HomeMy WebLinkAboutAgenda Packets - 1999/04/19 1
CITY OF MOUNDS VIEW \
WORK SESSION
AEN;DA ,
April 19, 1999
6:00 p,m.
11
Items Discussed
Per Consensus
1. Review of City Tax Increment Policies and Practices - Chuck Whiting,
Bruce Kessel, Rick Jopke
2. Review of Planning Commission Bylaws and discussion regarding
Proposed Ordinance 629 -Mayor Coughlin
3. Truck Traffic on County Road H2 - Chuck Whiting
4. Golf Course Billboards Discussion-John Hammerschmidt ti
5. Community Objectives and Survey Discussion-Rick Jopke
6. Development Assistance Agreement with Micheal Development
Concerning the Building N Project- Chuck Whiting, Rick Jopke, Kevin
Carroll [ �
1
7. Results of Community Survey Concerning the Remnant Parcel -Rick
Jopke
8. Review of I-35 W Corridor Transportation Study and Neighboring
Development Plans -Rick Jopke, Chuck Whiting
9. Consideration of Assistant City Administrator Position- Chuck Whiting
10. Night Time Parking Restrictions -Mayor Coughlin
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A:\4-19-99.WPD
April 15, 1999
To: Honorable Mayor and City Council
From: Chuck Whiting, City Administrator
Re: April 19, 1999 City Council Work Session
Here's what we have for Monday:
Item 1 -Review of Tax Increment Policies and Practices: We have been trying to get to this
item for some time so I put it first. Bruce, Rick and I can discuss it with the Council on Monday.
I would suggest three objectives for this discussion, one,to gain an understanding of the basic
cash flow and obligations of the tif districts and funds, two, the choices and options the City
faces in either the use of tif funds or the nonuse of these funds, and three,to keep the discussion
to 45 minutes,maybe an hour if you are on a roll. What is ultimately necessary is for the
Council and staff to agree to the acceptable use of tif in this community. While that is hard to do
in a short meeting, it is more difficult to determine the long term objectives when faced with an
immediate project. What doesn't get done Monday will likely get confronted again in the
summer and fall as we do the budget.
Item 2 -Review of Planning Commission Bylaws and Discussion Re: Proposed Ordinance
629: This item refers to the appointment process and the relationship between the Council and
Planning Commission in that process.
Item 3 -Truck Traffic on County Road H2: There have been questions regarding truck traffic
on H2 and some discussion may help address any problems.
Item 4 - Golf Course Billboard Discussion: With the Planning Commission reviewing the idea
of billboards on or near the golf course, John will be present to brief the Council on where this is
at.
Item 5 - Community Objectives and Survey Discussion: We scheduled this and can discuss it
as to what is wanted next.
Item 6 -Building N: We have been contacted by Tim Nelson in response to Monday night's
meeting for some clarification and discussion of the agreement voted down. After some
discussion with the Mayor, it seemed appropriate to place the matter back on a work session
agenda and hear Mr. Nelson's comments.
Item 7 -Remnant Parcel Survey Results: Rick can review these with the Council and discuss
the next course of action.
Item 8 -Review of I-35W Corridor Study and Developments: Rick and I can go over this
with the Council. This along with some other parts of the packet were not ready by Thursday
�3
night for your packet. Specifically, we can share with you the vehicle counts and projections up
and down the corridor and the University property development plans in Shoreview, all with the
intent of viewing Mounds View's traffic patterns and the impacts of surrounding vehicle t
movement.
Item 9 -Assistant City Administrator Position: I am hoping Friday I can get something done
on this. I do have some past information that may be helpful that you may find in your boxes on
before the weekend.
Item 10 - Night Time Parking Restrictions: The Mayor would like to address this item.
Sorry for the slim packet, but it has been a busy week and we are short some help. Have a good
weekend and a Happy Patriots Day on Monday.
Vii%
Item No.
Staff Report No.
Meeting Date: 4/19/99
Type of Business: WK
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;EDAB:EDA Business
City of Mounds View Staff Report
To: Mayor and City Council Members
From: Rick Jopke, Community Development Director
Item Title/Subject: Discussion of Tax Increment Financing in Mounds View
Date of Report: April 15, 1999
An item is scheduled on the April 19, 1999 work session agenda to begin the discussion of tax
increment financing in Mounds View. The purpose of the discussion at the work session on
Monday will be to provide an overview of the existing tax increment districts in Mounds View. It
is anticipated that future discussions will be held to review tax increment financing in more detail
and decisions made about how tax increment financing should be utilized in the future and if all
or portions of existing districts can or should be decertified.
There are four tax increment districts in Mounds View. Attached are copies of the City's current
tax increment policies, a map showing the location of each of the districts, and a summary of
what tax increment assistance has been approved within each of the districts. Also attached are a
number of spread sheets which show the cash flow of each of the districts. Staff will review these
documents with the City Council on Monday.
Rick Jopke, Community Development Director
•
N:\DATA\USERS\RICKJO\SHARE\41999TIF.RPT
Adopted 5/12/97
DETERMINATION OF AMOUNT OF ASSISTANCE TO APPLICANT:
Within TIF Districts •
The amount of Tax Increment Financing provided to an applicant will be based, in part, on the analysis of
information provided on the application for Tax Increment Financing assistance(Attachment"A"), amount of
increment generated by the project as evaluated by the City's Financial and/or Bond Counsel and the City's
economic and redevelopment goals.
The level of assistance provided will be evaluated on a case by case basis and may reflect an increase or
decrease in assistance dependant upon the level of increase in the tax base, amount of elimination of blight
and/or a number of variables that may substantiate the need for assistance. An adjustment in the amount of
assistance that can be provided is at the sole discretion of the Board of the Economic Development Authority
as long as the requested uses are legal under the Minnesota State Statues for use of tax increment financing.
Within the Development District(herein referred to as the"City" limits)but outside of TIF Districts
The evaluation of Tax Increment Financing assistance that could be provided to an applicant will be based in
part on(A)the analysis of information provided on the application for Tax Increment Financing assistance
(Attachment"A"), (B) square footage cost of the project, (C)balance available in the Economic
Development Authority excess tax increment fund and(D) proof of need for assistance under the"but for"
test for use of tax increment financing.
TYPES OF ASSISTANCE
Within TIF Districts
Tax Increment Financing can be provided in either"pay as you go" or"up front"payments. "Pay as you go"
is wherein the Mounds View Economic Development Authority compensates the applicant for a
predetermined amount for a predetermined number of years. The applicant pays for(re)development up front
and then annual payments are issued to the applicant based on the need for assistance and increment
generated from the project. "Up front' payments is wherein the Mounds View Economic Development
Authority must issue revenue or general obligation bonds to pay for the (re)development prior to completion
of the project. The increment generated from the project is then used for repayment of the bonds. The
Mounds View Economic Development Authority gives preference to the use of"pay as you go" assistance to
finance private development projects due to the reduced risk to the community. The EDA will consider"up
front"payment projects that would benefit the entire community and are not possible to be funded under a
"pay-as-you-go"basis.
2
Adopted 5/12/97
Within the City but outside of TIF Districts
Financing from the dedicated tax increment fund can be provided in annual installments to the applicant based
on the positive cash flow balance in the Economic Development Authority's dedicated tax increment fund and
need for assistance based on analysis of the"but for"test for the project. The dedicated tax increment fund
includes a value based on the use and is adjusted along with the budget process and goals and objectives for
economic and redevelopment on an annual basis.
APPLICATION FOR TAX INCREMENT FINANCING ASSISTANCE:
The Mounds View Economic Development Authority requires that an Application for Tax Increment
Financing Assistance(Attachment A)be completed and a deposit be collected from the applicant for the
EDA's consultants to investigate the feasibility and need for providing Tax Increment Financing assistance
(Attachment B).
SUBMITTAL OF APPLICATION FORMS:
Applicants requesting Tax Increment Financing assistance within an existing district or in the creation of a
new district, shall be required to complete and submit the following:
1. Application for Tax Increment Financing Assistance
2. Deposit for Review of Tax Increment Financing Assistance
N:\DATA\GROUPS\ECONDEV\TIF\TIFPOL.EDA
3
Adopted 5/12/97
CITY OF MOUNDS VIEW
APPLICATION FOR TAX INCREMENT FINANCING
PROJECT:
1. Business Name:
•
Address:
Telephone#:
Contact:
2. Brief Description of the Business. (Please provide#of years in business under current ownership and
#of years in Mounds View)
3. Present Ownership of the Site:
4. Present Project: Building square footage, location of project, size of property, description of
buildings-materials, etc. Attach site plan, if available
5. If Property is to be Subdivided, Show Division Planned.
Adopted 5/12/97
Adopted 5/12/97
(Attachment"A" Cont.)
6. Estimated Project Costs: (please enclose construction performa, if available.)
a. Land Acquisition $
b. Site Preperation $
c. Utilities $
d. Public Improvements $
e. Landscaping $
f. Hard Building Costs $
g. Construction Management Fee $
h. Architectural&Engineering Fees $
i. Legal Fees $
j. Financing Costs $
k. Broker Costs $
1. Contingencies $
m. Equipment $
n. Other(please specify) $
Total $
7. Total Estimate Market Value at Completion $
(Explain Calculation)
8. Submit an Itemized List of Eligible Costs Qualifying for Assistance(see page 1 of Tax Increment
Policy).
9. Sources of Financing
a. Equity $
b. Bank Loan $
c. Tax Increment Assistance $
d. Industrial Revenue Bonds $
e. Other (please specify source) $
10. Form of Tax Increment Financing Assistance Requested.
Pay As You Go
Bond Issuance
Excess Increment
11. Name&Address of Architect,Engineer, and General Contractor.
Adopted 5/12/97
(Attachment"A" Cont.)
12. Estimated Real Estate Taxes on Project Site upon Completion of Project. (please show calculations.)
13. Project Construction Schedule:
a. Construction start date
b. Construction completion date
c. If phased project:
Year % Complete
Year % Complete
14. Estimated Number of Jobs:
Created (within 2 yrs)
Retained
15. Average Annual Wage Level of Jobs
Created (within 2 yrs)
Retained
16. Is Job Training Assistance Needed?
TAX INCREMENT FINANCING REQUEST:
1. Describe amount, term and purpose for which tax increment financing is required and how the project
fits into the City's economic development and redevelopment goals and objectives,
2. Statement of necessity for use of tax increment financing for project.
Adopted 5/12/97
3. Describe the Potential for Growth.
4. What is the Return on Equity Invested that you or investors need to make the project feasible,,
5. If Rental Space, What is the Range of Targeted Rental Rates
6. If Rental Space, Who are the tenants and what is the length of their leases.
Adopted 5/12/97
CITY OF MOUNDS VIEW
ECONOMIC DEVELOPMENT COMMISSION
GUIDELINE IN THE
ANALYSIS OF APPLICATION
FOR
TAX INCREMENT FINANCING ASSISTANCE
FOR
NAME OF APPLICANT
Note: The EDC acts as an advistory to the
Economic Development Authority who is the
governing body, legal and political, for all
Date Reviewed disbusements and approvals of tax increment
funds. This document serves as a guideline to
asstist the EDC in making judgements for the
Total Score use of tax increment funds. There may be
projects that do not financially score high but
meet or exceed the economic development
Result of Analysis and redevelopment goals and objectives for
the City of Mounds View. There may also be
projects that financially score high but do not
meet or are not compatable with the goals and
objectives.
Adopted 5/12/97
1. PUBLIC VERSUS PRIVATE IlWESTMENT
Private Investment
TIF/Public Investment
Total Investment
Ratio of public vs. private investment
Point Private public
Value
+ 1 Less than'$3 to $1
+2 Over$3 to $1
+3 Over$4 to $1
+4 Over$6 to $1
+5 Over$8 to $1
2. NUMBER OF EMPLOYEES
(Computed as full time equivalent positions)
in Number
Value
+ 1 > 1 - 15
+2 > 16 - 30
+3 > 31 - 45
+4 > 46 - 75
+5 > 75 - plus
Current Number of Employees
Estimated Number of New Employees (within the next 2 years)
Total Number of Current and Estimated New Employees
Adopted 5/12/97
3. PUBLIC INVESTMENT PER CURRENT EMPLOYEE
in
Value INVESTMENT
0 $12,500 +
+ 1 $10,000 - $12,500
+2 $7,500 - $10,000
+3 $5,000 - $7,500
+4 $2,500 - $5,000
+ 5 $ 0 - $2,500
TIF/Public Investment $
Current Number of Employees
Investment per Employee = $
4. ANNUAL PAY LEVEL OF POSITIONS
Pin Annual Dollar Total#of Weighted
Value Salary Weighting Employees Dollar Amt.
0 $ 0 - 14,999 $10,000
+ 1 $15,000 -24,999 $20,000
+2 $25,000-29,999 $27,500
+3 $30,000 -44,999 $37,500
+4 $45,000- 59,999 $52,000
+5 $60,000 and Over $60,000
Total Full Time Equivalent
Weighted Average
Adopted 5/12/97
5. REAL ESTATE/PROPERTY TAXES GENERATED
(projected tax revenues should be bases on the existing property tax system and rates plus legislative
future changes if subject to estimation.)
in Total Projected
Value Annual Taxes
+ 1 Below$25,000
+2 $25,000 -$49,000
+3 $50,000- $99,999
+4 $100,000- $249,999
+5 $250,000 and Over
6. SIGNIFICANT IMPACT MULTIPLIER
Point * Provide Comments regarding
Value Type of Development subjective public benefits of project.
+0 Retail
+2 Office
+3 Office/ Service(50/50)
+3 Value Added(retail with significant
service component)
+4 Industrial
-2 Activity Not Contributing to Tax Base
+1 Company/Corporate Headquarters-
location of upper management where
decisions are made(add 1 pt to above)
Adopted 5/12/97
+1 Target Business
+1 -+3 Elimination of Blight(add points to
above value)
Total Point Value *
7. SERVICE IMPACT
Point
Value Type of Development
-4.0 Retail
-3.5 Office/Warehouse Service
-3.0 Hi Tech
-2.0 Office
8. FORM OF ASSISTANCE REQUESTED
(within TIF District 1, 2, and 3)
in
Value
-2 Up-Front
+5 Pay-As-You-Go
9.. FORM OF ASSISTANCE REQUESTED
(within City but outside of TIF Districts)
in
Value
-2 One-Time Payment
+ 1 3 Annual Payments
+2 4 Annual Payments
+3 5 Annual Payments
Adopted 5/12/97
10. WORKSHEET SUMMARY
POINT VALUE
Public versus Private Staff Pt.Value
Number of Employees EDC Pt. Value
Public Investment per Employee
Pay Level of Positions Comments:
Real Estate/Property Taxes Generated
Significant Impact Multiplier
Service Impact
Form of TIF Assistance Required
Total Points
11. RATING FOR PROJECTS LOCATED WITHIN TIF DISTRICTS 1, 2, AND 3
Point Value Term of Assistance
0-10 0 Years
Adopted 5/12/97
11 - 13 3 Years- or-Remaining life of TIF
District, whichever is less
14 - 16 5 Years-or- Remaining life of TIF
District, whichever is less
17 -20 7 Years- or-Remaining life of TIF
District, whichever is less
21 and Over 10 Years - or-Remaining life of TIF
District,whichever is less
12. RATING FOR PROJECTS IN DEVELOPMENT DISTRICT (OUTSIDE OF TIF DISTRICT)
(1)
Building Size:
Square Foot Cost of Project:
(Land&Building)
Project (2)Per S.F.
Cost Per S.F. Allowance
$20.00 - $30.00 $3.00
$30.01 - $40.00 $4.00
$40.01 - $50.00 $5.00
OVER$50.01 $6.00
Points (3)Percent of
Accumulated Assistance
11 - 13 30%
14 - 16 50%
17 -20 70%
Adopted 5/12/97
21 &OVER 100%
S.F. of Bldg: (1) $
X
S.F. Allowance (2) $
X
% of Assistance: (3)
Equals
Amount of Assistance: $
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CITY OF
EINMEI UNIMPROVED ROAD
FITTUNDS
TAX INCREMENT FINANCING (TIF) DISTRICTS
I E BASE MAP
GENERAL OVERVIEW OF MOUNDS VIEW'S
TAX INCREMENT DISTRICTS
There are four tax increment districts located within the City of Mounds View. Most of the
other cities in Ramsey County have created at least one TIF district. The numerical range for
those cities is from a single TIF district (Lauderdale)to 22 TIF districts (White Bear Lake).
Mounds View's neighbor to the south, New Brighton, has.20 TIF districts. [This information is
for taxes payable in 1998, and was provided by Ehlers &Associates at its 2-I 0-99 TIF
Seminar.]
With the exception of TIF District #4 (Bel Rae Ballroom), all of Mounds View's TIF districts are
redevelopment districtsthat were established prior to certain statutory changes that were
implemented in 1990; Mounds View's TIF districts are therefore referred to as "pre-1990
districts" for purposes of determining the rules that apply to the administration of the districts.
District I - Mounds View Business Park
• Created in 1986, modified in 1989 and 1990
• 25 Year Redevelopment District
• Last increment year- 2013
• Total jobs created = approx. 2,000
• Issued three bonds for Phase I & Phase II in the total amount of$8.42
million - of that amount, the Developer(s) received a total of
approximately $4 million in eligible reimbursement(s)
• The preceding TIF assistance resulted in new construction with a
guaranteed tax value of$27 million as of 1993
• At that time (1993)the aforementioned market value of$27 million
generated annual real estate taxes of$1 ,689,380 --
representing 64% of the City's commercial and industrial tax
base, and 24% of the City's total tax base.
• The EDA approved pay-as-you-go TIF agreements in 1994 for the
expansion of Multi-Tech Systems [a/k/a Commercial Property -
Investments, Inc.] and development of C.G. Hill [a/k/a Michael
Investments] -- which added 92,000 s.f. of new construction with an
estimated tax base of$3 million.
• Multi-Tech received project assistance of approximately $601 , 482
(present value) and C.G. Hill received project assistance of approximately
$166,600 (present value)
• A Development Agreement with Everest [a/k/a Michael Investments] for
the "Building N" site [the last undeveloped site in the Mounds View
Business Park] has been approved and amended a number of times but
has not yet been signed
• It is anticipated that Building N will be either a 97,463 sq. ft. building or a
69,582 sq. ft. building; under the proposed pay-as-you-go financing, the
Developer would receive reimbursement of up to $1 .2 million for land
value, site improvements and infrastructure costs, payable though 2- 14-
2014.
District 2 - Highway 10
g y
• Created in 1988
• 25 Year Redevelopment District
• Last increment year - 2013
• Minimal activity over the years - no bonds have been issued in this district
• In 1994, the EDA approved a pay-as-you-go agreement in the amount of
$1 .7 million over 15 years for the development of Silver Lake Pointe
Senior Housing [a/k/a Heartland MV Common Bond LLC]
• On 3-9-98, the EDA adopted a Resolution approving pay-as-you-go tax
increment financing assistance for two office buildings to be constructed
near the new Holiday Stationstore: a 25,000 sq. ft. (two story) building
and a 5,000 sq. ft. (one story) building
• It is envisioned that the Developer would receive 90% of the tax
increment generated by the office buildings, not to exceed a present value
of $240,000, paid over a maximum of 5 years
•
District 3 - Sysco
• Created in 1988
• 25 Year Redevelopment District
• Last Increment Year - 2013
• Issued bonds totaling 1 .76 million
• Over 500 jobs created for corporate headquarter facility - several small
expansions since bldg. was originally constructed
• Approved a pay-as-you-go agreement for the Bridges Technology Park
[a/k/a Midwest I.V. and/or Bridges Leasing Company LLC] in 1995 -
30,000 s.f. building that created 25 jobs.
District 4 - Bel Rae Ballroom
• Approved by City Council/EDA on 4-28-97
• . Certified by Ramsey County Auditor's Office on 3-25-98
• Originally created to assist with the financing of construction costs for the
Community Center
• Later determined to be unnecessary for that purpose
• The Ramsey County Auditor is required to decertify a TIF district "upon
receipt...of a written request for decertification from the authority that
requested certification of the original net tax capacity of the district."
In 1994, the City of Mound View created an Economic Development Authority, pooled the
three existing TIF Districts into one Development District, and approved a revised tax
increment plan. The establishment of an EDA allows a City to create flexible business
assistance and development programs. Such programs may involve (among other things)the
acquisition and sale of property, the use of eminent domain, the negotiation and execution of
development contracts, the sale of General Obligation and Revenue bonds, and the use of tax
increment funds for commercial and housing construction and redevelopment (and for any
other purposes authorized by statute and by the City's tax increment plan). The EDA and the
City are separate legal entities. In Mounds View's case, the EDA is composed of the City
Council members. Shortly after it was formed, the EDA created an advisory body- the
Economic Development Commission -which consists of four residents and three local
business representatives. Programs developed through the EDA and the EDC include:
Housing Replacement Program: In 1996, the EDA approved a housing replacement program
that enables the City to purchase deteriorating houses in the City of Mounds View, clear the
sites, and sell the raw land to developers for the construction of new, higher-value homes.
This program is a tool to encourage the improvement of Mounds View's housing stock and
provide an incentive for new construction rather than marginal rehabilitations.
Business Improvement Partnership Program: This program was created in 1995 as a tool to
encourage existing Mounds View businesses to improve the interior and exterior of their
buildings. The EDA provides 50% of a loan to a local business at a low interest rate of 2%.
The remaining 50% of the loan is placed with a bank at current market interest rates. Since
the creation of the program, three loans have been approved, each for the maximum loan
amount of$50,000.
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CITY COUNCIL MEMO
To: Honorable Mayor and City Council
From: James Ericson, Planning Associate
Subject: Discussion regarding proposed Ordinance 629, an ordinance amending Chapter 401
of the City Code pertaining to the Planning and Zoning Commission;
Special Planning Case No. SP-069-99
Date: April 19, 1999
According to Section 401.06, Subdivision 7 of the Municipal Code, the Planning Commission is to
review its Bylaws on an annual basis at the first regular meeting in February. The Planning
Commission reviewed the bylaws during its February 3, 1999 and February 17, 1999 meetings and
then approved the Bylaws with minor revisions on March 3, 1999.
The changes to the Bylaws were made to be consistent with current procedures and practices and
to be better able to respond to planning cases in a timely manner. The changes in effect require the
City to adopt an ordinance to amend the municipal code concerning the types of meetings held by
the Commission. The ordinance amends the Code to redefine what constitutes a regular meeting
and a special meeting.
Up to this point, the Bylaws were drafted such that the first Wednesday of the month was a
"regular" meeting, at which time the Commission called to order and took action on items
discussed at "agenda" meetings, which were held on the third Wednesday of the month. With the
changes to State law requiring cities to act upon planning cases within 60 days, the Planning
Commission has been calling to order on third Wednesdays as well as first Wednesdays to minimize
delays in processing planning applications. The agenda meetings then became"special" meetings to
reflect that they would be calling to order.
The Bylaws have been changed such that both meetings of the month are regular, doing away with
what was an agenda meeting. Special meetings have been redefined to be any meeting occurring
outside of the first and third Wednesday.
James Ericson, Planning Associate
Attachments:
1. Planning Commission Bylaws(Revised March 3, 1999)
2. Planning Commission Resolution No. 570-99
3. Planning Commission Resolution No. 572-99
4. Ordinance 629
5. Municipal Code Chapter 401,Planning and Zoning Commission
City of Mounds View
Planning and Zoning Commission-Bylaws Page 3
review proposed or pending planning cases or ordinance amendments, discuss previous
actions of the City Council or other Commissions, and to perform other matters not
requiring a vote of the Commission.
3. Special Meetings: From time to time,special meetings may be called in order to
process significant caseloads,to review works in progress such as comprehensive plan
updates or municipal code revisions,or to undertake a retreat or strategic planning
session, either amongst itself or in the company of the City Council or other
commissions. Special meetings can be proposed by any Commission member or at the
request of the Director of Community Development,yet must be approved by a
majority vote of the Commission. Emergency special meetings can be called via
written notice to the Director of Community Development by the Chairperson or two
Commission members, or by the Director of Community Development. (Emergency
special meetings are those in which the subject matter is of such an immediate concern
that it cannot be delayed until the next regular meeting of the Planning Commission.)
The Director of Community Development shall post and mail a notice of any special
meeting in accordance with State Statutes. Planning Commission members shall be
notified by telephone and in writing, if possible, at least seven days prior to a special
meeting.
4. Cancellation of Meetings:Regular or special meetings may be canceled by the
chairperson or Community Development Director in the event that there are no items of
business requiring the attention of the Commission,or for lack of a quorum, or in
response to inclement weather or for any other good and sufficient reason. Members
of the Commission shall be notified by telephone of any meeting cancellation. A notice
of the meeting cancellation shall be posted as required by State Statutes.
B. QUORUM: A majority of the number of voting members appointed to the Commission
shall constitute a quorum.
C. CONDUCT OF MEETINGS; ADJOURNMENT
1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to
conduct a meeting of the Planning Commission,the Planning Commission may elect a
meeting chair from among those members present prior to the,commencement of
business. The election shall follow the procedures set forth in Section IV.B.3, except
that the Community Development Director,or his or her designee,shall conduct the
election.
2. Open Meeting Law:Meetings shall be conducted in accordance with the State of
Minnesota Open Meeting Law(Minn. Statutes 471.705).
3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two-thirds
majority of the members present agree to extend the time of adjournment. If there is no
objection, the Chairperson may declare the meeting adjourned without the necessity of
a motion or vote by the Commission.
City of Mounds View
Planning and Zoning Commission-Bylaws Page 4
D. MINUTES: Minutes shall be recorded for regular meetings and each commission member
shall receive a copy of the unapproved minutes for review and approval at a succeeding
meeting. Minutes shall be approved by motion. Approved minutes shall be the official
record of the business conducted and actions taken by the Planning Commission.
Commission members may request copies of approved minutes after they have been
corrected, if necessary, and signed as approved. Copies of the approved minutes shall be
filed with the Community Development Department. Unapproved minutes shall be clearly
marked"DRAFT"; approved minutes shall be marked"APPROVED". A policy statement
regarding the content and format of the minutes shall be on file with the Director of
Community Development which may be reviewed from time to time as needed.
VI. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans and
additional information, as appropriate, for each item placed on the agenda for any regular or
special meeting. The Commission packet should be delivered at least four days prior to the
meeting. Each Commissioner is responsible for reviewing the material within the packet prior to
the meeting.
VII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for review
by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in
accordance with the Municipal Code, Section 401.07.
VIII. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the
Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as other
materials provided by the City Council or City Staff. These materials shall be retained by each
commission member and returned to the Community Development Director upon the member's
resignation or termination of appointment.
IX CONDUCT OF MEMBERS
A. ATTENDANCE: Commission members shall advise the designated Staff member or the
Commission chairperson of an anticipated absence from any regularly scheduled Planning
Commission meeting. Any member attending less than 20 meetings per year without the
consent of the Commission shall be deemed to have vacated the office, and such vacancy
shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of absence
may be granted by the consent of the Commission.
B. CONFLICT OF INTEREST:
1. General Standard:No Commissioner shall be appointed with private or personal
interests likely to conflict with the general public interest. If any person appointed to
the Commission shall find that their private or personal interests are involved in any
matter coming before the Commission,they shall disqualify themselves from taking
part in any discussion or action on the matter; alternatively,they may be disqualified by
a two-thirds (2/3)majority vote of the Commissioners in attendance.
2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if, in his
or her discharge of official duties,would be required to take an action or make a
City of Mounds View
Planning and Zoning Commission-Bylaws Page 5
decision that would substantially affect the Commissioner's financial interests or those
of an associated business,unless the effect on the Commissioner is no greater than on
other members of the Commissioner's business classification, profession, or
occupation. In the event a conflict of interest exists with respect to a particular matter
before the Commission, the Commissioner shall disqualify himself or herself from
taking part in any discussion or action on the matter.
C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to
influence the decisions of the Planning Commission and individual Commission members
outside the meeting forum. Such contacts include meetings with project proponents,
residents,property owners, and citizens separate from Commission meetings,
communication between Commission members outside the meeting forum, telephone
calls or letters which attempt to influence a Commissioner's opinion on a matter which
will be subject to the Commissioner's vote. When the Planning Commission is involved in
a matter which is to be heard and decided by the Commission(e.g. variances),Planning
Commissioners shall indicate to the person contacting them that such contact is
inappropriate and all testimony needs to be offered at the hearing to ensure a fair hearing
for all parties. In all other cases,PIanning Commissioners should discourage such contacts
and should avoid expressing any opinion as to the merits of the case. When ex parte
contacts occur,the Planning Commissioner is responsible for notifying the Community
Development Director, and for conveying the substance of the communication at the next
commission meeting at which the matter discussed is under consideration.
On March 3, 1999,the Planning Commission approved Resolution No. 570-99, a resolution adopting
its official Bylaws as presented herein and a revised meeting schedule.
Jerry Peterson, Chairperson
ATTEST:
Rick Jopke,Community Development Director
N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAWS\BYLAWS.99
i)f
RESOLUTION NO. 570-99
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING REVISED BYLAWS FOR THE PLANNING AND ZONING
COMMISSION; PLANNING CASE NO. SP069-99.
WHEREAS, Section 401.06, Subd. 7 of the Mounds View Municipal Code requires the
Planning and Zoning Commission to adopt bylaws for its governance and for the transaction of
its business, and for annual review of these bylaws; and
WHEREAS,the Planning and Zoning Commission has conducted its 1999 review of its
bylaws and has determined that revisions are needed.
NOW, THEREFORE, BE IT RESOLVED that the bylaws for the Planning and
Zoning Commission shall be revised as shown in"Exhibit A", attached hereto and incorporated
herein by this reference, and that the bylaws as shown in"Exhibit A" supercede previous adopted
versions of the bylaws.
BE IT FURTHER RESOLVED that these revised bylaws shall be kept on file with the
City Clerk-Administrator and the Community Development Department, and shall be forwarded
to the City Council for acceptance.
Adopted this 3rd day of March, 1999.
Jerry Peterson, Chairperson
Attest:
Rick Jopke, Community Development Director
N:\DATA\GROUPS\COMDEV\PLANCOMM\PCRESOS\99BYLAWS.RES
RESOLUTION NO. 572-99
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING CITY COUNCIL APPROVAL OF ORDINANCE NO.
629; AN ORDINANCE AMENDING THE CHAPTER 401 OF THE MOUNDS VIEW
MUNICIPAL CODE TO BE CONSISTENT WITH THE PLANNING AND ZONING
COMMISSION BYLAWS; PLANNING CASE NO. SP069-99.
WHEREAS, Section 401.06, Subd. 7 of the Mounds View Municipal Code requires the
Planning and Zoning Commission to adopt bylaws for its governance and for the transaction of its
business, and for annual review of these bylaws; and
WHEREAS,the Planning and Zoning Commission has conducted its 1999 review of its
bylaws and has determined that revisions are needed; and.
WHEREAS,the Planning and Zoning Commission has adopted changes to its bylaws; and
WHEREAS,the above mentioned bylaws changes and Section 401.06 of the Mounds View
Municipal Code are inconsistent; and
WHEREAS,the Planning and Zoning Commission has reviewed Ordinance No. 629, an
ordinance amendment to eliminate the inconsistency between the bylaws and Section 410.06 of the
Mounds View Municipal Code.
NOW,THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission
recommends City Council approval of Ordinance No. 629,an ordinance amending Chapter 401 of
the Mounds View Municipal Code relating to the Planning and Zoning Commission of Mounds
View.
BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this
resolution to the City Council prior to approval of the minutes.
Adopted this 3rd day of March, 1999.
Jerry Peterson, Chairperson
Attest:
Rick Jopke, Community Development Director
N:\DATA\GROUPS\COMDEV\PLANCOMM\PCRESOS\ORD629.RES
•
CITY OF MOUNDS VIEW
PLANNING AND ZONING COMMISSION BYLAWS
(Revised March 3, 1999)
I. AUTHORITY: The Bylaws of the Mounds View Planning and Zoning Commission(Bylaws) are
established in accordance with the Mounds View Municipal Code Section 401.06. Subd. 7 "The
Commission shall adopt bylaws for its governance and for the transaction of its business."
Where there is a conflict between the provisions of the Bylaws and the provisions of the City
Charter and the Municipal Code, the provisions of the City Charter and the Municipal Code shall
govern. (For purposes of simplicity,the Planning and Zoning Commission may hereinafter be
referred to as the Planning Commission or the Commission.)
II. ADOPTION OF BYLAWS; REVIEW AND AMENDMENT:
A. ADOPTION AND AMENDMENT: The Bylaws shall be adopted by Resolution by an
affirmative vote of the majority of members of the Planning and Zoning Commission
appointed as voting members, and shall be placed on file with the City Clerk-
Administrator and the Community Development Department. A copy of the bylaws shall
be forwarded to the City Council for its information. Any amendments to the Bylaws shall
be adopted by Resolution in the same manner as the original Bylaws.
B. ANNUAL REVIEW: The Bylaws shall be reviewed on an annual basis at the first regular
meeting of the Commission in February.
III. MEMBERSHIP AND VACANCIES
Vacancies on the Planning Commission shall be filled in accordance with the Municipal Code,
Sections 401.02 and 401.03.
IV. OFFICERS
A. OFFICERS NAMED: The officers of the Planning Commission shall consist of a
chairperson and vice-chairperson. The Commission may create and fill such other offices
from its members, as it may determine,to transact Commission business. In addition,the
Director of Community Development, or his or her designee, shall act as the recording
secretary for the Commission for purpose of preparing meeting minutes.
B. ELECTIONS;TERMS
1. Chairperson: Based upon the recommendation of the Planning Commission,the Mayor,
with the approval of the City Council, shall appoint the chairperson of the Commission
each year. At the first meeting in January,the Commission shall conduct an election in
order to make its recommendation for the chairperson,following the procedure in
Section IV.B.3. The name of the person recommended for chairperson shall be
forwarded to the City Council for action at its first meeting in January.
2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson each year at
its first meeting in January,following the procedure in Section IV.B.3.
City of Mounds View
Planning and Zoning Commission-Bylaws Page 2
3. Election Procedure: For each office,the chairperson shall invite nominations from
Planning Commission members. After nominations have been received,the
chairperson shall entertain a motion to close nominations. If such motion is made and
passed, and more than one nomination has been made, the chairperson shall distribute
ballots to the Commission members and each member shall write his or her selection
on the ballot. The recording secretary shall tally the ballots and announce the nominee
receiving the most votes. In the event of a tie,the recording secretary shall announce
the nominees tied in the voting and balloting shall be repeated until an election occurs.
If only one nomination has been received,the chairperson may conduct the voting by
voice vote. If a majority of the members present vote in the affirmative for the
nominee,the nominee shall be elected.
4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume office at
the first meeting in February of each year.
5. Term of Office:The chairperson and vice chairperson shall serve one year terms, and
may be re-elected to additional terms in accordance with this Section N.B.
C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the Planning
Commission, and shall have the authority to add or cancel regular meetings and to call
special meetings as provided in Section VI. The vice chairperson shall assume the duties
of the chairperson, in the absence of the chairperson.
V. LIAISON TO COUNCIL: The City Council shall appoint from among its members a Liaison to
the Commission on an annual basis. It is expected that the Council Liaison will attend the
Commission meetings on a regular basis. In the event of the absence of the Council Liaison at a
Commission meeting, a Commission member may be appointed by the chairperson to represent
the Planning Commission at the next regular City Council meeting or at the meeting where the
City Council will be considering the planning cases acted upon by the Planning Commission in
the absence of the Council Liaison.
VI. MEETINGS
A. TYPES OF MEETINGS; SCHEDULE: The annual meeting schedule of the Commission
shall be adopted by Resolution at the first regular meeting in December for the following
year.
1. Regular Meetings: Subject to the adopted meeting schedule,the Commission's regular
meetings will occur on the first and third Wednesdays of each month for the purpose of
convening public hearings,making recommendations to the City Council, conducting
business which requires a vote of the Commission, convening as the Board of
Adjustment and Appeals, conducting long-range planning functions and other official
business.
2. Agenda Sessions: An Agenda Session is an informal session of the Planning
Commission, typically held immediately following adjournment of a Regular or Special
meeting, at which time the Planning Commission may review minutes, informally
Planning Commission Minutes Policy
(Revised 2/4/99)
1. Type of meeting, whether regular or special.
2. Date, time and place of the meeting.
3. Call to order--time the meeting was called to order.
4. Roll call.
a. List of members present.
b. List of members absent(note whether excused or unexcused.)
c. List of others present (stat liaison, recorder, etc.)
4. Citizens' requests and comments for items not on the agenda. Include residents' names
and addresses, if no residents made comments, indicate as much.
5. Corrections to and approval of any previous minutes and the vote taken, except that minor
grammatical and typographical corrections need not be noted.
6. For each planning case on the agenda:
a. Case number, project name and address, brief description of the request, and name
and address of the applicant.
b. Summary of the request.
c. Summary of any previous action.
d. Summary of the staff review.
e. Summary of statements made by the applicant, particularly concessions or
agreements made by the applicant.
f. �Summary of comments made by each person testifying, with the name and address
of the person noted.
7. For any motions made:
a. Name of Commission members making and seconding motion.
b. Verbatim(if possible) statement of motion.
c. Vote on each motion as to number of ayes,nays and abstentions.
d. Reasons for each nay vote or abstention.
e. Whether motion carried or failed.
8. Specific concerns addressed to the chairperson for inclusion in the minutes.
9. Reports by staff.
10. Reports by Commission chairperson and members.
11. Time of adjournment.
12. Signature of chairperson and recording secretary.
N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAW S\MINUTES.99
Draft#2
ORDINANCE NO. 629
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 401 OF THE MOUNDS VIEW MUNICIPAL
CODE RELATING TO THE PLANNING AND ZONING COMMISSION OF
MOUNDS VIEW, SPECIAL PLANNING CASE SP-069-99
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1: Section 401.06 of the Mounds View Municipal Code is hereby amended
with the proposed additions underlined and italicized and deletions struck out and italicized,
respectively,to read as follows:
401.06: ORGANIZATION; MEETINGS:
Subd. 3. Agcnda Meetings: Agcnda meetings of the Planning and Zoning Commission may be
amendments to thc City Code, long range Commission planning, and oth
requiring a vote of thc Commission. Agcnda meetings shall
Subd. 3. Agenda Sessions: An Agenda Session is an informal session of the Planning Commission,
typically held immediately following adjournment of a Regular or Special meeting, at
which time the Planning Commission may review minutes, informally review proposed or
pending planning cases or ordinance amendments, and to perform other matters not
requiring a vote of the Commission.
• .:. '. •- -'. -- •- . .- -'- -- -tings may be called by the chairperson or by any two
(2)members of thc Planning and Zoning Commission by a written noticc filed with the
• :.-- - - •
•-• : -, .. - : -•. •- - - .:- :,-: -- q • • • • • -:.-::,- --
i State 3t tutes
Subd. 4. Special Meetings: Special meetings can be proposed during any regular meeting by
any Commission member or at the request of the Director of Community Developments
yet must be approved by a majority vote of the Commission. Emergency special
meetings may be called via written notice to the Director of Community Development by
the Chairperson or two Commission members, or by the Director of Community
Development. The Director of Community Development shall post and mail a notice of
any special meeting in accordance with State Statutes.
Section 2. This Ordinance goes into effect thirty(30) days after its publication in the
official City newspaper.
Ordinance 629
Page 2
Read by the City Council of the City of Mounds View on this day of
1999.
Read and passed by the City Council of the City of Mounds View on this_day of
1998.
Dan Coughlin, Mayor
ATTEST:
Charles S. Whiting, City
Clerk/Administrator
(SEAL)
APPROVED AS TO FORM:
City Attorney
401.01 401.02
CHAPTER 401
PLANNING AND ZONING COMMISSION
SECTION:
401.01: Commission Established
401.02: Membership; Terms; Oath; Compensation
401.03: Removal from Office; Vacancies
401.04: Powers and Duties
401.05:. Conflict of Interest
401.06: Organization; Meetings
401.07: Employment of Experts; Expenditures
401.08: Annual Report
401.09: Comprehensive Plan Adopted
401.10: Review of Proposed Plats
401.11: Zoning
401.12: Availability of City Records
401.01: COMMISSION ESTABLISHED: A Planning and Zoning Commission for
Mounds View is hereby established. (Ord. 536, 4-25-94)
401.02: MEMBERSHIP; TERMS; OATH; COMPENSATION:
Subd. 1. Membership; Terms:
a. Appointed Members: The Planning and Zoning Commission shall consist of not less
than seven (7) nor more than nine (9) members from the resident population of Mounds
View, other than persons elected to a public body, to be appointed by the Mayor with
approval of the City Council, from applications submitted. The appointees shall have
three (3) year staggered terms; at least two (2) of these terms,but not more than three (3)
terms, shall expire each year on December 31. Based upon the recommendation of the
Planning and Zoning Commission, the Mayor, with approval of the City Council, shall
appoint a chairperson.
b. Designated Members: In addition to the appointed membership, two (2) nonvoting
members shall be designated by the City Council to serve as liaison to the Planning and
Zoning Commission. The term of the appointments shall ordinarily be for one year;
except, that they will terminate with the office from which the nonvoting appointment is
derived.
City of Mounds View
401.02 401.04
Subd. 2. Oath and Taking of Office: The appointees shall be duly sworn and take office at the
first regular meeting of the Commission in the month of January each year. Both original
and successive appointees shall hold their offices until their successors are appointed and
qualified.
Subd. 3. Compensation: All members of the Commission shall serve without compensation.
(Ord. 536, 4-25-94)
401.03: REMOVAL FROM OFFICE; VACANCIES:
Subd. 1. Removal from Office:
a. An appointed member of the Commission may be removed from office for just cause
and on written charges by at least four-fifths (4/ 5) vote of the entire City Council, but
such member shall be entitled to a public hearing before such vote is taken. It shall be
the duty of the chairman of the Commission to notify the City Council promptly of any
vacancies occurring in membership.
b. In addition, an appointed member may be removed by the City Council for
nonattendance at Planning and Zoning Commission meetings, as provided in the by laws
adopted by the Planning and Zoning Commission, or if a Commission member does not
attend twenty (20) regularly scheduled meetings per year without the consent of the
Commission.
c. Based upon the recommendation of the Planning and Zoning Commission,the Mayor,
with approval of the City Council, shall fill such vacancies for the unexpired term of the
original appointment.
Subd. 2. Termination of Appointment: Any Commission member designing to terminate their
appointment to the Commission before the expiration of the term shall give written
notification to the Planning and Zoning Commission chairman of that intention. (Ord. 536,
4-25-94)
401.04: POWERS AND DUTIES: The Commission shall be the City planning agency
as authorized by the Minnesota statutes' and the City Charter.' It shall have the duties and
powers which are assigned to it by this Code. (Ord. 536, 4-25-94)
M.S.A. §462.354, subdivision 1.
2 See Charter Section 2.02.
City of Mounds View •
401.05 401.06
401.05: CONFLICT OF INTEREST: No person shall be appointed with private or
personal interest likely to conflict with the general public interest. If any person appointed shall
find that their private or personal interests are involved in any matter coming before the
Commission, they shall disqualify themselves from taking part in action on the matter;
alteratively, they may be disqualified by a two-thirds (2/3) majority vote of the Commissioners
in attendance. (Ord. 536, 4-25-94)
401.06: ORGANIZATION; MEETINGS:
Subd. 1. Officers: At the first regular meeting in January, the Commission shall elect a vice
chairman from among its appointed members for a term of one year. The Commission
may create and fill such other offices from its members, as it may determine, to transact
Commission business.
Subd. 2. Regular Meetings: Regular meetings shall be held for the purposes of convening
public hearings and conducting business which requires a vote of the Planning and Zoning
Commission. The Commission shall hold at least one regular meeting each month on a
day and at a time and a place which the Commission shall fix by resolution.
Subd. 3. Agenda Meetings: Agenda meetings of the Planning and Zoning Commission may be
held for the purpose of conducting site plan reviews, examination of proposed
amendments to the City Code, long range Commission planning, and other matters not
requiring a vote of the Commission. Agenda meetings shall be held on a day and at a
time and a place which the Commission shall fix by resolution.
Subd. 4. Special Meetings: Special meetings may be called by the chairperson or by any two
(2) members of the Planning and Zoning Commission by a written notice filed with the
Clerk-Administrator, who shall then post and mail a notice of the meeting in accordance
with State statutes.
Subd. 5. Quorum: A majority of the appointed voting Commission members shall constitute
a quorum.
Subd. 6. Voting Privileges: Each of the appointed members shall have equal voting privileges.
Subd. 7. Bylaws: The Commission shall adopt bylaws for its governance and for the
transaction of its business. The bylaws shall be reviewed on an annual basis at the first
regular meeting in February.
Subd. 8. Records: A recording secretary, who may be recommended by the Planning and
Zoning Commission for appointment, shall keep a record of attendance at Commission
meetings and a record of resolutions, votes and abstentions on each question requiring a
vote. The record of the Commission shall be a public record. (Ord. 536, 4-25-94)
City of Mounds View
401.06 401.11
401.07: EMPLOYMENT OF EXPERTS; EXPENDITURES: The Commission may
request from the City Council the employment of such staff, technicians and experts as may be
deemed proper and may request such other funds as may be necessary and proper for the conduct
of its affairs. (Ord. 536, 4-25-94)
401.08: ANNUAL REPORT: The City Council may request an annual report from the
Planning and Zoning Commission of its works during the preceding year. (Ord. 536, 4-25-94)
401.09: COMPREHENSIVE PLAN ADOPTED: The City hereby adopts as its
Comprehensive Plan for future development and growth within the City that certain document
hereafter to be referred to as the COMPREHENSIVE PLAN FOR THE CITY OF MOUNDS
VIEW, dated 1979, and such Comprehensive Plan is incorporated herein by reference. A copy
of the City's Comprehensive Plan is on file in the office of the Clerk-Administrator. (Ord. 536,
4-25-94)
401.10: REVIEW OF PROPOSED PLATS: Before the preliminary approval is given
to any proposed platting or property in the Municipality, the preliminary plat shall be submitted
to the Planning and Zoning Commission for study and recommendation along with written reports
and recommendations on the plat from the Director of Public Works/City Engineer and City
Attorney. The recommendations on and approval of plats by the Planning and Zoning
Commission shall be in accordance with Title 1200 of this Code. (Ord. 536, 4-25-94)
401.11: ZONING:
Subd. 1. Zoning Plan': The Commission, upon its own motion, may, and upon instruction by
the Council shall, prepare a revised Zoning Plan for the Municipality. Before
recommending such Plan to the Council, the Commission shall hold at least one public
hearing thereon after a published notice of such hearing appears in the legal newspaper
at least ten (10) days prior to the hearing. The same procedure shall apply for the
preparation of an overall street plan or acquisition of lands for other public purposes.
See Title 1100 of this Code for zoning regulations.
City of Mounds View
401.11 401.12
Subd. 2. Rezoning of Property: See Section 1125.01 of this Code for procedure. (Ord. 536,
4-25-94) -
401.12: AVAILABILITY OF CITY RECORDS: Upon the request of the Planning and
Zoning Commission, the Clerk-Administrator or a designee shall furnish, within a reasonable
time, such records or information as may be required for the work of the Commission. (Ord. 536,
4-25-94)
City of Mounds View
• I
402.01 402.01
CHAPTER 402
BOARD OF ADJUSTMENT AND APPEALS
SECTION:
402.01: Board Established; Membership
402.01: BOARD ESTABLISHED; MEMBERSHIP: A Board of Adjustments and
Appeals, consisting of all appointment members of the Planning and Zoning Commission, is
hereby established. The Board shall function under and be governed by the provisions of Section
1125.02 of this Code. (1988 Code §32.10)
City of Mounds View
STAFF REPORT
TO: CHUCK WHITING
FROM: JOHN HAMMERSCHMIDT
TOPIC: BILLBOARDS
DATE: APRIL 7, 1999
The City Council has resolved that I pursue the possibility of locating signs on the
city property that runs along 35W and HWY. 118. These signs would be installed
by vendors who would sell advertising on the signs. I have identified nine locations
that would be accessible to advertising vendors. We would request that the Planning
Commission approve the changes necessary so that these billboards could be
installed upon City Council approval. The City Codes affected are outlined in the
memo from Rick Jopke that is included in your packet. A map with the nine
locations was made available at the meeting on April 7, 1999.
The planning commission wanted us to file a variance and come back to them with
images or models that show specific signs in specific sites. Their will be a
considerable cost to the vendors to accomplish this. Because of this the suggested
procedure is to make sure a majority of the council agrees to at least some
billboards and set up a work session or a committee to select a vendor. I will draw
up the RFP and Rick Jopke will do the variance.
A date needs to be set for the selection of the vendor. Items that should be included
and be discussed are: Sunset provisions, content control, penalties for early removal,
allocation of revenues, minimum guarantees of revenue, revenue escalation, and any
add ons such as additional signs for the golf course or city hall.
Item No.
Staff Report No.
Meeting Date: 4/19/99
Type of Business: WK
WK: Work Session;PH:Public Hearing;
CA: Consent Agenda;EDAB:EDA Business
City of Mounds View Staff Report
To: Mayor and City Council Members
From: Rick Jopke, Community Development Director
Item Title/Subject: Results of Community Survey Concerning the Remnant Parcel
Date of Report: April 15, 1999
As you are aware, as per City Council direction, a survey form was included in the March/April
edition of the Mounds View Matters asking for citizen input concerning what the City should do
with the remnant parcel created when Edgewood Dr. is realigned. The City received 40 responses
to the survey. Attached is a summary of the responses received. A number of citizens indicated
that a number of options would be appropriate. A majority of the responses (45) were for the City
to hold on to the parcel. Overall there were 23 responses indicating that nothing should be done,
14 responses indicating that the parcel should be used for a storm water pond, and 8 responses
saying that the site should be used for other public purposes including open space,parking, a
rollarskating rink, and Community Center expansion. Of the responses indicating that the City
should sell the property, 1 response was to sell it to the highest bidder, 7 responses were to sell it
for retail development, and 2 responses supporting office development. Proposed retail
development included hardware store, restaurants, bakery, coffee shop, and grocery stores. A
medical clinic(but not chiropractors)was the suggested office development.
J9114e,—
Rick Jopke, Community Development Director
N:\DATA\USERS\RICKJO\SHARE\41999REM.RPT
A
Tax Capacity Comparison for Assistant Administrator Positions - 4/6/99
City Population Total Tax Position Range
Capacity
Lino Lakes 13,097 7825,611 Asst to Admin 46,700-60,600
Northfield 15,667 7,747,544 no position
Albert Lea 18,207 7,619,537 Asst. Mgr $69,764
Little Canada 9,337 7,610,821 no position
Robbinsdale 14,206 7,426,723 Asst City Mgr 57,300-66,400
Mounds View 12,561 7335,733
North Oaks 3,6750 7,159,246 no position
Medina 3,493 6,764,918 no position
Fergus Falls 12,874 6,854,712 Assistant $60,240
Admin.
Cloquet 11,160 6,780,897 no position
North Mankato 11,340 6,621,071 no position
•
1
,,
Item No.
Type of Business: WK
WK: Work Session; PH: Public Hearing;
CA: Consent Agenda;CB:Council Business
• City of Mounds View Staff Report
To: Mayor and City Council
From: Chuck Whiting
Item Title/Subject: Assistant City Administrator position
Date of Report: April 19, 1999 Hi
4
As requested by Council the following data reflects the salary range for Assistant positions with
similar/comparable tax capacities: tt��
Tax Capacity Comparison for Assistant Administrator Positions - 4/6/99 Ti'
Cj Population Total Tax Position Range
Capacity
Lino Lakes 13,097 7825,611 Asst to Admin 46,700-60,600
Northfield 15,667 7,747,544 no position
Albert Lea 18.207 7,619,537 Asst. Mgr $69,764
Little Canada 9,337 7,610,821 no position
Robbinsdale 14,206 7,426,723 Asst City Mgr 57,300-66,400
Mounds View 12,561 7335,733 w,,
H,
North Oaks 3.6750 7,159,246 no position
Medina 3.493 6,764,918 no position
Fergus Falls 12.874 6,854,712 Assistant $60,240
Admin.
Cloquet 11,160 6,780,897 no position
North Mankato 11,340 6,621,071 no position
111
Hay Points
There are many compensation plans that are used throughout the metro area. Labor Relations !
indicated that there are a few Cities that have similar positions that also use HAY:
Lino Lakes - 677 points (46,700- 60,600)
Cottage Grove -479 points ($50,600 - $63,200)
Comparing these points to the City of Mounds View, 677 points has a range of$53, 108.45 -
$66,385 (our Finance Director position)
Our closest point value to 479 in Mounds View is either 426, which is our Lieutenant position
$48,599-60,749, or our Community Development Director at 588 ($53,236-$66,546).
Labor Relations also indicated that the MAUMA benchmark for the comparable position is 588.
Recommendation
The Assistant to the City Administrator position is pointed at 384, and currently has a range of
$37,080 - $46,350. It is my recommendation that the points for the position be raised to that of
588, with a range of$53,236-$66,546. This seems reasonable not only in light of the duties
involved in the position,the comparable points,the salary ranges for the same position in other
cities,but also with tax capacity data that was given. (The City of Robbinsdale has a higher tax
capacity, and has an Assistant City Manager at a range of$57,300-66,400)
tI
Results of Community Survey Concerning the Remnant Parcel
RESPONSE# DO NOTHING KEEP FOR STORM WATER POND KEEP FOR OTHER PUBLIC USE SELL TO HIGHEST BIDDER SELL FOR RETAIL SELL FOR OFFICE
1 X X _
2 X X (Hardware) X (Medical Clinic)
3 X
4 X
5 X
6 X(1) X(2)If Needed Absolutely Not Absolutely Not Absolutely Not
7 X X (Open Space/Park/City Hall)
8 X X
9 X X (Parking If Needed)
10 X (Some) X (Some)(Restaurant,Coffee Shop)
11 X
12 X
13 X (Rollerskating rink)
14 X (Possibly a future swimming pool Absolutely Not X (Medical Clinic:no
or some addition to Community Center) a Chiropractor)
15 X (Rollerskating rink)
16 X (Any)
17 X X
18 X X
19 X (With benches,shrubs and trees
to observe wildlife)
20 X (Supermarket)
Results of Community Survey Concerning the Remnant Parcel
RESPONSE# DO NOTHING KEEP FOR STORM WATER POND KEEP FOR OTHER PUBLIC USE SELL TO HIGHEST BIDDER SELL FOR RETAIL SELL FOR OFFICE
21 X X
22 X
23 X
24 X
25 X (Expand the Community Center
adding a swimming pool).
26 X
27 X X(if sold:Hardware or Grocery
store) _
28 X X
29 X
30 X
31 X (a good bakery)
32 X
33 X
34 X
35 X (2) X (1) _ X (3J
36 _ X (Hardware Store)
37 X (unless the Midland site is going to
be an office complex then I want a
bagel shop&a good coffee shop on
the City property.
38 X
39 X
40 X (Hardware Store)
I TOTALS I 23 14 I 8 1 I 7 2