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Agenda Packets - 1999/09/20
CITY OF MOUNDS VIEW WORK SESSION AGENDA September 20, 1999 6:00 p.m. Items Discussed Per Consensus 1. Request for Review of City Agreement Regarding Public Improvements for Silver Lake Woods Condominium Association Street Maintenance Agreement 2. Request to Install a Driveway Over and Across Unimproved City Right of Way 3. Land Use and Golf Course Improvements Issues 4. Golf Course Funding Options 5. Review of Televised Council Meetings Policy 6. Review of Video Presentation Options for Council Chambers 7. Review of I-35 W Corridor Coalition Status and Upcoming Met Council Joint Meeting 8. Streetlight Request, 7666 Knoliwood Drive 9. Discussion of EDC Request for Joint EDC/EDA Public Informational Meeting Regarding tax Increment Financing 10. Request for Authorization to Retain SEH to Analyze Stormwater Handling Options for Mermaid Project 11. Review of Ordinance 640 re: Driveways and Street Openings 12. Review of Building Inspections Agreement 13. Discussion of Chapter 202 Entitled "Public Improvements"Amendments 14. Review of Personnel Policies Council Work Session September 20, 1999 Page—2- 15. Year 2000 General Fund Budget Review a. franchise fee b. personnel costs c. airport issues d. contracted services e. departmental operating issues f. contingency g. other related issues 16. Council Process for Board Appointments 17. Request of Vista Construction to delete Section 7.5 of the EDA-Approved Participation and Redevelopment Agreement for 6991 Pleasant View Drive 18. Briefing Concerning Potential Litigation—Closed Session C:\JOANB\AGENDAS\CC\9-20-99.W S September 16, 1999 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: September 20, 1999 City Council Work Session We have several items to touch upon Monday night, some of which could take a great deal of time if the Council wishes. While I am not excited about extra meetings, Council may want to consider that if you want to go deeper into an issue. I will note here that I am at the ICMA Annual conference for the September 27 meeting. Bruce will be gone for the latter part of this month as well, so I am attempting to frame items for Monday and the 27th so as not to leave the Council hanging. Here's what we have for Monday: Item 1 -Request for Review of City Agreement regarding public improvements for Silver Lake Woods Condominium Association Street Maintenance Agreement: Mike Berke, president of the home owners association on Lake Court Drive has been discussing with staff the responsibility for street problems in their area. Staff's interpretation of the original agreement for putting in these streets was that the association and not the city was responsible for costs and maintenance. The street is facing some maintenance issues and with the differing interpretations the issue now comes to the Council. Mr. Berke, Mike Ulrich and myself can review the discussion and issue at hand. Some guidance if the Council chooses to interpret differently would be in order. Item 2 - Request to Install a Driveway Over and Across Unimproved City Right of Way: We have another individual interested in developing unimproved lots on Laport in Mounds View's "big woods" area. This request has come up before. The problem is the individual will want to have access to the property, which strictly means the street and related improvements should be put in. Generally, since the individual will be only one using the access, he will likely oppose paying and being responsible for making the full improvement. The City on the other hand should not, in my opinion, assume that. responsibility and cost in hopes of future lot owners coming in and reimbursing the City for its cost. The "city as developer" scenario should really be city as "land use decision maker." The gentleman will be in attendance to make his pitch,but I think the Council may want to meld this matter into the next item on the agenda and consider an appropriate land use series of decisions. Item 3—Land Use and Golf Course Improvements Issues: In addition to the previous item, this item will also review the issues John Hammerschmidt has brought up out at the golf course, and specifically the pump problem I called each of you on three weeks ago. First, the land use issue. In addition to the second request noted in Item 2, the Council has brought up the bill board issue, John has brought forward ideas for golf course improvements, Ardan Park and compost issues have been talked about, drainage issues have persisted in the area and park and recreation issues exist in the area delineated on the map enclosed in your packet. I will refer to this area as the "big woods" simply to help identify it for discussion, but it essentially covers the area east of the golf course to Sysco and south across Highway 10 into the Ardan Park and undeveloped land east of there. Not only are several of the issues brought up dependent upon each other, many conflict with each other as well. The City appears to need a land use plan to settle on the character of the area and establish criteria for consideration of any of these types of development in the future. The comprehensive plan is also being finished off at this time and may lend some clarity to the favored use in the area, but I would suggest the Council contemplate bringing in an outside consultant to review the area, confer with residents and city boards and develop a plan for community review. I think this would be a more tenable approach than having the various interests established within the City organization battle it out. If the Council sees this as a viable approach, I can work to bring something back to the Council at a later date for review. John will be present in this discussion for the related reason that looking at possible improvements to the golf course could enhance the revenue stream for the course. Whether that should supersede other land use options is precisely the reason for my statements above, but nonetheless the status of the golf course remains an issue. Since the last meeting, John has faced some additional circumstances that can be reviewed at the meeting. Item 4 - Golf Course Funding Options: I reviewed the discussion of Monday afternoon with Jim O'Meara on interfund loan options and this discussion will give more time to that. I am making an assumption that the further from the general fund (and the tax levy) such a loan can be, the better. O'Meara's report that some of the City's tax increment can be reviewed for conditions that could place a portion of the funds outside the restrictions of TIF use make this an option to consider. Again, there is no free lunch. Pursuing this avenue will require review of plans for future use of TIF funds, which the Council has contemplated throughout the year and which also is the subject of Item 9. Item 5 - Review of Televised Council Meetings Policy: The Cable Television Committee will have representatives here Monday evening to respond to the Council interest in policies for televising meetings. A draft of their policy is in your packet. Item 6 - Review of Video Presentation Options for Council Chambers: Bruce mentioned in his reports this past Monday that consideration is being given to replacing the overhead projector in favor of something else. The Cable Television Committee has also reviewed this and will discuss with the Council Monday. Item 7- Review of I-35W Corridor Coalition Status and Upcoming Met Council Joint Meeting: As I mentioned at the meeting Monday, the Met Council will be meeting with the City Councils from the I-35W Corridor Coalition October 6, and hopefully all Mounds View Council members can attend that meeting. Some background is in order therefore for you and Rick has put together a summary of the effort and we can discuss it further during the work session. Item 8 - Streetlight Request, 7666 Knollwood Drive: Jim Ericson will cover this item. Item 9 -Discussion of EDC Request for Joint EDC/EDA/Public Informational Meeting Regarding Tax Increment Financing: With the March deadline in all actually not that far away, the request to set a date for a joint EDC/EDA meeting on TIF makes sense. Since the holidays are coming and the meeting schedule is filling, setting up some times would be wise to make sure ample opportunity is given to this subject. Kevin will review with the Council. Item 10 -Request for Authorization to Retain SEH to Analyze Storm water Handling Options for Mermaid Project: Kevin will also review this item. There may be an option to handle storm water for a potential Mermaid project other than what has been considered. To review this, some engineering work would need to be done. This action would authorize that work to be done at the developer's cost, not the City's. Item 11 - Review of Ordinance 640 re: Driveways and Street Openings: This item was laid over at Monday's meeting and is here for your discussion. Item 12 -Review of Building Inspections Agreement: Nyle will be present on Monday to go over some issues coming out the first six months of building inspections. A couple of issues will be the left over inspections from before the implementation of the agreement, and any terms that need renegotiating for next year's agreement. Item 13 -Discussion of Chapter 202 Entitled "Public Improvements" Amendments: This could be a little bit of a struggle Monday. Mike and Bruce will not be at the meeting. I can do what I can. Much of this is the opinion of the Council. Council members may want to refer to past spreadsheets on this and we will see where it goes during the meeting. Item 14 -Review of Personnel Policies: This may have been easier to deal will given the agenda at the September 7 meeting,but Council should commit some time to this if it is of serious interest. Bring your policies and go through as much as you wish with Bob Long. Item 15 -Year 2000 General Fund Budget Review: I have listed some general and specific issues for the Council to give guidance on as we move deeper in the budget process. I don't expect the Council will want to spend a great deal of time Monday night on this,but you should prepare your positions for discussion for future budget meetings. Included in the packet is some related information that may help, or just confuse, who really knows. Item 16 - Council Process for Board Appointments: This issue was brought up earlier by the Council for discussion. Item 18—Potential Pending Litigation—Closed Session: This item refers to an ongoing land use issue that at this time has to fall under attorney client privilege for the City. The City Attorney will be present to review the particulars. I do not anticipate this to take very long. I should also let the Council know that since the meeting where the direction was given to develop an information request form, I have received a standard form that complies with Minnesota data practices statutes. It is used in some surrounding communities as well. While the form itself is complete, part of the foim delineates the type of data determined being requested. According to data practices, some types of data are either not considered public such as personal social security numbers, while other data cannot be made public unless compiled so as not to infringe on privacy rights. For instance, the City may become aware of someone's income due to a social service program that assists in paying water bills. We can say we have X% of bill payers receiving assistance,just not name the people individually. Anyway, I need to have a policy in place that employees can use to determine the type of information to be made available. This shouldn't be too hard since I have copies of other cities policies as well, it's just a little cumbersome in doing it timely. I expect we will have it done fairly soon. In other matters, we have had some discussion about the City Hall parking lot striping. It wasn't done quite right. The stalls are a few inches too narrow. Mike conferred with me about the options to correct it. To do something sounds like a bigger mess than leaving it as is, and that is how staff is leaving it with the contractor. The lot will eventually get seal coated and we can restripe it properly. Related, questions have been coming to us as to whether the double yellow line on Edgewood means left turns cannot be made into the parking area. The final word here is that the yellow lines do not prevent that turn from being made; cars simply can't pass there. It was designed correctly. In our staff meeting of Tuesday, we reviewed the meeting of Monday night. I reported on Givonna Reed coming as the new Assistant and my expectations of her. We discussed the need to increase and improve the information we have on the City proper and City operations, that that should help provide staff, council and residents a better reference point from which to decide what's good for the community. Specifically this boils down to two general areas, one, from the community development perspective the GIS data that is becoming available must be analyzed and presented for public consumption. It is expected that with improvements to our web page and internal computer filing that it can be more complete and easier to access for everybody. This would include property values, land uses, zoning identification and so forth. The second need we discussed is to do a better job at measuring City operations and productivity. It has been difficult sticking to this objective with the volume of stuff taking place,but the increased use of software should be getting us into a position to scrutinize our own productivity better. We also discussed the need to acknowledge that data does not substitute for values, meaning needs will still be determine as policy. We spent the rest of the meeting on the agenda for Monday's work session. We have some absences to work around this month as well. That's it for now. Have a good weekend and see you on Monday. Item No. l • Staff Report No. Meeting Date: September 20, 1999 Type of Business: W.K. WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City. of Mounds View Staff Report 111.1=1.1111111111- To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Silver Lake Woods Condominium Assoc. Street Maintenance Agreement Date of Report: September 13, 1999 Several years ago, (in 1993)the City entered into an agreement with the Silver Lake Woods Condominium Assoc. to maintain the streets in the development, namely Lake Court Drive and Lake Court Circle. This agreement was brought about by a snow plowing incident whereby snow was being piled in the street by the private contractor and inhibiting the City's ability to perform proper snow removal operations. At the time, staff researched the as-builts and development agreement to determine why there appeared to be substandard setbacks and multiple double wide driveways adjacent that contributed to the snow storage problem. Staff discovered that the streets in this development were not designated City streets and were outlots of the development which meant that the streets were private. The agreement that accompany's this report identifies the maintenance the City will provide to the streets and what is the homeowners association's responsibility. Recently several storm sewer catch basins have been identified as requiring repairs or rehab, some more extensive than others. Staff notified the Homeowners Assoc. of the necessary repairs and offered to arrange a meeting with a contractor to identify and explain the procedures to the related parties. While the agreement identifies what the City will maintain,there was several discussion with various parties as to the interpretation of ° the agreement. Mike Burke who is the current Assoc. President and Staff have had a few conversations regarding this issue. Mr. Burke has expressed that the Assoc. has been paying utility bills all this time and there is a percentage of the bill that is utilized for system maintenance and therefor, the underground utilities should be maintained by the City. Mr. Burke spoke of a conversation that the Association's attorney related to him indicating that this was the reason the underground utilities were not addressed in the agreement when it was being drafted. Staff spoke with Jim Thompson who was representing the City at the time. Mr. Thompson stated that he could not recall such a conversation, nor did any notations he had made reflected any such verbal agreement. Staff reported this to Mr. Burke and stated that the City sells water and collects wastewater from private developments throughout the City, and does not maintain their private systems. Staff reaffirmed with Mr. Burke that the agreement spelled out what the City would maintain, and without further direction from the Administrator or City Council, staff would maintain this City of Mounds View Staff Report September 13, 1999 Paget position. Staff indicated to Mr. Burke that if the City were to maintain the underground utilities, staff would recommend to the City Council that all necessary repairs be made by the private owners, inspected by the City for approval and appropriated easements and dedication of ROW if necessary be executed by the Homeowners Association,prior to the receipt of the utilities by the City of Mounds View. • I believe at this point Mr. Burke spoke with the City Administrator,which is why this subject is on the Council agenda. I have included all available documentation of the agreement and any other related correspondence the City has on file. Staff has also spoken with the City Attorney in regards to this topic. Staff does not perceive any unfavorable consequences of maintaining the underground utilities, should the necessary repairs of the storm sewer system be completed, inspections performed, required easements obtained and the permanent dedication of the utilities to the City. Staff will not be present at the Council meeting. Hopefully the accompanying documentation, knowledge and opinion of the City Attorney will provide Council with the necessary information to resolve this matter. • !J/ Michael Ulrich, Director of Public Works C:\OFFICE\WP W IN\W PDOCS\STAFFRPT\SLW AGREE.W PD FROMMELT & EIDE, LTD. ATTORNEYS AT LAW 580 INTERNATIONAL CENTRE - 90C3 SECOND AVENUE SOUTH ROGER H. FROMMELT MINNEAPOLIS, MINNESOTA 55402 TELEPHONE DAVID B. EIDE (612)332-2200 JOHN R. DORGAN FAX RANDY J. SPARLING* (612) 342-2761 JEAN M.-DAVIS May 11, 1993 WILLIAM T. NORTON "ALSO ADMITTED IN WISCONSIN11--- James J. Thomson, Esq. ; MAY 12 ;�F Holmes & Graven i 1 470 Pillsbury Center �., Lid-. Minneapolis, MN 55402 • RE: Silver Lake Woods Condominium City of Mounds. View Agreement Our File No. 92-021-01 Dear Jim: Enclosed for signature by the City of Mounds View are three copies of the proposed Maintenance Agreement between the Silver Lake Woods Condominium Association and the City. The Agreement contains the changes to the facing page that we discussed. I understand that this matter is on the agenda for the City Council' s May 24 meeting. Upon approval, please return two fully executed copies of the Maintenance Agreement to me. Veryt y yours, EL D :TD. = ' J D- 41• B. Ei• - DBE/mkp enclosure HOLMES & GRAVEN CHARTERED Attorneys at Law JOHN M.LEFEVRE,JR. 470 Pillsbury Center,Minneapolis,Minnesota 55402 ROBERT J.LINDALL ROBERT A.ALSOP (612)337-9300 LAURA K.MOLLET RONALD H.BATTY BARBARA L.PORTWOOD STEPHEN J.BUBUL Facsimile(612)337-9310 JAMES M.STROMMEN JOHN B.DEAN JAMES J.THOMSON,JR. MARY G.DOBBINS - LARRY M.WERTHEIM STEFANIE N.GALEY BONNIE L.WILKINS CORRINE A.HEINE GARY P.WINTER JAMES S.HOLMES WRITER'S DIRECT DIAL DAVID"L.GRAVEN(1929-1991) DAVID J.KENNEDY 337-9209 OF COUNSEL JOHN R.LARSON ¢3'`6114 )2.5`3 <; ROBERT C.CARLSON WELLINGTON H.LAW ROBERT L.DAVIDSON CHARLES L.LEFEVERE 4/‘.° NAY 1999 Nwvei to) May 12, 1993 City of rv: mounds View fl Vra ee!lea 97. Ric Minetor City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 RE: Silver Lake Woods Agreement Dear Ric: Enclosed is a letter from the attorney for the homeowners' association and three executed copies of the agreement. It is my understanding that the city council will consider the agreement at its May 24 meeting. Sincerely mes Thomson JJT:jes Enclosure cc: Samantha Orduno (w/o enclosure) JJT53145 MU125-14 HOLMES & GRAVEN CHARTERED Attorneys at Law JOHN M.LEFEVRE,JR. 470 Pillsbury Center,Minneapolis,Minnesota 55402 ROBERT J.LINDALL ROBERT A.ALSOP (612)337-9300 LAURA K.MOLLET RONALD H.BATTY BARBARA L.PORTWOOD STEPHEN J.BUBUL Facsimile(612)337-9310 JAMES M.STROMMEN JOHN B.DEAN JAMES J.THOMSON,JR. MARY G.DOBBINS LARRY M.WERTHEIM STEFANIE N.GALEY 2J 2�y` BONNIE L.WILKINS CORRINE A.HEINE (475i4 }' '`, � GARY P.WINTER JAMES S.•$OLMES WRITER'S DII2ECT DIADAVID L.GRAVEN(1929-1991) 211 DAVID J.KENNEDY qt.JOHN R.LARSON 337 9209 OF COUNSEL WELLINGTON H.LAW W ROBERT C.CARLSON f� X93 CHARLES L.LEFEVERE 03 •Pee • ROBERT L.DAVIDSON c. i �a MDundV Vow ie May 25, 1993 Paul Harrington City Planner City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 RE: Silver Lake Woods Agreement Dear Paul: Enclosed are three copies of the revised page 2. Please insert these pages in your agreements before they are signed by the mayor and Samantha. Sincerely, Ja es J. Thomson JT:jes Enclosures 4 37_, A/ JJT53673 MU125-14 HOLMES & GRAVEN CHARTERED Attorneys at Law JOHN M.LEFEVRE,JR. 470 Pillsbury Center,Minneapolis,Minnesota 55402 ROBERT J.LINDALL ROBERT A.ALSOP (612)337-9300 LAURA K.MOLLET RONALD H.BATTY BARBARA L.PORTWOOD STEPHEN J.BUBUL Facsimile(612)337-9310 JAMES M.STROMMEN JOHN B.DEAN JAMES J.THOMSON,JR. MARY G.DOBBINS LARRY M.WERTHEIM STEFANIE N.GALEY BONNIE L WH R7NS CORRINE A.HEINE GARY P.WINTER JAMES S.HOLMES .WRITER'S DIRECT DIAL DAVID L.GRAVEN(1929.1991) DAVID J.KENNEDY 337-9209 OF COUNSEL JOHN R.LARSON WELLINGTON H.LAW ROBERT C.CARLSON N CHARLES L.LEFEVERE ROBERT L.DAVIDSONDIDS 'St --12346.5 3� May27, 1993 JUN 1993 v CV Received C+t►of Paul Harrington ® � View,09z Le pe 61.9v City Planner �,�C'' City of Mounds View , 2401 Highway 10 Mounds View, MN 55112-1499 RE: Silver Lakes Woods Agreement Dear Paul: This letter will confirm my phone conversation with you in which I informed you that the changes to page 2 of the agreement were prepared by the attorney for the homeowners' association. Because the changes were minor, the attorney does not believe that the homeowners' association needs to approve the modification. I concur with that opinion. In addition, the President of the homeowners' association was present at the Council meeting on May 24, 1993 when the modification was discussed by the City Council. Although he did not speak at the meeting, he told me after the meeting and acknowledged that the homeowners'association had no problems with the modifications. Sincerely, me"s.,.J 3fhomson JJT:jes cc: David Eide Samantha Orduno J.7753 82 6 14(7125-14 MAINTENANCE AGREEMENT THIS AGREEMENT is made. this 24th day of May , 199 3 , by and between the CITY OF MOUNDS VIEW, a Minnesota • municipal corporation ("City") , and SILVER LAKE WOODS CONDOMINIUM ASSOCIATION, INC. , a Minnesota corporation ("Association") . Recitals A. The Association is the owners association governing Silver Lake Woods Condominium, Condominium.No. 215, Ramsey County, a condominium created pursuant to Minnesota Statutes 515A (the "Condominium") , and the members. of the Association are the owners of all units in the Condominium. B. The Association is the owner of certain property located in Ramsey County, Minnesota, legally described as Outlot A, Silver Lake Woods (the "Property") . C. The Property contains a roadway (the "Road") providing the access to the units in the Condominium. D. The City has performed limited maintenance of the Road in the past, and the parties dispute whether the City is obligated to continue to perform that maintenance. E. The purpose of this Agreement is to resolve the disputes between the City and the Association, and to memorialize the respective rights and obligations of the City and the Association regarding the maintenance of the Property against Outlot A and against all units in the Condominium by filing this Agreement or a memorandum hereof in the office of the Ramsey County Registrar of Titles. F. This Agreement has been duly approved by the Board of Directors of the Association and by the required vote of those unit owners present at a duly constituted meeting of the Association, as evidenced by the Affidavit attached hereto. Agreement In consideration of the mutual covenants made in this agreement, the parties agree as follows: 1. City to Provide Limited Maintenance. The City agrees to perform the following maintenance services on the Road, at the City' s cost: snow-plowing, pothole patching, curb maintenance and seal coating. The City will perform the agreed maintenance at the same frequency and level of maintenance as is done for public streets in the City. • • 2. Association - Maintenance and Re airs. The Association agrees to perform all long-term maintenance, replacement of ,the Road, including but not limited to repairrepaving,nd resurfacing, overlays, major improvements, and all maintenance not provided for in Paragraph 1 . If the Association fails any of the foregoing work, the City may make a written demmas doon the Association to perform the work. If the Association fails to commence the performance of the work within 30 days after the demand, the - City will perform the work on behalf of he Association. The Association may also petition the City to perform - the foregoing work required to be performed by the Association. All costs and expenses of any such work whether performed after a performed by the City, pthe Aation or written demand by the City, including but notssoci d to City staff time and any attorneys ' fees incurred by the City, will assessede Y se among the units owned by the Association members inaccordancewth the applicable provisions of Minnesota law governing public improvement projects. In addition to the foregoing work, the Association is also responsible for snow removal and driveway cuts after plowing by the Citclearing y, which work be performed within 5 days after plowing of the Road by the City.shall By entering into this agreement the Association grants to the City and its agents or subcontractors, the right to enter the property to perform such work. • 3. City Traffic Regulation. The Association agrees that the City may apply and enforce parking, speed, and traffic regulations for all traffic. on the Road, including the posting of traffic regulation signs on the Property. • The City agrees that if it installs any traffic regulation signs on the Property, it will do so at the City's expense. The City in its sole discretion will determine what traffic regulations are reasonable and necessary. 4 . No Public Street. Except as t the City has no obligation to maintain he R d in N thingrinmthis agreement is intended to operate as a dedication of the Road to the public. The Association expressly agrees that the Road is a private road and waives and releases any claim that the City has a duty or obligation to maintain the Road except as provided in this agreement. • • 5. Termination. This agreement shall continue indefinitely, except that either party to this agreement may cancel this agreement if the other party fails to cure any default by such other party under this agreement within 30 written notice from the non-defaultingparty; after receiving a refusal by the Association to undertake herepairs and lmaintennce referred to in Paragraph 2 shall not constitute a failure to cure a default under this Paragraph 5. Any notice re ired ageet may be mailed or delivered to the parties bat y ttiie following addresses or such other address designated in writing by the intended recipient. 2 - 6. Removal of Medians. The Association will, at no expense to the City,' cause the medians located on Lake Court Drive to be removed before June 30, 1993 . 7. Acceptance. Delivered to the City with this agreement and incorporated herein is a resolution of the Association's governing body, indicating the Association's understanding and acceptance of this agreement and giving authority to its president to enter into this agreement- on the Association's behalf. 8 . Recording Memorandum. At the request of either party to this agreement, the parties shall execute a Memorandum of this agreement in recordable form for filing in the office of the Ramsey County Registrar of Titles. IN WITNESS of the foregoing, the undersigned have executed this agreement on the date and year written above. SILVER LAKE WOODS CITY OF MOUNDS VIEW CONDOMINIUM ASSOCIATION, INC. By: ''',.4/?-7F-L4f. : I\ By 4410. Its President /ident I Mayor By• `J/ _I r� .lerk-Admini rator STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) Tforegoing instrument was ack • ledged befoe - a - his . : of _ L i / , 199,-4 , by ..�.uI4� CL J and it-1464 , the . /or and Clerk-Ad inistrator, esprOfve y, of the City of Moun• iew, a Minnesota municipal corpo ation, on behalf of the corro .tion. MICHELE J. SEVERSON at-e.-6`" .!'" „ceh-- -ice Notary public-Minnesota Notar Public Anoka County E 1�� My Comm.Exp. 11-3-96 3 STATE OF MINNESOTA) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknAr -t1 beforp this (4, day of , 199 , by ` the President of iiver Lake Woods Condomin 71 Association, Inc. , a Minnesota cor oration, on behalf of the corporation. OF ka A Nota' y Publi' DRAFTED BY: David B. Eide Frommelt & Eide, Ltd. 401414,1 � M��J. $�E�N 580 International Centre 7^'" 900 Second Avenue South ' I►a+6tAnoka Coinnr ota Minneapolis, MN 55402 E' �, My Comm. 11-3=96 (612) 332-2200 y 4 AFFIDAVIT STATE 0771-: • ESOTA ) SS. COUNTY OF c /)v.+ ) The undersigned, Secretary of Silver Lake Woods Condominium Association, Inc. , a Minnesota non-profit corporation, being first duly sworn on oath, hereby swears and certifies, that the attached Maintenance Agreement between the City of Mounds View and Silver Lake Woods Condominium Association Inc. has- been duly approved by the Board of Directorsof the Association and the members of the Association, pursuant to the requirements of the Association's Declaration and By-Laws. r/ // ecretary STATE O: MI ESOTA ) SS. - COUNTY OF kOM, ) � Subscribed and rn to befo Mme this , day of jnnG , 1993, bk /4- ett.4— , i T1.eLthe Secretary of SilNYer 'Lake Woods CoFid inium Association, Inc. , a Minnesota non- profit corporation. MICHELE J. SEVE ;5:61Notary Publ 'c , ya County uM RY scta My Comm.Exp. 11-3-96 5 .,iti:Y lyiR�i i4 :11,1 r ,,,, .. t '� ,A T...„. . . • y !1• I' a_,,,,,A, (i ,.etc %. ilWatt. .- ' ' . ' 0 t. • - ; ,a Cn L VI k4ourjd.� \4il HAMS, Y COUNTY,MINNESOTA - j-L.1 • GATEWAY TO THE NORTH 7.101 HIGHWAY f0 MOUIlQS VIEW,MINN !,5117 ='F ,- December ', , 1 9- 2 , :yY. ops Fire Chief Ron 1'agerstram ?,-_, 1810 highway 10 ? Minneapolis, MN 55432 `> Dear Ron: in response to your letter- (rated October 19, 1982, concerning 3 s: the Sliver Lake Woods street names and addresses, attached please :te find a copy of the revised house addresses for the single family/ F , duplex area of the development. 'ille change in address Signa- do Lions were approved by the City Council at. their November 8th ` meeting . The revised addresses eliminate duplicate numbers that r;,7 previouslyexisted on Park View Drive and Park View Terrace. I,si Short of changing the street names, which was determined to be o: not practical, this revised address scheme should reduce, if not °;iaF. eliminate, the potential problem which existed previously. ?` �'- .121 1'C11;,11�i1S LO the: manor homes area (Lake Court Drive area, this -ii'-s . ,. is a private drive and, therefore, not subject to City street _,;. .k, name system) , I have contacted the developer concerning renaming °(-- Lake Court Drive to some other name, He indicated to me that a ¢ large quantity of literature and preliminary sales contract. has __ been printed up using the Lake Court name. It would not be • feasible to change the name of Lake Court Drive to something else at this, stage. The developer has requested that each unit of each «' 8Ulunitbuildingbuilding have an individual address. A copy of these ".. addre!;ne,. 1 for or: your record . Y`o Should _,•�,u have any questions or would .like to discuss this matter ;r ` . further, please do not hesitate to contact me. Sincerely, is;TY 01' :•.OUi D'; VICiti /. I 1 ' ' t. ..;, )fin C. C .-,,.• • J oh:lf:On, Director Public Works/Community Development "C: Police Chief Grabowski . <<i L. Cot.2ici I • Cjf of our (1, to 1* • ••• **.• • '4;' 44,..42,1 ItAMt:1 MIN NI!;01 A CAT[WAY TO THE NORTH Ito.ttwAY to MOLIN01.VII V. MINN YaII; /11,1-.10fi 5 November 12 , 1931 Mr. Don Boxrud Short-ELlioLt-Hendrickson , Inc. .'OO Gopher Building 222 East Lit'_le Canada Road St . Paul , Minnesota 55117 Peals Dan: Pursuant tO our telephone conversation of November 10 , 1931 , please be advised that the City Council , during their Regular Meeting on the evening of November 9 , 1981 , authorized the sale of improvement bonds to finance the public improvements to be const.ructed in the Silver Lake Woods Development (Improvement Project: 1931-3) . As a result of this sale , you are authorized to advise the contractor that. he may proceed with the work contracted for by the City. We would hope that you will be able to maintain appropriate inspector staffing ! :vel s on the project to insure that the work is being completed in accordance with the specifications established by you): firm and approved hr the City . always, we would ark that you keep appropriate City Staff, paiLioulariv Public Woiks Superintendent Dechuine , advised of all proress in this project , and other information you might l:uel is appiopriate. Should you have any .jilestions on this matter , please do not hesitate to advise me. 1501 tald F. tile.; Cleuk-Administrator DFP/pf • 1 SEP - 1 6 - 99 T H U 7 : 15 MIKE B E R K E P 0 1 Silver Lake Woods Homeowners Association !+ ,•i..04ewood,l 2615 Lake Court Circle Mounds View, Minnesota 55112 momily September 14, 1999 Chuck Whiting VIA FAX City of Mounds View Mounds View, Mn 55112 Re: City Utilities for Silver Lake Woods Homeowners Assoc. Dear Mr. Whiting: As president of SLWHA I would ask that you submit my request to be heard at the next City Councils work session to review our Associations request for the City of Mounds View to service their underground utilities in our Association. More specifically,to repair two storm sewer drains which are in need of immediate repair. It is our opinion as well as our legal counsel,that maintenance of our storm sewer and other underground utilities is the responsibility of Mounds View. As you are aware this problem came to surface this summer when a resident noticed two storm sewers were caving around the drain area. We called the City and the street crew came out to repair. When they drove away, after the repair was made,they drove over the storm sewer grade they had just fixed and it caved in again. Tim from the streets department was sent out and advised us that since we own the streets we were responsible for all repairs. I was unaware of the fact the Association supposedly owned the streets. I called our legal counsel and they instructed me that in 1993 a contract was signed between the City and SLWHA which stipulates the City will maintain the street surface including plowing but any major repairs will be born by the residents of SLWHA. The purpose of the contract was to make the day to day repairs and major repairs be like any other public street. Your Sewer and water people interpreted this contract to include underground utilities which include storm sewer as the responsibility of the SLWHA. I argue the contract in its definition of road means clear and simple,roads. If you review Websters Dictionary, road has nothing to do with Sewer or underground utilities, so how the interpretation of roads meaning underground utilities is beyond me.. I was told one reason the City was not responsible for the storm sewers is because they need an easement across our property to Silver Creek Lake. Since the repair of the two sewers is$750.00 I made what I thought was a logical offer, that if the City of Mounds View would repair the storm sewers in question,we would pay for an attorney to provide an easement to the City of Mounds View. The Sewer and Water department came back and said if we pay for the damage plus an inspection of all existing sewers and the easement,the City would be gracious enough to repair and maintain the sewer system like any other resident of Mounds View from that date forward. This is completely unacceptable to our Association. Our legal counsel, who was instrumental in drawing up the original"road"document says he has"boxes"of notes pertaining to the streets involved SEP - 16 - 99 T H U 7 : 16 MIKE B E R K E R - 02 and it was his understanding that everyone involved at that time understood all underground utilities would be serviced by the City of Mounds View and handled like any other resident. It was only the paved surface of the streets that the document was specially created for. Furthermore, since the day the Association was created we have paid sewer fees for the"maintenance and service of the underground utilities. If in fact the City of Mounds View does not take responsibility for the service for which we pay fees than it is our contention as well as our legal counsel that we have the right to ask for the prompt return of all service fees paid to date for the past twelve years. Our position is not to litigate this matter unless we can come to reasonable terms. I believe our original offer was fair. Our costs for the easement exceeds what the City would pay in repairs bills and both sides would be in a win-win situation. I trust that you will submit this letter to the Counsel for their work session so that hopefully we can come to a satisfactory resolution. ly. 4 Michael Berke President SLWHA Item No. Staff Report No. Meeting Date: September 20, 1999 Type of Business: Work Session WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor & City Council From: James Ericson, Planning Associate Item Title/Subject: Request to Allow a Driveway over and across Unimproved City Right of Way. Date of Report: September 16, 1999 Background: Spencer Mistelske has requested that the City Council consider a proposal to allow for a driveway to be constructed over and across unimproved City right of way. Mr. Mistelske has entered into a purchase agreement with the property owners of Lots 2 and 3, Block 1, Smuder Addition. This agreement is contingent upon favorable wetland analysis, soil borings and City allowance of said driveway request. Mr. Mistelske has stated his willingness to sign a limited use agreement which among other things would absolve the City from any potential liabilities and indemnify and hold harmless the City in any and all events. He further states that at some point in the future if Laport Drive is constructed, he acknowledges that he would be accordingly assessed for the adjacent improvements. The properties are located to the west of Edgewood Drive on an unimproved section of Laport Drive. These lots were never built on and the street remains unimproved due to the presence of wetlands which made construction and installation of utilities prohibitively difficult. It now appears that after the installation of Highway 10 (formerly known as Trunk Highway 118), the wetlands south of the highway have been drained and the boundaries shifted to the point where construction could occur. This has not been verified by a delineation, although studies are currently being done which should soon shed some additional light on the overall development potential of this area. Discussion: The properties, after an inspection by staff, SEH Inc. and other parties, appear to not be within or abutting the wetland areas as so indicated on the City's wetland zoning maps, which were created in the 1980s based on national wetland inventory data and aerial photos. The boundaries as shown on the wetland zoning maps represent contours or land elevation levels within which the wetlands were assumed to be contained, and as such, probably do not reflect the actual and true boundaries of the wetlands in the City. The maps have remained essentially unchanged over the years, having been produced for reference use only and not intended to be survey-quality delineations. That caveat being stated, it can be seen on the attached wetland zoning map that a small section of the wetland extends onto the northwest corner of the combined lots, which are outlined in bold. There is clearly room for a driveway to be located on the right of way and onto the property without encroaching into the wetland. In addition, it can be seen that there is ample room for a City of Mounds View Staff Report September 17, 1999 Page 2 house to be constructed, albeit within the 100-foot buffer. Then examine the map that staff created, labeled"Laport Meadows Development Project". This map shows the two lots in question outlined in a heavy dashed line and the wetland outlined further away from the lots than indicated in the wetland zoning map. The presumed location of the wetland however is based on staff, SEH and other consultant's best-case estimations and again should not be assumed to be survey-accurate. There have been some discussions regarding the redevelopment potential of this area in conjunction with an HRP property the City owns at 8283 Long Lake Road and also in conjunction with potential expansions at the golf course. The allowance at this time of a driveway as indicated on the plat map would not in staff's opinion deter from any possible redevelopment in this immediate area. All of the properties to the north of these two lots, with the exception of one not having access to Laport, are controlled by the City of Mounds View through Ramsey County use deeds. That would prevent the possibility of another property owner in this area attempting to take access to a private driveway. It is also thought that these properties are in all likelihood unbuildable due to the presence of poor soils and wetlands, and as such would remain in one form or another open space. In terms of allowing such a use of unimproved City right of way, there is a previous example of this being done, and staff has attached for your reference this limited use agreement, which was signed by all parties in 1996. Recommendation: There are three courses of action with this request that the Council could choose to pursue. Staff would recommend that the first option be considered over the second option, as allowing for a street to be installed prior to having a long range redevelopment plan would seem premature. It would also be easier and less costly to remove a driveway than a street in the event a different street configuration is sought. The last option, while certainly a choice the Council could make, would not provide a timely response to the potential property owner. A. Direct staff to work with the potential buyer of these lots in drafting a limited use agreement to allow for a private driveway over and across unimproved Laport Drive. B. Agree to allow for a deviation from the City's standard street requirements, the specifics for which street would be jointly agreed to and determined by the director of public works and the potential property owner. C. Take no action on this request and instead wait until more information is available with regard to the potential long-term redevelopment of this area. James Ericson, Planning Associate September 13, 1999 CITY OF MOUNDS VIEW: RE: Property at 243X Laport This is in reference to a land purchase and an undeveloped street. I have entered into a purchase agreement for property located on Laport Drive. However, this property does not have a developed street. I would like the city to allow me to build a single-family dwelling and to allow me to construct a driveway in lieu of a street. I would like to propose the following: I agree to put in a driveway that meets the city's minimum specifications. I will release the City from any liability or damages that occur on the property that is designated as Laport Drive for the time that it is used as a driveway. In the event that a street is constructed at a later date, I understand that I may be assessed accordingly for that street. Attached is a purchase agreement for this property. If this is a buildable lot as outlined in the purchase agreement I would anticipate building a home and a driveway within six months. I would appreciate your favorable consideration in this matter. Spen er Mistelske 15120 Xkimo Street NW Ramsey MN 55303 (612)987-7214 AUG-25-99 WED 05:14 PM NORTH.METRO EXTERIORS 6394487 P.01 y t-r`" • AUG. -24'99(TUE) 14:06 EDINA NORTH SUBURBAN TEL:651 481 6819 P. 003 08:20!1999 07:02 6126336586 BONNIE HAGEL PAGE 02 AUG.-19.991111U) 14.16 EDINA NORTH SUBURBAN TEL=651 491 6819 P.DO PURCHASE AGREEMENT Ed�[ncry � �� This toren•.proved by see t.2nneseta AasadsUon al E• ai !'• RELLTOR913,which disclaims my febithy enema out of use or misuse dints fond. ale98, innacata Axnccr Ofl ,Edina,MN - 1, Oeie_- 99 2.` Page 1 of �Pag4a s. RECEIVED OF S���C,°re r. /•S- ,1/ll/ r ,' /��r/r7l64U tries 4 r i. • S. the sum of'--f ✓i! n l "r'Ae paDatntS(8 SW., ) 6.. Heck mon(NOTE sat camel mencyLe be tfapasltae upon*caesurae Of Putshasa Atweattent by an pintos, en or me one 7. orb Ire third bu.Inesa dweller acceptant!,In the trust account of hating beaky but to be tettrrrted to Buyer K Purchase 6. Agreement b not accepted by Sefler:Said eemest money Is part payment for the purchase of the Ixoperty located at 44ya. Beet AddmsS: G r to City of • O 11 rv1/r.J cnurrly 5Y or d Mlnnelen• I1. Legally desicnbed as: l� a - •3 .g/4,c-A- I i 5..71. r ; 7 O 2.____- 12. .- -_ - •- 13. Including fhe Nilpwina property-Eany.Ownod by Sayer a • =• and located on said property: garde. • be, plants, nhtubs, and 14. neer.storm 9,i h,alarm doors,screens and awnings:window a :t ,de,traverse 3 curtainleper', rods; attached lighting 15.Ihaircrs and bulbs;plumbing nscurec,water heater, Heating plants (with en - ,ams.ten- •kers end other equlpmenl wed In 16, connection therewith), but&ln air conditioning equipment. 'Nedra* air filter, net a-••.,.nor OWNFLD 1Ste ono 1Et I NONE, built-in ar -� 1T.hurn Idtner and dehumidifier.tq.+•,d gas lank and centrals(it the properly of-•• ,Bump pump a telavlaton antenna,cable TV la.jocks and sirens:BUILT-inti;;diehweehere,Garber d iesels,►rash - senna,oven's,cook top sic reaae�re serene,hoed harm, 10. Intercoms;ATrAGHEO:carpeting miners; garage dear o•-• - and all controls: make datectonin lira•:-- Screens, doers and 2a.hagdtatora:AND:thu following personal property: aall oofff"Mk:h••p Seller has!hie day agar-d to sell b Buyer for sum at(--_ . 7'..Z....:-.-- .-� , a' / • An• IP no ,- i-Mara, • .1.3f-teen aura, - C 25,4 r agrees to pay in the lonowi a nor.Earnest mane',a(3_ �• - .2n.ill. sash on 4/i �^,C' ' the data of closing.and • L2 the balance of 5 by tmeneing in accordance With the attached ad dam: �. conventional MIA VA • eruption Contract far Deed Purchotre Money Mortgage (AT S✓ gre3r _.tiler.all rhet aaier) . . The Pansheaa Apo , . ,,G to s ClntingencySdderdam fewsoitee1111.11111811iir(if vivaria 19,see attached addendum.) CO. This Purchase Agreement :. Neat to Cancellation at a previously Yunnan Purchase Agreement dated 31• dyer has been made/Hare ate availability of props inspections.Buyer,declotIIIr� o haw a property insAection perforated et 32. Buyer's esponee.This Pui hateAgreementta1. uubjecttoanimpaction Addendu fsaner le //8, cap attaches addendum.) 33. OE6VraawRKETABLE TITLE:upon performance by Buyer,Seller shall clothier a___. ( Q/ 19/-i(_ _Warranty Deed 34.joined in by spouse,9 any.conveying marketable Lille.subject tat 35.(A)Building and toning Igws,ordinances,elate and reoeral regulations;Gs)Resukalorns regulating to use or Improvement of the 35.pmporty WRhaut afemAra torteiture provisions;(C)Reservation of any mineral rights by the State of Mlnnesote:(0)Utility and drainage 37.easemante which do not interfere vrnh sedating improvements:(E)Rights of tenants as fellows(unless apeatled,not subject to as.tenancies): 32,in dilate(Must be epecilled in Wing); _ , 40. BUYER SHALL PAT -iuI Ti .n date of closing any deterred real eaten) laces (i.e. Green Apes, etc.) erspecial 41. Assessments,paymen • Much Irl required as o result of Ihn cloatng of Ibis sat. IL EUYER AND SELLER num.PRORATE AB OF THE DATE OF CLOSING R SHALL PAY ON PATE OF CLO,-N .,Installments 43. of special aesessmonts ceAalad for•: axes ant with the*teeing l'axe9 tluo and-payable in the year pl elosing•-7- ' 44. auYER SHALL ASSGUME lmban, • •on date of cto,�yg an other*Will oaeeaarrtento anted at of the dale of#,ie Agreement. 4a. DUYFRSHALLAUsLIAE ELLER>rwiLLPROVIDEFORPAYMtMQFa seal arsasSmarrispeeping asofthe date et Ws Agreement 46. for improvement's that have bean aide by the City Caine or at ar assassins authorities.(Sellars pravtaten for payment shell bo by 47. payment into escrow of Iwo(2)times the estimated amount of the amaassments,or less as required by Buyers lender.) 48. Buyer sham Peyeny ulpald specbt arsedamenm payable in me year following closing and therea ter,the payment at which Is not oltrerwrse ta. Fterefn Prarridad 60. Ana the date or tins Agri/eaten;8auerer presents that Sailer •• hood a norm;et hearing nor a now public improvement S1-praloej teem any governmental assessing authodly the mss as write project may be rimmed against tfia prepeny.Any soft notice Le d W Saner eller rhe rete d I Is Avresmant nd beiere cls in s.Ill ravided to gu er,i di�taly� I once a p . apodal a><so6emem w isvueQ enol�a da Or tnl!agreement anrPat�er betarH the agile Ot CYm6n+ptly6r Bnelr �ssurn� p�ymerniryol 55. ALL/• ti 1,rHEq: _ _ of any ouch apeciel assessments.and Seller • 51 provide for payment on date of tib, clee111.40 •NE I0tllElt:_ _ at any such special eaonaemenu•It rush special eeeoasm;nes ievieown--- Oa-arose- amounts tar said epaxial a4seosmenta en required by Burrs fonder shalt nkceod T 5- party may agree In writing an or boror9 the data of closingto assume, or=oriole Far the then either 58.with agreement,either party may declare this Purchase greement ullll and void;the parries 88eheil Immediately sign In �canceil tion sir SD- Pttachnso Agreement and all ea eat money paid h•eon• -half be refunded to Buyer. .b • A •' ' n/y,_ , GR 17..1(1tYaa} S. AUG-25-99 WED 05:16 RM NORTH METRO EXTERIORS 6894487- P. ryr1e„qtr_.:__».__- '•!+'r"_ 02 AUG. -24'99(TUE) 14:0' EDINA NORTH SUBURBANM. 80/28/1999 07:02 5126336586 TEL:651 481 6819 P. 004 BONNIE HAGEL AUG.-19'99(MU) 14:11 PAGE 03 EDINA NORTH SUBURBAN TEL:651 481 6819 P.604 ciina Real r,:.. PURCHASE GR!"EMENT• 115. Address 116. Page 3 Date -' 117,Buyer shell Pe . tea. PA7 OP CLpiIRCi • 127H8,ALl,NONE mal estate taxes due and pay le In the I Is. Bailer miser• .PRORATED TO OA OF CLOSIN. -12THS,A ,r ' _ • ALL,NONE real aerate laser due and payable in the yea ye��If the !19,dostr1a data ib changed, a reel totals f t%cfeajn In the yeet Wee paid'hail,11 proratse,be adluctad to the new olo4tn date. MI be FULL-PART.N;N. mastered cysmtfiptgpn.tt p�or non-horn teal class 5cehrrants an a due and cilolcd, 121_Sager/gam to pay B r truing S dry dor, t22. Itraplyd me norl•hpinealaad feel meta awes.H'�r= e 129. dug end payable.Buyer chaff r Pay neat estate Iasese grecs t• •ay any remaining balance of non- homestead not and p ya herein yen chaff No due and•-yable In the year followingclosinghomestead texas when that'become repreeentegone are made concerning the amount of subsequent and thereafter,the payment of which is 1n• POSSESSION;8elkrsllail deliver Imo egtrent real dale 128• All intafeIL ESS hN;Ballel41 seadelldaes,ion a!the propetty not later than 127. natural p renes,teal OB,liquid petryleum gay and all she aderelnsing. 9a Shall de prorated bot.,eo+,the paellas as of date of aosing.Sellar Ion city Wafer, sewer,eleattlGty,and 128. PROPERTY NOT INCLUDED HEREIN from the Property by possession data. egress le mesa ALL DEB I$AND ALL PER50iVAL 129. ENVIROraN ,7AL GDNEERNS:To the best of theReaer'a know/ed 130• tenky,wept herein noted; As(hare era no hazenlouo a 131, �1, '�--- ubblarlCCy,or etrrlerg ound_rare__ 13Z SELLER WARRANTS THAT NE PgOPERT y IS DIRECTLY CONNECTED TO: !T= us. se�i auvr_R AGREESTO PROve7g WATER OU --- O/CITY WATER O YLS •enr AUTYTECONNEC ED TO: I SEWER Q Yp j 34. 5 R onst- n.*pg1 S TO PROVIDE,IF REQUIRED EW THE TERlIS OF THIS PURCHASt;AGREEMENT R si BY GO AUTHORITY NO Inde ore 35,~ Piny AND/OR LENDER,A UCENSED INSPECTOR'S SEPTIC SYSTEM INSPECTION REPORT OR NOTLCE INDICATE/_I 3e. THE SYSTEM COMPLIES WRN APPLICABLE REGULATIONS, NORCE:A VALID t•EHTIFICA GOVERNING 37. SYSTEM MAY SATISFY THIS OSLIGATR3N. NaTHING IN ONES 134 TO 139 8H4L1.OSLICATE SELLER TO UPGRADE,R • tis. OR REPLACE WE SEPTIC *YSTEIJ UNLESS OTHERWISE AGREED TO IN SE OU tCHASE NtE FOR ENT 139.DUYCR HAS RECEIVad THE wau, D THIS PURCHASE E AGREtN TH 40. PROP_ yy,AND A SEPTIC SYSTEM 0ISCLO�RSTATEMENTSTATEMENT OR TATEMENT THAT NO SEPTIC SYSTEMEXISTS ON 0 41.SERVES rig PROPERTY AS REOtARED 9Y MINNESOTA STATUTES. 5't8 ON TH 42. sGu.syt =RANTS THAT CENTRAL,AIR CONDITIONING,HEATING,PLUMBING AND WIRING SYSTEMS 143.• em POOP • 'ILL BE IN WORKING ORDER ON CATE OF CLOSING, EXCEPT'AS N•rz• 44' INNER NAB THIE R `- • A WALKTHROUGH REVIEW OP THE PROPERTY PRIOR TO UE a '0 LOCATED a 145.PROPERTY IS IN SUP STAN t - . E C IJ CONDITION AS or THE DATE• _ THISERAGAGREEMENT 46.TO r r uuPHYSICAL ANY IN OF . -e.,_ a TO ESTABW.S THAT TH o OF ANY 9U99YA , GES FRoA YYRPH10gREPgE�.SEA AGREE: 4s. BtjYER A4KNCWLfiDGES 7Ng7 NO OR• 1 PAT10N 149. WATER A THAT BASEMENT OR DAM -BYWATER DR Ica•• ENTAT10 SEEN MADE REOAFIDING POSSIBLE PROBLEMS 0- SE SOLELY IN THATREGARe - EFOLLOW NG TATEMENTBYSELILEI4 RVOFOFTHEPROPERTYANDBUYERRELJ 51. slum Hltg7.. ••NOT HAD A WET HASpbIETANp HASI}�IM any)+e., IJtal!Vie) HAD ROOF,WALL OR DAMAGE CAUSED BY WATER 52. OR ICE BUILD-UP.BUYER HAS/HAS NOT RECEIVED A SELLER'S PROPERTYDIBCLOSURE STATEM _ 1a• BUYER HAS RECEIVED THE INaPE Baal CTWN REPORTS,IF REQUIRED BY MUNICIPALITY. 54. 11019rAMIlli NOTICE SA .41=ZI qv-Agent ( w,. • 1St .. M sonar's Age r}�.�� 12- !raktt`'F�`/� �..� 57. la saUaY9'49enVEleyer6 Ago nu, - �•�--(Cin;ie •1 Agent IC4thp 159. THIS NoT(CE DOES NOT SATISFY MINNESOTA STATUTORY AGENCY Prb"CLOSLtRE REOUtREMEHTS. 40. DUAL AGENCY REPRE E"- MT'q 1ONT Ct. DUAL.ADEN0Y REPRESENTATIO •0 •,•ES NOT APPLY IN THIS TRANSACTION. 82 Broker represent; - .�.. S3. mases repr Broker and t e eI�or a ()and Lha Buyer(y)of the property Ionia in this bantam loo,which tree • fie.moonsU,el Broteftaid sale�r50n pn Ifiduciary ,l d from sd o o both zlileri)end Bu tea a dualeagency. 69.Ilene iii, n hear d l iCOaiesP Or !e)•11 ker the of act}may Male a nIn thti. 15. (1) oonfidenNal Ilttannag., bay,senat(s)ands y for sacker acknowledge cannot act at a dual , Oderlmunteated to Broker which regards pricd e,rlama ormootivallon too B unroll;t3rper(a)or B g agent in fit L (2) Beaker and asleep mos)Instnat ructs rept to writing to d(selaaa tela Information.Mar trio `o M Self willshared;remain confidential ala. ,•W !) Within the emits of dual agency.Bre/wand Pm oa(espar estn i either will rcarts, k d e tr to fecient of other; Shared; the knowledge and {lnder6t. .is t d the explanation above. Seller a y i°ladlr7ate the mechanics ' • bb .amens to ect ea.U- ' oe i;k tranaeepon. () and &ryar(s) authorlar andanstruaof Ore t Braker and a- • Sou-�."�er -� ------ @Wer- - ___�'--- _ �---- _ ----_ Oa f ~ --- AUG-25-99 WED 05:19 PM NORTH METRO EXTERIORS 6894487 p_g3 Y F ___,: �,yyy 99(TUEI 14:08 EDiNA NORTH SUBURBAN TEL:651 481 6819 P. 005 j .. 08/20/1999 07:02 . 61263365©6 v'' BONNIE HAGEL PAGE 06 4116.-19' 491T11111 14:18 EDINA NORTH SUBURBAN TEL:651 481 6819 P.d05 Edina Realty,.,. PURCHASE AG-EEM NT 175.Addrate w .,,' G�1, II 478.Page d NMI r 777.IACrQYo1YLE6t3 THAT!UAW RE.0 9VED AND HAD THE 8PPORIUNRY To REVIEW TNR ARMAND• �- 778.RE51pM L PR Y i'R71IA•=p y TM`4 EE7ttE7dr uRAf+A 179.9 SELLERS) � j/ / /_ ice i tat.OTHEil _ BUYERS) . s 192 "'—�-- 183. ,-� lea. ----��__�._ .��.---.— 198. _.,___.��� —�_ .--._._._. 186.Attached erg the eihar addenda which are made apart of!his Purtihoee Agreement. .Ag,,emnt.Madan addenda,en line 2 argue 1.) 4 rR (Enter mart number of pagae d No?Wahine I ad,7.gm earner of the pr.PalSr.ammo hfils AtnRrn.nt arra 189.solitaire the Rating broker to withdraw saki I avid to parsand the prang eat forth hoy'and to■xarranea 194 the narks;truces Instructed Oelwrwtes In�P^aPaKy trorrr btlh the karma end cio■dhlene eprice I91.t harm reviewed Lev all eel I Few reviewed en eI e pagae of Mee Purchase Agreement pegae of this Purchase Agreement. • 192. lAau- s9aetaal ..• •• / ..caveat Mod net ut ..mi la, ] / , 1113.. Jr<l' ii �Pnll...Nam rw r nr 1 d�drSefsdk�,. (dry Prnlpa Mimi) ---^-� 104. (aecol 'tyIeumear.op4rawq TCS"S''6.-VP-pi Nage num (eaaal5 S °cvey m, 1•apiia+aq 795. iMerr�laorye) eaee iuvJ --"'''-`--�.�,._,_. '� /,per ideal I rs u U. y� WAN 198. WA i'SeAo'U PAIN Wmel - i ie�}'ar9 Pentad ware]Ar `/ a. rte.. 1g7. tem S9CYlay nems■r.epeanptl NIMBI Stalusl y 7E—octO dandily owner. aFr ta 7 IMengr status) 198.FINAL ACCEPTANCE DATE-__ 199- NS IS LEGALLY NDING CONTRACT TABUYERSEEN SELLERS. MM:PAM ty) IP you DESIRE GAL ORTAXADVICE,,CQSULThlAPPROPR TE PROFESSIONAL The follawing Is nota pert of the Minnesota Aaaoctation of Realtors' t have been advised about the be approved fon. `� agree pca se a Edina lyN of the Edina ES P USM Minn WarrERVICES anty Ai and Warranty Plan. —._.,, Really QME SERVICES PLUS Pactlan e Edna fiva(y HQME SE/lutes es PLUS Inspection Warrantymy A)e1 c . A.the 6 Plan fur a fir,YoU have rig opporryn]ty to talent p' )Uars of mortgage financing tell to Wier eleq CU decline to mono a selection is nota pan of.and g and/or closing on,services. My choice for title in■u no effect on the purchase a m rartce and elnelrsg st:rvtcsa is: g ORtent. .vini ieh Is have Edina Rerllt,Tillo,Ina.provide title insurance and/orciacl.. -_ �L_r u ng fora QU2h71ad title insurant a co w✓� ,, mpany to Provide fi = r ., venae - P'0Ye' BrMlvrei .1� se r My choice for mortgage financing Is: a Iatryer'e s +►'c► /� � _ Olite / I man to bin.'Edina Rest • y"' �'1 N1i arrange/or a qualified fendst� providevit,R�„ge 1g49 Irian ¢t)ng. ' - � --___V 7,- :p NA) --^ � S�i arri . AUG-25-99 WED_ 05:21 PQM NORTH METRO EXTERIORS 6894487 P.0 AUG. -24' 99(TUE) 14:09 EDiNA NORTH SUBURBAN TEL:651 481 6819 P. 006 08/28/1999 07:02 6126326586 BONNIE HAOEL PAGE 04 AUG. -19'99(T}IUl 14!18 EDINA NORTH SUBURBAN TEL:651 481 6819 P. 006 Edina Really, VACANT LAND ADDENDUM This rvm aPPm4d by els Mirnaada' ;which declaims any 1y d EALarising g o of use or mase d rale lam. 1. QBB f2. Page Of - Pages 3.Addendum to Purehaie J1g+*rarwarrt baheeert pawrea daaod ________749G► • .14W Pertaining b life Purchase 4.and seta of Me property at (X`/_ )/ [-b7 /41. 7. d u p 4/ / s._ _ A SPECIAL trtafmNGENCI ERf This Purchase Aerearrrart is aub}oct b ►+ng aorrtin8rndea and h the blueing coreinger'000 checked 7, baby come he eedelked or Wraisod.in wrinng Buyer by - B nue arm aid and d eema 19 ea f u jp 0 ar�rgarrgrtt shat♦f�gay,lg money then be nrfunded to the Buyer. Salters�n� G. lest sign a cancellation Df the Purchase AgrsrnnrsrL options a of 7 ('�i 1 SELLER sea Prost&a certificate d aureey of the property, BUY �rgg 1 gra Maw,net nems than 11 r 120 . tor guess shots; 1 ung ap l to dlty ynettip or proposed building as and spacifi:aedrfs at 8IJyEyt I a u 13O[d Buyer okselning arproret d r'_� sperm, ynome►slp of proposed 3ubdivieiarr dGAropment plans at BUYER J SELLERns expense. 14.0(r) 8uferabarmedriarmed of d►YloNmshla for mooning or use Persalt,at HUM/!EI R minima fel BtNer obta ning -. ,OYER. e5•,rE U..ERi Evn6a t7ercoa9fan tosQf Whjr.Jf ars acsapraete l]BUygi; KO Mgr ill9f LLER�pey>aft so l tett whih IcndEOfs 61at tt18methais w off" profs*,may tea Importer/vetoer m�rd6lary batting le. r.hibdfeelIL In I:05 Butler nollateN �ta of dlernerimtt>aeng.dans ander specHrwNons In sCsardarrar with any rttiordea S,erarLstan memo and*privet rd 20.❑01) COMM: 2L 9eler'a anon f rar u�RrMiftpe (n ani shell not an-- 21 Saler gin par niaelan at eases to the property for wing and surveying purees 24.P-RABC NOTE: Buyer moll incur edditinn&l*amen imprau4ng the properly induding but not lineal Lir p ander messes ohsugte, 25./minister ample ��secant stubbing access.%star pent&dation.road mases.udlH try aanrxsaten 714 Z. Orb cubs and kern awe. 4. 21-SPECIAL WAN M1P,E; warm= that dre peveriy desrxibrd In Otis P fees of Eel r Agreement mans rra.,wi---FEET 9nd 1e Nrrendy wow • 29,Solar Warrants that the d••: r. :,t;:1rA the designated1On year had plain area. V 30.Seller uerrards that era property b019a -.w}mar - neatly receive preferentiaj 31.Crrfilrc: tax treatment Grew Ai .Gralsa, eta . • lJ (1747y/7 Pr7Gita'..;` r'4 VP 7 4! 4w 10 6P 0niUi7chh )/ef re// ' r.P141 6 urse 6 4 ei- 4,:r fere. /7 6 74 e et-e v// ,/ ea tl ti 13(...-0) iV' ::tit.; :.:: tk>,,.,•.;.,vy7; ti; J : ••.•;C . . . 1 %•. :': :;:tic :•: y r Zr 1 : : rr} !r tti• 1 �1 %::::::.% 4 \ '\...,, tp44.4.: :v C 4 2 : ~ 4, '4:12,.1;',r: :}•, - - ..if„,, 12 0 1 :•;•:•••::::' S r- '3 • O 1 to • ::,: :?;;*�3.• y• 1 \ - <;-7,;) _I _ - -- `�C '"^`'1: r: IO .:r; rl g io 4YI j2 1 a11 I 161 4 41Vii'• '%:4:•�i•�r:: :•i.:+t.. Ir/>t T 1 / I. 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SI4ERWOOb + 2o4a._56 __ • ls�� Wetland Zoning Map Applicant: Spenser Mistelske Location: Unimproved Laport Drive Rai eau— q `� l 4.4 41 v IZIN) M liaL g0P,:„,„.........., 4.4 an la aP OMa P3 O 4.) / - 440 ---:- ' ' -. . . • ..„.::::::::, r Ziii ;::::s:' '.i:i::i::i::i�;:;::::t� i;�i : ::i::i:::;:._.>:::;>:._::.... \ ::'i::: ::::i'::�::;::?;::::::::i:::,:�::::ii5:::: :::.:::i::.;:.i:;:::T ;.;:.;:..;;::,;:.::;..._...._......... .: \\ ,\ .......-.... ce : :: w� ltsis Q 0 ;:::'?x"' :; .__._......_....i...:.__......... 0- 2/ =>::`?fa := a>: i:2.:>; :2> : ir:::;s:ix < !moo (peAoldua un) aniad uMeIpoOM aniaa uMe�pooM U \ \\ ..,...,,,,,,,,, - N me a > .2 -,4- .X. \• a) • 1111111111 ':.--riei L , MI o _ > - Q ccu > L Q V o sL i ®co t]: V d. m Cl" ® a Q _J peon a)e1 Buoy 14\1 1.4) 10 _ H 12 _ 13 14 _� (5 3' CO 174- _-7111-E-- ^ 8 721-1- 1.0 r- (lo) I 1-# I (12.) (14) I fr 1 00 ui 1 1(11) 1 ( G) j I i I , g3 -., 12 5 --631 ' 83 1�'1.- $4-.,,-„ .&4-} 8 3-i34-;ere-:es Zk'e PCssd k-e Ioccc en 1 of D `0aGJA-i i 2. 3. 92c..: 0 9G 1 3 1 (51) (549 / 1.3° 8 : 01-11012 .. 4- Ad \J1 )- ` ) d- !' 0 7 .� . r 3 .98 L r 4-(5 ) 1) (54.) 5 0 r____ 5 i l3I., 2 5131, 9 7 5 r, 0 293,.95 Q 2 6 3 0 0 (43) o (4/) 1 C46) (45) 14 ( 4) O C `" O -r _ - 9 " 5 r•likJ • ..b _ • . 40 - 26 2. I . G SINERWDO0 Plat Map Smuder Addition Applicant: Spenser Mistelske N lel Location: Unimproved Laport Drive GRANT AND ACCEPTANCE OF LIMITED USE AGREEMENT THIS LIMITED USE AGREEMENT (the "Agreement") is made as of 1996, by and between the CITY OF MOUNDS VIEW, a Minnesota municipal corporation (the "City"), and BENJAMIN T. DOLL (the "Resident"). RECITALS A. The Resident is s the owner of property legally described on the attached Exhibit B (the "Parcel"). B. The Resident desires to use a portion of Greenwood Drive, which is a dedicated and unimproved City street, for the purpose of constructing, using, and maintaining a driveway designed to serve the Parcel. A drawing of the location of the driveway is attached as Exhibit A. AGREEMENT • 1. Offer and Acceptance of Agreement. Subject to the terms and conditions of this Agreement, the City and the Resident agree that the Resident may construct and maintain the driveway depicted on Exhibit A. . 2. Consideration. In consideration for the right to construct and maintain the driveway, the Resident has.paid to the City one dollar($1.00) upon execution of this Agreement. 3. Construction, Maintenance, and Repair of Driveway. The Resident shall construct the Driveway and shall be solely responsible for all maintenance and repair of the driveway, including removal of snow and ice. The City shall have no responsibility for the maintenance or repair of the driveway. 4. Indemnification. The Resident shall at all times indemnify and hold harmless the City from any and all claims for damages, including costs and attorney fees, arising from or by reason of the design, construction, maintenance, use, and removal of the Project; provided, however, that nothing in this Agreement shall be construed to waive any rights that the City has against the Resident under this Agreement. Nothing in this Agreement shall be construed as a waiver by the City of any immunities, defenses, or other limitations on liability to which the City is entitled by law, including but not limited to the maximum monetary limits on liability established by Minnesota Statutes, Section 466.04. 4. Termination. The City or the Resident may terminate this agreement at any time for any reason, or for no reason at all, by providing 30 days written notice to the other party. Upon termination of this Agreement, the Resident shall remove the driveway and return the property to the condition it was in prior to construction of the driveway at the Resident's sole cost. DJG109031 5. Assignability of Agreement. The Resident may assign its rights under this Agreement to any purchaser of the Parcel, provided that such purchaser agrees in writing to accept the Resident's obligations and responsibilities under this Agreement by executing an agreement substantially in the form set forth in Exhibit C. The City may assign its rights under this Agreement to any person at any time, subject only to the Resident's right to terminate this Agreement. 6. Miscellaneous Provisions. (a) The City is entitled to recover its reasonable attorney's fees and costs incurred in enforcing the terms of this Agreement. (b) Any notice, demand, or other communication under this Agreement by either party to the other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally; and • (i) in the case of the Resident, is addressed to or delivered personally to the Resident at 2601 Sherwood Road, Mounds View, MN 55112 and (ii) in the case of the City, is addressed to or delivered personally to the City at City of Mounds View, 2401 Highway 10, Mounds, View, MN 55112, Attn: City Administrator; or at such other address with respect to either such party as that party may, from time to time, designate in writing and forward to the other as provided in this Section. (c) The City may record this Agreement and any amendments thereto in the office of the Ramsey County Recorder or Registrar of Titles, as may be applicable. In either case, the Resident shall pay all costs for recording and shall assist and cooperate with the City as necessary to record this Agreement. (d) This Agreement constitutes the entire agreement between the Resident and the City and supersedes any other written or oral agreements between the parties. This Agreement can be modified only in a writing signed by the parties. • DJG109031 2 MTTl7S_Td • IN WITNESS WHEREOF, Resident and City have executed this limited use agreement this day of , 1996. CITY OF MOUNDS VIEW By Its Mayor And Its City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) On this day of , 1996, before me, a notary public within and for Ramsey County, personally appeared and to me personally known who by me duly sworn, did say that they are the Mayor and City Administrator of the City of Mounds View, Minnesota (the "City") named in the foregoing • instrument; that the seal affixed to said instrument is the seal of said City; that said instrument was signed and sealed on behalf of said City pursuant to a resolution of its governing body; and said Mayor and City Administrator acknowledged said instrument to be the free act and deed of said City. Notary Public Resident Benjamin T. Doll STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) On this day of , 1996, before me, a notary public within and for Ramsey County, personally appeared Benjamin T. Doll, to me personally known who by me duly sworn, who, before, me,.acknowledged the same to be his free act and deed. Notary Public DJG109031 ., 08/15/96 22:16 FAX 612. 784 3462 CITY OF MV W1003/003 EXHIBIT ( Ni ) • • 14 c 97. C..t; C2) LLI (•?:•; 0 rX 1111.1 2601 77- SHERWOOD f.) Iii :D (3 I * r. . • • • • SHERWOOD RD _ 1:0 LI 1 • . EXHIBIT B (Legal.Description of Resident's Parcel) tzt DJG109031 n 1 EXHIBIT C ASSIGNMENT OF LIMITED USE AGREEMENT FOR VALUABLE CONSIDERATION, Benjamin T. Doll ("Assignor"), hereby assigns and transfers unto ("Assignee"), all of Assignors' right, title, and interest in the Limited Use Agreement, executed as of , 1996, between Assignors and the City of Mounds View, Minnesota, and Assignee hereby assumes Assignors' obligations thereunder. Dated: ("Assignee") By STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) On this day of , ,.before me, a notary public within and for Ramsey County, personally appeared to me personally known who by me duly sworn, who, before, me, acknowledged the same to be his/her free act and deed. Notary Public ASSIGNOR Benjamin T. Doll STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) On this day of , , before me, a notary public within and for Ramsey County, personally appeared Benjamin T. Doll, to me personally known who by me duly sworn, who, before, me, acknowledged the same to be his free act and deed. Notary Public DJG109031 , Item No. 5 Staff Report No. Meeting Date: September 20, 1999 Type of Business: Work Session City of Mounds View Staff Report To: Honorable Mayor& City Council From: John Hammerschmidt Item Title/Subject: Staff Report Interfund Advance Date of Report: September 16, 1999 Resolution No. 5372 needs to have a specific fund designated. We have left that line blank on the Resolution. The funds that have been suggested are: 1. Special Projects 2. New Fund called Economic Development Fund 3. Water Fund 4. Sewer Fund 5. Vehicle Replacement Fund RESOLUTION NO. 5372 Authorizing interfund advance from Fund to Golf Course. CITY OF MOUNDS VIEW County of Ramsey State of Minnesota WHEREAS, the City issued bonds in 1994 to construct a golf course and driving range which have several covenants including requiring the City to maintain bond reserves of approximately$309,000. WHEREAS, the City constructed a golf course and later pursued legal action to correct construction deficiencies; and WHEREAS,the City settled its lawsuit out of court at an amount less than the cost to pay the associated legal fees and correct the construction deficiencies; and WHEREAS, the golf course has had interfund borrowings in the past but presently does not have adequate cash to meet its bond covenants. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Mounds View that City authorizes up to an additional$200,000 of interfund loans to be available to the golf course as is needed to meet existing bond covenants. BE IT FURTHER RESOLVED that the actual amount to be made available on an annual basis shall not exceed the amount required to be able to maintain the City's required bond reserves. BE IT FURTHER RESOLVED that the source of the interfund loan shall be the Fund and that interest shall be calculated based upon simple interest of.5%. BE IT FURTHER RESOLVED that the golf course shall repay such amounts plus accrued interest, the earlier of: 1)when such funds are no longer needed to meet the required bond covenants;or 2)within two years after all the bonds have been repaid(year 2016). Said resolution was declared to have been duly passed and adopted this 27th day of September 1999. ATTEST: Mayor (SEAL) City Administrator To: Chuck Whiting, City Administrator From: Patrick Toth, Video Producer/Technician Date: August 25, 1999 Chuck, The MV Cable Committee and myself met this morning to devise the following production policies for municipal public meetings, as requested by the city council. I will include it in the cable channel mission statement as soon as I hear back from you on it, thank you. Patrick Production Policies for Cablecasting Meetings of the Mounds View City Council and Designated Commissions of Government 1. The Technical Director will be responsible for conducting the coverage of the meeting. 2. All meetings will be covered by a"gavel-to-gavel" approach,meaning only camera shots of the person speaking. Long statements or reports by individuals may be briefly punctuated with a wide shots of the meeting. The wall mounted automatic camera system in the council chamber may need several seconds to go from one shot to another,meaning a pause between shots as the director makes the shot selection. 3. When public hearings are held all those wishing to address the council must come to the podium or microphoned area provided to them. The Mayor or presiding officer will direct the members of the audience in the correct use of the podium or speaking area. 4. Camera shots of the audience, from the podium or speaking area, are seen only as background when citizens address the council, commission or committee. Mounds View Cable Commitee August 25, 1999 Item No. 7 Staff Report No. Meeting Date: September 20, 1999 Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda; CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Rick Jopke, Community Development Director Title/Subject: October 6, 1999 North Metro I35W Corridor Coalition/ Metropolitan Council Meeting Date of Report: September 15, 1999 BACKGROUND At the September 13, 1999 City Council meeting Mayor Couglin reported that there was a joint North Metro I35W Corridor Coalition/Metropolitan Council meeting scheduled for October 6, 1999 at the New Brighton Family Service Center. City Council members are invited to attend this meeting. The purpose of this meeting is to update the Metropolitan Council members on the purpose of the North Metro I35W Corridor Coalition(Coalition) and the current and possible future activities of the Coalition. This meeting is unique in that the Metropolitan Council has not formally met as a group outside of its chambers in downtown St. Paul before. The Metropolitan Council has been very interested in the work of the Coalition because it is a new approach to implementing many of the livable community goals that the Metropolitan Council has put forward. The Metropolitan Council is looking at the work of the Coalition as a model that could be implemented in other parts of the metropolitan area. They have expressed a willingness to fund projects in the future and have asked the Coalition to come up with specific projects to implement its goals. The upcoming meeting will be important to keep the interest of the Metropolitan Council and to help the Coalition define what specific projects should be submitted in the future. Attached for your information are background materials on the Coalition that describe what the Coalition is all about and its goals for the future. Budget information is also attached. The Coalition has been funded through a combination of dues from member communities and grants from a variety of outside agencies and foundations. In 1999,the total budget for the Coalition was $356,895. Of that total $65,000 (18%)was funded by member dues. Mounds View's dues in 1999 was $4511 which was only 1.26%of the total budget. Member dues are determined based on a formula that takes into account population and net tax capacity. Mounds View pays less dues than all of other Coalition members except Circle Pines. To date the activities of the Coalition have focused on GIS system development and planning activities. The GIS system that has been developed is the major accomplishment of the Coalition to date. The GIS system,which Mounds View has access to, is a tremendous tool. Presentations of the Coalition GIS system have been presented to a number of local, state, and national groups. Highlights of one of those presentations are attached which is a good summary of the systems and its benefits. The estimated cost of this system is approximately$177,000. The City of Mounds View's investment into the Coalition, other than staff time, has been a total of$12,213 (dues) over the past 3 years. This is an excellent leverage of City funds. Planning activities that have occurred include urban design,transportation system,housing, and socioeconomic studies that are being used to determine where the Coalition is at and the issues which need to be addressed in the future. Future potential benefits to Mounds View will come in two main areas. These include the potential development of new housing programs and funds to implement them and assistance with the future improvement of the Highway 10 corridor. To take advantage of these potential benefits it is important that Mounds View decide where it wants to be in these areas so that it can take full advantage of the Coalition's potential access to existing and future funding sources. Rick Jopke, Community Development Director N:\DATA\GROUPS\COMDEV\CITYCOUN\CC-REP\92099.rpt.doc • 1999 I-35W Budget • Revenue _ - Membership --- S 65,000 Grtnla — _$ 105,000 Sponsorship _ $ 30,000 - 98 Carry Forward — $ 126,895 MnDOT $ 20,000 Interest 5 10,000 Total Revenue S 356,895 Project Expenditures GIS Coordination S 47,500 GIS Training $ 8,500_ Transeortation Study-Stage II 5 65,000 Housing Study-Stage TI $ 25,000 Soc Eco Study-Update - S 20,000 Econ.Dev. Study _ S 30,000 Design Center 5 30,000 Transit $ 10,000 Subtotal � S 236,000 Operating Expenses Materials and Supplies $ 2,000 Contractual Services Administrator $ 57,000 .— Government Relations _ S 20,000 Marketing S 20,000 Wcb Page GIS Database Maintenance S 2,500 - • Membership TCWeb _ S 1,500 OCR $ 6,000 Postage S1,000 Printing S 1,350 Subsistence S 1,500 Liability Insurance i $ 3,000 Capital Improvemcnts _ $ 5,000 Miscellaneous $ 45 Subtotal S 120,895 Total Expenses ._-, S 356,895 20' d SZO' oN ZZ: IT 66, SI daS ti TT-bZtr-ZI9: 131 9NISS0219 NOUSNIQ3 EDINBROOK CROSSING TEL :612-424-1174 Sep 15 '99 11 :21 No .025 P .02 a 00Ot- ii — Z '' 8 m 4 e " „ 4 ° p 4 4, 4, 69 wii at 8 gieX e 0 N 4 N a m 0 Nr- 000 - 0 N S. N N 00 t+1 N 40 in 0o 69 8 6966969694 I 41" r N I1 kO �O N V1 — ON N eJ 00 sO N 00 co esi co Os N ' SA OOH N cNh t O� 0;0 - r r �► N N r� ��m Q t+1 m r u. iQI i� N 4, 69 M N f. - - EA 6A 4A be 2 E o 0 h Q N M 00 0 -4 0 m to � - CO tV .�► vO 0p eV m O ” tel N 0 0 00 a Q N 10 69 6A 6A EA E01169 ees s w a � 0N0000 � °+` c.) v a �^ m fi r-4 N M N lel O AN _ _ _ -H. in W w1 in Vy in N O N e- t-- Nt- N 44 O' O 6i 4 4 5 ° c H . aabza° y ° ae:.e. Via : • s ^`�,az7. . • ate- _« , . .,a. . ' , - `� -. t•ta..� ads -"' s • R " ``�.... •�'�o- .: North Metro I-35W Corridor Coalition Briefing Book December 1998 X47 A report prepared for the North Metro I 35W Corridor Coaliton by The Design Center for American Urban Landscape , College of Architecture and Landscape Architecture University of Minnesota .a: ©1998 Design Center for American Urban Landscape milli College of Architecture and Landscape Architecture University of Minnesota 1998 Design Center Project Team: Regina Bonsignore,Diane Hellekson, William Morrish,Wira Noeradi,Shwetha Subramanian,Carol Swenson, Jason Zimmerman This briefing book includes findings and information presented in the 1998 Phase I,Track 1 Re- port of the 1-35W Corridor Coalition Comprehensive Livable Community Urban Design and Transporta- tion Study. Consultants to that study included: Frederick Dock and others,Barton-Aschman and Associates,Inc.,A Unit of Parsons Transportation Group Inc.;Walter Kulash,Glatting Jackson Kercher Anglin Lopez Rinehart; David Lanegran and Robert Marcotte; Pamela Neary; Ken Nimmer,C&E Planning;Barbara Raye. This publication was downloaded from the Design Center's web site as a Portable Document Format (PDF) file. Its layout and content may have been edited for readability in this format. More information on this and other Design Center projects is available at http:// www.cala.umn.edu/dcaul/dcaul.html Funding for this project was provided by the McKnight Foundation. Additional funding for this study and other Design Center publications is made possible through support from the Univer- sity of Minnesota and grants from the Dayton Hudson Foundation for Dayton's and Target Stores. The University of Minnesota is committed to the policy that all persons shall have equal access to its programs,facilities,and employment without regard to race,color,creed,religion,national origin,sex,age,marital status,disability,public assistance status,veteran status,or sexual orien- tation. This publication is available in alternative formats upon request. Please contact Design Center for American Urban Landscape,Suite 222,1313 Fifth Street S.E.,Minneapolis,MN 55414-1546, Phone:(612)627-1850,Fax:(612)627-4124. The University of Minnesota recommends printing this document on recycled paper containing a minimum 10%postconsumer waste. North Metro I-35W Corridor Coalition Member Cities: City of Arden Hills City of Blaine City of Circle Pines City of Mounds View CIty of New Brighton City of Roseville City of Shoreview 1998 Board of Directors President-Robert Benke,Mayor of New Brighton Vice President-Dennis Probst, Mayor of Arden Hills Secretary and Treasurer-Matt Fulton, City Administrator,New Brighton Brian Fritsinger, City Administrator,Arden Hills Roger Fraser, City Manager, Blaine James Keinath, City Administrator,Circle Pines Sandy Martin,Mayor of Shoreview Duane McCarty,Mayor of Mounds View LeeAnn Osbun,Mayor of Circle Pines Thomas Ryan,Mayor of Blaine Steve Sarkozy, City Manager,Roseville Terry Schwerm, City of Shoreview Dan Wall,Mayor of Roseville Chuck Whiting, City Administrator,Mounds View 1998 Community Development Directors Committee Chair-Kevin Locke, New Brighton Ron Henrickson,Blaine Rick Jopke,Mounds View Chandra Peterson, Circle Pines Kevin Ringwald,Arden Hills Tom Simonson, Shoreview Dennis Welsch, Roseville Administrator Joseph Strauss, Strauss Management Company 8525 Edinbrook Crossing, Suite 5 Brooklyn Park, Minnesota 55443 Phone: (612)493-8450,Fax: (612)424-1174 The North Metro I-35W Corridor Coalition wishes to acknowledge the following gov- ernments,agencies,and organizations for their financial and in-kind support: The Min- nesota State Legislature•The State of Minnesota Department of Trade and Economic Development • The McKnight Foundation •The Metropolitan Council Livable Com- munities Demonstration Account of the Metropolitan Livable Communities Fund•The Metro GIS Council •Ramsey County •Anoka County • Northern States Power Com- pany • Minnegasco • The Design Center for American Urban Landscape, College of Architecture and Landscape Architecture,University of Minnesota. Overview Introduction 2 What is the I-35W Coalition and how is it organized? 2 Why has it formed? 2 What unifies these seven communities? 2 What is the vision of the Coalition? What are its goals? 6 How does it plan to meet these goals? 7 How does the Coalition organize its work? 7 The Metropolitan Town 8 Metropolitan Competitiveness 10 Healthy Neighborhoods 12 The Work of the Coalition 14 What has the Coalition accomplished so far? 14 What is the GIS Initiative? 15 What are the five study areas? 18 Transportation,Transit, and Land Use Study 18 Subregional Housing Study 19 Natural Resources and Environment 19 Community Outcomes and Indicators 20 Subregional Economic Analysis 21 In what other joint projects are Coalition communities involved? 21 What's next? 22 For more information . . . 22 k In response to rapid metropolitan growth and change, seven diverse suburban commu- nities—Arden Hills,Blaine,Circle Pines,Mounds View,New Brighton,Roseville,and Shoreview—have formed a joint powers organization,the North Metro I-35W Corridor Coalition("the Coalition"). The Coalition seeks to construct an interjurisdictional plan- ning and development framework that is integrated and coordinated at the municipal level. This effort has four primary objectives: • expanding conventional land-use planning methods by applying livable community goals and objectives; • approaching physical, social, and economic development issues in an inte- grated and multifaceted manner; • working at a subregional level to bridge the gap between regional policies and local circumstances; and • implementing the policies and strategies outlined in the Metropolitan Council's Regional Blueprint. To begin this work,the Coalition launched two major initiatives: (1)development of a subregional Geographic Information System(GIS) that is accessible to member com- munities;and(2)a Comprehensive Livable Community Urban Design and Transporta- tion Study that also addresses socioeconomic and environmental implications for the subregion's residents,businesses,and educational and cultural institutions. At the heart of the Coalition's work is its concern for maintaining and enhancing quality of life in its communities as the region continues to evolve. The Coalition has bundled its activities into the following three livable community work areas that form a"Subregional Urban Design and Planning Framework." • Building Metropolitan Towns:joint actions that strengthen and create connections—physical, social, and economic—among communities. • Redefining Metropolitan Competitiveness: cooperative strategies that position the subregion to attract economic development and support a local economy that values and thrives in livable communities. • Ensuring Healthy Neighborhoods:coordinated initiatives to build neighbor- hoods that support individuals and families throughout their life cycles. Currently,the Coalition is building a common base of information and data from which it can coordinate planning and implementation programs at the subregional level. The first phase of the GIS initiative is nearly completed. This puts into place the techno- logical capability to share information across political borders and between depart- ments and agencies. The Coalition also is commissioning studies in the areas of trans- portation and land use, housing, natural resources and the environment,economic de- velopment, and community outcomes.With the information obtained from these stud- ies, along with data and appplications from the GIS initiative, the Coalition will con- tinue to refine and augment the subregional livable community urban design and plan- ning ramework and will begin to implement subregional programs and policies. 1-35W Coalition Corridor Briefing Book 1 . ' What is the I-35W Coalition and how is it organized? The I-35W Corridor Coalition is a group of seven northeastern suburban communities located within the North Metro I-35W transportation and employment shed. In Decem- ber 1996, the communities of Arden Hills, Blaine, Circle Pines, Mounds View, New Brighton,Roseville, and Shoreview entered into an agreement that allows the cities to act jointly to help shape the future of this subregion. The Coalition is led by a 14-member Board of Directors—the mayor and city manager or administrator from each community—each with one vote. It is assisted by a Com- munity Development Directors Committee, which has one development director from each member city. Under the Community Partners Program, businesses and organizations may join as non-voting members. Why has it formed? The Coalition has a broad and multifaceted work program, directed to resolving con- temporary issues facing municipal governments in the Twin Cities metropolitan region. Among the concerns shared by individual Coalition communities are: • rising congestion on regional and local transportation networks; • changing demographics; • aging housing stock that is losing its marketability; and • shifting economic development patterns and needs. The operating assumption is that these issues are not confined to municipal boundaries and, thus, are best addressed and resolved through cooperative action. What unifies these seven communities? The seven member communities of the Coalition share more than just an association with North I-35W—they are part of a subregional setting that has been shaped by com- mon geography,patterns of movement,economics,and cultural connections.' Here we identify several of the forces that continue to unify the communities and some of the common issues that could be addressed through subregional planning and collabora- tion. Lanegran,David and Robert Marcotte. "Development of Communities in Northwest Ramsey and Adja- cent Anoka County." In 1-35W Corridor Coalition Comprehensive Livable Community Urban Design and Transportation Study:Phase I, Track 1 Report. C.Swenson and W.Morrish,ed., 1998. 2 1-35W Coalition Corridor Briefing Book t A \.___.\._*-......,Ne. s s; SS q 4,. 94 „ 7i6--- vci� jkle r 7-.'.: , t sat L :' ong"Lake - ,r Orono ' c 6 . • , All _ ,.. in S ® \I % \ 1° ki\\ fr Minn85Ota A. -.41> (IF y. v • This map of the seven-county metro area is adapted from Minneapolis- a5 St.Paul by John S.Adams and 1 Barbara J.VanDrasek,University of Minnesota Press, 1993. The North Metro I-35W Corridor Coalition Combined, these seven cities form the third largest community in Minnesota by population with over 155,000 residents located in two counties and five school districts. With 83 square miles of land,there are approximately 55,000 homes and 4,000 businesses with 85,000 jobs. There are 775 miles of streets, 43 miles of rail line, 3,000 acres of public parks and open space, and 16,500 acres of lakes and wetlands. I-35W Coalition Corridor Briefing Book 3 Landscape and Natural Resources Much of the subregion lies within the Rice Creek Watershed,which is characterized by the vast marsh and wetland complexes of the Anoka Sand Plain and the rolling hills and pocket lakes known as the North Ramsey Mounds. The physical forms of these two distinctive landscapes have shaped transportation routes and created islands of residen- tial and industrial development oriented to such resources as lakes or gravel deposits. Common Issues: Natural resources, the economic core that once drew subsistence farmers and early industrialists,now draw homeowners and businesses seeking ameni- ties and quality building sites. Preserving, restoring, and enhancing these assets as a subregional network holds promise for ensuring property values and attracting new residents and businesses to Coalition communities. 111 Location and Movement Patterns Communities within the subregion are conveniently located near job markets in the central cities and along North I-35W and 694. This is both an advantage and a chal- lenge. Historic transportation network provides multiple commuting routes which,al- though convenient for Coalitions residents,are equally attractive to outside commuters traversing the subregion. The resulting through traffic creates tensions in neighbor- hoods and along commercial corridors where cities are anxious to improve pedestrian and transit environments. Common Issues: The subregional network of transportation systems has great po- tential to sustain and support economic development and redevelopment while enhanc- ing the livability of Coalition communities. Realizing this potential will require interjurisdictional planning around a common set of transportation and land use plan- ning principles. Local Economy and Economic Development/Redevelopment Although historically reliant on Minneapolis and St. Paul markets, employers, and la- bor pools, the subregional economy is now a competitive unit which draws shoppers and workers from adjoining communities as well as the central cities. Not immune to larger economic forces and trends,however,the subregional economy is on the verge of another phase of redevelopment and development as businesses become even more mobile and workforce training requirements change with increasing frequency. Common Issues: Under these circumstances, economic development becomes more than site development and financial incentive packages. It broadens to include a full complement of strategies that range from workforce development to subregional ap- proaches to business recruitment and retention to greater diversity in housing choice. NI Housing and Community Many of the Coalition communities began as lake cabin neighborhoods or post-war subdivisions for the do-it-yourself homebuilder. Over time,these neighborhoods blended and connected through the formation of school districts and new municipalities. Public institutions, along with religious and civic organizations, offered the social and politi- cal structure around which a larger sense of community has evolved. Now,these same organizations and institutions are being asked to work in new ways to address unstable. property values and growing concern for the health of individuals and families. Common Issues: Responding to this request requires cities to devise unconventional housing programs that address home maintenance and remodeling issues,public infra- structure improvements, and amenity enhancements and to join collaborative initia- tives that follow families and individuals as they cross municipal boundaries for work, school, health care, shopping, and recreation. 4 1-35W Coalition Corridor Briefing Book 4 • I Blaine „,,,,,,..,,„„.„...„,v.,,,'4 _' t. 1 Anoka Sand . .,,..A t e g,,a...r': _.. • %pry 5IT i . `e ' I, , 1Z£tsy' I Plain , ..."7:1''14'114.° ri d. `` e t '. a e4i II ` '' * to e'�{ i' zT �/. �' ,��. PT' :sz�>,''.pv t�.`,�z �'���� yY';.ti4�.:'_j'ri.sFx, �, fire ,t'Tz dIId ! _.�A, 3�,'�r• �✓.' iP� ,�?. �r'.d' &s4 , i rc .2 .1,�§ v ' Pm d. , ...t:” / „A-1.T b..1.-.Z4.„....; .-"7:!*:jk:F4.11,4.g.-:&i'. ,,,-,.,,,,4,,,,,.tr— .::,.....:4,,, ,,dew....--.., ,,,,,,,,:,., :-„,„.."„,„„.„,„.:: ..„„„,s — ,,,,,,,,,,i,„:„,,,,,,,,,,,,u*,_ „,....,,,„,,,,„:,:,,,,,„ „.,,,,,......,,...„.„,,.,-:-,,,,, „..,:„..,..„,,,,,,J.,-,:, , r .,, , ,,,„,. .„,-,,I,11111111111„,,,,„, „„,„,„„„„. ,,,,,,,, . ,,-7 k;::::P..',,,, rids mn we Cr lar, `'V/IeW ` lltiill r IAr• n iMOAD a ' � [� ran i :',6,-4::0K--,41111° iiii-`' 41$4ilia 441 3 """111"welICI :: ton Ij�, r N ,t6,,,Orlitilltlitt,:miimorliPMellillE ibtaiRIESSIROMItininal 1111401,7‘isiai:„4„,:w.:::::!,:i:-!!!:ii.:::::1,:11,10,1111 itiriiiii irir':'":.::'":ir!!:!!::irio!!!!!:!:!!:!ii!!!!!::I y k Nagik,,,,,-;.-VARlitt ANINI I„:4411111W till �i "r stomm,r ��\yam = rte, \i Serf ° o t IMENINI ilia:lir :„, 1111:,''-'4,111kiiigall .ii i'':-.`„„iiiiiiiiiiii,i-awiiiiit agamkgmmAyttE„, NIS z �Up/and Hills , � Enottmgd � °" The Coalition • laWoom�� r Communities and �� Their Environmental - Topography Setting Lines:The edges of Glacial Mississipi terraces and glacial Lake Fridley. l r Gray:Upland hills which define a network �,�RR,;,. of drainageways. �"' I �� r el . Marshes&Wetlands Along with the lakes,this layer indicates the location of • EF surface water bodies. 1-35W Coalition Corridor Briefing Book 5 What is the vision of the Coalition? What are its goals? In its vision statement, the Coalition declares that members will jointly and coopera- tively plan for and maximize the opportunities for regional community development, quality growth, and diversification in the North Metro through a system of collabora- tion. In addition to these three goals—regional community development,quality growth, and diversification—the Coalition has incorporated the Livable Community Goals es- tablished by the Minnesota State legislature in 1995. As a way of meeting these goals, the Coalition has developed the objectives outlined below. Goals Objectives Regional • Work cooperatively with MnDOT, the counties, and other Community agencies to plan for transportation improvement, mass transit Development needs, and other infrastructure improvements along the I-35W corridor to maintain and improve service and to help stimulate business growth and labor availability. • Develop a joint marketing program among the members to attract and retain quality industrial and commercial tax base and employment. • Develop a coordinated, collaborative database and GIS to efficiently share information and develop consistent and cooperative land use policies. • Ensure an effectively trained workforce to meet the needs of the business base and ensure that transit options and employee mobility concepts are incorporated into the North Metro transportation system plan to serve member communities. Quality Growth • Research the business base and the availability of development and redevelopment opportunities. • Develop a code of ethics to be used by Coalition communities as an attraction and retention tool. • Develop a collaborative and coordinated effort in other areas of regional municipal interest, including training, resource sharing, and program development. • Research and identify contaminated sites; pursue funding sources for their redevelopment and work to ensure quality redevelopment. • Diversification • Develop a Coalition strategy to ensure adequate life-cycle housing opportunities in member cities. • Pursue the use and distribution of all available resources to ensure that housing needs are adequately met. 6 1-35W Coalition Corridor Briefing Book How does it plan to meet these goals? ▪ Research and Inventory The first strategy addresses the joint need to develop a shared information base. Coop- erative planning and coordination is made difficult by conflicting or incomplete data on topics ranging from natural resources to socioeconomics to transportation. The Coali- tion seeks to break through this bather by developing subregional data sets that provide uniform information and by developing common sets of planning terms that organize and utilize data consistently within the Coalition. • • Joint Programs and Policies The second strategy puts the shared information base to work in the form of joint pro- grams and policies. Housing is a good example. The Coalition plans to use informa- tion generated from the housing inventory to understand the diversity of housing op- portunities along the corridor,to develop subregional programs for addressing mainte- nance and renovation issues and, possibly, to adopt a common maintenance code for enforcement throughout the subregion. ▪ Joint Funding Joint funding is the final strategy envisioned by the Coalition. Like the other strategies, joint funding can be pursued in several ways. Joint applications can be structured around programs administered by the Coalition or for programs that cities administer individu- ally according to specific needs. Also, there is the possibility of joint proposals to the legislature to enable Coalition cities to work in new and creative ways with existing financial tools. How does the Coalition organize its work? The ambitious goals of the Coalition and the unique partnership of its members require new and innovative methods of working. Guided by the policies and strategies of the Metropolitan Council's Regional Blueprint and by the Livable Community Goals es- tablished by the Minnesota State Legislature, the Coalition has drafted a Subregional Urban Design and Planning Framework to help direct its efforts. This framework chal- lenges conventional planning and is built upon: • a move away from individual projects and towards integrated subregional systems; • information sharing across departments and political/jurisdictional boundaries; and • partnership and collaboration in the face of common problems and challenges. The Coalition's framework serves as a structure around which it organizes work plans, working groups, and financial reporting; sets priorities;creates partnerships; and links individual projects. The framework has three primary work areas identified by the following headings and described on the following pages: • Building Metropolitan Towns • Redefining Metropolitan Competitiveness • Ensuring Healthy Neighborhoods I-35W Coalition Corridor Briefing Book 7 • The Metropolitan Town The notion of a"metropolitan town"reflects the new ways in which the Coalition and other suburban communities are responding to tensions and changes confronting cities today. A metropolitan town builds upon its strengths and creates strategies integrated into larger metropolitan systems in order to reposition itself within the evolving re- gional environment. To do this, cities must be "metropolitan" in their interactions with their neighbors by working cooperatively to support regional systems. At the same time,they must strive to maintain their local identity as a small-scale"town"with an accessible government and a high quality of life. The Coalition has already attempted to integrate these two concepts with its subregional GIS. This same approach can be extended to other sys- tems that support the flow of people and goods across municipal boundaries. There are a number of steps to building a metropolitan town. The following is an abbreviated list of tasks. Local Resources • Identify local resources that contribute to the unique character of the community. Neighborhood Resources • Inventory existing natural resources. • Recognize neighborhood-scale commercial opportunities. Subregional Coordination • Gather data and construct a comprehensive subregional data base that can be accessed by all member communities. • Evaluate state of subregional transportation system. • Understand the subregional business and employment base and manage its resources jointly. • Develop framework for identifying and protecting a subregional system of natural resources. • Construct a subregional capital-improvements plan to coordinate infrastructure and facility improvements. Metropolitan Connections • Educate residents,businesses,potential partners, and others regarding the organization of the Coalition and the development of new tools and models. 8 I-35W Coalition Corridor Briefing Book how co/me/770 N / o • .D 6 ^ . Ay o Me��u7 , , -7L-4117:-j Colt)NE&?7DN5 1_2/ 't✓ . coif-147:01V J bo ` f,-.60V . o 5vB-REFrtaN 4�� --�.It__-_ire CODtZQi'Ntl17DN ��.�.t`IJ✓' f171/D Cv /04,0,44_ii 0 7'1 q�lly snrr5 NT 440-74A :14r.,- / ,/ - I AND UNK/#t/c - 1/7/7J. , ,' /V el6ff$o/Z/NG / ,, :z...: 4°".,.p ,.., ,,, , ,, .. ., ..- -7 * j : -., d1r.�c7 o Cou�uvfvIT7 - v- (O id. '3''' • ' AV 2,-,4__j - .„-........ ..!.. , 8 u!ICU 6 Ai CJ M�7Ro?-o U TQM/ 7-&-G(/AJ 5 PCff7/L/!°f98 O iii lt,i-!ATKA R. M0/242.15H. 1-35W Coalition Corridor Briefing Book 9 Metropolitan Competitiveness Traditionally, cities within a region have competed for residents and tax base, often undercutting neighbors and themselves for short-term returns. The Coalition has cho- sen to break this pattern by agreeing to coordinate development in the subregion. From there it can attend to features such as government speed and flexibility, an adaptable and well-trained workforce, environmentally-sensitive development, and centers that support neighborhood-scale community and business life. Attention to these features will give businesses and workers the opportunity to participate in the national and glo- bal economies while conducting business and living in a community that functions at a human scale. There are a number of steps to redefining metropolitan competitiveness. The following is an abbreviated list of tasks. Development • Inventory potential development sites and opportunities for redevelopment. • Showcase development scenarios that maximize natural amenities. • Identify existing economic development programs. • Coordinate economic development programs and operate jointly; develop new programs if necessary. • Adopt a Code of Ethics to foster trust and mutual respect when dealing with issues of development and redevelopment. • Craft efficient and predictable permitting processes to reduce project delays. Employment • Inventory existing businesses,gathering information about"who they are" and what their future needs will be. • Identify trends in types and technologies of new businesses. • Develop Coalition-oriented marketing strategies for employers and employees. Workforce • Build diverse neighborhoods with mixed-use centers to provide quality environments for workers. • Evaluate the wage structure/employment opportunities and develop programs and attract industries to make them consistent with the housing stock. • Coordinate welfare-to-work and school-to-work programs. • Explore opportunities to support reverse commuting. Clusters and Networks • Promote mixed nodes of businesses,housing, and activities. • Encourage opportunities for home-work arrangements. • Utilize surface street networks to reduce congestion and increase ease in commuting. 10 1-35W Coalition Corridor Briefing Book t/OB5 VOA-5" , Wd Ef� EGEc,$ �' Q S! p (.,t`~r/ V/��r Dive klom i Mit9BR CIES awl Il id s N Vo a \ 7,7t/GM7DIV r. DIVERSE' CUIS7BRI DJ& A A. D. S. 'SSS/N _,--------.1- We „liji :,.___ NW ci...4,5 pci A16- aW---- -c :::(4i; --d-11=:)" 5. .ia <_ __ � ' __ oma ' N . 74- ✓ogMUN,e 177oNs czal4 5 EfzVeE DUS7Ry Z<:— _a teg.1, f ��� �I 41 .max of Gr iss. P 71 Ar �� tC c..W/2 hi / rL . M Dff7�, i �Zcacl fit, . z ftnJ✓J / /Z41 :,,ezi�DRown/f/5-1 Q 4 400,OK . Gitta Fp / Q ✓EroPM NF/f r-sfritt/D 812.24t GOMpc.cx MDSfsi c. Of . D SLOB PMS M oxo POG/T71n/ CotilPe-77T7 ' DeA'vt-plgf, © w//-l-/11141 fao 1=6/• I-35W Coalition Corridor Briefing Book 11 II Healthy Neighborhoods Suburban communities were built to accommodate the conventional household—two parents and children. As this population and housing age, and household forms diver- sify, early suburban subdivisions begin to lose their market appeal. This wide-spread phenomenon,coupled with the rise of complex social and economic issues in the sub- urbs, suggests coordinated action across political boundaries. The best level to address these problems is the neighborhood. This work area addresses housing at this scale and weaves in community indicators,as well as community-build- ing elements such as streets, amenities, and public institutions. With this integrated approach,the Coalition can work readily across borders and develop programs that will have a significant impact on both market trends and residents' daily lives. There are a number of steps to ensuring healthy neighborhoods. The following is an abbreviated list of tasks. People • Develop"community outcomes"to evaluate and monitor quality of life. • Evaluate range and accessibility of community services. Homes • Inventory current housing conditions. • Identify trends in housing needs. • Identify existing housing maintenance/rehabilitation/adaptation programs. • Coordinate housing programs and operate jointly; develop new programs if necessary. • Ensure housing stock is consistent with wage structure/employment opportunities. • Develop strategies to mix homes and land uses that promote diversity and walkability. Streets • Explore options for transit, bicycle, and pedestrian use on neighborhood roadways. • Evaluate current neighborhood access to local institutions and essential services. • Evaluate current neighborhood access to both subregional and metropolitan jobs, goods, and services. Natural Resources • Inventory existing natural resources. • Develop model plans for yards and gardens that link to local ecological systems. • Explore opportunities to connect neighborhoods through ecological systems. 12 1-35W Coalition Corridor Briefing Book rd 1 ,!,\ _ s4/SRLalon/q iv _-L V044 7 "------.-___,______________. --.. ---;77------'---"'"...-----.,..- -.11111111.1"'"_.a 3 I I N.- .-1 I I '..11 ' Ar__%‘Dfl:----- )PnrC177 , ` -- - NtiJ Ls_. ` S/T,.' -a4L ,s�T / '„1�- Sdb P1-.5""2615DN 4►�lW sit 20 /0 H/ ADVO kW--U sz-s — _____TA,_;___. / NOBS t 6 >` Slf1�� , SMiNC)7 w 4z� f6KusFs `„=��� Per.Prot71orU 1 - ro LO OBI 4", NciatteW'ffiAb /o iN/ivv� DRl ' ii ppoo li.M./SPn.U6cE5 P/FKW s ' I6dJG 4',ftfR• , ~ (fin i fjU/GU,✓6 LrX �� �;' . -,s:-_,.. -::,,:A .c';grsF,,r',!rr"k- 'Reins 1,-- U Mil �" — ., ,.,,,,, 4.„...7. ,,, ,..,.., _.......... fix/—, �� �5n� °"P �AX - HIXen 77/257 MIX eV V f5 e V 4 fi,7- , .ve‘• A. - 2 ••) py hind Uf'6l -vc- / E3r!'�6,6164®c �.�- a - ,4' ( ' p a 4r .0f-.P/VC-716E M(Xp M n //iul�� /Xs® ('f/ EO v 6rg4C#40D5 6.�it Cowuu (M� we 5 Type-5 !`fwd bfGvSlN(f a /_ 3SW (( l� v/LD1 N U 5-77q-8[-G 11/ Ie Z'e5`1 L • IX-AVV Mgt> © wit--M744 ,140,-,21_-‘7r=�/- 1-35W Coalition Corridor Briefing Book 13 • Fv- P44-4:1-44- ii,-',-,C;Air7 iFile#N,Tt 2-41- •-''': ..---k=1--;M" 4ikti";-'t h ii; ',..-,V4rValANNI What has the Coalition accomplished so far? Over the past two years,the Coalition has made great strides in building a structure for its innovative collaboration effort and in initiating various necessary tasks that will enable member cities to proceed with the creation of joint programs and policies The following is a list of the Coalition's accomplishments to date: Topic 1997 1998 Organization • Began operating as a formal joint • Established Community Partners Structure and powers organization. Program. Fund Raising • Adopted a 1997-1998 budget. • Approved detailed financial reporting • Adopted a 1997-1999 work plan. system. • Secured$617,500 in grants and •Secured additional funding: contributions from various sources. (1)Transportation Study-Stage 1: MnDOT. (2)McKnight Foundation,Year Two. • Adopted 1999 budget. GIS • Negotiated consultant contract for • Began Phase II of GIS work plan. Phases I and II of GIS work plan. • Developed GIS user license and sub- • Completed Phase I of GIS work plan license agreements. for Ramsey County communities. • Purchased and installed server. • Contracted with Minnesota Real • Established policy on GIS data access Estate Journal to use its commercial /use/dissemination. /industrial data base. •Secured GIS data. • Began updating commercial/ •Produced GIS maps for members. industrial and vacant land data. Subregional • Contracted with Design Center for • Completed Phase I-Track 1 Planning American Urban Landscape Comprehensive Livable Community Framework (DCAUL)to implement Phase I- Urban Design and Transportation Track 1 of the Comprehensive Study. Community Urban Framework and • Held first ever 7-city brainstorming Transportation Study. session to set work plan priorities. • Took first steps to implement a • Hired DCAUL to conduct Track 2 of subregional planning model. the study. Education •Hosted a bus tour with decision • Met with city staffs about Coalition Program makers to witness development and activities and work plan. redevelopment activities and plans in • Identified other city,county,and Coalition communities. community individuals and organizations to be contacted. Planning • Hired PlanSight,Inc.to complete Studies and Phase II of the GIS work plan and to Contracts act as GIS manager and data coordinator. • Hired BRW to conduct Transportation,Transit,and Land Use Study-Stage 1. • Hired Nancy Reeves and Associates to conduct the Housing Study. Minnesota • Presented Coalition's Work Plan and State Accomplishments to individual Legislature legislators and to Metropolitan Government Committees in House Report and Senate. • Identified opportunity to design legislative incentive package for Coalition Members. 14 1-35W Coalition Corridor Briefing Book What is the GIS Initiative? rg1-- .-__ • E Cosrncy R d B mida n Q717., 01 Per cent Change in Value 0 1 Declined by more than 10 percent = j ° _ e Declinedby 0.1to l 0 percent .� Q No change Increased by 0to 10 percent Ncreased by more than 10 Perce n t vs Non restdenhal/No data ■ 'R adPevanendBridgcs � j] !^�f MunmpalBomdary I t {`✓Othcr Water Fe... i :.-- 11 •. !�' :'.j [ uk. w.a...y44 Planning District 15 ! , Residential Property U Value Change olundfi hi 16. 1988-1993 city or I. witv:MNN OTA •,. 1 cos.euNDmbe>wrD•wa•w .., : .... _.._.. :.... '� �� F I -.--_.___ _ The detailed level of information shown on this map from the City of Roseville is indicative of the type of cross jurisdictional analysis that can be performed. Description A Geographic Information System(GIS)is a computer-based mapping tool that is able to analyze a wide range of data across a geographic area and display the information spatially in a manner that can be quickly and easily understood. The types of informa- tion involved typically include census data,natural resources,transportation data,land use, housing data, and other data sets that are relevant to the area being investigated. Once this information is gathered, it can be analyzed and displayed in any number of configurations to allow the user to better discern underlying patterns. III Potential Benefits to Coalition Members The Coalition is constructing a subregional GIS data base that will provide a more efficient,more effective,and less expensive method of sharing and coordinating infor- mation between member cities. This shared data base will help the Coalition identify trends within the subregion,recognize the needs of its residents,and assist in develop- ing programs and policies that address these needs. For example, manipulating this data will allow users to: • analyze social demographic information in ways that enable Coalition cities to evaluate how effectively policies, services, and programs meet such residents' needs as housing,transit and transportation, and job training; • identify sites suitable for development and redevelopment by applying search criteria for querying the GIS base(incorporating information on soil types, floodplains, wetlands,transportation networks, zoning, etc.); • coordinate land uses across city lines to avoid conflicts between new development and existing uses and maximize development opportunities; 1-35W Coalition Corridor Briefing Book 15 • develop traffic capacity models and divert traffic to/from minor arterials to help relieve traffic congestion; • calculate the density of potential transit users along selected routes and the community transit centers that will serve them; • inventory natural resources to identify greenway corridors,potential acqui- sition sites for trails and open space, development and redevelopment sites linked to ecological corridors, and brownfield redevelopment opportunties; • assist new businesses in locating within the subregion by displaying avail- able spaces for lease or purchase; and • integrate and analyze diverse data sets to provide comprehensive subre- gional and local information to aid decision-makers in their efforts to achieve Livable Community Goals. Phase I of the GIS Initiative During the first phase of the initiative, the Coalition established a series of base maps that utilized information regarding current zoning,future land uses,existing land uses, parcels,road names,and other assessor attributes from each of the seven member com- munities. Future phases will add additional social,economic,and environmental data. A portion of the funding for Phase I was provided by the Metropolitan Council's MetroGIS initiative in support of a subregional, intergovernmental pilot project. As a part of the funding proposal, the Coalition will be sharing the following with others: new GIS applications, approaches to data sharing, and data development strategies. Phase I products are described below. On-Line Data Warehouse The Coalition is constructing a subregional"Data Warehouse"that can be used to display information at all scales,ranging from the individual parcel to subre- gional networks. This on-line service will enable member cities to download base data from the Coalition's central GIS server to process locally, and to upload their own data to be shared with other member cities. The Coalition is utilizing several strategies to build its warehouse: (1)data sharing agreements with agencies and departments of different governments and nongovernmental organizations; (2) acquisition of existing data sets; and (3) generation of new data through commissioned studies. Other Applications The Coalition is currently developing, and will continue to develop,other cus- tomized applications for its GIS. These include: • Web-based mapping tools which will present individual city and subregional data(such as zoning,land uses, etc.)to Coalition members and to the public; • links to other sources of information, such as an arrangement with the Organization of Commercial Realtors which will allow city staff to access its data from within a GIS interface and to inventory spaces that may provide opportunities for development and/or relocation of businesses; and • methods to automatically update the data base to keep it current. As the data base approaches completion,the Coalition is continuing to develop protocol for the protection,use,and distribution of the data and will soon begin training city staff to run the system. 16 1-35W Coalition Corridor Briefing Book Aditit S ti li 4 = C1ty Df `� ARL)LCR K ILLS 2 T.*!:i.j.';',:"':'•11. aIT!fit COMPREHENSIVE 1,11 I _aMENT PIA S€ii P s; /r' - - -'£ -`� -__-. ... L _.—G AP _N 1 � /��A Pee51t�.ential: l''''-'7:1,41--::..;:,:i ,� 7 Dai 23`2 d>uti �� /i E Amies ;fz of 275s s // /y -..1 r3)R 1xis 2"5s / ^;� E3 1 Dandy lts,AA 14 J AA Ye OFTdai: ‘11��/' i' l�hil)K '3 Fi 47v� - ,,,,2,D,...'"Dk 3,,,,,rA 3j - hoes- IS C(uS) :: HDR ,26 83 ?.�'o k Cnimnnenrtercial: 3: %5z it a N � � �. �i.,, 40: 1r rr�finlm 3 sa .04 estn ,tuffax• rri ' � Public s i i. isnr .' 4i, ,,,,:::7... i � ca1taw ea �: j _i '� # s>tu ,�s i ll � c :4: z.zm� E �G 1�: ' 10 ce 3 eY� fTYal: ,.Y ti 1 , €o :d'.'wi're" �rt�4 %.vl: Ez3Pos ,-- t,‘,„___ --2.N.:,-,,s' .:as�: i �ik\ s ,.►.�aaa _ 4,1 Aaas a-nTaffi i�t� c � � � a � �waQa ',9�Pub 25a out Ste: 2jrLL �� i�a �f" tl�.�. Othea'; t? t i. i� 347 2 4'> i 6553' si ..s k }i .4-4� C '� gigti€.o„vv., Fay z _s•L am .- ` fit7:.''.::::14,,,,-' ::,,, : a � '41:0%,12.4::.4 x s,z or3n 1#:„�" R � i. �t L L..i wmarraa,res;s3s.r 13 37:1 '11 "-`; a�RgL .t f • . 13"`r`y Tu€eis:. ... 17 / 10Ct .' mm iu • i /sr,�n m ra2 Jb r A'ryr, yfi--7 udx,az.a�adadays$ t z � r _ Ysr�'a,�fq' !�t :I 41 D EE {rn A n,c4 s's. ...,,t77.,.;, N Iit&i [at - .:1-4111.7.:1!'‘ t i a'rrr #rrwnsxaa k a - 3' +� 4_ iA� 'emms As,.wd.ieMaC �" SCt ,`t i�,y, tw rt r v � :m z�:++. F3 W �+3 frcce.,, ne_}m:}s Rs�1 D � u �wEs way s{ 1=55-IPT e �'r✓ y �\vv-, 1st «; PinealRI 0#N6 4.,;,"-:'--"`� _- 11!® r, ✓ ,a 6„,,,,;;;----,,,,,,..'9 t- 03 9 ithiviam 3 This map of Arden Hills displays the city's designated land uses. The Coalition's GIS allows information of this type to be generalized and displayed at a subregional level. By sharing this data, member cities can better coordinate their individual planning efforts. 1-35W Coalition Corridor Briefing Book 17 What are the five study areas? The five study areas outlined under the Subregional Urban Design and Planning Frame- work will allow qualified consultants to gather information and data that can be inte- grated into the Coalition's new GIS data base. Outcomes from these studies should: • position the Coalition to begin the initial design of joint implementation programs; • encourage the development of new methods and tools that will give the Coalition better and more current information; and • enable the Coalition to develop creative and viable models and strategies that achieve livable community goals and implement the Regional Blueprint. © Transportation, Transit, and Land Use Study Initial transportation research conducted within the Coalition indicates that there are ,� 1�- a number of common concerns regarding transportation issues. These include: � `'�'" /��4 • capacity and access on I-35W and '---" on bridges and ramps near major `°>>,- O ► ' kA arterials for businesses and residents; • potential limits to economic development and redevelopment Loi opportunities due to the regional / % network's limited capacity for increased traffic volumes; • reduction of through traffic to enhance quality of life for resi- Improve and Diversify Transportation Networks dents; • inadequate transit service to job centers and for intra-Coalition travel; • needs and opportunities for reverse commuting; and • the inherent difficulties of achieving livable community goals, as set forth by the Minnesota State Legislature, without adequate transportation access to jobs and affordable housing. Conventional transportation planning approaches do little to resolve these issues in manners which are conducive to livable communities. The Coalition believes that pre- serving and enhancing the complex system of roads traversing the subregion is funda- mental to sustaining its existing strengths—its location within the region, its freeway access, and its large areas of rural and lake-cottage quality land. To do this,the Coali- tion has chosen to pursue new methods of transportation planning that are outcome- based,work on a subregional scale,leverage local resources,emphasize quality-of-life criteria, and integrate land use with socioeconomic data to produce forecasting mea- sures. Therefore,as part of the next stage of work the Coalition has recommended a transpor- tation study with two objectives: • Quantify and qualify short-term transportation needs within the corridor. • Develop and test methods and tools for completion of a long-term transporta- tion,transit, and land use study. 18 1-35W Coalition Corridor Briefing Book Ell Subregional Housing Study An important piece of creating livable corn- i munities is the presence of housing that Ar matches the needs of its residents. To this >!r � 1� ¢'gp i. end, information regarding housing value, 1I�p. condition,and turnover must be analyzed to 1 ,,�, � �� 1 ensure that the type and quantity of housing 0� !"^..;�.; °%ice `�' A stock available meets the current household 1' ,` , � °'i,, 'i structure and economic need. In other words, T �' `�ti'�� the Coalition must see that there is an ad- sl, / ��,' \F`� equate and appropriate range of housing for \\irk4,' \ .- F1`i�% residents' life cycle needs and the needs of �\` , �� / / its workforce. \ � To investigate this, a housing study will: Increase Housing Options • Gather basic housing information and Locations from counties, cities, and private sources where appropriate and possible. • Analyze data for trends in housing value,condition, and ownership. • Compare this data with regional data. • Gather and evaluate information on current housing resources. • Recommend collaborative programs to address common housing needs. © Natural Resources and Environment Information Gathering Valuable opportunities to redevelop industrial 4"1-'41:-,,o,..- „�w- e.:•6 brownfield sites within the Coalition, along with ,..,*' the realization that natural systems are a part of •.'"•4.,..,'• �,, _ :�7. — the infrastructure and add character to communi- * »,$ l ""'f s'"""' ties,suggest a study that takes a first step towards jorr „1,_ unraveling the complicated environmental link- ''•../ 'N.....,, T __ ages that are present in the subregion. The re 1.y,•.,,,; ,——as . �.. sults of such a study would enable Coalition mem- %,�-t'..... va-,„4,,,„,>„, AP) ,., bers to make better informed and more strategic �� decisions about site clean-up and redevelopment. -''•. Instead of simply recycling industrial land with t iSt 10y 4, conventional redevelopment models, the poten- / 44 tial exists to better integrate individual sites into the larger ecological system that includes parks Develop Isolated Parks and and open space, the residential fabric, and wet- Brownfields into Network land and agricultural reserves. The first phase of such a study should: • Survey and gather existing digital natural resource data, such as elevations, soils, original and existing vegetation, and surface and subsurface water. • Inventory and gather information on brownfield sites. 1-35W Coalition Corridor Briefing Book 19 4 Community Outcomes and Indicators Human service agencies,governmental units, and community- and family-oriented foun- dations are rethinking strategies for serving o' ~ iRt all populations. The impetus for this reas- • �� 0 D sessment is based on emerging research ��yj ""?` ' , which suggests that through each stage of ,` `' human development, from childhood to old moiAihr age,individuals require built-in support from the surrounding neighborhood environment410 s /ar to produce healthy outcomes. Q 4 11 Currently, outcome measures for this ap- proach include: school achievement,family ___ - , formation and stability, labor market suc- <rt":/ cess—getting and keeping a job—youth be- havior patterns, community stability, and Increase Human Development public health measures. The human devel- Systems and Civic Processes opment"infrastructure"that supports these outcomes includes:housing,economic and educational opportunities, physical design, human services, and civic capacity. Because municipalities take actions that impact each of these elements, cities are di- rectly linked to the human development of their residents. The immediacy of this link- age suggests that cities need to understand clearly: • the role they can play in strengthening this infrastructure; • the constructive actions they can take; • the partnerships they can form to enhance their efforts; and • the outcomes or indicators that will measure their progress. The Coalition is developing a process in which outcome categories such as Public Safety, Education, or Public Health are assigned quantifiable goals that describe a healthy or sustainable community. From this process,the Coalition will have a tangible means for articulating its vision for the subregion and for measuring its success in reaching that vision. To test this process,the Coalition plans to: • Develop and adopt community outcome statements appropriate to the subregional level. • Use outcomes to identify and test appropriate data indicators. 20 1-35W Coalition Corridor Briefing Book © Subregional Economic Analysis Although many Coalition cities have de- tailed information about their business --- ' communities, little is known about the ,.- nature of the subregional economy aside ° 1 '1>4 ��' ,, from generalizations based on aggregated s ;.'VA► `, •*'-' �!� �; data. This gapin the information base ,4' ' ,\-0•0,01 can be addressed in a series of studies that ��,- .�+4 r , \ ,' � ' I-,. ,,4.,gyp (1) create an information base useful at �( b'`"" 8 / / 5,,:\* the local and subregional scales, (2) fo- �I. ,.,:. ,,,,� :� ,-. , �.;1,; .�%y° cus on Coalition response strategies in Q�`�, `\Q`• ;�,N� ,t--•/ - support of the subregional economy,and �1 - n (3) focus on opportunities for public / i;,VX �Vl / private activities to address issues of joint concern,such as housing,transportation, ` _� and safety. Intensify Mixed Use A study that attempts to achieve the first Development Types of these objectives should: • Inventory and analyze business communities in the subregion. • Inventory and analyze the subregional job base and opportunities. • Cross-reference this analysis with the housing analysis to determine the current subregional balance between jobs and housing. In what other joint projects are Coalition communities involved? • Code of Ethics The Coalition has agreed to adopt a code of ethics to foster trust and mutual respect among the member communities when dealing with the issues of development and redevelopment. This code of ethics is not intended to discourage fair and healthy com- petition,but rather to increase the effectiveness of the communities'ability to compete for limited public and private investment. • Subregional Coordinated Planning Coordinated planning between Coalition cities allows these communities to: • Avoid destructive competition. • Alleviate land use tensions at borders. • Share information and resources. • Implement Metropolitan Blueprint goals and meet Livable Commu- nity Act objectives for affordable housing. • Use resources more efficiently. • Have a stronger voice with other levels of government through joint action. The Coalition is considering a number of ways in which subregional planning could be conducted,including(1)a subregional program that reviews and coordinates individual comprehensive plans and(2)planning principles and best practices. 1-35W Coalition Corridor Briefing Book 21 • Coalition Education As the initiatives of the Coalition continue to expand in scope and level of detail,those not involved in the initial effort must be educated regarding this new and innovative approach to planning. Opportunities to educate a greater audience include: • "Planning Forums"for local governments and residents within the Coalition; • an education program for other agencies and organizations that may be future planning or implementation partners; and • construction of a home page on the World Wide Web that can be accessed by the public. What's next? The work plan for the Coalition is constantly evolving as additional information about the subregion becomes available and priorities are recognized. Over the next six months, until the late spring of 1999, the Coalition will continue to oversee and receive feed- back from the five study areas outlined above. At the conclusion of this discovery period, the Coalition will aggregate and synthesize this information. By the end of 1999, a refined framework will prepare the Coalition for the next stage of work that begins to implement subregional programs and policies. With its unique and innovative approach,the Coalition will continue to serve as a model of subregional planning, sharing its tools and ideas with other communities and plan- ning bodies. The Coalition has sought support from a wide variety of organizations and individuals, both from within and outside of the subregion. The North Metro I-35W Corridor Coa- lition truly is a collaborative effort,currently involving a number of local,regional,and state agencies and organizations. As the next stages of work evolve,the Coalition will continue to welcome input and assistance as it strives to maintain and enhance the quality of life for those living and working in the area. For more information . . . Contact the Coalition Administrator: Joseph Strauss, Strauss Management Company 8525 Edinbrook Crossing, Suite 5 Brooklyn Park,Minnesota 55443 Phone: (612)493-8450,Fax: (612)424-1174 Or visit the Coalition web site at http://www.I35W.org Much of the content of this Briefing Book is based on findings and recommendations included in the 1-35W Corridor Coalition Comprehensive Livable Community Urban Development and Transportation Study:Phase 1, Track 1 Report published May 1998 by the Design Center for American Urban Landscape,College of Architecture and Land- scape Architecture,University of Minnesota. For information about this report,please contact Joseph Strauss, administrator. 22 1-35W Coalition Corridor Briefing Book North Metro I-35W..Coalition North Metro I-35W Coalition Subregional GIS : Founded In December 1996 .......... '. Metro Piles f;. David Windle,City of Roseville(vsl)ffo-Sul tb9w d� Kevin Ringwald,City of Arden Hills MO asrsos c rdtlor " ;14;40 ..r: . } ���; Jerry Heppe!,PlanSight LLC ons 6.u4141 alWo" z "` vgiq Coalition Web Site:www.i35 .org Nay 5,1999 MMAPA Prowls:GIS for Non-T•rhiall 1 May 5.1999 MMPA Prowls:GIS forNarTehiall 2 Par:tiO >< s North Metro I-35W:consis • Arden Hills,Mounds View • The economic engine for westernlansc :., • New Brighton,Roseville,Shoreview, • 7 cities with 155,000 residents in 60,000 homes • Blaine,Circle Pines, • 85,000 jobs in 4,000 businesses,estimated to grow • Ramsey County,Anoka County, to 120,000 by 2010 • Mounds View,Roseville,Centennial,Anoka School • 83 sq.miles with 3,000 acres of parks Districts • 16,500 acres of open space and wetlands • MnDTED,MnDOT,McKnight.,MetroGIS, • Over$225 million in new growth in 1998 • UofM Design Center Mey5,1999 MMPA Presents:GIS forNon-Terhial1 3 May 5,1999 Mn9PA Presents:GIS for Non-T•hialI 4 Why was the Coalition::Fori ted? North Metro I-35W V.ion TO ADDRESS THE EOLLOW:N.6: ` . :: • To jointly and cooperatively plan for and maximize the • Rising congestion on regional and local opportunities for regional community development, transportation networks quality growth and diversification through a system of • changing demographics collaboration,pursuant to Minnesota Statutes,1994, Section 471.59. • aging housing stock • shifting economic development patterns and needs May 5.1999 Mn#PA Presents:GIS for Non-Tetl319911 5 . May 5.1099 MMPA Presents:GIS fo:Non•Terhioll 5 North Metro I-35W Coalition 1 Goals - Create a subreRional plan focused The Subregional Plan will have the following ...........::. • NEIGHBORHOODS ............ • Transportation capacity and hnprW. • Economic development • NETWORKS • Housing conditions,affordability,and the match with jobs, • ENVIRONMENT • Neighborhood demographic patterns • Environmental quality Mey5,1999 MnAPAPresenla:GIS for Non-Tedxesll 7 May 5,1999 MnAPA Presents'GIS for Non-7eMie911 •Planning and Information North Metro 1-35W Goals t g Regional Comn:taii ............:::::::. Coalition GIS Goals: What is GIS: • Develop a coordinated,collaborative Geographic Information Systems(GIS)are a database and GIS to efficiently share computer system that synthesizes,analyzes,and information and developconsistent and displays many different types of geographic data in an understandable format. cooperative land use policies. • Enable cities to implement GIS L MY.NmlGrerb a�p,le baric W aYyr May 5,1599 MnAPAPressnta:GIS for Non-T,chl,sll 9 May 5.1999 MnAPA Presents:GIS far Non•Tedlesll 19 North Metro 1-35W Goals 'Planning and Information M Regional ContnnaitV Y • Ramsey County and Anoka County GIS Parcel • Woic cooperatively with MnDOT,Counties and other Maps and Property Records are the foundation of agencies to plan for transportationimprnvement mass the Coalition GIS program transit needs,and other infrastructure improvements along • Cities,School Districts,County Departments, the I35W Comdor to maintain and improve service and State Agencies have also provided valuable data help stimulate business growth and labor availability. May 5.1599 MnPPA Presents:GIS for Non-Techiesll 11 May 5,1999 MnAPA Presents:GIS for Nan-Ted1iesll 12 North Metro I-35W Coalition 2 •Planning and Information •Planning and Information e, ;S � _ ,> "'JJJ■■■ ■ aa, �� ,i is 1 - 1.1*,a .. 6A: M� I '•r .4 r_ Deli I i, �..� � '111�1�aild � �\ r V1.')0' - i= - May 5,1999 MnAPA Presents:GIS forNon-TecMa11 13 May 5_1999 AIWA Presents:GIS for Non-Tatlaeall la •Planning and Information North Metro 1-35W ... ........ 1997-1999; I4S gfor,•len .m::�_>'£#t3;t:..f:k:£., % .. . . ::•:::::::.:•::.•est:; '',.: . ,�\'�-.-.•3 ............: : .............:::..::: ,,. Geographic Information System;(GI :<>`__=E, "' ' ' , -Develop a fully integrated and maintained " ��: `I:s`:..,: -^•-_- f-�. .'r:'-' GIS parcel-level data base.,.: 1 ` • ? '•i, 4'. -Establish Coalition computer server =1. \ -Develop electronic data links between cities `am _ 4 ::::�. ,' 7 _,.., 1'°�::_;:.,, + -Developdata dissemination techniques \ "w*s -GIS training for members -Identify and produce custom GIS applications .§0::::4::~.4.. A1,.,.1. §£ :4~ fix. oil •—cis•..`. t:.E'3's:: ����Q�\ i,,.- ,' u May 5,1999 MMPAPraellta:GIS far Non-TecMa11�`• 15 I May5.1999 MnAPA Presents:GIS for Non-Techtml1 IS North Metro 1-35W North Metro 1-35W How the GIS Program Bene $4 tine.', How the GIS Program Benefits?t e " 1 t .................................. ............:.....:: :.._:::3.:«..¢: 3 �.. .s a�. ..... ,Y33t3333r 3,?'t..,?cC•a�wx^c>: �\ • GIS Base Data Availability(/or cites,other • Analyze Socioeconomic Data pRrt"'p 1 • Develop Traffic Capacity Models • GIS Quarterly Updates • Calculate Density of Potential Transit Users • GIS Technology and Data at each city • Inventory Natural Resources • Pre-defined Maps for city and public access • Assist New Businesses • Coordinate Land Uses • Integrate and Analyze Diverse Data Sets • Identify Sites Suitable for Development/Redev. May5,1999 MnAPAPMents:GIS for Non-Techiesll IT May 5,1999 MnAPAPresente:GIS for Non-Ted9eell IS North Metro I-35W Coalition 3 North Metro 1-35W North Metro 1-35W SocioeconomidDat �' ' Socioeconomic€:Data . .4. ' . ............. ......... ................ ........ .:...:'sem;:?; w*.,yx,: ............................ ........ ..,... •»%i:;z:;.`'Sv�zr.sr • 1999 project is developing currenti irid accurate • Summary data is delivered at the bIocIClevel demographics for all Coalition neighborhoods -Vendor's non-disclosure agreement prohibits -Innovative approach merges and synthesizes data sharing or distributing of household level profiles. from a large number of public data sets -Block level data is GIS-integrated to permit flexible -Sources include school census data,county tax data, rollups to any neighborhood,planning district or drivers license and vehicle registration data,local census area. utility data,and others. -Delivered data includes household and population -Data processed using third-party vendor(Insight counts,household type and age characteristics, Mapping&Demographics,Inc.) household turnover data,housing data,etc. May 5,1999 MnAPAPresents:GIS for Non-Techiecll 19 May 5,1999 Mn9PA Presents:GIS for Non•Tachlall 20 North Metro 1-35W North Metro 1-35W U of M Desi nter �::.iGe -'""< X,•,:-:,hYN (rISMajorAccom 7zslmaa: s.'97 Livable Communities Info j sx k ... ,.:,Info acs ......... . ......... ..... ..... <'�i�Li9 4 .,. .. :::w; • GIS data integration • Subregional GIS-"Gathering the Pecest' -Uses Coalition GIS base data to create a system -Secured grant from MetroGIS which helps identify physical,social and economic - Completed Phase Iofthe GIS work plan for Ramsey County characteristics of livable communities at the communities. neighborhood,municipal and subregional level. - Contracted with Minnesota Real Estate Journal(OCR)for use of its commerdaYlndusfrlal data base, -Resulting applications offer multifacted planning -Began the processof updating commerdaVfndustrial and picture for Coalition. vacant land data be order to have current data for marketplace users. May 5,1999 MnAPA Presents:GIS far Non-TedOl•sll 21 May 5,1999 M,oPA Presents:GIS forNon-Terhieall 22 North Metro 1-35W i North Metro 1-35W GIS MajorAccomjzlis'htt>ettk` ,*'8 GIS Mc g'orficcomplishmenI ilikf9 9 >y••9 • Subregional GIS-"Building the-Base" • Subregional GIS-`Devdloanwat'autd liisti tiution" -GLS user license and sub-license agreements. -Created Web-based On-Line Atlas -Purchased and Installed Coalition's server. -•Created GIS"One-Stop Shop"Data Warehouse -Established cable link to communities -Adopted GIS Data Policies on Storage,Use and -Hired PlanSight,LLC.as GIS Coordinator. Dissemination of data -Secured Anoka County GM data. -Produced GIS maps for members. -Sending out the"GIS FLYER"to members -Produced prototype OCR-GIS application -GIS data sharing with Design Center Livable -Developed automated parcel integrating and checkIng Cnnmamily Information System May 5,1999 M,WPAPreamta:GIS forNon•T9Nlesll 23 Mey5,1999 MnAPA Presents:GIS for Non-Tachiesll 24 North Metro I-35W Coalition 4 North Metro I-35W North Metro I-35W GIS .. 9 Coalition �rf �..;�:: '� ubre.�zo ............ ...<....::... .. .a<£ys:\ .:.>:»:::>.. ...3 i;;<#<:£ez«.fit . . • Subregional GIS_"Where do wo oo tr; . .. '.'. 3'"""5' iio' —Complete GIS training for managers,casual users DEMO and"power"users —Develop MapObjects based live web mapping tools —Support all coalition study areas through GIS • On-Line Atlas application development • Data Warehouse —Continue to incorporate new data sets into GIS base —Integrate with Socioeconomic Data Base • Economic Development Application —Continue to improve on the work already done —Strive to make GIS as"user friendly"as possible May5,1999 MnAPA Presents:GIS for Non-T.o$OnII 25 May 5.1999 MnAPA Presents:GIS for NamTedam II 26 1 North Metro I-35W North Metro I-35W 51. 6 4_.::: =. GIS '�e.z s est enm0am. 1001'v091e ]®9.....'5.09:»:>: �k'i. Web Put MOW MOW a9 aam • GIS Base Data Availability: OCR 07.500 01500 St00e 05000 =WA 20 01001 11100 Gigs 518. 11 WWII tuna is — eliminates need for hi-house base map creation/maintenance GIS CmalOea• n ja.000 A50 !WAN) ars sa..wissr m uaaaa to as na�ma — standardized formats encourage data sbarin g gJbroad GI3 use risk Soot frank Comedian H.000 10 90 SUMO V.. Can Par 012.472 slim 010172 111,110 r.a1 num m.m vmn n5a92a•• —accelerates city core GI3 activities through startup templates ......r.==...-17:..........:,...=::,............,..i..... (eg.base data,znsing data,land use data) •• 1M :rlfwa.. ri —other participants working on behalf of Coalition have access Coalition GIS development costs$176,916 to same data Coalition Populatbm 155,000 residents Cost per resident: S1.14 per resident May5.1999 AMAPA Present.:GIS for Na1-TeMIaII 27 ( May5,1999 MnPPA Presents:GIS for Non4echleell 28 North Metro I-35W North Metro 1-35W I G 1r CIS t • GIS Quarterly Updates:Highlights inhere • GIS Technology and Data at eaiclh i North Metro 1-35W North Metro 1-35W GIS:13gLc l ........................................ k`�t�F R\ \ • Pre-defined Maps for city and p iilic access: • Subregional Land Use Schemer-..... (address,zoning,land use maps creattd/tpdated by — adopted by all cities to allow land use study across boundaries Coalition) — parcel-level - easy access calculatecddttse afor � can accurately identify and pment —view or download(incorporate into reports) — regional future land use relates to each city adopted scheme — easy to print — saves many hours Involved in trying to find the right map! May s,1999 MnAPAPreeents:GIS for Non-Teohie,ll 31 May5,1999 MMPA Presenia:GIS far Non-Tadlle9II 32 North Metro 1-35W North Metro 1-35W : • Commercial/hidustrialData Base • Cities can do MORE` ti,DA' ." —one-stop shop for economic development TO-DAY BUSINESS — asdsfscity planning efforts • Can assist policy makers —Ideal tool to entice developers to locate within the region formulate MORE INFORMED —adds value to current metro-wide OCR data base through GLS interface DECISIONS May5.1999 M5PA Presents:GIS for Non-Tetlliesll 33 May 5.1999 MMPA Presents:GIS far Non-Tarhiaall 34 • North Metro I-35W Coalition 6 Item No. U Staff Report No. Meeting Date: September 20, 1999 Type of Business: Work Session WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor & City Council From: James Ericson, Planning Associate Item Title/Subject: John Mullner of 7666 Knollwood Drive is requesting a streetlight be installed in front of his house for safety reasons. Date of Report: September 15, 1999 Background: Last month staff became aware that John Mullner, property owner of 7666 Knollwood Drive, had arranged for a streetlight to be installed on a utility pole in his back yard. This light lit up not only Mr. Mullner's property, but also that of the adjoining properties as well. Staff received complaints from three separate property owners regarding the light, asking that something be done about it. Staff inspected the property late one evening and determined that the light was in violation of the City Code regarding nuisance and zoning provisions. (Included for your reference are the sections of the City Code pertaining to lighting and nuisances.) Staff sent the property owner a letter on September 1, 1999 (a copy of which was sent to NSP) informing him that the light would need to be removed as it was in violation of the City Code. (Letter and fax to NSP attached for your reference.) The property owner has been in contact with staff, explaining that the light was put up to help guard against vandalism that has been occurring to his property. If the light has to come down, he would like a streetlight in place of it to protect his property. A map has been provided which shows the locations of existing streetlights and the proposed location of the light in front of Mr. Mullner's home. Discussion: A streetlight petition was filed with the City in 1995. Mr. Mullner signed the petition, yet the property owners adjacent to him (both north and south) and one across the street from Mr. Mullner did not sign the petition. In response to the petition, the City in 1997 installed a streetlight midblock between 7579 and 7565 Knollwood Drive. Another location was indicated for a possible light between 7666 Knollwood Drive(Mr. Mullner's residence) and the adjoining property to the north, but because the owner of the adjoining property to the north objected to a light in this location, one was not installed. Staff has recently attempted to contact the property owners who would be affected by a potential streetlight installation at this location, and was only able to speak with one property owner, who City of Mounds View Staff Report September 15, 1999 Page 2 maintain their continued opposition to such a light. Letters were sent out to the other affected property owners to alert them to the meeting this evening and to gain additional comment. Staff has not received any responses from these letters. Staff asked the Police Department to check for any police reports being filed at this property or nearby properties to establish a basis for Council action. Staff received copies of police reports which seem to indicate a neighbor to neighbor dispute, nothing more. The Police Department has stated that this block of Knollwood Drive does not pose a problem in terms of activities warranting police action. There are no reports on file other than those between the two property owners that would substantiate the need for a streetlight at this location. There are alternatives available to Mr. Mullner to light his property to discourage vandalism. Motion-detecting lights or flood lights can be installed on the house and/or small yard lights could be installed to light only his property which would not violate the City's nuisance and zoning ordinances. Recommendation: Staff is recommending that the City Council deny the request for a streetlight at the requested location and authorize staff to instruct NSP to remove the light behind the home due to the following reasons: 1. There is no current streetlight petition on file regarding this request. 2. At least one of the affected property owners objects to this request. 3. There are no documented or substantiated issues of crime or public safety concern. 4. Police reports indicate the presence of a neighbor vs. neighbor dispute. 5. The existing light violates the City's nuisance and zoning codes. 6. The property owner can install a floodlight on his house or utilize other residential lighting to accomplish yard lighting. James Ericson, Planning Associate September 16, 1999 Mounds View City Council 2401 Highway Ten Mounds View, MN 55112 Dear Sirs: I understand you will be considering a streetlight request for the 7600 block of Knollwood Drive at the Monday council meeting. I suspect that this request is an ongoing behavior by one neighbor to annoy another neighbor as much as it is a lighting concern. There are numerous instances of less-than-friendly actions by the occupants of 7666 Knollwood Drive directed at the occupants of 7670 Knollwood Drive. Please consider this along with legitimate-sounding arguments pushing for the installation of the light. For the record, we are opposed to another streetlight. The homeowner making the request has many private options available at fairly low cost: dusk-to-dawn, low-watt lights or motion detection lights come to mind. I have enclosed a copy of a letter I am sending to the police department regarding,this neighbor situation. Because the MacRunnels at 7670 Knollwood Drive do not make a habit of being petty and annoying, authorities are not hearing them from. Now is the time to hear their side of the story. These nice people deserve a little backing from the city and their neighbors. Thank you for listening. Sincerely, Lynn Isaacson 7669 Knollwood Drive Mounds View, MN 55112 September 16, 1999 Mounds View Police Department 17 2401 Highway Ten Mounds View, MN 55112 Dear Sirs: I am writing to let you know what nice neighbors we have across the street:Dale and Cathy MacRunnels at 7670 Knollwood Drive. We have been neighbors for 16 years and have always found them to be exactly what you would want good neighbors to be: friendly, concerned, neat, responsible, reasonable, kind to children and sharing. I feel that they are currently being, and have previously been, subjected to near-abuse from their neighbors to the south at 7666 Knollwood Drive. The man goes by Roger, although I'm under the impression that is not his name. His co-inhabitant's name is Mary Moores. I will mainly refer to Roger. He has seemingly nothing better to do than make life miserable for the MacRunnels. For instance, he painted faces on the side of his house facing MacRunnels. He recently installed a large street light on the property line, which shines as much in MacRunnels' yard as in his own. He has called the police on various occasions, recently accusing MacRunnels of throwing apples from their backyard and hitting the far side of his truck parked in the driveway in front. He called the fire department when they had a bon fire Labor Day weekend. (At the exact time the neighbors at 7665 were having a huge bon fire, but they weren't stopped. And the week before Roger's neighbor to the south burned debris in his backyard for two days without a call to the fire department.) He hangs ugly lights and decorations on the side of his fence facing MacRunnels' house. I realize that these may sound petty, but I know that the MacRunnels could give you a list as long as your arm about the many annoying things Roger does. And when you add it all up, it really amounts to harassment. As far as Roger's character goes, I can only say that based on his past behavior, we avoid him like the plague. He has been drunk and loud and cursing. He tells of government cover-ups and conspiracies. He prowls the neighborhood in his truck and on his bike just gawking at everything and everyone. Rumors claim he keeps a loaded shotgun by the door. He frightens me and I tell my children to stay away from him. I understand that you must respond when you are called, but I do wish you could have a clearer perception of the big picture and the people involved. I feel terribly sorry for the MacRunnels because they feel so frustrated with Roger and the nuisances he creates for them. They do not play Roger's game nor stoop to his level, and so are mainly unheard from by officials. I would hope that you are interested in both sides of this story, giving the MacRunnels the credibility they are due and at the same time learning that Roger is not all he claims to be. Sincerely, Lynn and David Isaacson 7669 Knollwood Drive Mounds View, MN 1' :_ € i 783,E .,, 7821 o 7786 2.. :is :.s : 5 _ :; :.A1,,—. ....._.N......7<.•.a..v......_.11777 • Ce =:r: ,: _• : :z:: [: .r. ::. ::.. �. k.d,.�_�� ,�... 7788,p 7769 778a:t. : : .F ::::;::; : :. 7785 ..,�,:•....._... ..._.�.Aw,.�. ..,.. .�.• •*• .. 1.,,•..•.. r•..fi-: ...*:: :•::•: :• "::: ::: . . .t..- ... •...:,3.:..: 77587759 7770 ...- _.. .... : -, :±... 7775 ._.r. .� �.. .-fir.;,:.: -. ." A.W. : , ,:.c; ': M s;,�;re.7, 7.� :; COTYOfd Phone: (612) 717-4000 0W Fax: (612) 784-3462 Ar grecs ' PartneCs��� September 1, 1999 John Mullner 7666 Knollwood Drive Mounds View, MN 55112 RE: Light in Rear Yard Dear Mr. Mullner: It has come to our attention that you have arranged for a light to be installed upon a utility pole in your rear yard at 7666 Knollwood Drive. The City has received many complaints about this light because of the blinking and because of the amount of light it sheds upon neighboring properties. Staff inspected your property on Monday evening, August 30, 1999, and verified that the light does indeed violate the City's zoning code, which requires that all lighting be hooded and screened to prevent glare and that the light itself does not shine upon or illuminate other properties. In addition, the light is in violation of the City's Nuisance Code as it disrupts the peace, comfort and repose of the neighboring residents. The City has notified NSP that this light is in violation of the Nuisance and Zoning Codes of the City of Mounds View, and as such, will need to be removed. If you have any questions about this, you may contact me at 717-4022. I would be happy to discuss alternative lighting possibilities for you property if you feel that your safety and security are being threatened. Sincerely, C�CUitti6 Elet,Lec James Ericson Planning Associate cc: Rick Jopke, Community Development Director Brenda Walberg, NSP (via fax) PRINTED WITH 2401 Highway 10• Mounds View, MN 55112-1499 rout re SOY INK TM recycled paper Equal Opportunity Employer i 1461;"1„.._ rods facsimile BCW TRANSMITTAL to: Brenda Walberg, NSP fax#: 612-630-4229 re: 7666 Knollwood Drive date: September 1, 1999 pages: 2 Brenda: Per our conversation today, September 1, 1999, the City of Mounds View is hereby requesting that NSP remove the light from the utility pole at 7666 Knollwood Drive as it is in violation of the City's Nuisance Code pertaining to glare and light spillage. I have sent a letter to the resident informing him of this notification. I am hoping that this can be done as soon as possible so as to eliminate the blinking and bright light from the rear yards of the affected properties. Thank you. From the desk of... James Ericson Planning Associate City of Mounds View 2401 Highway 10 Mounds View, MN 55112 612-717-4022 Fax:612-784-3462 e-mail:jime@rcmnet.org 607.02 607.03 607.02: NUISANCES DEFINED: A nuisance shall mean any act, substance, matter, emission or thing which creates a dangerous or unhealthy condition or which threatens the public peace, health, safety or sanitary condition of the City or which is offensive or has a blighting influence on the community,and which is found upon, in, being discharged or flowing from any street, alley, highway, railroad right of way, vehicle, railroad car, water, excavation, building, erection, lot, grounds, or other property located within the City. Nuisances shall include, but not be limited to, those enumerated below: Subd. 1. Maintains or permits a condition which unreasonably annoys, injures or endangers the safety, health, comfort or repose of members of the public; or Subd. 2. Interferes with, obstructs or renders dangerous for passage, any public road or right of way, street, alley or highway or waters used by the public; or Subd. 3. Is guilty of any other act or omission declared by law to be a public nuisance and for which no sentence is specifically provided; or Subd. 4. Anything left or displayed for sale on pubic or private property without written permission by the owner or person in control of the property conspicuously displayed on the item left for sale may be tagged and/or towed at the owner's expense or its owner tagged; or Subd. 5. In any way renders the public insecure in life or in use of property. (Ord. 556, 3-20-95) 607.03: NUISANCES ENUMERATED: Subd. 1. Public Nuisances Affecting Health, Safety, Comfort Or Repose': The following are hereby declared to be public nuisances affecting health, safety, comfort or repose: a. All ponds or pools of stagnant water. b. All decayed or unwholesome food offered for sale to the public. c. Carcasses of animals not buried or destroyed within twenty four(24) hours after death, excluding game animals. d. Accumulations of manure or rubbish. See also Section 607.07 of this Chapter for noise control regulations. City of Mounds View 1103.08 1103.09 Subd. 5. Surface of Fences: Any fence shall be so constructed that the surface facing adjoining properties or public rights of way shall be of finished construction. Subd. 6. Required Screening: The fencing and screening required by this Title shall be subject to subdivisions 1 through 5 hereof and shall consist of either a fence or a green belt planting strip the height of which shall be sufficient to adequately shield the activity from the abutting properties. a. A green belt planting strip shall consist of evergreen ground cover and shall be of sufficient width and density to provide an effective screen. This planting strip shall contain no structures or other use. Such planting strips shall not be less than eight feet (8') in height. Earth mounding or berms may be used but shall be limited to an average of five feet (5') of the height of the required screen. The planting plan and type of shrub shall require the approval of the Planning and Zoning Commission based upon a recommendation of the Director of Public Works/City Engineer and Building Inspector. b. A required screening fence shall be constructed of masonry, brick, wood or steel. Such fence shall provide a solid screening effect and not exceed eight feet (8') in height or be less than six feet (6') in height. The design and materials used in constructing a required screening fence shall be subject to the approval of the Planning and Zoning Commission based upon a recommendation by the Director of Public Works/City Engineer and Building Inspector. c. Ground cover shall be established within one year following issuance of the building permit. Ground cover material shall be of such type as to control erosion. (1988 Code §40.04) -�' 1103.09: GLARE: Any lighting used to illuminate an off-street parking area, sign or other structure shall be arranged as to d_eflect light away from any adjoining residential zone or from the public streets'. Direct or sky-reflected glare, where from floodlights or from high temperature processes, such as combustion or welding, shall not be directed into any adjoining property. The source of lights shall be hooded or controlled in some manner so as not to light adjacent property. Bare incandescent light bulbs shall not be permitted in view of adjacent property or public right of way. Any light or combination of lights which cast light on a public street shall not exceed one foot-candle (meter reading) as measured from the center line of said street. Any light or combination of lights which cast light on residential property shall not excee• four-tent;. 1.4 -candIes meter readin_ as measured from said propert . (1988 Code §40.04) See also subdivision 1008.08(3)d of this Code. City of Mounds View STREET LIGHT PETITION CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA The following criteria shall govern the installation of street lights in the City of Mounds View: 1. Property owners desiring installation of street lights shall submit a petition requesting such installation. Signatures of all affected property owners must be present on the petition. An incomplete petition will be returned to the originator. If an affected property owner refuses to sign the petition, for or against, please note this for the record. At least fifty percent of the signatures must be in favor of the proposed light and location for it to be considered by the City Council. A property owner shall be deemed to be affected if his/her property is within 200 feet in any direction from the proposed street light location on either side of the street. 2. All signatures of persons on the petition who indicate they agree with the petition shall mean their consent to the location of the light on or near their property. The petition shall include signatures of consent of the property owner directly affected by the final location of the light unless it is determined by the City Council that the requested street light is in the interest ofpreserving the health and safety of thelesidents in the area. A property owner directly affected shall be one whose property the light is on, abuts or is directly adjacent(opposite side of street). 3. The proposed location shall meet at least one of the following criteria: intersections, sharp curves, cul de sacs, dead ends, long blocks, vandalized areas or mid-block pedestrian crosswalks. A showing of need for a similar criteria may also qualify. The criteria must be related to a need for public safety. 4. All street lights shall be spaced at least 400 feet apart unless the above criteria apply. In no case shall lights be closer than 250 feet to one another. 5. All new street light installations for residential areas shall be 100 watt high pressure sodium at a 30 foot mounting height. All other property classes, such as commercial and industrial, shall be determined after an assessment of the request is made. 6. Street lights shall be included in all public improvement projects according to the above criteria. 7, Qualifying requests for street lights may be scheduled for installation in a subsequent year if the City Council determines sufficient funds are not available in the current City budget. C:\OFFICE\WP WIN\WPDOCS\TRACY 1STREETLI\PETITION.SL1 dK <t STREETLIGHT PETITION i ,„ ,-- f We, the undersigned, do hereby express our position in regard to the request that a street li.ht be installed at r • I"ii, , ci (1--4.--e_.../ 7 /ea/ --T.r 1 �{. NAME (Print) ADDRESS ,/` ` SIGNATURE SIGNATURE AGREE/DISAGREE 1. A K c c i. _ • o: - - r ./ cr>o-0 vI I 4.4- - le-✓ ` `2QQQJCJQ. Cot. 1 t [Le.5 -2(Pa RAitc`�l f),C )�C !_ ,';�''t e cl)e_1 e,C0)(..S/�.icQp ( ILflQ ,,,„..(.,,‘ i , , 4 1(/)' () 1/ -) aert-0----) , f-- 9,./. 5 ,4LcuazylitNt.:(5 ,t,,, -7(y-1 06 ) .SLb ..c ad- kA.. Cin- o /t"n.v6/(„--rr A� a � ' , 1 // i /./ / 7.c6S� /rya//cin©cl b ,,, i °Llite-Q- . 9 ./0__ - ._ 1I4 . 75g5 1(44-1X2(1.300.0 a,_ . �.�.. l0�_ 7Cfloo k4uor(ra,00cl ac21rLR,_ �� 76,6 24 ��- og�. 1 i. ,iL�I,v �I/moi.•- � -G'� Or12 A.,_ _ (Li /. w I Li ,i/=..��. ►.. • I 13 . frv,., 11-a-0.-{',4--en--) 76 q KA,13-e, - ?)ci IC!_ 0i ( . ' 7. --- 7 ,..5";7 r//� p.,..,' :fir eij,e---e.- 1.5 . 4sti-4.. =,J . . -7?-5-7 r /r��/L emirs,)c✓ D) Ore—Q-- 1 16. p.,Odk -- , ( -7 0 Pii U lwaci C1 Al T 17 . 18. 19 . 20. 4 �, �� ', ' l/ 1'�f' i L r , ., f t ©117 OF Phone: (612) 784-3055 JEW Fax: (612) 784-3462 "Quite Simply the Best" October 5, 1995 and Jackolyn WallaceaAl� 06 /J- -1- Curtis 7556 Knollwood Drive /0 fdro p rI Mounds View, MN 55112 n.yrs CrY 14(J / e1ebid ((ro e_ctie . Dear Mr. and Mrs. Wallace: A street light petition, which included your signatures, was sent to the City of Mounds View requesting two additional lights along Knollwood Drive. We were told that residents felt the addition of a light would make homes and the neighborhood a more secure place in which to live. According to the City of Mounds View's street light policy, there are a'minimum of criteria that need to be met before a new street light can be installed. One of these criteria is additional lights along long blocks. Because the closest street lights are on the intersections of Knollwood Drive and County Road I and Knollwood Drive and Bronson; Knollwood Drive fills such criteria. In addition, consent of the property owner directly affected by the final location of the light must be NSP conducted an analysis of Knollwood Drive and has determined the placement of lights to be on the property line of 7545 and 7555 Knollwood Drive, and on the property line of 7666 and 7670 Knollwood Drive. Determination of these sites included factors of available power lines, tree location, and other impediments. The City needs your consent to the location of the street light that will directly affect you. A self-addressed stamped envelope is enclosed for your reply, or feel free to call me directly at 784- 3055 or Patrick Taylor, the contact resident of Knollwood Drive at 784-3432. McSi erely, ,. aceccrn let-V54,afe"gdt/L- t; __ 1 Dawn Postudensek p (tEuz.el "`'' •"`� Administration 1 tc„,6 PRINTED WITH VL SOYINK 2401 Highway 10• Mounds View, MN 55112-1499 T(9 recycled paper Item No. 9 Meeting Date: September 20. 1999 Staff Report No. Type of Business: Ma WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business Mounds View City Council Work Session Staff Report To: Mounds View City Council From: Kevin Carroll, Economic Development Coordinator Item Title/Subject: Proposed Joint EDC/EDA/Public Meeting Regarding Tax Increment Financing Date of Report: September 16, 1999 As you know, the EDA has directed the Economic Development Commission to study the City's tax increment financing [TIF] policies and programs, and to recommend whatever changes or modifications the EDC believes will be in the City's best interests. The EDC began its analysis of this topic at its meeting on August 26, 1999. There was general agreement that the EDC's work should begin with a review of relevant facts and data regarding the City's"pre-TIF" commercial and industrial tax base and the impact (to date) that TIF-related development projects have had upon that tax base. It was also generally agreed that this information should be presented in format that would allow the EDC, the EDA and interested members of the public to hear and benefit from the same information at the same time. It was suggested that the EDC and the EDA schedule a joint meeting for this purpose, and that the meeting be well publicized in advance so that residents and business owners could be made aware of this opportunity to learn more about this important topic. The EDC members and City staff believe that an evening meeting would be preferred, and that a Thursday night would be as good as any, and that an effort should be made to limit the meeting to two hours. The first part of the meeting would be devoted to a [hopefully interesting and entertaining] staff presentation regarding"the history of TIF in Mounds View," and the second half would be devoted to a question-and-answer session and/or possibly one or two guest speakers. ACTION TO BE CONSIDERED: Staff• looking for approval of the concept/plan for the meeting, and a decision regarding an acc/ table date - e Council may want to consider October 7th or 14th, from 7 PM to 9 PM. ,,,,,,,e4 4e • Carroll •1 17-4029) E onomic Development Coordinator N:\DATA\GROUPSWCONDEV\COUNCIL\STAFF99\09-20-99.DOC Item No. Meeting Date: September 20. 1999 Staff Report No. Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business Mounds View City Council Work Session Staff Report To: Mounds View City Council From: Kevin Carroll, Economic Development Coordinator Item Title/Subject: Investigation of Stormwater Handling Options (Mermaid Project Area) Date of Report: September 16, 1999 HISTORY/BACKGROUND: As you may recall, earlier this year the Minnesota Department of Trade and Economic Development [DTED] awarded the City of Mounds View a grant in the amount of$333,333 to assist with certain anticipated expenses related to the proposed redevelopment of the Mermaid site. Our grant application indicated that the majority of the funds would be devoted to improving surface water drainage and treatment in the Mermaid"project area." The original plan, as reflected in the grant application, anticipated that the Mermaid owners would acquire four nearby parcels: the Rent All site, the Cabot Industrial parcel (the flag- shaped property that includes the existing retention pond and the access road between County Road H and the business park to the north), the Music Off 10 site, and the Lambert/Pettibone site. The Mermaid's attorney (Mr. Bob Hajek) has indicated to me that he has reached agreements with the owners of the Rent All and Music Off 10 sites regarding mutually acceptable sale/purchase prices. However, Mr. Hajek has indicated that the owners of the Lambert/Pettibone site have proposed a purchase price that is so much in excess of the actual market value that the Mermaid cannot or will not be able to acquire it. In addition, Mr. Hajek reports that he has had significant difficulty getting the owner of the Cabot site (a real estate trust based in another state, as I recall) to negotiate with him and/or to even indicate whether a sale of the property would be considered. The unavailability of the Lambert/Pettibone site and the uncertainty regarding the availability of the Cabot site create some problems with respect to the original redevelopment plan. The Lambert/Pettibone site was seen as the desired location for a "new and improved" stormwater retention pond that would be created to replace the existing pond (which is located on the Cabot parcel). This new (larger)pond would serve the same area that the existing pond serves (primarily the business park area located to the north)plus all of the parcels in the Mermaid project area (which are not currently served by any stormwater holding pond). However, if the Lambert site is not available, the pond would Council Memo September 16, 1999 Page 2 have to be located elsewhere in or on the project site -- presumably on the Music Off 10 site or on one of the parcels currently owned by the Mermaid. Shifting the pond in such a manner would take up critical parking spaces, thereby rendering the project nonviable at least with respect to the hotel portion of the proposed project. The Mermaid owners believe that sufficient parking could still be found for the banquet center part of the proposed project, but there is a good chance that DTED would reconsider its $333,333.00 grant if the hotel component is deleted from the project. In short, retaining the hotel component (and perhaps, the DIED grant money) will probably be contingent upon fmding a location for the new retention pond that would enable the Mermaid to use all of its own property and all of the "about-to-be-acquired" parcels (i.e., Rent All and Music Off 10) for parking. One possibility that has been suggested would involve putting the retention pond on the south side of County Road H, somewhere between the road and the creek. This might be a longshot, because although various environmental benefits would result from improved stormwater handling in the area, there are significant restrictions on new construction in designated wetland areas and/or in close proximity to the creek itself. Another possibility that has been suggested would involve routing the stormwater to the west, along the north side of County Road H or through an drainage easement area immediately behind the Music Off 10/Lambert/Herbst properties, and then into a retention pond located somewhere between the Herbst property and the lift station located to the west of that property. The fee owner of the property along County Road H in that vicinity is the North Suburban Sanitary Sewer District, and the taxpayer is Metropolitan Waste Control (presumably a division of the Met Council). The property to the north and west of that area, which is owned by the school district, includes a [possibly man-made or at least"man- enhanced"] pond, adjacent wetlands and a walking trail. A small stream runs south from the pond and flows under County Road H through a culvert located just east of the lift station. This second option would still involve construction in or near wetlands, but at least the work would be done further from Rice Creek. An attractive retention pond located to the immediate west of the Herbst and Lambert sites might enhance the redevelopment potential of those parcels, but at a minimum, it would improve the surface water drainage from those two parcels and from the entire Mermaid redevelopment area project area. The Rice Creek Watershed District has indicated that these parcels (the Mermaid property, Rent All, Music Off 10, Lambert/Pettibone, and Herbst) collectively represent the largest surface area of untreated stormwater run-off in the City of Mounds View. In my opinion, the complexity of these issues requires the advice and assistance of a consultant. The City has used Short Elliott Hendrickson [SEH] in such situations in the past, and SEH has both the requisite expertise and the familiarity with Mounds View's hydrology that is needed to analyze the feasibility of the options outlined above. I have attached, for reference, a cost estimate that SEH prepared at my request, which indicates a projected cost of$4500 for the consulting work that is anticipated. Dan Hall of the Mermaid and his attorney have both indicated that the Mermaid is prepared to immediately provide the City with a check in that amount(in advance) to cover these anticipated costs. I should emphasize that if the City Council authorizes staff to retain SEH to perform the work in question (at the Mermaid's expense), the City will not be automatically obligated to buy land, construct a pond, execute a Development Agreement for the proposed hotel/banquet center project, or provide the Mermaid with tax increment fmancing or any other type of assistance. Decisions regarding those matters, and others, would be made a later time. However, the City Council will not be in a position to make informed decisions regarding those matters unless City staff members can undertake enough preliminary work to determine whether a technically feasible alternative to the original stormwater handling plan even exists. ACTION TO BE CONSIDERED: Approve Resolution 5374, a resolution authorizing staff to retain SEH to prepare a preliminary water quality management plan for the proposed Mermaid redevelopment area, as outlined in SEH's cost estimate dated July 15, 1999, and with the express understanding tha said work w. e done at the Developer's expense. U� 1 evin Carroll '-717-4029 Economic Development Coordinator N:\DATA\GROUPS\ECONDEV\COUNCIL\STAFF99\09-20-99.DOC tk i • /rte t o i W ,tie Y' �� . -zt �, 1. _aS s�;i 3 wig "` ' wig 7 5'' 1 --VA-44k. .:',4,- -V4 z��., }. _. -E'rr``Ar' et ' �fr. map 4u°4'^s�i--�' '.,` W • 4,4,,,,,,,- - fes. `.r�� ,�� . Wkit �,a a f� ""t . 'r's Ab 5 i�s , W k+`a3}"-+x, $r r L ��`� L�'� tP.xMy"v��' "� s ' Y "A` '�: . 1. ^s vel ,ur - ` CL 3 x' '.. } s •.. t ems. �t 4X---1 .431 04"', }. 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N 1 0 j u,3 Z lffa- m O N 7li Nr I- g f• U N i - Z ++ n m n1 3-�'-► -a•0 t ,7/-N2., 0 Im '8.I. -I O N 0 -_- I U N Jidtl0 I °) ) 0 Z 06 N 0 N l y N _ 1k U N 0 2 ;�- - w QI v I O Q 46 •'F6 SI'41?.l 2Q $ m LLe9G%I•cn° ILzfYffi:.vn 0 o It Q1'l_I£I 8roasss a O O s e 3 n a m +rrvm.z -rvevvl•e.n 9 Lo mpp p ' LP L9 la 9-101 f N o • ^'f �L'EaI 2H I 5 I Z8 �r1^t L6 L9 f L8 I: I• f f THU 16:43 FAX 651 490 2150 SEH 0002 ��• MEMORANDUM 3535 Vadnais Center Drive,200 SEH Center,St.Paul,MN 55110.5118 851.490.2000 800.325.2055 851.490,2150 FAX TO: Kevin Carroll,Economic Development Coordinator FROM: Rocky Keehn,PE DATE: July 15, 1999 RE: Cost estimate for Mermaid Site Redevelopment Water Quality Pond Analysis SEH No.T-MOUND9800.00 Per your request, we have prepared a scope of services and cost estimate to prepare a preliminary water quality management plan for the Mermaid Site Redevelopment. Following is our estimate of the items that will need to be completed for the project. Scope of Services: • Meeting with City and Developer • Review existing drainage system • Analyze proposed alternatives (assume three) Prepare preliminary letter report • Meeting with City and Developer to review preliminary findings • Meeting with agencies to discuss proposed option • Revisions to hydrologic model of final option chosen • Final letter report The estimated cost to complete the work is$4500. It was assumed that our time for each meeting would be about 3 hours. Our.Senior Water Resources Engineer would be the only SEH staff person to attend the meetings. The meeting time includes preparation, travel and actual meeting time. The project cost may be less if the number of options is reduced or some of the meetings are eliminated.. On the other hand, cost could increase if several new options are proposed after the preliminary study is completed or the number of meetings are increased. If you have any questions please call me at 651-490-2026. RJK/rjk/BCP cc:Steve Campbell,SEH Short Elliott Hendrickson Inc. • Offices located throughout the Upper Midwest • Equal Opportunity Employer We help you plan,design,and achieve RESOLUTION NO. 5374 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING STAFF TO RETAIN SEH, INC. TO PREPARE A PRELIMINARY WATER QUALITY MANAGEMENT PLAN FOR THE MERMAID REDEVELOPMENT AREA WHEREAS, discussions have previously occurred between the owner(s)/management of the Mermaid Supper Club [hereinafter"the Developer"] and City staff regarding the possible redevelopment of the Mermaid area, said redevelopment involving (among other things)the construction of a hotel and the addition of a banquet facility to the existing Mermaid restaurant; and WHEREAS, any such redevelopment would be contingent upon the approval of, and the issuance of a permit by, the Rice Creek Watershed District, given the proximity of the redevelopment to Rice Creek and its surrounding wetland(s); and WHEREAS,Rice Creek Watershed District representatives have indicated that issuance of the required permit will be contingent upon the development of an acceptable plan for the handling of stormwater run-off from the entire redevelopment site; and WHEREAS, the number and complexity of the stormwater handling issues in question makes it advisable to retain the services of a consultant to assist the City and the Developer in devising a feasible and affordable water quality management plan; and WHEREAS, the development of such a plan may help ensure that the City and the Developer reap the full benefit of a previously-awarded DTED grant(in the amount of$333,333) that was intended to assist with some of the costs related to the implementation of stormwater handling improvements in the area in question; and WHEREAS, the Developer has agreed to pay for the required consulting work, and has agreed to provide the City with an advance payment for the full amount of the projected $4500 cost of said consulting work; NOW, THEREFORE, BE IT RESOLVED that City staff members are hereby authorized to retain SEH, Inc. to prepare a preliminary water quality management plan for the proposed Mermaid redevelopment area, as outlined in SEH's cost estimate dated July 15, 1999, with the express understanding that said work will be done at the Developer's expense, and with the further understanding that said work will be not be undertaken unless or until the Developer provides the City with an advance payment in the amount of$4500 to cover the estimated cost of the consulting work in question. Adopted this 20th day of September, 1999. Dan Coughlin, Mayor I CERTIFY THAT the above Resolution was adopted by the City Council of Mounds View on September 22, 1999. Chuck Whiting, City Clerk/Administrator N:\DATA\GROUPS\CONIDE V\CIT YCOUN\CCRESORD\92099MER.RES RESOLUTION NO. 5331 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING THE CITY OF MOUNDS VIEW TO ENTER INTO AN AGREEMENT WITH THE SPRING LAKE PARK-BLAINE-MOUNDS VIEW FIRE DEPARTMENT FOR BUILDING INSPECTOR SERVICES WHEREAS, the City of Mounds View(City)provides building inspection services to its residents and businesses; and WHEREAS, these services have historically been provided by a City of Mounds View employee; and WHEREAS, the City of Mounds View, has determined that it will be more cost effective to enter into an agreement with the Spring Lake Park-Blaine-Mounds View Fire Department ("Fire Department") for the Building Inspection services; and WHEREAS, the Fire Department has hired a duly certified Building Official in compliance with the State of Minnesota Commissioner of Administration; and WHEREAS, the City and the Fire Department have reached agreement on contract terms (which is attached to this resolution); NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOUNDS VIEW, MINNESOTA THAT the City may enter into an agreement for building inspection services with the Fire Department in accordance with the terms of the contract attached hereto, contingent upon the City obtaining adequate insurance coverage. Adopted this day of April, 1999 1 � / ATTEST Mayor Dan oughl n (SEAL) Charles S.Whiting, City Administrator AGREEMENT FOR BUILDING INSPECTION SERVICES This Agreement is made and entered into this 12th day of April, 1999,by and between the CITY OF MOUNDS VIEW,MINNESOTA, a municipal corporation, 2401 Highway 10,Mounds View, MN 55112 (hereinafter referred to as the "Municipality") and the SPRING LAKE PARK- BLAINE-MOUNDS VIEW FIRE DEPARTMENT, INC., a Minnesota non-profit corporation . (hereinafter referred to as the "Fire Department"). WITNESSETH WHEREAS,the Fire Department renders fire protection and related services to the Cities of ,Mounds View, Spring Lake Park and Blaine,Minnesota, and is willing to provide certain building inspection and plan review services to the Municipality in furtherance of its public duties; and WHEREAS, the Municipality wishes to engage the Fire Department to provide building inspection and plan review duties which the parties acknowledge will result in the rendition of essential public.services; NOW, THEREFORE, in consideration of the foregoing agreements and mutual covenants contained herein, and the consideration hereinafter set forth,the parties hereto agree as follows: ARTICLE I. PURPOSE AND SCOPE 1.1 Subject to the terms and conditions of this Agreement, the Fire Department agrees to provide building inspection and plan review services in accordance with Minnesota Statutes § 16B.65 within the corporate limits of the Municipality (the "Territory") to the extent and in the manner as hereinafter set forth. 1.2 Neither the Municipality nor the Fire Department shall,by virtue of entering into this Agreement or rendering services hereunder,be deemed to waive as to any property owner, lessor, • lessee or any other third party any limitations on or immunities from liabilities set forth in Minnesota Statutes Chapter 466 or to which the Municipality or the Fire Department or any of their respective elected officials, officers, employees, agents or representatives may otherwise be entitled: ARTICLE II. TERM 2.1 This Agreement shall commence on the date hereof and shall continue in effect until December 31,2001 (the"Term"),unless otherwise terminated,extended or amended as hereinafter provided. ARTICLE III. SERVICES • It is the intention of the parties hereto that the Fire Department shall perform the duties normally performed by a city building inspector which duties are acknowledged by the Municipality and the Fire Department to serve an essential public function. In accordance therewith, the Municipality agrees to purchase and the Fire Department agrees to furnish the following services: Doc# 1100691\7 3.1 The Fire Department agrees to answer calls from the Municipality for building inspection, plan review and site review by sending out building inspection personnel as soon as reasonably practical to such areas designated and requested by the Municipality within the Territory. 3.2 All portions of the Territory shall be designated on a map which shall be supplied by the Municipality to the Fire Department. 3.3 The Fire Department agrees to furnish the building inspection,plan review and site review services and necessary personnel as reasonably requested by the Municipality to the said designated areas in the Territory, for the consideration set forth below, and agrees that its building inspection personnel will make every reasonable effort to respond to requests from the Municipality for inspection services. 3.4 The Fire Department and the Municipality each agree to the position description and performance of the duties as described on APPENDIX A of this document,which is attached hereto and made a part hereof. ARTICLE IV. COMPENSATION 4.1 Payment for the services provided by the Fire Department to the Municipality shall be follows: (a) Subject to Subsection 4.1(c)below,the Municipality will pay the Fire.Department fees for services rendered by the Fire Department under this Agreement (the "Service Fees") in accordance with Subsection 4.1(b)below. (b) Payment for services shall be made upon the presentation of periodic billing statements to the Municipality. The Municipality shall make payment to the Fire Department within thirty(30)days of its receipt of the billing statement or make reasonable arrangements for payment acceptable to the Fire Department. (c) Except as otherwise adjusted upward from time to time in accordance with the Consumer Price Index(the"CPI"),the annual cost to the Municipality for the Service Fees shall not exceed Thirty-Five Thousand Dollars ($35,000)per year(a figure based on historical numbers of plan review and inspections)unless said activity increases by a margin of ten(10%)or more in any year, at which time the Fire Department and the Municipality shall in good faith renegotiate the compensation set forth in this.Agreement. (d) In addition to the Service Fees and amounts negotiated, if any, in accordance with Subsection 4.1(c), the Municipality will pay the Fire Department a fee of Five Thousand Dollars ($5,000) (the"Administration Fee") on the date of this Agreement and,thereafter, on January 1 of each contract year during the Term or any period of renewal thereof. The Administration Fee is a nonrefundable fee for administrative expenses and shall not applied to or setoff against the Service Fees due from or paid by the Municipality on account of any work performed by the Fire Department under this Agreement. Doc# 1100691\7 2 4.2 The Fire Department agrees to submit to the Municipality a copy of the Fire Department's annual financial report as prepared by its certified public accountant no later than June 30 of each year or as soon thereafter as is reasonably practicable. ARTICLE V. DEPARTMENT ORGANIZATION 5.1 The Fire Department agrees to remain at all times a non-profit corporation under Minnesota Statutes Chapter 317A. 5.2 The Fire Department shall at all times be in material compliance with such equipment,personnel and training standards relating to building inspections as may be required by the laws of the State of Minnesota and the Federal Government. 5.3 The Fire Department agrees to hire at least one individual who will be designated as the building official for the Municipality and who will maintain one or more I.C.B.O certifications, including but not limited to plans examiner,combination inspector, as well as Minnesota Building Official Class II Certification. Any such individual employed or retained by the Fire Department and appointed by the Municipality as its building official shall be entitled to the protections and benefits conferred by Article VII of this Agreement. 5.4 Except as otherwise set forth in and contemplated by those certain agreements identified as the Joint Powers Agreement for the Provision of Fire Protection Services and the Contract to Furnish Fire Protection Services to the Cities of Blaine,Mounds View and Spring Lake Park each entered into by and among the Cities of Blaine,Mounds View, Spring Lake Park and the Spring Lake Park Fire Department(collectively,the"Joint Agreements"),the Fire Department shall be responsible for the entire cost of operation of the Fire Department(including costs associated with the payment of compensation to its employees, agents, and independent contractors as well as the costs associated with the upkeep of its equipment). The Municipality shall be in no way liable for any amount other than the payment of the amounts herein set forth or any amounts negotiated under Article IV hereof,except as otherwise set forth in or contemplated by Article VII of this Agreement and under the Joint Agreements. 5.5 The Fire Department shall carry Public Liability Insurance and Workers' Compensation Insurance for its personnel and on any of its equipment and the operators of such equipment, said insurance to provide a minimum of Five Hundred Thousand Dollars ($500,000) primary and One Million Dollars($1,000,000)excess coverage. A certificate of insurance shall be provided to the Municipality indicating the types and amounts of insurance in force on such intervals as the Municipality shall reasonably request. 5.6 The Fire Department shall maintain: (a) Workers' Compensation insurance in compliance with all applicable statutes; and (b) Professional,automobile,contract,and general liability insurance in amounts and in forms reasonably satisfactory to the Municipality. Doc# 1100691\7 3 5.7 All services provided by the Fire Department, its officers, employees, agents and representatives pursuant to this Agreement shall be provided by such persons as independent contractors,not as employees of the Municipality for any purpose. With respect to such individuals, the Fire Department shall remain responsible for: (a) Federal and State income tax withholding; (b) Workers' compensation; (c) Unemployment compensation; and (d) FICA. 5.8 The execution,delivery and performance of this Agreement by the Fire Department and the consummation of the transactions contemplated hereby do not and will not conflict with the Fire Department's Articles of Incorporation or Bylaws. ARTICLE VI. DUTY TO COOPERATE 6.1 The Fire Department shall have all reasonable and necessary cooperation and assistance from the Municipality,its officers,agents,and employees as may be reasonably necessary or desirable to facilitate the Fire Department's performance of this Agreement. 6.2 The Municipality shall have all reasonable and necessary cooperation and assistance from the Fire Department, its officers, agents, and employees as may be reasonably necessary or desirable to facilitate the Municipality's performance of this Agreement. ARTICLE VII. INDEMNIFICATION AND RESPONSIBILITY 7.1 On or before the date hereof, the Municipality will, by resolution, approve this Agreement and appoint the Fire Department and its designated representative(s) as its "building official"or"his authorized representative"(as those terms are defined below). 7.2 The Municipality acknowledges, represents, warrants and agrees that the Fire Department and its officers, employees, representatives and agents will be serving as a"building official"or"his authorized representative"within the meaning and contemplation of§ 16B.65 of the Minnesota Statutes and § 104.2.6, § 202-204(f) or other comparable provision of the Uniform Building Code, and will be rendering an essential public service in connection with the services performed under this Agreement. 7.3 The Municipality acknowledges and agrees as follows: THE ENFORCEMENT AND ADMINISTRATION OF THE MINNESOTA STATE BUILDING CODE IS A PUBLIC SERVICE AND IS OF NECESSITY LIMITED IN NATURE. CONSEQUENTLY,THIS BUILDING PERMIT OR CERTIFICATE OF OCCUPANCY OR ANY BUILDING INSPECTIONS OR SERVICES RENDERED BY THE MUNICIPALITY,THE FIRE Doc# 1100691\7 4 DEPARTMENT OR ANY INDIVIDUAL INSPECTOR ENGAGED BY THE MUNICIPALITY OR THE FIRE DEPARTMENT IS NOT TO BE CONSTRUED OR RELIED UPON AS ANY TYPE OF WARRANTY, GUARANTEE OR REPRESENTATION ON THE PART OF THE MUNICIPALITY OR THE FIRE DEPARTMENT OR ANY INDIVIDUAL INSPECTOR • ENGAGED TO ACT ON THEIR BEHALF NOR THAT THE PLANS, CONSTRUCTION OR FINISHED PRODUCT ARE NECESSARILY IN CONFORMANCE WITH THE MINNESOTA • STATE BUILDING CODE OR OTHER APPLICABLE CONSTRUCTION STANDARDS. FURTHER, NEITHER THE MUNICIPALITY NOR THE FIRE DEPARTMENT OR ANY INDIVIDUAL INSPECTOR PERFORMING INSPECTION OR RELATED SERVICES AGREE TO ASSUME ANY RESPONSIBILITY OR LIABILITY FOR DAMAGES OF ANY NATURE ALLEGEDLY ARISING OUT OF THE ISSUANCE OF ANY BUILDING PERMIT OR CERTIFICATE OF OCCUPANCY OR ANY INSPECTIONS OR OTHER SERVICES PERFORMED IN CONNECTION WITH THE ISSUANCE OF ANY BUILDING PERMIT OR CERTIFICATE OF OCCUPANCY. 7.4 The Municipality will use its'best efforts to ensure that substantially the foregoing language set forth in Subsection 7.3 above (with appropriate and mutually agreed modification as may be necessary or desirable to protect the Municipality,the Fire Department and their respective • officers, employees, agents and representatives) shall appear as an attachment or part of each building permit and certificate of occupancy issued by the Municipality. 7.5 The Municipality shall defend,indemnify and hold harmless the Fire Department and its officers,employees,agents and representatives from and against any and all claims,costs,fines, penalties, losses, liabilities, expenses, demands, actions or causes of action, of whatever kind and in whatever amount, including without limitation reasonable attorneys' fees and other costs and expenses of litigation, which may arise out of this Agreement on account of services provided by the Fire Department or any of its officers, employees, agents or representatives hereunder or due to a breach by the Municipality of any of its representations,warranties or covenants hereunder. The obligations of the Municipality under this Article VII shall survive the termination ofthis Agreement for whatever reason. ARTICLE VIII. ENFORCEMENT 8.1 If any claim, proceeding or action is brought by the Municipality or the Fire Department to enforce the provisions of this Agreement, the prevailing party shall be entitled, in addition to costs of suit, to reasonable attorneys' fees incurred in connection with any such claim, proceeding or action and the same may be awarded by the court having jurisdiction of such claim, proceeding or action. - ARTICLE IX. CHOICE OF LAW 9.1 The provisions of this Agreement shall be construed in accordance with the internal laws (without regard to the laws of conflicts)of the state of Minnesota. Doc# 1100691\7 5 ARTICLE X. BENEFIT 10.1 This Agreement shall be binding upon and inure to the benefit of the successors of the Municipality and the Fire Department. ARTICLE XI. TERMINATION 11.1 This Agreement may be terminated by either party at any time with or without cause upon not less than one hundred eighty (180) days advance written notice delivered by mail or in person to the other party,in which event the Agreement shall terminate upon the effective date stated in any such notice. Notices delivered by mail shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to services rendered prior to such notice of termination. 11.2 This Agreement may be terminated by either party in the event of a material default of the obligations of the other party by giving not less than thirty(30)days' advance written notice of termination specifying the reason for termination,provided that such notice will be of no effect and termination will not occur if the specified default is cured prior to the expiration of said thirty (30) day notice period. 11.3 Termination of this Agreement shall not relieve or release the Municipality from its obligations to make any payment which may be owing to the Fire Department as a Service Fee or an Administrative Fee on account of services previously performed by the Fire Department under the terms of this Agreement or from any other liability which the Municipality may have to the Fire Department arising out of the terms of the Agreement including,but not limited to, those set forth in or contemplated by Article VII. • ARTICLE XII. DATA PRACTICES 12.1 Data provided to the Fire Department under this Agreement shall be administered in accordance with Minnesota Statutes, Chapter 13, and all data on individuals shall be maintained in accordance with statutory guidelines. 12.2 All records,information,materials and other work products prepared and developed by the Fire Department in connection with the provision of services hereunder shall become the exclusive and confidential property of the Municipality. No such records shall be made available to any other individual or organization by the Fire Department without prior approval of the Municipality except as may be necessary to comply with an order of any judicial or administrative tribunal, agency or governmental body or as may be necessary for the Fire Department and its officers, employees,representatives or agents to perform the services contemplated hereunder. ARTICLE XIII. MISCELLANEOUS 13.1 This Agreement contains the entire understanding between the Municipality and the Fire Department concerning the subject matter hereof and supersedes all prior discussions, understandings or agreements whether written or oral; and the provisions applicable thereto cannot Doc# 1100691\7 6 be amended, altered, enlarged, supplemented, abridged, modified, extended or waived except in writing duly signed by all the parties hereto. 13.2 This Agreement may be modified, extended or amended only with the written approval.of the Fire Department and the Municipality. 13.3 This Agreement shall be binding upon and inure to the benefit of the parties. Except as otherwise contemplated by Article X hereof, no assignment or attempted assignment of this Agreement or any rights hereunder shall be effective unless consented to in writing by the parties. Notwithstanding the foregoing, nothing contained in this Subsection 13.3 shall preclude the Fire Department from retaining independent contractors or other personnel to perform services on its behalf under this Agreement. 13.4 In the event that any one or more provisions of this Agreement or any application thereof, shall be found to be invalid, illegal or otherwise unenforceable, the validity, legality and enforceability of the remaining provisions in any application therefor shall not in any way be affected or impaired thereby. ARTICLE XIV. ADDRESSES AND NOTICES 14.1 Any notice permitted or required to be given under this Agreement must be in writing and shall be deemed to have been given if sent by certified mail, postage prepaid, addressed as follows: To the Municipality: City Clerk Administrator City of Mounds View 2401 Highway 10 Mounds View,MN 55112 With a copy to: Kennedy& Graven, Chartered 470 Pillsbury Center 200 South Sixth Street Minneapolis, MN 55402 Attn: Scott J. Riggs, Esq. To the Fire Dept.: Spring Lake Park,Blaine and Mounds View Fire Department 1710 Highway 10 Spring Lake Park,MN 55432 Attn:Nyle Zikmund, Fire Chief With a copy to: Lindquist&Vennum P.L.L.P. 4200 IDS Center 80 South.Eighth Street Minneapolis,MN 55402 Attn: Patrick Delaney,Esq. Doc# 1100691\7 7 NOW, THEREFORE, the parties, agreeing to be bound, have executed this Agreement effective as of the date first written above. CITY OF MOUNDS VIEW SPRING LAKE PARK-BLAINE MOUNDS VIEW FIRE DEPARTMENT By By Dan Coughlin Its: Its: Mayor By Charles S. Whiting Its: Clerk-Administrator • Doc# 1100691\7 8 APPENDIX A BUILDING INSPECTOR POSITION DESCRIPTION Position Description: _ Perform building,housing and fire inspections on residential,commercial and industrial properties to ensure compliance with existing city and state codes and policies governing new construction and existing structures. Main Duties and Responsibilities: • Provides a set number of hours per week in a specified time frame(to be mutually decided upon by the parties)whereupon the Municipality can schedule inspections. • Provides a set number of hours per week in a specified time frame (to be decided upon by the parties)to be present in Mounds View City Hall for resident walk-ins. • Provides guidance and assistance in all areas of building permit applications and reviews all submitted permits to ensure compliance with established state and local codes and ordinances. • Oversees and issues permits which are in compliance and provides assistance in identifying changes required in specifications to meet established codes. • Oversees the calculation of building permit fees in order to ensure that all fees are assessed accordingly. • Conducts on-site inspections to ensure compliance with existing codes including building, mechanical,plumbing, fire and housing. • Ensures all related paperwork is completed and full documentation is available for decisions related to the inspection process. • Assists with city, county, state, and federal programs by taking applications, performing inspections and completing paperwork necessary to provide eligibility for applicants. • Reviews contractor license applications for recommendation to the Mounds View City Council. • Investigates citizen complaints related to the building,housing,and fire code activities of the Municipality with the goal of resolving issues in the best interest of all concerned. Peripheral Duties: • Informs the Public Works and Community Development Director of any inspection related activities which require immediate attention or action. • Consults with the City Attorney as required to review and assure proper legal requirements are being met in all building, housing, and fire code activities, or to initiate legal action to ensure code compliance. • Reviews existing code and ordinances on an ongoing basis for consistency in ease of enforcement and interpretation and recommends modifications wherever necessary. • Attends meetings as assigned or as requested when matters relate to responsibilities assigned. • Assumes other responsibilities as apparent or as delegated. Doc# 1100691\7 9 Necessary Skills and Abilities: (A) Possess knowledge of uniform building codes and electrical codes, plumbing codes, mechanical codes,general construction codes,and a knowledge of carpentry work. Possess knowledge in electrical work, cement work, or plumbing, and skill in applying knowledge of national uniform building codes, zoning and land use applications. Knowledge of methods,materials,terminology and practices in general building construction. Knowledge of laws governing mining and general building construction. (B) Ability to establish effective working relationships with contractors,developers, architects, engineers, owners, developers, the general public and city personnel. Ability to read and understand complicated plans and blueprints. Ability to communicate effectively orally and in writing. (C) A valid state driver's license or ability to obtain one by start of employment. (D) One or more I.C.B.0 certifications,including but not limited to plans examiner,combination inspector. Minnesota Building Official Class II Certification required. • • Doc# 1100691\7 10 Item No. t Staff Report No. Meeting Date: August 23, 1999 • Type of Business: P.H. WK: Work Session;PH:Public Hearing; CA:Consent Agenda; CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Public Hearing to Consider Amending Chapter 202 of the Municipal Code, Entitled "Public Improvements" Date of Report: August 18, 1999 A public hearing is scheduled for 7:20 to consider amending Chapter 202 of the Municipal Code Entitled"Public Improvements". Staff provided Council with a report at the last Council meeting which briefly outlined the possible proposed changes in this chapter,which deals with • assessments. Staff has included the changes to the Ordinance which are in bold print. Blanks have been inserted for the amount of the improvement that will be assessed. I have included the Ordinance for Council's review and comments and a previous staff report identifying various pavement rehab methods and cost estimates. Taken from Staff Report of August.9, 1999: The Ordinance will include blank amounts of the percentage of the assessment for street improvements including total reconstruction, overlays,mill and overlays and recycle and overlays. Also included will be verbiage relating to the percentage of pavement assessed, percentage of curb and gutter assessed, percentage of a MSA street project assessed and language regarding the assessment of improvements performed on a County or State Highway. County Road H2 will also receive turn back funds which will be addressed. The issues of sidewalks/ pathways and mailbox structures can also be discussed and incorporated. Upon final Council approval on the percentages assessed, staff will draft a final copy of the Ordinance for formal approval. The City Attorney will be consulted for the appropriate format and language. This copy is for discussion purposes. Following the public hearing staff requests Council direction as to the final percentages assessed on public improvements. ichael Ulrich, irector of Public Works • Item No. Staff Report No. • Meeting Date: July 6, 1999 Type of Business: W.K. . WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council• From: Michael Ulrich, Director of Public Works Item Title/Subject: Review of Streets Policies Date of Report: August 18, 1999 Staff has copied the staff report that was for the public hearing on June 28 to this report. It highlights some of the changes that will be necessary to adopt the various recommendation of the Street Committee. Two major items recommended by the committee were to consider the existing design/width of the particular street section the standard by which future projects would begin at. This change would require a resolution amending the resolution that earlier set the construction standards for all streets. The second recommendation of the committee was to lower the percentage assessed to the property owners from 50%to 20 -25%. This percentage (50%), is the same for water and wastewater main replacement/improvement. This reduction would require an amendment to the Ordinance that established the current percentage. Staff will seek Council's direction for preparation of these amendments following the Public Hearing. Staff has requested budgetary quotes from a couple of construction companies for various pavement rehabilitation methods. These estimates may prove helpful to Council in determining any percentages of assessments for various rehab methods. In an effort to reduce a lump sum street or utility assessment, staff is seeking input from Council regarding a possible wastewater system improvement flat charge and possibly a referendum question on the 2000 election ballot for additional tax increase beyond the levy limits forfuture street improvements. This question could provide`valuable input to'the City Council and residents as to the direction the City should proceed in it's future street projects. Staff has received few of the pavement rehabilitation method cost estimates for Council's review and comments. These estimates are based on a street width of 28,just for average calculations. Actual street widths would be adjusted accordingly. The various strategies for rehab are recommended based on the Pavement Condition Index(PCI). If the PCI is higher,the required • amount of the pavement repair and preparation will be less,thereby lower the amount of the improvement. The improvement estimates are listed from high PCI to low. * Method#1 1 '/2" Overlay @ $3.60/sq.yd $11.20 per foot for total width $ 5.60 per foot for Y2 street width(one side) $448.00 improvement cost for typical 80' lot City of Mounds View Staff Report August 18, 1999 Page 2 * Method#2 1" milling with 1 1/2"wear overlay $12.75 per foot for total width $6.40 per foot for 1/2 street width(one side) $509.00 improvement cost for typical 80' lot p * Method#3 Recycle existing road. 1 1/2"base+ 1 1/2"wear ** $14.95 per foot for total width $7.50 per foot for 1/2 street width(one side) $596.00 improvement cost for typical 80' lot ** This estimate does not include a surmountable bituminous curb. * These estimates do not include any utility structure adjustments, driveway apron paving or boulevard and/or landscaping improvements. Staff has also received a budgetary estimate for lining existing sanitary sewer mains in a project area. Lining of the City main lines would obviously not correct any deficiencies or defects in the • residential service. This price would be $36.00 per lineal foot for an eight inch main. Utilizing the same scenario as above, the estimates for this improvement are as follows: 8" Sanitary Sewer Main Lining $36.00 per foot for total width $18.00 per foot for 1/2 street width(one side ) $1,440.00 improvement cost for typical 80'lot In light of time schedule for any future improvements and the relatively reasonable expenses associated with any combination of the street rehab methods and sanitary sewer lining, staff would suggest that these type of improvements be assessed at rate of 100 %residential. When the residents wish to have curb and gutter installed, the City might contribute to the costs of the curb and gutter. In an MSA project,the residents could be assessed for the maximum rehab method,together with any utility improvement that might take place. . These are just a few project estimates and one method of financing future street and utility projects. There are as many alternatives as one can think of, each with their own pros and cons. Staff is seeking additional Council input and ideas. Michael Ulrich, Director of Public Works 4 ORDINANCE NO. 600 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 202, SECTION 202 . 09 OF THE MOUNDS VIEW MUNICIPAL CODE VIEW ENTITLED "PUBLIC IMPROVEMENTS" The City of Mounds View ordains : SECTION I Chapter 202 . 09, Subd 2 of the Mounds View Municipal Code is amended to read: Subd.2 Improvement Type and Apportionment of Cost : a. Street Reconstruction Including Curb and Gutter. The cost of street reconstruction shall be recovered by the adjusted front footage method. The front footage rate shall be determined by dividing the project cost by the total number of adjusted front feet in the project area x the individual adjusted front footage x one-half ('2) . The assessments per adjusted front foot may vary depending on the underlying zoning of a parcel . Assessments for residential properties which are on collector or arterial streets, (MSA) shall be assessed for % of the pavement surface equally divided by both sides of the street. shall be adjusted so that the amount of the assessment shall be the same as if the project were constructed to residential street standards . a.l. Residents requesting Curb and Gutter installation on a construction project will be assessed % of the total cost of the Curb and Gutter which will include engineering, additional •removals, base and all other associated expenses. a.2 . % of the turn back funds received from Ramsey County will be applied to the new construction or pavement cost of the road that was received. The remaining cost shall be recovered by means of the general ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. b. Street Resurfacing. Street resurfacing is commonly known and referred to as street overlaying whereby a new bed of road material such as bituminous is installed over an existing paved road to a specific thickness . Assessments shall be determined by the adjusted front footage method at % percent to properties on both sides of the street. A mill and overlay to an existing paved road will be assessed by the adjusted front footage method at % percent to properties on both sides of the street. A recycle and overlay to an existing paved road will be assessed by the adjusted front footage method at % percent to properties on both sides of the street. c. Sidewalk. Sidewalk improvements may be done in conjunction with a street reconstruction or as a separate project . In any event, cost of sidewalk improvements shall be recovered by means of the general ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. Sidewalks are generally installed on the City's major streets, which will connect several neighborhoods and community attractions in a logical pattern. d. Sealcoating. Sealcoating, patching and cracksealing are considered general maintenance activities and the expenses of such acts will be paid for by ad valorem property tax or any other funds available to the City at that time. e. Sanitary Sewer and Water Mains . Repair and replacement of sewer or water mains is usually done in conjunction with a street reconstruction project and the cost of this work should be included as part of the total major street project cost and should also be considered to be included in the rate assessed for street reconstruction. If it is determined that the repair and replacement work results in a greater benefit to some properties and not to others, the Council should consider establishing a different assessment rate based on the benefits received. Sanitary sewer and Water Main replacement will be assessed at %. f. Sanitary Sewer and Water Trunk Improvements. Trunk sewer and water mains are usually designed to carry larger volumes of flow than are necessary within an immediate property area in order to serve additional properties beyond the area of their immediate placement . Therefore, 100 percent (100%) of the cost of trunk improvements will be assessed on a unit basis to all properties within a district deemed to be benefitted from the trunk improvements. g. Sewer and Water Services. Individual sewer and water services benefit only the properties they serve and 100 percent (1009c) of their cost shall be assessed to the property for which they are installed. h. Drainage Improvements . Storm drainage and ponding/basin systems are usually constructed to serve a specific drainage or "watershed" district. These drainage districts have trunk lines, which are large diameter • pipes that transport large volumes of water from one or more drainage districts . Property within drainage districts that would receive benefit from a trunk storm sewer, would be assessed a unit amount of $400 . 00 per lot for a single family residential lot . This amount would be determined and adjusted annually by resolution using the Engineering News Record (ENR) . Multifamily housing lots that exceed 1/3 acre would be assessed based on the ' number of acres, multiplied by the unit cost of $1,200 .00 per acre. Commercial / Industrial property would be assessed based on the number of acres that are determined to benefit from the trunk line multiplied by the unit cost of $1, 200 . 00 per acre to a maximum amount of three (3) acres or $3, 600 . 00 . The remaining cost will be paid for by the Surface Water Utility and/or by an ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. Should a project be • initiated on a particular street that requires storm sewer laterals which would be connected to the trunk lines, the Surface Water Utility would fund these expenses . I . Special Conditions. Special consideration shall be given to the "age" of a street or utility system when determining the proportion of cost to be assessed to benefitted properties. If it is necessary to reconstruct or resurface a street or perform major repair/replacement work on sewer and water utilities, before a reasonable amount of time (10 to 12 years for resurfacing, 12 to 17 years for partial reconstruction and 17 to 25 years for total reconstruction) the assessment shall be calculated on a pro-rated basis . The remaining cost shall be recovered by means of the general ad valorem property tax paid by the entire community or by other. funds that may become available to the City for infrastructure cost • recovery. J. In projects involving new street construction, and mill and overlays, mailboxes will be grouped on gang posts in numbers logical to the spacing required. This practice will insure the proper placement of the mailboxes,reduce potential roadside hazards, and generally clean up the edge of the street. The cost of the new posts and installation will be added to the project. Residents of overlays and mill and overlays may request the new posts and installation, which will be added to the cost of the project. Section II . Chapter 202 . 09 Subd 3 of the Mounds View Municipal Code is amended to Read: Subd. 3 METHODS OF ASSESSMENT a. The nature of an improvement determines the method of assessment. The objective is to choose an assessment method which will arrive at a reasonable, fair and equitable assessment which will be uniform upon the same class of property within the assessed area. The most frequently recognized assessment methods are: the unit assessment, the front footage assessment and the area assessment . Depending upon the individual project, any one or a combination of these methods may be utilized to arrive at an appropriate cost distribution. City staff will consider all methods and weigh their applicability to the project and present a recommendation to the City Council in the form of a mock assessment roll (or rolls) . A description of each assessment and its corresponding policy application is presented. A separate section (Section III) will identify the appropriate matchup of method with a specific type of project and analyze why each is generally used. The purpose of assessment formulas is to allocate assessed costs among benefitted properties, the formula should result in a allocation of assessments which is reasonably related to the benefit received. Any one predetermined formula will not be appropriate in all cases because of circumstances unique to the relationship between the specific project and the specific properties benefitted. When considering an assessment method or formula for any given project, it may be necessary to • combine assessment methods or to modify the methods described below. Therefore, the following description of methods of assessments should be regarded as guidelines, which may not be appropriate in all cases . b. Unit Assessment. A unit assessment shall be derived by dividing the total project cost by the number of Residential Equivalent Density (RED) units in the project area. A RED unit is defined as a single family residential unit. All platted and unplatted property will assigned RED unit values equivalent to the underlying zoning. When the existing land use is less than the highest and best permitted use, the Council may consider the current use as well as the full potential of land use procedures will apply when calculating adjusted front 411 footage. The selection of the appropriate procedures will be determined by the specific configuration of the parcel . All measurements will be scaled from available plat and section maps and will be rounded down to the nearest IA foot dimension with any excess fraction deleted. e . Categorical type descriptions are as follows : • Standard Lots Rectangular Variation Lots Triangular Lots Cul-de-sac Lots Curved Lots Irregularly Shaped Lots Corner Lots Flag Lots Double Frontage Lots The ultimate objective of these procedures is to arrive at a fair and equitable distribution of cost whereby consideration is given to lot size and parcels are comparably assessed. • SECTION III . This ordinance is effective thirty days after its publication. Introduced and read by the City Council of the City of Mounds View on April 28, 1997 . Read and passed by the City Council of the City of Mounds View this 12 day of May, 1997 . ATTEST: MAYOR (SEAL) ADMINISTRATOR • �s 3 : 470 Pillsbury Center a h�. ee _J, 200 South Sixth Street : :.' Minneapolis MN 55402 (612)337-9300 telephone Graven (612)337-9310 fax CH AR TER ED http://www.kennedy-graven.com ROBERT C.LONG Attorney at Law Direct Dial(612)337-9202 email:rlong cCi kennedy-graven.com July 12, 1999 Mr. Charles S. Whiting City Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Re: Personnel Policy Revisions Our File No. MU210-018 Dear Chuck: Pursuant to your request I have reviewed our file and correspondence as to suggested revisions for the draft personnel policy for the City of Mounds View, as well as made a determination as to costs associated with final revisions for the draft policy. It appears that the draft policy was last revised by the City in December of 1997. Subsequent to that time, Mr. Scott Riggs of my office forwarded correspondence to Mr. Bruce Kessel as to the various proposed revisions to the December 1997 draft. It does not appear that any of these proposed revisions have been incorporated into the policy at this time. Based on Mr. Riggs' March 9, 1998 letter and March 3, 1998 memorandum, it would appear that, barring any further revisions or modifications by the City Council, the personnel handbook could be completed within 20 hours or an amount not to exceed $2,300.00. Any additional modifications or requested revisions would result in an amount beyond the above noted cost estimate. JPD-153046 KG400-1 Mr. Charles S. Whiting July 12, 1999 Page 2 I have enclosed a copy of Mr. Riggs' March 9, 1998, correspondence and accompanying March 3, 1998 memorandum for your reference. Please feel free to contact me with any questions you may have regarding this matter. Sincerely, KENNEDY & GRAVEN, CHARTERED Robert C. Long Mounds View City Attorney RCL:sms Enclosures JPD-152601 KG400-1 470 Pillsbury Center Kennedy 200 South Sixth Street Minneapolis MN 55402 (612)337-9300 telephone Graven (612)337-9310 fax CHAR T E R E D e-mail:attys@kennedy-graven.com SCOTT J.RIGGS Attorney at Law Direct Dial(612)337-9260 e-mail:sriggs@kennedy-graven.com March 9, 1998 VIA FACSIMILE AND REGULAR MALL Bruce Kessel Finance Director City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 RE: Personnel Policy Proposed Revisions Dear Bruce: Enclosed please find a memorandum outlining various suggested revisions to be made to the proposed Mounds View Personnel Policy. I had hoped to have Mr. Bob Long review the enclosed memorandum and to discuss this matter with him prior to his leaving for the National League of Cities conference, unfortunately, because of his schedule, such a discussion has not yet occurred. I keeping with the intent of the correspondence that Mr. Mac LeFevre and I previously forwarded to Ms. Lynnette Morgan, the accompanying memorandum should serve as a starting point for further revisions to the draft policy. As we had discussed, in order to keep this matter moving along, this memorandum was prepared in an attempt to revise the policy to the best extent possible until a new human resources staff person can be hired by the City to further review and work on this matter. Once such a person has been hired, I would suggest that a meeting be scheduled between all of us to discuss this matter more fully and to determine how best to complete the policy. Input from the person who will be responsible for the day-to-day workings and implementation of the personnel policy would appear to be appropriate before making further extensive revisions and/or proceeding to final adoption of the policy. SJR139510 MU210-18 March 9, 1998 Page 2 If you should have any questions regarding this matter, please feel free to contact me. Sincerely, /i co J. :' ',_s SJR:s Enclosure cc: Mr. Chuck Whiting Mr. Bob Long Mr. John M. LeFevre SJR139510 MU210-18 MEMORANDUM TO: BRUCE KESSEL, RCL, JML and FILE FROM: SJR DATE: March 3, 1998 RE: Mounds View Proposed Personnel Handbook comments The following is a summary of the reviews conducted by Mac LeFevre and Scott Riggs of the proposed Mounds View Personnel Policy, including a list of comments, possible revisions, etc. regarding the proposed policy. 1. First page of introduction--in the fourth paragraph, second sentence, add the word "contract" between words "not terms". 2. In the first sentence of the City Organization paragraph,insert the phrase "of Government" between the words "form adopted". 3. The second page of the Introduction section, in the Finance and Administration paragraph, insert a comma between the words "recruitment hiring". 4. In the second sentence of the Uniformed Personnel paragraph of Section 1.01, insert the phrase "by all required employees" between the words "work unless"; in addition, strike the word "their" and insert the word "the" instead in this sentence. 5. In the second sentence of the "Casual Day" paragraph of Section 1.01, insert the word "each" between the words "inform employee". 6. Section 1.05 should be modified to reflect an "At-Will" employment relationship, modified to include more discretion to the city council/city administrator, and also modified to clarify the relationship between the authority of the city administrator and the city council as to discipline/terminations. Thus, language similar to the following should be inserted into Section 1.05, with the original language of Section 1.05 being stricken in its entirety: SJR137536 PN210-18 - At Will Employment All City employees are hired on an at will basis. This means that the employee may terminate employment for any or no reason at any time without notice and the City may terminate the employee's employment for any or no reason at any time without notice. Dismissals, Suspension, Demotions and Other Discipline Several types of discipline may be imposed by the Clerk-Administrator. These include but are not limited to verbal warning, written warning, suspension, demotion and dismissal. Discipline may not necessarily be imposed progressively and the Clerk-Administrator may immediately dismiss an employee where appropriate. The City does not have employment contracts with its employees. Employment with the City is at will so that the employee may terminate employment for any or no reason at any time without notice and the City may terminate the employee's employment for any or no reason at any time without notice. Where the employee so requests in writing, within five (5) days of termination, the City will inform the employee of the reason for termination within five (5) days of receipt of the employee's request. 7. Is Section 1.07.A. ADA grievance policy different from regular grievance policy? In addition, remove reference to "legal" procedure in the third paragraph. In the "Second Step" paragraph, insert the word "the" before the second reference to "City Administrator"; likewise. for consistency sake, capitalize the last reference to "City Administrator" in the "Second Step" paragraph. 8. Clarify the jurisdiction of the federal agencies which receive ADA related complaints. 9. Should the limitation period referencing Minn. Stat. § 363.03, Subd. 3 be omitted? A review of the statute leads to the conclusion that the 1 year period referenced is modified under certain circumstances. Likewise, what if the statutory time period changes but the Handbook is not properly updated? 10. In the second sentence of the fourth paragraph of the Policy Guidelines section of Section • 1.07.B., the word "not" should be changed to "no", and the remainder of the sentence must be modified to make sense. 11. In the second paragraph of Section 1.07.C., the words "disability" and "age" are referenced twice. SJR137536 MU210-18 12. In the fourth paragraph of Section 1.07.C., the word "the" should be removed from before the phrase "Equal Employment Opportunity". 13. Does the City have an Affirmative Action Plan?--if so, why? 14. Section 1.10-this is being reviewed by DJG. Note that the fourth and fifth paragraphs of Section 1.10.A. are somewhat inconsistent as to the ability of the City to terminate for violations of the policy, e.g., the section appears to suggest that there would be no grounds for termination if an employee satisfactorily completes a drug abuse assistance or rehabilitation program. 15. In the stand-alone sentence after the first paragraph of Section 1.13,the word "employees" should be modified to include an apostrophe as follows: "employee's". 16. In the first sentence of the last paragraph of Section 1.13, the term "employee designate" needs to be defined of completed. 17. As to section 1.15, it may be best (in light of possible future statutory changes) to omit the listing of "public data" (presumably from Minn. Stat. § 13.43, Subd. 2) to avoid confusion and because the listing is not complete as to what is set forth in the statute. It appears that an attempt was made to follow the requirements of Minn. Stat. § 13.04, Subd. 3, however, some provisions noted in the Handbook are not correct and the last two paragraphs of Section 1.15 should be modified. 18. In Section 1.17, in the last sentence of the third paragraph, the word "be" should be inserted between the words "to given". 19. In Section 1.20, in the first sentence under the heading "Procedures" the word "facts" should be substituted for the word "fact". In "Step 5," a comma should be inserted after the word "level". 20. In Section 1.23, in the third sentence of paragraph B. on Application Forms, the word "applications" should be changed to "applicants". In the second sentence of paragraph F. on Pre-Employment Background Check, the word "a" should be inserted between the words "undergo criminal". 21. For Section 1.27, the section heading should be located on the same page as the body of the policy. In the first sentence of the second paragraph of this section, reference to "just cause" should be omitted and the sentence should be replaced with the following language: "Conduct found to be in violation of this policy may subject the perpetrator to discipline." SJR137536 MU210-18 22. In Section 2.01, the second "if' in the second sentence of the third paragraph of this section should be replaced with the word "is". In the paragraph entitled "Duration," the word "their" in the second paragraph, item number 1, should be changed to "his or her". 23. In Section 2.05.A., in the last bullet-point of the second paragraph, the word "hours" should be added after "1,250". In addition, the first sentence of the second paragraph of the subheading "Use of Vacation, Sick Leave and Ioliday Pay," does not make sense and should be revised accordingly. 24. In the third paragraph of Section 2.05.D., the word "the" before "1,040 hours" should be replaced by the word "than". 25. In Section 3.01.H., references are made to "Stanton Adjustments" ("will be made") which should have already occurred. Why are such references included in the policy? 26. Is the heading for Section 4.01 (Disabled Employees) appropriate? 27. In reflecting the "at-will" employment relationship of the policy, the first sentence of Section 4.05 should be modified to read: "The City may dismiss any employee for any or no reason at any time without notice." 28. The meaning of the second sentence of the second paragraph of Section 4.15 is unclear. What is this sentence supposed to mean? 29. The word "they" in the first sentence of the second paragraph of Section 4.20, and the first sentence of Section 4.25 should be changed to "he or she". 30. The "Waiver and Release of Information" form attached to the policy must be modified to meet the requirements of Minn. Stat. § 13.05, Subd.4.(d), specifically, an expiration date not to exceed one year must be included in the form. SJR137536 MU210-18 • 47a Pdasbury Center Kennedy 200 South sixth sn+eet Minneapolis MN 55402 �f (612)337.9300 tdephonc 1 rat en I (G12) 37-931o'Eas o-dnadl:arr {Denney-grdvez.ama • CHARTERED • • Starr.1.RIGGS Marcy st L*. plied OW(6121337-9264 January 5, 1998 • VIA Ms. Lynette Morgan 1rAC5IMIt.E Assistant to the City Administrator Q�1`cz k- City of Mounds Viewalk,5' 0-4 2401 Highway I O r�,� r 4an? Mounds View. MN 55112-1499 5,e �j lcc7 • o 1 v RE: Personnel Policy Review Initial Comments ,,� ,o` u.:.. Our Pile No.: M1J210-18 �n ri � Dear Ms. Morgan: • Pursuant to out conversation last week regarding this matter, please find following my initial comments as to my review of the draft personnel policy for the City of Mounds View. My comments are in addition to those previously provided to you by Mr.John M.LeFevre,Jr. of our office. Both sets of comments are provided as a means to initiating discussion as to the draft pommy.. As to general comments forthis matter.please note that at this point in time I have reviewed the draft policy as to general concepts and issues rather than as a proof reader. However.please note that there appear to be a few typographical errors in the draft policy which should be removed upon a final proof reading of the policy. As to specific provisions contained in the draft policy,please note first off that I concur with the suggestions and issues raised by Mr. LeFevre. All four of the specific matters raised should be clarified in the further revisions of the draft policy. My other specific comments are as follows: 1. In Section 1.30 of the.draft policy, reference to Minn. Stat, § 13.03 should contain s. caveat that the list of "public" data is not exhaustive and ' o'.. 2. , Section 3.10 of the draft policy, it may be more appropriate to reference the statutory holidays (see Minn. Stat. § 645.44, subd. 5) as it appears that the City has included an extra holidayzg those listed. 3. In keeping with the "employment-at-will" notion for the draft policy, Section 4.25 should 57R13b071 Mt2210-L8 Page 2 . Januar.),5. 1998 be revised to state that employees should "endeavor" or "attempt" to submit a written notice at least two weeks in advance of a voluntary resignation from City employment, rather than stating that an employee "must" submit such notice. 4. The table of contents of the draftll Po •cY makes'tefetence to a Section Five: Misc. Policies. which was not provided for my review. While all four of the noted provisions in Section Five should be properly reviewed, two in particular. Gifts and Gratuities, and Policy [on] Personal Use of City Property should be carefully reviewed. Please note that both of these issue areas create substandal administrative difficulties for cities,are subject to various statutory and court made requirements, and in the case of use of city property, may expose the City to unintended insurance liability. (Please note that the LMCIT generally encourages that such "use of city property" policies be repealed.] G 1 i c As to procedural aspects for -..,_., , •.. •. tryCity l�.as you are aware,the Council will need to - '.. City Code Title 300 if a •- onnel policy as presently proposed is to be utilized by the City. In a•r. .., + •noel policy would then have to be adopted by either motion.of resolution of the Council. Both the personnel policy, as well as the adoption mechanism (either motion or resolution), should contain a clear statement that the new personnel policy supersedes all previously existing personnel policies and that any and all previously existing personnel policies are revoked and rescinded in their entirety. The City should also ensure that the draft policy is the only policy in existence upon adoption by distributing the policy to all present and future employees, with each employee then in turn acicavIedging receipt of the new policy. Such a procedure will prevent confusion among all parties should reference to the personnel policy be made in the future. After the City Council has had a chance to review the draft policy, please let me know how the Council desires to proceed with any of the suggested substantive changes noted herein or in Mr. LePevre's letter. After a revised draft policy is completed. I would then suggest that a fis+at review of the draft policy once again be made as to both substantive content and stylistic issues. Thank you for your assistance with this matter. • Sincere! , - • P, • /0- Scott J • SJR:s cc: Mr. Chuck Whiting, City Administrator Mr. Robert C. Long, City Attorney Mr. John M. 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CI � 0 v � 0 a k r O N V p o a. bA o . p o 0 o . a, o eel A a ,z A a y os A a y cl A a ct d A f:1-( °, r� � w � ze 4d Hd 11111 Property Records and Revenue Brian Ducklow,Valuation Division Manager Mt 848 Government Center West 50 West Kellogg Boulevard Fax: 266-2001 RAMSEY COUNTY St.Paul,MN 55102-1695 TDD#: 266-2170 September 8, 1999 Mr. Chuck Whiting City Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Dear Mr. Whiting: Enclosed is the 1999 Valuation Summary Booklet which is provided to you annually. Also enclosed is a chart specific to Mounds View. This chart shows the percent of change in values for your municipality, and the percent of properties that fall into each percent change category. If you have any questions about how these statistics were derived, please call Paul Montgomery, Research & Statistical Analyst, at 266-2105. We understand that the type of information contained in the summary booklet can be overwhelming and confusing, and we would like to offer our services to you in providing a better understanding of the material. Arrangements can be made through my office at 266-2150 for someone to meet with your staff at your request. If there is any other information that we can help you with, please give my office a call at 266-2150. Sincerely, 4k liza144) etc Brian M. Ducklow, SAMA County Assessor /veh Encl. (2) forms\municipa.frm Minnesota's First Home Rule County printed on recycled paper with a minimum of 10%post-consumer content (4ecME) C 2 60 FE e 0 i E/ N U- O W csi o . LJ e Z O T I e U w TO W eind+ Z (/) ., W 0 (1/ C3) U W w 0 1 � � W 1— > w Qort > < � wao I— W z LLJ _i 09 Et z .. 0 Q (neo 0 � co L L C 0 8 In O c::::. kr) O kl"i 0 0 W d' d' M M N N 1--( /--{ 1111 111111111k • 111 RAMSEY COUNTY 1999 � VALUATION SUMMARY REPORT RAMSEY COUNTY DEPARTMENT OF PROPERTY RECORDS AND REVENUE DOROTHY McCLUNG, DIRECTOR BRIAN DUCKLOW, COUNTY ASSESSOR 1 113 Ramsey County Property Records and Revenue Valuation Division Brian Ducklow, Manager& County Assessor Victoria Halverson, Administrative Secretary Teresa Novak, Supervisor, Residential Greg vonRothkirch, Supervisor, Commercial (651-266-2131) & Petitions (651-266-2131) Real Estate Appraiser IV Real Estate Appraiser III -Appeals Bridget Carlson Dave Anderson Mary Jane Peterson Real Estate Appraiser IV Real Estate Appraiser III Marri Renne Sue Barkwell Laura Fridgen Real Estate Appraiser III Brett Larson Dennis Bellows Virginia Mars Bob Burns Deloris Nielsen Marvin Deick Georgia Plaster Dennis Elvidge John Wartman John Evans Mark Ginther Real Estate Appraiser II Donna Hogan David Vik Dale Melberg Luke Walbert Kent Smith Matt Zellmer Jill Hanson, Supervisor, AIMS Section Real Estate Appraiser I (652-266-2131) Corey Erickson Ann Miller Mary Weber, Supervisor, Appraisal Services Kelly Stewart Clerk IV Sally Peters • Tax Clerk I Rick Simmer, Supervisor, Homesteads & Carol Seffl Abatements (651-266-2121) Tax Clerk II Kathy Jennings Clerk IV Dorothy Machado Doris Listner Colleen Mackey Bev Peterson Maureen Ridge Sharon Wynn Tax Clerk I Clerk Typist III Jackie Wegwerth Mike Crisler Julie Klegin Clerk Typist III Barb Noha Donna Berglund Jennifer Rutzick Renate Courtright Deborah Delange Management Analyst II Garda Gorman Gerry Bach Jonnielyn Marson Linda Rooney Research and Statistical Analyst Paul Montgomery John Jacobson, Supervisor, Land Records (651-266-2181) Property Description & GIS Tech II Debbie Beringer Tax Clerk II Cindy Bush TABLE OF CONTENTS Page No. Letter of Transmittal 1 Understanding Your Property Assessment 2 1111 Median Change by City 4 Market Value Percent Change 9 5 Change in EMV from 1998 to 1999 10 IEstablishing Market Values 11 The Computer Assisted Mass Appraisal Process for Residential Properties in Ramsey County 13 Frequently Asked Questions 14 Valuation Notice 16 Limited Market Value 18 Abatement Policy 19 Class Rates Set by State Legislature 21 Factors That Affect Taxes 22 1999 Property Taxes for St. Paul Properties with Identical Values, Pk but Different Classifications 23 i 1 I . ED Property Records and Revenue . PAY IBrian Ducklow,Valuation Division Manager 848 Government Center West 50 West Kellogg Boulevard Fax: 266-2001 waMSEY COUNTY St.Paul,MN 65102-1695 TDD#: 266-2170 MEMORANDUM IIDATE: June 11, 1999 II TO: Ramsey County Board of Commissioners Paul Kirkwold, Acting County Manager Dorothy McClung, Director, Department of Property Records & Revenue I FROM: Brian M. Ducklow Ramsey County Assessor IISUBJECT: 1999 MARKET VALUATION SUMMARY The Ramsey County Assessor's Office has completed its work for the 1999 assessment that will be the basis for the taxes to be paid in 2000. The accompanying material will provide the reader with an overview IIIof the scope and magnitude of the valuation increases from the 1998 to the 1999 assessment year. The real estate market has been extremely active and vibrant this past year.The valuation staff has analyzed more than 8000 real estate transactions.These sales transactions provide the basis for the changes in the assessed market values. The increases in the market value of properties are being fueled by low interest rates and an overall robust economy.Also, demand for housing is increasing faster than the supply causing market values to rise rapidly. III Commercial and apartment properties have also shown a significant increase this past year. Again, this is • a result of the factors listed above. The increases in both the residential and commercial sectors are pi 'broad-based" in that all classes and most types of properties were increasing in value, and that a large majority of the properties in Ramsey County will see an increase in their estimated market value for the 1999 assessment. This broad-based increase in market values will help cushion the potential tax increases that taxpayers would pay in 2000. In addition, the legislature imposed new limits on the increases on the taxable market value for residential properties. The new taxable limits passed in the recently concluded legislative session IIlimit taxable increases in market value to 8.5 percent on most properties. This change should serve to hold down the potential tax increase in 2000 for residential property. Overall Residential Commercial/Industrial Apartments IIRamsey County 9.11% 9.43% 8.66% 7.31% City of Saint Paul 9.95% 11.14% 7.88% 6.62% IIIF pi Suburban Ramsey County 8.45% 8.18% 9.40% 8.47% Please read the accompanying material. If you would like further information about these changes,we 0 would be happy to provide you that information. We can be reached at 651-266-2131, Monday through Friday, 8:00 a.m. to 4:30 p.m. I . 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C W O1-- 2 ; U Qco cx7 Z r, > 0 W z W c Q 0Q W .- 0 � 2 O © tnO © E-- M N N 1 W wWaUWzh • 9 S 111 CHANGE IN EMV FROM 1998 TO 1999 9 (RESIDENTIAL) (SINGLE FAMILY)* IIIOVER -1%TO NO 1%TO 5%TO 10%TO MORE MUNICIPALITY -5% -5% CHANGE 5% 10% 20% THAN 20% 5 1 St. Paul 0 0 1 29 18 50 2 25 Arden Hills 0 0 3 44 24 28 1 I 33 Falcon Heights 0 0 1 51 23 25 0 37 Gem Lake 0 0 6 7 24 54 9 I 47 Lauderdale 0 0 0 23 42 27 8 I53 Little Canada 0 0 1 44 25 29 1 57 Maplewood p 0 0 1 44 26 28 1 II 59 Mounds View 0 0 1 42 25 31 1 63 New Brighton 0 0 1 49 20 30 0 67 North Oaks 1 0 5 43 16 35 1 69 North St. Paul 0 0 1 60 20 17 2 I 79 Roseville 0 0 1 44 26 28 1 81 St. Anthony 0 0 3 32 21 43 1 a 83 Shoreview 0 0 2 60 18 20 0 1 85 Spring Lake Park 0 0 3 39 19 39 0 89 Vadnais Heights 0 0 0 41 24 34 1 III 93 White Bear Lake 0 0 1 43 26 29 1 97 White Bear Town 0 0 1 54 23 21 1 I OVERALL II PERCENTAGE 0 0 1 38 20 39 2 *"0"MEANS LESS THAN .5% I I valsum\change.emv 10 ESTABLISHING MARKET VALUES The purpose of the assessment process is to make an accurate estimate of the market value of each parcel of taxable property every year. Doing so requires current information about the properties being assessed and the local real estate market. The Ramsey County Assessor's Office maintains a record of every property in the County, including its size, location, physical characteristics and condition. This record is updated whenever new information becomes available - as the result of the four-year review, improvements being made to the property, or when a physical review is requested by the property owner. This information is computerized, allowing statistical comparisons of properties by type and location. It is important to know that assessors use a mass appraisal process for valuing residential property, which is different from the individual appraisal system used by mortgage companies and others. The mass appraisal system used in Ramsey County involves the comparison of thousands of properties with actual residential market sales from the same area and throughout the county. New homes, additions, and remodelings are valued based on their individual characteristics, their contributory value, and construction costs. Because the property assessment establishes estimated market values, having the local assessment system operate effectively requires as much information about the local real estate market as possible. The Assessor's office keeps a record of all property sales using the Certificate of Real Estate (or CRV) filed with the County for each property sale. The office also examines multiple sales; properties which have sold more than once over a period of a few years. After taking into account any physical changes that may have occurred, the Assessor is able to estimate what is happening to the real estate market over that period of time. All sales information collected by the Assessor's office is closely analyzed. Evidence suggesting a forced sale, foreclosure, sale to a relative, or anything but an arms-length transaction results in the sales information being discarded. This is important because the real estate sales information is the data base for the statistical comparisons necessary to make the property assessment. The accuracy of the Assessor's office estimated market values is measured by the sales ratio, which is the Assessor's estimated market value divided by the actual selling price. For example, a house having its estimated market value assessed at $90,000 and an actual selling price of$100,000 has a sales ratio of 90 percent. For municipalities in Ramsey County, the accepted range for the median sales ratio measurement is 90 percent to 105 percent. In other words, the median (or midpoint) of the sales ratios for all properties sold should fall within 90 percent to 105 percent. 11 I The Minnesota Department of Revenue conducts sales ratio studies in each municipality in Ramsey County every year. The most recent study, for 1998, compared sale prices which occurred between October 1, 1997 and September 30, 1998, with the 1998 estimated market values of those properties that sold. If a municipality ends up with a median ratio of less than 90 percent or more than 105 percent, the State Board of Equalization will step in and order adjustments, in increments of 5 percent, sufficient to adjust that municipality's ratio so as to fall within the 90 percent to 105 percent range. For the 1998 assessment, no such adjustment was necessary as all municipalities had ratios which fell within the State's guidelines. Another measure of the quality of an assessment is the coefficient of dispersion (C.O.D.). The C.O.D. measures the amount of spread on either side of the median ratio. For example, in comparing the quality of assessment of two municipalities, each having a median ratio of 95 percent, but one having a range of individual sales ratios from 50 percent to 150 percent, and the other having a range of ratios from 75 percent to 125 percent, it is obvious that the second municipality has the higher quality assessment. The C.O.D. can be described as the average percentage deviation from the median ratio, and the lower the C.O.D. the higher the quality of the assessment. Minimum standards, as established by the Minnesota Department of Revenue, are enforced by the State Board of Equalization. Ramsey County, however, has met those standards and, therefore, has had no State ordered changes in values as a result of the 1998 sales ratio study. 1 I I I I I i valsumlmktvals 12 THE COMPUTER ASSISTED MASS APPRAISAL PROCESS FOR RESIDENTIAL PROPERTIES IN RAMSEY COUNTY In our Computed Aided Mass Appraisal (CAMA)system, residential values are calculated by a statistical technique called multiple regression analysis which compares recent sales with property characteristics such as square footage (includes main dwelling, room additions, garage), age, number of baths,etc. This statistical analysis technique generates a property value for the subject property and five comparable properties. Each value has a set of terms called coefficients that corresponds to a given property characteristic. There are coefficients for square footage, age, number of baths, etc. The actual value of a property is determined by multiplying each coefficient times (X)the property characteristic value, such as age, and summing the terms. For example, the following coefficients would generate a value of$83,500: Attribute Coefficient Property Attribute Value Calculation (1) (2) (1)X(2) Bath 3000 2 (#of baths) 6,000 Age -500 5 -2,500 Square footage 40 2000 80,000 Total Value= (6,000-25,00 +80,000)= 83,500 Historically, the property attributes that contribute most to single family property values are: 1. Ground level area 2. Above ground area 3. Number of baths 4. Attached garage area 5. Age 6. Number of fireplaces 7. Lakeview 8. Condition of property 9. Class of property As stated earlier, our CAMA system creates one value for the subject property plus five additional values for five comparable properties. The sequence of calculating an estimated value for the given property or subject property is as follows: 1. These six property values are used to adjust actual sale prices of the comparable properties to the property being appraised. 2. The five adjusted sales prices are used to create what is called a weighted estimate of value. 3. The CAMA system determines an initial estimate of market value using a standardized appraisal process. 4. An appraiser reviews the CAMA estimate and adjusts the estimate if needed for a final value estimate. 13 Frequently Asked Questions About Estimated Market Values • 1. Why has my value gone up? 111 Property values are based on market values which fluctuate with general economic conditions such as interest rates, inflation rates, supply and demand, and changes in tax laws. By Minnesota state law, as property values change in the market place, those changes must be reflected in the assessor's estimated market values. 2. How does the assessor determine the estimated market value? The Ramsey County Assessor's office uses a mass appraisal process for estimating market values. This system involves the comparison of thousands of properties with actual market sales from the same neighborhoods. All sales information collected by the assessor's office is closely analyzed. The assessor's office adjusts market values by comparing properties that sold with properties that have not sold. This sales comparison provides the basis for the assessor's estimated market value. 3. Does the estimated market value increase at the same rate on all properties? No, it does not. There are differences between individualro p perties and between neighborhoods. In one area the sales may indicate a large increase in value in a given year. In another neighborhood there may be very little or no change in value. Different types of property within the same neighborhood may show different value changes. There are numerous factors to be considered in each property, which will cause value changes to differ. Some of the factors that can affect value are location, condition, size, quality, number of baths, basement finish, garages, and many others. 4. Can my estimated market value change even if the assessor has not been inside my property? Yes. Tassedphysartiortin County.he Even though essor thekeeps assessorrcorson may the have beenical chunableacerto go stics through ofeach yourprpepropertyythe, the estimated market value will still be reviewed based on existing records and sales of similar property. 111 5. What will happen to my estimated market value if I improve my property? Generally speaking, improvements that increase the market value of a property will increase the assessor's estimated market value. The following are typical improvements that will increase the estimated market value of your property: *Added rooms or garages * Substantial modernization of kitchens or baths * Central air conditioning * Fireplaces * Extensive remodeling Exemption for certain improvements House" p s is commonly known as "This Old and applies to homes 35 years of age or older. To qualify, the property must be the applicant's homestead in the year the improvements were made. If you have additional questions on "This Old House," please call 651-266-2131. 14 6. Will my estimated market value go up if I repair my property? Good maintenance will help retain the market value of your property. Generally, your estimate market value will not be increased for individual minor repairs such as those that follow. However, a combination.of several of these items could result in an increase in your estimated market value. * Replacing water heater * Repairing or replacing roof * Repairing porches or steps * Repairing original siding * Painting/decorating * Replacing plumbing or electrical fixtures 7. What can I do if I think the estimated market value is too high? You have the right to appeal the estimated market value. The methods of appeal are detailed on the back page of"Your Estimated Market Value Notice." valsum/questons.wpd 15 MD Notice of Your Property's 1999 Estimated Market Value This is not a bill Property Address Property I.D. Number RAMSEY COUNTY Taxpayer Property Class U U I I 1998 1999. Your Estimated Market Value IMPACT N YOUR PROPERTY E The 1999 estimatesfmarket value shown above is fhe value that welt affect the propeerty takes payable in 2000 What is Estimated Market Value?—The estimated market value is the assessor's estimate of what a property would sell for in an arm's length transaction. Market value is defined as the most probable price that a well-informed buyer would pay a well-informed seller for a property without either party being unduly pressured to buy or sell. State law requires assessors to value property at market value. What causes change in estimated market values? A property's value can change for many reasons. The most frequent cause of a change is due to economic and market conditions. The assessor's office studies these market conditions, and based on the characteristics of your property,the assessor estimates what your property would sell for on the open market. Property values do not necessarily change uniformly. If you believe your estimated market value and property class are correct, it is not necessary to contact us. Exemption for certain p improvements—It is commonly known as"This Old House", and it applies to homes 35 years of age, or older. To qualify,the property must be the applicant's homestead in the year the improvements were made. If you have additional questions on "This Old House", please call (651)266-2131. Preliminary Review—If you do not believe you could sell your property for the estimated market value shown above, please contact us. Our telephone number is(651) 266-2131. Or, you may visit us in person at 840 Ramsey County Government Center West, 50 West Kellogg Boulevard, Saint Paul. Often your questions can be addressed at this informal level. If changes are appropriate, we can make the corrections at that time. If we cannot satisfy your concerns, you may use the more formal review process. 16 A A Is your propertyvalue too high? ®® r ! Here's how you can check. ® In II 13 Do Some Research Research recent sales information for any properties similar to yours in location, size, age, etc. This comparison sho sale prices of these properties, not the assessors market value. Many local realtors, free of charge offer a market ar Supply this documentation to support your estimation of market value. Unfortunately,the amount of taxes, financial hardships, or other factors that do not affect market value, cannot be considered. Formal Review Process Or The Tax Court Route The Local Review Route Call,write or stop in to request the Board of Equalization You can go straight to the Minnesota Tax Court Appeal Form at: Property Records and Revenue, 50 West Kellogg Blvd.,#840, St. Paul, MN 55102-1657, (651)266-2131 This form must be postmarked by April 23, 1999. Include supporting documentation collected during your 40 research. Your appeal will be reviewed. If you are not satisfied with the results of this review, an appointment will be set for you at the: County Board of Equalization June 17-30, 1999 8:30 a.m. -4:00 p.m. You may appear before the board 40 • in person • through a letter • through a representative authorized by you. If you are not satisfied with the Board of Equalization's decision, you may appeal to the Minnesota Tax Court through the Small Claims Division or the Regular Division. 1jl Minnesota Tax Court y Small Claims Division or Regular Division • An Appeal must have already been through the • Any Property County Board of Equalization • Can appeal to State Supreme Court • Homestead or any property under$100,000 • Attorney typically used • Decision final-no appeal • Cost: $122.00 plus law library fee • Attorney not necessary • Cost: $25.00 plus law library fee All appeals to Minnesota Tax Court, based on this notice, must be filed on or before March 31, 2000. For specific instruction: Minnesota Tax Court, 25 Constitution Ave., St. Paul, MN 55155, or Ramsey County District Court, 600 Courthouse, 15 W. Kellc St. Paul, MN 55102. APRIL 23, 1999 DEADLINE 17 I LIMITED MARKET VALUE 111 An increase in taxable market value for residential, agricultural, and non-commercial seasonal recreational properties is limited. If a property's value increases due to an added improvement, there is no limitation on the value increase due to this improvement. However, if the property increases due to a revaluation, the amount of that increase for taxable purposes may be limited. An increase of 8.5% or more in estimated market value over the previous year's taxable market value will be limited. The new taxable market value cannot exceed the greater of either 8.5% of the preceding year's value or 15 percent of the difference between the current estimated market value and the previous taxable market value. 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E > C •n L ° aJ cC E N L O `- c V E �+ a) C 1Qm NQ ca _ �0 co co ° 0)" .0 � ° � � c oa -_ ca ° E a) 3 a a) U a_ C E y c cu •as c c a) a) 2 tceD U C N p c c a o ° a) u) a c co a 0 a � � (n acn ooc � "0oo � ° ° a) g U ° a)2E .cMT� Ea .acc � caa, ° aa) UU•a cu aaE ca c°) a.) ,- •E _o a) s ..-. c Lo Q ai > o ° ° ° IL1 CO -0 ❑ ce a) �. ❑= cn .a E .2 E 20 I I Property Class Rates Set by State Legislature I Percentage of Market Value I Rate for Rate for Rate for Rate for Property Type 1996 Taxes 1997 Taxes 1998 Taxes 1999 Taxes 1 Homestead 0 to $75,000 1 .00% 1 .00% 1 .00% 1 .00% I Over $75,000 2.00% 2.00% 1 .85% 1 .70% Non-Homestead (Single Family) 0 to $75,000 2.30% 2.30% 1 .90% 1 .25% I Over $75,000 2.30% 2.30% 2.10% 1 .70% Non-Homestead (Duplex or Triplex) I 0 to > $75,000 2.30% 2.30% 2.10% 1 .70% I Apartments 3.40% 3.40% 2.90% 2.50% Commercial/Industrial 0 to $150,000 3.00% 3.00% 2.70% 2.45% over $150,000 4.60% 4.60% 4.00% 3.50% r 1 I valsum\classrat.es 21 � Factors That Affect Taxes • Changes in the tax levy (or spending decision) made by the city, county, school or special taxing authority. • Changes in the market value of your property • Changes in the market values for the area or a f particular type of property • Legislative changes to the class rates • Legislative changes to state aid formulas • New taxes approved by referendum are applied to market value (not tax capacity) 1999 PROPERTY TAXES FOR ST. PAUL PROPERTIES WITH IDENTICAL VALUES, BUT DIFFERENT CLASSIFICATIONS Estimated Market Effective Class Value Tax Tax Homestead $70,000 $907.06 1.3% Non-Homestead (single family) $70,000 $1,351.00 1.9% Non-Homestead (duplex or triplex) $70,000 $1,837.36 2.6% Apartment $70,000 $2,702.00 3.9% Preferred Commercial $70,000 $2,657.66 3.8% Commercial $70,000 $3,796.62 5.4% Homestead $175,000 $3,462.80 2.0% Non-Homestead (single family) $175,000 $4,073.08 2.3% Non-Homestead (duplex or triplex) $175,000 $4,593.40 2.6% Apartment $175,000 $6,755.00 3.9% Preferred Commercial $175,000 $7,050.88 4.0% Commercial $175,000 $9,491.60 5.4% valsum\diffcla.ss 23 HUGHES & COSTELLO ATTORNEYS AT LAW 1230 LANDMARK TOWERS THOMAS R. HUGHES 345 ST.PETER STREET ST. PAUL,MINNESOTA 55102-1637 TELEPHONE(651)227-8427 Admitted in California FAX(651)227-8428 and Minnesota IT July 20, 1999 Acting Chief Dave Brick Mounds View Police Department City of Mounds View 2401 Highway 10 Mounds View, MN 55112 RE: Prosecution Contract for January 2000 through December 31, 2000 Dear Acting Chief Brick: Enclosed is a Municipal Prosecution Services Agreement which mirrors the one I submitted in the summer of 1997 for the years 1998 and 1999. The only change is in the monthly compensation. As you know this is a monthly flat fee which includes all costs relating to prosecuting Mounds View criminal cases, except for the rare occurrence of transcripts from court reporters, out of county subpoenas and filing fees should they be necessary for an appeal. It includes all secretarial, office supplies, travel, postage and similar expenses. If the City is interested in a two year contract I could also do that. Thank you very much for your consideration of this matter. Very truly yours, HU 3 S & COSTELLO ,° s R. Htghes TRH/cep Enclosure So4W,75 Municipal Prosecution Services The following is a summary of the prosecution work Hughes & Costello will do as Mounds View city prosecutors up to December 31, 2000: 1. Advising Police Agencies: The police, code enforcement officers and others submit investigatory reports and other necessary materials to the prosecutor for review. Our firm has an attorney available for consultations with police agencies throughout the work week, evenings and weekends. In this way, the defendants can be charged within the thirty-six or forty-eight hours rule as prescribed by the Minnesota Rules of Criminal Procedure. We will advise the police and other city departments on the appropriate action or follow up action to be taken in all cases submitted. 2. Ordinance Enforcement: A successful ordinance violation prosecution program includes two elements: (1) vigorous prosecution of ordinance violations, and; (2) keeping the ordinances current with other legal developments. We will work closely with the various City departments to enforce all City ordinances. Additionally, we will advise the Mounds View City Council as requested or required on all ordinance law developments and changes. 3. Employee Training: We will inform and advise the Mounds View Police and other city departments on legislative changes, case law developments, and courtroom procedures as requested. 4. Charging: All complaints will issue promptly. We will draft complaints for statutory and ordinance violations (petty misdemeanor, misdemeanor, and gross misdemeanor). All gross misdemeanor cases (aggravated DWI, gross misdemeanor DWI, gross misdemeanor assault, etc.) must start with a complaint drafted by the prosecutor. Misdemeanor and petty misdemeanor violations are sometimes initiated by the drafting of a complaint and sometimes initiated by citations issued by police agencies; thereafter, the prosecution must amend, recharge or reinitiate charges by filing a complaint. If probable cause exists, we will draft appropriate documents and arrange to have the complaint signed before a judge of the Ramsey County District Court. Further arrangements are then made to have the defendant appear in response to appropriate process. 5. Calendar Appearances: The City should be competently represented at every stage of the criminal process, and the prosecutor must be prepared. We will prepare, assemble and review all case files; draft any appropriate documents (motions, orders, etc.); appear for and represent the City of Mounds View at the arraignments; take necessary follow-up action (filing amended complaints, obtaining further records or documentation, directing additional investigation, etc.). The prosecuting attorney continues to handle any matter for which a further appearance is scheduled pursuant to the defendant's not guilty plea or continued arraignment. Additional calendar appearances include any continued arraignments, pretrial diversion, sentencing, post-conviction relief, etc. 6. Court Trials: Seemingly minor cases—but nonetheless important—are often resolved by non jury trials. We will represent the City by assembling a case file, notifying and/or subpoenaing all necessary witnesses, obtaining all necessary documentation (certified driving records, prior conviction records, insurance records, etc.), meeting with and interviewing witnesses, presenting the City's case and attending any subsequent proceedings (sentencing, probation revocation, etc.). Typical court trial cases include minor traffic violations (speeding, stop signs, lane use, etc.) and minor criminal matters (possession of a small amount of marijuana, paraphernalia, etc.). 7. Pretrial Conferences and Omnibus Hearings: We will represent the City of Mounds View by preparing a case file, obtaining all necessary documentation (certified driving records, certified conviction records, etc.), notifying and/or subpoenaing any necessary witnesses, contacting victims pursuant to the Crime Victims' Rights Act (to solicit input on dispositions, restitution, etc.), making and responding to pretrial motions, and appearing for the city at the pretrial/omnibus hearings. Typical gross misdemeanor cases set for an omnibus hearing include aggravated driving while under the influence of alcohol, fleeing a police officer, driving after cancellation, some forms of assault, theft, bad checks, forgery and criminal damage to property. 8. Jury Trials: More serious cases—misdemeanors and gross misdemeanors—are tried to six person juries. Cases set for jury trials are those that do not result in a guilty plea at the pretrial conference and/or omnibus hearing. Normally jury trials are set for a "week certain"; that is, cases are scheduled for a weekly calendar call and then set for trial on specific days throughout the week. The prosecuting attorney will be available throughout the week should the case be called for trial. We will prepare the case file, notify and/or subpoena necessary witnesses, obtain all necessary documents, make a response to pretrial motions and present Mounds View's case at jury trials. 9. Sentencings: Normally sentencings occur at the time of the guilty finding, verdict, or plea (arraignment, pretrial conference, omnibus hearing); however, in many cases (assault, gross misdemeanor violations, etc.), the court conducts a pre-sentence investigation and has sentencing occur at a later date. We will represent the City by presenting information pursuant to the Crime Victims' Rights Act, and supplying the court with all necessary information (prior record, restitution claims, etc.). 10. Downtown Arraignments. We will represent the City of Mounds View at these in-custody arraignments at the ADC, in cooperation with the other suburban prosecutors to insure appropriate bail motions are made for those who are in custody. 11. Appeals: Appeals from district court are to the Minnesota Court of Appeals and then a discretionary appeal to the Minnesota Supreme Court. The Appeal process sometimes involves a filing fee and always involves some printing and/or binding fee in preparation of briefs. Attorney time for appeals are included in the fee. FEES Hughes & Costello will provide the above described prosecution services to the City of Mounds View on the following basis: All listed prosecution services for the sum of $3,675.00 per month. The only possible additional fees would be for out-of-county subpoenas which rarely occur, fees for transcripts from court reporters, which are rarely necessary and any filing fees or binding fees for appeals. There would be no additional fees for attorney or paralegal time. The above legal services include all back-up resources necessary for proper discharge of the prosecution responsibilities. Back-up includes secretarial, office supplies, travel, postage and similar expenses. Respectfully submitted, HUGH : &COS . LO omas R. Hugh-- .� City of Mounds View Staff Report To: Chuck Whiting, City Administrator From: Bruce A. Kessel, Finance Director Item Title/Subject: Legal retainer with Kennedy & Graven Date of Report: September 16, 1999 Upon review of the letter from City Attorney Long, there are several issues that may warrant discussion, as well as several items that are somewhat misleading. It appears that we first started working with Kennedy& Graven in 1995. Initially,we paid a flat rate of$95 per hour. In 1996, all services were charged at$95 per hour, except work relating to the EDA which was billed at$112.50 per hour. EDA charges were minimal. In 1997, the contract appears to have been revised to institute a monthly retainer of$3,000 (based upon$100 per hour for services), and $115 for none general fund services. This contract has also been in place for 1998 and 1999. While the same contract has been in place since 1997, the method used to bill us has changed substantially. In the past, almost all services were either billed under the retainer, or at the $100 rate. Over the last two and one half years, fewer and fewer items are under the retainer or the retainer rate and are now charged at the higher rate. This issue has been brought up with Attorney Long several times over the past twelve to eighteen months, and Attorney Long has indicated that he will set up a meeting with several City employees (City Administrator, Finance Director, Community Development Director, Assistant to the Administrator) as well as himself and Attorney Riggs to discuss the issue and insure that everyone understands and agrees to how services will be billed. My most recent request for such a meeting was in early August. These meetings have never materialized, however, the projects/issues that are pulled out from under the retainer and billed at the higher rate continues to escalate. Also, over the period with the retainer, it is becoming more common to not have enough charged under the retainer to meet the fixed monthly retainer amount and as such, the retainer bills are increased to equal the retainer amount. Prior to agreeing to a change in the terms and rates in a contract with Kennedy and Graven, it is my recommendation that the billing practices of Kennedy and Graven be reviewed and clarified to insure that there is a mutual agreement between the parties as to the services to be provided under the retainer and at retainer rates verses non-retainer services, verses rates paid by third parties. There is one additional item that should also be addressed relating to higher rates for legal services paid by third parties. It is not uncommon for third parties to require"not-to-exceed" City of Mounds View Staff Report September 16, 1999 Page 2 provisions in development or other similar agreements. If the total legal and other expenses exceed such a pre-established not to exceed maximum, and the City will have to absorb the excess legal fees, and as such, the legal rates should be reduced to the other non-retainer legal services rate. Regarding the Airport litigation issue, Attorney Long has indicated that we are awaiting Judge Finley's decision on a summary motion and that we are incurring relatively small legal costs during this period. While it is unclear when this period of waiting for a decision on the summary motion started, legal costs for the months of June, July&August have been$3,730.83, $9,363.20 and$10,570 (estimated). For informational purpose, you may find the following summary of total payments made to Kennedy and Graven through today of some interest: 1995 $ 10,714 1996 $ 65,852 1997 $ 226,200 1998 $ 370,722 1999 $ 176,244 Kennedy& Graven was preceded by Homes & Graven. Their total billings were 1992 $ 16,338 1993 $ 24,944 1994 $ 24,579 1995 $ 11,704 If you need any additional information from me on this issue,please contact me prior to noon on Monday, September 20, 1999. • j� 470 Pillsbury Center Kennedy 200 South Sixth Street J Minneapolis MN 55402 (612)337-9300 telephone Graven (612)337-9310 fax CHAR TER ED http://wwwkennedy-graven.com ROBERT C.LONG Attorney at Law Direct Dial(612)337-9202 • email:rlong@kennedy-graven.com September 13, 1999 Chuck Whiting City Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 RE: Proposed Rate Increases'for 2000 Dear Chuck: As we discussed a few weeks ago, Kennedy & Graven is instituting rate increases to adjust for the inflationary costs of doing business in the cities where we have not had a rate increase for several years. As you know, Kennedy & Graven's hourly rates for the City of Mounds View have remained at $100 for retainer and $115 for non-retainer work since I began working as city attorney in 1995. With annual inflation running between 2% and 3% for the past several years, a rate increase of 10%would probably be in order for the year 2000. However, in an effort to hold costs down and to minimize the impact on the city's budget, I propose the following rate increases for services for 2000: 1. Increase from $100 to $105 per hour for general retainer legal services (a 5% increase). This would increase the city's monthly retainer fee from$3,000 to $3,150 per month. 2. Increase from $115 to $120 per hour for non-retainer legal services paid by the city, such as litigation and legislative services (a 5% increase). 3. Increase from $115 to $135 per hour for legal services paid by third parties, such as developers and utilities on development agreements, zoning matters and franchise matters. This "pass through" rate of$135 is our law firm's standard "pass through" rate paid by third parties, such as developers. Allowing us to move from $115 to $135 in this category of services will allow us to make up for some of the lower revenue generated by having no increase on the city's legal rates over the last five years. In response to your earlier request regarding projected costs for legislative work and litigation on the Airport issue in the year 2000, I can offer the following advice. I would estimate that the RCL-168740 MU125-5 Chuck Whiting September 13, 1999 Page 2 of 2 costs for legislative representation on the Airport issue would not exceed $20,000 for the 2000 session, and would be even less if the city took a less aggressive role in the legislation or if other cities, such as Eden Prairie, put in more money for the upcoming year. Secondly, regarding the Airport litigation, an estimate in this case is much more difficult because of the current status of the case. If Judge Finley grants the MAC's motion for summary judgment, the litigation would come to an end and the city's costs would stop unless the city decided to appeal the summary judgment decision. If Judge Finley denies MAC's motion for summary judgment, as we hope he will, then the question of the complexity and cost of litigation will have to be discussed with'the City Council and could be held to a relatively small amount if we were able to achieve the legislative compromise that was talked about during' the last session and has been talked about again going into.the 2000 legislative session. I would recommend that we have a closed session with the City Council to fully brief them on the litigation options and costs once we receive Judge Finley's decision on the summary judgment motion. The city is incurring relatively small legal costs during this period while we are waiting for the decision on the summary judgment motion. If you have any questions, please feel free to contact me. Sincerely, Robert C. Long RCL jes JPD-152601 KG400-1 Kennedy 470 Pillsbury Center Kennedy 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone &Graven (612) 337-9310 fax e-mail:attys@kennedy-graven.com CHARTERED ROBERT C. LONG Attorney at Law Direct Dial(612)337-9202 January 3, 1997 Chuck Whiting City Clerk-Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 RE: Retainer for General Legal City Attorney Services Dear Chuck: As we discussed, this letter is intended to serve as a Retainer Agreement concerning the scope of legal services to be provided by Kennedy & Graven, Chartered (the "Firm") to the City of Mounds View (the "City") and the fees which will be charged for such services. If the City • Council concurs with the provisions contained in this letter, please arrange to have it signed in the spaces provided and return a signed copy to me. 1. The City appoints the Firm as City Attorney with Robert C. Long acting as primary legal counsel with respect to the services described in this letter. 2. The Firm agrees to perform all usual and customary legal services for the City in accordance with the terms of this letter. 3. The City agrees to compensate the Firm for services as follows: a) An annual retainer fee for the City's general civil legal services of$36,000 (based on a regular hourly rate of $100 per hour) payable in monthly installments of $3,000 per month, by the end of each month, commencing for services rendered during the twelve month period beginning January 1, 1997. Services to be covered by the retainer fee are as follows: 1) Attendance at regular City Council meetings during the twelve month retainer period to be determined by the City Clerk-Administrator; 2) Formal and informal legal advice to City staff and elected officials as • requested; 3) Preparation of Ordinances and Resolutions as requested; RCL114982 MU125-11 Chuck Whiting • January 3, 1997 Page 2 4) Advising committees of the City from time to time as requested by staff; 5) Advising the City Council and staff, as necessary or as required, to discuss topics including, but not limited to important legislative or judicial developments; 6) Formal and informal advice on operating procedures and personnel matters including interpretations of federal, state and local rules and regulations relating to operating procedures, such as data privacy requirements, open meeting law requirements and other persolitel arid administrative requirementsof federal, state or local law. 7) Providing Code Supplements incorporating new ordinances every six months. b) For all other City legal services, including those described below, except for those services described in paragraphs 5 and 6, compensation at an hourly rate of$115 for Firm attorneys and $60 per hour for law clerks and $70 per hour for legal • assistants: 1) Real estate transactions; 2) Review and preparation of Tax Increment Finance documents and development agreements; (Steve Bubul would also be involved in TIF matters.) 3) General legal advice to the Mounds View EDA and attendance at EDA meetings; 4) Labor and employment matters other than routine or general advice; 5) Civil litigation matters, including condemnation and special assessment challenges; 6) Special projects which are so designated by the City Council or the City Clerk-Administrator, including attendance at City commission and committee meetings when requested in addition to the regular meetings covered as part of the retainer agreement, including current files MU125-50 and MU125-51 relating to the golf course and airport matters. • 4. The Firm shall also be separately reimbursed for any costs and disbursements which it incurs in connection with providing any of the services described in paragraph 3 of this RCL114982 MU125-11 Chuck Whiting • January 3, 1997 Page 3 letter; including computer assisted legal research at the rate charged by the provider. Reimbursable costs and disbursements shall not include charges for secretarial or word processing services, or any other unauthorized costs, such as the purchase of legal publications or attorneys' continuing legal education requirements. Billings by the Firm to the City for services, costs and disbursements shall be made monthly. The billing statement shall be of sufficient detail to adequately inform the City concerning the tasks performed, the attorney performing them, the time spent on each such task and the nature and the extent of costs and disbursements. The statement shall also show the total time spent and the fees, charged under category 3b and the total time spent under category 3a. Within the limits of its billing system, the Firm's billing statement shall also, as requested by the City Clerk-Administrator, show the types of work done in various categories and the time spent and fees attributable to each of such categories. 5. In instances where the Firm is authorized to act as approving bond counsel on a particular transaction, fees for services rendered by the Firm in such capacity shall be those usually and customarily charged by the Firm for such services and shall be negotiated on a fixed rate for each separate transaction. (Dave Kennedy or Bruce Batterson would act as bond • counsel.) 6. The hourly rate for all attorneys of the Firm for services for which costs are passed through to a developer or applicants will be $125.00. For all civil litigation or formal administrative proceedings, commencing with the service on the City of a summons and complaint or formal charge or notice of administrative proceedings, the hourly rate for attorneys of the Firm will be $125.00. 7. The Firm will provide, without cost to the City, any relevant summaries of legislation of recent court decisions, so long as the Firm continues to provide such service generally to its clients. 8. It is the intention of the parties and it is hereby agreed that the "primary City Attorney" as used herein means and refers to Robert C. Long who will, except in the case of extraordinary circumstances involving disability, unavoidable conflict or other good and substantial reasons, perform, supervise and be responsible to the City for the legal services herein agreed upon. The Firm shall, upon request, provide the City with the names and qualifications of other attorneys employed by the Firm who may from time-to-time be directed to perform services described in this letter under the supervision of Robert Long. • 9. The Firm agrees that it will not undertake the representation of any person or other entity during its appointment as general counsel in instances where such representation may create a potential conflict of interest, unless: RCL114982 MU125-11 • Chuck Whiting January 3, 1997 Page 4 a) The Firm reasonably believes the representation will not adversely affect its relationship with the City; and b) The City and such other person or entity have consented after consultation. 10. The Firm agrees that it will not, during its appointment as City Attorney, undertake the representation of any appointed official of the City or the City Clerk-Administrator in connection with any personal legal matter of such person; and will not during such appointment, absent the consent of the City Clerk-Administrator, undertake the representation of any other employee of the City. 11. The appointment of the Firm as City Attorney may be terminated by the City at any time and by the Firm upon 60-days' written notice to the City. Nothing in this letter or the City's acceptance shall be deemed to preclude the opportunity of the City to retain and appoint legal counsel other than the Firm to represent the City in any legal matters. 12. Subject to the rights of termination described in paragraph 11, the provisions of this letter • shall be deemed to be automatically extended from year-to-year or extended with such modifications or adjustments as the City and the Firm may from time-to-time mutually agree to. KENNEDY & GRAVEN, CHARTERED By VS4).-)---t-C 1/3//r) Robert C. Long The provisions of this letter are understood and accepted. Dated: 41/311 CITY a MOUNDS VIEW 7 //../ By VP _/ L _ Duane McCarty Its Mayor ajzf • By Chuck Whiting City Clerk-Administrator RCL114982 MU125-11 MOUNDS VIEW CITY COUNCIL MEETING dio2o / 999 Please sign NAME ' ADDRESS C:\ADMIN\RESOLUTI\CC\SIGN-IN.SH