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HomeMy WebLinkAbout06-06-1994 EDA CM OF Phone: (612) 784-3055 IEN Fax: (612) 78434 ;2 "Quite Simply the Best" E ©©L pI©LCL© D it r ur- Aral—© President Jerry Linke Vice President EDA WORK SESSION Phyllis Blanchard Secretary JUNE 6, 1994 Diane Wuori IMMEDIATELY FOLLOWING Board Members COUNCIL WORK SESSION Julie Trude •ary Quick AGENDA Executive Director) Assistant Treasurer Samantha Orduno 1 . Presentation by Mr. John Purves, Controller Treasurer of Wolf and Associates Don Brager 2. Discussion of Joint and Cooperative Economic Dev. Agreement to Participate in the North Metro Coordinator Business Retention and Development Cathy Bennett Commission (RDC) Clerk Michele Severson 3. Discussion Regarding Retention Survey • PRINTED WITH SOYINK, 2401 Highway 10 • Mounds View, MN 55112-1499 yclea oapnr MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY REQUEST FOR EDA CONSIDERATION • STAFF REPORT EDA MEETING DATE June 6, 1994 EDA Action: ❑ Special Order of Business Agenda Section: 1. Cl Public Hearings Report Number: ELM-94-11w5 ❑ Consent Agenda Report Date: b-2-94 ❑ EDA Business Item Description: Presentation by Mr. John Purves, Controller of Wolf and Associates Executive Director's Review/Recommendation: - No comments to supplement this report - Comments attached I, Explanation/Summary (attach supplement sheets as necessary) SUMMARY: SUMMARY: • Wolf & Associates, a material handling As discussed at the May 23, 1994 EDA work session, g .. systems company located on Mustang Circle, is currently working at capacity and would like to expand their facility to accommodate business growth and the surrounding residents. For your information, Mr. John Purves, Controller of Wolf & Associates is present tonight to give the members of the EDA an overview of the company and their expansion ideas. Cathy Benn E.•nomic Development Coordinator I, I it RECOMMEND.- TION: MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY REQUEST FOR EDA CONSIDERATION STAFF REPORT EDA MEETING DATE June 6, 1994 EDA Action: ❑ Special Order of Business Agenda Section: 2. ❑ Public Hearings Report Number: EDA-94-12WS ❑ Consent Agenda Report Date: 6-2-94 ❑ EDA Business Item Description: Discussion of Joint and Cooperative Agreement to Participate in the North Metro Business Retension and Development Commission (RDC) Executive Director's Review/Recommendatio•.. - No comments to supplement this report la, - Comments attached Explanation/Summary (attach supplement sheets as necessary) SUMMARY: SUMMARY: • Attached for discussion is the Joint and Cooperative Agreement to participate in the North Metro Business Retention and Development Commission (RDC). Currently, the RDC is made up of the Cities of New Hope, Brooklyn Park, Brooklyn Center and Blaine. The EDA, in and for the City of Mounds View, is scheduled to be approved by the RDC at the June meeting and passage of the attached resolution serves as the RDC's application. Two members of each City are represented on the commission - City Administrator\EDA Executive Director and the Economic Development Coordinator. The recent funds allocated by the legislature was to become part of the Commission. The Community Partners Project is a program of the Commission. Cathy Ben tt, conomic Development Coordinator •4111 RECOMMENDATION: JOINT AND COOPERATIVE AGREEMENT • NORTH METRO BUSINESS RETENTION AND DEVELOPMENT COMMISSION The parties to this agreement are governmental units of the State of Minnesota. This agreement is made and entered into pursuant to Minnesota Statutes, 1990, Sections 471.59 and 469.101. sd.5. ARTICLE I. GENERAL PURPOSE The general purpose of this agreement is to create an organization by which the parties may jointly and cooperatively provide for the data collection and analysis, development of strategic recommendations and implementation of marketing and promotional programs for the purpose of economic development job creation and retention of existing businesses pursuant to Minnesota Statutes, Chapter 469. • ARTICLE H. DEFINITIONS Section 1. For purposes of this agreement the terms defined in this Article have the meanings given them. Section 2. "Act" means Minnesota Statutes, 1990, Chapter 469. Section 3. "Agreement" means this agreement. Section 4. "Board" means the Board of Directors created by Article III. Section 5. "Director" means a director or alternate director appointed under Article III of this agreement. Section 6. "Governing body" means the City Council or other governing body of a member. Section 7. "Governmental unit" means a home rule city, a statutory city, a housing and redevelopment authority, or an economic development authority. Section 8. "Member" means a governmental unit which is a party to this agreement and is in compliance with and in good standing under this agreement. Section 9. The "North Metro Business Retention and Development Commission" (RDC) IIImeans the organization established by this agreement. ARTICLE IIT. MEMBERSHIP • Section 1. Any governmental unit is eligible to be a member of RDC. Section 2. The initial members of RDC are the cities of Brooklyn Center, Brooklyn Park, Blaine and the Economic Development Authorities (or housing and redevelopment authority) of each of such cities. Section 3. A governmental unit other than initial members desiring to be a member of RDC may do so by executing and delivering a copy of this agreement and complying with its terms. The board may approve or disapprove the admission of a governmental unit. Approval must be by unanimous vote of the Board. The board may impose reasonable conditions on the admission of members and establish procedures for the removal of a member for cause. ARTICLE IV. BOARD OF DIRECTORS Section 1. The _governing body of RDC is its Board of Directors. A member's director shall be the chief administrative officer of the city or his/her designee. A director has one vote. A member may appoint one alternate director. The alternate director may attend meetings of the board and may vote in the absence of that member's director. Section 2. Directors serve until their respective successors are appointed and qualified. Section 3. A director may be removed from the board at any time, with or without cause, by resolution of the governing body making the appointment. The resolution removing the director must be filed with the Secretary-Treasurer. Section 4. A vacancy on the board is filled in the same manner that the appointment of a director is made. Section 5. Directors may not vote by proxy. Section 6. A director may not vote if the board determines that the member represented by the director is not in compliance with this agreement or if the director has been removed from the board. ARTICLE V. MEETINGS Section 1. The directors of the initial members must conduct an organizational meeting no later than 30 days after the effective date of this agreement. At the organizational meeting, or as soon thereafter as is reasonably possible, the board must elect its officers, and adopt such by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate. Section 2. The board must conduct an annual meeting at a date and place specified in its by-laws to elect officers and to undertake such other business as may properly come before it. The board may provide for a schedule of regular meetings. A regular meeting must be held once in each calendar quarter in the year 1992 and thereafter as provided by the by-laws. Section 3. A special meeting of the board may be called by the President or by the Secretary-Treasurer upon written request of such number of directors as specified by the by-laws. Notice of a special meeting must be mailed to directors no fewer than five days prior tope special meeting. Business at special meetings is limited to matters contained in the notice of the special meeting. ARTICLE VI: OFFICERS: COMMITTEES Section 1. The officers of the board are a President and Secretary-Treasurer elected for a term of one year by the directors at the organization meeting and at the annual meeting. The board may designate directors to act as officers in the absence of any officer. . Section 2. The President presides at meetings of the board. The Secretary-Treasurer is responsible for records of proceedings of the board; the funds and financial records of the board, and such other matters as may be delegated to the Secretary-Treasurer by the board. Section 3. The President and the Secretary-Treasurer must sign vouchers or orders disbursing funds of the RDC. Disbursement will be made in the method prescribed by law for statutory cities. Section 4. The board may in its by-laws provide for and define the duties of such other officers as it determines necessary from time to time. Section 5. The board may in its by-laws provide for such committees as it determines necessary from time to time. A by-law providing for an executive committee and defining the powers and duties of an executive committee may be adopted only by a favorable vote of all members of the board. ARTICLE VII. POWERS AND DUTIES Section 1. The board may take such actions as it deems necessary and convenient to 1111 accomplish the general purposes of this agreement. Section 2. The board may: • (a) enter into contracts to carry out its powers and duties; (b) provide for the prosecution, defense, or other participation in proceedings at law or in equity in which it may have an interest; (c) employ such persons as it deems necessary on a part-time, full-time or consultant basis; (d) purchase, hold or dispose of real and personal property; (e) contract for space, commodities or personal services with a member or group of members; (f) accept gifts, apply for and use grants or loans of money or other property from the state, the United States of America and from other governmental units and may enter into agreements in connection therewith and hold, use and dispose of such money or property in accordance with the terms of the gift, grant, loan or agreement relating thereto. • (g) collect and analyze data, develop strategic recommendations and implement marketing programs for the purpose of economic development and retention of existing businesses within the jurisdiction of areas of operation of the parties. ARTICLE VIII. FINANCIAL MA'1"1'ERS Section 1. The fiscal year of RDC is the calendar year. Section 2. The board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year. The board will give an opportunity to each member to comment or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each member. The budget is deemed approved by each member unless, prior to October 10th of that year a member gives written notice to the Secretary-Treasurer that the member is withdrawing at the end of the year as provided in this agreement. Section 3. Operational costs shall be shared according to a method agreed upon by unanimous vote of the Board of Directors. This method may include membership dues and fees, and charges for service to members. • Section 4. Billings to RDC members are due and payable no later then 30 days after mailing. In the event of a dispute as to the amount of a billing a member must nevertheless make payment as billed to preserve membership status. The member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the member director. Failure to pay a billing within 120 days is grounds for termination of membership, but RDC's rights to the billing are not affected by termination of membership. ARTICLE Ix ADMINISTRATOR Section 1. The RDC may appoint an administrator. The administrator may be employed on a full-time, part-time or consulting basis. Section 2. The administrator, if appointed, has only those powers and duties delegated by the board. The administrator reports to and is responsible to the board. ARTICLE X WITHDRAWAL • Section 1. A member may withdraw from the RDC no later than 30 days after the adoption of the budget by giving written notice to the Secretary-Treasurer. The notice shall be accompanied by a certified copy of a resolution adopted by the governing body of that member authorizing its withdrawal from membership. The withdrawal is effective at the end of the calendar year in which notice is given. Section 2. The withdrawal of a member does not affect that member's obligation to pay fees, charges or contractual charges for which it is obligated under this agreement. ARTICLE XI. DISSOLUTION Section 1. RDC may be dissolved by a two-thirds vote of RDC members in good standing. Dissolution is mandatory when the Secretary-Treasurer has received certified copies of resolutions adopted by the governing bodies of the required number of members requesting dissolution of the RDC. Section 2. In the event of a dissolution, the board must determine the measures necessary to effect the dissolution and must provide for the taking of such measures as promptly as • circumstances permit, subject to the provisions of this agreement and law. Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the RDC will be distributed among the then existing members in direct • proportion to their cumulative annual membership contributions. If those obligations exceed the assets of the RDC, the net deficit of the RDC will be charged to and paid by the then existing members in direct proportion to their cumulative annual membership contributions. ARTICLE XII. EFFECTIVE DATE; DURATION Section 1. This agreement continues in effect indefinitely unless terminated in accordance with its terms. This agreement is accompanied by the member resolution authorizing its execution is filed by the initial members with City Clerk of the City of Brooklyn Center. IN WITNESS WHEREOF, the undersigned governmental unit has caused this agreement to be executed by its duly authorized officers and delivered on its behalf • Governmental Unit: By Its And Its Received and filed by the City of Brooklyn Center this day of , 1992. • • RESOLUTION NO. 94-EDA8 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING JOINT AND COOPERATIVE AGREEMENT BETWEEN NORTH METRO BUSINESS RETENTION AND DEVELOPMENT COMMISSION AND CITY OF MOUNDS VIEW; AUTHORIZING THE EDA'S PRESIDENT AND EXECUTIVE DIRECTOR TO SIGN WHEREAS, Mounds View has been invited by the North Metro Business Retention and Development Commission to participate in its Multi-Community Business Retention and Market Expansion project; and WHEREAS, this pilot project has been initiated to assist cities in identifying ways to help retain, expand and promote local business community; and • WHEREAS, the Commission has hired the consulting firm of Community Resource Partnership, Inc. (CRP) to conduct business surveys and analysis; and WHEREAS, such an endeavor would be in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED THAT the Economic Development Authority hereby approves the Joint and Cooperative Agreement with North Metro Business Retention and Development Commission and authorizes execution of same by the EDA's President and Executive Director. Adopted by the Economic Development Authority in and for the City of Mounds View this 13th day of June, 1994. ATTEST: President (SEAL) Executive Director S MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY • REQUEST FOR EDA CONSIDERATION STAFF REPORT EDA MEETING DATE June 6, 1994 EDA Action: O Special Order of Business Agenda Section: 3' ❑ Public Hearings Report Number: EDA-94-13WS ❑ Consent Agenda Report Date: 6-2-94 ❑ EDA Business Item Description: Discussion Regarding Retention Survey Executive Director's Review/Recommendati. : - No comments to supplement this report 4� �� - Comments attached Explanation/Summary (attach supplement sheets as necessary) SUMMARY: SUMMARY: The retention survey is scheduled to begin in early July. Accompanying the survey is a letter from I the City of Mounds View. I have attached a draft letter for your review and would like to discuss the most effective representation of signatures. Typically, the signatures come from the Mayor or City Administrator and the representing Chamber of Commerce. Since the City of Mounds View does not have a specific Chamber we can have the letter signed in any of the following fashions: is . Mayor Linke and City Administrator on City of Mounds View Stationary . Mayor Linke only on City of Mounds View Stationary I; . Mayor Linke and City Administrator on EDA Stationary . Mayor Linke only on EDA Stationary . President of EDA on EDA Stationary . Other fashion as presented • li r Cathy B-31 - t, Economic Development Coordinator 1 • RECOMMENDATION: � i • Date Name Address City, State and Zip Dear: The cornerstone of Mounds View's economic well-being is our commercial and industrial base. Because of this fact, positive steps are being taken to address the needs of our local business community. To support this effort, Mounds View has joined with other North Metro communities to establish a business retention program. The initial stage of this program includes an in-depth survey of the area's businesses. The objective of the survey is to identify issues affecting businesses like yours and determine how local resources can be applied to assist you. The survey consists of two parts. Part I is enclosed for your review and completion. We urge you to take some time to thoroughly and accurately answer the questions. All responses will be confidential. Part II 5 consists of a short personal interview which will be scheduled shortly. The professional interviewer may be accompanied by a representative of the City of Mounds View and will pick up Part I at the time of the scheduled interview. By enhancing our business environment, we hope to achieve lasting community-wide benefits for our businesses as well as our citizens. We thank you for you participation and look forward to your comments. Sincerely, • •