Loading...
HomeMy WebLinkAboutAgenda Packets - 2016/06/13CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, June 13, 2016 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Resolution 8586, a Resolution of Appreciation for Jim Battin for his Years of Service on the Streets and Utilities Committee B. Resolution 8587, a Resolution of Appreciation for Blake Downes for his Years of Service on the Streets and Utilities Committee C. Resolution 8588, a Resolution of Appreciation for Gary Rundle for his Years of Service on the Streets and Utilities Committee D. Resolution 8589, a Resolution of Appreciation for Paul Schiltgen for his Years of Service on the Streets and Utilities Committee 7. COUNCIL BUSINESS A. 7:00 p.m., Public Hearing, Second Reading and Adoption of Ordinance 918, an Ordinance Naming that Section of County Road 10 in the City of Mounds View to “Mounds View Boulevard” (ROLL CALL VOTE) B. 7:00 p.m., Public Hearing, Resolution 8591, a Resolution to Consider a Residential Kennel License for Meridith Grosse located at 7985 Fairchild Avenue C. Second Reading and Adoption of Ordinance 915, an Ordinance Amending Chapter 1012 of the Mounds View Municipal Code Regarding Rental Dwelling Licensing Requirements (ROLL CALL VOTE) D. First Reading and Introduction of Ordinance 920, an Ordinance Renaming Highway Avenue in the City of Mounds View to “County Road H” E. Resolution 8584, Approve Replacement of the Mounds View Community Center Sign and Order Improvement F. First Reading and Introduction of Ordinance 919, an Ordinance Amending Chapter 1008 of the Mounds View Municipal Code Regarding Dynamic Display Signs G. Resolution 8592, Approving the 2017-2020 Ramsey County Elections Agreement H. Resolution 8593, Authorization to Advertise and Create an Eligibility List to Initiate the Police Officer Hiring Process I. Introduction and First Reading of Ordinance 921, an Ordinance Opting Out of the requirements of Minn. Stat. §462.3593, which Defines and Regulates Temporary Family Health Care Dwellings J. Resolution 8598 Approving the Upgrade for the SCADA Computer Program K. Resolution 8599 Approving the Authorization of AE2S to Perform a Water Production Assessment and to Prepare a Management Program for the Water Infrastructure Monday, June 13, 2016 City Council Agenda Page 2 8. CONSENT AGENDA A. Resolution 8594, a Resolution Approving Mounds View Business Licenses for the Period of July 1, 2016 to June 30, 2016 B. Resolution 8595, a Resolution to Approve Severance for Officer Daniel Stone C. Set a Public Hearing for Monday, June 27, 2016, at 7:00 pm, to consider the Second Reading and Adoption of Ordinance 920, an Ordinance Renaming Highway Avenue in the City of Mounds View to “County Road H” D. Set a Public Hearing for Monday July 25, 2016 at 7:00 pm, for Municipal Consent on MnDOT I35W North Project E. Set a Public Hearing for Monday, June 27, 2016, at 7:00 pm, to consider the Second Reading and Adoption of Ordinance 919, an Ordinance Amending Chapter 1008 of the Mounds View Municipal Code Regarding Dynamic Display Signs F. Resolution 8585 Adopting and Reporting Performance Measures G. Resolution 8596 Exempting Adjoining Property Owners and Occupants from Minnesota Statutes Chapter 344 When Their Land Considered Together Is under 20 Acres H. Resolution 8597 Approve a Joint Seal Coat Project with the City of Fridley on Pleasant View Drive 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. May 23, 2016, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: TUESDAY, July 5, 2016, at 7pm Next Council Meeting: Monday, June 27, 2016, a 7pm 13. ADJOURNMENT Item 06A Special Order of Business June 13, 2016 City Administrator Review: _________ RESOLUTION NO. 8586 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO JIM BATTIN FOR HIS SERVICE ON THE STREETS AND UTILITIES COMMITTEE WHEREAS, Jim Battin was appointed to the Streets and Utilities Committee in 2008; and WHEREAS, Jim Battin has served on the Streets and Utilities Committee with dedication and a high level of enthusiasm; and WHEREAS, Jim Battin has gained the respect and gratitude of his fellow Streets and Utilities Committee members. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Jim Battin for his dedication and devoted service on the Mounds View Streets and Utilities Committee. Adopted this 13th day of June, 2016. Mayor Flaherty Councilmember Gunn Councilmember Hull Councilmember Meehlhause Councilmember Mueller ATTEST: City Administrator Ericson (seal) Item 06B Special Order of Business June 13, 2016 City Administrator Review: _________ RESOLUTION NO. 8587 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO BLAKE DOWNES FOR HIS SERVICE ON THE STREETS AND UTILITIES COMMITTEE WHEREAS, Blake Downes was appointed to the Streets and Utilities Committee in 2014; and WHEREAS, Blake Downes has served on the Streets and Utilities Committee with dedication and a high level of enthusiasm; and WHEREAS, Blake Downes has gained the respect and gratitude of his fellow Streets and Utilities Committee members. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Blake Downes for his dedication and devoted service on the Mounds View Streets and Utilities Committee. Adopted this 13th day of June, 2016. Mayor Flaherty Councilmember Gunn Councilmember Hull Councilmember Meehlhause Councilmember Mueller ATTEST: City Administrator Ericson (seal) Item 06C Special Order of Business June 13, 2016 City Administrator Review: _________ RESOLUTION NO. 8588 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO GARY RUNDLE FOR HIS SERVICE ON THE STREETS AND UTILITIES COMMITTEE WHEREAS, Gary Rundle was appointed to the Streets and Utilities Committee in 2011; and WHEREAS, Gary Rundle has served on the Streets and Utilities Committee with dedication and a high level of enthusiasm; and WHEREAS, Gary Rundle has gained the respect and gratitude of his fellow Streets and Utilities Committee members. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Gary Rundle for his dedication and devoted service on the Mounds View Streets and Utilities Committee. Adopted this 13th day of June, 2016. Mayor Flaherty Councilmember Gunn Councilmember Hull Councilmember Meehlhause Councilmember Mueller ATTEST: City Administrator Ericson (seal) Item 06D Special Order of Business June 13, 2016 City Administrator Review: _________ RESOLUTION NO. 8589 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO PAUL SCHILTGEN FOR HIS SERVICE ON THE STREETS AND UTILITIES COMMITTEE WHEREAS, Paul Schiltgen was appointed to the Streets and Utilities Committee in 2013; and WHEREAS, Paul Schiltgen has served on the Streets and Utilities Committee with dedication and a high level of enthusiasm; and WHEREAS, Paul Schiltgen has gained the respect and gratitude of his fellow Streets and Utilities Committee members. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Paul Schiltgen for his dedication and devoted service on the Mounds View Streets and Utilities Committee. Adopted this 13th day of June, 2016. Mayor Flaherty Councilmember Gunn Councilmember Hull Councilmember Meehlhause Councilmember Mueller ATTEST: City Administrator Ericson (seal) Item No: 07A Meeting Date: June 13, 2016 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Public Hearing, Second Reading and Adoption of Ordinance 918, an Ordinance Assigning the Name “Mounds View Boulevard” to That Part of County Road 10 Located within the City of Mounds View Introduction: The City has been debating the issue of the County Road 10 / Highway 10 problem for many years, presumably beginning not long after Ramsey County decided to maintain the numerical designation for the old Highway 10 corridor after the new Highway 10 opened. Perhaps the decision to not change the name or number was based initially on the fact that since there would be no homes or businesses fronting the new Highway 10, keeping the “10” designation would limit disruption to the businesses on the corridor (at least from a mail delivery and addressing perspective.) Over the years, however, businesses have complained about difficulties with clients finding their locations, missed appointments, missed deliveries, GPS conflicts, etc. People intending to come to City Hall would often call from Anoka or other points wondering where we were. While the confusion has diminished to a small extent over time as familiarity has increased, conflicts remain commonplace. History: The City has twice worked with the cities of Spring Lake Park and Blaine to resolve the County Road 10 / Highway 10 conflict. In 2005, a task force was created to come up with a name for the corridor. Four names were put forth from that process, however no action was taken to move ahead with the name assignment. In 2012, the City Council initiated another task force to revisit the issue. One name was agreed upon by the three cities and community partners—Northtown Boulevard. A second alternate name was put forth— Mounds View Boulevard—in the event the City were to go forth on its own. After the three cities decided on the name, staff began working with the County and MnDOT to determine the cost of signage replacement. For County signage within the corridor, each city would be responsible for costs associated with swapping out the signs within their municipal boundaries. Jim Tolaas from Ramsey County estimated the cost for Mounds View would be about $12,000. As for the MnDOT signs, we were initially told they would cost about $50,000 to update, however we were later informed that the cost would actually be closer to $500,000 and that a complete sign inventory would need to be completed by the cities to move the project forward. Given the high costs, the cities decided to “table” further action on the initiative. Ordinance 918 Discussion June 13, 2016 Page 2 In 2014, Mayor Flaherty reached out to both the Spring Lake Park and Blaine Mayors to ascertain whether their cities were still on board with the renaming project for County Road 10. Both cities expressed reluctance to participate given the high costs, with Spring Lake Park responding in writing that they did not oppose the Northtown Boulevard name so long as there was no implementation costs to their city. Mounds View was on its own to fund the name change. Discussion: With the impending work to be done surrounding County Road H and 35W in addition to the 35W Managed Lane Project, staff and the Council had revisited the signage and name issue. If new signs need to be installed regardless due to construction, The City wondered whether a new name could be incorporated at no additional expense to the City. MnDOT was asked for lettering parameters, such as how many characters could be utilized on the existing signs, without necessitating a wholesale sign and sign structure replacement. Council member Meehlhause put together some information based on existing signage to get a better understanding of how long a name could be. On Monday, February 22, 2016, Mayor Flaherty, Council member Meehlhause and I met with Ramsey County Commissioner Blake Huffman and County Engineer Jim Tolaas to discuss County Road 10 and the role the County can play to help address signage issues both on the corridor as well as on 35W. While some progress was made at the meeting, it would take a second meeting on April 1, 2016, which included MnDOT staff, to receive some positive news. With the proposed improvements to 35W close to being approved and funded, MnDOT indicated that the City could likely count on new signs being erected to include the new chosen name at no cost to the City. Other signage would be replaced with the County Road H interchange reconstruction which is starting this June. At the April 4, 2016 Work Session, the Council was updated as to the status of the name change project and that a survey had been sent to all businesses on County Road 10. (Survey responses were requested back to the City by April 15.) The responses were reviewed with the City Council on April 25, 2016, and with just one exception, the responses were unanimous in support of a change. Staff had also confirmed with the US Post Office that if the name was changed to Mounds View Boulevard, mail would continue to be delivered to the property regardless of whether the envelope indicated County 10, Highway 10, County Highway 10 or Mounds View Boulevard. The direction from the Council at that point was to move forward with the name change. Previous Council Action: The City Council considered the first reading and introduction of the ordinance at their meeting on May 23, 2016, and set the public hearing for June 13, 2016. Ordinance 918 Discussion June 13, 2016 Page 3 Public Input: On June 3, 2016, staff mailed notices (attached) to every property owner and occupant on County Road 10 regarding the hearing scheduled for June 13. As of June 9, 2016, staff had received only one comment from a business owner, in opposition. The owner, George Winiecki, believed the change would create confusion rather than reduce confusion. He was not aware that so many business continue to have troubles with clients and customers getting lost or missing appointments and would ultimately support whatever action the Council takes, though remains opposed. Authorities Having Jurisdiction: MnDOT & Ramsey County City staff has consulted with MnDOT staff regarding the timing of the name assignment, given that the I-35W North Project is not yet fully funded and, best case scenario, would not begin construction until 2018. Mark Lindeberg has indicated that if the Council would like to move ahead with the name change and begin the process locally with Ramsey County, MnDOT would not be opposed, but reiterated that if the City wanted the signs on 35W changed immediately, it would be at the City’s expense. (If signs are updated in conjunction with the 35W North Project, there would be no cost to the City.) Staff has not yet received a response from Ramsey County as to whether the County will pay for the cost of the new signs within the corridor. As staff has pointed out, there are four different names shown along the corridor for the roadway, and it is staff’s position that they need to be replaced for consistency sake and retro-reflectivity purposes anyway. Recommendation: Staff has prepared Ordinance 918, an ordinance which assigns the name, “Mounds View Boulevard”, to that section of CSAH 10 located within Mounds View, from County Road H to Pleasant View Drive. Action requested for this meeting is to open the public hearing and consider any testimony offered. The Council may then choose to keep the public hearing open and delay action on the ordinance, or close the public hearing and either delay action or consider the second reading and adoption of the ordinance. The Council may further determine that an effective date further into the future may be appropriate given the potential impacts to businesses. Respectfully submitted, ________________________ James Ericson City Administrator Attachments 1. Ordinance 918 ORDINANCE NO. 918 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE ASSIGNING THE NAME “MOUNDS VIEW BOULEVARD” TO THAT PART OF COUNTY ROAD 10 (CSAH 10) LOCATED WITHIN THE CITY OF MOUNDS VIEW, FROM COUNTY ROAD H TO PLEASANT VIEW DRIVE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Appendix C of the Mounds View Municipal Code entitled “Street Name Changes” is hereby amended by adding the following: MOUNDS VIEW BOULEVARD. A certain street located within the City of Mounds View extending between County Road H and Pleasant View Drive currently known as “County Road 10” (CSAH 10), shall hereinafter be known as “Mounds View Boulevard” (refer to Exhibit A). Numerical addresses shall remain unchanged. SECTION 2. The affected properties are those depicted on attached Exhibit “B”. SECTION 3. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On June 13, 2016, the City Council adopted Ordinance 918 which assigns a new name, “MOUNDS VIEW BOULEVARD”, to County Road 10 (CSAH 10) located within the City of Mounds View, from County Road H to Pleasant View Drive. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available on line at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 4. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. First Reading and Introduction: May 23, 2016 Second Reading, Public Hearing and Adoption: June 13, 2016 Publication date: June 24, 2016 _______________________________________ Joe Flaherty, Mayor ATTEST _______________________________________ James Ericson, City Administrator (SEAL) EXHIBIT A LOCATION MAP Ordinance 918 Location of County Road 10 in Mounds View to be named Mounds View Boulevard. EXHIBIT B AFFECTED PROPERTIES MAP Ordinance 918 Parcels abutting County Road 10 which will be affected by the name change to Mounds View Boulevard are shaded on the map. Item No: 07B Meeting Date: June 13, 2016 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Public Hearing, Resolution 8591, a Resolution to Consider a Residential Kennel License for Meridith Grosse Located at 7985 Fairchild Avenue Background Meridith Grosse owns her home located at 7985 Fairchild Avenue. Currently, Meridith Grosse has three (3) dogs (1 Maltese, 1 Lab/Golden Retriever Mix, and 1 Dachshund/Beagle Mix). All dogs are current on their rabies shots and have been licensed (tagged). Discussion On August 25, 2014, the Mounds View City Council approved Ordinance 890, which revised the requirements for obtaining a kennel license by not requiring residents to present a petition, but instead to have Staff send a public hearing notice to property owners or those occupying the land within five hundred feet (500’) radius at least ten (10) days before the public hearing. The City sent notices of this public hearing to residents within 500 feet radius of 7985 Fairchild Avenue more than ten (10) days prior to this public hearing. There is only one complaint on file with the City (email from PSO attached). In addition, Staff has received a letter and an email from two residents (letter and email attached). Bother residents are not in favor of this kennel license. Meridith Grosse will be present at this meeting to answer any questions. Recommendation Staff recommends opening the public hearing for public comment, and consider Resolution 8591. If approved, this license will expire on June 30, 2017. Respectfully submitted, ____________________ Desaree Crane RESOLUTION NO. 8591 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A RESIDENTIAL KENNEL LICENSE LOCATED AT 7985 FAIRCHILD AVENUE WHEREAS, Meridith Grosse applied for a Residential Kennel License located at 7985 Fairchild Avenue; and WHEREAS, Meridith Grosse owns three (3) dogs; and WHEREAS, the current dogs owned by Meridith Grosse are licensed with the City in accordance with the Mounds View City Code; and WHEREAS, the appropriate paperwork and fees have been submitted to the City; and WHEREAS, in accordance with Ordinance 890, the City sent public hearing notices to registered landowners or those occupying the land within five hundred feet (500’) radius of 7985 Fairchild Avenue; and WHEREAS, this license will expire on June 30, 2017. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does grant a Residential Kennel License to Meridith Grosse located at 7985 Fairchild Avenue. NOW, THEREFORE, BE IT FURTHER RESOLVED that this license will expire on June 30, 2017. Adopted this 13th day of June, 2016. __________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 07C Meeting Date: June 13, 2016 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Second Reading and Adoption of Ordinance 915 Revising Chapter 1012 of the Municipal Code Regarding Rental Dwelling License (ROLL CALL VOTE) Introduction: Community Development staff have been working for the last few months to come up with new language to address known deficiencies in our rental dwelling license regulations as well as to address issues not previously addressed. The proposed ordinance represents the culmination of its work on the matter. Discussion: The City of Mounds View has long had a multi-family rental inspection and licensing program. In 2008, when foreclosed homes were being converted to rental properties, the Code was amended to expand licensing to any rental property, including single family homes (with some exception.) Since that time, the City attempted to provide additional clarity concerning the program and inspection policies. The following summarizes these proposed changes. 1012.02: Four new definitions have been added to provide reference to new code language. The new definitions will be alphabetically inserted into the section causing other definitions to be renumbered. 1012.03: Additional exceptions and exemptions are added to the Code to address living situations not originally considered with the 2008 expansion to include single family homes. 1012.03: The discounts provided for the various levels of MN Crime Free Housing participation have been moved to 1012.08 with additional participation requirements noted. 1012.03: New information regarding conversion fees has been added to address situations not originally contemplated with the 2008 revision. 1012.03: New section added to require that all tenants of all rental properties, except those licensed by the County or the State, sign a lease and that all leases include a Crime Free Housing Addendum with specific criteria. Ord 915 Report June 13, 2016 Page 2 1012.05: Additional criminal activities are listed which would constitute disorderly conduct upon a licensed premises. 1012.08: The license discounts language that had been located in 1012.03 were moved to this section and expanded to include the various requirements for each level of discount. The City Council reviewed the draft ordinance language at its work session on May 2, 2016, and approved the first reading of the ordinance on May 23, 2016. No changes have been made to the ordinance since the first reading. Recommendation: Staff recommends that the City Council approve the second reading and adoption of Ordinance 915, an ordinance amending Chapter 1012 of the Mounds View City Code relating to the City’s rental dwelling licensing requirements. Approval is by a roll call vote. Respectfully submitted, ________________________ James Ericson City Administrator ORDINANCE NO. 915 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 1000, CHAPTER 1012 OF THE MOUNDS VIEW CITY CODE RELATING TO RENTAL DWELLING LICENSES The City of Mounds View Ordains: SECTION 1. The City Council of the City of Mounds View hereby amends Title 1000, Chapter 1012, Section 1012.02 of the Mounds View Municipal Code by alphabetically adding the underlined definitions as follows: 1012.02: DEFINITIONS: Group Home: A residential accommodation for a small group of unrelated people in need of care, support or supervision. Drug Related Criminal Activity: Illegal manufacturing, sale, distribution, use or possession with the intent to manufacture, sell distribute, or use of a controlled substance or any substance represented to be drugs (as defined in section 102 of the Controlled Substance Act [21.U.S.C 802]) Tenant. Any person living or sleeping in a rental dwelling or having possession of a space within a rental dwelling Enforcement Officer. For purposes of this Chapter, the Enforcement Officer shall be the Housing Code Enforcement Officer, or other person so designated by the City. SECTION 2. The City Council of the City of Mounds View hereby amends Title 1000, Chapter 1012, Section 1012.03 of the Mounds View Municipal Code by adding the underlined material and deleting the stricken material as follows: 1012.03: LICENSING PROVISIONS: Subd. 1. License Required: No person shall allow to be occupied or let to another for occupancy any rental dwelling unit unless the owner has first obtained a rental dwelling license. a. Applicability: The provisions of this Chapter shall apply to all multiple dwellings, rental dwellings, rental dwelling units, including rented single-family dwellings, rented condominiums, rented townhouses and rented leasehold cooperative dwelling units. One (1) license shall be issued for each building with rental dwelling units and shall be deemed to cover only such dwelling units under single ownership. Ordinance 915 Page 2 b. Exceptions: (1) A rental dwelling license is not required for single-family dwellings residences occupied by the owner where no more than two (2) sleeping rooms are rented and the renters have access to the entire dwelling. residence, (2) A rental dwelling license is not required or for single-family dwellings residences occupied only by the owner’s children or parents. (3) A rental dwelling license is not required for zero-lot-line dwellings in which the units are owned individually and not rented. (4) A rental dwelling license fee and the inspection will be waived by the City for two-family dwellings if both units are occupied by the owner, the owner’s children or the owner’s parents, subject to annual submission of the Rental License Application form. Subd. 2. Application for Rental Dwelling License: Before any license required by this Section shall be issued or renewed, the owner shall make written application with the Community Development Department for a license to carry on the business of renting residential property. a. An application must be filed with the Community Development Department thirty (30) days prior to the effective date for license renewal in existing buildings. For new buildings an application shall be filed after construction is completed but before any units are occupied. b. Applications shall be signed and submitted by the owner of a rental dwelling if the owner is a natural person; if the owner is a corporation, by an officer thereof; and if the owner is a partnership, by a partner thereof. c. The application shall be made on forms provided by the Community Development Department. License Regular license applications shall include the following information: (1) Legal address of the rental dwelling. (2) Number and type of units rented. (3) Height of building in stories. (4) Construction of the exterior of the building. (5) Total floor area of the building. (6) Total area provided on premises for off-street parking. (7) Names and street address of the vendee if the rental dwelling is being sold on a contract for deed. Ordinance 915 Page 3 (8) Name, business or residence address, telephone number, and date of birth of the owner of the dwelling. If the owner is a partnership the name of the partnership, the name, residence address, and date of birth of the managing partner, and the full name and address of all partners. If the owner is a corporation, the application shall include the name and address of the corporation, and the name of the chief operating officer. (9) If the owner has appointed a property manager, or an agent authorized to accept service of process and to receive and give receipt for notices, the name, business or residence address, telephone number, and date of birth of such agent. (10) Every applicant, whether an individual, partnership, or corporation, shall identify in the application the residence or business street address, telephone number, and date of birth, of a natural person who is actively involved in, and responsible for, the maintenance and management of the premises. Said natural person shall, if other than the owner, shall accept joint and several responsibility with the owner, including any potential criminal, civil, or administrative liability, for the maintenance and management of the premises. A post office box or commercial mail receiving service are not acceptable as an address for such person. The individual designated herein may also be the owner of the dwelling or an agent identified in Section 1012.02, Subdivision 2d. d. Local Agent: No rental dwelling license shall be issued or renewed if the owner does not reside within the eleven (11) county metro area consisting of: Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington and Wright; unless the owner designates in writing the name of a local agent who resides within the eleven (11) county metro area. The Community Development Department shall be notified in writing of any change of local agent. e. In the event that any of the information required to be provided by this Subdivision changes, the applicant or licensee shall, within fourteen (14) days, notify in writing the Community Development Department of the changes. f. Group Homes licensed by the State or Ramsey County must submit a completed rental dwelling license application but shall be exempt from license fees, conversion fees and inspection requirements. Subd. 3. License Fees: An annual fee, established by City Council resolution, shall be paid thirty (30) days prior to the license expiration date. License fees may be reduced by voluntary participation in the Crime Free Rental Housing Program as outlined in Section 1012.08. Effective January 1, 2005, the license fee will be reduced according to the following certification levels: Level “C” certification: twenty percent (20%) reduction; Level “B” certification: thirty three percent (33%) reduction; Level “A” certification: fifty percent (50%) reduction. Certification in the aforementioned levels is voluntary and shall be pursued by the licensee on forms provided by the City. Any owner or an agent who fails to apply for license renewal in the case of an existing license, prior to the time Ordinance 915 Page 4 or date set forth herein shall pay a fee double that required herein a penalty as established by City Council resolution. The license fee shall include the initial inspection and one (1) follow-up inspection. A fee, established by City Council resolution, shall be charged for any reinspections or attempted reinspections required, whether due to the failure of the reinspection, the Enforcement Officer’s inability to gain access to the multiple dwelling at the time of attempted reinspection, or otherwise, and must be paid before a license will be issued. a. The Ooperation of an unlicensed rental dwelling unit shall be subject to an additional administrative fine, as established by City Council resolution. Subd. 4. Conversion Fees: When a dwelling is converted to a rental dwelling or has been unlicensed for more than a year, it must be inspected for compliance with the Housing Maintenance Code. The fee for this conversion and inspection shall be established by City Council resolution. This fee can be reduced if the owner engages the services of a management company or presents proof of participation in an applicable education program. The conversion fee is in addition to the annual license fee. Buildings that are owned by a nonprofit entity or are newly constructed are exempt from the conversion fee. Subd. 5 4. Issuance of License: The Community Development Department shall issue a rental dwelling license if the building is found to be in compliance with the provisions of this Chapter 1012, Chapter 1005 of this Code, and the applicable requirements of Minnesota Statutes, 299F, as amended, provided however, that all real estate taxes and utility bills for the premises which are due have been paid. a. The license shall state that the rental dwelling has been inspected and complies with the requirements of this Chapter and Title 1000, Chapter 1005, Housing Code. Additionally, the license shall contain contact information for maintenance and management requests and a statement that tenants of the rental dwelling may contact the attorney general for information regarding the rights and obligations of the owners and tenants under state law. The statement shall include the telephone number and address of the attorney general. b. The following minimum standards and conditions shall be met in order to hold a rental dwelling license under this Chapter. Failure to comply with any of these standards and conditions shall be adequate grounds for the denial, refusal to renew, revocation, or suspension of a rental dwelling license. (1) The licensee or applicant has paid the required license fees. (2) Rental dwelling units shall not exceed the maximum number of dwelling units permitted by the zoning code. (3) An owner shall not have any violations of Minnesota Rule 1300.0120, subpart 1, related to building permits, at any rental dwelling which it owns or has an ownership interest. Ordinance 915 Page 5 (4) Failure to complete required corrections to maintain the property in compliance with Chapter 1001 (Building Code), Chapter 1002 (Fire Code), and Chapter 1005 (Housing Code) of the City Code and the applicable requirements of Minnesota Statutes, Chapter 299F. (5) All tenants must sign a lease agreement, except for state or county licensed residential facilities, subject to all preemptory state and federal laws. The lease agreement shall contain a Crime Free Housing Addendum with the following language: a. Resident, any members of the resident’s household, or a guest or other person affiliated with the resident, shall not engage in criminal activity, including drug related criminal activity, on or near the premises. b. Resident, any members of a resident’s household, or a guest or other person affiliated with resident, shall not engage in any act intended to facilitate criminal activity, including drug related criminal activity, on or near the premises. c. Resident or member of the household will not permit the dwelling unit to be used for or to facilitate criminal activity, including drug related criminal activity, regardless of whether the individual engaging in the criminal activity is a member of the household or guest. d. Resident, any members of the resident’s household, or a guest or other person affiliated with the resident, shall not engage in the unlawful manufacturing, selling, using, storing, keeping, or giving of a controlled substance at any locations, whether on or near the premises or otherwise. e. Violation of the above provisions shall be material and irreparable violation of the lease and good cause for immediate termination of tenancy. f. Non-exclusive remedies. The Crime Free Housing Addendum language is in addition to all other terms of the lease and does not limit or replace any other provisions. g. Upon determination by the Police Department or the Community Development Department that a licensed premises or a unit within a licensed premises was used in violation of the Crime Free Housing Addendum, the Police Department or Community Development Department shall notify the owner and property manager of the violation. The owner or property manager shall notify the tenant(s) within ten (10) days of the notice of violation of the Crime Free Housing Addendum language and proceed with the termination of tenancy of all tenants occupying the unit. The owner shall not enter into a new lease with the evicted tenant for a period of one year after the eviction. If the owner or property manager fails to comply with this section, the Community Ordinance 915 Page 6 Development Department may initiate action to deny, revoke, suspend, or not renew the license as outlined in Section 1012.05, Subd. 1(e) Subd. 6 5. Posting: Every licensee shall make available the receipted copy of the license in the following manner: a. Buildings with four (4) or more dwelling units: The license shall be conspicuously posted, in a frame with a glass covering in a public corridor, hallway or lobby of the multiple dwelling for which it is issued. b. Buildings with three (3) or less dwelling units shall provide a copy of the receipted rental license to prospective tenants at the time of lease signing for the subject property. Subd. 7 6. Annual Renewal of License: The term of the rental dwelling license is twelve (12) months and expires on September 30th of each year. Subd. 8 7. Transfer of Registration: A license is transferable to any person who has actually acquired legal ownership of a licensed building for the unexpired portion of the term for which it was issued or reissued. The licensee must give written notice to the Community Development Department within five (5) business days after having legally transferred or otherwise disposed of the legal control of any licensed rental dwelling. Such notice must include the name and address of the person succeeding to the ownership or control of such rental dwelling or dwellings. The fee for transfer of a multiple rental dwelling license shall be established by City Council resolution. Subd. 9 8. No license is transferrable during the pendency of a notice of violation issued pursuant to Chapter 1005 of the City Code. SECTION 3. The City Council of the City of Mounds View hereby amends Title 1000, Chapter 1012, Section 1012.05, Subd. 1, of the Mounds View Municipal Code by adding the underlined material and deleting the stricken material as follows: 1012.05: CONDUCT ON LICENSED PREMISES: Subd. 1. Conduct on Licensed Premises: It shall be the responsibility of the licensee to see that persons occupying the licensed premises conduct themselves in such a manner as not to cause the premises to be disorderly. a. For purposes of this Subdivision, a premises is disorderly when any of the following activities occur: (1) Violation of Title 700, Chapter 702, Section 702.01, Subdivision 13h of the City Code (Crimes Against Public Safety and Health) or violation of laws relating to possession of controlled substances as defined in Minnesota Statutes. Ordinance 915 Page 7 (2) Violation of Title 700, Chapter 702, Section 702.01, Subdivision 14 of the City Code (Public Misconduct or Nuisance) or violation of laws relating to disorderly conduct as defined in Minnesota Statutes, Sections 609.72 and 609.74. (3) Violation of Title 500, Chapter 501, Section 501.02, Subdivision 1 and Section 501.02, Subdivision 2 of the City Code (General Liquor Provisions) or violation of laws relating to possession, sale, or consumption of liquor or alcoholic beverages. (4) Violation of laws relating to gambling. (5) Violation of Mounds View Ordinances or Minnesota Statutes relating to prostitution. (6) Violation of Title 700, Chapter 702, Section 702.01, Subdivision 13b(2) of the City Code (Dangerous Weapons) or violation of laws relating to unlawful use or possession of a firearm. (7) Violation of Minnesota Statutes, Section 609.705 (Unlawful Assembly). (8) Violation of Minnesota Statutes, Section 609.71 (Riot). (9) Violation of Minnesota Statutes, Section 609.713 (Terroristic Threat). (10) Violation of Minnesota Statutes, Section 609.715 (Presence at Unlawful Assembly). (11) Violation of Mounds View Ordinance 607.08 (Loud or unnecessary noises). (12) Violation of Minnesota Statutes, Section 609.50 (Interference with a police officer). (13) Violation of Minnesota Statutes, Sections 609.221-2224 relating to assault. (14) Violation of Minnesota Statutes, Section 609.226 (Dangerous Dogs). (15) Violation of Minnesota Statutes, Section 609.78 (Interference with a 911 Call). (16) Violation of Minnesota Statutes, Section 243.166 (Predatory Offender Registration. (17) Violation of Minnesota Statutes, Section 609.26 Subd. 1(8) (Contributing to a child being a runaway). (18) Violation of Minnesota Statutes, Section 609.595 (Criminal damage to property). Ordinance 915 Page 8 b. The Police Department and Community Development Department shall be responsible for enforcement and administration of this Subdivision. c. Upon determination by the Police Department that a licensed premises was used in a disorderly manner, as described in Section 1012.05, Subdivision 1a, the Police Department shall cause notice to be made to the licensee of the violation and direct the licensee to take steps to prevent further violations. d. If a second instance of disorderly use of the licensed premises occurs within three (3) twelve (12) months of an incident for which a notice in Subdivision 9c, was given, the Police Department shall notify the licensee of the violation and shall also require the licensee to submit a written report of the actions taken, and proposed to be taken, by the licensee to prevent further disorderly use of the premises. This written report shall be submitted to the Police Department within five (5) days of the receipt of the notice of disorderly use of the premises and shall detail all actions taken by the licensee in response to all notices of disorderly use of the premises within the preceding three (3) twelve (12) months. e. If a third instance of disorderly use of the licensed premises occurs within three (3) twelve (12) months after any two (2) previous instances of disorderly use for which notices were given to the licensee pursuant to Section 1012.05, Subdivision 1, the license for the premises may be denied, revoked, suspended, or not renewed. Any action to deny, revoke, suspend, or not renew a license shall be initiated by the Police Department or Community Development Department who shall give to the licensee written notice of a hearing before the City Council to consider such denial, revocation, suspension or non- renewal. Such written notice shall specify all violations of this subdivision, and shall state the date, time, place and purpose of the hearing. The hearing shall be held no less than ten (10) days and no more than thirty (30) days after giving such notice. Following the hearing, the City Council may deny, revoke, suspend or decline to renew the license for all or any part or parts of the licensed premises or may grant a license upon such terms and conditions as it deems necessary to accomplish the purposes of this subdivision. (1) For the purposes of this subdivision, second and third instances of disorderly use shall be those which occur at the same rental unit, involve tenants at the same rental unit, involve guests or invitees at the same rental unit, involve guests or invitees of the same tenant, or involve the same tenant. f. A determination that the licensed premises has been used in a disorderly manner as described in Section 1012.05, Subdivision 1 shall be made upon substantial evidence to support such a determination. It shall not be necessary that criminal charges be brought in order to support a determination of disorderly use, nor shall the fact of dismissal or acquittal of such a criminal charge operate as a bar to adverse license action under this subdivision. Ordinance 915 Page 9 g. No adverse license action shall be imposed where the instance of disorderly use of the premises occurred during the pendency of an eviction action or within thirty (30) days of notice given by the licensee to a tenant to vacate the premises where the disorderly use was related to conduct by that tenant or by occupants or guests of the tenants unit. (1) Exceptions: Eviction proceedings do not preclude license suspension or revocation unless the eviction proceedings are being diligently pursued by the licensee. Further, an action to deny, revoke, suspend or not renew a license based upon violations of this subdivision may be postponed or discontinued by the City at any time if it appears that the licensee has taken appropriate measures that will prevent further instances of disorderly use. h. All notices given by the City under this Subdivision shall be personally served on the licensee, sent by certified mail to the licensee’s last known address or, if the last known address is unknown or personal service is ineffective, by posting on a conspicuous place on the licensed premises. i. Enforcement actions provided in this Subdivision shall not be exclusive, and the City Council may take any action with respect to a licensee, a tenant, or the licensed premises as is authorized by the City Code, state or federal law. SECTION 4. The City Council of the City of Mounds View hereby amends Title 1000, Chapter 1012, Section 1012.06, of the Mounds View Municipal Code by adding the underlined material and deleting the stricken material as follows: 1012.06: INSPECTIONS: Subd. 1. Inspections: The Enforcement Officer shall be authorized to make or cause to be made inspections to determine the condition of licensed premises in order to safeguard the health, safety, morals and welfare of the public. The Enforcement Officer, or authorized representatives, shall be authorized to enter any licensed premises at any reasonable time for the purpose of performing the officer’s duties under this Chapter. The owner, operator or the local agent of the licensed premises shall be present for inspections and shall give the Enforcement Officer free access to such licensed premises at all reasonable times for the purpose of such inspection, examination and survey. If the owner, operator or person in charge thereof shall refuse to consent to the inspection, the license may be suspended, revoked, denied or non-renewed pursuant to Section 1012.05, Subdivision 2 of this Chapter. If the occupant refuses to consent to the inspection, a search warrant may be obtained where there is probable cause to believe that a violation exists within the particular structure. No warrant is needed for entry where an emergency condition exists which endangers persons or property and insufficient time is available to obtain a warrant and protect such endangered persons or property. Ordinance 915 Page 10 SECTION 5. The City Council of the City of Mounds View hereby amends Title 1000, Chapter 1012, Section 1012.08, of the Mounds View Municipal Code by adding the underlined material and deleting the stricken material as follows: 1012.08: Crime Free Rental Housing Program Voluntary Certification: The City has established a voluntary program providing property owners and managers an opportunity to learn, train, and work hand in hand with law enforcement as well as the Community Development Department to ensure that the City of Mounds View rental housing stock maintains a crime and drug free environment. Based on the desired level of certification requested by the property and the completion of the requirements for each level, the license fee can be reduced as follows. Subd. 1. Level “C” Certification (20% reduction in license fees): a. Property owner or a designated representative shall attend three or more meetings of the New Brighton/Mounds View Property Managers’ Coalition meetings per year. b. Licensee or applicant shall have paid the required license fee in a timely manner, as defined in the Mounds View City Code. c. No buildings shall exceed the maximum number of dwelling units allowed in that zoning district as set by the Mounds View Zoning Code. d. The owner shall not allow weeds, vegetation, junk, debris, or rubbish to accumulate repeatedly on the exterior of the premises so as to create a nuisance condition under Chapter 607 of the City Code. Issuance of three or more Notices of Violation during the previous licensing period regarding violations of Chapter 607 of the City Code is to be used as a basis for determination of compliance with of this requirement. e. The Crime-Free/Drug-Free Addendum shall be issued with every lease/tenant. Subd. 2. Level “B” Certification shall include all of the requirements of Level “C” certification plus following (33% reduction in license fees): a. The property owner or designated representative shall attend four or more meetings of the New Brighton/Mounds View Property Managers’ Coalition meetings per year. b. Property shall not cause additional inspections other than one annual inspection and one follow-up inspection. c. The property owner or designated representative shall attend and complete a one-day (8 hour) training course as prescribed by the International Crime Free Association; Crime Free Multi Housing Program. The information contained in the seminar is a compilation of experience and proven methods from professional rental property managers, lawyers, and police officers. Evidence of completion of this course shall be provided in the form of a certificate of completion. Certificate shall be dated within the past five years. Ordinance 915 Page 11 d. Property owner shall complete criminal background investigations which cover the seven-county metro area going back at least three years on all rental applicants who will be occupying the premises. Rental applicants must apply in person and show valid ID. Criminal background investigations shall be conducted by an agency that is approved by the City. Subd. 3. Level “A” Certification shall include all of the requirements of “B” certification plus the following (50% reduction in license fees): a. Property owner shall complete criminal background investigations which cover the entire state of Minnesota going back at least three years on all rental applicants who will be occupying the premises. Rental applicants must apply in person and show valid ID. If the tenant has resided in another state in the last three years, background check must cover the last three years of residence in that state. Criminal background investigations shall be conducted by an agency that is approved by the City. b. The property owner or designated representative shall attend five or more meetings of the New Brighton/Mounds View Property Managers’ Coalition meetings per year. c. Crime Free Security Assessment: The property must be Certified as “Crime Free Multi Housing” as defined by the International Crime Free Association; Crime Free Multi Housing Program. Subd. 4. Exclusion From Penalties: The Crime Free Rental Housing Program is Voluntary therefore is excluded from the Penalties outlined in the following Section 1012.09. SECTION 6. The City Council of the City of Mounds View hereby amends Title 1000, Chapter 1012, Section 1012.09, of the Mounds View Municipal Code by adding the underlined material as follows: 1012.09: VIOLATION AND PENALTIES: Subd. 1. Violation and Penalties: Any violation of any provision of this Chapter shall constitute a misdemeanor. Each day the rental dwelling or premise is in violation of this Chapter shall be deemed a separate offense. In addition to the punishment specified in this subdivision, the City may enforce this Code by an appropriate form of civil action and may enjoin violation of this Chapter and compel obedience thereto by mandatory orders and writs that cause the premises to be vacated, if occupied in violation thereof, and to remain vacant until the court shall find that the violation has ceased, and for these purposes, any court of competent jurisdiction may render, enter, make and issue any and every appropriate judgment, decree, writ and order and cause the same to be executed. Ordinance 915 Page 12 SECTION 7. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On June 13, 2016, the City Council adopted Ordinance 915 that amends Chapter 1012 of the Mounds View City Code relating to Rental Dwelling Licenses. The revisions add clarification to the “exceptions” provisions, the license fees and the conversion fees; and provides additional information on potential license fee reductions available through voluntary participation in the City’s Crime Free Rental Housing Program. Additional clauses have been added regarding disorderly conduct on licensed premises. Finally, the time period for which disorderly conduct on licensed premises is reviewed has increased from three months to one year. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available on line at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 8. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. Introduction and First Reading by the Mounds View City Council on May 23, 2016. Second Reading and Adoption by the Mounds View City Council on June 13, 2016. Publication Date: June 24, 2016. Joe Flaherty, Mayor Attest: ______________________________ James Ericson City Administrator (seal) Item No: 07D Meeting Date: June 13, 2016 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: First Reading and Introduction of Ordinance 920, an Ordinance Renaming “Highway Avenue” to “County Road H” Located within the City of Mounds View Introduction: On November 10, 2014, the City Council approved Resolution 8323 (attached) which articulated its support of a jurisdictional transfer of Highway Avenue from MnDOT to Ramsey County. In addition to the jurisdictional transfer, the County had requested a functional reclassification from “B Minor Arterial” to “A Minor Arterial”, in anticipation of the expanded and improved capacity designed for the Rice Creek Commons project. Discussion: Most people know this section of roadway as County Road H, however because the roadway was not owned by the Count, its name may not have reflected the “county road” moniker. With the jurisdictional transfer complete, staff felt it was time to eliminate the reference to Highway Avenue and formalized the commonly used County Road H reference. There are three properties that would be affected by the name change—RJ Riches, Lucky’s Gas Station and the Park & Ride Lot. RJ Riches expressed support for the name change, Staff sent a hearing notice to the newspaper to be published on June 17 and will send formal notices to the affected property owners this week in the event any would like to comment regarding the name change. The public hearing would occur on June 27, 2016. Recommendation: Staff has prepared Ordinance 920, an ordinance which changes the name of Highway Avenue to County Road H. Action requested for this meeting is to consider the first reading and introduction of ordinance renaming Highway Avenue. Respectfully submitted, ________________________ James Ericson City Administrator Attachments 1. Resolution 8323 2. Ordinance 920 ORDINANCE NO. 920 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RENAMING “HIGHWAY AVENUE” TO “COUNTY ROAD H” LOCATED WITHIN THE CITY OF MOUNDS VIEW THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Appendix C of the Mounds View Municipal Code entitled “Street Name Changes” is hereby amended by adding the following: COUNTY ROAD H. A certain street located within the City of Mounds View extending between County Road 10 and Interstate 35W currently known as Highway Avenue shall hereinafter be known as “County Road H” (refer to Exhibit A). Numerical addresses shall remain unchanged. SECTION 2. The affected properties are those shaded on the attached Exhibit. SECTION 3. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On June 27, 2016, the City Council adopted Ordinance 920 which renames Highway Avenue to County Road H, between County Road 10 and I-35W, within the City of Mounds View. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available on line at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 4. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. First Reading and Introduction: June 13, 2016 Second Reading, Public Hearing and Adoption: June 27, 2016 Publication date: July 8 , 2016 _______________________________________ Joe Flaherty, Mayor ATTEST _______________________________________ James Ericson, City Administrator (SEAL) EXHIBIT A LOCATION MAP Ordinance 920 Location of Highway Avenue in Mounds View to be renamed County Road H: Affected parcels are shaded: Addresses of affected parcels: 2145, 2146, 2155 County Road H I-35W 02.24.16 PREPARED BY MOUNDS VIEW COMMUNITY CENTER MOUNDS VIEW FAUX STONE BASE & COLUMN TENANT CABINET REVEAL POLE WRAPPER / ACCENT / TOP CAP RECESSED PANELS DESCRIPTION - BASE & COLUMN WRAPPED WITH 3/4” TREATED PLYWOOD - FAUX STONE PANELS APPLIED TO PLYWOOD VIA MECHANICAL FASTENERS & GLUE. - ALUM. CABINET, RETAINERS & T-BARS PAINTED P1 - WHITE FLAT LEXAN FACES - ILLUMINATED WITH WHITE SLOAN SIGN BOX LEDS - FABRICATED ALUM. REVEAL PAINTED P1 - FABRICATED ALUM. POLE WRAPPER, CURVED ACCENT & COLUMN TOP CAP PAINTED P2 - 1” DEEP ALUM. PANELS PAINTED P2 - DECORATED WITH VINYL GRAPHICS V1 / V2 FINISH SCHEDULE DURANODIC BRONZE BLACK - 220-12 LIGHT TAN BRIGHT GREEN - 220-186 WELLINGTON DRY STACK - T.GOLD MOUNDS VIEW, MN A A B C C D E E E B D E C P1 V1 P2 V2 S1 0.1 D/F ILLUMINATED MONUMENT OPTION 1 XXSR JJ 022416 8674 - CITY OF MOUNDS VIEW, MN www.lawrencesign.com PAGE: 945 Pierce Butler Route, St. Paul, MN 55104 651.488.6711 800.998.8901 DWG: NAME: DATE: CUSTOMER APPROVAL SALES:PR: DESIGN: DATE: These plans are the exclusive property of Walker Sign Holdings Inc. dba Lawrence Sign and are the result of the original work of its employees. They are submitted to your company for the sole purpose of your consideration of whether to purchase these plans or to purchase from Walker Sign Holdings Inc. dba Lawrence Sign A sign manufactured according to these plans, distribution or exhibition of these plans to anyone other than employees of your company, or use of these plans to construct a sign similar to the one embodied herein, is expressly prohibited and will render the user liable for damages. Copyright 2016 © Walker Sign Holdings Inc. All rights reserved. REV1 REV2 REV3 REV4 REV5 REV6 REV7 REV8 1 2DOUBLE FACE ILLUMINATED MONUMENT - ELEVATION VIEW DOUBLE FACE ILLUMINATED MONUMENT - SIDE VIEW 14’-2”3’-2” 10’-6” 15’-6”4’-0” 3’-2” 5’-3”2’-0”2’-0”2’-0”6’-0”12’-8”13’-8”2’-0”5’-3” SCALE: 3/8”=1’-0”SCALE: 3/8”=1’-0” MOUNDS VIEW COMMUNITY CENTER TENANT TENANT TENANT TENANT TENANT TENANT MOUNDS VIEW MOUNDS VIEW, MN 0.2 D/F ILLUMINATED MONUMENT XXSR JJ 022416 8674 - CITY OF MOUNDS VIEW, MN www.lawrencesign.com PAGE: 945 Pierce Butler Route, St. Paul, MN 55104 651.488.6711 800.998.8901 DWG: NAME: DATE: CUSTOMER APPROVAL SALES:PR: DESIGN: DATE: These plans are the exclusive property of Walker Sign Holdings Inc. dba Lawrence Sign and are the result of the original work of its employees. They are submitted to your company for the sole purpose of your consideration of whether to purchase these plans or to purchase from Walker Sign Holdings Inc. dba Lawrence Sign A sign manufactured according to these plans, distribution or exhibition of these plans to anyone other than employees of your company, or use of these plans to construct a sign similar to the one embodied herein, is expressly prohibited and will render the user liable for damages. Copyright 2016 © Walker Sign Holdings Inc. All rights reserved. REV1 REV2 REV3 REV4 REV5 REV6 REV7 REV8 MOUNDS VIEW COMMUNITY CENTER TENANT TENANT TENANT TENANT TENANT TENANT OPTION 1 MOUNDS VIEW MOUNDS VIEW, MN 0.3 D/F ILLUMINATED MONUMENT XXSR JJ 022416 8674 - CITY OF MOUNDS VIEW, MN www.lawrencesign.com PAGE: 945 Pierce Butler Route, St. Paul, MN 55104 651.488.6711 800.998.8901 DWG: NAME: DATE: CUSTOMER APPROVAL SALES:PR: DESIGN: DATE: These plans are the exclusive property of Walker Sign Holdings Inc. dba Lawrence Sign and are the result of the original work of its employees. They are submitted to your company for the sole purpose of your consideration of whether to purchase these plans or to purchase from Walker Sign Holdings Inc. dba Lawrence Sign A sign manufactured according to these plans, distribution or exhibition of these plans to anyone other than employees of your company, or use of these plans to construct a sign similar to the one embodied herein, is expressly prohibited and will render the user liable for damages. Copyright 2016 © Walker Sign Holdings Inc. All rights reserved. REV1 REV2 REV3 REV4 REV5 REV6 REV7 REV8 MOUNDS VIEW COMMUNITY CENTER TENANT TENANT TENANT TENANT TENANT TENANT OPTION 1 FAUX STONE BASE & COLUMN TENANT CABINET ACCENT / TOP CAP RECESSED PANELS DESCRIPTION - BASE & COLUMN WRAPPED WITH 3/4” TREATED PLYWOOD - FAUX STONE PANELS APPLIED TO PLYWOOD VIA MECHANICAL FASTENERS & GLUE. - ALUM. CABINET, RETAINERS & T-BARS PAINTED P1 - WHITE FLAT LEXAN FACES - ILLUMINATED WITH WHITE SLOAN SIGN BOX LEDS - FABRICATED ALUM. POLE WRAPPER, CURVED ACCENT & COLUMN TOP CAP PAINTED P2 - 1” DEEP ALUM. PANELS PAINTED P2 - DECORATED WITH VINYL GRAPHICS V1 / V2 FINISH SCHEDULE DURANODIC BRONZE BLACK - 220-12 LIGHT TAN BRIGHT GREEN - 220-186 WELLINGTON DRY STACK - T.GOLD MOUNDS VIEW, MN A A D D B D C P1 V1 P2 V2 S1 0.4 D/F ILLUMINATED MONUMENT XXSR JJ 022416 8674 - CITY OF MOUNDS VIEW, MN www.lawrencesign.com PAGE: 945 Pierce Butler Route, St. Paul, MN 55104 651.488.6711 800.998.8901 DWG: NAME: DATE: CUSTOMER APPROVAL SALES:PR: DESIGN: DATE: These plans are the exclusive property of Walker Sign Holdings Inc. dba Lawrence Sign and are the result of the original work of its employees. They are submitted to your company for the sole purpose of your consideration of whether to purchase these plans or to purchase from Walker Sign Holdings Inc. dba Lawrence Sign A sign manufactured according to these plans, distribution or exhibition of these plans to anyone other than employees of your company, or use of these plans to construct a sign similar to the one embodied herein, is expressly prohibited and will render the user liable for damages. Copyright 2016 © Walker Sign Holdings Inc. All rights reserved. REV1 REV2 REV3 REV4 REV5 REV6 REV7 REV8 1 2DOUBLE FACE ILLUMINATED MONUMENT - ELEVATION VIEW DOUBLE FACE ILLUMINATED MONUMENT - SIDE VIEW 3’-2” 2’-6” 3’-2”10’-6” 5’-3”5’-3” 13’-8” 14’-2”4’-0”2’-0”2’-0”2’-0”6’-0”10’-0”11’-0”4’-0”SCALE: 3/8”=1’-0”SCALE: 3/8”=1’-0” MOUNDS VIEW TENANT TENANT TENANT TENANT TENANT TENANT B MOUNDS VIEW COMMUNITY CENTER C OPTION 2 MOUNDS VIEW, MN 0.5 D/F ILLUMINATED MONUMENT XXSR JJ 022416 8674 - CITY OF MOUNDS VIEW, MN www.lawrencesign.com PAGE: 945 Pierce Butler Route, St. Paul, MN 55104 651.488.6711 800.998.8901 DWG: NAME: DATE: CUSTOMER APPROVAL SALES:PR: DESIGN: DATE: These plans are the exclusive property of Walker Sign Holdings Inc. dba Lawrence Sign and are the result of the original work of its employees. They are submitted to your company for the sole purpose of your consideration of whether to purchase these plans or to purchase from Walker Sign Holdings Inc. dba Lawrence Sign A sign manufactured according to these plans, distribution or exhibition of these plans to anyone other than employees of your company, or use of these plans to construct a sign similar to the one embodied herein, is expressly prohibited and will render the user liable for damages. Copyright 2016 © Walker Sign Holdings Inc. All rights reserved. REV1 REV2 REV3 REV4 REV5 REV6 REV7 REV8 MOUNDS VIEW TENANT TENANT TENANT TENANT TENANT TENANT MOUNDS VIEW COMMUNITY CENTER OPTION 2 MOUNDS VIEW, MN 0.6 D/F ILLUMINATED MONUMENT XXSR JJ 022416 8674 - CITY OF MOUNDS VIEW, MN www.lawrencesign.com PAGE: 945 Pierce Butler Route, St. Paul, MN 55104 651.488.6711 800.998.8901 DWG: NAME: DATE: CUSTOMER APPROVAL SALES:PR: DESIGN: DATE: These plans are the exclusive property of Walker Sign Holdings Inc. dba Lawrence Sign and are the result of the original work of its employees. They are submitted to your company for the sole purpose of your consideration of whether to purchase these plans or to purchase from Walker Sign Holdings Inc. dba Lawrence Sign A sign manufactured according to these plans, distribution or exhibition of these plans to anyone other than employees of your company, or use of these plans to construct a sign similar to the one embodied herein, is expressly prohibited and will render the user liable for damages. Copyright 2016 © Walker Sign Holdings Inc. All rights reserved. REV1 REV2 REV3 REV4 REV5 REV6 REV7 REV8 MOUNDS VIEW TENANT TENANT TENANT TENANT TENANT TENANT MOUNDS VIEW COMMUNITY CENTER OPTION 2 Item No: 7E Meeting Date: June 13, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8584, Approve Replacement of the Mounds View Community Center Sign and Order Improvement Background: The Mounds View Community Center (MVCC) currently has a sign that is set well back from the entrance, blocked by other signage near the right of way and not lit. As a result, it is common for members of the public to have a difficult and frustrating time locating the MVCC. The 2016 budget includes $40,000 in the Special Projects Fund (Fund 480) to construct a new sign closer to the entrance and in a more visible location. Discussion: Staff solicited a number of quotes for replacement of the existing sign. Seven quotes were received for the sign, and they ranged from $24,765.00 to $47,538.80. The lowest quote was provided by Lawrence Sign of St. Paul. The quotes received are listed below. It should be noted that the quotes provided did not cover the required electrical service for powering the sign, but do include demolition/removal of the existing sign. Staff also received a quote from Muska Electric for extending electrical service out to the sign. The sign would be an internally lit sign with LED lighting. The electrical service would come from inside the building and be bored underneath the existing pavement for $4,045.00. In addition to the cost for the sign and electrical work, there will be a cost for required permits. Each of these permits are based on the size and type of work to be completed. In particular, both an electrical (state) and sign (Mounds View) permit will be required. An estimated amount has been included in the Estimated Total Project Cost table shown below. Quoting Firm Quote Amount Comments Lawrence Sign 24,765.00$ Option 2 - Basic Sign no curved features Lawrence Sign 31,999.00$ Option 1 - Sign similar to City Hall sign Albrecht 36,005.20$ Option 2 - Sign similar to City Hall with faux stone finish CR Signs 36,945.00$ Option 1 - Sign similar to City Hall with faux stone finish Signcrafters 37,525.00$ Sign similar to City Hall Sign with aluminum and EFIS CR Signs 43,156.00$ Option 2 - Sign similar to City Hall with cultured stone finish Albrecht 47,538.80$ Option 1 - Sign similar to City Hall with stone finish The estimated total project cost is shown below for the two options from Lawrence Signs. In each case there is sufficient funding to complete the project. Staff presented this at the last YMCA Advisory Board meeting on May 2, 2016. The Board was in favor or replacing the sign and recommended that instead of six panels (as shown) the sign be reduced to 4 panels. This would result in a small savings of approximately $500 - $700. Should Council approve the sign and desire the four panel sign staff will work with Lawrence to make that change. In addition, the panels would be designed in a way such that a full width sign could be installed in either the top or bottom slot. The recommended location for the sign would be to the north of the entrance of the MVCC. A review of the setback requirements for area shows that the sign will fit in that area. This location would provide the best sight lines and visibility for the sign while not interfering with other signs to the south of the entrance. One final consideration the Council should keep in mind is consistency for future signs. For example, should the City construct a ‘Welcome to Mounds View’ sign in the future Council may desire to have similar aesthetic features for all the signs. In particular, the Council may want to keep the curved portion of the sign below the actual message board which would add a unique look to all of the signs. Recommendation: Council should select a preferred option from Lawrence Sign and approve the attached resolution. Additionally, if Council desires to have the number of panels reduced staff will coordinate that reduction with Lawrence Sign to make sure that change is incorporated. Should the Council approve this project it would be completed by August 2016. Respectfully submitted, Brian L. Erickson, P.E. – Public Works Director/City Engineer Item Cost Comment Cost Comment Sign 24,765.00$ Option 2 - Basic Sign 31,999.00$ Option 1 - Similar to City Hall Electrical 4,045.00$ 4,045.00$ Contingency (5%)1,440.50$ 1,802.20$ Subtotal Construction 30,250.50$ 37,846.20$ Permits 800.00$ Estimated 800.00$ Estimated Total Cost 30,250.50$ 37,846.20$ Fund Amount Comment Amount Comment Special Projects 40,000.00$ 40,000.00$ Balance 9,749.50$ Amount over or (under) funded 2,153.80$ Amount over or (under) funded TOTAL PROJECT COST TOTAL PROJECT FUNDING RESOLUTION 8584 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE REPLACEMENT OF MOUNDS VIEW COMMUNITY CENTER SIGN AND ORDER IMPROVEMENT WHEREAS, the Mounds View Community Center has an existing unlighted and obscured sign which is difficult for the public to see; and, WHEREAS, the 2016 Special Project Fund has $40,000 allocated for the replacement of the Mounds View Community Center sign; and, WHEREAS, seven quotes have been obtained for replacing the existing sign along with an electrical quote to power the new sign; and, WHEREAS, the new sign would provide for a minimum for four sign spaces; and, WHEREAS, the estimated cost for replacement is within the existing budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The Mounds View Community Center sign replacement is awarded to Lawrence Sign of St. Paul and selects Option __ in the amount of $_______ 2. The electrical service connection is awarded to Muska Electric in the amount of $4,045.00. 3. Funding for the project shall be from the Special Projects Fund (480-4180-7050) for a construction amount not to exceed $_______, which includes a 5% contingency of $______ for minor work associated with project unknowns. 4. The costs for electrical and sign permits shall be paid from the Special Projects Fund (480-4180-7050). Adopted this 13th day of June 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7F Meeting Date: June 13, 2016 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Planner Item Title/Subject: First Reading and Introduction of Ordinance 919, an Ordinance Amending Chapter 1008 of the Mounds View Municipal Code Regarding Dynamic Display Signs Introduction: Dynamic Display Signs (animated digital signs) are a permitted use in the B-2, B-3, B-4, and Commercial PUD districts. Such signs may be used by schools, churches, places of worship or other institutional uses in residentially zoned districts, through a Conditional Use Permit (CUP). A restriction is that such signs utilize “amber” colored lights. When the City Code was amended in 2011, the thought was that amber is a less obtrusive color, and that the use of multi-colored lights may create a nuisance onto residences. Discussion: Recently, Messiah Lutheran Church obtained a CUP for a Dynamic Display Sign in an R-1 district, and Variances to setbacks and sign color (Planning Case MU16-001). During the Planning Commission’s May 18th meeting considering Messiah, discussion included that Dynamic Display Signs have been in use for several years, and that people have gotten use to them. Thus, if the City permits their use in residentially zoned districts (with a CUP), the color of the lights is not an issue. The Council briefly discussed this topic during the May 23rd approval of Messiah’s CUP, and concurred with the Planning Commission regarding sign color. The Planning Commission discussed this again on June 1st, recommending approval of the amendment. If the City Code is amended, it may affect areas in proximity to Pinewood Elementary, Edgewood Junior High, Messiah Lutheran Church, Sunrise Methodist Church, Church Upon the Rock, and Abiding Savior Lutheran Church. Although a Public Hearing is not required, a notice will be mailed to property owners within 350’ of those locations, notifying them of the June 27th Council meeting (Second Reading and Adoption). Recommendation: Staff recommends that the Council conduct a First Reading and Introduction of Ordinance 919, an Ordinance Amending Chapter 1008 of the Mounds View Municipal Code Regarding Dynamic Display Signs. Respectfully submitted, ________________________ Jon Sevald, AICP Planner ORDINANCE NO. 919 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 1000 OF THE MOUNDS VIEW CITY CODE PERTAINING TO DYNAMIC DISPLAY SIGNS; SPECIAL PLANNING CASE 201-16 The City of Mounds View ordains: SECTION 1. The City Council of the City of Mounds View hereby amends Title 1000, Chapter 1008, Section 1008.10 of the Mounds View Municipal Code by adding the underlined material and deleting the stricken material as follows: 1008.10 SPECIFIC SIGN TYPE STANDARDS AND REQUIREMENTS Subd. 9 Dynamic Display Signs: c. In addition to all other standards of this chapter, the City allows on-site dynamic display signs subject to the following additional conditions: (2) Notwithstanding subsection 1 above, such signs may be located on the sites of schools, churches, places of worship or other institutional land uses, subject to the following additional conditions: (a) City Council approval of a conditional use permit (CUP) as outlined in Section 1106.04 and Section 1125.01, subdivision 3 of the City Code. (b) Dynamic display signs in residentially zoned districts must utilize amber color lights. (c) (b) Such signs shall not cause glare, disturbance or other problems to any residential properties or land uses. SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On June 27, 2016, the City Council adopted Ordinance 919 that amends Title 1000 of the Mounds View City Code pertaining to allowing multi-colored lights on Dynamic Display Signs for use by schools, churches, places of worship, and other institutional uses located in residential districts, through a Conditional Use Permit A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available online at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 3. This ordinance shall take effect and be in force 30 days from and after its passage and publication, in accordance with Section 3.09 of the City Charter. Introduction and First Reading by the Mounds View City Council on June 13, 2016 Second Reading and Adoption by the Mounds View City Council on June 27, 2016. Publication Date: July 8, 2016 Joe Flaherty, Mayor Attest: ______________________________ James Ericson City Administrator (seal) Item No: 07G Meeting Date: June 13, 2016 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8592, Approving a Contract with Ramsey County for Election Services Background On November 13, 2012, the Mounds View City Council approved a contract with Ramsey County for election services for 2013-2016. This contact authorized Ramsey County to assume primary management and oversight of election activities for the City during the 2014 and 2016 Primary and General Elections. Discussion Attached is an election contract between Ramsey County and the City of Mounds View for election services from 2017 to 2020. There are no changes in costs for 2017 and 2018. There is only one change in the agreement for 2019-2020 to accommodate the presidential election, which will likely be scheduled in March of 2020. On May 22, 2016, the governor signed a law which authorizes a presidential primary. This would be a separate primary from the state primary in August. According to the attached agreement, Ramsey County will provide an estimate of the costs for a presidential primary by July 1, 2019. In addition, the City will pay all costs applicable to the City for the presidential primary in 2020. Ramsey County is required to provide the City with an estimate of the costs of conducting a presidential primary by July 1, 2019. Staff would estimate the cost to be around $10,500. This contract agreement may be terminated by any party by written notice no later than June 1st of any year, effective on January 1st of the following year. If the City did not agree with the costs provided by Ramsey County for the 2019-2020 years, then City could make the decision to terminate the contract agreement as long as the City gives proper written notice. Recommendation Staff prepared Resolution 8592, which approves a contract with Ramsey County for election services for 2017 to 2020. Staff recommends approval of Resolution 8592. Respectfully submitted, _______________________ Desaree Crane RESOLUTION NO. 8592 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONTRACT AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY OF MOUNDS VIEW FOR ELECTION SERVICES WHEREAS, the task of managing primary and general elections is a significant responsibility requiring exacting oversight and countless hours of training and staff development; and, WHEREAS, each year the election laws are revised and updated making the process increasingly complicated with complex procedural mandates; and, WHEREAS, on November 13, 2012, the Mounds View City Council approved a contract with Ramsey County for election services for 2013 - 2016; and WHEREAS, Ramsey County has offered to resume management and oversight of Mounds View’s elections as attached with this resolution for 2017 - 2020; and WHEREAS, the cost of election services through Ramsey County for regular elections for the 2017-2018 calendar years will be $42,736; and WHEREAS, Ramsey County will provide the cost for the 2019-2020 calendar years to the City no later than April 1, 2018; and WHEREAS, on May 22, 2016, the State passed a law which authorized a presidential primary in 2020; and WHEREAS, the City would be required to pay the costs applicable to the City for the presidential primary in 2020, authorized by the Minnesota legislature; and WHEREAS, Ramsey County will provide the City with an estimate of the costs of conducting a presidential primary by July 1, 2019; and WHEREAS, the City would not be locked into a long-term contract and either party would have the right to terminate by giving six months notice to be effective January 1st of the following year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota, that it hereby approves entering into a four-year contract agreement for election services with Ramsey County at a cost of $42,736 for the 2017 -2018 calendar years with a provision that costs for the 2019-2020 calendar years will be provided to the City no later than April 1, 2018. Adopted this 13th day of June, 2016 . ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Agreement for Election Services With Mounds View January 1, 2017-December 31, 2020 1 of 3 AMENDMENT TO AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY OF MOUNDS VIEW FOR ELECTION SERVICES 2017-2020 This is an amendment to the original agreement for the period January 1, 2013 through December 31, 2016 between the County of Ramsey, through the Ramsey County Elections Office, 90 West Plato Boulevard, St. Paul, MN (“County”) and the City of Mounds View, 2401 Highway 10, Mounds View, MN for the provision of election services by the County (“Agreement”). 1. Term This Amendment to the original Agreement will be in effect for the four- year period from January 1, 2017 through December 31, 2020 (“Additional Term”), unless earlier terminated pursuant to the provisions of this Agreement. 6. Voting System The cost of acquiring and operating the voting system is not included in the original Agreement and is the subject of a separate joint powers agreement between the County and the City. 7. Special Elections 7.3 The City will pay all costs applicable to the City of any presidential primary in 2020 authorized by the legislature. The County will submit an invoice payable within 30 days of receipt to the City for the costs incurred by the County to conduct a presidential primary. The County will provide the City with an estimate of the costs of conducting a presidential primary by July 1, 2019. 11. Election Costs and Payments 11.1 Regular Elections Payments to cover the costs incurred by the County in the performance of the provisions of this Agreement for regularly scheduled elections will be made by the City in eight equal quarterly amounts for each two-year budget period, for a total of 16 quarterly payments during the Initial Term of the Agreement, based on invoices submitted by the County. Payments will be due on March 31, June 30, September 30 and December 31 of each year. The cost of election services for Regular Elections for the 2017- 2018 calendar years will be $42,736. Agreement for Election Services With Mounds View January 1, 2017-December 31, 2020 2 of 3 The County will provide the cost for the 2019-2020 calendar years to the City no later than April 1, 2018. The County will base the cost for the 2019-2020 budget period on the actual cost for the previous similar election years, adjusted as necessary by the County to account for the following factors: 1) estimated voter turnout; 2) labor contracts and agreements for non-represented employees approved by the Ramsey County Board of Commissioners; 3) changes in the Consumer Price Index for the Minneapolis-Saint Paul metropolitan area, as determined by the U.S. Bureau of Labor Statistics for the previous two-year period; 4) changes in state, federal, County or City legal requirements, as applicable; and 5) other factors having a significant impact on election costs. Agreement for Election Services With Mounds View January 1, 2017-December 31, 2020 3 of 3 IN WITNESS THEREOF, the parties have executed this Agreement as of the last date written below. RAMSEY COUNTY CITY OF MOUNDS VIEW _____________________________ _________________________ Julie Kleinschmidt Joe Flaherty County Manager Mayor Date: ________________________ Date: ____________________ Approval recommended: Approval recommended: _____________________________ __________________________ Joseph Mansky Jim Ericson City Administrator Approved as to form and insurance: ____________________________ Assistant County Attorney Item No: 7H Meeting Date: June 13, 2016 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8593, Authorization to Advertise and Create an Eligibility List to Initiate the Police Officer Hiring Process Background: The Mounds View Police Civil Service eligibility list for Police Officer is no longer current, and the police department needs to move forward by creating a new eligibility list for a vacancy in the position of police officer. The purpose of this staff report is to seek approval to create an active Civil Service eligibility list for police officer and seek approval to begin the process to hire a police officer to fill a vacancy. Discussion: The most recent opening for police officer occurred after the resignation of probationary Officer Daniel Stone on May 20, 2016. Therefore, this process is being initiated to replace one current officer vacancy. The police officer position is an essential public safety position within the city, and ideally, having a replacement officer in place as soon as practical is critical to maintaining uninterrupted continuity of policing services in the city. Delaying the replacement of this patrol officer position will result in a reduction of police service, and could result in additional expenses in terms of overtime cost to backfill the vacancy. On May 31, 2016, the Mounds View Police Civil Service Commission approved the process for hiring a police officer for the current opening. The commission also approved the dissolution of the old eligibility list and approved the establishment of a new eligibility list by advertising and moving forward with the hiring process. This begins with advertising to fill the position. Minnesota rules, 6700.0700 set legal requirements for selection standards for peace officers, and The State of Minnesota Peace Officer Standards and Training Board regulates the procedures for hiring a peace officer. The required hiring process has numerous steps including: 1. Advertisement of position 2. Meeting w/ police staff to discuss most desirable candidates 3. Application reviews consisting of general application, cover letter, resume, supplemental application and summary score sheet. Staff reviews supplemental application and score sheet to determine applicants moving forward. 4. Physical Agility test of all eligible remaining applicants 5. Candidate Interviews Round 1 6. Candidate Interviews Round 2- Top 6 candidates 7. Panel debriefs and determines top 3 candidates 8. Top 3 candidates interviewed by Chief of Police Item 07H June 13, 2016, City Council Meeting Page 2 9. Top 3 Applicants must submit to a thorough background investigation including searches by local, state, and federal agencies and confirmation of required training and licensing examinations. 10. Psychological Examination of top candidates 11. Medical Examination by a licensed physician 12. Candidate fingerprints to be sent to the FBI for clearance. 13. Certification of top three candidates by the Police Civil Service Commission 14. Approval to Hire from City Council Recommendation: Staff recommends approval be granted to advertise for a police officer position to create a current eligibility list to initiate the hiring process. Respectfully Submitted, __________________ Desaree Crane RESOLUTION NO. 8593 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZATION TO ADVERTISE AND CREATE AN ELIGIBILITY LIST TO FILL A POLICE OFFICER POSITION WHEREAS, the Mounds View Police Civil Service Commission decided to dissolve the old eligibility list and create a new current eligibility list for a police officer position; and WHEREAS, in order to establish a new list the City of Mounds View must advertise for the hiring of a new police officer; and WHEREAS, to maintain adequate patrol coverage for the public safety of the community, the timely replacement of a police officer will ensure proper coverage is provided and will avoid interrupting the continuity of functional police operations; and WHEREAS, the replacement officer shall be hired from the new Civil Service eligibility list; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota that approval is granted to advertise and create a new eligibility list for the position of police officer for the City of Mounds View and to initiate the police officer hiring process. Adopted this 13th day of June, 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Item No: 07I Meeting Date: June 13, 2016 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Introduction and First Reading of Ordinance 921, an Ordinance Opting Out of the requirements of Minn. Stat. §462.3593, which Defines and Regulates Temporary Family Health Care Dwellings Introduction: The Governor has signed into law a bill which allows “Temporary Dwellings” to be located in residential districts so that physically or mentally impaired family members can live on the property of a relative for up to 12 months. The effective date of the law is September 1, 2016, at which time the City would have to start taking permits for such housing, unless an ordinance is passed barring such units. The City Council discussed this legislation on May 23, 2016 and directed staff to draft an ordinance to opt out as allowed by law. Discussion: According to the League of MN Cities, “The main stated motivation behind the new law is to provide transitional housing for seniors. For example, if a family wanted to keep a close eye on grandma while she recuperates from surgery, they could have grandma stay in a temporary family health care dwelling in the yard or driveway. The law has a broader effect than that, however, with anyone who needs assistance with two or more “instrumental activities of daily life” for mental or physical reasons eligible to be housed in this manner.” Because of potential issues associated with the timely removal of such units upon expiration of the 12 months, verification of familial status, and confirmation of qualifying physical or mental conditions, the Council has asked staff to prepare an ordinance consistent with the model ordinance supplied by the League of MN Cities. Recommendation: Staff recommends the City Council approve the first reading and introduction of Ordinance 921, an ordinance Opting Out of the requirements of Minn. Stat. §462.3593, which Defines and Regulates Temporary Family Health Care Dwellings. Second reading and adoption will be scheduled for June 27, 2016. ________________________ James Ericson City Administrator ORDINANCE NO. 921 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE OPTING-OUT OF THE REQUIREMENTS OF MINNESOTA STATUTES, SECTION 462.3593 RELATING TO TEMPORARY HEALTH CARE DWELLINGS WHEREAS, on May 12, 2016, Governor Dayton signed into law the creation and regulation of temporary family health care dwellings, codified at Minn. Stat. § 462.3593, which permit and regulate temporary family health care dwellings; WHEREAS, subdivision 9 of Minn. Stat. §462.3593 allows cities to “opt out” of those regulations. THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Pursuant to authority granted by Minnesota Statutes, Section 462.3593, subdivision 9, the City of Mounds View hereby opts-out of the requirements of Minn. Stat. §462.3593, which defines and regulates Temporary Family Health Care Dwellings. SECTION 2. This Ordinance shall take effect and be in force thirty days from and after its passage and publication, in accordance with section 3.09 of the City Charter. Introduction and First Reading by the Mounds View City Council on June 13, 2016. Second Reading and Adoption by the Mounds View City Council on June 27, 2016. Publication Date: July 8, 2016 Joe Flaherty, Mayor Attest: ______________________________ James Ericson, City Administrator (seal) LMC Memo on Temporary Housing Temporary Dwelling Legislation Becomes Law A bill creating a new process for local governments to permit certain types of recreational vehicles as temporary family dwellings was signed into law by Gov. Dayton on May 12. Chapter 111 (SF 2555, Sen. John Hoffman, DFL-Champlain, and Rep. Roz Peterson, R-Burnsville) previously passed the House floor on a vote of 113-17. Purpose of the law The main stated motivation behind the new law is to provide transitional housing for seniors. For example, if a family wanted to keep a close eye on grandma while she recuperates from surgery, they could have grandma stay in a temporary family health care dwelling in the yard or driveway. The law has a broader effect than that, however, with anyone who needs assistance with two or more “instrumental activities of daily life” for mental or physical reasons eligible to be housed in this manner. Summary of changes The League worked extensively with the authors and proponents and with other local government organizations throughout the legislative process to craft a law that is manageable for cities and counties. Local governments may opt out of this program if they determine that this type of expedited land use permitting for temporary dwellings is not well-suited to their community. Many communities have communicated that property owners in their jurisdiction have adequate access to a permit for this type of use through existing local land use controls and permitting authority. Cities must pass ordinance to opt out To be clear, unless a city chooses not to participate in this program by passing an ordinance specifically opting out, the law will require the city to issue permits to qualified applicants starting on Sept. 1, 2016. A permit can be denied for appropriate cause. The law lists the information required and the requirements that may be considered in that decision. The final act has the following key components: • Creates a new type of permit referred to as a temporary dwelling permit that has a six-month duration, with an option to extend the permit for six months. • Requires that the permit be for a property where the caregiver or relative resides. • Allows modular and manufactured housing (instead of just recreational vehicles) to use this permit process as long as the unit meets all of the listed criteria. • Lists the criteria for the structure and the information required in the permit application. • Addresses sewer safety issues with required backflow valves and advance verification of septic service contracts. • Requires the inclusion of site maps showing where the unit will be placed and notification of adjacent neighbors prior to application. • Requires applications to specify the individual authorized to live in the unit. • Applies the permit approval process found in Minnesota Statutes, section 15.99, but allows the local government unit only 15 days to make a decision on granting the permit (no extension). LMC Memo Page 2 • It waives the public hearing requirement and allows the clock to be restarted if an application is deemed incomplete, as long as the applicant is notified of how the application is incomplete within five days. • A 30-day decision is allowed if the regular council meeting occurs only once a month. • Requires unit placement to meet existing stormwater, shoreland, setback, and easement requirements. • A permit exempts the units only from accessory unit ordinances and recreational vehicle parking and storage ordinances. • Sets a default permit fee level that may be replaced by a local ordinance. • Allows cities to pass an ordinance opting out of using this new permitting system. A complete review of the provisions of the new law will be included in the League’s 2016 Law Summaries in June. The Law, as approved: [462.3593] TEMPORARY FAMILY HEALTH CARE DWELLINGS. Subdivision 1. Definitions. (a) For purposes of this section, the following terms have the meanings given. (b) "Caregiver" means an individual 18 years of age or older who: (1) provides care for a mentally or physically impaired person; and (2) is a relative, legal guardian, or health care agent of the mentally or physically impaired person for whom the individual is caring. (c) "Instrumental activities of daily living" has the meaning given in section 256B.0659, subdivision 1, paragraph (i). (d) "Mentally or physically impaired person" means a person who is a resident of this state and who requires assistance with two or more instrumental activities of daily living as certified in writing by a physician, a physician assistant, or an advanced practice registered nurse licensed to practice in this state. (e) "Relative" means a spouse, parent, grandparent, child, grandchild, sibling, uncle, aunt, nephew, or niece of the mentally or physically impaired person. Relative includes half, step, and in-law relationships. (f) "Temporary family health care dwelling" means a mobile residential dwelling providing an environment facilitating a caregiver's provision of care for a mentally or physically impaired person that meets the requirements of subdivision 2. Subd. 2. Temporary family health care dwelling. A temporary family health care dwelling must: (1) be primarily assembled at a location other than its site of installation; (2) be no more than 300 gross square feet; (3) not be attached to a permanent foundation; (4) be universally designed and meet state-recognized accessibility standards; (5) provide access to water and electric utilities either by connecting to the utilities that are serving the principal dwelling on the lot or by other comparable means; (6) have exterior materials that are compatible in composition, appearance, and durability to the exterior materials used in standard residential construction; (7) have a minimum insulation rating of R-15; (8) be able to be installed, removed, and transported by a one-ton pickup truck as defined in section 168.002, subdivision 21b, a truck as defined in section 168.002, subdivision 37, or a truck tractor as defined in section 168.002, subdivision 38; (9) be built to either Minnesota Rules, chapter 1360 or 1361, and contain an Industrialized Buildings Commission seal and data plate or to American National Standards Institute Code 119.2; and (10) be equipped with a backflow check valve. Subd. 3. Temporary dwelling permit; application. (a) Unless the municipality has designated temporary family health care dwellings as permitted uses, a temporary family health care dwelling is subject to the provisions in this section. A temporary family health care dwelling that meets the requirements of this section cannot be prohibited by a local ordinance that regulates accessory uses or recreational vehicle parking or storage. (b) The caregiver or relative must apply for a temporary dwelling permit from the municipality. The permit application must be signed by the primary caregiver, the owner of the property on which the temporary family health care dwelling will be located, and the resident of the property if the property owner does not reside on the property, and include: (1) the name, address, and telephone number of the property owner, the resident of the property if different from the owner, and the primary caregiver responsible for the care of the mentally or physically impaired person; and the name of the mentally or physically impaired person who will live in the temporary family health care dwelling; (2) proof of the provider network from which the mentally or physically impaired person may receive respite care, primary care, or remote patient monitoring services; (3) a written certification that the mentally or physically impaired person requires assistance with two or more instrumental activities of daily living signed by a physician, a physician assistant, or an advanced practice registered nurse licensed to practice in this state; (4) an executed contract for septic service management or other proof of adequate septic service management; (5) an affidavit that the applicant has provided notice to adjacent property owners and residents of the application for the temporary dwelling permit; and (6) a general site map to show the location of the temporary family health care dwelling and other structures on the lot. (c) The temporary family health care dwelling must be located on property where the caregiver or relative resides. A temporary family health care dwelling must comply with all setback requirements that apply to the primary structure and with any maximum floor area ratio limitations that may apply to the primary structure. The temporary family health care dwelling must be located on the lot so that septic services and emergency vehicles can gain access to the temporary family health care dwelling in a safe and timely manner. (d) A temporary family health care dwelling is limited to one occupant who is a mentally or physically impaired person. The person must be identified in the application. Only one temporary family health care dwelling is allowed on a lot. (e) Unless otherwise provided, a temporary family health care dwelling installed under this section must comply with all applicable state law, local ordinances, and charter provisions. Subd. 4. Initial permit term; renewal. The initial temporary dwelling permit is valid for six months. The applicant may renew the permit once for an additional six months. Subd. 5. Inspection. The municipality may require that the permit holder provide evidence of compliance with this section as long as the temporary family health care dwelling remains on the property. The municipality may inspect the temporary family health care dwelling at reasonable times convenient to the caregiver to determine if the temporary family health care dwelling is occupied and meets the requirements of this section. Subd. 6. Revocation of permit. The municipality may revoke the temporary dwelling permit if the permit holder violates any requirement of this section. If the municipality revokes a permit, the permit holder has 60 days from the date of revocation to remove the temporary family health care dwelling. Subd. 7. Fee. Unless otherwise provided by ordinance, the municipality may charge a fee of up to $100 for the initial permit and up to $50 for a renewal of the permit. Subd. 8. No public hearing required; application of section 15.99. (a) Due to the time-sensitive nature of issuing a temporary dwelling permit for a temporary family health care dwelling, the municipality does not have to hold a public hearing on the application. (b) The procedures governing the time limit for deciding an application for the temporary dwelling permit under this section are governed by section 15.99, except as provided in this section. The municipality has 15 days to issue a permit requested under this section or to deny it, except that if the statutory or home rule charter city holds regular meetings only once per calendar month the statutory or home rule charter city has 30 days to issue a permit requested under this section or to deny it. If the municipality receives a written request that does not contain all required information, the applicable 15-day or 30-day limit starts over only if the municipality sends written notice within five business days of receipt of the request telling the requester what information is missing. The municipality cannot extend the period of time to decide. Subd. 9. Opt-out. A municipality may by ordinance opt-out of the requirements of this section. EFFECTIVE DATE. This act is effective September 1, 2016, and applies to temporary dwelling permit applications made under this act on or after that date. Item No: 07J Meeting Date: June 13, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8598, Approving the Upgrade for the SCADA (Supervisory, Control, and Data Acquisition) Computer Program. Background/Discussion: The City of Mounds View has operated a water and sewer distribution system since the early 1960s. These are critical health and safety services vital to our everyday lives for these systems need to operate 24 hours a day, 365 days a year. Both the water and sewer systems have pumping equipment require operation without failure. The water pumps ensure that the City has an adequate water supply for public use and for fire protection. The sewer pumps ensure that there are no health risks or property damage due to sewer back-ups. The SCADA (Supervisory, Control, and Data Acquisition) is a computer system for operating the City's utility systems. It was originally installed in 1989, and upgraded in 1998, and 2007. This system consists of a computer, hardware, software, and communication devices to control the functions of the City’s water and sanitary sewer infrastructure systems. SCADA monitors and controls the City’s water storage capacity, treatment plant operations, all wells and boosters pumps, and sanitary sewer lift stations. This system allows staff to monitor operations and to be notified immediately of any monitored failure. Staff can also review pumping flows and tank elevations to optimize efficiency and reduce power demand to save on energy bills and participate in energy load management programs. In 2012, while preventive maintenance was being performed on the water tower, the water plant operations had failures and the system did not report/call out to Staff. Automatic Systems Company was called to diagnose the problem and found multiple alarms turned off in the initial set up of the SCADA program by the past vendor. Staff along with Automatic Systems, started looking into the system further in order to find if there were additional issues; the system was diagnosed and repaired. The largest issue with the SCADA system is the age of the computer and the software program, both of which are past the life expectancy. While this is no longer a proprietary software program, Automatic Systems Company has been the sole contractor the City has been using for a number of previous projects such as replacing the VFDs in the booster station, analyzing software alarm issues, repairing the outdated software program, the Groveland lift station including controls, and improvements in the software reporting alarms and functions for the lift station. SCADA Report Page 2 Staff received a quote for updating the SCADA software program and computer system, and automatic rain gauges from Automatic Systems Company for $33,418.00. (Rain gauges will assist with the inflow and infiltration (I&I) in regards to the City’s sanitary sewer system, and assist Staff with monitoring the functionality of the infiltration basins that were installed with the street projects.) Funding will be taken from account 700-4823-7030 (Water Fund), with a 2016 budget of $31,958.00 for the SCADA system upgrades. The automatic rain gauges are budgeted in Water 700-4823-7030, $2,750.00, Sewer 730-4823-7030, $2,750.00, Storm Sewer 745-4415-7030, $2,750.00 - totaling $8,250.00 for a total of $34,708.00. During the upgrade of the SCADA, road sensors will be installed at three sites, integrating this monitoring system into the SCADA system. These roads sensors will be used to help better determine salt usage in the winter which will assist Staff in applying the correct amount of salt based on the local current conditions. Staff has received a quote from Automatic System to install these sensors for $8,250.00 budgeted in account 480-4180-7030 (Capital - Special Project Fund). Recommendation: Staff is recommending the Council approve the proposal from Automatic Systems Company for the SCADA Computer system upgrade and Water System Controls, including the automatic rain sensors in the amount of $33,418.00 from 700-4823-7030. Staff is also requesting a 5% contingency of $1,597.90 for any unforeseen expenditures during the upgrade for the SCADA system. Staff is also recommending the Council approve the installation of road sensors and incorporate these into the SCADA system at a cost of $8,250.00 to be funded from 480-4180-7030 (Capital - Special Project Fund). Respectfully submitted, Don Peterson Interim Director of Public Works RESOLUTION 8598 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING UPGRADING THE SCADA (SUPERVISORY, CONTROL, AND DATA ACQUISITION) COMPUTER PROGRAM WHEREAS, the City of Mounds View has operated a water and sewer distribution system since the early 1960’s. These are critical health and safety services vital to our everyday lives these systems need to operate 24 hours a day, 365 days a year, and; WHEREAS, the SCADA (Supervisory, Control, and Data Acquisition) is a computer system for operating the City's utility systems. It was originally installed in 1989, and upgraded in 1998, and 2007, and; WHEREAS, Staff along with Automatic Systems has determined that the SCADA system software and the computer that controls the software program, are past the life expectancy, and; WHEREAS, Staff received a quote for updating the SCADA software program and computer system including the automatic rain sensors from Automatic Systems Company for $33,418.00 with a 5% contingency of $1,597.90 and is budgeted in 700-4823-3030, and; WHEREAS, also during the upgrade of the SCADA system, road sensors will be installed at three sites, integrating this monitoring system into the SCADA system for $8,250.00 and is budgeted in 480-4180-7030. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the proposal from Automatic Systems Company for updating the SCADA software program and computer system including automatic rain sensors for $33,418.00 with a 5% contingency of $1,597.90, totaling $35,015.90 and is budgeted in the Water Fund of 700-4823-3030. (The automatic rain gauges are budgeted in Water 700-4823-7030, $2,750.00, Sewer 730-4823-7030, $2,750.00, Storm Sewer 745-4415-7030, $2,750.00.) 2. Approves the road sensor monitoring integration for $8,250.00 and is budgeted in the Special Projects Fund of 480-4180-7030. Adopted this 13th day of, June 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson (seal) Item No: 7K Meeting Date: June 13, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8599 Authorizing AE2S Inc. (Advanced Engineering and Environmental Services, Inc.) to perform a water production assessment and prepare a management program for the water infrastructure Background/Discussion: The Public Works Department has many responsibilities including efficiently operating the water distribution system. The system includes (6) wells, an elevated water tower, a ground reservoir, a booster station and (3) water treatment plants. The water treatment systems have been in operation for over 25 years with no major upgrades or repairs to the system. Routine maintenance has been performed on the well motors and pumps and the operating systems and controls have had only minor repairs. Public Works has discovered that many of the components are obsolete and no longer are available to make repairs. There hasn’t been a comprehensive water production management plan completed for the City’s water infrastructure. City Staff is capable to perform some general level of evaluation and remedial action, but do not possess the level of expertise or training to do an extensive evaluation. City Staff contacted several consulting engineering services that specialize in water production. A scope of work was developed in order to inspect and evaluate the water systems. This program will evaluate, find deficiencies and service life for the water production systems. A written report will be completed that will summarize the findings. This report will provide direction to the immediate and future needs of the water production systems, as well as provide costs to be used in the CIP budgets. The City received two proposals by qualified consultants for the water production assessment for fee amounts of $9,950.00 and $19,260.00. The lowest proposal was received by AE2S Inc. The 2016 budget in the Water Department account of 700-4823-3030 contains $11,000.00 for Production assessment. Recommendation: Staff recommends the City Council approve AE2S Inc. to prepare the water needs assessment and prepare a water facility management program. The total fee proposal is $9,950.00 however this fee does not cover any non-destructive testing that may be required for some components of the water system evaluation. A 10% contingency fee of $995.00 is recommended to be added to this amount for any additional testing required to complete the study for a budgeted total amount not to exceed $10,945.00 from 700-4823-3030. Respectfully submitted, Don Peterson, Public Works Supervisor RESOLUTION 8599 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING AE2S INC. (ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, INC.) TO PERFORM A WATER PRODUCTION ASSESSMENT AND PREPARE A MANAGEMENT PROGRAM FOR THE WATER INFRASTRUCTURE WHEREAS, The Public Works Department has many responsibilities including efficiently operating the water distribution system; and WHEREAS, these treatment systems have been in operation for over 25 years with no major upgrades or repairs to the system; and WHEREAS, Public Works Staff has discovered that many of the components are obsolete and no longer are available to make repairs; and WHEREAS, there hasn’t been a comprehensive water production management plan completed for the City’s water infrastructure; and WHEREAS, City Staff contacted several consulting engineering services that specialize in water production; and WHEREAS, the City received two proposals by qualified consultants for the water production assessment for fee amounts of $9,950.00 and $19,260.00. The lowest proposal was received by AE2S Inc.; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the proposal submitted by AE2S to perform Water Supply and Treatment Assessment will be on a lump sum basis of $9,950.00. 2. Upon satisfactory review by the City Attorney the Mayor and City Administrator are authorized and directed, for and on behalf of the City, to execute and enter into the proposal agreement. 3. Approves a 10% contingency for $950.00 for any additional testing required to complete the study. Funding for the services to be taken from the 2016 adopted budget from 700-4823-3030 production assessment not to exceed $10,945.00. Adopted this 13th day of June, 2016 ___________________________________________ Joe Flaherty, Mayor ATTEST: __________________________________________ James Ericson, City Administrator (SEAL) Item No: 08A Meeting Date: June 13, 2016 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8594, Approving Mounds View Business Licenses for the Period of July 1, 2016, to June 30, 2017 All City of Mounds View business licenses will expire on June 30, 2016. Staff is recommending that the Council approve business licenses for the businesses listed in Resolution 8594 contingent upon the City’s receipt of the appropriate fees, applications, proof of insurance and satisfactory reports from the appropriate departments and organizations. Respectfully Submitted, ________________________ Desaree Crane RESOLUTION 8594 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A Resolution Approving Business Licenses for 2016-2017 WHEREAS, all City of Mounds View Business Licenses expire June 30, 2016; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council; and WHEREAS, staff recommends approval of the business licenses for the businesses listed in Exhibit A contingent upon the City’s receipt of the appropriate fees, application materials, proof of insurance and satisfactory reports from the appropriate City departments, Ramsey County Health Department and the Fire Marshal. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve business licenses for the businesses listed in Exhibit A contingent upon the City’s receipt of the appropriate fees, application materials, proof of insurance and satisfactory reports from the appropriate City departments, Ramsey County Health Department and the Fire Marshal. NOW, THEREFORE, BE IT FURTHER RESOLVED that the time period for these licenses will be from July 1, 2016 to June 30, 2017. Adopted this 13th day of June, 2016. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) EXHIBIT A Local Company License Local Address ABC Liquor Cigarette and Tobacco License 2840 Highway 10 Ace Solid Waste, Inc Garbage and Rubbish Hauler License Anoka, MN Allied Waste Systems Garbage and Rubbish Hauler License Circle Pines, MN Alt, Maggie Residential Kennel License 2295 Pinewood Drive Arepa Bite Restaurant License 2213 County Road 10 Aspen Waste Systems, Inc. Garbage and Rubbish Hauler License Minneapolis, MN Big Top Discount Liquors Cigarette and Tobacco License 2577 County Rd 10 Bode, Jennifer Residential Kennel License 3033 Woodale Drive Burger King #4116 Restaurant License 2651 County Rd I Caribou Coffee Restaurant License 2585 County Rd 10 Carlson, William Neitz, Georganne Residential Kennel License 8041 Long Lake Road Dominos Pizza Restaurant License 2548 County Rd 10 El Loro Restaurant License 2535 County Rd 10 Holiday Gasoline License 2732 County Rd 10 Holiday Cigarette and Tobacco License 2732 County Rd 10 Keith Krupenny & Son Garbage and Rubbish Hauler License West St. Paul, MN Little Caesars Restaurant License 2581 County Rd 10 Moe’s Amusement Devices and Centers License 2400 County Rd 10 Moe’s Restaurant License 2400 County Rd 10 Nitti Sanitation, Inc. Garbage and Rubbish Hauler License Mendota Heights, MN Taco Bell Restaurant License 2219 County Rd 10 McDonald's Restaurant License 2201 County Rd 10 Pink Flower Vietnamese Restaurant Restaurant License 2563 County Rd 10 R.J. Riches Restaurant Restaurant License 2145 Highway Avenue Randy's Sanitation Garbage and Rubbish Hauler License Delano, MN Ray Anderson & Sons Co. Inc. Garbage and Rubbish Hauler License St. Paul, MN Republic Services Garbage and Rubbish Hauler License Blaine, MN Rolland, Diane and Rachel Residential Kennel License 7768 Woodlawn Drive Saturn of St. Paul (d.b.a. Rydell Auto Outlet) Automobile Sales License 2375 County Rd 10 Local Company License Local Address Schaaf, Margarita and Timothy Residential Kennel License 2280 Pinewood Drive Seehafer, Wayne Residential Kennel License 8009 Red Oak Drive Sham-O-Jets Kennels Commercial Dog Kennel 7700 Long Lake Rd Shoberg, Brittania Residential Kennel License 5414 Jackson Drive SuperAmerica #4264 Cigarette and Tobacco License 2640 County Road I SuperAmerica #4264 Gasoline License 2640 County Road I Subway Restaurant License 2546 County Rd 10 The Mermaid Amusement Devices and Centers License 2200 County Rd 10 The Mermaid Restaurant License 2200 County 10 The Mermaid Bowling License 2200 County 10 Tobacco View Cigarette and Tobacco License 2359 County 10 The Station Gasoline License 2280 County Rd I The Station Cigarette and Tobacco License 2280 County Rd I Tony’s Sandwich King Restaurant License 2546 County Rd 10 Twin City Refuse Garbage and Rubbish Hauler License St. Paul, MN VASKO Solid Waste Garbage and Rubbish Hauler License 309 Como Avenue Veit Corporation Garbage and Rubbish Hauler License Rogers, MN Veolia ES Garbage and Rubbish Hauler License St. Paul, MN Vino & Stogies (to include the Mounds View Cigar Shop) Cigarette and Tobacco License 2345 County Road H2 Walgreens #06447 Cigarette and Tobacco License 2387 County Rd 10 Walter's Recycling and Refuse Garbage and Rubbish Hauler License Circle Pines, MN Waste Management of Minnesota Garbage and Rubbish Hauler License Blaine, MN Wysong, Debra Residential Kennel License 7063 Knollwood Dr Wynnsong 15 Amusement Devices and Centers License 2430 County Rd 10 EXHIBIT A Item No: 08B Meeting Date: June 13, 2016 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8595, Approving Severance for Officer Daniel Stone of the Mounds View Police Department Background Daniel Stone submitted his resignation as a police officer, and his last day of employment was on May 20, 2016. Attached is Resolution 8595, which authorizes severance to Daniel Stone in accordance with the LELS Local 204 Labor Agreement. In accordance with Article 23.1 (A) of the current labor agreement: Upon Separation from employment with the City, employees with less than twenty (20) years of service and leave in good standing will receive a lump-sum taxable severance compensation for all accrued vacation and compensatory time. Discussion Resolution 8595 provides a payout of Daniel Stone’s accrued/unused vacation time. In accordance with Article 23.1, Daniel Stone is authorized a vacation time payout totaling $557.60. This is calculated as 24.54 accrued/unused vacation hours times his hourly rate of $22.63 Resolution 8496 also provides a payout of Daniel Stone’s compensatory time. In according with Article 23.1, Daniel Stone is authorized a compensatory time pay out totaling $158.41. This is calculated as 7.0 compensatory hours times his hourly rate of $22.63. In accordance with the LELS Local 204 Labor Agreement, Daniel Stone is not eligible for a sick time severance payout. Recommendation Staff recommends approving Resolution 8595 in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. Respectfully submitted, _______________________ Desaree Crane RESOLUTION NO. 8595 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR DANIEL STONE MOUNDS VIEW POLICE DEPARTMENT WHEREAS, Daniel Stone resigned from the Mounds View Police Department effective May 20, 2016; and WHEREAS, the balance of accrued and unused vacation is 24.64 hours; and WHEREAS, the balance of accrued and unused compensatory time is 7.0 hours; and WHEREAS, Daniel Stone’s current rate of pay is $22.63 per hour; and WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement, the maximum potential payout of accrued/unused vacation time will be 24.64 accrued/unused vacation hours x his hourly rate of $22.63 = $557.60; and WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement, the maximum potential payout of accrued/unused compensatory time will be 7.0 accrued/unused compensatory hours x his hourly rate of $22.63 = $158.41. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of vacation time to Daniel Stone not to exceed $557.60, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. NOW, BE IT FURTHER RESOLVED that the Mounds View City Council approves a one-time payout of vacation time to Daniel Stone not to exceed $158.41, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. Adopted this 13th day of June, 2016. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) City of Mounds View Standard Perfomance Measures For the Year Ended December 31, 2015 2013 2014 2015 General Percent change in the taxable property market value.-4.244%-1.672%4.734% Nuisance code enforcement cases per 1,000 population.31.43 60.58 63.24 Bond rating.AA-3 AA-3 AA-3 Accuracy of post election audit. (% of ballots counted accurately) (2012, 2014 General Election)Not selected for audit Not selected for audit Not selected for audit Police Services Part I crime rates (total incidents 2013-383, 2014-448, 2015-357)3,052 3,588 2,794 Part II crime rates (total incidents 2013-602, 2014-545, 2015-419)4,772 4,364 3,279 Part I crime clearance rates 15%17%13% Par II crime clearance rates 58%55%45% Average police response time all incidents.4:40 minutes 4:40 minutes 5:00 minutes Fire and EMS Services Insurance rating.ISO 3 ISO 3 ISO 3 Average fire response time. Emergency calls - weekdays (staffed)6 minutes 6 minutes 6 minutes Emergency calls - nights and weekends (volunteers)7 minutes 7 minutes 7 minutes Non-emergency calls - weekdays (staffed)8.3 minutes 8.3 minutes 8.3 minutes Non-emergency calls - nights and weekends (volunteers)10.5 minutes 11 minutes 10.5 minutes Fire calls per 1,000 population.16.45 16.16 16.63 The Fire Department is not the primary EMS provider they assist Police and Ambulance when called. Streets Average city street pavement condition rating.73 78 75 Expenditures for road rehabilitation per paved lane mile rehabilitated.1,094,505$ 1,279,414$ 1,263,268$ Percentage of all jurisdiction lane miles rehabilitated in the year. 2.4/43.33 6.92%4.24%5.54% Average hours to complete road system during snow event.6 hours 5.5 hours 5.5 hours Water Operating cost per 1,000,000 gallons of water pumped/produced.2,540.37$ 2,676.67$ 2,739.44$ Sanitary Sewer Number of sewer blockages on city systerm per 100 connections zero zero zero Population (per U.S. Census, per Metopolitan Council)12,155 12,314 12,444 As additional information is collected the City will establish outcome measures that will assist in assessing whether community goals are being met. City of Mounds View Standard Perfomance Measures For the Year Ended December 31, 2014 2013 2014 General Percent change in the taxable property market value.-4.244%-1.672% Nuisance code enforcement cases per 1,000 population.31.43 60.58 Bond rating.AA-3 AA-3 Accuracy of post election audit. (% of ballots counted accurately) (2012, 2014 General Election)Not selected for audit Not selected for audit Police Services Part I crime rates (total incidents 2013-383, 2014-448)3,052 3,588 Part II crime rates (total incidents 2013-602, 2014-545)4,772 4,364 Part I crime clearance rates 15%17% Par II crime clearance rates 58%55% Average police response time all incidents.4.4 minutes 4.4 minutes Fire and EMS Services Insurance rating.ISO 3 ISO 3 Average fire response time. Emergency calls - weekdays (staffed)6 minutes 6 minutes Emergency calls - nights and weekends (volunteers)7 minutes 7 minutes Non-emergency calls - weekdays (staffed)8.3 minutes 8.3 minutes Non-emergency calls - nights and weekends (volunteers)10.5 minutes 11 minutes Fire calls per 1,000 population.16.45 16.16 The Fire Department is not the primary EMS provider they assist Police and Ambulance when called. Streets Average city street pavement condition rating.73 78 Expenditures for road rehabilitation per paved lane mile rehabilitated.1,094,505$ 1,279,414$ Percentage of all jurisdiction lane miles rehabilitated in the year. 1.836/43.33 6.92%4.24% Average hours to complete road system during snow event.6 hours 5.5 hours Water Operating cost per 1,000,000 gallons of water pumped/produced.2,540.37$ 2,676.67$ Sanitary Sewer Number of sewer blockages on city systerm per 100 connections zero zero Population (per U.S. Census, per Metopolitan Council)12,155 12,314 As additional information is collected the City will establish outcome measures that will assist in assessing whether community goals are being met. City of Mounds View Standard Perfomance Measures For the Year Ended December 31, 2013 2013 General Percent change in the taxable property market value.-4.244% Nuisance code enforcement cases per 1,000 population.31.43 Bond rating.AA-3 Accuracy of post election audit. (% of ballots counted accurately)(2012 General Election)Not selected for audit Police Services Part I crime rates (total incidents 383)3,052 Part II crime rates (total incidents 602)4,772 Part I crime clearance rates 15% Par II crime clearance rates 58% Average police response time all incidents.4.4 minutes Fire and EMS Services Insurance rating.ISO 3 Average fire response time. Emergency calls - weekdays (staffed)6 minutes Emergency calls - nights and weekends (volunteers)7 minutes Non-emergency calls - weekdays (staffed)8.3 minutes Non-emergency calls - nights and weekends (volunteers)10.5 minutes Fire calls per 1,000 population.16.45 The Fire Department is not the primary EMS provider they assist Police and Ambulance when called. Streets Average city street pavement condition rating.73 Expenditures for road rehabilitation per paved lane mile rehabilitated.1,094,505$ Percentage of all jurisdiction lane miles rehabilitated in the year. 2.998/43.33 6.92% Average hours to complete road system during snow event.6 hours Water Operating cost per 1,000,000 gallons of water pumped/produced.2,540.37$ Sanitary Sewer Number of sewer blockages on city systerm per 100 connections zero As additional information is collected the City will establish outcome measures that will assist in assessing whether community goals are being met. Item No: 8.F. Meeting Date: June 13, 2016 Type of Business: Council Business City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8585 Adopting and Reporting Performance Measures Background: The legislature created the Council on Local Results and Innovation in 2010. (CLRI) The CLRI created standardized performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of cities in providing services. Participation in the standard measures program is voluntary. Discussion and Recommendation: To participate, a city must adopt, implement, and publish a minimum of 10 performance measures as provided by the CLRI. The City of Mounds View already maintains a number of the standard performance measures and will add more in the future. The standard measures will be published on the City’s website and in the next edition of Mounds View Matters. The City will also be eligible for reimbursement of $.14 per capita or $1,742.16 for participation in the program. Attached is resolution 8585 and the list of standard performance measures that the City Council will adopt. Staff recommends approval. Respectfully submitted, ___________________________ Mark Beer RESOLUTION NO. 8585 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING AND REPORTING PERFORMANCE MEASURES WHEREAS, Benefits to the City of Mounds View for participation in the Minnesota Council on Local Results and Innovation’s comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city/county participating in the comprehensive performance measurement program is also exempt from state levy limits for taxes, if levy limits are in effect; and WHEREAS, The Mounds View City Council has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes. NOW THEREFORE LET IT BE RESOLVED THAT, The Mounds View City Council will continue to report the results of the performance measures to its citizenry by the end of the year through publication in the quarterly Mounds View Matters news letter, posting on the city’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The Mounds View City Council directs staff to submit to the Office of the State Auditor the actual results of the performance measures adopted by the city. Adopted this 13th Day of June, 2016. _______________________________ Joe Flaherty, Mayor (ATTEST) _______________________________ Jim Ericson, City Administrator (SEAL) Item No: 08G Meeting Date: June 13, 2016 Type of Business: Consent City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8596 Exempting Adjoining Property Owners and Occupants from Minnesota Statutes Chapter 344 When Their Land Considered Together Is under 20 Acres Introduction: The Governor has signed into law a bill which allows cities to be exempt from Minnesota’s “Partition Fence Law.” In part, the partition fence law is designed to mediate disputes between adjoining landowners by requiring them to share the costs of constructing fences under certain circumstances. Discussion: While the law is generally used in rural areas where fences are required to contain livestock, it applies throughout the state, including the metro area. Recently, landowners in suburban areas have used the partition fence law to force cities to appoint “fence viewers” and go through a costly review process over fence disputes in residential subdivisions. The exemption can be effectuated by resolution, and would mean that a city council member would not have to serve as a “fence viewer” and mediate the merits and costs of new or repaired fences. Recently, a City was sued because a property owner was displeased with the Fence Viewer’s determination. The Council discussed this at its May 23, 2016, meeting and suggested that it would be appropriate to opt out of the provisions addressed within MN Statutes 344, meaning the City Code relating to fences would prevail. Recommendation: Staff recommends the City Council approve Resolution 8596, a resolution exempting adjoining property owners and occupants from Minnesota Statutes Chapter 344 when their land considered together is under 20 acres. ________________________ James Ericson City Administrator LMC Memo on the Partition Fence Law Focus on New Laws: Partition Fence Viewing Exemption The law prevents cities from being dragged into neighbor disputes via a costly fence- viewing process related only to partition fences. (Published May 31, 2016) A new law, Chapter 102, gives cities the authority to pass a resolution to be exempted from appointing fence viewers for parcels of land less than 20 acres. It was signed by Gov. Dayton on May 12 and took effect on May 13. What is the partition fence law? First enacted in 1905, the partition fence law (Minnesota Statutes, chapter 344, attached) is designed to mediate disputes between adjoining landowners by requiring them to share the costs of constructing fences under certain circumstances. The law is generally used in rural areas where fences are required to contain livestock, although it applies throughout the state, including the metro area. Minnesota Statutes, section 344.02 provides limited definitions of what qualifies as a partition fence, including fences that are made of woven and barbed wire. Recently, landowners in suburban areas have used the partition fence law to force cities to appoint “fence viewers” and go through a costly review process over fence disputes in residential subdivisions. New language The newly approved Chapter 102 adds “home rule or statutory cities” to Minnesota Statutes, section 344.011 to allow a city, by resolution, to exempt adjoining owners or occupants from this chapter when their land considered together is less than 20 acres. New language was added to Minnesota Statutes, section 344.20 to adopt a partition fence policy that would subsequently pre-empt the state law. This does not supersede an exemption from 20 acres or less (if adopted); this could be an additional partition fence ordinance that the city could adopt. Previously, both of these sections only applied to townships. Given the limited definition of partition fences and the change in the law, it is unlikely cities will need to mediate these types of disputes. The bill (SF 2986/HF 2757) was authored by Sen. Bev Scalze (DFL-Little Canada) and Rep. Cindy Pugh (R-Chanhassen). RESOLUTION 8596 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION EXEMPTING ADJOINING PROPERTY OWNERS AND OCCUPANTS FROM MINNESOTA STATUTES CHAPTER 344 WHEN THEIR LAND CONSIDERED TOGETHER IS UNDER 20 ACRES WHEREAS, Minnesota Statutes Section 344.011 permits statutory and home- rule charter city councils to, by resolution, exempt adjoining property owners or occupants from Chapter 344 when their land considered together is less than 20 acres; and, WHEREAS, the City of Mounds View regulates fences pursuant to its Zoning Code, in Section 1103.08; and, WHEREAS, fences within the City are more appropriately regulated by the Zoning Code rather than by Minnesota Statutes Chapter 344. NOW, THEREFORE, BE IT RESOLVED that the City Council of Mounds View, Minnesota, hereby exempts adjoining property owners and occupants from Minnesota Statutes Chapter 344 when their land considered together is less than 20 acres. ADOPTED on this 13th day of June, 2016. _____________________________ Joe Flaherty, Mayor ATTEST: _____________________________ James Ericson, City Administrator (seal) Item No: 8H Meeting Date: June 13, 2016 Type of Business: Consent Agenda Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8597, Approve a Joint Seal Coat Project with the City of Fridley on Pleasant View Drive Background: The City of Mounds View and the City of Fridley share a border along Pleasant View Drive (Mounds View)/Stinson Boulevard (Fridley). As part of Fridley’s street maintenance program, seal coating is performed on a regular rotation throughout the city. For this year, Fridley will be seal coating Stinson Boulevard and is asking if Mounds View would want to have the eastern half of the street (Pleasant View Drive) completed as well. Discussion: The City of Fridley is part of a Joint Powers Agreement (JPA) that is administered by the City of Coon Rapids where a number of items are bid on an annual basis. One of the items bid under the JPA is seal coating. This allows the members to take advantage of larger quantities and volume bidding while not having to deal with contract administration. For example, this year’s project bid a quantity of over 1 million square yards of seal coating. In addition to the direct costs, Coon Rapids charges a 2% administrative fee and Fridley will add 5% for the cost of inspection and testing. The unit cost for the work is approximately $1.52/square yard, and the City of Fridley will perform the inspection, testing and notification of the residents. Additionally, the street will be striped after seal coating at no additional charge to Mounds View. For comparison the 2015 seal coat project in Mounds View sealed approximately 150,000 square yards at a cost of $1.32/square yard. In addition to the direct costs of the project, there were administrative and overhead costs such as inspection, notification, attorney review and contract administration. Based on the estimated quantity of 4,618 square yards the cost to Mounds View will be $7,036.35 which also includes the fees from Coon Rapids (2%) and Fridley (5%). This cost would be paid from the Street Improvement Fund (485-4470-7050) which includes $75,000 for seal coating in the 2016 budget. At this point, staff has not prepared a seal coat project for the year and to do so would prove challenging. As a result, staff recommends that this work be completed and it be funded from the Street Improvement Fund. Recommendation: Staff recommends that Council approve this seal coating project and the attached resolution, and that the funding for the work come from the Street Improvement Fund (485-4470-7050). Respectfully submitted, Brian L. Erickson, P.E. – Public Works Director/City Engineer RESOLUTION 8597 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE A JOINT SEAL COAT PROJECT WITH THE CITY OF FRIDLEY ON PLEASANT VIEW DRIVE WHEREAS, the City of Mounds View has a street maintenance program; and, WHEREAS, the 2016 Street Improvement Fund has $75,000 budgeted for seal coating; and, WHEREAS, the City of Fridley, through a Joint Powers Agreement has received bids for seal coating for 2016; and, WHEREAS, the City of Fridley is planning on seal coating Stinson Boulevard which is the western half of Pleasant View Drive on the city limit; and, WHEREAS, the estimated cost for seal coating the 4,618 square yards of Pleasant View Drive in Mounds View city limits is $7.036.35. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the seal coating 4,618 square yards of Pleasant View Drive between County Road I and County Road H2. 2. Funding for the project shall be from the Street Improvement Fund (485-4470-7050) in the amount of $7,036.35. Adopted this 13th day of June 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) FRIENDLY • DRIVEN • RESPONSIVE FRIDLEY MUNICIPAL CENTER • 6431 UNIVERSITY AVE. N. E. FRIDLEY, MN 55432 (763) 571-3450 • FAX (763) 571-1287 •WWW.CI.FRIDLEY.MN.US June 8, 2016 PW16-032 Brian Erickson, PE Public Works Director/City Engineer City of Mounds View 2401 County Road 10 Mounds View, MN 55112 RE: City of Fridley Sealcoat Project ST2016-10 Dear Brian: Thank you for reviewing this upcoming project with me. As we discussed, the City of Fridley bids street maintenance on an annual basis through a 10-city JPA which the City of Coon Rapids administers. We chip seal regularly on an 8-year rotation, excluding streets that are to have major rehabilitation within the coming five years. We use a modified 1/8” trap rock with polymer oil, and have had very good results in recent years. Stinson Boulevard from 73rd Avenue to Osborne Road is in our project area this year, and half of that street is in the City of Mounds View (4,618 s.y. area). We included this street segment our bid quantities, and have flexibility to direct the contractor to remove this area before construction. We received the attached bid on chip sealing for our Project ST2016-10, with the low bid from Pearson Brothers. This bid was awarded in April, and was 8% below estimate. I have incorporated the City of Mounds View quantity into a summary which is also attached, and includes 2% administrative cost for bid administration (paid to the City of Coon Rapids, who administers the JPA), and 5% construction administration and testing cost (paid by the City of Fridley). The total cost for the City of Mounds View would be $7,036.35, equating to $1.52 per square yard. Note that there is little risk of change, as we typically pay the plan quantity for this work. I am requesting your decision on whether or not you would like us to go ahead with the work on the east side of Stinson Boulevard. I am hoping that you can respond no later than June 14, as our contractor has advanced their schedule to start on that date with FRIENDLY • DRIVEN • RESPONSIVE our 9+ miles of work. We would move Stinson Boulevard to the end of the project, as we would plan to notify property owners immediately upon your approval, and expect that the contractor will proceed within days of your decision. If you proceed, the City of Fridley will invoice you for the work once complete and accepted. The City of Fridley will take care of the nominal cost for restriping Stinson Boulevard under this project. The City of Fridley will also provide mailed notification of the work to Mounds View residents adjacent to the project prior to the project start date. Please feel free to contact me at (763) 572-3550 or jim.kosluchar@fridleymn.gov if you would like to discuss this proposal further. I appreciate your request for information and support for this project, and look forward to your response. Best Regards, James Kosluchar, PE Public Works Director/City Engineer BAKER ST73RD AVE LUCIA LN66TH AVE 72ND AVE CREEK PARK LNSERVICE DRABLE STNORTON AVE STINSON BLVDOAKLEY STWEST CIRCLEPIERCE STSHAMROCK LNHAYES ST"65 CENTRAL AVEOAKLEY DRMCKINLEY STSIVERTS LNFRIDLEY ST73 1/2 AVE BROOKVIEW DRMEADOWMOOR DR 75TH AVE S.T IMBER R DGE N.T IMBER R DGE 68TH PL 68TH AVE 66 1/2 AVEEVERT CTBACON DRMEADOWMOOR DR75TH AVE 76TH AVE PINETREE LNCHANNEL RDFRIDLEY STOSBORNE RD BRIGADOON PL FIRESIDE DR CENTER CIRCLE CHANNEL RD76TH AVEBAKER AVETAYLOR ST76TH AVE OSBORNE RD 73 1/2 AVE WSE R VICEDR LAKESIDE RDHAYES ST66TH AVE SOUTH CIRCLE ONONDAGA ST E SERVICE DRBACON DRW SERVICE DRBAKER AVENORTH CIRCLE O V E R T O N DR73 1/2 AVE SERVICE DR BACON DRMCKI NLEYSTOVER T O N DRPAN D O R A D R OAKLEY STCENTRAL AVEFIRESIDE DR ABLE STMCKINLEY STMISSISSIPPI ST 66TH AVE 69TH AVE CENTRAL AVEANOKA ST68TH AVE ARTHUR STABLE ST76TH AVEE SERVICE DRE SERVICE DRHAYES STANOKA ST66TH AVE LAKESIDE RDMCKINLEY STCHANNEL RDSTINSON BLVD67TH AVE 76TH AVE 73RD AVE 73RD AVE STINSON BLVD66TH AVE ARTHUR STKENNASTON DR76TH AVE WEST CIRCLE 73RD AVE STINSON BLVDTAYLOR ST75TH AVE OSBORNE RD RICECREEKTER WEST CIRCLE OAKLEY STSERVICE DR75TH AVE BROOKVIEW DRBRIGADOON PLE SERVICE DR69TH AVE ABLE ST75TH AVEOSBORNE RD CENTER CIRCLE ANOKA STSOUTH CIRCLE MISSISSIPPI ST ONONDAGA ST MISSISSIPPI ST NORTH CIRCLE SQUIRE DRMISSISSIPPI ST ONONDAGA WAY ONONDAGA WAY ONONDAGA ST ONONDAGA ST 2016Seal CoatZone 701,100 2,200550 Feet Map Date: 1/27/20168 5 74 3 21 6 · Document Path: \\Fsfile\share$\GIS\gisdata\publicworks\projects\SealCoat\2016 Seal Coat Zone 7_nocondition.mxd Project Area (172,847 Sq. Yards) CityLimits CITY OF FRIDLEY Bid Quantities 2016 Cooperative Street Maintenance Project City of Fridley Project ST2016-10 East Half of Stinson Boulevard, Located in the City of Mounds View 3/11/16 Bid Date 1. Seal Coating Bid Contract LOW BIDDER: PEARSON BROTHERS Unit Cost Cost Aggregate for Sealcoat Alternate - sy FA-2 (granite) 0.70$ -$ Base Bid - sy FA-2 (trap rock) 0.77$ -$ Alternate sy FA-2 (Modified 1/8" granite) 0.83$ -$ Base Bid 4,618 sy FA-2 (Modified 1/8" trap rock) 0.83$ 3,832.94$ Sealcoat Oil - gal CRS-2 1.80$ -$ 1,247 gal CRS-2p 2.20$ 2,743.09$ TOTAL CONSTRUCTION COST, CITY OF MOUNDS VIEW: 6,576.03$ CITY OF COON RAPIDS Administrative Costs (2% of Construction) 131.52$ CITY OF FRIDLEY Inspection and Testing Costs (5% of Construction) 328.80$ TOTAL PROJECT COSTS, CITY OF MOUNDS VIEW: 7,036.35$ CITY OF FRIDLEY Bid Quantities 2016 Cooperative Street Maintenance Project City of Fridley Project ST2016-10 3/11/16 Bid Date 1. Seal Coating Bid Contract LOW BIDDER: PEARSON BROTHERS Unit Cost Cost Aggregate for Sealcoat Alternate - sy FA-2 (granite)0.70$ -$ Base Bid - sy FA-2 (trap rock)0.77$ -$ Alternate sy FA-2 (Modified 1/8" granite)0.83$ -$ Base Bid 172,847 sy FA-2 (Modified 1/8" trap rock)0.83$ 143,463.01$ Sealcoat Oil - gal CRS-2 1.80$ -$ 46,669 gal CRS-2p 2.20$ 102,671.12$ 2. Traffic Markings LOW BIDDER: AAA Striping Furnish/Install Street Markings 242 gallons 18.35$ 4,440.70$ Furnish/Install Parking Lot Markings - gallons 90.00$ -$ Furnish/Install Symbol Markings 3 gallons 90.00$ 270.00$ 3. Street Sweeping LOW BIDDER: PEARSON BROTHERS Spring Sweeping 160 hours 79.00$ 12,640.00$ Fall Sweeping 100 hours 78.00$ 7,800.00$ 4. Crack Sealing LOW BIDDER: AMERICAN PAVEMENT SOLUTIONS F&I Crack Sealing - lf (no routing)0.40$ -$ F&I Crack Sealing 15,784 lf (route and seal)0.70$ 11,048.58$ F&I Trail Sealing - lf (no routing)0.40$ -$ F&I Trail Sealing - lf (route and seal)0.70$ -$ TOTAL CONSTRUCTION COST, CITY OF FRIDLEY:282,333.40$ 2016 JPA STREET MAINTENANCE PROGRAM SUMMARY OF BIDS - ALL CITIES Sealcoating – Bid Schedule 1 Base Bid Alternate Pearson Bros. Inc. $1,562,617.20 $1,541,936.26 Allied Blacktop Company $1,592,547.42 $1,592,547.42 Asphalt Surface Technologies $1,679,148.74 $1,606,991.28 Pavement Markings – Bid Schedule 2 AAA Striping Service $188,094.40 Sir Lines-A-Lot Inc. $189,083.20 Traffic Marking Service $219,676.00 Warning Lites of MN $224,477.16 Street Sweeping – Bid Schedule 3 Pearson Bros. Inc. $62,780.00 Allied Blacktop Company $68,000.00 Crack Sealing – Bid Schedule 4 American Pavement Solutions $327,277.30 Fahrner Asphalt Sealers $345,336.79 Allied Blacktop Company $372,721.30 Asphalt Surface Technologies $382,766.86 Fog Sealing – Bid Schedule 5 Pearson Bros. Inc. $115,750.00 Allied Blacktop Company $116,836.00 Asphalt Surface Technologies $156,262.50 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 May 23, 2016 6 Mounds View City Hall 7 2401 County Road 10, Mounds View, MN 55112 8 7:01 P.M. 9 10 11 12 1. MEETING IS CALLED TO ORDER 13 14 2. PLEDGE OF ALLEGIANCE 15 16 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 17 18 NOT PRESENT: None. 19 20 4. APPROVAL OF AGENDA 21 A. Monday, May 23, 2016, City Council Agenda. 22 23 MOTION/SECOND: Mueller/Hull. To Approve the Monday, May 23 , 2016, agenda as 24 presented. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 5. PUBLIC INPUT 29 30 None. 31 32 6. SPECIAL ORDER OF BUSINESS 33 A. Resolution 8579, a Resolution of Appreciation for Tim Ramacher, for his 34 Years of Services on the Police Civil Service Commission. 35 36 Mayor Flaherty read a Resolution of Appreciation in full for the record thanking Tim Ramacher 37 for his years of dedicated service on the Police Civil Service Commission. 38 39 MOTION/SECOND: Mueller/Meehlhause. To Adopt Resolution 8579, a Resolution of 40 Appreciation for Tim Ramacher, for his Years of Services on the Police Civil Service 41 Commission. 42 43 Ayes – 5 Nays – 0 Motion carried. 44 45 Mounds View City Council May 23, 2016 Regular Meeting Page 2 7. COUNCIL BUSINESS 1 A. 7:00 p.m., Public Hearing, to Consider Resolution 8580, a Resolution to 2 Consider an Off-Sale Intoxicating Liquor License for Keshav Enterprises, 3 Inc., to operate a Liquor Store located at 2408 County Road I. 4 5 Assistant City Administrator Crane stated in accordance with City Code liquor licenses must be 6 approved by the City Council with a Public Hearing. She explained on March 28th the Council 7 considered a liquor license for Keshav Enterprises, Inc. At that meeting, the Council denied the 8 liquor license request due to the fact the owner had outstanding property taxes. Staff explained 9 that as of May 20th, the property taxes have been paid in full and there were no delinquencies 10 with the City. She requested the Council hold a Public Hearing and take action on the liquor 11 license, contingent upon the City receiving a certificate of liquor liability insurance from the 12 applicant and a satisfactory fire inspection. 13 14 Mayor Flaherty opened the public hearing at 7:06 p.m. 15 16 Linda Stewlow, 2366 Pinewood Circle, reported she has lived at this address for the past 36 17 years. She explained she liked her neighborhood as is and did not want to see a liquor store in 18 her backyard. She asked what the liquor stores target market would be. 19 20 Ankur Chopra, Keshav Enterprises, Inc., reported this would be a neighborhood liquor store. He 21 believed the liquor store would not be bad for the neighborhood or the City. He discussed how 22 the liquor store would assist in revitalizing this property. 23 24 Ms. Stewlow feared that the liquor store would attract an adverse crowd and she was offended 25 that the City was considering this request. 26 27 Jerry Kromley, 2363 County Road I, questioned why the City would want a liquor store at the 28 corner of this quiet neighborhood. He saw no benefit to Mounds View having another liquor 29 store. 30 31 Helen Houle, 7643 Edgewood, understood the property had been vacant for some time, however, 32 she did not know if a liquor store was the right fit for this neighborhood. 33 34 Hearing no further public input, Mayor Flaherty closed the public hearing at 7:10 p.m. 35 36 Council Member Mueller explained the property taxes were to be paid by May 15th in order for 37 the Council to consider this request. It was her understanding that the property taxes were paid 38 on May 19th, which included all outstanding property taxes and the first half of 2016. Assistant 39 City Administrator Crane reported this was the case. 40 41 Mayor Flaherty asked if Mr. Chopra had any issues with his liquor store in Brooklyn Park and 42 questioned if bars would be added to the Mounds View building. Mr. Chopra explained he has 43 not had any issues. He did not anticipate he would be adding the metal bars to the windows. 44 45 Mounds View City Council May 23, 2016 Regular Meeting Page 3 Mayor Flaherty inquired if Mr. Chopra would be making any improvements to the façade of the 1 building. Mr. Chopra indicated he would be adding a sign to the exterior of the building. He 2 believed the building was in good condition and met all City requirements. 3 4 Mayor Flaherty asked if the whole building would be used for a liquor store. Mr. Chopra 5 commented only the SNAP Market side of the building would be used as a liquor store. 6 7 Mayor Flaherty questioned if the coolers on site had been inspected. Mr. Chopra reported the 8 existing coolers had been inspected and were operational. He noted he would be bringing in 9 additional coolers. 10 11 Mayor Flaherty inquired if Mr. Chopra would be carding all patrons and asked if he would be 12 providing training for his employees. Mr. Chopra stated this was State law. He indicated his 13 business would have a card reader system to ensure no sales to minors occurred. 14 15 Mayor Flaherty asked how Mr. Chopra would deal with the surrounding neighbors. Mr. Chopra 16 did not believe the liquor store would be bad for the neighborhood. He explained no illegal items 17 would be sold from the property and noted the store would be closed by 10:00 p.m. each night. 18 He stated he has owned his liquor store in Brooklyn Park for the past eight years. 19 20 Council Member Mueller questioned how Mr. Chopra would manage the trash and recycling on 21 the property. Mr. Chopra reported deliveries would only occur two or three times per week. He 22 anticipated all material would fit into the trash receptacle behind the building and would be 23 removed weekly. 24 25 Council Member Mueller inquired if there was a fence at the rear property line to screen the 26 business use from the adjacent residential neighborhood. Mr. Punjani, the property owner, 27 discussed the location of the garbage receptacles and noted it was completely fenced. 28 29 Council Member Mueller asked when deliveries would be made. Mr. Chopra stated deliveries at 30 his Brooklyn Park location were made between 10:00 a.m. to 1:00 p.m. 31 32 Council Member Mueller commented she did not want to see loitering in front of this building 33 and questioned how Mr. Chopra would address this concern. Mr. Chopra explained his property 34 would have cameras at the front of the building to assist with addressing this issue. 35 36 Council Member Meehlhause inquired why Mounds View was being considered for another 37 liquor store versus a larger community. Mr. Chopra understood Mounds View already had three 38 liquor stores, but believed this was a good market and location. 39 40 Mayor Flaherty explained the Council had made requests of the applicant in order for his request 41 to be considered. He stated there was nothing in the City’s zoning law that would prevent a 42 liquor store from being located on this property. He discussed the history of this site and stated 43 he wanted to see this vacant property put to use. He was not convinced that having a liquor store 44 adjacent to a neighborhood would be a concern, given the current location of Vino & Stogies and 45 Mounds View City Council May 23, 2016 Regular Meeting Page 4 Big Top Liquor. He was more concerned about the property having a tenant and that all rules of 1 the City be followed. It was his hope that Mr. Chopra would be a good neighbor. 2 3 Council Member Mueller commented if the taxes were paid in full and the fire inspection was 4 satisfactory, the Council would have to offer their support for this request. While she had serious 5 doubts on if the market could support four liquor stores, she noted she would be supporting the 6 liquor license request. 7 8 MOTION/SECOND: Mueller/Flaherty. To Waive the Reading and Adopt Resolution 8580, a 9 Resolution to Consider an Off-Sale Intoxicating Liquor License for Keshav Enterprises, Inc., to 10 operate a Liquor Store located at 2408 County Road I, contingent upon the City receiving a 11 certificate of liquor liability insurance from the applicant and a satisfactory fire inspection. 12 13 Council Member Meehlhause stated he had concerns with how successful another liquor store 14 would be in the City, or if this new store would hurt an existing business. However, this was to 15 be determined by the free market. He explained that because the property owner had paid his 16 taxes in full, the Council had no reason to deny the request. 17 18 Council Member Gunn concurred. She encouraged the property owner to upgrade the outside of 19 the building as it was an eyesore and requested the business owner to keep his property free of 20 debris. 21 22 Mayor Flaherty thanked the neighbors for attending the Council meeting and for voicing their 23 concerns. He stated if he lived in this neighborhood he would want to see a business operating 24 out of the building versus having the site being further blighted. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 Mr. Kromley requested the garbage on the site be better managed. Mayor Flaherty believed this 29 would be addressed by the new business owner. 30 31 B. 7:00 p.m. Public Hearing to Consider Resolution 8577 Adopting a Special 32 Assessment for a Private Water Line Repair. 33 34 Finance Director Beer stated the property at 2145 Highway Avenue had a water leak in their 35 service line. He explained this business was responsible for the repair as it was between the main 36 and the business. It was noted that if the repair was not made, the street would have been 37 undermined. Staff recommended the Council hold a public hearing and adopt a special 38 assessment for the private water line repair. 39 40 Mayor Flaherty opened the public hearing at 7:31 p.m. 41 42 Hearing no public input, Mayor Flaherty closed the public hearing at 7:31 p.m. 43 44 MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8577 Adopting 45 Mounds View City Council May 23, 2016 Regular Meeting Page 5 a Special Assessment for a Private Water Line Repair. 1 2 Ayes – 5 Nays – 0 Motion carried. 3 4 C. 7:00 p.m. Public Hearing, to Consider Resolution 8578 Adopting Special 5 Assessments for Unpaid Abatement Charges, Administrative Offense 6 Charges, and Diseased Tree Charges. 7 8 Finance Director Beer requested the Council approve a Resolution that would adopt special 9 assessments for unpaid abatement charges, administrative offense charges and diseased tree 10 charges. He explained a 30-day notice letter was sent to all impacted by these special 11 assessments. 12 13 Mayor Flaherty opened the public hearing at 7:33 p.m. 14 15 Hearing no public input, Mayor Flaherty closed the public hearing at 7:33 p.m. 16 17 Mayor Flaherty asked how much time has elapsed from the first notification to this meeting. 18 Finance Director Beer reported the diseased trees were removed last November and invoices 19 were sent in December of 2015. He explained the abatement charges and administrative offenses 20 were from last December as well. 21 22 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8578 23 Adopting a Special Assessments for Unpaid Abatement Charges, Administrative Offense 24 Charges, and Diseased Tree Charges. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 D. 7:00 p.m. Public Hearing to Consider Second Reading and Adoption of 29 Ordinance 917, an Ordinance Revising Title 1100 of the Mounds View City 30 Code Regarding Carports and Accessory Uses (ROLL CALL VOTE). 31 32 Planner Sevald requested the Council consider a Zoning Code Amendment that would revise 33 Title 1100 of the Mounds View City Code regarding carports and accessory uses. He explained 34 the Planning Commission reviewed this item at their May 18th meeting and recommended 35 approval. 36 37 Mayor Flaherty opened the public hearing at 7:37 p.m. 38 39 Hearing no public input, Mayor Flaherty closed the public hearing at 7:37 p.m. 40 41 Mayor Flaherty requested further comment on the discussion held by the Planning Commission 42 regarding this matter. Planner Sevald explained the Planning Commission mainly discussed the 43 location, roof pitch and appearance of carports. 44 45 Mounds View City Council May 23, 2016 Regular Meeting Page 6 MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt 1 Ordinance 917, an Ordinance Revising Title 1100 of the Mounds View City Code Regarding 2 Carports and Accessory Uses. 3 4 Council Member Meehlhause thanked Planner Sevald and the Planning Commission for their 5 work on this item. 6 7 ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 8 9 Ayes – 5 Nays – 0 Motion carried. 10 11 E. 7:00 p.m. Public Hearing to Consider Resolution 8582, a Resolution to 12 Consider a Conditional Use Permit for a Dynamic Display Sign for Messiah 13 Lutheran Church located at 2848 County Road H2. 14 15 Planner Sevald stated Messiah Lutheran Church would like to replace their existing 8’ x 4’ 16 ground sign at the corner of County Road H2 and Knollwood Drive with an 8’ x 5’ multi-colored 17 dynamic display sign at the same location. It was noted the existing sign encroaches into the 30’ 18 sight triangle, and is therefore a non-conforming structure. He reported dynamic display signs 19 were limited to amber coloring in residential neighborhoods. Staff reviewed the request in 20 further detail and explained the Planning Commission recommended approval of the Conditional 21 Use Permit as requested. He explained the Planning Commission tabled action on the variance 22 request for the color sign and directed staff to draft an Ordinance amendment that would allow 23 full color signs at institutional uses, churches and schools within a residential area. 24 25 Mayor Flaherty opened the public hearing at 7:44 p.m. 26 27 Hearing no public input, Mayor Flaherty closed the public hearing at 7:44 p.m. 28 29 Council Member Mueller thanked staff for the thorough report. She understood the brightness of 30 the sign would be limited for day and night time hours. She stated because no residents came 31 forward offering opposition to the proposed sign, she would support the full color dynamic 32 display sign. 33 34 Council Member Gunn asked if the applicant was aware the sign could not flash and move. 35 Planner Sevald reported the applicant was aware of this requirement. 36 37 Mayor Flaherty indicated he met with Pastor Klaus and discussed the sign request. He 38 questioned if it was necessary to complete a code amendment. City Administrator Ericson 39 reported this would be required if the Council supported allowing a full-color dynamic display 40 sign in the R-1 district for the church. 41 42 MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8582, 43 a Resolution to Consider a Conditional Use Permit for a Dynamic Display Sign for Messiah 44 Lutheran Church located at 2848 County Road H2. 45 Mounds View City Council May 23, 2016 Regular Meeting Page 7 1 Council Member Meehlhause commented on the discussion held by the Planning Commission at 2 their May 18th meeting. He explained after much discussion, the Commission wanted to see the 3 Ordinance amended versus granting a variance. 4 5 Council Member Mueller believed that because the sign would be located at an intersection with 6 a four way stop there was less concern for her regarding the line of sight. 7 8 Council Member Meehlhause recommended the Council direct staff to proceed with the 9 Ordinance change. 10 11 The Council consensus was to direct staff to move forward with the Ordinance amendment to 12 allow full-color dynamic display signs in the R-1 zoning district for churches and schools. 13 14 Ayes – 5 Nays – 0 Motion carried. 15 16 F. Continued Public Hearing: Resolution 8568, a Resolution to Consider an On-17 Sale Intoxicating Liquor License for Moe’s located at 2400 County Road 10. 18 19 Assistant City Administrator Crane stated at the May 9th City Council meeting this matter was 20 introduced and continued to May 23rd. The consensus of the Council on May 9th was to charge 21 Moe’s a 20% license late fee in accordance with the 2016 fee schedule. Since that time Moe’s 22 owners have submitted all necessary paperwork, materials and fees. She noted all utility bills 23 have been paid in full including late fees. Staff recommended the Council hold a public hearing, 24 take comments from the public and approve the on-sale intoxicating liquor license for Moe’s, 25 contingent upon a satisfactory fire inspection. 26 27 Mayor Flaherty explained the public hearing was still open for comment. 28 29 Hearing no public input, Mayor Flaherty closed the public hearing at 7:55 p.m. 30 31 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8568, a 32 Resolution to Consider an On-Sale Intoxicating Liquor License for Moe’s located at 2400 33 County Road 10, contingent upon a satisfactory fire inspection. 34 35 Ayes – 5 Nays – 0 Motion carried. 36 37 G. Second Reading and Adoption of Ordinance 916, an Ordinance Updating 38 Chapter 1006 of the Mounds View City Code Regarding Certificates of 39 Occupancy and Escrows (ROLL CALL VOTE). 40 41 City Administrator Ericson stated this Ordinance was introduced to the Council at their May 9th 42 meeting. He explained this Ordinance amends Chapter 1006 of the City Code which allows for 43 the charging of escrows when a Certificate of Occupancy was requested and there were still items 44 that had to be completed. He reported this was a very standard practice among communities. 45 Mounds View City Council May 23, 2016 Regular Meeting Page 8 Staff reviewed the Ordinance in further detail and recommended approval. 1 2 Council Member Mueller asked when staff would have a fee schedule ready for this Ordinance. 3 City Administrator Ericson reported the escrow amounts were included in the fee schedule that 4 was adopted by the Council in November of 2015. 5 6 MOTION/SECOND: Mueller/Gunn. To Waive the Second Reading and Adopt Ordinance 916, 7 an Ordinance Updating Chapter 1006 of the Mounds View City Code Regarding Certificates of 8 Occupancy and Escrows. 9 10 ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 11 12 Ayes – 5 Nays – 0 Motion carried. 13 14 H. First Reading and Introduction of Ordinance 915, an Ordinance Amending 15 Chapter 1012 of the Mounds View City Code Regarding the Rental Dwelling 16 License Requirements. 17 18 City Administrator Ericson requested the Council consider introducing an Ordinance amending 19 Chapter 1012 of the Mounds View City Code regarding rental dwelling license requirements. He 20 discussed how the City had managed rental properties over the years and described the 21 amendments in detail. Staff explained the City Attorney had reviewed the amendment and 22 recommended the Council introduce Ordinance 915. 23 24 Council Member Mueller thanked staff for reviewing this code so thoroughly. 25 26 Mayor Flaherty understood there were Mounds View residents that wanted to age in place. He 27 questioned if the proposed code would allow for caregivers to live in a residence. City 28 Administrator Ericson reported Mounds View City Code does allow for up to two boarders to 29 live in a home. 30 31 MOTION/SECOND: Gunn/Mueller. To Waive the First Reading and Introduce Ordinance 915, 32 an Ordinance Amending Chapter 1012 of the Mounds View City Code Regarding the Rental 33 Dwelling License Requirements. 34 35 Ayes – 5 Nays – 0 Motion carried. 36 37 I. First Reading and Introduction of Ordinance 918, an Ordinance Naming 38 that Section of County Road 10 in the City of Mounds View to “Mounds 39 View Boulevard”. 40 41 City Administrator Ericson requested the Council introduce an Ordinance naming a section of 42 County Road 10 in the City of Mounds View to “Mounds View Boulevard”. Staff discussed the 43 navigational concerns that have arose when this portion of the roadway was renamed County 44 Road 10. He was pleased to report that MnDOT would be replacing the signs. He anticipated 45 Mounds View City Council May 23, 2016 Regular Meeting Page 9 the signs would be replaced in 2018 at the earliest. Staff recommended the Council introduce 1 Ordinance 918. 2 3 Mayor Flaherty stated this issue has been discussed by the Council for years. He thanked 4 Council Member Meehlhause for his efforts on this matter. 5 6 Council Member Mueller thanked Council Member Meehlhause and staff for continuing to work 7 on this issue. 8 9 MOTION/SECOND: Meehlhause/Gunn. To Waive the First Reading and Introducing 10 Ordinance 918, an Ordinance Naming that Section of County Road 10 in the City of Mounds 11 View to “Mounds View Boulevard”. 12 13 Council Member Mueller requested the map be posted on the City’s website so business owners 14 and residents can see what portion of County Road 10 would be renamed. 15 16 Ayes – 5 Nays – 0 Motion carried. 17 18 J. Resolution 8581, Dissolution of the Street and Utilities Commission. 19 20 Public Works Director Erickson requested the Council consider the dissolution of the Street and 21 Utilities Commission. He explained the work of this group has come to an end as Area I of the 22 project was underway. He thanked the members of the Streets and Utilities Commission for their 23 service to the community. Staff then recommended the Council approve a Resolution dissolving 24 the Streets and Utilities Commission. 25 26 Council Member Mueller asked if the members of the Streets and Utilities Commission would be 27 formally recognized for their service to the City. Public Works Director Erickson reported all 28 current members would be recognized. 29 30 Council Member Mueller reported the City was seeking volunteers for the Charter Commission 31 in the event any of these individuals would like to continue serving the community. 32 33 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8581, 34 Dissolution of the Street and Utilities Commission. 35 36 Council Member Meehlhause thanked all of the individuals that served on the Street and Utilities 37 Commission over the years. 38 39 Council Member Gunn also appreciated the members of this Commission and believed they had 40 done the City proud. 41 42 Mayor Flaherty thanked former Mayor Marty for his forethought and for getting this 43 accomplished on behalf of the City. 44 45 Mounds View City Council May 23, 2016 Regular Meeting Page 10 Ayes – 5 Nays – 0 Motion carried. 1 2 K. Resolution 8583, Approving the Uniform State Wide Contract for 3 Cogeneration and Small Power Production Facilities as part of the Energy 4 Savings Partnership (ESP) program for the Community Center and City 5 Hall. 6 7 Public Works Supervisor Peterson requested the Council approve the uniform State wide 8 contractor for cogeneration and small power production facilities as part of the Energy Savings 9 Partnership (ESP) program for the Community Center and City Hall. He explained this contract 10 would allow the City to hook up its solar panels to Xcel Energy’s power grid. Staff discussed the 11 contract rates in further detail with the Council and recommended approval. 12 13 Council Member Mueller requested a minor change to the language on the Resolution 14 eliminating the first “further”. She asked how the liability insurance coverage amount was 15 determined. Public Works Supervisor Peterson indicated this amount was determined by Xcel 16 Energy. 17 18 Mayor Flaherty requested further information on how the solar panels will work. Public Works 19 Supervisor Peterson described how the solar panels will turn sunlight into energy for the 20 Community Center and City Hall. It was noted the energy would either be used by the City or be 21 pushed back out into the grid. 22 23 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8583, 24 Approving the Uniform State Wide Contract for Cogeneration and Small Power Production 25 Facilities as part of the Energy Savings Partnership (ESP) program for the Community Center 26 and City Hall. 27 28 Council Member Meehlhause thanked Public Works Supervisor Peterson for all of his efforts on 29 this project. 30 31 Ayes – 5 Nays – 0 Motion carried. 32 33 8. CONSENT AGENDA 34 A. Set a Public Hearing for Monday, June 13, 2016, at 7:00 p.m., to Consider 35 the Second Reading and Adoption of Ordinance 918, an Ordinance naming 36 that Section of County Road 10 in the City of Mounds View to “Mounds 37 View Boulevard”. 38 B. Set a Public Hearing for Monday, June 13, 2016, at 7:00 p.m., to Consider a 39 Residential Kennel License for Meridith Grosse located at 7985 Fairchild 40 Avenue. 41 42 MOTION/SECOND: Mueller/Hull. To Approve the Consent Agenda as presented. 43 44 Ayes – 5 Nays – 0 Motion carried. 45 Mounds View City Council May 23, 2016 Regular Meeting Page 11 1 9. JUST AND CORRECT CLAIMS 2 3 Finance Director Beer answered the Council's questions related to claims. 4 5 MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as 6 presented. 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 10. APPROVAL OF MINUTES 11 A. April 11, 2016, City Council Meeting Minutes. 12 13 MOTION/SECOND: Mueller/Hull. To Approve the April 11, 2016, City Council meeting 14 minutes as presented. 15 16 Ayes – 5 Nays – 0 Motion carried. 17 18 B. April 25, 2016, City Council Meeting Minutes. 19 20 Council Member Meehlhause requested a correction on Page 2, Line 3 removing the word 21 provided. 22 23 Council Member Meehlhause requested a correction on Page 2, Line 21 stating city manager 24 should be changed to city managers. 25 26 Council Member Meehlhause requested a correction on Page 4, Line 40 removing the word the. 27 28 Council Member Meehlhause requested a correction on Page 4, Line 45 stating the sentence 29 should read: from where. 30 31 Council Member Meehlhause requested a correction on Page 5, Line 14 placing a “w” at the end 32 of Mounds View. 33 34 Council Member Meehlhause requested a correction on Page 12, Line 4 amending this sentence 35 to read: unit that would not have to comply. 36 37 Council Member Meehlhause requested a correction on Page 12, Line 37 changing be to begin. 38 39 Council Member Meehlhause requested a correction on Page 13, Line 16 removing the word on. 40 41 MOTION/SECOND: Meehlhause/Hull. To Approve the April 25, 2016, City Council meeting 42 minutes as corrected. 43 44 Ayes – 5 Nays – 0 Motion carried. 45 46 Mounds View City Council May 23, 2016 Regular Meeting Page 12 C. May 9, 2016, City Council Meeting Minutes. 1 2 Council Member Meehlhause requested a correction on Page 8, Line 16 placing a “w” at the end 3 of Mounds View. 4 5 Council Member Meehlhause requested a correction on Page 8, Line 32 changing park to parks. 6 7 MOTION/SECOND: Gunn/Meehlhause. To Approve the May 9, 2016, City Council meeting 8 minutes as corrected. 9 10 Ayes – 5 Nays – 0 Motion carried. 11 12 11. REPORTS 13 A. Reports of Mayor and Council. 14 15 Council Member Mueller stated the next Festival in the Park Committee meeting would be held 16 on Tuesday, June 21st at City Hall at 7:00 p.m. She encouraged those interested in volunteering 17 to attend this meeting. She provided further comment on the events planned for this year’s 18 Festival. 19 20 Council Member Mueller reported the League of Minnesota Cities Board approved a 3% increase 21 in member dues for 2017. This information was passed along to the Finance Director to assist 22 the City in budgeting accordingly. 23 24 Council Member Mueller commented the State Legislature wrapped up their session on Sunday, 25 May 22 nd. She was pleased that the State had taken action on body cameras. She provided 26 further comment the State legislation regarding granny pods. She was disappointed that the 27 legislature could not come together to pass a transportation bill. 28 29 Council Member Meehlhause discussed the Twin Cities Gateway board meeting he attended last 30 week. He explained the Gateway continues to be in great financial standing. He reviewed the 31 hotel revenues that had been collected in 2016. He commented Twin Cities Gateway was 32 looking to hire an additional staff member to assist with promoting the gateway for sporting 33 events. 34 35 Council Member Meehlhause explained the United States Postal Service would be unveiling a 36 stamp that honors Halloween at the Anoka City Hall on Thursday, September 29th. 37 38 Council Member Meehlhause stated he would be joining Public Works Director Erickson and 39 Public Works Supervisor Peterson in touring the Little Canada, White Bear Lake and Vadnais 40 Heights Public Works facilities. 41 42 Council Member Meehlhause reported he would be attending an NYFS board meeting on 43 Thursday. 44 45 Mounds View City Council May 23, 2016 Regular Meeting Page 13 Council Member Meehlhause commented on the recent lunch he had with Jerry Hromatka and 1 noted he has been asked to serve as the Chair of the NYFS Board. He reported he accepted this 2 position. 3 4 Council Member Gunn read a letter in full for the record stating Mounds View would be 5 recognized at the upcoming League of Minnesota Cities Conference as a Step 1 GreenStep City. 6 She believed this was a great honor and she thanked the public works staff for assisting the City 7 in achieving this recognition. She was proud of the fact the City was looking to the future in 8 order to become a more sustainable community. 9 10 Mayor Flaherty requested staff look into placing Heart Healthy and GreenStep Community signs 11 on the entrance signs in the City of Mounds View. 12 13 B. Reports of Staff. 14 15 Finance Director Beer reported his staff continues to work on the 2017 budget. 16 17 Public Works Director Erickson reported the contractor was completing the punch list for Area 18 H. He explained the final wear course on Groveland and Ardan would be completed on 19 Wednesday. He provided an update on Area I and noted the contractor has been made aware that 20 work must stop at 7:00 p.m. 21 22 Public Works Director Erickson stated he attended a meeting regarding the I-35W/County Road 23 H intersection. He explained the plan was to remove the bridge the weekend of June 3rd. It was 24 noted the work on this intersection and bridge was slated for completion by August 15th. 25 26 Mayor Flaherty requested City staff speak with Ramsey County regarding a gateway sign at the 27 County Road H intersection. 28 29 Council Member Mueller discussed how the businesses along Program Avenue could be reached 30 through the road construction season. 31 32 Council Member Gunn requested an update on County Road I. Public Works Director Erickson 33 provided the Council with an update on the road construction project for County Road I. 34 35 Public Works Director Erickson reported he had signed copies of the easements documents for 36 the Silver View Park Trail. The documents were provided to the City Attorney. A round of 37 applause was offered by the Council. 38 39 1. Review Research Concerning Accessory Dwelling Units 40 41 City Administrator Ericson explained a resident was interested in adding an apartment above a 42 garage. Staff reviewed these plans and from a building standpoint the plans were solid. 43 However, City Code only allows one independent dwelling unit per residential lot. He explained 44 that some communities do allow for accessory dwelling units with conditions. He provided the 45 Mounds View City Council May 23, 2016 Regular Meeting Page 14 Council with further information on this matter and asked how the Council wanted to proceed. 1 He indicated this matter could be addressed during the Comprehensive Planning process the 2 Council supported a change. 3 4 Mayor Flaherty was not in any hurry to modify the City’s current code. He believed the Planning 5 Commission should take a further look at this matter and make a recommendation to the City 6 Council. 7 8 Council Member Gunn supported the Council pursuing this matter further given the fact many 9 Mounds View residents had aging parents. 10 11 Council Member Mueller agreed. She was in favor of Roseville’s approach to ADU’s and 12 wanted to see Mounds View investigate this matter further. 13 14 Council Member Hull believed this issue was a sign of the times and should be considered by the 15 City Council. 16 17 Council Member Meehlhause concurred. 18 19 2. Review Recently Adopted Legislation Regarding Temporary Dwelling 20 Units 21 22 City Administrator Ericson stated the legislature approved an allowance that would provide 23 people the opportunity to have a temporary dwelling unit on their property for a physically or 24 mentally impaired family member. He discussed the intent behind these dwelling units noting 25 cities would be allowed to opt out if this was considered to be something outside what the City 26 would consistently allow. He reported staff did have some enforcement concerns regarding this 27 issue. 28 29 Council Member Meehlhause and Council Member Gunn supported the City opting out on this 30 matter. 31 32 Council Member Mueller believed the City should opt out and focus rather on the accessory 33 dwelling unit. 34 35 Council Member Gunn agreed. 36 37 Mayor Flaherty also supported the City opting out on this matter. He feared that the City could 38 lose control of this issue. 39 40 City Administrator Ericson commented on a State law that could force a property owner to pay 41 for a neighboring fence. He explained the City Council would be responsible for assigning a 42 fence viewer from the City Council members. He indicated the Council could opt out on this 43 matter as well and questioned how the Council wanted to proceed. 44 45 Mounds View City Council May 23, 2016 Regular Meeting Page 15 The consensus of the Council was to opt out. 1 2 City Administrator Ericson commented there was a three city joint Council meeting on Tuesday, 3 June 14th at the Blaine City Hall at 6:00 p.m. Budget issues and the ladder truck would be 4 discussed. 5 6 City Administrator Ericson indicated the employee recognition event would be held on 7 Wednesday, June 8th from 11:30 a.m. to 1:00 p.m. at the Community Center. He encouraged all 8 Council members to attend. 9 10 C. Reports of City Attorney. 11 12 City Attorney Riggs advised the Council on the public works situation with MnDOT, the Silver 13 View Creek Park trail situation, and the Wood Crest Park wetland mitigation situation. 14 15 12. Next Council Work Session: Monday, June 6, 2016, at 7:00 p.m. 16 Next Council Meeting: Monday, June 13, 2016, at 7:00 p.m. 17 18 13. ADJOURNMENT 19 20 The meeting was adjourned at 9:35 p.m. 21 22 Transcribed by: 23 24 Heidi Guenther 25 TimeSaver Off Site Secretarial, Inc. 26