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Agenda Packets - 2013/02/25
C DESIGN DESIGNATION STA. 0+59.06 TO STA. 26.11.58 FUNCTIONAL CLASSIFICATION R -VALUE DESIGN SPEED M-18 No. & WIDTH OF TRAFFIC LANES No. & WIDTH OF PARKING LANES ADT (PRESENT YEAR) 2013 ADT (FUTURE YEAR) 2033 HCADT (HITURE YEAR) 2033 DESIGN LOAD DESIGN DESIGNATION STA. 0+17.88 TO STA. 12+69.74 FUNCTIONAL CLASSIFICATION R -VALUE DESIGN SPEED IN -18 No. & WIDTH OF TRAFFIC LANES No. & WIDTH OF PARKING LANES ADT (PRESENT YEAR) 2013 ADT (FUTURE YEAR) 2033 HCADT (FUTURE YEAR) 2033 DESIGN LOAD DESIGN SPEED FOR ROADWAY BASED ON STOPPING SIGHT DISTANCE: HEIGHT OF EYE - 3.5 FT HEIGHT OF OBJECT = 2.0 FT TYPICAL PLAN SCALE UNLESS OTHERWISE NOTED: 0 50 100 HorizontalScale In Foot Horizontal ® 0 10 20 VerticalVertical Sc.la In Feet HILLVIEW ROAD LOCAL IN URBAN BOUNDARY 40 30 137,160 2&11 FT 1&BFT 1,056 1,267 5.9% 10 TN EDGEWOOD DRIVE LOCAL IN URBAN BOUNDARY 40 30 185,170 2&SIFT 2&BFT 1,426 1,711 5.9% 10 IN PROJECT LOCATION CITY: MOUNDS VIEW COUNTY: RAMSEY DISTRICT: METRO THE UTILITY QUALITY LEVELS IN THE PLAN WERE DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 30-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." MINNESOTA DEPARTMENTOF TR CITY OF MOUNDS VI 2013 STREET AND UTILITY IM CONSTRUCTION PIAN FOR: GRADING, AGGREGATE BASE, PLANT MIXED BIFUMINOUS PAVEMENT, CONCRETE CONCRETE SIDEWALK, STORM SEWER IMPROVEMENTS AND RELATED APPURTENA LOCATED ON HILLVIEW ROAD FROM LONG LAKE ROAD LOCATED ON EDGEWOOD DRIVE FROM BRONSON DRIVE HILLVIEW ROAD (SAP 146-228-006) GROSS LENGTH 2,552.52 FEET 0.483 MILES BRIDGE LENGTH 0 FEET 0 MILES EXCEPTION LENGTH 0.00 FEET 0.000 MILES NET LENGTH _ FEET MILES LENGTH AND DESCRIPTION BASED UPON EXISTING HILLVIEW ROAD CENTERLINE Y O J In O LIN Lake Road BEGIN PROJECT: SAP 146-228-006 (HILLVIEW RD) STA. 00+W �... of Blaine of New Brighton TION--- GOVERNING SPECIFICATIONS THE2005 EDIITON OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATION FOR CONSTRUCTION"SHALL GOVERN. F ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CON FORM AND BE INSTALLED IN ACCORDANCE WITH THE AREA 1 'MINNESOTA MANUALON UNIFORM TRAFFIC CONTROL DEVICES" (MN MUTCO) AND PART VI, "FIELD MANUAL' FOR TEMPORARY TRAFFIC CONTROL DEVICES. Stantec EDGEWOOD DRIVE (SAP 146-231-004) GROSS LENGTH. 1,251.86 FEET 0237 MILES BRIDGE LENGTH".. 0 FEET 0 MILES EXCEPTION LENGTH. 0.00 FEET 0.000 MILES NET LENGTH FEET MILES LENGTH AND DESCRIPTION BASED UPON EXISTING EDGEWOOD DRIVE CENTERLINE D 800 1600 Scale In fee® \ry\ I City of Blaine VICINITY MAP AD PR03EU: STA. 26+11.58 -tq1FflUm END PROJECT: SAP 146-231-004 (EDGENOOD C i STA. 12+69.��74yy / LLL I_ l i - BEGIN PRO]ECT: SAP 146-231-004 (EC STA. 0+17.88 Fd LLLJ=111 FEN t' Movers VIEW P U B L I C W O R K S CITY PROJECT NO. 2012-004 SHEETINDEX GO.01 TITLE SHEET GO.02 LEGEND G0.03 GENERALNOTES G1.01 LOCATION PLAN G3.01-02 STATEMENT OF ESTIMATED QUANTITIES C1.01 TYPICAL SEC70NS 01.02 INFILTRATION FEATURE TYPICAL SECTIONS 01.03 STORM SEWER SCHEDULE 02.01-03 TEMPORARY AND PERMANENT EROSION CONTROL PLAN C4.01 SANITARY SEWER REMOVAL AND REPLACEMENT C4.02 SANITARY SEWER INLINE CIPP C4.03 SANITARY SEWER INLINE CIPP AND WATER MAIN C4.04 SAN ITARY SEWER INUN E CIPP C4.05 SANITARY SEWER INLINE CIDP AND WATER MAIN C4.06 SANITARY SEWER INLINE CIPP AND WATER MAW C4.07 SANITARY SEWER INLINE CIPP 04.08 SANITARY SEWER INLINE CIPP 04.09 SANITARY SEWER NONE CIPP AND WATER MAIN C5.01 STORM SEWER IMPROVEMENTS - WOOOLAWN C5.02 STORM SEWER IMPROVEMENTS -HILLVIEW,SHERWOOD,BONA,EDGEWOOD,KNOLL C5.03 STORM SEWER IMPROVEMENTS - HIIVIEW C6.01 STREET IMPROVEMENTS - BONA ROAD C6.02 STREET IMPROVEMENTS- EDGEWOOD DRIVE (BRONSON TO CO RD I) C6.03 STREET IMPROVEMENTS - EDGEWOOD DRIVE (CO RD ITO PINEWOOD CR) C6.04 STREET IMPROVEMENTS- GREENFIELD AVENUE C6.05 STREET IMPROVEMENTS - HILL.VIEW ROAD (LONG LAKE RD TO EDGEWOOD) 06.06 STREET IMPROVEMENTS - HILLVIEW ROAD (EDGEWDOD TO LOTS) 06.07 STREET IMPROVEMENTS - KNOLL DRIVE (WEST) C6.08 STREET IMPROVEMENTS- KNOLL DRIVE(EAST) C6.09 STREET IMPROVEMENTS -LOTS DRIVE C6.10 STREET IMPROVEMENTS - SHERWOOD ROAD C6A1 STREET IMPROVEMENTS- WOODIAWN DRIVE (EDGEWOOD TO CO RD L) C6.12 STREET IMPROVEMENTS- WOODLAWN DRIVE (00 RD I TO HILLVIEW) C6.13 STREET IMPROVEMENTS - WOODLAWN DRIVE(HILLVIEWTO SHERWOOD) C6.14 STREET IMPROVEMENTS- WOODSMAN DRIVE(SHERWOOD TO EOP) C6.15-18 INTERSECTION DETAILS C6.19 CITY HALL EXISTING CONDITIONS AND DEMOLITION PLAN 06.20 CITY HALL PARKING PLAN C6.21 CITY HALL STRIPING PLAN C6.22 GREENFIELD PARK EXISTING CONDITIONS AND DEMOLITION PLAN C6.23 GREENFIELD PARK PARKING PLAN 06.29 GREENFIELD PARK STRIPING PLAN C6.25-26 MAILBOX GROUPING PLAN C8.01-04 STANDARD DETAILS C9.01-03 SIGNING AND PAVEMENT MARKING PLAN APPROVED: THIS PLAN CONTAINS 57 SHEETS DATE CRY OF MOUNDS VIEW ENGINEER DATE RAMSEY COUNTY DATE DISTRICT STATE AID ENGINEER: REVIEWED FOR COMPLIANCE WITH STATE AID RULES/POLICY APPROVED FOR STATE AID FUNDING: STATE AID ENGINEER S.A.P. 146-228-006 DATE 2335 Highway 36 W St Paul, MN 55113 Ph: 6516364600 Fax: 651-636-1311 o sTnrvt>_c zmz U- < Q W Q Ui aW 00� U) CL LIE Z z W r W O w_ aIn LU 1 J > ~ U) H 0 ♦- z O¢ W H- M ti IN N DATE mK �EEI X® MMK NUMER G0.01 ) /-� 15, � a �� JJ Long Lake Road Long Lake Road _ 9 a g � � 3 W L__ 0o awn Drive m m � o�cLL � ss. Edgewood Drive r a O I II � s _ � m � vs s Starrtec m 2335 Highway36 W St. Paul, MN 55113 Ph: 651-6364600 Fax: 651-636-1311 0 STANTEC 202 s ho 6 b 0 200 400 Hohzontal Scale In Feet 6 S.A.P. 146-231-0 O w z Z_ LU LU V) 0 Z 0 pal N DATE s II Wo dlawn Driv 00 Ila Iva a oa _ w a � m Edgewood Drive Edgewood Drive g � � O a �s Greenfield Avenue da s o a° Jackson Drive $ �, r a O I II � s _ � m � vs s Starrtec m 2335 Highway36 W St. Paul, MN 55113 Ph: 651-6364600 Fax: 651-636-1311 0 STANTEC 202 s ho 6 b 0 200 400 Hohzontal Scale In Feet 6 S.A.P. 146-231-0 O w z Z_ LU LU V) 0 Z 0 pal N DATE CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, February 25, 2013 7:00 p.m. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Dialogue with Ramsey County Commissioner Mary Jo McGuire B. Presentation by Nate Danielson, Community Program Director, MVCC 7. COUNCIL BUSINESS A. Resolution 8062, Approving a Step/Wage Adjustments for Police Sergeant Timothy Wolf, Police Officer Nathan Garland, and Public Works Supervisor Don Peterson B. Resolution 8063, Approving Severance for Officer Andrew Olson of the Mounds View Police Department C. Resolution 8064, Approving Severance for Nick Fleischhacker of the Mounds View Public Works Department D. Resolution 8065, Authorizing the Preparation of a Compensation Study Performed by Springsted, Inc. E. Resolution 8066, Approving a Revised Position Description and Authorizing Advertisement for Rehiring a Maintenance Worker (Stormwater) in the Public Works Department F. Resolution 8067, Approving Bidding Documents and Authorizing Advertisement for Bids for 2013 Street and Utility Improvement Project — Area F 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. January 14, 2013, City Council Minutes B. January 28, 2013, City Council Minutes Monday, February 25, 2013 City Council Agenda Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Finance Department Annual Report 2. Police Department Annual Report 3. Review Council Priorities for 2013 C. Reports of City Attorney 12. Next Council Work Session: Monday, March 4, 2013, at 7pm Next Council Meeting: Monday, March 11, 2013, at 7pm 13. ADJOURNMENT _ / _ \ °° 2 \ 5 � & .� ® a% 3 2 2 J 0 \ 2 c 3 2 \ / / 0 / c / § e / / c / a� \ ®% f/ e E \3 2m 4� / \ q o\ f/ § 0% )� c § �\ Ef k me y# y > E Eo (1)« u > M / – ° § _ / . £ $�/ �/ § / / oe EU _\4 o� u 0) (1) CL • g E 2 5 E E = 5 0 = e E E § o \ \ ( � \ / ° 0 ® / \ ) t' \ E ƒ E ƒ . c / / / j . \ 0 § § / / J / / a • E \ § § _) j § e R+% 3 \/ a *% > 2 m c a S § *�* #� £¢ �� Ja §� 'gym nEa �% % \= m2 ,c £e2 ��* /f �0 =� 45 E\ \/ R// � ru -0 o 2/ t� o0U (n n \ 0 0 ® � % \ § © k % ¥ % c ƒ § 0 �� �ƒ� ./ fa 2(nR ƒ \ t® � E tG> ƒ/ o2 ru k �/� \\ // §) �� 2E umn E q£ = o e o u o» 6 / J > /%R :3 0 4� /a % 2 (n ¥ o o J– E 0 0§ � t o \ t/ E / 2 §ƒ E£2 c /§ // we $\ �� 2f oe �_ ®� 30 E �) M e o 0 \ a s c e E :/ 2 >,/ rH E 0-n ° ° } 2 u/ 3 ® / M t °� 2 c 5 G E o Q) O\ _ > o o \ =� @ \ 0 e o$ > u £ U) s� U) _0 2 E£ g \E \/ >§ f/ kE t�E / 2// u m � 0 0 2/) wu ƒ§ (D $\ 3£ U- n „J s 9 „J M,, m MW C N Mounds View Community Center 2012 Summary Management of Facility $12,880 Program Budget $34,024 Event Center $(17,827) Youth Outreach $(8,266) Total Variance $20,811 First $25,000 returned to City and remaining is divided 50/50 Total reimbursement to City $20,811 Page 1 1 of 5 Income Statement Management of Facility 2012 Revenue Management Compensation $195,371 Expenses Salaries $130,449 Employee Benefits 10,980 Payroll Taxes 9,747 Professional Fees & contracts 275 Program Expenses 1,846 Telephone 2,214 Employee Expenses 6,704 Total Expenses $162,215 Administrative Charge (12.5% of direct expenses) 20,276 Total Expenses $182,491 Variance $ 12,880 Page 1 2 of 5 Revenue Y Partners Campaign Program Fees Total Revenue Expenses Salaries Employee Benefits Payroll Taxes Professional Fee & contracts Program Expenses Expendable Equipment Promotions Employee Expenses Expenses Administrative Charge (12.5% of direct expenses) Total Expenses Variance Income Statement MVCC Parks and Recreation 2012 $ 11,645 105,568 $117,213 $35,085 45 3,124 9,366 21,821 3,004 775 726 $73,946 9,243 $83,189 $34,024 Page 1 3 of 5 Revenue Expenses Salaries Employee Benefits Payroll Taxes Workers Comp Expenses Administrative Charge (12.5% of Expenses) Total Expense Variance Income Statement Event Center 2012 $48,605 $47,099 8,188 3,141 623 $59,051 7,381 $66,432 ($17,827) Page 1 4 of 5 Revenue Expenses Salaries Employee Benefits Payroll Taxes Expenses Administrative Charge (12.5% of Expenses) Total Expense Variance Income Statement Youth Outreach 2012 $7087 57 202 $7347 918 $ 8266 ($8,266) Page 1 5 of 5 1U kRi I IN, I! ��X-r I of Mounds View Staff Item No: 07A Meeting Date: February 25, 2013 Type of Business: B Administrator Review: To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8062, a Resolution Approving Step/ Wage Adjustments for Police Sergeant Timothy Wolf, Police Officer Nathan Garland, and Public Works Supervisor Don Peterson Background: Sergeant Timothy Wolf is a current employee with the City of Mounds View Police Department. His supervisor, Deputy Chief Steven Menard, has reviewed his performance as it relates to his responsibilities outlined in the job description. Officer Nathan Garland is a current employee with the City of Mounds View Police Department. His supervisor, Sergeant Benjamin Zender, has reviewed his performance as it relates to his responsibilities outlined in the job description. Don Peterson is a current employee with the City of Mounds View Public Works Department. His supervisor, Public Works Director Nick DeBar, has reviewed his performance as it relates to his responsibilities outlined in the job description. Discussion: It was determined that Sergeant Timothy Wolf has satisfactorily performed in the capacity of his position, and therefore a step wage adjustment is consistent with the LELS Police Sergeants Union Contract. It was determined that Officer Nathan Garland has satisfactorily performed in the capacity of his position, and therefore a step wage adjustment is consistent with the LELS Police Officers Union Contract. It was determined that Public Works Supervisor Don Peterson has satisfactorily performed in the capacity of his position, and therefore, a step wage adjustment is consistent with the Mounds View Personnel Manual. Item 07A February 25, 2013 Page 2 Recommendation: Staff recommends approval of Resolution 8062, approving the wage adjustments for the employees listed in this resolution. Respectfully Submitted, ZA6 kwao-',z2, Desaree Crane RESOLUTION 8062 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING STEPIWAGE ADJUSTMENTS WHEREAS, the following below are regular full-time employees who are currently working for the City of Mounds View; and WHEREAS, their supervisors reviewed their performance as it relates to the responsibilities outlined in the respective job descriptions; and WHEREAS, their supervisors determined that the following employees below have satisfactorily performed in the capacity of their positions documented in their performance reviews on file; and WHEREAS, these step/wage adjustments are consistent with the Mounds View Personnel Manual and Labor Agreements. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following indicated in the chart. NAME CURRENT DATE OF CURRENT STEP & EFFECTIVE DATE POSITION EMPLOYMENT/ STEP & WAGE OF ADJUSTMENT CURRENT WAGE ADJUSTMENT POSITION Timothy Police March 1, 2011 Step 4: Step 5: March 1, 2013 Wolf Sergeant $37.03/hr $38.98/hr Nathan Police Officer March 2, 2011 Step 3: Step 4: March 2, 2013 Garland $26.24/hr $29.52/hr Don Public Works March 29, 2010 Step 4: Step 5: March 29, 2013 Peterson Supervisor $31.27/hr $32.92/hr Adopted this 25th day of February, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) of Mounds New Staff Item No: 07B Meeting Date: February 25 2013 Type of Business: CB Administrator Review: To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8063, Authorizing Severance Payment to Officer Andrew Olson, Mounds View Police Department Background Officer Andrew Olson submitted his resignation and his last day of employment was on February 10, 2013. Officer Olson accepted a position with another agency. Attached is Resolution 8063, which authorizes severance to Officer Olson in accordance with the LELS Local 204 Labor Agreement. Discussion Resolution 8063 provides a payout of Officer Olson's accrued/unused vacation time. In accordance with Article 23.1, Officer Olson is authorized a vacation time payout totaling $40.41. This is calculated as 1.54 accrued/unused vacation hours times his hourly rate of $26.24. Resolution 8063 also provides a payout of Officer Olson's compensatory time. In accordance with Article 23.1, Officer Olson is authorized a compensatory time payout totaling $77.93. This is calculated as 2.97 unused compensatory time hours times his hourly rate of $26.24. Officer Olson has zero (0) accrued/unused sick time hours, and therefore, is not eligible for any pay -out of his sick hours. Recommendation Staff recommends approving Resolution 8063 in accordance with the Articles 23.1 of the LELS Local 204 Labor Agreement. Respectfully submitted, 12po Desaree Crane RESOLUTION NO. 8063 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR OFFICER ANDREW OLSON MOUNDS VIEW POLICE DEPARTMENT WHEREAS, Officer Andrew Olson resigned from the Mounds View Police Department effective February 10, 2013; and and WHEREAS, the balance of accrued and unused vacation is 1.54 hours; and WHEREAS, the balance of accrued and unused compensatory time is 2.97 hours; WHEREAS, Officer Olson's current rate of pay is $26.24 per hour; and WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement, the maximum potential payout of accrued/unused vacation time will be 1.54 accrued/unused vacation hours x his hourly rate of $26.24 = $40.41; and WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement, the maximum potential payout of unused compensatory time will be 2.97 accrued/unused compensatory hours x his hourly rate of $26.24 = $77.93. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of vacation time to Officer Olson not to exceed $40.41, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City Council approves a one-time payout of compensatory time to Officer Olson not to exceed $77.93, in accordance with 23.1 of the LELS Local 204 Labor Agreement. Adopted this 25th day of February, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) Item No: 07C MOUNDS t TfE , T Meeting Date: February 25, 2013 �/l��l�/ Type of Business• Administrator Revie City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8064, Approving Severance for Nick Fleischhacker of the Mounds View Public Works Department Background Nick Fleischhacker submitted his resignation and his last day of employment was on February 20, 2013. Nick Fleischhacker accepted a Public Works Director position with another community. Attached is Resolution 8064, which authorizes severance to Nick Fleischhacker in accordance with the Public Works Collective Bargaining Agreement. Discussion Resolution 8064 provides a payout of Mr. Fleischhacker's accrued/unused vacation time. In accordance with Article 26 of the Public Works Collective Bargaining Agreement, Mr. Fleischhacker is authorized a vacation time payout totaling $4,885.10. This is calculated as 196.98 accrued/unused vacation hours times his hourly rate of $24.80. Resolution 8064 also provides a payout of Mr. Fleischhacker's accrued/unused sick time. In accordance with Article 27.1 of the Public Works Collective Bargaining Agreement, Mr. Fleischhacker is authorized a sick time payout totaling $5,407.89 to his Retirement Health Savings Plan. This is calculated as 436.11 accrued/unused sick hours times 50% times his hourly rate of $24.80. Recommendation Staff recommends approving Resolution 8064 in accordance with the Articles 26 and 27.1 of the Public Works Collective Bargaining Agreement. Respectfully submitted, 11 ffow- Biu Desaree Crane RESOLUTION NO. 8064 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR NICK FLEISCHHACKER MOUNDS VIEW PUBLIC WORKS DEPARTMENT WHEREAS, Nick Fleischhacker resigned from the Mounds View Public Works Department effective February 20, 2013; and WHEREAS, the balance of accrued and unused sick leave time is 436.11 hours; WHEREAS, the balance of accrued and unused vacation is 196.98 hours; and WHEREAS, Nick Fleischhacker's current rate of pay is $24.80 per hour; and WHEREAS, in accordance with Article 26 of the Public Works Collective Bargaining Agreement, the maximum potential payout of accrued/unused vacation time will be 196.98 accrued/unused vacation hours x his hourly rate of $24.80 = $4,885.10; and WHEREAS, in accordance with Article 27.1 of the Public Works Collective Bargaining Agreement, the maximum potential payout of accrued/unused sick time will be 436.11 hours x 50% x his hourly rate of $24.80 = $5,407.89 into Nick Fleischhacker's Retirement Health Savings Plan. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of vacation time to Nick Fleischhacker not to exceed $4,885.10, in accordance with Article 26 of the Public Works Collective Bargaining Agreement. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City Council approves a one-time payout of sick time not to exceed $5,407.89 into Nick Fleischhacker's Retirement Health Savings Plan in accordance with Article 27.1 of the Public Works Collective Bargaining Agreement. Adopted this 25th day of February, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) Item No: 7D MOT ,� ,,�S t TT� Meeting Date: Feb 25. 2013 UNL �/ 1 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8065 Authorizing Springsted, Inc. to Prepare a Compensation Study Introduction: In 2008, the City Council solicited bids from consultants to review the City's compensation policy and to conduct a market analysis of the positions consistent with the policy. Springsted, Inc. was authorized to conduct the study and prepared a report for the Council's consideration. Many positions were deemed to be compensated below those of comparable cities. The Council partially implemented compensation adjustments but held off on fully implementing the recommendations due to anticipated revenue shortfalls and significant fiscal uncertainties. Discussion: At the City Council's retreat on February 5, 2013, the issue of compensation was discussed and members expressed a desire to revisit the compensation study by having Springsted provide an update. Staff solicited a work plan from Springsted which is attached to this report. Because the data is five years old, there is little that can be updated—new information will need to be obtained. Springsted has offered to conductthe research, data collection, survey and analysis for a cost of $7,200 plus out of pocket expenses not to exceed $250, for a total amount not to exceed $7,450. To whatever extent practical, staff will assist Springsted in the data collection in an effort to minimize expenses. Recommendation: Staff recommends approval of Resolution 8065, authorizing Springsted, Inc., to conduct a classification and compensation study according to the attached proposal, not to exceed a cost of $7,450. Respectfully submitted, Jamw James Ericson City Administrator Attachments: 1. Springsted Inc., proposal dated February 14, 2013 2. Resolution 8065 Springsted LETTER OF TRANSMITTAL February 14, 2013 Mr. Jim Ericson, City Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Re: Proposal to Conduct a Classification and Compensation Study Dear Mr. Ericson: Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com Springsted Incorporated is pleased to submit our work plan to update the City's classification and compensation study. Our firm has assisted numerous jurisdictions in the Upper -Midwest and throughout the United States in addressing their classification, compensation and human resources issues, and in performing specialized management studies. We provide a number of communities with classification and compensation studies and ongoing support including the cities of Coon Rapids, Crystal, Roseville and New Hope. We look forward to working with the City of Mounds View and its employees on this important project. Respectfully submitted, Sharon G. Klumpp, Senior Vice President Consultant Public Sector Advisors �j Springsted City of Mounds View, Minnesota Updating the City's Classification and Compensation Program Work Plan February 2013 Classification and Compensation Study Springsted will assist the City in updating its classification and compensation program in accordance with the following project objectives. ➢ Develop and/or update job descriptions as requested ➢ Review and update Hay job evaluation points ➢ Reflect relevant market conditions outside the organization ➢ Establish fair and equitable compensation relationships among the City's positions ➢ Apply to all positions consistently and objectively Task 1. Project Initiation Springsted will meet with the City Administrator and designated staff to develop a time table to complete the study and to discuss compensation issues that the City would like to address in this study. These issues could include ensuring competitive wages for employees, addressing turnover issues or preparing for anticipated retirements. We will ask the City to provide us with the background materials necessary to conduct this study, including information on the current classification and compensation system, a current organizational chart, position/class specifications, union contracts, employee census and payroll data and other relevant information. Task 2 Review of Data Springsted will use existing job descriptions and information from job audits conducted subsequent to the 2008 study as the basis for updating the City's classification and compensation program. We do not anticipate the need for employee meetings or the completion of employee Position Analysis Questionnaires. Task 3 Job Evaluation Job evaluation is process of defining internal relationships. The City currently uses the Hay job evaluation system; Springsted will update and document any revisions to the Hay job points. Task 4. Conduct a Salary Survey Springsted will conduct a salary and benefits survey to compare its positions with analogous positions in other comparable agencies in the area labor market. By gathering and analyzing information on wages and benefits, a comparison of the City total compensation package can be compared to its defined market area. External market comparisons for positions will be based on similar organizational structure, population, geographic location, job responsibilities, scope of authority, financial, socio-economic, growth and other relevant factors developed in consultation ,I Springsted Mounds View, Minnesota. Work Plan to Update a Classification and Compensation Study. with the City. Emphasis will be placed on inviting organizations, which are comparable to the City as well as those with which the City competes for employees, to participate in the survey. Springsted will use the same communities invited to participate in the 2008 salary survey for the 2013 update. The City may add or delete communities to his list. We will submit the salary survey to the City for its review before sending out survey. Task 5. Develop a Compensation Program Springsted will use the data obtained in the salary survey to update the City's compensation program. We will use the same process used in 2008, which established a line of best fit and developed a pay scale based on an analysis of market rates and pay rates predicted by the line of best fit. We will also run a pay equity report for the City with the understanding that future report results could be altered if the gender composition of the City's workforce changes. Springsted will estimate the cost to implement the study recommendations that coincides with the City's financial and budgetary requirements and the needs of employees. Estimates of the cost of implementation can be spread over more than one year if necessary. Task 6. _ Final Report Springsted will prepare a final report detailing the methodology used in the study and outlining the elements of the compensation program and present the report to the City. Copies of study documents will be provided in both written (in a number to be identified by the City) and electronic form. Time to Complete Springsted is available to start the update immediately. The project is estimated to take 8 weeks, assuming that we receive data from the survey communities in a timely manner. Project Cost Springsted will update the classification and compensation program for a professional fee of $7,200, payable upon completion of the project. Out-of-pocket costs are estimated at less than $250. The City will be invoiced at the conclusion of the project. Springsted Mounds View, Minnesota. Work Plan to Update a Classification and Compensation Study. RESOLUTION NO. 8065 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING SPRINGSTED, INC. TO UPDATE THE CITY'S CLASSIFICATION AND COMPENSATION STUDY WHEREAS, it has been discussed by the Mounds View City Council that the Classification and Compensation Study prepared by Springsted, Inc. in 2008 is in need of an update; and, WHEREAS, the City Council directed staff to obtain a quote from Springsted to update the City's Classification and Compensation Study; and, WHEREAS, Springsted has responded with a work plan outlining tasks, time to complete and costs totaling $7,200 plus expenses of $250, for a total cost not to exceed $7,450; and, WHEREAS, the City Council has reviewed the work plan prepared by Springsted and finds it to be consistent with its expectations. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council authorizes the firm Springsted to update the City's Classification and Compensation Study at a cost not to exceed $7,450. Adopted this 25th day of February, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) MOUNDS I VIEW City of Mounds View Staff Report Item No: 7E Meeting Date: February 25, 2013 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director & Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8066, Approving a Revised Position Description and Authorizing Advertisement for Rehiring a Maintenance Worker (Stormwater) in the Public Works Department Discussion: Earlier this month, a maintenance worker in the stormwater subdivision of Public Works, gave a two-week notice and resigned from his employment with the City — his last day was February 20, 2013. There is only one maintenance worker assigned to the stormwater subdivision of the operation and maintenance (O&M) division of the Public Works Department. This position is responsible for cleaning, maintaining, and repairing approximately 30 miles of storm sewer pipes; 1,500 catch basins and drainage structures; 300 infiltration basins; 10+ regional ponds and outfalls; sumps and grit chambers; and 43 miles of street sweeping. The stormwater maintenance position works closely with the other maintenance personnel, but especially the streets and sanitary sewer workers. This position is also critical in snow plowing and ice control operations, water main breaks, and equipment maintenance. City staff has evaluated the need for this position and recommends rehiring of this position. Maintenance workers know the municipal infrastructure intimately by being hands on, and develop an understanding of their assigned infrastructure that can't be duplicated by office personnel. There is only one maintenance worker assigned to stormwater infrastructure, and having this hands on expertise is very important with all the increasing mandates related to the Clean Water Act. This position also participates in the standby duty and call- back program for after-hours maintenance and emergencies. This position is part of the Public Works Collective Bargaining Unit (PWCBU) and is funded entirely by the storm water enterprise fund. The position description for the stormwater maintenance worker has also been reviewed and is proposed to be revised (see attached). These revisions are proposed to clean-up some deficiencies, clarify requirements related to driving license endorsements, and standby duty/call back programs required of the position. However, the biggest revisions are related to distributing the activities of the MS4 permit Stormwater Pollution Prevention Program (SWPPP). The current position description had many additions added previously that are typical of a technician job classification, not that of a maintenance one. Therefore, these technician/administrative duties have been removed since they are currently being performed by the Administration/Engineering Division of Public Works. None of the proposed revisions change the current intent or duties of the position, and will not increase the hay points. Approving a Revised Position Desc. & Auth. Advertisement for Rehiring Maint. Worker (Stormwater) Page 2 The PWCBU agreement with the City requires that all permanent job vacancies are first posted internally for five working days so current members of the bargaining unit can be considered for the vacancy before it gets advertised to the general public. This requirement supports the concept of promoting from within if interested internal candidates meet the requirement of the vacant job. Only after the vacancy is posted for five working days and no responses or qualified candidates are received will the vacancy be posted externally. Recommendation: Staff recommends that the City Council adopt the attached resolution that will approve the revised position description and authorize advertisement for rehiring for the stormwater maintenance worker position. Respectfully submitted, usyl�>4)a' Nick DeBar Public Works Director Desaree Crane Assistant City Administrator Attachments: • 'Redlined" Position Description for Maintenance Worker (Stormwater) • Resolution 8066 Position Title: Department: Accountable to: FSLA Status: CITY OF MOUNDS VIEW POSITION DESCRIPTION PubUG-WGFIlks-Maintenance Worker (Stormwater) Public Works — Operation & Maintenance Division Director of Public Works Direeter Non -Exempt (Public Works Collective Bargaining Unit)ae�t PRIMARY OBJECTIVE OF POSITION - - - - - - Maintenance Worker (Stormwater) Position Description Page 1/3 • Clean and ilnspect storm sewer pipes, drain inlets, drainage structures, culverts, ditches, curbs and control and pollution control system. proper function and long-lasting performance. Prevention Program (SWPPP). main breaks. etc. • Operates and maintai street patching, snow manner. paint elated -foe variety of City programs such as tasks as delegated in a safe and proficient it including, but not limited to, truck mowers, tractors, sprayers, tools ancLotherrelated equipment in a safe and proficient In— Ulzic ANN • Performs manual labor including, but not limited to, lifting, painting, tree trimming, planting, and removal;, the use of hand tools. and compacting materials by using witk-hand tools or mechanical equipment. Maintenance Worker (Stormwater) Position Description Page 2/3 _- • Clean and ilnspect storm sewer pipes, drain inlets, drainage structures, culverts, ditches, curbs and control and pollution control system. proper function and long-lasting performance. Prevention Program (SWPPP). main breaks. etc. • Operates and maintai street patching, snow manner. paint elated -foe variety of City programs such as tasks as delegated in a safe and proficient it including, but not limited to, truck mowers, tractors, sprayers, tools ancLotherrelated equipment in a safe and proficient In— Ulzic ANN • Performs manual labor including, but not limited to, lifting, painting, tree trimming, planting, and removal;, the use of hand tools. and compacting materials by using witk-hand tools or mechanical equipment. Maintenance Worker (Stormwater) Position Description Page 2/3 regulations and promG'---- maintain- a 'vorable4a+age of the City thro-ugh-i3o� Participate in the Public• • • 1 programs f1after-hours weekend maintenance, repairs, and emergencies. PERIPHERAL OTHER DUTIES AND RESPONSIBILITIES • Assist and participate in illicit discharge and detection elimination (IDDE) activities, including dry weather flow inspections and illegal connection investigations. • Assist and participate in erosion and sediment control inspections on construction sites. • Install and maintain erosion and sediment control devices for municipal -operated construction site: • Attend and nnrticinate in internal and external safetv and certification trainina. 17ii.7TiLai MINIMUM QUALIFICATIONS Education: Experience: ** see contrast Collective B< advancement qualifications. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES forjob classification system and minimum Maintenance Worker (Stormwater) Position Description Page 3/3 Knowledge of: • Means methods, and techniques for operating, maintaining, and repairing infrastructure. • Equipment, materials, and supplies used in maintenance and minor repairs. • Proper safety precautions related to all work performed. • Safe handling and application of chemicals used in work and stored on site. TOOLS AND EQUIPMENT USED • Common industry Mmotorized vehicles and equipment, including dump truck, pickup truck, utility truck, skid steer,aebi, tamper, plate compactor, saws, pumps, areole propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. • Specialized equipment including street sweeper, ietting/vactor truck and underground utility televising equipment and accessories. Maintenance Worker (Stormwater) Position Description Page 4/3 PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, talk, and hear. The employee is required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and have a sense of smell. The employee must frequently lift and/or move up to 25 pounds And occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described—here are encounters while performing the essential functionsof_this job. made to enable individuals with disabilities to perform the essei While performing the duties of this job-" The employee frequently works near movioj humid conditions and vibration. The empl occasionally exposed to fumas_or_ airborne shock. The noise level in the work environr SELECTION G Formal applica tests may be-:rE The duties performed. the work is of those an employee -of may be functions. works in outside weather conditions. id is frequently exposed to wet and/or WsJn high, precarious places and is ustic chemicals, and risk of electrical interview and reference check; job related above are intended only as illustrations of the various types of work that may be )mission of spe is stafetnents of duties does not exclude them from the position if , related, or logical_ assignment to the position. The job description does_ not employee and is subject to cha. the job change. Approval: Effective Date: itute an employment agreement between the employer and the employer as the needs of the employer and requirements of Supervisor -Department Head Approval: Appointing Authori City Administrator Revision History: 02/2013 04/2006 01/2003 09/2002 06/1997 Maintenance Worker (Stormwater) Position Description Page 5/3 RESOLUTION 8066 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A REVISED POSITION DESCRIPTION AND AUTHORIZING ADVERTISEMENT FOR REHIRING A MAINTENANCE WORKER (STORMWATER) IN THE PUBLIC WORKS DEPARTMENT WHEREAS, the Public Works Department is staffed with one maintenance worker responsible for the operation, maintenance, and repair of the municipal stormwater system, which is comprised of approximately 30 miles of storm sewer pipe; 1,500 drain inlets and structures; 300 infiltration basins and swales; 10+ regional ponds and ouffalls; sumps and grit chambers; and street sweeping of 43 miles of streets; and WHEREAS, the maintenance worker assigned to the stormwater subdivision recently resigned leaving the position vacant on February 20, 2013; and WHEREAS, the position description for the Maintenance Worker (Stormwater) has been revised to better define the current requirements of the position; and WHEREAS, City staff recommends rehiring this key position to assist with meeting the ever increasing mandates required by City staff in operating and maintaining the municipal stormwater system, keeping the system functioning properly and maximizing the life span of its infrastructure and equipment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The attached Maintenance Worker (Stormwater) position description is hereby approved. 2. Staff is hereby authorized to post internally within the Public Works Department the vacant maintenance position in accordance with the current Public Works Collective Bargaining Unit agreement. Only after consideration of qualified internal candidates will the vacant position be advertised to the public. 3. Staff is directed to evaluate applicants and provide a finalist for the vacant Maintenance Worker (Stormwater) to be considered by the City Council. Adopted this 25th day of February, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL) CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Maintenance Worker (Stormwater) Department: Public Works — Operation & Maintenance Division Accountable to: Director of Public Works FSLA Status: Non -Exempt (Public Works Collective Bargaining Unit) PRIMARY OBJECTIVE OF POSITION To perform a wide variety of skilled and general maintenance work activities and functions including operating, maintaining, inspecting, and repairing the infrastructure and equipment associated with the municipal stormwater system, including storm sewer pipes, drain inlets, drainage structures, ditches, culverts, wet and dry ponds, infiltration and bioretention swales and basins, and other structural devices. This position will perform work tasks of other O&M subdivisions involving drinking water and wastewater collection systems, streets and trails, parks and recreation facilities, buildings and grounds, and fleet maintenance when assigned by the Public Works Supervisor, including participating in the Standby Duty and Call Back programs for after-hours and weekend maintenance, repairs, and emergencies. SUPERVISION RECEIVED This position is supervised by and works under the general guidance and direction of the Public Works Supervisor. SUPERVISION EXERCISED No direct supervision is exercised by this position. May oversee the work of full-time and seasonal maintenance workers on occasion when assigned by the Public Works Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES • Clean and inspect storm sewer pipes, drain inlets, drainage structures, culverts, ditches, curbs and gutters, and other infrastructure of the municipal stormwater conveyance system. • Maintain and inspect retention and detention ponds, bioretention swales and basins, infiltration and filtration facilities, sumps, grit chambers, and other infrastructure of the municipal stormwater rate control and pollution control system. • Operate and maintain inspection and maintenance equipment, including street sweeper, jetting/vactor truck, pole camera, mainline sewer camera, computer, and other related equipment. • Troubleshoot, correct, and repair stormwater system infrastructure, equipment, and tools to ensure proper function and long-lasting performance. • Participate in Best Management Practices (BMPs) related to the City's Stormwater Pollution Prevention Program (SWPPP). • Document and record inspections, maintenance, repairs, installations, and other work activities in accordance with records retention schedules and program requirements. • Assist and participate in other maintenance activities, including snow plowing and ice control, storm debris clean up, building and grounds maintenance, vehicle and equipment maintenance, water main breaks, etc. Operate and maintain a variety of heavy equipment related to a variety of City programs such as street patching, snow plowing, excavating, and other tasks as delegated in a safe and proficient manner. Maintenance Worker (Stormwater) Position Description Page 1/4 • Operate a variety of light equipment including, but not limited to, truck mowers, tractors, sprayers, paint strippers, chain saws, hand tools, and other related equipment in a safe and proficient manner. • Perform manual labor including, but not limited to, lifting, painting, tree trimming, planting, and removal; and compacting materials by using hand tools or mechanical equipment. • Participate in the Public Works "Standby Duty" and "Call Back" programs for after-hours and weekend maintenance, repairs, and emergencies. OTHER DUTIES AND RESPONSIBILITIES • Assist and participate in illicit discharge and detection elimination (IDDE) activities, including dry weather flow inspections and illegal connection investigations. • Assist and participate in erosion and sediment control inspections on construction sites. • Install and maintain erosion and sediment control devices for municipal -operated construction sites. • Attend and participate in internal and external safety and certification training. • Assist with responding to citizen requests and complaints, including investigating various matters. • Perform other duties and responsibilities as apparent or assigned by the Public Works Supervisor. MINIMUM QUALIFICATIONS Education: • High School diploma or GED. • Satisfactorily completion of a post -secondary program of courses in water or wastewater technology at an accredited institution is desirable. Experience: • Six months experience in general, skilled, or semi -skilled labor performing maintenance, repair, construction, or other similar job-related tasks on municipal infrastructure or operating motorized equipment for these activities. One year of more experience is desirable. Licenses and Certificates: • Possession of a valid Minnesota Class B commercial driver's license with air brake endorsement, and obtain tanker endorsement within 6 months of employment. • Possession of a current Water Supply System Operator Class D certificate issued by Minnesota Department of Health or obtain within 18 months of employment. • Possession of a current Wastewater Operator Class S -D certificate issued by Minnesota Pollution Control Agency or obtain within 18 months of employment. ** see Collective Bargaining Unit Labor Agreement for job classification system and minimum advancement qualifications. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • Means, methods, and techniques for operating, maintaining, and repairing infrastructure. • Equipment, materials, and supplies used in maintenance and minor repairs. • Proper safety precautions related to all work performed. • Safe handling and application of chemicals used in work and stored on site. Skill in: • Operating a variety of tools and equipment commonly used for essential duties and responsibilities. Maintenance Worker (Stormwater) Position Description Page 214 • Assessing in -field conditions and problems and determining workable solutions to resolve them with limited supervision. • Keeping accurate records of time sheets, work assignments, inspection and maintenance activities, correspondences, as -built information, and other data in hard copy and electronic formats. Ability to: • Work on-call and participate in rotating standby duty schedule. • Work independently or on a team and complete daily work tasks and multi -day projects assignments while meeting a work schedule. • Perform difficult manual labor tasks including lifting heavy objects, stooping, bending, and twisting. • Learn how to perform general, skilled, and semi -skilled tasks in a variety of construction and maintenance activities. • Learn to operate a variety of tools and equipment. • Perform heavy manual tasks for extended periods. Purchase operating supplies and keep track of receipts for further processing. • Make recommendations to supervisor on operating and maintenance matters involving personnel, equipment, procedures, policies, etc. that will improve department functions. • Establish and maintain cooperative working relationships with those contacted in the course of work, including co-workers, other departments, other agencies, vendors, and the public. • Communicate effectively, in English, both verbally and in writing. TOOLS AND EQUIPMENT USED Common industry motorized vehicles and equipment, including dump truck, pickup truck, utility truck, skid steer, aebi, tamper, plate compactor, saws, pumps, areole propane kettle, compressors, sanders, generators, common hand and power tools, shovels, wrenches, detection devices, mobile radio, phone, ditch witch, computer. Specialized equipment including street sweeper, jetting/vactor truck and underground utility televising equipment and accessories. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, talk, and hear. The employee is required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and have a sense of smell. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintenance Worker (Stormwater) Position Description Page 3/4 While performing the duties of this job, the employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually loud. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Department Head Effective Date: Approval: City Administrator Revision History: 02/2013 04/2006 01/2003 09/2002 06/1997 Maintenance Worker (Stormwater) Position Description Page 4/4 MOUNDS VIEW City of Mounds View Staff Report Item No: 717 Meeting Date: February 25, 2013 Type of Business: Council Business. Administrator Revi To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 8067, Approving Bidding Documents and Authorizing Advertisement for Bids for 2013 Street and Utility Improvement Project — Area F Background: The City is in the process of reconstructing 26 miles of City -owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9 -year period (2009- 2018) with an estimated program cost of $28 million. The next project area scheduled for construction this summer is Area F. Area F is primarily single-family housing north of County Road I, and primarily multi -family housing south of County Road I. There are two non-standard streets in this area, Hillview Road and Edgewood Drive, due to municipal state aid status and pedestrian/bicycle accommodations. Area E contains 3.0 miles of streets. The City Council has taken the following steps, thus far, specific to Area F of the Street and Utility Improvement Program: . 06/25/2012: Authorized Engineering Design & Prepare Bid Documents (Res. 7961); 10/22/2012: Approved Non -Standard Street Design for Hillview Road (Res. 8006); 10/22/2012: Approved Non -Standard Street Design for Edgewood Drive (Res. 8007); and 11/26/2012: Considered Stormwater Infiltration Basin (SIP) Appeals (Res. 8022). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs and proposed stormwater basin locations, both as stand-alone meetings and as part of the Street and Utility Committee meetings. There have been many hours of engineering staff time spent on communication, coordination, meetings, reporting, tracking, and other project related activities. Discussion: Stantec has completed construction plans and specifications for use in obtaining public bids for construction of the Area F project. These bidding documents have incorporated the Program standards and City Council approved non-standard issues and decisions noted above. In addition, municipal underground utilities needing repair, rehabilitation, or replacement have been incorporated into the plans and specifications as recommended by engineering and maintenance staff. Nearly all of the sanitary sewer in the project area is proposed to be lined and some replaced due to major deterioration and dilapidation. Also included in the bidding documents are plans for reconstruction of the Police Department and Greenfield Park parking lots. These lots were included in the bidding documents due to their location to the Area F project work and should be significantly less to construct than if Res. 8067, Approve Bid Documents and Authorize Advertisement for Bids for Area F Page 2 done as a stand-alone project. The Greenfield Park lot has been reviewed by the Parks Commission and the Police Department parking lot has been reviewed with the Police Chief and Deputy Chief. Both these lots have been included on the Capital Improvement Plan, but the Police Department parking lot was not included in the 2013 budget. An executive summary for the design phase has been prepared by Stantec and is attached to this report for Council review. Also attached is a general layout of the project area. The Rice Creek Watershed District (RCWD) permit for the project is expected to receive conditional approval pending review of corrections (CAPROC) at their board meeting on February 27, 2013. In addition, the plans and specifications were sent to MnDOT for review of State Aid compliance related to Hillview Road and Edgewood Drive. Stantec has estimated the cost for constructing Area F at $3,016,000 which includes $667,400 in state aid improvements and $2,348,500 for non -state aid improvements. The next stage of project development of Area F is the bid phase. This involves advertising the project, distributing plans and specifications, answering and issuing clarifications for bidding requirements, soliciting bid proposals, reviewing and tabulating bids received, and making a recommendation for award for the construction phase. Stantec has provided an estimated maximum fee for $6,000 to assist the City during the bid phase (hourly plus reimbursable expenses). The attached resolution would also authorize Stantec to perform these services. If the attached resolution is adopted, bidding documents will be finalized and the project advertised in the official City newspaper (Sun Focus) and a regional trade publication (Finance and Commerce) three weeks before bid opening (see Stantec letter for schedule). MnDOT approval is expected prior to distribution of the plans and specifications. A bid opening date of March 21, 2013 is proposed, with Council consideration for awarding construction on March 25, 2013. A neighborhood meeting is tentatively scheduled for April 9, 2013 pending City Council awarding the project. Construction would then be expected to begin sometime in mid-April to early May 2013 and be substantially complete in October 2013. Recommendation: Staff recommends that the City Council adopt the attached resolution approving bidding documents and authorizing advertisement for bids for the 2013 Street and Utility Improvement Project — Area F. Doing so will allow the project to stay on track for a 2013 construction schedule. Respectfully submitted, k4L� Nick DeBar - Public Works Director Attachments: • Resolution 8067 • Stantec Executive Summary for Design Phase • Overall Plan Sheets RESOLUTION 8067 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING BIDDING DOCUMENTS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR 2013 STREET AND UTILITY IMPROVEMENT PROJECT — AREA F WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007, establishing the Street and Utility Improvement Program (Program), which includes nine Street and Utility Improvement Projects identified as Areas A through I; and WHEREAS, Areas A through E have been constructed and Area F, known as 2013 Street and Utility Improvement Project — Area F, City Project No. 2012-004 (Project), is schedule to be constructed during 2013; and WHEREAS, the City Council adopted Resolution 7961 on June 25, 2012, authorizing Stantec Consulting Services, Inc. to perform engineering design services and prepare bidding documents for the Project; and WHEREAS, the City Council adopted Resolution 8006 and 8007 on October 22, 2012, approving a non-standard street design configurations for Hillview Road and Edgewood Drive, respectively, in the Project; and WHEREAS, the City Council adopted Resolution 8022 on November 26, 2012, considering Stormwater Infiltration Program (SIP) appeals in the Project; and WHEREAS, Stantec has prepared plans and specifications, for use in soliciting public bids, in general accordance with the Program standards and all subsequent Resolutions noted above; and WHEREAS, Stantec has provided a fee proposal to provide professional services for the bid phase of the Project for an estimated maximum fee of $6,000; and WHEREAS, Rice Creek Watershed District will consider the Project permit application on February 27, 2013 when conditional approval (CAPROC) is anticipated; and WHEREAS, plans and specifications have been submitted to the Minnesota Department of Transportation for review and approval of project eligible funding for State Aid construction monies associated with Hillview Road and Edgewood Drive improvements included in the Project; and WHEREAS, approval of the plans and specifications must be received from the Minnesota Department of Transportation prior to the awarding a construction contract for the project. RESOLUTION 8067 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The bidding documents prepared by Stantec for construction of the 2013 Street and Utility Improvement Project — Area F, City Project No. 2012-004, are hereby approved. 2. City staff is hereby directed to cause to be published in the Sun -Focus newspaper and in a regional trade publication, at least three weeks before the last day to submit bids, a notice to bidders for the implementation of said project as required by law. 3. The time and date for receipt of public bids for said Project is hereby established as 9:00 a.m., local time, Thursday, March 21, 2013, at which time bids will be publicly opened and read aloud in the Council Chambers of the Mounds View City Hall. 4. City staff is hereby directed to proceed with all activities necessary for the procurement of Municipal State Aid Funds for the eligible improvements to be constructed within the Project. 5. Stantec is authorized to provide professional services associated with the bid phase of the Project, with compensation on an hourly basis with reimbursable expenses, for an estimated maximum fee amount of $6,000. 6. The Director of Public Works is authorized to make approvals related to any amendments to Bidding Documents, including changes in the time and date bids are due, on behalf of the City Council. Adopted this 25th day of February, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL) February 21, 2013 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651)636-4600 Fax: (651) 636-1311 Mr. Nick DeBar, Public Works Director City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 Re: 2013 Street and Utility Improvement Project — Area F Draft Construction Plans and Engineer's Estimate City Project No: 2012-004 Stantec File No.: 193801526 Dear Nick: Introduction Draft construction plans have been completed for the 2013 Street and Utility Improvement Project, which consists of Area F of the overall Street and Utility Improvement Program. A complete set of the draft plans is included with this letter. We have also performed a detailed cost estimate based on the plans, and have attached a with this letter for your use. In addition to the street construction, rehabilitation plans for the Police Department and Greenfield Park parking lots are included. The construction cost estimate for the Police Department parking lot is $94,700, and the construction cost estimate for the Greenfield Park parking lot is $56,800. Cost Comparison The following tabulation shows the current estimated costs from the plans. Please note that the cost is based on construction cost only, and does not include an allowance for engineering, fiscal, administrative, or other project costs. Amounts in the table have been rounded to the nearest $100 for ease of viewing and comparison. Hillview Road and Edgewood Drive located within Area F are designated on the Municipal State Aid System. Therefore, the improvements to be made along those streets, with the exception of those to the sanitary sewer and water distribution systems, are eligible for Municipal State Aid Construction funds. The State Aid eligible costs have been separated in the tabulation to indicate the portion of the estimated project construction cost that may be financed with State Aid funds. 2013 Street and Utility Improvement Project—Area F Summary of Estimated Construction Cost Item Amount Draft Plans — February 19, 2013 Non -State Aid Improvements - subtotal $2,348,500 State Aid Improvements - subtotal $667,400 Total Estimated Construction Cost $3,016,000 Stantec Mr. Nick Oegar - February 21, 2013 Qy of Mounds View Project No. 193801526 SUIP-Area F Page 2 of Following is a status update on other pertinent factors concerning the project: Rice Creek Watershed District Permit The permit application for the Area F project is on the agenda for the Rice Creek Watershed District (RCWD) Board meeting of February 27, 2013. The permit application is scheduled to receive conditional approval (CAPROC) at that meeting. The conditions are all standard for an application of this type, and are able to be readily addressed. We will be in contact with RCWD Staff after the meeting to verify CAPROC was granted and to begin addressing the conditions. No difficulties are anticipated in obtaining the final permit prior to the start of construction per the project schedule. State Aid Approval The portions of the project eligible for State Aid construction funding include Hillview Road from Long Lake Road to Jackson Drive and Edgewood Drive from Bronson Drive to County Road I. A draft set of construction plans was submitted to the Minnesota Department of Transportation (MnDOT) on January 11, 2013 for review, along with supporting materials. A revised set was re -submitted to MnDOT for final review on February 22, 2013. Plan approval is anticipated to be received from MnDOT by March 1, 2013. The next step will be to obtain the required signatures of the City, County, and MnDOT on the title sheet of the construction plan. Approval from State Aid must be secured before a construction contract can be awarded. No problems are anticipated in obtaining State Aid approval by that date. Other Permits In addition to approvals from RCWD and MnDOT, there are other permits needed as well before construction can begin on the project. These include Ramsey County and the NPDES Stormwater Permit for General Construction Activity. A brief update on the status of each of these permits is given below: • Ramey County: Permit received. • NPDES: This permit cannot be applied for until after a construction contract has been awarded, since the contractor becomes a co-permitee with the City. ProiectSchedule Assuming the City Council approves the construction plans for Area F at their meeting of February 25; 2013, following is a proposed schedule for upcoming milestones in the project: Submit Updated Pians to MnDOT CAPROC Approval from RCWD City Council Approves Plan Plan Approval from MnDOT Advertisement in Trade Publication Advertisement in Official City Newspaper Open Bids Award Construction Contract Neighborhood Preconstruction Meeting Construction Begins Construction Complete February 22, 2013 February 27, 2013 February 25, 2013 March 1, 2013 February 28 & March 14, 2013 February 28 & March 14, 2013 March 21, 2013 March 25, 2013 April 9, 2013 May 2013 October 2013 Stantec Mr. Nick Daher City of Mounds View SUIP —Area F February 21, 2013 Project No. 193801526 Page 3 of Summary Based on the preceding discussion, we respectfully recommend that the draft construction plans, along with the associated cost estimate and other included material, be presented to the City Council at their meeting on February 25, 2013 for approval. If the Council is inclined to approve the plans, it is further recommended they set the bid date as March 21, 2013, as identified in the updated schedule for this project, and authorize the publication of the advertisement for the bid. Please do not hesitate to contact me at (651) 967-4619 if you have any questions regarding this project or if you need further information. Sincerely, STANTEC CONSULTING SERVICES, INC. Cristina Mlejn�.E. Attachments: Draft Construction Plans Engineer's Estimate, dated February 21, 2013 ffpp ��a'a q, u✓<sxrernss nvu uo wWAAO WI3 un dtl3NV-JJ3(OLd L+13W3NONdWI AlIlI1f10NV 133N15 CT OZ UOSINNIW WRA SONnow ; € 15 6 � �� I I N 5 it O � x a r#'. / .. a. -------------- _ Y, n"m Y, FI-,. �Z� tl VV - ll31OWd =W3A"0H2dW�1 �M'l I MON V 133US U6 A V-LOSINNIW 'M3IA SGNnow u 9.0, 6.0' k 24.0' rh J11 Irl-I,- j 0 B CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING NST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City of Mounds View, pursuant to Minnesota Statute 412.141, has full authority over the financial affairs of the City and; WHEREAS, the City Council has reviewed the claim numbers: 17516 through 17524 in the amount of $ 25,667.54 132263 through 132311 in the amount of $ 103,297.29 TOTAL AMOUNT OF CLAIMS PRESENTED $ 128,964.83 And has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approve the attached list of claims dated 2/26/2013 by the vote ayes nays. `Finance Director 2/19/2013 11:54 AM DIRECT PAYABLES CHECK REGISTER PACKET: 01027 PYRL 02/21/2013 - 8 156.10 017516 VENDOR SET: 01 City of Mounds View 166.07 733.26 BANK: PYBNK Western Bank 15.78 017518 15.78 1,050.29 CHECK CHECK VENDOR ----------------------------------------------------------------------------- I.D. NAME TYPE 0 DATE A3035 0.00 AFLAC VOID CHECKS: 2 0.00 I-51020130221 RD103 AFLAC R 2/21/2013 0 I-52020130221 RD103 AFLAC R 2/21/2013 F6553 0 Assurant Employee Benefits 0.00 0.00 I-61020130221 #4041989-1 R 2/21/2013 M6321 MN Benefit Association I-60020130221 MNBF Ins R 2/21/2013 M7152 MN Child Support Payment Center I-99520130221 Case #0015244278 KIRK LEITCH R 2/21/2013 P9250 Public Employees Retirement Ass I-00120130221 PERA 643400 R 2/21/2013 1-00220130221 PERP 643400 R 2/21/2013 I-01020130221 DCP 643400 R 2/21/2013 *VOID* 017521 VOID CHECK V 2/21/2013 *VOID* 017522 VOID CHECK V 2/21/2013 R0896 MN Child Support Payment Ctr. I-99820130221 Case #14080268 DARRELL MEYER R 2/21/2013 54107 Secure Benefits Systems Corp. I-50020130221 Flex Medical R 2/21/2013 1-50320130221 Flex Daycare R 2/21/2013 / PAGE: 1 9,533.10 017520 13,270.02 017520 147.50 017520 22,950.62 017521 **VOID** 017522 **VOID** 331.37 017523 331.37 233.15 017524 187.00 017524 420.15 ** B A N K T O T A L S ** CHECK CHECK DISCOUNT AMOUNT ----------------------------------------------- NO# AMOUNT 156.10 017516 25,667.54 9.97 017516 166.07 733.26 017517 733.26 15.78 017518 15.78 1,050.29 017519 1,050.29 9,533.10 017520 13,270.02 017520 147.50 017520 22,950.62 017521 **VOID** 017522 **VOID** 331.37 017523 331.37 233.15 017524 187.00 017524 420.15 ** B A N K T O T A L S ** NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 7 0.00 25,667.54 25,667.54 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 2 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 RANK TOTALS: 9 0.00 25,667.54 25,667.54 2/12/2013 10:48 AM DIRECT PAYABLES CHECK REGISTER PACKET: 01026 MN Rural Wt, Assn VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank VENDOR ------------------------------------------------------ I.D. NAME CHECK AMT M7690 REGULAR CHECKS: MN Rural Water Assn. 390.00 I-201302124030 Technical Conf. Feb 22 PAGE: 1 r CHECK CHECK CHECK TYPE DATE DISCOUNT AMOUNT NO# R 2/12/2013 390.00 132263 ** B A N K T O T A L S '' NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 1 0.00 390.00 390.00 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 1 0.00 390.00 390.00 CHECK AMOUNT 390.00 02-21-2013 09:31 AM C O U N C I L R E P O R T f PAGE: a7 ✓1 1 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT NON -DEPARTMENTAL GENERAL FUND Dean's Professional Plumbing 1/18/13 Overpmt of Permit Ren #902 3.00 KLM Engineering, Inc. 2/13/23 Clearwire-Reinstall 1,500.00 TOTAL: 1,503.00 City Council GENERAL FUND Timesaver 0£f Site Secretarial, Inc. 1/30/13 EDA Mtg 1-22 129.00 1/30/13 CC Mtg & EDA Mtg 1-22 206.80 2/13/13 CC Mtg 1-28 224.85 TOTAL: 560.65 Advisory Commissions GENERAL FUND Timesaver Off Site Secretarial, Inc. 2/13/13 Planning Comm Mtg 2-6 129.00 TOTAL: 129.00 City Administrator GENERAL FUND M.A.M.A. 2/01/13 2013 Membership-J.Ericson 45.00 TOTAL: 45.00 Finance GENERAL FUND MN Society of CPAs 1/29/13 Annual Dues M. Beer 255.00 TOTAL: 255.00 Central Services GENERAL FUND Optum Health 1/29/13 Jan Admin Fee 59.25 City of Roseville 2/01/13 IT Services Feb 2013 3,897.41 2/01/13 Monthly Phone Bill Feb 201 199.48 S & T Office Products, Inc. 2/01/13 Office Supplies 36.62 2/01/13 Office Supplies 34.26 2/04/13 Office Supplies 60.26 2/04/13 Office Supplies 24.55 2/04/13 PD Supplies 3.91 2/05/13 Office Supplies 36.62- 2/05/13 Office Supplies 24.55- 2/06/13 Office Supplies 112.49 2/07/13 PW Supplies 3.87 2/08/13 PW Supplies 15.74 2/07/13 Office and PD Supplies 23.37 Sun Newspapers 1/30/13 Ordinance 38.94 2/07/13 Ordinance 19.47 TOTAL: 4,468.45 Community Development GENERAL FUND Ramsey County 1/04/13 Abstract Recording Fee 46.00 1/04/13 Abstract Recording Fee 46.00 TOTAL: 92.00 Police GENERAL FUND Aspen Mills 1/31/13 Uniform - Kirsten Heineman 710.00 Holiday 2/18/13 Fuel 3,145.98 KEEPRS, INC./CY'S UNIFORMS 2/13/23 Uniform-Kasey Keckeisen 710.00 League of Minnesota Cities Ins. Trust 2/01/13 Nathan Garland Claim 113.71 Petsmart 1/29/13 PD Canine 44.98 City of Roseville 2/01/13 IT Services Feb 2013 200.00 Streichers 2/07/13 Uniform - Nate Garland 710.00 TOTAL: 5,634.67 Park Maintenance GENERAL FUND Beisswenger's Do It Best 2/06/13 Paint Sprayer Repair 9.72 BlueTarp Financial, Inc. 2/08/13 Hitch Pin 1/2# 3.20 Factory Motor Parts Co. 2/06/13 PW #442 Hyd Flt, 6.27 G & K Services - St. Paul 2/08/13 Mats & Towels 5.31 2/08/13 Uniforms & Clothing 6.75 Northern Sanitary Supply 1/31/13 Supplies 48.27 Yocum Oil Company, Inc. 2/05/13 Fuel 1,164.76 02-21-2013 09:31 AM C O U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT TOTAL: 1,244.28 Bldg/Grnds Maintenance GENERAL FUND Clean Tech 1/31/13 March Janitorial Service 1,272.88 G & K Services - St. Paul 2/08/13 Mats & Towels 1.33 2/08/13. Uniforms & Clothing 1.69 MN Pollution Control Agency 2/01/13 Has Waste Annual Fee Gener 269.00 Pump and Meter Services, Inc. 1/30/13 Diesel .Tank Pump Repair 912.40 Walters Recycling & Refuse Inc. 2/10/13 Feb Recycling 537.50 TOTAL: 2,994.80 Veh/Equip Maintenance GENERAL FUND Beisswenger's Do It Best 2/04/13 Repair Test Light 13.86 Blaine Auto Body 2/08/13 PD #113 Repairs 6,802.59 Cutter Sales 1/31/13 Parts Box Broom Etc. Repai 89.75 Factory Motor Parts Co. 1/31/13 Stock Mini Bulb 10 pack 12.72 2/01/13 Stock Mini Bulb 13.79 2/01/13 PW #481 Ignition Coil 57.11 2/06/13 Stock Oil Filter 9.38 G & K Services - St. Paul 2/08/13 Mats & Towels 3.19 2/08/13 Uniforms & Clothing 4.05 Truckeline 1/31/13 PW #124 712.34 TOTAL: 9,718.78 Street Pavement Mgmt GENERAL FUND G & K Services - St. Paul 2/08/13 Mats & Towels 5.31 2/08/13 Uniforms & Clothing Holiday 2/18/13 Fuel 182.69 Subsurface, Inc. 1/30/13 5 Gallon Aquaphalt 106.88 TOTAL: 301.63 Snow & Ice Control GENERAL FUND G & K Services - St. Paul 2/08/13 Mats & Towels 5.84 2/08/13 Uniforms & Clothing 7.43 Tri State Bobcat 1/29/13 PW #131 123.72 Yocum Oil Company, Inc. 2/05/13 Fuel 1,614.79 TOTAL: 1,751.78 Street Sign Maintenanc GENERAL FUND Anoka County Treasury Department 2/12/13 4th Qtr Signal Maintenance 61.05 G & K Services - St. Paul 2/08/13 Mats & Towels 2.13 2/08/13 Uniforms & Clothing 2.70 TOTAL: 65.88 Convention/Visitor Bur GENERAL FUND City of Blaine 2/08/13 Jan Hotel Tax-Dayaram-Skyl 235.50 2/08/13 Jan Hotel Tax -Days Inn 1,101.67 TOTAL: 1,337.17 Economic Development Econ Dev Authority ECM - Specialty Pubs 2/20/13 Advertisement Chamber Peso 375.00 TOTAL: 375.00 NON -DEPARTMENTAL Community Center 0 Lillian Somuah 2/20/13 Refund Event Orr Fee 180.00 TOTAL: 180.00 Recreation Community Center 0 Clean Tech 1/31/13 March Janitorial Service 469.18 Custom Refrigeration, Inc. 2/08/13 Preventive Maitenance Cont 150.00 G & K Services - St. Paul 2/08/13 Mats & Towels 3.98 2/08/13 Uniforms & Clothing 5.06 Northern Sanitary Supply 1/31/13 Supplies 48.26 City of Roseville 2/01/13 IT Services Feb 2013 100.00 Walters Recycling & Refuse Inc. 2/10/13 Feb Recycling 247.50 02-21-2013 09:31 AM C 0 U N C I L R E P O R T PAGE: 3 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT Wil-Kil 1/23/13 Pest Control 58.25 TOTAL: 1,082.23 Banquet Center Community Center 0 Ameripride Services 1/25/13 Tablecloth/Napkins 8.24 2/01/13 Napkins 8.24 2/20/13 Napkins 8.24 2/15/13 Mat 97.16 2/15/13 Napkins 8.24 1/25/13 Tablecloth 25.52 2/08/13 Napkins 0.76 2/15/13 Tablecloth 36.16 TOTAL: 192.56 YMCA Community Center 0 Ricoh USA, Inc. 1/30/13 Comm Ctr Copier 187.74 TOTAL: 187.74 Utility Distribution Water Ferguson WaterWorks #2516 1/28/13 Groveld/Ardeen Wtr Main Br 537.87 G & K Services - St. Paul 2/08/13 Mats & Towels 10.09 2/08/13 Uniforms & Clothing 12.83 Indelco Plastics Corp. 2/05/13 Water Dept Supplies 19.38 Muska Electric Company 2/04/13 Well 45 Repairs 1,564.15 Yocum Oil Company, Inc. 2/05/13 Fuel 449.97 TOTAL: 2,594.29 Water Production Water Instrumental Research, Inc. 1/28/13 Water Test Jan 2013 80.00 TOTAL: 80.00 Utility Distrbution Wastewater G & K Services - St. Paul 2/08/13 Mats & Towels 10.09 2/08/13 Uniforms & Clothing 12.83 Menards 2/01/13 Glass Treatment 6.37 Metro Council Environmental Service 2/07/13 March 2013 Wastewater Sery 68,022.21 TOTAL: 68,051.50 Surface Water Surface Water G & K Services - St. Paul 2/08/13 Mats & Towels 5.05 2/08/13 Uniforms & Clothing 6.41 Holiday 2/18/13 Fuel 48.61 TOTAL: 60.07 Street Cleaning Surface Water G & K Services - St. Paul 2/08/13 Mats & Towels 0.81 2/08/13 Uniforms & Clothing 1.00 TOTAL: 1.81 02-21-2013 09:31 AM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT ------ =__=====- FUND TOTALS =______-_ _ - -_ 100 GENERAL FUND 30,102.09 230 Econ Dev Authority 375.00 252 Community Center Oper. 1,642.53 700 Water 2,674.29 730 Wastewater 68,051.50 745 Surface Water 61.88 -------------------------------------------- _________________________________________GRAND GRANDTOTAL: 102,907.29 TOTAL PAGES: 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 14, 2013 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, January 14, 2013, City Council Agenda. City Administrator Ericson clarified Item 813 was approving Resolution 8042. MOTION/SECOND: Mueller/Hull. To Approve the Monday, January 14, 2013, agenda as presented. Ayes — 5 Nays — 0 Motion carried. 5. PUBLIC INPUT None. 6. SPECIAL ORDER OF BUSINESS None. 7. COUNCIL BUSINESS A. 7:00 p.m. Public Hearing to Consider the Revocation of the "Tires and More" Conditional Use Permit. City Administrator Ericson stated that Tires and More received a conditional use permit in August of last year, which was conditioned upon having a sprinkler system installed by December 5, 2012. This has since occurred and the site was in compliance. Staff recommended the Council take no further action on this item. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 14, 2013 Regular Meeting Page 2 Mayor Flaherty opened the public hearing at 7:03 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 7:03 p.m. MOTION/SECOND: Mueller/Gunn. To take no further action and consider the matter closed for Tires and More as the site was in compliance. Ayes — 5 Nays — 0 Motion carried. B. First Reading and Introduction of Ordinance 877, an Ordinance Amending Chapter 405 of the Mounds View City Code to Increase the Size of the Parks, Recreation and Forestry Commission from Seven to Nine Members. Assistant City Administrator Crane requested the Council consider amending City Code to increase the size of the Parks, Recreation and Forestry Commission from seven members to nine. Staff recommended the Council discuss the amendment, waive the first reading and introduce Ordinance 877. MOTION/SECOND: Flaherty/Mueller. To Waive the First Reading and Introduce Ordinance 877, an Ordinance Amending Chapter 405 of the Mounds View City Code to Increase the Size of the Parks, Recreation and Forestry Commission from Seven to Nine Members. Ayes — 5 Nays — 0 Motion carried. C. Resolution 8043, Selection of the City's Official Newspaper. Assistant City Administrator Crane explained she received bids from the Sun Focus, Shoreview Press and The Bulletin, each with the ability to serve as the City's official newspaper as required by State Statute for legal publications. She reviewed the circulation numbers for each vendor in detail, explaining the Sun Focus and The Bulletin has very similar circulation numbers. Staff recommended the Council select either the Sun Focus or The Bulletin to be the City's official newspaper for 2013, with the Pioneer Press as a second option. Council Member Mueller requested further information on the pricing. Assistant City Administrator Crane reviewed this information further stating Lillie Suburban was slightly less expensive but did not offer enough coverage in the City of Mounds View. Mayor Flaherty questioned how many households there were in Mounds View. City Administrator Ericson indicated the City had approximately 5,000 households. Council Member Meehlhause was in favor of selecting the Sun Focus as this publication more greatly supported the City of Mounds View and its events. Mayor Flaherty agreed and requested the Sun Focus be encouraged to reach out to the additional 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 14, 2013 Regular Meeting Page 3 households in Mounds View through their publication. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8043, Selection of the City's Official Newspaper. Ayes — 5 Nays — 0 Motion carried. D. Consider Outreach Transportation Services, LLC, Office Space Lease at Mounds View Community Center. Economic Development Specialist Steinmetz stated that the Mounds View Community Center has office space available for lease. The space available at this time was approximately 1,330 square feet. She explained Outreach Transportation Services was interested in leasing 330 square feet, which would be for two small offices. She discussed the business operation in detail noting the company would offer rides to community members in wheel chairs. Economic Development Specialist Steinmetz commented the proposed lease would be for one year at a rate of $275 per month. The proposed client, Mike Thompson, was a Mounds View resident and he has requested the lease be extended for three additional years at the same lease terms. Staff has not made this recommendation, but the request was being made to Council by the applicant. She stated Mr. Thompson was willing to pay six months in advance for lease and internet fees and he has completed all necessary background checks. Staff recommended the Council proceed with the office lease as the Mounds View Community Center. Council Member Gunn asked if the Mr. Thompson had any plans to expand the business. Economic Development Specialist Steinmetz indicated one employee would be hired to assist with driving. Council Member Gunn questioned if any vehicles would be stored at the Community Center. Economic Development Specialist Steinmetz commented Mr. Thompson would not be storing his transportation vehicles on City property, but would park them in his driveway overnight. Council Member Hull inquired how the lease rate was determined. Economic Development Specialist Steinmetz explained that the s$10 per square foot rate was divided out over 12 months, which created the $275 per month rate. Council Member Mueller requested the lease agreement have a yearly renewal option as this would ensure that all proof of insurance requirements was met on a yearly basis. Economic Development Specialist Steinmetz commented Staff could add this requirement to the lease. Council Member Mueller was excited about the opportunities that this unique service would provide to the community. She thought it was a perfect use for the office space at the Community Center. Mayor Flaherty asked who governed or regulated this business. Economic Development 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 14, 2013 Regular Meeting Page 4 Specialist Steinmetz was uncertain but thought this would be the State or the Department of Transportation. She commented she would investigate this further and report back to the Council. Council Member Meehlhause supported the lease agreement but recommended the rent rates be increased over the next four years to account for increasing utility expenses. He suggested an inflationary value be added into the rental rate to assure the City's expenses were being covered by the rental rate. Mayor Flaherty supported an inflator being added to the lease as well. He suggested the Council proceed with a one year lease. Economic Development Specialist Steinmetz indicated Mr. Thompson has also requested that the office space be allowed to be accessed from 6:00 a.m. to 11:00 p.m. seven days a week, including holidays. Staff did not find this to be an unreasonable request in order for him to operate his business. Mayor Flaherty supported this request. Council Member Gunn understood the daycare had a multiple year lease. She inquired if the daycare paid its own utilities. City Administrator Ericson indicated the daycare had a base rent, plus separate charges for utilities and common area maintenance fees. Economic Development Specialist Steinmetz indicated their lease was unique because they used the kitchen space to prepare food for the children at the daycare. Council Member Gunn supported the one year lease and recommended it be reviewed at the end of one year. Council Member Mueller expressed concern with the termination of the lease language and asked if the tenant had the ability to terminate. Economic Development Specialist Steinmetz reviewed the default clause language with the Council. She noted she would have the City Attorney review this further. The Council directed Staff to proceed with a one-year lease with Outreach Transportation Services, LLC. with the lease beginning January 15, 2013. E. Resolution 8041, Accepting Miscellaneous Cash Donations for 2012. Finance Director Beer stated by State Statute the Council had to accept all cash donations by Resolution. He appreciated each donation made to the City and reviewed several in detail with the Council. He recommended the Council approve Resolution 8041 accepting miscellaneous donations totaling $8,034.05 for 2012. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8041, Accepting Miscellaneous Cash Donations for 2012. 1 2 3 4 5 6 7 8 9 to 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 14, 2013 Regular Meeting Page 5 Mayor Flaherty thanked each generous donor for making a donation to the City of Mounds View. Ayes — 5 Nays — 0 Motion carried. F. Resolution 8046, Approving Transfers Between Funds for 2012. Finance Director Beer explained at year end several transfers were required for TIF District and EDA funds. He recommended the Council approve the recommended transfers between funds for 2012. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8046, Approving Transfers Between Funds for 2012. Council Member Mueller asked if these transfers would be posted on the City's website. Finance Director Beer commented this information would be included with the 2012 budget. Ayes — 5 8. CONSENT AGENDA Nays — 0 Motion carried. Council Member Meehlhause asked to remove Item 8B for discussion. Council Member Gunn removed Item 8A for further discussion. A Resolution 8044 Approving the O012 Pay Equity Report. B. Resolution 8042, Authorizing a Garbage Contract for- City Buildings D C. Resolution 8045, Appointing Gary Stevenson as Chairperson and Paul Schiltgen as Vice -Chairperson to the Planning and Zoning Commission. D. Set a Public Hearing for 7:00 p.m., January 28, 2012, to Consider the First Reading of Ordinance 878 Amending Section 4.02 of the Mounds View City Charter Relating to "Filing for Office". MOTION/SECOND: Mueller/Hull. To Approve the Consent Agenda as amended removing Items 8A and 8B. Ayes — 5 Nays — 0 Motion carried. A. Resolution 8044, Approving the 2012 Pay Equity Report. Council Member Gunn requested further information on the pay equity report. Assistant City Administrator Crane stated this report had to be completed every three years and studied the disparities between male and female dominated positions along with their pay. She noted the City had a passing grade for its pay equity report and explained the report was an unfunded mandate. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 14, 2013 Regular Meeting Page 6 Mayor Flaherty asked how the report was drafted. Finance Director Beer indicated the report was generated through web -based software created by the State of Minnesota. Assistant City Administrator Crane commented she would be submitting the report on January 15, 2013. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8044, Approving the 2012 Pay Equity Report. Ayes — 5 Nays — 0 Motion carried. B. Resolution 8042, Authorizing a Garbage Contract for City Buildings. Council Member Meehlhause asked who the present garbage contractor was for City Buildings. Finance Director Beer stated Advanced Disposal provided the City with garbage disposal services at this time for a cost of $980 per month. He commented the new vendor would provide a savings of approximately $500 over the next three years. MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8042, Authorizing a Garbage Contract for City Buildings. Mayor Flaherty questioned the name of the new garbage contractor. Finance Director Beer stated these services would be provided by Walter's. Ayes — 5 9. JUST AND CORRECT CLAIMS Nays — 0 Motion catTied. Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. Ayes — 5 Nays — 0 Motion carried. 10. APPROVAL OF MINUTES None. 11. REPORTS A. Reports of Mayor and Council. Council Member Mueller reported she recently received a letter from the City indicating her water meter reader needed replacement. She was asked to schedule an appointment with the public works department for this replacement. She discussed the experience in detail stating it was a simple process and encouraged all homeowners to follow through and have their meter readers. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 14, 2013 Regular Meeting Page 7 Council Member Mueller indicated she was seeking volunteers for the Festival in the Park Committee and would be meeting again on January 15th in the Conference Room at City Hall at 7:00 p.m. She encouraged those interested to contact City Hall. Council Member Mueller discussed the Community Tupperware Party, which was held on Sunday, January 13m stating it was a huge success. She explained that the party raised approximately $150 for the City's K9 unit. She noted spring and fall events were being planned to assist with offsetting expenses. Council Member Mueller stated the Ramsey County League of Local Government was meeting again on January 24th at the Best Western in St. Paul at 6:30 p.m. She encouraged the entire Council to attend this networking event. Council Member Meehlhause noted he attended a MnDOT meeting with City Administrator Ericson on January 8th. He provided comment on upcoming projects in the City of Mounds View. The I-35W/694/Victoria Street project would be completed in 2013. In addition, the intersection of County Road 96 and Highway 10 would have all traffic lights removed this year. He noted 694 West would be down to one or two lanes this summer to complete a bonded concrete overlay on the surface. Council Member Meehlhause stated in 2014 the bridge for County Road 96 would be completed. In addition, the County Road H bridge over 35W would be replaced in 2015. Mayor Flaherty stated a resident attended the January 7th Council meeting with concerns about the level of truck traffic on Quincy Avenue. He explained City Staff has contacted the businesses in this area to deter truck traffic from using Quincy Avenue and discussed the proper truck route. He noted MnDOT was also contacted to see if "No Truck Traffic" signage could be posted. The issue was also discussed with the Police Department. B. Reports of Staff. City Administrator Ericson noted he had been in contact with Representative Yarusso and Senator Scalze. Both would be in attendance at the January 28th meeting to introduce themselves to the Council. City Administrator Ericson indicated he attended the Charter Commission meeting where they discussed Chapter 8. The group would like to have a joint meeting with the Council in February or March. He noted the Commission requested a public hearing for January 28, 2013 to consider amending Section 4.02 of the City Charter. City Administrator Ericson commented Code Enforcement Officer Anderson would be investigating a nuisance problem with the Star Tribune for the delivery of some newspapers in the community. Mounds View City Council January 14, 2013 Regular Meeting Page 8 1 City Administrator Ericson explained on Friday, January 11, 2013 the City had a stolen car event 2 in the City. He commented K9 Officer Niko was brought in for the case and assisted in 3 apprehending both suspects involved. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 1. Discuss Draft of the Council/Staff Retreat Agenda City Administrator Ericson reviewed the draft Council/Staff Retreat agenda with the Council. He indicated the retreat would be held on Tuesday, February 5"'. He noted updates would be given on all that was completed in 2012 while discussing potential goals and priorities for 2013. Mayor Flaherty supported the agenda as submitted. He questioned if the meeting should be moved to Random Park due to the fact the Lambert Park Shelter doubled as a warming house. City Administrator Ericson requested the Council provide direction on how to proceed. The Council requested the retreat location be switched to Random Park to avoid any conflicts. Council Member Gunn stated Senator Al Franken visited Irondale High School last Friday where he discussed the college program with staff. Mayor Flaherty requested a report from the school district on the Irondale college and Edgewood school programs later this spring. Council Member Meehlhause requested the Council invite the two new Ramsey County Commissioners to an upcoming Council meeting. C. Reports of City Attorney. There was nothing to report. 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT The meeting was adjourned at 8:32 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc. Monday, February 4, 2013, at 7:00 p.m. Monday, January 28, 2013, at 7:00 p.m. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 28, 2013 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, January 28, 2013, City Council Agenda. MOTION/SECOND: Mueller/Hull. To Approve the Monday, January 28, 2013, agenda as revised striking Item 6C from the Agenda. Ayes — 5 5. PUBLIC INPUT Nays — 0 Motion carried. Michael Thompson, owner of Outreach Transportation Services, LLC, stated he appreciated the Council's consideration of his lease in the Community Center building. He described his potential business in detail explaining there was a real need for private transportation of the elderly and disabled. He looked forward to working in the City of Mounds View. Mayor Flaherty wished Mr. Thompson well in his new venture in the City and thought this would meet a growing need in the community. Torri Johnson, 7730 Long Lake Road, explained that on January 11th her son's car was stolen from the parking lot of a local business in Mounds View. She commented the car was locked but none the less stolen, and was retrieved the following morning. She discussed the poor interaction she had with the Mounds View Police Department and encouraged them to improve their customer service and to be more vigilant to reduce the amount of theft in the City of Mounds View. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 2 Mayor Flaherty apologized for the negative experience of the Police Department and noted he would pass along Ms. Johnson's concerns to the Police Chief. 6. SPECIAL ORDER OF BUSINESS A. Resolution 8056, a Resolution of Appreciation for Torri Johnson for her Years of Service on the Economic Development Commission (EDC). Mayor Flaherty read a Resolution of Appreciation for Torri Johnson and thanked her for her many years of service on the Economic Development Commission. Those present offered a round of applause. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8056, a Resolution of Appreciation for Torri Johnson for her Years of Service on the Economic Development Commission (EDC). Ayes — 5 Nays — 0 Motion carried. B. Resolution 8051, a Resolution of Appreciation for Keith Cramblit for his Years of Service with the Planning Commission. Mayor Flaherty read a Resolution of Appreciation for Keith Cramblit and thanked him for his many years of service on the Planning Commission. Those present offered a round of applause. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8051, a Resolution of Appreciation for Keith Cramblit for his Years of Service with the Planning Commission. Council Members Meehlhause and Mueller thanked Commissioner Cramblit for his outstanding service to the City of Mounds View on the Planning Commission. Ayes — 5 Nays — 0 Motion carried. C. Resolution 8052, a Resolution of Appreciation for Gary Meehlhause for his Years of Service with the Planning Commission. This item was removed from the agenda. D. Resolution 8053, a Resolution of Appreciation for Robin Marion for his Years of Service with the Police Civil Service Commission. Mayor Flaherty read a Resolution of Appreciation for Robin Marion in full recognizing him for his many years of service on the Police Civil Service Commission. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8053, a Resolution of Appreciation for Robin Marion for his Years of Service with the Police Civil 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 3 Service Commission. Council Member Mueller indicated Robin Marion has also served as the K-9 fundraising chair. She thanked him for this service to the community as well. Ayes — 5 Nays — 0 Motion carried. E. Resolution 8054, a Resolution of Appreciation for Todd Lang for his Years of Service with the Streets and Utilities Advisory Commission. Mayor Flaherty read a Resolution of Appreciation for Todd Lange recognizing him for his many years of service on the Streets and Utilities Advisory Commission. MOTION/SECOND: Hull/Meehihause. To Waive the Reading and Adopt Resolution 8054, a Resolution of Appreciation for Todd Lang for his Years of Service with the Streets and Utilities Advisory Commission. Ayes — 5 Nays — 0 Motion carried. F. Resolution 8055, a Resolution of Appreciation for Sean Walther for his Years of Service with the Streets and Utilities Advisory Commission. Mayor Flaherty read a Resolution of Appreciation for Sean Walther recognizing him for his many years of service on the Streets and Utilities Advisory Commission. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8055, a Resolution of Appreciation for Sean Walther for his Years of Service with the Streets and Utilities Advisory Commission. Ayes — 5 Nays — 0 Motion carried. G. Dialogue with Senator Bev Scalze and Representative Barb Yarusso. Senator Bev Scalze thanked the Council for inviting her to attend this evening's meeting and stated she looked forward to representing Mounds View in 2013. She discussed the size of her district stating she began her public service in the City of Little Canada. She discussed the committees she serves on in detail. Senator Scalze commented the healthcare issue would be a hot topic in 2013, along with a bill she authored to provide data privacy on all emails received by public officials. She indicated she and Representative Yarusso would be holding a Town Hall meeting at the Shoreview City Hall on February 9th at 9:00 a.m. She encouraged all to attend. Representative Barb Yarusso noted she represented Mounds View, Arden Hills, northern Shoreview, and a small portion of Spring Lake Park. She stated this was her first time in elected 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 4 office and looked forward to the coming year. Her background was in teaching and tutoring. She discussed her committee assignments in further detail with the Council. Representative Yarusso explained the TCAAP property was at the geographic center of her district and the development of this site would affect proposed legislation in 2013. She noted she has proposed an infrastructure bill to finance some of the roadway improvement around TCAAP. She commented this would be a multi-year project to set funds aside for several years to complete the necessary roadway improvements. Mayor Flaherty stated the City of Mounds View was very passionate about having a sound wall within the Laport Meadows neighborhood, directly across from the Medtronic buildings. He knows this has been discussed for the past 10 years with MnDOT, but this has not been a priority. He requested that this be reconsidered again by the State. Mayor Flaherty explained a second concern for the City was that no expansion be allowed at the Anoka County airport. He stated this would be both a safety and noise concern. He commented the Blaine, Circle Pines, Fridley, and Centerville all supported the City on this issue. Council Member Mueller encouraged Representative Yarusso and Senator Scalze to work together in the coming session for the betterment Mounds View and the State of Minnesota. Senator Scalze commented that the bills she has proposed had bi-partisan support and she indicated the biggest concern for 2013 was to balance the budget. She indicated the Senators and Representatives would have to come together to address this issue. Council Member Meehlhause requested further information on anticipated Local Government Aid and Market Homestead Credits. Representative Yarusso understood that the unpredictability of these funds affected local governments greatly. Senator Scalze discussed LGA in detail stating the Democrats have proposed reinstating LGA. However, she did not see an increase in these funds and was in favor of adjusting the current formula. Mayor Flaherty thanked them both for their time this evening and for the report presented to the Council. He invited them to return at the end of the session for another report. 7. COUNCIL BUSINESS A. 7:00 p.m. Public Hearing to Consider the First Reading and Introduction of Ordinance 875, an Ordinance Approving a Franchise Agreement with Xcel Energy for Natural Gas Operations in Mounds View. Finance Director Beer stated that this Public Hearing was opened by the Council on December 10`h. He reviewed the language revisions in the Franchise Agreement with Xcel Energy for natural gas operations in Mounds View for the next 20 years. Staff recornmended the Council introduce Ordinance 875. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 5 Hearing no public input, Mayor Flaherty closed the public hearing at 7:55 p.m. Council Member Meehlhause asked if the City ever had any problem receiving payment of the franchise fee from Xcel. Finance Director Beer indicated this has never been an issue in the past. He commented half of the payment was placed in the General Fund and the other half was placed in the Street Improvement Fund. Council Member Hull questioned if every City received a franchise fee. City Attorney Riggs explained the franchise fee was received only by approximately 40 cities in the metro area and was a discretionary decision of the City Council. Mayor Flaherty questioned how much the agreement had changed. City Attorney Riggs reported the agreement changed very little. He discussed the minor language amendments with the Council noting the agreement was consistent with State Statute. MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduce Ordinance 875, an Ordinance granting to Northern States Power Company, a Minnesota Corporation, dba Xcel Energy, its successors and Assigns, a Franchise to construct, operate, repair and maintain in the City of Mounds View, Minnesota, the necessary gas pipes, mains and appurtenances for the transmission or distribution of gas to the City and its inhabitants and others and transmitting gas into and through the City and to use the public grounds and public ways of the City for such purposes; and prescribing certain terms and conditions thereof. Mayor Flaherty indicated the franchise fee was put into place 20 years ago to provide a boost of funding to the City. He commented the sunset clause provided an out, but has not been removed. However, the fees were used wisely by the City to assist with street improvements while also providing assistance in keeping the levies low. He recommended the fees remain in place as is. City Administrator Ericson indicated the franchise fees were already approved by the Council and this evening the Council was introducing an ordinance approving the franchise agreement. Ayes — 5 Nays — 0 Motion carried. B. 7:00 p.m. Public Hearing to Consider the First Reading and Introduction of Ordinance 876, an Ordinance Approving a Franchise Agreement with Xcel Energy for Electric Operations in Mounds View. Finance Director Beer stated that this Public Hearing was opened by the Council on December 10`h. He reviewed the minor language revisions in the Franchise Agreement with Xcel Energy for electric operations in Mounds View for the next 20 years. Staff recommended the Council introduce Ordinance 876. Hearing no public input, Mayor Flaherty closed the public hearing at 8:05 p.m. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 6 City Attorney Riggs noted the language revisions were minimal and were made to ensure the franchise agreement was in compliance with State Statute. MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduce Ordinance 876, an Ordinance granting to Northern States Power Company, a Minnesota Corporation, dba Xcel Energy, its successors and assigns, a franchise to construct, operator, repair and maintain in the City of Mounds View, Minnesota, an electric distribution system and transmission lines, including necessary poles, lines, fixtures and appurtenances, for the transmission or distribution of electric energy to the City and its inhabitants and others and to use the public grounds and public ways of the City for such purpose; and prescribing certain terms and conditions thereof. Ayes — 5 Nays — 0 Motion carried. C. 7:00 p.m. Public Hearing to Consider the First Reading and Introduction of Ordinance 878, an Ordinance Amending Section 4.02, Subd. 1, of the Mounds View City Charter Pertaining to "Filing for Office." City Administrator Ericson stated that last year Staff requested the Charter Commission review Section 4.02 of City Code as it was not consistent with State law. This was reviewed by the Charter Commission at their January 29t" meeting. The Charter Commission recommended the Council adopt the proposed language change. Mayor Flaherty opened the public hearing at 8:10 p.m. Hearing no public input, Mayor Flaherty closed the public hearing at 8:10 p.m. MOTION/SECOND: Mueller/Gunn. To Waive the First Reading and Introduce Ordinance 878, an Ordinance Amending Section 4.02, Subd. 1, of the Mounds View City Charter Pertaining to "Filing for Office." Ayes — 5 Nays — 0 Motion carried. D. Second Reading and Adoption of Ordinance 877, an Ordinance Amending Chapter 405 of the Mounds View City Code to Increase the Size of the Parks, Recreation and Forestry Commission from Seven to Nine Members. (ROLL CALL VOTE) Assistant City Administrator Crane commented the Council directed Staff to increase the size of the Parks, Recreation, and Forestry Commission from seven members to nine. She noted the first reading of Ordinance 877 was held on January 10'. Staff recommended the Council waive the Second Reading and adopt the Ordinance as presented. MOTION/SECOND: Flaherty/Mueller. To Waive the Second Reading and Adopt Ordinance 877, Amending Chapter 405 of the Mounds View City Code to Increase the Size of the Parks, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 7 Recreation and Forestry Commission from Seven to Nine Members and publish an Ordinance summary. ROLL CALL: Gurm/Hull/Meehlhause/Mueller/ Flaherty. Ayes — 5 Nays — 0 Motion carried. E. Resolution 8050, Appointing Daniel Larson to the Streets and Utilities Advisory Committee. Assistant City Administrator Crane stated that the Streets and Utilities Committee had two vacant seats at this time. She recommended the Council appoint Daniel Larson to one of these vacancies with a term to expire on December 31, 2015. Mayor Flaherty asked how Mr. Larson learned of the open position on the Streets and Utilities Advisory Committee. Assistant City Administrator Crane commented Mr. Larson was encouraged to apply for the position by another member of the community. Mayor Flaherty noted there was still one more vacant seat on the Streets and Utilities Advisory Commission, the Parks Committee and the Charter Commission. He suggested those interested in volunteering for any of these positions to contact City Hall for further information. MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8050, Appointing Daniel Larson to the Streets and Utilities Advisory Committee. Ayes — 5 Nays — 0 Motion carried. F. Resolution 8049, Approving Revisions to the Housing and Code Enforcement Inspector/Fire Marshal Job Description and Authorizing a Wage and Step Assignment for Jeremiah Anderson. City Administrator Ericson stated that in May of 2012 the Council authorized additional job duties to the Housing and Code Enforcement, which included him serving as the Fire Marshal. At that time, a 5% pay increase was approved. Over the past six months this position has been evaluated and Staff recommended that the Council approve amend the combined job description and authorize a wage and step assignment for Jeremiah Anderson. Council Member Meehlhause asked if Mr. Anderson meets the minimum qualifications within the job description. City Administrator Ericson stated this was the case. MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8049, Approving Authorizing a Wage and Step Reassignment, Hay Point Revision and Amendment to the Job Description of Housing/Code Enforcement Inspector to include duties of Fire Marshal. Council Member Mueller thanked Jeremiah Anderson for his outstanding contributions and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 8 dedication to the City of Mounds View. Mayor Flaherty agreed stating Jeremiah Anderson was doing a wonderful job for the City. Ayes — 5 Nays — 0 Motion carried. 8. CONSENT AGENDA Council Member Hull asked to remove Item A. A. Resolution 8047 Authorization ization to Repair 71...«aged Police quaCars. , Squad rs s B. Resolution 8048, Approving Outreach Transportation Services, LLC, Office Space Lease at Mounds View Community Center. C. Resolution 8057, Accepting Work for 2012 Reroofing of Community Center and Water Treatment Plant No. 1, Project and Authorizing Final Payment to Rosenquist Construction, Inc. D. Resolution 8058, Accepting Work for 2012 Water Tower Reconstruction Project and Authorizing Final Payment to Odland Protective Coatings, Inc. MOTION/SECOND: Mueller/Mcchlhause. To Approve the Consent Agenda as amended removing Item 8A. Ayes — 5 Nays — 0 Motion carried. A. Resolution 8047, Authorization to Repair Damaged Police Squad Cars. Council Member Hull commented two squad cars were involved in a recent accident. He asked if the City would be pursuing the offenders' insurance company to assist with this expense. City Administrator Ericson explained this was being pursued by Staff. Finance Director Beer requested the Council adjust the budget to accommodate the recommended repairs. Mayor Flaherty questioned where funds would be taken to cover this expense. Finance Director Beer commented this would be taken from the fund balance. Council Member Mueller noted the roads were icy the night of these accidents. She asked if the Police Chief would consider a driving skills refresher with his officers. Finance Director Beer understood that this was completed by the department on a yearly basis. City Administrator Ericson commented he had spoken with the Chief and there would be some discussions on driving safety to prevent future occurrences. MOTION/SECOND: Hull/Mueller. To Waive the Reading and Adopt Resolution 8047, Authorization to Repair Damaged Police Squad Cars and adjust the budget as recommended by Staff. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 9 Ayes — 5 Nays — 0 Motion carried. 9. JUST AND CORRECT CLAIMS Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. Ayes — 5 Nays — 0 Motion carried. 10. APPROVAL OF MINUTES A. December 10, 2012, City Council Meeting Minutes. Council Member Hull requested a correction on Page 3, Line 43 noting Steven Menard's name should be corrected. MOTION/SECOND: Mueller/Hull. To Approve the December 10, 2013, City Council meeting minutes as corrected. Ayes — 5 Nays — 0 Motion carried. B. January 7, 2013, Special City Council Meeting Minutes. Council Member Mueller requested a correction on Page 3, Line 14, and Line 25 the Mounds View Business Council needed correction. MOTION/SECOND: Mueller/Meehlhause. To Approve the January 7, 2013, Special City Council meeting minutes as corrected. Ayes — 5 Nays — 0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. Council Member Mueller stated last week the Festival in the Park Committee met and the K-9 Fundraising Committee has been incorporated into this group. She explained that volunteers were needed for both committees. She noted the Festival in the Park Committee would meet again on February 19th at 7:00 p.m. at City Hall. She thanked the residents for helping to raise $201 at the recent Tupperware Party held at the Community Center on January 13th. She noted the next event would be a Family Fun Run for residents to run with their dog in May. Council Member Mueller provided comment on the 911 Ramsey County Dispatch meeting she attended last Thursday. It was noted Ramsey County would be hiring 11 new employees while also upgrading their software. City Administrator Ericson added that the 911 Dispatch 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 28, 2013 Regular Meeting Page 10 Committee commended Council Member Mueller's participation and commitment to this committee. Council Member Mueller indicated the League of Minnesota Cities Conference would be held on February 1-2, 2013. She noted the Minnesota Women in City Government would have a display at the event. Council Member Meehlhause thanked Finance Director Beer for his assistance before meetings and answering his many questions. He also thanked Public Works Director DeBar for providing him with a tour of public works facility. Mayor Flaherty stated last Wednesday he attended a meeting for the North Metro Mayors Association and the keynote speaker was Tom Bakk. He then noted the signage for Highway 10 was discussed and Staff requested a price breakdown from MnDOT. B. Reports of Staff. City Administrator Ericson indicated the Ramsey County League of Local Government met last Thursday. The group discussed the Governor's budget, how LGA would be affected, and the impacts this would have on a local level. He noted the legislators are aware of the need for stability and consistency going forward. He indicated the new Ramsey County Commissioners were invited to attend a Council Meeting in February. City Administrator Ericson noted the Council received a copy of the Ramsey County League of Local Government Handbook with information on all municipalities, school districts, and public organizations within the County. City Administrator Ericson stated at the last Council meeting Staff discussed complaints received from residents regarding the distribution of Twin Cities Values. He explained the Star Tribune responded to Staff stating residents could opt out of the receiving the Twin Cities Values circulars from the Star Tribune or request a newspaper tube be added to their mailbox. He encouraged residents to contact the Star Tribune by phone at 612-673-7305 or by email at ctv@startribune.com if a change was required. Council Member Mueller indicated she had a circular tube on her mailbox and the Twin Cities Values delivery was made to her driveway. City Administrator Ericson noted this information would be passed along to Star Tribune. City Administrator Ericson explained the Park and Recreation Commission met last week and discussed the Bethlehem Baptist Church donation. He anticipated a recommendation would be made and be brought to the Council in the next month. City Administrator Ericson discussed the proposed work session items for next week. The Council suggested green/sustainable initiatives be reviewed for the new public works facility. x MOVIvns ; VIEW City of Mounds View Staff Report Item No. 11.B.1 Meeting Date: February 25, 2013 Type of Bus" �fj��,,�� Administrator Review: /It� , To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Financial Report for the Quarter Ended December 31, 2012 General Fund: Revenues & transfers -in are $5,536,765 (budget $5,242,936) and expenditures & transfers -out are $5,377,609 (budget $5,460,463) at this point most transactions are complete for the year. The City received LGA of $232,078 in 2012 and is projected to receive $596,158 under the Governor's proposal in 2013. The legislature had projected 2013 LGA at $642,802. Invoices for expenses should be substantially complete. Most departments in the General Fund came in at or below their budgets. Revenues were over budget in total due to LGA, Excess Rate TIF, and Fines & Forfeitures revenue. Licenses & Permits were slightly lower as was franchise revenue. The Council "assigned" fund balance to reflect that portion that represents the former Levy Reduction fund balance. Fund balance will be approximately $9,652,534 of which $6,103,255 is assigned for future levy reduction/stabilization leaving $3,549,279 unassigned compared to the 2011 unassigned fund balance of $3,200,472 Other Funds: Community Center operations will have a deficit of $121,845 after the general fund transfer. The banquet facility had revenues of $82,463 and expenses of $207,066 for a net decrease of $124,603, repairs to the facility and new chairs are the reason for the net decrease. The childcare lease at the Community Center had revenues of $79,900 and expenditures of 47,933. The YMCA had revenues of $54,458 and expenditures of $253,667. Tax Increment Financing (TIF) Districts 2 and 3 will continue to build balances and can support some redevelopment and continue to assist funding street improvements. TIF District 1 will decertify at the end of 2013. The TIF districts have benefited from reduced obligations against the various districts. The budgeted transfers to the Economic Development Authority (EDA) were reduced as funding for some EDA projects were not concluded. The Street Light fund is covering most operating costs and will have a small rate increase in 2013. The Water and Sanitary Sewer funds will each be close to breakeven. There were significant expenditures in 2012 for rehabilitation of the water tower. We will have to review the need for a rate increase in 2014. The Storm Water fund will have positive operating results and we should not have to increase rates in the near future. Investments: The City will continue to experience lower investment income as a result of lower rates most likely through 2014 and into 2015. Investment income for 2012 is $304,691 compared with $442,662 for the same period in 2011. Our portfolio for December 31, 2012 was 29,501,264 compared with $29,775,339 for 2011. Treasury Securities 2012 2011 2 year .27 .27 5 year .88 .80 10 year 2.03 1.92 Cert. of Deposit 1 year .25 .25 The Federal Open Market Committee (FOMC) has maintained the current discount rate at 0% to .25%. They have indicated that they will keep rates low into 2015 or until unemployment is 6.5%. Credit continues to be tight and uncertainty is a concern for small businesses. The Federal Reserve is buying mortgages and US Treasuries as part of quantitative easing. (QE3)(QE4) State unemployment as of December 31" was 5.5% state-wide compared to national unemployment of 7.9%. Economists see the national number not changing much in 2013 and into 2014. The State number has been improving and speculation is due to a higher proportion of educated people in the work force and not as dramatic rise and fall in housing prices compared to other parts of the country. The job market is a lagging indicator of an economic recovery so will be one of the last things to show improvement. Finance Department Operations: Perennial projects include year-end financials and preparation for our annual audit; this takes place during the 15` and 2nd quarter. There are also a number of state reporting requirements that are completed in the 15` and 2nd quarters. Once the audit is complete staff moves onto our five year financial plan for the remainder of the 2nd quarter. Staff also begins working on the new budget and this will continue until the end of the year. The 3`d quarter is dominated with budget work and special assessment roll preparation and franchise fee ordinances. The 4`h quarter includes certifying assessments, preparing our insurance application, and continuing budget work up to final adoption and certification to the county. Future Development: Staff will be exploring an upgrade to our general ledger package that will position the City for future on-line transactions and improved reporting efficiencies. The cost to upgrade is the training which has a worst case cost of $50,000. This would include up to 220 hours of training and Incode staff travel expenses. Use of credit cards for payment is desired by some of our Citizens and Customers and could be a discussion topic for the Council. The credit card companies now must allow you to off -set the fees with a service charge to the card user this is a recent change as a result of a law suit. This would not apply to debit cards. Respectfully Submitted, c� ark Beer 1-2013 04:08 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 IENERAL FUND ICIAL SUMMARY RUE SUMMARY :ES :ENSES & PERMITS 'ERGOVERNMENTAL ,RGES FOR SERVICES IES & FORFEITURES ICIAL ASSESSMENTS IER REVENUES IER FINANCING SOURCES REVENUES UDITURE SUMMARY CURRENT BUDGET 4,039,489 182,260 326,671 18,565 26,300 7,000 411,018 231,633 5,242,936 % OF YEAR COMPLETED: 100.00 CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET 435,182.62 48,125 4,156,270.16 3,980,459.43 ( 116,781.16) 102.89 5,383.11 163,079.62 10,650 172,840.94 19,180.38 89.48 151,647.71 581,541.03 575,178.44 ( 254,870.03) 178.02 5,607.65 23,181.13 20,533.19 ( 4,616.13) 36,500 124.86 6,716.36 52,054.05 ( 39,969.85 ( 25,754.05) 197.92 240,192 3,501.85 4,159.57 5,365.01 2,840.43 59.42 228,410.37 218,251 407,329.89 450,362.26 3,688.11 99.10 138,056.70 149,149.34 346,454 7,023,746.04 82,483.66 64.39 974,506.57 5,536,764.79 12,268,455.16 ( 293,828.79) 105.60 :Y Council 48,125 3,326.27 43,856.54 43,734.92 4,268.46 91.13 ,isory Commissions 10,650 672.00 7,600.07 4,877.29 3,049.93 71.36 :y Administrator 232,914 21,995.50 228,700.60 212,775.02 4,213.40 98.19 actions 36,500 20,025.28 38,204.55 15,679.99 ( 1,704.55) 104.67 ,ance 240,192 16,814.13 238,065.97 243,859.85 2,126.03 99.11 ,tral Services 218,251 24,262.16 176,248.73 190,838.70 42,002.27 80.76 munity Development 346,454 29,850.45 310,907.29 384,920.96 35,546.71 89.74 .ice 2,373,986 247,893.97 2,398,400.05 2,282,168.29 ( 24,414.05) 101.03 :e 463,132 4,677.16 448,979.10 531,727.94 14,152.90 96.94 ;reation 107,200 0.00 95,432.32 103,626.35 11,767.68 89.02 :k Maintenance 307,626 28,218.05 319,775.53 298,549.39 ( 12,149.53) 103.95 :estry 55,000 12,671.21 53,757.79 53,649.24 1,242.21 97.74 Aic Works Admin 129,153 12,393.15 124,504.99 120,093.88 4,648.01 96.40 Ig/Grnds Maintenance 129,958 18,973.20 131,734.92 133,368.45 ( 1,776.92) 101.37 i/Equip Maintenance 84,390 8,958.54 93,796.91 94,489.98 ( 9,406.91) 111.15 :eet Pavement Mgmt 196,599 15,553.09 197,576.98 330,376.21 ( 977.98) 100.50 n, & Ince Control 123,533 24,643.63 115,929.50 113,452.69 7,603.50 93.84 :set Sign Maintenance 37,629 3,068.61 35,355.63 32,306.99 2,273.37 93.96 mention/Visitor Bureau 48,450 6,904.64 51,384.15 50,839.63 ( 2,934.15) 106.06 ;cell aneous 270,721 245,492.92 267,397.10 266,935.50 3,323.90 98.77 ,t Service 0 0.00 0.00 86,840.58 0.00 0.00 . EXPENDITURES 5,460,463 748,393.96 5,377,608.72 5,595,111.85 82,854.28 98.48 IRS OVER/(UNDER) EXPENDITURES ( 217,527) 226,112.61 159,156.07 6,673,343.31 ( 376,683.07) 73.17- 1-2013 09:08 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE G EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 :able ICTAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET TUE SUMMARY :ES 100,000 30,753.79 119,881.37 116,767.35 ( 19,881.37) 119.80 TER REVENUES 5,100 1,275.00 5,100.00 5,100.00 0.00 100.00 . REVENUES 105,100 32,028.79 129,981.37 121,867.35 ( 19,801.37) 118.92 IDITURE SUMMARY :ieation 131,991 8,702.18 112,089.69 110,350.10 19,106.31 85.52 . EXPENDITURES 131,991 8,702.18 112,889.69 110,350.10 19,106.31 85.52 TUE OVER/(UNDER) EXPENDITURES ( 26,891) 23,326.61 12,096.68 11,517.25 ( 38,987.68) 99.98- I-2013 04:08 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 )ARE ICIAL SUMMARY 6 OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET 8 YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET IUE SU14ARY IES & FORFEITURES 500 57.66 910.68 884.17 ( 410.68) 182.14 IER REVENUES 0 0.00 1,500.00 0.00 ( 1,500.00) 0.00 . REVENUES 500 57.66 2,410.68 884.17 ( 1,910.68) 482.14 IDITURE SUMMARY ice 500 412.72 1,120.84 3,581.90 ( 620.84) 224.17 . EXPENDITURES 500 412.72 1,120.84 3,581.90 ( 620.84) 224.17 IDS OVER/(UNDER) EXPENDITURES 0 ( 355.06) 1,289.84 ( 2,697.73)( 1,289.84) 0.00 I-2013 04:08 PM CITY OF MOUNDS VIEW REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 PAGE: 1 'oxfeiture ICIAL SUMMARY % OF YEAR CO24PLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET IUE SUMMARY IES & FORFEITURES IER REVENUES , REVENUES IDITURE SUMMARY .ice , EXPENDITURES IUE OVER/(UNDER) EXPENDITURES 5,500 4,935.91 26,675.91 14,467.14 ( 21,175.91) 485.02 0 ( 4,935.91) 2,126.64 0.00 9,004.06 0.00 38,019.83 0.00 7,004.06) 0.00 5,500 0.00 3,500 ( 26,675.91 14,467.14 ( 21,175.91) 485.02 2,000 2,126.64 9,004.06 38,019.83 ( 7,004.06) 450.20 2,000 2,126.64 9,004.06 38,019.83 ( 7,004.06) 450.20 3,500 ( 2,126.64) 17,671.85 ( 23,552.69)( 14,171.85) 504.91 N 1-2013 04:08 IN CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 :con Dev Authority ICIAL SUMMARY $ OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ICE SUMMARY IER REVENUES 0 0.00 5,858.00 5,045.23 ( 5,850.00) 0.00 IER FINANCING SOURCES 389,437 134,758.02 134,758.02 168,091.26 254,678.98 34.60 REVENUES 389,437 134,758.02 140,616.02 173,936.49 248,020.98 36.11 IDITURE SUMMARY anomic Development 309,437 12,350.55 140,616.02 124,285.26 248,820.90 36.11 . EXPENDITURES 389,437 12,350.55 140,616.02 124,285.26 248,820.98 36.11 WE OVER/(UNDER) EXPENDITURES 0 122,407.47 0.00 49,651.23 0.00 0.00 5 1-2013 04:08 P14 CITY OF MOUNDS VIEN REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 PAGE: 1 ]o unity Center Oper. ICIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET IUE SUMMARY ,RGES FOR SERVICES IER REVENUES IER FINANCING SOURCES REVENUES IDITURE SUMMARY :rection ,quet Centex A ember of Commerce :ve Kids Child Care Cr . EXPENDITURES IUE OVER/(UNDER) EXPENDITURES 12,000 20,811.00 20,811.00 24,766.50 ( 8,811.00) 173.43 178,329 15,655.97 196,009.72 200,154.99 ( 17,680.72) 109.91 170,000 170,000.00 170,000.00 170,000.00 ( 0.00 100.00 360,329 206,466.97 386,820.72 394,921.49 ( 26,491.72) 107.35 0 ( 1,734.04) 0.00 0.00 0.00 0.00 151,699 18,536.20 201,065.77 128,685.49 ( 55,366.77) 136.50 232,835 35,269.99 253,666.92 210,448.83 ( 20,831.92) 108.95 0 ( 5,807.92) 0.00 5,531.50 0.00 0.00 37,164 7,306.27 47,932.91 30,369.95 ( 10,768.91) 128.98 421,698 53,570.50 509,665.60 383,035.77 ( 86,967.60) 120.62 ( 61,369) 152,896.47 ( 121,044.80) ll,B85.72 60,475.80 198.54 G 1-2013 04:08 P14 CITY OF 140UNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 .akeside Park ICTAL SUMMARY % OF YEAR C014PLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET JOE SUMMARY 'ERG0VERNMENTAL 21,216 0.00 33,716.00 21,216.00 ( 12,500.00) 158.92 IER REVENUES 550 9,867.81 10,347.88 25,772.90 ( 9,797.88)1,881.43 . REVENUES 21,766 9,867.81 44,063.88 46,988.90 ( 22,297.88) 202.44 IDITURE SUMMARY :reation 69,029 16,864.95 71,653.12 18,076.53 ( 2,624.12) 103.80 . EXPENDITURES 69,029 16,884.95 71,653.12 18,076.53 ( 2,624.12) 103.80 RUE OVER/(UNDER) EXPENDITURES 47,263)f 7,017.14)( 27,589.24) 28,912.37 ( 19,673.76) 58.37 I-2013 04:08 PM CITY OF MOUNDS VIEW REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 PAGE: 1 lecycling Gran[ ICIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ISE SUMMARY `ERGOVERNMENTAL III REVENUES REVENUES IDITURE SUMMARY :ycling , EXPENDITURES IUE OVER/(UNDER) EXPENDITURES 25,199 6,466.44 25,199.00 26,185.00 0.00 100.00 0 140.25 84.93 219.89 ( 84.93) 0.00 25,199 6,606.69 25,283.93 26,404.89 ( 84.93) 100.34 25,199 4,224.76 25,360.70 30,932.73 ( 161.70) 100.64 25,199 4,224.76 25,360.70 30,932.73 ( 161.70) 100.64 0 2,381.93 ( 76.77)( 4,527.84) 76.77 0.00 1-2013 04:08 PM CITY OF MOUNDS VIEW REVENUE b EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 PAGE: 1 'ar. Increment District 1 1CIAL SUMMARY $ OF YEAR C014PLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET IUE SUMMARY :ES [ZR REVENUES , REVENUES IDITURE SUMMARY momic Development , EXPENDITURES IUE OVER/UNDER) EXPENDITURES 1,687,621 238,737.67 1,665,009.14 1,630,146.49 ( 22,611.86 98.66 10,000 4,175.59 ( 1,736.73) 22,567.86 ( 11,736.73 17.37- 1,697,621 242,913.26 ( 1,663,272.41 1,652,714.35 34,348.59 97.98 1,617,702 ( 217,078.40) 2,339,804.58 2,209,582.70 ( 722,102.58) 144.64 1,617,702 ( 217,07B.40) 2,339,804.58 2,209,582.70 ( 722,102.58) 144.64 79,919 459,991.66 ( 676,532.17)( 556,868.35) 756,451.17 846.52- I 1-2013 04:09 PM CITY OF MOUNDS VIEW REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 PAGE: 1 .'ax Increment District 2 ICIAL SUMMARY 8 OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET $ YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET JOE SUMMARY :ES IER REVENUES REVENUES IDITURE SUMMARY momic Development EXPENDITURES ]UE OVER/(UNDER) EXPENDITURES 154,335 100,760.97 106,162.33 171,149.95 149,912 157,262.78 ( 16,814.95) 6,923 110.90 84,693.52 2,500 8,164.23 6,082.88 8,278.86 ( 3,582.88) 243.32 156,835 108,925.20 177,232.83 165,541.64 ( 20,397.83) 113.01 149,912 23,794.00 106,162.33 43,749.67 149,912 23,794.00 43,749.67 6,923 85,131.20 84,693.52 133,483.16 10 00,848.12 106,162.33 29.18 80,848.12 106,162.33 29.18 84,693.52 ( 126,560.16)1,928.11 1-2013 04:09 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE L EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 'ax Increment District 3 ICIAL SUPPAARY 8 OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET a YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET JOE SUMMARY :ES IER REVENUES . REVENUES 1DITURE SUMMARY Inomic Development EXPENDITURES JOE OVER/(UNDER) EXPENDITURES 349,928 392,944.43 579,840.53 349,927.99 ( 229,912.53) 165.70 10,000 20,164.58 15,186.14 19,944.01 ( 5,186.14) 151.86 359,928 413,109.01 595,026.67 369,872.00 ( 235,098.61) 165.32 537,648 421,903.26 457,155.47 49,030.81 80,492.53 85.03 537,648 421,903.26 457,155.47 49,030.81 80,492.53 85.03 ( 177,720)( 8,794.25) 137,871.20 320,841.19 ( 315,591.20) 77.58- 1-2013 04:09 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 `ax Increment District 5 ICIAL SUMMARY & OF YEAR CO14PLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET IUE SUMMARY :ES 1,208,260 263,388.13 1,326,776.27 1,208,259.92 ( 118,516.27) 109.81 IER REVENUES 6,000 4,146.72 2,434.92 6,817.85 3,565.08 40.58 , REVENUES 1,214,260 267,534.85 1,329,211.19 1,215,077.77 ( 114,951.19) 109.47 1DITURE SUMMARY momic Development 1,210,860 63,376.00 1,268,640.52 1,521,353.65 ( 57,780.52) 104.77 , EXPENDITURES 1,210,860 63,376.00 1,268,640.52 1,521,353.65 ( 57,780.52) 104.77 IUE OVER/(UNDER) EXPENDITURES 3,400 204,158.85 60,570.67 ( 306,275.88)( 57,170.67)1,781.49 12 1-2013 04:09 P14 CITY OF MOUNDS VIEW PAGE: 1 REVENUE 6 EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 'ark Dedication ICIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET TUE BURNABY IER REVENUES 16,000 8,969.32 14,554.58 22,030.36 1,445.42 90.97 . REVENUES 16,000 8,969.32 14,554.58 22,030.36 1,445.42 90.97 1DITURE. SU14RARY :xeation 235,500 0.00 0.00 0.00 235,500.00 0.00 Beet Pavement Mgmt 0 23,517.20 286,732.65 258,302.57 ( 286,732.65) 0.00 EXPENDITURES 235,500 23,517.20 286,732.65 258,302.57 ( 51,232.65) 121.75 WE OVER/(UNDER) EXPENDITURES ( 219,500)( 14,547.88)( 272,178.07)( 236,272.21) 52,678.07 124.00 13 1-2013 04:09 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 Tehicle/equip Replacement ICIAL SUMMARY 8 OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET 8 YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET JUN SUMMARY IES. FINANCING SOURCES 185,000 185,000.00 185,000.00 185,000.00 0.00 100.00 . REVENUES 185,000 185,000.00 185,000.00 185,000.00 0.00 100.00 IDITURE SUMMARY itral Services 322,340 300,400.50 373,419.26 515,142.00 ( 51,079.26) 115.85 Ace 40,800 ( 7,283.43) 29,311.05 0.00 11,488.95 71.84 'ks 57,000 0.00 0.00 0.00 57,000.00 0.00 ,lic Works 49,500 26,359.47 27,738.16 0.00 21,761.84 56.04 , EXPENDITURES 469,640 319,476.54 430,468.47 515,142.00 39,171.53 91.66 IUE OVER/(UNDER) EXPENDITURES ( 284,640)( 134,476.54)( 245,468.47)( 330,142.00)( 39,171.53) 86.24 14 1-2013 04:09 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 Ipecial Projects ICIAL SUMMARY 4 OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET & YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET RUE SUMMARY 1CIAL ASSESSMENTS 0 254.40 254.40 0.00 ( 254.40) 0.00 IER REVENUES 10,000 15,068.81 8,881.23 24,547.47 1,118.77 88.81 . REVENUES 10,000 15,323.21 9,135.63 24,547.47 864.37 91.36 IDITURE SUMMARY dral Services 10,000 841.75 041.75 0.00 9,158.25 8.42 nuntiy Development 602,000 33,466.34 260,036.80 247,826.36 341,163.12 43.33 . EXPENDITURES 612,000 34,308.09 261,678.63 247,828.36 350,321.37 42.76 IUE OVER/(UNDER) EXPENDITURES ( 602,000)( 18,984.88)( 252,543.00)( 223,280.89)( 349,457.00) 41.95 15 1-2013 04:09 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 Itr t Improvements ICIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET 8 YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET IUE SUMMARY ;ES 553,000 172,933.90 498,324.34 505,601.98 54,675.66 90.11 'ERGOVERNMENTAL 578,000 0.00 331,732.34 325,787.14 246,267.66 51.39 :CIAL ASSESSMENTS 20,000 20,504.72 40,22.9.32 24,445.31 ( 20,229.32) 201.15 IER REVENUES 72,500 115,435.91 91,812.49 170,802.00 ( 19,312.49) 126.64 IER FINANCING SOURCES 300,000 300,000.00 300,000.00 300,000.00 0.00 100.00 . REVENUES 1,523,500 608,874.53 1,262,098.49 1,326,636.43 261,401.51 82.84 IDITURE SUMMARY -eet Pavement Mgmt 1,078,280 169,445.06 551,291.80 143,211.89 526,908.20 51.13 , EXPENDITURES 1,070,280 169,445.06 551,291.80 143,211.89 526,988.20 51.13 JOE OVER/(UNDER) EXPENDITURES 445,220 439,429.47 710,806.69 1,183,424.54 I 265,586.69) 159.65 16 1-2013 04:09 PM CITY OF MOUNDS VIE19 PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 ;0 Impr Bonds 2004 ICIAL SUMMARY - % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET 8 YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET IBE SUMMARY :ES 190,892 92,673.18 190,964.92 187,736.31 ( 72.92) 100.04 :CIAL ASSESSMENTS 25,652 17,047.75 34,095.49 36,106.56 ( 8,443.49) 132.92 IER REVENUES 3,000 2,605.76 1,509.20 4,020.18 1,410.80 52.97 . REVENUES 219,544 112,326.69 226,649.61 227,863.05 ( 7,105.61) 103.24 IDITURE SUMMARY mamic Development 261,538 500.00 260,718.75 264,912.50 819.25 99.69 . EXPENDITURES 261,538 500.00 260,718.75 264,912.50 819.25 99.69 JOE OVER/(UNDER) EXPENDITURES ( 41,994) 111,826.69 ( 34,069.14)( 37,049.45)( 7,924.86) 01.13 17 )-2013 04:09 P14 CITY OF MOUNDS VIEW PAGE: 1 REVENUE 6 EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 Misr ILIAL SUMMARY IUE SUMMARY ,RGES FOR SERVICES ICIAL ASSESSMENTS IER REVENUES :LITY SERVICES IER FINANCING SOURCES . REVENUES IDITURE SUMMARY )inistration .lity Distribution :er Production . EXPENDITURES NE OVER/(UNDER) EXPENDITURES 0 0.00 ( e OF YEAR C014PLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET 0 0.00 ( 4.27)( 0.00 50,000 51,708.56 40,369.31) 90,369.31 180.74 33,250 0,765.35 26,496.03 6,753.97 20.31 789,552 ( 4,389.34) 78,170.12) 867,722.12 109.90 289,000 289,092.86 1,806.26) 290,806.26 100.63 1,161,802 345,257.43 1,255,647.39 5.53) 4.27 0.00 81,976.34 ( 40,369.31) 180.74 33,465.37 26,496.03 20.31 742,443.26 ( 78,170.12) 109.90 3,058.98 ( 1,806.26) 100.63 861,738.42 ( 93,845.39) 108.08 415,934 ( 88,699.02) 194,959.42 195,905.40 220,974.50 46.87 1,932,797 157,161.31 1,175,048.74 758,531.05 756,948.26 60.84 143,333 34,026.74 154,664.65 129,609.05 ( 11,331.65) 107.91 2,492,064 102,480.23 1,525,472.81 1,084,045.50 966,591.19 61.21 1,330,262) 242,769.20 ( 269,825.42(( 222,307.08)( 1,060,436.58) 20.28 1-2013 09:09 PM later System Contribution ICIAL SUMMARY IUE SUMMARY :LITY SERVICES REVENUES IDITURE SUMMARY lUE OVER/(UNDER) EXPENDITURES CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 0 0.00 1,500.00 0 0.00 1,500.00 0 0.00 1,500.00 19 500.00 ( 1,500.00) 0.00 500.00 ( 1,500.00) 0.00 500.00 ( 1,500.00) 0.00 % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET 0 0.00 1,500.00 0 0.00 1,500.00 0 0.00 1,500.00 19 500.00 ( 1,500.00) 0.00 500.00 ( 1,500.00) 0.00 500.00 ( 1,500.00) 0.00 1-2013 04:09 PM )astewater ICIAL SUMMARY IUE SUMMARY URGES FOR SERVICES 1CIAL ASSESSMENTS IER REVENUES LITY SERVICES IER FINANCING SOURCES . REVENUES IDITURE SUMMARY dnistration lity Distrbution EXPENDITURES IUE OVER/(UNDER) EXPENDITURES CITY OF MOUNDS VIEW REVENUE S EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 PAGE: 1 0 0.00 8 OF YEAR COI4PLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET 8 YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET 0 0.00 0.00 85.00 0 783.48 98.83 4,798.75 1,612,324 1,847.61 45,000 46,478.53 1,436,973.79 32,117.10 381,910.04 60,087.28 76.31 1,261,770 ( 21,019.09) 281,437.55 1,194,168.48 1,379,962.80 1,180,037.61 1,578,958.70 0 0.00 0.00 330,203.73 255,194.63)( 1,306,770 26,242.92 1,231,004.33 1,572,261.23 0.00 0.00 4,798.75) 0.00 12,882.90 71.37 67,601.52 94.64 0.00 0.00 75,685.67 94.21 151,326 93,251.90 149,548.84 141,984.91 1,777.16 98.83 1,612,324 188,185.65 1,230,413.96 1,436,973.79 381,910.04 76.31 1,763,650 281,437.55 1,379,962.80 1,578,958.70 383,687.20 78.24 ( 456,880)( 255,194.63)( 148,878.47)( 6,697.47)( 308,001.53) 32.59 20 1-2013 04:09 PM CITY OF MOUNDS VIE19 PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 :tree[ Lighting ICIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET IUE SUMMARY IER REVENUES 2,000 1,936.57 1,261.75 2,677.75 738.25 63.09 :LITY SERVICES 75,500 ( 1,598.61) 76,230.68 76,120.35 ( 730.68) 100.97 . REVENUES 77,500 337.96 77,492.43 78,806.10 7.57 99.99 IDITURE SUMMARY _eet Lighting 82,836 16,824.99 84,732.67 90,731.01 [ 1,896.67) 102.29 . EXPENDITURES 82,836 16,824.99 84,732.67 90,731.01 ( 1,896.67) 102.29 IUE OVER/(UNDER) EXPENDITURES ( 5,336)( 16,487.03)( 7,240.24)( 11,924.91) 1,904.24 135.69 21 -2013 04:09 PM CITY OF MOUNDS VIEW PAGE: 1 REVENUE d EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 turface Water ICIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET JOE SUMMARY IER REVENUES 22,000 26,811.64 18,879.14 34,050.05 3,120.86 85.81 _LITY SERVICES 250,718 ( 5,854.26) 266,395.34 265,976.22 ( 15,677.34) 106.25 IER FINANCING SOURCES 0 0.00 0.00 40,000.00 0.00 0.00 . REVENUES 272,718 20,957.38 285,274.48 340,026.27 ( 12,556.48) 104.60 IDITURE SUMMARY :£ace Water 319,466 54,868.86 146,067.98 186,514.07 173,398.02 45.72 :eet Cleaning 47,980 18,133.86 43,342.23 32,137.12 4,637.77 90.33 . 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O c m w � S m �tic� w p q d w m O a C c W W r Q c 29 MGM 1 VZWtlSN7 LZOZOO N 0 -15-2013 11:07 AM CITY OF MOUND VIEW PAGE: 1 POOLED CASH REPORT AS OF: DECEMBER 31ST, 2012 ]D ACCOUNT# ACCOUNT NAME BEGINNING CURRENT BALANCE ACTIVITY CURRENT BALANCE iIM ON CASH 999-1010 )0-1010 CASH - POOLED 4M 9,454,106.36 305,815.23 9,759,921.59 Pooled Cash -0-1010 CASH - POOLED 4M 291,071.03 292,347.87 ( 4,872.32) SUBTOTAL CASH 286,198.71 !0-1010 CASH - POOLED 4M 4,467.30 ( 365.98) 4,101.40 15-1010 CASH - POOLED 4M 44,073.99 999-1044 ( 2,126.64) Wells Fargo 41,947.35 10-1010 CASH - POOLED 414 ( 122,407.47) Money Market 125,080.92 99,502.51 2,673.45 752,759.08 i2-1010 CASH - POOLED 4M ( 34,097.22) - RBC 161,702.50 127,605.28 55-1010 CASH - POOLED 4M 19,504.47 12,589,362.26 216.76 10,000.00 19,721.23 12,599,362.26 )0-1010 CASH - POOLED 419 13,261.06 ( 778.29) 12,482.77 -0-1010 CASH - POOLED 4M ( 391,336.58) 88,911.78 481,393.53 08,911.78 90,056.95 999-1099 20-1010 CASH - POOLED 4M 576,414.34 85,131.20 661,545.54 DO -1010 CASH - POOLED 4M 1,410,844.35 ( 26,906.99) 1,383,937.36 i0-1010 CASH - POOLED 414 478,585.89 204,158.85 682,744.74 31-1010 CASH - POOLED 4M 432,441.46 6,208.17 438,649.63 i0-1010 CASH - POOLED 4M 1,815,578.44 ( 130,753.56) 1,684,824.88 10-1010 CASH - POOLED 414 861,513.17 14,042.84 875,556.01 )5-1010 CASH - POOLED 414 7,414,951.51 438,230.73 7,853,182.24 )5-1010 CASH - POOLED 414 195,043.42 109,224.77 304,268.19 )0-1010 CASH - POOLED 419 37,136.45 105,106.02 142,242.47 )5-1010 CASH - POOLED 4M 332,971.33 0.00 332,971.33 10-1010 CASH - POOLED 4M 3,078,306.59 ( 192,929.44) 2,885,377.15 10-1010 CASH - POOLED 4M 127,821.94 ( 5,570.40) 122,251.54 15-1010 CASH - POOLED 4M 1,796,873.91 37,053.40) 1,759,820.51 10-1010 CASH - POOLED 414 338,854.63 ( 338,854.63) 0.00_ :AL CLAIM ON CASH 28,175,980.45 1,296,099.07 29,472,080.32 SH IN BANK - POOLED CASH ;ASH 999-1010 Pooled Cash 4M 254,491.93 328,443.00 582,934.93 999-1011 Pooled Cash Western 424,889.86 ( 132,541.99) 292,347.87 SUBTOTAL CASH 679,381.79 195,901.01 875,282.80 _NVESTMENTS 999-1044 Money Market Wells Fargo 9,499.77 ( 2,567.37) 6,932.40 999-1045 Money Market Morgan Stanley 99,502.51 752,759.08 852,261.59 999-1091 Investments - RBC 3,750,000.00 0.00 3,750,000.00 999-1094 Investments - Wells Fargo 12,589,362.26 10,000.00 12,599,362.26 999-1095 Investments - Morgan Stanley 9,010,011.71 ( 249,000.00) 8,761,011.71 999-1097 Investments - Misc 0.00 88,911.78 08,911.78 999-1099 Investments - 4M Plus Fund 2,036,222.41 500,095.37 2,538,317.70_ SUBTOTAL INVESTMENTS 27,496,598.66 1,100,198.86 28,596,797.52 ..AL CASH 6 INVESTMENTS 28,175,980.45 1,296,099.87 29,472,080.32 a Police Department 2401 County Road 10• Mounds View, MN 55112-1499 Phone 763-717-4070• FAX: 763-717-4069 POLICE DEPARTMENT 2012 REPORT Statistical Report: Activity Jan thru Dec 2011 Jan thru Dec 2012 Oct thru Dec 2012 Adult Arrests 483 696 127 Juvenile Arrests 32 55 9 Calls For Service 6690 6930 1583 Court Citations 1687 1558 318 Administrative Offenses 372 293 48 JAN THRU DEC 2012 INVESTIGATIVE REPORTS Cases assigned for investigation in 2011: 413 Cases assigned for investigation in 2012: 409 2011 2012 2011 2012 Assault 73 63 Misc-Other Offenses 57 66 Burglary 32 39 Disturbing Peace 36 15 Forgery 0 2 Obscenity 0 0 Narcotics 9 13 Property 8 13 Damage/Trespass Arson 4 2 Robbery 6 4 Crimes Against 7 18 Theft/Fraud 75 77 Family Traffic (DUI, 45 55 Vehicle Theft/Tampering 6 11 Accidents, Other Criminal Sex. 27 17 Weapons 5 5 Conduct Misc. Liquor 5 0 Crimes Against Admin of 5 7 Offenses Justice Juvenile- 13 15 Homicide 0 2 Runaway PA JAN THRU DEC 2012 CRIME REPORTS Oct — Dec 2011 2012 YEAR TO DATE 2011 2012 TOTAL 393 355 TOTAL 1547 1770 2011 2012 2011 2012 Assault 142 150 Misc-Other Offenses 45 70 Burglary 52 72 Disturbing Peace 189 107 Forgery 23 9 Obscenity 5 4 Narcotics. 71 126 Property Damage/Trespass 145 167 Arson 6 2 Robbery 6 6 Crimes Against Family 13 7 Theft/Fraud 363 373 Traffic (DUI, Accidents, other 294 487 Vehicle Theft/Tampering 32 33 Criminal Sexual Conduct 21 15 Weapons 11 15 Misc. Liquor Offenses 55 48 Crimes Against Admin of Justice 23 40 Juvenile-Runaway/Curfew 36 37 Homicide 2 JAN THRU DEC 2012 MISC. INCIDENTS, CALLS & COMPLAINTS Oct — Dec 2011 2012 YEAR TO DATE 2011 2012 TOTAL 1319 1253 TOTAL 5341 5256 2011 2012 2011 2012 Lost & Found (persons/property) 97 115 Suspicion Narcotics 53 33 Vehicles (towed, recovered, abandoned) 132 209 Public Disturbance/Loud Part 321 288 Accidents 223 196 Disorderly Juvenile 108 102 Animal Complaints/Impounds 342 306 MV/Traffic Complaints 355 354 Fires 94 121 MV/Noise Complaints 0 0 Medical/Suicide/Mental/DOA 828 884 City Ordinance Complaints 78 63 Domestic -Verbal 234 241 Warrants 81 91 Alarms 273 242 Assist other Agencies 332 354 Lockouts 257 236 Misc. Public Calls 1219 1157 Suspicious Misc 455 506 3 2012 Top 5 Crimes ® Traffic Offenses ® Theft/Fraud ❑ Prop Damage/Trespass 11 Assault M Narcotics M School Resource Officer (SRO) The department has an officer assigned to Edgewood Middle School for the entire school year. This position is held by Officer Ben Knitter who provides a wide range of duties from security, enforcement, counseling and general assistance to the staff and student body. All of this works toward the goal of maintaining successful and safe school operations. During the summer months this position returns to patrol duties. The SRO performs various duties on a daily basis at Edgewood Middle School which include the following: • Assisting with traffic flow in front of the school • Ensuring the school is secured each morning • Providing a police presence in the hallways during passing times and in the cafeteria during lunch times • Investigating crimes that occur on school property • Assisting with lock down and fire drills • Attending school dances and after school activities • Being available to assist Pinewood Elementary • Being a liaison between the school and the police department • Forming positive relationships with students • Transporting students to the in -school suspension program at the Snail Lake Education Center • Being available to assist school staff with a wide range of student issues that may arise From October through December, the SRO made the following incident reports: • 4 thefts • 5 disturbances • 1 assault • 1 assist to ambulance • 1 terroristic threats. The SRO referred 2 juveniles to the Northwest Youth and Family Services Diversion Program and 2 juveniles were petitioned to the courts. The SRO also assisted in the following ways: • Counseled students regarding problems at home • Received tips from students regarding crimes in the community • Deescalated out of control students and assisted teachers with very disruptive students • Counseled students about bullying • Used the school security cameras to help the deans locate instances of theft and bullying • Arranged for Officer Erickson and K-9 Niko to do a demonstration for the "Careers with Animals" class at the school • Met with and counseled students who had high numbers of absences and tardies 5 • Made a presentation to a class about what police officers do and led a tour at the Mounds View PD • Provided surveillance at a bus stop where a man had reportedly tried to lure a student into his vehicle • Assisted a teacher who had received a pornographic email from who he believed was a parent of his student • Managed the school's 2 -way radios • Provided police presence at the annual choir concert • Counseled students about Facebook use • Provided support and counsel to the staff and students in the wake of the Newtown, CT shooting • Advised the Principal as she updated visitor check-in procedures 2012 YEAR IN REVIEW The SRO made the following incident reports: • 3 assists to other agencies • 1 child abuse • 2 follow-up investigations • 6 thefts • 1 possession of stolen property • 9 disturbances • 4 assaults • 4 assists to ambulances • 1 terroristic threats • 1 false report to police • 1 vandalism The SRO referred 7 juveniles to the Northwest Youth and Family Services Diversion Program arra 5 juveniles were petitioned to the courts. Edgewood Middle School continued to take a proactive approach towards dealing with students who have excessive tardies and absences from school. The school utilized the SRO by assigning him approximately 10-30 truant students to meet with individually. The SRO educated those students about school truancy laws, problem solved with the students, and called their parents. Edgewood Middle School became a STEAM school and became part of an integration school district. As a result, Edgewood has taken steps to help better prepare students in the areas of science, technology, engineering, arts, and math. The school has also arranged for students from outside the Mounds View School District to attend Edgewood in an effort to desegregate the learning environment and provide cross-cultural learning opportunities. In the spring, the Edgewood woodshop class designed and constructed a dog house for the new Mounds View K-9. When construction was completed, Officer Erickson and K-9 Niko came to Edgewood to personally thank the students for building the dog house. In the fall, Officer Erickson and Niko returned to Edgewood to do a demonstration for a Careers with Animals class. 0 The SRO arranged for the Mounds View Police Department to donate unclaimed bikes from the bike garage to the school. The bikes will be used as a way for teachers to mentor at -risk students while they fix up the bikes together. Some of the bikes parts will also be used in an engineering class as they design and build new bikes. In the wake of Newtown, CT shooting, many parents and students expressed their appreciation that Edgewood Middle School has a full-time school resource officer in the building. Parents stated that they also appreciate the extra patrol presence that Mounds View PD provides outside the middle school before school starts and at the end of the school day. Toward Zero Deaths (TZD) The winter quarter is a slower time for the Towards Zero Deaths program. We participated in three saturations. The first saturation was held on Friday February 10, 2012, hosted by the Roseville Police Department with a focus in the areas of Hwy 36 and Snelling Ave. Three of our officers worked the event resulting in two DWI arrests and one arrest for Gross Misdemeanor False Information to Police Officer. The second event occurred on St Patrick's Day in St Paul. The area of focus was 7th St and Grand Ave. It was very busy with our two officers making thirty-four traffic stops. The third event in Shoreview was on March 23, 2012, hosted by the Ramsey County Sheriff's Department. Sgt. Wolf was awarded a new window tint meter for making the first DWI of the evening, just fifteen minutes into his shift! The May saturation within our own city resulted with fifty-four drivers and passengers caught without wearing their seat belts. Our current compliance rate, (taken by an unscientific poll) is approx 93%. During the second quarter, our officers also participated in seven events. Five of these events were county -wide DWI Saturations taking place in the cities of St Anthony, St Paul, Shoreview, Vadnais Heights & White Bear Lake. During these events fifty-five people were arrested for DWI and ninety-five for driving without a valid license. The last event of the quarter was an "on -duty" saturation held on June 30, 2012, in which Sgt. Zender's team made arrests of one DWI and five driving after revocation. The TZD/ RCTSI events of the third quarter consisted of the seven "days of speed" in July, an in -city DWI saturation held over Labor Day and eight high visibility DWI events held throughout the county. During the speed event, our officers issued sixty-eight speed citations. 7 During the Labor Day saturation our officers arrested six drivers for DWI, while the high visibility events resulted in nine DWI arrests. This is the last quarter of the 2011-2012 TZD grant. On October 11, 2012, all the agency coordinators for the RCSTI held a year-end appreciation banquet for all the officers who worked so hard to make this year's efforts such a success. The banquet was held at the Mounds View Community Center and was a well attended and successful event. We are very grateful to the community center's banquet center coordinator, Leah Benson, all her staff and Moe's restaurant to help make the banquet such an enjoyable evening! Mounds View hosted two saturation events during the final quarter of the year resulting in five DWI arrests. One of the arrests involved a motorist with a blood alcohol content of .34, which is over four times the legal limit. For the grant's fiscal year running from October 1, 2011 — September 30, 2012, across the county there were 8,293 hours worked by the RCTSI Officers from all the area departments. They made 15,789 stops and issued 10,916 citations with 533 drivers arrested for DWI. The new grant began on October 1St with our department eligible to receive $41,546.00, which is a 5% increase over last year. Crime Prevention/DARE The police department has an officer assigned to instruct DARE at the Pinewood Elementary School, monitor predatory offenders, conduct alcohol and tobacco compliance checks, provide crime prevention education and partner with multi -unit dwelling properties to further crime free housing efforts. The following information offers additional details on many of these duties. Another successful DARE class of over 100 5tt' graders from Pinewood Elementary School graduated last spring. Officer Keckeisen also met with the 5t" grade teachers from Pinewood Elementary School to set and finalize the DARE curriculum for the 2012-2013 school year. Officer Keckeisen attended alcohol server awareness training hosted by the Minnesota Alcohol & Gambling Enforcement Division. This training allows the ability to instruct servers on how to prevent serving underage or intoxicated customers. Two alcohol compliance checks were conducted on all liquor establishments during the year resulting in a 100% compliance rate. The rounds of tobacco checks did not have the perfect compliance rate as it resulted in 4 businesses failing the compliance check. Recognition of the residents of the 7900 block of Eastwood Road occurred as they became a newly formed neighborhood watch group. Presentations were made on crime prevention and education with students at the Kinder Care center and other daycare providers. Safety instruction was also held for church groups as well as situational awareness training for members of the SBM fire Department. Officer Keckeisen was instrumental in the registration and organization of the record number 35 National Night Out parties throughout the city! f:3 Appearances at the Town Hall Meeting along with attendance at the property manager's coalition meetings help maintain the connections with various property management representatives. Officer Keckeisen and all the day shift officers continue to offer a police presence at the cross walks of Edgewood, Pinewood and even Sunnyside schools before and after school. This presence is well received by the school staff, and families of the entire student body. We will continue to provide as much support to the schools as possible as this attention has certainly been heightened due to the tragic events around the country this past year. The monitoring of all registered predatory offenders continues, as well as the analysis of monthly alarm reports and the distribution of the weekly crime summary and prevention tips. The crime summary reports include a crime mapping feature. This information provides citizens a visual representation of where criminal activity took place during any given week. This also allows officers to adapt accordingly and allocate patrol resources where they are most needed. Officer Keckeisen provides valuable instruction to all the officers on firearms proficiency and the use of force/defensive tactics techniques. K-9 (Canine) Unit 2012 has been an exciting year for the Mounds View Police Department and its new K-9 Unit! This process began back in 2011 when the city council overwhelmingly approved the formation of the city's first ever K-9 unit. The police department was awarded a grant from the St. Paul police departments K-9 Foundation. Officer Nick Erickson was selected to be the departments K-9 handler. Officer Erickson was introduced to Niko in early March. Niko is a male German Shepherd Dog from Eastern Europe who was born in May of 2011. German Shepherd Dogs are chosen for this duty because they are generally easy to train and they are loyal. The two became a team and attended the first portion of their training in St. Paul at the K-9 training facility. This consisted of 12 weeks of training in May in the following areas: Agility, apprehension, article/evidence searching, handler protection, building searches, tracking, and obedience. The first public appearance for Officer Erickson and Niko was at the Town Hall Meeting in April of 2012. F Niko is kept at home with Officer Erickson. One of the other Mounds View officers donated a kennel for Niko, and his dog house was built by students at Edgewood Middle School. Officer Erickson and Niko graduated on Thursday, May 24", 2012. The K-9 team joined the patrol division and began assisting the department by responding to regular calls for service. The K-9 team is also available for specialized calls for service such as: Crimes in progress, burglary calls, building and open area searches, high risk traffic stops, and tracking and apprehension of fleeing suspects. The Mounds View City Council welcomed Niko, the newest member of the police department, at a council meeting on June 25", 2012. At that meeting Niko was issued his own police badge. m Officer Erickson and Niko have made several public appearances and demonstrations including one in June at a local day care for a group of young children. They also performed a large scale demonstration at the Festival in the Park celebration, and made several appearances at local block parties during National Night Out celebrations. 11 Officer Erickson and Niko went to Edgewood Middle School and performed a demonstration for the students and staff that were involved in the dog house project. In October, the K-9 team assisted with several calls including locating a 9 -year old child that ran away from school. Officer Erickson and Niko quickly located the child. The child was upset and Niko's presence helped relax and calm the child down and they returned to school. The K-9 team assisted in serving a warrant at a local motel, and helped track the suspects in a home invasion at a neighboring community that had asked for help. Officer Erickson and Niko appeared at several locations for demonstrations in the past few months. They offered a demonstration at the Spring Lake Park -Blaine -Mounds View Fire Department open house at station #1. Officer Erickson and Niko appeared before the Mounds View City Council to accept recent donations to help pay for the cost of care and training. They were available for a meet and greet for the students attending the Hunter Safety Course taught by other Mounds View police officers through the Minnesota Department of Natural Resources. They also met with the Mounds View Business Council hosted by the Chamber of Commerce in December at the Mound View Community Center. 12 The Mounds View Police K-9 team spent the month of November in training for narcotics detection. This training went very well and the team graduated with very high scores. They are now certified by the United States Police Canine Association Inc for narcotic detection. The Canine Unit qualifies each year through a three day trial event to earn a Police Dog 1 (PD1) Certificate from the United States Police Canine Association (USPCA). A PD1 trial consists of agility, obedience, article searches, suspect searches, suspect apprehension, and suspect apprehension with gun fire. The Canine Unit earns a certificate each year from the USPCA in Narcotic Detection by locating narcotics hidden in vehicles and indoor room searches. The goal of the K-9 team is to reduce crime just by their presence, and deter criminal activity. The presence of a K-9 team also reduces the incidents in which officers need to use physical force on suspects. This makes police work safer and more efficient for Officers. K-9 teams also increase positive community relations, increase arrest activity and clearance rates, locate lost/missing persons or fleeing criminals, and decrease all forms of criminal activity. The K-9 team has been deployed approximately 48 times since they began working with our patrol division at the end of May 2012. These deployments consisted of building searches, crowd control, tracking burglary suspects, alarms and warrant arrests. Officer Erickson and Niko look forward to being an integral part of the Mounds View Police Department and serving the citizens of Mounds View. The K-9 team conducts daily trainings that include other Mounds View Officers so all are accustomed to working with a K-9 team. If you would like more information about the K-9 unit or would like to make a donation to help cover the cost of training and care, please contact the police department at 763-717-4070. 13 Training Report All officers must maintain their state issued POST (Peace Officer Standards & Training Board) license by attending a required number of continuing education hours on an annual basis. Many courses the officers will attend are mandated each year, such as the use of force training and the emergency vehicle operations training, which is now required every five years. It is essential that police officers continually stay current with new technologies, procedures, techniques and of course laws, which can change each year. The classes listed can only increase the abilities, knowledge and level of professionalism that our officers provide to our citizens. The following is a list of courses attended by Mounds View Police Staff during 2012: The Ethical leader Leadership for Reducing Organizational Stress in Law Enforcement Low Light Shoot Minnesota Juvenile Officers Conference • The Principles of Supervision National Incident Management System • Report Writing for Use of Force MPPOA Legislative Conference How to Build High Performance Teams • Coaching Teams • Emergency Management Institute - An Introduction to Exercises Legal Considerations Responding to Conflict Homeland Security Exercise and Evaluation Program Standardized Field Sobriety Testing Refresher Generational Diversity in the Workplace Property Management Training Pipeline Safety Criminal History Certification The Reid Technique of Interviewing and Interrogation Use of Force for School Resource Officers Alcohol and Tobacco Compliance Checks Training Use of Force Refresher Part -1 Performance Management Safety and Loss Control Minnesota Chiefs of Police Conference Emergency Vehicle Operations Course Association of Training Officers of Minnesota Trainers Forum Suicide Prevention Mass Fatalities Incident Response • First Aid -CPR • Basic Sexual Assault Investigations Training • Critical Incident Training • Summer Fire Arms Qualification Minnesota Police & Peace Officers Association 90th Annual Convention Critical Incidents in Law Enforcement Use of Force Training part -2 First Aid Refresher CPR refresher Standardized Field Sobriety Testing Update Crime Scene Investigative Course 14 • Glock Armorer's Course • Conflict Communications Leading Minnesota Readiness on Leadership Decision Making in High - Consequence Environments Preparedness, Response & Recovery from Red River Floods Human Response to Warnings Use of Social Media in Emergency Management Strategies for the Recorded Interview • Management Skills for Supervisors • Creating success through Coaching Principles of Supervision Police Leadership in the New Normal Bloodborne Pathogens Right to Know Minnesota Sex Crimes Investigators Annual Fall Conference How to Build High Performance Teams • Crime Scene Photography Toward Zero Death Annual Traffic Safety Conference Department News Police Officers Rights and Collective Bargaining Generational Diversity in the Workplace Building Employee Engagement and Managing Talent Principles of Successful Project Management Field Training Update for Supervisors The Ethical Leader Legal Considerations: What every Supervisor Needs to Know Responding to Conflict: Strategies for Improves Communications Developing Powerful Presentations Canine Drug Certification Course Handgun and Long Gun Qualification Shoot Low Light/Adverse Weather Qualification Shoot This past year began with two tragic and unusual events. On January 25, 2012, a welfare check of two residents at 2949 County Rd 10 resulted in the discovery of the deceased bodies of Mark and Christine Schnor. Each victim had sustained a fatal gunshot wound which was later determined to be a murder -suicide. Then on January 31, 2012, the department responded to a stabbing at 2634 Lake Ct Dr where a 51 year old male, Michael Hilling, was found deceased from a stab wound to the chest. The 56 year old brother, Jay Hilling, was arrested and charged with 2nd degree murder. 15 Both of these incidents demanded many days of investigation by our investigators, as well as assisting agents from the Minnesota Bureau of Criminal Apprehension (BCA) and the Ramsey County Medical Examiner's Office. As mentioned in the K-9 Unit section, Officer Nick Erickson and his partner, Niko, graduated from the St Paul Police Department K-9 training academy. Officer Erickson and Niko continued on later in the year with their graduation and certification in narcotics detection. We are extremely proud of the professionalism and success so far of the K-9 team! During July of 2012, the city experienced some burglaries of occupied apartments creating a high level of concern for the community. Through the efforts of many officers on the department which involved the careful processing of the scenes, fingerprint analysis, a K-9 track, surveillance and traffic enforcement action by the patrol officers, identification of two male juvenile suspects occurred leading to their arrests. This effort was an excellent example of teamwork displayed by the officers and investigators resulting in the end to this particular rash of burglaries. 16 The Minnesota Street Rod Association (MSRA) held its 39th annual `Back to the 50s" event this year on June 22"d 23`d and 20, at the Minnesota State Fair grounds. The registration hotel was the Mermaid Event Center in Mounds View. This year there were 11,700 registered classic cars. This presented a challenge to organize and safely control the traffic flow for the thousands of vehicles in and out of the area. Months of planning and meetings between state, county and local officials took place to deal with the potential traffic congestion. This was complicated by the construction in the area which included the removal of the County Road 10 bridges. However, all of the feedback received was positive indicating a carefully controlled and well managed event. The police department also saw the launch of our very own Facebook page. Now, not only does a city Facebook page exist, but also one exclusively for the police department. The department has posted news about the K-9 program, crime alert notices, surveillance images and other general public safety related information. The page can be found at, http://www.facebook.com/pages/Mounds-View-Police. The department participated in the annual Law Enforcement Torch Run benefitting Special Olympics Minnesota and the Cystic Fibrosis Climb for the Cure stair climb. The department also offered the ever popular DNR Hunter Gun Safety class. This program is taught by Mounds View Police officers and meets for five evenings of classroom instruction concluding with live firing on a gun range to demonstrate the acquired skills. Thirteen students received their certificates to legally hunt with a firearm in the state of Minnesota. The police department initiated an officer hiring process by holding a written examination in December for police applicants. A total of 103 eligible applicants were processed, with 85 applicants taking the written examination. This process became necessary due to the resignation of one officer in November with an expected two additional vacancies in the near future. 17 Financial Resort CITY OF MOUNDS V1EM PAGE: 1 EXPENDITURES REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 100 -GENERAL FUND Police 4 OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET PERSONNEL SERVICES 100-4200-0100 SALARIES/WAGES, REGULA 1,462,482 156,967.87 9,363.00 1,497,257.47 575.00 1,397,161.92 ( 34,775.47) 56.75 102.38 100-4200-7040 VEHICLES 100-4200-0110 SALARIES/WAGE$, OVERTI 46,659 8,294.57 77,952.62 65,188.83 ( 31,293.62) 167.07 16,500 100-4200-0112 K9 overtime 6,273 0.00 25,530.89 0.00 7,137.00 0.00 56.75 6,273.00 TOTAL Police 0.00 235,936.30 100-4200-0150 SALARIES/WAGES, PART -T 15,765 1,544.76 ( 15,034.45 13,649.93 730.55 95.37 100-4200-0300 SOCIAL SECURITY 26,027 2,396.85 24,185.77 22,111.82 1,841.23 92.93 100-4200-0321 PEM COORDINATED - EMP 212.,106 22,219.99 217,206.34 206,571.45 ( 5,100.34) 102.40 100-4200-0400 HEALTH INSURANCE - EMP 221,792 11,986.23 192,604.14 178,479.34 29,187.86 86.84 100-4200-0410 LIFE INSURANCE - EMPLO 0 323.86 3,886.36 3,747.86 3,886.36) 0.00 100-4200-0420 DENTAL INSURANCE - EMP 0 24.32 4,332.80 4,081.21 ( 4,332.80) 0.00 100-4200-0500 WORKERS CO14PENSATION 44,787 0.00 39,555.92 39,553.58 5,231.08 88.32 TOTAL PERSONNEL SERVICES 2,035,091 203,758.45 2,072,015.87 1,930,545.94 ( 36,124.87) 101.77 MATERIALS & SUPPLIES 100-4200-1210 SUPPLIES, BUILDING & G 800 0.00 400.00 400.00 400.00 50.00 100-4200-1230 SUPPLIES, EQUIPMENT 2,000 241.65 837.68 1,256.71 1,162.32 41.88 100-4200-1600 OPERATING SUPPLIES 6,000 754.16 6,257.38 4,648.23 ( 257.38) 104.29 100-4200-1700 MOTOR FUELS & LUBRICAN 53,500 4,809.91 59,041.62 52,303.51 ( 5,541.62) 110.36 100-4200-2100 BOOKS & PERIODICALS 900 221.04 703.11 669.79 196.89 78.12 100-4200-2400 UNIFORM & CLOTHING 19,760 1,024.84 17,370.28 24,644.41 2,369.72 87.91 TOTAL MATERIALS & SUPPLIES 82,960 7,051.60 84,610.07 83,922.65 ( ..1,650.07) 101.99 CONTRACTUAL SERVICES 100-4200-3020 PROSECUTING ATTORNEY S 53,580 13,012.50 52,220.00 51,000.00 1,360.00 97.46 100--4200-3030 OTHER PROFESSIONAL SER 3,490 ( 2,096.29)( 1,071.29) 6,780.29 4,561.29 30.70- 100-4200-3050 DISPATCHING - CONTRACT 90,189 10,693.86 96,616.85 76,158.83 ( 6,427.85) 101.13 100-4200-305.5 INFORMATION SYSTEM FEE 2,616 625.44 4,965.89 2,030.00 ( 2,349.89) 189.83 100-4200-3070 COPS EVENTS 500 0.00 0.00 195.53 500.00 0.00 100-4200-3080 VETERINARY SERVICES 6,000 0.00 3,432.53 3,275.00 2,567.47 57.21 100-4200-3100 TELEPHONE 2,000 351.83 1,935.82 2,105.47 64.18 96.79 100-4200-3210 ELECTRICITY 320 46.94 265.41 268.51 54.59 82.94 100-4200-3430 PRINTING 800 64.02 378.80 486.39 421.20 47.35 100-4200-3610 MEMBERSHIPS 1,660 135.00 1,485.00 1,630.00 175.00 89.46 100-4200-3630 TRAINING & CONFERENCES 16,110 0.00 7,154.71 7,162.94 8,955.29 44.41 100-4200-4800 INSURANCE & BONDS 28,500 0.00 22,676.86 51,489.26 5,823.14 79.57 100-4200-5100 REPAIRS, COMPUTERS 23,421 1,885.01 21,862.47 34,172.81 1,558.53 93.35 100-4200-5130 REPAIRS, EQUIPMENT 9,449 335.20 8,530.39 5,413.78 918.61 90.28 TOTAL CONTRACTUAL SERVICES 238,635 25,053.51 220,453.44 242,168.81 18,181.56 92.36 EXP CATG 60-69 NOT USED CAPITAL OUTLAY 100-4200-7030 EQUIPMENT 16,500 72.74 9,363.00 575.00 7,137.00 56.75 100-4200-7040 VEHICLES 0 0.00 0.00 24,955.89 0.00 0.00 TOTAL CAPITAL OUTLAY 16,500 72.74 9,363.00 25,530.89 7,137.00 56.75 TOTAL Police 2,373,986 235,936.30 2,386,442.38 2,282,168.29 ( 12,456.38) 100.52 T7 1-26-2013 01:15 PM CITY OF MOUNDS VIEW PAGE: 2 EXPENDITURES REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2012 100 -GENERAL FUND Police % OF YEAR COMPLETED: 100.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET o YTD DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET TOTAL EXPENDITURES 2,373,986 235,936.30 2,386,442.38 2,282,168.29 ( 12,456.38) 100.52 19 I of Mounds New Staff To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Administrator Report Introduction: Item No: 11 B3 Meeting Date: Feb 25, 2013 Type of Business: Reports On February 5, 2013, the City Council held a retreat with City department heads to discuss goals and priorities for 2013. One of the primary issues discussed revolved around the County Road 10 corridor. Discussion: During the retreat with the Council, many goals were discussed which all could be related back to the County Road 10 corridor. Staff put together the attached statement which includes the City's previously adopted Mission, Vision and Values Statements. One question that might be worth discussing is whether the priority statement should be limited to the corridor or expanded to encourage and accommodate activity outside of the corridor. Keep in mind that the Council's indicated desire was to have a specific, measurable, attainable, realistic and timely goal for the year, acknowledging that the City has a wide variety of essential services and core functions (e.g., code enforcement, street improvement program, public safety, economic development, etc.) which would remain priorities regardless. Recommendation: Review the draft statement and suggest and tweaks or revisions necessary to adequately reflect and communicate the Council's priority for 2013. Once in final format, staff would recommend we bring it back for formal consideration and reaffirmation on March 11, 2013. Respectfully submitted, J James Ericson City Administrator 2013 City Council Priority Statement On February 5, 2013, the Mounds View City Council and members of the management team held a planning and goal -setting retreat at the Mounds View Community Center. After reviewing accomplishments from the previous year and assessing previously established goals and priorities, the Council deliberated as to how best to focus its present and future efforts. Not unlike other municipalities, the City of Mounds View provides a variety of core and essential services to its residents, property owners and business owners. Each of these service delivery areas is an acknowledged and supported priority and each supports the City's stated Mission, Vision and Values statements (which appear on the following pages.) Recognizing that important services such as Code Enforcement, Street and Infrastructure Improvements, the Community Center, Parks, Public Safety, Economic Development, and Sewer and Water delivery (to name a few) are ongoing priorities which strengthen and enhance the City's livability and social fabric, the City Council has chosen to focus particular attention this year to the County Road 10 Corridor. County Road 10 is the City's primary commercial corridor carrying more than 20,000 vehicles per day through the community. Previously a MnDOT highway now under the jurisdiction of Ramsey County, the corridor and many abutting properties have long suffered from deferred and neglected maintenance and are in a state of disrepair which reflect poorly on the City as a whole. Without direct control over the roadway or adjacent properties, the City understands its ability to affect a meaningful, positive change will be a challenge. In recognition of this, the City will endeavor to: • Partner with Ramsey County concerning corridor maintenance and appearance • Consider targeted property acquisitions on a case-by-case basis to eliminate blight and to encourage redevelopment and land assembly • Improve and enhance visual corridor aesthetics through sustainable landscaping and pedestrian -friendly streetscaping • Explore creation of a Corridor Overlay Zoning district to promote ideals of vertical, mixed use development, minimized building setbacks, parking in rear and more desirable design guidelines • Complete corridor trail and sidewalk system and plan for internal and external linkages to promote and enhance walkability and connectivity • Actively recruit new business development and work with existing businesses for purposes of retention and expansion • Pursue grants and leveraged funding opportunities to foster desired improvements The above action steps and goals are not exhaustive --the City will consider additional endeavors that ultimately support the revitalization and redevelopment of the County Road 10 corridor specifically while continuing to support and improve the community as a whole. MISSION STATEMENT OUR MISSION IS TO PROVIDE HIGH QUALITY PUBLIC SERVICES THAT EFFECTIVELY ADDRESSES CHANGING CITIZEN AND COMMUNITY NEEDS IN A FISCALLY RESPONSIBLE AND CUSTOMER - FRIENDLY MANNER. VISION STATEMENT WE SEE MOUNDS VIEW AS A PROACTIVE COMMUNITY THAT TAKES PRIDE IN ITS ACHIEVEMENTS. WE ARE RESPONSIVE TO THE CHANGING NEEDS AND INTERESTS OF OUR RESIDENTS AND OUR BUSINESSES. AS A RESULT, OUR COMMUNITY THRIVES AND PROSPERS. 1 VALUES STATEMENT The Values Statement reflects the spirit of the City and defines the core values that guide the day-to-day activities of City personnel. The following values are fundamental to the City's success and the fulfillment of its mission: Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly -professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and prudent stewardship of public funds are essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Treating Citizens with Respect We believe that citizens are to be treated with courtesy and respect and deserve the best services we can provide. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when the City Council and employees work cooperatively as a team rather than at cross purposes. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. Continuous Learning We believe that continuous learning and ongoing education of our elected and appointed officials will allow us to better recognize current opportunities, anticipate change and prepare for the future. C H A R T E R E DI 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402-1458 (612) 337-9300 telephone (612)337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer ScoTT J. Rices Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kemiedy-graven.com MEMORANDUM Date: February 21, 2013 To: James Ericson, City Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report MU125-11: Administration. General discussions with staff regarding various City matters. Review Audit letter request, etc. Matters are presently pending. MU210-35: Community Center. Review proposed lease. Revise proposed lease and consult with City staff regarding same. Matter is presently pending. MU210-54 City Code Updates. Work on updating City Code. Consult with City staff regarding same. Matter is presently pending. MU210-111: Personnel Matters. Consult with City staff regarding request for intermittent FMLA leave. Matter is presently pending. W210-119: Velmeir/CVS Subdivision [MU210-203 -- Silver Lake Road and County 10 Intersection Project]. Review and revise easement and consent and joinder. Consult with City staff regarding same. Consult with property owner representative regarding easement. Matter is presently pending. NW210-164: Utility Franchise Matters. Consult with City staff regarding Xcel franchise renewal, Revise proposed Franchise and forward to Xcel and City staff for comment. Draft ordinances and forward to City staff. Work with City staff and Xcel Energy regarding follow-up issues. Matter is presently pending. 4188530 SJR W 125-11 Jim Ericson February 21, 2013 Page 2 MU210-189: Coventry Senior Living Project. Review additional items necessary to finalize and record the plat. Revise instruction letter to title company. Review Development Agreement. Matter is presently pending. MU210-202: Health Care Facility Revenue Note (Apple Tree Dental). We are in the middle of the process for issuing tax exempt 501(c)(3) conduit revenue bonds for Apple Tree Dental Clinic. At this point, public hearings have been conducted and the project is on hold until the Borrower makes a deal with a bank. Consult with City staff. Matter is presently pending. MU210-206: 8379 Red Oak Drive. Draft and revise purchase agreement for City to purchase property. Forward same to City staff. Consult with City staff regarding same. Matter is presently pending. MU210-208: Parcel Acquisition. Review documents and consult with City staff regarding same. Matter is presently pending. MU210-209: Bankruptcy of Michael P. Juaire .... SLR Townhomes, LLC. Review Notice of Meeting and U.S. Bankruptcy Court website to determine City interest in this matter. Matter is presently pending. SJR:jms 418853v1 SJRMU125-11