HomeMy WebLinkAboutAgenda Packets - 1999/04/12 CITY OF MOUNDS VIEW
COUNCIL AGENDA
MONDAY,April 12, 1999
7:00 PM
CITY COUNCIL MEETING - 7:00 PM
1. CALL MEETING TO ORDER
2. ROLL CALL: Coughlin, Marty, Stigney, Quick, Thomason
3. APPROVAL OF MINUTES
A. Monday, March 14, 1999 City Council Minutes
4. SPECIAL ORDER OF BUSINESS
Resolution 5332 Proclaiming April 28, 1999 as "Arbor Day"
5. REPORTS
6. CONSENT AGENDA
A. Approve Just and Correct Claims
B. Set Public Hearing date for 7:05PM, Monday, April 26, 1999 for the Introduction
(First Reading) of Ordinance 629, and Ordinance Amending Chapter 401 of the
Mounds View Municipal Code Pertaining to the Planning and Zoning
Commission
7. UNFINISHED BUSINESS
A. Traffic Concerns on Groveland Avenue
8. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
A. Citizens: Before speaking must give their full name and address for the minutes.
9. COUNCIL BUSINESS
A. Resolution 5330 Accepting Streets Committee Report
B. Resolution 5331 Building Inspection Agreement and 5329 Appointing Building
Official
C. Set Schedule for Additional Work Sessions on Third Mondays of Each Month
D. Extension of Plat Approval for Mounds View Business Park East 2nd Addition
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(Building N)
8. Next Council Work Session: Monday,April 19, 1999, 6:00 PM
Next Council Meeting: Monday,April 26, 1999 7:00 PM
9. Closed Session
Status of Airport Legislation and Litigation
Review of City Administrator Chuck Whiting
10. Adjournment
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CITY OF MOUNDS VIEW
MEETING MINUTES
MONDAY,MARCH 22, 1999
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. ROLE CALL: Coughlin, Marty, Stigney, Thomason.
NOT PRESENT: Quick.
3. APPROVAL OF MINUTES,MONDAY, MARCH 8, 1999
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Motion/Second: Coughlin/Thomason. Accepting the minutes as amended.
Ayes - 4. Nays-0.
4. SPECIAL ORDER OF BUSINESS LI
A. Mayor Coughlin gives a plaque for appreciation from the I-35W Corridor Coalition to
former Mayor Duane McCarty.
B. Review of the City Council and staff retreat. Mayor Coughlin stated that two days were
spent on the retreat, March 12, and 13. 10 rules of Council/staff interaction were
established:
1. Respect one another and no abuse.
2. Follow the golden rule.
3. Appreciate the value of each team member.
4. Communicating the why's.
5. Accepting our limitations and learning from our failures.
6. Realistic expectations of everyone and to have patience.
7. Follow the chain the command.
8. Identifify and prioritize issues and clearly state directions and goals.
9. Tell the painful truth.
10. Keep your sense of humor and find some enjoyment in this job
Signing this resolution shows commitment to these rules, and a desire to hold each other
accountable to these rules.
5. REPORTS
Council Member Marty reported on the retreat. Mr. Marty reported tense times, and somewhat
uncomfortable times, but by the time the seminar was over things were working well. Mr. Marty
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indicated it came to the point of admitting some errors and faults in front of other people. He
expressed a wish to keep the same goals and that we can all keep the same tact and work in the
same direction as a team. Mr. Marty also discussed the regaining of the public's trust.
Council Member Thomason expressed her positive experience with the retreat.
Council Member Stigney expressed his positive experience with the retreat as well. Mr. Stigney
stated everything is not resolved, but it was a step that things are identified that we have to have
some follow-up session to deal with issues on a more detailed basis. ,
Mr. Whiting spoke on behalf of the staff. Mr. Whiting stated there were feelings of skepticism
going into the meeting from staff. Staff had been through a few of these retreats. I think that
being able to talk openly and honestly was not only necessary, but it was a theme that is needed
for this kind of a job and business. Mr. Whiting stated success goes both ways. It doesn't only
go between Council and staff, but is goes between City Hall and the community. Mr. Whiting
stated April will be three years at Mounds View. Mr. Whiting stated working with three
different mayors and stated it is difficult to get your feet on the ground for any length of time as
to what is being required of you by the City. Mr. Whiting stated a frustration with knowing
"where we are going."
Mr. Whiting stated Mr. Neu spent two days working on the team work aspect with us, and that
there is a need to come back for an additional day.
Mayor Coughlin stated two items to report. Mayor Coughlin was down at the Capitol testifying
on behalf of Representative Barbara Haake's airport legislation. The legislation did pass that
committee and is now going to the State House Floor for consideration of the full House.
Senator Novak is presently ushering similar legislation through on the Senate side. Anyone so
inclined can certainly send a note to encourage this legislation.
Mayor Coughlin stated Representative Barb Haake had a town meeting scheduled and had
rearranged it seeing that the House of Representatives booked up all of her time and could not
make it here. Mayor Coughlin stated she will have a town meeting here in Council chambers
this next Wednesday at 7:00 p.m., and anyone wishing to talk to her about the airport issue, or
about anything else, should do so.
Mr. Marty stated being unable to attend the last Planning Commission meeting. He is getting a
copy of the minutes and did talk to one of the Planning Commission members.
Mr. Marty stated there were three public hearings, all variances. One is for reduced side yard
setback at 5302 Raymond Avenue. Kindercare wants to put a pylon sign on 2791 Highway 10,
across from the bank, a variance for a pylon. Also, a public hearing for a detached garage in the
front yard of 7805 Gloria Circle. All these public hearings are on April 7, at 7:00 p.m. Anybody
wanting more information on that should show up for the meetings the Planning Commission.
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Mr. Marty stated the other issue being dealt with was the comprehensive plan.
Mr. Whiting stated most of the work last week was centered on the airport legislation. Mr.
Whiting publicly thanks communications coordinator Tracy Sanchez, whose last day was last
Friday, she is now working at the County Attorneys'office. An ad has been put out for
replacement position. Mr. Whiting stated the Mounds View Matters contains the list of all the
direct lines for staff at City Hall.
City Attorney (Scott Riggs): City Attorney passed on one comment from Bob Long, who is on
vacation this week, involving the airport legislative effort. Citizen involvement is very crucial
and will be needed in the next month to make sure that City Council is successful.
6. CONSENT AGENDA
Mayor Coughlin asks the Council if anyone would like to remove items for discussion.
Mr. Marty stated he would like to remove item B.
Motion/Second: Marty/Thomason. To approve consent agenda for items A, B, and C.
Ayes -4. Nays-O.
Mayor Coughlin requests discussion on resolution 5327, approval of purchase of truck for the
golf course.
Mr. Stigney stated he has asked several questions of Chuck Whiting regarding some things about
the golf course and the truck, and stated he has not received answers yet. Mr. Stigney stated a
need to look into this a little more deeper, not just what the truck needs, but what the cost is, and
what we are really doing with it. Also, as far as where we stand financially. Mr. Stigney
requested postponing any decision on this particular resolution until it is discussed further in a
work session.
Mr. Marty adds he would like to apologize to the Council, he had to leave for medical emergency
room of his son at the last meeting where this was discussed
Motion/Second: Stigney/Marty. Postpone resolution 5327.
Mr. Hammerschmidt stated a year ago as we were going through the problems involving the soil
at the golf course we decided on certain remedies that were going to take a ten-year period of
time. At that time, we purchased a lot of equipment to facilitate these remedies in the soil. One
of the pieces of equipment we did buy at that time was a pickup, which was authorized at the
time, however, we could not make determination whether to buy a half ton or a 3/4 ton, based on
at the time it was not a priority, because we were in the midst of doing these corrections by using
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our own personal vehicles, we would borrow equipment when we did these, etc. Mr.
Hammerschmidt stated now we know we need at least a 3/4 ton pickup, it is a priority that we
have it in order to do these corrections, which we will do as soon as the weather warms up and
we will start right away. At this point, we are without the pickup, and we cannot do the process.
Mr. Hammerschmidt stated the options are using our personal vehicles, or to string out the time
that we do these corrections so that they do not impact golfers once again, which is what we are
trying to limit. Obviously the pickup is going to be used for other items besides that and its
meant to be not only used for that, but also as a replacement for a small Ranger that we currently
have that was bought used in 1994, had 88,000 miles on it. Mr. Hammerschmidt stated another
option would be to buy a used truck. Mr. Hammerschmidt stated in the past the City has decided
because of the breaks they get from dealers when buying new, that it pays usually to buy it, keep
it for long-term, and replace it when that given cycle is up,which is a ten year period of time. k j
Mr. Hammerschmidt stated this is a normal purchase, and he moved it from a nonbudget item
and extraordinary budget item to the budget because it is a priority versus mowing equipment.
Mr. Hammerschmidt stated the mowing equipment we have is still adequate. Mr.
Hammerschmidt stated we needed to repair the soil, which is the priority at this point in time.
Mr. Hammerschmidt stated he made it clear three years ago when there was a$250,000 inter-
fund loan we were going to put in as a contingency fund item for these types of purchases. Mr.
Hammerschmidt stated he told the Council, "no, we don't want that." Mr. Hammerschmidt
stated what he wanted to do was when we need something, we will come and ask for it.
Mr. Whiting added it was talked about by staff whether or not this actually needed to come to the
City Council, but recognizing that the questions came up the last time with prior Council
regarding the size of the truck and knowing Council Member's Stigney's interest in this decided
to put it on, with expectation that there would be some questioning. Mr. Whiting stated a staff H'
report was put together in attempt to answer some of those questions and made his presence here
tonight. Mr. Whiting stated the questions about where this fits into the larger picture of the golf
course, the Council is not comfortable where we left off on the discussion at the last work
session. Mr. Whiting stated there was not enough time to get into that discussion,but perhaps
some other questions that come from this could be handled at a work session regarding the
finances of the golf course and a few other questions that were given to Mr. Whiting was how
does this relate to other trucks that the City has, particularly Public Works, a truck that can be
used instead of purchased. The discussion about the use of vehicles for personal driving, which
is something that has come up from time to time and maybe warrants a little of discussion. Mr.
Whiting himself has not seen anything that concerns me as far as the use of these vehicles on
personal time, although when talking to (John) based on where he has lived and the schedule of
picking things up, it would just seem to be cost effective to either take a truck home in order to
stop by some place to pick up the load on the way to the golf course, or to have it maintained.
Mayor Coughlin stated he will oppose the postponement in light of the fact that staff report
answered most of the questions.
Mr. Stigney asked Mr. Hammerschmidt why the deadline change would be detrimental for
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anything done at the golf course that could not be worked out in conjunction with the vehicle for
the golf course.
Mr. Hammerschmidt stated he is not sure that the Public Work's schedule will allow vehicles t'
being available. Mr. Hammerschmidt stated there is not use of vehicles available, and these
cannot be scheduled. Mr. Hammerschmidt stated he does not know in advance exactly when the
work can be done, and a lot of it has to do with timing. Mr. Hammerschmidt stated there is a
busy morning crowd and busy leagues. There is an hour and a half we have between noon and
1:30 to do the work, and this is all that can be done during the day. This is to reduce the impact
on the golfers.
Mr. Marty stated question to Mr. Whiting, if this is authorized the 1st of April, how long would it
take to acquire a vehicle.
Mr. Whiting stated the vehicle will be purchased out of state.
Mr. Hammerschmidt stated three bids are made and the lowest bid is taken. Bid amounts are
running from $21,000 to $22,000 for vehicles.
Mr. Marty asks if this authorized the very first part of April, would we be able to get one and get
it working in a relatively short start up time.
Mr. Hammerschmidt indicated yes. It is just a matter of gathering the bids, and just go to the
different dealers and going through the normal bid process.
Mr. Marty asked that in the past it normally hasn't gone through the Council.
Mr. Whiting stated it is a type of purchase that does not have to go through the Council. It is
budgeted procedurally and it is just a matter of making the purchase. We have the authorization
to do that, but we realize we need to make discretions about it and didn't want to do it if there are
greater concerns.
Mayor Coughlin stated at this point we have to officially act upon it in Council meeting, which
would be the following Monday being April 12.
Motion/Second: Coughlin/Marty. Postponing action on resolution 5327 until we can deal with it
at work session and then go from there.
Ayes - 4. Nays-0.
7. UNFINISHED BUSINESSf
Mayor Coughlin would like to move unfinished business to the end of the Council business in
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light of the fact that there are several individuals here for one or both of these public hearings.
8. REQUESTS AND COMMENTS FROM THE FLOOR
Anthony Zuk, 5671 Quincy Street. Mr. Zuk stated his appreciation for fixing Quincy Street.
Mr. Zuk stated it has been about five years since that street has been repaired. Mr. Zuk stated he
called Monday, kids were playing in the snow banks back there and people thought it was funny
to go through that puddle at about 50 miles an hour and splash the kids. Mr. Zuk stated this
happened to his son. Mr. Zuk thanks the Mayor for getting Public Works for getting that project
done.
Mr. Zuk stated Oakwood Park, regarding the trails behind Oakwood Park. The kids have jumps
back there that they use their bicycles. Mr. Zuk has found empty beer bottles, and empty liquor
bottles. There is also matches around there and there are cigarette packages. Mr. Zuk expressed 11
a fear of his son going back there without supervision, he is 6-years-old. Mr. Zuk stated the
police department should have a walking beat, or park their cars and walk over there. Mr. Zuk
stated there is graffiti on the playgrounds, too, and Mr. Zuk's son is learning the phonics, and
sees these words.
Mr. Zuk stated on the trail walk behind Oakwood out to Greenfield Park there is a bridge across
the creek there. The cables that support the bridge on the sides are all down and that could very
much be a hazard. There is also graffiti on there, too. Mr. Zuk stated this needs to be repaired,
and this also should have been policed. Mr. Zuk stated there are matches, empty beer cans, and
liquor bottles there,too. Mr. Zuk stated he thinks the police could pass on to the Chief they
might want to walk through the area instead of sitting on Long Lake radaring, or on County Road
I radaring.
Mayor Coughlin stated the police do their utmost to try to balance things out, it is difficult to
coordinate this, and Mayor Coughlin offers "hats off'to the police who are doing a wonderful
job.
Mr. Marty would like to add, if you have a question or concern about the roads and streets,
instead of calling the Mayor or Council Member, call Public Works. This is one of the things we t
start talking about. If you have a street concern, get a hold of Mike or somebody over to get it
taken care of.
(Mike) responds to Mr. Zuk's comments. There was a sanitary sewer repair made in that area
about three, four, maybe even five years ago and there was a sleeve put in that eliminated us
from excavating the entire site and putting a new piece of concrete pipe in. That sleeve started to
fail late this winter and when the comment was received from Council, it was checked that night,
the next day I asked one of the sewer employees to go up and check that. That particular
operator also operates the snowplow in that area, he said he noticed there was a sink hole
developing in that area the last time he plowed it, which was about a week ago. Unless we get
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these concerns and questions from residents, we are not on every street every day of the year.
Some potholes develop, sink holes develop, and particularly sink holes are dips that are
uncommon in the middle of the road are very important to us, because that means that there is
something wrong with the infrastructure below that. In this case,we did go up and televise that
sewer system the next day and did find that there were some more cracks in places where the
pipe had actually been displaced. The contractors who repaired that originally came up and
repaired it again, and they were up there for quite some time last Friday night, at no charge to us.
David Jahnke, 8428 Eastwood Road. Mr. Jahnke has just a concern about the expenses and
accountability of the City now with a truck for the golf course. Mr. Jahnke stated he has a
problem with the golf course. Mr. Jahnke has had a problem with the Bel Rae going from 4 to 6
million. Mr. Jahnke is concerned that now we are getting a new truck, or supposedly a new
truck. Mr. Jahnke is very concerned about cost of things that the City owns. Mr. Jahnke
requested the Council take a good look at these costs. It is the peoples' money that you folks are
spending. Mr. Jahnke was shocked at the attitude of telephone calls. Mr. Jahnke stated he has
never heard of somebody, companies allowing making telephone calls,personal telephone calls
from their business on company time, and have no track or accountability of it. Mr. Jahnke
stated a lady had called him today and she could not believe your comment about, "yes, it might
cost more to investigate it." Mr. Jahnke stated we should stop this. Mr. Jahnke stated we should t!
be accountable for the people that work for us. Mr. Jahnke was shocked to hear about the
telephone calls. It might be minor, but if all these minor things go on,then the major ones are
going to take place also.
Mayor Coughlin stated these will be discussed later on in the evening.
Jim Schmidt, 5446 Erickson Road. Mr. Schmidt stated it has come to his attention that during
the next year or two, T.H. 10 is going to be turned back over again to a County State Aid
Highway, as construction of 118, and 69, gets completed. Mr. Schmidt stated from what he
understands it is going to happen fairly abruptly when that one gets done that the State is going
to want to redesignate the road and we will have some say in what happens with accepting that
back. Mr. Schmidt stated he wanted to bring that to the attention of the Council that there is an
opportunity here where we can get some things that are needed in the City that have been
identified in the plan as well as redevelopment plan for Highway 10 that we could probably get
some monies from the State and definitely work with the County to get that road at least in good
repair and to some extent configured more to our liking as a City, and particularly also there is an
opportunity with cooperative agreement that starts between now and runs through October, or
fiscal 2001, where monies can be made available and Mr. Schmidt would encourage the City to -!
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look into that to see if there is anything that can be addressed, because that is going to happen
about that same time.
Dan Mueller, 8343, Groveland Road. Mr. Mueller stated he has been to some of the Council
meetings in the past regarding "Groveland international speedway." Mr. Mueller stated this used
to be funny, but is no longer funny. Mr. Mueller stated he has been here several different times,
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asking for simple things. Mr. Mueller stated he was "blown off' in both of his appearances
before the Council, not necessarily all of you. Mr. Mueller stated he is not asking too much, but
is asking for the safety of the children on our street. Mr. Mueller stated he remembers when
different people have taken office and their street seemed to be patrolled quite heavily. Long
Lake Road has sidewalks. Mr. Mueller stated Groveland Road now has become a direct
thoroughfare for commuters between Highway 10 and 85th going out to 118 and on to 35W
because of the lack of metering lights, so it is a good way to get on without going through the
metering lights. Mr. Mueller stated he stands at the end of his driveway and he watches people,
these are not the residents that live on this street, these are people that are driving through. You
were talking earlier about"getting some hard earned cash from people at the golf course." Mr.
Mueller stated we can get some "hard earned cash" from a lot of these people if we put some of
our police officers on the street,but it doesn't happen. Mr. Mueller realizes the fact that we are
limited, not knowing how many police cars we have in Mounds View, but when Mr. Mueller
drove up tonight I saw four of them sitting in back of this building. Mr. Mueller knows they
have paperwork, they have other things to do, not saying anything against the Mounds View
police department. Mr. Mueller stated what he is saying is that we have to have cars on the
street, we have to be there. Mr. Mueller was told once by the Council that we were going to
adopt a zero tolerance law. Mr. Mueller stated this is wonderful, but we still have to be there to
catch these people. This hasn't happened. Mr. Mueller has invited the Mayor and Council
Members to come and sit in his driveway. Mr. Mueller will feed and give you refreshments, if
needed. Mr. Mueller believes he is not asking for much. Mr. Mueller does not want to come
here after a child has been hit. Mr. Mueller stated there is a 30 m.p.h. speed limit sign way down
on one end and there is a 30 m.p.h. speed limit sign down on the other end. Mr. Mueller stated
the stop sign might as well not be there on Groveland Road, because the only people that stop
there are the residents that live there, no one else does. Mr. Mueller stated cars race down the
street. Mr. Mueller stated at first he thought this would be a passing thing, but it is getting worse
and worse. The more people that are using that and the more that 118 is developed, the worse
this is getting. Mr. Mueller stated he believes this is a major problem, and something has to be
done here. Mr. Mueller stated we can't have that many"bad guys"running around Mounds
View. Mr. Mueller stated if the police would flood that area for a week, it would send a message
to these people that use this street on a daily basis. Mr. Mueller stated when he gets home from
work at night, he can tell you the exact cars that will coming by. Mr. Mueller stated these are the
same people doing this.
Mayor Coughlin stated he lives on the north end, on Spring Lake Road, and the Public Works
director can attest to the fact that it looks like an Iraqi mine field because it has not been updated.
Mr. Mueller stated this is not so bad because they don't speed on that street.
Mayor Coughlin stated people still speed on this street. He stands by his mailbox and sees trucks
and buses going in excess of 30 m.p.h. Mayor Coughlin stated he understands because they use
that street as a cut through between T.H. 10 and County Road J as well.
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Mr. Marty stated he would like to thank Mr. Mueller for coming back. Mr. Marty stated he has
sat out there and seen Mr. Mueller come up and address this issue a number of times, getting the !i
response "we will look into it." Mr. Marty stated this is one of the reasons we have included on
the agenda unfinished business. This will stay on unfinished business until it gets addressed, and
Mr. Marty stated it will get addressed.
Jerry Blanski,2933 Woodhill Drive. Mr. Blanski stated he is here for two reasons. One was to
observe the Council for my first time. The second, is to formally give you a personal thank you '
to this Council, the past Council, and to the staff. Mr. Blanski stated he will going away from
here with good feelings about the new Council. Mr. Blanski stated he was here on December 28
in regards to my frustration over the cigarette machine over at the Mermaid because in just one
night alone when he and his wife were there, two groups of teenagers purchased cigarettes there,
so they knew that if it is done that much in one night, it is being done at other times. Mr. Blanski
stated a switch has been installed on the machine, so Mr. Blanski decided to test it. Mr. Blanski
put his money into the machine, pulled the lever, and could not get any cigarettes. Mr. Blanski
went to the bartender, the bartender flipped the switch, I went back, pulled the lever, got my
cigarettes. Mr. Blanski did additional testing, wanting to find out if the switch is still on. Mr.
Blanski stated he put his "four bucks" into that"thing" a second time and he did not get his
cigarettes. Mr. Blanski went to the bartender and talked a little bit, and got his $8 back. Mr.
Blanski wants to thank the Council and Cari Schmidt for sending the letter to the Mermaid about 1-1'
that cigarette license because over at the Community Center you have this little flier there that `'
says, "let's make smoking extinct." Mounds View is passing these out, by that little thing that
happened, Mounds View has done its part in stopping underage smoking.
9. COUNCIL BUSINESS
A. Park wetland mitigation public hearing.
Mayor Coughlin requests background on this.
(Mike) this litigation project commenced on behalf of the wetland that was mitigated at the
Community Center. Staff and consulting engineers surveyed numerous sites throughout town to
try to come up with a suitable site for litigation. The approximate acreage was about 0.48 acres
required to mitigate the Community Center. Out of all of the sites that were surveyed throughout
the community, Woodcrest Park was chosen and rated number one in its compatibility to the
mitigation and also the surroundings. Part of it is because of its original makeup, some 20 to 25
years ago, as my staff has told me,that area was very wet,there was not a lot done with it, and
consequently a lot of street sweepings and dumpings were put in that site, and eventually became
high enough, and some years it was dry enough to park, in which case the amenities of parks
were started to put in there. A hockey rink was put in there. A park shelter. Some playground
equipment, and other amenities. In recent years the hockey rink has been taken down because
maintaining the ice in that area in trying to get it stabilized was a considerable maintenance
"headache." The building is very much unstable due to the shifting soils and very high ground
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table and was slated for removal and replacement this year, and also in many years the "tot lots"
and little playground area is under water and almost useless at times. Prior Council gave
direction to staff to proceed with the permitting for the mitigation at the community site and a
$20,000 bond was also presented to Rice Creek to continue with this site and through the permit
process we do have one year to commence the litigation. Tonight's public hearing is for public
input into this project. Staff did seek a few comments from Rice Creek as far as what the rules
stipulated were, and received an affirmation on the reason that the City is required to mitigate the
wetland within the community and within also the Rice Creek Water Shed District, which is a
local water shed, is by state statute. The last chance that we have to do anything as far as any
mitigation would be to buy some credits in an available wetland bank, and the only available
wetland bank that we can find was up in Columbus County. That is really not an acceptable
practice or idea according to the DNR and corps of engineers at Rice Creek, and local statutes. t4
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The entire park in essence would be removed from its current state,the building would be
removed, the playground would be removed, there is a home for that up at Groveland Park.
There would be a couple of water quality ponds, one at the east end of Woodcrest Park, as you go
on Woodcrest Drive, another small water quality pond along Silver Lake Road with a platoon
walking path throughout the entire area.
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Mr. Marty questioned if we have a year to mitigate, and when do they plan to get it done.
(Mike)the project, unless there is a contingency for it to come up, or any major problems, was
November 1999.
Mr. Marty stated another question he had, in meeting with the Parks and Recreation people,we
only have a number of parks in Mounds View, but we only have two parks on the south side.
Mr. Marty stated there was talk about possibly moving that playground equipment to Brandom
Park, because the equipment that is at Brandom Park is just for little toddlers and very young
children, and possibly if we can find a home for it there, so the people on the south side of
Highway 10 would have more of a variety of playground equipment.
(Mike) stated that is something we can certainly look into. Brandom Park has its own unique i!
little wetland areas too, but just to the south of the shelter, which is about the only grassy area,
other than a little bit along Long Lake Road frontage, is also is very wet during wet years and
periods of high rain. This project did receive park board approval. The past Park and Recreation
director did take our comments and proposal to them and did see this as a good site to turn it into
a passive park area.
Mayor Coughlin adds for public consumption, he talked with the Public Works director on
options of possibly looking into the property that will be created with the realignment of
Edgewood Drive possibly looking into, since this Council has expressed a desire to move the
holding pond to the other side of the street and may be able to in some way, manner, shape or
form, work in conjunction with that to mitigate the wetlands over there somehow. It was just an
option. Mayor Coughlin would like to take as much public comment as possible here tonight, he
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is inclined to continue this to a later date until other options can be explored.
Mr. Marty stated we have presented this to the public so we can decide what to do or use this
area for. In the latest Mounds View Matters there is a small survey that we ask all residents to 111
fill out and turn it back to us. This could help make a decision whether to try to put the water,
the wetland area over here and possibly develop this area, or if the residents and citizens want to
keep this as green space. Mr. Marty stated comments are needed and welcomed.
(Mike) stated what is important in this issue is the reason the entire park was put into this project
was the very good possibility that we could create about an acre and a half of wetland bank.
There was some discussion between the Ramsey County Soil and Water Resource Board and
opinions of various engineering thoughts and observations on this site. Those observations and
further research into the soil and actual samples will take place in about two weeks. If we do
find that the entire park can be turned back into a wetland, we would end up with about an acre
and a half of credit, which is approximately, or very close to the amount of land that would be
required in the future if Silver Lake Road was to be reconstructed and a trail put along the entire
length from County Road H all the way up to Highway 10. This acre and a half of credit can be
used, sold, or banked.
Mayor Coughlin would like more information to continue the discussion.
Jerry (Gatling), 5080 Long View Drive, about two houses away from the park mentioned. Mr.
Gatling he sees people down there playing often. The park was supposed to be finished 30 years
ago, with some type of fence put up, along that deep ditch. Mr. Gatling is surprised City hasn't
been sued for somebody drowning in it. Mr. Gatling also understands that there is a pretty good
wetland problem. Mr. Gatling also understands that the Council is not completely ready for this
hearing tonight. There are no drawings. Mr. Gatling expects to have some in his hands before
the project is finished. Mr. Gatling stated his kids have played down in there, being a resident of
Mounds View for 40 years. Mr. Gatling does not see why we should send a 6-year-old person to
Mounds View Drive up to Brandom Park. Mr. Gatling stated we need that park there and it
needs to be upgraded instead of downgraded.
Mayor Coughlin adds to his understanding Mike does have some plans for an engineer. Along
with that, it is also Mayor Coughlin's understanding that this park is at least in part built on a
peat bog which is part of the reason why the ground is unstable and if we choose to retain the
park, we may have to build things on pilings in order to stabilize.
Bruce Brasaelme, 5127 Long Lake Road. Mr. Brasaleme states he lives near the corner of
Woodcrest and Long Lake Road, so will sometimes go down Woodcrest and drive right by that
park. It is Mr. Brasaleme's opinion as an Earth scientist, education in geology, it would be very
difficult to significantly improve the park in that location due to the underlying surface geology.
If it truly is a peat bog, having watched all these years, and how unstable it is when the ice rink
was there, and just the water that goes into the volleyball pit and the play area there, unless you
11 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
were actually excavating the peat, and fill it in,which would be rather expensive, it would be 3,
near impossible to stabilize. However, Mr. Brasaleme states he is a strong advocate to the park.
The best solution is that there is another area south of Highway 10 that could be considered as a
replacement for that park. Mr. Brasaleme states he believes there are some parks that the City
once owned, or does own,towards the western edge of our City. This perhaps may stir up
another controversy, because people may or may not want to park next door to them. Mr.
Brasaleme believes it is appropriate to return it to the state, to return it to a wetland.
Ann Perkins, 5113 Red Oak Drive. Ms. Perkins' house is literally backed up into the park,
living there 23 years, stated this is a swamp, always will be a swamp, Ms. Perkins stated she
likes it there, it is her backyard.
Mike Dorn, 5019 Red Oak Drive, right on corner of Woodcrest and Mounds View. Mr. Dorn
states he has only lived there, in June will be a year,the park was actually part of the reason we ii
chose this house, and plans to use that volleyball court.
Jerry Blanski, 2933 Wooddale Drive, stated he is not prepared for this, but that parkland
formerly belonged to his grandmother. This park has not been kept up, people don't want to
bring their children there because there is a great big load of water along Silver Lake Road, even
along Woodcrest. Mr. Blanski stated he would like to see that park somehow kept.
David Fitzgerald, 5107 Red Oak Drive, right next to the park. A City has no boundaries as far
as I'm concerned with kids. We do know that two blocks south of us there is a park in the New
Brighton area, a very nice place for kids to play in. The community gardens at Woodcrest Park
had the last two years was a good deal, as we all know. Mr. Fitzgerald would rather see cat tail
with a pond and ducks in it rather than ground level water that promotes weeds. As far as kids
playing in the park, there is a nice park two blocks away, it may not be Mounds View, but kids
don't mind what City they are in when it comes to playing. Mr. Fitzgerald states he would like
to see the park come back to nature. Mr. Fitzgerald states there is nothing wrong with the pond.
Mr. Fitzgerald states he is not into the sentimental part of it, but it is something to see kids throw
stones into the pond, as well as play in the park, depending on your needs and what everybody
wishes to have around their house. I would have loved to moved out to a lake a few years ago,
hopefully the lake will be in my backyard.
Mayor Coughlin closes the public hearing and brings it back to the Council.
Motion/Second: Coughlin/Marty.
Mayor Coughlin requests further discussion. ti
Mr. Stigney stated he has a question for a Public Works director. Mike earlier mentioned
wetland credits at that Columbus township, is that no longer applicable because of Rice Creek
Water Shed District would not approve them.
12 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
(Mike) stated this is correct.
Mr. Stigney asked if there was any alternate source for the wetland credits.
(Mike) stated none that he is aware of, I have the Columbus township from last week when we
started this at the Community Center. }s
II
Mr. Stigney stated secondly in this estimated cost of where it is $174,100, and Rice Creek Water
Shed District doesn't want us to move it out of the City. They will need cost sharing and
keeping, is something to look into.
(Mike) stated no they are not, and ought to pose that question to Rice Creek Water Shed District r1
administrator, in lieu of the cost that this was going to take from the City and also was somewhat
of a comment if the cost is $174,000 as it is, and part of our permit process was to provide
$20,000 to buy wetland credits. The reasons they received were the ones they stipulated earlier,
it is a state statute that you must do everything you can within your power and within your means
to mitigate the wetland within aid of the Water Shed District and also the City and a lot of people
have a lot of comments on the pros and cons versus wetlands and playgrounds. These are in the
statutes of what their ruling is. If they had absolutely no undevelopable land and no place to
mitigate this, yes, we would be considered to purchase wetland credit. It is not seen as a viable
option.
Mr. Stigney asked if there are any other City entities that might be inconsistent.
(Mike) stated not that he is not aware of any but can certainly check with Kate. She didn't
mention anything, but kind of had the tone, "well this is somewhat the cost of doing business,
when you litigate a wetland, you must provide for its replacement,"but stated he can certainly
check to see if there is any other funding available.
Mr. Stigney asks if there are any legal options, or is the way that stated that we must"just bite
the bullet and pay this amount," or are there any other avenues that might be pursued by the City
for wetland mitigation.
City Attorney: "I can't admit to any knowledge on that. I guess I would have to refer to Mike on
that. In my experience in dealing with another city, it basically was a"bite the bullet" summary.
(Mike)this cost estimate here is based on the entire wetland mitigated and actually getting the
credits. So again, it does hold some value if an acre and a half of credit is there for either resale
to a City entity, or citizen group for future mitigation. If we do indeed find out in a few weeks
that it is not entirely possible then obviously this cost goes down.
Mr. Marty stated the area north of Woodcrest Park is a designated wetland, it isn't solid trees, if
that could be expanded.
13 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
hi
(Mike) stated yes this probably could be expanded,but does not think we own the property.
Mike is not sure who owns that property, but it is a wetland now. There is a small corner that
moves down into the park at this time and the north available north woods,that is a wetland
coming out from there.
Mr. Marty stated another question we had was a number of residents along Silver Lake Road
asking about a sidewalk and pathway. Mr. Marty asks if this is possible, unless we gave up
Woodcrest, and also reserve wetland acreage.
Mike stated we would be responsible for the mitigation for the additional construction of a bike
path or sidewalk. That would be part of our cost from that point in time.
Motion/Second: Coughlin/ . Postponing this discussion to a work session to be announced
and then continue it on from there.
Ayes -4. Nays - 0.
111
9B. Consideration of resolution 5314, a resolution regarding a conditional use permit to
operate an Outdoor Flower Mart at the Mounds View Square Shopping Center.
(Jim)has greenhouses and planters for conditional use permit to operate the vendors Flower Mart h:
at Mounds View Square Shopping Center parking lot. They have been in operation there for the 11
previous six or seven years. No change has come to fold from last year's operation. This is an
action that does require a conditional use permit. City code requires that outdoor sales or service
go through a conditional use permit process. The issue tonight before the Council is that
previous Councils and commission had discussed whether or not we could do the process in such
a way that we not require the applicant to come back in subsequent years, so long as this is a
business that the community and the City wants to have, and there are no problems with it. So
the staff drafted a resolution that was brought before the Planning Commission and discussed
that could be done by creating a set of stipulations that need to be met on an annual basis,the
stipulations that are vague in the sense they do not pertain to one particular year. The cost that
would involved would be deposits for the hydrant, the cost for hardware, a wrench, or an adapter
valve, that would be required on an annual basis. The water usage would be charged on a daily
rate as 1000 gallons per day rate for that. This has been done in the past without any
compensations whatsoever. t+
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Motion/Second: Stigney/Coughlin.
Bruce Brasaleme, 5127 Long Lake Road. For future vendors it will cut down on staff time as
well as volunteer commissioners.
air
Mayor Coughlin requests any other discussion on the floor.
14 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
Motion/Second: Stigney/Coughlin. To approve resolution 5314 allowing the conditional use to
conform consistent with the Planning Commission of 537-99.
Ayes - 4. Nays-0.
9C. Consideration of Edgewood Drive realignment and T.H. Highway 10 signal project
bids.
Vii!(
Mike stated staff received five bids at the Edgewood Drive and T.H. Highway 10 renovation
project. The apparent low bidder was W.D. Miller, with a good price of$463,311.85. This staff
report was put in front of you tonight. Barry Peterson SCH has the detailed analysis of the entire
bid packages. Staff would recommend that the award be made to W.B. Miller, with a
contingency note that the plans have not received final approval from MNDOT.
Ms. Thomason asked when is it anticipated to get a time frame for approval, from MNDOT.
Mike stated he would hope to receive it after this week. There were two agencies left, one was
final plans and the hydraulic use MNDOT.
Mr. Marty asks if there is any more information about signal lights.
Mike stated spoke with Steve he did not foresee any problems with getting signals. In many
cases MNDOT has a certain specification that they design and have their signals made. In cases
where you have limited right of way where the signal has to be moved farther out away from the
road surface where they need to extend arms.
Jim Schmidt, 5426 . Mr. Schmidt questions of the awarding of the contract.
Mike stated the recommendation to award the contract contingent upon MNDOT's final
approval.
Wendal Smith, representing (Carmicheal Cinemas), has a question for clarification. The
contingency states what?
•
David Jahnke, 8428, Eastwood Road. Mr. Jahnke asked, "when Mike says, any significant
changes, how significant?" Mr. Jahnke stated he looks at money again. Mr. Jahnke stated
"significant" is quite open, and would like this clarified.
David (white shirt) stated there are significant changes in there in a couple of respects. The plan
has already been through four initial conferences and all corrections have been made and a lot of
those were merely identifying what was state aid eligible and what was not going to be state aid
eligible.
15 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR j(
Wendal Smith stated the original estimate from the engineer was a little over $600,000.
Currently we are just a little over $400,000, and you already have the $200,000 savings from the
estimated cost.
Motion/Second: Coughlin/Marty. To approve resolution 5323 authorizing application for
DTED redevelopment grant contingent upon final approval of MNDOT given the grantors that
we cannot act on this until we get the information. Anything that is "red flagged"that did not get
flagged the first time around of any significance, meaning anything over 10% of the b.i.d., that
this would then be halted and brought back before the Council for additional consideration.
Mayor Coughlin requests discussion.
Mr. Stigney reiterated that he feels much more comfortable with this if they are paying half the
cost of that light rather than the City picking 3/4 of the cost.
Ms. Thomason said 10% of$430,000 is still a significant amount. If there is a change Council
would have an opportunity to know any differences that MNDOT comes back with would be
over a certain dollar amount instead of a certain percent. Ms. Thomason is concerned with
keeping that amount.
Mr. Marty stated would like to be more informed and appraised on the cost.
Mayor Coughlin requests for comments.
Motion/Second: Coughlin/Marty. To approve resolution 5323 authorizing application for
DTED redevelopment grant contingent upon final approval of MNDOT, we cannot act on this
until we get the information. Anything that is "red flagged"that did not get flagged the first time
around of any significance, meaning anything over 10% of the bid, that this would then be halted
and brought back before the Council for additional consideration, subject to a five percent change
order limit and trip wire for bringing this back to Council.
Ayes - 4. Nays-0.
9D. Resolution 5323 authorizing application for DTED redevelopment grant.
Kevin(black shirt green tie) stated the department of trade and economic development has grant i'I
funds that are available as a result of action taken by the legislature last year. There is a total of
$4,000,000 divided into two grant cycles, the first of which ended last fall. The prior Council
authorized me to submit a grant application to DTED seeking some financial assistance with
respect to the Mermaid project which was pending at that time and which is still pending. This is
the grant application submitted at that time. It basically consists of a number of questions that
had to be answered about the project in a format specified by DTED and we provided a number
16 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
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of exhibits including maps, letters and other information that we thought was relevant. We asked
DTED at that time for$500,000. That is a substantial amount of money but frankly we weren't
sure how much DTED was considering awarding. They did not indicate in advance how many
grants they were going to give and what the amounts would be. Since it was a new program we
thought we would reach a little bit high. We ended up finishing up 10th out of 20-some
applicants and they funded the top six and made references to the amounts of the grant and the
staff material that I provided. Although the Mermaid project certainly hasn't reached any type of
resolution, we are facing a deadline action with this redevelopment grant, and that deadline is
April 1. That is the deadline for submitting applications for the second phase of the two phases
of the redevelopment grant application process. From the staff report one of our options is to
basically update this prior grant application and resubmit it. A fairly substantial amount of work
was involved the first time,but frankly it is probably no more than two or three hours of my time
to update it, which is basically putting some information in about how the project has progressed
since the grant application was submitted before, maybe updating a couple of the exhibits. The
fact that the project has not been formally approved, and we turned around and used as an
argument in favor of the grant because we could continue to maintain in the absence of grant
funds from the state, it may not be financially feasible to do the project. We can perhaps scale
back a little bit on the amount of money they are asking for. Of the six grants that were
authorized last time, only one of them was over $500,000. As we did the first time, the grant
funds would be potentially used for environmental improvement in the vicinity of the project. At
the present time, there is a small holding pond located behind the business that is known as
Music Off 10. That doesn't take drainage from any area other than some of the parking lots, the
business park south. All of the surface drainage'coming off the Mermaid, some of the other
businesses nearby,their parking lot, etc., is all basically going right into Rice Creek, along with
any salt, sand, motor oil, and anything else that might be in the lot. The Rice Creek Water Shed
District has not thus far insisted that the City take some action to prevent that type of runoff, or
treat it, but at some point in time,they might, and, at that point in time in the event that we didn't
have funds from other sources to deal with it, the City funds would be used for that purpose. We
see this as an opportunity to perhaps generate some funds that could be used for this.
Mr. Marty asked if there is any commitment at all by asking for the grant.
Kevin stated if we finished first with the greatest number of points and they awarded us the full
amount of the grant, we can still turn it down. Frankly, if the project had not been finalized at
some point, that it was still in progress,they would probably be willing to wait some period of 'i
time, but in the event that it wasn't concluded in time, we might just basically lose the grant and
they would then turn the money over to one of the other applicants.
Mr. Marty asked why is the City applying for it and not the Mermaid?
Kevin stated this grant program is set up in a such a fashion that private entities cannot apply for
it. It has to be done through some governmental agency, and the governmental agency has to
take responsibility for the admission of the grant. There are other types of loan and grant
17 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
��I
programs that may be available through the state and elsewhere, for businesses,but the way this
was set up initially it was designed to assist the cities with certain types of improvements within
their own communities. The underlying philosophy is that raw land is generally going to be
developed to find businesses that want to come in and build things. When you are talking about
redevelopment quite often especially in cases where the property is blight in some fashion, or
there are environmental problems you need a little more financial incentive to encourage
businesses to redevelop those sites. This is set up for cities, counties, and other governmental
agencies to apply.
Mr. Marty asked about sources and amounts of the local "match,"what does match mean, we are
matching the funds?
Kevin stated the City would have to "match"the funds. One of the requirements of grant is that
the City or government entity pay for at least one half of the development costs or at least an
amount comparable to what the State of Minnesota will award, and if, in fact, tax increment
financing assistance is provided for this project in an amount, for example, in excess of
$500,000, that would be the City's contribution in tax increment financing assistance.
Mr. Marty asks if this is approved, are we automatically obligated to match the funds.
i�
Kevin stated the City is obligated to match the funds, if you want to get the funds.
Ms. Thomason requests what figure is being proposed.
Kevin stated he was going to take a closer look at the figures at the first time around. We were
looking at both land acquisition costs and also the cost constructing the holding pond and cost of
routing surface water runoff into the pond. That is how we came up with the number. We could
potentially acquire property and then the City would have to own that property for the pond to be
located on it. One of the requirements of this particular grant is that you can't use these grant
funds to acquire property that would end up going to a private company or private individual.
You could do that, but if you do it, then you have to refund a portion of the grant equivalent to
market value property. The City is asking for$350,000 to $400,000. That would make our
application more competitive.
Motion/Second: Thomason/Stigney. Motion to approve Resolution 5323, authorizing
application for DTED redevelopment grant.
Ayes - 4. Nays-0.
9E. Resolution 5324, Children's Home agreement.
Cari Schmidt stated you have before you resolution 5324 authorizing the City to enter into a new
lease agreement with the Children's Home Society. This item was actually before you and was
18 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR 'i�
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approved as resolution 5295, although we wanted to bring this to the Council's attention. The
base rate of$30,000 will now be paid in quarter installments in their first year and also that
Children's Home Society would be liable for the 1999 tuition in any year that they default the
contract.
Mr. Marty had a question about Children's Home Society will provide accounting information
that demonstrates the fiscal problems they are currently experiencing. Mr. Marty believes Mr.
Stigney brought this up in the past that they have had a fund raiser and they recorded record fund
raising.
Mr. Stigney referred to something on TV, they did record fund raising and the money was
apportioned to the districts.
Mr. Whiting stated they did have a good effort at raising additional funds. However, prior to
raising those funds they have been talking about this kind of commitment. Every time I talk to
them I ask them how are you doing? They feel they are doing much better but they are not where
they want to be just yet. I know from the number of kids they have in the facility they are at that
"break even"point where it is still worth staying in business. In direct response to the question
in figuring out their budget they were figuring on this figure while that fund raising is going on.
Mr. Marty indicated the rent was forgiven in 1999, what was worked out here was in exchange
for the playground equipment.
Mr. Whiting stated we can purchase the equipment from them at a discount, or we can find
another tenant.
Mr. Stigney asks why are we not charging interest on the delayed payments.
Mr. Whiting stated it was his understanding he created with them. They were having a difficult
time with coming up with$30,000 up front. The question of whether or not interest should be
charged on what is supposed to be interpreted as late payment. The original agreement is they ,
are paying one month ahead.
Mr. Stigney stated he would like a stipulation as long as they are not paying it up front they are
going to be paying it monthly thereafter.
Mr. Whiting stated the monthly payment is like paying the rent on the monthly basis. Mr.
Whiting never contemplated making them pay a year ahead at a time. Mr. Whiting stated we
don't do that with the community education building. Mr. Whiting understands the concern
about not having the interest, but that was not an issue in the first agreement and was not an issue
contemplated in this agreement. Mr. Whiting is not familiar with requiring paying an entire year
up front.
19 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
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Mayor Coughlin stated there is some benefit from having a payment on a monthly basis. The
additional benefit is helping these people stay viable.
Motion/Second: Coughlin/Thomason. To approve resolution 5324, Children's Home Society !
agreement.
Mr. Stigney would like to make a stipulation to incorporate a cost of living and interest
adjustment factor.
Mr. Marty stated after five years, 15%which is substantial on$30,000 a year.
Mr. Whiting commented when going back to the beginning of this relationship the initial
discussion on how we ended up with this kind of agreement in the first place came out of an
understanding what it would actually cost to have the building improvement made to
accommodate the new building. Seeing as the City was looking to have a tenant of this sort and
that the cash flow from this tenant would help the operations of the building, in relationship to
the cost of the improvements for the property were correlated as much as possible.
Improvements to their portion of the building was something like $80,000 to $90,000. At the
time, we were looking for an agreement that would recover 100% of that cost. The reality of
their nature of business was that they could see themselves in one location for 15 years or more
in one agreement. We were attempting to get them to lock in for that entire time period. The
basis for coming up with these figures was to try to get the value that the City put into that
building recouped, but in reality it would have to be cash flow from the building. The value of
the building has been incurred when it was constructed,that it doesn't have an inflation value,
except in terms of its market. That was the logic discussed and used to negotiate. So the
inflation part clause is on tuition.
Mr. Marty proposes a possibility of changing this from a five year contract to a two year
contract.
Mr. Whiting stated we want the longest agreement with them.
Motion/Second: Stigney/Coughlin. To approve amendment of resolution 5324, Children's
Home Society agreement. Amendment to incorporate a cost of living adjustment.
Mayor Coughlin is opposed to add anything.
Ayes - 1. Nays - 3. (Stigney is in favor).
Motion/Second: Coughlin/Thomason. To approve resolution 5324.
Ayes - 3. Nays - 1. (Stigney opposes).
20 0:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
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9F. Consideration of resolution 5313, Chief Ramacher's severance agreement. ';
Motion/Second: Marty/Coughlin. Move to extend meeting one half hour.
Ayes - 4. Nays-0.
Mr. Whiting stated he was offered the opportunity to take the severance payment based on the
amount of sick leave hours they have accumulated. Also, an offer allowing them to take 65% of
their total value to ongoing health insurance premium payment if health funds expire, or until
they reach 65, or they cease to exist. That option has not been put into a personal policy. Chief
Ramacher expressed interest in attempting to reach an agreement with the City that would allow
for his ongoing health insurance to be paid for from those accumulated sick leave hours. It
should be noted under no circumstances with the other employees that have that option, they
allow to change once they have exercised that choice. The question is whether or not the City �I
Council would consider the option of an agreement with the outgoing Chief to allow that option,
if so, to what extent.
Ms. Thomason proposed a compromise taking the number as an officer times the 65%rate of pay
and then adding to that the 960 hours at 50%, which staff employees are allowed and adding the tt.
two figures together to come up with $45,514 to be held in an interest bearing account paying S!
about$400 a month over 114 months.
Motion/Second: Thomason/Marty. To approve 5313, Chief Ramacher's severance agreement.
Mr. Stigney stated the City provided with four options, A, B, C and D, one of which applied to
the Chief and that was using the current policies that we have, he would treated as any other
nonunion management director of the City management employee,that would be 50 percent of
his accumulated sick leave not to exceed 960 hours or 120 days that is the option that should
apply. That figure would be $15,676. The next option was the City provided to us that
combined both the union and nonunion provision and give the Chief 65 percent of the 960 hours.
Mr. Stigney stated the reason that does not apply to the Chief is that he has never been in the
union, except when he was a patrol officer. When he was a patrol officer the 65 percent did not
apply. It didn't apply and still doesn't apply to him. That figure is $20,379. Option C is another
one provided by the City which have the Chief accumulated over the years, 2700 hours. Staff
negotiated with him to compromise and give 1800 hours payable to the Chief and that would
have cost a figure of$38,212. Option D would be to treat him just like any other patrol officer
and give him 65 percent of everything and that would cost the City $57,318. In addition to those
four options Council Member Thomason brought up the option that would cost the City $45,514.
As mentioned at the work session, Mr. Stigney contacted other cities to see what they do with
their Police Chief and seemingly the way we are doing it now with our 50 percent of 960 hours is
very generous but the other cities checked with being Maplewood,North St. Paul, Ramsey
County, Roseville, Shoreview, Falcon Heights, only pay up to 45 days and that is 50 percent of
90, and pay a maximum of up to 45 days. Our policy is very liberal and we should not start
21 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
setting a precedent for something we have a policy on and then we have other people who want
to follow this.
Mr. Marty stated during the work session this has been a tough decision. Mr. Marty stated he
wanted to find an equitable solution to resolve this situation. This weekend Council Member
Thomason called me and she ran this idea past me and we didn't have the actual numbers but in
thinking about it more Mr. Marty ran for this job under the premise for being fair and in looking
at all these options these are just numbers pulled out of the air. This is one that Mr. Marty felt
would be fair because the Chief was an officer for 13 years. Since that time, he has been the
Chief and considered staff, so the justification for his 2700-plus hours comes out to pay him 65
percent for the years that he was an officer and we pay him 50 percent of the 960 for the time he 1''
was in management. This is still a considerable cost savings to the City in a number of aspects.
If we would go with option D paying 65 percent of 2700 hours, that's $57,318. The Chief was
willing to settle for less, but Mr. Marty stated the fair thing is to support Council Member's
Thornason's formula.
Bruce Brasaelme, 5127 Long Lake Road. Mr. Brasaelme appreciates the effort that Council
Member Thomason has come up with this. She has come up with a reasonable compromise. Mr.
Brasaleme stated even while the Chief was considered management and staff, he was still
patrolling the streets along with the other officers. In light of that fact, he should be treated as
the other officers and get the higher compensation.
Mr. Stigney stated the Chief has never worked as a union employee where they were granting 65
percent, so to retroactively apply it to him is not really fair to the tax payers to pick up the cost of siI
this. The City of Mounds View is paying far better benefits than other cities.
Mayor Coughlin mentioned the Chiefs perspective was the 65 percent of the full 2700 hours of
accrued time.
Mayor Coughlin requests further discussion. ¶'!�
Motion/Second: Thomason/Marty. To approve 5313, Chief Ramacher's severance agreement.
Ayes - 3. Nays-1. (Stigney votes against).
9G. Consideration of resolution 5325 and 5326 for severance package for Rick Jarson.
Cari Schmidt stated the City is in the process of potentially contracting with Blaine and Spring
Lake Park Fire Departments for official services. In the interest of getting the ball rolling and
interest of time and notice requirements once City employees are laid off we need to bring the
severance package before you. Resolution 5325 and resolution 5326 establishes severance plan
for the City of Mounds View building official and also abolishes the building official position
within the City. This is the same severance package that was offered to the Park and Recreation
22 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
ji;
employees, when the City contracted out with the Y.M.C.A.
Mr. Marty requested information on number 13, veteran's preference, questioning if this is just a
standard item in here.
Ms. Schmidt stated veterans are afforded different notice than nonveterans. This is because the
building official for the City is a veteran, we are required to give him separate notice
requirements than we would nonveterans.
Motion/Second: Coughlin/Marty. To approve resolutions 5325 and 5326.
Ayes -4. Nays - 0.
Mr. Whiting stated the issue of long distance phone calls.
Mayor Coughlin asks for discussion on the long distance phone calls. (i
Mr. Stigney stated he has not come to a conclusion. We need a policy. We have a problem and
it is not being accomplished.
Mayor Coughlin stated we have a new telephone system that will allow for tracking of individual
phones and people, at least that's the assumption.
Mr. Stigney stated there is no accountability. We have a problem. Mr. Stigney would like to
revisit this when we get the new phone system and see where we are at. If you look at the just
and correct claims, the long distance calls have dropped to about one-third of what they were
previously.
Mr. Whiting stated we will do a better job,the entire bill is $68.82. Mr. Whiting stated in his
memo word needs to go out to employees to minimize long distance phone calls.
Mr. Stigney stated there are many calls out there to many states that nobody remembers making,
and that is not accountability.
Mayor Coughlin stated that particular calls to a particular number that have not been completely
accounted for does not mean that they are dialing 1-900 numbers getting their horoscope, or
"whatever."
Mayor Coughlin adjourns the meeting at 10:27.
n{'
23 U:\CARIS\COUNCIL\MINUTES\MVCC22.MAR
9
RESOLUTION 5332
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MOUNDS VIEW
RESOLUTION PROCLAIMING APRIL 28, 1999 AS "ARBOR DAY"
WHEREAS,the City of Mounds View has been recognized for seventeen consecutive
years as Tree City USA by the National Arbor Day Foundation for its efforts in urban forestry;
and
WHEREAS,trees in our City beautify our surroundings, shade our parks and residences,
increase property values and enhance the economic vitality of business areas, and
WHEREAS, students of Pinewood School will be planting trees at the Mounds View
Community Center, and
NOW, THEREFORE, BE IT RESOLVED that April 28, 1999 be Arbor Day in Mounds
View and public-spirited and foresighted citizens be called upon to assist in the planting of trees
now for the use and enjoyment of present and future generations.
Adopted this day of April, 1998.
(SEAL)
Dan Coughlin, Mayor
ATTEST:
Chuck Whiting, City Administrator
G:\WP\FRSTRY\MV\99\ARBOR.RES
4cip
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS,the City of Mounds View, pursuant to Minnesota Statute 412.141,
has full authority over the financial affairs of the City and;
WHEREAS,the City Council has reviewed the claim numbers:
13006 through 13034 in the amount of$ 51,730.82
100231 through 100408 in the amount of$ 663,685.20
TOTAL AMOUNT OF CLAIMS PRESENTED: $ 715,416.02
and has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approved the attached
list of claims dated 04/13/99 by the vote ayes nayes
Mayor
Clerk-Administrator
Date: 04/08/1999 Time: 11:29:20 Operator: Marge Norquist
Page: 1
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Ranges: Fund: (A)
Dept Id: (A)
Program: (A)
Vendor #: (A)
Invoice #: (A)
Schedule Journal #: (A)
Bank #: (A)
Cash #: (A)
Payroll Check Dates: (A)
Options: Print: A Sort: C
Report Format: 1 - Print Ranges/Options: Y
# of copies: 1 Process Payroll: N
Total By Account: Y Page on Sort: N
Check # Vendor Alpha Name Description All Amount
13006 Western Bank-Shannon R Replenish Petty Cash-Com 4351 119.05
Total for Chk 13006 119.05*
13008 Minnesota Benefit Asso MN Benefits for March 325.74
Total for Chk 13008 325.74*
13011 MINNESOTA STATE RETIRE MN Retirement for 03/25/ 300.00
Total for Chk 13011 300.00*
13012 Public Employees Insur Health Ins. for April 4200 15,517.16
Total for Chk 13012 15,517.16*
13013 Public Employees Retir PERA for 03/25/99 11,030.96
Total for Chk 13013 11,030.96*
13014 Public Employees Retir Defined Contributions fo 112.50
Total for Chk 13014 112.50*
13015 Sunrise United Methodi Sunrise for March 14.00
Total for Chk 13015 14.00*
13016 United Way of the St. United Way for 1st Qtr 1 414.00
Total for Chk 13016 414.00*
13023 MINNESOTA STATE RETIRE MN Retirement for 04/08/ 300.00
Total for Chk 13023 300.00*
13024 NCPERS Life Insurance PERA Life for April 69.00
Total for Chk 13024 69.00*
13025 Public Employees Retir PERA for 04/08/99 11,148.57
Total for Chk 13025 11,148.57*
13026 Twin City Federal Mort TCF for April 488.00
Total for Chk 13026 488.00*
Date: 04/08/1999 Time: 11:29:20 Operator: Marge Norquist
Page: 2
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
13027 Unum Life Insurance Unum Life for April 4200 973.89
Total for Chk 13027 973.89*
13030 ICMA Retirement Trust ICMA for 04/08/99 7,156.90
Total for Chk 13030 7,156.90*
13031 Law Enforcement Labor Union Dues for April 462.00
Total for Chk 13031 462.00*
13032 Minnesota Child Suppor Child Support for 04/08/ 1,381.80
Total for Chk 13032 1,381.80*
13033 Health Partners Dental ins. for April 1,061.87
13033 Minnesota Mutual MN Mutual for 04/08/99 615.38
Total for Chk 13033 1,677.25*
13034 Western Bank Savings for 04/08/99 240.00
Total for Chk 13034 240.00*
100231 U. S. West 785-9063 4901 1,109.69
Total for Chk 100231 1,109.69*
100234 League of Minnesota Ci 1999 Legislative Confere 4130 50.00
Total for Chk 100234 50.00*
100236 Shannon Roepke Reimburse Health Ins.-Ja 4350 600.00
Total for Chk 100236 600.00*
100238 Circus Pizza Spring Break Outing 4351 38.34
Total for Chk 100238 38.34*
100239 Grand Slam Sports Spring Break Outing 4351 35.16
Total for Chk 100239 35.16*
100240 Mermaid Spring Break Outing 4351 24.00
Total for Chk 100240 24.00*
100241 Burger King Spring Break Outing 4351 17.50
Total for Chk 100241 17.50*
100242 Cheap Skate Spring Break Outing 4351 24.50
Total for Chk 100242 24.50*
100243 Science Museum of Minn Spring Break Outing 4351 31.50
Total for Chk 100243 31.50*
100244 Western Bank Replenish Petty cash 4823 246.90
Total for Chk 100244 246.90*
100245 Discovery Zone Spring Break Outing 4351 26.60
Date: 04/08/1999 Time: 11:29:20 Operator: Marge Norquist
Page: 3
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
Total for Chk 100245 26.60*
100246 Knott's Camp Snoopy Spring Break Outing 4351 263.50
Total for Chk 100246 263.50*
100247 McDonalds Spring Break Outing 4351 13.00
Total for Chk 100247 13.00*
100248 Minnesota Children's M Spring Break Outing 4351 17.50
Total for Chk 100248 17.50*
100249 Minnesota Dept. of Eco Benefit Charge-Forrest T 4900 191.14
Total for Chk 100249 191.14*
100250 Shoreview Community Ce Spring Break Outing 4351 68.00
Total for Chk 100250 68.00*
100251 Commonwealth Land Titl Community Center Project 4650 541,803.97
Total for Chk 100251 541,803.97*
100252 Elegant Thymes Caterin Comtrol Corp Lunch 1,647.97
Total for Chk 100252 1,647.97*
100253 Lesco, Inc. Prem.Athletic Fairway,Ea 4900 2,153.30
Total for Chk 100253 2,153.30*
100254 Michael Ulrich Mileage Reimbursement 4823 78.60
Total for Chk 100254 78.60*
100255 Guest Services/FEMA Meals-Emergency Mgmt.Cou 4823 150.00
Total for Chk 100255 150.00*
100256 Elan Financial Service Microage Computer Center 4160 996.55
Total for Chk 100256 996.55*
100257 Linda Busby Meter Refund 30.00
Total for Chk 100257 30.00*
100258 Joe Witzman Meter Refund 40.00
Total for Chk 100258 40.00*
100259 Patio Enclosures Permit Overpayment 101.26
Total for Chk 100259 101.26*
100260 Nygard Plumbing Plumbing license not req 40.00
Total for Chk 100260 40.00*
100261 Jeneene Rydberg Class Refund 28.00
Total for Chk 100261 28.00*
Date: 04/08/1999 Time: 11:29:20 Operator: Marge Norquist
Page: 4
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
100262 Jeanne Hennessey Class Refund 20.00
Total for Chk 100262 20.00*
100263 A.B.M. Equipment & Sup 18 Drawer Cabinet 4360 175.00
Total for Chk 100263 175.00*
100264 Metrocall State Display Service 4200 7.52
Total for Chk 100264 7.52*
100265 A.B.C. Sign & Graphic, Driving Range Signs 4902 127.80
Total for Chk 100265 127.80*
100266 Able Hose & Rubber, In Hose,Nipple,Coupling,Ban 4472 128.65
Total for Chk 100266 128.65*
100267 Action Systems Phone System Service Cal 4901 69.00
Total for Chk 100267 69.00*
100268 Airtouch 581-4716 4901 349.99
Total for Chk 100268 349.99*
100269 Ancom 4 Mobile Radios 4360 2,948.80
Total for Chk 100269 2,948.80*
100270 American Fasteners of Steel Racks, Steel Trays 4900 107.87
Total for Chk 100270 107.87*
100271 AmeriPride Linen & App Floor Mats 4160 221.29
Total for Chk 100271 221.29*
100272 American Office Produc Toner 4200 328.33
Total for Chk 100272 328.33*
100273 American Planning Asso Membership-Jopke 4180 304.00
Total for Chk 100273 304.00*
100274 American Van Equipment Truck Desk 4823 109.40
Total for Chk 100274 109.40*
100275 City of Arden Hills Vacation Day Events 4351 247.47
Total for Chk 100275 247.47*
100276 B & L Steel & Tube, In Tubes 4465 168.70
Total for Chk 100276 168.70*
100277 Bacon's Electric Moved receptacle for ove 4160 1,357.87
Total for Chk 100277 1,357.87*
100278 Batteries Plus Parts for Greens Mower 4900 64.08
Total for Chk 100278 64.08*
Date: 04/08/1999 Time: 11:29:21 Operator: Marge Norquist
Page: 5
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
100280 Beisswengers Paint for Driving Range 4902 318.55
Total for Chk 100280 318.55*
100281 Best Access Systems Rekeying Cores 4360 213.50
Total for Chk 100281 213.50*
100282 Biffs, Inc. 4900 110.45
Total for Chk 100282 110.45*
100283 Bob's Personal Coffee Coffee 4160 37.94
Total for Chk 100283 37.94*
100284 David Brick Reimbursement-Chief's Re 4100 90.53
Total for Chk 100284 90.53*
100285 Brighton Veterinary Ho Veterinary Services 4200 313.00
Total for Chk 100285 313.00*
100286 Brodin Studios, Inc. Acrylic Block 4100 210.00
Total for Chk 100286 210.00*
100287 Bryan Rock Products, I Red Ball Diamond Agg. 4367 342.00
Total for Chk 100287 342.00*
100288 Bumper to Bumper Car Parts 4465 281.97
Total for Chk 100288 281.97*
100289 Capitol Beverage Sales Beverages 4901 182.25
Total for Chk 100289 182.25*
100290 Century College Law Enforcement Training 4200 825.00
Total for Chk 100290 825.00*
100291 Certified Laboratories Undercoating, Degreaser 4462 581.69
Total for Chk 100291 581.69*
100292 Chief Supply Corporati Film, Batteries 4200 601.78
Total for Chk 100292 601.78*
100293 Lee Collins Limited Tape 4160 229.13
Total for Chk 100293 229.13*
100294 Construction Bulletin Bid Advertisements for E 4470 282.75
Total for Chk 100294 282.75*
100295 Cottens, Inc. Hose, Fittings 4823 16.35
Total for Chk 100295 16.35*
100296 D. C. A. Inc. Flex.Spending Acct. 4160 150.00
Total for Chk 100296 150.00*
Date: 04/08/1999 Time: 11:29:21 Operator: Marge Norquist
Page: 6
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
100297 David-Geoffrey & Assoc Golf Merchandise 4901 565.00
Total for Chk 100297 565.00*
100298 Davies Water Equipment 10 x 4 PVC Sewer Wye 4823 162.67
Total for Chk 100298 162.67*
100299 East Side Beverages Beverages 4901 255.15
Total for Chk 100299 255.15*
100300 Electronic Communicati Community Ctr.Sound Syst 4650 1,734.50
Total for Chk 100300 1,734.50*
100301 Executone Service Call-Change Voic 4160 90.00
Total for Chk 100301 90.00*
100302 Fedors Market Groceries 4460 13.46
Total for Chk 100302 13.46*
100303 Focus News Legan Notice-Edgewood Dr 4470 154.60
Total for Chk 100303 154.60*
100304 Friendly Chevrolet GEO 4465 229.33
Total for Chk 100304 229.33*
100305 W. W. Grainger Drill Bit 4823 3.19
Total for Chk 100305 3.19*
100306 Hawkins Water Treatmen Chlorine 4825 638.20
Total for Chk 100306 638.20*
100307 Hydraulic Specialty Co Equipment Repair 4823 185.40
Total for Chk 100307 185.40*
100308 Imperial Headwear, Inc Golf Merchandise 4901 1,912.50
Total for Chk 100308 1,912.50*
100309 Independent Delivery S 4160 225.00
Total for Chk 100309 225.00*
100310 Infratech Link Pipe Installation,C 15,627.50
Total for Chk 100310 15,627.50*
100311 Insty Prints Business Cards 4901 43.13
Total for Chk 100311 43.13*
100312 J-Craft, Inc. Repair & reinstall Valve 4465 2,414.51
Total for Chk 100312 2,414.51*
100313 Beth E. Johnson Recording Secretary 4180 77.00
Total for Chk 100313 77.00*
Date: 04/08/1999 Time: 11:29:21 Operator: Marge Norquist
Page: 7
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
100314 Kath Auto Parts & Mach Rocker, Filter Wrench 4462 198.64
Total for Chk 100314 198.64*
100315 Knox Commercial Credit Paint 4460 24.55
Total for Chk 100315 24.55*
100316 Labor Relations Associ Grievance Arbitration 4160 7,315.00
Total for Chk 100316 7,315.00*
100317 Larsco, Inc. Stack Kit, Gasket Kit 4823 612.12
Total for Chk 100317 612.12*
100318 League of Minnesota Ci Medical Ins.-Michna 4200 196.45
Total for Chk 100318 196.45*
100319 Lighting Plastics of M Acrylic Lens-Basement Ki 4160 220.71
Total for Chk 100319 220.71*
100320 M.A.M.A. Luncheon Meeting 4130 16.00
Total for Chk 100320 16.00*
100321 M.A.S.W.C.D. Wetlands Manual 4415 50.47
Total for Chk 100321 50.47*
100322 MCI Worldcom Long Distance 4160 124.32
Total for Chk 100322 124.32*
100323 M & J Industries, Inc. License overpayment 24.00
Total for Chk 100323 24.00*
100324 MacQueen Equipment, In Debris Hose 4823 1,716.08
Total for Chk 100324 1,716.06*
100325 Manpower Receptionist 4823 1,502.82
Total for Chk 100325 1,502.82*
100326 Masys Corporation Enfors Maintenance 4200 623.69
Total for Chk 100326 623.69*
100327 Menards 8' Cap Strip 4901 525.69
Total for Chk 100327 525.69*
100328 Metro Legal Services, 4100 24.00
Total for Chk 100328 24.00*
100329 Midwest Coca/Cola Beverages 4901 1,007.51
Total for Chk 100329 1,007.51*
100330 Midwest Fence & Mfg. Vinyl Ameristar, Fitting 4650 10,201.80
Total for Chk 100330 10,201.80*
Date: 04/08/1999 Time: 11:29:21 Operator: Marge Norquist
Page: 8
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
100331 Minnesota NAHRO Membership Fees 4650 135.00
Total for Chk 100331 135.00*
100332 Midwest Specialty Sale Pivot Pins, Clevis Pins 4360 72.14
Total for Chk 100332 72.14*
100333 Minncor Central Furniture 4650 5,562.10
Total for Chk 100333 5,562.10*
100334 Minnegasco Natural Gas 4901 97.91
Total for Chk 100334 97.91*
100335 Minnesota Weights & Me March 16th Inspection 4470 200.00
Total for Chk 100335 200.00*
100336 Mizuno USA, Inc. Golf Merchandise 4901 1,247.84
Total for Chk 100336 1,247.84*
100337 Mounds View, City of Meter Refund used for Me 40.00
Total for Chk 100337 40.00*
100338 Murlowski Properties, Asphalt 4823 145.74
Total for Chk 100338 145.74*
100339 N.E.P. Corporation Contact Tip, Nozzle, Dif 4462 112.50
Total for Chk 100339 112.50*
100340 New Brighton, City of Tree Services 1,485.15
Total for Chk 100340 1,485.15*
100341 New Brighton Parks/Rec Christmas Tree recycling 4420 125.00
Total for Chk 100341 125.00*
100342 Nike, Inc. Golf Merchandise 4901 2,063.64
Total for Chk 100342 2,063.64*
100343 Greg Norman Collection Golf Merchandise 4901 2,662.78
Total for Chk 100343 2,662.78*
100344 North Country Ford Car Parts 4460 8.53
Total for Chk 100344 8.53*
100345 Northern Tool & Equipm Plier Set, Wrecking Bar, 4360 41.99
Total for Chk 100345 41.99*
100346 Northern Sanitary Supp Squeegee, Mopheads, Towe 4350 287.54
Total for Chk 100346 287.54*
100348 Northern States Power 8290 Coral Sea St.-Clubh 4901 7,337.65
Total for Chk 100348 7,337.65*
Date: 04/08/1999 Time: 11:29:21 Operator: Marge Norquist
Page: 9
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
100349 Northwest Family YMCA Prof.Serv.-Comm.Ctr.-Feb 4350 8,120.00
Total for Chk 100349 8,120.00*
100350 Orkin Exterminating Co Exterminating-April 4160 88.29
Total for Chk 100350 88.29*
100351 Matt Parrott & Sons Co Laser Utility Bills 4820 542.81
Total for Chk 100351 542.81*
100352 Perfect "10" Car Wash Car Wash 4200 5.33
Total for Chk 100352 5.33*
100353 Photos by Jenny Balance of Invoice 4350 167.80
Total for Chk 100353 167.80*
100354 Pitney Bowes Postage Machine 4160 843.00
Total for Chk 100354 843.00*
100355 Pocketec, Inc. Golf Merchandise 4901 220.95
Total for Chk 100355 220.95*
100356 Premier Upholstery, In Truck Seat Repair 4826 290.00
Total for Chk 100356 290.00*
100357 Print Central Large Bond Copies 4160 8.79
Total for Chk 100357 8.79*
100358 Radisson Hotel & Confe Council Retreat 4100 1,970.83
Total for Chk 100358 1,970.83*
100359 Ramsey County 1998 Year End Assessment 4150 59.87
Total for Chk 100359 59.87*
100360 Real Estate Journal Subscription 4650 75.00
Total for Chk 100360 75.00*
100361 Regional Mutual Aid As Membership Dues 4470 10.00
Total for Chk 100361 10.00*
100362 River Junction Tree Se Tree Pruning 4380 3,564.00
Total for Chk 100362 3,564.00*
100363 Shannon Roepke Expense Reimbursement 4350 92.46
Total for Chk 100363 92.46*
100364 City of St. Paul Radio Service & Maintena 4200 216.46
Total for Chk 100364 216.46*
100365 St. Paul Pioneer Press Ad-Administration 4160 106.26
Total for Chk 100365 106.26*
Date: 04/08/1999 Time: 11:29:21 Operator: Marge Norquist
Page: 10
City of Mounds View o
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
100366 Short-Elliott & Hendri Design/Construction-Boos 4823 1,750.44
Total for Chk 100366 1,750.44*
100367 Shred-It Shredding 4200 49.95
Total for Chk 100367 49.95*
100368 Sign-A-Rama, U.S.A. Signs for Community Cent 4730 812.86
Total for Chk 100368 812.86*
100369 Signal Systems, Inc. Pix Ribbons 4901 32.10
Total for Chk 100369 32.10*
100370 Sirchie Finger Print L Hinge Lifters,Latent Kit 4200 78.60
Total for Chk 100370 78.60*
100371 Snyders Film Processing 4180 20.14
Total for Chk 100371 20.14*
100372 Spalding Golf Merchandise 4901 1,485.60
Total for Chk 100372 1,485.60*
100373 City of Spring Lake Pa Sewer Charge 4823 525.20
Total for Chk 100373 525.20*
100374 Spring Lake Park Fire Fire Inspection Services 4210 874.91
Total for Chk 100374 874.91*
100375 Spring Lake Park Lumbe Lumber 4902 73.49
Total for Chk 100375 73.49*
100376 Steichens Sporting Goo Softballs 4352 744.43
Total for Chk 100376 744.43*
100377 Roger W. Stigney Mileage Reimbursement 4100 27.60
Total for Chk 100377 27.60*
100378 Stretchers Professiona Mastercom Siren/Switch 4200 164.02
Total for Chk 100378 164.02*
100379 Stringer Business Syst Rysograph Supplies 4350 126.03
Total for Chk 100379 126.03*
100380 Sun Mountain Golf Merchandise 4901 46.75
Total for Chk 100380 46.75*
100381 Sysco Food Services of Candy, Chips, Franks 4901 583.27
Total for Chk 100381 583.27*
100382 T.S.E., Inc. Janitorial Service-Comm. 4350 760.00
Total for Chk 100382 760.00*
Date: 04/08/1999 Time: 11:29:21 Operator: Marge Norquist
Page: 11
City of Mounds View
FM Entry - Invoice Payment - Approval of Bills
Check # Vendor Alpha Name Description All Amount
100383 Tee's Plus Tee Shirts 4200 1,139.26
Total for Chk 100383 1,139.26*
100384 Tele-Commuter Resource Membership 4130 150.00
Total for Chk 100384 150.00*
100385 Toll Gas & Welding Sup Acetylene Cylinder 4462 11.21
Total for Chk 100385 11.21*
100386 Tower Asphalt, Inc. Asphalt Mix 4470 330.68
Total for Chk 100386 330.68*
100387 Traffix Graphix Truck Door Lettering 4360 80.00
Total for Chk 100387 80.00*
100388 U. H. L. Co. Filter Switches,Terminal 4650 1,850.00
Total for Chk 100388 1,850.00*
100389 U. S. Filter Distribut Clamps 4823 742.46
Total for Chk 100389 742.46*
100390 U. S. West 785-0950 4360 271.71
Total for Chk 100390 271.71*
100391 U. S. Tire & Exhaust Tires 4460 69.71
Total for Chk 100391 69.71*
100402 Unitog Rental Services Floor Mats 4350 860.72
Total for Chk 100402 860.72*
100403 Wager's, Inc Maintenance Contract 4460 27.00
Total for Chk 100403 27.00*
100404 Warner Industrial Supp Paint 4460 89.43
Total for Chk 100404 89.43*
100405 Warning Lites of Minne Road Warning Signs 4823 382.44
Total for Chk 100405 382.44*
100406 Waste Management - Bla Rubbish Pickup 4901 1,179.74
Total for Chk 100406 1,179.74*
100407 Westburne Supply, Inc. Apollo Ball Valve 4823 10.65
Total for Chk 100407 10.65*
100408 Zep Manufacturing Co. Zep Unitabs, Zep Flash 4460 262.81
Total for Chk 100408 262.81*
Grand Total 715,416.02*
From the desk of:
Voice Mail: (612)717-4003
flj,
NDS Dan Coughlin
Phone: (612)717-4000
o; Mayor of Mounds View OM Fax: (612)784-3462
A
r°- ess • Partners
March 24, 1999
Dear Mr. Mueller,
I just wanted to write you a personal note thanking you for your comments at the Council Meeting
this past Monday. I do recall your statements in years past and hopefully we all can now work
towards dealing with the problems you so eloquently stated.
I did talk directly with the Police Chief first thing the next morning and he told me that you would be
contacted by someone in the department regarding your concerns. In addition, the Chief did tell me
that a patrol officer will be put completely on traffic control in the very near future and that this has
been in the works for some time now.
As I told you at the meeting, even I have problems with speeders on my road despite the horrible
condition of the road surface. I do not get any preferential treatment with extra patrols on my street
simply because I am Mayor. This thankless job simply does not carry with it any major power to
affect the police department in this way. Case in point, the other day I was ticketed for having expired
tabs on my old pickup truck by one of Mounds View's officers. I was granted no winks or warnings -
I got a ticket for $50, period.
Hopefully we can slowly turn the tide on speeders. As I talk with other city leaders in the Metro area,
I have come to understand that speeding on residential roads seems to be a cultural change more than
anything. Everyone seems to be struggling with more people rushing here and there for all kinds of
reasons.
However, even with that in mind, I believe this city has an obligation to try to stem the tide of this
speeding phenomenon because it is a huge safety issue for kids and adults alike. I will continue to
attempt to deal with such matters while keeping in mind that this city has a finite amount of resources
to address this and a thousand other problems in this town.
Again, I thank you for your input. Please feel free to contact me if you have any additional comments
or concerns.
Sincerely,
(062,,7"' /(-- i
Dan Coughlin
Mayor of Mounds View
E-mail: DanC@isd.net
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rePRINTED INK WET„TM 2401 Highway 10• Mounds View, MN 55112-1499
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Equal Opportunity Employer
9 A_
RESOLUTION NO. 5330
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ACCEPTING A REPORT FROM THE MOUNDS VIEW STREETS
POLICIES COMMITTEE ON RECOMMENDED CHANGES TO EXISTING STREETS
POLICIES AND SETTING PUBLIC NOTICE AND HEARING DATES FOR FURTHER
COMMUNITY REVIEW AND INPUT FOR FINAL POLICIES CONSIDERATION
WHEREAS,the Mounds View City Council established a Streets Policies Committee in
Resolution 5267 on September 14, 1998; and
WHEREAS,this committee was charged to review the street reconstruction and
assessment policies, and the city's financing abilities pertaining to those policies; and
WHEREAS,the Streets Policies Committee has met during the period since and has now
completed its report pertaining to its charge; and
WHEREAS,the recommendations in the report are as follows:
Recommendation#1: The standard from which to start considering a street improvement should
be based on the current design of the street.
Recommendation#2: [That] streets should be designed to provide a safe driving surface,but no
wider than necessary to minimize the amount of impervious surface. The City will consider all
drainage options.
Recommendation#3: [The city should] determine the concerns of the residents who are
involved in the project through a City-sponsored questionnaire and follow up with
additional informational meeting with those residents before Council approves action.
The feasibility study is to incorporate the residents' issues and concerns.
Recommendation#4: [That] the City integrates a flexible 18-to 36- month time schedule for
street reconstruction projects.
Recommendation#5: [The City should] integrate certifying our MSA road system as complete
into the city's overall project improvement plan.
Recommendation#6: [That] the City considers bonding and/or creating interest-bearing-only
funds to contribute toward the City's share of reconstruction costs.
Recommendation#7: [That the City should] reduce the property owners' assessment from 50%
to 20-25% of the reconstruction project.
AND WHEREAS, residents can read the full report during working hours at Mounds
View City Hall and authorizes staff to publicize the report in the local media and city newsletter;
and
TxEREFOR_V,SE
accepts the report from the
consideration during regul—
minimum of two public
recommendations aria G'
June 28, 1999.
A-ND BE IT T
extends its gratitUcte �_
fine effort
the committee'.
Adopted this
A�est.
G�ci -
THEREFORE BE IT NOW RESOLVED that the Mounds View City Council hereby
accepts the report from the Streets Policies Committee for the City Council's further
consideration during regularly scheduled work sessions and council meetings and sets a
minimum of two public hearings for the community to comment and discuss the
recommendations and City Council considerations for formal City Council action no later than
June 28, 1999.
AND BE IT FURTHER RESOLVED that the Mounds View City Council hereby
extends its gratitude to the members of the Streets Policies Committee for their hard work and
fine effort in compiling this report. The City Council recognizes these individuals who served on
the committee: _
Chair- Mary Malrick Dan Coughlin
Jim Schmidt Rob Marty
Ordeen Braathen Jim Norton
Debbie Rielley Barbara Haake
Brian Kaden Pat Michna
Adopted this 12th day of April, 1999.
Dan Coughlin, Mayor
Attest:
Charles S. Whiting, Clerk Administrator
PDItem No. I
Type of Business: CB
WK: Work Session;PH:Public Hearing;
CA: Consent Agenda;CB:Council Business
City of Mounds View Staff Report
To: Mayor and City Council
From: Cari Schmidt
Item Title/Subject: Building Inspection Contract And Resolution 5329 Appointing
Constance Forsythe as the Certified Building Official 5331
Authorizing the City to enter into this Agreement.
Date of Report: April 8, 1999
The Council was presented with a copy of the proposed building inspections contract
with the Spring Lake Park-Blaine-Mounds View Fire Department at the previous work session
and Council meeting. (Please refer to that copy)
There have been no substantive changes to that contract since the last draft was presented
to you(as of today 4/8/99).
The attached Resolution 5329 names Constance Forsythe as our Certified Building
Official. It also lays out the Cities responsibility in the event of suit against the Building Official.
Also attached is Resolution 5331 authorizing the City to enter into this agreement.
I will not be present for the meeting on Monday night(FEMA disaster training in
Maryland). If you have any questions before Saturday, please call me (717-4008). After
Saturday,please call Chuck(717-4001) or Fire Chief Nyle Zikmund(786-4436).
Respectfully Submitted,
Cari Schmidt
Assistant to the City Administrator
U:\CARIS\ADMIN\LEGAL\BUILD.MEM --
;`
RESOLUTION NO. 5331 '
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE CITY OF MOUNDS VIEW TO ENTER INTO AN AGREEMENT
WITH THE SPRING LAKE PARK-BLAINE-MOUNDS VIEW FIRE DEPARTMENT
FOR BUILDING INSPECTOR SERVICES
WHEREAS,the City of Mounds View(City)provides building inspection services to its
residents and businesses; and
WHEREAS,these services have historically been provided by a City of Mounds View
employee; and
WHEREAS,the City of Mounds View, has determined that it will be more cost effective
to enter into an agreement with the Spring Lake Park-Blaine-Mounds View Fire Department
("Fire Department") for the Building Inspection services; and '',
WHEREAS,the Fire Department has hired a duly certified Building Official in
compliance with the State of Minnesota Commissioner of Administration; and
WHEREAS,the City and the Fire Department have reached agreement on contract terms
(which is attached to this resolution);
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MOUNDS VIEW, MINNESOTA THAT the City may enter into an agreement for
building inspection services with the Fire Department in accordance with the terms of the
contract attached hereto.
Adopted this_day of April, 1999
ATTEST
Mayor Dan Coughlin
(SEAL)
Charles S.Whiting,City Administrator
RESOLUTION NO. 5329
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPOINTING CONSTANCE FORSYTHE AS THE CERTIFIED
BUILDING OFFICIAL FOR THE CITY OF MOUNDS VIEW
WHEREAS, the City of Mounds View, Minnesota has entered into an agreement with the
Spring Lake Park-Blaine-Mounds View Fire Department for building official services for the
City of Mounds View; and
WHEREAS, the contract requires that an individual be named as the Certified Building
Official; and
WHEREAS, Constance Forsythe is duly certified by the State of Minnesota
Commissioner of Administration to perform Building Official services; and
WHEREAS, the Uniform Building Code holds that the Building Official, when acting in
good faith and without malice in the discharge of duties, has a suit brought against them, shall
not be held personally liable; moreover that the City shall indemnify said Official from any
judgement resulting therefrom;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MOUNDS VIEW, MINNESOTA THAT Constance Forsythe,through contract with the Spring
Lake Park-Blaine-Mounds View Fire Department, is the Certified Building Official for the City
of Mounds View; Moreover that the City of Mounds View agrees to indemnify the
aforementioned Building Official,who, acting in good faith and without malice, has a judgment
rendered against them.
Adopted this_day of April, 1999
ATTEST
Mayor Dan Coughlin
(SEAL)
Charles S.Whiting,City Administrator
Item No. C
Staff Report No.
Meeting Date: 4/12/99
Type of Business: CA
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;CB:Council Business
Ci of Mounds View Staff Report
To: Mayor and City Council Members
From: Rick Jopke, Community Development Director
Item Title/Subject: Extension of Time frame to File Final Plat for the
Everest Building N Project
Date of Report: April 1, 1999
Background:
On October 27, 1997 the city approved a final plat for Mounds View Business Park East 2ND Addition
presented by the Everest Group,Ltd.to facilitate the development of Building N. The plat has not yet
been filed. The City's subdivision code in 1202.07 Subdivision 4 states: "If the final plat is approved,the
subdivider shall,within one hundred twenty(120)days,record it with the County Register of Deeds or
Registrar of Titles ". The 120 day deadline occurred on February 27, 1998. The City Council on
March 23, 1998 granted an extension until June 25, 1998 as allowed by ordinance. In September of 1998,
Everest requested and was granted an additional extension. This extension has expired and Everest has
requested an additional extension.
The City's subdivision code in 1202 .07 Subdivision 5 states: "in the event the plat is not recordable as
approved or the subdivider fails to record within the time prescribed herein,the Council may re-approve
the final plat upon the following terms and conditions: a)that the subdivider proves to the satisfaction of
the council that the delay was caused by conditions beyond the control of the subdivider, and b)that the
extension of the time request has or will have no adverse effect on the City or property owners of the
City, and that the Council shall set the time limit of the extension requested but in no event shall it exceed
one hundred twenty(120) days. The City Council in the past has interpreted that multiple extensions can
be granted but that any extension granted cannot exceed 120 days.
Analysis:
It is staff's understanding that the delay has been caused by the inability to finalize tenants for the
proposed building. The proposed plat remains unchanged.It is staff's opinion that the extension would
have no impact or adverse effect on the City or property owners of the City.
Recommendation:
Staff recommends that the City Council pass a motion approving a 120 day extension to allow the plat to
be filed no later than August 10, 1999.
0-1 170
Rick Jopke, Community Development Director
N:\DATA\USERS\RICKJO\SHARE\41299EV.RPT
- A
EVEREST DEVELOPMENT, LTD.
A MEMBER OF THE EVEREST GROUP,LTD.
March 30, 1999
Via Facsimile #612/784-3462
and U.S. Mail
Rick Jopke
Community Development Director
CITY OF MOUNDS VIEW
2401 Highway 10
Mounds View, MN 55112
Re: Building N Project
Mounds View Business Park East 2nd Addition Plat
Plat Approval Extension
Dear Rick:
By this letter we are requesting extension of the plat approval for Mounds View
Business Park East 2nd Addition, the replat of the parcels making up the Building N site
into one new platted lot. The plat is unchanged from the previously approved plat.
Please place this request on the next available City Council agenda and let me know
what that agenda is. Thank you for your assistance.
Sincerely,
EVEREST DEVELOPMENT, LTD.
(7,6214).1,_
Timothy J. Nelson
TJN:Ic
2665 Long Lake Road
Suite 120 • Roseville, MN 55113
(651)636-5500 Fax: (651)636-0183
MOUNDS VIEW Exhibit A
Parks and Recreation Commission
February 24, 1999, 6:30 pm
Minutes
Commissioners present: Frank Silvis, Gary Stevenson,Mary Benz,Dave Long and Rob Marty
(Council Liason).
Commissioners absent: Stan McDonald, Pam Starr, and Sherry Gunn.
Staff present: Terri Blattenbauer(YMCA),Rick Wriskey (Forestry) and Steve Dazinski (Public
Works).
Meeting called to order 6:35 pm.
Motion to approve the January 27,and special meeting,February 10 minutes by Gary,with a
second to the motion by Dave.
Rick Wriskey gave a 30 minute presentation on what the Forestry department in Mounds View
does. Including the in-house landscaping at the MVCC and City Hall. He also informed the
commission that tree planting at the community center this spring will involve the Pinewood
Elementary school kids on Arbor Day.
Terri asked the commission to begin brainstorming ideas of what projects they might be
interested in pursuing in 1999 for usage of some park dedication funding. Steve was present to
inform the group on the existing trail system in Mounds View and his thoughts on paving the
remaining trails,particularly at Silverview. Apparently there had been some resistence by
residents in that area. Terri will get information on a public hearing. Developing trails at the
golf course for a nature trail is also an interest. Terri will invite John Hammerschmidt to the
March meeting to discuss plans. Lighting for the paths to the softball fields at City Hall, and the
volleyball courts was also discussed. Steve will get a cost estimate for this. Terri will explore
the possibility of moving the playground equipment from Woodcrest,which is no longer a park,
to Random park which would enhance the existing equipment. Discussion turned to the outdoor
basketball courts that were included in the MVCC original plans. The cost of adding 2 half
courts is $4,590 each.
Gary made a motion to proceed with the outdoor basketball courts and the process of
paving the trails at Silverview. Seconded by Mary. Motion carried.
Terri updated the group on the Community Center. All amenities that went to the City Council
were approved to be paid by the construction budget,however, a 2nd bid must be sought for the
baskets, since it is over a certain dollar amount. All other purchases are being worked on with
specs,budgeted numbers, etc. Bruce Kessel,Finance Director has asked Coke if they would be
interested in partial or full sponsorship of the scoreboard. Mike Ullrich is working on cable
hookup for the lobby for a TV. Terri will pursue two other ideas for programming which would
incur cost in 1999, Border Patrol for the parking lot for street hockey, and also virtual golf for a
portion of the storage closet in the gym. The commission believes that this space would be best
utilized if it could be locker/changing space. Other happenings include a school flyer for spring
programs, a day camp program is potentially being developed for summer and possible outreach
with the schools for spring and summer. The MVCC is hosting a state men's and women's
volleyball tournament on April 17-18 sponsored by the Minnesota Sports Federation. Terri will
check with Steve's Appliance for a refrigerator donation for the Sr. lounge.
There was brief discussion on the issue of having safety bags in softball. Currently they are not
required, however, at some point will be and are a safety measure that should be considered.
They are approximately $100 each.
Dave made a motion to approve the purchase of 4 safety bases for softball. Seconded by
Mary. Motion carried.
Next meeting: March 24, 6:30 pm(Dave and Mary will not be present)
Meeting adjourned: 8:20 pm
MOUNDS VIEW Exhibit A
Parks and Recreation Commission
March 24, 1999, 6:30 pm
Minutes
Commissioners present: Frank Silvis, Sherry Gunn, Gary Stevenson, and Rob Marty
(Council liason).
Commissioners absent: Stan McDonald, Pam Starr, Dave Long, and Mary Benz.
Guest present: John Hammerschimdt (Bridges Golf Course General Manager)
Staff present: Terri Blattenbauer(YMCA)
Meeting called to order at 6:35 pm.
Sherry shared an opening thought about a commercial and opening a box of crayons. The
meaning is that we are all special. She also shared an editorial written by a parent.
A motion was made to approve the minutes from February by Sherry with a second to the
motion by Gary.
John Hammershcmidt, General Manager of Bridges Golf Course was invited to talk about
plans for the golf course. A few of the topics included, the possibility of placing
billboards on 118 to help with debt, moving the compost from Arden Park to the golf
course, the wetlands study, and time for questions by the Commissioners.
Terri updated the commission on some items from the February meeting. Steve Dazenski
is securing a cost estimate for path lighting for sand volleyball and softball at City Hall.
The subject of paving the trails at Silverview will be an agenda item for the April 5
council work session in regards to notifying the affected residents. The commission had
suggested the move of Woodcrest playground equipment to Random Park. It was
recommended by Public Works to move the equipment elsewhere due to several reasons,
including, color scheme, space, as well as others. The commission would like to continue
pursuing the move to Random Park. The equipment may be difficult to move from the
footings, however, P.W. Department will attempt to salvage what they can. Discussion
moved to adding a trail system along Silver Lake Road to Count Road I, also, along
Highway 10. A bridge over Highway 10 was also discussed, as well as adding a culvert
at Silverview. These items could potentially be apart of the Park dedication plan.
Discussion and update on these items will be continued at the April meeting.
Terri gave an update of programming at the Community Center and the Parks and
Recreation programs for Spring (Exhibit A-1 attached). Spring programs begin the week
of March 29. A Marketing Plan is being developed for MVCC and P & R Department, a
refrigerator is being donated by Steve's Appliance. It will be a used one, and we will be
checking with them periodically on the status of any trade-in. The approved amenities
have been ordered and should be complete in 6-8 weeks. Coke was approached to
sponsor the scoreboard and declined. Terri will continue to explore the rationale to
purchase a Border Patrol for the MVCC parking lot. The Minnesota Sports Federation
will be sponsoring a weekend long Masters Volleyball tournament at the community
center April 17-18. Lastly, an after hours part time cleaner has been hired to clean the
facility M-F. A weekend cleaner is still being sought.
An update item for next meeting, Terri will speak with Rick Wriskey on a timeline for
landscaping.
Motion to adjourn from Gary with a second from Sherry. Meeting adjourned 8:10 pm.
Next meeting: WEDNESDAY,APRIL 28, 1999
CITY HALL, 6:30 PM
MVCC/RECREATION UPDATE Exhibit A-1
March 24, 1999
Spring Programs
(Begin week of Mar. 29)
Category Participants Winter
Preschool 45 25
Youth 62 17
Swimming 99(5 classes full) 32
Senior exercise 20 15
Senior dining 24 23
Senior defensive driving 44 47
Adult basketball 7 teams 3 teams
Line dance, ballroom dance, Tai Chi 42 21
Teen night 70 (Mar.19) 34
Adult softball leagues 13 --
Youth baseball 110 --
Family trip 4 --
TOTAL 540 (not incl. Leag) 234
Summer Programs
• Summer playground programs at Groveland, Hillview, Lambert, & Silverview
Collaborative with Northwest Youth& Family Services (NWYFS),Northwest
YMCA, and Pinewood Elementary. MVCC will provide physical component at
Pinewood for existing program.
• Manufactured home programming with NWYFS at Town's Edge
• Youth soccer leagues and/or instruction
• VB camps/clinics
• Basketball camp
• Dance
• Preschool programs
• Youth baseball
• Swimming lessons (transition to Y Aquatics)
• Babysitting
• Teen nights
• Canoe instruction
• In-line hockey, camp, instruction ??