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HomeMy WebLinkAboutAgenda Packets - 1999/03/01 I CITY OF MOUNDS VIEW WORK SESSION AGENDA March I, 1999 6.00 p.m. Items Discussed Per Consensus 1. Discussion of Forester Report. 2. Discussion of Redevelopment Proposal for 2091 Hillview Road. 3. Discussion of Regarding Request for a Sub-standard Street Extension over Unimproved Laport Road Right of Way 4. Discussion of Streets Committee Final Draft Report. 5. Discussion of Spring Lake Road 1999 Project. 6. Discussion of Signal Light at Pleasantview Drive and Highway 10. 7. Review of City Consultant Arrangements. 8. Discussion of Amendments to the Development Agreement with the Michael Investments (Everest Group) concerning the Building N Project. 9. Discussion of Golf Course Superintendent Report and Discussion. 10. Discussion of City TIF Use Policies,Options and Analysis. A. Possible Decertification 11. Discussion of approving the following contracts for catering services at the Community Center and authorize the mayor and clerk-administrator to execute said contracts for and on behalf of the City: 1. Food Service-Elegant Thymes Catering; and 2. Liquor Service-Robert Waste 12. Discussion of Chief Ramacher's Severance Agreement. 13. Discussion of Position Reclassifications. 14. Discussion of City Administrator Review Process. 15. Discussion of Limits on Time Use of City Airline Ticket Purchase. 16. Discussion of Resolution Regarding Mounds View Participation in Reliever Airport Coalition. 17. Discussion of Meeting Date Change-April 5 Work Session to March 26. MEMO February 26, 1999 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: March 1, 1999 City Council Work Session Congratulations to Rob and Wendy Marty on their birth of Robbie Jr. We hope everything is going well. As far as Monday night is concerned,we do have a number of things,many though should not take too much time. The remaining items are meant to get Council discussion underway regarding significant policy objectives. So, we can see how things go. My comments here are going to be more brief than usual since it has been a busy week and I am trying to rap some things up. Here goes: Item 1-Forester Report: Rick Wriskey will be present to introduce himself and cover some tree related topics the Council may find interest in, particularly as spring approaches. Questions about tree trimming, leaf and brush pickups, storm responses and the like are good discussion items for Monday. Item 2-Redevelopment Proposal for 2091 Hillview Road: Steve Dorgan will report on this item. A reminder, the Home and Garden Show is going on at the MVCC this weekend. Please stop in. Item 3 - Substandard Street Extension: Staff will report on this item. Item 4 - Streets Committee Report: I attended a lengthy Streets Committee meeting Thursday night along with Mike Ulrich and Council member Quick. The Committee will request more time. Chairperson Mary Malrick will be present to update the Council on the Committee's work. Generally, they have reached a point where they would like to formulate their final positions on streets and assessment policies. Work is still needed though to clarify their positions. The group has not spent a great deal of time looking at the fiscal implications of changes to the assessment policy,but does seem to have some sense of where those policies should go. I would expect another month will greatly help them complete their report. Item 5-Spring Lake Road 1999 Project: Some discussion with the Council regarding this project should take place in order to determine the preferred process for this year. It should be recalled that when the City Council acted last May, the general action was to approach the County to redo the road. While this was generally satisfactory to the residents involved, some particulars should be reviewed and preferences determined with the Council. Mike will address this item. Item 6 - City Consultant Agreements: We had this item on the agenda a couple of weeks ago. If Council members can bring the attorney and engineer agreements with them, it would be appreciated. I will bring a couple of copies if you no longer have them. Essentially, while we have designated these two firms for their services,the City often enters into consulting arrangements,and since we will likely be doing so soon again, some general understandings about ways the City can work in those situations maybe helpful, particularly if there are preferences for something else. Item 7- Golf Course: John Hammerschmidt will be present to review issues coming up at the golf course and to help get familiar with concerns the Council may have with the course. We have been approached on the matter of billboard signs on golf course property, and other properties owned by the City. We may need to spend a little time on that issue, but also I think it would be helpful to review the fiscal operations of the course, our debt and operating commitments and our staffing arrangements. Item 8-TIF: Can anyone really get enough of TIF? Let's go through it again,if for no other reason in that it is so fun. Just kidding. We do need to discuss this issue though. I would like to stress that from staffs perspective it is more assuring knowing Council understands TIF than what decisions you may actually make regarding TIF. Please remember this as the discussion goes on and forgive us if it seems as though TIF is being defended. The Council has a variety of options it can consider in regards to the City's use of these funds,but we are also faced with some obligatory commitments in our bond issues. Bruce,Rick,Kevin and myself will participate in the discussion, but ultimately the decisions on direction will be the Council's. There has also been some public discussion of decertifying district 4 and removing some parcels from the other districts and we can review those options as well. No one should expect to cover this whole thing in one meeting, but knowing how much work some of the Council have already done to understand TIF should be helpful in charting its course for the near future. Item 9 - Catering Service Agreements: Bruce will report on these items for the MVCC. Item 10-Police Chief Severance Agreement: With Chief Ramacher retiring,an interest in utilizing a heretofore collective bargaining provision has been requested. Two years ago, I proposed a provision in the patrol agreements that would allow a retiring officer to utilize 65% of accumulated sick leave as a pool from which to pay for monthly health insurance premiums until age 65 or when those funds ran out. This was an alternative to the existing severance of receiving a lump sum payment of up to half of the equivalent of 960 hours unused sick leave, a provision intended to reward long term employees with the added affect discouraging use of sick leave. Upon my arrival I felt too much sick leave was still being used because some officers had accumulated far in excess of 960 hours and therefore had no incentive not to use sick leave. Since a sick officer not only still gets paid, a replacement likely getting paid time and a half gets scheduled, meaning a sick officer is an expensive one. Aside from management checks on the legitimacy of the sick leave, it was still hard to control. My proposal was also meant to address another issue that may come up,that being the officer that would like to retire if it were not for the ongoing health insurance costs. It also allows a slower depletion of funds, albeit potentially more, than the one time payout of severance. While turnover is not encouraged,there are times when the ability to create it is in the interest of the department and the employee. Also, as a tradeoff to getting the policy,the bargaining unit agreed to cutting down from 15 to 13 sick days a year. So this leads us to now. This policy has not been utilized to date because no one has retired. Chief Ramacher naturally is aware of the policy and has expressed interest in utilizing it even though he is not part of the bargaining unit. I reviewed his sick leave and found an abundance of unused leave, making the arrangement under bargaining unit agreement costly. Cari's memo shows why. However, since the policy does not apply technically to Ramacher,we reviewed what I thought to be a more reasonable approach that serves his interest, but also the City's. Roughly, the severance payout would be over $15,000 at one time. Taking the health insurance option would commit the City to just over $38,000. However, those funds would be paid out only in the amount of the monthly insurance premium meaning the City retains the funds,earns interest over time and commits no more than this amount regardless of insurance premium costs. The funds cannot be used by Ramacher for anything else nor be paid out if he no longer wanted or needed (i.e. dies) insurance. It is also not transferable to spouse or family. As for his remaining in the health insurance group, he has that option anyway but at his cost, so if his health deteriorates and correspondingly his medical costs go up, he is entitled to be in the group regardless. All this being as it is, I would recommend the Council direct myself to formulate an agreement with Ramacher and utilize this option. In doing this we realized a couple of holes in the collective bargaining agreement and can address those Monday evening as well. Item 12 -Position Reclassifications: I have two positions to discuss with the Council that I think should be reevaluated and compensated differently. First, I think Carl Schmidt's position of Assistant to the City Administrator should be changed to Assistant City Administrator. I have lots of work to do in redefining that position, but essentially it means placing more direct authority in her position and compensating appropriately. I haven't worked on that side of it yet. Second,Tracy Sanchez's position of Communications Coordinator has taken on some responsibilities over the years, but may now warrant some further discussion. Council may recall that in the 1999 budget funds were put aside for an electronic filing system. Monday I would like to review this and go over what I think it will mean for personnel commitment. I threw in your packets some comparative job description, but to be honest I simply have not had the time to formulate something more specific for you. Generally,I am seeing the need and good reasoning to consider this, and that is why I am placing it on the agenda. Item 13 - City Administrator Review: I have not had a review from the Council since last year. In your packet is the outline that came from Brimeyer in my hiring, and a single page sheet that I use for reviewing employees. It is really up to the Council how you would like to do this. Also, since three members have only worked with me for two months,this can be a tool for laying out an agenda for the coming year. Finally, as I mention during the pay discussions last month, it may be more appropriate to deal with me and my wages separate from the other employees and in the context of a performance evaluation. Item 14 -Airline Ticket Policy: It has been suggested that we adopt this policy to demonstrate to Minneapolis our willingness to be considerate of their airport concerns. This may help in getting their support in our airport concerns. Item 15-Airport Coalition Resolution: Since we asked everyone else to adopt this resolution and three have, perhaps we should too. Item 16-Next Work Session Date: I'd like to ask that we change work session dates to have the April meeting on March 29. Since we have five March Mondays, it seems harmless. There will also be an agenda item on Building N in the business park. Rick Jopke has a memo on that item. This week has been busy with the airport legislation and litigation taking up much of the time. Next week appears to be the same. That's it for now. Have a good weekend and see you Monday. Item No. 3 Meeting Date: 3-1-99 Staff Report No. Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;EDAB:EDA Business Mounds View Economic Development Authority Staff Report To: Honorable Mayor, City Council Members From: Steve Dorgan, Housing Inspector Item Title/Subject: 2091 Hillview Dr. —Proposed Redevelopment Date of Report: February 25, 1999 BACKGROUND In July of 1997,the City Council ordered the abatement of code violations for the building located at 2091 Hillview Road due to hazardous conditions. The property owner subsequently released ownership of the property to Principal Residential Mortgage in September of 1997. In October of 1997,Principal Mortgage conveyed the property by"Special Warranty Deed"to the Department of Housing and Urban Development(HUD). In January of 1998,the City entered into an agreement with HUD that required all noncompliant code items on the property be brought into compliance by July 6, 1998. The agreement provided HUD the opportunity to sell the property and have all outstanding code violations on the property corrected. The agreement provides that if the required corrections were not made,HUD may specify "whether the abatement should be in the form of repairs or remediation to abate conditions or razing and removing the improvements on the property". HUD attempted to sell the property through auction on two separate occasions prior to July 6, 1998. Each time a bid on the property was approved,the buyer's mortgage company would not approve a loan due to the abatement order attached to the title. On July 29, 1998, HUD provided a letter to the City requesting the rehabilitation of the building be arranged. At the regular meeting on September 8, 1998 the City Council directed staff to proceed with the abatement of the property by arranging for the correction of all noncompliant code items and have all costs reimbursed by HUD at the time of sale. At this time, no corrections of noncompliant code items have been made. Staff began to draft a"request for proposal"to arrange for the abatement of all noncompliant code items, as well as continue to work with prospective developers to explore options to purchase and rehabilitate the property. Although immediate abatement would eliminate existing code violations, complete rehabilitation of the property would be more beneficial and provide higher quality housing. In addition, by facilitating the purchase of the property by a private developer, city staff would minimize administrative time required to arrange for and carry out the abatement procedure. Staff has been working with several prospective developers to facilitate the purchase and rehabilitation the building since July of 1998 and has just recently received a redevelopment proposal. Unfortunately, a developer would not be able to purchase the property directly from HUD unless through an auction. However,the City may purchase the property from HUD at a 10% discount(approx. $80,100)and in turn sell the property to a prospective developer for rehabilitation. PROPOSED REDEVELOPMENT Staff has received a request from Reentry Services in cooperation with Ramsey County with interest in acquisition and redevelopment of the subject site. Staff has been working with the County and Reentry Services on redevelopment options for the site. Reentry Services has received a funding commitment in the amount of$80,000 from the Family Housing Fund and at least$80,000 from Ramsey County Community Development Block Grant/HOME Funds for acquisition and redevelopment purposes. Reentry Services is proposing to acquire and rehabilitate the subject building for the purposes of providing transitional housing for tenants provided through the East Metro Woman's Council and Wilder Foundation. They also currently operate a similar residence at a duplex home they own in the city. The city has received no complaints or code violations at the duplex property. Reentry CC Memo—2091 Hillview Road February 24, 1999 Page 2 Services is a nonprofit agency and are tax exempt. Property taxes are not paid for the existing duplex and would not be paid for the subject site if acquired. DISCUSSION Throughout the abatement process the property owner,HUD and city staff have attempted most options available to sell the subject site. The preferable scenario would be for the property to be sold to a credible party for complete rehabilitation. This would provide decent, safe and livable housing for the building that may also promote further rehabilitation of the surrounding properties. Other options may include abatement of code violations by the city, demolition of the structure, or release of the abatement order by the city for HUD to auction the property again. If the City performs and abatement on the property as requested by HUD, only corrections to obtain code compliance may be made. HUD did not request demolition of the building,however this scenario would result in a vacant lot that may be difficult to market for redevelopment. The city may also choose to release the existing abatement order on the property and allow HUD to once again auction the property,however again only corrections to obtain code compliance would be required. Reentry Services is proposing to acquire the property from the city with the intention of completely rehabilitating the building to provide transitional housing. The proposed redevelopment project has secured financial backing from two separate funding sources that would ensure a complete rehabilitation project. For Reentry Services to obtain the property,the City would need to purchase the property from HUD (at a 10% discount)and resell the property to Reentry Services. The purchase and resale would occur simultaneously at one closing. All closing costs are proposed to be paid by Reentry Services so there would be no costs incurred by the City. Essentially, formal approval by the EDA or City Council would be required to purchase the property from HUD for resale to Reentry Services and create a development/purchase agreement between the City and Re-Entry to ensure noncompliant code items are corrected as part of the redevelopment process. Since the abatement order was approved in June of 1997, minimal progress has been made to rehabilitate or redevelop the subject property. The proposal by Reentry Services provides for the complete rehabilitation of the subject site. Complete rehabilitation of the subject site would help secure the neighborhood and promote rehabilitation of other buildings in the area. The most prospective option for redevelopment of the building would be for the City to purchase the property at a discount from HUD and sell the property to an established developer. ACTION TO BE CONSIDERED Provide direction to staff concerning whether or not to proceed with the acquisition and resale of the property to Reentry Services for the redevelopment of property located at 2091 Hillview Road. A Steve Dorgan W 211. Housing Inspector 717-4023 Attachments: 1) Location Map 2) Letter of Proposal—Reentry Services Location Map dizal oi 2m & ma N 15 i . . r o622117 = 4:A6MA Ei larliiiiihffill HI 1 U 0 '21 = 7: 7 1 i I 1 &let a g AR111 ,". — LE3853 INSEZI V Lea ''''' ''''M 410Vtliiiii0121 "i'.1.1 . Ite' llii I rr ....7 .-1- saa alma Eamza az22. tttv 4wAttri 0 ---m--0 I .4 M Mig184 WM, LW l' 2091 Hillview Road ,.... ›..z. in, . eib, 4/& -P• 'A-..* el:tit:4v ,t4Ai`. = I ViElliPP WAHL 0 . . t ' m 0 5 omotamo Hillview Road az,,„m E gm 56 ge A offnm,t 4.,, ro ne a r3 n mn Mg Ei 1 EaVA'laPLE 2 KIM A 0 04:1 RE Ea 90 Wo E9 ,x,0 am r,,,ii:5 ffl so I 1 _ 9Ei 2Ia zE RE 63E,K1E2'25.um 0 0:,,,a 62 _ Or 1 H 1 1 Vil, ft In No Ma Inallan mimmill. imiliallialliran : me%lEg2i:;.:.,.,kimEsmElasi E2L uft 0,P eg on Val M I M 1 go _ 0 a . ,,,..,: p. 11f0 Ea Effin'mforA rhg2tml'muersa00 emi'm t r i fC510.1%;;Sreatsol I i i ,. m IN 32:1:2 ere: . r %p.. mu mg me me Epfg Emm,.1 m enm mg la%ma 1 1 1 I 1 444 w 1 a H x:‹:go3 Eim @MU::m liai la imi 0 Ea w 3 0 0 ats EE2 ea 1 1 ss„E el 6 eg"'!fteive / Proposed Redevelopment 2091 Hillview Road 2-25-1999 10: 12AM FROM REENTRY SERVICES INC 651 222 8844 P. 2 R © REENTRY SERVICES, INC. el] 4DMWSTRATtON )W WQ�IATONE$ 1xATa16CARD� w 4S1r.6110 REENTRY WEST REENTRY METRO 3.57 ONEIDA ST. 847 W 7TH$ 647 W.7TH ST. SS2 ASHLAND AVE. 655 W.7TH 6T 444 W.LYNNHURST AvE. ST.PAUL DAN 55102-5642 ST.PAUL.MN 56102.3601 ST.PAUL.MN 55102-3601 ST PAUL MN 55102-2005 ST.PAUL MN 55102-3601 ST.PAUL,MN 55104.3407 (651)222.4411 (651)2924405 {651)2924409 (651)2921466 (661)maw (651)684.1951 FAX 222 8844 DAX 292-9033 FAX 292.9033 FAx 292-9556 FAX 292-9510 FAx 644.5745 February 24, 1999 Steve Dorgan City of Mounds View 2401 Highway 10 Mounds View, MN 55112 • Dear Steve, Reentry Services, Inc. is offering to purchase the HUD owned property located at 2091 Hillview Road, in Mounds View. Reentry will be completely renovating the building to "as new" condition. The property to be purchased will be owned by Reentry Services, Inc. a 501 C 3 non-profit agency located in St. Paul, Minnesota. Reentry Services owns and manages nine properties including three low-income scattered site housing units consisting of a duplex and 4-plex in North St. Paul, and a duplex in Mounds View. The Director of Support Services and a staff of 4 full-time maintenance workers are responsible for implementation and day to day property management of all Reentry property. The building will be used for supportive transitional housing. These are usually single parent families from the Ramsey County Shelter system. East Metro Women's Council is the service provider and will be responsible for all income verification and documentation. They will provide the self-sufficiency program for up to two years for each family plus a one year follow up upon completion of the program. A Wilder Foundation grant from HUD will assist the families with rental assistance. Reentry Services has a firm commitment from the Family Housing Fund of $80,000. Reentry Services is in the process of becoming a C.H.O.D.O. and obtaining necessary funding from Ramsey County to accomplish the renovation. Sincerely, Paul Obrestad Reentry Services, Inc. www•reen1Dy:erv)ces.or 2� n , memo TO: Mayor and City Council FROM: James Ericson, Planning Associate RE: Two Vacant Lots facing unimproved Laport Drive DATE: February 26, 1999 Attached to this memo is a map showing the location of two vacant lots on unimproved Laport Drive. These lots (marked "A" and "B" on the map) have recently been sold on contingency to Mike Aplikowski,who would like the Council to allow for the installation of a sub-standard street extension to service the two lots. The other contingencies associated with the purchase are as follows: • Favorable Wetland Delineation • Favorable soil borings with minimal correction needed • Issuance of Wetland Buffer Permit(depending upon location of wetlands) The current City standards regarding street construction call for a 32-foot wide, nine ton street with B-618 curb and gutters. Mr. Aplikowski would like to know if the Council would allow something less than standard, considering the street would be no longer than 100 to 125 feet and would service no more than two lots. Mr. Aplikowski has also expressed an interest in a third lot behind the two lots on unim proved Laport Drive. This lot, marked "C" on the map, is controlled by the City of Mounds View via a use deed through the County. The original intent of the use deed was for the construction of an underground water reservoir and pumping station. The lot, however, does not meet minimum lot size requirements and as such could not be developed without a variance. In addition, the lot is land-locked without any street service. There was a street platted with this subdivision to service the lot--Faber Street-- which is also unimproved. Because only 30 feet was reserved for the Faber Street right of way, it cannot be developed as a street. I will be at the meeting on Monday night to discuss this request, as will Mike Ulrich and Mr. Aplikowski. 1 .... 10 PF ...::.:;:::::: i _ 8290 ARDAN. . PARK i 8283 N" BRIDGES - } 8271 GOLF \\N "� COURSE 8247 M... - 3 • 4 WY Z , ., 8237 118 8205 •• iiiiiii E.) 2 d �� N N N N N N — 1111111.:81 LAPORT DR a 8145 y �-.. :, B A:::140 a 0 N `° `n ( 'N'I N (Si o ' Q _� N N N N N N N N N N-- Z 8135 j 813 C 8130 O 8141 81 Op Q 8121 L 812E 8123 8120 M 8121 81 ��v 01 p 0 Q ~^ O 0 co el ^ m s• ePi 117 r%N O�� 8101 !fig ,n +n `� .t .r 8110 W 810 v r) rn M M M in r/ r7 r Z '.� N N N N N N N N N N N N C W Z ROAD 6 g 8085 +i N N 8080 PI 0 8085 N 8088 8099 N N N N N 10) N "� 8081 pG- Z 8071 _' I 8070 01..8071 8070 5073 N N Q c - 9 8041 ` GRE NFiE\�' :.;_,; g 8046 8051 8044 GR, ENFIELD 7945 7944 8035 8024 8027 8016 W 7943 5 7941 7940 Q PF 8011 8000 8005 8012 7937 7936 7935 ` 7933 7932 na ! 1 7977 7984 7989 - 7988 7929 7928 1 '� 7975 , 7980 7971 7925 7924 Q 7923 ��1015:011b.:241.� 7968 7921 7920 j 791 •• M ryrs r ��. Zoning Map Unimproved Laport Drive Lots Applicant: Pete Aplikowski N I ? Location: 24xx Laport Drive Item No. 5 Staff Report No. Meeting Date: March 1, 1999 Type of Business: W.K. WK: Work Session;PH:Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Discussion of Spring Lake Road and County Road I Street Project Date of Report: February 26, 1999 Staff has had brief conversations will representatives of Ramsey County regarding the upcoming street project on Spring Lake Road and County Road I. There are a couple of issues that need to be addressed prior to the beginning of the project. 1. Ramsey County does not recommend constructing gravel shoulders on a residential street. Gravel shoulders present a liability and increase maintenance. If residents are seeking an area on or adjacent to the driving surface for walking or bicycle use, the County would recommend a two foot bituminous shoulder. This would also lessen the amount of future edge break off from buses, refuse haulers and mail carriers. Staff cocow ncerns with Ramsey County's recommendation. Staff seeks Council direction in this issue. 2. The segment of Spring Lake Road between Co. I and just south of Bronson Drive is a curve around the east edge of the lake. The road is super elevated and carries all of the water from the residences on the east side of the street and the street runoff to the west edge of the road. If the new construction remains the same as the existing profile and some type of barrier is not constructed on the edge of the south bound lane, erosion of the shoulder and boulevard could be extreme in heavy rain events. Water sheeting across the street during the freeze/thaw cycles in the spring also creates problems with icy conditions after dusk. Some discussion of the street profile needs to be addressed. Staff seeks Council direction in this issue. 3. The intersection of Spring Lake Road and County Road I is extremely large. Is there a desire to reduce this area, and create as close to a possible, a 90 degree intersection. Staff seeks Council direction in this issue. 4. When Anoka County reconstructed it's portion of Co. I which terminated at Pleasantview Drive, they also constructed a trail on the north side of the street. The path also terminated at Pleasantview Drive. Does the Council wish to extend this path into Mounds View and connect with the sidewalk on County I at Silver Lake Road? Staff would consult with representatives from St. Paul Water to determine if a path would be allowed on their ROW, and if so, what would the construction standards be. Ramsey County has indicated that the County would pay for 25% of the cost for new City of Mounds View Staff Report February 26, 1999 Page 2 trails/sidewalks. Staff seeks Council direction in this issue. Ramsey County has expressed some concern regarding the lack of grade in the segment of Spring Lake Road, north of T.H. 10, and performing merely a Cold In-place Recycling project. If Council has any other questions or concerns regarding this project please feel free to add to this list. If any past information is requested for purposes of discussion, please call me so that I might have a chance to provide it at the meeting. If any of the previously mentioned concerns are addressed in the form of a change of the approved project, additional informational meetings with the residents should take place. /6/r) („eto,/ Michael Ulrich, Director of Public Works Item No. Staff Report No. Meeting Date: March 1, 1999 Type of Business: W.K. WK: Work Session;PH:Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Consideration of Resolution of Participation for Traffic Signal Date of Report: February 26, 1999 It appears that the traffic signal at the intersection of Pleasantview Drive and TH10 will proceed in 1999. Anoka County is the lead agency in this project, with Spring Lake Park, MnDot and • Mounds View also contributing funding. The City of Spring Lake Park has requested a resolution of support and participation for the project. For Council's consideration is Resolution No. 5319 a Resolution supporting the financing and construction of a traffic signal at the intersection of T.H. 10 and Pleasantview Drive / / G Michael Ulrich, Director of Public Works RESOLUTION NO. 5319 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SUPPORTING THE FINANCING AND CONSTRUCTION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF TH 10 AND PLEASANTVIEW DRIVE WHEREAS, the City Council of the City of Mounds View has been requested by the City of Spring Lake Park to participate financially in supporting the construction of a traffic signal at TH 10 and Pleasantview Drive, and; WHEREAS, Anoka County will be the lead agency in developing this project, and; WHEREAS, this project was initially recognized in 1979 and will better protect the traveling public and create a safer intersection through both Cities, and; WHEREAS, the estimated project cost is $580, 000 . 00 of which the City of Mounds View would be responsible for approximately $35, 000 . 00, which would be funded from the MSA Account . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View does hereby support the construction of a traffic signal at the intersection of TH 10 and Pleasantview Drive and will contribute approximately $35, 000 . 00 of MSA funds to construct this project . Adopted this 8th day of March, 1999 . ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR _ • . . 7 . . • '� • FAX TRANSMITTAL A • 200 SEH ENTERUS CENTERDRIVE 1' W MO( O 9'906 • ST.PAW,NH 10 • O FIELD OFFICE: SEN FILE NO: 6124902000 ' - DATE: • (/I t 54.9800 3292055 61249G2150FAX S La • o 590!SAXER ROADSURE 590 FROM: taNNEToNKA,MN 5E345 TOTAL PAGES: 20,1 6129919501 (inducing cow . 80073141757 • . 812 931.1188 FAX • • O 111 S.FIFTH AVENUE Cl URGENT . P.O.BOX 1717 ST.CLOUD,MN 55902-1717 .cy C x 880 2584740 ATTENTION: ., _r 8A73724817 !IL j� Vl�� 3202514790 FAX 9 COJORGANILITION: 0 421 M ENrETI E DRIVE CHIPPEWA FALLS,m54729 FAX NO: . 612178 f~ 31162- TELEPHONE: 715 720-6200 800 420.9300 • SSUBJECT: Mac c S.e4)1c�s 1044.r�• ' 7167 7FAX - C 6410 EW MISE LANE REMARKS • SUITE 1/469719 as 27di-2020 i , r , • p hai Yfiz . - 1114 e3411' ViCAS 608 2744028 FAX tb C3 Ai7/I III 5.G - O 2001 CUNEAVENUE N. SUITE GRIFRR7iI.IN 46319 ' 219898-7007 219 89B•7MD9 FAX • We aro. 0&now odglnd 1 by Mall p SRO byFAX only IC Sending as requested p 0 R.New and opnunart 0 Approval 13 Ador+ 0 Dishisatitor CI Re.ilion and hsSubinBd 88.18+nleelonwasnet stsoo dpVprly,pleass of+dfhesenderifthephonenImbarAban • • 1 WE REQ(IESTA RESPONSE FROM YOU BY:keg Oppmeaby Employer 4,11 uciicinb rm. ua:.o rel 001 40u Z10u J 10002 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF MOUNDS VIEW, MINNESOTA AND SHORT ELLIOTT HENDRICKSON INC. THIS AGREEMENT made as of the day of in the year Nineteen Hundred Ninety-Three by and between the CITY OF MOUNDSVIEW, MINNESOTA, hereinafter called the CITY and SHORT ELLIOTT HENDRICKSON INC., 3535 Vadnais Center Drive,St.Paul,Minnesota,hereinafter called SEE WHERE AS, the CITY intends to retain SEH to assist the City relating to investiga- tions,preliminary studies, design and construction of public improvements,including resi- dent esident project representation, construction staking and such miscellaneous field surveys as necessary to advise the City on issues relating to such public improvements. NOW, THEREFORE, the CITY and SEH for the considerations hereinafter set forth agree as follows: • 'SECTION I - GENERAL SERVICES A. GENERAL SEH shall act as the CITY'S day to day professional representative and perform the following as directed by the City Council or its authorized representative. 1. Conduct Reviews and Investigations and Prepare Reports on Project Feasibil- ity. 2. Prepare applications and supporting documents for government grants,loans or advances. 3. Assist the City to obtain approvals from authorities having jurisdiction over a Project. 4. Prepare Easement Descriptions and Drawings Anew Mn 1 November 17.1993 . 5. Provide additional services due to significant changes in the general scope of a project or its design including but not limited to changes in size, com- plexity of character or type of construction. 6. Prepare change orders or other services and supporting data in connection with a change of the project condition which is inconsistent with the origi- nal design intent. 7. Consulting services to the City during the construction of a Project. 8. Provide Resident Project Representation and construction staking work as described in Exhibit A. 9. Assist in the start-up,testing,adjusting and balancing during the operation of equipment or systems. 10. Prepare record drawings showing changes made during construction based on data furnished by the Contractor which SEH considers signifi- . cant. 11. Prepare Assessment Rolls 12. Provide professional services made necessary by the default of a Contrac- tor or by defects in the Contractor's work in the performance of the con- struction contract 13. Provide services as an expert witness for the City in any litigation or other proceedings. 14. Review and/or prepare Environmental Assessment Worksheets and En- vironmental nvironmental Impact Statements. 15. Review and evaluate statements or documents prepared by others. 16. Prepare City maps. 17. Other services rendered not in connection with a specific Improvement Project for which SEH has been retained.. • Page No.2 November 17,1993 ..... ..... �..., w.... 461 U U 4 • B. MEETING ATTENDANCE SEH shall attend meetings as directed by the CITY.Meetings shall include but are not necessarily limited to the following: 1. City Council and Workshop Meetings 2. Public Agency Meetings 3. Court Hearings SECTION II -IMPROVEMENT PROJECTS A. GENERAL SEH shall design and prepare plans and specifications and provide general construction services for Improvement Projects as directed by the CITY. Individual improvement projects shall be identified and the scope and detail thereof described in a brief Supplemental Letter Agreement submitted by SEH to the CITY which letter proposal shall provide details for payment to SEH. Written acceptance and/or authorizing council action of any agreement submitted will be required prior to commencing work. B. DESIGN PHASE After SEH has received authorization to proceed with the final design phase,SEH shall: 1. On the basis of the approved preliminary documents,prepare construction drawings and.specifications for the Project or such a portion thereof as out- lined by the CITY, Such plans and specifications shall be prepared in accor- dance with CITY requirements and the requirements of those State and/or Federal Agencies from whom approvals must be obtained. 2. Advise the CITY of any adjustment of the project cost estimate caused by changes in scope, design requirements or construction cost, and furnish a revised cost estimate for the Project based on the completed drawings and specifications. Page No.3 !Jnvernber 17. 194 3. Furnish sets of plans and specifications for CITY and Agency review. 4. Prepare proposal forms and notice to bidders. • 5. Assist the CITY in obtaining and evaluating bids and awarding Contracts for the construction of the Project. 6. Assist in the preparation of the Contract Agreement, • C. . CONSTRUCTION PHASE During the construction phase,SEH shall: 1. Make visits to the site at intervals appropriate to the various stages of con- struction to observe as an experienced and qualified design professional the progress and quality of the executed work of the Contractor(s), and to determine in general, if such work is proceeding in accordance with the Contract Documents.SEH shall not be required to make exhaustive or con- tinuous on-site inspections to check the quality or quantity of such work. SEH shall not be responsible for the means,methods,techniques,sequenc- es or procedures of construction selected by the Contractor(s) or the safety precautions and programs incidental to the work of the Contractor(s). SEH'S efforts will be directed toward providing a greater degree of confi- dence for the CITY that the completed work of the Contractor will conform to the Contract Documents,but SEH shall not be responsible for the Con • tractor's failure to perform the construction work in accordance with the Contract Documents. During such visits and on the basis of SEH's on-site observations SEH will keep the CITY informed of the progress of•the work and will endeavor to guard the CITY against defects and deficiencies in the work of the Contrac- tors.This obligation does not include anything related to safety.It is agreed that safety matters are Contractor's responsibility. SEH may disapprove work as failing to conform to the Contract Documents. 2. Review samples,schedules,shop drawings,the results of tests and inspec- tions and other data which the Contractor is required to submit,but only for conformance with the design concept of the project and compliance Page No.4 November 17,1993 UA/14,00 rAi 010:141 rtu 001 415u ctou Drits 4 006 with the information given in the Contract Documents. Such review shall not extend,to means,methods,sequences,techniques or procedures of con- struction or to safety precautions and programs incidental thereto. SEH shall receive and review (for general content as required by the speciTica- tion), maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection which are to be assembled by the Con- tractor in accordance with the Contract Documents. 3. Consult with and advise the CITY, act as the Ci"TY'S representative at the Project site,issue all instructions of the Ci'f"Y to the Contractor and prepare routine change orders as required. • 4. Review the Contractor's Application for Payment, determine the amount owing the Contractor and make recommendations to the CITY regarding the payment thereof. SEH'S recommendations are based on on-site observations as experienced and qualified design professionals. The recommendations by SEH consti- • tute a representation to the CITY that to the best of their knowledge, infor- mation and belief, the work has progressed to the point indicated on said application and the quality of work is in accordance with the Contract Doc- uments,subject to the results of any subsequent test called for by the Con- tract ontract Documents and any qualifications stated in his recommendations. 5. Conduct a site visit to determine if the project is substantially complete and conduct a final site visit to determine if the work has been completed in ac • - cordance with the Contract Documents. Such site visits may include repre- sentatives from the CITY and/or other involved governmental agencies.If the Contractor has fulfilled all of his obligations,SEH may give written no- tice to the CITY that the work is acceptable for final payment. 6. SBH shall not be responsible for the acts or omissions of any Contractor,or of any subcontractor or supplier,or any of the Contractor(s)'or subcontrac- tor's or supplier's agents or employees or any other persons(except SEH'S employees and agents) at the site or otherwise furnishing or performing any of the Contractor's work;however,SEH shall not be released from lia- ' • Page No.5 November 17,1993 • bility for failure to properly perform duties and responsibilities assumed by SEH in the Contract Documents. Further, SEH shall not be responsible if conditions at the site of the work are different than the conditions predicted following general observations at the site, review of existing plans and records made available to SEH by the CITY for the specific site and review of soils data resulting from formal soils•investigation programs undertaken. SEH shall endeavor to provide • vo the CITY with construction plans, specifications and contract documents that conform to site conditions identified during site investigations,but it is recognized that unknown conditions may exist that cannot be discov- ered until complete site excavations are made and that SEH does not bear the responsibility for their discovery or for additional construction costs that may result from the unknown conditions. SECTION III-THE CITY'S RESPONSIBILITY A. THE CITY SHALL: 1. Provide full information as to its requirements for the Project. 2. Assist SEH by furnishing all available information pertinent to the Project. 3. Guarantee access to and make all provisions for SEH to enter upon public and private lands as required for SEH to perform his work under this Agreement. 4. Provide such legal, accounting and insurance counseling services as may be required for the Project. 5. Give prompt written notice to SEH whenever the CITY observes or other- wise becomes aware of any defect in the project. 6. Furnish television inspection of sewers,land surveys,soil borings, labora- tory material tests,soil tests and other special items pertinent to the Project. 7. The CITY shall be responsible for the accuracy and/or omissions of data consisting of, but not limited, to computations, as built drawings, and maps furnished by the CITY. Page No.6 November 17,1993 • S. Bear all costs incidental to compliance with the requirements of this Section M. SECTION IV -PERIOD OF SERVICES A. STANDARD PROFESSIONAL SERVICES The services "called for in Section I.A., General Services, shall continue until terminated. B. IMPROVEMENT PROJECTS After the CITY'S acceptance of the preliminary report, and upon written authorization from the CITY and agreement as to the final scope of the Project, SEH shall proceed with the performance of the services called for in Section LLB., Improvement Projects, of this Agreement. SEH shall deliver the completed construction drawings, specifications and cost estimates for all authorized work on the project in accordance with the Supplemental Letter Agreement submitted by SEH for each individual project. SECTION V-PAYMENTS TO SEH A. DAY TO DAY PROFESSIONAL SERVICES AND MEETING ATTENDANCE UNDER SECTION I: 1. SEH shall be compensated monthly for services described in Section I.A. Said compensation shall be paid at SEH's current billing rate at the applica- ble employee rate plus the cost of expenses and equipment as outlined in Sections V.C. and V.D. 2. Meeting Attendance a. For attendance at CITY Council and Council Workshop Meetings during nonbusiness hours,no payment will be made. b. For attendance at other meetings unrelated to Improvement Projects,SEH shall be paid at SEH's current billing rate of the appli- cable employee plus the cost of expenses and equipment as outlined • in Sections V.C. and V.D. Page No.7 November 17,1993 SEH shall bill the CITY monthly for meeting attendance described in Sec- tion V.A.2.b. B. IMPROVEMENT PROJECTS UNDER SECTION II: 1. Design Phase a. Lump Sum Basis Option If the CITY and SEH select the Lump Sum Basis for Payment, SEH shall be compensated for preparation of Plans and Specifications (described in Section ILB.) on a negotiated lump sum fee as provid- ed in the Supplemental Letter Agreement.During the course of the work SEH shall be paid monthly based on SEH'S estimate of the percentage of the work completed. Total payments to the ENGI- NEER NGINEER for work described in Section II.B. shall not exceed the lump sum amount including the cost of expenses and equipment as out- lined in Section V.C.and V.D. b. Fee Schedule Basis Option 1. If the CITY and SEH select the Fee Schedule basis for pay- ment,SBH shall be compensated for Preparation of Plans and Specifications (described in Section II.B.in accordance with a Fee Curve expressed as a percentage of construction or a Pee Schedule attached to the Supplemental Letter Agreement. During the design phase (preparation of plans and specifica- tions)SEH shall be paid monthly.Monthly payments shall be based on SEH's current billing rates of the applicable em- ployee plus the cost of expenses and equipment as outlined in Sections V.C.and V.D.Total payments to SEH for work de- scribed in Section ILB. shall be the total'of the fee amount plus the cost of expenses and equipment. 2. Project construction cost to be used as a basis for payment shall be based on one of the following sources with prece- dence in order of list. • Page No.8 November 17, 1993 a The average of the two (2) lowest acceptable bona fide Contractor's bids. • b SEH'S most recent cost estimate for the project as ap- proved by the CITY upon completion of the final design. 3. The project construction cost does not include SEWS fee, the cost of the land or right-of-way, or compensation for and/or damages to property unless this Agreement so specified,nor does it include the CITY'S legal, accounting or insurance counseling services, or interest charges incurred in connec- ' tion with the Project. 4. If any portion of the Project is not bid or put under Contract for a period of twelve months after completion of the final design phase, SEWS compensation for preparation of plans and specifications for that portion shall be based in one of the following sources with precedence in the order listed. a The average of the two (2) lowest acceptable bona fide Contractor's bid for such portion of the project. b SEWS most recent cost estimate for such portion of the project as approved bythe CITY. • c. Hourly Basis Option If the CITY and SEH select the hourly basis, SEH shall be compen- sated omperesated monthly for Preparation of Plans and Specifications (de- scribed in Section ILB.)on an hourly basis.Monthly payments shall be based on SEH's current billing rates of applicable employees plus the cost of expenses and equipment as outlined in Sections V.C. and V.D. SEH will provide an estimate of the costs for the preparation of the Plans and Specifications in the Supplemental Letter Agreement.It is agreed that after 90% of costs have been incurred, SEH will notify the CITY and confer with representatives of the CITY to determine the basis for completing the work. Page No.9 November 17, 1993 tic/ici ea rnt vC GO rniaLtv.71 giVU t1aU 141011 2. Construction Phase • SEH shall be compensated monthly for services described in Section ILC. Said compensation shall e paid at SEH's current billing rate of the applica- • ble employee plus the cost of expenses and equipment as outlined in Sec- tions V.C.and V.D. C. EXPENSES The following expenses represent expenditures made by SEH, its employees, or professional consultants) specifically for the Project and shall be paid for as agreed in this Section V.Expenses include 10%for cost of administration. • 1. Transportation 2. Fees paid, in the name of the CITY, for securing approval of authorities having jurisdiction over the Project. 3. Plan and specification reproduction. 4. Other special expenses connected therewith required in connection with the Project and authorized by the CITY. D. EQUIPMENT UTILIZATION The utilization of specialized equipment(computers,electronic survey equipment and automatic data plotting equipment)for data acquisition,detailed engineering computations and plan preparation as well as for the development and preparation of easement descriptions and assessment rolls is recognized as benefiting the CITY through more efficient production of project documents and minimization of costs involved with document modification when the project scope or other conditions change. The CITY, therefore, agrees to pay the reasonable cost for the use of such specialized equipment on the project. SEH's invoices to the CITY will contain detailed information regarding the use of specialized equipment on the project and charges will be based on the current standard rates for equipment published by SEH. E. GENERAL 1. If this Agreement is terminated upon completion of any phase of SEH's Page No. 10 November 17, 1993 w 02/12/99 FRI 09:30 FAX 651 490 2150 SEH X1012 services,the monthly progress payments shall be made in accordance with Section V.A. and V.B. If SEH's services are terminated during the phase of the work, SEH shall be paid for services performed during such phase. Payment during such phase shall be based on an hourly rate as described in Section V.A. and V.B.plus reimbursable expenses as described in Section V.C.and equipment expenses as described in Section V.D. SECTION VI - GENERAL CONSIDERATIONS A. INDEMNIFICATION Notwithstanding the Scope of Services to be provided by SEH pursuant to this Agreement or Supplemental Letter Agreements, it is understood and agreed that SEH is not a user, handler, generator, operator, treater, Storer, transporter or disposer of hazardous or toxic substances, pollutants or contaminants as any of the foregoing items are defined by Federal, State and/or local law, rules or regulations,now existing or hereafter amended,found or identified in the City. It is further understood and agreed that services SEH will undertake, for the CITY'S benefit, are potentially uninsurable obligations involving the presence or potential presence of hazardous or toxic substances, pollutants or contaminates. Therefore, the CITY agrees to hold harmless, indemnify and defend SEH and SEH's officers,subcontractor(s),employees and agents from and against any and all claims,losses,damages,liability and costs,including but not limited to costs of defense, arising out of or in any way connected with, the presence, discharge, release,or escape of hazardous or toxic substances,pollutants or contaminants of any kind,except for such liability as may arise out of SEH's sole negligence in the . performance of services under this Agreement. B. LIMITATIONS ON SEH'S LIABILITY The CITY hereby agrees that to the fullest extent permitted by law SCI's total liability to the CITY for any and all injuries, claims, losses,expenses, or damages whatsoever arising out of or in any way related to a project or this Agreement from any cause or causes including,but not limited to, SEH's negligence,errors, omissions, strict liability, breach of Contract or breach of warranty shall not exceed the total sum paid on behalf of or to SEH by SEH's insurers in settlement Page No. 11 November 17,1993 'Io1, • or satisfaction of City's claims under the terms and conditions of SEH's insurance policies applicable thereto. C. REUSE OF DOCUMENTS All documents,including original drawings,and specifications, prepared by SEH pursuant to this Agreement are instruments of service in respect to the Project They are not intended or represented to be suitable for reuse by the CITY or others on extensions of the Project or on any other Project. Any reuse without written verification or adaptation by SEH for the specific purpose intended will be at the CITY'S sole risk and without liability or legal exposure to SEH and the CITY shall indemnify and hold harmless SEH from all claims, damages, losses and expenses including attorneys'fees arising out of or resulting therefrom. D. ASSIGNMENT SEH shall not, without the written consent of the C IY assign any interest or obligation in this Agreement. • E. INSURANCE SEH shall secure and maintain such insurance as SEH deems necessary or appropriate to protect SEH from claims under Worker's Compensation,accidents or claims for bodily injury, death or property damage which may arise from the performance of SEH's services under this Agreement. P. TERMINATION' This Agreement may be terminated by either party upon seven days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. In the event of termination SEH shall be paid compensation for services performed to termination date, including expenses and equipment then due and all terminal expenses. Page No.12 November 17,1993 G. FAILURE TO MAKE PAYMENTS If the CITY fails to make any payment due SEH for services and expenses within thirty days after receipt of SEH'S statement therefor,the amounts due SEH will be increased at the rate of 1%per month from said thirtieth day,and in addition,SEH may, after giving seven days'written notice to the CITY, suspend services under this Agreement until SEH has been paid in full all amounts due for services, expenses and charges, APPROVED: CITY OF SHORT ELLIOTT HENDRICKSON INC. BY: By ADDRESS FOR GIVING NOTICES: 3535 Vadnais Center Drive St.Paul,MN 55117 Page No.13 November 17, 1993 X1015 EXHIBIT A TO AGREEMENT FOR PROFESSIONAL SERVICES A LISTING OF THE DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE This is an Exhibit attached to, made a part of and.incorporated by reference with the Agreement for Professional Services,between the City of Mounds View (OWNER) and ' SHORT ELLIOTT HENDRICKSON INC. If requested by the OWNER or recommended by SEH, and approved in writing by the other,1)one or more full time Resident Project Representatives(RPR),experienced in the type of construction proposed,will be furnished and directed by SEH in order to provide additional representation at the Project site during the construction phase and, 2) SEH will provide necessary field survey personnel experienced in the type of construction proposed to place construction stakes for use by the Contractor in constructing the project. Through more extensive on-site observations of the work in progress and field checks of materials and equipment by the RPR and assistants, SEH shall endeavor to provide further protection for OWNER against defects and deficiencies in the work of CONTRACTOR;but, the furnishing of such services will not make SEH responsible for or give SEH control over construction means, methods, techniques, sequences or procedures or for safety precautions or programs,or responsibility for CONTRACTOR'S failure to perform the Work in accordance with the Contract Documents and in particular the specific limitations set forth in Section 11C.of the Agreement. The duties and responsibilities of the RPR are limited to those of SEH in 1) The agreement with the OWNER and SBH, and 2) in the construction Contract Documents, and 3)further limited as follows: Page No.14 November 17,1993 • • A. GENERAL RPR is an agent of SEH at the site, will act as directed by and under the supervision of SEH, and will confer with•SEH regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work shall in general be with SEH and CONTRACTOR keeping the OWNER advised as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of CONTRACTOR RPR shall generally communicate with OWNER -• with the knowledge of and under the direction of SEH. B. DUTIES AND RESPONSIBILITIES OF RPR 1. Schedules: Review the progress schedule, schedule of Shop Drawing sub- mittals and schedule of values prepared by CONTRACTOR and consult with SEH concerning acceptability. 2. Conferences and Meetings;Attend meetings with CONTRACTOR, such as preconstruction conferences, progress meetings,job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 3. Liaison: a. Serve as SEH's liaison.with CONTRACTOR, working principally through CONTRACTOR's superintendent and assist in understand- ing the intent of the Contract Documents;and assist SEH in serving as OWNER's liaison with CONTRACTOR when CONTRACTOR's operations affect OWNER's on-site operations. b. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. 4. Shop Drawings and Samples: a. Record date of receipt of Shop Drawings and samples. b. Receive samples which are furnished at the site by CONTRACTOR, and notify SEH of availability of samples for examination. Page No. 15 November 17, 3.993 • Axti, -- . - - Lej--- --- U17 c, Advise SEH and CONTRACTOR of the commencement of any Work requiring a Shop Drawing or sample if the submittal has not been approved by SEH. • 5. Review of Work,Rejection of Defective Work,Inspections and Tests: a. Conduct on-site observations of the Work in progress to assist SEH in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to SEH whenever RPR believes that any Work is unsatisfac- tory, faulty or defective or does not conform to the Contract Docu- • ments, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise SEH of Work that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, in- spection or approval. c. Verify that tests, equipment and systems start-ups and operating and maintenance training are conducted in the presence of appro- priate personnel, and that CONTRACTOR maintains adequate records thereof; and observe,record and report to SEH appropriate details relative to the test procedures and start-ups. d. Accompany visiting inspectors representing public or other agen- cies having jurisdiction over the Project, record the results of these inspections and report to SEH. 6. Interpretation of Contract Documents: Report to SEH when clarification and interpretations of the Contract Documents are needed and transmit to CONTRACTOR clarifications and interpretations as issued by SEH. 7. Modifications: Consider and evaluate CONTRACTOR's suggestions for modifications in Drawings or Specifications and report with RPR's recom- mendations ecommendations to SEH. Transmit to CONTRACTOR decisions as issued by SEH, Page No. 16 November X7,1993 u.ci icy an rant ua;ac R A4. oat Yau �t�u am Iaj 018 • • 8. Records: a. Maintain at the job site orderly files for correspondence, reports of • job conferences,Shop Drawings and samples,reproductions of orig- inal Contract Documents including all Work Directive Changes,Ad- denda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract,SEH's clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. b. Keep a diary or log book, recording CONTRACTOR hours on the job site, weather conditions, data relative to questions of Work Di- rective Changes, Change Orders or changed conditions, list of job site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures;and send copies to SEH. c. Record names,addresses and telephone numbers of all CONTRAC- TORS, subcontractors and major suppliers of materials and equip- went. 9. Reports: a. Furnish SIH periodic reports is required of progress of the Work and of CONTRACTOR's compliance with the progress schedule and schedule of Shop Drawing and sample submittals. b. Consult with SEH in advance of scheduled major tests, inspections or start of important phases of the Work. c. Draft proposed Change Orders and Work Directive Changes, ob- taining backup material from CONTRACTOR and recommend to SEH Change Orders,Work Directive Changes,and Field Orders. d. Report immediately to SEH and OWNER upon the occurrence of any accident. Page NO.17 November 17,1993 10. Payment Requests:Review applications for payment with CONTRACTOR for compliance with the established procedure for their submission and forward with recommendations to SEH, noting particularly the relation- ship of the payment requested to the schedule of values,Work completed and materials and equipment delivered at the site but not incorporated in the Work. 11. Certificates,Maintenance and Operation Manuals:During the course of the Work,verify that certificates,maintenance and operation manuals and oth- er data required to be assembled and furnished by CONTRACTOR are ap- plicable to the items actually installed and in accordance with the Contract Documents, and have this material delivered to SEH for review and for- warding to OWNER prior to final payment for the Work. 12. Completion: a. Before SEH issues a Certificate of Substantial Completion,submit to CONTRACTOR a list of observed items requiring completion or correction. b. Conduct final inspection in the company of SEH, OWNER, and CONTRACTOR and prepare a final list of items to be completed or corrected. c. Observe that all items on final list have been completed or corrected and make recommendations to SEH concerning acceptance. C. LIM TTATIONS OF AUTHORITY Resident Project Representative: 1. Shall not authorize any deviation from the Contract Documents or substi- tution of materials or equipment,unless authorized by SEH. •2. Shall not exceed limitations of SEH's authority as set forth in the Agree- ment or the General Provisions to the Letter Agreement or the Contract Documents. Page No. 18 November 17, 1993 3. Shall not undertake any of the responsibilities of CONTRACTOR,subcon- tractors or CONTRACTOR's superintendent. 4. Shall not advise on,issue directions relative to or assume control over any aspect of the means,methods,techniques,sequences or procedures of con- 5 struction unless such advise or directions are specifically required by the Contract Documents. 5. Shall not advise on,issue directions regarding or assume control over safe- ty precautions and programs in connection with the Work. 6. Shall not accept Shop Drawing•or sample submittals from anyone other than CONTRACTOR 7. Shall not authorize OWNER to occupy the Project in whole or in part. 8. Shall not participate in specialized field or laboratory tests or inspections conducted by others except as specifically authorized by SEH. • • • Pane No. 19 November 17, 1993 sjugi • • SCHEDULE • HOURLY BILLABLE COST BY CLASSIFICATION (1), • • CLASSIFICATION RCTSJAL PAYBPLLBATE 01. OFFICE STAFF• Principal 86.80 - 133.30 Project Manger • 73.80 - 127.10 Project Engineer/Architect/Planner/Scientist 59.85 - 108.50 Staff Engineer!Architect/Planner/Scientist 49.60 - 80.60 ' Lead Technician -• 54.55 - 7,520 e• • • • Senior Technician 49.75 - 67.30 • Technician 34.90 - 58.15 Associate Technician 30.55 - 43.55 • Wor d•Processor 34.10 ' 49.15 General Clerical 30.25 - 49.15 • Graphic Designers . 43.40 - 58.90 FIELD SAF Lead Project Representative 55.80 - 84.50 Sr. Project Representative 49.60 - 65.10 Project Representative 39.55 - 58.90 Survey Party Chief • 44.65 - 78.60 Survey•Instrument Operator 39.55 - 45.75 •Survey Assistant . 27.90 - 41.85 • • (1) The actual rate.charged is dependent upon the hourly rate of the employee assigned to the project. The rates shown are subject to change. Effective: April 1, 1998 Expires: April 1, 1999 Item No. Meeting Date: 3/1/99 Staff Report No. Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;EDAB:EDA Business Mounds View City Council Staff Report To: Mounds View Economic Development Authority From: Rick Jopke, Community Development Director Item Title/Subject: Amendments to the Development Agreement with the Michael Investments (Everest Group) concerning the Building N Project. Date of Report: February 24, 1999 SUMMARY The EDA has approved an original development agreement with conditions and subsequently some amendments to the agreement as requested by the Everest Group in order to facilitate the development of a vacant site in the Mounds View Business Park. The EDA has also denied other requested amendments. The EDA in September of 1998 approved the most recent version of the agreement which changed_the development entity, slightly reduced the size of the building, and allowed the developer more flexibility to do a build-to-suit deal. To date the development assistance agreement has not been signed. In December of 1998,the City Council approved an alternate site plan to give the developer the flexibility to do either the originally proposed manufacturing/warehouse/office building or a office/flex/service building. The developer is now requesting that the development assistance agreement be amended to reflect the site plan changes approved by the City Council. The requested changes are housekeeping in nature. The proposed changes include: 1. A change in the date of the agreement. 2. A revision of the definition of the term"Improvements"to reflect the alternate site plan approved by the City Council in December of 1998. 3. A change to indicate that the development entity is a a general partnership and not a corporation. 4. A change to indicate that Jeffrey L.Neilsen is the General Partner and not President of Michael Investments. Jim O'Meara from Briggs and Morgan,who drafted the original agreement on behalf of the EDA,has reviewed the proposed changes and indicated that there are no legal issues with the proposed changes. Attached is a redline version of the revised agreement drafted by Mr. O'Meara. EDA Memo -Housing Replacement Program February 24, 1999 Page 2 ACTION TO BE CONSIDERED This matter is being brought to the City Council for informational and discussion purposes. If there are no issues identified at the work session, Staff will bring the revised development assistance agreement before the EDA at the March 8 meeting for formal approval. 31/16 04* 1 Rick Jopke Community Development Director N:\DATA\GROUPS\ECONDEV\EDA-EDC\EDA\STAFF98\03-1-99.WPD February 5, 1999 EVEREST DEVELOPMENT, LTD. A MEMBER OF THE EVEREST GROUP,LTD. Rick Jopke Community Development Director CITY OF MOUNDS VIEW 2401 Highway 10 Mounds View, MN 55112-1499 Re: Revisions to Building "N" Development Assistance Agreement Dear Rick: In connection with the recent City Council approval of an alternate site plan for a 69,582 SF office/flex development on the Building "N" site, I am writing to request corresponding changes in the approved Building N Development Assistance Agreement. The requested changes are not substantive and mirror the alternate site plan approval. The requested changes are as follows: 1. In Section 1.1. expand the definition of "Improvements" as follows: "Improvements means the approximately 97,463 SF building which may be constructed by the Developer as manufacturing/warehouse/office facilities, or an approximately 69,582 square foot building which may be constructed by the Developer as office/flex/service facilities to be located on the Development Property..." 2. Similarly, Exhibit C, the Certificate of Completion should be revised in the first paragraph to describe the "Improvements" as "an approximately 97,463 square foot manufacturing/warehouse/office building, or, alternatively, an approximately 69,582 square foot office/flex/service building..." 3. Section 2.2. (a) should be revised, in the first sentence, to provide that "the Developer is a general partnership duly organized existing, and in good standing under the laws of the State of Minnesota". 4. Section 6.2. (a) should be revised to indicate Jeffrey L. Nielsen is the General Partner, not the President, of Michael Investments. Please review the requested revisions with Mr. O'Meara and call me to discuss the process for amending the Agreement. Thank you for your assistance. Sincerely, EVEREST DEVELOPMENT, LTD. imothy J. Nelson TJ N: LetFeb5 2665 Long Lake Road Suite 120 • Roseville, MN 55113 (651)636-5500 Fax:(651)636-0183 2200 FIRST NATIONAL BANK BUILDING 332 MINNESOTA STREET SAINT PAUL, MINNESOTA 55101 TELEPHONE(651)223-6600 BRIGGS AND M OR GAN FACSIMILE(651)223-6450 PROFESSIONAL ASSOCIATION WRITER'S DIRECT DIAL (651) 223-6420 WRITER'S E-MAIL • February 15, 1999 Rick Jopke Community Development Director Mounds View City Hall 2401 Highway 10 Mounds View, Minnesota 55112-1499 Re: Building "N"Development Assistance Agreement Dear Rick: Please find enclosed yet another draft of this Agreement, marked 2/15/99, together with a "redlined"version thereof which shows the changes made to the"Execution Draft"which I sent you with my letter of September 17, 1998. I have simply made the four changes requested in Tim Nelson's letter to you of February 5, 1999. I have also updated the Agreement from "1998" to "1999". As I mentioned in my letter to you of September 17, 1998, I am no longer "in the loop" concerning the current or correct forms of Exhibits D and E for this Agreement, so you will again have to add those two Exhibits to complete the draft of the Agreement. Since the revisitation and revision of this project and the proposed Agreement has for some time been a recurring event without the Developer ever signing the Agreement, I have not at this time prepared or enclosed a final form of the Tax Increment Note, but would be happy to do so should the Developer ever decide to proceed. Certain staleness creeps in. See Section 2.2(g). Also, in Exhibit A, are those tax parcel numbers still "current"? o -ry truly es P. O'Meara JPO:jv Enclosures 1023638.1 MINNEAPOLIS OFFICE• IDS CENTER•WWW.BRIGGS.COM MEMBER-LEX MUNDI,A GLOBAL ASSOCIATION OF INDEPENDENT LAW FIRMS E1cecuLiuir 2/15/99 Draft (9/98) DEVELOPMENT ASSISTANCE AGREEMENT By and Between THE MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY And MICHAEL INVESTMENTS [BUILDING "N" PROJECT] This document drafted by: Briggs and Morgan 2200 First National Bank Building 332 Minnesota Street Saint Paul, Minnesota 55101 Telephone : (651) 223-6600 Facsimile : (651) 226-6450 334455.RED V6 to V5; 2/15/99 TABLE OF CONTENTS (This Table of Contents is not part of the Development Assistance Agreement and is only for convenience of reference. ) Page ARTICLE I - DEFINITIONS 1-1 Section 1 . 1 . Definitions 1-1 ARTICLE II - REPRESENTATIONS, COVENANTS AND WARRANTIES . . 2-1 Section 2 . 1 . Representations and Warranties by the Authority 2-1 Section 2 . 2 . Representations, Covenants and Warranties by the Developer 2-1 ARTICLE III - THE IMPROVEMENTS 3-1 Section 3 . 1 . Undertakings of the Developer 3-1 Section 3 . 2 . Undertakings of the Authority 3-1 Section 3 . 3 . Construction Plans 3-3 Section 3 .4 . Certificate of Completion 3-4 ARTICLE IV - PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER; INDEMNIFICATION 4-1 Section 4 . 1 . Prohibition Against Transfer of Property and Assignment of Agreement . . 4-1 Section 4 . 2 . Release and Indemnification Covenants . . 4-2 ARTICLE V - EVENTS OF DEFAULT 5-1 Section 5 . 1 . Events of Default Defined 5-1 Section 5 . 2 . Remedies on Default 5-1 Section 5 . 3 . No Remedy Exclusive 5-1 Section 5 .4 . No Additional Waiver Implied by One Waiver 5-i Section 5 . 5 . Default by Authority; Specific Performance . 5-2 ARTICLE VI - Additional Provisions 6-1 Section 6 . 1 . Titles of Articles and Sections 6-1 Section 6 . 2 . Notices and Demands 6-1 Section 6 . 3 . Counterparts 6-1 Section 6 .4 . Law Governing 6-1 Section 6 . 5 . Time of the Essence 6-1 Section 6 . 6 . No Third-Party Beneficiaries 6-1 ARTICLE VII - TERMINATION OF AGREEMENT; EXPIRATION 7-1 Section 7 . 1 . Termination 7-1 Section 7 . 2 . Sections to Survive Termination 7-i EXHIBIT A - DEVELOPMENT PROPERTY A-1 334455.RED V6 to V5; 2/15/99 i 1 EXHIBIT B - FORM OF EDA NOTE B-1 EXHIBIT C - CERTIFICATE OF COMPLETION C-1 EXHIBIT D - PUBLIC IMPROVEMENTS D-1 EXHIBIT E - SITE IMPROVEMENTS E-1 334455.RED V6 to V5; 2/15/99 1 1 1 DEVELOPMENT ASSISTANCE AGREEMENT THIS AGREEMENT is dated as of SeptemLer 14 , 1990 , 1999; is by and between the Mounds View Economic Development Authority and Michael Investments, a Minnesota general partnership; and provides as follows : ARTICLE I DEFINITIONS Section 1. 1 . Definitions . In this Agreement, unless a different meaning clearly appears from the context : "Agreement" means this Development Assistance Agreement by and between the Authority and the Developer, as the same may be from time to time modified, amended or supplemented. "Authority" means the Mounds View Economic Development Authority. "Board" means the Board of Commissioners of the Authority, its governing body. "Bonds" means (1) the City' s $6, 000, 000 Taxable General Obligation Tax Increment Bonds, Series 1988A, dated February 1, 1988, (2) the City' s $930 , 000 General Obligation Tax Increment Bonds, Series 1989B, dated November . 1, 1989, (3) the City' s $1, 490, 000 Taxable General Obligation Tax Increment Bonds, Series 1989C, dated November 1, 1989, (4) and any bonds or similar obligations issued by the City or the Authority to refund any of the Bonds (including without limitation (i) the City' s $4 , 945, 000 Taxable General Obligation Tax Increment Refunding Bonds, Series 1996B, dated May 1, 1996 , and issued to "crossover refund" the above-mentioned Series 1988A Bonds as of February 1, 1996 ; (ii) the City' s $2 , 770 , 000 Taxable General Obligation Tax Increment Refunding Bonds, Series 1996A, dated March 1, 1996, to the extent issued to advance refund the above-mentioned Series 1989C Bonds (pursuant to which said Series 1989C Bonds will be paid in full on February 1, 1997) ; and (iii) the City' s $815, 000 General Obligation Tax Increment Refunding Bonds, Series 1996B, dated March 1, 1996, and issued to advance refund and pay in full on February 1, 1997, the above-mentioned Series 1989 Bonds) . "Certificate of Completion" means the certificate substan- tially in the form of the attached Exhibit C, to be executed by the Authority upon the conditions provided in Section 3 .4 hereof upon completion of the Improvements . "City" means the City of Mounds View, Minnesota. 334455.RED V6 to V5; 2/15/99 1-1 "Construction Plans" means the plans, specifications, drawings and related documents on all construction work to be performed by or on behalf of the Developer on the Development Property, including the Improvements and all other on-site improvements to be performed, installed or constructed upon the Development Property pursuant to this Agreement . Such plans shall at a minimum include, where applicable, the following: (i) site plan; (ii) foundation plan; (iii) basement plans; (iv) floor plan for each floor; (v) cross sections of each (length and width) ; (vi) elevations (all sides) ; (vii) the Design Plans; and (viii) adequate plans, drawings and specifications relating to all driveways, walks, parking and other improvements to be constructed upon the Development Property by the Developer. "Design Plans" means plans which show in adequate detail the design, architectural style, facia, signing, lighting, landscaping, parking and interior traffic components of the Improvements, or applicable portions thereof . "Developer" means Michael Investments, a Minnesota general partnership, or its successors or assigns under this Agreement . "Development Costs" means the $615, 000 current market value of the Development Property plus the unreimbursed costs incurred and paid by the Developer in making the site improvements (the "Site Improvements" ) for the Improvements and in installing the necessary public infrastructure improvements (the "Public Improvements" ) for the Improvements, all as further described and defined in Section 3 . 2 . "Development District" means the Authority' s Development District No. 2, as amended. (Note : As of May 9, 1994 , the Development District has been incorporated into the Authority' s Mounds View Economic Development Project . ) "Development Program" means the Authority' s Development Program for the Development District, as amended. (Note : As of May 9, 1994, the Development Program has been incorporated into the Project Plan of its Mounds View Economic Development Project . ) "Development Property" means the real property described in Exhibit A of this Agreement . "EDA Note" means the obligation substantially in the form of the attached Exhibit B which is described in Section 3 . 2 . "Event of Default" means any Event of Default described in Section 5 . 1 of this Agreement . " Improvements" means the approximately 97, 463 square foot building which may be constructed by the Developer as manufactur- 334455.RED V6 to V5; 2/15/99 1-2 ing/warehouse/office facilities, or an approximately 69, 582 square foot building which may be constructed by the Developer as office/flex/service facilities, to be located on the Development Property within the Tax Increment Finance District, and all other improvements, including walks, landscaping, utility improvements and relocations, and fixtures and equipment, to be constructed or installed upon the Development Property in connection with and in order to facilitate the above described improvements . "Party" means either the Developer or the Authority, as the context may require. "Parties" means the Developer and the Authority. "Public Improvements" means the public infrastructure improvements for the Improvements described in Section 3 . 2 and Exhibit D. "Site Improvements" means the site improvements for the Improvements described in Section 3 . 2 and Exhibit E. "State" means the State of Minnesota. "Tax Increment Act" means Minnesota Statutes, Sections 469 . 174 through 469 . 179, as the same may be amended or supplemented. "Tax Increments" means those tax increments which the Authority shall be entitled to receive and retain, and which the Authority shall have actually received, from Ramsey County from time to time from the Tax Increment Financing District pursuant to the Tax Increment Act; provided that the term "Tax Increments" shall specifically not include any amounts of tax increment generated by the Tax Increment Financing District which pursuant to the applicable terms of the Tax Increment Act (as it may exist or be amended from time to time) may be required to be paid to or reserved for the State of Minnesota, Ramsey County, or any other entity or official; and "Available Tax Increments" means 90% of the Tax Increments generated by the portion of the tax capacity of the Development Property which exceeds $22 , 342 . "Tax Increment Financing District" means the Authority' s Tax Increment Financing District No. 1 (which has also been sometimes referred to as Tax Increment Redevelopment District No. 1) within the Development District, as now under the governance and control of the Authority, as described in Section 2 . 1 (c) . "Unavoidable Delays" means any delay outside the control of the Party claiming its occurrence which is the direct result of strikes, other labor troubles, unusually severe or prolonged bad weather, unavailability of materials, Acts of God, fire or other casualty to the Improvements, litigation (including without 334455.RED V6 to V5; 2/15/99 1-3 limitation bankruptcy proceedings) and which directly results in delays; or acts of any federal, state or local governmental unit which directly result in delays. 334455.RED V6 to V5; 2/15/99 1-4 ARTICLE II REPRESENTATIONS, COVENANTS AND WARRANTIES Section 2 . 1. Representations and Warranties by the Authority. The Authority represents and warrants that : (a) The Authority is a municipal corporation and political subdivision of the State organized and existing under the laws of the State. (b) The Authority has the authority to enter into this Agreement and carry out its obligations hereunder, subject to the same enforceability exceptions provided in Section 2 . 2 (a) with respect to the Developer. (c) The Authority represents that the City established the Development District and adopted its Development Program pursuant to the Minnesota Municipal Development District Act, previously found in Minnesota Statutes, Chapter 472A, and now codified in Minnesota Statutes, Sections 469 . 124 through 469 . 134 , and that the City established the Tax Increment Financing District within the Development District pursuant to the Tax Increment Act . The Authority also represents that pursuant to Minnesota Statutes, Section 469 . 093 , on March 28 , 1994, the City Council adopted an enabling resolution and thereby established the Authority. Pursuant to Minnesota Statutes, Section 469 . 094, Subdivision 2 , the City transferred to the Authority, and the Authority accepted from the City transfer of, the control, authority, and operation of the Development District, including the Tax Increment Financing District therein, thereby empowering the Authority to exercise all of the powers that the City could exercise with respect to the Development District, subject to the covenant and pledge by the Authority to perform the terms, conditions, and covenants of all bond indentures and other agreements executed for the security of any bonds issued and any other activities undertaken with respect to the Development District . (d) The Authority makes no representation, guarantee, or warranty, either express or implied, and hereby assumes no responsibility or liability as to the Development Property or its condition (whether regarding soils, pollutants, hazardous wastes or materials or otherwise) or that the Development Property will be suitable for the purposes or needs of the Developer. Section 2 . 2 . Representations, Covenants and Warranties by the Developer. The Developer represents, covenants, and warrants that : 334455.RED V6 to V5; 2/15/99 2-1 (a) The Developer is a t.�l.roraLiuir general partnership duly organized, existing, and in good standing under the laws of the State of Minnesota. The Developer has full power and authority to enter into this Agreement and to perform its obligations hereunder and has taken or caused to be taken all actions necessary to make the Agreement, when executed and delivered by the Parties, the valid and binding agreement and obligation of the Developer, enforceable in accordance with _ its terms, except to the extent such enforceability may be limited by equitable principles and by laws affecting remedies and by bankruptcy, moratorium and insolvency laws and laws affecting creditors ' rights, heretofore or hereafter enacted. (b) If the Developer completes the Improvements, they shall be completed in accordance with the terms of this Agree- ment and all applicable local, State and federal laws and regulations (including, but not limited to, environmental, zoning, building code and public health laws and regulations) . (c) The Developer has received no notice or communication from any local, state or federal official to the effect (and, to the best of the Developer' s knowledge, there is no other basis upon which to believe) that the execution of this Agreement or the performance by the Developer under this Agreement is, may be or will be in violation of any local , state or federal law or regulation. (d) The Developer agrees and covenants that it will use its best efforts to obtain or cause to be obtained, in a timely manner, all required permits, authorizations, licenses and approvals, including environmental and zoning approvals for the Development Property and the Improvements, and that the Developer will meet and abide by, in a timely manner, all requirements and conditions of all such permits, authorizations, licenses, and approvals and of all applicable local, state, and federal laws and regulations which must be obtained or met before the Improvements may be lawfully undertaken and completed. (e) Neither the execution and delivery of this Agreement and the consummation of the transactions contemplated hereby nor the fulfillment of or compliance with the terms and condi- tions of this Agreement is prevented or limited by or in conflict with or will result in a breach of the terms, conditions or provisions of the Developer' s partnership agreement or other organizational documents or of any evidences of indebtedness, agreement, or instrument of whatever nature to which the Developer is now a party or by which it or its property is bound or will constitute a default under any of the foregoing. 334455.RED V6 to V5; 2/15/99 2-2 (f) The Developer represents that it would not be able to undertake the Improvements in the reasonably foreseeable future without the assistance to be provided by the Authority under this Agreement . (g) The Developer currently owns the Development Property and represents that it consists of approximately 300, 038 square feet of land area. The Developer represents that the Development Property consists of tax parcel numbers 08-30-23-44-0002, -0012 and -0016 and 08-30-23-41-0012 and that, for property taxes payable in 1997, the tax capacity of the Development Property is $22, 342 . (h) The Developer acknowledges that it has reviewed Minnesota Statutes, Section 116J. 991, and entitled "Public Assistance to Business; Wage and Job Requirements, " requiring that within 2 years of receiving the assistance provided pursuant to this Agreement, which for this purpose shall be deemed to be the 2 year period beginning on the date of the Certificate of Completion, the Developer shall comply with certain jobs and other obligations stated in the above-mentioned statute . The Developer hereby covenants to comply with said obligations, and the Parties agree that said goal level shall be the creation of at least 2 permanent full-time jobs within the applicable 2 year period. The Developer acknowledges and agrees that, as required by this statutory provision, failure to meet said goals will result in an Event of Default hereunder and in an obligation of the Developer to repay all of the assistance provided pursuant to this Agreement . The Developer further agrees that said jobs shall have an hourly wage of at least $6 . 50 per hour, inclusive of benefits . This subparagraph shall not be construed as imposing on the Developer any obligation beyond the scope and purpose of the above-mentioned statute to maintain or provide minimum employment and wage levels . The Developer further agrees to provide to the Authority in a timely manner, or to the State of Minnesota, as may be applicable, with such information and detail about the Improvements as may be necessary, including information relating to the employment and wage levels described in this subparagraph and the compliance with any reporting requirements imposed by law with respect thereto on either the Authority or the Developer. (i) In practice, the Developer reasonably expects that upon the completion and full occupancy of the Improvements there could well be as many as 20 jobs provided, but this expectation is not intended by the Parties and shall not be construed as a performance covenant hereunder or a standard against which compliance with subsection (h) above or Minnesota Statutes, Section 116J. 991, shall be determined. 334455.RED V6 to V5; 2/15/99 2-3 ARTICLE III THE IMPROVEMENTS Section 3 . 1 . Undertakings of the Developer. Subject to Unavoidable Delays, the Developer agrees to exercise reasonable effort to cause the Improvements to be completed. The Authority acknowledges that the Developer' s ability to construct the Improvements is subject to current market conditions, including without limitation the availability of tenants, owners and financing and that the Developer is not obligated to cause the construction of the Improvements on a speculation basis . Pursuant to prior agreement of the Parties the Authority retained the services of Dahlen & Dwyer to prepare an appraisal (the "Appraisal" ) of the fair market value of the Development Property based on its present state and the type of use represented by the Improvements . The fair market value of the Development Property is determined to be $615, 000 pursuant to the Appraisal . The Developer shall pay or reimburse the Authority for the $1, 500 cost of the Appraisal . The Authority has provided the Developer with a copy of the completed Appraisal . Section 3 . 2 . Undertakings of the Authority. The Developer hereby represents to the Authority that the Developer has incurred and paid or will incur and pay the Development Costs, hereby defined to be the sum of (1) the current fair market value of the Development Property, being $615, 000, as indicated in the Appraisal; (2) the demonstrated costs of the public infrastructure improvements (the "Public Improvements") described in Exhibit D, but only if and to the extent the costs thereof are unreimbursed expenses of the Developer which are not repayable by special assessment or other means; and (3) the demonstrated and unreimbursed costs of the Developer incurred in making the necessary site improvements (the "Site Improvements" ) to the Development Property in connection with the completion of the Improvements, as described in Exhibit E. The Authority hereby agrees to defray the Developer' s Development Costs via the issuance of the EDA Note in the maximum principal amount equal to the lesser of (1) $1, 200 , 000 and the (2) sum of the demonstrated costs of the Site Improvements and the Public Improvements (unless specifically assessed) plus the $615, 000 fair market value of the Development Property under the Appraisal . The EDA Note shall be issued to the Developer (or to such other person or entity as the Developer shall have theretofore designated in writing to the Authority as the initial registered owner of the EDA Note) , as registered owner thereof, substantially in the form of Exhibit B to this Agreement, the issuance of which EDA Note is hereby authorized and approved, subject to the following conditions : 334455.RED V6 to V5; 2/15/99 3-1 (a) The EDA Note shall be dated, issued and delivered on or as soon as practicable following the date of execution and delivery of this Agreement, provided no Event of Default shall have occurred and be at the time continuing. (b) As conditions to such reimbursement of Development Costs pursuant to the EDA Note, (i) the Authority shall have executed the Certificate of Completion, (ii) the Developer shall have submitted to the Authority such documentary proofs as shall be reasonably acceptable to the Authority demonstrating the final, as incurred, costs of the above-described Public Improvements and Site Improvements, and (iii) there shall have been satisfied all of the conditions precedent thereto provided in Section 3 .4 . (c) Subject to the provisions of the EDA Note, the principal of and interest on the EDA Note shall in the aggregate be payable on each February 1 and August 1, commencing with the first August 1 or February 1 (as the case may be) following the date of the Certificate of Completion, and continuing through February 1, 2014 (the "Payment Dates" ) , in the respective amount or amounts described in this subsection. The sole source of funds available for payment of the Authority' s obligations under this Section and correspondingly under the EDA Note shall be the Available Tax Increments . The amounts otherwise payable on the EDA Note on each Payment Date shall be limited to the Available Tax Increments received by the Authority within the preceding 6 months . All payments made on the EDA Note shall be applied first to pay accrued and unpaid interest on the EDA Note and second toward payment of principal . All amounts of Tax Increments which are not Available Tax Increments are not subject to this Agreement, and the Authority retains full discretion as to any authorized application thereof, regard- less of whether the Available Tax Increments are sufficient to reimburse the Developer in full for the above-described costs . To the extent that the Available Tax Increments are insufficient, through the final Payment Date (February 1, 2014) , to pay all accrued and unpaid interest on and the principal of the EDA Note, said unpaid amounts shall then cease to be any debt or obligation of the Authority whatsoever. (d) The unpaid principal of the EDA Note shall bear simple, non-compounded interest from the date of the Certificate of Completion at 8 . 00% per annum. Interest shall be computed on the basis of a 360-day year consisting of 12 months of 30 days each. (e) The EDA shall not endeavor to issue the EDA Note so that the interest thereon shall be exempt from federal or 334455.RED V6 to V5; 2/15/99 3-2 State income taxation, and the Parties accordingly anticipate that the EDA Note will be a "taxable" obligation. (f) The EDA Note shall be a special and limited revenue obligation of the Authority and not a general obligation of the Authority, and only Available Tax Increments shall be used to pay the principal of and interest on the EDA Note . The EDA Note shall not be any obligation whatsoever of the City. (g) The Authority' s obligation to make payments on the EDA Note shall be conditioned upon the requirement that there shall not at the time have occurred and be continuing an Event of Default; provided, however, that if such Event of Default shall subsequently have been cured to the reasonable satisfaction of the Authority, such unpaid obligations shall thereupon be reinstated and thereby become due and payable . (h) The EDA Note shall be governed by and payable pursuant to the additional terms thereof, as set forth in Exhibit B. In the event of any conflict between the terms of the EDA Note and the terms of this Section 3 . 2, the terms of the EDA Note shall govern. (i) Following any termination of this Agreement by the EDA pursuant to Section 5 . 2 or 3 . 4 (c) hereof, no further or unpaid amounts of the EDA Note shall then or thereafter be due and payable by the Authority under this Section or the EDA Note but shall thereupon be extinguished. (j ) The pledge of the Available Tax Increments made in this Section 3 . 2 and in the EDA Note to payment of the EDA Note shall in all respects be junior and subordinate to the pledge of and need for the Tax Increments to provide timely payment of the debt service on the Bonds; provided, however, that the Authority does covenant to the Developer to apply all other Tax Increments (that is, all Tax Increments other than the Available Tax Increments) to such purposes and to resort to Available Tax Increments only in the event that said other increments are insufficient for such debt service purposes . Section 3 . 3 . Construction Plans . (a) The Authority shall have no obligation to the Developer to take any action pursuant to any provision of this Agreement until such time as the Developer has submitted Construction Plans to the Authority, and the Authority has approved such Construction Plans . The Authority shall approve the Construction Plans if it determines that they conform to the applicable provisions of this Agreement; provided, however, that any such approval of the Construction Plans pursuant to this Section 3 . 3 shall constitute approval for the purposes of this Agreement only and shall not be deemed to 334455.RED V6 to V5; 2/15/99 3-3 constitute approval or waiver by the Authority with respect to any building, zoning or other ordinances or regulation, and shall not be deemed to be sufficient plans to serve as the basis for the issuance of a building permit if the Construction Plans are not as detailed or complete as the plans otherwise required for the issuance of a building permit . Such Construction Plans must be rejected in writing by the Authority within 10 working days of submission or shall be deemed to have been approved by the Authority. Any rejection of the Construction Plans shall state in writing the Authority' s reasons therefor. If the Authority rejects the Construction Plans in whole or in part, the Developer may submit new or corrected Construction Plans within 30 days after receipt by the Developer of written notification of the rejection, accompanied by a written statement of the Authority specifying the respects in which the Construction Plans submitted by the Developer fail to conform to the requirements of this Section 3 . 3 . The provisions of this Section 3 .3 relating to approval, rejection and resubmission of the Construction Plans shall continue to apply until the Construction Plans have been fully approved by the Authority. Approval of the Construction Plans by the Authority shall not relieve the Developer of any obligation to comply with the provisions of this Agreement or the provisions of applicable federal, state and local laws, ordinances and regulations, and approval of the Construction Plans by the Authority shall not be deemed to constitute a waiver of any Event of Default . (b) If the Developer desires to make any material change in the Construction Plans after their approval by the Authority, the Developer shall submit the proposed change to the Authority for its approval or rejection pursuant to this Section. A proposed change in the Construction Plans shall be deemed approved unless rejected by the Authority in writing within 10 working days of submission thereof with a statement of the Authority' s reasons for such rejection. Section 3 .4 . Certificate of Completion. (a) Promptly after completion of the Improvements in accordance with the provisions of this Agreement, and upon written request made to the Authority, the Authority will execute the Certificate of Completion in the form attached hereto as Exhibit C, which shall then be a conclusive determination of satisfaction and termination of the agreements and covenants in this Agreement with respect to the completion of the Improvements . The following shall be conditions precedent to the Authority' s obligation to execute the Certificate of Completion: (i) There shall exist no Event of Default hereunder, and the Improvements shall have been 334455.RED V6 to V5; 2/15/99 3-4 completed in substantial conformity to the terms of this Agreement; (ii) The City shall have issued a Certificate of Occupancy for the Improvements . (b) If the Authority determines that it cannot execute the Certificate of Completion, it shall, within 20 days after written request therefor, provide a written statement indicating in adequate detail why it cannot do so and also indicating what measures or acts it will be necessary to be taken or performed in order to permit execution of the Certificate of Completion. (c) If the Developer does not substantially complete the Improvements by December 31, 1999, the Authority may terminate this Agreement upon 30 days prior written notice to the Developer. Upon such termination, neither Party shall have any further right, title, obligation or interest hereunder, except as provided pursuant to Section 7 . 2 . 334455.RED V6 to V5; 2/15/99 3-5 ARTICLE IV PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER; INDEMNIFICATION Section 4 . 1 . Prohibition Against Transfer of Property and Assignment of Agreement . The Developer represents and agrees that prior to the execution of the Certificate of Completion: (a) Except only by way of security for the purpose of obtaining financing necessary to enable the Developer or any successor in interest to the Development Property, or any part thereof, to perform its obligations with respect to the Improvements under this Agreement, and any other purpose authorized by this Agreement, the Developer has not made or created and will not make or create or suffer to be made or created any total or partial sale, assignment, conveyance, or lease, or any trust or power, or any transfer in any other mode or form, of or with respect to the Agreement or the Development Property or any part thereof or any interest therein, or any contract or agreement to do any of the same, except for the leasing of portions of the Improvements in the ordinary course of the Developer' s business of developing and leasing facilities such as the Improvements, without the prior written approval given by the Authority in its sole discretion; provided, however, if the Developer wishes to assign this Agreement, the Authority will not unreasonably withhold approval thereof if the conditions stated in subsection (b) below are met; and provided further that this Section 4 . 1 shall not prohibit or impose conditions upon the Developer' s execution of an agreement for the sale of the Development Property as long as said agreement provides that the closing and actual conveyance of the Development Property thereunder may not occur until after the execution of the Certificate of Completion, but the Developer shall not be released from its obligations hereunder except as provided in Section 4 . 2 (e) . (b) The Authority shall be entitled to require, except as otherwise provided in the Agreement, as conditions to any such approval that : (i) Any proposed transferee shall have the qualifications and financial responsibility, in the reasonable judgment of the Authority, necessary and adequate to fulfill the obligations undertaken in this Agreement by the Developer. 334455.RED V6 to V5; 2/15/99 4-1 (ii) Any proposed transferee, by instrument in writing satisfactory to the Authority, shall, for itself and its successors and assigns, and expressly for the benefit of the Authority, have expressly assumed all of the obligations of the Developer under this Agreement and agreed to be subject to all the conditions and restrictions to which the Developer is subject unless the Developer agrees to continue to fulfill those obligations . In addition, the Authority may require the Developer and/or the transferee to join in such agreements as the Authority may reasonably determine to be necessary to clarify the respective rights and obligations of the interested parties, e.g. , to obtain a waiver and acknowledgement from the transferee if that transferee is not also becoming the registered owner of the EDA Note . (iii) There shall be submitted to the Authority for review and prior written approval all instruments and other documents involved in effecting the transfer of any interest in this Agreement or the Development Property; provided that the purposes of said review and approval shall be only to ascertain that said documents do not contravene the terms of this Agreement and sufficiently provide for the intended and permitted transfer. Specifically, but without limitation, the economics of the transfer, as between the Developer and its transferee, shall not be a basis for the Authority to withhold consent thereto. Section 4 . 2 . Release and Indemnification Covenants . (a) The Developer releases from and covenants and agrees that the Authority and the governing body members, officers, agents, including its independent contractors, consultants and legal counsel, servants and employees thereof (hereinafter, for purposes of this Section, collectively the "Indemnified Parties" ) shall not be liable for and agrees to indemnify and hold harmless the Indemnified Parties against any loss or damage to property or any injury to or death of any person occurring at or about or resulting from any defect in the Improvements, provided (1) that the foregoing indemnity shall not apply to any liability arising pursuant to an act or omission of any of the Indemnified Parties and (2) that the claim or matter against which such indemnification is sought 334455.RED V6 to V5; 2/15/99 4-2 is based upon the acts of the Developer or others acting on its behalf or under its direction or control . (b) Except for any willful misrepresentation or any willful or wanton misconduct of the Indemnified Parties, the Developer agrees to protect and defend the Indemnified Parties, now and forever, and further agrees to hold the aforesaid harmless from any claim, demand, suit, action or other proceeding whatsoever by any person or entity whatsoever arising or purportedly arising from this Agreement, or the transactions contemplated hereby or the acquisition, construction, installation, ownership, and operation of the Improvements, provided (1) that this indemnification shall not apply to the warranties made or obligations undertaken by the Authority in this Agreement and (2) that the claim or matter against which such indemnification is sought is based upon the acts of the Developer or others acting on its behalf or under its direction or control . (c) All covenants, stipulations, promises, agreements and obligations of the Authority contained herein shall be deemed to be the covenants, stipulations, promises, agreements and obligations of the Authority and not of any governing body member, officer, agent, servant or employee of the Authority. (d) This Agreement shall not create and shall not be construed to create any partnership, joint venture, agency or employment relationship between the Parties . (e) Notwithstanding the foregoing to the contrary, after the execution of the Certificate of Completion, if the Developer transfers the Development Property to a third party and said third party accepts the obligations of the Developer hereunder, and if the conditions stated in Section 4 . 1 (b) are satisfied, the Developer shall, in an agreement with the Authority providing the same, be released from all obligations and liabilities under this Section 4 . 2, except for all liabilities which may arise with respect to actions taken or circumstances existing prior to the effective date of said release . 334455.RED V6 to V5; 2/15/99 4-3 ARTICLE V EVENTS OF DEFAULT Section 5 . 1 . Events of Default Defined. The following are Events of Default under this Agreement : Failure in the substantial observance or performance of any covenant, condition, obligation, or -agreement on the part of the Developer to be observed or performed under this Agreement . An Event of Default shall also include any occurrence which would with the passage of time or giving of notice become an Event of Default as defined hereinabove. Section 5 .2 . Remedies on Default . Whenever any Event of Default occurs, in addition to all other remedies available to the Authority at law or in equity or elsewhere in this Agreement, (1) the Authority may suspend its performance under the Agreement until it receives assurances from the Developer, deemed adequate by the Authority, that the Developer has cured its default and will continue its performance under the Agreement and (2) , after provision of 30 days written notice from the Authority to the Developer of the Event of Default, but only if the Event of Default has not been cured within said 30 days, or if the Event of Default cannot be cured within 30 days, the Developer does not provide assurances to the Authority reasonably satisfactory to the Authority that the Event of Default will be promptly cured, then the Authority may terminate this Agreement . Section 5 . 3 . No Remedy Exclusive . No remedy herein conferred upon or reserved to the Authority is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing atlaw or in equity. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient . Section 5 .4 . No Additional Waiver Implied by One Waiver. If any agreement contained in this Agreement should be breached by any Party and thereafter waived by any other Party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. 334455.RED V6 to V5; 2/15/99 5-1 Section 5 . 5 . Default by Authority; Specific Performance. If the Authority is in default of its obligations under this Agreement, the Authority agrees that the Developer shall have the remedy of specific performance, in addition to such other remedies as the Developer may have administratively, at law or in equity. In such event, the Developer may suspend its performance hereunder until it receives assurances reasonably satisfactory to the Developer that the default of the Authority will be cured as soon as reasonably possible. • 334455.RED V6 to V5; 2/15/99 5-2 ARTICLE VI Additional Provisions Section 6 . 1 . Titles of Articles and Sections . Any titles of the several parts, Articles and Sections of this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of the provisions hereof . Section 6 . 2 . Notices and Demands . Except as otherwise expressly provided in this Agreement, a notice, demand or other communication under the Agreement by either Party to the other shall be sufficiently given or delivered if sent by regular mail, postage prepaid, or delivered personally or telecopied, (a) in the case of the Developer, to Michael Investments, 2665 Long Lake Road, Suite 120, Roseville, Minnesota 55113 , Attention: Jeffrey L. Nielsen, gest General Partner; with a copy to Glenn Bergman, Peterson, Fram & Bergman, 300 Princeton Bank Building, 50 East Fifth Street, St . Paul, Minnesota 55101-1197; and (b) in the case of the Authority, to the Mounds View Economic Development Authority at the Mounds View City Hall, 2401 Highway 10 , Mounds View, Minnesota 55112 , Attention: Mounds View EDA Executive Director. or at such other address with respect to either such Party as that Party may, from time to time, designate in writing and forward to the other Party as provided in this Section. Section 6 . 3 . Counterparts . This Agreement may be executed in any number of counterparts, each of which shall constitute an original hereof and all of which shall constitute one and the same instrument . Section 6 . 4 . Law Governing. The parties agree that this Agreement shall be governed and construed in accordance with the laws of the State of Minnesota. Section 6 . 5 . Time of the Essence . Time shall be of the essence in this Agreement . Section 6 . 6 . No Third-Party Beneficiaries . There shall, as against the Authority, be no third-party beneficiaries to this Agreement . More specifically, the Authority enters into this Agreement, and intends that the consummation of the Authority obligations contemplated hereby shall be, for the sole and exclusive benefit of the Developer, and notwithstanding the fact that any other "persons" may ultimately participate in or have an interest in the Project, or any portion thereof, the Authority does not intend that any party other than the Developer shall have, as 334455.RED V6 to V5; 2/15/99 6-1 alleged third party beneficiary or otherwise, any rights or interests hereunder as against the Authority, and no such other party shall have standing to complain of the Authority' s exercise of, or alleged failure to exercise, its rights and obligations, or of the Authority' s performance or alleged lack thereof, under this Agreement . 334455.RED V6 to V5; 2/15/99 6-2 ARTICLE VII TERMINATION OF AGREEMENT; EXPIRATION Section 7. 1. Termination. The Authority may terminate this Agreement as provided herein, and otherwise this Agreement shall terminate upon payment of the EDA Note in accordance with its terms and the discharge of all of the Parties ' other respective obligations hereunder, but no such termination shall terminate any indemnification or other rights or remedies arising hereunder due to any Event of Default which occurred prior to such termination. Section 7 .2 . Sections to Survive Termination. Section 4 . 2 shall, in addition to the other surviving provisions referenced in Section 7 . 1, survive the termination of this Agreement . IN WITNESS WHEREOF, the Authority has caused this Agreement to be duly executed in its name and behalf by its duly authorized representatives, and the Developer has caused this Agreement to be duly executed in its name and behalf by its duly authorized representatives on or as of the date first above written. MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY By President By Executive Director MICHAEL INVESTMENTS By Its By Its 334455.RED V6 to V5; 2/15/99 7-1 [Execution page of Development Assistance Agreement with the Mounds View Economic Development Authority. ] 334455.RED V6 to V5; 2/15/99 7-2 EXHIBIT A DEVELOPMENT PROPERTY The Development Property consists of the following described properties, all located in the City of Mounds View, Ramsey County, Minnesota: Current Tax Parcel Nos . 08-30-23-41-0012, 08-30-23-44-0002 , 08-30-23-44-0012 and 08-30-23-44-0016, said parcels constituting the following described property: Lot 3 , Block 3, PROGRAMMED LAND FIRST ADDITION Lot 2, Block 1, PROGRAMMED LAND SECOND ADDITION That part of Outlot A, MOUNDS VIEW BUSINESS PARK, lying east of a line beginning at a point on the south line of said Outlot A, said point being South 89 degrees 19 minutes 21 seconds East, assumed bearing, 409 . 00 feet from the southwest corner of said Outlot A; thence North 31 degrees 43 minutes 48 seconds East 19 . 26 feet to the north line of said Outlot A and said line there terminating; That part of the south 5 acres of Lot 2, Block 2 , PINECREST ADDITION lying east of a line beginning at a point on the north line of said south 5 acres, said point being 414 . 36 feet east of the northwest corner of said south 5 acres; thence south at an angle of 90 degrees 00 minutes 00 seconds right to the south line of said Lot 2 , and said line there terminating. [NOTE: Said parcels to be replatted as Lot 1, Block 1, MOUNDS VIEW BUSINESS PARK EAST 2ND ADDITION] 334455.RED V6 to V5; 2/15/99 A-1 EXHIBIT B FORM OF EDA NOTE No. R-1 UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF RAMSEY MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY TAXABLE TAX INCREMENT REVENUE NOTE OF 1998 1999 (BUILDING "N" PROJECT) [1] The Mounds View Economic Development Authority (the "EDA" ) hereby acknowledges itself to be indebted and, for value received, hereby promises to pay to or its registered assigns (the "Registered Owner" ) , but only in the manner, at the times, from the sources of revenue, and to the extent hereinafter provided, the Principal Amount of this Note (as defined in paragraph [2] hereof) and to pay interest on the unpaid portions of the Principal Amount of this Note at the rate of interest of eight and no hundredths percent (8 . 009s) per annum. Interest shall accrue from the date of the Certificate of Completion and shall be computed on the basis of a 360-day year consisting of 12 30-day months . This Note is the "EDA Note" described and defined in that certain Development Assistance Agreement, dated as of September 14 , 1)90 , 1999 (as the same may be amended from time to time, the "Development Agreement" ) , between the EDA and Michael Investments, a Minnesota general partnership, as the initial Developer under the. Development Agreement . Each capitalized term which his used but not otherwise defined in this Note shall have the meaning given to that term in the Development Agreement . [2] The Principal Amount of this Note shall be the lesser of (1) $1, 200 , 000 and (2) the $615, 000 appraised value of the Development Property determined pursuant to the Appraisal plus the amounts of costs for both the Public Improvements (unless specially assessed) and the Site Improvements, all as completed in the subsequent certification thereof which appears hereinafter in this Note . [3] Subject to the terms hereof, amounts due on this Note shall be payable on each February 1 and August 1, commencing on the first August 1 or February 1 (as the case may be) following the 334455.RED V6 to V5; 2/15/99 B-1 date of the Certificate of Completion and continuing through February 1, 2014 (the "Payment Dates") . [4] On each Payment Date (or, if not a business day of the EDA, the first business day thereafter) the EDA shall pay by check or draft mailed to the person that was the Registered Owner of this Note at the close of the last business day of the EDA preceding such Payment Date an amount equal to the lesser of (1) the Available Tax Increments received by the EDA within the 6-month period preceding said Payment Date and (2) the sum of (i) the accrued and unpaid interest hereon and (ii) the aggregate amount of the unpaid principal of this Note. The EDA shall have the option at any time to prepay in whole or in part the principal amounts of this Note at par plus accrued interest . All payments made by the EDA under this Note shall be applied first to pay accrued and unpaid interest on this Note and second toward payment of principal hereof . [5] This Note shall terminate and be of no further force and effect on any date upon which the EDA shall have terminated the Development Agreement, on the last Payment Date (February 1, 2014) following payment thereon of the Available Tax Increments then due, or on the date that all principal and interest payable hereunder shall have been paid in full, whichever occurs earliest . [6] The pledge of Available Tax Increments to the payment of this Note is junior and subordinate to the need and use thereof for payment of the Bonds, all as defined and described in the Development Agreement . [7] The EDA makes no representation or covenant, express or implied, that the revenues described herein will be sufficient to pay, in whole or in part, the amounts which are or may otherwise become due and payable hereunder. Any amounts which remain unpaid on this Note following the final Payment Date (February 1, 2014) shall no longer be a debt or obligation of the EDA whatsoever. [8] The EDA' s payment obligations hereunder shall be further conditioned on the fact that there shall not at the time have occurred and be continuing an Event of Default under the Development Agreement, and, further, if pursuant to the occurrence of an Event of Default under the Development Agreement the EDA elects to terminate the Development Agreement, the EDA shall have no further debt or obligation under this Note whatsoever. Reference is hereby made to the provisions of the Development Agreement for a fuller statement of the obligations of the Developer and of the rights of the EDA thereunder, and said provisions are hereby incorporated by reference into this Note to the same extent as though set out in full herein. The execution and delivery of this Note by the EDA, and the acceptance thereof by the Developer or its designee, as the initial Registered Owner hereof, shall conclusively establish this Note as the "EDA Note" 334455.RED V6 to V5; 2/15/99 B-2 (and shall conclusively constitute discharge of the EDA' s obligation to issue and deliver the same) under the Development Agreement. [9] This Note is not any obligation of any kind whatsoever of any public body, except that this Note is a special and limited revenue obligation but not a general obligation of the EDA and is payable by the EDA only from the sources and subject to the qualifications and limitations stated or referenced herein. Neither the full faith and credit nor the taxing powers of the EDA are pledged to or available for the payment of the principal of or interest on this Note, and no property or other asset of the EDA, save and except the above referenced Available Tax Increments, is or shall constitute a source of payment of the EDA' s obligations hereunder. [10] This Note is issued by the EDA in aid of financing a project pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Sections 469 . 174 through 469 . 179 . [11] This Note may be assigned but upon such assignment the assignor shall promptly notify the EDA thereof in writing, and the assignee shall surrender this Note to the EDA either in exchange for a new fully registered note or for transfer of this Note on the registration records for the Note maintained by the EDA. Each such assignee shall take this Note subject to the foregoing conditions and subject to all provisions stated or referenced herein. [12] This Note has been issued as a taxable and not as a tax-exempt obligation, and the EDA makes no representation, express or implied, that the interest on this Note is or may be excludable from gross or taxable net income of the Registered Owner for income tax purposes . [13] IN WITNESS WHEREOF, the Mounds View Economic Development Authority has caused this Note to be executed by the manual signatures of its President and its Executive Director and has caused this Note to be issued and dated as of 1998 1999 . President Executive Director 334455.RED V6 to V5; 2/15/99 3-3 CERTIFICATION OF REGISTRATION It is hereby certified that the foregoing Note was as of the latest date listed below registered in the name of the last Registered Owner noted below, and that, at the request of said Registered Owner of this Note, the undersigned has as of said applicable date registered this Note as to principal and interest on the Note in the name of such Registered Owner, as indicated in the registration blank below, on the books kept by the undersigned for such purposes . DATE OF SIGNATURE OF EDA NAME OF REGISTERED OWNER REGISTRATION EXECUTIVE DIRECTOR , 1998 1999 , 19 , 19 Subsequent Certification of Costs of Public Improvements and Site Improvement . The undersigned Executive Director of the Mounds View Economic Development Authority, pursuant to Section 3 . 2 of the Development Agreement, hereby certifies that the Developer has certified, and the Authority has accepted certification of a total of $ of costs of Site Improvements and a total of $ of costs of Public Improvements . I further certify that pursuant to said provisions of the Development Agreement and the applicable terms of this Note, the finally-determined Principal Amount of this Note is Dated: Executive Director, Mounds View Economic Development Authority 334455.RED V6 to V5; 2/15/99 3-4 EXHIBIT C CERTIFICATE OF COMPLETION WHEREAS, the Mounds View Economic Development Authority (the "Authority" ) and Michael Investments, a Minnesota general partnership (the "Developer" ) , have executed a Development Assistance Agreement, dated September 14, 1990 , 1999 (the "Development Agreement" ) , with respect to the completion by the Developer of certain improvements (the "Improvements" ) , specifically, an approximately 97, 463 square foot building (or an approximately 69, 582 square foot building constructed by the Developer as office/flex/service facilities) on certain land (the "Development Property") described in the Development Agreement; and WHEREAS, said Developer has to the present date substantially performed its undertakings under the Development Agreement in a manner deemed sufficient by the Authority to permit the execution of this certificate pursuant to Section 3 .4 of the Development Agreement : NOW, THEREFORE, this is to certify that the Improvements have been completed on the Development Property in substantial conformance with the terms of the Development Agreement . MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY By Its Dated: , 19 334455.RED V6 to V5; 2/15/99 C-1 varwv.raw �v1.1•61..0.0r wr �r..n JJJ r V'1 111'll 1'7 �U VIrJL1 EXHIBIT D PUBLIC IMPROVEMENTS Public Improvements include the following types of expenses for the Development Property incurred by the Developer: Public right-of-way costs for Program Avenue improvements (adjacent to Development Property), including: Estimated Cost Street Lighting $ 8,000 Entry/Driveway Aprons 8,000 Curbs and Gutter(north side of Program Avenue only) 4,000 Traffic Control Signs 1,000 Program Avenue Excavation and Repair 5,000 Landscaping and Irrigation within Public Right-of-Way 20,000 Water Main and Hydrants to serve Development Property 55,000 Storm Sewer to serve Development Property 3,000 (Connection at Program Avenue) Engineering and Testing Fees for Public Improvements to serve Development Property 5,000 Administrative Costs: Supervision 6,000 Inspection Fees 4,000 Permits 2,000 Surveys 2,000 Total Estimated Cost $123,000 ra0D R Pzi IOW swa«rm.ara vi au..✓ I..v�l 4...V uluue JJJ 1 U.J I"Irll 1Y J0 GIP ....10 EXHIBIT E SITE IMPROVEMENTS Site Improvements include the following types of expenses for the Development Property incurred by the Developer: Estimated Cost Erosion Control/Silt Fence $ 5,000 Site Clearing and Tree Removal 5,000 Soil Correction 25,000 Grading/Backfilling/Compaction of Fill 90,000 Sanitary Sewer 35,000 Ponding and Storm Sewer System 90,000 Retaining Walls 106,000 Paving -Include Costs of Base Construction excluding Asphalt 56,000 Landscaping and Irrigation Sprinkler System 60,000 Project Identification Signage 15,000 Soil Testing and Location Surveys 14,000 Environmental Costs,Assessments, Work Programs, - Abatement/Clean-up Architectural/Design Fees (Site Only) 4,000 Engineering and Inspection Fees(Site Only) 12,000 Site Work Permit Fees 8,000 Total Estimated Cost $525,000 "*No environmental issues or remediation costs are anticipated at this time. 6d.D.vAp(WA2)IONS 611111.rra.nrs To: Chuck Whiting mEmo From: John Hammerschmidt Subject: Golf Course Operations Date: February 25, 1999 I have made a list of golf course items that the City Council may want to discuss. The amount of time needed to cover all these items (5-6 hours)would suggest three different ways to schedule them. 1) One work session just for golf course items 2) Cover each item in separate work sessions throughout the year 3) Cover the items in televised golf course committee meetings and bring the recommendations and summaries to the Council The following items have been discussed and approved by the golf course committee. They have also been presented to all the City Council members in either draft form or draft form and meetings. (See exhibit A)If their is a desire to discuss each of these items again, I would estimate needing 1 to 2 hours to do so. The second topic that needs to be addrressed is the placing of billboards on the golf course and adjacent city property. ( See exhibit B) The third topic would be the past, current, and future budgets of the golf course. This would include 5 year and long term projections, seperation of operation budgets from capital and lawsuit expenditures, possible expansion of the golf course, refinancing of existing bonds, and feasibility of selling the golf course at some point in time. The last item which has been discussed for some time, is to have an open to the public meeting just to answer any question from the community about the golf course. The purpose of this would be to correct some of the misconceptions suc as, how the golf course was funded, what the lawsuit was about, is it costing the taxpayers money to operate?, etc. For the work session on March 1, 1999 I would recommend that we discuss the billboard issue and what direction the Council wants to go in. With spring rapidly approaching, and the golf course needing to put up some signs for advertising, this issue becomes a priority. The Council could then indicate how they want to handle the rest of the issues. The other priority issue is whether the council wants the golf course to rent out the specialized equipment we have to other cities or golf courses.The aerators and Chuck Whiting page 2 February 25, 1999 tractors we currently own to fix the soil problems could be rented out and bring in revenue to offset their cost. The current city policy of using Mounds View equipment and operators for just Mounds View projects would need to be changed. We have been waiting to purchase a replacement pickup that was approved by the last council, because the type of pickup we will purchase will depend on what we will be pulling with it. (EXHIBIT A) Project Checklist Project Cost Yes No Maintenance Storage Building $35,000 X Bridge Replacement &Rail $30,000 X Phone System $6,000 X Lawsuit Course Repair $25,000 X Clubhouse Remodeling $30,000 X Exterior Food & Bar $80,000 X Front Entry Sign $5,000 X equipment Replacement Budgeted X Pick-up Truck $25,000 X Driving Range Expansion $50,000 X Course Lights $600,000 X Pump Replacement/Repair $23,000 X Youth Programs Unknown X Course Expansion $1,500,000 X Personnel Full Time Budgeted X Wetlands Determination $15,000 X Schedule to Lease Equipment X Seal-Coat Parking Lot $7,000 X Billboard Advertising $5000 X TOTAL $203,000 (EXHIBIT B) STAFF REPORT To: Chuck Whiting From: John Hammerschmidt Date: 2/8/99 Topic: Billboards HISTORY: One of the projects at the golf course that has been discussed since 1996, has been the placement of golf course signs along 35W and Hwy 118. We have had several temporary signs and one permanent sign put up since construction started in 1994 along Hwy 118 and 35W. The temporary signs have been taken down and the permanent sign in back of the third tee is inadequate. With the volume of traffic and potential customers driving by the course each day we need to put up signs advertising the golf course and the driving range. The importance of these signs are primarily to increase the business on the driving range, which is hidden from view when driving past. I have looked into several different ways to pay for these signs by either having companies sponsor them or sell advertising space on the sign itself. At the same time I was contacting companies to see if there was any interest in being sign sponsors, the City of Mounds View was contacted by Eller Media to see if the city had any interest in generating revenue by allowing billboards to be put on the golf course and city owned adjacent property. TO DATE: I have had several meetings with the sign manufactures and the advertising companies to research what the proposals would be. We looked at possible locations with the idea that the billboards would be placed in out of the way areas that would also be accessible to their vehicles. We came up with seven possible sites. Three of these would be designed to help keep balls from leaving the golf course and the other four are all in the existing wooded areas. The advertising agencies would pay the city of Mounds View a percentage of the revenue dollars. This amount would have to be negotiated, but the minimum they would quareentee would be $12,000/year per sign. This would mean a minimum of$84,000/year to the city to reduce the debt at the golf course and to use for the general fund. LOOKING FORWARD: To go forward with this project would mean that the city needs to change an ordinance and possibly some of its zoning for the areas in question. The reason it is urgent for the golf course to know if the City Council wants to go forward with the billboards is that it would be very cost efficent to use the same sign company for the golf course signs as it would for the billboards. Item No. / Staff Report No. Meeting Date: 3/1/99 Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;EDAB:EDA Business City of Mounds View Staff Report To: Mayor and City Council Members From: Rick Jopke, Community Development Director Item Title/Subject: Discussion of Tax Increment Financing in Mounds View Date of Report: February 26, 1999 An item is scheduled on the March 1, 1999 work session agenda to begin the discussion of tax increment financing in Mounds View. The purpose of the discussion at the work session on Monday will be to provide an overview of the existing tax increment districts in Mounds View. It is anticipated that future discussions will be held to review tax increment financing in more detail and decisions made about how tax increment financing should be utilized in the future and if all or portions of existing districts can or should be decertified. There are four tax increment districts in Mounds View. Attached are copies of the City's current tax increment policies, a map showing the location of each of the districts, and a summary of what tax increment assistance has been approved within each of the districts. Also attached are a number of spread sheets which show the cash flow of each of the districts. Staff will review these documents with the City Council on Monday. Rick Jopke, Community Development Director Adopted 5/12/97 Tax Increment Policy Mounds View Economic Development Authority Mounds View, Minnesota GENERAL POLICY: The Mounds View Economic Development Authority has the powers under the Minnesota Statute Sections 469.124 through 469.137 and Sections 469.001 through 469.047 to govern and monitor the use of tax increment financing for Mounds View's tax increment districts and the Mounds View development district which encompasses the entire boundaries of the City of Mounds View. It is the responsibility of the Mounds View Economic Development Authority to use tax increment financing as a tool to accomplish the City's economic development and redevelopment goals and objectives. The Mounds View Economic Development Authority understands and abides by the fundamental principal which makes tax increment financing viable to encourage development and redevelopment which would not otherwise occur. The Mounds View Economic Development Authority shall consider tax increment financing in cases that serve to accomplish the City's development goals and activities as hereby defined in projects eligible for tax increment financing. PROJECT ELIGIBLE FOR TAX INCREMENT FINANCING: Projects eligible for consideration of Tax Increment Financing assistance per the Mounds View Economic Development Project Plan dated May 9, 1994 include, but are not limited to (1)the attraction, retention, rehabilitation and preservation of commercial, industrial, retail, residential, recreational and public service facilities; (2) new and rehabilitated public infrastructure; (3) community and other public service centers; (4) senior/mature adult and/or other housing development partnerships or other multi-use housing projects and facilities; (5) other public utilities(including telecommunications); (6)business incubator loan and other business programs; and (7) transportation systems. More emphasis will be placed on those items which increase the tax base, eliminate blight and meet the City's economic and redevelopment goals. COSTS ELIGIBLE FOR TAX INCREMENT FINANCING: Project costs qualifying for Tax Increment Financing assistance, as defined under the TIF Act, include utilities design, landscape design, architectural and engineering fees directly attributable to site work, site related permits, earthwork/excavation, soils correction, landscaping, utilities(sanitary sewer, storm sewer, and water), streets and roads, street/parking lot paving, street/parking lot lights, curb and gutter, sidewalks, land acquisition, special assessment, legal(relating to acquisition, financing, and closing fees), soils tests and environmental studies, surveys, park dedication fee, SAC, WAC charges, titles insurance and TIF application deposit. 1 Adopted 5/12/97 DETERMINATION OF AMOUNT OF ASSISTANCE TO APPLICANT: Within TIF Districts The amount of Tax Increment Financing provided to an applicant will be based, in part, on the analysis of information provided on the application for Tax Increment Financing assistance (Attachment"A"), amount of increment generated by the project as evaluated by the City's Financial and/or Bond Counsel and the City's economic and redevelopment goals. The level of assistance provided will be evaluated on a case by case basis and may reflect an increase or decrease in assistance dependant upon the level of increase in the tax base, amount of elimination of blight and/or a number of variables that may substantiate the need for assistance. An adjustment in the amount of assistance that can be provided is at the sole discretion of the Board of the Economic Development Authority as long as the requested uses are legal under the Minnesota State Statues for use of tax increment financing. Within the Development District(herein referred to as the"City" limits)but outside of TIF Districts The evaluation of Tax Increment Financing assistance that could be provided to an applicant will be based in part on(A)the analysis of information provided on the application for Tax Increment Financing assistance (Attachment"A"), (B) square footage cost of the project, (C)balance available in the Economic Development Authority excess tax increment fund and (D) proof of need for assistance under the"but for" test for use of tax increment financing. TYPES OF ASSISTANCE Within TIF Districts Tax Increment Financing can be provided in either"pay as you go" or"up front" payments. "Pay as you go" is wherein the Mounds View Economic Development Authority compensates the applicant for a predetermined amount for a predetermined number of years. The applicant pays for(re)development up front and then annual payments are issued to the applicant based on the need for assistance and increment generated from the project. "Up front' payments is wherein the Mounds View Economic Development Authority must issue revenue or general obligation bonds to pay for the (re)development prior to completion of the project. The increment generated from the project is then used for repayment of the bonds. The Mounds View Economic Development Authority gives preference to the use of"pay as you go" assistance to finance private development projects due to the reduced risk to the community. The EDA will consider"up front" payment projects that would benefit the entire community and are not possible to be funded under a "pay-as-you-go" basis. 2 Adopted 5/12/97 Within the City but outside of TIF Districts Financing from the dedicated tax increment fund can be provided in annual installments to the applicant based on the positive cash flow balance in the Economic Development Authority's dedicated tax increment fund and need for assistance based on analysis of the"but for"test for the project. The dedicated tax increment fund includes a value based on the use and is adjusted along with the budget process and goals and objectives for economic and redevelopment on an annual basis. APPLICATION FOR TAX INCREMENT FINANCING ASSISTANCE: The Mounds View Economic Development Authority requires that an Application for Tax Increment Financing Assistance(Attachment A)be completed and a deposit be collected from the applicant for the EDA's consultants to investigate the feasibility and need for providing Tax Increment Financing assistance (Attachment B). SUBMITTAL OF APPLICATION FORMS: Applicants requesting Tax Increment Financing assistance within an existing district or in the creation of a new district, shall be required to complete and submit the following: 1. Application for Tax Increment Financing Assistance 2. Deposit for Review of Tax Increment Financing Assistance N:\DATA\GROUPS\ECONDEV\TIF\TIFPOL.EDA 3 Adopted 5/12/97 CITY OF MOUNDS VIEW APPLICATION FOR TAX INCREMENT FINANCING PROJECT: 1. Business Name: Address: Telephone#: Contact: 2. Brief Description of the Business. (Please provide#of years in business under current ownership and #of years in Mounds View) 3. Present Ownership of the Site: 4. Present Project: Building square footage, location of project, size of property, description of buildings- materials, etc. Attach site plan, if available 5. If Property is to be Subdivided, Show Division Planned. Adopted 5/12/97 Adopted 5/12/97 (Attachment"A" Cont.) 6. Estimated Project Costs: (please enclose construction performa, if available.) a. Land Acquisition $ b. Site Preperation $ c. Utilities $ d. Public Improvements $ e. Landscaping $ f. Hard Building Costs $ g. Construction Management Fee $ h. Architectural &Engineering Fees $ i. Legal Fees $ j. Financing Costs $ k. Broker Costs $ 1. Contingencies $ m. Equipment $ n. Other(please specify) $ Total $ 7. Total Estimate Market Value at Completion $ (Explain Calculation) 8. Submit an Itemized List of Eligible Costs Qualifying for Assistance (see page 1 of Tax Increment Policy). 9. Sources of Financing a. Equity $ b. Bank Loan $ c. Tax Increment Assistance $ d. Industrial Revenue Bonds $ e. Other (please specify source) $ 10. Form of Tax Increment Financing Assistance Requested. Pay As You Go Bond Issuance Excess Increment 11. Name& Address of Architect, Engineer, and General Contractor. • Adopted 5/12/97 (Attachment"A" Cont.) 12. Estimated Real Estate Taxes on Project Site upon Completion of Project. (please show calculations.) 13. Project Construction Schedule: a. Construction start date b. Construction completion date c. If phased project: Year % Complete Year % Complete 14. Estimated Number of Jobs: Created (within 2 yrs) Retained 15. Average Annual Wage Level of Jobs Created (within 2 yrs) Retained 16. Is Job Training Assistance Needed? TAX INCREMENT FINANCING REQUEST: 1. Describe amount, term and purpose for which tax increment financing is required and how the project fits into the City's economic development and redevelopment goals and objectives, 2. Statement of necessity for use of tax increment financing for project. Adopted 5/12/97 3. Describe the Potential for Growth. 4. What is the Return on Equity Invested that you or investors need to make the project feasible, 5. If Rental Space, What is the Range of Targeted Rental Rates 6. If Rental Space, Who are the tenants and what is the length of their leases. Adopted 5/12/97 CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT COMMISSION GUIDELINE IN THE ANALYSIS OF APPLICATION FOR TAX INCREMENT FINANCING ASSISTANCE FOR NAME OF APPLICANT Note: The EDC acts as an advistory to the Economic Development Authority who is the governing body, legal and political, for all Date Reviewed disbusements and approvals of tax increment funds. This document serves as a guideline to asstist the EDC in making judgements for the Total Score use of tax increment funds. There may be projects that do not financially score high but meet or exceed the economic development Result of Analysis and redevelopment goals and objectives for the City of Mounds View. There may also be projects that financially score high but do not meet or are not compatable with the goals and objectives. Adopted 5/12/97 1. PUBLIC VERSUS PRIVATE INVESTMENT Private Investment TIF/Public Investment Total Investment Ratio of public vs. private investment P in Private Public Value + 1 Less than$3 to $1 +2 Over$3 to $1 + 3 Over$4 to $1 +4 Over$6 to $1 + 5 Over$8 to $1 2. NUMBER OF EMPLOYEES (Computed as full time equivalent positions) P in Number Value + 1 > 1 - 15 +2 > 16 - 30 +3 > 31 - 45 +4 > 46 - 75 + 5 > 75 - plus Current Number of Employees Estimated Number of New Employees (within the next 2 years) Total Number of Current and Estimated New Employees Adopted 5/12/97 3. PUBLIC INVESTMENT PER CURRENT EMPLOYEE P in Value INVESTMENT 0 $12,500 + + 1 $10,000 - $12,500 +2 $7,500 - $10,000 +3 $5,000 - $7,500 +4 $2,500 - $5,000 + 5 $ 0 - $2,500 TIF/Public Investment $ Current Number of Employees Investment per Employee = $ 4. ANNUAL PAY LEVEL OF POSITIONS Poild Annual Dollar Total# of Weighted Value Salary Weighting Employees Dollar Amt. 0 $ 0 - 14,999 $10,000 + 1 $15,000 - 24,999 $20,000 +2 $25,000- 29,999 $27,500 + 3 $30,000-44,999 $37,500 +4 $45,000- 59,999 $52,000 + 5 $60,000 and Over $60,000 Total Full Time Equivalent Weighted Average Adopted 5/12/97 5. REAL ESTATE/PROPERTY TAXES GENERATED (projected tax revenues should be bases on the existing property tax system and rates plus legislative future changes if subject to estimation.) mai Total Projected Value Annual Taxes + 1 Below$25,000 +2 $25,000 - $49,000 +3 $50,000 - $99,999 +4 $100,000 - $249,999 + 5 $250,000 and Over 6. SIGNIFICANT IMPACT MULTIPLIER Mat * Provide Comments regarding Value Type of Development subjective public benefits of project. +0 Retail +2 Office +3 Office/ Service (50/50) +3 Value Added(retail with significant service component) +4 Industrial -2 Activity Not Contributing to Tax Base +1 Company/Corporate Headquarters- location of upper management where decisions are made(add 1 pt to above) - Adopted 5/12/97 +1 Target Business +1 -+3 Elimination of Blight(add points to above value) Total Point Value * 7. SERVICE IMPACT P in Value Type of Development -4.0 Retail -3.5 Office/Warehouse Service - 3.0 Hi Tech -2.0 Office 8. FORM OF ASSISTANCE REQUESTED (within TIF District 1, 2, and 3) Point Value -2 Up-Front + 5 Pay-As-You-Go 9. FORM OF ASSISTANCE REQUESTED (within City but outside of TIF Districts) Poin Value -2 One-Time Payment + 1 3 Annual Payments +2 4 Annual Payments +3 5 Annual Payments Adopted 5/12/97 10. WORKSHEET SUMMARY POINT VALUE Public versus Private Staff Pt.Value Number of Employees EDC Pt. Value Public Investment per Employee Pay Level of Positions Comments: Real Estate/Property Taxes Generated Significant Impact Multiplier Service Impact Form of TIF Assistance Required Total Points 11. RATING FOR PROJECTS LOCATED WITHIN TIF DISTRICTS 1, 2, AND 3 Point Value Term of Assistance 0-10 0 Years Adopted 5/12/97 11 - 13 3 Years - or-Remaining life of TIF District, whichever is less 14 - 16 5 Years- or- Remaining life of TIF District, whichever is less 17 -20 7 Years- or-Remaining life of TIF District, whichever is less 21 and Over 10 Years - or-Remaining life of TIF District, whichever is less 12. RATING FOR PROJECTS IN DEVELOPMENT DISTRICT (OUTSIDE OF TIF DISTRICT) (1) Building Size: Square Foot Cost of Project: (Land &Building) Project (2 )Per S.F. Cost Per S.F. Allowance $20.00 - $30.00 $3.00 $30.01 - $40.00 $4.00 $40.01 - $50.00 $5.00 OVER$50.01 $6.00 Points (3)Percent of Accumulated Assistance 11 - 13 30% 14 - 16 50% 17 -20 70% Adopted 5/12/97 21 & OVER 100% S.F. of Bldg: (1) $ X S.F. Allowance (2) $ X % of Assistance: (3) Equals Amount of Assistance: $ B LAI N E DIS RICT 3 w��� v r -wee-ma lir swim -, , r .._—� �■■.._ . _�mini �. I moi,• )3/ ' -�.. '.hh mom -- In vJ • I -- _MI� .. R `" NB SCALE aC- .. r-a=moi "'-- �- 1 _ BLAINE W DILL_�' i� ill= IIrmi : . . �-_. ■rte ----Iliermou mrs maim linunim rano im-valv -.../4 4i: �.Ei Niii.MI, ,I MOM _r 'Me � iim i\`\ a .. I1111�f'AIli R 111111■wiliomi_I_- _<:mirth.1111:' Lu a I oNII f i ■�■ _ .dB 1 ♦ X1111 11/� 'l" N= I _ , 4101 # ,rn [_. > !1 L isi Ire ,•' �� � %! i unur Irrn •■■01.� 1111p111 HII/I1Ui11 0 1 us _ \ / �" ma. ... ■ l .n�IN 0111u ®N1111111111 f v C L�..:� .■ w.i i I 1.'. , � �O■.L�■' '�.'.C4-1 4 ono ut r■ m, .. g.. 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Ll _ iri ll_ i ■r rrsumnuim ■: ...;;n'; IiJ!uJI 1I I .... p - .- - ln! ■ IIhit G N _ ` lMP -1. :m I:r=,, Ihri: _ rim , _ AIwo. 9 :..l _.....mi.1 Griii• ..to - 1 / "f. . —_ f Irl N♦ ____ ----Qi Etre'..'--11.::,.- eft .� kr"=+` 11 1 - -z::a¢� _t/■: 11 E': '. ■il l �, NEW B R I G HTO N a I i •g Ns 1— u \ 1 1 L i Mi CITY OF ' UNIMPROVED ROAD L Imo, TAX INCREMENT FINANCING (TIF) DISTRICTS BASE MAP W GENERAL O VER VIE ICY OF MOUNDS VIEW'S TAX INCREMENT DISTRICTS There are four tax increment districts located within the City of Mounds View. Most of the other cities in Ramsey County have created at least one TIF district. The numerical range for those cities is from a single TIF district (Lauderdale)to 22 TIF districts (White Bear Lake). Mounds View's neighbor to the south, New Brighton, has.20 TIF districts. [This information is for taxes payable in 1998, and was provided by Ehlers &Associates at its 2-I 0-99 TIF Seminar.] With the exception of TIF District #4 (Bel Rae Ballroom), all of Mounds View's TIF districts are redevelopment districts that were established prior to certain statutory changes that were implemented in I 990; Mounds View's TIF districts are therefore referred to as "pre-1990 districts" for purposes of determining the rules that apply to the administration of the districts. District I - Mounds View Business Park • Created in 1986, modified in 1989 and 1990 • 25 Year Redevelopment District • Last increment year - 20 13 • Total jobs created = approx. 2,000 • Issued three bonds for Phase I & Phase 11 in the total amount of$8.42 million - of that amount, the Developer(s) received a total of approximately $4 million in eligible reimbursement(s) • The preceding TIF assistance resulted in new construction with a guaranteed tax value of$27 million as of 1993 • At that time (I 993) the aforementioned market value of$27 million generated annual real estate taxes of$ 1 ,689,380 -- representing 64% of the City's commercial and industrial tax base, and 24% of the City's total tax base. • The EDA approved pay-as-you-go TIF agreements in 1994 for the expansion of Multi-Tech Systems [a/k/a Commercial Property Investments, Inc.] and development of C.G. Hill [a/k/a Michael Investments] -- which added 92,000 s.f. of new construction with an estimated tax base of$3 million. • Multi-Tech received project assistance of approximately $60 I , 482 (present value) and C.G. Hill received project assistance of approximately $166,600 (present value) • A Development Agreement with Everest [a/k/a Michael Investments] for the "Building N" site [the last undeveloped site in the Mounds View Business Park] has been approved and amended a number of times but has not yet been signed • It is anticipated that Building N will be either a 97,463 sq. ft. building or a 69,582 sq. ft. building; under the proposed pay-as-you-go financing, the Developer would receive reimbursement of up to $1 .2 million for land value, site improvements and infrastructure costs, payable though 2- 14- 2014. District 2 - Highway 10 • Created in 1988 • 25 Year Redevelopment District • Last increment year - 2013 • Minimal activity over the years - no bonds have been issued in this district • In 1994, the EDA approved a pay-as-you-go agreement in the amount of $ I .7 million over 15 years for the development of Silver Lake Pointe Senior Housing [a/k/a Heartland MV Common Bond LLC • On 3-9-98, the EDA adopted a Resolution approving pay-as-you-go tax increment financing assistance for two office buildings to be constructed near the new Holiday Stationstore: a 25,000 sq. ft. (two story) building and a 5,000 sq. ft. (one story) building • It is envisioned that the Developer would receive 90% of the tax increment generated by the office buildings, not to exceed a present value of $240,000, paid over a maximum of 5 years District 3 - Sysco • Created in 1988 • 25 Year Redevelopment District • Last Increment Year - 20 13 • Issued bonds totaling 1 .76 million • Over 500 jobs created for corporate headquarter facility - several small expansions since bldg. was originally constructed • Approved a pay-as-you-go agreement for the Bridges Technology Park [a/k/a Midwest I.V. and/or Bridges Leasing Company LLC] in 1995 - 30,000 s.f. building that created 25 jobs. District 4 - Bel Rae Ballroom • Approved by City Council/EDA on 4-28-97 • Certified by Ramsey County Auditor's Office on 3-25-98 • Originally created to assist with the financing of construction costs for the Community Center • Later determined to be unnecessary for that purpose • The Ramsey County Auditor is required to decertify a TIF district "upon receipt...of a written request for decertificajon from the authority that requested certification of the original net tax capacity of the district." In 1994, the City of Mound View created an Economic Development Authority, pooled the three existing TIF Districts into one Development District, and approved a revised tax increment plan. The establishment of an EDA allows a City to create flexible business assistance and development programs. Such programs may involve (among other things)the acquisition and sale of property, the use of eminent domain, the negotiation and execution of development contracts, the sale of General Obligation and Revenue bonds, and the use of tax increment funds for commercial and housing construction and redevelopment (and for any other purposes authorized by statute and by the City's tax increment plan). The EDA and the City are separate legal entities. In Mounds View's case, the EDA is composed of the City Council members. Shortly after it was formed, the EDA created an advisory body -the Economic Development Commission - which consists of four residents and three local business representatives. Programs developed through the EDA and the EDC include: Housing Replacement Program: In 1996, the EDA approved a housing replacement program that enables the City to purchase deteriorating houses in the City of Mounds View, clear the sites, and sell the raw land to developers for the construction of new, higher-value homes. This program is a tool to encourage the improvement of Mounds View's housing stock and provide an incentive for new construction rather than marginal rehabilitations. Business Improvement Partnership Program: This program was created in 1995 as a tool to encourage existing Mounds View businesses to improve the interior and exterior of their buildings. The EDA provides 50% of a loan to a local business at a low interest rate of 2%. The remaining 50% of the loan is placed with a bank at current market interest rates. Since the creation of the program, three loans have been approved, each for the maximum loan amount of$50,000. 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A n • A • I 2- Item No. Type of Business: WK WK: Work Session; PH: Public Hearing; CA:Consent Agenda; CB:Council Business City of Mounds View Staff Report .111111111111M-- To: Mayor and City Council From: Chuck Whiting and Cari Schmidt Item Title/Subject: Resolution 5313 - Chief Tim Ramacher's Severance Package Date of Report: February 26, 1999 After 28 years of service to the City of Mounds View, Chief Tim Ramacher has announced his retirement. The attached resolution outlines the severance package he has requested: Vacation - The employee will be compensated for 100%of accrued vacation and compensatory time upon separation provided the employee has a minimum of six months continuous employment as a regular employee with the City of Mounds View. (Section 4.35 - Separation Compensation) Under their negotiated union contracts, Patrol officers and Sergeants have an additional option of using 65% of their accumulated sick leave towards their insurance premium for as long as the funds are available until the retiree's 65th birthday. (Section 23 of the 1998 L.E.L.S. contract)1 Upon retirement, Chief Ramacher will have approximately 2680 hours of sick leave built up. Although he has requested the use of the union provision of 65% of total sick leave, this would result in a payout of approximately $57,000. After much discussion, an equitable alternative has been proposed. Instead of 2700 hours, 1800 hours would be used in the calculation,resulting in the following: Article 23-Severance Pay 23.1 Severance pay shall be granted in the amount of fifty percent(50%)of unused sick leave to employees who have completed ten years of service. Upon the death of the employee,the beneficiary of the employee shall be paid the benefit. 23.2 Employees who have completed ten years of service and retire may elect,in lieu of severance pay as provided in Section 23.1,to have the employer use sixty five percent(65%)of the employee's accumulated and banked sick leave for the retiree's group insurance premium for as long as the funds are available up to the retiree's 65th birthday. 1800 Hours x65% 1170 Hours x $32.66 per hour $38,212.20 This amount would be placed in a separate account to be used to pay for insurance payments only until the age of 65, or until the money runs out(whichever happens first). Staff Recommendation: Approve Resolution 5313 at the March 8 Council meeting. N:\USERS\CARIB\ADMIN\PERSONNE\RAMACHER.WPD RESOLUTION NO. 5313 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE SEVERANCE PACKAGE OF TIM RAMACHER WHEREAS, Tim Ramacher has completed 28 years of dedicated service to the City of Mounds View; and WHEREAS, he has elected to retire effective March 31, 1999; and WHEREAS,he is entitled to the following severance benefits upon retirement: • 100 % of accumulated vacation and compensatory time accumulated(Personnel Code Section 4.35 - Separation Compensation); • 65% of 1800 hours of accumulated and banked sick leave for the retiree's group insurance premium for as long as the funds are available up to the retiree's 65th birthday. NOW, THEREFORE,BE IT RESOLVED the City Council hereby approves the aforementioned provisions for Tim Ramacher's severance package and expresses their sincere appreciation for his 28 years of dedicated service to the City of Mounds View. Adopted this 8th day of March, 1999 ATTEST: Mayor Dan Coughlin (SEAL) City Administrator Charles S. Whiting N:\USERS\CARIS\ADMIN\PERSONNE\RAMACHER.WPD-3 6UrreititI -3 POSITION ACCOUNTABILITY WRITE-UP POSITION TITLE: Assistant to the City Administrator DEPARTMENT: Administration ACCOUNTABLE TO: City Administrator PRIMARY OBJECTIVE OF POSITION To provide administrative assistance to the City Administrator in implementing the overall programs and policies of the City Council . MAJOR AREAS OF ACCOUNTABILITY 1. Assist City Administrator in day-to-day activities as directed by the City Administrator. 2 . Assist in the coordination of multi-department activities to ensure effectiveworking relationships . 3 . Act as a human resources coordinator for the City with responsibility for developing and implementing personnel policies, coordinating new employee hiring, employee evaluations, participating in labor negotiations and contract administration, coordinating organization development and employee training activities, ensuring Affirmative Action/EOE compliance and administering the City' s pay equity policies . 4 . Assist in City' s management information systems coordination efforts . 5 . Assist in the preparation of agenda materials for council meetings and Council minutes. 6. Carryout specialized assignments as directed by the City Administrator and carry them to successful completion. 7. Assist the City Administrator in the budget development process . 8 . Participate in staff and organization committees and boards as directed by the City Administrator. 9 . Work on and complete other administrative assignments at the direction of the City Administrator. EXAMPLES OF PERFORMANCE CRITERIA 1. Work is performed in a timely and thorough manner. 2 . Demonstrates initiative and creative thinking in problem solving and issue analysis . 3 . Demonstrates an ability to effectively handle a wide variety of city projects and problems in an effective and sound manner. 4 . Maintains a positive image of the city through effective handling of problems and sound coordination of multi- department programs 5 . Anticipates communication needs of public Council and staff and effectively acts to meet those needs . 6 . Develops a work schedule for carrying out assigned tasks and meet the schedule in a timely manner. SUPERVISION OF OTHERS This position does not supervise other positions, unless directed to do so by the City Administrator. QUALIFICATIONS General: Minimum requirement is a Bachelors Degree in public administration with a least two years of experience in local government. Masters Degree preferred. Must be able to develop and maintain effective working relationships with a wide variety of city personnel, elected officials and the general public. Must have computer hardware and software experience and abilities, including familiarity with word processing, spreadsheets and database management . Must be able to communicate effectively orally and in writing and have a sound understanding of public administration and/or organizational management . Desired Minimum: Education and Experience: 1. Graduation from a college or university with a bachelor' s degree in public administration, political science, human resources, business management, or a closely related field, and 2 . Two (2) years of related experience; or 3 . Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis . Necessary Knowledge, Skills and Abilities: 1 . Working knowledge of the principles and practices of modern public administration; working knowledge of human resource administration; Working knowledge of modern records management techniques; 2 . Skill in operation of listed tools and equipment; 3 . Ability to accurately record and maintain records; Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials and the public; Ability to communicate effectively verbally and in_ writing; SPECIAL REQUIREMENTS: • None. Position may be required to attend meetings, conferences and conduct work that extends hours past normal working times . TOOLS AND EQUIPMENT USED Typewriter, personal computer, including word processing, spreadsheet and data base software; mainframe computer terminal; 10-key calculator; phone; copy machine; fax machine . PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms . The employee is occasionally required to • walk. The employee must occasionally lift and/or move up to 25 pounds . Specific vision abilities required by this job include close vision and the ability to adjust focus . WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . The noise level in the work environment is usually quiet . SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: February 24, 1995 Revision History: January 26, 1998 Personnel Director--Human Resource Administrator Labor Relations - Contract Negotiation Coordinate wage & salary administration with City Administrator and Finance Director Liaison to City Attorney-drafting of legal documents Administration Budget- Supervision of Communications Coordinator and HR Technician Supervision and Coordination of City Elections Administration of City Licensing City Y2K Coordinator Special Projects as assigned by City Administrator Safety Committee Liaison Public Relations Administer Pay Equity and Comparable Worth L O -t C 0 ^,u i..� -. tr C/1 0 gy (p p9 t~ CD x CD CA s CA CA a s CA CA y -. -4• C. �C-.. ComCA,. `-a• C. CA CA CD r+ - Cl) - - - - u,9, v� cro a c 0 S G 69 ,.9 69 69 b9 b9 69 69 �! �� vi .P vi vi vi .A vi .P O 00 . J 0\ Ch ....4 A+ �, QQ VI O O O N O J O O P:i O W O N "P CT 00 0000 X0000 CRA CA • N J N O vi O Ll v" O O O N O O O O . O O O O .? O — • C!i v, (../1 01 C' C' C' C' of A7 "C O •.1 p "1 00 1 02/24/99 WED 11:06 FAX 6124474245 CITY OF PRIOR LAKE E1002 Revised May, 1997 JOB DESCRIPTION POSITION TITLE: Personnel Director/Assistant City Manager DEPARTMENT: Administration REPORTS TO: City Manager EMPLOYMENT STATUS: Exempt NATURE OF JOB: This is a highly visible, confidential, and exempt position providing administrative support to the City Manager, responsible for personnel management, general administrative support of the City Manager and City Council, oversight of the management information system, and special projects as assigned. MAJOR AREAS OF RESPONSTILITY: • Acts as the City Manager in his/her absence. • Serves as Personnel Director • Develops and administers Personnel Budget • Ensures central personnel records and files system is maintained in a secure, orderly and up-to-date manner, consistent with applicable legal requirements • Coordinates the hiring process for all regular full-time and part-time personnel. • Administers organized labor agreements and personnel policies. • Makes recommendations to maintain reasonable pay equity between job classifications. • Recommends Personnel Policy changes to the City Manager. • Coordinates employee committees and personnel training activities. • Serves on the management labor negotiation team with all bargaining units. • Oversees regulatory matters including, but not limited to EEO, ADA, OSHA, PELRA, and DOER compliance. • Assists the City Manager with general administrative duties. • Serves as the City Manager's representative with civic and governmental organizations. • Coordinates preparation and production of agendas. • Drafts and coordinates preparation of department staff agenda reports and articles for publication. • Researches policy issues and prepares reports for and recommendations to the City Manager. • Prepares special reports for the City Manager and Council. • Makes oral presentation to City Council and other groups as appropriate. • Serves as System Administrator of personal computer network • Develops and administers data processing budget • Coordinates procurement and use of technical support personnel • Assists the City Manager with the budget process. • Assists with overseeing election activities. • Performs other duties and responsibilities as apparent or as delegated by the City Manager. ENVIRONMENTAL CONDITIONS: • General office conditions. 02/24/99 WED 11:06 FAX 6124474245 CITY OF PRIOR LAKE ll003 Revised May, 1997 PHYSICAL DEMANDS: • Periodically lilts more than ten pounds. MENTAL DEMANDS: • May occasionally deal with angry or upset citizens. • Occasional anxiety related to time frame deadlines. • Occasional anxiety related to labor negotiations and contract administration disputes • Ability to coordinate and supervise multiple projects KNOWLEDGE,SKILLS AND ABrLITIES: • Strong organization skills. • Ability to communicate effectively orally and in writing. • Knowledge of state and local employment laws and rules. • Ability to deal with city council,boards, commissions and other citizen organizations. • Ability to interpret and explain complex federal, state and local regulations and policies. • Working knowledge of personal computer and network system to perform effectively as system administrator • Ability to plan for and work with necessary consultant and contract services TRAINING AND EXPERIENCE ALIFT TION • Master of Arts degree in Personnel Administration, Public Administration, or closely related field. • Three to five years progressively responsible management and supervisory experience, preferably in municipal administration, • Demonstrable experience of effectively communicating with general public, elected officials, and staff personnel. ASSISTANT CITY MANAGER CITY OF ROBEINSDA'LE Primary Objective of Position To participate with the City Manager in the development and direction of administrative services. To prepare drafts of ordinances, directives& regulations for review and approval of the City Attorney and City Manager, To provide assistance to City Manager/Executive Director of REDA in the following areas: Administration Personnel ktecruitment/Assist Department heads In interviewing as needed Coordinate wage &salary administration with City Manager General Clerical Supervision/Hiring Ensure City Hall Office Coverage/Monitor all leave requests Public Relations Personnel policy regulations Safety Committee Liaison Administer EEOC/AA Administer pay equity& comparable worth Administer employee benefits program(coordinate with finance) Oversee Civil Rights compliance; handle complaints &inquiries Oversee training activities Administration Budget Liaison to City Attorney/Monitor attorney fees Charter Commission Liaison; Agenda reports&research Supervision of Receptionist, Administration Secretary & Administrative Assistant Supervise Solid Waste/Recycling Program Cultural Diversity& Other 5 City Projects Special Projects as assigned by City Manager ZOO 'd d'IYQSNIBgO dO AiLO £0:91 (31W 66 ,£Z- 'gad 02/24 '99 08:23 ID:CITY OF W ST PAUL FAX:6515524190 PAGE 2 POSITIO DESCRIPTION 1111 N�y P-tind a V5l,122 —5(044,102._ $ c:N Z 90 POSITION TITLE; City Clerk/Assistant City Manager DEPARTMENT: Administration TTATUS; Regular, Exempt AccOUN BLE TO: City Manager POSITION SUMMARY The purpose of this position is to provide assistance to the City Manager in order to facilitate the operation of the government. Serves as City Clerk and is responsible for all City Clerk duties including serving as staff for the Economic Development Commission. Fills in for the City Manager during extended absences. ES$ENTIAL DUTIES AND RESPONSIBILITIES 1. Maintains all official documents, ordinances and resolutions. Updates, codifies and distributes all pertinent documents. Responsible for records management. 2. Supervises and participates in all election activities, selection of election personnel and voting places, publishing election notices and election tallies. 3. Supervises the issuance of licenses in accordance with State laws and local ordinances and maintenance of all related records. 4. Serves as staff advisor and facilitator for the Economic Development Commission. 5. Keeps City Manager informed on all important developments which the Manager will need to know to function effectively. Assists City Manager with projects as assigned. 6, Supervises the overall maintenance and upkeep of the Municipal Center and all its related equipment and operations. 7. Assists in keeping Department Heads and other staff informed of current personnel laws and practices. Recommends personnel ordinance updates as necessary. 8. Fills in for the City Manager during extended absences. 9. Performs other duties and assumes other responsibilities as are apparent or delegated. 02/24 '99 08:23 ID:CITY OF W ST PAUL FAX 6515524190 PAGE 3 CittSdcrialst-Citthianagcr Page 2 of 6 QTt-IER DUTIES AND RESPONSI;,BILJDES 1. Coordinator for Employee Safety Committee. 2. Compliance coordinator for the Americans with Disabilities Act. 3. Prepares, edits and distributes the city newsletter. 4. Prepares annual budget for areas of direct responsibility. 5. Supervises the Neighborhood Development Department keeping City Manager informed of all activities, projects and developments. ESSENTIAL KNOWLEDGE,KILLS AND ABILITIES 1. Thorough knowledge of municipal government. 2. Ability to handle detail and follow through in the completion of projects. 3. Ability to work effectively with all governmental bodies and agencies,city employees, and the public. 4. Demonstrated effective written and oral communication skills. 5. Ability to utilize computer technology in the Windows environment. MitiLMINEBEQUIREMENTS 1. College degree in Public or Business Administration, or a closely related field. 2. Three years related municipal experience in public administration and clerk functions. 3. Demonstrated ability to communicate effectively and tactfully in written and oral form. 4. Demonstrates strong organizational skills and computer skills. 02/24 '99 08:24 ID:CITY OF W ST PAUL FAX:6515524190 PAGE 4 City Cl rk/ ss . City Manager Page 3 of 6 DES BLE REO : MINTS 1. Masters Degree in Public or Business Administration, or closely related field. 2. Prior service as a City Clerk or Assistant Manager/Administrator. The City of West St. Paul does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services,programs,or activities. An Equal Opportunity/Affirmative Ac;on Employer 6011144eV I\ iepart` en ead City imager 10/97 Sent by: CITY OF SAVAGE 6128822658; 02/23/99 13:43; ,few #274;Page 8/13 ei 1--)(.0) 2,49' — S."51 SZS1-1 :::, JI. . CITY OF SAVAGE POSITION DESCRIPTION 4. POSITION TITLE: Assistant City Administrator DEPARTMENT/DIVISION: Administration EMPLOYMENT STATUS : Exempt ,•'. ACCOUNTABLE TO: City Administrator ; . June 9, 1994 . zgatragaLamman This is a responsible management position to assist the City .'.',` . Administrator in the overall administration of municipal functions . ' ' :: Responsible for the administration of personnel issues, as well as 3 ' other general administrative tasks. Reaponsiblities also include 1: special studies and reports, coordination of special programs and • l projects as assigned by the City Administrator. `•''•• W Responsible for the management of all City personnel matters, 4• A. including the insurance program, coordinating hiring practices for various City departments, submitting pay equity/comparable worth :�`: plans and keeping the affirmative action/comparable worth program .;x,• up-to-date, keeping the employee personnel manual updated. : : . Represents the City as liaison to local, regional, and state units ;•'.> of government on matters affecting jurisdiction, as directed by the City Administrator. :. Responsible for coordination of public transit within community. ' ' . Conduct special research programs, grants, legislation and special :.4. projects, prepare special reports for the City Administrator and/or '.`: : City Council . Y • Sent by: CITY OF SAVAGE 6128822656; 02/23/99 13:43; ,jet #274;Page 9/13 • Responsible for administration of Cable Television Franchise and Community Access Channels, OTHER DUTIES 1.ND RESPO a_gi/LIT�ES ''�:: :: _ ,. ��� Assist with economic development and in the development of strategies for the allocation and delivery of City financial :' assistance resources, such as tax increment financing, revenue ' bonds and block grant programs. ;•,Y;.•. Act as City Administrator in City Administrator' s absence. ,.:. Assist in negotiations with collective bargaining units on behalf ., , of the City. Coordinates the City's M. I .S. Program, including acquisition and :: use of micro-computers, associated equipment, software and related training within the jurisdiction. . . Keeps abreast of new developments in the field of Public Administration and makes observations and suggestions which willi improve the administrative policies and procedures for the City. :. Coordinates Capital Improvement Program on annual basis and assists in City budget formulation. '}.. Assists in the coordination of multi-department activities to � ' ,;� ensure the departments ' effective working relationship in carrying :. out programs and/or projects between various departments. `•T. Monitors legislation that will affect the City and its various ' ,. departments . ;.k:: Coordinates publications of articles and special newsletters, as ?•;. ' directed. '. Performs such other duties as are consistent with the task of the position and as may be assigned by the City Administrator. (The examples given above are intended only as Illustrations of various types of work.. performed and are not neceaaarily all inclusive. This position description is subject ;„: to change as the needs of the employer and requirement& of the position change.) ' ' Sent by: CITY OF SAVAGE 6128822656; 02/23/99 13:44; Jet #274;Page 10/13 • •.'d. ' `..•Y Good written and oral communication skills. Ability and skill in planning, analysis, and administration. .. z... Ability to supervise the work of others . .;.., ., Ability to develop and maintain effective work relationships with City staff, public, and other government agencies and organizations. Ability to do research, and prepare detailed reports. Knowledge of Wordperfect, Lotus 1-2-3, and other software :. applications . MIRIMO QUALIFICATIONS Bachelors Degree Public Administration, Political Science, Personnel Administration, Business Administration or closely "t ` related field required. One to two years work-related experience. :k:. r DESIRED OUALI'IC.I.TIONS ., • Master' s Degree in Public Administration, Relevant experience in municipal government is desirable. : • , WEBRVISORY RESPONSIBILITIES May be assigned some superivsory responsibilities as needed. • 2$PQ}►$IBILITY FOR PUBLIC CONTACT ' High level of public contact requiring tact, courtesy and good judgement . '.rr. Sent by: CITY OF SAVAGE 828822 8; 02/23/99 13:44; jetax #7;Page 11/13 . . . . . . . . . . , . . . . , .. . . w,.z�,ms�ma. • \\\ \ƒ: � K{: : . . . . . 4 . NON-DISCRIMINATION POLICY 3ƒ: The City of Savage will not discriminate against or harass any }{. ,t. ploy.* or applicant for employment because of race, color, creed, ({' religion, national origin, sax, disability, age, marital status, ,{• sexual orientation, or status with regard to public assistance. :ƒ • . 'i • £.\k■er a\jea n\j©bd ea c\2,et.d.]g /\� . •{: . Eƒ. ::: �\ 2 {. : 7 £ƒ� ;2. Jo §: �!§ \/. g}. : }: '\\ :1' �{. y '\• \• {• > •• ƒ •1;••! Sent by: CITY OF SAVAGE 6128822856; 02/23/99 13:45; jeffix #274;Page 12/13 M4 Y CITY Q ' SAVAGE .' Physical Demands and Job Description Supplement ;.h. ASSISTANT CITY ADMINISTRATOR .:.i'. WORK INVIRQ T i.:'•: 1. . ) Normal shift = eight (8) hours for five (5) consecutive days. 4 . 2 . ) Works both inside and outside, usually in controlled environment . • '' 3 . ) Stress level varies from low to very high. ,• ;; i priggau, DEMAND w.• 1 Type of Activity Frequency . ` k : r I 1 Walking/standing : P 4 Sitting: P IStanding in One Place: 0 Climbing: S .a:. .a• ' 4. • Pulling/Pushing: S • Crawling/Kneeling/Squatting: $ •.. I: Bending/Stooping: S I •:1. 4. • , Twisting/Turning: S ,.;.;. Repetitive movement : S •, yyV . Lifting waist to shoulder: S •4;,. Lifting knee to waist : S .if,, .Y' Sent_by: CITY OF SAVAGE 8128822858; 02/23/99 13:45; few= #274;Page 13/13 ' Lifting floor to knee: s ;: MM.. ,: S = Seldom 0 . Occasional F. Frequently .. ; . :.x • • 7 • • • 'a. . .• • • • • • Y• •(4 i - MOM CITY OF CHANHASSEN 02.23. 1999 15:21 P. 2 0_4 ,S`dop iv4 o a JOB DESCRIPTION CITY OF CHANHASSEN i POSITION:1 Assistant Pity Manager/ CLASSIFICATION: Exempt Assistant FDA Director p DEPARTl1Ni ': Administtation DATE: January 1999 . OBJECT IY AND SCOPE • Assist the CitManager in duties of that office, including duties of Assistant Executive Director for the Chazih ssen Economic Development Authority(EDA). i REPORTS TO: ity Manager - Supervises: : 1131 ilding Maintenance Worker SPECIFIC 44JIES: i I I 1. Coorlitiates/supervises all policies and procedures adopted by the EDA, including: - I A is in the capacity of the Executive Director during the absence of the Executive Di ector i - : i ect responsibility for overseeing property maintenance/leases of property I ed by the EDA. I - rdinate communication with existing and prospective property owners e arding EDA policies. f il - o znplete research/alternatives for the Executive Director. . i i 2. Direct rspl nsibility for the EDA's Special Assessment Reduction Program,including: i - i ix Iaining qualification standards to potential property owners. - 'lire aration of the Special Assessment Reduction form and presentation of such to tie DA. - :Maintenance of all EDA special assessment reduction actions and insurance that such is properly recorded with the.County. 3. Complto ,of all federal/state/county reporting standards regarding both Economic Develoi eit District#1 and.TID#1. 1 . ; 25 • i 1 _FR8M CITY OF CHANHASSEN 82.23. 1999 15:21 P. 3 i 4. Provide d complete updating both the Economic Development District and Tax Ince e t District cash flow models. 5. Assis ity Manager with the budgetary process. I 6. Manage ithe Equal Employment Opportunity/Affirmative Action Program. Monitoring all Equal Employment Opportunity activities as required by federal, • state and local agCncies. Complete all documentation regarding internal audit, employment activities, and Affirmative Action Plan modifications. 7. Cootdinate/supervise all personnel policies and procedures adopted by the City Council and lmended by the City Manager. Cpordinate and research all personnel issues necessary to properly administer i unlcipal employment. - : ; Completion and monitoring of all comparable worth requirements in maintaining r sonable compensation between equal job classifications. 8. Coo nae overall building maintenance of all facilities owned by the City of Chanhassen and C a assen Economic Development Authority. REQ1JIRE T E TS • Bachelor DeOtee 'n Public Administration or related field. Enrollment in a Masters of Public Administratibr p ogram desirable. A minimum of six years experience in public administration with four yetir o supervisory experience desirable. • • • 26 Cut Ake-0- o Jo D.e_sc'.ri.P- on 13 i)i o b has be, rectD►` . +w'' cc 30,,c..„ t ur'4dL*° no coni_rxr156,frion k s .ace. beer, ce Cvmm,Caor � x r , Was NA- lorrut-fed -iso t-4-AL?. ablC c hec$ POSITION DESCRIPTION Position Title: Office Communications Coordinator Department: Administration Divisions: Administration/EDA/Finance Accountable to: City Administrator Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION Performs a variety of routine and complex clerical, office management, and administrative work in keeping official records,providing administrative support to the City Administrator in the administration of policies and procedures of the department. Acts as communications coordinator including responsibility for telephone system, desktop e publishing and coordination/organization of City Hall employee committees. Coordinates general maintenance and repair work to maintain the City Hall building during ,p.. regular work hours and non-regular work hours as needed including determining need for, r recommending and arranging for outside contract services to maintain building operations, as well as maintaining and purchasing office equipment. SUPERVISION RECEIVED: Works under the close supervision of the City Administrator. SUPERVISION EXERCISED Coordinates the daily activities of Part-time custodian and OJT's/volunteers including work assignments, reviewing quality and quantity of work performed and balancing workloads needed to support other departments. ESSENTIAL DUTIES AND RESPONSIBILITIES Communications • Compiles,prepares and distributes agenda packets, including City Council, EDA, EDC, and various task forces for the City Council, Department Heads, and other parties to ensure all parties are informed of items to be reviewed at scheduled meetings. • Prepares and publishes legal notices and ordinances according to established law and City procedures. Notarizes and certifies official documents. • Composes,types and edits a variety of correspondence including letters, newsletters, resolutions,proclamations,reports and other material requiring judgement as to content, accuracy and completeness. 41 • Develops and coordinates the publication of the City newsletter. Schedules delivery * The ,siztrred iferny have beers addle( -to ovntrialSalo d . -ho-s 5 (\Ct hAreLL, service of newsletters and solicits bids for printing contract. ar • Serves as Chair of the Editorial committee. + • Develops and coordinates the publication of the New Residents Guide, Business Directory, Community Profile and Municipal Directory. it • Participates at Department Head meetings and produces Management Meeting minutes. t • Coordinates, organizes, and tracks multi-departmental committees to ensure effective communications and building operations throughout City Hall. A • Serves as Chair-person of the City Hall Editorial Committee. lt • Coordinates, monitors and programs software for voicemail and telephone system to ensure efficient operation, including trouble shooting and coordination of repair service. Fr • Coordinates the production of employee newsletter including editing, format, layout and content. * • Position may include Coordinating/Hosting an informational Cable TV show for the Mounds View public. Records Management • Prepares and maintains records and indexes, including, but not limited to, minutes, ordinances, resolutions, and staff reports. • Develops, monitors, and maintains City record retention schedules and for Administration, Finance and Economic Development departments and the Office of the City Administrator. • Develops system for collection, organization and retrieval of city information and various proposals, license contracts and agreements. • Maintain various databases, including Mounds View businesses. Office Management it • Solicits bids and purchases office equipment, supplies, stationery,maintenance and janitorial supplies. Maintains inventory of city office supplies, as well as the schedule of routine maintenance and repairs. • Plans conferences, schedules appointments and training sessions. Schedules, coordinates or performs setup of rooms for meetings, or special events. k • Serves as liaison with building maintenance, equipment repair and telecommunications technician persons as needed. * • Monitors lights and fixtures throughout the building. Ensures ballasts are replaced and time clocks adjusted. Coordinates ceiling tiles to be replaced. * • Responds to requests from staff to ensure efficient building operations throughout city hall. fr • Assists City Administrator in office layout for department organization. Arranges and coordinates appropriate action in response to unforeseen circumstances or events that result in a need for immediate action. AV • Ensures duties are covered when custodian is on vacation, absent, or unavailable to perform duties required. i' • Exercises sound judgement in distinguishing between maintenance work capable of being performed in-house and that which requires professional assistance. PERIPHERAL DUTIES 4 • Assists the City Clerk in all aspects of election procedures and administration. • Performs copying, photography,printing, collating, and bindery operations. • Coordinates travel plans for department and Council. • Serves as backup cashier including receipting of various payments and posting monies to appropriate accounts. • Coordinates activities with recording secretary as necessary. • Other duties as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and (B) Two (2)years of increasingly responsible related experience, or any equivalent combination of related education and experience. © Two (2) years of building and office maintenance experience required. Either through administrative experience or technical training. (D) Working knowledge of cleaning methods, materials and equipment. Necessary Knowledge, Skills and Abilities: (A) Proficient in the usage of work processing software,typing speed of 60 wpm, working knowledge of computers and data processing; working knowledge of modern office practices and procedures. (B) Skill in operation of listed tools and equipment. ( C) Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. TOOLS AND EQUIPMENT USED Phone switchboard; mainframe computer terminal; personal computer including word processing software; copy machine; postage machine; fax machine; base radio; calculator. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. City of North St. Paul Salary Range: $39,516 - $46,500 IS Coordinator: Responsible for City Newsletter; Telecommunications; Document Imaging 02/25/99 THU 11:49 FAX 6124474245 CITY OF PRIOR LAKE a004 19 18 Pact: Z, 83a — 3, 83 ; /ko, Reviewed October 1998 JOB DESCRIPTION L.taia.Artl P'•c `. _'• POSITION TITLE: Executive Secretary 339'6'4'4 �5 I ' 9-ta DEPARTMENT: Administration �-! REPORTS TO: City Manager EMPLOYMENT STATUS: Overtime-Exempt NATURE OF JOB: This is an exempt,confidential,highly responsible and varied position providing secretarial, administrative and clerical assistance to the City Manager,Assistant City Manager,and providing Deputy City Clerk support. Work involves preparation,supervision, and maintenance of official records such as meeting minutes, resolutions and ordinances,including publication,updating and filing. Position also supervises the receptionist position and helps in coordinating general secretarial coverage for the City. Work also involves considerable public contact and the screening of calls and callers to the office of the City Manager. Work requires general knowledge of and familiarity with the city organization and operation of municipal services,and supervision skills. This position is responsible for providing information to the public and for receiving and handling inquires and complaints from meetings and conferences,gathering and distributing materials in accordance with deadlines,and performing research duties as assigned. Work differs from the Secretary Class primarily in complexity of the office,work volume,and responsibility for and coordination of schedules. Considerable initiative,independent judgment, accuracy and discretion is required in handling various delegated administrative details. Assignments, except for specific or special projects,are given in terms of general outcome expected and reviewed for the results obtained within the specified time frame. MAJOR AREAS OF RESPONSIBILITY: • Coordinate and prepare the agenda for distribution and publication in the newspaper and on the cable TV channel. • Act as Recording Secretary by attending,recording and transcribing all Council meetings. • Supervise receptionist and coordinate work flow. • Type high volume correspondence,reports,resolutions, ordinances and,for all City Council meetings,type agendas,agenda reports and minutes. • Establish and maintain a current and effective departmental filing system using available data itprocessing and hardware resources,including record retention plan. • Relieve the City Manager and Assistant City Manager of a variety of routine administrative details. • Prepare responses,and sign communications on behalf of the City Manager and Assistant City Manager when necessary to ensure timely transmission. • Compile and complete data for administrative and public reports,bulletins,questionnaires,and other documents; make varied mathematical computations of material assembled. • perform secretarial functions for part-time Mayor and Councilmembers as called upon. L1BR eavospESC\BXSEC1D.000 02/25/99 THU 11:50 FAX 6124474245 CITY OF PRIOR LAKE I]005 • Responsible for coordinating coverage of clerical staff during vacation, sick leave and other leave by arranging temporary help,etc. • Conduct research and obtain bids for such items as: janitorial service,elevator maintenance, carpet cleaning,office furniture and window washing as required. • Supervise building maintenance cleaning personnel and negotiate building and library maintenance contacts. • Responsible for supervision of minor repair inside building. • Personally provide information on municipal services and functions. • Maintain appointment schedules and issue meeting notices. • Answer various inquires with regard to city activities,meetings,and events. • Distribute material to Councilmembers. • Maintain Council minutes,records and tapes. • Coordinate codification and distribution of all newly enacted ordinances. • Maintain Resolution and Ordinance books Ordinance books and forward to appropriate jurisdiction. • Coordinate departmental microfiche. • Make travel arrangements for City Manager and Assistant City Manager. • Organize and prepare Council Chambers for Council meetings,i.e.,make coffee,place name plates, and setup sound system. • Perform other duties and assumes other responsibilities as apparent or assigned. ENVIRONMENTAL CONDITIONS: • General office conditions. PHYSICAL DEMANDS: • Rarely lifts more than ten pounds. MENTAL DEMANDS • May occasionally deal with angry or upset citizens. • Anxiety related to meeting deadlines with frequent disruptions. KNOWLEDGE.SKILLS AND ABILITIES: • Comprehensive knowledge of contemporary office and secretarial practices and procedures. • Must be familiar with City and secretarial organization and operation of municipal services or be able to rapidly acquire this knowledge. • Must have strong organizational skills including ability to establish and maintain an effective filing system for the Department. • Must be able to deal with the public and their complaints in a courteous and tactful manner. • Ability to exercise independent judgment in handling various administrative details. • Supervisory skills. • Comprehensive knowledge and command of grammar,spelling,arithmetic and vocabulary. • Ability to type with speed and accuracy. • Dictating equipment experience preferred. • Personal computer experience required,using software including word processing, spreadsheets and the like,within an MS Windows(3.1) environment. • Ability to establish and maintain effective working relationships with other employees and City officials. • Ability to work independently with little or no supervision. I:wrtslvoeaesaexsaCJ.DOC 02/25/99 TSU 11:50 FAX 6124474245 CITY OF PRIOR LAKE I�joo6 • Self-motivation skills essential. TRAINING AND)EXPERIENCE.OUAL»CATIOn • Combination of training and experience substantially equivalent to high school diploma or G.E.D. supplemented by formal courses in secretarial skills,office practices and typing or commercial subjects and five years of progressively responsible Chief Executive Officer secretarial experience with some supervisory experience. EXECUTIVE SECRETARY ELEMENTS: MENTS: gle TCAL FACTOR (As the job is presently performed) Motor Skills(coordinated) Foot Manipulation Dexterity Sit Finger Manipulation Reach Stand Grasp Operate Walk Vision/See Computer/Type Carry Hear Operate Machinery Bend/Stoop Stamina Operate Electronics(phone) Repetitive Movements Move# MENTAL FACTORS: (As the job is presently performed) Read/Comprehend Discipline Task Sequencing Write/Express Tact Decision Making Calculate Attention Span Accuracy Speak/Express Plan Concentration Reason Organize Adapt Direct Stress Control Coordinate Initiative Match(compare) Memory Mental Alertness JOB CDNDTTTONS: Normal office EQUIPMENT&TOOLS SKILLS;, (As the job is presently performed) Touinment List: Tool List: Personal Computer Office Equipment Vehicle(specify) Dictaphone imai aluoaceSOaXSECJD•DOC OFFICE OF THE CITY MANAGER PERSONNEL DIVISION CIIYOF FRIDLEY D � O JLJJ O po D O Hru POSITION TITLE: Management Assistant $39,087 DEPARTMENT/DIVISION: City Manager's Office REPORTS TO: City Manager POSITION OBJECTIVE: To provide assistance to the City Manager. ESSENTIAL JOB FUNCTIONS: 1. Oversees and supervises the City's cable television operation. 2. Develops and coordinates the publication of the City newsletter. 3. Develops and coordinates input and maintenance of the City's web page. 4. Monitors, coordinates the City's complaint tracking and code enforcement systems, and prepares related reports. 5. Assists the City Manager in gathering information responsive to City Council requests. 6. Prepares the departmental budget for the City Manager's Office and assists in the preparation of the City budget and budget message. 7. Represents the City in meetings with outside organizations as requested by the City Manager. 8. Prepares media releases as directed by the City Manager. 9. Assists the City Manager in writing letters responsive to external requests. 10. Assists the City Manager with the writing of newsletter articles. 11. Assists the City Manager with review of City Council meeting agenda materials. AFFIRMATIVF AnTinhuFn1IA1 flDDAQTIIMITV =Um fvCD Page. 2 ESSENTIAL JOB FUNCTIONS.(continued)::. ;; : 12. Participates in the._City's extended hours program as requested by the City Manager. 13. Assists the City Manager in preparation:of surveys:and in-the development of survey reports. . 14. Assists the City Manager with special research projects. 15. Assists the City's Human Resources Manager as directed by the City Manager. 16. Monitors State and Federal legislativeactivity and serves as a liaison for contacts with the League of Minnesota Cities, the Association of • Metropolitan Municipalities, and the City's legislative delegations. 17. All other duties as assigned by the City Manager. MINIMUM QUALIFICATIONS: 1. Bachelor's degree in Political Science, Public " Administration, Communications, or related field. 2. Experience in research and report writing. 3. Experience in group problem solving. 4. Knowledge of local government. DESIRED QUALIFICATIONS: . . . 1. Experience in desk top publishing and web site creation with implementation. 2. Knowledge of municipal budgeting process. • 3. Knowledge and experience in field of cable television production. 4. Proficiency in use of MicoSoft Word and Excel. 5. Experience with and knowledge of survey research techniques. Page 3 • • DESIRED QUALIFICATIONS (continued); 6. Experience in the development of newsletters and other materials for public dissemination. • 7. Master's Degree in Public Administration, Communications or related field. 8. Experience in handling customer and/or citizen complaints. WORK ENVIRONMENT: The attached work environment characteristics are representative of those an employee encounters while performing the essential functions of Management Assistant "Reasonable accommodations may be made.'to enable a person with disabilities to perform the essential job functions. COMPENSATION AND BENEFITS: Beginning salary from $39,087 per year depending on qualifications. Benefits include insurance paid for employee in whole or in part by employer (life, health, dental, workers' compensation, and reemployment compensation); eighteen (18) days of annual leave per year; eleven (11) holidays per year; and employer's share of payments to F.I.C.A., and Public Employees' Retirement Association. APPLICATION PROCEDURE: Submit letter of application, resume, and City of Fridley application, and Supplemental Application Form. For application materials contact the City of Fridley, 6431 University Avenue N.E., Fridley, MN 55432 or call (612) 572-3504. Applications must be received or postmarked no later than Monday, May 18, 1998. April 1998 Women and minorities are encouraged to apply The City of Fridley will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. REVISED REQUESTING HR REP DATE DEPARTMENT � (//141..a- 1 Signature Date . OFFICE OF THE CITY MANAGER PERSONNEL DIVISION CITYOF FRIDLEY o � v T E 9CT 0 o .5f ar�i�4 POSITION TITLE: City Clerk/Records Manager $37,229 DEPARTMENT/DIVISION: Finance Department REPORTS TO: Finance Director POSITION OBJECTIVE: Perform all City Clerk functions including administration of elections, direction of comprehensive records management program and supervision of occupational licensing functions. ESSENTIAL JOB FUNCTIONS: 1. Oversee City's comprehensive records management program: compliance with State retention and data privacy requirements, administration of annual clean-up days and coordination of document imaging project. 2. Plan, prepare and conduct elections, including the recruitment, training and scheduling of election judges. 3. Administer preparation, maintenance, filing and publication of official records,, documents,resolutions, ordinances and city code. 4. Provide information assistance to City staff and to the public, serving as a resource for the release of information in compliance with the Minnesota Data Practices Act. 5. Administer issuance and renewal of occupational licenses such as liquor, cigarette, dog and gambling premise permits. 6. Perform activities in the development and monitoring of City Clerk's Division budget. 7. Serve as City staff liaison to the Charter Commission. 8. Supervise Operator/License Clerk, Records Assistant, and an occasional summer intern. 9. Provide back up in processing insurance claims. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Page 2 ESSENTIAL JOB FUNCTIONS (continued): 10. Coordinate compliance of public disclosure statements for councilmembers, commission members and managerial staff. 11.. Update Administratively Set Fee Schedule. 12. Other duties as assigned by the Director of Finance. MINIMUM QUALIFICATIONS: 1. One year post-secondary course work in Government Affairs, Public Administration or related areas of study. 2. One year previous experience in local government as a Deputy City Clerk or similar position with similar duties. 3. Previous experience with IBM compatible PC utilizing word processing functions within a Windows environment, especially Microsoft Word and Excel. 4.. Two years previous supervisory experience. 5. Valid Minnesota Driver's License. • • DESIRED QUALIFICATIONS: 1. Undergraduate degree in public administration, government affairs, or related. field. 2. Certification as a Minnesota Certified Municipal Clerk. 3. Three or more years experience as a city derk or deputy city Berk. 4. Two years experience managing a comprehensive records management program. 5. One year experience with AS/400 computer system. 6. One year of preparing and administering a budget in an organization. Page 3 • WORK ENVIRONMENT: The attached work environment characteristics are representative of those an employee encounters while performing the essential functions of City Clerk/Records • Manager. Reasonable accommodations may be made to enable a person with disabilities to perform the essential job functions. COMPENSATION AND BENEFITS: Beginning salary from $37,229.04 per year depending on qualifications. Benefits include insurance paid for employee in whole or in part by employer (life, health, dental,workers' compensation, and reemployment compensation); eighteen (18) days of annual leave per year; eleven (11) holidays per year; and employer's share of payments of F.I.C.A.,and Public Employee' Retirement Association. APPLICATION PROCEDURE: Submit cover letter, City of Fridley application and Supplemental Application form to the Fridley Human Resources Office. For application materials contact the City of Fridley, 6431 University Avenue NE, Fridley, MN 55432 or call (612) 572-3504. Applications.must be received or postmarked no later than July 20, 1998. July 1998 • Women and minorities are encouraged to apply The City of Fridley will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. $39,995 - $49,199 CITY OF CRYSTAL POSITION DESCRIPTION Position Title: Office/Communications Manager FLSA Status: Exempt Department: Administration Salary Range: OTA11 POSITION OBJECTIVE To coordinate the clerical functions of the City Hall Office Assistants;to maintain.office equipment including fax machine, copier, and typewriters;to manage paperflow to meet the demands of the Community Development, Engineering, Finance and Administration Departments. To act as Communications Manager including responsibility for telephone system, cable television coordination, and desktop publishing. DUTIES AND RESPONSIBILITIES Supervision • Coordinates daily activities of assigned clerical staff, including: making work assignments,reviewing quality and quantity of work performed and balancing workloads between staff • Responsible for performance evaluations on assigned clerical staff • Coordinates, supervises and trains the clerical staff and functions. • Coordinates schedules of clerical staff including breaks, lunches and paid time off so that minimum staffing levels are maintained. • Approves time sheets and leave requests for clerical staff • Responsible for recommending and implementing measures which will continually improve customer service to residents in the assigned areas. Workflow Analysis • Analyzes current methods for performing work in assigned areas of responsibility. • Makes recommendations to the appropriate department head for improvements and implements approved changes. Communications • Responsible for design and publication of quarterly city newsletter. • Responsible for design and publication of quarterly employee newsletter. • Assists and oversees design and production of city forms, certificates,flyers,manuals, brochures, and other printed material for all city departments. • Coordinates cable specials & attends cable coordinator meetings at NWCTV. • Coordinates cable generator use/messages. • Responsible for City telephone and voicemail system. • Coordinates weekly Status &Information updates for city staff • Administers cellular phone program. Records/Files • Responsible for oversight of all Community Development and Administration filing, including compliance with the Data Practices Act. Administrative • Assists department heads with long-range planning and budget preparation. • Coordinates performance measurement system in accord with LPA stipulations. • Acts as Deputy City Clerk. • Maintains office equipment including fax, copier and typewriters, scheduling routine maintenance and repairs. • Cooperates in support functions with all other City departments. • Assigns and/or backs up staff liaison to Human Rights Commission. General Office • Provides general clerical support work for all departments as needed. • Assists in switchboard and reception back-up duties as needed. • Sets up and cleans up for meetings as needed. • Performs other duties as assigned. Elections • Provides back-up to City Clerk in all aspects of election procedures and requirements. KNOWLEDGE AND SKILL REQUIRED — Knowledge of the organization and functions of City Departments. — Ability to keep accurate records,to assemble and organize data, and to prepare standard reports from such records. — Ability to use the computer for word processing,spread sheets, database packages, and other various computerized packages as assigned. — Extensive knowledge of computers including ability to work with Desktop Publishing applications and equipment. — Ability to deal effectively and courteously with the public and staff. — Ability to work independently on a wide variety of projects and assignments. DESIRABLE TRAINING AND EXPERIENCE — BBA or Business school graduate. — Four or more years experience as an Office Manager or Customer Service Supervisor. — Experience with MS Office 97, including Word 97,Excel 97, and Powerpoint 97. — Experience with Pagemaker desktop publishing software. — Experience with database management. — Experience in designing, writing, editing, and publishing newsletters. — Able to transcribe from dictation. — Experience with performance measurement systems or quality initiatives. MINIMUM REQUIREMENTS — Three years continuous experience as a supervisor in an office environment supervising clerical or customer service staff. — Three years of experience in a responsible clerical position. — Able to type 50 words per minute. — 2 years experience with word processing and spreadsheet software applications in a Windows environment. — 1 year experience with desktop publishing or related software. — Able to communicate effectively and maintain effective working relationships. • EXTENT OF SUPERVISION Works under the supervision of the Human Resources/Special Projects Manager. Also receives guidance and direction from the Assistant Manager. Has considerable leeway and must work independently. RESPONSIBILITY FOR PUBLIC CONTACT Extensive public contact in person, on the telephone, and by letter. SUPERVISION OF OTHERS Directly supervises the Receptionist position and two Office Assistant II positions. Position Description Approved: By City Manager Date By Department Director Date By Human Resources Date Received by: Employee Signature Date ZO°d 111101 City of Golden Valley Salary Range: POSITION TITLE: Communications Coordinator $41,573 - $45,685 DEPAR`CMbiT: City Manager (CCbUNTABLE TO: City Manager, Assistant to the Manager PRIMARY OBJECTIVE: To direct and provide assistance to the City Manager and other Department Heads in the operation of the City's public relations activities including internal and external newsletters, administration of the City's cable televi- sion activities and the implementation and operation of a City response system for handling citizen inquiries and complaints. MAJOR AREAS OE..ACCOUNTABILITY: * Coordinates and administers the contract for the production of City Council meetings on cable television * Plans, coordinates and prepares a City newsletter and arranges for its distribution * Plans, coordinates and prepares monthly employee newsletter *- Responsible for the production of staff meeting summaries which are sent to City Council and staff * Develops informational materials for citizens * Assists in the production of special presentations using slides, video and other graphic materials * Coordinates programming of government access channel and works with others in the development of cable programming * Develops and administers a system for responses to citizen inquiries and the tracking of responses to citizen complaints * Other duties as assigned QUALIFICATIONS: EDUCATION Completion of a four year degree in Journalism, Public Relations, or Communications EXPERIENCE Preferred background in the writing and production of newsletters, press releases and other written materials. Experience with TV writing or production desirable. SKILLS Ability to effectively communicate both verbally and in writing in a wide variety of formats and situations. Ability to work independently. Ability to develop and implement various organizational procedures. ZO/Z0°d 601826S h3TltJA N311O0 AO MAO O 6 :9T 866T-T T-d3S Sent 8;'' City of Oakdale Administrative Assistant $42,564 - $54,380 POSITION RESPONSIBILITY WRITE-UP Position Title: Administrative Assistant/Deputy City Clerk Department Administration Accountable To: City Administrator Date: June, 2.992 primary object ofpositi+ Serve as the City Clerk and assist the City Administrator in coordinating, administering, and following through in regard to a wide variety of requests and problems of municipal. concern. Research and assist in developing and recommending solutions. Major Areas of Accountability Record .Council proceedings. Prepare agenda and minutes. Follow up Council actions with appropriate correspondence, resolutions and ordinanOes. Serve as editor of the Cityls quarterly newsletter. Oversee City-wide elections. Issue absentee ballots. Train election personnel. Maintain various municipal records and documents. Maintain ordinance and resolution books. Prepare certified copies as requested. Arrange for filing of certified documents at County. Arrange for publication of official and legal notices. Serve on Records Management Committee. Provide clerical assistance to the City Administrator and - - ' S ' - Ma as • - • - - - - - - - ' Maintain personnel files and all administrative files in an orderly, accurate and timely manner. Interpret ordinances and directives to other departments, other agencies, and the general public. Advise department heads and other employees as to administrative procedures and policies. Keep status sheets on assignments by Administrator to staff. Receives application for and issue liquor licenses. Conduct exit interviews with all non-department head employees. Perform other duties and assumes other responsibilities as apparent or assigned. Sent By: CITY OF OAKDALE; 6517302818; Feb-23-99 4:20PM; Page 3/6 Position Responsibility Write-up Administrative Assistant/Deputy City Clerk Page Two oualifications High School diploma and five years of progressively more responsible secretarial experience. Good oral and written communication skills. Excellent word processing and desktop publishing skills. Knowledge of the City Code and other legal requirements governing the municipal operations and the duties of the City Clerk, or the ability to acquire such knowledge in a short period of time. Knowledge of the functions, organization, staffing and operating procedures of the various City departments, or the ability to acquire such knowledge in a short period of time. Knowledge of modern office practices and procedures and of standard office and accounting equipment. Ability to develop sound record-keeping systems and procedures. Knowledge of the State record retention, data practices and privacy acts and rules. Ability to establish and maintain effective working relationships with the public, the City Council and the staff. supervision of Others None. City of Oakdale $46,632 - $59,784 POSITION DESCRIPTION TITLE: Administrative Services Director DATE: July 28, 1992 DEPARTMENT: Administrative Services REPORTS TO: City Administrator PRIMARY OBJECTIVES OF POSITION: To director and oversee the Management Information System/Computer services (MIS), Cable/Telecommunication Access and Programming, Document Management Systems, Clerical/Receptionist Activities, Environmental Management Commission Activities,General Personnel Activities , and Special Projects. ESSENTIAL FUNCTIONS OF POSITION: Typical Function Relative Essential Time Importance Task Spent 25% ADMINISTER MIS FUNCTIONS 40% • Directs the operation of the City's management information systems. • Develops and implements procedures and controls to provide accuracy, security, quality, standardization and operational efficiency. • Provides technical assistance to departments to help define needs, select and tailor software to needs, and act as a trouble-shooter. • Coordinates the development of long and short-range systems planning as a guide to acquisition and development of enhancements to the department systems. • Establishes the training program for employees. • Evaluates and recommends appropriate hardware to serve the central and Department processing needs. • Supervises the Computer Operator. 25% CABLE/TELECOMMUNICATION ACCESS & 25% PROGRAMMING • Oversee the administration of the Cable Franchise ordinance and Joint Powers Agreement • Provide technical assistance on the use and access to the city rights-of-way. • Coordinate the staff and equipment for cablecasts. • Develop and Produce City Access Programming Maintains City Bulliten Board and Programming Rebroadcasts • Serves as City Liason to Cable Commission Stall' Sent By: CITY OF OAKDALE; 8517302818; Feb-23-99 4:21PM; Page 5/8 Typical Function Relative Essential Time Importance Task Spent _ 5% DOCUMENT MANAGEMENT SYSTEMS 5% .7 • Directs the operation of the City's on line document management system • Coordinates the development of procedures and controls for implementing and maintaining city records on an optical disk system • Evaluates and recommends appropriate hardware to meet the on line document management systems needs of the city • Works with the Department Heads,Administrative Assistant and Administrative Secretary to assure effective records management including coordination and control of the central files,computer back-ups, microfilming of archives and compliance with State Data Practices requirements. 110% n CLERICAL/RECEPTIONIST ACTIVITIES 10% * • Supervises the Recording Secretaries, Receptionist/Cashier, and Part-time Clerical position and coordinates relief at the Receptionist position with the Inspection and Planning Departments. • Assures that the front desk is staffed at all times and support staff is adequately and fairly scheduled. • Controls, orders, and assures adequate supplies for general administrative services and copy needs _ 25% ENVIRONMENTAL COMMISSION ACTIVITIES 20% • Coordinates and serves as the staff to the Environmental Management Commission. • Serves as the Recycling Coordinator and supervises all of the grant contracts for solid waste and recycling • Assists with the development of ordinances and policies relating to the environment _ 5% GENERAL PERSONNEL ACTIVITIES 2% ` • Assists the City Administrator and Department Heads in the development of personnel policies,job descriptions,and administrative policies. • Works with the City Administrator and Department Heads to develop training programs,minimize losses through risk management,to assure compliance with the American Disabilities Acts,Equal Opportunity Employment laws, Affirmative Actions laws and policies, and other State and Federal regulations on employees. • Provides other assistance as directed by the Administrator 5% SPECIAL PROJECTS 3% 4. • Serves the local area transit,NEST, as needed. • Assists the City Administrator with other Special Projects and programs as assigned. • Performs all other duties and assumes all other responsibilities as apparent or assigned. Sent By: CITY OF OAKDALE; 8517302818; Feb-23-99 4:21PM; Page 6/6 MINIMUM REQUIREMENTS OF POSITION: • Four-year college degree in public or business administration, computer sciences, political science or related field from an accredited college or university. Master of Public Administration prefcrrcd. • Three years of progressive work experience in MIS, public administration or related field. KNOWLEDGE,SKILLS &ABILITIES: • Knowledge of government management inlbrmation systems and automated data processing systems. • Knowledge of State and Federal personnel regulations,employee benefits, and data practices laws. • Knowledge of government contract provisions,purchasing practices and regulations, and bidding requirements. Familiarity with the building systems, office supplies, and maintenance contracts the position will manage. • Ability to develop and maintain good working relationships with employees,contractors, and clients of the City. • Ability to communicate orally and in writing. • Ability to identify, analyze,summarize and recommend alternatives for staff and City Council review and approval. SUPERVISION OF OTHERS: Computer Operator Receptionist/Cashier Part-time Clerical(1) Recording Secretaries(3) EQUIPMENT USED: Computer(s); electronic testing equipment; calculator; audio/visual; cable access equipment PHYSICAL DEMANDS: Non-Sedentary. Requires driving, climbing, crouching,kneeling standing, walking, ambulatory movement in and around computer room equipment and mechanical room, and capable of lifting and moving up to 70 lbs. City of Columbia Heights 612-782-2801 p. 4 j# Rare • MIS COORDINATOR ,itat ... Nature of Work 4/4% 7 This is responsible administrative work involving the development, organization, and coordination of manavemtnt information systems for the City. Duties include coordinating data processing activities,maintaining and upgrading of computer software and hardware, and providing ongoing training and technical assistance to employees. Work is performed with considerable independence under the general supervision of the Finance Director. Essential Job Functions Provides technical, software,and hardware support to computer users. Maintains and upgrades PC hardware. Provides trouble shooting assistance and act as an in-house consultant.. Maintains and upgrades Novell networks. Evaluates needs of departments and recommends items for purchase to Finance Director for approval. : Installs hardware and software. Provides ongoing training to computer users to facilitate effective use of the information system. Loads and updates software applications as directed. Serves as contact person for vendors and consultants. b Coordinates GIS activities between the Public Works Department and other City departments. Coordinates and nfajntains telephone system. Assists in the preparation of collective bargaining economic proposals. Performs other duties as assigned. Required Oualificatiq Bachelor's degree in management information systems, computer science, or related field and two years responsible related work experience,or a two year vocational/technical certificate in management information systems, computer science, or related fields and three years related work experience. Desired Qualifications One year training/experience in the Novell network. One year training/experience in Geographic Information Systems. One year training/experience in UNIX operating systems. One year experience acing the following software programs: Lotus 1-2-3,WordPerfect,dBase, and Windows Knowledggs. Skills_and Abilities Knowledge of computer hardware and software. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with co-workers, outside agencies,and the general public. Ability to train employees on various software programs as needed. Ability to lift and move up to 30 pounds on occasion. Ability to operate and maintain computers and printers. 950123 City of Columbia Heights 612-782-2801 p. 2 &molar yy ritrijed • 2 08/ 8/91 _ 33i :214111ells 1120 SPECIAL PROJECTS COORDINATOR A go Nature of work This is responsible administrative work in the development and coordination of solid waste management programs and activities, cable programming, and governmental communications for the city. Work involves the implementation, coot ination and .izectiorolid waste management programs and activities within the city, including recycling, garbage and refuse, yard waste and hazardous waste. Responsibilities also include development, production any coordination of programs for the cable access channels, and development of the employee newsletter, area business newsletter and other communication pieces.'14 or is per ormed with considerable independence under the genera supero szon of the Assistant to the City Manager. Examples of Work Coordinates all ongoing solid waste management programs and activities within the city. Recruits and train volunteers involved in various programs and activities. Develops and administers a public relations and education program which promotes community understanding of, and participation in, solid waste management activities. Participates in the preparation of the annual refuse, recycling and cable budgets; operates such programs within established budget guidelines. Coordinates activities with other agencies or organizations within and/or outside the City who are involved with waste management programs and activities. Prepares grant applications for funding and/or requests for reimbursements through appropriate state, regional and local agencies. Establishes and maintains records and files relating to solid waste management and cable programming activities; compiles data and completes required reports. Establishes and maintains effective working relationships with property owners, residents and contractors. Administers refuse, recycling and yard waste city ordinances to ensure compliance. Creates weekly, biweekly and monthly programming for the government access channel. Develops cable programming concepts and assists city staff in developing, writing, and designing programs for viewing on the government access channel and for use by departments. Gathers, updates and maintains information for character generator. Maintains all equipment and facilities necessary to produce programming; oversees installation and maintenance and repair contracts with vendors. Maintains library of programs produced for the government access channel. Sets up equipment and video tapes all City Council meetings. Develops and disseminates employee newsletter, area business newsletter, and other communication pieces. City of Columbia Heights 612-782-2801 p. 3 Performs related duties as assigned. Rewired Oualifications A combination of training and experience equivalent to completion of a college degree in public administration, business, or related field. One year experience in planning, organizing, and administering waste abatement programs. One year responsible administrative experience. One year public contact experience. Desired Oual ificat ions One year cable programming experience. Two years' experience in planning, organizing, and administering waste abatement programs. One year municipal government experience. Knowledge. Skills. and Abilities Skill in effectively coordinating programs and activities. Ability to establish and maintain effective working relationships with co- workers, volunteers, other public agencies and the general public. Ability to communicate effectively orally and in writing. Ability to maintain complete information and prepare clear and detailed reports. Ability to operate video equipment used in production of programs. Knowledge of video equipment and maintenance. Knowledge of local, state, and federal mandates and guidelines pertaining to recycling, garbage and refuse, yard waste and hazardous waste. s—. 082891 / I APPRAISAL OF PERFORMANCE Chuck Whiting Clerk-Administrator TITLE-CITY OF MOUNDS VIEW ' April 1999 • Evaluation of Clerk/Administrator Explanations and Directions Performance Evaluation as Team Building ************s•sss:ss*s*sa***s************sssesas r*****nsss*******srss**s*sss*s*segs*s******** Evaluation as Team Building • If evaluation is to be, in the truest sense, a means of team building,certain conditions must prevail. The two processes must be compatible and interrelated in the following ways: 1. Evaluation is basically a means, not an end in itself. 2. The trust level between the evaluates and evaluators must be high. 3. The roles each are to fulfill must be clearly indicated and accepted. 4. Responsibilities are matched with pre-determined standards of performance. Definition of Roles A. Policy Board 1. Conduct annual assessments of performance of the Clerk/Administrator. 2. Respect the prerogatives of the Clerk/Administrator insofar as operational management function of of the organization is concerned and the policy function of the Council. 3. Make assessments in general terms except in instances where specific • improvements are needed or when explicit commendations are due. B. Clerk/Administrator • 1. Accepts the prospects of annual evaluations. 2. Understands the scope and thrust of the evaluations. 3. Expects the evaluations to adhere to the established procedures for evaluating the performance of the Cleric/Administrator. Pre-Determined Performance Standards A performance standard is defined as the condition that will exist when a responsibility of function is successfully performed. It is essential that a performance standard be established, at the outset, for each of the eight major areas of responsibility of the Clerk/Administrator. this is necessary in order to use the rating scale effectively. Major Areas of Responsibility It should be reiterated that in determining the appropriate level of expectations, actual performance must be measured in relation to the indicated standard of performance. Eight major areas of responsibility are identified as the basis upon which assessments are to be made. Descriptions are provided under each to clarify the meaning and content of the area. However, the evaluation is made of the major area. • • Rating Symbols Three rating symbols are used to make the assessments as follows: E = Exceeds Expectations (Performance has been above reasonable expectations.) M = Meets Expectations (Performance has attained a level of reasonable expectations.) B = Below Expectations (Performance has been below reasonable expectations.) As indicated earlier, without more precise definition of the term "expectations", it is possible that ambiguity will result in the use of the term. In order to help avoid this possibility, the concept of performance standards is used. It will be noted that in connection with each major area, a performance standard is stated, including the conditions that have to be met in order to decide the extent to which "expectations" have been met. Eight Major Areas of Responsibility I. Organizational Management U. Fiscal/Business Management III. Program Development and Follow-Through IV. Relationship with the Council V. Long-Range Planning VI. Relationship with Public and Private Sector Organizations VII. Interagency Relations VIII. Professional/Personal Development atin R nsibili Performance Standard I. Organizational Management Organizational Management will be considered effective a majority of the conditions have been successfully fulfilled: Plans and organizes the work that goes into providing services a. Well qualified,promising persons established b are recruited and employed. y p�and current b. Employees are appropriately decisions of the Council. Placed, contributing to a high retention rate. . Plans and organizes work that c. Supervisory techniques carries out policies adopted motivate high by the Council and developed performance. b oP d. Complaints to the Council are y staff. • not common. Evaluation ande. The organization is aware technology. keeping up with of new trends in technology. Selecting, leading, directing and developing staff members. Coonunents: Observations of Evaluators: (Use this space also to indicate the impact upon the teamwork factor) • •SuQsestions for I n mvernent• (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praise/commendation) Comments from the Administrator. • • • Rating Responsibility Performance Standard E II. Fiscal/Business Management Fiscal/Business Management will be considered effective • M when a majority of the conditions have been success- fully fulfilled: Plans and organizes the prep- a. Budget preparation and ation of an annual budget with management are thorough and documentation, etc. that effective. conforms to guidelines adopted b. Cost-effective measures are by the Council. persistently pursued. c. Financial reporting is timely Plans, organizes and supervises and readily understandable. most economic utilization of man d. Physical facilities management power/materials/machinery. is efficient. e. An.adequate data base is established Plans and organizes a system of and maintained. reports for the Council that provide most up-to-date data available concerning expenditures and revenue. Plans and organizes maintenance of facilities/buildings/equipment. Comments: Observations of Evaluators: (use this space also to indicate the impact upon the teamwork factor) • Sugeestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praise/commendation) Comments from the Administrator: Rating ResoonsibiIity Performance Standard E III. Program Development Program planning techniques and procedures will be M considered effective when a majority of the conditions have B been successfully fulfilled: Plans and organizes on-going a. Ongoing programs and services programs and services to the are fully responsive to the organization. organization's needs. b. Monitoring procedures are in Plans and organizes work involved place and functioning well. in researching program c. Measurable outcomes (to the suggestions by Council and extent possible) are used to. • Staff and the reporting determine success in program of the results of analysis. planning. d. The Clerk/Administrator can be depended upon Maintains knowledge of current to follow through. and innovative trends in the e. Makes most effective use of available area of services being provided Staff talent. and incorporates that knowledge in program suggestions and research. Plans and organizes work assigned by the Council so that it is completed with dispatch and efficiency. Plans, organizes and supervises implementation of programs adopted or approved by the Council. • Comments: Observations of Evaluators: (use this space also to indicate the impact upon the teamwork factor) Suggestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praise/commendation) Comments from the Administrator: • Rating Responsibility Performance Standard E IV. Relationship with Council Relations with the Council will be considered effective when a majority of the conditions have been fulfilled M a. Materials, reports, presentations and B recommendations are clearly and convincingly made. Maintains effective common- b. Communications are made in a timely, cations, both verbal and forthright, and open manner. written, with the Council. c. Responses to requests are made promptly and completely. Maintains availability to the d. Recommendations appear to be thoroughly Council either personally or researched. through designated subordinates. e. Adequate information is provided to the Council to make decisions. Plans and organizes materials f. A system is in place to report to the for presentations to the Council, Council current plans, activities, and events. either.verbally or written, in the most concise. clear and comprehensive manner possible. Comments: Observations of Evaluators: (use this space also to indicate the impact upon the teamwork factor) • • Suggestions for Improvement: (Specific area(s) that need strengthening) • Commendations: (Area(s) of performance calling for praise/commendation) • Comments from the Administrator. • • Rating Responsibility Performance Standard V. Long Range Planning Strategic planning will be considered effective when a majority of the conditions have been successfully fulfilled:- a. ulfilled:a. A well constructed long-range(strategic) plan is currently in operation. b. Annual operational plans are carried out Maintains a knowledge of new technologies c. An on-going monitoring process is in systems, methods, etc. in relation to operation to attain quality assurance services offered. in program and project implementation. • d. Program evaluation and personnel Keeps the Council advised of new and evaluation are inter-related with the impending legislation and developments strategic planning process. in the area of public policy. e. A marketing strategy is developed and monitored. Plans and organizes a process of program planning in anticipation of future needs and problems. • Establishes and maintains an awareness of developments occurring within other testing • centers or other jurisdictions that may have an impact on City activities. • Plans, organizes and maintains a process for establishing goals to be approved or adopted by the Council and monitoring and status reporting. • Comments: Observations of Evaluators: (use this space also to indicate the impact upon the teamwork factor) • Suggestions for Improvement: (Specific area(s) that need strengthening) • • • Commendations: (Area(s) of performance calling for praise/commendation) Comments from the Administrator: Rating Responsibility Performance Standard E VI. Relationship with Public/ Communication services will be considered Public Relations effective when a majority of the conditions M have been successfully fulfilled. B a. Contacts with the media are timely and credible. b. Publications are varied and consistently well-received by the citizens. Plans, organizes and maintains training of employees in contact with the public, either c. Feedback from the public and the by phone or in person. community leadership is positive. Establishes and maintains an image to the community that represents service, vitality and professionalism. • d The City has a good image with comparable organizations. Establishes and maintains a liaison with private non-governmental agencies, organizations and groups involved in areas of concern that relate to services or activities of the City. • Comments: Observations of Evaluators: (use this space also to indicate the impact upon the teamwork factor) • Sueaestions for Improvement: (Specific area(s) that need strengthening) Commendations: (Area(s) of performance calling for praise/commendation) • • Comments from the Administrator. Rating Responsibility Performance Standard • E VII. Interagency Relations Intergovernmental relations will be M considered effective when a majority B • of the conditions have been successfully fulfilled Maintains awareness of developments and a. Sufficient activity with professional plans in other jurisdictions that may relate organizations. to or affect the City. b. Regarded as leader by agency officials. Establishes and maintains a liaison with c. Provides examples of good ideas from other agencies in those areas of service other jurisdictions. that improve or enhance the City's programs. d. Positive relationship with other agencies. Maintains communications with govern- e. Good cooperation with cities, mental jurisdictions with which the City counties, and state agencies. is involved or interfaces. f. Good relationship with universities and colleges. Comments: • Observations of Evaluators: (use this space also to indicate the impact upon the teamwork factor) Suggestions for Improvement: (Specific area(s) that need strengthening) • Commendations: (Area(s) of performance calling for praise/commendation) • • Comments from the Administrator: • Rating Responsibility Performance Standard, E VIII.'Professional/Personal Professional and personal Development competencies will be considered - M effective when a majority of the conditions have been successfully B fulfilled. Maintains awareness and value of a. Management techniques show evidences broadening professional and personal of innovation,imagination and decisiveness. development. b. Synergetic techniques are fostered. c. Verbal communication is commendable. Demonstrates imaginative leadership • initiatives. Ability to build cohesiveness in Staff. Decisiveness in leadership performance. Effectiveness in verbal communications. Comments: Observations of Evaluators: (use this space also to indicate the impact upon the teamwork factor) • Suggestions for Improvement: (Specific area(s) that need strengthening) ' - • Commendations: (Area(s) of performance calling for praise/commendation) • Comments from the Administrator: CITY OF MOUNDS VIEW NAME: PURPOSE: PERFORMANCE APPRAISAL POSITION: I Probationary DATE: Annual REVIEW PERIOD: A Other Iii When using OUTSTANDING and • L z $ a UNSATISFACTORY,please explain why on reverse ea �. = a ti c side. When using IMPROVEMENTS NEEDED,please ;a c: cr °' ``" explain what action needs to be taken on reverse side. g . g N y c N a o C c U O x± $ A W ALL EMPLOYEES • 1. Attendance 2. Punctuality 3. Attitude 4. Personal Neatness 5. Quality 6. Quantity 7. Ability to Organize 8. Meeting of Schedules 9. Able to work with others 10. Able to work with general public 11. Ability to follow instructions 12. Job interest 13. Productive use of time 14. Performance under pressure 15. Performance with minimal supervision 16. Oral communication 17. Written communication 18. Willingness& ability to accept responsibility 19. Care/maintenance of equipment 20. Willingness to work overtime SUPERVISORY EMPLOYEES 21. Training/leading abilities 22. Work direction abilities 23. Cooperative abilities 24. Fairness and impartiality GENERAL COMMENTS: I certify that I have seen this report Employee's Signature Date / / Rater's Signature Date / / Department Director's Signature Date / / City Administrator's Signature Date / / This report has been placed in the employee's file CHECKLIST COMMENTS Check List No. EMPLOYEE COMMENTS Employee's Signature Rater's Signature is 1 moves to amend H. F. No. 849, as follows: 2 Page i, after line 8 , insert: 3 "Section 1. [15. 433] [LIMITS ON GOVERNMENT PURCHASE OF 4 AIRPLANE TICKETS. ] 5 Public funds must not be used to purchase, or reimburse 6 anyone for the purchase of, an airline ticket for a flight that 7 is scheduled to take off or land at an airport in the 8 metropolitan area, as defined in section 473 . 121, subdivision 2 , 9 between the hours of 10 p.m. and 7 a.m. , except in an 10 emergency. This section applies to the executive, legislative, ii and judicial branches of government, and to all political 12 subdivisions of the state. The public entity purchasing the 13 ticket shall determine whether there is an "emergency" for the 14 purposes of this section. " 15 Renumber the sections in sequence 16 Correct internal references 17 Amend the title accordingly 1 (.40Item No. Type of Business: CA WK: Work Session; PH:Public Hearing; CA:Consent Agenda; CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Chuck Whiting and Cari Schmidt Item Title/Subject: Resolution 5318 Date of Report: February 26, 1999 The attached resolution establishes support for the reliever airport coalition, as well as the authorization of fees for lobbying support of the airport issues. RESOLUTION NO. 5318 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE CITY OF MOUNDS VIEW TO PARTICIPATE IN THE RELIEVER AIRPORT REFORM COALITION COMPRISING OF OTHER CITIES AND TOWNSHIPS TO SEEK AND PROPOSE LEGISLATIVE CHANGES: AUTHORIZING THE PAYMENT OF LOBBYING FEES WHEREAS, the City of Mounds View, Minnesota(the"City" or"Township") is a municipal corporation duly organized and existing under the Constitution and laws of the State of Minnesota; and WHEREAS,the City of Mounds View deems it prudent, reasonable and necessary to participate in a coalition of other cities and townships known as the reliever airport reform coalition(the"Coalition"); and WHEREAS, the Coalition was formed and exists to do the following: 1. Clarify the definitions of"minor use" and"intermediate use" airports Under Minn. Stat. 473.641, subd. 4, so that it is consistent with the original legislative intent. Clarify Minn. Stat 473.641 to ensure that the Metropolitan Airports Commission ("MAC") cannot extend airport runways at"minor use" airports without express legislative approval. Ensure that the Saint Paul Downtown Airport is the only "intermediate use" airport in the Twin Cities metropolitan area. 2. Create the Reliever Airport Sound Abatement Council ("RASAC"), an organization created by the legislature, funded by the MAC and controlled By representatives appointed by participating cities and townships. RASAC is created for the purpose of advising the MAC on sound abatement policies for communities in and around minor use and intermediate use airports. 3. Direct the legislative auditor to conduct a legislative audit of the MAC on a number of issues. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOUNDS VIEW, MINNESOTA THAT: Mounds View staff may participate in the Coalition and that Mounds View will help fund the lobbying activities of the Coalition. Adopted this day of March, 1999 ATTEST Mayor Dan Coughlin (SEAL) Charles S.Whiting,City Administrator N:\USERS\CARIS\MRPORT.RES