/20/13 Uniforms & Clothing 4.07 11/20/13 Mats & Towels 3•19 - 11/27/13 Uniforms & Clothing 4.01 11/27/13 Mats & Towels 3.19 Green City Supply 11/11/13 Basic Clear Intruder, Cloy 6.82 Trane 11/04/13 Genisls Table Top Unit 80.72 Verizon Wireless 11/10/13 Wireless 21.80 - TOTAL: 852.13 ;treat Pavement Mgmt GENERAL FUND Batteries Plus 11/18/13 Batteries for Barricades 24.30 11/20/13 Battereie for Barricades 64.17 f, Dei sawenge is Do It Best 11/14/13 Stump Killer e 15.70 Cenex Fleetcard 11/30/13 Street Fuel 133.20 Timothy Fredberg 11/30/13 Boot Allowance T. Fredberg 83.01 G & K Services - St. Paul 11/06/13 Uniforms & ClothingI 6.78 11/06/13 Mats & Towels 6.05 F: 11/13/13 Uniforms & Clothing 6.83 11/13/13 Mats & Towels 5.31 11/20/13 Uniforms a Clothing 6.78 F' 11/20/13 Mats & Towels 5.31 11/27/13 Uniforms & Clothing 6.78 P 11/27/13 Mats & Towels 5.31 Green City Supply 11/11/13 Basic Clear Intruder, Cloy 14.60 Trane 11/04/13 Genlsis Table Top Unit 172.74 I; Verizon Wireless 11/10/13 Wireless 57.47 TOTAL: 614.34 Control GENERAL FUND Central Sandblasting Co., hie. 7/09/13 Sandblast & Paint 1,710.00 Sao,, a Ice G & K Services - St. Paul 11/06/13 Uniforms & Clothing 7.46 11/06/13 Mats & Towels 6.66 11/13/13 Uniforms a Clothing 7.51 (: :onvention/Visitor Bur GENERAL FUND City of Blaine ?olice Forfeiture Freeway 'towing . Thomas Hughes, Attorney.At Law 4conomic Development Econ Dev Authority EDAM VON -DEPARTMENTAL Community Center 0 Ayodele Douglas 12/02/13 Oct Hotel Tax AmericInn 2,091.31 TOTAL: 2,097.31 12/02/13 Sale of Forfeited Vehicles 576.72 12/02/13 Sale of Forfeited Vehicles 516.08 TOTAL: 1,092.BO 12/02/13 Winter Conference J. Erica 245.00 TOTAL; 245.00 12/02/13 Refund of Event Center 128.12 12/02/13 Refund of Event Center 9.13 TOTAL: 137.25 community Center 0 Architect Mechanical, Inc. Iecreation Y C OUNCI L REPORT No Heat in Play Area PAGE: 4 -i 2-05-2013 09:43 AN Water Putty, Sealer Trim 13.34 Buckeye Cleaning Centers 11/05/13 :EPARTMENT FUND VENDOR NA14E DATE DESCRIPTION AMOUNT 469.18 Central Turf & Irrigation Supply, Inc. 11/13/13 Mats & Towels 5.64 G & K Services - St. Paul 11/06/13 11/20/13 Uniforms 6 Clothing 7.96` 11/06/13 Mats & Towels 11/20/13 Mats & Towels 5.84 i Uniforms & Clothing 5.12 11/21/13 Uniforms & Clothing 7.46 i. 3.98 11/27/13 Mats & Towels 5.84 Green City Supply 11/11/13 Basic Clear Intruder, Glov 12.56 11/27/13 Uniforms & Clothing 11/04/13 Genisis Table Top Unit 148.52 Mats & Towels Trane Green City Supply 11/11/13 Basic Clear Intruder, Glov - Verieon Wireless 11/10/13 Wireless 42.28 TOTAL: 1,967.43 axeet Sign Maintenanc GENERAL FUND G & X Seryices - St. Paul 11/06/13 Uniforms 6 Clothing f b 2.71 f 11/06/13 Mats & Towels 2.42 11/13/13 Uniforms & Clothing 2.73 II' 11/13/13 !fats & Towels 2.13 k 11/20/13 Uniforms & Clothing 2.71 I` 11/20/13 lists s Towels 2.13 11/27/13 Uniforms s Clothing 2.71 - 11/27/13 Mats & Tuwals 2.13 Green City Supply 11/11/13 Basic Clear intruder, Slav 4.50 11/04/13 Denials Table Top Unit 53.27 Trane Verizon Wireless 11/10/13 Wireless 14.53 Xcel Energy 11/26/13 Traffic Signal -5510 Quincy 31.23 11/26/13 Traffic Sig. -2234 HWY.10-E 34.47 11/26/13 Txaff.Siq.-2800 Hwy.30-Ele 23.76 _ 11/26/13 Traffic Sig. -2399 Hwy. 10 37.59 11/26/13 Traffic Sig. -2428 Hwy. 10- 38.67 TOTAL: 257.69 - :onvention/Visitor Bur GENERAL FUND City of Blaine ?olice Forfeiture Freeway 'towing . Thomas Hughes, Attorney.At Law 4conomic Development Econ Dev Authority EDAM VON -DEPARTMENTAL Community Center 0 Ayodele Douglas 12/02/13 Oct Hotel Tax AmericInn 2,091.31 TOTAL: 2,097.31 12/02/13 Sale of Forfeited Vehicles 576.72 12/02/13 Sale of Forfeited Vehicles 516.08 TOTAL: 1,092.BO 12/02/13 Winter Conference J. Erica 245.00 TOTAL; 245.00 12/02/13 Refund of Event Center 128.12 12/02/13 Refund of Event Center 9.13 TOTAL: 137.25 community Center 0 Architect Mechanical, Inc. Iecreation Y 10/31/13 No Heat in Play Area 665.61 Beisswenger's Do It Best 11/20/13 Water Putty, Sealer Trim 13.34 Buckeye Cleaning Centers 11/05/13 Antimicrobial Foam 521.21 Clean Tech 12/01/13 Janitorial Service Decembe 469.18 Central Turf & Irrigation Supply, Inc. 11/19/13 Malt, Snowdominator 215.31 G & K Services - St. Paul 11/06/13 Uniforms F. Clothing 5.08 11/06/13 Mats & Towels 4.54 11/13/13 Uniforms & Clothing 5.12 11/13/13 Mats & Towels 3.98 11/20/13 Uniforms & Clothing 5.08 11/20/13 Mats & Towels 3.90 11/27/13 Uniforms & Clothing 5.OB 11/27/13 Mats & Towels 3.98 Green City Supply 11/11/13 Basic Clear Intruder, Glov 8.60 2-0$-2013 09:43 AM C O U N C I L R E P O R T PAGE: 5 ,EPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT ianquet Center :.creation ION -DEPARTMENTAL Integra Telecom 11/23/13 Integra Telecom 114:53 Northern Sanitary Supply 11/05/13 Liners, Curbside 41.54 2014 Street & Utility Area 11/09/13 Comm Ott Supplies 505.36 Trane 11/04/13 Goodsis Table Top Unit 101.71 Verizon Wireless 11/10/13 Wireless 27.74 Xcel Energy 11/26/13 Community Center -Electric 1,881.15 5,091.00 11/26/13 Community Center -Gas 775.9B TOTAL: 11/26/13 Community Center -Electric 2,635.33 11/30/13 water Fuel TOTAL: 8,013.49 Community Center O Ameripride Services 11/15/13 Napkins & Tablecloths 8.24 11/22/13 Mats 102.04 69.47 11/22/13 Napkins 6 Tablecloths 204.89 Uniforms & Clothing 11/29/13 Napkins 6 Tablecloths B.24 11/06/13 11/15/13 Tablecloth 21,28 Muska Electric Company 11/04/13 Circuits Equip in Ballroom 2,193.92 YMCA of Greater Twin Cities 12/03/13 Event Center Labor July -Se 3,027.75 10.09 TOTAL: 5,566.36 Lakeside Park Siff., Inc. 11/13/13 Lakeside Park 32.97 Xcel Energy 11/26/13 Lakeside Shelter -Electric 50.47 11/26/13 Lakeside Pk.3030 Hillview- 31.89 TOTAL: 115.33 Tax Increment Dist Kennedy 6 Graven, Chartered :ommunity Development Special Projects L.H.B. Stantec Consulting Services, Inc. 11/25/13 Parcel Acquisitions 118.00 11/25/13 2394 Cty Road 10 56.02 TOTAL: 174.02 11/15/13 Retro Commissioning 1,353.50 12/03/12 County Road H Sidewalk 2,829.00 TOTAL: 4,102.50 {treat Pavement Mgmt Street improvement Stanteo Consulting Services, Inc. 12/03/12 2013 Street 6 Utility Area 14,372.76 12/03/12 2014 Street & Utility Area 17,670.98 I TOTAL: 32,043.74 IOH-DEPARTMENTAL Water MLSC VENDOR DAYNARD, MISS DOREEN 12/03/13 01-0090-00 7.71 MN Dept of Health 11/25/13 Comm Wtr Supply•Connection 5,091.00 TOTAL: 5,098.71 I Itility Distribution Water Cenex Fleetcard , 11/30/13 water Fuel 171.66 Factory Motor Parts Co. 11/08/13 PW J704 Battery 130.08 FRA -DOR 10/31/13 Black Dirt 69.47 G & K Services - St. Paul 11/06/13 Uniforms & Clothing 12.88 11/06/13 Mats 6 Towels 11.50 11/13/13 Uniforms & Clothing 12.98 11/13/13 Mats & Towels 10.09 11/20/13 Uniforms & Clothing 12.88 �. 11/20/13 Flats & Towels 10.09 i? 11/27/13 Uniforms & Clothing 49.88 11/27/13 Mats.& Towels 10.09 Green City Supply 11/11/13 Basic Clear Intruder, Glov 25.66 !: Integra 'Telecom 11/23/13 Integra Telecom 37.96 ! Menards 11/18/13 Utility Heater 19.18 MN Dept Labor & Industry 11/01/13 Well 96 7545 Grov.1and 10.00 12/01/13 perssure Vessel 5100 Long 10.00 .2-05-2013 09:43 AM C 0 U N C I L R E P 0 R T 'PAGE: 6 )F.PARTMENT FOND VENDOR NAME DATE DESCRIPTION AMOUNT dater Production Water 7tility Distrbution Wastewater Neeck Construction, Inc. Dave Perkins Contracting, Inc The Station Trane Verizon Wireless Keel Energy Barr Engineering Company Xcel Energy Cenex Fleetcard G E X Services - St. Paul Green City Supply Neil Hiatt Ramsey County Trane Verizon Wireless Xcel Energy Street Lighting Street Lighting Xcel Energy 12/01/13 Pressure vessel Welt 43 11/14/13 Excavation, Form, Dowel, P 10/31/13 5141 Sunnyside Road 10/31/13 7337 Parkview Drive 10/31/13 2629 Ridge Lane 11/06/13 7613 Woodland Drive 12/03/12 Water Dept Pori 11/04/13 Genisis Table Top Unit 11/10/13 wireless 11/26/13 Well 44 -Gas 11/26/13 Well 66 -Gas 11/26/13 Booster Station -Gas 11/26/13 Well H5 -Gas 11/26/13 Well $3 -Gas 11/26/13 Well 42-Gaa 11/26/13 Well 12 -Gas TOTAL: 11/27/13 Prep Wellhead Protection P 11/26/13 Booster Station Load -Elect 11/26/13 Well $5 Load -Electric 11/26/13 Well $6 Load -Electric 11/26/13 Well 14-Elec. 11/26/13 well 01 -Electric 11/26/13 Well $2-Electri0 TOTAL: 11/30/13 Sewer Fuel 11/06/13 Uniforms 4 Clothing 11/06/13 Mats S Towels 11/13/13 Uniforms 6 Clothing 11/13/13 Mats 5 Towels 11/20/13 Uniforms 6 Clothing 11/20/13 Mats 4 Towels 11/27/13 Uniforms a Clothing 11/27/13 Mats 5 Towels 11/11/13 Basic Clear Intruder, Glov 11/11/13 Boot Allowance N.Hiatt 11/22/13 Fleet Support Fee November 11/04/13 Genisis Table Top Unit 11/10/13 Wireless 11/26/13 Lift Station #I -Electric 11/26/13 Lift Station B2 TOTAL: 11/26/13 Street Light -8228 Sp.Lk.Rd 11/26/13 2650 Hwy.10-Electric 11/26/13 2530 Hwy 10 11/26/13 2383 Hwy.10-Electric 11/26/13 2699 Rwy.10-Electric 11/26/13 2221 Rwy.10-Electric 11/26/13 2551 Highway 30 -Electric 11/26/13 2547 Highway 10-Eleotric 11/26/13 Street Lighting TOTAL: 10.00 2,500.00 5,591.00 6,151.00 4,413.00 3,2'18.00 97.60 303.50 157.21 49.77 55.89 75.31 34.27 178.34 173.01 0.00 23,672.30 125.26 1,653.83 2,051.51 2,100.65 44.01 267.09 64.72 6,307.07 71.44 12.88 11.50 12.98 10.09 12.88 10.09 12.88 10.09 25.66 115.01 15.60 303.50 118.24 50.99 121.36 923.19 20.24 278.68 181.28 144.24 148.86 132.93 122.12 125.85 6,236.40 7,397.20 2-05-2013 09:43 AM C O U N C I L R E P O R T PASO 7 -- EPART14ENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT urfee. Water Surface Water Cenex Fleetcard 11/30/13 Surface [Vater Net 97.97 G & K Services - St. Paul 11/06/13 Uniforms & Clothing 6.44 11/06/13 Mats & Towels 5.75 11/13/13 Uniforms & Clothing 6.49 11/13/13 Mats & Towels 5.05 11/20/13 Uniforms & Clothing 6.44 11/20/13 Mats & Towels 5.05 11/27/13 Uniforms & Clothing 6.44 11/27/13 Mats & Towels 5.05 Green City Supply 11/11/13 Basic Ciear Intruder, Glov 10.78 Stantec Consulting Services, Inc. 12/03/12 City of MV General 514.50 12/03/12 Storm {Vater General Permit 952.48 Trane 11/04/13 Genisis Table Top Unit 127.54 Verizon Wireless 11/10/13 Wireless 49.54 TOTAL; 1,799.52 treat cleaning Surface Water G & K Services - St. Paul 11/06/13 Uniforms & Clothing 1.01 11/06/13 Mats & Towels 0.93 11/13/13 Uniforms & Clothing 1.03 11/13/13 Mats & Towels 0.81 11/20/13 Uniforms & Clothing 1.01 11/20/13 Mats & Towels 0.81 11/27/13 Uniforms & Clothing 1.01 11/27/13 Mats & Towels 0.81 Green City Supply 11/11/13 Basic Clear Intruder, Blue 1.32 MacQueen Equipment, Inc. 11/15/13 PW Storm Water 8245 498.36 Trane 11/04/13 Genisis Table Top Unit 8.13 TOTAL: 515.25 FUND TOTALB=====A=� 100 GENERAL FUND 43,620.04 225 Forfeiture 1,092.80 230 Econ Bev Authority 245.00 252 Community Center Oper. 13,717.10 255 Lakeside Park 115.33 -- 430 Tax Increment District -3 114.02 480 Special Projects 4,182.50 485 Street Improvements 32,043.74 " 700 Water 35,078.08 730 Wastewater 923.19 740 Street Lighting 7,397.20 , 745 Surface Water 2,314.77 -------------------------------------------- -----------------------------------------GRAND GRANDTOTAL: 140,903.77 TOTAL PAGES: 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 12, 2013 Mounds View City Hall 2401 County Road 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Gunn, Hull, Meehlhause, Mueller NOT PRESENT: Flaherty. 4. APPROVAL OF AGENDA A. Tuesday, November 12, 2013, City Council Agenda. MOTION/SECOND: Gunn/Hull. To Approve the Tuesday, November 12, 2013, agenda as presented. Ayes — 4 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS None. Nays — 0 Motion carried. 7. COUNCIL BUSINESS A. Resolution 8169, Approving a Minor Subdivision (Lot Line Adjustment) at 3030 & 3032 County Road J. Planning Associate Heller indicated John Engberg, owner of 3030 County Road J, has applied for a minor subdivision to adjust the lot line between his property and his late mother's property next door at 3032 County Road J. The lot line change is not for development purposes or to create any additional lots, but simply an extra 1,020 square feet of backyard area for the applicant. The applicant has submitted a Certificate of Survey that shows the property line change. The property at 3032 County Road J is now owned by the children of Mary Engberg and 1 2 3 4 5 6 7 8 9 to 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council November 12, 2013 Regular Meeting Page 2 they have agreed to this subdivision. Planning Associate Heller reviewed a proposed easement as well. Planning Associate Heller reviewed the request in further detail and noted the City Attorney had reviewed the survey. Staff explained the Planning Commission reviewed this item at their October 16, 2013 meeting and recommended approval. Council Member Meehlhause questioned who would own the property within the easement. Planning Associate Heller explained Mr. Engberg would not own the property but the easement would allow him access to the property if repairs were necessary to the drainage system. MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 8169, Approving a Minor Subdivision (Lot Line Adjustment) at 3030 & 3032 County Road J. Ayes — 4 Nays — 0 Motion carried. B. Resolution 8170, Reapproving the Coventry Senior Living Final Plat. Planning Associate Heller requested the Council reapprove the Coventry Senior Living final plat for an additional six months. She explained Coventry Senior Living was hoping to have footings in the ground before winter. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8170, Reapproving the Coventry Senior Living Final Plat. Ayes — 4 Nays — 0 Motion carried. C. First Reading and Introduction of Ordinance 884, Amending Chapter 1008 Regarding Ground Signs and Nonconforming Signs. Planning Associate Heller stated the Planning Commission and City Council have started focusing on enhancing the County Road 10 corridor. This has involved discussions on the general development to improve the visual appeal of the corridor. One idea has been to change the style and height allowances of the signage in the corridor to monument style signs, and to reduce the 15 -foot setback amount along County Road 10. Planning Associate Heller explained the Planning Commission discussed the sign code changes at their last few meetings and was in favor of amending the sign code rather than having specific requirements for the corridor. Staff reviewed the proposed sign code amendments in detail and explained the Planning Commission recommended approval of amending Chapter 1008 regarding ground signs and nonconforming signs. Council Member Gunn asked if monument style signs would fit into the easement along the County Road 10 corridor given the fact the corridor now had a trail. Planning Associate Heller explained the monument style signs would fit in the easement. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Mounds View City Council November 12, 2013 Regular Meeting Page 3 MOTION/SECOND: Meehlhause/Hull. To Waive the First Reading and Introduce Ordinance 884, Amending Chapter 1008 Regarding Ground Signs and Nonconforming Signs. Council Member Meehlhause thanked the Planning Commission and Planning Associate Heller for their work on this Ordinance. Ayes — 4 Nays — 0 Motion carried. 8. CONSENT AGENDA A. Set a Public Hearing for Monday, November 25, 2013, at 7:00 p.m. for the Second Reading and Adoption of Ordinance 884, Amending Chapter 1008 about Signs. B. Set a Public Hearing for Monday, November 25, 2013, at 7:00 p.m. to Consider Unpaid Sanitary Sewer Repairs. MOTION/SECOND: Gunn/Meehlhause. To Approve the Consent Agenda as presented. Ayes — 4 9. JUST AND CORRECT CLAIMS Nays — 0 Motion carried. Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. Ayes — 4 Nays — 0 Motion carried. 10. APPROVAL OF MINUTES A. October 14, 2013, City Council Meeting Minutes. MOTION/SECOND: Gunn/Meehlhause. To Approve the October 14, 2013, City Council meeting minutes as corrected. Ayes — 4 Nays — 0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. Council Member Meehlhause welcomed all to attend the Mounds View Business Council meeting on Wednesday, November 13, 2013 at 7:30 a.m. He indicated the guest speaker would be Kent Bernard from MnDOT. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Mounds View City Council November 12, 2013 Regular Meeting Page 4 Council Member Meehlhause explained the Festival in the Park Committee would meet again on Tuesday, November 19, 2013 at 7:00 p.m. He encouraged those interested in serving the community to attend. Council Member Gunn stated this Saturday, November 16, 2013 from 10:00 a.m. to 2:00 p.m. the Ramsey County Family Childcare Association would be hosting the 01 Annual Holiday Shopping Extravaganza at the Community Center in Mounds View. She indicated there would be 25 vendors at the event. Acting Mayor Mueller reported the Ralph Reeder Food Shelf was holding a preholiday food drive tonight at Moe's and tomorrow evening at the Mustang Tavern in Mounds View. She encouraged residents to get involved to assist in providing food to those in need throughout the holiday season. She stated additional information regarding the food drive would be available on the City's website. B. Reports of Staff. 1. Police Department Quarterly Report. Police Chief Kinney reviewed the third quarter Police Department report with the Council. He discussed the number of arrests and citations, noting the staff shortage led to a decrease in these numbers. He explained medical assists were the top demand for the department's resources. He reported on the actions taken by the school resource officer. Police Chief Kinney discussed the training provided to officers over the past quarter, along with the events attended by the City's K-9 unit. He was pleased to report Officer Erickson and Niko received a PD1 certification at a recent statewide competition. He reviewed the recent personnel changes within the department. Acting Mayor Mueller discussed the police budget and commended Police Chief Kinney for not going over budget given the recent staffing changes. Police Chief Kinney stated he would continue to keep a close eye on the budget as staffing levels are brought back to their proper levels. C. Reports of City Attorney. None. 12. Next Council Work Session: Next Council Meeting: Monday, December 2, 2013, at 7:00 p.m. Monday, November 25, 2013, at 7:00 p.m. Mounds View City Council November 12, 2013 Regular Meeting Page 5 2 13. ADJOURNMENT 4 The meeting was adjourned at 7:38 p.m. 6 Transcribed by: 8 Heidi Guenther 9 TimeSaver Off Site Secretarial, Inc.