HomeMy WebLinkAboutAgenda Packets - 2017/03/06
CITY OF MOUNDS VIEW
CITY COUNCIL WORK SESSION AGENDA
MOUNDS VIEW CITY HALL
Monday, March 6, 2017
7:00 p.m.
ROLL CALL: Mueller, Gunn, Hull, Meehlhause
PUBLIC COMMENT
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your
full name and address for the minutes. Also, please limit your comments to three minutes.
Agenda Items Discussed by Consensus
1. City Hall Park Master Plan with the Parks, Recreation and Forestry Commission
2. Presentation from Steve Markuson and Al Stauffacher from Twin Cities Gateway
(verbal report)
3. Discussion with MWF Properties regarding potential multi-family residential project
4. Mounds View Matters Newsletter Discussion
5. Citizen of the Year – Review Nominations
6. City Council Retreat Follow Up and Town Hall Meeting Discussion
7. Water Treatment System Needs Assessment
Next Work Session: Monday, April 3, 2017, at 7 p.m.
Next City Council Meeting: Monday, March 13, 2017, at 7 p.m.
Item No. 1.
Meeting Date: March 6, 2017
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Erickson, P.E., Director of Public Works /City Engineer
Item Title/Subject: City Hall Park Master Plan
Introduction
At the September 6, 2016 City Council Work Session, the Parks and Recreation and Forestry Commission
provided an update to the City Council on their progress with the City Hall Park Master Plan. Commission
members will be providing an update to the master plan detailing the progress that has been made and
seeking further guidance and feedback regarding the plan.
Discussion
Since the last meeting with the Council, the Parks and Recreation and Forestry Commission (the Commission)
has been working to review the phasing and costs for the master plan. The Commission will be presenting an
updated phasing and cost plan for the Council review and be seeking additional guidance regarding the
location, phasing and cost of the master plan. In particular, the Commission is seeking guidance on scale of
the splash pad, picnic area and playground, water management systems and other possible amenities that
could or should be added. Clarification on seeking public feedback will also be part of the discussion.
Respectfully Submitted,
Brian Erickson, P.E.
City Council Workshop
March, 2017
Outline
New concept –Location, Prelim site plan, prelim
elevations
Site control/purchase
Local Participation (TIF)
Schedule
Q&A session
Location
Project Summary
60 units: 15 1 BR, 30 2BR, 15 3BR
3 stories over underground parking
Apartment sizes will average approximately 675sf, 850sf
and 1120sf
Rents will be approximately $805 /$965/ $1,225 for 1, 2 and 3
BR units
Site Plan
North and East Exterior
South Elevation
Site control and purchase
State currently owns two of the four parcels of this development.
County handles sale on behalf of state.
City has put a 6 month “hold” on property (until 8/15/17)
Only public entity can purchase the site until end of hold (i.e. City).
With City approval, MWF would enter into purchase
agreement/option with City.
MWF would purchase the land from the City the same day the City
would purchase from the County/State. It would be of no cost to the
City.
County still determining sale price. Could be 50% discount for
affordable housing.
Tax Increment Financing
Properties combined currently pay $3,964 in property
taxes.
State/County paying $0.00 in taxes on 2 parcels they
own.
With TIF, after completion property would continue to
pay current taxes as well as 10% of the increment.
Property would be reimbursed 90% of the increment
for duration of TIF note. This would allow for
mortgage to be increased, thus reducing the gap.
How TIF proceeds will be used
Land acquisition
Site work including stormwater pond.
TIF Request
15 year TIF note 5% interest rate.
Value up to $650,000
*Annual TIF is estimated by MWF to be $61,011
Current taxes paid: $3,964
Projected taxes after project completion: $72,000
Less .36% auditors fee and 10% city fee
= $61,011
TIF Request
Why 15 years?
Investor requires a permanent mortgage ‘no less than’ 15 years.
Proposed mortgage will have 30 year amortization.
By having TIF term equal to or greater than mortgage term, TIF can
be based on 30 years versus just the length of the TIF note.
Example:
15 year TIF note would allow TIF “Loan” of 15 years, 30 year amort
equal to approx. $671k.
14 year TIF note would need to be a 14 year term and 14 year amort,
generating only $448k in TIF loan proceeds.
TIF Request
Why a $650k note?
Estimated value based on 15 years, 5% note rate.
Property has financing ‘gap.’ TIF loan necessary
to fill gap.
Local participation necessary to make project
competitive for state funds.
$650k note expected to generate $671k in TIF
revenue.
Comparison
Current use versus TIF development
0
20000
40000
60000
80000
100000
120000
140000
TIF Comparison
No Development TIF Development
TIF request comparison
Other affordable housing developments
“Boulevard” –60 units -$650k -$10.83k/unit
Edina: $550,000 TIF for 39 units ($14,102 per unit)
Maplewood: $716,000 TIF for 50 units ($14,320/unit)
Golden Valley: $514,804 TIF for 45 units ($11,440)
Minnetonka: $1,000,000 TIF for 65 units ($15,384/unit)
Prior Lake: $785,000 TIF for 68 units ($11,544/unit)
Benefits of TIF
City would still receive more taxes than they currently are collecting
from existing parcels.
City would not be “out of pocket” funds since property would continue
to pay existing taxes and 10% of increment.
Project would pay over $100,000 in City fees as result of development.
Project would extend bike path along highway 10.
Project would encourage further redevelopment in area.
TIF makes development more competitive for other funds. Would
leverage $13.4 million in private and federal sources.
City will collect approx. $11k in taxes upon completion, almost 3 times
what they are collecting today.
City will collect more if tax rate increases. TIF is only based on the tax
rate the year the TIF district is established.
Estimated Schedule
Early mid/march –Apply for rezone, CUP, TIF support
resolution.
4/19/17 –PZ hearing for rezone
5/8/17 –Council Hearing for rezone, CUP, TIF support
resolution.
6/15/17 –MHFA application submitted
8/1/17 –Land sale occurs
11/1/17 –MHFA Award
4/1/18 –Construction commences
3/1/19 –Grand opening
THANK YOU
Questions?
Item No: 3
Meeting Date: Mar 6, 2017
Type of Business: Work Session
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Beeman, Business Development Coordinator
Jon Sevald, Planner
Item Title/Subject: Discussion with MWF Properties regarding potential multi-family
residential project
Introduction:
Chris Stokka of MWF Properties will be presenting an update on a potential 60-unit multi-family
residential project on the northwest corner of Mounds View Blvd. & Groveland Rd. The
presentation will cover:
• Preliminary site plan & building elevations
• February 16th neighborhood meeting
• City’s involvement with land acquisition of tax forfeit properties
• Request for City’s participation with Tax Increment Financing (TIF)
Discussion:
MWF previously presented at the January 3, 2017 City Council Work Session. Their project will
provide workforce housing, with an income limit of 60% of the area median income. 1
Household size 1 2 3 4 5 6 7 8
Max HH Income $36,060 $41,220 $46,380 $51,480 $56,620 $59,760 $63,840 $67,980
# of Bedrooms 1 2 3 4 5 6
Max HH Rent $966 $1,159 $1,338 $1,494 $1,647 $1,801
The project will eventually require:
• Resolution supporting creation of a Housing Tax Increment Financing (TIF) District
• Rezoning tax forfeit properties from R-1 & B-3 to R-4
• Conditional Use Permit for a Multiple Family Dwelling
• Development Review
• Preliminary & Final Plat approval
• Adoption of a TIF District
• Land sale from County to City, & from City to MWF
• Financial assistance from the Minnesota Housing Finance Agency
Recommendation:
Staff requests that the Council ask questions, provide direction if the Council is willing to
consider establishing a TIF District, and provide comments on the site plan and appearance of
the proposed apartment building.
Respectfully submitted,
____________________ ____________________
Brian Beeman, MPA Jon Sevald, AICP
Business Development Coordinator Planner
1 Minnesota Housing Finance Agency, Housing Tax Credits & Tax Exempt Bond Income and Rent Limits, Table 1, P.
31 [Ramsey County, effective 03-28-2016].
Created by Heidi Steinmetz
Publisher Edition
City
Pages
MVCC
Pages
Total
Pages
Quantity
Ordered
Split 50/50 with
MVCC
Printing
Delivery
Cost
Design
Cost Delivery Weight
Des Crane Jan/Feb 2008 32 6300 2,358.98$ 374.99$ staff time hand-delivered
Des Crane Spring 2008 20 16 36 6300 2,734.50$ 391.06$ staff time hand-delivered
Des Crane Summer 2008 28 12 40 5600 2,754.53$ 391.06$ staff time hand-delivered
Des Crane Summer '08 (YMCA reprint)n/a n/a 12 5600 1,413.00$ -$ staff time hand-delivered
Sharie Linke Fall 2008 13 11 24 6300 2,104.96$ 391.06$ $325 hand-delivered
Sharie Linke Winter 2008/2009 14 10 24 6350 2,117.46$ 391.06$ $350 hand-delivered
Heidi Steinmetz Spring 2009 14 10 24 5800 2,050.96$ 401.78$ staff time hand-delivered
Heidi Steinmetz Summer 2009 18 10 28 6000 2,298.63$ 401.78$ staff time hand-delivered
Heidi Steinmetz Fall 2009 15 9 24 6000 2,036.96$ 401.78$ staff time hand-delivered
Heidi Steinmetz Winter 2009/2010 16 12 28 6000 2,183.70$ staff time hand-delivered
Heidi Steinmetz Spring 2010 16 12 28 6000 2,298.66$ 412.49$ staff time hand-delivered
Heidi Steinmetz Summer 2010 18 10 28 6000 2,298.66$ 412.49$ staff time hand-delivered
Heidi Steinmetz Fall 2010 17 7 24 5800 1,991.63$ 412.49$ staff time hand-delivered
Heidi Steinmetz Winter 2010/2011 15 9 24 6000 412.49$ staff time hand-delivered
Heidi Steinmetz Spring 2011 19 9 28 5800 2,414.17$ 824.46$ staff time ECRWSS
Heidi Steinmetz Summer 2011 22 10 32 5800 2,611.20$ 825.06$ staff time ECRWSS
Heidi Steinmetz Fall 2011 14 10 24 6000 2,136.96$ 880.48$ staff time ECRWSS
Heidi Steinmetz Winter 2011/2012 18 10 28 6100 2,341.52$ 881.69$ staff time ECRWSS
Heidi Steinmetz Spring 2012 16 16 32 6100 2,578.20$ 902.29$ staff time ECRWSS
Heidi Steinmetz Summer 2012 22 18 40 6100 3,180.75$ 956.80$ staff time ECRWSS
Heidi Steinmetz Fall 2012 19 13 32 6100 2,578.20$ 891.26$ staff time ECRWSS
Heidi Steinmetz Winter 2012/2013 19 13 32 6100 2,578.20$ 891.24$ staff time ECRWSS
Heidi Steinmetz Spring 2013 21 19 40 6000 3,155.55$ 976.24$ staff time ECRWSS
Heidi Steinmetz Summer 2013 21 19 40 6000 3,155.55$ 990.87$ staff time ECRWSS
Heidi Steinmetz Fall 2013 17 15 32 6000 2,558.20$ 922.28$ staff time ECRWSS
Heidi Heller Winter 2013/2014 15 13 28 6000 2,508.36$ 916.34$ staff time ECRWSS
Heidi Heller Spring 2014 21 19 40 6000 3,175.55$ 979.35$ staff time ECRWSS
Heidi Heller Summer 2014 22 18 40 6000 3,175.55$ 1,053.76$ staff time ECRWSS
Heidi Heller Fall 2014 22 14 36 6056 2,866.88$ 990.25$ staff time ECRWSS 3.5 oz
Heidi Heller Winter 2014/2015 22 14 36 6060 2,866.88$ 992.16$ staff time ECRWSS 3.5 oz
Heidi Heller Spring 2015 22 18 40 6060 3,207.19$ 1,046.30$ staff time ECRWSS 3.8 oz
Heidi Heller Summer 2015 25 15 40 6087 3,490.19$ 1,043.52$ staff time ECRWSS
Heidi Heller Fall 2015 21 15 36 6100 2,866.88$ 1,009.65$ staff time ECRWSS
Vanessa Van Alstine Winter 2015/2016 26 14 40 6090 3,207.19$ 1,066.68$ staff time ECRWSS
Vanessa Van Alstine Spring 2016 22 18 40 6093 3,208.11$ 1,075.85$ staff time ECRWSS 3.8 oz
Vanessa Van Alstine Summer 2016 27 17 44 6090 3,789.07$ 1,085.53$ staff time ECRWSS 4.2 oz
Vanessa Van Alstine Fall 2016 23 17 40 6090 3,208.03$ 1,031.60$ staff time ECRWSS 3.8 oz
Order Log: 2008 - Present
Item No: 04
Meeting Date: March 6, 2017
Type of Business: Work Session
City Administrator Review: ________
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Vanessa Van Alstine, Cable Television Coordinator
Item Title/Subject: Mounds View Matters Newsletter Discussion
Introduction:
City staff is requesting City Council discussion and direction about delivery option for the city
newsletter, Mounds View Matters.
Background:
In November 2015, former Community Program Director Nate Danielson proposed moving the
publication schedule of the Mounds View Matters city newsletter ahead one month. The timing of the
quarterly issues did not match well with the YMCA programming cycles. Mounds View was about a
month behind other local city recreation facilities in program information and registrations, putting
them at a competitive disadvantage. Staff discussed possible publication schedule changes, but
decided not to make a change at that point. In September 2016, Danielson proposed removing the
YMCA/Community Center section from the newsletter and instead working to produce a separate
recreation guide with assistance from YMCA marketing.
Per Ordinance 800 (Chapter 12 of the City Charter - Section 12.13), the City of Mounds View must
publish a newsletter four times a year. Each non-commercial postal delivery address within Mounds
View must receive the newsletter. Nystrom Publishing has been the printer of Mounds View Matters
since 1998. The newsletter was hand-delivered using the Sun Focus route until 2011. At the
December 13, 2010, City Council meeting, Resolution 7714 approved direct mailing of the City
newsletter starting with the Spring 2011 issue.
Discussion:
The proposal to split the recreation guide from the City portion of the newsletter provides an
opportunity to reevaluation the design, content, length and distribution of the Mounds View Matters.
Staff discussion led to a concept of an 8 or 12 page, full-color, full-bleed, glossy booklet with direct
inkjet addressing using standard USPS mail rates. An initial RFP was sent to four printers to see if a
format change would be affordable. Quotes ranges from $2763.27 to $3736.25 for 5700 copies of
an 8-page newsletter. Some of the variability can be attributed to vague specifications, but the
numbers provided proof of concept to bring the matter to the City Council for direction.
Below and on the next pages are some of the decisions to be made.
1. Split recreation guide from City portion of Mounds View Matters. The YMCA continues to support
pulling recreation and program information from the newsletter. This would allow them to work more
closely with the YMCA marketing resources and match the timing and frequency of mailings to
program and registration dates. The YMCA could also target mailings to different demographics, for
example families with children for youth summer camp versus active older adult offerings. The
Item 04
February 6, 2017, Work Session
Page 2
YMCA/Community Center would also benefit by targeting mailings outside the boundaries of
Mounds View if the program offerings would bring registrations from residents of surrounding cities.
The recreation section typically represents 13 to 17 pages of newsletter content. Of this,
approximately 4 pages have hours and rental information for the community center, Event Center,
park buildings, and meeting rooms. This information is updated annually, and may be better handled
through a separate handout or mailing than being part of the City newsletter or the proposed YMCA
recreation guide.
2. Lower page count, improve quality of City portion of the newsletter. Most city newsletters are
printed in full color and are much shorter than the current incarnation of the Mounds View Matters.
Mounds View’s newsletter looks dated in design in comparison. Much of the content repeats from
issue to issue and many of the same articles appear seasonally. The current focus is less ‘news’
than a catalog of city resources. Staff reviewed sample newsletters from several cities and
developed a format preference for an updated newsletter.
• Size: 8- or 12-page, finished sized 8-1/4” x 10-3/4” to trim bleed
• Paper: 70# Endeavor Velvet Book
• Ink: 4-color process, 2 sides, bleed both sides
• Bindery: Fold, staple and carton pack
Lowering the page count would limit the length and number of articles in the newsletter. Staff
discussed creating an editorial committee to set priorities for articles and make decisions about
which content to cut if needed. Currently, each department sends articles and typically everything is
published.
3. Change delivery to direct inkjet addressing. Even with the change to ECRWSS carrier route
delivery, there are still issues with getting the Mounds View Matters to all residences, particularly
multi-family units. There are a few holes in the carrier route coverage of Mounds View. One route is
mostly in New Brighton, so the handful of Mounds View addresses along that route are direct
mailed. In discussions with printers, the best way to ensure that every residence and business in
Mounds View receive a copy is use direct inkjet printing. This requires purchasing a mailing list. The
validity of the mailing list varied from each issue to two years. A major change in like a new
apartment building would trigger need for an update. Addressing to “Mounds View Resident” is
sufficient since the goal is to get the newsletter to every unit in Mounds View instead of having mail
follow former residents to their new location.
The printers are able to do the mailing in-house, but there is also the option of using a separate
mailing house for their expertise in mailpiece design and conforming to postal regulations. The
newsletter could be mailed flat or folded in half and stickered to meet letter postage rates. The initial
analysis is that the postage cost savings are offset by the additional finishing steps. Refolding
increases the risk of smudging and more elements in the design are covered by stickers.
4. Discontinue advertising. Resolution 6722, adopted on November 23, 2003, established an
advertising policy for Mounds View Matters. Over the years the number of advertisers has dwindled.
The advertisement rates have not increased since 2006 and do not draw significant revenue. Given
the limited space in an 8 or 12 page layout, staff would support discontinuing advertising.
Obligations to contracts of current advertisers were met in the Spring 2017 issue. Staff has not
reached out to recent advertisers in anticipation of a change of format.
Item 04
February 6, 2017, Work Session
Page 3
5. Outsource design/layout. As part of the preliminary RFP, several of the printers provided
information on design and layout services. A consultant could work with staff to create a new master
design for the newsletter. This is an opportunity to update branding and share style elements with
the new city website. Someone with expertise in mailpiece design could also ensure that formal
elements of the newsletter conform to postal regulations and meet best practices.
Cable Television Coordinator Vanessa Van Alstine has taken over layout of the newsletter since the
Winter 2015-2016 issue. The newsletter production is a time-consuming addition to the normal
duties. If there is not internal staff time availability and expertise for newsletter production, the city
could consider outsourcing newsletter layout and copyediting.
Questions:
Split YMCA recreation guide from city portion?
How to handle static park and community center rental information?
Move from 40-page grayscale to full-color glossy?
Focus on news versus information directory?
8 or 12 pages?
Paper preference? (Endeavor Velvet Book, EuroArt Plus Gloss Text, Pacesetter Silk Text)
Editorial committee?
Change to direct inkjet printing or keep ECRWSS carrier route?
Pick up spots currently at City Hall and Community Center. Add additional locations, such as the
library, gas stations?
Fold and sticker or mail flat?
Have printer do mail processing or add separate mailing house?
Discontinue advertising?
Outside assistance with creating graphic design/layout?
Outsource ongoing layout?
Recommendation:
Staff recommends that the City Council review and discuss options for Mounds View Matters. If the
Council is supportive of making changes, staff would submit request for bids to printers and bring a
resolution to the City Council for their consideration.
Respectfully submitted,
________________________
Vanessa Van Alstine
Attachments
1. Ordinance 800, 1 page
2. December 6, 2010 Staff Report, 3 pages
3. Minnesota Cities Newsletter Format, 1 page
4. Mounds View Matters Order Log, 1 page
5. Mounds View Matters Procedures, 3 pages
6. Draft Request for Proposal, 2 pages
Created by Heidi Steinmetz
Last Updated 2/14/2013
Page 1 of 3
Frequency - Quarterly
The newsletter is a requirement of the City Charter and is published quarterly:
• Winter Edition - December/January/February
• Spring Edition - March/April/May
• Summer Edition - June/July/August
• Fall Edition - September/October/November
Delivery Method & Quantity
The City prints Mounds View Matters in black & white and delivers it via U.S. Mail to
approximately 5,700 addresses via the “POSTAL CUSTOMER, ECRWSS” method of
saturation. The City also posts Mounds View Matters on the City’s Website
(www.ci.mounds-view.mn.us) in color.
Pages per Edition
The number of pages per edition ranges from 28 to 40 pages.
Editing Cost
The cost for writing and proofreading each issue is roughly $500 ($2,000 per year). This is
based on 16 hours of staff time as broken down below. About 11 staff members write and
proofread articles for the City Hall portion of the newsletter. Two staff members proofread the
entire newsletter.
• Administration: 2.5 hours
• Finance: 1 to 2 hours
• Public Works: 2 hours
• Community Development: 2.5 hours
• Police: 2 to 3 hours
• Fire: 1 hour
• Cable: 3 hours
Layout Cost
The cost for city staff to layout and design the newsletter is roughly $500 per issue ($2,000 per
year). This is based on 16 hours of staff time.
Printing & Delivery Cost
The cost of printing and mailing a typical issue of the newsletter (6,100 copies/28 pages) is
$3,224 per issue.
City Newsletter Procedures
Created by Heidi Steinmetz
Last Updated 2/14/2013
Page 2 of 3
Nystrom Publishing
Mr. Lynn Reemtsma
9100 Cottonwood Lane North
Maple Grove, MN 55369
Phone: 763-255-3501
E-mail: lynn@nystrompublishing.com
Paper/Color
The brand name of the paper used for the newsletter is 60 lb. white husky offset. Two-colors
are used on the front & back cover and the inside pages are printed in black & white.
Format
• Articles submitted to Heidi Steinmetz in Microsoft Word or Publisher
• City portion layout − Microsoft Publisher
• Recreation portion layout – Microsoft Publisher
Created by Heidi Steinmetz
Last Updated 2/14/2013
Page 3 of 3
Below are the advertising rates for the City’s quarterly newsletter, Mounds View Matters. The
City prints Mounds View Matters in black & white and delivers it via U.S. Mail to about 5,500
addresses via the “POSTAL CUSTOMER, ECRWSS” method of saturation. The City also posts
Mounds View Matters on the City’s Website (www.ci.mounds-view.mn.us) in color.
Rates
The below advertising rates were approved by the City Council on January 23, 2006. The City
Council approved a newsletter advertising policy on November 24, 2003.
Deadlines
Spring Edition (March/April/May): Friday, February 1, 2013
Summer Edition (June/July/August): Friday, May 3, 2013
Fall Edition (Sept/Oct/Nov): Friday, August 2, 2013
Winter Edition (Dec/Jan/Feb): Friday, October 25, 2013
Please contact Heidi Steinmetz at 763-717-4029 or heidi.steinmetz@ci.mounds-view.mn.us to
place an ad. Advertisements may be submitted via e-mail to Heidi Steinmetz in Microsoft Word
or Publisher. Payment is due on the above dates.
Policies
• Given the negative public health and safety ramifications associated with the use of liquor,
particularly by minors, and the City’s sponsorship of the DARE program, the City will not
accept advertisements which promote liquor.
• There is a preponderance of evidence about negative impact of tobacco usage on the public
health. The City will not accept advertisements which relate to, or promote the use of,
tobacco products in Mounds View Matters.
• The City will not accept advertisements from a political party, political candidate or political
issue group.
• The City of Mounds View reserves the right to reject any advertisement that it deems
unacceptable for printing in a City publication.
2013 Advertising Rates & Policies
One Issue Four Issues
1/8 page $70.00 $205.00
1/4 page $110.00 $325.00
1/2 page $150.00 $440.00
Item No: 05
Meeting Date: March 6, 2017
Type of Business: Work Session
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Review Citizen of the Year Nomination(s)
Introduction:
The City of Mounds View Citizen of the Year Award recognizes ordinary citizens who have
demonstrated initiative to improving the community. Past recipients of this award include:
2004: David Jahnke
2005: Frank Silvis
2006: Ed Lanz
2007: Don Hodges
2008: Barbara Haake
2009: Diane Wuori
2010: Jean Miller
2011: Jerry Skelly
2012: Greg Belting
2013: Gary Stevenson
2014: Theresa Cermak
2015: Gordy and Paul Fedor of Fedor’s Market
Discussion:
Deadline for applications was on March 3, 2017, at 4:30 p.m. This award is currently scheduled to
be awarded at the Monday, March 20, 2017, Town Hall Meeting, located at City Hall. If the award
recipient cannot attend the Town Hall Meeting, then the City Council may consider presenting this
award at a regular meeting.
Recommendation:
Staff will provide the City Council with the nominations during this meeting for discussion.
Respectfully submitted,
_______________________
Desaree Crane
Item No: 6
Meeting Date: March 6, 2017
Type of Business: Work Session
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: City Council Retreat Follow Up and Town Hall Meeting
Discussion
Introduction:
The City Council, department heads and Council candidates attended the retreat on
January 30, 2017, at the Mounds View Community Center. Much time was spent reviewing
the previous year’s goals and priorities, many of which would likely continue on as priorities
moving forward, either as implicit ongoing priorities or included with the explicit priorities for
2017. Last year’s priorities are attached for reference as Exhibit 1. New goals were
discussed for 2017 yet the Council has not formalized its intent in this regard, which is why
this item is being considered, as a means to prepare for the Town Hall Meeting on Monday,
March 20. The agenda from the 2016 Town Hall Meeting is attached as Exhibit 2.
Discussion:
We’d like to discuss and review two related issues at this time—goals and priorities for
2017 and format/structure/agenda for the March 20 Town Hall Meeting.
1. The Council identified the following items as possible goals for 2017:
• Focus on Racial Equity—Promote Ideals of Inclusionary Community
• Develop Water Infrastructure Rehabilitation and Financing Plan
• Establish Committee in Support of Mounds View’s 60th Anniversary
• Personnel Planning & Recruitment—Attract & Retain Quality Employees
Which, if any, of last year’s goals and these newly identified goals, should be considered
for 2017?
As discussed at the retreat in January, the adopted goals set the tone and provide direction
and guidance for staff. While it is important for an organization to establish goals, it’s
equally important to ensure the goals are SMART:
• Specific
• Measurable
• Attainable
• Relevant
• Timely
Refer to the graphic on the next page.
2. The agenda for last year’s Town Hall Meeting is attached for Council review. Would
the Council like to retain the same format and order of items? I would recommend adding
a “welcome” line item to the agenda, the purpose for which is rather obvious. Previous
Town Hall Meetings have always started with a welcome by the mayor and introductions of
the Council and staff, we may as well include it in the agenda as the opening item.
The bulk of the Town Hall Meeting is taken up by the Mayor’s address and the review of
goals and priorities, both past and present. While I am happy to lead the goals / priorities
discussion, I think it would be good to have each department head give a brief update on
what’s going on. For example—Brian Erickson can talk about the Public Works facility
project and the last year of the street program; Chief Harder can discuss the department’s
outreach efforts and the recent success of the Father / Daughter dance; Desaree can
address some of the generic personnel challenges in our near future; and Mark can give a
quick overview on financial conditions and budget. If anything, these brief presentations
will help further our desire to be transparent and might prompt residents to ask relevant
questions when it’s that time of the evening.
Recommendation:
Review and discuss goals and priorities for 2017, and finalize the Town Hall Meeting
agenda.
Respectfully submitted,
________________________
James Ericson
City Administrator
2016 City Council Priorities
On February 29, 2016, the Mounds View City Council and members of the management team held a
planning and goal-setting retreat at the Mounds View Community Center. The City of Mounds View
provides a variety of core and essential services to its residents, property owners and business owners.
Each of these service delivery areas is an acknowledged and supported priority and each supports the
City’s Mission, Vision and Values statements. Recognizing that such core and essential services are
ongoing priorities, the City Council has chosen to focus particular attention this year on the following
identified goals, organized by City department:
ADMINISTRATION:
• Develop a program to recognize outstanding employee achievement
• Pursue the naming of County Road 10
• Ensure Mounds View’s interests are protected and promoted relating to the Rice Creek Commons
redevelopment
COMMUNITY DEVELOPMENT:
• Encourage development and promote programs and opportunities to improve neighborhoods and
eliminate blight
• Develop the vision associated with Crossroad Pointe
FINANCE:
• Implement technology enhancements to expand access and availability to residents, businesses and
City departments; provide for greater security in parks and City buildings
POLICE:
• Promote positive partnerships and outreach efforts between the Mounds View Police Department
and the community it serves
PUBLIC WORKS:
• Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue linkages to
promote regional trailway connectivity
• Explore renewable energy and energy efficiency improvements; pursue Green-Step City
designation Level 2
• Finalize and approve the design, size, location, and financing plan for the new Public Works
building
• Develop a vision for City Hall Park
• Develop and approve a sustainable streets and utilities maintenance and reconstruction program
In addition to the above, the City Council believes the County Road 10 corridor to be a key component in
the City’s redevelopment vision. A vibrant, easily accessible and aesthetically pleasing commercial
corridor will be Mounds View’s foundation upon which our other amenities and community assets will be
strengthened and reinforced.
(Approved March 14, 2016, Resolution 8536)
EXHIBIT 1.
CITY OF MOUNDS VIEW
TOWN HALL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 21, 2016
6:00 p.m. – 8:30 p.m.
The City of Mounds View will be holding its 12th annual Town Hall Meeting on Monday,
March 21, 2016, at Mounds View City Hall, located at 2401 County Road 10. As in past
years, there will be displays and city department exhibits. The City will also give a short
presentation to discuss the vision and goals of the City for 2016. If you are not able to attend
in person, the meeting will be broadcast live on Channel 16, web streamed online and
replayed on the cable channel and available for on demand web replay.
There will be ample opportunities to ask questions of the Mounds View City Council and City
Staff. For more information, please refer to the City’s website at www.ci.mounds-
view.mn.us, or contact Mounds View City Hall at 763-717-4000. Below is the agenda of
events:
6:00 p.m. – 8:00 p.m. City Presentations
6:00 p.m. – 6:15 p.m. Award Presentations
6:15 p.m. – 6:45 p.m. Mayor’s City Address
6:45 p.m. – 7:15 p.m. Vision, Mission and Goals for 2016
7:15 p.m. – 8:00 p.m. Final Thoughts and Questions
6:00 p.m. – 8:30 p.m. City Exhibits
• Event Center
• Community Development Department
• Finance Department
• Fire Department
• Police Department
• Public Works/Parks/Forestry
• Recycling
• YMCA/Mounds View Community Center
8:30 p.m. Town Hall Meeting Adjourns
EXHIBIT 2.
Item No. 7.
Meeting Date: March 6, 2017
Type of Business: Work Session
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Erickson, P.E., Director of Public Works /City Engineer
Item Title/Subject: Water Treatment System Needs Assessment
Introduction
At the October 3, 2016 City Council Work Session, Public Works staff along with a consultant
from Advanced Engineering and Environmental Services, Inc. (AE2S) presented the initial
results from a comprehensive review of the water treatment system. At the conclusion, staff
stated that a follow up discussion would be scheduled after further study of the system.
Discussion
Since the last discussion, staff and AE2S have nearly completed the study of the water
treatment system. This study covered all six wells, three water treatment plants, the booster
station, and the supervisory control and data acquisition (SCADA) system. The study focused
on the treatment components and controls as opposed to the actual buildings. It should be
noted that there have been several building envelope projects completed recently including:
• Reroofing and masonry repairs at the Booster Station
• Reroofing and masonry repairs at Well #2
• Roof and masonry repairs, and interior coating at the Ground Storage
Reservoir
• Reroofing at Water Treatment Plant #1
• Structural repairs, interior and exterior coating and electrical work at the
Water Tower
The treatment systems have been in place and operating for over 25 years with no major
upgrades. The wells have had routine maintenance and rehabilitation on the pumps, column
pipe and motors; however, the actual controls and operating systems have seen only minor
maintenance and repairs. Additionally, repair parts are becoming more difficult to obtain.
Aaron Vollmer from AE2S will be in attendance to discuss the results of this study and present a
plan for making upgrades over the upcoming 3 – 5 years. In addition, a finance plan is being
developed to allow for this work to be completed.
Respectfully Submitted,
Brian Erickson, P.E.
2401 Mounds View Boulevard
Mounds View, MN 55112-1499
763.717.4045
March 14, 2017
Request for Proposal/Quote
City Newsletter: Printing & Distribution
Background:
City is looking to improve look, function, costs, and efficiency in distribution.
Improve distribution so all residents are getting the City newsletter including all individual mail boxes in
apartment buildings and all businesses.
Optimize paper weight and page count with refolding and stickers to allow for USPS Letter instead of Flat
rate and facilitation of placement in apartment unit individual mail boxes.
We will drop all existing advertisers, as this is insignificant for our purposes.
Goal is to make entire newsletter not as static, will consist of more current articles to be written by City
staff.
Current layout software is Microsoft Publisher 2016. Please advise if this is acceptable for digital file
delivery.
Scope of services requested:
Cost to Print per indicated specifications
Cost of Delivery per indicated specifications
Cost of à la carte services offered by company (layout, editing, copywriting, design, article writing, etc.).
Please provide an explanation of how you address layout, style, grid, color theme. (How does it work and
what is the cost?)
Print Specifications:
Description: 8- or 12-page quarterly newsletter
Size: 8- or 12-page, finished sized 8-1/4" x 10-3/4" to trim bleed
Paper: 70# Endeavor Velvet Book
Ink: 4-color process, 2 sides, bleed both sides
File: Microsoft Publisher 2016 or PDF files by FTP
Proofs: Color laser proof
Quantity: 5700
Bindery: Fold, staple and carton pack
Shipping: Include local delivery of 5500 to mail house, with 200 delivered to City of Mounds View
Delivery Specifications:
Quantity 5500: Refolded to 5.5" x 8.5" for mailing
Wafer seal to meet USPS Letter-Size Booklet-Type Mailpiece regulations
Purchase Mailing List. Delivery to all addresses in Mounds View including Single Family, Multi-Unit, and
Business.
Inkjet label; include exceptional address format, such as “John Doe or Current Resident” to meet USPS
Move Update standard
CASS Summary Report
Postal Drop
Postage USPS Standard Mail, Letter rate
Please return proposals/quotes to: Vanessa Van Alstine
City of Mounds View
2401 Mounds View Boulevard, Mounds View, MN 55112
Phone: 763.717.4045
vanessa.van.alstine@ci.mounds-view.mn.us (email is preferred)
www.ci.mounds-view.mn.us
Proposals/quotes are due March 27, 2017, before 11 a.m. The appointed Newsletter Task Force will review all
proposals/quotes and take the proposals/quotes to the City Council in a Council Work session in April. (Please
email all proposals/quotes to vanessa.van.alstine@ci.mounds-view.mn.us)
DEADLINE FOR PROPOSALS/QUOTES: 11:00 A.M. MONDAY, MARCH 27, 2017.