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HomeMy WebLinkAboutAgenda Packets - 2016/01/11 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, January 11, 2016 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:00 p.m. Public Hearing: Resolution 8499, a Resolution to Consider a Honeybee Keeping License for Kathleen Smith, 7405 Spring Lake Road B. 7:00 pm, Public Hearing: First Reading and Introduction of Ordinance 912, an Ordinance Approving the Rezoning of 2408 County Road I from B1, Neighborhood Business, to B2, Limited Business C. Resolution 8500, Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations D. Resolution 8501, Selection of Acting Mayor, Treasurer, City’s Official Newspaper and Official Depositories for 2016 8. CONSENT AGENDA A. Resolution 8502, Approving the 2015 Pay Equity Report B. Set a Public Hearing for Monday, January 25, 2016, at 7pm, to Consider a Honeybee Keeping License for Isabel Hansen Located at 2200 Lambert Avenue C. Resolution 8503, Approving Revisions to Criteria for Citizen of the Year Nominations D. Resolution 8504, Appointing Gary Stevenson as Chairperson to the Planning and Zoning Commission 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES – None City Council Agenda Monday, January 11, 2016 Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Administrator Updates C. Reports of City Attorney 12. Next Council Work Session: Monday, February 1, 2016, at 7pm Next Council Meeting: Monday, January 25, 2016, at 7pm 13. ADJOURNMENT Item No: 07A Meeting Date: January 11, 2016 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Public Hearing: Resolution 8499, to Consider a New License for Keeping of Honeybees at 7405 Spring Lake Road, Kathleen Smith Introduction: City Council passed Ordinance 908, which amended Chapter 701 of the City Code to provide for the keeping of bee hives on properties zoned R-1, Single Family Residential. Residents would be limited to no more than four (4) hives restricted to backyard areas. Hive openings must face in toward property owner’s backyard. This Ordinance became effective on October 25, 2015. Background: Applicant Kathleen Smith, located at 7405 Spring Lake Road, submitted a license application to keep and raise honeybees on her property. Attached is the application for the City Council’s consideration. It appears Ms. Smith meets all the requirements under Ordinance 908. In accordance with Ordinance 908, initial applications shall be considered by the City Council after holding a public hearing on the matter. Licenses are valid indefinitely so long as the hives are operated continuously. This license may be revoked or denied by the City Council based on negligence or nuisance. In such event, the property owner would be provided with an opportunity to be heard. Staff published this hearing in the City’s official newspaper, Sun Focus. Public hearing notices were also mailed to residents within a 350 feet radius of 7405 Spring Lake Road. This license would be contingent on receiving a satisfactory review from the Mounds View Police Department. Recommendation: Staff recommends opening this public hearing for public comment. Staff recommends approval of this license contingent on approval from the Mounds View Police Department. Respectfully submitted, _____________________ Desaree Crane RESOLUTION 8499 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A HONEY BEE KEEPING LICENSE TO KATHLEEN SMITH, 7405 SPRING LAKE ROAD WHEREAS, the City Council passed Ordinance 908, which amended Chapter 701 of the City Code to provide for the keeping of bee hives on properties zoned R-1, Single Family Residential; and, WHEREAS, in accordance with Ordinance 908, initial applications shall be considered by the City Council after holding a public hearing on the matter; and WHEREAS, Kathleen Smith submitted a license application and fees to keep and raise honeybees on her property located at 7405 Spring Lake Road; and, WHEREAS, Staff has reviewed Ms. Smith’s application; and WHEREAS, Ms. Smith’s application meets all the requirements as set forth in Ordinance 908; and WHEREAS, this license approval is contingent on approval from the Mounds View Police Department; and WHEREAS, this license is valid indefinitely so long as the hives are operated continuously; and WHEREAS, this license may be revoked or denied by the City Council based on negligence or nuisance. NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does hereby approve a license for the keeping and raising of honey bees to Kathleen Smith, on her property located at 7405 Spring Lake Road, contingent on approval from the Mounds View Police Department. Adopted this 11th day of January, 2016. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 07B Meeting Date: January 11, 2016 Type of Business: PH & CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: First Reading and Introduction of Ordinance 912, an Ordinance Approving the Rezoning of 2408 County Road I from B1, Neighborhood Business, to B2, Limited Business Introduction: Property owner Zulfiquar (Julio) Punjani, has submitted an application to rezone his property located at 2408 County Road I, previously operated as a neighborhood convenience store, from B-1, Neighborhood Business, to B-2, Limited Business. The property is one of only two commercial properties presently zoned B-1. The other property is located at the southeast corner of County Road H2 and Silver Lake Road. The expressed basis for the requested rezoning would be to allow for the operation of a liquor store on the site. Background: The building at 2408 County Road 10 was constructed in 1973 and has always operated as a neighborhood convenience store, first and for many years as a Tom Thumb, then Sam’s Market, and then most recently, Snap Market. The adjoining retail space was originally utilized as a laundromat, then was a thrift store, then a clothing store and most recently is being used as showroom / warehouse space for a wedding vendor. In 2010, the Zoning Code was amended, adding language to the B-1 zoning district to allow for uses “similar” to those explicitly listed if the proposed use would not create a nuisance and if the use would not be noxious or hazardous. The City Council would review uses that are not clearly similar to those listed in this Section for a determination of compatibility. In 2012, the Planning Commission and City Council reviewed a request to allow limited cooking at the Sam’s Market to provide hot, fresh foods to customers, similar to the types of foods one might find at a Holiday or SuperAmerica. The Council approved the request but the owners of the business ultimately decided against pursuing the restaurant component. In 2015, the business which had been operating as Snap Market closed and the space has been vacant since. Rezoning Report - 2408 County Road I January 11, 2016 Page 2 Discussion: Consideration of a rezoning request requires significant review and consideration. The act of amending the Official Zoning Map must satisfy many criteria, not the least of which being consistency with the Comprehensive Plan and compatibility with the neighborhood and adjoining uses. In addition, potential adverse effects shall be taken into consideration. Regarding the first criteria, the request would not seem to be inconsistent with the Comprehensive Plan future land use map, which designates this area as “Neighborhood Commercial”, the same designation provided for The Station, Fedor’s Market, Cars Bike Shop and the office building next door to the subject property. In addition to consistency with the Comprehensive Plan, other factors should be considered when reviewing a rezoning request, such as compatibility of uses, the geographical area involved, possible depreciation and the demonstrated need for the uses permitted in the proposed zoning district. A rezoning to a more intensive designation may not be inappropriate if the surrounding uses already bear more intense designations. In this case, there is a parcel zoned B-3, Highway Business, developed as two-level office space adjacent to the subject parcel to the east. Also to the immediate east and south, properties are zoned R-1, Single Family Residential, and improved with single family homes. Across the street to the west, the land is zoned R-3 and R-4 and developed as higher density residential. Across County Road I to the north, the lots are predominately zoned R-1 however one lot on the northwest corner of the intersection is zoned R-2 and developed with a twin home. The zoning review would seem to indicate that higher intensity uses are common in this area and that a rezoning of the subject property from B-1 to B-2 may not be inappropriate. (Other properties zoned B-2 also directly abut single family residential homes, such as Western Bank, Vino and Stogies and ABC Liquors.) Other factors to explore would include the potential traffic impacts as well as the potential increased demand for parking that more intensive uses might create. Traffic (vehicle trips in and out) from the site is historically minimal; customers are drawn from the immediate area, many of whom arrived on foot. Even at full occupancy, traffic and parking has generally not been an issue at the site. If the zoning is changed to B-2 however, it would stand to reason that traffic to the site would increase as would the parking demands. There are presently 21 parking stalls for the two businesses. The parking requirements for a retail establishment are 1 space per 100 feet of retail floor area, plus one space per employee. Working backwards from the existing 21 parking stalls, the site could support 1900 square feet of retail space, assuming two employees. The existing building is 4,800 square feet, however it is not known how much of that is the retail floor space and how much is stockroom, warehouse and office. While it would appear that the rezoning may not be inconsistent with the Comprehensive Plan or the surrounding area, the City Council will need to determine whether the uses permitted in the B-2 district would have the potential to cause adverse effects or depreciate the neighborhood, and whether there is a demonstrated need to justify the rezoning. The applicant indicates a desire to open a liquor store, but the Commission will need to consider any and all other potential uses allowed within the proposed district. Rezoning Report - 2408 County Road I January 11, 2016 Page 3 Land Use: According to the Zoning Code, the “purpose” of the existing B-1, Neighborhood Business district is: “to provide for the establishment of local centers for convenient, limited office, retail or service outlets which deal directly with the customer for whom the goods or services are furnished. These centers are to provide services and goods for the surrounding neighborhoods and are not intended to draw customers from the entire community.” The stated purpose of the B-2, Limited Business district is: “to provide for low intensity, retail or service outlets which deal directly with the customer for whom the goods or services are furnished. The uses allowed in this District are to provide goods and services on a limited community market scale and located in areas which are well served by collector or arterial street facilities at the edge of residential districts.” The uses that would be permitted in the B-2 district include those already permitted in the B-1 District. W hile there is some overlap in the types of uses between the B-1 and B-2 districts, those allowed in the B-2 district would tend to be busier or draw from a broader area than the immediate neighborhood. The Council will need to consider whether these uses would be appropriate at the subject property. Planning Commission Review: The Planning Commission reviewed this request at its meeting on December 2, 2015. After reviewing the staff report and hearing from the property owner, the Commission expressed an opinion that the request did not seem inconsistent with the Comprehensive plan and would not be out of character considering the surrounding uses. After considering the other criteria for amending the City’s official zoning map, the Commission directed staff to prepare a resolution recommending approval of the requested rezoning of the property. The Commission approved Resolution 1040-15 on December 16, 2015, which is attached for the Council’s reference. Summary For the City Council to approve the requested rezoning, it must find that the request would not be inconsistent with the Comprehensive Plan, would not depreciate or tend to cause or create adverse impacts to the surrounding properties, would not be incompatible with other uses in the geographical area and find that there is a sufficient, demonstrated need for the uses in the requested district. Rezoning Report - 2408 County Road I January 11, 2016 Page 3 Recommendation: Staff recommends that the City Council open the scheduled Public Hearing and consider testimony from residents and the property owner. Based on the recommendation made by the Planning Commission, staff has drafted Ordinance 912, an ordinance approving the rezoning of the property located at 2408 County Road I from B-1, Neighborhood Business, to B-2, Limited Business, incorporating findings of fact in support of the rezoning action such that the rezoning would not be inconsistent with the Comprehensive Plan, would not depreciate the neighborhood, would not be out of character for the area, would serve a demonstrated need, and that the uses would not be inappropriate for the location. Because rezonings are approved by ordinance, a second reading would be scheduled for January 25, 2016 for final approval. If the City Council does not believe that that rezoning is appropriate or that it fails to satisfy the criteria as noted, Ordinance 912 can be denied so long as findings of fact are addressed in support of the denial. Respectfully submitted, ________________________ James Ericson City Administrator Attachments: 1. Zoning Map 2. Future Land Use Map 3. Aerial View 4. Photographs 5. Planning Application 6. Planning Commission Resolution 1040-15 7. Public Hearing Notice 8. Ordinance 912 Zoning Map Aerial View Edgewood Drive Photographic Documentation Front, looking southwest Rear, looking north Photographic Documentation Front, looking east Front, looking southeast MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 1040-15 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF THE REQUEST TO REZONE THE PROPERTY LOCATED AT 2408 COUNTY ROAD I FROM B-1, NEIGHBORHOOD BUSINESS, TO B-2, LIMITED BUSINESS; PLANNING CASE ZC15-001 WHEREAS, Zulfiquar Punjani, the applicant and property owner, has applied for a rezoning request of the property located at 2408 County Road I, from B-1, Neighborhood Business, to B-2, Limited Business. The property is legally described as: Lot 1, Block 3, Greenfield Plat 2; PIN: 08-30-23-21-0047 WHEREAS, 2408 County Road I is currently zoned B-1, Neighborhood Business; and, WHEREAS, the Planning Commission has reviewed the following documents regarding this proposal: 1. Application 2. Zoning Map 3. Future Land Use Map 4. Location Map 5. Site Photos 6. Staff Report WHEREAS, the Planning Commission met to review this request on December 2, 2015, and again on December 16, 2015; and, WHEREAS, the Mounds View Planning Commission has reviewed permitted uses within Chapters 1112 and 1113 of the Mounds View Zoning Code pertaining to the B-1 and B-2 zoning districts; and, WHEREAS, the Mounds View Planning Commission has considered the Future Land Use Map of the Comprehensive Plan relative to this request. NOW, THEREFORE, BE IT RESOLVED, the Mounds View Planning Commission makes the following findings regarding the possible adverse effects of this proposed rezoning request as required by the Mounds View Zoning Code: Resolution 1040-15 Page 2 1. The current zoning of the lot is B-1, Neighborhood Business. The requested zoning of the lot is B-2, Limited Business. 2. The Comprehensive Plan Future Land Use Map designates the subject parcel as Neighborhood Commercial. 3. The proposed rezoning would not be inconsistent with the Comprehensive Plan. 4. The proposed rezoning would not be incompatible with the surrounding uses. 5. The proposed rezoning would not appear to depreciate the neighborhood. 6. The proposed rezoning would not be expected to create any adverse effects to the surrounding area. 7. The applicant has demonstrated that a need exists for the uses in the requested zoning district. NOW, THEREFORE, BE IT FURTHER RESOLVED, based upon the above findings, the information and documents regarding the proposed rezoning, the staff report and the testimony of the applicant, the Planning Commission does hereby recommend approval of the rezoning request made by Zulfiquar Punjani. BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 16th day of December, 2015. ________________________________________________ Gary Stevenson, Chairperson Attest: ________________________________________________ James Ericson, City Administrator (Seal) Public Hearing Notice CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the Mounds View City Council will hold a public hearing on Monday, January 11, 2015, at 7:00 p.m. at the Mounds View City Hall, 2401 County Road 10, Mounds View, Minnesota, 55112, to consider a request from property owner Zulfiquar Punjani to rezone the property located at 2408 County Road I, from B-1, Neighborhood Business, to B-2, Limited Business. The property is legally known as: Lots 1 & 2, Block 3, Greenfield Plat 2; PIN: 08-30-23-21-0047 Anyone wanting to speak about this matter may be heard at this meeting. If you are unable to attend the meeting but would like to provide feedback, you may call, submit a letter, or send an email to Jim Ericson. City staff will forward the comments to the City Council. Information and regarding the types of uses allowed in a B-2 zoning district can be found on the City’s website (www.ci.mounds-view.mn.us) or can be reviewed at the City Hall. If you have any questions about this meeting or if you want to make an appointment to review the Zoning Code, please contact Jim Ericson, City Administrator, at: Phone: 763-717-4001 Email: jim.ericson@ci.mounds-view.mn.us Mail: 2401 County Road 10, Mounds View, MN 55112 The City is mailing this notice to all property owners within 350 feet of subject property. This notice published in the New Brighton/Mounds View Sun Focus on December 25, 2015. ORDINANCE 912 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE APPROVING A REZONING OF THE PROPERTY LOCATED AT 2408 COUNTY ROAD I FROM B-1, NEIGHBORHOOD BUSINESS, TO B-2, LIMITED BUSINESS THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Appendix A of the Mounds View Municipal Code entitled “Specific Rezonings” is hereby amended to include reference to the following Ordinance 912. Subdivision 1. Purpose. The Mounds View City Council has determined that to further economic development and organized land use controls that the present zoning classification of certain parcels should be reclassified to enhance commercial business activity consistent with the Mounds View Comprehensive Plan. Subdivision 2. The Mounds View City Council has determined that there would be no adverse effects to adjoining properties resulting from the rezoning and that the rezoning would not be detrimental to the community at large. Subdivision 3. Accordingly, the Mounds View City Council approves the rezoning and directs that the City’s official Zoning Map and the zoning classification for the following legally described parcel be amended as follows: Lots 1 & 2, Block 3, Greenfield Plat 2; PIN: 08-30-23-21-0047 Parcel Address Existing Zoning Designation New Zoning Designation 2408 / 2410 County Road I B-1 B-2 and as shown on the map attached Exhibit A. Ordinance 912 Page 2 SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On January 25, 2016, the City Council adopted Ordinance 912 which revises the official Mounds View Zoning Map by changing the zoning designation of the property located at 2408 County Road I from B-1, Neighborhood Business, to B- 2, Limited Business, having found there to be no adverse effects to the revision. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available on line at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 3. This ordinance takes effect 30 days after its publication in the official City newspaper. INTRODUCTION AND FIRST READING: January 11, 2016 SECOND READING AND ADOPTION: January 25, 2016 PUBLICATION DATE: February 5, 2016 Ordinance 912 Exhibit A Property to be rezoned from B-1 to B-2 Item No: 07C Meeting Date: January 11, 2016 Type of Business: CB City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8500, Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations Discussion: The City Council annually reviews the various Council and Staff appointments to City commissions and other organizations. Below are the 2015 Council and Staff appointments for your reference: Ramsey County League Northeast Youth and Family Services of Local Government 1. Councilmember Meehlhause 1. Councilmember Mueller 2. Mayor Flaherty, Alternate 2. City Administrator Spring Lake Park/Blaine/ Mounds View Fireman’s Relief Assoc. League of Minnesota Cities 1. Councilmember Gunn 1. Councilmember Mueller 2. City Administrator 2. City Administrator 3. Mayor Flaherty, Alternate Human Resources Committee North Metro Mayors Association 1. Councilmember Hull 1. Mayor Joe Flaherty 2. Councilmember Meehlhause 2. City Administrator 3. City Administrator 3. Councilmember Mueller, Alternate 4. Assistant City Administrator Minnesota Metro North Tourism Mounds View Business Council 1. Councilmember Meehlhause 1. Councilmember Mueller 2. Economic Development Specialist 2. Councilmember Meehlhause 3. City Administrator 3. Economic Development Specialist YMCA Advisory Committee North Metro I-35 Corridor Coalition 1. YMCA Center Manager 1. Councilmember Gunn 2. YMCA Manager 2. City Administrator 3. Executive Director of the NW Family YMCA 3. Councilmember Hull, Alternate 4. Mounds View Residents (2) 5. City Administrator Metro Cities 6. Councilmember Meehlhause 1. Mayor Joe Flaherty 7. Councilmember Hull, Alternate 2. City Administrator NSCC/NSAC Commission Anoka County Fire Protection Board 1. Mayor Flaherty 1. Councilmember Hull 2. Finance Director Beer, Alternate 2. Councilmember Gunn, Alternate Council Representative to Commissions and Committees 1. Gary Meehlhause Item 07C Monday, January 11, 2016 Page 2 Recommendation: Please make the appointments as necessary and approve attached Resolution 8500. Respectfully submitted, _______________________ Desaree Crane RESOLUTION 8500 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CITY STAFF AS REPRESENTATIVES FOR CITY COMMITTEES AND OTHER ORGANIZATIONS WHEREAS, members of the City Council act as representatives to City Committees and other organizations; and WHEREAS, the following representatives of the City have been named to act as representatives to the following City Committees and other organizations for the year 2016: Ramsey County League Northeast Youth and Family Services of Local Government 1. Councilmember ______________ 1. Councilmember ___________ 2. ________________, Alternate 2. City Administrator Spring Lake Park/Blaine/ Mounds View Fireman’s Relief Assoc. League of Minnesota Cities 1. Councilmember_____________ 1. Mayor Joe Flaherty 2. City Administrator 2. City Administrator 3. _________________, Alternate Human Resources Committee North Metro Mayors Association 1. Councilmember _____________ 1. Mayor Joe Flaherty 2. Councilmember _____________ 2. City Administrator 3. City Administrator 3. ________________, Alternate 4. Assistant City Administrator Minnesota Metro North Tourism Mounds View Business Council 1. Councilmember _____________ 1. Councilmember _______________ 2. Business Development Coordinator 2. Councilmember _______________ 3. City Administrator 3. Business Development Coordinator YMCA Advisory Committee North Metro I-35 Corridor Coalition 1. YMCA Center Manager 1. Councilmember _______________ 2. YMCA Manager 2. City Administrator 3. Executive Director of the NW Family YMCA 3. _________________, Alternate 4. Mounds View Residents (2) 5. City Administrator Metro Cities 6. Councilmember ____________________ 1. Mayor Joe Flaherty 7. _____________________, Alternate 2. City Administrator NSCC/NSAC Commission Anoka County Fire Protection Board 1. ____________________ 1. ___________________________ 2. _____________________, Alternate 2. _____________________, Alternate Council Representative to Commissions and Committees 1. Councilmember __________________ Resolution 8500 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Adopted this 11th day of January, 2016. _______________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 07D Meeting Date: January 11, 2016 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8501 Selection of the Acting Mayor, Treasurer, City’s Official Newspaper and Official Depositories for 2016 Background: In accordance with Minnesota state law, it requires the City Council to annually select an Acting Mayor from among City Council Members. In addition, state law also requires the City Council to annually select an official depository for City funds. In 2015, the Acting Mayor was Councilmember Carol Mueller. In accordance with Minnesota state law, it requires the City Council to annually designate a legal newspaper of general circulation in the City as its official newspaper In accordance with Section 6.04, of the Mounds View City Charter, it requires the City Council to appoint a City Treasurer. Discussion: The Sun Focus, The Bulletin, and the Shoreview Press have each submitted proposals to be the City’s official newspaper for 2016 (proposal letters attached). The Council selected the Sun Focus as the City’s primary newspaper last year. The City Council expressed interest in selecting the Sun Focus as the City’s official newspaper due to the better news coverage that the Sun Focus provides on City matters. All newspapers accept legal notices via e- mail. In regard to circulation in Mounds View, The Sun Focus delivers their newspaper to 3,439 households and The Bulletin delivers to 3,300 households. The Shoreview Press indicated to Staff that circulation in Mounds View is “minimal.” Pioneer Press did not get back to the City on their Mounds View newspaper circulation. In regard to rates, it appears that the Mounds View/New Brighton Bulletin is the cheaper option, followed by The Sun Focus, and then The Shoreview Press. Staff would recommend not selecting the Shoreview Press due to the minimal circulation coverage in Mounds View. Last year and in years previous the Council selected the St. Paul Pioneer Press as the City’s secondary newspaper. Since the Pioneer Press is a daily newspaper, it would certainly be acceptable for the Council to select the Pioneer Press as the City’s secondary newspaper. Item 07D Monday, January 11, 2016 Page 2 The attached resolution appoints the treasurer consistent with Section 6.04 of the City Charter, and also lists the city job positions that are authorized to conduct banking and investment business on behalf of the City. Recommendation: Designate the City’s Acting Mayor, Official Newspaper and adopt Resolution 8351. Respectfully submitted, ___________________________ Desaree Crane RESOLUTION NO. 8501 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING OFFICIAL NEWSPAPER, ACTING MAYOR, OFFICIAL DEPOSITORY AND TREASURER FOR THE YEAR 2016 WHEREAS, Minnesota state law requires that City Councils annually elect an Acting Mayor from among City Council Members; and WHEREAS, Minnesota state law requires that City Councils annually select an official depository for City funds; and WHEREAS, Chapter 6, Section 6.04 of the City Charter states the City Council shall appoint a City Treasurer whose duties shall be as specified by State Law. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does hereby appoint the following: Acting Mayor: _______________________ Official Newspaper: Primary: _______________ Secondary: St. Paul Pioneer Press Primary Depository: Western Bank (for checking accounts, savings accounts and investments) Secondary Depositories: Minnesota Municipal Money Market Fund PMA-4M Fund W ells Fargo Advisors, LLC RBC Dain Rauscher, Inc. Morgan Stanley/Smith Barney, LLC U.S. Bank Systems Investment Services Wells Fargo Bank N.A. US Bank Corporate Trust Services Federal Reserve Bank of Mpls. US Bank N.A. BE IT FURTHER RESOLVED that the City Administrator, the Treasurer, or the Deputy Treasurer are authorized to conduct banking and investment business on behalf of the City and the persons appointed to these positions are the following: James Ericson, City Administrator Mark Beer, Treasurer Agnes Quasabart, Deputy Treasurer Resolution 8501 Page 2 Adopted this 1th day of January, 2016. ______________________________ Joe Flaherty, Mayor ATTEST: _______________________________ James Ericson, City Administrator (SEAL) Item No: 08A Meeting Date: January 11, 2016 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8502, Approving the 2015 Pay Equity Report Background: Minnesota State Law requires all public jurisdictions such as cities, counties, and school districts to eliminate any sex-based wage inequities in compensation. Pay Equity is a method of eliminating discrimination against women who are paid less than men for jobs requiring comparable levels of expertise. A policy to establish pay equity means that (1) all jobs will be evaluated and given points according to the level of knowledge and responsibility required to do the job; and (2) that salary adjustments will be made if it is discovered that women are consistently paid less than men for jobs with similar points. The City currently uses the State Job Evaluation System called HAY. This job evaluation was completed by Springsted, Inc, for all City positions as part of the 2009 Compensation Study (adopted by Resolution 7380 on December 22, 2008). It is required under Minnesota State Pay Equity Law that public jurisdictions report to the Minnesota Department of Management and Budget on pay equitable status every three (3) years. The City’s Pay Equity Report is due to this agency on January 31, 2016. The salaries in this report must reflect salary amounts effective no later than December 31, 2015. Penalties for noncompliance could result in a five percent reduction in state aid or a fine of $100 per day, whichever is greatest. Discussion: Attached is the Mounds View Pay Equity Report to be submitted to the Minnesota Department of Management and Budget. According to the report, the City appears to be compliant under the Minnesota Pay Equity Act, and therefore, no wage adjustments are required. The State is requiring that the City Council approve the 2015 Pay Equity Report by Resolution. It is Staff’s intention to send this report electronically to this agency on January 12, 2016. Item 08A January 11, 2016, City Council Meeting Page 2 Recommendation: Adopt Resolution 8502, approving the 2015 Pay Equity Report. Respectfully submitted, _______________________ Desaree Crane RESOLUTION 8502 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING THE CITY’S 2015 PAY EQUITY REPORT WHEREAS, the Minnesota Pay Equity Act and Minnesota Rules Chapter 3920 requires cities to prepare a pay equity report every three years; and WHEREAS, Staff completed the Pay Equity Report for salary amounts effective December 31, 2015, as required by law; and WHEREAS, it appears that the City has met the necessary requirements and does not need to make any wage adjustments at this time. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council accepts the Pay Equity Report, and directs staff to submit it to the Minnesota Department of Management and Budget. . Adopted this 11th day of January, 2016. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Citizen of the Year Eligibility and Selection Criteria OVERVIEW: The City of Mounds View Citizen of the Year award recognizes ordinary citizens who have demonstrated initiative to improving the community, whose service or performance exemplifies the spirit of giving back and who inspire others in their volunteer efforts. ELIGIBILITY: Nominee must possess and demonstrate a generous community spirit. Nominee has proven his or her commitment and has a pattern of effort directed toward the community. Nominee is a role model in the community and thereby raises the standards of social responsibility. City employees, City contractors, or past Citizen of the Year Award recipients are ineligible. SELECTION CRITERIA: Courage: Exemplifies courage and determination to follow one’s own values. Initiative: Demonstrates drive and initiative in his/her approach and overcoming challenges on the way. Time Commitment: Volunteers a significant amount of time and energy to the betterment of the City of Mounds View and its residents; more than just financial contributions. Effectiveness: Generates positive results for the community. Unselfishness: Does not expect anything in return for his/her actions, e.g., financial compensation, fame or political notoriety. CITIZEN OF THE YEAR NOMINATION FORM Name of Nominee: Title, if applicable: Address: City, Zip Code: Phone: Fax: Email: Nominated By: Organization (if an y): City, Zip Code: Phone: Fax: Email: (Attach additional pages as necessary). 1.) How long have you known the nominee and in what capacity? 2.) Describe briefly specific contributions the nominee has made to the community as it relates to the selection criteria: 3.) What special circumstances make the nominee’s achievements outstanding? 4.) Share any additional information about the nominee you would like considered: Application Process Nominations must be in writing. You are encouraged to submit any background information, letters of support, or any other material that demonstrates the nominee’s contribution to the community as it relates to the selection criteria. All materials must be received by the close of the nomination period, and become the property of the City of Mounds View. Eligibility Nominee must possess and demonstrate a generous community spirit. Nominee has proven his or her commitment and has a pattern of effort directed toward the community. Nominee is a role model in the community and thereby raises the standards of social responsibility. Please note that City employees, City contractors, or past Citizen of the Year Award recipients are ineligible. Selection Criteria In assessing the candidates for the Mounds View Citizen of the Year Award, the City Council will select a nominee who meets the following criteria: • Exemplifies courage and determination to follow one’s own values. • Demonstrates drive and initiative in his/her approach and overcoming challenges along the way. • Volunteers a significant amount of time and energy to further a cause or issue; more than just financial contributions. • Generates positive results for the community. • Does not expect anything in return for his/her actions, i.e. financial compensation, fame, or political notoriety. Submission Completed nomination forms and supporting information shall be sent to the address noted below and be received no later than Friday, January 29, 2016, at 4:30p.m. Mounds View Citizen of the Year Award 2401 County Road 10 Mounds View, MN 55112 Fax: 763-717-4019 email: info@ci.mounds-view.mn.us If you have any questions about the nomination process, please contact us at 763-717-4000. Item No: 02 Meeting Date: February 6, 2017 Type of Business: Work Session City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Review Citizen of the Year Criteria Introduction: The City of Mounds View Citizen of the Year Award recognizes ordinary citizens who have demonstrated initiative to improving the community. Past recipients of this award include: 2004: David Jahnke 2005: Frank Silvis 2006: Ed Lanz 2007: Don Hodges 2008: Barbara Haake 2009: Diane Wuori 2010: Jean Miller 2011: Jerry Skelly 2012: Greg Belting 2013: Gary Stevenson 2014: Theresa Cermak 2015: Gordy and Paul Fedor of Fedor’s Market Discussion: At the January 2016 Work Session, the City Council discussed the criteria/eligibility requirements for Citizen of the Year. During this Work Session, it was the consensus of the City Council to revise the eligibility requirements in order to allow non-business owners and non-residents, who have contributed generously to the City, to be nominated. Attached is the Citizen of the Year Nomination form, which outlines the eligibility and criteria for you review. The nomination form will be on the on the City’s website on February 7, 2017, and the deadline for submitting nomination forms will be on Friday, March 3, 2017, at 4:30pm. Below is the timeline for applications and City Council approval. Staff will advertise on the City’s website, City’s Facebook page, and submit press releases to the Sun Focus and the Bulletin. Applications Available at City Hall & on the City Website: Tuesday, February 7, 2017 Applications due to Assistant City Administrator: Friday, March 3, 2017 Applications to the City Council for Review: Monday, March 6, 2017 (WS) 2016 Citizen of the Year Awarded by City Council Resolution: Monday, March 13, 2017 (Council Meeting) 2016 Citizen of the Year Award Recipient Contacted: Tuesday, March 17, 2017 2015 Citizenship Award Plaque Ordered: Tuesday, March 17, 2017 2015 Citizenship Award Presented to Recipient: Monday, March 20, 2017 Item 02 February 6, 2017, Work Session Page 2 Recommendation: This is to inform the City Council that Staff is starting the process to accept nomination applications for the 2016 Citizen of the Year Award. Applications for the 2016 Citizen of the Award will be available at City Hall and the City’s website starting on Tuesday, February 7, 2017. Respectfully submitted, ________________________ Desaree Crane Item No: 08D Meeting Date: January 11, 2016 Type of Business: Consent City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8504 Appointing Gary Stevenson as the Chairperson to the Mounds View Planning and Zoning Commission Introduction: The Mounds View Planning and Zoning Commission held its first meeting of the new year on January 6, 2016, at which meeting the Commission considered who should be Chairperson for the year. Discussion: Commissioner Gary Stevenson has been the Chair of the Planning Commission for many years, and according to the Commission, has served the Commission well as Chairperson. The Commission nominated Mr. Stevenson to continue serving in such capacity for 2016 and recommends that the City Council approve the nomination. Recommendation: Staff and the Planning Commission recommend that the City Council approve attached Resolution 8504, a resolution appointing Gary Stevenson to continue serving as the Chairperson to the Mounds View Planning and Zoning Commission in 2016. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION 8504 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING GARY STEVENSON AS CHAIRPERSON TO THE MOUNDS VIEW PLANNING AND ZONING COMMISSION WHEREAS, in accordance with Section 401.02, subd. 1, of the City Code, the City Council is required to appoint a Chairperson to the Planning Commission based upon the recommendations of the Planning and Zoning Commission; and WHEREAS, at its meeting on January 6, 2016, the Planning and Zoning Commission recommended appointing Gary Stevenson as Chairperson to the Commission for 2016; and WHEREAS, the City Council supports the recommendation of the Planning and Zoning Commission regarding this appointment. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby appoints Gary Stevenson as Chairperson to the Mounds View Planning and Zoning Commission for 2016. Adopted this 11th day of January, 2016. _______________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal)