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Agenda Packets - 2017/12/11
CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 11, 2017 6:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Mueller, Gunn, Hull, Meehlhause, Bergeron 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. November 27, 2017 6. CONSENT AGENDA A. Just and Correct Claims B. Resolution 8874, Approving the Purchase of a Meter Reader and Software 7. PUBLIC COMMENT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 8. SPECIAL ORDER OF BUSINESS 9. COUNCIL BUSINESS A. 6:00 p.m. Public Hearing - 2018 Tax Levy and Budgets for All Funds 1. Resolution 8871 Adopting the 2018 Tax Levy 2. Resolution 8873 Approving the 2018 EDA Tax Levy 3. Resolution 8872 Adopting 2018 Municipal Budget B. Resolution 8777, Approval of the Preliminary Plat of "Boulevard" C. Resolution 8778, Approval of the Development Review of "Boulevard" D. Resolution 8876, Appreciation of Julianne Love's years of service on the Planning Commission E. Resolution 8877, Appointing of a Comprehensive Plan Taskforce F. Resolution 8878, Approving a Scope of Services to Complete the Comprehensive Plan G. Joint Resolution 8879 and 17 -EDA -302, Approving A Loan Origination and Home Energy Squad Enhanced Visit Agreement Between the EDA and the Center for Energy and Environment H. Resolution No. 8869 Setting and Approving the 2018 City Council Meeting Dates, Council/Staff Retreat, and the Town Hall Meeting I. Resolution 8868, Approving Various Appointments to the City of Mounds View's Boards, Commissions and Committees J. Resolution 8870 Changing Council Meeting and Work Session Start Times K. Resolution 8866, Approving Upgrading the SCADA (Supervisory, Control, and Data Acquisition) Computer Program L. Resolution 8867, Approving changes to the GIS Technician and Engineering Technician positions and Authorization for Pointing of the Descriptions M. Resolution 8875, Approving the H/J Law Firm to Provide Prosecutorial Services for the City of Mounds View Police Department 10. REPORTS A. Reports of Mayor and Council 1. Discuss need for 2"d Council Meeting in December B. Reports of Staff C. Reports of City Attorney 11. Next Council Work Session: Tuesday, January 2, 2018 (6:OOpm or 6:30pm) Next Council Meeting: December 26, 2017? 12. ADJOURNMENT WHEREAS, the City of Mounds View, pursuant to'Minnesota Statute 412.141, has full authority over the financial affairs of the City and; WHEREAS, the City Council has reviewed the claim number 18796 through 18803 in the amount of $ 3,461.46 141678 through 141753 in the amount of $ 346,645.69 TOTAL AMOUNT OF CLAIMS PRESENTED $ 350,107.15 And has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approve the attached list of claims dated 12/12/2017 by the vote ayes nays. Finance Director 12/05/2017 9:36 AM DIRECT PAYABLES CHECK REGISTER DISCOUNTS 5� PAGE: 1 PACKET: 01885 PYRL 12/07/2017 - 8 3,461.46 3,461.46 HANDWRITTEN CHECKS: 0 VENDOR SET: 01 City of Mounds View PRE -WRITE CHECKS: 0 0.00 0.00 BANK: PYBNK Western Bank 0 0.00 0.00 0.00 VOID CHECKS: 0 CHECK CHECK 0.00 CHECK CHECK VENDOR ------------------------------------------------------------------------------------------------------------------------------------ I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT A3035 0.00 AFLAC BANK TOTALS: 8 0.00 3,461.46 3,461.46 I-51020171207 RD103 AFLAC R 12/07/2017 95.13 018796 95.13 A9329 Fidelity Security Life I-62020171207 50790-1492 PLAN 980 R 12/07/2017 80.04 018797 80.04 L0549 Law Enforcement Labor Services, I-70020171207 Police Union Dues R 12/07/2017 833.00 018798 833.00 M7152 MN Child Support Payment Center I-99520171207 Case #0015244278 R 12/07/2017 887.86 018799 887.86 M7152 MN Child Support Payment Center 1-99720171207 CASE # 001454401101 R 12/07/2017 404.79 018800 404.79 M7156 MN Child Support Payment Center I-99020171207 #001511549601 R 12/07/2017 215.04 018801 215.04 N0525 643400 - NCPERS Minnesota I-30020171207 NCPERS Life Ins R 12/07/2017 128.00 018802 128.00 S4107 Secure Benefits Systems Corp. I-50020171207 Flex Medical R 12/07/2017 125.00 018803 I-50320171207 Flex Daycare R 12/07/2017 692.60 018803 817.60 ** B A N K T O T A L S ** NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 8 0.00 3,461.46 3,461.46 HANDWRITTEN CHECKS: 0 0.00 0.00 0.00 PRE -WRITE CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 VOID CHECKS: 0 0.00 0.00 0.00 NON CHECKS: 0 0.00 0.00 0.00 CORRECTIONS: 0 0.00 0.00 0.00 BANK TOTALS: 8 0.00 3,461.46 3,461.46 12/07/2017 9:17 AM VENDOR SET: 01 City of Mounds View BANK: * ALL BANKS DATE RANGE: 0/00/0000 THRU 99/99/9999 VENDOR I.D. NAME DATE C -CHECK VOID CHECK C -CHECK VOID CHECK C -CHECK VOID CHECK C -CHECK VOID CHECK C -CHECK VOID CHECK C -CHECK VOID CHECK C -CHECK VOID CHECK C -CHECK VOID CHECK C -CHECK VOID CHECK ** T 0 T A L S REGULAR CHECKS: HAND CHECKS: DRAFTS: EFT: NON CHECKS: VOID CHECKS: TOTAL ERRORS: 0 VENDOR SET: 01 BANK: * TOTALS: BANK: * TOTALS: A/P HISTORY CHECK REPORT dPAGE CHECK CHECK CHECK CHECK STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT V 12/12/2017 141699 V 12/12/2017 141700 V 12/12/2017 141701 V 12/12/2017 141702 V 12/12/2017 141719 V 12/12/2017 141746 V 12/12/2017 141751 V 12/12/2017 141752 V 12/12/2017 141753 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 0 0.00 0.00 0.00 9 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT 9 0.00 0.00 0.00 9 0.00 0.00 0.00 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT PAGE: 2 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 00314 Fire Services Consulting I-201712056323 November City Admin Service R 12/12/2017 141678 100 4130-3030 OTHER PROFESSIONAL SERVICES November City Admin 7,362.50 7,362.50 A1900 Able Hose & Rubber, Inc. I-205931-001 Hoses, Clamps R 12/12/2017 141679 700 4823-1250 SUPPLIES, UTILITIES Hoses, Clamps 82.61 82.61 A5005 All Safe Global, Inc. I-156208 PD Fire Ext. Maintenance R 12/12/2017 141680 100 4460-3030 OTHER PROFESSIONAL SERVICES PD Fire Ext. Mainten 297.51 297.51 A6030 American Engineering Testing, I-99206 Testing-Compaction Concrete R 12/12/2017 141681 480 4470-7050-108 PW BUILDING CONSTUCTION Testing-Compaction C 3,364.55 3,364.55 A6422 American Tire Distributors I-S101030508 Tires R 12/12/2017 141682 700 4823-1230 SUPPLIES, EQUIPMENT PW 4709 Tires 518.60 100 4465-1220 SUPPLIES, VEHICLES PW #308 Tires 967.64 1,486.24 A9328 Automotive Training Group I-144670 Seminar Direct Injection & Air R 12/12/2017 141683 100 4465-3630 TRAINING & CONFERENCES Seminar Direct Injec 209.00 209.00 B2020 Blaine Backes I-201712066324 Safety Boots B.Backes R 12/12/2017 141684 700 4823-2400 UNIFORM & CLOTHING Safety Boots B.Backe 169.99 I-201712066325 Apparel 9.3ackes R 12/12/2017 141684 700 4823-2400 UNIFORM & CLOTHING Apparel B.Backes 144.00 313.99 B4000 Beisswenger's Do It Best I-960019 250' Brd Orng Mason Line R 12/12/2017 141685 480 4470-7050-108 Pod BUILDING CONSTUCTION 250' Brd Orng Mason 6.79 I-960306 MVCC-Doors R 12/12/2017 141685 252 4350-1210. SUPPLIES, BUILDING & GROUNDS MVCC-Doors 7.09 I-961341 Mouse Repellent R 12/12/2017 141685 100 4465-1220 SUPPLIES, VEHICLES Mouse Repellent 11.68 - I-961376 Connector, Adapter R 12/12/2017 141685 100 4465-1230 SUPPLIES, EQUIPMENT Connector, Adapter 1.28 I-965377 Plunger R 12/12/2017 141685 252 4350-1600 OPERATING SUPPLIES Plunger 3.89 30.73 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT PAGE: 3 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT B4841 Blaine Auto Body T-11321 PD 4162 Rear Bumper & Lamps R 12/12/2017 141686 100 4465-5120 REPAIRS, VEHICLES PD 4162 Rear Bumper 1,095.97 1,095.97 134910 Bjorklund Compensation Consult I-00003819 FLSA Status of 2 Positions R 12/12/2017 141687 100 4160-3030 OTHER PROFESSIONAL SERVICES FLSA Status of 2 Pos 120.00 I-00003821 City Planner Revised Duties R 12/12/2017 141687 " 100 4160-3030 OTHER PROFESSIONAL SERVICES City Planner Revised 140.00 I-00003823 Salary Survey Report R 12/12/2017 141687 100 4160-3030 OTHER PROFESSIONAL SERVICES Salary Survey Report 5,000.00 5,260.00 C1470 Cardmember Service I-201712046314 Postage, Training Exp, etc R 12/12/2017 141688 100 4200-1230 SUPPLIES, EQUIPMENT Vehicle Vaults Shipp 458.82 210 4350-7030 EQUIPMENT External Hard Drive 623.95 210 4350-7030 EQUIPMENT Memory Upgrade, Dock 778.98 210 4350-7030 EQUIPMENT Editing Computer 3,036.38 100 4470-3030 OTHER PROFESSIONAL SERVICES Maint. Plan for Auto 385.61 100 4100-1600 OPERATING SUPPLIES Refreshments Council 113.20 100 4160-3420 ADVERTISING Employment Ad 15.22 5,412.16 C3425 Century Fence Co. I-178579301 Final Furnish/Install Fence R 12/12/2017 141689 100 4460-5110 REPAIRS, BUILDINGS & GROUNDS Final Furnish/Instal 440.00 440.00 C4500 City Wide Maintenance of Minne I -I00043513 Cleaning Service R 12/12/2017 141690 100 4460-3030 OTHER PROFESSIONAL SERVICES Cleaning Service 1,608.92 252 4350-3030 OTHER PROFESSIONAL SERVICES Cleaning Service 904.50 I -I00043893 Random Park Carpet Cleaned R 12/12/2017 141690 100 4360-3030 OTHER PROFESSIONAL SERVICES Random Park Carpet C 295.00 2,808.42 C6970 The J. P. Cooke Co. I-483346 Versadater R 12/12/2017 141691 100 4180-1600 OPERATING SUPPLIES Versadater 61.00 61.00 D1045 Dart Portable Storage I-234731 Pod Storage R 12/12/2017 141692 480 4470-7050-108 PW BUILDING CONSTUCTION Pod Storage 560.00 I-235249 Storage Pods R 12/12/2017 141692 480 4470-7050-108 PW BUILDING CONSTUCTION Storage Pods 160.00 I-235401 Storage Pods R 12/12/2017 141692 480 4470-7050-108 PW BUILDING CONSTUCTION Storage Pods 320.00 1,040.00 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT E1420 ECM - Specialty Pubs I-548640 Bus Park N. Street Rao R 12/12/2017 141693 485 4470-7050-320 Business Park North 2018 Bus Park N. Street R 49.60 49.60 F1050 Fastenal Company I-MNSPR118778 Tools R 12/12/2017 141694 700 4823-1600 OPERATING SUPPLIES Tools 139.00 139.00 F1095 Ferguson Waterworks #2516 I-0269905 Water Main-Repair Clamps R 12/12/2017 141695 700 4823-1250 SUPPLIES, UTILITIES Water Main-Repair'Cl 136.08 136.08 F2056 First Call T-3298-239382 PD Gate Maintenance R 12/12/2017 141696 100 4465-1600 OPERATING SUPPLIES PD Gate Maintenance 5.99 5.99 F66010 PreCise MRM, LLC I-IN200-1014899 Software, Data R 12/12/2017 141697 100 4472-3100 Telephone Software, Data 43.30 43.30 G0476 G & K Services - Mo s Linen I-6013785872 Mats, Napkins, etc R 12/12/2017 141698 252 4730-3030 OTHER PROFESSIONAL SERVICES Mats, Napkins, etc 17.60 252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Napkins, etc 34.06 252 4350-1600 OPERATING SUPPLIES - Mats, Napkins, etc 35.45 I-6013797101 Mats, Napkins, Tablecloths etc R 12/12/2017 141698 252 4730-3030 OTHER PROFESSIONAL SERVICES Mats, Napkins, Table 13.20 252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Napkins, Table 34.06 252 4350-1600 OPERATING SUPPLIES Mats, Napkins, Table 41.25 I-6013924952 Tablecloths R 12/12/2017 141698 252 4730-3030 OTHER PROFESSIONAL SERVICES Tablecloths 44.00 I-6182790778 Uniforms & Clothing R 12/12/2017 141698 100 4360-2400 UNIFORM & CLOTHING Uniforms & Clothing 10.17 100 4460-2400 UNIFORMS & CLOTHING Uniforms & Clothing 1.01 100 4465-2400 UNIFORMS & CLOTHING Uniforms & Clothing 3.07 100 4470-2400 UNIFORMS & CLOTHING Uniforms & Clothing 6.09 100 4472-2400 UNIFORMS & CLOTHING Uniforms & Clothing 4.58 100 4475-2400 UNIFORMS & CLOTHINGUniforms & Clothing 1.01 252 4350-2400 UNIFORM & CLOTHING Uniforms & Clothing 4.08 700 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 8.66 700 4825-2400 UNIFORM & CLOTHING Uniforms & Clothing 2.01 730 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 10.17 745 4415-2400 UNIFORM & CLOTHING Uniforms & Clothing 4.08 745 4417-2400 UNIFORM & CLOTHING Uniforms & Clothing 0.97 I-66182790779 Mats, Soap, Napkins, etc R 12/12/2017 141698 100 4360-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 9.05 100 4460-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 0.90 100 4465-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 2.74 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT VENDOR SET: Ol City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 CHECK VENDOR I.D. NAME STATUS DATE 60476 G & K Services - Mpls CONT I-6182790779 Mats, Soap, Napkins, etc R 12/12/2017 100 4470-2410 MAINTENANCE;MATS,TOS,IELS,MOPS,EMats, Soap, Napkins, 100 4472-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 100 4475-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 700 4823-2410 MAINTENANCE; MATS, TOWELS, MOPS,EMats, Soap, Napkins, 700 4825-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 730 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 745 4415-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, 745 4417-2410 MANTENANCE;MATS,TOWELS,MOPS,EMats, Soap, Napkins, I-6182801966 Mats R 12/12/2017 100 4160-1600 OPERATING SUPPLIES Mats I-6182801967 Uni_"orms & Clothing R 12/12/2017 100 4360-2400 UNIFORM & CLOTHING Uniforms & Clothing 100 4460-2400 UNIFORMS & CLOTHING Uniforms & Clothing 100 4465-2400 UNIFORMS & CLOTHING Uniforms & Clothing 100 4470-2400 UNIFORMS & CLOTHING Uniforms & Clothing 100 4472-2400 UNIFORMS & CLOTHING Uniforms & Clothing 100 4475-2400 UNIFORMS & CLOTHING Uniforms & Clothing 252 4350-2400 UNIFORM & CLOTHING Uniforms & Clothing 700 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 700 4825-2400 UNIFORM & CLOTHING Uniforms & Clothing 730 4823-2400 UNIFORM & CLOTHING Uniforms & Clothing 745 4415-2400 UNIFORM & CLOTHING Uniforms & Clothing 745 4417-2400 UNIFORM & CLOTHING Uniforms & Clothing T-6182801968 Mats, Towels, Soap, etc R 12/12/2017 100 4360-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 100 4460-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 100 4465-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 100 4470-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 100 4472-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 100 4475-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 700 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 700 4825-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 730 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, 745 4415-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, .Soap, 745 4417-2410 MAINTENANCE;MATS,TOWELS,MOPS,EMats, Towels, Soap, G5600 Gopher State One -Call, Inc. I-7110595 Locate Requests R 12/12/2017 700 4823-3030 OTHER PROFESSIONAL SERVICES Locate Requests 730 4823-3030 OTHER PROFESSIONAL SERVICES Locate Requests PAGE: CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 5.42 4.08 0.90 3.63 7.71 1.79 9.05 3.63 0.83 37.92 10.17 1.01 3.07 6.09 4.58 1.01 4.08 8.66 2.01 10.17 4.08 0.97 9.05 0.90 2.74 5.42 4.08 0.90 3.63 7.71 1.79 9.05 3.63 0.83 55.35 55.35 141698 141698 141698 141698 141703 468.80 110.70 5 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT PAGE: 6 VENDOR SET: 01 City of Mounds Vies✓ BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 VENDOR I.D G5800 I-201712046315 100 4750-8011 100 4750-8021 252 4350-8011 252 4350-8021 740 4416-8011 740 4416-8021 H2805 I-4183295 700 4825-1600 H7175 I-201712046316 100 4200-1700 100 4360-1700 100 4470-1700 745 4417-1700 700 4823-1700 730 4823-1700 H8026 I-201712046317 100 4200-3020 I6560 I-IN1837460 100 4200-1600 T-IN1837492 100 4200-1600 I-IN1837605 100 4160-1600 I6823 I-15025066 100 4160-3100 252 4350-3100 700 4823-3100 K3000 I-140391 100 4160-3010 100 4160-3010 I-140392 230 2320 230 2320 230 4650-3030 I-140393 CHECK CHECK CHECK CHECK NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT Government Leasing & Finance, ECM Contract R 12/12/2017 LEASE PAYABLE ECM Contract 1,548.5E LEASE, INTEREST ECM Contract 492.6E LEASE PAYABLE ECM Contract 3,358.1E LEASE, INTEREST ECM Contract 1,068.41 LEASE PAYABLE ECM Contract 584.85 LEASE INTEREST ECM Contract 186.07 Hawkins, Inc. Chlorine R 12/1_2/2017 OPERATING SUPPLIES Chlorine 3,302.55 Holiday Companies Fuel, Car Washes R 12/12/2017 MOTOR FUELS & LUBRICANTS PD Fuel, Car Washes 3,235.07 MOTOR FUELS & LUBRICANTS Parks Fuel, Car Wash 181.58 MOTOR FUELS & LUBRICANTS Streets Fuel, Car We 343.34 MOTOR FUELS & LUBRICANTS Surface Water Fuel, 664.61 MOTOR FUELS & LUBRICANTS Water Dept Fuel, Car 158.22 MOTOR FUELS & LUBRICANTS Sewer Dept Fuel, Car 108.02 Thomas Hughes, Attorney At Law November Legal Services R 12/12/2017 PROSECUTING ATTORNEY SERVICES November Legal Servi 6,178.00 Innovative Office Solutions, L Office Supplies R 12/12/2017 OPERATING SUPPLIES Office Supplies 367.44 Pens R 12/12/2017 OPERATING SUPPLIES Pens 7.20 Office Supplies R 12/12/2017 OPERATING SUPPLIES Office Supplies 308.19 Allstream Phones R 12/12/2017 TELEPHONE Phones 158.16 TELEPHONE - Phones 118.62 TELEPHONE Phones 39.54 Kennedy & Graven, Chartered Retainer -Admin, Exp & Retainer R 12/12/2017 GENERAL LEGAL SERVICES Administration & Exp 1,451.91 GENERAL LEGAL SERVICES Retainer Adjustment 584.00 EDA R 12/12/2017 DEPOSIT PAYABLE EDA -Crossroad Pointe 287.00 DEPOSIT PAYABLE EDA -MWF Housing Proj 471.50 OTHER PROFESSIONAL SERVICES EDA -MV Housing Loan 812.00 Non Retainer R 12/12/2017 141704 7,238.73 141705 3,302.55 141706 4,690.84 141707 6,178.00 141708 141708 141708 682.83 141709 316.32 141710 141710 141710 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT PAGE: 7 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT K3000 Kennedy & Graven, CharCONT I-140393 Non Retainer R 12/12/2017 141710 100 4160-3010 GENERAL LEGAL SERVICES General Labor Matter 294.00 100 4160-3010 GENERAL LEGAL SERVICES Telecommunications 70.00 100 4160-3010 GENERAL LEGAL SERVICES General Employment M 588.00 100 4110-3030 OTHER PROFESSIONAL SERVICES Charter Comm -Legal S 84.00 485 4470-7050-320 Business Park North 2018 Reconstruction Proje 14.00 4,656.41 15020 League of Minnesota Cities I-265349 11/29 Luncheon R 12/12/2017 141711 100 4100-3630 TRAINING & CONFERENCES 11/29 Luncheon 90.00 I-265931 Regional Mtg-B.Bergeron R 12/12/2017 141711 100 4100-3630 TRAINING & CONFERENCES Regional Mtg-B.Berge 45.00 135.00 L7620 Lino Lakes Landscaping, Inc. I-Rec #148400 Refund Hydrant Meter Deposit R 12/12/2017 141712 700 2326 DEPOSITS -HYDRANTS Refund Hydrant Meter 2,500.00 2,500.00 M0105 M.C.F.O.A. I-201712046318 Membership 7/2017 to 6/2018 R 12/12/2017 141713 100 4130-3610 MEMBERSHIPS Membership 7/2017 to 40.00 I-201712046319 Membership Application R.Ewald R 12/12/2017 141713 100 4130-3610 MEMBERSHIPS Membership Applicati 160.00 200.00 M1010 MacQueen Equipment, Inc. I -E00406 Hearing -Communications R 12/12/2017 141714 730 4823-1600 OPERATING SUPPLIES Hearing-Communicatio 1,500.00 745 4415-1600 OPERATING SUPPLIES Hearing-Communicatio 1,500.00 100 4360-1600 OPERATING SUPPLIES Hearing-Communicatio 1,000.00 100 4470-1230 SUPPLIES, EQUIPMENT Hearing-Communicatio 1,000.00 700 4823-1600 OPERATING SUPPLIES Hearing-Communicatio 2,195.00 7,195.00 M1227 MailFinance I -N6879318 4th Qtr Lease Pmt R 12/12/2017 141715 100 4160-4010 RENTAL, EQUIPMENT 4th Qtr Lease Pmt 455.07 455.07 M1710 Master Technology Group I-619943 Fiber Data Cable R 12/12/2017 141716 480 4470-7050-108 PW BUILDING CONSTUCTION Fiber Data Cable 11,505.37 11,505.37 M210O McClellan Sales, Inc. I-00078611 Jackets, 3 -Quilted Bomber R 12/12/2017 141717 100 4180-2400 UNIFORM & CLOTHING Jackets, 3 -Quilted B 65.99 100 4410-2400 UNIFORM & CLOTHING Jackets 65.99 131.98 12/07/2017 9:17 AIH 478.09 A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank 141722 DATE RANGE: 0/00/0000 THRU 99/99/9999 98.07 141724 CHECK 25.00 VENDOR I.D. NAME STATUS DATE AMOUNT M3505 Menards I-41486 Conduit R 12/12/2017 480 4470-7050-108 PW BUILDING CONSTUCTION Conduit 40.1-- T-41957 Tools R 12/12/2017 700 4823-1600 OPERATING SUPPLIES Tools 15.6E I-41973 MVCC Supplies R 12/12/2017 252 4350-1600 OPERATING SUPPLIES MVCC Supplies 26.0E I-42022 Driveway Markers R 12/12/2017 100 4472-1230 SUPPLIES, EQUIPMENT Driveway Markers 118.98 I-42289 Amp Charger, Vise Grip, Etc R 12/12/2017 100 4465-1600 OPERATING SUPPLIES Amp Charger, Vise Or 83.25 I-42300 Event Ctr Decorations R 12/12/2017 252 4350-1600 OPERATING SUPPLIES Event Ctr Decoration 120.20 I-42808 Rags, Concrete, Broad Knife R 12/12/2017 700 4823-1600 OPERATING SUPPLIES Rags, Concrete, Broa 33.14 I-42809 Winterize Roll Pac R 12/12/2017 100 4465-1230 SUPPLIES, EQUIPMENT Winterize Roll Pac 11.67 I-42923 Dolly Wheels R 12/12/2017 252 4730-1230 SUPPLIES, EQUIPMENT Dolly Wheels 28.98 M4025 Metro Products, Inc. I-130670 Ext Cords R 12/12/2017 100 4465-1600 OPERATING SUPPLIES Ext Cords 365.40 M4600 Metro Council Environmental Se I-0001073815 Wastewater December R 12/12/2017 730 4823-3230 WASTE WATER DISPOSAL Wastewater December 76,011.37 M5300 Midway Ford Company I-3144.78 PW 4448 Bracket R 12/12/2017 100 4465-1220 SUPPLIES, VEHICLES PW 4448 Bracket 15.98 I-315200 PW #448 Brake Kits R 12/12/2017 100 4465-1220 SUPPLIES, VEHICLES PW #448 Brake Kits 94.37 M5500 Midwest Asphalt Corporation I-6332 Asphalt- Water Service Repair R 12/12/2017 700 4823-1240 SUPPLIES, STREETS Asphalt- Water Servi 98.07 M7305 MN Dept of Agriculture I-201712066326 Tree Care Renewal 2018 R 12/12/2017 100 4380-3630 TRAINING & CONFERENCES Tree Care Renewal 20 25.00 M7315 MN Department of Health I-201712046320 Comm Wtr Supply Sery Conn Fee R 12/12/2017 700 2076 DUE TO STATE MN - SAFE WATER FComm Wtr Supply Sery 5,145.00 PAGE: 8 CHECK CHECK CHECK DISCOUNT NO STATUS AMOUNT 141718 141718 141718 141718 141718 141718 141718 141718 141718 478.09 141720 365.40 141721 76,011.37 141722 141722 110.35 141723 98.07 141724 25.00 141725 5,145.00 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT PAGE: 9 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT M7636 MN Pollution Control Agency I-10000038725 Soil Testing R 12/12/2017 141726 480 4470-7050-108 PW BUILDING CONSTUCTION Soil Testing 875.00 875.00 M9550 Muska Electric Company T-119606 PD Wall Packs Troubleshoot R 12/12/2017 141727 100 4460-5110 REPAIRS, BUILDINGS & GROUNDS PD Wall Packs Troubl 320.10 320.10 N8525 Nystrom Publishing Co. 7-40028MV Matters R 12/12/2017 141728 100 4160-3430 PRINTING MV Matters 2,886.13 2,886.13 05531 Optum Health I-10199000172 COBRA-Fixed Monthly Fee R 12/12/2017 141729 100 4160-3030 OTHER PROFESSIONAL SERVICES COBRA-Fixed Monthly 50.00 50.00 21,165 Dave Perkins Contracting, Inc. I-26309 5116 Rainbow Street, Wtr Rep R 12/12/2017 141730 700 4823-5155 REPAIR, WATER SERVICE 5116 Rainbow Street, 4,915.00 4,915.00 P1580 Lynn Peavey Company I-338367 Heat Seal R 12/12/2017 141731 100 4200-1600 OPERATING SUPPLIES Heat Seal 212.00 T-338432 Jar Clr Evid R 12/12/2017 141731 100 4200-1600 OPERATING SUPPLIES Jar Clr Evid 30.00 242.00 P7281 Pro-Tec Design, Inc. I-83001 Security Software Training R 12/12/2017 141732 100 4410-3630 TRAINING & CONFERENCES Security Software Tr 220.00 220.00 R3002 Ramsey County I-EMCOM-006542 November Fleet Support Fee R 12/12/2017 141733 100 4200-3050 DISPATCHING - CONTRACTUAL November Fleet Suppo 121.68 T-EMCOM-006557 November Fleet Support Fee R 12/12/2017 141733 700 4823-3100 TELEPHONE November Fleet Suppo 7.28 745 4415-3100 TELEPHONE November Fleet Suppo 7.28 730 4823-3100 TELEPHONE November Fleet Suppo 7.28 I-EMCOM-006569 November 911 Dispatch R 12/12/2017 141733 100 4200-3050 DISPATCHING - CONTRACTUAL November 911 Dispatc 7,452.32 I-EMCOM-006584 November 911 Dispatch R 12/12/2017 141733 100 4200-3050 DISPATCHING - CONTRACTUAL November 911 Dispatc 1,475.26 I-PRRRV-000701 Special City Election R 12/12/2017 141733 100 4140-3030 OTHER PROFESSIONAL SERVICES Special City Electio 3,100.00 12,171.10 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT PAGE: 10 VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT R6000 Revize LLC I-5134 Web Design R 12/12/2017 141734 480 4180-7030 EQUIPMENT Web Design 9,579.90 9,579.90 R6047 Ricoh Americas Corporation I-5051308983 Copies R 12/12/2017 141735 100 4160-5100 REPAIRS, COMPUTERS Copies 708.74 100 4200-5100 REPAIRS, COMPUTERS Copies 218.24 926.98 R7262 City of Roseville I-0223822 November IT Services R 12/12/2017 141736 100 4160-5100 REPAIRS, COMPUTERS November IT Services 4,630.24 100 4200-5100 REPAIRS, COMPUTERS November IT Services 1,626.84 252 4350-3100 TELEPHONE November IT Services 100.00 I-0223873 November Phones Services R 12/12/2017 141736 100 4160-5100 REPAIRS, COMPUTERS November Phones Sery 641.82 6,998.90 R8025 Rum River Construction Consult I-63 November Contract Inspection R 12/12/2017 141737 100 4180-3030 OTHER PROFESSIONAL SERVICES November Contract In 6,331.00 6,331.00 T1083 Twin City Hardware Co., Inc. I-910846 Door Repairs MVCC R 12/12/2017 141738 252 4350-5110 REPAIRS, BUILDINGS & GROUNDS Door Repairs MVCC 2,094.45 2,094.45 T4400 Timesaver Off Site Secretarial I-M23388 Nov 13th, 15th CC & Planning R 12/12/2017 141739 100 4100-3030 OTHER PROFESSIONAL SERVICES CC Mtg November 13th 241.00 100 4110-3030 OTHER PROFESSIONAL SERVICES Planning Comm Mtg No 139.00 380.00 T6022 Trane I-38655284 CH Exhaust Fan Replaced R 12/12/2017 141740 100 4460-5130 REPAIRS, EQUIPMENT CH Exhaust Fan Repla 2,300.00 2,300.00 T6110 Towmaster I-398558 Truck Chassis Resol 8709 R 12/12/2017 141741 460 4470-7040 Vehicles - Public Works Truck Chassis Resol 109,893.00 109,893.00 U7055 USA Blue Book I-420518 Chlorine Testing Supplies R 12/12/2017 141742 700 4825-1600 OPERATING SUPPLIES Chlorine Testing Sup 25.63 25.63 V4053 Vanessa VanAlstine I-201712046321 PPT Remote, DP-HDMI Conv R 12/12/2017 141743 -210 4350-1600 OPERATING SUPPLIES PPT Remote, DP-HDMI 18.98 18.98 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 PAGE: 11 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT V4077 Scott Vandervegt I-201712066327 Uniform Allowance VanderVegt R 12/12/2017 141744 100 4465-2400 UNIFORMS & CLOTHING Uniform Allowance Va 50.15 730 4823-2400 UNIFORM & CLOTHING Uniform Allowance Va 16.71 700 4823-2400 UNIFORM & CLOTHING Uniform Allowance Va 16.71 83.57 V4105 Verizon Wireless I-9795997815 PW Phones R 12/12/2017 141745 100 4360-3100 TELEPHONE PW Phones 72.90 100 4410-3100 Telephone PW Phones 46.87 100 4460-3100 Telephone PW Phones 8.68 100 4465-3100 TELEPHONE PW Phones 22.57 100 4470-3100 TELEPHONE PW Phones 62.49 100 4472-3100 Telephone PW Phones 34.72 100 4475-3100 Telephone PW Phones 10.41 252 4350-3100 TELEPHONE PW Phones 27.77 700 4823-3100 TELEPHONE PW Phones 112.83 730 4823-31-00 TELEPHONE PW Phones 109.36 745 4415-3100 TELEPHONE PW Phones 46.86 1-9796901381 Data Cards R 12/12/2017 141745 100 4130-3100 TELEPHONE Data Cards 119.47 I-9797041533 PD Phones R 12/12/2017 141745 100 4200-5100 REPAIRS, COMPUTERS PD Phones 350.10 1,025.03 V5400 Viking Electric Supply, Inc. I -S000996890.001 Voltage Tester R 12/12/2017 141747 700 4823-1230 SUPPLIES, EQUIPMENT Voltage Tester 21.41 21.41 W1602 Water Conservation Service, In I-8028 2530 Cty Rd 10, 11-12-17 R 12/12/2017 141748 700 4823-3030 OTHER PROFESSIONAL SERVICES 2530 Cty Rd 10, 11-1 410.70 410.70 W5060 Wil-Kil I-3271260 Pest Control MVCC R 12/12/2017 141749 252 4350-5110 REPAIRS, BUILDINGS & GROUNDS Pest Control MVCC 56.50 I-3271278 Pest Control CH/PD R 12/12/2017 141749 100 4460-3030 OTHER PROFESSIONAL SERVICES Pest Control CH/PD 44.50 101.00 X6000 Xcel Energy I-201712046322 Xcel Energy R 12/12/2017 141750 100 4460-3210 ELECTRICITY Maintenance Garage -E 100 4460-3220 NATURAL GAS Maintenance Garage -G 252 4350-3210 ELECTRICITY Community Center-Ele 1,098.60 252 4350-3220 NATURAL GAS Community Center -Gas 1,345.34 100 4460-3220 NATURAL GAS City Hall -Gas 733.13 100 4360-3210 ELECTRICITY Greenfield Park/Tenn 31.23 700 4823-3220 NATURAL GAS Well 44 -Gas 46.49 700 4823-3220 NATURAL GAS Well 46 -Gas 74.43 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 PAGE: 12 CHECK CHECK CHECK NO STATUS AMOUNT 141750 CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT X6000 Xcel Energy CONT 1-201712046322 Xcel Energy R 12/12/2017 255 4350-3210 ELECTRICITY Lakeside Shelter-Ele 47.59 100 4360-3210 ELECTRICITY Silver View Park-Ele 145.94 100 4360-3210 ELECTRICITY LambertPark-Electri 730 4823-3210 ELECTRICITY Lift Station 41-Elec 49.56 700 4825-3210 ELECTRICITY Booster Station Load 1,710.94 740 4416-3210 ELECTRICITY Street Light -8228 Sp 13.77 700 4825-3210 ELECTRICITY Well 45, Electric 1,351.62 100 4360-3210 ELECTRICITY Random Park Electric 57.97 100 4475-3250 ELECTRICTY-TRAFFIC LIGHTS Traffic S41gnal-5510 700 4823-3220 NATURAL GAS Booster Station -Gas 78.20 700 4825-3210 ELECTRICITY Well #6 Load-Electri 2,565.12 700 4823-3220 NATURAL GAS Well #5 -Gas 120.19 100 4475-3250 ELECTRICTY-TRAFFIC LIGHTS Traffic Sig. -2234 Hw 32.23 700 4823-3220 NATURAL GAS Well #3 -Gas 182.02 700 4823-3220 NATURAL GAS Well #2 -Gas 51.83 100 4475-3250 ELECTRICTY-TRAFFIC LIGHTS Traff.Sig.-2800 Hwy. 77.49 700 4825-3210 ELECTRICITY Well #4-Elec. 42.42 255 4350-3210 ELECTRICITY Lakeside Park, 3030 28.06 730 4823-3210 ELECTRICITY Lift Station #2 118.28 700 4825-3210 ELECTRICITY Well 41 -Electric 140.51 100 4460-3210 ELECTRICITY City Hall -Electric 1,318.00 700 4825-3210 ELECTRICITY Well #2 -Electric 2,834.58 700 4823-3220 NATURAL GAS Well #2 -Gas 100 4360-3210 ELECTRICITY Warming House-Electr , - 12.12 252 4350-3210 ELECTRICITY Community Center-Ele 1,890.49 100 4460-3210 ELECTRICITY City Hall -Electric 152.98 100 4475-3250 ELECTRICTY-TRAFFIC LIGHTS Traffic Sig. -2399 Hw 36.15 100 4360-3210 ELECTRICITY Hillview Park Warmin 107.30 100 4360-3220 NATURAL GAS Hillview Park Warmin 77.55 100 4475-3250 ELECTRICTY-TRAFFIC LIGHTS Traffic Sig. -2428 Hw 37,76 100 4360-3220 NATURAL GAS Random Park -Gas 99.15 100 4360-3210 ELECTRICITY 2815 Ardan-Electric 66.38 100 4360-3220 NATURAL GAS 2815 Ardan-Gas 86.93 100 4360-3210 ELECTRICITY 5590 Quincy St.-E1ec 11.10 740 4416-3210 ELECTRICITY 2650 Hwy.10-Electric 7.64 740 4416-3210 ELECTRICITY 2530 Hwy.10-Electric 77.81 740 4416-3210 ELECTRICITY 2383 Hwy.10-Electric 71.05 740 4416-3210 ELECTRICITY 2699 Hwy.10-Electric 72.62 740 4416-3210 ELECTRICITY 2221 Hwy.10-Electric 62.71 740 4416-3210 ELECTRICITY 2551 Highway 10-Elec 61.62 740 4416-3210 ELECTRICITY 2547 Highway 10-Elec 61.41 100 4360-3210 ELECTRICITY Lambert Park -5324 Ja 108.33 100 4360-3220 NATURAL GAS Lambert Park -5324 Ja 86.96 100 4360-3220 NATURAL GAS 8303 Groveland-Gas 26.54 740 4416-3210 ELECTRICITY 2378 Mounds View Blv 32.13 740 4416-3210 ELECTRICITY 2440 Mounds View Blv 62.17 PAGE: 12 CHECK CHECK CHECK NO STATUS AMOUNT 141750 12/07/2017 9:17 AM VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 VENDOR I.D. NAME X66000 Ycel Energy I-201712046322 Xcel Energy 740 4416-3210 ELECTRICITY 740 4416-3210 ELECTRICITY 740 4416-3210 ELECTRICITY 100 4200-3210 ELECTRICITY F- T 0 T A L S * x REGULAR CHECKS: HAND CHECKS: DRAFTS: EFT: NON CHECKS: VOID CHECKS: TOTAL ERRORS: 0 A/P HISTORY CHECK REPORT PAGE: 13 ** G/L ACCOUNT TOTALS G/L ACCOUNT NAME 100 CHECK OPERATING SUPPLIES CHECK CHECK CHECK OTHER PROFESSIONAL SERVICES STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 4110-3030 CONT 100 4130-3030 OTHER PROFESSIONAL SERVICES 100 R 12/12/2017 TELEPHONE 141750 4130-3610 MEMBERSHIPS 2805 Mounds View Blv 42.79 OTHER PROFESSIONAL SERVICES 100 4160-1600 2150 Cty Rd H 95.02 4160-3010 GENERAL LEGAL SERVICES 100 Street Lighting 5,370.78 100 4160-3100 TELEPHONE Sirens 23.25 ADVERTISING 23,136.28 NO PRINTING INVOICE AMOUNT DISCOUNTS CHECK AMOUNT 67 4160-5100 346,645.69 0.00 346,645.69 0 100 0.00 0.00 0.00 0 OTHER PROFESSIONAL SERVICES 0.00 0.00 0.00 0 4200-1600 0.00 0.00 0.00 0 0.00 0.00 0.00 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 ** G/L ACCOUNT TOTALS G/L ACCOUNT NAME 100 4100-1600 OPERATING SUPPLIES 100 4100-3030 OTHER PROFESSIONAL SERVICES 100 4100-3630 TRAINING & CONFERENCES 100 4110-3030 OTHER PROFESSIONAL SERVICES 100 4130-3030 OTHER PROFESSIONAL SERVICES 100 4130-3100 TELEPHONE 100 4130-3610 MEMBERSHIPS 100 4140-3030 OTHER PROFESSIONAL SERVICES 100 4160-1600 OPERATING SUPPLIES 100 4160-3010 GENERAL LEGAL SERVICES 100 4160-3030 OTHER PROFESSIONAL SERVICES 100 4160-3100 TELEPHONE 100 4160-3420 ADVERTISING 100 4160-3430 PRINTING 100 4160-4010 RENTAL, EQUIPMENT 100 4160-5100 REPAIRS, COMPUTERS 100 4180-1600 OPERATING SUPPLIES 100 4180-2400 UNIFORM & CLOTHING 100 4180-3030 OTHER PROFESSIONAL SERVICES 100 4200-1230 SUPPLIES, EQUIPMENT 100 4200-1600 OPERATING SUPPLIES 100 4200-1700 MOTOR FUELS & LUBRICANTS AMOUNT 113.20 241.00 135.00 223.00 7,362.50 119.47 200.00 3,100.00 346.11 2,987.91 5,310.00 158.16 15.22 2,886.13 455.07 5,980.80 61.00 65.99 6,331.00 458.82 616.64 3,235.07 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 - G/L ACCOUNT TOTALS - G/L ACCOUNT _ NAME AMOUNT 100 4200-3020 PROSECUTING ATTORNEY SERVICES 6,178.00 100 4200-3050 DISPATCHING - CONTRACTUAL 9,049.26 100 4200-3210 ELECTRICITY 23.25 100 4200-5100 REPAIRS, COMPUTERS 2,195.18 100 4360-1600 OPERATING SUPPLIES 1,000.00 100 4360-1700 MOTOR FUELS & LUBRICANTS 181.58 100 4360-2400 UNIFORM & CLOTHING 20.34 100 4360-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 18.10 100 4360-3030 OTHER PROFESSIONAL SERVICES 295.00 100 4360-3100 TELEPHONE 72.90 100 4360-3210 ELECTRICITY 540.37 100 4360-3220 NATURAL GAS 377.13 100 4380-3630 TRAINING & CONFERENCES 25.00 100 4410-2400 UNIFORM & CLOTHING 65.99 100 4410-3100 Telephone 46.87 100 4410-3630 TRAINING & CONFERENCES 220.00 100 4460-2400 UNIFORMS & CLOTHING 2.02 100 4460-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 1.80 100 4460-3030 OTHER PROFESSIONAL SERVICES 1,950.93 100 4460-3100 Telephone 8.68 100 4460-3210 ELECTRICITY 1,470.98 100 4460-3220 NATURAL GAS 733.13 100 4460-5110 REPAIRS, BUILDINGS & GROUNDS 760.10 100 4460-5130 REPAIRS, EQUIPMENT 2,300.00 100 4465-1220 SUPPLIES, VEHICLES 1,089.67 100 4465-1230 SUPPLIES, EQUIPMENT 12.95 100 4465-1600 OPERATING SUPPLIES 454.64 100 4465-2400 UNIFORMS & CLOTHING 56.29 100 4465-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 5.48 100 4465-3100 TELEPHONE 22.57 100 4465-3630 TRAINING & CONFERENCES 209.00 100 4465-5120 REPAIRS, VEHICLES 1,095.97 100 4470-1230 .SUPPLIES, EQUIPMENT 1,000.00 100 4470-1700 MOTOR FUELS & LUBRICANTS 343.34 100 4470-2400 UNIFORMS & CLOTHING 12.18 100 4470-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 10.84 100 4470-3030 OTHER PROFESSIONAL SERVICES 385.61 100 4470-3100 TELEPHONE 62.49 100 4472-1230 SUPPLIES, EQUIPMENT 118.98 100 4472-2400 UNIFORMS & CLOTHING 9.16 100 4472-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 8.16 100 4472-3100 Telephone 78.02 100 4475-2400 UNIFORMS & CLOTHING 2.02 100 4475-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 1.80 100 4475-3100 Telephone 10.41 100 4475-3250 ELECTRICTY-TRAFFIC LIGHTS 183.63 PAGE: 14 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 100 4750-8011 LEASE PAYABLE 1,548.56 100 4750-8021 LEASE, INTEREST 492.68 *** FUND TOTAL *** 75,153.15 210 4350-1600 OPERATING SUPPLIES - 18.98 210 4350-7030 EQUIPMENT 4,439.31 — FUND TOTAL, *** 4,458.29 230 2320 DEPOSIT PAYABLE 758.50 230 4650-3030 OTHER PROFESSIONAL SERVICES 812.00 *** FUND TOTAL *** 1,570.50 252 4350-1210 SUPPLIES, BUILDING & GROUNDS 7.09 252 4350-1600 OPERATING SUPPLIES 226.85 252 4350-2400 UNIFORM & CLOTHING 8.16 252 4350-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 75.38 252 4350-3030 OTHER PROFESSIONAL SERVICES 904.50 252 4350-3100 TELEPHONE 246.39 252 4350-3210 ELECTRICITY 2,989.09 252 4350-3220 NATURAL GAS 1,345.34 252 4350-5110 REPAIRS, BUILDINGS & GROUNDS 2,150.95 252 4350-8011 LEASE PAYABLE 3,358.16 252 4350-8021 LEASE, INTEREST 1,068.41 252 4730-1230 SUPPLIES, EQUIPMENT 28.98 252 4730-3030 OTHER PROFESSIONAL SERVICES 74.80 *** FUND TOTAL *** 12,484.10 255 4350-3210 ELECTRICITY 75.65 *** FUND TOTAL *** 75.65 460 4470-7040 Vehicles - Public works 109,893.00 *** FUND TOTAL *** 109,893.00 480 4180-7030 EQUIPMENT 9,579.90 480 4470-7050-108 PW BUILDING CONSTUCTION 16,831.84 *** FUND TOTAL *** 26,411.74 485 4470-7050-320 Business Park North 2018 63.60 *** FUND TOTAL *** 63.60 700 2076 DUE TO STATE MN - SAFE WATER F 5,145.00 . 700 2326 DEPOSITS -HYDRANTS 2,500.00 700 4823-1230 SUPPLIES, EQUIPMENT 540.01 700 4823-1240 SUPPLIES, STREETS 98.07 700 4823-1250 SUPPLIES, UTILITIES 218.69 700 4823-1600 OPERATING SUPPLIES 2,382.82 PAGE: 15 12/07/2017 9:17 AM A/P HISTORY CHECK REPORT PAGE: 16 VENDOR SET: 01 City ,of Mounds View BANK: APBNK US Bank DATE RANGE: 0/00/0000 THRU 99/99/9999 ** G/L ACCOUNT TOTALS ** G/L ---------------------------------------------------------------------- ACCOUNT NAME AMOUNT 700 4823-1700 MOTOR FUELS & LUBRICANTS 158.22 700 4823-2400 UNIFORM & CLOTHING 348.02 700 4823-2410 MA_TNTENANCE;MATS,TOWELS,MOPS,E 15.42 700 4823-3030 OTHER PROFESSIONAL SERVICES 466.05 700 4823-3100 TELEPHONE 159.65 700 4823-3220 NATURAL GAS 553.16 700 4823-5155 REPAIR, 'MATER SERVICE 4,915.00 700 4825-1600 OPERATING SUPPLIES 3,328.18 700 4825-2400 UNIFORM & CLOTHING 4.02 700 4825-2410 MAINTENANCE;MA_TS,TOWELS,MOPS,E 3.58 700 4825-3210 ELECTRICITY 8,645.19 *** FUND TOTAL *** 29,481.08 730 4823-1600 OPERATING SUPPLIES 1,500.00 730 4823-1700 MOTOR FUELS & LUBRICANTS 108.02 730 4823-2400 UNIFORM & CLOTHING 37.05 730 4823-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 18.10 730 4823-3030 OTHER PROFESSIONAL SERVICES 55.35 730 4823-3100 TELEPHONE 116.64 730 4823-3210 ELECTRICITY 167.84 730 4823-3230 WASTE WATER DISPOSAL 76,011.37 *** FUND TOTAL *** 78,014.37 740 4416-3210 ELECTRICITY 6,031.52 740 4416-8011 LEASE PAYABLE 584.85 740 4416-8021 LEASE INTEREST 186.07 *** FUND TOTAL *** 6,902.44 745 4415-1600 OPERATING SUPPLIES 1,500.00 745 4415-2400 UNIFORM & CLOTHING 8.16 745 4415-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 7.26 745 4415-3100 TELEPHONE 54.14 745 4417-1700 MOTOR FUELS & LUBRICANTS 664.61 745 4417-2400 UNIFORM & CLOTHING 1.94 745 4417-2410 MAINTENANCE;MATS,TOWELS,MOPS,E 1.66 *** FUND TOTAL *** 2,237.77 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: APBNK TOTALS: 67 346,645.69 0.00 346,645.69 BANK: APBNK TOTALS: 67 346,645.69 0.00 346,645.69 REPORT TOTALS: 67 346,645.69 0.00 346,645.69 To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8874, Approving the Purchase of a Meter Reader and Software Background and Discussion: The current meter reader is no longer functional and needs to be replaced. This meter reader was purchased in 2007 when the City transitioned to Neptune meter reader radios from Sensus phone and radio readers. There have been several software updates over that period and the current reader is no longer compatible. Ferguson Waterworks provided us with a loaner to read the 3rd quarter utility reads and to provide us time to budget and get Council approval to purchase a replacement reader. Ferguson Waterworks has provided a quote for a replacement reader including software and training not to exceed $8,300. (attached) As with most technology, the new reader has more capabilities and will allow us to get utility reads for the entire City in half the time. This is a 2018 budget item and is included in the Water and Sanitary Sewer Funds. Recommendation: Staff recommends approval of the above purchase. The Neptune system is a proprietary system thus only one quote is available. Respectfully submitted, Mark Beer RESOLUTION 8874 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Approving the Purchase of a Meter Reader and Software WHEREAS, in 2007, the City transitioned to Neptune meter radios and purchased a meter reader to read the water meters for quarterly utility billing; and WHEREAS, the reader is now obsolete and no longer functional; and WHEREAS, Ferguson Waterworks is our current supplier of Neptune equipment; and WHEREAS, Ferguson Waterworks has provided a quote for the reader, software, and training not to exceed $8,300; and WHEREAS, this is a 2018 budget item and is included in the Water and Sanitary Sewer funds. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council authorizes Staff to purchase a Neptune meter reader, software, and training not to exceed $8,300 as presented in the attached quote. Adopted this 11th day of December, 2017 Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (seal) Group FERGUSON' Meter & Automation Watenvorks September 22, 2017 Mark Beer Finance Director City of Mounds View 2401 Mounds View Blvd. Mounds View, MN 55112 We are pleased to submit the following proposal for an updated meter reading solution: Qty 1 Neptune MRX920 Mobile Data Collector and MX900 Software, $6800.00 Qty 1 Neptune Mobility and Mapping software module, $550.00 Qty 1 Implementation of Software and Training, $950.00 Notes: Pricing is valid until June 30, 2018 After the first year of use, there will be annual software maintenance fees Thank you, Marc Meeden AMR / AMI Specialist Ferguson Meter & Automation Group M QU:-:N-D S VVI -E-W City of Mounds View Staff R To: From: Item Title/Subject: Item No: 9.A.1. Meeting Date: December 11, 2017 Type of Business: Council Business Administrator Review: 14 orf Honorable Mayor and City Council Mark Beer, Finance Director Resolution 8871 Adopting the 2018 Property Tax Levy Attached is Resolution 8871 adopting the 2018 property tax levy. The Truth -in -taxation meeting was held on December 4, 2017 and the public was provided an opportunity to comment. The City Council has proposed a final levy increase of 4.3% for the General Fund and the police officer referendum increase of 1.86%. The Street Improvement levy of $300,000 has been discontinued and a debt service levy for the Public Works facility will be initiated at $415,034. The overall increase is 8.87% for all levies. The City Council may adopt the tax levy on December 11th or schedule an additional meeting if necessary to adopt it no later than December 26, 2017. Staff recommends that the City Council adopt resolution 8871 adopting the 2018 property tax levy. Respectfully submitted, Mark Beer RESOLUTION NO. 8871 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Adopting the 2018 Property Tax Levy WHEREAS, the City Council has conducted numerous meetings and has made available detailed copies of the proposed 2018 Budget; and WHEREAS, the City Council provided the public an opportunity to speak at the Truth in Taxation meeting on December 4, 2017 to take comment on the proposed 2018 tax levy; and WHEREAS, when the Fire Improvement Bonds of 2013 were issued, the debt service was scheduled to be $97,953, however due to changes in the allocation of costs between participating cities, Mounds View's actual 2018 cost on said bonds will be $99,177. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following property tax levy for 2018 is hereby approved: General Fund base levy $ 4,025,429 Fire Bonds of 2013 levy 99,177 PERA rate increase levy 39,145 Police Referendum market value levy 2017 85,200 Police Referendum market value levy 2004 210,000 Total General Fund property tax levy $ 4,458,951 2017 Capital Improvement Bonds Debt Service $ 415,034 Total Property Tax Levy $ 4.873.985 and the City Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said 2018 property tax levy. Said resolution was declared to have been duly passed and adopted this 11th day of December, 2017. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (SEAL) MOU-NDtSVVWW ;ity of Mounds View Staff Item No: 9.A.2. Meeting Date: December 11, 2017 Type of Business: Council Business City Administrator Review: a2131 - ort To: City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8873 Approving the EDA Property Tax Levy Request for Fiscal Year 2018 Previously the City's economic development activities were funded with tax increment revenues. These tax increment revenues were discontinued as required by state statute. This left the City with limited resources to continue existing business outreach, marketing, advertising, small scale incentives, property acquisitions, professional services, and staff training and development. The EDA established levies in 2017 to help accomplish some of the above goals. There is no proposed increase in the total levied for 2018. The EDA adopted a request to the City to levy $100,000 on behalf of the EDA at the August 28, 2017 meeting and there is no change in that request since preliminary adoption. Respectfully submitted, Mark Beer, Finance Dir for RESOLUTION NO. 8873 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE ECONOMIC DEVELOPMENT AUTHORITY PROPERTY TAX LEVY REQUEST FOR FISCAL YEAR 2018 WHEREAS, the Mounds View Economic Development Authority (the "EDA") has requested that the City of Mounds View levy a tax for the benefit of the EDA pursuant to Minnesota Statutes 469.107, Subdivision 1; and WHEREAS, the City Council of the City of Mounds View approved resolution 8814 approving a preliminary levy of $100,000 on behalf of the EDA on August 28, 2017. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View hereby gives final approval for the collection of a levy for the benefit of the economic development activities within the community in fiscal year 2018 in the amount not to exceed $100,000, which amount shall be included in the City's levy. Adopted this 11th Day of December 2017. Carol A. Mueller, Mayor (ATTEST) Nyle Zikmund, Interim City Administrator (SEAL) To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title: Resolution 8872 Adopting the 2018 Budgets for All Funds Attached is Resolution 8872 and summaries of the 2018 General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, and Enterprise Funds budgets. Respectfully submitted, Mark Beer (�—� RESOLUTION NO. 8872 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2018 BUDGETS FOR ALL FUNDS WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall and on the City's website for the 2018 budgets for all funds; and WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2018 are hereby approved: GENERAL FUND: Amount City Council $ 60,881 Advisory Commissions 17,000 City Administrator 285,610 Elections 24,500 Finance 271,256 Central Services 282,474 Community Development 458,347 Police 2,970,719 Fire 508,929 Public Works Administration 148,962 Streets 447,108 Fleet management 113,448 Building maintenance 130,876 Recreation 118,849 Parks & Athletic Fields 337,519 Forestry 42,173 Convention & Visitors 61,750 Social services 20,748 Contingency 0 Fitness Program 6,500 Transfer to EDA Fund 50,000 Transfer to Special Projects Fund 75,000 Transfer to Vehicle Fund 250,000 Transfer to Community Center 190,000 Debt Service, Energy Savings 24,496 Debt Service, Fire Department 94,454 Total General Fund $6,991,599 Resolution 8872 Page 2 FUND: Amount Cable TV $ 354,476 Forfeiture 7,100 Economic Development 281,154 Community Center 443,160 Lakeside Park 23,550 Recycling grant 31,455 TIF District #5 1,657,070 GO CIP Bonds 2017A 213,894 Park Dedication Fund 320,000 Vehicle & equipment 106,600 Special Projects Fund 1,258,284 Street Improvement Fund 1,450,000 Water 1,305,773 Wastewater 1,868,973 Street Lighting 95,056 Surface Water 538,800 TOTAL ALL FUNDS $16,946,944 BE IT FURTHER RESOLVED, that, summaries of the 2018 budget shall be incorporated with and included as part of this resolution as Attachment A. Passed and adopted this 11th day of December, 2017. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (SEAL) CITY OF MOUNDS VIEW, MINNESOTA Combined 2018 Budget All Funds Special Debt Capital Total 2018 2017 General Revenue Service Projects Government Enterprise Total All Total All Fund Funds Funds Funds Funds Funds Funds Funds Revenues: $ 4,458,951 $ $ 415,034 $ $ 4,873,985 $ $ 4,873,985 $ 4,468,947 Properly taxes - 1,670,873 - 1,670,873 1,670,873 1,731,162 Tax increments All other taxes 384,000 230,000 290,000 904,000 904,000 780,000 - 20,000 20,000 60,000 80,000 80,000 Special assessments - - 183,172 - 183,172 180,522 Licenses & permits 183,172 Intergovernmental: State categorical aid 984,754 - 275,000 1,259,754 1,259,754 1,185,636 County grants - 31,455 - 31,455 31,455 71,584 Other local govt. 70,000 23,000 93,000 93,000 89,000 Charges for services: - 257,414 257,414 - 257,414 244,662 Culture and recreation - 3,081,018 3,081,018 2,969,608 Utility service charges - - Miscellaneous 16,825 - 16,825 2,000 18,825 18,325 Fines 36,600 2,000 - - 38,600 - 38,600 44,500 Investment income 115,000 3,600 200 19,000 137,800 38,800 176,600 222,100 Miscellaneous: Other 282,696 250 - 3,000 285,946 - 285,946 299,076 Total revenues $ 6,531,998 $ 2,218,592 $ 415,234 $ 607,000 $ 9,772,824 $ 3,181,818 $ 12,954,642 $ 12,385,122 0 CITY OF MOUNDS VIEW, MINNESOTA Combined 2018 Budget All Funds Special Debt Capital Total 2018 2017 General Revenue Service Projects Government Enterprise Total All Total All Fund Funds Funds Funds Eunds Funds Funds Funds Expenditures: General government: 567,671 567,671 567,671 569,883 Personal services Supplies 44,291 - - 44,291 44,291 43,900 Contractual services 329,759 329,759 329,759 311,430 Capital outlay - 40,000 40,000 40,000 31,000 Public safety Personal services 2,534,404 - - 2,534,404 2, 534,404 2,339,133 Supplies 80,670 1,100 81,770 81,770 95,898 Contractual services 799,538 500 800,038 800,038 735,573 Capital outlay 65,036 5,500 84,600 155,136 155,136 117,955 Public works Personal services 525,700 - 525,700 874,243 1,399,943 1,389,195 Supplies 135,495 135,495 149,976 285,471 265,651 Contractual services 179,199 179,199 1,741,010 1,920,209 1,795,099 Depreciation - - - - 358,000 358,000 455,000 Capital outlay - 2,542,000 2,542,000 379,320 2,921,320 10,697,667 Sanitation Personal services 14,026 - 14,026 - 14,026 13,800 Supplies 500 500 500 500 Contractual services 16,929 16,929 16,929 17,984 Culture and recreation: Personal services 218,678 144,464 363,142 363,142 380,465 Supplies 48,948 26,677 - 75,625 75,625 78,098 Contractual services 230,915 389,380 620,295 620,295 606,722 Capital outlay - 207,545 320,000 527,545 527,545 139,850 Community & Economic development Personal services 380,320 108,665 488,985 488,985 464,184 Supplies 3,375 700 4,075 4,075 3,915 Contractual services 74,652 1,695,316 1,769,968 1,769,968 1,624,684 Capital outlay - 50,000 50,000 50,000 50,000 Miscellaneous Personal services 6,500 - 6,500 6,500 6,500 Contractual services 82,498 - 2,475 84,973 84,973 82,211 Debt principal 94,022 40,957 - 134,979 7,133 142,112 174,656 Interest and fiscal charges 24,928 12,163 211,419 248,510 2,119 250,629 38,091 Total expenditures 6,426,599 2,714,422 213,894 2,986,600 12,341,515 3,511,801 15,853,316 22,529,044 Surplus of revenues over (under) expenditures and 105,399 (495,830) 201,340 (2,379,600) (2,568,691) (329,983) (2,898,674) (10,143,922) Other financing sources (uses) Transfers in 172,801 323,543 126,284 471,000 1,093,628 1,093,628 1,145,475 Transfers out (565,000) (83,543) - (148,284) (796,827) (296,801) (1,093,628) (1,145,475) Total other fin. sources (uses) (392,199) 240,000 126,284 322,716 296,801 (296,801) Net change in fund balance or net assets (286,800) (255,830) 327,624 (2,056,884) (2,271,890) (626,784) (2,898,674) (10,143,922) Add back capital outlay & debt principal - - - - - 386,453 386,453 1,244,250 Fund balance, January 1: 9,195,614 1,473,287 - 4,142,040 14,810,941 10,520,514 25,331,455 34,231,127 Fund balance, December 31 8,908,814 1,217,457 327,624 2,085,156 12,539,051 10,280,183 22,819,234 25,331,455 K City of Mounds View 2018 Budget Summary Expenditures: 2014 2015 2016 2017 2018 Change from 2017 General Fund: Actual Actual Actual Budget Request Dollar Percent Revenues: Property taxes - Base levy 3,363,602 3,651,411 3,700,381 3,833,967 4,025,429 191,462 4.99% Special tax levies, Bonds 156,348 154,119 154,119 90,835 99,177 8,342 9.18% Special tax levies, Operations 217,145 226,145 233,145 244,145 334,345 90,200 36.95% Franchise tax 336,711 309,039 296,173 280,000 290,000 10,000 3.57% Other taxes 109,002 47,877 27,556 29,000 29,000 - 0.00% Hotellmotel tax 66,367 69,109 67,408 65,000 65,000 - 0.00% Licenses and permits 246,969 204,845 184,499 180,522 183,172 2,650 1.47% Intergovernmental 941,697 1,038,060 1,090,100 976,636 1,054,754 78,118 8.00% Charges for services 14,933 18,942 40,988 16,325 16,825 500 3.06% Fines & forfeitures 40,239 36,338 29,278 39,000 36,600 (2,400) -6.15% Interest 521,224 112,669 104,985 115,000 115,000 - 0.00% Miscellaneous 355,678 321,188 342,547 295,826 282,696 (13,130) 4.44% Transfers: Public Works Administration 141,537 113,779 135,670 143,944 148,962 5,018 DARE Fund - 4,643 - - 0.00% Water Fund 69,393 - - 75,828 78,103 2,275 3.00% Sewer Fund 54,962 56,611 58,309 60,058 61,860 1,802 3.00% Storm Water Fund 7,168 7,383 7,604 7,832 8,067 235 3.00% Street Light Fund 2,462 2,536 2,612 2,690 2,771 81 3.01% Vehicle & Equipment Fund 38,316 21,000 22,000 21,600 22,000 400 1.85% Debt proceeds - 246,729 - - - - 0.00% Total revenues 6,542,216 6,528,644 6,361,704 6,334,264 6,704,799 370,535 5.85% Expenditures: Legislative Services: City Council 46,030 47,115 47,213 57,527 60,881 3,354 5.83% Advisory Commissions 14,315 8,720 15,520 15,500 17,000 1,500 9.68% Subtotal 60,345 55,835 62,733 73,027 77,881 4,854 6.65% Administrative Services: City Administrator 231,848 271,314 282,476 298,084 285,610 (12,474) -4.18% Elections 20,053 22,222 47,279 35,000 24,500 (10,500) -30.00% Finance 232,173 246,268 255,786 263,457 271,256 7,799 2.96% Central Services 207,551 216,482 237,713 255,645 282,474 26,829 10.49% Subtotal 691,625 756,286 823,254 852,186 863,840 11,654 1.37% Community Development 341,593 353,381 320,413 398,498 458,347 59,849 15.02% Police 2,481,263 2,710 053 2,719,071 2,751,241 2,970,719 219,478 7.98% Fire 511,231 567,934 592,181 567,196 603,383 36,187 6.38% Public Works Administration 141,537 113,779 135,670 143,944 148,962 5,018 3.49% Parks, Recreation & Forestry: Recreation 99,589 112,429 109,358 115,487 118,849 3,362 2.91% Parks 313,684 333,043 322,085 359,424 337,519 (21,905) -6.09% Forestry 17,379 34,478 29,474 47,486 42,173 (5,313) -11.19% Subtotal 430,652 479,950 460,917 522,397 498,541 (23,856) -4.57% Fleet Services: Building & Grounds Mtnce 126,707 391,909 116,217 132,657 130,876 (1,781) -1.34% Vehicle & Equipment Mtnce 116,011 84,331 86,966 108,167 113,448 5,281 4.88% Subtotal 242,718 476,240 203,183 240,824 244,324 3,500 1.45% Streets: Pavement Management 205,624 203,268 185,346 235,303 231,743 (3,560) -1.51% Snow & Ice Control 196,155 134,936 131,951 147,564 148,117 553 0.37% Sign Maintenance 37,342 40,315 37,082 63,877 67,248 3,371 5.28% Subtotal 439,121 378,519 354,379 446,744 447,108 364 0.08% Other Convention & Visitor's Bureau 63,049 65,654 64,038 61,750 61,750 - 0.00% Social Service Coordination 19,763 20,178 20,259 20,461 20,748 287 1.40% Miscellaneous/contingency 4,926 4,975 5,061 6,500 6,500 - 0.00% Transfers to other funds 1,090,000 496,000 745,000 475,000 565,000 90,000 18.95% Debt service - 20,268 24,495 24,496 24,496 - 0.00% Subtotal 1,177,738 607,075 858,853 588,207 678,494 90,287 15.35% Total expenditures 6,517,823 6,499,052 6,530,654 6,584,264 6,991,599 407,335 6.19% Net change in fund balance 24,393 29,592 (168,950) (250,000) (286,800) (36,800) Beginning Fund Balance 9,560,579 9,584,972 9,614,564 9,445,614 9,195,614 Ending Fund Balance 9,584,972 9 614 564 9,445,614 9 195 614 8,908,814 (36,800) 3 CITY OF MOUNDS VIEW, MINNESOTA Special Revenue Funds 2018 Budgets Combining Statement of Revenues and Expenditures and Net Changes in Fund Balances El Cable Community Lakeside Recycling TIF Total TV Forfeiture EDA Center Park Grant District #5 2018 2017 Revenues: Taxes 130,000 100,000 - 1,670,873 1,900,873 1,857,162 Intergovernmental: County grants 31,455 31,455 32,284 Other local govt. - 23,000 - 23,000 23,000 Charges for services: Culture and recreation 257,414 - 257,414 244,662 Miscellaneous: Fines 2,000 - - 2,000 5,500 Investment income - 300 300 3,000 3,600 4,300 Other - - - 250 - 250 250 Total revenues 130,000 2,000 100,000 257,714 23,550 31,455 1,673,873 2,218,592 2,167,158 Expenditures: Public safety Supplies - 1,100 1,100 17,200 Contractual services 500 500 1,500 Capital outlay 5,500 - - - - 5,500 Sanitation Personal services - 14,026 14,026 13,800 Supplies 500 500 500 Contractual services - 16,929 16,929 17,984 Culture and recreation: Personal services 93,152 47,160 4,152 - 144,464 157,599 Supplies 4,250 19,970 2,457 26,677 22,520 Contractual services 49,529 - 322,910 16,941 389,380 368,769 Capital outlay 207,545 - - 207,545 10,000 Debt Service - 53,120 53,120 53,120 Economic development Personal services 108,665 - - - 108,665 105,517 Supplies - 700 700 700 Contractual services 121,789 1,573,527 1,695,316 1,588,068 Capital outlay - 50,000 - - - 50,000 50,000 Total expenditures 354,476 7,100 281,154 443,160 23,550 31,455 1,573,527 2,714,422 2,407,277 Surplus of revenues over (under) expenditures (224,476) (5,100) (181,154) (185,446) 100,346 (495,830) (240,119) Other financing sources (uses) Transfers in 133,543 190,000 - - 323,543 304,498 Transfers out - - - - (83,543) (83,543) (79,498) Total other financing sources (uses) - 133,543 190,000 - (83,543) 240,000 225,000 Net change in fund balance (224,476) (5,100) (47,611) 4,554 - - 16,803 (255,830) (15,119) Fund balance, January 1: 335,057 (3,302) 212,845 77,938 8,058 14,211 828,480 1,473,287 2,563,806 Fund balance, December 31 110,581 (8,402) 165,234 82,492 8,058 14,211 845,283 1,217,457 2,548,687 El CITY OF MOUNDS VIEW, MINNESOTA Debt Service Fund 2018 Budgets Combining Statement of Revenues and Expenditures Revenue: Taxes: Property taxes Miscellaneous: Investment income Total revenue Expenditures: Debt service: Principal Interest Paying agent fees Continuing disclosure fees Total expenditures Surplus of revenue over (under) expenditures Net change in fund balance Fund balance, January 1 Fund balance, December 31 GO CIP Bonds Total 2017A 2018 2017 415,034 415,034 - 200 200 - 415,234 415,234 211,419 211,419 - 475 475 - 1,000 2,000 - 212,894 213,894 - 202,340 201,340 - 328,624 327,624 - 5 328,624 327,624 - CITY OF MOUNDS VIEW, MINNESOTA Capital Project Funds 2018 Budgets Combining Statement of Revenues and Expenditures 0 Park Vehicle and Special Street Total Budget Dedication Equipment Proiects Improvement 2018 2017 Revenue: $ - $ - $ - $ - $ - $ 300,000 Taxes Franchise fees - - - 290,000 290,000 280,000 Special assessments - - - 20,000 20,000 20,000 Intergovernmental: State - - - 275,000 275,000 275,000 County - - - - - 39,300 Miscellaneous: Investment income - 2,000 - 2,000 15,000 19,000 56,000 Other 3,000 - - - 3,000 3,000 Total revenue 5,000 - 2,000 600,000 607,000 973,300 Expenditures: General government - - 40,000 - 40,000 31,000 Public safety - 84,600 - - 84,600 77,300 Streets and highways - - 1,092,000 1,450,000 2,542,000 10,288,027 Culture and recreation 320,000 - - - 320,000 123,850 Total expenditures 320,000 84,600 1,132,000 1,450,000 2,986,600 10,520,177 Excess (deficiency) of revenue over expenditures (315,000) (84,600) (1,130,000) (850,000) (2,379,600) (9,546,877) Other financing sources (uses) Operating transfers Bonds issued - - - - - 7,500,000 Transfers in - 396,000 75,000 - 471,000 384,000 Transfers out - (22,000) (126,284) - (148,284) (56,600) Total other financing sources (uses) - 374,000 (51,284) - 322,716 7,827,400 Net change in fund balance (315,000) 289,400 (1,181,284) (850,000) (2,056,884) (1,719,477) Fund balance, January 1 292,257 1,358,486 1,363,512 1,127,785 4,142,040 5,643,337 Fund balance, December 31 $ (22,743) $ 1,647,886 $ 182,228 $ 277,785 $ 2,085,156 $ 3,923,860 0 THIS PAGE LEFT BLANK INTENTIONALLY Operating revenue: Operating revenues Special assessments Connection charges Total operating revenue Operating expenses: Personal services Supplies Contractual services Electricity & gas Disposal charges Contingency Depreciation Capital outlays Total operating expenses Net operating income (loss) CITY OF MOUNDS VIEW, MINNESOTA Enterprise Funds 2018 Budgets Combining Statement of Revenues and Expenses Sanitary Street Storm Water Sewer Lighting Water Total 2018 2017 1,105,176 1,599,940 104,402 271,500 3,081,018 2,969,608 60,000 - - - 60,000 60,000 2,000 - - - 2,000 2,000 1,167,176 1,599,940 104,402 271,500 3,143,018 3,031,608 374,134 360,299 8,133 131,677 874,243 871,871 97,129 31,372 1,000 20,475 149,976 127,406 214,707 114,893 3,900 211,661 545,161 483,419 115,500 2,100 70,000 - 187,600 187,600 - 978,249 - - 978,249 918,137 15,000 15,000 - - 30,000 30,000 241,000 85,000 - 32,000 358,000 455,000 104,200 172,200 - 102,920 379,320 409,640 1,161,670 1,759,113 83,033 498,733 3,502,549 3,483,073 5,506 (159,173) 21,369 (227,233) (359,531) (451,465) Non-operating revenue (expenses): 104,200 172,200 - Investment income 500 21,000 1,300 16,000 38,800 46,800 Principal payment on debt (ESP Lease) - - (7,133) - (7,133) (6,924) Interest on debt (ESP Lease) - - (2,119) - (2,119) (2,329) Total non-operating 500 21,000 (7,952) 16,000 29,548 37,547 Transfers Transfers in - - - - - 35,000 Transfers out (144,103) (109,860) (2,771) (40,067) (296,801) (280,408) Revenues over (under) expenditures (138,097) (248,033) 10,646 (251,300) (626,784) (659,326) Add back: Capital outlays 104,200 172,200 - 102,920 379,320 409,640 Principal on debt - - 7,133 - 7,133 6,924 Net income (loss) (33,897) (75,833) 17,779 (148,380) (240,331) (242,762) Net assets (deficit), January 1 3,748,892 3,638,339 75,689 3,057,595 10,520,514 10,790,777 Net assets (deficit), December 31 $3,714,995 $3,562,506 $ 93,468 $2,909,215 $10,280,183 $10,548,015 0 THIS PAGE LEFT BLANK INTENTIONALLY M0U--NDitSVVtEW of Mounds View Staff R Item No: 09B Meeting Date: Dec 11, 2017 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Jon Sevald, City Planner/Supervisor Item Title/Subject: Resolution 8777, Approval of the Preliminary Plat of "Boulevard" (Planning Case MU2017-001) Introduction: MWF Properties requests approval of the Preliminary Plat of "Boulevard", a Major Subdivision, combining four lots into one lot, located at the northwest corner of Mounds View Blvd and Groveland Rd. This project coincides with a request to approve a Development Review for a 60 -unit apartment building on the same property. The Development Review will be considered as a separate Resolution (Please refer to that Staff Report for Preliminary Plat drawings). At the Mayor's discretion, Staff may present both the Preliminary Plat and Development Review staff reports as one conversation, with separate action to be taken on each Resolution. A Public Hearing was conducted on July 24, 2017 and continued on August 14, 2017. Action was tabled to allow further discussion with Ramsey County concerning the driveway location. Discussion: The project includes the following properties: PID Address Existing Use Zoning Comp Plan 06-30-23-31-0029 7980 Groveland Rd Vacant R-4 High Density MU -PUD May 8, 2017 CUP — Multiple Famil Dwelling Apr 5, 2017 Residential May 8, 2017 06-30-23-31-0030 2865 Mounds View Blvd Single -Family R-4 High Density MU -PUD 8777 Aug14, 2017 Aug28, 2017 Residential Development Review 06-30-23-31-0031 2901 Mounds View Blvd Vacant R-4 High Density MU -PUD Aug 16, 2017 Dec 11, 2017 Final Plat Residential TBD 06-30-23-31-0241 0 (unaddressed) Vacant R-4 High Density MU -PUD TBD TBD Residential The project includes multiple applications. Meeting dates include: Application Planning Commission Resolution City Council Resolution Zoning Map Amendment Apr 5, 2017 1067-17 A r 19, 2017 Ord 934 May 8, 2017 CUP — Multiple Famil Dwelling Apr 5, 2017 1068-17 May 8, 2017 8751 Preliminary Plat Jul 19, 2017 1075-17 Jul 24, 2017 8777 Aug14, 2017 Aug28, 2017 Dec 11, 2017 Development Review Jul 19, 2017 1076-17 Aug 28, 2017 8778 Aug2, 2017 Aug 16, 2017 Dec 11, 2017 Final Plat TBD TBD TBD TBD Tax Increment Financing_N/A N/A TBD TBD Item 09B December 11, 2017 Page 2 A Major Subdivision is the division of land into more than one lot, or includes two acres of land or larger'. In this case, four lots will be combined into one lot, 3.2 acres in size (4.5 acres including right-of-way). The developer will dedicate right-of-way for Mounds View Blvd (existing) and for Groveland Rd (new). During public meetings, there was discussion of the Mounds View Blvd & Groveland Rd intersection being unsafe, in -part because of the angle of the intersection and the inability to see oncoming traffic. In 2002, the City conducted a study (County Road 10 Redevelopment and Revitalization Plan), which included redesigning such intersections as 90 -degree intersections. Based on this study, Staff requested that the Developer dedicate additional right-of-way on Groveland Rd. Reconstruction may or may not occur, but the land is available should the County or City reconstruct this intersection in the future. Analysis: The developer submitted plans with the most current, dated December 1, 2017. Plans were distributed by Staff to applicable persons and agencies. Comments based on plans, dated November 14, 2017, were received from: Andy Schreder, Interim Building Official Nov 16, 2017 Mike Mattson, Fire Marshal (SBM Fire Dept) Nov 22, 2017 Tyler McLeete, City Engineer (Stantec) Nov 27, 2017 Erin Laberee, Traffic Engineer (Ramsey County) Nov 28, 2017 Phil Gravel, City Engineer (Stantec) Dec 7, 2017 The Preliminary Plat was reviewed for compliance with the Mounds View Municipal Code, Titles 1000 (Building and Development), 1100 (Zoning), and 1200 (Land Subdivisions). The Preliminary Plat is found to be consistent with the Municipal Code. Drainage & Utility easements will be dedicated over 5' along property lines, 10' along property lines fronting public ROW, and over the storm water pond, which will be privately maintained. Summary: Approval of a Preliminary Plat is approval for the Developer to prepare a Final Plat. The Preliminary Plat includes lot size and dimensions, drainage & utility easements, and grading & drainage plans. The Preliminary Plat is not approval of the proposed 60 -unit apartment building. This may be reviewed through the Development Review process. Planning Commission Recommendation: The Planning Commission recommended approval of the Preliminary Plat at its July 19, 2017 meeting (Resolution 1075-17). I Mounds View Municipal Code, Section 1201.03, Subd 8 (Major Subdivision) Required Proposed Minimum Lot Size (R-4 District) 2,500 sf /unit 2,596 sf /unit Minimum Lot Width 100' 403' Usable Open Space 625 sf /unit 972 sf /unit Drainage & Utility easements will be dedicated over 5' along property lines, 10' along property lines fronting public ROW, and over the storm water pond, which will be privately maintained. Summary: Approval of a Preliminary Plat is approval for the Developer to prepare a Final Plat. The Preliminary Plat includes lot size and dimensions, drainage & utility easements, and grading & drainage plans. The Preliminary Plat is not approval of the proposed 60 -unit apartment building. This may be reviewed through the Development Review process. Planning Commission Recommendation: The Planning Commission recommended approval of the Preliminary Plat at its July 19, 2017 meeting (Resolution 1075-17). I Mounds View Municipal Code, Section 1201.03, Subd 8 (Major Subdivision) Item 09B December 11, 2017 Page 3 Staff Recommendation: Staff recommends approval of Resolution 8777, approval of the Preliminary Plat of "Boulevard". The City Council is requested to consider the following options: 1. Resolution 8777, approving the Preliminary Plat of "Boulevard". 2. Denying the Preliminary Plat. If the City Council chooses this option, Staff would need to be directed to draft a resolution of denial with findings of fact appropriate to support the denial. 3. Table action with cause, requiring the consent of the developer. The City has 120 -days to take action on a Preliminary Plat (Oct 13, 2017). The Developer granted an extension, expiring Dec 12, 2017. The intent of this extension was to allow further discussion with Ramsey County regarding access onto Mounds View Blvd, which occurred in October, 2017. Respectfully submitted, Jon Sevald, ICP Planner ATTACHED: 1. Zoning Map 2. Aerial Map 3. Resolution 8777 Item 09B December 11, 2017 Page 4 Zoning Map 8265 8230 1 8241 N r ( N A LIMITED BUSINESS R-2 SINGLE & TWO FAMILY RESIDENTIAL ARDAN pNp rj N rj - N N B-4 REGIONAL BUSINESS N HIGH DENSITY RESIDENTIAL N N N N co 8206 n p1 O co 8245 R—O 8227 N — N 820214 N 8217 8198 8205 8192 820 in n 8208 8160 W co N N 6200 c r8175 8191 R1dA I APnRT R-2 YJ`:1�1.8160 8161 N NNPU 81a18131 NNN 8111 I o` v L N 1 OI N I I� II !I LEGEND 8( 81 a a a1 7 7, 7! 7! * R-1 SINGLE—FAMILY RESIDENTIAL B-2 LIMITED BUSINESS R-2 SINGLE & TWO FAMILY RESIDENTIAL B-3 HIGHWAY BUSINESS N N B-4 REGIONAL BUSINESS N HIGH DENSITY RESIDENTIAL N N 8127 n F0 p1 O co O R—O N N N N N N 8( 81 a a a1 7 7, 7! 7! * R-1 SINGLE—FAMILY RESIDENTIAL B-2 LIMITED BUSINESS R-2 SINGLE & TWO FAMILY RESIDENTIAL B-3 HIGHWAY BUSINESS R-3 MEDIUM DENSITY RESIDENTIAL B-4 REGIONAL BUSINESS R-4 HIGH DENSITY RESIDENTIAL 1-1 INDUSTRIAL R-5 MOBILE HOME PF PUBLIC FACILITIES R—O RESIDENTIAL/OFFICE PUD PLANNED UNIT DEVELOPMENT B-1 NEIGHBORHOOD BUSINESS CRP CONSERVANCY, RECREATION & PRESERVATION AREAS NOT LABELED ARE R-1 DISTRICTS Item 09B December 11, 2017 Page 5 Aerial Map RESOLUTION 8777 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE PRELIMINARY PLAT OF `BOULEVARD", LOCATED AT THE NORTHWEST CORNER OF MOUNDS VIEW BOULEVARD AND GROVELAND ROAD; PLANNING CASE MU2017-001 WHEREAS, the City of Mounds View Municipal Code, Title 1200 provides requirements and procedures for the subdivision of plats, requiring a Major Subdivision of a parcel or parcels of property in which more than one additional parcel or lot is created or which is two (2) acres or larger in size; and, WHEREAS, MWF Properties, LLC representing Cynthia Johnson, owner of PID: 06-30- 23-31-0029 and PID: 06-30-23-31-0030; and representing the State of Minnesota, owner of PID: 06-30-23-31-0031 and PID: 06-30-23-31-0241, has applied for Preliminary Plat approval of a Major Subdivision of "Boulevard", consisting of 4.5 acres in size, located on land legally described as: Certificate of Title No. 582367 (PID 06-30-23-31-0031): Parcel 1: Lot 50, except that part which lies southwesterly of a line run parallel with and distant 100 feet Northeasterly of the Southwesterly boundary of said Lot 50, also except that part described as follows: Commencing at the Northwest corner of said Lot 50; thence East 7 feet along the North line of said Lot 50; thence Southerly 100 feet to a point of intersection on the West line of said Lot 50; thence North along said West line of said Lot 50 to the point of commencement; Auditor's Subdivision No. 89, Ramsey Co., Minn. the said excepted part of the above described properly, the Southwesterly 100 feet has been taken by the State of Minnesota for public Highway purposes. Parcel 2: All that part of Lot 32, Auditor's Subdivision No. 89, Ramsey Co., Minn., described as follows, to -wit: Resolution 8777 Page 2 Commencing at a point on the West line of Lot 50, Auditor's Subdivision No. 89, which point is 100 feet South of the Northwest corner of said Lot 50; thence South to a line 100 feet Northeasterly from and parallel with the Southerly line of Lot 32; thence Northwesterly on said parallel line 32 feet; thence Northeasterly to the point of beginning. Certificate of Title No. 582368 (PID 06-30-23-31-0241): The South 13 5. 00 feet, front and rear, of Lot 47, Auditor's Subdivision No. 89, lying westerly of the East 187.00 feet. Certificate of Title No. 616319 (PID 06-30-23-31-0030): Lot 49, Auditor's Subdivision No. 89, Ramsey County, Minnesota. Certificate of Title No. 593365 (PID 06-30-23-31-0029): That part of Lot 48, Auditor's Subdivision No. 89 lying South of the North 300 feet front and rear thereof, except that portion taken for the Highway right of way purposes. WHEREAS, the properties are zoned R-4 High Density Residential, and are within the County Road 10 Corridor Overlay District, and are guided for Mixed Use PUD within the Comprehensive Plan; and, WHEREAS, the applicant, MWF Properties, has submitted the following; 1. Title Commitment, dated March 6, 2017 2. Application (Major Subdivision), received June 13, 2017 3. Extension of 120 -day review (expiring December 12, 2017), received September 13, 2017. 4. Traffic Impact Study, dated June 29, 2017 5. Title Commitment, dated August 24, 2017 6. Plan set, titled "Boulevard Mounds View, Minnesota Issued for: City Resubmittal", dated December 1, 2017. The plan set is inclusive of the Preliminary Plat and Development Review. WHEREAS, Staff distributed the submitted materials to applicable departments and agencies for review, receiving comments as noted in the December 11, 2017 Staff Report; and, WHEREAS, in response to emailed comments made by Jim Tolass, Ramsey County Public Works Director, dated October 26, 2017, Ramsey County will allow a driveway access onto Mounds View Blvd at the mid -block contingent upon this driveway being a shared driveway via easement with any redevelopment of any property on the north side of Mounds View Blvd, between Groveland Rd and Spring Lake Rd, and that existing driveways be removed at the time Resolution 8777 Page 3 of redevelopment. This easement and the applicable properties are included in the Preliminary Plat. Further, the developer agrees to close, at the developer's expense, the median crossover on Mounds View Blvd in front of the former SBM Fire Station (18 10 Highway 10 NE Spring Lake Park, MN); and, WHEREAS, Staff recommends approval of the Preliminary Plat; and, WHEREAS, the Planning Commission reviewed the request on July 19, 2017, recommending approval of the Preliminary Plat (Resolution 1075-17); and, WHEREAS, the City Council conducted a Public Hearing on July 24, 2017, continuing it on August 14, 2017; and, WHEREAS, the City Council considered oral comments made by the public during public meetings and included in meeting minutes, and written comments included in Staff Reports, dated July 24, 2017, August 14, 2017, and December 11, 2017; and, WHEREAS, the City of Mounds View Municipal Code, Section 1204.02, Subd 4 (Dedication Amount), allows for the dedication by the subdivider to the City, up to ten percent (10%) of the buildable land, or cash equivalent. Buildable land is the gross acreage minus right- of-way to be dedicated (Mounds View Blvd and Groveland Rd). This park dedication is estimated to be: PID Buildable Land EMV (2017) 06-30-23-31-0029 0.30 ac $ 43,140 X 10% = $ 4,314 06-30-23-31-0030 1.22 ac $120,100 X 10% = $12,010 06-30-23-31-0031 0.75 ac $171,700 X 10% = $17,170 06-30-23-31-0241 0.84 ac $ 33,500 X 10% = $ 3,350 $36,844 NOW, THEREFORE, BE IT RESOLVED, the City Council finds that the request is consistent with the City of Mounds View Municipal Code, Title 1000 (Building and Development Regulations), Title 1100 (Zoning Code), and Title 1200 (Land Subdivision), and the Comprehensive Plan; and, NOW, THEREFORE, BE IT FINALLY RESOLVED, based upon the above findings, the information and documents regarding the proposed Preliminary Plat, the Staff Report, the Planning Commission's recommendation, testimony of the applicant, and in consideration of public testimony, the City Council does hereby approve the Preliminary Plat of `Boulevard", with the following conditions: All utilities within the development shall be located underground. 2. The Developer agrees to construct at the Developer's expense, a public trail and trail lighting to city standards as shown on the Preliminary Plat and related drawings, dated December 1, 2017, or as amended and approved by City Staff and Ramsey County. These improvements shall be constructed at the time the building is constructed. Resolution 8777 Page 4 The Developer agrees to pay to the City, a Park Dedication Fee equivalent to 10% of the Estimated Market Value (EMV) of the buildable land. For the 2017 EMV, this fee equals $36,844. This fee shall be paid prior to the City signing the Final Plat mylars. 4. The Developer shall satisfy all requirements of the City Engineer (Stantec), as stated in its review comments, dated Nov 27, 2017. The Developer shall satisfy all Ramsey County requirements, including the removal of the CSAH 10 median crossover in front of 1810 Highway 10 NE, Spring Lake Park (former SBM Fire Station), and recording an ingress/egress easement benefiting the following properties (and their successors): PID: 06-30-23-31-0173 Address: 2925 Mounds View Blvd 06-30-23-31-0237 2935 Mounds View Blvd 06-30-23-31-0174 2949 Mounds View Blvd 06-30-23-32-0042 0 (Unassigned) 06-30-23-23-0044 0 (Unassigned) This easement shall be recorded concurrently with the recording of the Final Plat. 6. The Developer shall obtain applicable permits from the Rice Creek Watershed District (RCWD), and submit a signed/recorded copy of the Maintenance Agreement for storm water management facilities to RCWD. 7. The applicant shall execute a Developers Agreement with the City, intended to be completed as part of the Final Plat approval. The Developers Agreement will be inclusive of developer installed improvements, including a publicly owned pedestrian trail, privately owned fenced playground, landscaping and site improvements. 8. The Developer shall pay all of the City's costs in reviewing the application, including those of the City Attorney and consultants. 9. The Developer shall apply for Final Plat approval no later than six months after the date of approval of the Preliminary Plat, or the Preliminary Plat approval will become null and void. Adopted this 11 th day of December, 2017 Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (SEAL) MOU-NDS VfE-W of Mounds View Staff R Item No: 09C Meeting Date: Dec 11, 2017 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Jon Sevald, City Planner/Supervisor Item Title/Subject: Resolution 8778, Approval of the Development Review of "Boulevard" Introduction: MWF Properties requests approval of a Development Review for a 60 -unit apartment building to be located at the NW corner of Mounds View Blvd and Groveland Rd. This application coincides with a request to approve the Preliminary Plat of "Boulevard" (separate action). A Development Review is a review of design plans for buildings, landscaping, parking, exterior lighting, and other items. Development Reviews are not required for single-family and two-family homes. Development Reviews are required for all other new construction of a principal building and additions to existing principal buildings, unless the addition is less than 10% and less than 10,000 sq ft. Discussion: The project includes the following properties: PID Address Existing Use Zoning Comp Plan 06-30-23-31-0029 7980 Groveland Rd Vacant R-4 High Density MU -PUD May 8, 2017 CUP — Multiple Family Dwelling Apr 5, 2017 Residential May 8, 2017 06-30-23-31-0030 2865 Mounds View Blvd Single -Family R-4 High Density MU -PUD 8777 Aug14, 2017 Aug28, 2017 Residential Development Review 06-30-23-31-0031 2901 Mounds View Blvd Vacant R-4 High Density MU -PUD Aug 16, 2017 Dec 11, 2017 Final Plat Residential TBD 06-30-23-31-0241 0 (unaddressed) Vacant R-4 High Density MU -PUD TBD TBD Residential The project includes multiple applications. Meeting dates include: Application Planning Commission Resolution City Council Resolution Zoning Map Amendment Apr 5, 2017 1067-17 A r 19, 2017 Ord 934 May 8, 2017 CUP — Multiple Family Dwelling Apr 5, 2017 1068-17 May 8, 2017 8751 Preliminary Plat Jul 19, 2017 1075-17 Jul 24, 2017 8777 Aug14, 2017 Aug28, 2017 Dec 11, 2017 Development Review Jul 19, 2017 1076-17 Aug 28, 2017 8778 Aug2, 2017 Aug 16, 2017 Dec 11, 2017 Final Plat TBD TBD TBD TBD Tax Increment Financing N/A N/A TBD TBD Item 09C December 11, 2017 Page 2 The proposed apartments will include 60 -units of affordable workforce housing. Residents will have an income restriction of 60% of the Area Median Income' (AMI), based on household size. Household size 1 2 3 4 5 6 7 8 Max HH Income $36,060 $41,220 $46,380 $51,480 $56,620 $59,760 $63,840 $67,980 # of Apt Bedrooms 1 2 3 4 5 6 Hopkins 19,000 Max HH Rent $966 $1,159 $1,338 $1,494 $1,647 $1,801 $854 Mendota Heights Est Gross Rent at "Boulevard"' $784 $942 $1,115 Mounds View 13,161 69.7% 1,435 $789 Avg. MV Rent' $1,036 $1,282 $1,795 $1,835 North St. Paul 12,069 66.8% 1,103 Avg. 2016 MV -SLP* Rent4 $777 $894 $1,304 1,342 $945 Roseville 35,836 64.1% Avg. 2017 MV -SLP* Rents $803 $902 26,366 81.6% 1,761 $1,137 Spring Lake Park 6,406 * MV -SLP = Mounds View - Spring Lake Park prime market area There are 5,280 housing units in Mounds View (2016). According to the City's rental licensing records, there are 1,511 multi -family rental units and 240 single-family rental units (2017). The table below is a comparison of Mounds View and neighboring cities, and cities of a similar population (10,000 - 20,000) and location (urban, suburban). City Population Est (2016) Homeownership (2015) Number of Multi -Family units (5+ units 2016 Median Gross Rent (all housing types) (2015) Anoka 17,995 51.9% 2,793 $856 Arden Hills 9,966 84.9% 424 $1,345 Blaine 64,188 90.5% 2,071 $1,047 Fridley 28,631 61.6% 3,426 $883 Hopkins 19,000 34.6% 5,044 $926 Little Canada 10,101 61.5% 2,083 $854 Mendota Heights 11,283 87.4% 643 $1,105 Mounds View 13,161 69.7% 1,435 $789 New Brighton 22,618 61.5% 3,357 $851 North St. Paul 12,069 66.8% 1,103 $755 Robbinsdale 14,704 66.3% 1,342 $945 Roseville 35,836 64.1% 5,841 $900 Shoreview 26,366 81.6% 1,761 $1,137 Spring Lake Park 6,406 74.6% 528 $884 Vadnais Heights 12,910 81.9% 991 $986 Source: Metropolitan Council Community Profiles 1 Minnesota Housing Finance Agency, Housing Tax Credits & Tax Exempt Bond Income and Rent Limits, Table I, p. 31 [Ramsey County, effective 03-28-2016]. z Bowen National Research (2017), Preliminauy Tax Credit Support - The Boulevard, Pickerington, OH (p. 2) ' Rupert, Craig, Bowen National Research, (2017). Price per sq ft - Mounds View, Minnesota. Re: Preliminmy Tax Credit Support- The Boulevard (Mounds View, MN). 4 Bujold, M., Wilder, R. (2016). Table 7 Average Rents/Vacancies Trends Primary Market Area Third Quarter 2015. Initial Market Assessment for General Occupancy Market Rate rental housing in Mounds View, MN. s Bujold, M. (2017). Table 2 Average Rents/Vacancies Trends Mounds View Primary Market Area First Quarter 2016 and First Quarter 2017. Market Opinion Letter - Mix/Sizes/Pricing - Crossroad Pointe, Mounds View, AlIN. Item 09C December 11, 2017 Page 3 Included within the attachments is a chart of the above cities "affordability", meaning, the number of housing units that are within 30%, 50%, and 80% of AMI. The City has received many comments from the public, voiced during public meetings, submitted in writing, and through Facebook. Written comments are included in the Attachments. As a response to these comments, the City distributed a Neighborhood notice (attached), intended to address those questions and comments. This notice was mailed (Dec 4th) to occupants of properties adjacent to the project, and along Groveland Rd north of Mounds View Blvd, and to those persons who submitted written comments, and those who asked to be notified of upcoming meetings. Analysis: The developer submitted plans, with the most current, dated December 1, 2017. Plans were distributed by Staff to applicable persons and agencies (comments received were based on plans, dated November 14, 2017). The following is Staff's analysis of these plans: Minimum Floor Area Required Proposed Minimum Lot Size R-4 District 2,500 sf /unit 2,596 sf /unit Minimum Lot Width 100' 403' Usable Open Space 625 sf /unit 972 sf /unit Minimum Reg. Proposed 1 bedroom units 630 sq ft 631 — 727 sq ft 2 bedroom units 750 sq ft 891 — 1,062 sq ft 3 bedroom units 870 sq ft 1,148 —1,173 sq ft Surface Water Drainage A storm water infiltration basin will be located in the SE corner of the property. The bottom will be 3' below the high water elevation, and 1' below the bottom of the catch basins. The basin is anticipated to be soggy, but not "wet". During the August 16th Planning Commission meeting, this was recommended to be a wet pond. Erosion Control A Storm Water Pollution Prevention Program (SWPPP) is included in the submitted plans. Driveway On October 11, 2017, Mayor Mueller, Councilmember Bergeron, and City Staff met with Commissioner Huffman, and County Staff, and the developers, to discuss driveway access onto Mounds View Blvd, related to this project and Crossroad Pointe. A 24' wide driveway will access Mounds View Blvd (right-in/right- out), and is intended to be a shared driveway with any future redevelopment of properties on Mounds View Blvd, between Groveland Rd and Spring Lake Rd. These properties include: Item 09C December 11, 2017 Page 4 2925 Mounds View Blvd 2935 Mounds View Blvd 2949 Mounds View Blvd 0 (unaddressed) Mounds View Blvd (city property) 0 (unaddressed) Spring Lake Rd (city property) This is a condition of Ramsey County's approval of the access. Further, it is intended that any redevelopment of these properties be at a density permitted by the Zoning Ordinance (vs. as a PUD). This is not applicable to this Development Review, but is intended to be carried out through the Comprehensive Plan update (2020). Additionally, the County is requiring that the Developer close the median crossover in front of 1810 Highway 10 NE (Spring Lake Park Auto). The City of Spring Lake Park opposes this closing, as does the property owner. Traffic A Traffic Impact Study was completed (attached). At the time (June, 2017), the driveway was proposed onto Groveland Rd. The Study estimates that the project will add 399 Average Daily Trips (ADT). ADT= one vehicle entering or exiting the property, per day. The majority of this traffic is expected to go eastbound or westbound on Mounds View Blvd. Those intending to go eastbound would make a U-turn at Spring Lake Rd. Figure 4 of the Study illustrates Peak AM/PM hours. For example, during the AM peak hour (7:30-8:30), the project will add: 4 trips Northbound, via Spring Lake Rd(?) 10 trip Eastbound, via U -Turn at Spring Lake Rd 2 trips Southbound 12 trips Westbound Trails A 10' trail and lighting will be installed (at the Developer's expense) along Mounds View Blvd, between Groveland Rd and the west property line. The trail will be within the Mounds View Blvd right- of-way, and subject to approval by Ramsey County. Parking During the July 19th Planning Commission meeting, the Commission recommended that the City extend this trail from the project, to Spring Lake Rd, using park dedication fees from this project, and that this trail be meandering. Required* Proposed Uncovered Stalls 90 56 Covered Stalls 60 65 Proof of Parking** 12 * Within the County Road 10 Corridor Overlay zoning district, parking requirements are intended as a "guideline".' ** Proof of Parking must be preserved for expansion of the parking lot. 6 Mounds View Municipal Code, Section 1129.05, Subd 4 (Off -Street Parking) Item 09C December 11, 2017 Page 5 Since the total number of parking stalls planned (12 1) is less than that guided by the ordinance (150), Staff requested that the Developer justify the lower number, based on similar projects. The chart below compares this project to other MWF projects. The project will accommodate two stalls per apartment, or one stall per bedroom. MWF Properties - Parking Ratios PROPERTY citV Year 'Stories Units Bedrooms Park Type Surface UG Stalls Stallslllnit StallslBedroom Red Rock Square Newport 2017 3 42 102 17 53 70 1.67 0.69 Forest Oak 11 Forest Lake 2016 3 36 90 24 42 66 1.83 0.73 Forest Oak Forest Lake 2012 3 36 so 25 44 64 1.92 0.77 Lakes Run New Brighton 2006 3 52 117 54 53 107 2.06 0.41 (Interlaken Place Wa Onia 2008 3 48 118 55 53 108 2.25 0.42 Willow Ridge Vadnais Nei h 2007 3 47 113 51 1 104 2.21 0.42 Boulevard I Mounds View 2614 3 1 60 1 122 1 56 E5 121 1 202 1 0: 59 Sibley Cove Ma lewopd 2004 3 1 81 1 172 1 104 84 188 1 2.32 1 1.09 Source: MWF Properties Landscaping The properties currently include 195 trees, 105 of which will be removed. Those staying, are trees along the eastern and northern property lines. A 6' privacy fence will be installed along the property lines shared with 8020, 8030, & 8040 Groveland Rd. The fence is intended to screen the adjacent parking lot and storm -water pond. Lighting The photometric plan indicates that a lamp lighting the west building entrance, will create light trespass onto the neighboring property in excess of what is allowed (0.4 fc maximum, 0.9 fc proposed). It is Staff's opinion that this would be better to resolve on-site, and that the developer and neighbor should discuss what is acceptable to both. Building Setback Within the County Road 10 Corridor Overlay District, buildings are encouraged to be no more than 5' set back from the front property line. Seven -feet is proposed. The building will have an undulating front fagade. Building Exterior Within the County Road 10 Corridor Overlay District, at least 50% of the exterior materials must include masonry (brick, stone, stucco), glass, or comparable materials. Required Proposed Deciduous Trees 13 25 Coniferous (evergreen) Trees 13 17 Ornamental Trees 13 20 Shrubs 83 130 The properties currently include 195 trees, 105 of which will be removed. Those staying, are trees along the eastern and northern property lines. A 6' privacy fence will be installed along the property lines shared with 8020, 8030, & 8040 Groveland Rd. The fence is intended to screen the adjacent parking lot and storm -water pond. Lighting The photometric plan indicates that a lamp lighting the west building entrance, will create light trespass onto the neighboring property in excess of what is allowed (0.4 fc maximum, 0.9 fc proposed). It is Staff's opinion that this would be better to resolve on-site, and that the developer and neighbor should discuss what is acceptable to both. Building Setback Within the County Road 10 Corridor Overlay District, buildings are encouraged to be no more than 5' set back from the front property line. Seven -feet is proposed. The building will have an undulating front fagade. Building Exterior Within the County Road 10 Corridor Overlay District, at least 50% of the exterior materials must include masonry (brick, stone, stucco), glass, or comparable materials. Item 09C December 11, 2017 Page 6 Other exterior material will be cement fiberboard siding (49% of exterior). Trash Disposal Refuse containers will be housed in the underground garage, and pushed out to a screened area outside of the garage entrance on garbage day. Construction Timetable Construction is expected to begin summer/fall, 2018, and completed by summer, 2019. Summary: MWF Properties requests approval of a 60 -unit apartment building, located on a proposed 3.2 acre lot at the NW corner of Mounds View Blvd and Groveland Rd. A Development Review is a comparison between proposed plans and requirements of the City Code. Staff finds that the proposed plans are consistent with the City Code. Planning Commission Recommendation: The Planning Commission considered the Development Review at its August 16, 2017 meeting, recommending denial (Resolution 1076-17), with the following comments: 1. Too much affordable housing concentrated in one area; 2. Affordable housing would be more appropriate at a location within closer proximity to goods and services; 3. Too much traffic on Groveland Rd; 4. Traffic concerns were not addressed by the Traffic Impact Study. Recommendation: Staff recommends approval of Resolution 8778, approval of the Development Review for "Boulevard". The City Council is requested to consider the following options: 1. Resolution 8778, approving the Development Review of "Boulevard". 2. Denying the Development Review. If the City Council chooses this option, Staff would need to be directed to draft a resolution of denial with findings of fact appropriate to support the denial. 3. Table action with cause, requiring the consent of the developer. The City has 60 -days to take action on a Development Review (Aug 13, 2017). The Developer granted an extension, expiring Dec 12, 2017. The intent of this extension was to allow further discussion with Ramsey County regarding access onto Mounds View Blvd, which occurred in October, 2017. Required ' Proposed Cast stone 25% Rockface CMU 4% Glass 22% TOTAL 50% 51% Other exterior material will be cement fiberboard siding (49% of exterior). Trash Disposal Refuse containers will be housed in the underground garage, and pushed out to a screened area outside of the garage entrance on garbage day. Construction Timetable Construction is expected to begin summer/fall, 2018, and completed by summer, 2019. Summary: MWF Properties requests approval of a 60 -unit apartment building, located on a proposed 3.2 acre lot at the NW corner of Mounds View Blvd and Groveland Rd. A Development Review is a comparison between proposed plans and requirements of the City Code. Staff finds that the proposed plans are consistent with the City Code. Planning Commission Recommendation: The Planning Commission considered the Development Review at its August 16, 2017 meeting, recommending denial (Resolution 1076-17), with the following comments: 1. Too much affordable housing concentrated in one area; 2. Affordable housing would be more appropriate at a location within closer proximity to goods and services; 3. Too much traffic on Groveland Rd; 4. Traffic concerns were not addressed by the Traffic Impact Study. Recommendation: Staff recommends approval of Resolution 8778, approval of the Development Review for "Boulevard". The City Council is requested to consider the following options: 1. Resolution 8778, approving the Development Review of "Boulevard". 2. Denying the Development Review. If the City Council chooses this option, Staff would need to be directed to draft a resolution of denial with findings of fact appropriate to support the denial. 3. Table action with cause, requiring the consent of the developer. The City has 60 -days to take action on a Development Review (Aug 13, 2017). The Developer granted an extension, expiring Dec 12, 2017. The intent of this extension was to allow further discussion with Ramsey County regarding access onto Mounds View Blvd, which occurred in October, 2017. Item 09C December 11, 2017 Page 7 Respectfully submitted, 4, 1 "::�.aig Jon Sevald, ICP Planner ATTACHMENTS: 1. Zoning Map 2. Aerial Map 3. Site Photos 4. Elevation Rendering 5. Metropolitan Council Data (Share of Affordable Housing, 2016) 6. Resolution 8778 7. Correspondence from residents 8. Traffic Study, June 29, 2017 9. Neighborhood notice, Dec 1, 2017 10. Metropolitan Council Existing [affordable] Housing Assessment Summary 11. "Boulevard Mounds View, Minnesota Issued for: City Resubmittal', dated Dec 1, 2017 Item 09C December 11, 2017 Page 8 8270 8250 R-2 Zoning Map 8265 1 8230 8241 N I N r ( ARDAN L - v o 0 0 N SINGLE & TWO FAMILY RESIDENTIAL B-3 O 82 N N N 8127 � rn INDUSTRIAL R-5 N N N N N N PLANNED UNIT DEVELOPMENT B-1 NEIGHBORHOOD BUSINESS N CONSERVANCY, RECREATION & PRESERVATION N n 8208N2� 8245 27 8202 8N2 17 8198 8205 c 8191 8192$5 n 8175 8160 :220; c 8148 n LAP0911' 00 815 sHERWCN oJ: B-3 8141 0' o o g N \ 8131 N N N 8111 Q.' 117 \ � N N �\, N l✓ � \ 'y0 II I� I� I� rt�irnEw " —�_ LEGEND 81 81 8' 81 7- 7, 7, 7! it +R-1 SINGLE-FAMILY RESIDENTIAL B-2 LIMITED BUSINESS N SINGLE & TWO FAMILY RESIDENTIAL B-3 O N co N N N 8127 � rn INDUSTRIAL R-5 MOBILE HOME N N N N N 81 81 8' 81 7- 7, 7, 7! it +R-1 SINGLE-FAMILY RESIDENTIAL B-2 LIMITED BUSINESS R-2 SINGLE & TWO FAMILY RESIDENTIAL B-3 HIGHWAY BUSINESS R-3 MEDIUM DENSITY RESIDENTIAL B-4 REGIONAL BUSINESS R-4 HIGH DENSITY RESIDENTIAL 1-1 INDUSTRIAL R-5 MOBILE HOME PF PUBLIC FACILITIES R -O RESIDENTIAL/OFFICE PUD PLANNED UNIT DEVELOPMENT B-1 NEIGHBORHOOD BUSINESS CRP CONSERVANCY, RECREATION & PRESERVATION + AREAS NOT LABELED ARE R-1 DISTRICTS Item 09C December 11, 2017 Page 9 Aerial Map Item 09C December 11, 2017 Page 10 Site Photos Figure 1: View looking north toward Groveland Rd. Figure 2: View looking southeast along Mounds View Blvd, from the western edge of the project. Item 09C December 11, 2017 Page 11 Elevation Rendering Item 09C December 11, 2017 Page 12 Share of Hous Affordable to f Earning 60% o Median Income Metropolitan Council Data (Share of Affordable Housing) Source: Metropolitan Council, Housing Affordability Estimates, 2016 update Under 15 Percent 15 to 39.9 Percent 40 to 60 Pecent - Over 60 Percent Metropolitan Council Data (Share of Affordable Housing) Source: Metropolitan Council, Housing Affordability Estimates, 2016 update RESOLUTION 8778 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A DEVELOPMENT REVIEW OF `BOULEVARD", A 60 - UNIT APARTMENT BUILDING, GENERALLY LOCATED AT THE NORTHWEST CORNER OF MOUNDS VIEW BOULEVARD AND GROVELAND ROAD; PLANNING CASE MU2017-001 WHEREAS, the City of Mounds View Municipal Code, Section 1006.06, Subd 2 (Application of Development Controls) requires a Development Review for construction of a principal building consisting of 10,000 sq ft or greater, or an addition onto a principal building increasing its size by 10% or greater (excludes single-family and two-family dwellings); and, WHEREAS, MWF Properties, LLC, representing Cynthia Johnson, owner of PID: 06- 30-23-31-0029 and PID: 06-30-23-31-0030; and representing the State of Minnesota, owner of PID: 06-30-23-31-0031 and PID: 06-30-23-31-0241, has requested approval of a Development Review for a 60 -unit apartment building (principal building), consisting of 25,000 sq ft., and located on land legally described as: Certificate of Title No. 582367 (PID 06-30-23-31-0031): Parcel 1: Lot 50, except that part which lies southwesterly of a line run parallel with and distant 100 feet Northeasterly of the Southwesterly boundary of said Lot 50, also except that part described as follows: Commencing at the Northwest corner of said Lot 50; thence East 7 feet along the North line of said Lot 50; thence Southerly 100 feet to a point of intersection on the West line of said Lot 50; thence North along said West line of said Lot 50 to the point of commencement; Auditor's Subdivision No. 89, Ramsey Co., Minn. the said excepted part of the above described property, the Southwesterly 100 feet has been taken by the State of Minnesota for public Highway purposes. Resolution 8778 Page 2 Parcel 2: All that part of Lot 32, Auditor's Subdivision No. 89, Ramsey Co., Minn., described as follows, to -wit: Commencing at a point on the West line of Lot 50, Auditor's Subdivision No. 89, which point is 100 feet South of the Northwest corner of said Lot 50; thence South to a line 100 feet Northeasterly from and parallel with the Southerly line of Lot 32; thence Northwesterly on said parallel line 32 feet; thence Northeasterly to the point of beginning. Certificate of Title No. 582368 (PID 06-30-23-31-0241): The South 135.00 feet, front and rear, of Lot 47, Auditor's Subdivision No. 89, lying westerly of the East 187.00 feet. Certificate of Title No. 616319 (PID 06-30-23-31-0030): Lot 49, Auditor's Subdivision No. 89, Ramsey County, Minnesota. Certificate of Title No. 593365 (PID 06-30-23-31-0029): That part of Lot 48, Auditor's Subdivision No. 89 lying South of the North 300 feet front and rear thereof, except that portion taken for the Highway right of way purposes. WHEREAS, the properties are zoned R-4 High Density Residential, and are within the County Road 10 Corridor Overlay District, and are guided for Mixed Use PUD within the Comprehensive Plan; and, WHEREAS, MWF Properties, LLC, received a Conditional Use Permit (CUP) for a Multiple -Family Dwelling within an R-4 zoning district, on the subject properties on May 8, 2017 (Resolution 8751); and, WHEREAS, the City of Mounds View Municipal Code, Section 1006.06 (Development Controls) provides for a Development Review of plans for utility service, surface water drainage, erosion and sediment control, streets, driveways, trails, parking, landscaping, screening and buffering, lighting, setbacks, exterior construction design and materials, trash disposal, construction timetable, and other items; and, WHEREAS, City Staff have reviewed plans, titled "Boulevard Mounds View, Minnesota Issued for: City Resubmittal", dated December 1, 2017, and architectural plans, dated November 8, 2017, and considered to be inclusive of the December 1, 2017 plan set. Staff finds that this plan set is consistent with requirements of the Municipal Code; and, WHEREAS, the Planning Commission reviewed the request on July 19, 2017, August 2, 2017, and August 16, 2017. A motion to approve a Recommendation for Approval failed. Those Commissioners voting in the majority gave the following reasons: 1. Too much affordable housing concentrated in one area. 2. Affordable housing would be more appropriate at a location within closer proximity to goods and services. 3. Too much traffic on Groveland Rd. 4. Traffic concerns were not addressed by the Traffic Impact Study Resolution 8778 Page 3 WHEREAS, the City Council has reviewed the following: 1. Staff Report, dated December 11, 2017 2. Correspondence from residents, included in the December 11, 2017 Staff Report 3. "Boulevard Mounds View, Minnesota Issued for: City Resubmittal", dated December 1, 2017, and architectural plans, dated November 8, 2017. 4. Traffic Study, dated June 29, 2017 NOW, THEREFORE, BE IT RESOLVED, the City Council finds that the request is consistent with the City of Mounds View Municipal Code, Title 1000 (Building and Development Regulations), Title 1100 (Zoning Code), and the Comprehensive Plan; and, NOW, THEREFORE, BE IT FINALLY RESOLVED, based upon the above findings, the information and documents regarding the proposed plans within the Staff Report, and testimony of the applicant, and in consideration of public testimony, the City Council does hereby approve of the Development Review of `Boulevard", with the following conditions: 1. The applicant, MWF Properties, LLC, shall construct the project consistent with the December 1, 2017 plan set, inclusive of "Boulevard Mounds Vietiv, Minnesota Issued for: City Resubmittal", dated December 1, 2017, and architectural plans, dated November 8, 2017. 2. The Developer shall satisfy all requirements of the City Engineer (Stantec), as stated in its review comments, dated Nov 27, 2017. 3. Exterior appearance of the building shall be consistent with the rendering, included in the December 11, 2017 Staff Report. 4. Any exterior lighting within the development which casts light trespass onto neighboring residential properties in excess of that allowed by the Municipal Code shall be mitigated, if requested by the adjacent property owners. This is specific to (but not limited to) the property owner of 2825 Mounds View Blvd. Any mitigation shall occur prior to the City returning its escrow. 5. The applicant, MWF Properties, LLC, shall submit an escrow or letter of credit for landscaping in the amount of 150% of the cost of materials and labor, or $10,000 (whichever is less) to the City of Mounds View. The escrow or letter of credit may be returned one-year after the date of Certificate of Occupancy and upon site inspection by staff. Upon staff's inspection, if landscaping is in need of replacement, a proportionate amount of the escrow or letter of credit may be retained by the City until one-year after landscape replacement and survival. 6. The applicant, MWF Properties, LLC, shall obtain all applicable permits from the City of Mounds View, Ramsey County, Rice Creek Watershed District, and other applicable agencies. 7. The Developer shall obtain applicable permits from the Rice Creek Watershed District (RCWD), and submit a signed/recorded copy of the Maintenance Agreement for storm water management facilities to RCWD. Resolution 8778 Page 4 8. The Developer shall satisfy all Ramsey County requirements, including the removal of the CSAH 10 median crossover in front of 1810 Highway 10 NE, Spring Lake Park (former SBM Fire Station), and recording an ingress/egress easement benefiting the following properties (and their successors): PID: 06-30-23-31-0173 Address: 2925 Mounds View Blvd 06-30-23-31-0237 2935 Mounds View Blvd 06-30-23-31-0174 2949 Mounds View Blvd 06-30-23-32-0042 0 (Unassigned) 06-30-23-23-0044 0 (Unassigned) This easement shall be recorded concurrently with the recording of the Final Plat. 9. The applicant, MWF Properties, LLC, shall consent to a Developers Agreement, to be completed as part of the Final Plat approval process of `Boulevard", and inclusive of this Development Review. 10. Approval of this Development Review is contingent upon approval of the Preliminary Plat and Final Plat of "Boulevard". 11. The Developer shall pay all of the City's costs in reviewing the application, including those of the City Attorney and consultants. Adopted this 11th day of December, 2017 Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (SEAL) MOUN-DS VIEW City of Mounds View Staff R Item No: 09D Meeting Date: Dec 11, 2017 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Jon Sevald, City Planner/Supervisor Item Title/Subject: Resolution 8876, Appreciation of Julianne Love's years of service on the Planning Commission Introduction: Julianne Love, who has served on the Planning Commission since 2013, has elected not to reapply for another term on the Commission. Commissioner Love will be in attendance. Recommendation: The City Council is requested to approve Resolution 8876, a resolution of appreciation of Julianne's years of service to the community. Respectfully submitted, As, Q406V Jon Sevald, AICP City Planner/Supervisor *10110 11 Lei'. • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO JULIANNE LOVE FOR HER SERVICE ON THE MOUNDS VIEW PLANNING COMMISSION WHEREAS, Julianne Love was appointed by the City Council to serve on the Mounds View Planning Commission, beginning May 15, 2013 (Resolution 8100), with her current term expiring December 31, 2017; and, WHEREAS, Commissioner Love has served the City as a model citizen, volunteering her time and providing invaluable advice and opinions to the Commission and Staff throughout her five years of service on the Planning Commission; and, NOW, THEREFORE, BE IT RESOVELD, that the City Council of the City of Mounds View, on behalf of its residents, expresses its appreciation to Julianne Love for her dedication and devoted service on the Planning Commission. Adopted this 11th day of December, 2017. Mayor Carol A. Mueller Councilmember Sherry Gunn Councilmember Bill Bergeron ATTEST: Councilmember Al Hull Councilmember Gary Meehlhause Nyle Zikmund, Interim City Administrator (seal) Item No: 9E MOUNDS VEW �Meeting Date: Dec 11, 2017 Type of Business: Council Business Administrator Review; City of Mounds View Staff Report 6 To: Honorable Mayor and City Council From: Jon Sevald, City Planner/Supervisor Item Title/Subject: Resolution 8877, Appointment of Comprehensive Plan Taskforce Introduction: The Comprehensive Plan is a 20 -year guide for land use and development. Mounds View is required to submit a Plan update to the Metropolitan Council by December 31, 2018, following certain criteria. During the June 6, 2016 Council Work Session, the Council consented to the creation of a nine -member taskforce, representing the City Council (1) , Economic Development Commission (2), Planning Commission (2), Parks Commission (2), and at -large residents (2). Discussion: During the Council's December 4, 2017 Work Session, multiple Councilmembers expressed an interest in serving on the Taskforce. The Council consented to a name being drawn out of a hat. This Councilmember will serve as Chair of the Taskforce. The applicable commissions recommended the following members be appointed to the Taskforce: Economic Development Commission: Teresa Muckala Dennis Farmer Parks, Recreation and Forestry Commission: John Kroeger Gary Rundle Planning Commission: Justin Klander Angelica Klebsch Staff has collected suggested names for the At -Large representatives from Council and Commission members, and from Staff, in addition to advertising in the spring 2017 Mounds View Matters. Those residents were asked to complete and submit an application form by December 4, 2017. The Council is requested to choose two representatives from the following: Daniel Larson Branton Smith William Urbanski M. Joan (Josey) Warren Marcie Weinandt Finally, the Taskforce is intended to meet twice per month, January thru May/June, 2018, on an as needed basis. During the City Council's December 4, 2017 Work Session, the Council was asked if these meetings should be televised. If yes, there are restrictions as to the evenings available (1St 2nd & 41h Tuesdays, and V Thursdays). If no, the Taskforce will set their own meeting dates based on availability. The Council asked Staff to consider if there is time capacity (Staff time) to televise these meetings, which there is. Staff is recommending these meetings be televised, and conducted on the 2nd and 4th Tuesdays of the month (as needed). Item 09E December 11, 2017 Page 2 Recommendation: The City Council is requested to; (1) review the At -Large Resident applications, selecting two representatives; (2) decide if these meetings are to be televised; and (3) approve Resolution 8877, appointing a Comprehensive Plan Taskforce Respectfully submitted, Jon Sevald, ICP City Planner/Supervisor ATTACHMENTS: At -Large Resident applications RESOLUTION NO. 8877 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING A COMPREHENSIVE PLAN TASKFORCE WHEREAS, the City of Mounds View is required by MN Statute §473.864, Subd 2 to update its Comprehensive Plan and submit it to the Metropolitan Council for review by December 31, 2018; and, WHEREAS, at its June 6, 2016 City Council Work Session, the City Council consented to creating a nine member Comprehensive Plan Taskforce, representing (1) City Council, (2) Economic Development Commission, (2) Parks and Recreation and Forestry Commission, (2) Planning and Zoning Commission, and (2) At -Large Residents; and, WHEREAS, the Comprehensive Plan Taskforce will provide guidance to Staff and consultants in writing the Comprehensive Plan, and is intended to meet January — spring, 2018, as needed; and, WHEREAS, each applicable advisory commission discussed the Taskforce during its November, 2017 commission meetings. Each commission recommended two of its members to be appointed to the Taskforce; and, WHEREAS, the City Council discussed the Council representative during its December 4, 2017 Work Session, consenting to drawing a name out of a hat; and, WHEREAS, residents were solicited though the Mounds View Matters newsletter, and from recommendations from City Council members, advisory commissioners, and from Staff. Staff contacted those residents. Those interested in serving on the Taskforce, submitted an application to the City, which were reviewed by the City Council at its December 11, 2017 meeting; and, NOW THEREFORE BE IT RESOLVED THAT, the City Council hereby appoints the following to the Mounds View Comprehensive Plan Taskforce: Resolution 8877 Page 2 Adopted this 11t'' day of December 2017. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (seal) City Council (Taskforce Chair) Teresa Muckala Economic Development Commission Dennis Faimer Economic Development Commission John Kroeger Parks, Recreation and Forestry Commission Gary Rundle Parks, Recreation and Forestry Commission Justin Klander Planning and Zoning Commission Angelica Klebsch Planning and Zoning Commission At -Large Resident At -Large Resident Adopted this 11t'' day of December 2017. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (seal) t MOUNDSVIEW 2401 Mounds View Boulevard Mounds View MN 55112-1499 (763) 717-4000 ' Fax (763) 717-4019 barb. beneschtc7i ci.mounds-view.mn.us www.ci.mounds-view.mn.us To be completed by Mounds View: Date Application Received: 1 NEW APPLICATION (never served) [J RENEWAL APPLICATION [� APPROVED Date Term Expires: APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION lApplicant Information Name: o �/ J La/'S Address: �D C& /OWA D 1Qe Phone #1:.763 780- $Ps O City: / /r'/Duo 01'e- W State: Zip: E5-110, Phone #2 61a _ <� 7 — 73 7 0 Years at this address: Years you have lived in Mounds View: a g f� / Email: -9,0 9,0AAc Joe —L el00A(f LbMGAS f , .Planning Commission (meets the v, and 3'" • M-1 • l • • • • ,7FJ F1Economic Development Commission Wednesday of each months at 7:00 pm) (meets 3'" Friday of each month at 7:30 am) Police Civil Service Commission ❑ Parks, Recreation & Forestry Commission (meets on an "as needed" basis) (meets the V1 Thursday of each month at 6:00 pm) © Comprehensive Plan Taskforce Experience • Qualifications Skills and Interests: Du o p s udlA Ai' Kkm Employment, Occupation or Other Relevant Experience: TS ee, A t L,4 4 - Memberships, Accomplishment or Other Qualifications: Me mZ P,% r,y. TD ►r f,w A,^ S7Per 9' % i S "mM S What is your main reason for wanting to serve on this Commission/Committee: h't / ill -t o AAf" o 6 T a 01'e TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member is strictly voluntary and you are not required by law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an individual Is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read and understand the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowledge: Applicant Signature: - Date: III3% Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. (1 W 2401 Mounds View Boulevard * Mounds View MN 55112-1499 (763) 717-4000 " Fax (763) 717-4019 barb. beneschCa)ci.mounds-view.m n. us www.ci.mounds-view.mn.us To be completed by Mounds View: Date Application Received: 1), ❑ NEW APPLICATION (never served) RENEWAL APPLICATION ❑ APPROVED Date Term Expires: APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION Applicant • e Name: Branton Smith Address:2359 Pinewood Circle Phone #1:612.718.9171 City: Mounds View State: MN Zip:55112 Phone #2763.234.6617 Years at this address: 3 Years you have lived in Mounds View: 3 Email: brantonsmith88@gmail.com Commission/Cornmittee Applying For (if appiyingfor. one, please rank in order. desire ❑ Planning Commission (meets the 1s, and 3rd ❑ Economic Development Commission Wednesday of each months at 7:00 pm) (meets 31 Friday of each month at 7:30 am) ❑ Police Civil Service Commission ❑ Parks, Recreation & Forestry Commission (meets on an "as needed" basis) (meets the 41h Thursday of each month at 6:00 pm) 0 Comprehensive Plan Taskforce 'Experience • Qualifications Skills and Interests: Wood working, golf, construcllon, land development, Employment, Occupation or Other Relevant Experience: I am currently employed at Bauer Design Build LLC In Plymouth, MN. I have been In [Ile construction Industry for 13 years, from starling as a laborer to my current position as a Project Manager. I have a served as a student adviser In college at Iowa State University In community outreach & development & assisted In rallying students at Iowa Slate around the community they lived In & the development of the long term relationship between faculty, students, & native residents as well as advising the City of Ames In ha,/ they could better retain educate young professionals In the community. Memberships, Accomplishment or Other Qualifications: Minnesota NIAOP, AGC, President of ISU National Home Builders Association 4 years In college, VP of ISU AGC for 2 years In college. What is your main reason for wanting to serve on this Commission/Committee: I believe [hal Mounds View has a vast amount of untapped potential, both due to the fantastic schools both in the city limits & surrounding. I see several communities I deal with & communicate with In my career that do not other the same business friendly approach & Ilia room to allow private Investment In a community by allowing the public sector to encourage Investment In their communlly. I believe It Is only a matter of rme before the wave of young professionals living In the heed of dovmlmvn vr7l look elsewhe,e to residenco, &I belleve Mounds Vlewis uniquely positioned to both grmv due to lhek ovm advantages, but also lap Into surrounding communities amenities. TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member Is strictly voluntary and you are not required by law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your Information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an individual is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read and understand the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowled e: Applicant Signature: Date: Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age orphysical abilities. C 2 7 2017 2401 Mounds View Boulevard *MAM v o (763) 717-4000 * F x (763) 717-4019 www.ci.mounds-view.m n.us To be completed by Mounds View: Date Application Received: Mrl 201 ], NEW APPLICATION (never served) ❑ RENEWAL APPLICATION ❑ APPROVED Date Term Expires: - APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION Applicant • Name: 41/L --- � i t! �l Address: � 6 � ��, � r� Phone #1:� `�_ J�i'�` ✓ ��� �, City: State: /4TAJ Zip: •, - S S Ile —6 v aS Phone #2 76-3 , %c c02 - Years at this address: j Years you have lived in Mounds View- i Email:�G. LLC'vVf�i; (• C ()-I.Y A.. please ❑ Planning Commission (meets the 1" and 31 ❑ Economic Development Commission Wednesday of each months at 7:00 pm) (meets 3rd Friday of each month at 7:30 am) ❑ Police CIVII Service Commission ❑ Parks, Recreation & Forestry Commission (meets on an "as needed" basis) (meets the 41 Thursday of each month at 6:00 pm) � Comprehensive Plan Taskforce Experience• Qualifications Skills and Interests: Employment, Occupation or Other Relevant Experience: Memberships, Accomplishment or Other Qualifications: ;17' i , C' M SSi c filM rZZ �- / N r7Zr--/,)/,)S�� � r'S 5 G !v1 What is your main reason for wanting to serve on this Commission/Committee: P dt-,�5 i/3 1_.� l Yrn`2 - TENNESSEN WARNING:. The information provided by you on this application will be used to determine your suitability for appointment town advisory commission. Participation as an advisory commission member Is strictly voluntary and you are not required by law to provide this information. However; should you not fumish this Information the City may have difficulty determining your suitability for appointment_, contacting you regarding your Information, and if selected, with your duties on the advisory commission, - Under Minnesota State Statute 13.601, subd.3, the following information is.considered public information before appointment ..name, city of residence; education and training, employment history, volunteer work, awards and honors, prior government service, veteran status, Once an individual is appointed, the following additional items of data are considered public: residential address, - telephone number, email address._ I have read,and understand_ the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowled e: Applicant Signature: // �l _ � `� Date: f`U'lt/ 2z % Ze/ 7 Your response to any of the above inquiries maV'be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. WILLIAM (BILL) J. URBANSKI 2367 Sherwood Road Mounds View, MN 55112 H: (763) 786-4978 Email: bjurba@gmail.com Retired professional seeking a permanent part-time position, working with people in a service oriented role. SKILLS HIGHLIGHT Communicate Effectively — Committed to Success and Quality — Enjoy Customers — Proven Professionalism — Establish Effective Working Relationships — Group Facilitator — Reliable - Volunteer Organizer — Educator/Tutor — Quick Learner — Well Organized CAREER WORK HISTORY — EDUCATION AND ADMINISTRATION - 20+ years Secondary Social Studies Teacher — ISD #624 White Bear Lake Assistant to Principal — ISD #624 Advanced Placement Reader — Educational Testiniz Service Religious Education Director/Coordinator —St John The Baptist - St Rose of Lima Parishes • Created curriculum and taught students grades 9-12 in subjects that included History, Social Studies, Economics, Political Science, Geography and more. Also taught college level AP (advanced placement) courses in Economics and Government. • Known for my ability to engage students and form relationships. Always concerned with ways to improve success in the classroom. • Coordinated development of curriculum with area colleges working with many Boards. • Established numerous business -education relationships by talking with area business leaders, scheduling class presentations by businessmen and arranging on-site business visits. Program Coordinator on many successful projects to promote, recruit and assist students in extra -curricular activities such as Boys State, Business Venture WORK HISTORY — PART TIME— 7 years 1999 - Present Advanced Placement Essay Exam Reader Trained and experienced in using rubrics to accurately assess/score student essays 09/06 — 04/07 Facilitator, "Just Faith" curriculum for small group study Attended facilitator training that focused on how to establish relationships with individuals and organize and present information. Facilitated many small group adult studies with positive outcome 11/04 — 02/05 and 06/05 — 08/05 Courtesy Van Driver Rosedale Chevrolet Escorted customers to locations around Twin Cities area while vehicles were in repair shop. Always provided outstanding service and assistance. Rehired after brief layoff. 2003 —2004 Long Term Substitute Teaching Assignment Chosen for several assignments in area school districts for long-term substitute needs. VOLUNTEER WORK - 20 years Volunteer in various positions including: Campaign organizer and worker; Registered lobbyist; Union President and negotiator; Member White Bear Lake Chamber of Commerce; Speaker and group facilitator (groups 8 —1000); Volunteer Coordinator, Licensed Realtor. MQv�s VIEW 2401 Mounds View BoulevardMounds View MN 55112-1499 (763) 717-4000 * Fax (763) 717-4019 barb. beneschna,ci. mounds -view. m n. us www.ci.mounds-view.mn.us To be completed by Mounds View: Date)Application Received: itat L 2xll j NEW APPLICATION (never served) ❑ RENEWAL APPLICATION ❑ APPROVED Date Term Expires: APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION Applicant Name: M. Joan (Josey) Warren Address: 8044 Greenwood Drive Phone #1: 763-786-3591 City: Mounds View State: MN Zip: 55112 Phone #2 Years at this address: 40 yrs Y Years you have lived in Mounds View: 40 ears Y Email: i Applying For (if applying for more than one, please rankf: in order your desire to serve). ❑ Planning Commission (meets the 111 and 3r1 ❑ Economic Development Commission Wednesday of each months at 7:00 pm) (meets 3rd Friday of each month at 7:30 am) ❑ Police Civil Service Commission ❑ Parks, Recreation & Forestry Commission (meets on an "as needed" basis) (meets the 41h Thursday of each month at 6:00 pm) F--1 Comprehensive Plan Taskforee 'Experience and Qualifications Skills and Interests: was a teacher at the college and high school level; a community organizer in North Mpls; I am an avid reader of all types of literature and press. I read several news sources daily I love anything to do with Lake superior and anything to do with Scotland. Employment, Occupation or Other Relevant Experience: I am an attorney and practice Estate Planning and Tax law. I have been active in Mounds View governance. Served on the planning commission, reviewed the comprehensive plan, served on the wet lands task force. Memberships, Accomplishment or Other Qualifications: Past member of League of wM Voters, MV Lioness, BA degree in Chemistry and Biology, Graduate degree in Law, several seminars in city planning. What is your main reason for wanting to serve on this Commission/Committee: This City is currently facing many changes. I believe those changes should take into account the history of this community when planning for its future residents and businesses. Every decision made has at least a 30 year Impact. TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member is strictly voluntary and you are not required bylaw to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, s6bd.3, the following information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an individual is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read and understand the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowledge: Applicant Signature: Date: rr Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. . I 'i A09 : Z'j ; MOUNDS VIEW 2401 Mounds View Boulevard Mounds View MN 55112-1499 (763) 717-4000 * Fax (763) 717-4019 barb. benesch(a),ci.mounds-view.mn.us www.ci.mounds-view.mn.us To be completed by Mounds View: Date Application Received: HN A I LZ it [J NEW APPLICATION (never served) d RENEWAL APPLICATION ❑ APPROVED Date Term Expires: APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION iApplicant Information Name: Marcie Weinandt Address: 2360 Hillview Road Phone #1:202-360-9602 City: Mounds View State: MN Zip: 55112 Phone #2 Years at this address: 2.5 years Years you have lived in Mounds View: 2.5 years Email: Marcie.weinandt@gmail.com Applying .(If applying. ❑ Economic Development Commission (meets 3rd Friday of each month at 7:30 am) ❑ Parks, Recreation & Forestry Commission (meets the 4'h Thursday of each month at 6:00 pm) one, please order . ❑ Planning Commission (meets the 151 and 311 Wednesday of each months at 7:00 pm) ❑ Police Civil Service Commission (meets on an "as needed" basis) 0 Comprehensive Plan Taskforce Experience• Qualifications Skills and Interests: am interested in the success and development of every community In which I have lived; from forty acres In Renville County to a 900 square foot apartment in the District of Columbia. have both formal and informal training and experience In community and economic development and started my professional careeraulhoring water plans for six southwestern Minnesota counties. Employment, Occupation or Other Relevant Experience: am currently Operations Coordinator for the Minnesota Agricultural Water Quality Certification Program, a multi -governmental program hosted by the MN Department of Agriculture. Prior to this position, I directed a nine slate non-profit delivering water and waste water technical support to rural communities, represent the Rural Policy Research Institute in Washington DC, served as executive director of Minnesota Rural Partners, and elected as a Renville County Commissioner. Memberships, Accomplishment or Other Qualifications: Masters In Public Administration, Harvard Kennedy School of Government Bush Leadership Fellowship Past board member of several non -profits including Renewing the Countyside, Norther Great Plains,lnitiative and the Blandin Foundation What is your main reason for wanting to serve on this Commission/Committee: I moved to Mounds View two and a half years ago and am interested in becoming active in local Issues. I have a considerable amount of public land and water use planning experience, currently being used in my employment position and as a member of the Rice Creek Watershed District Citizens' Advisory Committee. TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member is strictly voluntary and you are not required by law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an individual is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read and understand the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowledge: Applicant Signature: Marcie Weinandt Date: 11/28/2017 Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. MARCIE WEINANDT 2360 Hillview Road Mounds View, Minnesota 55112 202-360-9602 marcie.weinandt@gmaii.com 4R24fflAffC9 Program Operations Coordinator, MINNESOTA AGRICULTURAL WATER QUALITY CERTIFICATION PROGRAM, MINNESOTA DEPARTMENT OF AGRICULTURE. 2013 — PRESENT The Minnesota Agricultural Water Quality Certification Program (MAWQCP) is a statewide program designed to accelerate adoption of on-farm practices that protect Minnesota's waters. Under the program, a producer demonstrating the implementation of best management practices to protect water quality receives a 10 -year certification and will be regarded as meeting any new targeted reductions and water quality regulations that occur in those 10 years. Coordinated the operational aspects of the MAWQCP since the rollout of the pilot phase in 2013. Work directly with the many program partners, including the soil and water districts, the technical service areas, state agencies and industry. CEO, MIDWEST ASSISTANCE PROGRAM, NEW PRAGUE, MINNESOTA 2010-2013 Midwest Assistance Program, Inc. (MAP) supports rural communities and tribal nations to find solutions to water and wastewater infrastructure and development needs through information, resource management, expertise and technical assistance in nine Midwestern states including Minnesota, North Dakota, and South Dakota. Focus of the CEO was on board development and governance, updating organization's policies and procedures, stabilizing the financial condition of the organization, working closely with the staff, dispersed throughout nine states, to strengthen team cohesion. Additionally, giving attention to partnerships with other community development organizations, advocacy at the federal level, and leadership in the national network, Rural Community Assistance Partnership. Traveled extensively throughout the region, viewing projects and visiting with communities. DIRECTOR OF CONSTITUENT RELATIONS, THE RURAL POLICY RESEARCH INSTITUTE, UNIVERSITY OF MISSOURI, COLUMBIA 2004-2010 The Rural Policy Research Institute provides objective analysis and facilitates public dialogue concerning the impact of public policy on rural people and places. Major responsibilities were convening national rural organizations, including public, non-profit, philanthropic, private and education sectors. Worked closely with the Congressional Members and staff as well the Administration, tracking of rural legislation, and providing information and data on the rural condition. Participated in numerous conferences often as a presenter/speaker. Assisted with the RUPRI international portfolio, specifically with Canada, the European Union and OECD. Served as the Interim Director of the Rural Community College Alliance, a college/RUPRI partnership, from 2005 to 2010. FOUNDING EXECUTIVE DIRECTOR, MINNESOTA RURAL PARTNERS 1995-2004 Minnesota Rural Partners is the state's rural development council with representation from the federal, state, local, tribal, private, non-profit and the educational sector, focusing attention on rural communities and issues through an annual rural summit, legislative initiatives, and several collaborative projects. Built the Partnership from a single staffed, $100,000/year budget to a staff of six and a budget reaching a million dollars annually. TRUSTEE, THE BLANDIN FOUNDATION 1994-2006 The Blandin Foundation is the largest Minnesota-based foundation with a single focus on rural. Served on several committees including housing, economic development and policy, as well as positions on the National Council on Foundations. CO-OWNER, BIRCH COULEE POTTERY 1984-2005 Birch Coulee Pottery, a rural family owned small business produced functional stoneware for over 20 years. Specific responsibilities included business development, marketing and financial management. COMMISSIONER, RENVILLE COUNTY 1991-1994 Renville County is an agricultural based county with population of 17,000 and a 24 million dollar annual budget. Elected by and represented the people of Renville County on numerous local, state and national boards, with particular interests in the environment, human service and rural development. Provided leadership in long-range planning for county goals, operations and budget management. PROJECT DIRECTOR, REDWOOD -COTTONWOOD RIVERS CONTROL AREA 1988-1991 Redwood -Cottonwood Rivers Control Area is a local, non -regulatory joint -powers board working to enhance and protect the rivers of Southwest Minnesota. Convened and facilitated discussion with constituents, local and state elected officials and state agency personnel to develop Comprehensive Water Plans for six southwestern Minnesota counties. ly� HARVARD KENNEDY SCHOOL OF GOVERNMENT, CAMBRIDGE, MASSACHUSETTS ® Master of Public Administration, 2003, Bush Foundation Leadership Fellow ® State and Local Executive Program, 2002 Fannie Mae Foundation Fellow KANSAS STATE UNIVERSITY, MANHATTAN, KANSAS o Masters credits toward an Adult Education Degree, 1979-80 SOUTHWEST STATE UNIVERSITY, MARSHALL, MINNESOTA 0 Bachelor of Science Degree in Elementary Education, 1978 ® Heartland Center for Leadership Development 2007 - present ® Renewing the Countryside 2006 - 2011 ® Northern Great Plains Initiative 1998 - 2011 ® Blandin Foundation 1993 - 2005 ® University of Minnesota Rural Development Council 1998 - 2001 ® Minnesota Forest Resources Council 1996 - 2001 ® Minnesota River Citizens' Advisory Committee 1994 -1996 SKILLS ® Program and policy knowledge and experience on the local, state and federal levels regarding natural resource policy, rural transportation, health, housing, education, environment, economic development, cultural diversity, new immigrants and the arts. ® Developed, analyzed and presented policy options to state and federal legislators and staff in the capacity as board member, director, concerned citizen; and mobilized constituent groups to make their voices heard at the legislature. ® National speaker; significant media experience on rural issues. ® Strategic planning experience in the areas of job training, water resource management, governance, organizational and business development, and delivery of local services. ® Planned, convened, organized and carried out diverse gatherings of citizen leaders and elected officials, including six Minnesota Rural Summits and International Rural Network Conference. >, *TAW,1 We114 Item No: 09F MOtT�T�s t T�� T Meeting Date: Dec 11, 2017 �/ ��/ Type of Business: Council Business Administrator Review: City of Mounds View Staff Report 71 To: Honorable Mayor and City Council From: Jon Sevald, City Planner/Supervisor Item Title/Subject: Resolution 8878, Approving a Scope of Services to Complete the Comprehensive Plan Introduction: The Comprehensive Plan is a 20 -year guide for land use and development. Mounds View is required to submit a Plan update to the Metropolitan Council by December 31, 2018, following certain criteria. The City has contracted with Stantec to complete required mapping. Due to Staff's time constraints, additional assistance is needed from Stantec to write the Plan and complete the water plan updates. Discussion: Stantec's proposal is in two parts; $44,716 Comprehensive Plan $46,000 Water Plan Updates and Surface Water Management Plan $90,716 TOTAL Work is proposed to be completed at an hourly rate, not to exceed the stated amounts. It is Staff's belief that these costs can be reduced by Staff writing significant parts of the Plan. Stantec's proposal is to complete a Plan that meets the minimum requirements of the Metropolitan Council. However, it is likely that the Comprehensive Plan Taskforce will want to investigate topics that go beyond these minimum requirements, thus, any cost savings may be offset by additional work. This item was briefly discussed during the Council's December 4, 2017 Work Session. The proposed 2018 Budget has been amended to reflect these costs. Recommendation: Staff recommends approval of Resolution 8878, approving a Scope of Services to Complete the Comprehensive Plan. Respectfully submitted, Jon Sevald, ICP City Planner/Supervisor ATTACHED: Stantec proposal for the "Mounds View Comprehensive Plan" Stantec proposal for the "Mounds View Comprehensive Plan — Water Plan Updates and Surface Water Management Plan" RESOLUTION NO. 8878 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A SCOPE OF SERVICES TO COMPLETE THE COMPREHENSIVE PLAN WHEREAS, the City of Mounds View adopted a Comprehensive Plan for the City of Mounds View in 1979, and is required to be updated and submitted for review to the Metropolitan Council every ten years, with the current update to be submitted by December 31, 2018; and, WHEREAS, the Metropolitan Council has provided the City with a Checklist of Minimum Requirements for Mounds View to be included in the Plan update; and, WHEREAS, the City is in need of assistance to complete such requirements; and, WHEREAS, Stantec has submitted a Scope of Services to Complete the Comprehensive Plan, dated December 1, 2017, with a cost estimate of: $44,716 "Mounds View Comprehensive Plan" $46,000 "Mounds View Comprehensive Plan — Water Plan Updates and Surface Water Management Plan" $90,716 TOTAL WHEREAS, funds are included in the proposed 2018 budget; and, NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council authorizes the Mayor and Interim City Administrator to sign the Scope of Services, dated December 1, 2017; and, NOW, THEREFORE BE IT FURTHER RESOLVED THAT Staff and Stantec will work together to reduce costs as much as possible. Adopted this 1 lth day of December 2017. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (seal) December 1, 2017 Attention: Jon Sevald Planner City of Mounds View 2401 County Road 10 Mounds View, MN 55112 Reference: Mounds View Comprehensive Plan Dear Jon, Thank you for the opportunity to continue our relationship with the City of Mounds View. Per our discussion at our initial Comprehensive Plan kickoff meeting, we intend to complete these plans based on the Met Council framework with a balance of producing a valuable document within the community while maintaining a focus on minimizing costs. We understand many items have been completed both internally by City staff and through our current mapping services contract. The attached scope includes the efforts required to complete the remainder of the Met Council's required elements and to complete the Comprehensive Plan. Additional community input opportunities have been included based on your feedback. Below, the Project will be described under the following headings: A. Project Understanding B. Scope of Services C. Compensation D. Schedule If you have any questions regarding this submittal, please feel welcome to contact me at 651-967- 4552. We look forward to working with you on this project! Regards, STANTEC CONSULTING SERVICES INC. Beth Elliott, AICP Senior Urban Planner Phone: (651) 967-4552 beth.elliott@stantec.com Tyler McLeete, PE Project Manager Phone: (651) 967-4648 tyler.mcleete@stantec.com Attachment: Detailed Comprehensive Plan scope and budget Design with community In mind December 1, 2017 Jon Sevald Page 2 of 5 Reference: Mounds View Comprehensive Plan A. Project Understanding City staff have an existing contract with our GIS Specialist to assist in mapping for the Comprehensive Plan. The mandated deadline for Met Council approval of your comp plan is the end of 2018 which means a draft will need to be completed by June in order to allocate enough time for review by neighboring jurisdictions. With City staff time being spread among a variety of projects, you need assistance to conduct the full analysis, mapping, and writing for the Comprehensive Plan for the Met Council's required elements to meet the deadline. You would like us to find opportunities to minimize costs. This can be done in a variety of ways - start with the 2030 Plan as a template, garner community feedback at strategic times in the process, or share responsibilities for writing narratives or the implementation plan. We can use the attached scope as a starting point and work backwards from there. The Local Surface Water Supply Plan, Sewer Plan, and Water Supply Plan need to be updated simultaneous to the comp plan. These will be separate documents and then include a summary in the Comprehensive Plan under the Water chapter. The scopes for these three technical plans are separate from this work plan. You would also like Stantec to bring the City Council through a visioning process at their December 4, 2017 working session. This exercise will help us identify the Council's intent - or vision - for Mounds View from now until 2040. This will guide the work of the recently -established Comprehensive Plan Task Force, City Staff, and Stantec through the writing of the plan. This visioning session will be included under our existing master services agreement and therefore not included in the scope and budget below. B. Scope of Services We will focus our efforts on completing the Comprehensive Plan within the Met Council timeframe and based on achieving the required elements. Our approach to the Comprehensive Plan update is to start with the current plan and organize it so that we can easily match the Met Council requirements and update the maps, texts, and information so it is a useful document to staff and decision -makers. Mounds View is projected to stay on its same path with few sites for future changes in land use or growth in population, so consistency with the 2030 Plan is appropriate and reasonable. PHASE 1 PROJECT KICKOFF Phase 1 will be all about organizing both content and feedback loops. City staff will establish the Comprehensive Plan Task Force and bring them through a process to evaluate the 2030 Plan's goals and policies to identify what is still relevant and what needs to be updated based on the Design with community In mind December 1, 2017 Jon Sevald Page 3 of 5 Reference: Mounds View Comprehensive Plan City Council's vision for the 2040 Plan. During this time, Stantec will evaluate the 2030 Plan (including the Water Supply Plan) in conjunction with current Met Council requirements to determine how much can be simply updated and what needs to be created anew. Task 1: Project Initiation/Administration • Meeting with City staff to discuss overall needs of the project. • Assemble any additional base maps and previous studies. • Create a Roles and Responsibilities document for the Comprehensive Plan Task Force. • Project Admin - ongoing communication, preparing invoices and contract materials, internal coordination, etc. PHASE 2 ALTERNATIVES Once the Task Force has drafted goals and policies and analysis has been completed for the required elements, we will assist City staff in getting input on alternative scenarios. Stantec will begin with attending a Task Force meeting and a meeting of the Parks Commission for initial feedback, and then we will host an online survey and a community meeting to present the same material - advertising and promoting these engagement opportunities will be the responsibility of City staff. The input we receive will help to finalize the direction of the Comprehensive Plan. Each of the content tasks below includes both mapping and writing for that topic. As I've mentioned, we will not duplicate any mapping efforts that have been done recently under our existing contract. Task 2: Land Use Task 3: Transportation Task 4: Water (fee includes summary of technical water plans and is contingent on completion of those plans) Task 5: Parks Task 6: Housing Task 7: Implementation Plan Task 8: Community Engagement PHASE 3 COMPLETION Once we have received input on alternatives and the analysis is completed, we will finish writing the plan document. We will assist in preparing the final document for City staff to bring through Design with community In mind December 1, 2017 Jon Sevald Page 4 of 5 Reference: Mounds View Comprehensive Plan the City Council approval process and make any necessary revisions to maps or narrative based on City Council direction prior to the plan being sent to the Met Council. Task 9: Plan Adoption C. Compensation These subtotals are presented to illustrate the relative levels of effort we recognize at this point. We may vary from these assumptions to deliver the greatest value within the budget. Stantec is committed to completing all the work associated with this project in the most cost effective and expedient way possible. Stantec will provide services on an hourly basis and estimates the level of effort required to be $44,716 in accordance with the above work plan. Reimbursable expenses are included in this proposed figure. Stantec will not exceed the hourly amount without further authorization from you. This letter represents the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City of Mounds View and Stantec. Project Initiation/Administration................................................................................................... $4,178 LandUse........................................................................................................................$6,909 Transportation.................................................................................................................$3, 748 Water.............................................................................................................................$8, 612 Parks..............................................................................................................................$3,085 Housing..........................................................................................................................$5,349 ImplementationPlan.......................................................................................................$4,135 CommunityEngagement................................................................................................$6,658 PlanAdoption................................................................................................................$2,042 ComprehensivePlan Total............................................................................................................ $44,716 D. Schedule Once a contract and an approval to proceed are granted, we will complete all deliverables outlined in the Basic Scope of Services with a contract end date of December 31, 2018. The services will be completed based on the Met Council schedule but we can be available through the review process to make revisions to the plans if necessary. Below is an estimated timeline to complete the approved scope: Design with community in mind G� December 1, 2017 Jon Sevald Page 5 of 5 Reference: Mounds View Comprehensive Plan TASKS December January February PROJECT KICKOFF ALTERNATIVES COMPLETION March April May If this letter satisfactorily sets forth the conditions of our Agreement, please sign in the space below and return one copy to our office. We very much appreciate the opportunity to provide these services. Please contact us if you have any specific questions; either Beth Elliott at 651.967.4552 or Tyler McLeete at 651.967.4648. Agreement Form STANTEC CONSULTING SERVICES, INC. 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L 0 Q c Q a) CL Q Q C O G ai . m v L n E Q U v— a Y a� a� m. ][ o f U a O Y Q .�' m ai m m Ln — ri o ri — ri m v Leo M 0n c i M Q u N m Q a L.6 -6 l0 l0 lD N N n O >- I� U +L-+ Q O r, ri m r N H- 00 00 00 00 03 I— CP N O N O O O1 O a-� t!� N M d' t/} O c -I 00 N c -I C (O Q h00 .0 i O CU 4� � � J U C Q U 0 N 0 Ol Ol Fa— December 1, 2017 Attention: Don Peterson Public Works Director City of Mounds View 2401 County Road 10 Mounds View, MN 55112 Reference: Mounds View Comprehensive Plan - Water Plan Updates and Surface Water Management Plan Dear Don, Thank you for the opportunity to continue our relationship with the City of Mounds View. Per our discussion at our initial Comprehensive Plan kickoff meeting, we intend to complete these plans based on the Met Council framework with a balance of producing a valuable document within the community while maintaining a focus on minimizing costs. We understand many items have been completed both internally by City staff and through our current mapping services contract. The attached scope includes the efforts required to complete the water requirements within the Comprehensive Plan. Below, the Project will be described under the following headings: A. Project Understanding B. Scope of Services a. Local Surface Water Management Plan b. Comprehensive Sewer Plan c. Comprehensive Water Plan C. Compensation and Schedule If you have any questions regarding this submittal, please feel welcome to contact me at 651-604- 4820. We look forward to working with you on this project! Regards, STANTEC CONSULTING SERVICES INC. Dan Edgerton, PE Senior Associate Phone: (651) 604-4820 dan.edgerton@stantec.com Design with community in mind Tyler McLeete, PE Project Manager Phone: (651) 967-4648 tyler.mcleete@stantec.com (3 December 1, 2017 Don Peterson Page 2 of 6 Reference: Mounds View Comprehensive Plan A. Project Understanding The Local Surface Water Supply Plan, Sewer Plan, and Water Supply Plan need to be updated simultaneous to the Comp Plan. These will be prepared as separate documents and then included within the Comprehensive Plan under the Water chapter. The scopes for these three technical plans are included in this work plan. B. Scope of Services a. Local Surface Water Management Plan Stantec will complete an update to the City's Surface Water Management Plan (SWMP). The tasks below outline the scope of services for the work. The estimated cost to complete this work is $25,000. The plan will focus on meeting the latest regulatory minimum requirements as required by the state (MN Rules 8410), Metropolitan Council, and the Rice Creek Watershed District. 1. PROJECT INITIATION/MANAGEMENT a. Hold a kickoff meeting with City staff to discuss the City's needs, refine study goals and expectations, and confirm the work plan for the project. b. Develop a schedule of progress meetings. At this point, we have budgeted for only the kickoff meeting. If progress meetings are desired, they can be done at an additional cost to the project. 2. DATA COLLECTION a. At the kickoff meeting, discuss data needed for the study. This information could include (electronic files preferred): i. System mapping, topography, and aerial photography ii. Physical system data (storm sewer base mapping, including pipe sizes and invert elevations; pond grading plans; emergency overflow locations and elevations; water quality data) iii. Impaired waters listings and TMDL information iv. MS4 program information v. Land use vi. Capital improvement plan vii. Street reconstruction program viii. Water resource related agreements Design with community in mind 9 December 1, 2017 Don Peterson Page 3 of 6 Reference: Mounds View Comprehensive Plan ix. Past studies and reports x. Known problem areas b. Follow up with City staff to obtain the available information. 3. PREPARE SURFACE WATER MANAGEMENT PLAN UPDATE a. Update SWMP report to be consistent with latest state (MN Rules 8410), Metropolitan Council, and watershed requirements. We understand that the City is looking to make minor updates to your SWMP to meet the requirements of the regulatory agencies mentioned above. To meet the minimum requirements, the sections below will need to be modified: Executive Summary; Purpose and Scope; iii. Physical Setting; iv. Regulatory Setting; v. SWMP References; vi. Water Resource Related Agreements; vii. Current Assessment; viii. Goals and Policies; ix. Implementation; x. Administration; and A Appendices 4. REPORT DELIVERABLE a. Prepare a user-friendly report that can be read by a non-technical audience yet still provides sufficiently detailed technical data for use by the City in storm sewer planning. b. Include graphics, figures and maps to clarify items discussed in the report. c. Provide draft and final reports as follows: i. First draft for City staff review ii. Second draft for submittal to RCWD and Metropolitan Council 1. Respond to review comments and update report accordingly iii. Final report for City approval and use d. Prepare a separate reproducible summary suitable for public distribution. Design with cornmunity in mind December 1, 2017 Don Peterson Page 4 of 6 Reference: Mounds View Comprehensive Plan Present the results of the report at a City Council or other public meeting, at the City's direction. b. Comprehensive Sewer Plan Stantec will complete an update to the City's Comprehensive Sewer Plan (CSP). The tasks below outline the scope of services for the work. The estimated cost to complete this work is $16,000. The plan will focus on meeting the latest regulatory minimum requirements as required by Metropolitan Council. 1. PROJECT INITIATION/MANAGEMENT a. Hold a kickoff meeting with City staff to discuss the City's needs, refine study goals and expectations, and confirm the work plan for the project. b. Schedule a progress meeting. At this point, we have budgeted for only the kickoff meeting. If progress meetings are desired, they can be done at an additional cost to the project. 2. DATA COLLECTION a. At the kickoff meeting, discuss data needed for the study. This information could include (electronic files preferred): i. System mapping, topography, and aerial photography ii. Physical system data (pipe lengths, sizes, and invert elevations; lift station and forcemain data) iii. 1/1 data, ordinances and policies, and implementation activities iv. Water use and connection data v. Latest land use, from the Comprehensive Plan update vi. Capital improvement plan that includes a proposed time schedule for the construction of new trunk sewers vii. Past studies and reports viii. Known problem areas b. Follow up with City staff to obtain the available information. 3. INFILTRATION AND INFLOW a. Based on Metropolitan Council requirements, review the 1/1 section of the plan and update the section to define the City's goals, policies, and strategies for preventing and reducing excessive 1/1 in the local sewer system. We assume that a summary of 1/1 data, monitoring, reports, ordinances and policies, recent implementation activities, Design with community In mind M December 1, 2017 Don Peterson Page 5 of 6 Reference: Mounds View Comprehensive Plan and other information necessary to complete this section of the report will be provided by the City. This information will include: i. Defining the requirements and standards for minimizing 1/1 and for the disconnection of sump pump, foundation drain, and/or rain leader connections to the sanitary sewer system; ii. Referencing your local ordinance that prohibits the discharge of sump pumps, foundation drains, and/or rain leaders to the sanitary disposal system as well as requiring the disconnection of these items to the sanitary sewer system; iii. Including a summary of activities and/or programs related to 1/1 source mitigation on private sewer services; iv. Describing the extent, source, and significance of existing 1/1 problems in your community; v. Analyzing the costs to remediate the 1/1 issues that have been identified; and vi. Creating an implementation plan that contains a program strategy, priorities, scheduling, and financing mechanisms for eliminating and preventing excessive 1/1 from entering the sanitary sewer system. 4. REPORT DELIVERABLE a. Prepare a user-friendly report consistent with Met Council requirements that can be read by a non-technical audience yet still provides sufficiently detailed technical data for use by the City in sewer planning. b. Include graphics, figures, and maps to clarify items discussed in the report. c. Provide draft and final reports as follows: i. First draft for City staff review ii. Second draft for submittal to Metropolitan Council iii. Final report for City approval and use d. Present the results of the report at a City Councilor other public meeting, at the City's direction c. Water Supply Plan It is our understanding that the City completed its Water Supply Plan in late 2016. Accordingly, it should be largely complete and consistent with requirements of the Metropolitan Council and the MnDNR. Stantec will perform a review of the plan and accompanying documentation and update as necessary to meet current requirements. The estimated cost to complete this work is $5,000. Design with community In mind L December 1, 2017 Don Peterson Page 6 of 6 Reference: Mounds View Comprehensive Plan C. Compensation and Schedule Stantec proposes to provide the City of Mounds View with professional engineering services required to provide the services described herein regarding the water plans required within comprehensive plan. Upon receiving authorization to proceed with the project, Stantec will set up a kickoff meeting and commence data collection and model updating. Stantec anticipates providing the completed, draft comprehensive water plans for City review within four months of the authorization to proceed. We would be happy to adjust our schedule to meet the needs of the City. The team providing services will include Dan Edgerton as lead engineer, with others supporting as needed. Stantec will provide services on an hourly basis and estimates the level of effort required to be $46,000 in accordance with the above work plans. Reimbursable expenses are included in this proposed figure. Stantec will not exceed the hourly amount without further authorization from you. This letter represents the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City of Mounds View and Stantec. If this letter satisfactorily sets forth the conditions of our Agreement, please sign in the space below and return one copy to our office. We very much appreciate the opportunity to provide these services. Please contact us if you have any specific questions; either Tyler McLeete at 651.967.4648 or Dan Edgerton at 651.604.4820. Agreement Form STANTEC CONSULTING SERVICES, INC. CITY OF MOUNDS VIEW By: By: Title: Senior Associate Title: Date: 12/1/17 Date: Design with community In mind Item No: 9.G. Meeting Date: December 2017Mou"M Te of usiness: Council Business VE Administrator Review: City of Mounds View Staff Report To: Honorable Mayor & City Council and EDA President and Commissioners From: Brian Beeman, Business Development Coordinator Mark Beer, Finance Director Item Title/Subject: Joint Resolution 8879 & 17 -EDA -302 Approving a Loan Origination and Home Energy Squad Enhanced Visit Agreement Between the Economic Development Authority and the Center for Energy and Environment Background: At their November 6, 2017 City Council Workshop the Council reviewed and discussed the Center for Energy and Environment's (CEE) housing loan programs and proposed loan origination agreement between the Economic Development Authority and CEE, including the program guidelines and Mounds View revolving loan program budget. The Greater Metropolitan Housing Corporation (GMHC) will no longer be servicing Mounds View's loan programs forcing the City to find another agency to administer the loan programs. Discussion: Staff has discussed the Council's desire for any changes to the agreement and loan programs with CEE. Both parties are in agreement, and the City Attorney has completed his review of the agreement and related documents. Recommendation: Based upon previous discussion, an update of all suggested changes by the City Council, and satisfactory review of the documents by the City Attorney, Staff recommends approval of joint Resolution 8879 & Resolution 17 -EDA -302. Respectfully submitted, 91)/�_ Brian Beeman Business Development Coordinator --ey- ark Beer Finance Director Attachments: ■ Joint Resolution 8879 & 17 -EDA -302 • Loan Origination Agreement, Exhibit A, Program Guidelines and Exhibit B, Mounds View Revolving Loan Program Budget RESOLUTION 8879 RESOLUTION 17 -EDA -302 CITY OF MOUNDS VIEW AND THE MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY COUNTY OF RAMSEY STATE OF MINNESOTA JOINT RESOLUTION APPROVING A LOAN ORIGINATION AND HOME ENERGY SQUAD ENHANCED VISIT AGREEMENT BETWEEN THE ECONOMIC DEVELOPMENT AUTHORITY AND THE CENTER FOR ENERGY AND ENVIRONMENT WHEREAS, the City of Mounds View (the "City") is a municipal corporation and political subdivision duly organized and existing under the Constitution and laws of the State of Minnesota; and, WHEREAS, the Mounds View Economic Development Authority (the "EDA") is a public body corporate and politic under the laws of the state of Minnesota; and, WHEREAS, the EDA has also been granted the statutory powers of a Housing and Redevelopment Authority pursuant to Minnesota Statues, section 469.091 subd. 1; and, WHEREAS, the EDA currently operates a housing loan program (the "Loan Program") pursuant to its authority under state law; and, WHEREAS, the EDA currently has an agreement with the Greater Metropolitan Housing Corporation (the "Corporation") whereby the Corporation acts as the principal servicer of the FDA's Loan Program; and, WHEREAS, the EDA and the Corporation have agreed that the Corporation will no longer act as a servicer of the EDA's Loan Program after December 31, 2017; and, WHEREAS, the EDA desires to engage the services of the Center for Energy and Environment ("CEE") to act at the principal servicer of the Loan Program pursuant to the terms of the loan origination agreement (the "Origination Agreement") attached hereto as Exhibit A; and, WHEREAS, the EDA further desires to engage the services of CEE to conduct home energy squad enhanced visits ("Energy Visits") as requested by residents of the City, pursuant to the terms of the agreement to perform home energy squad enhanced visits (the "Energy Visits 1 512036vl MU205-48 Agreement"), a copy of which is attached hereto as Exhibit B, which agreements shall be referred to collectively herein as the "Agreements"; and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mounds View and the Board of the Mounds View Economic Development Authority that the recitals and exhibits, if any, set forth in this Resolution are incorporated into and made a part of this Resolution. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Mounds View and the Board of the Mounds View Economic Development Authority do hereby approve the Agreements, subject to modifications approved by the City Attorney that do not materially alter the City's and the EDA's rights and obligations under Agreements, and that are further approved by the City's Mayor and Interim City Administrator and EDA's President and Interim Executive Director, which approvals shall be conclusively evidenced by execution of the Agreements. NOW, THEREFORE, BE IT FURTHER RESOLVED, that City and EDA staff are hereby authorized to undertake any actions necessary to allow the City and EDA to enter into the Agreements. NOW, THEREFORE, BE IT FINALLY RESOLVED, that the City Council of the City of Mounds View and the Board of the Mounds View Economic Development Authority hereby authorize City staff and City consultants to develop any necessary documents to effectuate such Agreements, and the Mayor and Interim City Administrator and the President and Interim Executive Director, respectively, are duly authorized to execute any further agreements which are necessary, in the opinion of the City Attorney, to carry out this transaction. Adopted this day of December, 2017. CITY OF MOUNDS VIEW Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (seal) 2 512036v1 MU205-48 ATTEST: IN (seal) 512036v1 MU205-48 MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY Carol A. Mueller, President Nyle Zikmund, Interim Executive Director EXHIBIT A Origination Agreement [TO BE ADDED] 512036v1 MU205-48 A-1 EXHIBIT B Agreement to Perform Home Energy Squad Enhanced Visits [TO BE ADDED] 512036v1 MU205-48 B-1 LOAN ORIGINATION AGREEMENT This LOAN ORIGINATION AGREEMENT ("Agreement") is made by and between the ECONOMIC DEVELOPMENT AUTHORITY in and for the City of Mounds View, with offices at 2401 Mounds View Blvd, Mounds View, MN 55112 ("Authority"), and CENTER FOR ENERGY AND ENVIRONMENT, with offices at 2123 d Avenue North, Suite 560, Minneapolis, Minnesota 55401 ("CEE"). RECITALS A. The Authority has a need for certain professional services and desires to retain CEE to provide said services, all subject to the terms and conditions contained in this Agreement. B. CEE is qualified to provide the desired professional services and desires to provide said services for the Authority, all subject to the terms and conditions contained in this Agreement. NOW, THEREFORE, in consideration of the foregoing and the mutual promises contained in this Agreement, the parties agree as follows: 1. Services/Scope of Work 1.10EE shall, as directed by the Authority, develop and deliver the City of Mounds View Loan Programs (hereinafter the "Program") which are more fully described in Exhibit A, attached hereto. All activities delivered under the Program shall be coordinated with the Authority's designated representative, who shall be the Finance Director, Mark Beer, or the Business Development Coordinator, Brian Beeman. The exclusive source of funding for the Program is the Authority. 2. Compensation 2.1 The Authority shall compensate CEE for services provided under this Agreement according to the following schedule and as is more fully described in Exhibit B attached hereto: Loan Set -Up Fee $1,500.00 The Authority shall pay CEE a one time loan set-up fee. This shall compensate CEE for time and labor to create the loan program. Loan Origination Fee $550.00 The Authority shall pay CEE an Origination Fee for each loan closed using the Program. The Origination Fee shall compensate CEE for assisting borrowers with loan applications, preparation of loan documents, loan closings, and other direct costs of processing loans pursuant to the Program. Mortgage filing fees, credit reports, flood insurance, title work, and a CONTRACT between ECONOMIC DEVELOPMENT AUTHORITY in and for the CITY OF MOUNDS VIEW and CENTER FOR ENERGY AND ENVIRONMENT #2606 Page 1 511563v2 AMB MU205-48 1% origination fee shall be paid directly by the borrower. CEE shall provide the Authority with a copy of all closing documents, including the loan note and mortgage, as documentary evidence of all loan closings. Post Installation Inspection Fee (PII) and Emergency Deferred Loan Inspection $100.00 The Authority shall pay CEE a fee for each post -installation inspection ("PII") and emergency deferred loan inspection completed. The PII inspection shall be performed by CEE whenever the project does not require a building permit to verify the work was completed. The emergency deferred loan inspection shall be required to determine project eligibility for the emergency deferred loan program. The Authority shall compensate CEE only for services completed. Upon request, CEE will provide marketing services for the following fees: CEE Labor $65 Hourly rates are inclusive of all overhead expenses and will be charged only for hours directly related to marketing. CEE will be reimbursed by the Authority for any non -labor, out-of-pocket expenses, relating to these services on a dollar -for -dollar basis with no mark-up. 2.2 CEE shall invoice the Authority not more than two times each month for the principal of loans and administrative fees. The Authority shall pay CEE within 20 days of receipt of the invoice. 3. Authority's Obligations 3.1 If requested by CEE, the Authority shall make reasonable efforts to respond promptly to requests from CEE for information and approvals regarding the services to be provided under this Agreement. 3.2 If requested by CEE, the Authority shall make reasonable efforts to obtain information and or permission for access from clients which may be necessary for CEE to provide the services under this Agreement. 3.3 The Authority shall provide sufficient funding to fund eligible Authority -funded loans. The Authority shall determine the amount of funds allocated to the Program. 3.4 The Authority shall establish eligibility for the Program and shall provide these criteria in writing to CEE prior to commencement of any marketing efforts. 3.5 The Authority shall make reasonable efforts to respond promptly to requests from CEE for information and approvals regarding the services to be provided under this Agreement. CONTRACT between ECONOMIC DEVELOPMENT AUTHORITY in and for the CITY OF MOUNDS VIEW and CENTER FOR ENERGY AND ENVIRONMENT #2606 Page 2 511563v2 AMB MU205-48 4. CEE's Obligations 4.1 CEE shall use its best efforts to provide services under this Agreement in a professional manner consistent with the care and skill used by reputable members of CEE's profession. 4.2 CEE, and all of its employees or agents, shall comply with all statutes, ordinances, rules, regulations, and other laws applicable to the provision of services under this Agreement. 4.3 CEE shall secure all permits and licenses required for performance of the services under this Agreement. 4.4 CEE shall not engage in discriminatory employment practices against any employee or applicant for employment and shall in all respects comply with all federal, state, and local laws, regulations and orders, including without limitation, Chapter 363 of the Minnesota Statutes, as amended from time to time. Failure to comply with the provisions hereof shall be deemed a material default under this Agreement. 5. Term and Termination 5.1 Unless earlier terminated as provided in the following paragraphs, this Agreement shall become effective on January 11, 2018, and continue through December 31, 2018. Thereafter, the Agreement shall automatically renew for successive one (1) year periods, unless CEE or the Authority provides written notice of non -renewal to the other party at least sixty (60) days before the end of the current term. 5.2 This Agreement may be terminated by either party, without cause, immediately upon written notice to the other party. In the event that this Agreement is terminated by CEE prior to the expiration of the term set forth in paragraph 5.1, the Authority shall compensate CEE for all services delivered up the date of termination and CEE shall provide the Authority with such information as the Authority may request regarding the status of the Program. 5.3 Each party's respective obligations under sections 7 and 8 of this Agreement shall survive any termination exercised pursuant to this section. 6. Insurance 6.1 During the term of this Agreement, CEE will obtain and at all times maintain insurance in the amounts, at a minimum, listed below: General Liability $2,000,000 Aggregate Limit Automobile Liability $1,000,000 Combined Single Limit Excess Liability $1,000,000 Aggregate Limit Workers Compensation Statutory Limits CONTRACT between ECONOMIC DEVELOPMENT AUTHORITY in and for the CITY OF MOUNDS VIEW and CENTER FOR ENERGY AND ENVIRONMENT #2606 Page 3 511563v2 AMB MU205-48 7. Liability and Indemnification 7.1 CEE represents that the services to be provided under this Agreement are reasonable in scope and that CEE has the experience and ability to provide such services. 7.2 CEE warrants that any services provided hereunder shall be done in a professional and workmanlike manner. 7.3 CEE shall indemnify, defend, and hold harmless the Authority and its officers, directors, employees, and agents from and against any and all claims, damages, losses, injuries, and expenses (including attorneys' fees and damages for death, personal injury and property damage) which Authority may incur as a result of any act or omission by CEE in providing services under this Agreement. 7.4 The Authority shall indemnify, defend, and hold harmless CEE and its officers, directors, employees, and agents from and against any and all claims, damages, losses, injuries, and expenses (including attorneys' fees and damages for death, personal injury and property damage) which CEE may incur as a result of any act or omission by Authority in discharging its duties under this Agreement. 8. Confidentiality Unless otherwise agreed by Authority in writing, CEE shall maintain in confidence and not disclose to any third party any information obtained regarding the Authority and/or any of Authority's clients for which CEE is providing services; provided, however, that this obligation to maintain confidentiality shall not apply to: a) Information in the public domain at the time of disclosure; b) Information which becomes part of the public domain after disclosure through no fault of CEE; or c) Information which CEE can demonstrate was known by it prior to the date of this Agreement. Notwithstanding the foregoing, CEE shall be entitled to disclose the documents or client information covered by this paragraph to governmental authorities to the extent CEE reasonably believes it has a legal obligation to make such disclosures and to the extent CEE reasonably deems to be necessary; provided, however, that if CEE believes that any such disclosure is required by law, it shall provide advance notice to the Authority to provide the Authority with a reasonable opportunity to attempt to obtain an injunction or other protective order preventing such disclosure. CONTRACT between ECONOMIC DEVELOPMENT AUTHORITY in and for the CITY OF MOUNDS VIEW and CENTER FOR ENERGY AND ENVIRONMENT #2606 Page 4 511563v2 AMB MU205-48 Notwithstanding any provision contained herein, CEE shall be subject to the provisions of the Minnesota Government Data Practices Act, Minnesota Statues, Chapter 13, as provided in Minnesota Statutes, Section 13.05, subd. 6, with respect to the administration of this Agreement and all data related thereto. 9. Relationship of Parties CEE will provide services as an independent contractor under this Agreement. Neither CEE, nor any of its employees or agents, shall be considered employees of the Authority for any purpose, and neither shall CEE be eligible for any compensation or benefits which the Authority may provide to its employees from time to time. CEE shall be solely responsible for all employment and other taxes applicable to providing services hereunder, and the Authority will not withhold any taxes or contributions from the compensation payable to CEE under this Agreement. 10. Notices All notices, requests, demands, and other communications required to be given in writing under this Agreement shall be given to the other party in person or by mail as provided in this section. If delivered personally, notice shall be deemed to have been duly given on the date of delivery. If delivered by mail, such notice shall be sent via first class U.S. mail, postage prepaid, to the address set forth at the beginning of this Agreement or such other address as a party may otherwise request by written notice, and notice shall be deemed duly given three (3) business days after mailing. 11. Assignment This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, successors, and assigns; provided, however, that neither party shall assign or transfer in any manner, this Agreement or any portion hereof without the prior written consent of the other party, and any attempt to assign or transfer without prior written consent shall be void and of no effect. 12. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Any disputes arising under this Agreement shall be venued in the Ramsey County district courts. 13. Miscellaneous 13.1 Headings and captions used in this Agreement are for convenience only and shall not affect the meaning of this Agreement. CONTRACT between ECONOMIC DEVELOPMENT AUTHORITY in and for the CITY OF MOUNDS VIEW and CENTER FOR ENERGY AND ENVIRONMENT #2606 Page 5 511563v2 AMB MU205-48 13.2 This Agreement contains the entire agreement of the parties and supersedes all prior agreements, discussions, and representations, written or oral, concerning the subject matter hereof. 13.3 No waiver by the Authority of any term or condition of this Agreement or any document referred to herein, whether by conduct or otherwise, shall be construed as a waiver or release of any other term or condition of this Agreement. 13.4 This Agreement may only be amended in a written agreement signed by both parties. 13.5 Except as expressly set forth in section 7 herein, the rights and benefits under this Agreement shall inure solely to the benefit of the Authority and CEE, and this Agreement shall not be construed to give any rights, benefits, or causes of action to any third party. 13.6 The invalidity or partial invalidity of any provision of this Agreement shall not invalidate the remaining provisions, and the remainder shall be construed as of the invalidated portion shall have never been a part of this Agreement. 13.7 CEE shall comply with the provisions of Minnesota Statutes Chapter 13 (Government Data Practices) that are applicable to the Authority and shall not disseminate any information concerning loan requests of the borrowers without the prior written approval of the Authority. 13.8 This Agreement may be signed in any number of counterparts, each of which shall be deemed an original and one and the same instrument. [SIGNATURE PAGE FOLLOWS] CONTRACT between ECONOMIC DEVELOPMENT AUTHORITY in and for the CITY OF MOUNDS VIEW and CENTER FOR ENERGY AND ENVIRONMENT #2606 Page 6 511563v2 AMB MU205-48 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. ECONOMIC DEVELOPMENT AUTHORITY in and for the City of Minnetonka Carol Mueller a Nyle Zikmund Date: CENTER FOR ENERGY & ENVIRONMENT Jennifer Amendt Date: CEE #2606 Its: Mayor/EDA President Its: Interim City Administrator/Executive EDA Director Its: Corporate Secretary Tax ID # 41-1647799 CONTRACT between ECONOMIC DEVELOPMENT AUTHORITY in and for the CITY OF MOUNDS VIEW and CENTER FOR ENERGY AND ENVIRONMENT #2606 Page 7 511563v2 AMB MU205-48 This document includes guidelines for the MOUNDS VIEW REVOLVING & EMERGENCY LOAN PROGRAM Exhibit A Page 1 Agreement between the City of Mounds View and Center for Energy and Environment MOUNDS VIEW LOAN PROGRAM GUIDELINES The City of Mounds View is making funds available for homeowners to make improvements to their properties. The Mounds View Loan Program is designed to supplement existing loan programs available from MHFA, CEE, private lenders and other housing resources. This program is not intended to be the sole source of improvement funds available to the City. Center for Energy and Environment shall serve as the administrator for the Mounds View Loan Program and will secure the most beneficial financing based on the borrower's needs independent of the funding source. Interest Rate: 3% for households with income less than or equal to 80% of HUD Area Median Income 4% for households with income greater than 80% of HUD Area Median Income ***Income shall be determined by projected income for the next year and is based on household size. Amortization Type: Amortizing. Closed-end (Monthly Payments Required) Loan Amount: Minimum of $2,000 and Maximum of $15,000. Loan term: Generally, one year per $1,000 borrowed. This will be somewhat flexible depending on the size of the loan and the borrower's ability to repay the loan. The minimum term is 1 year; the maximum term will be 10 years. Eligible Properties: 1-4 unit owner -occupied properties located within the geographical boundaries of the City of Mounds View. Townhomes and Condominiums are eligible. Ineligible Properties: Dwellings with more than four units, cooperatives, manufactured homes, time shares, properties held in the name of a trust and properties used for commercial purposes. Eligible Borrowers: All borrowers must be legal residents of the United States, as evidenced by a social security number, Including: U.S. Citizens, Permanent Resident Aliens, and Non -Permanent Resident Aliens. TAX IDENTIFICATION NUMBERS (ITIN) ARE NOT ACCEPTABLE. Ineligible Borrowers: Including but not limited to: - Foreign Nationals, Non -Occupant Co -Borrowers, and Properties held in the name of a trust or business. Ownership/Occupancy: Owner- occupied only. Exhibit A Page 2 Agreement between the City of Mounds View and Center for Energy and Environment Loan - to - Value Ratio: The ratio of all loans secured by the property, including the new loan, should not exceed 110% of the property value. Half of the improvement value may be added to the initial property value. Income Limit: There is no maximum income limit Debt - to - Income Ratio: Applicant must have the ability to repay the loan. An applicant who has a debt to income ratio in excess of 50% will be ineligible to receive financing. Credit Requirements: 1) All mortgage payments must be current and reflect no 30 day late payments history in the past 12 month period (without reasonable explanation) 2) All real estate taxes must be current. 3) No outstanding judgements or collections. 4) Bankruptcy must have been discharged for at least 18 months prior to loan closing. 5) The redemption period on prior foreclosures must have occurred at least 18 months prior to the loan application date. 6) Generally, no more than two 60 -day late payments on credit report. Any 60 day late requires a documented explanation and reasonable reasons; medical, unemployment, divorce. 7) No defaulted government loans. Multiple Loans per Property: More than one loan per property is allowed, however, the outstanding balance(s) cannot exceed $15,000. Eligible Use of Funds: Loans may be used to finance most interior and exterior improvements that improve the basic livability of the property. Garages, decks, porches, retaining walls, landscaping and fences can be repaired, replaced or built as new construction. Contractors must be properly licensed and permits must be obtained when required. Ineligible Use of Funds: Payment for work initiated prior to the loan being approved and closed, unless due to emergency. Recreation or luxury projects (pools, lawn sprinkler systems, playground equipment, saunas, whirlpools, etc.), furniture, non -permanent appliances (unless part of a full kitchen remodel), and funds for working capital, debt service, homeowner labor or refinancing existing debts are NOT allowed. Bids: 2 bids are required when the work from any one contractor exceeds $5,000. All contractors must be properly licensed. Only 1 bid/material list is required for sweat equity projects. Sweat Equity / Homeowner Labor: Work may be performed by property owners on a "sweat equity' basis. Loan funds may be used only for the purchase of materials. Loan funds cannot be used to rent tools/ equipment or compensate for labor. Post Installation Inspection: Permits must be obtained and signed off by a City inspector where required; when not required, a post installation inspection will be performed by CEE to ensure the work has been completed before any funds will be released. Loan Security: All loans will be secured with a mortgage in favor of the City of Mounds View. Borrower will pay all applicable title and filing fees, which may be financed in the loan amount. Borrower Fees: Borrower will be responsible for a 1% origination Fee, mortgage filing and service fees, flood certificate and credit report fees all which may be financed in the loan amount. Exhibit A Page 3 Agreement between the City of Mounds View and Center for Energy and Environment Underwriting Decision: Applicants must have acceptable credit history. CEE will approve or deny loans based on a credit report, income verification and other criteria as deemed necessary through CEE's underwriting guidelines. CEE's decision shall be final. Appeals can be made to the City of Mounds View. Work Completion: All work must be completed within 120 days of the loan closing. However, when warranted, CEE may authorize exceptions on a case by case basis. Loan Security: All loans will be secured with a mortgage in favor of the City of Mounds View Interest Rate: 3% for households with income less than or equal to 80% of HUD Area Median Income 4% for households with income greater than 80% of HUD Area Median Income ***Income shall be determined by projected income for the next 12 months and is based on household size. Amortization Type: Amortizing. Closed-end (Monthly Payments Required) Loan Amount: Minimum of $2,000 and Maximum of $10,000. Loan term: Generally, one year per $1,000 borrowed. This will be somewhat flexible depending on the size of the loan and the borrower's ability to repay the loan. The minimum term is 1 year; the maximum term will be 7 years. Eligible Properties: Residential mobile homes located within the geographical boundaries of the City of Mounds View. Ineligible Properties: Non owner -occupied, cooperatives, time shares, properties held in the name of a trust and properties used for commercial purposes. Eligible Borrowers: All borrowers must be legal residents of the United States, as evidenced by a social security number, Including: U.S. Citizens, Permanent Resident Aliens, and Non -Permanent Resident Aliens. TAX IDENTIFICATION NUMBERS (ITIN) ARE NOT ACCEPTABLE. Ineligible Borrowers: Including but not limited to: - Foreign Nationals, Non -Occupant Co -Borrowers, and Properties held in the name of a trust or business. Ownership/Occupancy: Owner- occupied only. Loan - to = Value Ratio: Not applicable Exhibit A Page 4 Agreement between the City of Mounds View and Center for Energy and Environment Income Limit: There is no maximum income limit. Debt - to - Income Ratio: Applicant must have the ability to repay the loan. An applicant who has a debt to income ratio in excess of 50% will be ineligible to receive financing. Credit Requirements: 1) All mortgage payments must be current and reflect no 30 day late payments history in the past 12 month period (without reasonable explanation) 2) All real estate taxes must be current. 3) No outstanding judgements or collections. 4) Bankruptcy must have been discharged for at least 18 months prior to loan closing. 5) The redemption period on prior foreclosures must have occurred at least 18 months prior to the loan application date. 6) Generally, no more than two 60 -day late payments on credit report. Any 60 day late requires a documented explanation and reasonable reasons; medical, unemployment, divorce. 7) No defaulted government loans. Multiple Loans per Property: More than one loan per property is allowed, however, the outstanding balance(s) cannot exceed $10,000. Eligible Use of Funds: Loans may be used to finance most interior and exterior improvements that improve the basic livability of the property. Garages, decks, porches, retaining walls, landscaping and fences can be repaired, replaced or built as new construction. Contractors must be properly licensed and permits must be obtained when required. Ineligible Use of Funds: Payment for work initiated prior to the loan being approved and closed, unless due to emergency. Recreation or luxury projects (pools, lawn sprinkler systems, playground equipment, saunas, whirlpools, etc.), furniture, non -permanent appliances (unless part of a full kitchen remodel), and funds for working capital, debt service, homeowner labor or refinancing existing debts are NOT allowed. Bids: 2 bids are required when the work from any one contractor exceeds $5,000. All contractors must be properly licensed. Only 1 bid/material list is required for sweat equity projects. Sweat EquitV / Homeowner Labor: Work may be performed by property owners on a "sweat equity" basis. Loan funds may be used only for the purchase of materials. Loan funds cannot be used to rent tools/ equipment or compensate for labor. Post Installation Inspection: Permits must be obtained and signed off by a City inspector where required; when not required, a post installation inspection will be performed by CEE to ensure the work has been completed before any funds will be released. Loan Security: All loans will be secured by a lien in favor of the City of Mounds View. Borrower will pay all applicable title and filing fees. Borrower Fees: Borrower will be responsible for a 1% origination Fee, lien filing and service fees, flood certificate and credit report fees all which may be financed in the loan amount. Underwriting Decision: Applicants must have acceptable credit history. CEE will approve or deny loans based on a credit report, income verification and other criteria as deemed necessary through CEE's underwriting guidelines. CEE's decision shall be final. Appeals can be made to the City of Mounds View. Exhibit A Page 5 Agreement between the City of Mounds View and Center for Energy and Environment Work Completion: All work must be completed within 120 days of the loan closing. However, when warranted, CEE may authorize exceptions on a case by case basis. Loan Security: All loans will be secured with a lien on the title in favor of the City of Mounds View The intent of the Mounds View Emergency Repair Deferred Loan Program is to provide assistance to property owners in the City of Mounds View who face emergency home repairs and cannot qualify for other housing related programs to remedy the situation. Interest Rate: 0% Loan Amount: Minimum loan is $1,000. Maximum loan is $5,000 within any time period. Loan term: Loan will be deferred until the borrower sells or transfers title of the property, at which time 100% of the loan is due. Eligible Properties: Owner -occupied properties with up to 4 dwelling units located within the boundaries of the City of Mounds View. Condominiums, mobile homes and townhomes are eligible. Ineligible Properties: Dwellings that are more than 4 units (these would be considered apartment and hence commercial properties), cooperatives, time shares, and properties used for commercial purposes. Eligible Borrowers: Owners of 1-4 unit properties within the City of Mounds View who meet the program guideline criteria. The borrower must not be eligible for any other financing administered by CEE in order to obtain an Emergency Program loan. Ineligible Borrowers: Include but are not limited to: nonresident owners, non -occupant co -borrowers, properties held in the name of a trust. Ownership / Occupancy: Only owner -occupied. Contract for Deeds are eligible. Loan -to -Value Ratio: Not applicable Income Limit: Household income must be less than 80% of HUD Area Median Income based on projected income over the next year. Debt -to -Income Ratio: Not applicable Multiple Loans per Property/Borrower: Multiple emergency loans on a property are allowed if the balance is within the overall maximum loan limit. Exhibit A Page 6 Agreement between the City of Mounds View and Center for Energy and Environment Eligible Improvements: An emergency is defined as an imminent condition that makes a house uninhabitable, dangerous to the occupants, or is capable of causing severe health problems. Repairs that will remedy such emergency repairs are eligible. Examples of eligible repairs include, but are not limited to, water lines, sewer service, fire hazards, and repair to exterior steps, railings, retaining walls, water seepage into basement, structural problems, or replacement of a furnace or hot water heater. Repairs that remedy code violations and those needed to address home repairs before they significantly de -value the home and become much more serious problems, are also eligible whether or not the city has issued a code violation. Examples of eligible repairs include, but are not limited to, leakage around windows, rotting fascia, holes in siding, roof leakage, crumbling brick or concrete and deteriorated retaining walls. CEE will determine eligibility of projects. Ineligible Improvements: Work initiated prior to the loan being approved and closed. Personal property items, including appliances, furniture, hot tubs, swimming pools, and other luxury items, exterior plumbing (e.g. sprinkler systems), non -permanent landscaping fixtures (e.g. potted plants, furniture, bird feeders), repairs to property used for business or trade purposes, refinancing existing indebtedness, and labor costs of borrowers and/or residents. CEE will refer to the NENA whenever eligibility of an improvement project is questionable. Bidding: Except when labor is provided by the borrower, the borrower must provide a minimum of 1 bid for each improvement project under $5,000 and 2 bids for each project more than $5,000. All contractors must be properly licensed. Permits must be obtained when required by City ordinance. Sweat Equity: Not permitted Property Inspection: Required. Eligible improvements will be determined through an analysis of the emergency condition of the property. A CEE staff member will perform the analysis to determine the severity of the situation. Post Installation Inspection: Properties are subject to a post installation inspection by a CEE staff member when a permit is not required. Where a permit is required, the work must be signed -off by a City inspector prior to release of funds. Work Completion: All work must be completed within 30 days of loan closing. Extensions may be granted by CEE. Borrower Fees: Borrower will be responsible for mortgage filing and service fees, flood certificate and credit report fees all of which may be financed in the loan amount. Underwriting Decision: CEE will review the application and submitted documentation for consideration for other home improvement programs prior to considering the application for the Emergency Repair Loan Program. CEE will approve or deny loans based on income verification and other criteria. This is a last resort program. The borrower must not be eligible for any other financing administered by CEE in order to obtain an Emergency Repair Deferred loan. CEE's decision shall be final. Loan Security: All loans will be secured with a mortgage (lien for mobile homes) in favor of the City of Mounds View. Exhibit A Page 7 Agreement between the City of Mounds View and Center for Energy and Environment General Program Conditions Application Processing: Loans will be distributed on a first come first serve basis as borrowers qualify. Applicants must provide a completed application package including the following in order to be considered for funding. ➢ Completed and signed application form ➢ Proof of income ➢ Bids or estimates for proposed projects ➢ other miscellaneous documents loan officers may require. Contractors/Permits: Contractors must be properly licensed to work in the City of Mounds View. Permits must be obtained when required by city ordinance. Program Costs: Loan origination, post installation inspection and remodeling advisor visit fees will be paid out of the Program Budget. Loan program marketing efforts will be billed directly to the City of Mounds View and is a separate expense should the City of Mounds View choose to commission CEE for marketing support. Borrowers will pay all mortgage filing fees and related closing costs. Total Proiect Cost: It is the borrower's responsibility to obtain the amount of funds necessary to finance the entire cost of the work. In the event the final cost exceeds the original loan amount, the borrower must obtain the additional funds and show verification of the additional funds in order to be approved for the loan. Disbursement Process: Payment to the contractor (or owner in sweat equity situations) will be made upon completion of work. An inspection will be performed by a City Inspector and/or CEE to verify the completion of the work. The following items must be received prior to final disbursement of funds: • Final invoice or proposal from contractor (or materials list from supplier); • Final inspection verification by a City Inspector (or CEE); • Completion certificate(s) signed by borrower and contractor; • Lien waiver for entire cost of work; • Evidence of city permit (if required) Exhibit A Page 8 Agreement between the City of Mounds View and Center for Energy and Environment � •�• � � � 111 MOUNDS VIEW REVOLVING LOAN PROGRAM BUDGET A. Revolving Loan Program Budget Allocation (includes Origination Fees, Post Installation and Emergency Deferred Inspections): $73,500 B. One-time loan set up fee $1,500 Budget Notes: 1. Funds to be transferred between Budget Categories in this Exhibit that do not change the Total Contract Amount must be approved in writing by the City of Mounds View EDA. 2. CEE shall submit monthly invoices to the City of Mounds View EDA for the loan principal and administrative fees and quarterly invoices for the aged delinquency reporting services. 3. Services performed by CEE will initially be funded from the Total Program Budget as stated above and paid in accordance with the following schedule. (a) Loan Origination Fee $550.00 per loan closed (b) Post Installation & Emergency Inspection $100.00 per inspection (c) Loan set up fee $1,500 (one time) 4. Loan Servicing The City of Mounds View EDA will contract directly with a servicing company. The City of Mounds View EDA shall establish a process where CEE receives copies of the monthly servicing reports. 5. Marketing Marketing efforts will be supported by CEE and marketing costs are not included in the administrative budget. Hourly rates are inclusive of all overhead expenses and will be charged only for hours directly related to the labor of all program marketing. CEE will also be reimbursed by the City of Mounds View for any non -labor, out-of-pocket expenses relating to these services on a dollar -for -dollar basis. Exhibit B Page 1 Agreement between the City of Mounds View and Center for Energy and Environment MOUNislVtE—W of Mounds View Staff R Item No: 9H Meeting Date: December 11, 2017 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Nyle Zikmund, Interim City Administrator Item Title/Subject: Resolution 8869, Setting and Approving the 2018 City Council Meeting Dates, Council/Staff Retreat, and the Town Hall Meeting DISCUSSION Based on the Council's historical schedule of conducting work sessions for the first Monday of each month and regular Council meeting on the second and fourth Mondays of each Month please see attached proposed list of meeting dates for 2018 (Exhibit A). The following legal holidays fall on dates that would otherwise be considered meeting dates: January 1 st (New Year's Day), May 28th (Memorial Day), Council Meeting and September 6th (Labor Day), Work Session). Staff is proposing Tuesday, January 2nd for the Work Session, Tuesday, May 29th for the Council Meeting and Tuesday, September 7th for the work session. Based on council direction, there will also be a special council meeting on January 2, 2018 prior to the work session for the purpose of appointments and naming permanent City Administrator and any other business the council deems appropriate for the special meeting. Per council direction a council/staff retreat has been scheduled for Monday January 29, 2018 with tentative start time of 6:00 PM. Council has had limited discussion regarding additional retreats which can be discussed as part of the January 29, 2018 retreat. Historically, the council has met in November to review current council goals/priorities and establish subsequent council goals/priorities. With regard to the town hall meeting, Staff recommends scheduling the meeting for either April 30 or May 1 or 2 (Tuesday, Wednesday). Scheduling the town meeting on either date will allow enough time for Staff to prepare a presentation from the decisions made during the retreat. The town hall meeting will be located at Mounds View City Hall starting at 6:00 p.m. RECOMMENDATION Please advise Staff as to which dates you desire for the town hall meeting. Staff will add the dates to Exhibit A of Resolution 8869 following the meeting. Please also let Staff know if the suggested meeting dates for meetings that fall on a holiday (as shown in Exhibit A) are acceptable. Respectfully submitted, Nyle Zikmund, Interim City Administrator ATTACHMENT: Resolution 8869 RESOLUTION NO. 8869 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA SETTING AND APPROVING THE 2018 CITY COUNCIL MEETING DATES, COUNCIL/STAFF RETREAT AND TOWN HALL MEETING WHEREAS, the City's Charter states that the City Council shall meet regularly at least twice monthly as they may designate by ordinance; and WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the City Council shall be held on the second and fourth Mondays of every month; and WHEREAS, the City Council has traditionally scheduled Work Session on the first Monday of the month; and WHEREAS, in accordance with City Code, these meeting dates have been scheduled as shown in Exhibit A; and WHEREAS, the Mounds View City Council has scheduled the 2018 Council/ Staff Retreat and 2018 Town Hall Meeting as shown in Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby establish the official City of Mounds View City Council meeting calendar for 2018 as shown in Exhibit A. Adopted this 11th day of December 2017. Carol A. Mueller Mayor ATTEST: Nyle Zikmund Interim City Administrator (Seal) OPI Olffes] (Meetings held on Monday unless otherwise noted) WORK SESSIONS COUNCIL MEETINGS January 2 (Tuesday) January 2 (Special) January 8 January 22 January 29 (Retreat) January 29 (Staff/Council Retreat 6:00 PM Start) February 5 February 12 February 26 March 5 March 12 March 26 April 2 April 9 April 23 April xx (Town Hall Meeting 6:00 PM) May 7 May 4 May 29 (Tuesday) June 4 June 11 June 25 July July July 23 August 6 August 13 August 24 September 7 (Tuesday) September 10 September 24 October 1 October 8 October 22 November 5 November 13 November xx (Staff/Council Retreat 6:00 PM November 26 December 3 December 10 Item No: 091 MOUNDitsvMV Meeting Date: December 11, 2017 Type of Business: Council Business Administrator Review: / hol N City of Mounds View Staff Report , To: Honorable Mayor and City Council From: Nyle Zikmund, Interim City Administrator Item Title/Subject: Resolution 8868, Approving Appointments to the City of Mounds View's Boards, Commissions, and Committees INTRODUCTION The Economic Development Commission; Parks, Recreation and Forestry Commission; and Planning Commission, have term seats that will expire on December 31, 2017. The following appointments are recommended by Staff: DISCUSSION Economic Development Commission: (Two Seats Open) Staff has received two (2) appointment applications: Dennis Farmer and Ken Breske. Mr. Farmer currently serves on the EDC. His seat will expire December 31, 2017. Mr. Breske is a new applicant. The EDC recommends reappointing Dennis Farmer and newly appointing Ken Breske to the Economic Development Commission. Parks, Recreation and Forestry Commission: (Two Seats Open) Staff has received two (2) appointment applications: Gerald Arel (Seat Al) and Dale Aukee (Seat A2). Both applicants currently serve on the Commission and their seats will expire December 31, 2017. The Parks, Recreation and Forestry Commission recommends reappointing Gerald Arel and Dale Aukee to the Parks, Recreations and Forestry Commission. Planning Commission: (Three Seats Open) Staff has received four (4) applications: Gary Stevenson, Justin Klander, Dennis Farmer, and Dan Larson. Both Mr. Stevenson and Mr. Klander currently serve on the Planning Commission. Mr. Farmer and Mr. Larson are new applicants to the Planning Commission. Both serve on the EDC. The Planning Commission recommends reappointing Gary Stevenson and Justin Klander (the open seat held by Julianne Love was not discussed, assuming Commissioner Love would re -apply). STAFF RECOMMENDATION Attached are all submitted applications. It is recommended that the City Council consider these applicants and approve appointments as noted above. The Council must select three of the four applicants for Planning Commission. Attached is Resolution 8868 for your consideration. Respectfully submitted, Nyle Zikmund, Interim City Administrator ATTACHMENT: Resolution 8868 RESOLUTION NO. 8868 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING APPOINTMENTS TO THE CITY OF MOUNDS VIEW'S BOARDS, COMMISSIONS AND COMMITTEES WHEREAS, the City of Mounds View's boards, commissions and committees consist of members appointed by the City Council; and WHEREAS, there will be vacant seats effective December 31, 2017, on the Economic Development Commission; Parks, Recreation and Forestry Commission; and Planning Commission; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota, hereby approve the appointments as follows: Term Expiration (3 -Year Term) Economic Development Commission: Dennis Farmer (Resident Rep) December 31, 2020 Ken Breske Business Rep December 31, 2020 Parks, Recreation and Forestry Commission: Gerald Arel (Seat Al) December 31, 2020 Dale Aukee Seat A2) December 31, 2020 Planning Commission: Gary Stevenson December 31, 2020 Justin Klander December 31, 2020 December 31, 2020 Adopted this 11th day of December, 2017. Carol A. Mueller Mayor ATTEST: Nyle Zikmund Interim City Administrator (Seal) MMMS VIEW 2401 Mounds View Boulevard * Mounds View MN 55112-1499 (763) 717-4000 * Fax (763) 717-4019 barb. benesch a(7,ci.motinds-view.mn,us www.ci.mounds--view.mn.us To be completed by Mounds View: Date Application Received: ❑ NEW APPLICATION (never served) ❑ RENEWAL APPLICATION ❑ APPROVED Date Term Expires: APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION 'Applicant Information Name: / r� Address:/ Phone #1: 775-0 6'f ee� "JO.0J %ter 78O- 736,E City: State: Zip: ,—� / I Phone #2 D P ✓1 Years at this address Years you have lived in Mounds View: ?� Email: )_ /9Sg,o Comm iss ion/C orn mittee Applying For (if appiong'formore4han one, please rank1n orderyour desire to serve). ❑ Economic Development Commission ❑ Planning Commission (meets the vtand3fd (meets 314 Friday of each month at 7:30 am) Wednesday of each months at 7:00 pm) Parks, Recreation & Forestry ❑ Police Civil Service Commission Commission (meets the 41h Thursday of each month) (meets on an "as needed" basis) Experience and Qualifications Skills and Interests: Employment, Occupation or Other Relevant Experience: f p m CO rhm i i o (4/ t Memberships, Accomplishment or Other Qualifications: What is Your main reason for wanting to serve on this Commission/Committee: r TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member is strictly voluntary and you are not required by law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an Individual is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read and understand the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowledge: Applicant Signature:P QA,1� I Date: /p Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. P(i2 : 0 RCVO MOU—NDS VIEW 2401 Mounds View Boulevard Mounds View MN 55112-1499 (763) 717-4000 * Fax (763) 717-4019 barb. benesch(cDci.mounds-view.mn.us www.ci.mounds--view.mn.us To be completed by Mounds View: Date Application Received: ❑ _NFW APPLICATION (never served) RENEWAL APPLICATION ❑ APPROVED Date Term Expires: fl, PPLICATION FOR ADVISORY 00 it Ng/00 0MM/COMMISSION Applicant Name: Address:. � Phone #1: City:� . State: /,47 /t,,, Zip: �—> t t Phone #2 Years at this address: '2— 5 —y -- --It Years you have lived in Mounds View: - 2 �- Email yi -- / Gv1, -, ,M Cv 4-/C.Ie. .Ct> t� ❑ Economic Development Commission ❑ Planning Commission (meets the v, and 31" meets 3rd Friday of each month at 7:30 am) Wednesday of each months at 7:00 pm) Parks, Recreation & Forestry ❑ Police Civil Service Commission Commission (meets the 4"' Thursday of each month) (meets on an "as needed" basis) Experience• Qualifications Skills and Interests: 00 s4er Employment, Occupation or Other Relevant Experience: 7. �v r Memberships, Accomplishment or Other Qualifications: L✓jr What is your main reason for wanting to serve on this Commission/Committee: •'7 / CI i'+r l.�tJ v 2 �` i(c & ! .t 9 Al. TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member is strictly voluntary and you are not required by law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following information is considered public Information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an individpal is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read an-c(Understand the T can Warning and certify that the statements in this application are true and correct to the best of my knowledge: Applicant Signature:IL�,% Date: r -- % —1,7 Your response to any of the abttsve inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. .91 City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 763-717-4000 Application for Advisory Commissions and Committees Group(s) applied for: CU Jt<� �C J�LJL l r�tt��i l'- 1)cx",c��J� Full Name (Please Print): �r,-V"v\C Work Phone: C—m _� ` I V, (o -5 BTU Work/Cell Phone: Address: 9'3� ? C) �_ Cz\'c(a '6 c_ k l Years at this address: _/_// Years you have lived in Mounds View: 4I3 E-mail Address: ���) t��i=� C Experience and Qualifications Skills and Interests: vLL)���`c� ����YS�c��� r�c�.�.-\-s`\c�� U�� c9C (� � �-(: c - o ✓\` (- vAO (j J) v Employment, Occupation or Other Relevant Experience: `.1 fl C -C) V k i L) c�JE ��--�C C 'C �n��c' \ � � �.<< 5'� � S=-�cC�-� ✓-1i5�� v..Z�;� 1'`�-,l����� c�v� C�1 �� C� t� k'cO �'►�)�c�tSll: < Ei L `c?tV`cJJ •cr"fc�r �� I'S'l 1S�fUGCc2"�.J/� (��•'S`�vrRJ{ . Memberships, Accomplishments or Other Qualifications:' h C_ \,.)b Amy j�pC) t V_ 1 /VVA- A44 Please state your reason for wanting to serve with this group: ,.,3,-L`c�1!\. ,{� F W C� (' `\`�p.� �; "�1.�?-� �J•L��- �(rIl�LIS'`,r�.S:S �C���'c�•�\�/C� Signature: Date: / t.� (Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider.) The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, sex, age or physical abilities. Mov�vns ViEw 2401 Mounds View Boulevard * Mounds View MN 55112-1499 (763) 717-4000 * Fax (763) 717-4019 barb.benesch@ci.mounds-view.mn.us www.ci.mounds-view.mn.us To be completed by Mounds View: Date Application Received: &16\1 Tjo /9I� y? NEW APPLICATION (never served).— RENEWAL erved),RENEWAL APPLICATION APPROVED Date Term Expires: `C -'l b J', APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. Applicant • , Name: Dennis Farmer Address: 5117 Irondale Road Phone #1:612 867 8293 city: Mounds View State: MN Zip: 55112 Phone #2651 6021552 Years at this address: 13 Years you have lived in Mounds View: 13 Email:dennis.farmer mail.com Comm ission/Com mittee Applying For (if applying for more than one, please rank in order your desire to serve). X Economic Development Commission Planning Commission (meets the V' and 311 (meets 3 I Friday of each month at 7:30 am) Wednesday of each months at 7:00 pm) Parks, Recreation & Forestry Commission Police Civil Service Commission (meets the 4h Thursday of each month at 6:00 pm) (meets on an "as needed" basis) Experience• Qualifications Skills and Interests: Please see attached Employment, occupation or Other Relevant Experience: Please see attached Memberships, Accomplishment or Other Qualifications: Please see attached What is your main reason for wanting to serve on this Commission/Committee: Please see attached TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member is strictly voluntary and you are not required by law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an individual is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read and understand the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowled e• Applicant Signature: Date: 11/8/2017 Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. Dennis Farmer — Responses to Application for Advisory Commissions and Committees Skill and Interests: • Data analysis. • Demographic research. • Geographic information systems and mapping. • Urban and regional planning. • Project management. • Public speaking. • Data visualization. • As the bullets above show, I do like data, however, I also like just talking with people and hearing what they have to say about things. • Baseball (interest, definitely not a skill- although my son is a pretty good 10 -year old Irondale Baseball League 15C baseman/middle relief pitcher, and one coach even said my son's fastball "had some movement on it"). Employment Occupation or Other Relevant Experience: • Research Analyst, Metropolitan Council, 2007 to Present. • Transportation Planner, Parsons Brinckerhoff, 2005 — 2007. • Research Analyst, Minnesota Department of Transportation, 2004 — 2005. • Masters Degree in Urban Planning, UCLA, 2003. Memberships Accomplishments or Other Qualifications: • Current Mounds View Economic Development Commissioner (started in 2017) • American Planning Association member • Minnesota Chapter of American Planning Association member • Certified Planner, American Institute of Certified Planners (AICP) • Veteran, United States Navy, 1992 —1998 Please state your reason for wanting to serve with this group: I have served as a Mounds View Economic Development Commissioner since the beginning of 2017. I have enjoyed serving on the commission and hope to continue for another term. My wife Heather and I have lived in Mounds View for over 10 years. Mounds View has provided us an affordable place to raise two sons in a city with great schools and a high quality of life. We've developed friendships with neighbors, and the surrounding businesses and services (e.g. parks, Mounds View Community Center, library, etc.) have helped us meet the day-to-day needs of a busy family. This has been a good place for us to live. I'd like to give something back if my skills and interests could be of any use. Also, I'm interested in learning more about my city. MO]NDS�VIEW 2401 Mounds View Boulevard Mounds View MN 55112-1499 (763) 717-4000 " Fax (763) 717-4019 barb, benesch(a)ci.mounds-view.mn.us www.ci,mounds--view.mn.us To be completed by Mounds View: Date Application Received: ❑ NEW APPLICATION (never served) ❑ RENEWAL APPLICATION ❑ APPROVED Date Term Expires: APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION Applicant Name: ap� ettiSa k Address:�`,�� 7 ��h�J�{�iU� I Phone ;3 79`1 City-NPuA �/! eu� Statefgyt/ Zip: Phone #2(2 396 Uf Years at this address: 720 Years you /h e lived in Mounds View: Email: Seri y'iCommission/Committee Applying For (if applying for more:than one, please rank in order your desire to serve). ❑ Economic Development CommissionPlanning Commission (meets the 15' and 31d (meets 3td Friday of each month at 7:30 am) Wednesday of each months at 7:00 pm) ❑ Parks, Recreation & Forestry ❑ Police Civil Service Commission Commission (meets the 4'h Thursday of each month) (meets on an "as needed" basis) i,Experience and Qualifications Skills and Interests: r /f W, e r•, r /4 Employment, Occu ation or Other Relevant Experience: /Pe Memberships, Accomplishment or Other Qualifications: 2-0,-P 0 i l R .n »t � &144.11(,f551er1A V 1_1�2n) G' What is your main reason for wanting to serve on this Commission/Committee: TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission, Participation as an advisory commission member is strictly voluntary and you are not required by law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an Individual is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read and understand the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowledge: Applicant Signature: u,�t Date: Your response to any of the above ingd(ries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. l y I! I, o I 4! MoUNms"1ViEy 2401 Mounds View Boulevard * Mounds View MN 55112-1499 (763) 717-4000 ' Fax (763) 717-4019 barb. benesch@ci mounds -view mn us_ www.ci-mounds--view.mn.us To be completed by Mounds View: Date Application Received: ❑ NEW APPLICATION (never served) ❑ RENEWAL APPLICATION ❑ APPROVED Date Term Expires: APPLICATION R Pu ABUOSO0 OOAO10,1011 MMITTEEMOMMISSION ame: I./ U Address - c93535 {- A I� Phone #1: l`�'t-t A-V r- �S�' s_�• l� �cS'_/ City: N ul/ State: M� Zi 5'S"1 1 Z V, S p= Phone #2 Years at this address: Years you have lived in Mounds View: U /O Email: J trGsfi71. (il� vUm • • Midi �•• o • ❑ Economic Development Commission �C Planning Commission (meets the 1=' and 3rd (meets 3"' Friday of each month at 7:30 am) ❑ Parks, Recreation & Forestry Wednesday of each months at 7:00 pm) ❑ Police Civil Service Commission Commission (meets the 41' Thursday of each "as month) (meets on an needed" basis) Skills and Interests: j Em to or Other Relevant Ex erience: Ft,,�ccu�tion {k-,t� ' . !ten f�2,.Q9�� e- ''!- , �.C�c •�io�.. % � :,.—cx4-... Memberships, Accomplishment or Other Qualifications: R. IOLA,2r C What is yoyr main reason for wanting to serve on this Commission/Committee: Z cam,, < k r TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member is strictly voluntary and are by you not required law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following Information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an individual is appointed, the following additional, items data of are considered public: residential address, telephone number, email address, I have re a d understa the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowled e: , Applicant Signatur Date: Your response to an of the quiries may be continued on the back of this form and you ay attach other information that you would like t y Cou cil to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. MOUNDS�VIEW 2401 Mounds View Boulevard * Mounds View MN 55112-1499 (763) 717-4000 * Fax (763) 717-4019 barb. benesch(a-)-ci. mounds-view.mn.us www.ci.mounds-view.mn.us To be completed by Mounds View: Date Application Received: ' NEW APPLICATION (never served) Ej RENEWAL APPLICATION [] APPROVED Date Term Expires: APPLICATION FOR ADVISORY BOARD/COMMITTEE/COMMISSION Applicant Name: o P / j Address:8D ,�& , , o AQco/I r �e �•/t/ Phone #1:.763 S 7$D- $gp City: ./Dun / �' c W State: Zip: 5S Phone #2 61a _ S!7 — 73 78 Years at this address: Years you have lived in Mounds View: q Email: Jor _ Z a t"ll (f Lb4-fGas t A..lying For (if applying for more than one, please rank in orderyourdesire to serve). ❑ Planning Commission (meets the v, and 31d ❑ Economic Development Commission Wednesday of each months at 7:00 pm) (meets 3`d Friday of each month at 7:30 am) ❑ Police Civil Service Commission ❑ Parks, Recreation & Forestry Commission (meets on an "as needed" basis) (meets the 4"' Thursday of each month at 6:00 pm) © Comprehensive Plan Taskforce Experience and Qualifications Skills and Interests: oU d P �5 &d;Afrl- « Employment, Occupation or Other Relevant Experience: Memberships, Accomplishment or Other Qualifications: melA4CP Epcy What is your main reason for wanting to serve on this Commission/Committee: Nr / in -t- a J" 6 �" o (�' TENNESSEN WARNING: The information provided by you on this application will be used to determine your suitability for appointment to an advisory commission. Participation as an advisory commission member is strictly voluntary and you are not required by law to provide this information. However, should you not furnish this information the City may have difficulty determining your suitability for appointment, contacting you regarding your information, and if selected, with your duties on the advisory commission. Under Minnesota State Statute 13.601, subd.3, the following information is considered public information before appointment: name, city of residence, education and training, employment history, volunteer work, awards and honors, prior government service, veteran status. Once an individual is appointed, the following additional items of data are considered public: residential address, telephone number, email address. I have read and understand the Tennessean Warning and certify that the statements in this application are true and correct to the best of my knowledge: Applicant Signature: Date: ////70// Your response to any of the above inquiries may be continued on the back of this form and you may attach other information that you would like the City Council to consider. The City of Mounds View is committed to the policy that all persons shall have access to its programs, facilities and employment without regard for race, ethnicity, gender, age or physical abilities. Item No: 9J M0 NDS VfE-W Meeting Date: December u 2017 ss Type of Business: Council Business Admin Review City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, Interim City Administrator Item Title/Subject: Resolution 8870 Approving a Change in Starting Time for City Council Meetings from 6:00 PM to 6:30 PM Introduction: On January 23, 2017, the City Council adopted Ordinance 931 which amended the City Code to indicate that the City Council will establish meeting times by resolution. The ordinance is now effective thus a resolution can be brought forward for consideration if a time change is desired. At the November 20, 2017, Staff/City Council retreat, it was discussed that a better time for the City Council meetings may be 6:30 PM rather than the current 6:00 PM start time. Discussion: The City Council previously changed the meeting start time from 7:00 PM to 6:00 PM. The intent of the proposal to move the meetings up an hour was to reduce personnel costs and get everyone home an hour earlier. A concern had been expressed that an earlier start time may be less convenient for residents to attend. Meetings are always available on cable replay as well as "on demand" via web streaming, so residents are able to stay up to date on what's happening in the City at their leisure. Another concern was expressed with how EDA start times would be handled. The proposed response would be to move the EDA meetings AFTER the Council meetings since the EDA meets rather infrequently. Another approach which may make sense, especially if there are issues of a similar nature on both the Council and EDA agendas, would be to recess the Council at a specific point in the meeting, call the EDA meeting to order, take action, then recess or adjourn the EDA meeting, and reconvene the Council meeting. Staff notes the discussion seemed focused on council meetings and if council desires to extend to workshop, clarification/direction is needed. Recommendation: Resolution 8870 has been prepared and is available for City Council action to change the meeting times of Council meetings from 6:00 PM to 6:30 PM if that is the action the council desires to take. And if desired, extend start time to work shops. Given we are at year end, implementation could begin with the first meeting of the New Year. Respectfully submitted, Nyle Zikmund Interim City Administrator RESOLUTION 8870 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CHANGE IN THE STARTING TIME OF CITY COUNCIL MEETINGS FROM 6:00 PM TO 6:30 PM WHEREAS, in January 2017 the City Council adopted Ordinance 931 which amended the City Code to indicate that the City Council will establish meeting dates and times by resolution; and WHEREAS, at their meeting on December 11, 2017, the City Council expressed their desire to start meeting a half-hour later; NOW, THEREFORE, BE IT RESOLVED that Mounds View City Council does hereby approve a later start time for City Council meetings from 6:00 PM to 6:30 PM starting January 2, 2018. Adopted this 11th day of December, 2017. Carol A. Mueller Mayor ATTEST: Nyle Zikmund Interim City Administrator (SEAL) Motnvns ViEw City of Mounds View Staff Report Item No: 9K Meeting Date: December 11, 2017 Type of Business: CB Administrator Review: illi To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 8866, Approving the Upgrade for the SCADA (Supervisory, Control, and Data Acquisition) Computer Program. Background/Discussion: The City of Mounds View has operated a water and sewer distribution system since the early 1960's. These are critical health and safety services vital to our everyday lives for these systems need to operate 24 hours a day, 365 days a year. Both the water and sewer systems have pumping equipment that require operation without failure. The water pumps ensure that the City has an adequate water supply for public use and for fire protection. The sewer pumps ensure that there are no health risks or property damage due to sewer back-ups. The SCADA (Supervisory, Control, and Data Acquisition) is a computer system for operating the City's utility systems. This system consists of a computer, hardware, software, and communication devices to control the functions of the City's water and sanitary sewer infrastructure systems. SCADA monitors and controls the City's water storage capacity, treatment plant operations, all wells and boosters pumps, and sanitary sewer lift stations. This system allows Staff to monitor operations and to be notified immediately of any monitored failure. Staff can also review pumping flows and tank elevations to optimize efficiency and reduce power demand to save on energy bills and participate in energy load management programs. The SCADA system was originally installed in 1989, and the following actions have taken place: • Software system upgrade in 1998 • Software system upgrade in 2007 • Partial software upgrade in 2016 During these upgrades in 2016 it was highly recommended that an alarm backup dialer system be installed (this would be a land line phone dialer). Currently if the battery backup to the computer fails, no alarms would be sent out. Having a backup system would ensure that Staff would be notified of power loss and other alarms. With plans to build a new Public Works facility, the addition of a backup dialer was put on hold until the SCADA system can be moved to the new Public Works facility. (The SCADA system was relocated in 2017 to the main water treatment plant and was planned to be moved back into the new Public Works Facility in a location that all Public Works Staff is more frequently around.) Staff received a quote for relocating and updating the SCADA software program, from (AE2S) Advanced Engineering and Environmental Services Inc. for $38,975. Funding will be taken from account 700-4823-7030 (Water Fund), with a 2017 budget of $42,640 for SCADA system upgrades. Recommendation: Staff is recommending the Council approve the proposal from AE2S (Advanced Engineering and Environmental Services Inc.) for the SCADA Computer system upgrade, backup alarm dialer controls, and relocation of the system back into the Public Works facility in the amount of $38,975, funded from account 700-4823-7030. Staff is also requesting a 5% contingency of $1,948 for any unforeseen expenditures during the upgrade and move of the SCADA system. For a total project not to exceed $40,923. Respectfully submitted, Don Peterson Public Works Director RESOLUTION 8866 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING UPGRADING THE SCADA (SUPERVISORY, CONTROL, AND DATA ACQUISITION) COMPUTER PROGRAM WHEREAS, the City of Mounds View has operated a water and sewer distribution system since the early 1960's. The distribution system, that operates 24 hours a day/365 days a year, is critical to health and safety services vital to our everyday lives, and; WHEREAS, The SCADA (Supervisory, Control, and Data Acquisition) is a computer system for operating the City's utility systems. It was originally installed in 1989, and upgraded in 1998, 2007, and 2016, and; WHEREAS, While installing the software upgrades in 2017 it was recommended that a backup dialer for the alarms should be installed, and; WHEREAS, Staff received a quote for updating the SCADA software program, relocating the system to the new Public Works Facility and installing a backup alarm dialer from AE2S (Advanced Engineering and Environmental Services Inc.) for $38,975, with a 5% contingency of $1,948 and is budgeted in 700-4823-3030, and; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the proposal from AE2S (Advanced Engineering and Environmental Services Inc.) for $38,975, with a 5% contingency of $1,948 totaling $40,923 and is budgeted in the Water Fund of 700-4823-3030. 2. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 3. The Mayor and City Administrator, Staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 11th day of, December 2017. Carol A. Muller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator SEAL: MOUN,ST ViEw City of Mounds View Staff Report Item No: 9L Meeting Date: December 11, 2017 Type of Business: Council Business Administrator Review: ,j t_ To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 8867, Approving Revised Job Descriptions for Public Works GIS Technician and Engineering Technician Introduction: Public Works Engineering/Information Technician, Jim Hess retired in July of 2017. Michael Richie, Public Works Project Coordinator resigned from his position in November 2017. At the November Council Retreat the City Council reviewed a new Public Works Organization chart and discussed the need to update job descriptions for these two positions. Discussion: The job descriptions for the Public Works Engineering Technician and the Public Works GIS Technician have been reviewed with new updates and deletions added to each of the job descriptions. The job descriptions are attached to this report with deleted duties denoted by "red lettering and strikethrough" feature and all corrected or new information in "blue lettering". Staff requests the Council review these job position descriptions and authorize review and pointing of the job descriptions. Below is the proposed schedule: Council Reviews and Approves new Position Descriptions: Council Authorization to Advertise Positions: Placed on the League of Minnesota City Website and City's website: Deadline for Submitting Applications: Review all Applications: Top Candidates Decided: Interviews for GIS Technician: Interviews for Engineering Technician: Top Candidates Presented to City Council: December 11, 2017 January 8, 2018 January 9 January 26 January 29 — February 2 February 5 February 7-9 February 14-16 February 26 Candidates starts employment: on or about March 12 Recommendation: Staff recommends approval of the revised job descriptions and to review and have the job descriptions repointed. Respectfully Submitted, Don Peterson Public Works Director RESOLUTION NO. 8867 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING REVISED JOB DESCRIPTIONS FOR THE PUBLIC WORKS GIS TECHNICIAN AND ENGINEERING TECHNICIAN WHEREAS, Public Works Engineering/Information Technician, Jim Hess retired in July of 2017,and Michael Richie, Public Works Project Coordinator resigned from his position in November 2017; and, WHEREAS, when job vacancies occur, it is desirable to review job descriptions to ensure the requirements accurately reflect the expectations of the City Council; and, WHEREAS, at the November 20, 2017, Council Retreat, the City Council reviewed the Public Works Organization Chart and discussed the need to update both job descriptions and it was the consensus of the City Council to start the process to review both job descriptions; and, WHEREAS, Public Works Staff has reviewed both descriptions with recommendations in changes in both descriptions and recommends having the descriptions reviewed and pointed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota to approves the revised job descriptions and authorizes the review and repointing of the job descriptions. Adopted this 11th day of December, 2017. Carol A Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (seal) DRAFT POSITION DESCRIPTION CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Engineering/Infarmatien Systems GIS Technician Department: Public Works- Engineering Division Accountable To: Public Works Director Status: Non -Exempt PRIMARY OBJECTIVE OF POSITION Coordinates with GC)nsultaRts and rna*RtenaRGe GGRtraGtOFS on the niaiRteRanGe and repa'F of the Gity Hall building. Maintains technical and engineering work related to operation of geographic information system (GIS) rnmpl Iter netwc)Fk Asset management, Pavement Management and Right of way (ROW) management and applications, aad. Performs field inspections, pavement ratings, assists with surveying, and other technical fieldwork. SUPERVISION RECEIVED Works under the general guidance and direction of the Public Works Director SUPERVISION EXERCISED None. ltho Ir,h may have lead re pansihility fnr teGhniaal prnieafs sl Iah as m. ESSENTIAL DUTIES AND RESPONSIBILITIES Computer Network Phone and Voicemail System vender and nap ltants for repairs and enhanGementc City Hall Building r4 r-n,6r� to the HVAG system. Evaluates; when vvr'rrllna4es the ulTrraal I,G„ I.v, lu, lvv ..... DRAFT POSITION DESCRIPTION Mapping/fig & Geographic Information System • Coordinates in the conversion of paper maps and tabular information into computer drawings and databases. Manages both the computer records and the original hard copy information so that it is accessible to all employees. • Develops the City's geographic information system through data entry, coordination with other departments, and overseeing consultants hired for this purpose. • May provide Pr^Tes assistance to other departments by preparing maps and presentation materials, collecting data and developing data base systems. • Maintains the City's Asset Management data base Engineering & Field Inspection • Participates in obtaining field information necessary for the City to manage its infrastructure, including collecting traffic counts, somata, other field data. Maintains and updates as built drawings of water, sewer, storm sewer and other systems. • Assists with inspection of public works projects by measuring work completed, documenting conditions and procedures of work, and insuring compliance with plans and specifications. • Maintains records and enters data necessary for the pavement management system, and for obtaining MSA funding for road improvements. • Coordinate activities and attend meetings related to capital improvements and infrastructure projects of other government agencies that affect City infrastructure, operations, and other interests. PERIPHERAL DUTIES • Provides information to the public on a variety of topics including wetland maps, map resources in general, city infrastructure, grading and drainage issues, and public works projects and development projects. • Performs other duties as assigned by the Public Works Director. • Assist and participate in development of the Capital Improvement Program (CIP) MINIMUM QUALIFICATIONS Education and Experience: {A3 Four year degree in !S/IT c)r related field, or equivaleRt GE)mbinatic)R Gf eduGatiGn and years of networking expeFien-e ' (B) Two year associates degree from an accredited community college or technical school in riVil enginee4R Geography & GIS with a GIS Professional Certificate or equivalent combination of education and experience in a related field. (C) Two years of experience using AutoCAD, ARCCAD and ARCVIEW, or equivalent, drafting, map reading, computer entry, construction inspection, surveying, plan and permit review. DRAFT POSITION DESCRIPTION Desired Qualifications: (A) (B) Previous experience using asset management software. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (1) Knewledge Of GGrnputer network design and administration, and ability to trouble shGG day to day problems with a PC network OR a fast,paGed GffiGe environment. researGh On, analyze and make FeGGFnrneRdatiGRS On options available to impFove the City's GOMP tee Retwo Fk (3) Ability to read and understand technical information and the ability to explain and write technical procedures and system information in an easily understood and non-technical manner. management, SeGUFity, hardware and software needs and reperting. (5) Practical knowledge of how geographic information systems are designed, developed and maintained. (6) Ability to track and report on the condition of the city's infrastructure by collecting and analyzing data, and by preparing maps and as -built drawings. Ability to use computers to create data bases and prepare reports. (7) Ability to create drawings and maps, either through hand -drafting or computerized techniques; ability to solve basic design problems. (8) Ability to read and interpret construction plans and specifications, grading and drainage plans, fic)odplain aPA wetland maps, and to inspect field work for compliance for approved plans and specifications. (9) Ability to assist with surveying, utility locates, traffic counts, and other types of field work. (10) Ability to research and prepare equipment specifications. (11) Ability to maintain accurate records and manage well -organized filing systems. (12) Ability to communicate orally and in writing in a clear, concise manner. (13) Ability to analyze situations and information, formulate alternatives, and use sound judgment in drawing conclusions and making decisions. Ability to develop a course of action and maintain momentum to reach successful conclusions to assignments within agreed upon time frames and with minimal supervision. (14) Ability to maintain effective working relationships with supervisors, other staff members, Council and Commission members, citizens, property owners, developers and others. (15) Ability to follow verbal and written instructions (16) Ability to handle stressful situations and effectively deal with difficult or angry people. SPECIAL REQUIREMENTS None. TOOLS AND EQUIPMENT USED Personal computer, including word processing, spreadsheet, data base, CAD, mapping and specialized software; plotter, motor vehicle; telephone; mobile or portable radio; drafting and surveying equipment, pipe locator, engineering calculator, blueprint, copier, fax and other office machines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential DRAFT POSITION DESCRIPTION functions. Work is performed in both office and field settings. Hand -eye coordination is necessary to operate drafting instruments, computers, and various pieces of office equipment including plotter, light table, blueprint machine, copier, etc. Field work includes sufficient mobility to navigate natural terrain and construction sites, which may include rough ground. Visual acuity sufficient to evaluate field conditions, construction practices and work done, and plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel or operate objects, tools, or controls; reach with hands and arms. The employee is occasionally required to climb, stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 50 lbs while doing field work. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions and physical demands of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in both office and field settings. When in the field, the employee is exposed to outside weather conditions, experiencing exposure to wet and/or humid conditions, fumes or airorne particles, toxic or custic tithe work environmentas usually chemicals, risk of electrical shock and vibration. The nose level i moderate, but may be high where construction work is underway. SELECTION GUIDELINES ting of education and experience; oral interview, reference Formal application and resume, ra checks, physical examination and drug and alcohol tests; job related tests may be required. work rform The duties listed above are intended ly onas dut esillustrations not exclude them from thefpos position the ed. The omission of specific statements o work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: 4/00 04/2006 Revision History: 11/201 d{� d 4/00 (320 Hay points) 6/97 1995 ADA DRAFT POSITION DESCRIPTION CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: ProjeGt Coordinato Engineering Technician Department: Public Works — Engineering Division Accountable to: DiFestGF of Public Works Director /city F.n^inoor FLSA Status: Non -Exempt PRIMARY OBJECTIVE OF POSITION Assist the Public Works Director with the ROW management, MS4 storm water permit, GIS and asset management. Perform field inspections, coordinating projects with contractors, private utility companies. Assist with completion of public works construction projects and capital improvement projects. Act as liaison for projects with consultants, contractors, regulatory agencies, utility companies, property and business owners, the public, City personnel, and ether stakeholders. Assist the Engineering GIS Technician with mapping and asset management as needed. asSOG'ated with the n im nrniom onto SUPERVISION RECEIVED Works under the general guidance and direction of the Ge -neral _:.,,peFyis*eR is prn„i!'ed by the DireGtGF G Public Works Director /City Enninoor. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Respensibleor Assist with planning and coordinating the activities for various Public Works projects ceded capital improvements and public works projects throughout their duration including planning, preliminary and final design, bidding, and construction phases. Projects are typically planned improvements that involve rehabilitation, reconstruction, new construction, and major maintenance, replacement, or modifications to public works infrastructure. • Assist with the Right of Way management (ROW), review applications, assign fees, and review City as -built plans for any conflicts or issues with proposed permit, perform inspections of ROW after job completion and correspond with contractors after project is completed. • Act as liaison and collaborate project work with consultants, contractors, regulatory agencies, utility companies, property and business owners, the public, and City personnel. and GtheT stakeholders. Provide updates to project team and communicate with affected property owners. • Implement and monitor project goals, objectives, costs, and deadlines. Provide project updates and status reports to Public Works Director. Detre Gtnr of o ihlin Werks/rit„ Ennincor ---MamntaiR extensive GOOrdination with private GORSUltaRts hired by the Gity to perform professienal IGS ' delivo • Attend and participate in design meetings, pre-bid conferences, public bid openings, preconstruction conferences, construction progress meetings, and final inspections. Position Description I Engineering Technician Page 1/5 DRAFT POSITION DESCRIPTION • Conduct site inspections and monitor construction activities and progress. Verify construction work and materials are compliant with contract documents and department standards. Record observations, site conditions, test results, field orders, and construction progress. • Assist the Public Works Director of Publir. Werks/Gity EnnineeF with internal projects tasks including preparing bid/quote documents, bid tabulations, and construction contracts; calculating estimated quantities and construction costs; answering contractor questions; and researching products. • Assist and participate in development of the Capital Improvement Program (CIP). -- related pGrtiens ef private development PFOjeGtS tO ensuFe GE)rnpiianGe with depaptrn • Coordinate activities and attend meetings related to construction projects led by other government agencies affecting public works infrastructure, operations, and other interests. • Assist with GIS mapping and asset management as needed working with the Engineering GIS Technician. • Inspect storm sewer and surface water facilities and enter data using a computer-based program. • Assist in developing a storm sewer / surface water maintenance program and oversee said program. • Assist with meeting the requirements of the City's NPDES (National Pollution Discharge Elimination System) Municipal Separate Storm Sewer Permit and the City's Storm Water Pollution Prevention Program. • Inspect private storm water ponds/basins and work with property owners to ensure proper operation and function of these structures. • Inspection of City owned storm water ponds/basins work with O&M staff for corrective action required. • Inspection of infiltrations basins located within the ROW, working with property owners to make sure they are functioning as designed. • Inspect other construction sites in the City for compliance of MS4 permit and storm water ordinances. • Assist with the RPZ inspection and reporting program for the city, working with property and business owners and city personnel to ensure compliance is meet. OTHER DUTIES AND RESPONSIBILITIES • Investigate and respond to a wide variety of public inquiries, concerns, or complaints related to construction projects and other public works matters. .—May assist and partlGipate in ether diVi6iGR �Gtivi�ies and respons' bil 'toes perm ng/i n6peGti ORS, right-ef-way management, eng'Reering standards, FeGerds manage rJ r,ri,ro4a AnxininnMent roVi oero a6GigRed pFejeGtS Position Description I Engineering Technician Page 2/5 DRAFT POSITION DESCRIPTION Perform other duties and responsibilities as apparent or assigned by the DiFeGter E) Public Works Director /City F.Rgineer. Provides information to the public on a variety of topics including wetland maps, map resources in general, city infrastructure, grading and drainage issues, and public works projects and development projects. MINIMUM QUALIFICATIONS Education and Experience: • Bachelor's Ass.>esiate's degree from an accredited college or university with major coursework in Construction Management, Civil Engineering Technology, or other closely related field and four years of experience working in the design, construction, or management of public works infrastructure/facilities and capital improvements; or any equivalent combination of education and experience. • Experience using AutoCAD, ARCCAD and ARCVIEW, or equivalent, drafting, map reading, computer entry, construction inspection, surveying, plan and permit review. Licenses and Certificates: • Possess a valid Minnesota Class D driver's license or equivalent. • Storm Water — Construction Installer Certificate or ability to obtain • Storm Water -Construction Site Management Certificate or the ability to obtain • Strom Water — Permanent Best Management Practice Maintenance or the ability to obtain NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • Basic principles and practices of project management, construction administration, and public works/facilities design and construction. • Applicable federal, state, and local laws, codes, rules, regulations, and design standards. Skill in: • Establishing and maintaining cooperative human relations with those contacted in the course of work, including co-workers, consultants, contractors, regulators, vendors, and the public. • Reading, interpreting, and comprehending a variety of engineering, architectural, and other technical documents including drawings, specifications, maps, schematics, product data, shop drawings, and design standards. • Preparing clear and concise project correspondences directed to wide variety of audiences, individuals and groups. • Organizing resources and establishing priorities for work assignments. • Keeping and managing accurate records of project costs, schedules, inspections, and other documentation in hard copy and electronic formats. • Proficient use of computers and general software programs; experience with Microsoft Office Suite (Word, Excel, Outlook) required; and Microsoft Project and Adobe Acrobat preferred. • Assessing in -field conditions and problems and determining workable solutions to resolve them. Position Description I Engineering Technician Page 3/5 DRAFT POSITION DESCRIPTION Ability to: • Manage multiple projects and work assignments within given time constraints and clearly defined set of expectations. • Handel stressful situations and effectively deal with difficult or angry people • Coordinate with design professionals to resolve plan discrepancies and construction problems related to contract documents. • Calculate basic estimated quantities and cost estimates for public works/facilities improvements. assigned duties FesPGRG*bi1'fies-. • Obtain and keep current all licensures and certificates required for position. • Communicate effectively, in English, both verbally and in writing. • Operate a motor vehicle and other tools and equipment used. • Pass a background check. TOOLS AND EQUIPMENT USED • Common office tools and equipment including telephone, personal computer, printers, photocopier, and facsimile machine. • Hand-held equipment and devices including mobile telephone, camera, calculator, GPS devices, tape measures, and infrared thermometers. • Construction safety equipment including hardhat, safety boots, safety vests, hearing protection, eye protection, and gloves. • Motor vehicle. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described herein are representative of those physical demands that must be met by an employee to successfully perform the essential functions of this job and those work environment characteristics that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, and operate computers, phones, and other peripheral objects. The employee is frequently required to talk, hear, see, stand, walk, and sit for extended periods of time, and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, taste, and smell during inspections and construction monitoring. Audio-visual acuity sufficient to observe, evaluate field conditions, reading and writing, and communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds. Work Environment: While performing the duties of this job, the employee primarily works indoors in a typical office environment that is well lit and has controlled indoor air HVAC system. However, the employee also makes frequently field/site visits during warmer months between March and November, and Position Description I Engineering Technician Page 4/5 DRAFT POSITION DESCRIPTION occasionally during winter months, requiring exposure to varying outdoor weather conditions and construction areas with dirt, fumes, noise, confined work spaces, high work spaces, tripping hazards, and vibration. The employee is required to wear proper safety equipment during field/site visits including hard hats, safety shoes, safety glasses, hearing protection, and gloves. SELECTION GUIDELINES Formal application; rating of training, education, and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Mayor Approval: City Administrator Effective Date: March 10, 2014 Revision History: 11/2017 (revised) 291 hay points` 03/2014* (created) Position Description I Engineering Technician Page 5/5 MOOU:-�N-DtSMrW of Mounds View Staff R, Item No: 9.M. Meeting Date: 12/11/ 2017 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Nate Harder, Chief of Police Item Title/Subject: Resolution 8875, Approving the H/J Law Firm to Provide Prosecutorial Services for the City of Mounds View Police Department Background The City has not solicited an RFP since 2003 for prosecutor services for the Mounds View Police Department. The Mounds View Police Department presented a proposed RFP for City Council review at the November 13 Council meeting. The Council approved the proposed RFP which was disseminated to five area law firms. All five firms solicited provided proposals for three year contracts. Discussion A panel consisting of the Interim City Administrator, Chief of Police, and a Mounds View Investigator reviewed the proposals of the five firms. A decision was made to interview three of the firms that had experience specific to Ramsey County. The three firms made presentations to the panel and also answered the panel's questions. The three firms interviewed included Erickson Bell, GDO Law, and H/J Law. All three firms offered outstanding service and similar pricing (Erickson Bell: $75,000, GDO Law $72,000, H/J Law $73,500). The proposed 2018 budget for prosecutorial services is $78,690. The panel decided that H/J law will be the best fit for the City based on criteria we were looking for: longevity, training, service, and value to the Mounds View Police Department. This firm has attorneys, and office staff, that have worked with the Mounds View Police Department and should offer a smooth transition. Recommendation Staff recommends approval of Resolution 8875 approving the H/J law firm for prosecutor services to the Mounds View Police Department for a three year contract with a review after one year. Respectfully Submitted, —fA� Nate Harder Chief of Police RESOLUTION 8875 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE H/J LAW FIRM TO PROVIDE PROSECUTORIAL SERVICES FOR THE CITY OF MOUNDS VIEW POLICE DEPARTMENT WHEREAS, the Mounds View Police Department reviewed a proposed RFP with the City Council for prosecutorial services at the November 13th City Council meeting; and and WHEREAS, the City Council approved the proposed RFP to be sent to five legal firms; WHEREAS, all five firms provided responses; and WHEREAS, three firms with direct Ramsey County experience were interviewed by a selection panel; and WHEREAS, the selection panel used the criteria of: providing for the best longevity, training, service, and value to the Mounds View Police department; and WHEREAS, the selection panel has recommended the H/J Law Firm as best meeting those criteria for City prosecutorial services. NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council does hereby approve the H/J Law firm for prosecutorial services. The term is effective January 1, 2018 for three years at $73,500 per year with a review after one year. The Mayor and Interim City Administrator are authorized to sign the attached agreement. Adopted this 1 lth day of December, 2017. Carol A. Mueller, Mayor ATTEST: Nyle Zikmund, Interim City Administrator (SEAL): AGREEMENT FOR PROSECUTION SERVICES BETWEEN CITY OF MOUNDS VIEW AND HIJ LAW This agreement effective January 1, 2018, by and between the City of Mounds View, 2401 Mounds View Boulevard, Mounds View, Minnesota 55112 (City), and HIJ Law, 9422 Ulysses Street NE, Suite 120, Blaine, Minnesota 55434 (Prosecutor): WHEREAS, the City needs an attorney licensed to practice law in Minnesota to advise and represent City in municipal prosecutions; and WHEREAS, the attorneys employed by the Prosecutor are licensed to practice law in Minnesota and are experienced in and familiar with all phases of municipal prosecution and desire to provide the prosecution services required by the City; and WHEREAS, the parties hereto want to enter into a written agreement to set forth the terms, conditions, compensation, duties, responsibilities an other matters relating to the Prosecutor providing services to the City. NOW, THEREFORE, it is agreed by and between the City and the Prosecutor that the City does hereby retain and designate the Prosecutor as the Mounds View City Prosecutor, effective January 1, 2018, and the Prosecutor does hereby accept the position of Mounds View City Prosecutor and agrees to perform the requirements of that position, all on the terms and conditions hereinafter set forth. A. Services. 1. The Prosecutor hereby agrees to perform and furnish these legal services to the City: a. Appearing at all required court hearings, including arraignments, pretrial and omnibus hearings, court trials, jury trials, sentencing hearings, probation violation hearings, and other appearances for non -felony cases; b. Assembling all required case files and providing timely discovery to criminal defense attorneys and/or defendants; c. Representing the City in appeals arising from non -felony prosecutions; d. Charging non -felony cases; e. Prosecuting forfeitures related to non -felony cases; f. Prosecuting all City ordinance violations; g. Working collaboratively with Tubman Family Alliance's domestic abuse victim advocates; h. Advising the City Council and staff on ordinance drafting, code enforcement, and related matters; i. Police training on a mutually -agreed upon basis with the Police Department, but at least annually; j. Consulting with and advising Police Department command staff, investigators, patrol officers, and administrative staff on all matters relating to non -felony prosecutions. This includes being available by telephone to consult with officers after business hours and on the weekends, as needed; k. Attending all necessary meetings with City and Police Department staff, 1. Making reports, as requested, to the City Council regarding non -felony prosecutions; in. Speaking at City -related functions on criminal law-related topics; and n. Complete any other duties and responsibilities necessary to effectively prosecute the City's criminal, traffic, and ordinance violations. B. Fees and Costs. 1. For all prosecution services, the City shall pay the Prosecutor a monthly retainer fee of $6,125.00, subject to an annual limit of $73,500,000.00, plus out-of-pocket expenses. 2. Monthly bills will identify and itemize any out-of-pocket expense, e.g., certified document or witness subpoena fee. C. Conflicts of Interest. 1. The Prosecutor will not represent any clients in legal actions involving Mounds View or with interests adverse to those of Mounds View, including any units of government having jurisdiction within or contiguous to Mounds View. 2. In the event that conflicts of interest arise in particular cases, e.g., City employees charged with offenses in Mounds View, the Prosecutor agrees to refer those matters at the City's expense to outside counsel for prosecution. D. Insurance. 1. The Prosecutor will maintain malpractice insurance coverage for all attorneys providing prosecution services to the City. mm E. Term of Contract - Termination. This contract between the City and the Prosecutor shall continue in full force and effect until December 31, 2020, unless amended in writing by the mutual agreement of the parties hereto or terminated in accordance with the conditions hereinafter contained. 2. The City has the right to evaluate this contract on or before December 31, 2018, and may terminate this agreement at that time. 3. The City may terminate this contract without advance notice in the event the Prosecutor is guilty of malfeasance, nonfeasance, or misfeasance in office; has its right to practice law in Minnesota suspended or disbarred; or is found guilty of a felony. 4. The Prosecutor may terminate this contract without advance notice in the event performance becomes impossible due to physical or mental impairment or because continued performance of the contract would be contrary to law. Executed this day of December, 2018. HIJ LAW Katrina E. Joseph Attorney at Law -3- CITY OF MOUNDS VIEW Carol A. Mueller Mayor Nyle Zikmund City Administrator