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HomeMy WebLinkAboutAgenda Packets - 1999/04/26 CITY OF MOUNDS VIEW COUNCIL AGENDA MONDAY,April 26, 1999 7:00 PM ' 1. CALL MEETING TO ORDER 2. ROLL CALL: Coughlin, Marty, Stigney, Quick, Thomason 3. APPROVAL OF MINUTES A. Monday,April 12, 1999 City Council Minutes 4. SPECIAL ORDER OF BUSINESS 5. REPORTS 6. CONSENT AGENDA A. Approve Just and Correct Claims B. Temporary Liquor License/Festival In the Park Committee C. Contractor Licenses for Approval 7. UNFINISHED BUSINESS A. Update on Onan Project in Fridley 8. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR A. Citizens: Before speaking must give their full name and address for the minutes. 9. COUNCIL BUSINESS A. Public Hearing 7:05-For the Introduction and First Reading of Ordinance 629 an Ordinance Amending Chapter 401 of the Mounds View Municipal Code Pertaining to the Planning and Zoning Commission B. Public Hearing 7:10-For the Consideration of Resolution 5297 to Consider a • Conditional Use Permit for a Residential Dog Kennel at 2841 Bronson Drive, • Requested by Andrea McRannolds C. Public Hearing 7:15-For Resolution 5333 to Consider a Conditional Use Permit for an Oversize Garage at 2091 Terrace Drive D. Resolution 5334 Approving Assistant City Administrator Position E. Consideration of Antenna Proposal F. Presentaion of Spring Lake Rd./Co. I Street Project Survey U:\CARIS\TRACYS\SHARE\AGENDAS\4-26-99.CC 10. Next Council Work Session: Monday,May 3, 1999,6:00 PM Next Council Meeting: Monday,May 10, 1999 7:00 PM 11. Adjournment Attached Reports: Banquet Facility Update •f • 9�p'rk�j NSC U:\CHRIS\TRACYS\SHARE\AGENDAS\4-26-99.CC r; April 22, 1999 • To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: April 26, 1999 City Council Meeting We actually have a relatively short agenda for Monday which for those of you who spent three nights at City Hall this week may appreciate. Here's what we have for Monday: 7A. Unfinished Business - Onan Project: Council will recall residents expressing concern over the Onan plans in Fridley at the April 12 meeting. Last week I talked with Valerie Amundson, the woman who spoke to the Council that night, who was looking for any action the City could consider to minimize the impact of this project. Onan quickly set up a neighborhood meeting for tonight at Onan. I suggested to Ms. Amundson that she see what Onan may contemplate in view of their project's impact on her property. Jim Erickson is to attend that meeting tonight, and Rob Marty has indicated he will be attending as well. The results can be reported on Monday night. I did talk with the city manager of Fridley who expressed some surprise at the comments that problems have traditionally existed between the two cities as he was not aware of any, nor was I. As for this project he said he would let me know if anything of any substance came up. I think tonight's meeting will be important in knowing what else may happen with this project. 9D. Resolution 5334 Approving Assistant City Administrator Position: I added some additional language emphasizing the role in legal management for this position. I do believe that spending more attention on our legal needs can make up for the annual increase in pay for this position. The new language is double underlined and in small cap italics. I also want to emphasize this position as different in that it would essentially be a department head position for administration and personnel functions, as opposed to an extension of my position. I would not be proposing this position unless I felt Ms. Schmidt was capable of the role and that her abilities in an upgraded position would be helpful to the organization. It was also clear from the work session that should Ms. Schmidt leave this position, it would not automatically stay as this job description. That decision would be evaluated at that time. 9E. Antenna Proposal: Mike has a memo on this and is looking for some direction. 9F. Spring Lake Road/County Road I Survey: The results of the survey look interesting. Council direction will be sought here as well. In other business, Bob Long continues to work at the legislature on our airport legislation. He can report on the status of those efforts Monday evening. The mayor and I met with two representatives of the pilots at the airport on Monday, and the Blaine city manager. They would like to take an active role in addressing noise complaints by putting in a phone line to receive and respond to noise complaints. We added that direct contact on an ongoing basis with our residents would go a long way to satisfying people's anger over airport noise. We will be meeting again next month. For next week, I will be meeting again with the neighboring city administrators and MAC to deliberate over a local and/or regional sound abatement committee. I will be stressing the regional based committee in as much to bring maximum exposure to this effort. I will also stress a fiscal commitment by MAC to the committee and place expectations that they will commit to establishing relationships with residents directly, not just the city representatives. We will see how this goes. Bob Long is currently working on trying to wrap up the Everest terms. We will report directly to each member once we know where things are coming down. • I will also be talking with Wendell Smith to try to coordinate traffic management planning for the theater opening. We have been informed that MNDOT has approved the project plans and MSA funding and everyone should expect to see work starting almost immediately. I am not clear as to the exact opening date of the theater but it should be after the Highway 10 access has been established. Carl and Kitty have been interviewing for Tracy's old position. We appear to have some good candidates to fill the position. Also, Brimeyer has narrowed down the chief candidates and will be presenting them to the Civil Service Commission next week. I will be out of the office on Friday but will be checking in if you need to get ahold of me. Otherwise, see you on Monday. CITY OF MOUNDS VIEW MEETING MINUTES MONDAY,APRIL 12, 1999 7:30 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Coughlin, Marty, Quick, Stigney, Thomason. NOT PRESENT: None. 3. APPROVAL OF MINUTES,MONDAY,MARCH 15, 1999 CITY COUNCIL MINUTES Mayor Coughlin requested the following correction: Page 22, fifth paragraph, "Mayor Coughlin mentioned Council Member Quick's the Chicf's perspective was the 65 percent of the full 2700 hours of accrued time." Council Member Quick clarified that this is incorrect and he never made that statement. He clarified that he supports 50 percent of the accrued time. Council Member Stigney requested the following corrections: Page 2, last 2 paragraphs and Page 3, first paragraph,replace the words "Mr. Marty"with the words "Council Member Stigney." Page 3, last paragraph, fourth line: "...of the pieces of equipment we did not buy at that 01 time was a pickup, which was authorized at the ..." Council Member Marty requested that the paragraph describing Jim Schmidt's statements (Page 7, fourth paragraph) be kept as an Old Business item so it can be periodically reviewed as the Highway 10 Turnback Project proceeds. -' Mayor Coughlin noted the purpose of Old Business is to track items weekly until it comes forward, which may be too often in this case. Council Member Marty noted that a number of relevant things were said which he does not want forgotten and filed away. Unanimous consent was reached to direct staff to place a copy of that paragraph in the Highway 10 Turnback Project folder. Council Member Marty requested clarification of the sixteenth line of the first paragraph on Page 10. He stated he does not understand the phrase "along Silver Lake Road with a platoon walking path throughout the entire area." 1 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR E'. Mayor Coughlin stated it should indicate "along Silver Lake Road with a bituminous walking I path throughout the entire area." Council Member Marty requested clarification of the third paragraph of Page 13. He stated he does not understand the sentence "(Mike) stated none that he is aware of, I have the Columbus township from last week when we started this at the Community Center." Mayor Coughlin stated this pertained to wetland mitigation and suggested staff reword that paragraph to provide clarity. MOTION/SECOND: Coughlin/Thomason. Accepting the March 14, 1999 City Council minutes as amended. Ayes - 4. Nays-0. Abstain- 1 (Quick) Motion carried. 4. SPECIAL ORDER OF BUSINESS. A. Resolution 5332 Proclaiming April 28, 1999 as "Arbor Day" City Administrator Whiting read the resolution in full which proclaimed April 28, 1999 as Arbor £I Day. °l MOTION/SECOND: Marty/Thomason. To adopt Resolution 5332, a resolution proclaiming April 28, 1999 as "Arbor Day." Ayes - 5. Nays - 0. Motion carried. 5. REPORTS Council Member Quick had no report. Council Member Marty reported on Park and Recreation Commission action taken at their March 24, 1999 meeting. He advised the Mounds View Community Center is preparing a marketing plan at this time. Council Member Marty stated he is happy to announce that Steve's Appliance is donating a used refrigerator to the Senior Center. He reported the Commission approached Coca-Cola®about assisting with an electronic scoreboard but they declined. Council Member Marty announced the April 17-18, 1999 Minnesota Sports Federation mens and womens masters volleyball tournament which will be held at the Community Center and is open to the public. He reviewed the Spring programs and reported that the Teen Night activity needs more parent involvement and parents to chaperone. He reviewed the status of the other recreational programs including swimming lessons, babysitting classes, recreational camps, etc. Council Member Marty encouraged parents and adults to contact the City if they are interested in chaperoning at the Teen Night activity. 2 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR Mayor Coughlin noted that Michael Amundsen received his Eagle Scout award and had used the renovation of Groveland Park as his Eagle project. He stated that he and Council Member Thomason were present at the ceremony and publicly extended recognition of this award and work to upgrade the park. Mayor Coughlin stated he had the opportunity to read to Ms. Anderson's third grade class from Pinewood School and hopes to be able to do that on a regular basis. Mayor Coughlin advised he testified once again before the Minnesota State Senate with Senator Novak. He reported that the airport legislation sponsored by Representative Haake and Senator Novak did pass and was referred to the Senate floor for discussion and, hopefully, approval. Mayor Coughlin advised that today he, Community Development Director Jopke, and City Administrator Whiting met with Mr. Hadley of the Minnesota Housing Finance Agency to discuss programs and opportunities Mounds View has to revitalize housing,both single and multi-family dwellings. He stated he will provide a short written synopsis of that meeting for Council review. Mayor Coughlin announced a town meeting to be held in the Council Chambers this Wednesday, April 14, 1999, 7 P.M. to 8:30 P.M., at which Speaker of the House of Representatives Steve Sviggum and Majority Leader of the House of Representatives Tim Paulenty will attend to provide an update and take questions and comments from the audience. He stated this will be a great opportunity for Mounds View residents to "touch base"with the leadership at the House of Representatives. Mayor Coughlin noted the attendance of Representative Barbara Haake at the meeting tonight. I Council Member Thomason had no report. Council Member Stigney congratulated Eagle Scout Michael Amundsen and his mother. He advised that he was a First Class Eagle Scout and explained that the rank of Eagle Scout is very difficult to attain and a very small percentage gain that award. Council Member Stigney reported on the three public hearings which were held by the Planning Commission and advised that they recommended approval of all three without objection. He noted Golf Course Manager John Hammerschmidt also raised an item dealing with the possibility of billboards at the golf course and identified eleven potential sites. He advised this was discussed at great length including the merits and returned to Hammerschmidt to rank the sites in the order of priority meeting certain requirements. He advised that no other action was taken on that matter. Council Member Stigney reported on the Charter Commission meeting he attended which was also attended by a League of Minnesota Cities attorney who addressed a home rule charter and 3 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR the Mounds View charter. Council Member Stigney stated the attorney provided a good overview and the Charter Commission decided to look into making revisions to strengthen the charter in view of resident's rights. ai City Administrator Whiting noted there was a discussion at the worksession last week which included a report of the Environmental Protection Agency (EPA)regarding changes in acceptable levels in water systems for arsenic. The EPA level is 50 parts per billion. City Administrator Whiting reported that one of the City's wells passed the test at 29 parts per billion and Well#5 is at 14 parts per billion for arsenic. He reported that staff received a number of calls of concerns. Staff will monitor this situation and what the EPA does, even though the City's wells are within acceptable guidelines. City Attorney Long noted the indication on the Agenda that the Council will hold a closed session to discuss legislation and litigation. He clarified that the Council will only be discussing the litigation. With regard to legislation, he clarified the City is awaiting action on the Senate and House floor. He encouraged anyone interested to so advise City staff since they will be working closely with Representative Haake and Senator Novak. 6. CONSENT AGENDA A. Approve Just and Correct Claims B. Set Public Hearing date for 7:05 PM, Monday,April 26, 1999 for the Introduction (First Reading) of Ordinance 629, an Ordinance Amending .u, Chapter 401 of the Mounds View Municipal Code Pertaining to the Planning and Zoning Commission C. Set Public Hearing date for 7:10 PM, Monday,April 26, 1999, to consider Resolution 5297, Regarding a Conditional Use Permit for a residential dog kennel at 2841 Bronson Drive, requested by Andrea McRannolds Mayor Coughlin asked the Council if anyone would like to remove items for discussion. MOTION/SECOND: Thomason/Stigney. To approve the Consent Agenda for items A, B and C, as listed above. Ayes - 5. Nays-0. Motion carried. 7. UNFINISHED BUSINESS A. Traffic Concerns on Groveland Avenue Mayor Coughlin reviewed that Don Mueller had expressed concerns about traffic enforcement at the March 22, 1999, Council meeting. He reported that after the meeting he talked to the Police Chief about these concerns and was informed in the coming weeks that an officer would be 4 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR dedicated.specifically to traffic control and concerns and they will make a point of patrolling this • area of Groveland Avenue including periodic placing the radar trailer on that section of roadway. Mayor Coughlin reported that he sent a letter to Mr. Mueller advising of his follow-up on this concern and indication from the Police Chief about the additional patrolling efforts. 8. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Valerie Amundsen, 3048 Woodale Drive, stated she lives on the boundary of Mounds View and 1. Fridley by Onan Corporation and this afternoon she received a telephone call from a neighbor saying bulldozers were removing trees on the Fridley side. She stated she has lived at this property for 21 years and, in the past, Onan has been very good about notifying neighbors about their plans or new projects. She advised there is a State requirement that when a change is being proposed all residents within 350 feet of the subject site must be given notice. However, they 41' and their neighbors were not given notice. She stated she talked with Fridley staff members and asked if any of the Mounds View residents received notification. She reported that she found out that none of the Mounds View residents were made aware of this project. Ms. Amundsen stated Onan is proposing to construct a 400,000 square foot warehouse on this property along with a public right-of-way which would come from 69th Avenue, about 600 feet, and end with a cul-de-sac. The warehouse would provide storage for Onan. Ms. Amundsen stated her concern is that the rules in place have not been followed and they were not allowed the opportunity to review the plans and make comment. She stated her husband is attending the City of Fridley Council meeting tonight to express similar concerns. Ms. Amundsen stated Fridley staff did indicate that Mounds View was notified of this project in January. She asked the Council to work with the City of Fridley and Mounds View residents to address their concerns. Mayor Coughlin stated he also just learned of this project and advised that Community Development Director Jopke has some additional information. Community Development Director Jopke reported that he talked to the Fridley Planning Department late in the day to see what was being proposed and received a 40 page fax from them just minutes before the meeting. He noted the information includes notices of public meetings and information about the project. He stated the project is as described by Ms. Amundsen and it appears a generic notice was sent to the City of Mounds View but to no person in particular so he is unsure where it went. Community Development Director Jopke stated he looked at the site and found trees are being removed to clear the roadway right-of-way. Community Development Director Jopke explained Fridley staff indicated the creation of the road was a technical ordinance requirement since they had to create frontage. He advised this roadway is an access street to meet the street frontage guidelines and will not handle any truck traffic. Community Development Director Jopke stated the project is a 400,000 square foot warehouse, about 800 feet from Mounds View residential property. 5 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR Ms. Amundsen stated the neighbor who called her indicated Fridley staff said it would be 800 feet away and there would be plenty of trees screening residents from this facility but her neighbor indicated those trees had been removed. Ms. Amundsen asked what can be done from here and if they should approach the City of Fridley to advise they feel Fridley has neglected the procedure for notification. She stated her support to provide public notification at this point so all are aware of the project. City Administrator Whiting stated it is possible Fridley sent notice to the City of Mounds View even though he is unsure who received it. He stated that it is common that cities will send 350 foot notification but that may not extend beyond the city's boundaries. Ms. Amundsen stated she was told it did not matter if it goes beyond the city's boundaries, notification was still to be provided. Whiting suggested staff talk with Ms. Amundsen to get the names of people she spoke with. He stated City staff can work with the Fridley staff to determine what the public input process will be. Ms. Amundsen stated Fridley may believe that process has been completed but she hopes the opportunity is provided since Mounds View residents will be greatly impacted. Community Development Director Jopke stated staff will communicate these concerns to the Fridley staff and recommended the issues be identified so they can discuss alternatives such as additional trees, buffering, etc. Mayor Coughlin supported the City communicating what they learn with the impacted residents. Council Member Marty stated that he viewed the property and it seems as if they have taken what trees there were right up to the Mounds View property line and cleared the entire area. He noted the only homes that border this site are Mounds View residents. He stated this was not a heavily wooded area but he supports having City staff inquire of Fridley if a buffer zone can be provided. City Attorney Long stated he will meet with staff to review documentation and determine the type of project so it is know what type of notification should have been given. Mayor Coughlin recapped that the City will obtain as much information as possible and relay it to the residents. Barbara Haake, 3024 County Road I, stated she shares the resident's concern with this project. She stated it appears Fridley zones less desirable uses along the boundary line, abutting Mounds View's boundary, along County Road I. In this case, she suggested they would never have allowed industrial abutting residential without adequate berming. Ms. Haake suggested staff 6 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR Irl request the City of Fridley to buffer the residential property. She commented on traffic circulation and suggested the City direct a letter clearly stating these concerns and suggestions. Council Member Quick noted this property is in the Rice Creek Watershed District. Ms. Haake stated this is correct and that may raise additional questions. Jerry Linke, 2319 Knoll Drive, asked about the"tale of the 3/4 inch wrenches." Mayor Coughlin explained that it is a"joke gone awry." City Administrator Whiting stated it is a bit embarrassing and had to do with a recent discussion about Council requests for information which he is having difficulty keeping up with. He explained he drafted an information request form so Council could list their questions of staff. After putting that together, he explained he received three questions from Council Member Marty which he quickly reviewed and signed off to the appropriate staff to answer. One of those questions was what type of 3/4 inch wrenches the City has and where they are kept so staff responded but only later realized it was a joke. City Administrator Whiting stated he appreciates that Council Member Marty is comfortable enough with staff to pose such a joke and staff will '' learn more about Council Member Marty's sense of humor as they become more familiar with him. Mr. Linke asked how much this joke cost the City. City Administrator Whiting answered that it cost about $96 worth of time. He stated staff does not figure the cost with every request for information and the value of the request tends to lie in the"eye of the requestor." Mr. Linke stated he believes humor is good but he does not want it to go overboard. Council Member Marty explained he had two other requests for information but then City Administrator Whiting prepared the new form so he wrote those two prior requests on the form and then added a ridiculous request to the list. Council Member Marty stated he called the next day to review the answers for the first two requests and told City Administrator Whiting he had added the third request to lighten the atmosphere. At that time, Whiting indicated the third request was turned over to Public Works Director Ulrich so he assumed they understood it was a joke. It was only later in the day, when he received their prompt reply, that he found staff had inventoried all of the 3/4 inch wrenches. Council Member Marty apologized for this misunderstanding. There were no other requests or comments from the floor. 9. COUNCIL BUSINESS A. Resolution 5330 Accepting Streets Committee Report 7 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR Mayor Coughlin noted there will be a minimum of two public hearings to receive input on the Street Committee Report prior to any Council action. He noted the resolution accepts the report, thanks the Committee for their work, and dissolves the Committee. Council Member Marty stated he is impressed with the work the Committee did but his involvement was not close to their final report. Council Member Marty stated the Committee has come an extremely long way since he served on the Committee. MOTION/SECOND: Marty/Thomason. To adopt Resolution 5330, a resolution accepting a report from the Mounds View Streets Policies Committee on recommended changes to existing streets policies and setting public notice and hearing dates for further community review and input for final policies consideration. Ayes - 5. Nays - 0. Motion carried. B. Resolution 5331 Building Inspection Agreement and 5329 Appointing Building Official City Administrator Whiting advised that the proposed building inspections contract with the Spring Lake Park-Blaine-Mounds View Fire Department was presented at the previous work session and Council meeting. It was noted there have been no substantive changes to this contract since the last draft was presented. He noted the proposed resolution names Constance Forsythe as the City's Certified Building Official. It also outlines the City's responsibilities in the event of suit against the Building Official and authorizes the City to enter into this Agreement. City Administrator Whiting stated he received an amended agreement containing all of the changes which has been presented to the Council tonight. Mayor Coughlin stated he sees no reason why both resolutions cannot be adopted in one motion. MOTION/SECOND: Marty/Stigney. To adopt Resolution 5329, a resolution appointing Constance Forsythe as the Certified Building Official for the City of Mounds View and Resolution 5331, a resolution authorizing the City of Mounds View to enter into an agreement with the Spring Lake Park-Blaine-Mounds View Fire Department for Building Inspector Services. City Administrator Whiting extended his appreciation to former building inspector Rick Jarson who has found employment with the City of Andover doing new home inspection. Ayes - 5. Nays-0. Motion carried. C. Set Schedule for Additional Work Sessions on Third Mondays of Each Month 8 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR fli Mayor Coughlin noted the Council agreed to schedule additional work sessions on the third Monday of each month in an attempt to get ahead of the issues. He noted that the DARE graduation is scheduled for May 17, at 7:00 P.M. so he will be unable to attend that work session. • Mayor Coughlin noted that Council Member Stigney's grand daughter will also be in attendance at the DARE graduation. He suggested a two-part work session be considered where the meeting could be adjourned to allow for attendance at the DARE graduation and then reconvened. Or, the worksession could be schedule earlier, relocated to the Pinewood School to save travel time, or that particular work session could be canceled. MOTION/SECOND: Stigney/Coughlin. To set schedule additional work sessions on the third Monday of each month with the May 17, 1999 work session to be considered separately. ° 11 Mayor Coughlin suggested the DARE graduation be posted as a possible quorum and stated his support for Council Member attendance at this community event. Council Member Thomason stated she opposed additional work sessions and believes the t''f Council could more efficiently handle items. She stated her support for a temporary two month work session schedule and then looking at it again at that time. Council Member Marty stated that may be a viable option. He stated he understands Spring and Fall are busy Council times but often times the projects are underway in the Summer so it is not as busy. He suggested the work sessions be held in April and May and the third Monday in June, if needed. Council Member Stigney and Mayor Coughlin accepted this friendly amendment to their motion. Council Member Marty suggested a decision whether the work session is needed in June be made at the first meeting in June. Mayor Coughlin stated one of the reasons this was discussed was to provide time for the Council t'! to address the "bigger picture" for Mounds View in the future and it was Council Member Quick's suggestion the Council barely has time to address items before them much less the "big picture" issues. He stated this schedule can be changed and a decision will need to be made after the two month trail to determine if it should continue. Council Member Stigney suggested the June 17 worksession be left open to staff in case it is needed. Ayes - 5. Nays - 0. Motion carried. 9 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR ill D. Extension of Plat Approval for Mounds View Business Park East 2°d Addition Mayor Coughlin stated that in view of previous EDA action tonight, it is up to the applicant whether this item should be withdrawn from the agenda. ks Tim Nelson, representing Michael Investments, requested their request for an extension of plat approval for the Mounds View Business Park East 2nd Addition be acted on tonight since it is platting four existing parcels into one and has been extended several times. He stated nothing has changed from the previously approved plan and City Code allows an extension of another 120 days. MOTION/SECOND: Coughlin/Quick. Motion to approve a 120 day extension to allow the plat of the Mounds View Business Park East 2"a Addition to be filed no later than August 10, 1999.. Ayes - 5. Nays-0. Motion carried. 10. Next Council Work Session: Monday,April 19, 1999 at 6:00 PM Next Council Meeting: Monday,April 26, 1999 at 7:00 PM No action required. Mayor Coughlin reported the Council will now meet in closed executive session to discuss litigation and the City Administrator's review. He adjourned the meeting to a closed executive session at 9:38 P.M. 11. Closed Session A. Status of Airport Legislation and Litigation B. Review of City Administrator Chuck Whiting These items were addressed by the Council in a closed executive session which was not open to the public. • Mayor Coughlin adjourned the meeting at P.M. Transcribed and recorded by: Carla Wirth TimeSaver Off Site Secretarial, Inc. 10 U:\CARIS\COUNCIL\MINUTES\MVCC12.APR `1 (ok CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS,the City of Mounds View,pursuant to Minnesota Statute 412.141, has full authority over the financial affairs of the City and; WHEREAS, the City Council has reviewed the claim numbers: 13035 through 13171 in the amount of$ 204,573.00 100409 through 100414 in the amount of$ 835.42 TOTAL AMOUNT OF CLAIMS PRESENTED: $ 205,408.42 and has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approved the attached list of claims dated 04/27/99 by the vote ayes nayes Mayor Clerk-Administrator Date: 04/22/1999 Time: 11:50:43 Operator: Marge Norquist Page: 1 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Ranges: Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (A) Bank #: (A) Cash #: (A) Payroll Check Dates: (A) Options: Print: A Sort: C Report Format: 1 Print Ranges/Options: Y # of copies: 1 Process Payroll: N Total By Account: Y Page on Sort: N Check # Vendor Alpha Name Description All Amount 13035 Western Bank-Shannon R Petty Cash-Teen Night 4351 137.39 Total for Chk 13035 137.39* 13036 Government Training Se Annual Conference Regist 4130 185.00 Total for Chk 13036 185.00* 13037 U. S. Postal Service Postage for Postage Mach 4160 2,000.00 Total for Chk 13037 2,000.00* 13038 Y.M.C.A. Annual Banquet 4350 30.00 Total for Chk 13038 30.00* 13039 Blimpie Subs & Salads Meeting with Council,Sta 4130 63.38 Total for Chk 13039 63.38* 13040 ICMA Retirement Trust ICMA for 04/22/99 3,630.59 Total for Chk 13040 3,630.59* 13041 Minnesota Benefit Asso MN Benefit for April 318.12 Total for Chk 13041 318.12* 13042 Minnesota Child Suppor Child Support for 04/22/ 690.90 Total for Chk 13042 690.90* 13043 Minnesota Mutual Minnesota Mutual for 04/ 307.69 Total for Chk 13043 307.69* 13044 MINNESOTA STATE RETIRE MN Retirement for 04/22/ 300.00 Total for Chk 13044 300.00* 13045 Public Employees Insur Health Ins. for May 14,259.49 Total for Chk 13045 14,259.49* 13046 Public Employees Retir PERA for 04/22/99 10,489.04 Total for Chk 13046 10,489.04* Date: 04/22/1999 Time: 11:50:43 Operator: Marge Norquist Page: 2 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description All Amount 13047 Public Employees Retir Defined Contributions fo 112.50 Total for Chk 13047 112.50* 13048 Sunrise United Methodi Sunrise for April 14.00 Total for Chk 13048 14.00* 13049 Western Bank Savings for 04/22/99 120.00 Total for Chk 13049 120.00* 13050 Northern States Power 8290 Coral Sea St.-Sign 4901 1,398.02 Total for Chk 13050 1,398.02* 13051 Western Bank Replenish Petty Cash 4901 242.97 Total for Chk 13051 242.97* 13052 Public Employees Insur Medical Ins.-Ramacher, S 4200 580.42 Total for Chk 13052 580.42* 13053 A T & T Long Distance Call 4901 1.60 Total for Chk 13053 1.60* 13054 Aceware Systems, Inc. Annual Support Agreement 4350 156.14 Total for Chk 13054 156.14* 13055 Addie Lane Floral Flowers-Russell Lindberg 4100 67.04 Total for Chk 13055 67.04* 13056 Gayle Ahlgren Refund-Grand Slam Sports 24.00 Total for Chk 13056 24.00* 13057 All City Elevator, Inc Bimonthly elevator servi 4160 73.00 Total for Chk 13057 73.00* 13058 American Fasteners of Cotter Pins, Washers, Nu 4900 65.06 Total for Chk 13058 65.06* 13059 American Office Produc Envelopes 4160 1,260.53 Total for Chk 13059 1,260.53* 13060 Anchor Paper Co. Paper Products 4160 497.12 Total for Chk 13060 497.12* 13061 Delores Andermann Class Refund 12.00 Total for Chk 13061 12.00* 13062 A.M.E. Golf Merchandise 4901 649.17 Total for Chk 13062 649.17* 13063 Automated Door Service Shop Door Repair 4460 197.99 Total for Chk 13063 197.99* Date: 04/22/1999 Time: 11:50:43 Operator: Marge Norquist Page: 3 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description All Amount 13064 Bankcard Center Century College 4160 901.67 Total for Chk 13064 901.67* 13065 Batteries Plus Batteries 4900 259.15 Total for Chk 13065 259.15* 13066 Beisswengers Keytags, Glue, Corner Ir 4901 76.64 Total for Chk 13066 76.64* 13067 Best Access Systems Rekey-Reissue 4350 79.87 Total for Chk 13067 79.87* 13068 City of Blaine Sewer Charge 4901 43.06 Total for Chk 13068 43.06* 13069 Timothy Brennan Reimbursement 4200 146.47 Total for Chk 13069 146.47* 13070 Capitol Beverage Sales Beverages 4901 238.90 Total for Chk 13070 238.90* 13071 Capitol Communications Fender Mount Antenna 4360 404.88 Total for Chk 13071 404.88* 13072 Car-X Muffler & Brake Exhaust System repair 4465 271.37 Total for Chk 13072 271.37* 13073 Paula Cardinal Golf League Refund 233.00 Total for Chk 13073 233.00* 13074 Kevin Carroll Reimbursement-Office Sup 4650 67.77 Total for Chk 13074 67.77* 13075 Central Data Supply Co Lazer Toner 4160 1,046.82 Total for Chk 13075 1,046.82* 13076 Chuck Chism Reimbursement-Uniform 4901 99.97 Total for Chk 13076 99.97* 13077 Cintas - 748 Floor Mats 4350 392.67 Total for Chk 13077 392.67* 13078 Cushman Motor Company, Bellcrank,Bearings,Nuts, 4900 181.00 Total for Chk 13078 181.00* 13079 D & N Sales Golf Merchandise 4901 1,657.98 Total for Chk 13079 1,657.98* 13080 David-Geoffrey & Assoc Golf Merchandise 4901 2,524.87 Total for Chk 13080 2,524.87* Date: 04/22/1999 Time: 11:50:43 Operator: Marge Norquist Page: 4 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description All Amount 13081 Department of Public S Mobile Digital Terminals 4200 780.00 Total for Chk 13081 780.00* 13082 J. B. Diggers, Inc. Sewer Line Repair 4823 732.00 Total for Chk 13082 732.00* 13083 Drain King, Inc. Sewer Repair 4823 418.00 Total for Chk 13083 418.00* 13084 Elegant Thymes Caterin Home Improvement Show 135.99 Total for Chk 13084 135.99* 13085 Executone Telephone System service 4160 136.00 Total for Chk 13085 136.00* 13086 Finance Department - A LMC Annual Conference 4100 1,871.00 Total for Chk 13086 1,871.00* 13087 Five D Limited Gasoline 4200 576.96 Total for Chk 13087 576.96* 13088 Focus News Legal Notice-Norris 4160 55.00 Total for Chk 13088 55.00* 13089 F. M. Frattalone Excav License Fee returned-alr 40.00 Total for Chk 13089 40.00* 13090 Generator Specialty Co Alternator Repair Kit 4462 146.00 Total for Chk 13090 146.00* 13091 Government Training Se Council & Mgmt.Team Work 4100 4,735.80 Total for Chk 13091 4,735.80* 13092 W. W. Grainger D-Cell Batteries 4462 38.18 Total for Chk 13092 38.18* 13093 Griggs, Cooper & Compa Beverages 4901 176.00 Total for Chk 13093 176.00* 13094 Stan Haugen Golf League Refund 233.00 Total for Chk 13094 233.00* 13095 Hawkins Water Treatmen Chemicals 4825 1,522.64 Total for Chk 13095 1,522.64* 13096 Health Services of Nor Drug/Alcohol Testing 4160 167.44 Total for Chk 13096 167.44* 13097 Jeanne Hennessey Class Refund 20.00 Total for Chk 13097 20.00* Date: 04/22/1999 Time: 11:50:43 Operator: Marge Norquist Page: 5 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description All Amount 13098 Hewlett Packard Support Agreement 4823 336.00 Total for Chk 13098 336.00* 13099 Hornungs Pro Golf Sale Golf Merchandise 4902 634.66 Total for Chk 13099 634.66* 13100 Hughes & Costello Prosecution Statement fo 4200 3,500.00 Total for Chk 13100 3,500.00* 13101 Imperial Headwear, Inc Golf Merchandise 4901 98.75 Total for Chk 13101 98.75* 13102 Independent Delivery S Delivery for Parks & Rec 4350 267.85 Total for Chk 13102 267.85* 13103 Insty Prints Color Copies 4650 12.65 Total for Chk 13103 12.65* 13104 Brad Jahnke Refund-Timberwolves Trip 48.00 Total for Chk 13104 48.00* 13105 Judd Supply Company EMT Conduit, Anchor Kit 4350 70.30 Total for Chk 13105 70.30* 13106 Kath Fuel Oil Service Fuel Oil 4900 687.50 Total for Chk 13106 687.50* 13107 Kennedy & Graven Public Works 4160 3,198.40 Total for Chk 13107 3,198.40* 13108 KFAN Radio Advertising 4901 3,500.00 Total for Chk 13108 3,500.00* 13109 KI - Minncor Office Furniture 4650 11,822.56 Total for Chk 13109 11,822.56* 13110 Knox Commercial Credit Extension Cords 4460 35.38 Total for Chk 13110 35.38* 13111 Rebecca J. Leatherman Transcription-Case #99-1 4200 60.00 Total for Chk 13111 60.00* 13112 M.A.H.C.O. Spring Conference-Dorgan 4650 45.00 Total for Chk 13112 45.00* 13113 M.T.I. Distributing Co Sprinkler System repairs 4900 172.37 Total for Chk 13113 172.37* 13114 MacQueen Equipment, In Half Link, Roller Chain 4823 104.70 Total for Chk 13114 104.70* Date: 04/22/1999 Time: 11:50:43 Operator: Marge Norquist Page: 6 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description All Amount 13115 Manpower Receptionist 4823 816.75 Total for Chk 13115 816.75* 13116 Masune Company Cold Pack Kit 4350 59.95 Total for Chk 13116 59.95* 13117 Menards Storage Box Window Box,A 4900 g 241.35 Total for Chk 13117 241.35* 13118 James Merrill Transcribing 4100 673.75 Total for Chk 13118 673.75* 13119 Metro Council Environm Wastewater Service 4823 54,935.22 Total for Chk 13119 54,935.22* 13120 Metro Legal Services, Del. to S. Riggs 4650 36.00 Total for Chk 13120 36.00* 13121 Midwest Coca/Cola Beverages 4901 652.38 Total for Chk 13121 652.38* 13122 Minnesota Horticulture Membership 4900 60.50 Total for Chk 13122 60.50* 13123 Mita Financial Service Mita Copier Payment 4200 102.99 Total for Chk 13123 102.99* 13124 Mizuno USA, Inc. Golf Merchandise 4901 40.68 Total for Chk 13124 40.68* 13125 Natty Incorporated Golf Merchandise 4901 39.00 Total for Chk 13125 39.00* 13126 Nevco Scoreboard Compa Scoreboard 4650 2,843.55 Total for Chk 13126 2,843.55* 13127 New Mech Companies, In Booster Sta. Improvement 4823 6,189.86 Total for Chk 13127 6,189.86* 13128 Nike, Inc. Golf Merchandise 4901 375.56 Total for Chk 13128 375.56* 13129 North Star Turf, Inc. Rope, Marking Paint, Tee 4900 185.84 Total for Chk 13129 185.84* 13130 Northern Sanitary Supp Norsan Cleaner 4160 229.82 Total for Chk 13130 229.82* 13131 Northern States Power 2710 Co. Rd. I 4360 79.69 Total for Chk 13131 79.69* Date: 04/22/1999 Time: 11:50:44 Operator: Marge Norquist Page: 7 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description All Amount 13132 Office Depot Binder Refill, Calculato 4160 1,073.99 Total for Chk 13132 1,073.99* 13133 Office Max Credit Plan Letter Set, Register Rol 4160 42.36 Total for Chk 13133 42.36* 13134 Olson Power Equipment Repair Cab Door 4900 81.92 Total for Chk 13134 81.92* 13135 Vicki Parsons Refund-Ballroom Dance 38.00 Total for Chk 13135 38.00* 13136 Phillips 66 Company Gasoline 4200 1,478.10 Total for Chk 13136 1,478.10* 13137 Print Central Printing-Survey 4180 89.88 Total for Chk 13137 89.88* 13138 Quinlan Publishing Gro Subscription 4130 149.89 Total for Chk 13138 149.89* 13139 Renee Rach After School Crafts 4351 91.40 Total for Chk 13139 91.40* 13140 Ramsey County Filing Fees 4180 413.12 Total for Chk 13140 413.12* 13141 Deb Rielley Refund-Timberwolves Trip 96.00 Total for Chk 13141 96.00* 13143 Savin Corporation Service Contract-Copier 4823 17.63 Total for Chk 13143 17.63* 13144 Savin Corporation Copier Agreement 4160 2,810.73 Total for Chk 13144 2,810.73* 13145 Serco Labs Testing 4825 189.00 Total for Chk 13145 189.00* 13146 Short-Elliott & Hendri Edgewood Dr.Realignment 4470 6,890.12 Total for Chk 13146 6,890.12* 13147 Sierra Digital, Inc. Recware Software 4350 105.88 Total for Chk 13147 105.88* 13148 Sign-A-Rama, U.S.A. Name Tags, Signs 4902 127.80 Total for Chk 13148 127.80* 13149 Snap-On Tools I Flex Set 4462 247.34 Total for Chk 13149 247.34* Date: 04/22/1999 Time: 11:50:44 Operator: Marge Norquist Page: 8 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description All Amount 13150 Snyders Clipboards 4200 5.73 Total for Chk 13150 5.73* 13151 Spalding Golf Merchandise 4901 163.73 Total for Chk 13151 163.73* 13152 Spring Lake Park Fire Fire Protection Services 4210 24,094.00 Total for Chk 13152 24,094.00* 13153 Irene Steele Refund-Timberwolves Trip 53.00 Total for Chk 13153 53.00* 13154 Steichens Sporting Goo Softballs 4352 1,042.21 Total for Chk 13154 1,042.21* 13155 Sun Mountain Golf Merchandise 4901 392.52 Total for Chk 13155 392.52* 13156 Sysco Food Services of Dispenser Beverage 4352 857.40 Total for Chk 13156 857.40* 13157 Tape Distributors of M Prof. VHS Sleeves 4350 104.64 Total for Chk 13157 104.64* 13158 Therma-Stor Products Air Filters 4823 35.34 Total for Chk 13158 35.34* 13159 Time Saver Recording Planning Comm. 4180 185.50 Total for Chk 13159 185.50* 13160 U. H. L. Co. Installation-Filter Pres 4650 1,850.00 Total for Chk 13160 1,850.00* 13161 U. S. West Communicati 780-1908 4360 65.07 Total for Chk 13161 65.07* 13162 U. S. West E23-4126 4823 2,979.12 Total for Chk 13162 2,979.12* 13163 United Agri Products Daconil Weatherstik 4900 1,601.45 Total for Chk 13163 1,601.45* 13164 Voss Lighting Fluorescent Lamps 4160 132.03 Total for Chk 13164 132.03* 13165 Warning Systems, Inc. Repaired Code 3 Siren Sp 4200 186.54 Total for Chk 13165 186.54* 13166 Wenck Associates, Inc. Prep.of Safety/Risk Mgmt 4823 6,014.67 Total for Chk 13166 6,014.67* Date: 04/22/1999 Time: 11:50:44 Operator: Marge Norquist Page: 9 City of Mounds View FM Entry - Invoice Payment - Approval of Bills Check # Vendor Alpha Name Description All Amount 13167 Western Bank Savings Bond-White 4420 50.00 Total for Chk 13167 50.00* 13168 Gloria Wilcox Class Refund 12.00 Total for Chk 13168 12.00* 13169 Wilson Sporting Goods Golf Merchandise 4901 40.75 Total for Chk 13169 40.75* 13170 Window Lite Home Impro Permit Refund 165.70 Total for Chk 13170 165.70* 13171 Zep Manufacturing Co. Zep Spree 4460 148.17 Total for Chk 13171 148.17* 100409 Health Partners Dental for April 4360 55.67 Total for Chk 100409 55.67* 100410 Metropolitan 911 Board Conference Registration 4200 189.00 Total for Chk 100410 189.00* 100411 Toll Gas & Welding Sup Cylinder Lease Agreement 4823 101.18 Total for Chk 100411 101.18* 100412 Unum Life Insurance Life for April 4360 2.90 Total for Chk 100412 2.90* 100413 Fedors Market Groceries 4460 7.74 Total for Chk 100413 7.74* 100414 Elegant Thymes Caterin Week Ender Function 478.91 Total for Chk 100414 478.91* Grand Total 205,408.40* Item No. Cd5 t. Type of Business: CA WK: Work Session; PH:Public Hearing; CA: Consent Agenda;CB: Council Business City of Mounds View Staff Report To: Mayor and City Council From: Cari Schmidt Item Title/Subject: License Application for Festival Committee Beer Garden Date of Report: April 20, 1999 The Festival Committee has submitted their application for the Temporary 3.2% Malt Liquor Special Event/Festival In the Park License. They have acquired the requisite 111 insurance and have indicated that the layout and security will be the same as last year. Staff Recommendation: As all of the requirements for temporary license have been met, staff recommends approval of the temporary license for the 3.2 Malt Liquor License to the Festival In the Park Committee. ir �4 (., r©F UPLIN CITY OF MOUNDS VIEW 2401 HIGHWAY 10 • ; MOUNDS VIEW, MN 55112 Partners i s LICENSE APPLICATION TEMPORARY LIQUOR LICENSE Type of Application: Temporary Intoxicating Liquor Special Event Temporary 3.2 Malt Liquor } Temporary 3.2 Malt Liquor Special Event/Festival In the Park Location of Event : 5394 Edgewood Drive (Bel Rae Facility) 8290 Coral Sea Street("The Bridges Golf Course) 240 I Highway Ten (City Hall Park) Date of Event: max. Of 3 days/2 days for Festival in the ( y y Park) Date of Application: t go��! Phone: (01 ,-- -)(124, ' `{(0?( Name of Applicant: vie_ Loki Name of Business: I`Y\ouP L csft Address of Business: `ti'le Does the applicant have a liquor license from the City bf Mounds View? Yes No If yes, please list the business name on the license: 016 If no, please list the City in which a liquor license or caters permit is held? i•..)1 Please list the business name on the license: n3/i4 Have your ever had a license revoked? nv If yes, attach explanation. PLEASE SUBMIT EVIDENCE OF THE FOLLOWING: a. $100,000 bodily injury for each person; b. $200,000 each common cause; c. $100,000 Property damage each common cause; d. $100,000 Loss of Means of Support e. $200,000 Each Common cause; f. $300,000 Annual Aggregate Any policy or insurance pool providing coverage, the City shall be named as an additional insured. I hereby certify that information provided on this application is true and hereby correct and understand any misrepresentation made hereby may be ground for denial of this application Applicant's Full Name: t ' ` L ' LI1I . Date of Birth: / /9 Applicant's Signature: 1 A' 1_r For Office Use Only: Investigation Fee Collected: fj Fee Collected: Investigation Completed: H! Item No. (..0C- Type DGType of Business: CA WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Barb Benesch Item Title/Subject: CONTRACTOR LICENSES FOR APPROVAL Meeting Date: April 26, 1999 Please consider the following contractor licenses for approval. All applicants have submitted appropriate fees and proof of insurance. Those licenses defined as"new" include all applicants that have never been licensed with the City or have not been licensed within the past two years. Those defined as "renewal" were licensed last year. All licenses will expire on June 30, 1999. TREE TRIMMING/REMOVAL Northeast Tree& Timber-New HVAC Controlled Air, Inc. New Hutton and Rowe, Inc. -New Vogt Heating& Air Conditioning -Renewal Staff Recommendation: Approve license applications as requested. Item No. 91\ Staff Report No. Meeting Date: April 26, 1999 Type of Business: PH& CB WK: Work Session;PH:Public Hearing; CA:ConsentAgenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor & City Council From: James Ericson, Planning Associate Item Title/Subject: First Reading (Introduction) and Public Hearing regarding Ordinance 629, an Ordinance Amending Chapter 401 of the City Code Pertaining to the Planning and Zoning Commission; Special Planning Case No. SP-069-99. Date of Report: April 22, 1999 Background: According to Section 401.06, Subdivision 7 of the Municipal Code, the Planning Commission is to review its Bylaws on an annual basis at the first regular meeting in February. The Planning Commission reviewed the bylaws during its February 3, 1999 and February 17, 1999 meetings and then approved the Bylaws with minor revisions on March 3, 1999. The changes to the Bylaws were made to be consistent with current procedures and practices and to be better able to respond to planning cases in a timely manner. The changes in effect require the City to adopt an ordinance to amend the municipal code concerning the types of meetings held by the Commission. The ordinance amends the Code to redefine what constitutes a regular meeting and a special meeting, as well as to remove language from the Code which was not internally consistent with the rest of the Chapter concerning appointments and recommendations for the filling of commission vacancies. Discussion: With regard to the scheduling of meetings, up to now, the Bylaws were drafted such that the first Wednesday of the month was a"regular" meeting, at which time the Commission called to order and took action on items discussed at"agenda" meetings, which were held on the third Wednesday of the month. With the changes to State law requiring cities to act upon planning cases within 60 days, the Planning Commission has been calling to order on third Wednesdays as well as first Wednesdays to minimize delays in processing planning applications. The agenda meetings then became"special" meetings to reflect that they would be calling to order. The Bylaws have been changed such that both meetings of the month are regular, doing away with what was an agenda meeting. Special meetings have been redefined to be any meeting occurring outside of the first and third Wednesday. City of Mounds View Staff Report April 22, 1999 Page 2 Regarding the language concerning the filling of Planning Commission vacancies, Section 1 of the Ordinance removes language from the Code which had stated that the Mayor, with approval of the City Council, shall fill such vacancies for the unexpired term of appointments, based upon the recommendation of the Planning and Zoning Commission. This italicized clause is being removed so that the remaining language is consistent concerning all types of vacancies and appointment processes. The Planning Commission, at its March 7, 1999 regular meeting, approved Resolution 572-99, a resolution recommending to the City Council that Ordinance 629 be approved. Staff discussed this item further with the Commission at its meeting on April 21, at which time the Commission was made aware of a requested addition to the Ordinance, that being the above-mentioned deletion of text from Section 401.03, Subdivision 1 c concerning Planning Commission input toward Commission appointments. The City Attorney has been sent a copy of this Ordinance prior to the meeting on April 26, 1999 for his review and comment. Options: a. The Planning Commission and staff suggest that the first reading of Ordinance 629 be entered into record and that the second reading of the Ordinance be scheduled for the Council's May 10th regular meeting. b. Direct staff to revise proposed Ordinance 629 as may be necessary and to bring it back for a second reading on May 10, 1999. c-\ 6 j,Akie James Ericson, Planning Associate Attachments: 1. Planning Commission Bylaws (Revised March 3, 1999) 2. Planning Commission Resolution No. 570-99 • 3. Planning Commission Resolution No. 572-99 4. Municipal Code Chapter 401,Planning and Zoning Commission 5. Ordinance 629 • 11 RESOLUTION NO. 570-99 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING REVISED BYLAWS FOR THE PLANNING AND ZONING COMMISSION; PLANNING CASE NO. SP069-99. WHEREAS, Section 401.06, Subd. 7 of the Mounds View Municipal Code requires the Planning and Zoning Commission to adopt bylaws for its governance and for the transaction of its business, and for annual review of these bylaws; and WHEREAS,the Planning and Zoning Commission has conducted its 1999 review of its bylaws and has determined that revisions are needed. NOW, THEREFORE,BE IT RESOLVED that the bylaws for the Planning and Zoning Commission shall be revised as shown in"Exhibit A", attached hereto and incorporated herein by this reference, and that the bylaws as shown in"Exhibit A"supercede previous adopted versions of the bylaws. BE IT FURTHER RESOLVED that these revised bylaws shall be kept on file with the City Clerk-Administrator and the Community Development Department, and shall be forwarded • to the City Council for acceptance. Adopted this 3rd day of March, 1999. Jerry Peterson, Chairperson Attest: Rick Jopke, Community Development Director • • N:\DATA\GROUPS\compEv1PLANcomm\PCREsos\99mAWs.REs RESOLUTION NO.572-99 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING CITY COUNCIL APPROVAL OF ORDINANCE NO. 629; AN ORDINANCE AMENDING'1'HL CHAPTER 401 OF THE MOUNDS VIEW MUNICIPAL CODE TO BE CONSISTENT WITH THE PLANNING AND ZONING COMIVIISSION BYLAWS;PLANNING CASE NO. SP069-99. WHEREAS, Section 401.06, Subd. 7 of the Mounds View Municipal Code requires the Planning and Zoning Commission to adopt bylaws for its governance and for the transaction of its business, and for annual review of these bylaws; and WHEREAS,the Planning and Zoning Commission has conducted its 1999 review of its bylaws and has determined that revisions areneeded; and. WHEREAS,the Planning and Zoning Commission has adopted changes to its bylaws; and WHEREAS,the above mentioned bylaws changes and Section 401.06 of the Mounds View Municipal Code are inconsistent; and WHEREAS,the Planning and Zoning Commission has reviewed Ordinance No. 629, an ordinance amendment to eliminate the inconsistency between the bylaws and Section 410.06 of the Mounds View Municipal Code. NOW,THEREFORE,BE IT RESOLVED that the Mounds View Planning Commission recommends City Council approval of Ordinance No. 629,an ordinance amending Chapter 401 of the Mounds View Municipal Code relating to the Planning and Zoning Commission of Mounds View. BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 3rd day of March, 1999. Jerry Peterson,Chairperson Attest: Rick Jopke, Community Development Director N:\DATA\GROUPS\COMDEV1PLANCOMM\PCRESOS\ORD629.RES • • CITY OF MOUNDS VIEW PLANNING AND ZONING COMMISSION BYLAWS (Revised March 3, 1999) I. AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission(Bylaws) are established in accordance with the Mounds View Municipal Code Section 401.06. Subd. 7"The Commission shall adopt bylaws for its governance and for the transaction of its business." Where there is a conflict between the provisions of the Bylaws and the provisions of the City Charter and the Municipal Code,the provisions of the City Charter and the Municipal Code shall govern. (For purposes of simplicity,the Planning and Zoning Commission may hereinafter be referred to as the Planning Commission or the Commission.) IL ADOPTION OF BYLAWS; REVIEW AND AMENDMENT: A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by an affirmative vote of the majority of members of the Planning and Zoning Commission appointed as voting members, and shall be placed on file with the City Clerk- Administrator and the Community Development Department. A copy of the bylaws shall be forwarded to the City Council for its information. Any amendments to the Bylaws shall be adopted by Resolution in the same manner as the original Bylaws. B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first regular meeting of the Commission in February. III. MEMBERSHIP AND VACANCIES Vacancies on the Planning Commission shall be filled in accordance with the Municipal Code, Sections 401.02 and 401.03. IV. OFFICERS A. OFFICERS NAMED: The officers of the Planning Commission shall consist of a chairperson and vice-chairperson. The Commission may create and fill such other offices from its members, as it may determine,to transact Commission business. In addition,the Director of Community Development, or his or her designee, shall act as the recording secretary for the Commission for purpose of preparing meeting minutes. B. ' ELECTIONS;TERMS 1. Chairperson: ... . . .• _ _._ . - - - . ' .. . ..- : - . -:.. the Mayor, with the approval of the City Council, shall appoint the chairperson of the Commission each year. At the first meeting in January,the Commission shall conduct an election in order to make its recommendation for the chairperson,following the procedure in Section TV.B.3. The name of the person recommended for chairperson shall be forwarded to the City Council for action at its first meeting in January. 2. Vice-Chairperson:The Planning Commission shall elect a vice-chairperson each year at its first meeting in January,following the procedure in Section IV.B.3. • City of Mounds View Planning and Zoning Commission-Bylaws Page 2 3. Election Procedure: For each office,the chairperson shall invite nominations from Planning Commission members. After nominations have been received,the chairperson shall entertain a motion to close nominations. If such motion is made and passed,and more than one nomination has been made, the chairperson shall distribute ballots to the Commission members and each member shall write his or her selection on the ballot. The recording secretary shall tally the ballots and announce the nominee receiving the most votes. In the event of a tie,the recording secretary shall announce the nominees tied in the voting and balloting shall be repeated until an election occurs. If only one nomination has been received,the chairperson may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. 4. Assumption of Duties:The Chairperson and Vice Chairperson shall assume office at the first meeting in February of each year. 5. Term of Office:The chairperson and vice chairperson shall serve one year terms, and may be re-elected to additional terms in accordance with this Section N.B. C. DUTIES OF OFFICERS:The chairperson shall preside over the meetings of the Planning Commission, and shall have the authority to add or cancel regular meetings and to call special meetings as provided in Section VI. The vice chairperson shall assume the duties of the chairperson, in the absence of the chairperson. V. LIAISON TO COUNCIL: The City Council shall appoint from among its members a Liaison to the Commission on an annual basis. It is expected that the Council Liaison will attend the Commission meetings on a regular basis. In the event of the absence of the Council Liaison at a Commission meeting, a Commission member may be appointed by the chairperson to represent the Planning Commission at the next regular City Council meeting or at the meeting where the City Council will be considering the planning cases acted upon by the Planning Commission in the absence of the Council Liaison. VI. MEETINGS A. TYPES OF MEETINGS; SCHEDULE: The annual meeting schedule of the Commission shall be adopted by Resolution at the first regular meeting in December for the following year. 1. Regular Meetings: Subject to the adopted meeting schedule, the Commission's regular meetings will occur on the first and third Wednesdays of each month for the purpose of convening public hearings,making recommendations to the City Council, conducting business which requires a vote of the Commission, convening as the Board of Adjustment and Appeals, conducting long-range planning functions and other official business. 2. Agenda Sessions: An Agenda Session is an informal session of the Planning Commission,typically held immediately following adjournment of a Regular or Special meeting,at which time the Planning Commission may review minutes,informally City of Mounds View Planning and Zoning Commission-Bylaws Page 3 review proposed or pending planning cases or ordinance amendments, discuss previous actions of the City Council or other Commissions,and to perform other matters not requiring a vote of the Commission. 3. Special Meetings: From time to time,special meetings may be called in order to process significant caseloads,to review works in progress such as comprehensive plan updates or municipal code revisions,or to undertake a retreat or strategic planning session, either amongst itself or in the company of the City Council or other commissions. Special meetings can be proposed by any Commission member or at the request of the Director of Community Development,yet must be approved by a majority vote of the Commission. Emergency special meetings can be called via written notice to the Director of Community Development by the Chairperson or two Commission members, or by the Director of Community Development. (Emergency special meetings are those in which the subject matter is of such an immediate concern that it cannot be delayed until the next regular meeting of the Planning Commission.) The Director of Community Development shall post and mail a notice of any special meeting in accordance with State Statutes. Planning Commission members shall be notified by telephone and in writing,if possible, at least seven days prior to a special meeting. 4. Cancellation of Meetings:Regular or special meetings may be canceled by the chairperson or Community Development Director in the event that there are no items of business requiring the attention of the Commission,or for lack of a quorum, or in response to inclement weather or for any other good and sufficient reason. Members of the Commission shall be notified by telephone of any meeting cancellation. A notice of the meeting cancellation shall be posted as required by State Statutes. B. QUORUM: A majority of the number of voting members appointed to the Commission shall constitute a quorum. C. CONDUCT OF MEETINGS;ADJOURNMENT 1. Meeting Chairperson:If neither the chairperson nor the vice chairperson is present to conduct a meeting of the Planning Commission, the Planning Commission may elect a meeting chair from among those members present prior to the commencement of business. The election shall follow the procedures set forth in Section IV.B.3, except that the Community Development Director,or his or her designee,shall conduct the election. 2. Open Meeting Law: Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law(Minn. Statutes 471.705). 3. Adjournment Meetings shall adjourn at or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of adjournment. If there is no objection, the Chairperson may declare the meeting adjourned without the necessity of a motion or vote by the Commission. City of Mounds View Planning and Zoning Commission-Bylaws Page 4 D. MINUTES: Minutes shall be recorded for regular meetings and each commission member shall receive a copy of the unapproved minutes for review and approval at a succeeding meeting. Minutes shall be approved by motion. Approved minutes shall be the official record of the business conducted and actions taken by the Planning Commission. Commission members may request copies of approved minutes after they have been corrected, if necessary, and signed as approved. Copies of the approved minutes shall be filed with the Community Development Department. Unapproved minutes shall be clearly marked"DRAFT"; approved minutes shall be marked"APPROVED". A policy statement regarding the content and format of the minutes shall be on file with the Director of Community Development which may be reviewed from time to time as needed. VI. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans and additional information, as appropriate,for each item placed on the agenda for any regular or special meeting.•The Commission packet should be delivered at least four days prior to the meeting. Each Commissioner is responsible for reviewing the material within the packet prior to the meeting. VII. PROFESSIONAL CONSULTANTS:Advice from,consultation with, and/or requests for review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in accordance with the Municipal Code, Section 401.07. VIII: SUPPLEMENTARY PUBLICATIONS:All Commission members shall receive a copy of the Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as other materials provided by the City Council or City Staff. These materials shall be retained by each commission member and returned to the Community Development Director upon the member's resignation or termination of appointment. IX. CONDUCT OF MEMBERS A. ATTENDANCE: Commission members shall advise the designated Staff member or the Commission chairperson of an anticipated absence from any regularly scheduled Planning Commission meeting. Any member attending less than 20 meetings per year without the consent of the Commission shall be deemed to have vacated the office, and such vacancy shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of absence may be granted by the consent of the Commission. B. CONFLICT OF INTEREST: 1. General Standard:No Commissioner shall be appointed with private or personal interests likely to conflict with the general public interest. If any person appointed to the Commission shall find that their private or personal interests are involved in any matter coming before the Commission,they shall disqualify themselves from taking part in any discussion or action on the matter, alternatively,they may be disqualified by a two-thirds (2/3)majority vote of the Commissioners in attendance. 2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if, in his or her discharge of official duties, would be required to take an action or make a City of Mounds View Planning and Zoning Commission-Bylaws Page 5 decision that would substantially affect the Commissioner's financial interests or those of an associated business,unless the effect on the Commissioner is no greater than on other members of the Commissioner's business classification, profession, or occupation. In the event a conflict of interest exists with respect to a particular matter before the Commission,the Commissioner shall disqualify himself or herself from taking part in any discussion or action on the matter. C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to influence the decisions of the Planning Commission and individual Commission members outside the meeting forum. Such contacts include meetings with project proponents, residents,property owners,and citizens separate from Commission meetings, communication between Commission members outside the meeting forum, telephone calls or letters which attempt to influence a Commissioner's opinion on a matter which will be subject to the Commissioner's vote. When the Planning Commission is involved in a matter which is to be heard and decided by the Commission(e.g. variances),Planning Commissioners shall indicate to the person contacting them that such contact is inappropriate and all testimony needs to be offered at the hearing to ensure a fair hearing for all parties. In all other cases,Planning Commissioners should discourage such contacts and should avoid expressing any opinion as to the merits of the case. When ex parte contacts occur,the Planning Commissioner is responsible for notifying the Community Development Director, and for conveying the substance of the communication at the next commission meeting at which the matter discussed is under consideration. On March 3, 1999,the Planning Commission approved Resolution No. 570-99, a resolution adopting its official Bylaws as presented herein and a revised meeting schedule. Jerry Peterson, Chairperson ATTEST: Rick Jopke, Community Development Director NADATAIGROUPMCONEDEV\PLANCOMMIBYLAWSZYLAWS.99 • Planning Commission Minutes Policy (Revised 2/4/99) 1. Type of meeting, whether regular or special. 2. Date, time and place of the meeting. 3. Call to order--time the meeting was called to order. 4. Roll call. a. List of members present. b. List of members absent(note whether excused or unexcused.) c. List of others present (staff•; liaison, recorder, etc.) 4. Citizens' requests and comments for items not on the agenda. Include residents' names and addresses, if no residents made comments, indicate as much. 5. Corrections to and approval of any previous minutes and the vote taken, except that minor grammatical and typographical corrections need not be noted. 6. For each planning case on the agenda: a. Case number, project name and address,brief description of the request, and name and address of the applicant. • b. Summary of the request. • c. Summary of any previous action. d. Summary of the staff review. e. Summary of statements made by the applicant, particularly concessions or agreements an . f. Summary ofmade commentsbythe madeapplicby eatch person testifying, with the name and address of the person noted. 7. For any motions made: • a. Name of Commission members making and seconding motion. b. Verbatim (if possible) statement of motion. c. Vote on each motion as to number of ayes,nays and abstentions. d. Reasons for each nay vote or abstention. • e. Whether motion carried or failed. 8. Specific concerns addressed to the chairperson for inclusion in the minutes. 9. Reports by staff. 10. Reports by Commission chairperson and members. 11. Time of adjournment. 12. Signature of chairperson and recording secretary. NADATA\GROUPS\COMDEv1PLANCOMMIBYL.AWSWINUTEs.99 401.01 401.02 CHAPTER 401 PLANNING AND ZONING COMMISSION SECTION: 401.01: Commission Established 401.02: Membership; Terms; Oath; Compensation 401.03: Removal from Office; Vacancies 401.04: Powers and Duties 401.05:. Conflict of Interest 401.06: Organization; Meetings 401.07: Employment of Experts; Expenditures 401.08: Annual Report 401.09: Comprehensive Plan Adopted 401.10: Review of Proposed Plats 401.11: Zoning 401.12: Availability of City Records 401.01: COMIVIISSION ESTABLISHED: A Planning and Zoning Commission for Mounds View is hereby established. (Ord. 536, 4-25-94) 401.02: MEMBERSHIP; TERMS; OATH; COMPENSATION: Subd. 1. Membership; Terms: a. Appointed Members: The Planning and Zoning Commission shall consist of not less than seven (7) nor more than nine (9) members from the resident population of Mounds View, other than persons elected to a public body, to be appointed by the Mayor with approval of the City Council, from applications submitted. The appointees shall have three(3) year staggered terms; at least two (2) of these terms,but not more than three (3) terms, shall expire each year on December 31. Based upon the recommendation of the Planning and Zoning Commission, the Mayor, with.approval of the City Council, shall appoint a chairperson. b. Designated Members: In addition to the appointed membership, two (2) nonvoting members shall be designated by the City Council to serve as liaison to the Planning and Zoning Commission. The term of the appointments shall ordinarily be for one year; except, that they will terminate with the office from which the nonvoting appointment is derived . City of Mounds View 401.02 401.04 Subd. 2. Oath and Taking of Office: The appointees shall be duly sworn and take office at the first regular meeting of the Commission in the month of January each year. Both original and successive appointees shall hold their offices until their successors are appointed and qualified. Subd. 3. Compensation: All members of the Commission shall serve without compensation. (Ord. 536, 4-25-94) 401.03: REMOVAL FROM OFFICE; VACANCIES: Subd. 1. Removal from Office: a. An appointed member of the Commission may be removed from office for just cause and on written charges by at least four-fifths (4/ 5) vote of the entire City Council, but such member shall be entitled to a public hearing before such vote is taken. It shall be the duty of the chairman of the Commission to notify the City Council promptly of any vacancies occurring in membership. • b. In addition, an appointed member may be removed by the City Council for nonattendance at Planning and Zoning Commission meetings, as provided in the by laws adopted by the Planning and Zoning Commission, or if a Commission member does not attend twenty (20) regularly scheduled meetings per year without the consent of the Commission. �- - c. `. _ ..: . —- . •• le.-_ the Mayor, with approval of the City Council, chall fill such vacancies for the unexpired term of the original appointment. • Subd. 2. Termination of Appointment: Any Commission member designing to terminate their • appointment to the Commission before the expiration of the term shall give written notification to the Planning and Zoning Commission chairman of that intention.(Ord. 536, 4-25-94) • 401.04: POWERS AND DUTIES: The Commission shall be the City planning agency as authorized by the Minnesota statutes' and the City Charter.' It shall have the duties and powers which are assigned to it by this Code. (Ord. 536, 4-25-94) ' M.S.A. §462.354, subdivision 1. 2 See Charter Section 2.02. City of Mounds View • 401.05 401.06 401.05: CONFLICT OF INTEREST: No person shall be appointed with private or personal interest likely to conflict with the general public interest. If any person appointed shall find that their private or personal interests are involved in any matter coming before the Commission, they Shall disqualify themselves from taking part in action on the matter; alteratively, they may be disqualified by a two-thirds (2/3) majority vote of the Commissioners in attendance. (Ord. 536, 4-25-94) 401.06: ORGANIZATION; MEETINGS: Subd. 1. Officers: At the first regular meeting in January, the Commission shall elect a vice chairman from among its appointed members for a term of one year. The Commission may create and fill such other offices from its members, as it may determine,to transact Commission business. Subd. 2. Regular Meetings: Regular meetings shall be held for the purposes of convening public hearings and conducting business which requires a vote of the Planning and Zoning Commission. The Commission shall hold at least one regular meeting each month on a day and at a time and a place which the Commission shall fix by resolution. Subd. 3. Agenda Meetings: Agenda meetings of the Planning and Zoning Commission may be held for the purpose of conducting site plan reviews, examination of proposed amendments to the City Code, long range Commission planning, and other matters not requiring a vote of the Commission. Agenda meetings shall be held on a day and at a time and a place which the Commission shall fix by resolution. Subd. 4. Special Meetings: Special meetings may be called by the chairperson or by any two (2) members of the Planning and Zoning Commission by a written notice filed with the Clerk-Administrator, who shall then post and mail a notice of the meeting in accordance with State statutes. Subd. 5. Quorum: A majority of the appointed voting Commission members shall constitute a quorum. Subd. 6. Voting Privileges: Each of the appointed members shall have equal voting privileges. Subd. 7. Bylaws: The Commission shall adopt bylaws for its governance and for the transaction of its business. The bylaws shall be reviewed on an annual basis at the first regular meeting in February. Subd. 8. Records: A recording secretary, who may be recommended by the Planning and Zoning Commission for appointment, shall keep a record of attendance at Commission meetings and a record of resolutions, votes and abstentions on each question requiring a vote. The record of the Commission shall be a public record. (Ord. 536, 4-25-94) My of Mounds View 401.06 401.11 401.07: EMPLOYMENT OF EXPERTS; EXPENDITURES: The Commission may request from the City Council the employment of such staff, technicians and experts as may be deemed proper and may request such other funds as may be necessary and proper for the conduct of its affairs. (Ord. 536, 4-25-94) 401.08: ANNUAL REPORT: The City Council may request an annual report from the Planning and Zoning Commission of its works during the preceding year. (Ord. 536, 4-25-94) 401.09: COMPREHENSIVE PLAN ADOPTED: The City hereby adopts as its Comprehensive Plan for future development and growth within the City that certain document hereafter to be referred to as the COMPREHENSIVE PLAN FOR THE CITY OF MOUNDS VIEW, dated 1979, and such Comprehensive Plan is incorporated herein by reference. A copy of the City's Comprehensive Plan is on file in the office of the Clerk-Administrator. (Ord. 536, 4-25-94) 401.10: REVIEW OF PROPOSED PLATS: Before the preliminary approval is given to any proposed platting or property in the Municipality, the preliminary plat shall be submitted to the Planning and Zoning Commission for study and recommendation along with written reports and recommendations on the plat from the Director of Public Works/City Engineer and City Attorney. The recommendations on and approval of plats by the Planning and Zoning Commission shall be in accordance with Title 1200 of this Code. (Ord. 536, 4-25-94) 401.11: ZONING: Subd. 1. Zoning Plan': The Commission, upon its own motion, may, and upon instruction by the Council shall, prepare a revised Zoning Plan for the Municipality. Before recommending such Plan to the Council, the Commission Shall hold at least one public hearing thereon after a published notice of such hearing appears in the legal newspaper at least ten (10) days prior to the hearing. The same procedure shall apply for the preparation of an overall street plan or acquisition of lands for other public purposes. See Title 1100 of this Code for zoning regulations. City of Mounds View 401.11 401.12 Subd. 2. Rezoning of Property: See Section 1125.01 of this Code for procedure. (Ord. 536, 4-25-94) 401.12: AVAILABILITY OF CITY RECORDS: Upon the request of the Planning and Zoning Commission, the Clerk-Administrator or a designee shall furnish, within a reasonable time, such records or information as may be required for the work of the Commission. (Ord. 536, 4-25-94) • • • • City of Mounds View 402.01 402.01 CHAPTER 402 BOARD OF ADJUSTMENT AND APPEALS SECTION: 402.01: Board Established; Membership • 402.01: BOARD ESTABLISHED; MEMBERSHIP: A Board of Adjustments and Appeals, consisting of all appointment members of the Planning and Zoning Commission, is hereby established. The Board shall function under and be governed by the provisions of Section 1125.02 of this Code. (1988 Code §32.10) City of Mounds View Draft#3 ORDINANCE NO. 629 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 401 OF THE MOUNDS VIEW MUNICIPAL CODE RELATING TO THE PLANNING AND ZONING COMMISSION OF MOUNDS VIEW, SPECIAL PLANNING CASE SP-069-99 THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1: Section 401.03, Subdivision 1 of the Mounds View Municipal Code is hereby amended with the proposed additions underlined and italicized and deletions struck out and italicized, respectively, to read as follows: 401.03: REMOVAL FROM OFFICE; VACANCIES: Subd. 1. Removal from Office: a. An appointed member of the Commission may be removed from office for just cause and on written charges by at least four-fifths (4/ 5)vote of the entire City Council, but such member shall be entitled to a public hearing before such vote is taken. It shall be the duty of the chairman of the Commission to notify the City Council promptly of any vacancies occurring in membership. b. In addition, an appointed member may be removed by the City Council for nonattendance at Planning and Zoning Commission meetings, as provided in the by laws adopted by the Planning and Zoning Commission, or if a Commission member does not attend twenty(20) regularly scheduled meetings per year without the consent of the Commission. The Mayor, with approval of the City Council, shall fill such vacancies for the unexpired term of the original appointment. SECTION 2: Section 401.06 of the Mounds View Municipal Code is hereby amended with the proposed additions underlined and italicized and deletions - - - =•, respectively, to read as follows: 401.06: ORGANIZATION; MEETINGS: held fur the ptn pose of coaciacting site plan rcviews, ecanunalion of prapo ed • - . - - . • .• -, . . IP1 '• . . 1 :, • IS . - - I Ordinance 629 Page 2 - - ,• • _ : •. . - . - - : - II . • . . . .: • . . , . . . . .. , . . • . . '. . Subd. 3. Agenda Sessions: An Agenda Session is an informal session of the Planning Commission. typically held immediately following adjournment of a Regular or Special meeting. at which time the Planning Commission may review minutes, informally review proposed or pending planning cases or ordinance amendments. and to perform other matters not requiring a vote of the Commission. - - • i • • • • • • - I - . . , •• . •. . . : . • , . .: wit-1r State-statiltes7 Subd. 4. Special Meetings: Special meetings can be proposed during any regular meeting by any Commission member or at the request of the Director of Community Development, yet must be approved by a majority vote of the Commission. Emergency special meetings may be called via written notice to the Director of Community Development by the Chairperson or two Commission members, or by the Director of Community Development. The Director of Community Development shall post and mail a notice of any special meeting in accordance with State Statutes, Section 3. This Ordinance goes into effect thirty (30) days after its publication in the official City newspaper. Read by the City Council of the City of Mounds View on this day of , 1999. Read and passed by the City Council of the City of Mounds View on this day of , 1999. Dan Coughlin, Mayor ATTEST: Charles S. Whiting, City Clerk/Administrator (SEAL) APPROVED AS TO FORM: City Attorney N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAW S\629.ORD III Item No. C.-- Staff Report No. Meeting Date: April 26, 1999 Type of Business: PH& CB WK' Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor & City Council From: James Ericson, Planning Associate Item Title/Subject: Consideration of Resolution 5333, a Resolution for an Oversized Garage at 2091 Terrace Drive; Planning Case No. 552-99. Date of Report: April 22, 1999 Background: 2091 Terrace Drive is located north of County Road I near the eastern border of the City. The property--an interior lot--is approximately 13,050 square feet. The house is set back approximately 49 feet toward the middle of the lot, with the detached garage situated behind the house. The house, at approximately 926 square feet, is presently larger than the existing two-stall garage, which is 506 square feet. The applicant will be removing the present garage to make room for the new one. There is an eighty square foot (8 x 10) shed behind the existing garage which is set far enough back so as not to be in the way of the proposed garage. Discussion: A Conditional Use Permit is required, in this case, due to the size of the proposed garage. The City Code unconditionally allows garages up to 952 square feet as long as the home's foundation (in square feet) exceeds the square feet of the proposed garage. If the garage is larger than the house, regardless of its size, a conditional use permit is required. The size of the proposed garage is 1,040 square feet, which is not much larger than the house. While it would be larger, there would not exist the"imbalance" which has been present in the last few over-sized garage CUP requests. The applicant proposes to construct an addition to the rear of the house in the following year which would again make the house bigger than the garage. The proposed location of the garage does not interfere with the future expansion plans nor the existence of a shed in the back yard. Dimensional Criteria All of the dimensional criteria associated with this request--setbacks, spacing between buildings, width of proposed garage, and numbers of doors--satisfy the requirements as stated in Chapter 1104 of the Zoning Code. The proposed garage is about 91 feet from the front property line, 43 feet from the rear property line and is setback from the side of the property by about seven feet. Taking into consideration the size of the shed, the total amount of accessory building coverage on Miller CUP Request 2091 Terrace Drive April 21, 1999 Page 2 the lot would be 1,120 square feet, or 14.6 percent of the rear yard area. Were the applicant to replace the existing shed with the largest allowable without a CUP, the coverage would rise to 16.4 percent, which is still less than the maximum accessory building coverage of twenty percent. CUP Criteria The City Code, in Section 1125.01, Subdivision 3b, states that the City Council shall consider the advice and recommendations of the Planning Commission and the effect of the proposed use on the Comprehensive Plan and upon the health, safety and general welfare of occupants of surrounding lands. Among other things, the City Council shall consider the following in its decision: (1) The use will not create an excessive burden on existing parks, schools, streets and other public facilities and utilities which serve or are proposed to serve the area. (7) The use will not cause traffic hazards or congestion. (8) Adequate utilities, access roads, drainage and necessary facilities have been or will be provided. Replacing a small garage with one larger, even one as large as is being requested, would not create a greater impact on existing public facilities, parks, schools or services, on utilities or access roads, nor would it create an increase in traffic on adjacent streets. (2) The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land (3) The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. Because the house is set back further than is typical, and because the garage is situated behind the house, there would be substantial public screening from this accessory structure. In terms of its relationship with the two adjoining properties, the garage is separated from the property to the east by the distance of the width of the backyard, the property to the west is neither separated by physical distance or screening, yet it already is accustomed to a garage in this location and as such may not be impacted by the larger garage. (4) The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing kind use. (5) The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. (6) The use is not in conflict with the Comprehensive Plan of the City. Garages and detached accessory outbuildings are typical uses in residential areas, and allow for the storage of vehicles and yard and garden equipment. Miller CUP Request 2091 Terrace Drive April 21, 1999 Page 3 Planning Commission Action: The Planning Commission, at their meeting on April 21, 1999, voted to approve Resolution 578- 99, a resolution recommending that the Council approve the conditional use permit request of Gerald Miller. In making their recommendation,the Commission examined the possible adverse effects of the conditional use permit request as required in Section 1125.01, Subdivision le. The following represent those items explicitly stated in the Code: 1. Relationship with the Comprehensive Plan. The Comprehensive Plan encourages the development and maintenance of residential areas so as to improve the quality, appearance and attractiveness of housing units and residential property in general. The Comprehensive Plan designates this property, 2091 Terrace Drive, as low-density residential. This proposal does not conflict with the Comprehensive Plan. 2. The Geographical Area Involved 4. The Character of the Surrounding Area In this area of Mounds View, most of the lots are of a similar size. The homes are all of a similar style architecture and were built around the same time. Many of the homes in the immediate area have larger garages, most of which are detached as in this proposal. A larger garage on the subject property would not appear out of place. 3. Whether such use will tend to or actually depreciate the area in which it is proposed Replacing the existing garage with a new, larger garage will have an immediate positive impact on the value of the subject property, and may actually increase the perceived values of the homes surrounding 2109 Terrace Drive. At 1,040 square feet, set back from the street as far as it is, this garage addition would not depreciate the surrounding area in any way. 5. The demonstrated need for such a use. The existing garage--while a two stall garage-- is considered fairly small by today's standards. A 22-foot deep garage cannot even accommodate many vehicle models, such as extended minivans and SUVs. The Planning Commission believes that the adverse affects of this development proposal are minimal and are far out-weighed by the benefits. It also believes that it is desirable from a community perspective to have property owners improve their properties with building expansions since the properties are then usually kept in better order and may trigger other properties to do the same. As such, The Planning Commission recommends approval of this Conditional Use Permit request. Miller CUP Request 2091 Terrace Drive April 21, 1999 Page 4 Recommendation: Staff has drafted for the Council's action, if it so desires, Resolution 5333, a resolution approving the Conditional Use Permit request of Gerald Miller for an oversized garage at 2091 Terrace Drive, with stipulations. James Ericson, Planning Associate N:\DATA\GROUPS\COMDE V\DE VCAS ES\5 52-99\MILLER.CC 1 ©tiy CP jl))1 COMMUNITY DEVELOPMENT DEPARTMENT DEVELOPMENT APPLICATION 11:4M 2401 Highway 10, Mounds View.MN 55112 -Partne�eQ' 612-717-4020 612-784-3462 -FAX Please Type or Print Information-Complete Both Sides of This Form Applicant Information Name of Applicant /17 r tier Telephone 4'/2--7/7-4,e6 Address ZL l/ 1Xc- D,e. Fax 0763 Interest in Property(check appropriate box) ier Owner of Property a Contract for Deed Owner ❑ Lessee,Operator,Manager 0 Agreement to Purchase O Other(explain) Applicants must provide evidence of interest in property at the time of application,and if you are not the owner of the property,you must provide a letter of permission from the owner giving consent to the filing of this application. The property owner must sign this application for it to be accepted. Property Description/Proposal Address or General Location Z O 5 / %/aei',.9C, "' "e Legal Description Property Identification#(PIN#) #of Acres Current Zoning kg-5 /Daviz-i Type of Application ❑ Comprehensive Plan Amendment $250 ❑ Rezoning $250/acre; min$250 max$1500 ❑ Major Subdivision $250+$250 deposit* ❑ Minor Subdivision $200 ❑ Planned Unit Development(PUD) Refer to rezoning fees ❑ PUD Amendment $350 Conditional Use Permit R-1, R-• others$250 ❑ Variance R-1, R-2 00 all others$250 ❑ Code Appeal $100 ❑ Develop Review/Site Plan $125/acre;min$125 max$750 ❑ Wetland Alteration Permit R-1,R-2$150;all others$200 ❑ Wetland Buffer Permit R-1,R-2$25;all others$100 ❑ Floodplain Permit $200 ❑ Other *Deposits shall be paid to cover all costs of public notices,materials and staff or consultant time spent in the review, research or preparation of materials associated with this application. The applicant shall be responsible for all reasonable incurred costs in excess of the initial deposit amount. Any portion of the deposit not spent or encumbered shall be refunded to the applicant within thirty(30)days after consideration of the application is completed. Please complete the reverse side of this application. City of Mounds View,MN Development Application Page 2 Present Use of Property ❑ Undeveloped/Vacant ca' Single Family Dwelling ❑ Duplex/Two Family Dwelling ❑ Multi-family Dwelling ❑ Business/Commercial Establishment ❑ Industrial Establishment ❑ Other(explain) Property Classification ❑ Abstract ❑ Torrens Description of Proposal r-`--' Z6 / X 4/0 BY MY(OUR)SIGNATURE ON THIS APPLICATION,I HEREBY DECLARE THAT,TO THE BEST OF MY KNOWLEDGE,THE INFORMATION PROVIDED IS TRUE AND ACCURATE. Signature of Applicant Name of Applicant(typed/printed) j g24E., fr t er Signature of Property Owner Name of Property Owner(typed/printed) ale4.,O (n (/ ,'" Address of Owner 2,6i I Th Z a rho''^ psi Phone Number of Owner (W2..) I I ? --((043(=, ************************************************************************************************ FOR OFFICE USE ONLY Date of Submittal - S - 9 Date of Acceptance ( Assigned to: Planning Case No. Jr- A - C7 / 60-day Limit 120-day limit Fees Paid: Account# Check# Receipt# Application: OS-- 00 ;n 16 "7-- Park Dedication: Deposits: Other: Total: N:\DATA\GROUPS\COMDEV\FORMS\DEVAPP-FOR 1/98 \cr)4 N N N 2233 § 1 5691 c • D;; Sao �o� R-5 I IA �, ' 5881 lico Ln d- M alt-Ii.: _:1 t N N N N 5671 Jr 0 2� a Vi > 5661 1 .1.131.i�L , COLONIAL VILLAGE —3MOBILE HOME PARK LLJ co in * M M N 04 O O • 0 • + •0 0 dean N , , to t N N N N N N N N O O O NNNNNN CNINN ; N N N N N I ^ HILLVIEW :....:.... _ . ... ....... .... .... ... . ...... ............... .. ' '- c0 CO O Nt c0 CO 0 ' CO 0 N eeaaee»a ..::. cO OD N CO CO O N 40 0 d- co 0 N N N 1,11 N N N N Ny O O CI CO �' r'') M N r-• O ° Oa CO N n N N N N N N N N N N N N N OAKWOOD N N N N N N N N N N N N • O PARK I N N N N o N "" n rn M 5590 n al M n Of •- N N N N N N N 0 0' coPF M M N 0 0 0 OAKWOOD N N N N N N N N N _del N Rib DRoJeouguitsoull n t Oc0 CO N c0 00 N c0 00 O N O co 0 co.- st0 to `� M M O O 0000 , N N N N N N N N NNNLNINCNINN . cCi IregigliggiggU) nO2Mn0) M0I MnU) N n to In M M _ O_ O� • 00 I� n TERRACE N N N N N N N 'i N N N N N N N N NI tO CO N CO CO N c01 . •• �• O co • • M gUUDY ® .• t0 t[) to d M M N • O O) CO n n n Nemail } 0 0 0 0 9 N • U N N N N N N N N N N N N N N .WOOD OR �f , --- - n rn M N orn ro n 0) _Va t • N co in M M N 0 • .• N N N CO in d• CO M N N N N N N N N N N N N N N N N N ✓ NN N N N N N N N N N N N N N I I CO 5511 5512 5511 • N 5505 iii • 5497 5472 • 5503 5504 5499 P I N EW00 D • 1 5493 5494 5493 SCHOOL I :. 5485 5486 5485 5500 5479 R-2 V) • 5473 5468 5475 5478 5475 i. illI 5467 5464 5463 546 5467 F- 5463 S 6 5459 V) • 1455 0 5456544• �C�S CSX 5453 F ti0 5447 Q 5435 Q�G��`Ssr R`SO 5447 M rn M to rn + ��•/.. (w- 5441 <ti S As 5439 n u� M ''* z . 5433 .``8 5433 NNNN N N �' 5425 `sem 2 5425 BELLE LN I S r to IS 2 4 5421 542• 5419 M N. N N N N 5415 5414 r` M in al5413 Lo n a) M LO n N N O 0 n CO Lo uO d- M N 1 Y M • 5405 5406 N N N N N N 5405 NNNNN N I N .384, < DRIVE 37' C- n 1 N I,0 1 E-0,1 1 d- I N I 0 101 .1. 1 !.9. 1 _j I..-,.,,.I —1 37 w Zoning Map Planning Case 552-99 Applicant: Gerald Miller N Location: 2091 TerraceDrive • • Proposed Site Plan 2091 Terrace Drive . • Gerald Miller . sp-1 » April 16, 1999 • opeopos57 (‘IENJ r • I • 2(,5X YUP I , • ' • r s P • i • 1 i Ec475"r4dL7-LPA"" — - To 66 RsMovwa z3.X iL' zo I vose`9 tit.`(a AK.z • `tS • • • f • 1 • • fi • 2Z. e,C IS-ro,fp libustr • 2.1%z1 _ • �Sp . . 1 • • • • • T • • Naha.. Structure Map -- 2091 Terrace Drive Oakwood Park El 1 M in �` gy�� P U I.♦ ; J N EM M Oakwood Drive L VJ in ® �5 . o �� til1 � sv' Nv \ z Terrace Drive gi man .0 ISE .q g,1 .` / Pinewood Drive I County Road I Pinewood ElementaryC-1-1-4;) Planning Case No. 552-99 Applicant: Gerald Miller Property: 2091 Terrace Dr. Date: April 21, 1999 MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 578-99 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW FOR AN OVERSIZED GARAGE AT 2091 TERRACE DRIVE; MOUNDS VIEW PLANNING CASE NO. 552-99 Whereas, Gerald Miller has applied for a conditional use permit to construct a 1,080 square-foot garage on property located at 2091 Terrace Drive, zoned R-1, Single Family Residential, legally described as follows: Lot 29, Block 2, Pinewood Terrace County of Ramsey WHEREAS, there is currently a 506 square-foot garage and an 80 square-foot shed on this lot; and, WHEREAS, The Mounds View Zoning Code allows, with a conditional use permit, up to 1,400 square feet of garage/accessory building on one lot; and WHEREAS, the Planning Commission has reviewed the following documents regarding this proposal: a. _ Planning Application b. Zoning Map c. Site Plan d. Area Map with Building Footprints e. Staff Report WHEREAS, the Planning Commission finds that the dimensional requirements as stated in Chapter 1104 the Zoning Code for this proposal have been met; and, Planning Commission Resolution 578-99 April21, 1999 Page 2 WHEREAS, the Planning Commission makes the following findings that possible adverse effects have been considered in its recommendation, as required by Section 1125.01 Subd. 1.e.: 1. Relationship with the Comprehensive Plan. The Comprehensive Plan encourages the development and maintenance of residential areas so as to improve the quality, appearance and attractiveness of housing units and residential property in general. The Comprehensive Plan designates this property, 2091 Terrace Drive, as low-density residential. This proposal does not conflict with the Comprehensive Plan. 2,4. The Geographical Area Involved&the Character of the Surrounding Area. In this area ofMounds View, most of the homes and lots are of a similar design and size, many of which have garages as large or larger than that existing at 2091 Terrace Drive.More than half of the garages in this area are detached from the principal structure. A larger garage on the subject property would not appear out of place. 3. Whether such use will tend to or actually depreciate the area in which it is proposed. Constructing a larger garage than what is currently existing will have an immediate positive impact on the property value for the subject property. It is not conceivable that this garage addition would depreciate the surrounding area in any way. 5. The demonstrated need for such a use. The existing garage is small by today's standard and for the needs of the property owner. WHEREAS, the Planning Commission makes the following findings regarding the criteria for approval of a conditional use permit, as required by Section 1125.01 Subd. 3.b.: 1. The use will not create an excessive burden on existing parks,schools,streets and other public facilities and utilities which serve or are proposed to serve the area. 7. The use will not cause traffic hazards or congestion. 8. Adequate utilities,access roads,drainage and necessary facilities have been or will be provided. Constructing a larger garage would not create a greater impact on existing public facilities,parks, schools or services, on utilities or access roads, nor would it create an increase in traffic on adjacent streets. 2. The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. 3. The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. Because the house is set back approximately 50 feet from the street and because the garage would be located behind the house, the garage would be substantially screened from public view. The garage would be located toward the west side of the lot, thereby providing a separation of distance between it and the property to the east. The property to the west, with no screening, is already accustomed to having a garage at this location. Planning Commission Resolution 578-99 April21, 1999 Page 3 4. The use,in the opinion of the City Council,is reasonably related to the overall needs of the City and to the existing land use. 5. The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. 6. The use is not in conflict with the Comprehensive Plan of the City. Garages and detached accessory outbuildings are typical uses in residential areas, and allow for the storage of vehicles and yard and garden equipment. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the conditional use permit to allow for a 1,040 square-foot garage with the following stipulations: 1. The conditional use permit shall be recorded with Ramsey County within 60 days of City Council approval, and a receipt of such recording shall be provided to the City of Mounds View. 2. The garage shall not be used for living space or other uses not allowed by the district in which it is located or by the Zoning Code. Should the use change for which the permit was granted, the conditional use permit shall become null and void. 3. The garage shall be designed and maintained to provide a uniform building appearance with the house, which is to mean the garage shall at a minimum be painted with the same color-scheme as the home. 4. All vehicles parked at the property shall be parked either upon the driveway's improved surface or within the garage. At no time shall a vehicle be allowed to park upon the grass or off of the improved surface. 5. The existing shed on the lot shall be moved if necessary to maintain a minimum six-foot setback from the garage. BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 21st day of April, 1999. Jerry Peterson, Chairperson ATTEST: Rick Jopke, Community Development Director (SEAL) N:\DATA\GROUPS\COMDEV\DE VCASES\552-99\578-99PC.RES RESOLUTION NO. 5333 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW FOR AN OVERSIZED GARAGE AT 2091 TERRACE DRIVE; MOUNDS VIEW PLANNING CASE NO. 552-99 Whereas, Gerald Miller has applied for a conditional use permit to construct a 1,040 square-foot garage on property located at 2091 Terrace Drive, zoned R-1, Single Family Residential, legally described as follows: Lot 29, Block 2, Pinewood Terrace County of Ramsey WHEREAS, there is currently a 506 square-foot garage and an 80 square-foot shed on this lot; and, WHEREAS, The Mounds View Zoning Code allows, with a conditional use permit, up to 1,400 square feet of garage/accessory building on one lot; and WHEREAS, the Mounds View City Council has reviewed the following documents regarding this proposal: a. Planning Application b. Zoning Map c. Site Plan d. Area Map with Building Footprints e. Staff Report f. Planning Commission Resolution No. 578-99 WHEREAS, the Mounds View City Council finds that the dimensional requirements as stated in Chapter 1104 the Zoning Code for this proposal have been met; and, Resolution 5333 April26, 1999 Page 2 WHEREAS, the Mounds View City Council makes the following findings that possible adverse effects have been considered in its action, as required by Section 1125.01 Subd. 1.e.: 1. Relationship with the Comprehensive Plan. The Comprehensive Plan encourages the development and maintenance of residential areas so as to improve the quality, appearance and attractiveness of housing units and residential property in general. The Comprehensive Plan designates this property, 2091 Terrace Drive, as low-density residential. This proposal does not conflict with the Comprehensive Plan. 2,4. The Geographical Area Involved&the Character of the Surrounding Area. In this area ofMounds View, most of the homes and lots are of a similar design and size, many of which have garages as large or larger than that existing at 2091 Terrace Drive.More than half of the garages in this area are detached from the principal structure. A larger garage on the subject property would not appear out of place. 3. Whether such use will tend to or actually depreciate the area in which it is proposed. Constructing a larger garage than what is currently existing will have an immediate positive impact on the property value for the subject property. It is not conceivable that this garage addition would depreciate the surrounding area in any way. 5. The demonstrated need for such a use. The existing garage is small by today's standard and for the needs of the property owner. WHEREAS, the Mounds View City Council makes the following findings regarding the criteria for approval of a conditional use permit, as required by Section 1125.01 Subd. 3.b.: 1. The use will not create an excessive burden on existing parks,schools,streets and other public facilities and utilities which serve or are proposed to serve the area. 7. The use will not cause traffic hazards or congestion. 8. Adequate utilities,access roads,drainage and necessary facilities have been or will be provided. Constructing a larger garage would not create a greater impact on existing public facilities,parks, schools or services, on utilities or access roads, nor would it create an increase in traffic on adjacent streets. 2. The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. 3. The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. Because the house is set back approximately 50 feet from the street and because the garage would be located behind the house, the garage would be substantially screened from public view. The garage would be located toward the west side of the lot, thereby providing a separation of distance between it and the property to the east. The property to the west, with no screening, is already accustomed to having a garage at this location. Resolution 5333 Apri126, 1999 Page 3 4. The use, in the opinion of the City Council,is reasonably related to the overall needs of the City and to the existing land use. 5. The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. 6. The use is not in conflict with the Comprehensive Plan of the City. Garages and detached accessory outbuildings are typical uses in residential areas, and allow for the storage of vehicles and yard and garden equipment. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the conditional use permit request of Gerald Miller of 2091 Terrace Drive to allow for a 1,040 square-foot garage with the following stipulations: 1. The conditional use permit shall be recorded with Ramsey County within 60 days of City Council approval, and a receipt of such recording shall be provided to the City of Mounds View. 2. The garage shall not be used for living space or other uses not allowed by the district in which it is located or by the Zoning Code. Should the use change for which the permit was granted, the conditional use permit shall become null and void. 3. The garage shall be designed and maintained to provide a uniform building appearance with the house, which is to mean the garage shall at a minimum be painted with the same color-scheme as the home. 4. All vehicles parked at the property shall be parked either upon the driveway's improved surface or within the garage. At no time shall a vehicle be allowed to park upon the grass or off of the improved surface. 5. The existing shed on the lot shall be moved if necessary to maintain a minimum six-foot setback from the garage. Adopted this 26th day of April, 1999. Dan Coughlin, Mayor ATTEST: Charles S. Whiting, City Clerk/Administrator (SEAL) N:\DATA\GROG TPS\COMDE V\DE VCASES\5 52-99\5333CC.RES Item No. 7 Type of Business: WK WK: Work Session; PH: Public Hearing; CA: Consent Agenda;CB: Council Business • City of Mounds View Staff Report To: Mayor and City Council From: Chuck Whiting Item Title/Subject: Resolution 5334 -Approval of the Reclassification of the Assistant to the City Administrator position to Assistant City Administrator Date of Report: April 22, 1999 As discussed at the April 19 work session, it has been proposed that the Assistant to the City Administrator position be changed to Assistant City Manager. In light of the responsibilities involved, as well as the market salary for comparable positions in other cities, this change is in the best interest of the organization and the City. The Assistant to the City Administrator position is pointed at 384, and currently has a range of $37,080 - $46,350. It is my recommendation that the points for the position be raised to that of 588, with a range of$53,236-$66,546. This seems reasonable not only in light of the duties involved in the position, the comparable points, the salary ranges for the same position in other cities and also the tax capacity information that was previously provided to the City Council. This position would be three years to maximum with the following monthly steps: Step 1 Step 2 Step 3 Step 4 Step 5 4,436.42 4713.69 4990.97 5268.24 5545.52 Attached is the revised job description. Two additions have been made since you last reviewed this document. They are underlined and capitalized. Staff Recommendation: Approve Resolution 5334 establishing the Assistant City Administrator position vi RESOLUTION NO. 5334 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF THE RECLASSIFICATION OF THE POSITION OF ASSISTANT TO THE CITY ADMINISTRATOR TO ASSISTANT CITY ADMINISTRATOR 011 WHEREAS, Ms. Cari Schmidt was hired as the Assistant to the City Administrator for the City of Mounds View on April 13, 1998; and WHEREAS, as a result of many organizational and personnel changes; and WHEREAS, after assessing Ms. Schmidt's revised position description and current performance level, it has been determined that the best organizational structure for the City of Mounds View, can be attained by a reclassification of Ms. Schmidt's position of Assistant to the City Administrator to the position of Assistant City Administrator; and WHEREAS,the reclassification shall commence effective April 13, 1999; and WHEREAS, compensation for the reclassification shall be $4,436.42, which equates to Step 1 of the Proposed 5 Step Compensation Plan for this position. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOUNDS VIEW, MINNESOTA does hereby approve the reclassification of the Assistant to the City Administrator to the position of Assistant City Administrator effective April 13, 1999, her els one year anniversary date. NOW THEREFORE, BE IT FURTHER RESOLVED, this position will advance through the Step 5 Compensation Plan according to the City's Compensation Policy. • Adopted this 26th day of April, 1999 ATTEST Mayor Dan Coughlin (SEAL) Charles S.Whiting,City Administrator POSITION ACCOUNTABILITY WRITE-UP POSITION TITLE : Assistant tcl City Administrator DEPARTMENT: Administration ACCOUNTABLE TO: City Administrator PRIMARY OBJECTIVE OF POSITION To assist the City Administrator with the duties of that office, r� assume responsibilities of the City Administrator in his/her absence, and participate with the City Administrator in the development and direction of administrative services at a department head level of authority. Pprovide administrative assistance to the City Administrator in implementing the overall programs and policies of the City Council . MAJOR AREAS OF ACCOUNTABILITY 1 . Assist City Administrator in day-to-day activities . Act • as City Administrator in City Administrator' s absence . 2 . Assist in the coordination of multi-department activities to ensure effective working relationships . 3 . Act as in-house legal services coordinator for non prosecutorial legal matters . Position is to work with departments in the review of draft ordinances , legal agreements, personnel agreements and administrative processes, and other legal oriented work prior to referral to the city attorney. POSITION WILL WORK WITH CITY ATTORNEY TO DETERMINE THE APPROPRIATE WORK AND COST FOR A GIVEN ASSIGNMENT. This position will coordinate with the City Administrator on the level of legal expertise needed in such matters prior to referral to the city attorney. 34 . Act as department director for the Administration Department including direct supervision of personnel and direction of department administered programs . -5 . Act as Personnel Director for the City including responsibilities for: • Develop and implement personnel policies Coordinate new employee hiring Coordinate employee evaluations 01, Participate in labor negotiations and contract administration Coordinate City organization development and employee training activities ,', Ensure Affirmative Action/EOE compliance Pay Equity Overseeing and maintaining all city personnel records 6 . Act as Deputy Clerk for the City and in this capacity oversee the City' s records maintenance for ordinances, resolutions , minutes , appointments and related official actions either directly or through staffing assignments . 5-7 . Act as Coordinate City' s Mmanagement information systems coornanatcr efforts consisting of overseeing city newsletter production, public notices, Internet information, telephone system and other city-to-public interactive systems either directly or through staffing assignments . �8 . Assist in the preparation of agenda materials for council meetings and Council minutes . 5-9 . Carry out specialized assignments as directed by the City Administrator and carry them to successful completion. °t! -8-10 . Assist City Administrator and department directors where needed in the annual B-budget process . 9 . Economic Develop<<«nL Attend and monitor City Council meetings . 41 EXAMPLES OF PERFORMANCE CRITERIA 1 . Work is performed in a timely and thorough manner. 2 . Demonstrates initiative and develops fresh ideas in solving problems presented. 3 . Demonstrates an ability to effectively handle a wide variety of city projects and problems in an effective and sound manner. 4 . Maintains a positive image of the city through effective handling of problems and sound coordination of multi- department programs 5 . Anticipates communication needs of public Council and ! staff and effectively acts to meet those needs . 6 . Develops a work schedule for carrying out assigned tasks and meet the schedule in a timely manner. 14 01 7 . Demonstrates and assumes leadership attributes in work areas as assigned herein and in additional areas as assigned by the City Administrator in a manner expected of a department director. QUALIFICATIONS Minimum requirement is a Masters Degree in public administration with a least two years of experience in local government . Must be able to develop and maintain effective working relationships with a wide variety of city personnel as well as the general public . Must have significant computer hardware and software experience . el Must be able to communicate effectively orally and in writing-., make public presentations for City Council and staff reports and in similar public speaking and presentation situations . Must have demonstrated management level experience and/or abilities in similar positions with other government or business organizations . -49 SUPERVISION OF OTHERS Secy AdminlbLiaLiv-e Icitezii All Administration Department personnel . DESIRED MINIMUM QUALIFICATIONS Education and Experience : (A) Graduation from a college or university with a bachelor' s degree in public administration, political science, human resources, business management, or a closely related field, and (B) Two (2) years of related experience; or © Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis . (D) Two (2) YEARS OF SIGNIFICANT SUPERVISORY OR DEMONSTRABLE LEADERSHIP WORK EXPERIENCE. Necessary Knowledge, Skills and Abilities : (A) Working knowledge of the principles and practices of modern public administration; working knowledge of human resource administration; Working knowledge of modern records management techniques; (B) Skill in operation of listed tools and equipment; Ability to accurately record and maintain records; Ability to °! establish and maintain effective management style work±rrg relationships with employees, supervisors, other departments, officials and the public; Ability to communicate effectively verbally and in writing; SPECIAL REQUIREMENTS : None TOOLS AND EQUIPMENT USED Typewriter, personal computer, including word processing, spreadsheet and data base software; mainframe computer terminal; 10-key calculator; phone; copy machine; fax machine . PHYSICAL DEMANDS r;i The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms . The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds . Specific vision abilities required by this job include close vision and the ability to adjust focus . WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . The noise level in the work environment is usually quiet . The holder of this position is expected to work hours beyond the normal work day, including evening meetings and weekends if necessary. The holder will be in frequent situations requiring an effective level of interpersonal relations skills, the ability to cope with stress and maintain a professional demeanor. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 4,11 The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval : Approval : ti Supervisor Appointing Authority Effective Date : Febrdaiy 24 April 26, 19959 Revision History: I , 1 Item No. Staff Report No. Meeting Date: April 26, 1999 Type of Business: C.B. WK: Work Session;PH:Public Hearing; CA: Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Consideration of Antenna Proposal Date of Report: April 21, 1999 Staff has received a request from Johnson Radio Communication Co., Inc. to install a repeater antenna on the City's water tower. While this is an opportunity to generate additional income for future tower maintenance needs, staff is unsure of the appropriate rental rate for this use. Staff has contacted a couple of cities with similar installations to inquire their rental rate. Johnson Radio is proposing an amount of$189.00 rent payment plus $20.00 for electricity. The vendor would be responsible for all associated expenses related to the installation, ie. engineering review, electrical installation,painting, etc. Staff requests Council authorization to further negotiate with Johnson Radio in regards to the rent rate and sign such agreement when a final amount is reached. Perhaps staff will have additional information at the meeting. 6.Af-e (---• j Mi hael Ulrich, Director of Public Works I Item No. °/!r' Staff Report No. Meeting Date: April 26, 1999 Type of Business: C.B. WK: Work Session;PH:Public Hearing; CA: Consent Agenda; CB:Council Business • City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Presentation of Spring Lake Rd. / Co. I Street Project Survey Date of Report: April 21, 1999 Staff received and tabulated the surveys sent to the residents of Spring Lake Road and County Road I. Residents were requested to rate the three project designs from 1 to 3, with 1 being their first choice. Some respondents chose not to complete the survey as requested. Many questions were left blank, as you will note on the spread sheet. The results are attached to this staff report. There are number of options available as to the direction in which we can proceed at this time. The residents were informed that the results of the survey would be presented to the City Council at this meeting. The results are as follows: 1. Proceed with a project representative of the majority of the survey respondents. 2. Mail the survey results to the respondents, or all of the residents concerned and inform them of the project preferred by the majority of the residents responding. 3. Perform option 2 and schedule an informational meeting to decide on a project. Staff is requesting direction in this matter. Ramsey County is ready to proceed with the project when a design is forwarded to them. Agiatit i hael Ulrich, Director of Public Works —\}e rL 46- e'nov 51,\ rdgv" Gy\ b,),,c, rcc> (A\of‘3 5 p r l T._5 -0‘,4%.\. a- LAI m'111 S V p e o a ' - P I a Vs- 0- N, s'IQ \ tA) 1+1. jAr ee. COO+ pr1vt 5ho1)1?e(' . E vet. a, kltie. (.05k s o - s T 1,1\C, 1 DA, 4,0 0. Iy 0 .0•,5 d\ fi Q 1\ 6r u 3 cc c .)c,, S v c-C sloce) W c\\ v)1"2-2's %"\, *h k' c 11‘1-\-t oc- r} c\1 C 1 e f e c g J/,f j • ok23 • nNst ij be o�r� ��"�- w \\-1\ -\'lit, cos es' r Z V iot o 1'\ 1} c L,4 or V eivtr P51' b 1/4.,4' so m— Sec- 101/4)s At,S i ,1 ‘)N-ev c-41A3 sa,rv•it, ColS v5 ro,\, 4\4' t K"\tC'Sec t o3'\ L� Coflcv5(0‘A.- \S -- recce 1m pc-A ie,A* P‘5O) 1� s'(. Q /S hte, V®D C7 V>Xi LJ \a7, Pb A 11 y 0 n. \, r r��s 1^ r u)t." --\-t1 as ni-ec..54/e4k- y r "..s vI q r rld ) J\ o.1 5 ori. ac - w .1o) c14 vie,„t ‘1 .)\ \(\ \"e- \ Ct5Vre 004% W\ p r ovfL. 5 acc e13' -0\-e, }r et- 54R(4'+0)^.. Se-4 c (ALA ACG ow` p\ st t Vv \A-L. @4 + C.�+A v 6,Asv, n? a c\ve.c5 . 15 4c, i rv\ Pr'-e, Q1nrec%vc-e✓ Csnn-Cv5,A, t v\'1- S ) q4. ry' gc�ty r"�/.SS)r� /lA✓ ) r � � 04' +A4- 5/ yl, 2e rdas +AS Gr®ss 7 /j /0. Ods tfv-e, -f-14.e- p i t„(vers off` hrie, pos,,n_5 1e4'4 4°urJ,)n15 vk, L► c.�es �s jr -- rhR-3o4 }ci + r ou•Jlt +k !r4or cit..-0 his Y►9ijh--/- 6L c{ 5 I l '1; Jimoi 5 Le- p r c)b)e r'•'— o Y1 C. - 'T Col vs c o wt pi erre�l 9//e v tc7-4I0_5 5c)92e_, --Sr 3 Please read the following scenarios, rate your choice for the project 1 to 3, with number 1 being your first choice for the project. Return this page to the Public Works Department by April 16, 1999. Residents may fold this page on the dotted lines staple or tape and mail their responses to Mounds View Public Works, 2401 Hwy 10,Mounds View, MN. 55112. The postage is prepaid for your convenience. Responses can also be faxed to 612-784-3462, or e-mailed to, mikeu@rcmnet.org . OPTIONS: 1. Mill and overlay the original asphalt pavement, construct to same width,no shoulder. (Total width 24 feet) 2. Mill and overlay the original asphalt pavement, construct the pavement to the same width, add 2 feet of gravel shoulders on each side. (Total width 28 feet) First Fold 3.Mill and overlay the original asphalt pavement, add 3 feet of asphalt shoulders on each side. (Total width 28 feet) Yes/no y-es 4. Should the area of the east intersection of Co. I and Spring Lake Road be reduced and aligned to meet at a 90 degree angle?This could improve visibility and safety,while possibly reducing some confusion at the intersection. Yes/no yes 5. Should a path be constructed from Pleasantview Drive to Silver Lake Road on the north side of Co. I? Yes/no h O 6. Should a path be constructed on the west side of Spring Lake Road from Co. I �f,'►�ct{40 oto Hillview Road? The survey is limited to one per household. Please state your name and address to verify the survey. Name: SLTr.? p>en i cLf4 in n cJS Address: 77$5 Spei►5 Lit,( da I-nuv►,as v i ', mN 557 12—5g10 Second Fold A p c,Th u - 4u. 6Q wvu fti4 i n e ff e c, tie, cvwrct y p ri v cit, e DtrYte I a s Ian-� ci►�a .T be blurt `ho ti tkst c t 7y W cru.0 tuuzA f° C 5 h cim-R wuneb. Curet n ty -1icxr'e is 0n!y ab a f- IG►1d inept I`c,L, we CM/l�� �e"�W2Cry I k ctJ -• thst. 0.4e. r cl$a felt- srfrs ty Wic kvaJoink/ n-ib aur. -FvuY\I- yr dl a n c)• T c.m ' M t.kcIN o p p d ss e c9 , h s vrn� Ne C e- ' c Lcu- -r C ks eS J ?u 1911`c pS"S b I J• c . fret;ra;Ls pt cI c.e dk (An pn Veutt 1c hJ./ ►-e9uihea cuyva pensoJ 'cm . Monday, April 12,1999 From: Gabriela Kulp Phone: (612) 785-2529 8461 Spring Lake Rd. Fax: (612) 792-1126 Mounds View, MN 55112 e-mail: Ultra 1 @Black-Hole.corn To: Mike Ulrich Mounds View Public Works 2401 Hwy. 10 Mounds View, MN 55112 Dear Mr. Coughlin This letter is in regards to your correspondence on April 7, 1999. I am so very surprised to fmd a letter from your office in my mailbox. I have discussed the answers with my husband and hopefully are of some help in the decision making of our most beautiful street. I want to be honest with you, it is actually all right with me that the road is not in the best shape it has ever been in, and receiving your letter made me decide that it is finally time to let you know that our street has become a race track. The one thing that keeps people from speeding even more than they do already are the holes and bumps. It came to my attention already a few years ago that a lot of people in trucks and cars use our beautiful street as a short cut. They turn in from Hwy. 10 and race down Spring Lake Park Road to get to the intersection on County Road J were there is a stop sign, these drivers than turn left to return to Hwy. 65. All this to save a few minutes and to avoid the heavy traffic on 65. I would like to see slower traffic and or fewer cars on our street. I already talked to the neighbors and they as well as myself would like to see two (2) additional stop signs on this road. Since the street will be done soon it is my hope to fmd one of the signs at the corner of Spring Lake Road and 84th Ave., as well the corners of Spring Lake Road and Ardan Ave.. By adding these signs it will reduce the chances of speeding and due to frequent stops maybe even the heavy through traffic, especially during the evening rush A hours. Our children will be a lot safer with cars passing at a lower speed and it will also keep the costs for road maintenance down. If the funds for the stop signs are not readily available I would be willing to hold a block sale the raise money for them. Please consider installing the signs. I will assure you, if you ever had to walk or ride your bicycle up or down the street you will feel a lot saver with less speeding cars passing you. Now imagine how us parents feel when our children are out there playing, or riding their bicycles. Please be so nice and contact me by mail or e-mail about your decision. 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I MEMO TO: MAYOR AND CITY COUNCIL FROM: SHARIE LINKE, BANQUET MANAGER MOUNDS VIEW COMMUNITY CENTER DATE: APRIL 22, 1999 SUBJECT: FACILITY ACTIVITY UPDATE JANUARY— JUNE, 1999 The following is an update of the activities at the Mounds View Community Center Banquet Facility. Attached is a list of activities beginning in January through June 1999. In this memo, I will elaborate on the types of activities and give you an overview of Innovative Images marketing and management plan for the facility. MARKETING My intentions in developing the marketing plan for the Banquet Facility was to target a variety of areas so we don't totally rely on one aspect of the market to provide income. Therefore, I have identified the following target markets: • Wedding Receptions • Banquets —Youth and Adult • Anniversaries • Class Reunions • Corporate Meetings • Corporate Conferences and Seminars • Non-profit Organization Events • Senior Citizen Activities I have developed marketing materials appropriate for the different target markets and distributed them through such events as the corporate open houses, chamber activities, bridal fairs, direct mailings and through networking opportunities. Advertisements using print media and cable television have been utilized to increase awareness of the facility. Through all of these avenues, we have been quite successful in increasing public awareness. Our best advertisement, however, has been through word of mouth from our very satisfied customers. This I feel is due to the outstanding customer service and personalized attention paid to each and every client. CUSTOMER SERVICE The customer service philosophy that we have developed is to treat each client as an individual with respect and professionalism. In other words, we do not have a "cookie cutter" method of renting our facilities or providing catering services. Each event is customized to suit that client. This method of operation is bringing us many new clients, particularly in the corporate area, which is vital to the success of this facility. We will continue to hone our customer service skills through client evaluations and in-service training. CLIENT BASE Corporate: Presently, our largest client base has come from the business community. We have established a good base and it continues to grow. It is essential that we continue to grow in this area so therefore, I continue to market heavily in the business community. My involvement with the Chamber of Commerce positively impacts corporate usage of the facility. Wedding Receptions: Our first large wedding reception is scheduled for May 1 with approximately 150 people attending. As you probably know, weddings are planned at least a year in advance so it's not surprising that we don't have a great number of wedding receptions scheduled for the first six months of the year. We do, however, have quite a few weddings scheduled for this fall and into the year 2000. We continue to advertise in the Twin City Wedding Guide and the Minneapolis/St. Paul Wedding Guide as well as the St. Paul and Minneapolis Yellow Pages. Banquets: We have developed a youth banquet package to accommodate such groups as athletic teams, choirs, bands, etc. It offers the facility, meal and audio-visual equipment for one price that makes it more convenient for coaches and teachers to plan their group's banquet. So far, we've had a couple of groups take advantage of this package and I foresee it becoming more popular in the future. In order to market this package, we mailed information to high schools and middle schools in the metropolitan area. On-going marketing efforts continue with advertising in local newspapers, yellow pages display ad, theater programs. Non-profit Organizations: Use of the facility by community non-profit organizations is our least profitable area. However, it is probably our greatest opportunity to market the facility. Over the past months, we have worked diligently with non-profit groups to provide them with the space to hold a variety of activities, charging them a nominal fee for custodial services. Through my many years of experience in service oriented businesses, I know that local non-profit organizations take a great pride in their community and its facilities. While this element of the community isn't the most profitable, be assured that the City's generosity in providing this space will come around three-fold in future full-paying clients for the Banquet Facility. For example, we hosted the Mounds View Girl Scouts Service Unit "Me and My Guy Date Night" for little girls and their dads. It was a tremendous success with over 340 people attending. Everyone was impressed with the facility and the event. The people in attendance were not only fathers, they were business people, members of other organizations, etc. and will remember their experience at the Mounds View Community Center. This is great public relations and some of the best marketing we can do. FACILITY COORDINATION Of course, someone has to coordinate all of these activities at the banquet facility in order for everything to run smoothly. This is not something that you can get a volunteer for or have several people doing. It takes experience and organizational skills as well as excellent customer service techniques to make this variety of clients happy. My goal is to continue to actively market the banquet facility and provide excellent service to our clients through customized planning and coordination of each event. Through the cooperative efforts of my staff, myself and the staff of Elegant Thymes Catering, we are building an excellent reputation in the community that will lead to the continued growth of our client base. FACILITY MAINTENANCE Like any new facility, the Community Center has had many "bugs" to work out. Everything from temperature control issues, to thumping in the ductwork, to faulty locks and many other general maintenance needs. Steve Dazenski, the Parks Maintenance Foreman, has provided us with great service in this area. We are fortunate to have someone who takes great pride in the facility and his work. This work ethic is apparent in not only Steve's work but also that of the other public works staff. SUMMATION The information presented in this memo is just an overview of the activities in the Banquet Facility. The schedule changes daily as more people hear about our beautiful facility. I continue to add amenities using creativity because, of course, funding is limited. For example, we were able to purchase risers from Chippewa Middle School for $60.00 each. These would normally cost $400.00 each if purchased new. I will be providing updates from time to time regarding the activities, but if Council Members have any questions regarding the banquet facility or its operations, please don't hesitate to give me a call. I can be reached by leaving a voice message at 717-4041 until our phone system is installed at the community center or you may call me at my home office at 786-4696. Mounds View Community Center BANQUET FACILITY SCHEDULE March, 1999 R F- £ 133 iZ:/ � ..i A ISE'�,,. /- / ,i g / 11 a /y ,...3k3^^' '�' y fJ C �7M T5 Wed. March 3 6:30—8:00 p.m. Line Dancing YMCA Program Sat. March 6 9 a.m. — 12 noon Weekenders USA Style Show Sun. March 7 6-8 p.m. Church @ the Crossroads Wed. March 10 7:30 a.m. —9:00 a.m. Liberty Check Printers Training Wed. March 10 2-5 p.m. Liberty Check Printers Training Thu. March 11 7:30—9 a.m. Liberty Check Printers Training Sun. March 14 6-8 p.m. Church @ the Crossroads Mon. March 15 1-2 pm Preschool Ballet YMCA Program Mon. March 15 4:30-7 p.m. Ballet and Jazz YMCA Program Wed. March 17 6:30-8 p.m. Line Dancing YMCA Program Thu. March 18 10:30 a.m. — 1:30 p.m. Comtrol Monthly Luncheon Sun. March 21 6-8 p.m. Church @ the Crossroads Tue. March 23 5-8 p.m. NB/MV Chamber After Hours Thu. March 25 7-8 p.m. Ballroom Dance YMCA Program Sun. March 28 6-8 p.m. Church @ the Crossroads Tue. March 30 8:30-11:30 a.m. City Training Session April, 1999 i, ... ' /.Tr G. /�..... 'ENT ,/ ,COMMENTS Thu. April 1 7-9 p.m. Lions Candy Bagging Thu. April 1 7-8 p.m. Ballroom Dance Class YMCA Program Sat. April 3 8 a.m. — 1 p.m. Lions Community Easter Party Sun. April 4 6-8 p.m. Church @ the Crossroads Thu. April 8 7-8 p.m . Ballroom Dance Class YMCA Program Fri. April 9 5-11 p.m. Girl Scout Me & My Guy Event Sun. April 11 2-5 p.m. Amundsen Eagle Scout Ceremony Sun.April 11 6-8 p.m. Church @ the Crossroads Thu.April 15 8 a.m. —4:30 p.m. Minnesota Academic Excell. Confer. Thu.April 15 7-8 p.m. Ballroom Dance Class YMCA Program Sun.April 18 1-5 p.m. Girl Scout Badge Event Thu.A;pril 22 10:30 a.m. — 1:30 p.m. Comtrol Monthly Luncheon Thu.April 22 3:30—9:00 p.m. CTV Volunteer Banquet Fri.April 23 11:30 a.m. — 1 p.m. Area Learning Center Awards Lunch Sat.April 24 5— 11 p.m. Irondale Band Boosters Swing Dance Sun.April 25 6-8 p.m. Church @ the Crossroads Wed.April 28 8:30— 11:30 a.m. City Training Session Thu.April 29 7-8 p.m. Ballroom Dance Class YMCA Program Mounds View Community Center BANQUET FACILITY SCHEDULE May, 1999 3 ✓/ fir ficM TI * sF te0.10M Ts Sat. May 1 1 p.m. — Midnight Wyttenbach/Hamilton Wedding Sun. May 2 6—8 p.m. Church @ the Crossroads Tue. May 4 7— 10:30 a.m. NSP Seminar Wed. May 5 6:45—8:30 a.m. Community Ed. Breakfast Wed. May 5 1 —4 p.m. Realife Coop Open House Wed. May 5 6:30—8 p.m. Line Dance Class YMCA program Thu. May 6 7—8 p.m. Ballroom Dance Class YMCA program Fri. May 7 10:30 a.m. — 1:30 p.m. Liberty Check Leadership Luncheon Sun. May 9 6—8 p.m. Church @ the Crossroads Wed. May 12 6:30—8:00 p.m. Line Dance Class YMCA program Thu. May 13 10 a.m. —3 p.m. Mounds View High School Calculous Testing Thu. May 13 6:30—8 p.m. Ballroom Dance Class YMCA program Sun. May 16 6—8 p.m. Church @ the Crossroads Thu. May 20 10:30 a.m. — 1:30 p.m. Comtrol Monthly Luncheon June, 1999 f 3 / TE .. _...... I1 EVENT COMMENTS Thu. June 3 11 a.m. —2 p.m. NB/MV Chamber Business of Year Sun. June 6 6-8 p.m. Church @ the Crossroads Mon. June 7 5-9 p.m. Osseo OEC Youth Banquet Tue. June 8 8 a.m. —4:30 p.m. MN Dept of Health Conference Tentative Wed. June 9 8 a.m. —4:30 p.m. MN Dept. of Health Conference Tentative Thu. June 10 8 a.m. —4:30 p.m. MN Dept. of Health Conference Tentative Thu. June 10 6-9 p.m. Area Learning Center Graduation Sun. June 13 6-8 p.m. Church @ the Crossroads Tue.June 15 8-11:30 a.m. Health Span Home Medical Training Tue. June 15 1 —5 p.m. Health Span Home Medical Training Wed.June 16 8-11:30 a.m. Health Span Home Medical Training Thu.June 17 11 a.m. — 1 p.m. Sunnyside PTA Teachers Retirement Thu. June 17 6—8 p.m. Area Learning Center Graduation Sat. June 19 1 p.m. — 12 midnight Newberg/Spangenberg Wedding Sun. June 20 6-8 p.m. Church @ the Crossroads Thu. June 24 6-10 p.m. Mounds View Lions Club Awards Sun. June 27 3-7 p.m. Mitchell 501"Anniversary Party