HomeMy WebLinkAbout02-09-1998 EDA CITY OF MOUNDS VIEW
• ECONOMIC DEVELOPMENT AUTHORITY
MONDAY, FEBRUARY 9, 1998
Meeting No. 50
AGENDA
ROLL CALL: President McCarty, Vice President Koopmeiners, Commissioner Gunn,
Commissioner Quick, Commissioner Stigney
1. AGENDA ADDITIONS:
2. APPROVAL OF MINUTES
January 12, 1998 -EDA Meeting Minutes
3. SPECIAL ORDER OF BUSINESS:
None
4. CONSENT AGENDA
A. Approval of EDA Resolution No. 98-EDA82, Approval of Expenditure of TIF
Pool Funds for Multi-Jurisdictional Remodeling Planbook.
• 5. COUNCIL BUSINESS
A. Consideration of Resolution No. 97-EDA83 Approving the Amendments
to the Housing Replacement Program.
B. Consideration of Resolution No. 98-EDA84 Approving Authorization to Obtain
an Appraisal of the Property at 7934 Woodlawn Drive (MVHRP).
F. REPORTS
G. ADJOURNMENT
•
UNAPPROVED
1 PROCEEDINGS OF THE MOUNDS VIEW
• 2
3 ECONOMIC DEVELOPMENT AUTHORITY
4 Meeting No.47
5 January 12, 1998
6 Mounds View City Hall
7 2401 Hwy. 10,Mounds View MN 55112
8 ***********************************************************************************
9
10 CALL TO ORDER
11
12 The Economic Development Authority was called to order by President McCarty at 8:20 p.m. on January
13 12, 1998.
14
15 ROLL CALL
16
17 MEMBERS PRESENT: Duane McCarty, Sherry Gunn,Gary Quick,Roger Stigney,Roger Koopmeiners,
18 Clerk Administrator Chuck Whiting, Community Development Director Rick Jopke and City Attorney Bob
19 Long.
20
21 OTHERS PRESENT: None
22
23 1. AGENDA ADDITIONS:
24
25 None.
26
• 27 2. APPROVAL OF MINUTES:
28
29 December 8, 1997:
30
31 MOTION/SECOND:Koopmeiners/Stigney to approve the minutes of the EDA Meeting on December 8,
32 1997 as presented.
33
34 VOTE: 5 ayes 0 nays Motion Carried
35
36 3. SPECIAL ORDER OF BUSINESS:
37
38 None.
39
40 4. CONSENT AGENDA:
41
42 No items on Consent Agenda.
43
44 S. COUNCIL BUSINESS:
45
46 A. Consideration of Resolution No.98-EDA79,Approving the Appointment of the Economic
47 Development Authority Officers.
48
49 MOTION/SECOND: Koopmeiners/Stigney to Approve Resolution No. 98-EDA79,Approving the
50 Appointment of the Economic Development Authority Officers.
51
52 VOTE: 5 ayes 0 nays Motion Carried
110 53
UN
PPROVED
EDA Meeting#49 r
January 12, 1998 •
Page 2
1 B. Consideration of Resolution No.98-EDA80,Re-appointing Members of the Economic
2 Development Commission and Designating an EDA Liaison.
3
4 President McCarty noted one change to Resolution No. 98-EDA80. Commissioner Stigney will be taking
5 over as EDA Liaison with Commissioner Quick serving as the EDA Alternate Liaison.
6
7 MOTION/SECOND: Koopmeiners/Stigney to Approve Resolution No. 98-EDA80,Re-appointing
8 Members of the Economic Development Commission and Designating and EDA Liaison, as AMENDED.
9
10 VOTE: 5 ayes 0 nays Motion Carried
11
12 C. Consideration of Resolution No. 98-EDA81,Approving the Appointment of the Economic
13 Development Commission Elected Chairperson.
14
15 President McCarty noted that this person has been selected by the Commission as allowed by the
16 Ordinance.
17
18 MOTION/SECOND: Quick/Koopmeiners to Approve Resolution No. 98-EDA81,Approving the
19 Appointment of the Economic Development Commission Elected Chairperson.
20
21 VOTE: 5 ayes 0 nays Motion Carried
22 •23 6. REPORTS:
24
25 Report of EDA Board Members:
26
27 Report of President McCarty: No report.
28
29 Report of Vice President Koopmeiners: No report.
30
31 Report of Commissioners:
32
33 Commissioner Quick: No report.
34
35 Commissioner Stigney: No report.
36
37 Report of Executive Director: No report.
38
39 Report of Treasurer: No report.
40
41 Report of Attorney: No report.
42
43 7. ADJOURNMENT:
44
45 MOTION/SECOND: Quick/Koopmeiners to adjourn the meeting at 8:25 p.m.
46
47 VOTE: 5 ayes 0 nays Motion Carried •
48
UNAPPROVED
EDA Meeting#49
• January 12, 1998
Page 3
1 Respectfully submitted,
2A /4"—
3 V(////'" l /t
4 Tamara D. SadIce
5 Recording Secretary
6
7
8
9
•
•
Item No. 4n
Meeting Date: 2-9-98
• Staff Report No.
Type of Business: EDBA
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;EDBA:EDA Business
Mounds View Economic Development Authority
S� Rem=
To: Mounds View Economic Development Authority
From: Steve Dorgan,Housing Inspector
Item Title/Subject: Multi-Jurisdictional Remodeling Planbook
Date of Report: February 5, 1998
SUMMARY
At the City Council Work Session on February 2, 1998,the Council directed staff to proceed with
the allocation of$5,000 from tax increment funds to participate with a consortium of other first tier
suburban communities in the development of a remodeling planbook for the City of Mounds View.
The City of Fridley will be administrating the development of the remodeling planbook. As part of
participating with the suburban cities consortium, the City of Mounds View is required to execute
the attached Letter of Understanding(Exhibit B)with the City of Fridley.
• ACTION TO BE CONSIDERED
Approve EDA Resolution No. 98-EDA-82 to authorize a commitment to participate with the
consortium of first tier suburban communities to develop a remodeling planbook and to approve the
Letter of Understanding between Fridley Housing and Redevelopment Authority (contract holder
representing the suburban communities consortium) and the Mounds View Economic Development
Authority for the development of a remodeling planbook.
Steve Dorgan .45
Housing Inspector
717-4023
Attachments: Exhibit A: Resolution No. 98-EDA-82
Exhibit B: Letter of Understanding between Mounds View EDA and Fridley HRA
C:\OFFICE\WP W IN\MYDOC\MVHRP\PLANBOOK.EDA
•
EXHIBIT A
RESOLUTION NO. 98-EDA-82
MOUNDS VHFW ECONOMIC DEVELOPMENT AUTHORITY
•
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION GRANTING APPROVAL FOR EXPENDITURE OF TAX INCREMENT FUNDS TO
FINANCE THE CITY'S COST IN PARTICIPATION WITH A CONSORTIUM OF SUBURBAN
COMMUNITIES IN THE DEVELOPMENT OF A REMODELING PLANBOOK
It is hereby resolved by the Board of Commissioners(the"Board")of the Mounds View Economic
Development Authority(the "Authority")as follows:
Section 1. Recitals.
1.10 The Authority has the powers provided in Minnesota Statutes, Sections 469.124 to
469.134 and 469.090 to 469.108 (collectively,the"Act").
1.02 Pursuant to and in furtherance of the objectives of the Act, the Authority has
undertaken a program to promote development and redevelopment of certain land within the City of
Mounds View and in this connection is engaged in carrying out the Mounds View Economic
Development Project(the"Project") within the City.
1.03 There has been approve pursuant to the Act a Project Plan for the Project.
1.04 The redevelopment and development of property within the Project by private
developers are stated objectives of the Project Plan.
1.05 In order to achieve the objectives of the Project Plan, the Authority has determined to
provide substantial aid and assistance through the financing of certain of the public costs of
development.
1.06 There has been presented to the Board an opportunity to participate with a consortium
of first tier suburban communities in the creation of a remodeling planbook. The remodeling
planbook would serve to assist and promote remodeling projects involving detached housing within
the city. The remodeling planbook will also serve to promote both the City and it's housing.
1.07 The Authority has appropriated$300,000 of tax increment funds for redevelopment
purposes associated with single family housing for 1998.
1.08 A$5,000 commitment is required for the City to participate with the consortium of
suburban communities in the development of a remodeling planbook for the City.
Section 2. Resolved.
2.01 That the Board of the Authority authorizes the President and Executive Director to
appropriate $5,000 in tax increment funds to finance the City's costs in participation with the
consortium of suburban communities for the development of a remodeling planbook for the City and
to approve the Letter of Understanding between Fridley Housing and Redevelopment
Authority (contract holder representing the suburban communities consortium) and the
Mounds View Economic Development Authority for the development of a remodeling
planbook. .
2.02 That the Board of the Authority hereby grants final approval for the expenditure of
$5,000 in tax increment funds to finance the costs in connection with the development of a
remodeling planbook for the City and to execute the Letter of Understanding between the Mounds
• View EDA and the Fridley HRA.
Adopted by the Board of Commissioners of the Mounds View Economic Development Authority this
9th day of February, 1998.
Duane McCarty,President
ATTEST:
Chuck Whiting, Executive Director
111
•
EXHIBIT
B
LETTER OF UNDERSTANDING
This Letter of Understanding is maderbetween the Fridley Housing
and Redevelopment Authority (hereby referred to as the "Fridley
HRA") and the City of Mounds View (hereby referred to
the e "City") to outline the common understandings and"
expectations as related to a remodeling planbook for housing in
fully developed and/or inner ring cities of the Twin City
Metropolitan Area.
The HRA agrees to execute a contract with Robert Gerloff
Residential Architects, Kristi Johnson, and Peter Must r
referred to as the "Architects") in the amount ofy (ttheh
following understanding: •
$60, 000 with
1. The City agrees to pay $5, 000 to the Fridley HRA to be held
on account to pay for the contractual services as outlined in
the contract identified as Exhibit 1 of this document.
2. The City acknowledges that the Fridley administering
the contract on behalf of several cities as identified is in
Exhibit 2 as an efficient means to producing the content of
a planbook. The City acknowledges that the publishing and
production of the planbook will be an additional undertaking
to be completed in cooperation with the cities identified in
Exhibit 2.
3 . The City agrees to defend, indemnify, and hold Fridley HRA •
its officers and employees, harmless from any liability
claims, damages, costs, judgements, or expenses, including
•
reasonable attorney fees, resulting directly or indirectly
from .an act or omission of the Fridley HRA, its officers and
employees, in administration of the contract identified in
Exhibit 1.
4. The HRA agrees to administer the contract in consultation with
the cities as outlined in Exhibit 2 at meetings regularly
established by the cities ' representatives. This may include,
but is not limited to, requesting additional services,
reviewing the Architects work performance, and specific
direction regarding preparation of the planbook.
5. The Fridley HRA agrees to refund any unused
portion of the
cities ' payments in a manner as mutually agreed to by the
cities in Exhibit 2. The HRA agrees that the use of the funds
is for the purposes as described in this Letter of
Understanding.
6. The ERA acknowledges that the City is entitled to use the
content of the planbook as defined in Exhibit 1; however, the
City agrees to work in consultation with the cities identified
in Exhibit 2 in publishing the planbook. 111
page 2
41, Letter of Understanding
CITY OF FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY
Lawrence R. Commers, Chairperson
Fridley Housing and Redevelopment Authority
William W. Burns, Executive Director
Fridley Housing and Redevelopment Authority
CITY OF Mounds View
Duanne McCarty, President
• Mounds View Economic Development Authority
Chuck Whiting, Executive Director
Mounds View Economic Development Authority
prepared by City of Fridley HRA
1/22/98
EXHIBIT 1
PROFESSIONAL SERVICE AGREEMENT
•
REGIONAL REMODELING PLAN BOOK
THIS AGREEMENT made and entered into by and between the Fridley Housing
and Redevelopment Authority in and for the City of Fridley, State of Minnesota,
hereinafter referred to as the HRA and Robert Gerloff Residential Architects, Kristi
Johnson, and Peter Musty hereinafter referred to as Architects.
WITNESSETH:
WHEREAS, several cities have initiated a cooperative effort.to produce a
remodeling plan book; and
WHEREAS, these Cities have requested the HRA to act as the contract holder
for professional services on behalf of the Cities; and
WHEREAS, the Cities have conducted a request for proposal to provide
professional services to produce the content of the plan book; and
WHEREAS, the Cities have mutually agreed to hire Architects; and •
•
WHEREAS, the HRA agrees to purchase the services of Architects on behalf of
several Cities; and
WHEREAS, the Cities have agreed to provide the funds to these services.
NOW, THEREFORE, in consideration of the mutual undertakings and
agreements hereinafter set forth, the HRA and Architects agree as follows:
1. TERMS AND COST OF THE AGREEMENT
Architects agree to furnish services to the HRA as indicated on the attached
Exhibit A dated January 22, 1998. The total cost of this Agreement shall not
exceed $60,000. Work beyond the Scope of Services in Exhibit A shall be
approved in writing by the HRA.
2. OWNERSHIP OF MATERIALS
All reports, memos, and other data produced by Architects become the property
of the HRA with the following exceptions: Architects may use any material
produced for marketing or promotional purposes; Architects retain ownership of
the original watercolors with the HRA having full use of the images provided by
Architects through electronic scanning and photography.
1
3. PAYMENT FOR SERVICES
Architects will submit invoices at the same time benchmark tasks are completed
and submitted to the HRA according to the benchmark schedule in Exhibit A.
However, the first benchmark payment will be made by the HRA when the
invoice is presented following agreement signing. The HRA will issue the check
within 30 working days of receipt of invoice.
4. PRODUCT
Architects will provide the HRA with an iomega zip drive cartridge with the
remodeling plan book fully designed in Quark printer ready. Architects will scan
in all images.
Assuming the product is published, the HRA will provide 25 copies of remodeling
plan book free of charge. The HRA makes no representations as to timing.
5. INDEPENDENT CONTRACTOR
Architects shall select the means, method, and manner of performing the
services herein in consultation with the HRA. Nothing is intended or should be
1111 construed in any manner as creating or establishing the relationship of
copartners between the HRA and Architects or as constituting Architects as the
agent, representative, or employee of the HRA for any purpose or in any manner
whatsoever. Architects is to be and shall remain an independent contractor with
respect to all services performed under this Agreement. Architects represents
that it has or will secure at its own expense all personnel required in performing
services under this Agreement. Any and all personnel of Architects or other
persons while engaged in the performance of any work or services required by
this Agreement shall have no contractual relationship with the HRA, and shall not
be considered employees of the HRA. Any and all claims that may or might
arise under the Unemployment Compensation Act or the Workers'
Compensation Act of the State of Minnesota on behalf of said personnel, arising
out of employment or alleged employment, including, without limitation, claims of
• discrimination against Architects, its officers, agents, contractors, or employees
shall in no way be the responsibility of the HRA. Architects shall defend,
indemnify, and hold the HRA, its officers, agents, and employees harmless from
any and all such claims irrespective of any determination of any pertinent
tribunal, agency, board, commission, or court. Such personnel or other persons
shall neither require nor be entitled to any compensation, rights, or benefits of
any kind whatsoever from the HRA, including, without limitation, tenure rights,
medical and hospital care, sick and vacation leave, Workers' compensation,
• Unemployment Insurance, disability, severance pay, and PERA.
2
6. NONDISCRIMINATION •
The HRA operates in accordance with the City of Fridley's policies against
discrimination. No person shall be excluded from or denied the benefits of any
service performance or contemplated under the terms of this Agreement on the
grounds of race, color, creed, religion, age, sex, disability, marital status, public-
assistance status, ex-offender status, or national origin; and no person who is
protected by applicable Federal or State laws against discrimination shall be
otherwise subjected to discrimination. Architects shall (1) furnish all information
and reports which may be required by the HRA's Affirmative Action Policy, and
(2) comply with the HRA's Equal Employment Opportunity/Affirmative Action
Policies with regard to employment and contracting (See Exhibit B).
7. INDEMNITY AND INSURANCE
Architects agree to defend, indemnify, and hold the HRA, its officers, and
employees harmless from any liability claims, damages, costs, judgments, or
expenses, including reasonable attorney fees resulting directly or indirectly from
an act or omission (including without limitation professional errors or omissions)
of Architects, its agents, employees, or assignees in performance of the services
provided by this contract, and against all loss by reason of the failure of
Architects to fully perform in any respect, all obligations under this contract.
•
8. RECORDS -AVAILABILITY
Architects agrees that the HRA, the State Auditor, or any of their duly authorized
representatives at any time during normal business hours, and as often as they
may reasonably deem necessary, shall have access to and the right to examine,
audit, excerpt, and transcribe any books, documents, papers, records, etc.,
which are pertinent to the accounting practices and procedures of Architects and
involve transactions relating to this Agreement. Records shall be retained for
three years from date of final payment with respect to the project.
9. NON-ASSIGNMENT
Architects shall not assign, subcontract, transfer, or pledge this contract and/or
the services to be performed hereunder, whether in whole or in part, without the
prior written consent of the HRA.
10. MERGER AND MODIFICATION
a. It is understood and agreed that the entire Agreement between the parties
is contained herein and that Agreement supersedes all oral agreements
and negotiations between parties relating to the subject matter hereof. All
3
• items referred to in this Agl'eement are incorporated or attached and are
deemed to be part of this Agreement.
b. Any material alterations, variations, modifications, or waivers of provisions
of this Agreement shall only be valid when they have been reduced to
writing as an amendment to this Agreement signed by the parties hereto.
11. DEFAULT AND CANCELLATION
a. If Architects fail to perform any of the provisions of this Agreement or so
fail to administer the work as to endanger the performance of this
Agreement, this shall constitute a default. Unless the default is excused,
the HRA may, upon written notice, immediately cancel the Agreement in
its entirety.
b. The HRA's failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a
relinquishment or waiver of the same, unless consented to in writing.
Such consent shall not constitute a general waiver or relinquishment
throughout the entire term of the Agreement.
• c. If the Agreement is canceled, Architects will be paid for percent of work
completed to the date of cancellation.
12. CONTRACT ADMINISTRATION
The HRA is managing the Contract in consultation with several cities as outlined
in Exhibit C. From time to time, meetings shall be held between Architects, the
HRA, and the cities identified in Exhibit C.
13. MEDIATION/ARBITRATION CLAUSE
If a dispute arises out of or relates to this Agreement, or breaching of the
Agreement, and if the dispute cannot be settled through direct discussions, the
Architects and the HRA agree to first endeavor to settle the dispute in an
amicable manner by mediation administered by the Mediation Center,
Minneapolis, before resorting to arbitration. If mediation is unsuccessful, the
dispute shall be settled by arbitration administered by the Mediation Center,
Minneapolis. Architects and the HRA will each pay one-half the cost of
mediation/arbitration.
14. NOTICES
• Any notice or demand which must be given or made by a party hereto under the
terms of this Agreement shall be in writing.
4
Notices shall be sent as follows: •
•
For Fridley Housing and Redevelopment Authority:
6431 University Avenue N.E.
Fridley, Minnesota 55432
For Robert Gerloff Residential Architects:
4007 Sheridan Avenue South
Minneapolis, Minnesota 55410
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF FRIDLEY
By:
Executive Director
By:
Chairperson
ROBERT GERLOFF RESIDENTIAL ARCHITECTS •
By: •
Its
CO-SIGNERS
Kristi Johnson Peter Musty
S
5
•
Y" `)5;ic dames,,.,fin 6 t�
44Pacter and Cbz
ii
Q EXHIBIT A
ROBERT
GERIOFF
RESIDENTIAL
ARCHITECTS
1927.5913
22 January 1998
Barbara Dacy
Community Development Director
6431 University Avenue NE
Fridley,Minnesota 55432
Dear Barb:
Enclosed is the most recent revision to our proposal. The Town Planning component
is eliminated and the "real price estimates" is listed as an alternate.
ill
The only fluid component of the proposal is the schedule will not start until the
contract is signed. Hence it now begins in January, though if the contract is not
signed until the end of February, that's when the schedule will kick in.
If you have any more questions, feel free to call. You can also e-mail me at
RobertGerloff@compuserve.com
Also if possible I'd like to see a copy of the contract before the signing time. My fax
is on a dedicated line 927-7301.
Again, thanks for all your work on this--every day we get a little bit closer to actually
beginning!
1 rely,
C "L-* C:=Th\A—
Robert Gerloff
•
4007 SHERIDAN AVENUE SOUTH MINNEAPOLIS,MINNESOTA 55410 VOICE: 612/927-5913 FAX:612/927.7301 EMAIL:CALL
.,,c Homes 4,..,5•
•
II
ROBERT
GERLOFF - - -
RESIDENTIAL
ARCHITECTS
•
61_==921-5913
/ SUBURBAN PLANBOOK PROPOSAL
1997 STARTUP TASKS: 12/1/97
August discuss 'essons of Longfellow planbook w/consortium
September prepare & submit qualifications
October attend a°ualifications interview •
November prepare & submit proposal
attend 000sal meeting
negotiate fee and contract
199&
January benchmark#1:sign contract. $10,000.00
February study housing in the consortium cities
meeting =1:define what house types to study
corsort:.rn to select specific houses & owners
•
coordinate software & tools internally
researcr the history of postwar housing in the cities
cartoon the book and what information will go into it
design Greiiminary book format
HOUSE TYPE ONE TASKS:
March conduct "case study" interviews /homeowners
April research specific house & neighborhood
measure existing house& enter into ArchiCAD
meeting =2:discuss what designs to do for the type
brainstorm multiple design variations
meeting =3: informal schematic design mtg w/consultants
winnow s;hematics down to 3 variations + site •
enter designs into ArchiCAD
create final drawings & sketches
(3 watercolors per house type plus plans,sketches,etc.)
write essay that ties it all together
design rough draft of pages & write extra text
meeting =4: present rough draft to consortium
administration,billings,payments
benchmark #2:first design complete - $12,500.00
S
4007 SHERIDAN AVENUE SOUTH MINNEAPOLIS, MINNESOTA 55410 VOICE:612/927.5913 FAX:612/927-7301 E-MAIL:CALL
110
HOUSE TYPE TWO TASKS:
May (services the same as with other house types)
June meeting #5
meeting #6
meeting V
benchmark #3:second design complete $12,500.00
HOUSE TYPE THREE TASKS:
July (services the same as with other -'Dosetypes)
August meeting #5
meeting #9
meeting #10
• benchmark#4:second design complete $12,500.00
CLOSURE TASKS:
• September rntg #11 with consortium on"yellow pages"content
write introduction,acknowledgernerts and index
write "how to use this book"
copy edit& proof all text
meeting to discuss book design options
"additional 5er/ice:prepare "real"cost estmates]
refine overall layout& design
,coordinate production of book •
meeting #12 turn over final book design to consortium
(book i5 on a disk ready to print)
(consortium to have book printed)
October? unveil the book at an event coordinated by Kristi
benchmark #5:project completion $12,500.00
CORE CONTRACT TOTAL: $60,000.00
•
1111
SERVICES ADDITIONAL TO THE CORE CONTRACT:
one month prepare real cost estimates $3,000.00
price per house type by Paul Brugger is $1,000
total of three house types
one month prepare a marketing pian $2,500.00
how to price,distribute,press releases,etc.
by Kristi Johnson
two months write and design a marketing brochure $5,000.CC
to entice people to purchase & use the bock
by Kristi Johnson & Kristi Anderson
•
EXHIBIT B
RESOLUTION NO. 116 - 1988
RESOLL7I'ION OF AFFERMATIVE ACTION IN EMPLOYMENT
WHEREAS, the City of Fridley City Council acknowledges that equal opportunity
employment for all persons is a fundamental human value; and
WHEREAS, the City of Fridley does promote and encourage full realization of human
rights within City employment; and
WHEREAS, the State of Minnesota, declares that artificial barriers to employment,
pursuant to M.S. 363.03, are unfair discriminatory practices; and
WHEREAS, under the Minnesota Human Rights Act, Section 363.073, businesses or
firms which (a) have more than 20 full-time employees in Minnesota at any time
during the previous 12 months, and (b) bid on State contract for goods and
services in excess of $50,000 must have a Certificate of Compliance issued by
the Ccatanissioner of the Department of Human Rights. Certificates are issued to
businesses or firms that have an Affirmative Action Plan approved by the
Commissioner of the Minnesota Department of Human Rights for the employment of
minorities, women and disabled persons; and
WHEREAS, the City of Fridley intends to reinforce Federal merit standard
principles and concepts by assuring that all segments of society have an
opportunity to enter public service on the basis of open competition and advance
according to individual ability.
NOW, THEREFORE, BE IT RESOLVED that the Fridley City Council reaffirms and
declares the Affirmative Action Program of Fridley, dated December 19, 1988, to
the extent that such declaration is reasonable and realistic and is not in
conflict with applicable laws of State or Federal authorities:
DECLARATION OF POLICY OF AFFIRMATIVE ?LTIC2
The City of Fridley acknowledges that equal opportunity for all persons is a
fundamental human value. Consequently, it is the policy of the City to provide
equal opportunity in employment and personnel management for all persons; to
provide access to, admission to, full utilization and benefit of training and
promotional opportunities without discrimination because of race, color, creed,
religion, national origin, sex, marital status, public assistance status, veteran
status, handicap or disability; and to otherwise promote full realization of
human rights within the City to the extent permitted by law. To implement this
policy, the City of Fridley requires that every person making application for,
currently employed by, or applying for future vacancies in the employ of the City
of Fridley will be considered on the basis of individual ability and merit,
without discrimination or favor. In furtherance of this policy, the City of
Fridley establishes an Affirmative Action Plan, providing for and assuring fair
and equitable treatment in all phases-of public employment, including selection,
compensation, benefits, training opportunities, promotions, transfers, layoffs,
and other terms, conditions, and privileges of employment. The concept of this
affirmative action policy is consistent and fundamental to the maintenance of
effective equal opportunity and shall be implemented as an integral part of the
• City of Fridley's personnel system.
Page 2 - Resolution No. 116 - 1988
Employees and applicants are protected from coercion, intimidation, interference,
or discrimination for filing a complaint or assisting in an investigation under
the Minnesota Human Rights Act.
4111
The City of Fridley authorizes the City Manager to execute and implement the
document entitled "City of Fridley Affirmative Action Program" the original of
which is on file in the office of the Fridley City Manager and is incorporated
herein by reference. The City Manager is further authorized to appoint an
appropriate employee of the City of Fridley to manage the Equal Eployment
Opportunity/Affirmative Action Program. Responsibilities will include monitoring
all Equal Employment Opportunity activities and reporting the effectiveness of
this Affirmative Action Program, as required by Federal, State and Local
agencies.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 19Th DAY OF
DECEMBER, 1988
J. NEE - OR
ATTEST:
SHIRLEY//
/4/-&-f
A. • • •AIA - Ci�i CLERK
•
•
EXHIBIT C
Brooklyn Park
Columbia Heights
Coon Rapids •
Crystal
Fridley
Golden Valley
Hopkins •
Maplewood
Mounds View
New Brighton
New Hope
Richfield
Robbinsdale
Roseville
Shoreview
South St. Paul
i St. Louis Park
White Bear Lake
s
EXHIBIT 2
Brooklyn Park
Columbia Heights
Coon Rapids
Crystal
Fridley
Golden Valley
Hopkins
Maplewood
Mounds View
New Brighton
New Hope
Richfield
Robbinsdale
Roseville
Shoreview
South St. Paul
St. Louis Park .
White Bear Lake
•
Item No. .54
• Meeting Date: 2-9-98
Staff Report No.
Type of Business: EDBA
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;EDBA:EDA Business
Mounds View Economic Development Authority
Staff Re ort
To: Mounds View Economic Development Authority
From: Steve Dorgan, Housing Inspector
Item Title/Subject: Housing Replacement Program Policy Amendment
Date of Report: February 5, 1998
BACKGROUND
At the last EDA meeting direction was provided by the commission to amend specific areas of the
Housing Replacement Program policy.
REQUESTED CHANGES
• The following reflect specific changes requested by the EDA as interpreted by staff. The eliminated
text is crossed out and the inserted text is underlined.
Section G(Page 2): At least two characteristics noted in parts 1-4 of Section G be
established to meet policy requirements.
Section G#7 (Page 3): Tenant occupied properties may be considered for the HRP on a
case-by-case basis provided that all other requirements are met.
Section I #7 (Page #7): Program staff will negotiate the purchase of properties with
either a buyer/developer or buyer/builder team. The EDA may
choose to sell the property to a developer or builder without a
buyer for sale on the open market.
ACTION TO BE CONSIDERED
Review the requested changes and adopt the revised Housing Replacement Program Policy with
amendments by approving EDA Resolution No. 98-EDA-83.
S )S(1\
Steve Dorgan
Housing Inspector
717-4023
• Attachments: Exhibit A: MVHRP Draft Policy Amendments
Exhibit B: Resolution: 98-EDA-83
C:\OFFICE\WPWIN\MYDOC\MVHRP\CCMEM2 2.HRP
EXHIBIT A
City of Mounds View
Housing Replacement Program •
(Revised 1/20/98)
A. Statement of Purpose
The Mounds View Economic Development Authority Housing Replacement Program
("Program") is established to reduce the social costs of blight, improve residential
neighborhoods and increase the tax base.
B. Program Objectives
• Replace deteriorating lower value housing on scattered sites throughout the City with
larger, higher value housing designed for families.
• Eliminate the blighting influence of substandard housing.
• Increase the availability for quality housing for families.
C. Program Funding
•The Program is funded through Tax Increment Financing and administered by the Mounds
View Economic Development Authority(EDA).
D. Data Privacy
All files and information which identifies property and persons is private and cannot be
released. All information secured through the Program is subject to the Data Privacy Act.
E. Program Options
The Program offers two options for participation.
Option 1: This option involves the sale of substandard single family homes and land to
the EDA. The EDA's goal is to offer the property for sale for the redevelopment of new,
standard housing.
Option 2: This option involves the property owner retaining the property where a
substandard single family house is located, and receiving funding from the EDA for
demolition of the house with an agreement that it will be replaced with standard housing
meeting certain EDA guidelines and time frame.
410
1
City of Mounds View
111 Housing Replacement Program • Page 2
F. Publicizing the Program; Making Application
1. EDA staff, or their appointee(s) ("Program Staff'), will solicit participants by direct mail,
advertisement, or other method. The number of applications accepted for participation in
the Program will be determined by the availability of personnel and financial resources.
2. Participation in the Program must be on a voluntary basis. Interested participants must be
able to furnish proof of ownership of the property, and are required to respond to the
EDA solicitation in writing, with a letter indicating:
a. For Option 1: (Sale of Property to EDA):
(1) An interest in selling their property to the EDA.
(2) A willingness to waive relocation benefits.
(3) Statement of tenant interest in the property at the time of offer.
(4) Consent to the release of relevant information to potential developers and end
buyers.
• b. For Option 2 (Funding for Demolition):
(1) An interest in obtaining funding for demolition from the EDA to replace
existing housing with standard housing meeting EDA guidelines.
(2) Willingness to hold the EDA harmless for demolition activities
(3) Willingness to enter into a legal development agreement with the EDA
regarding redevelopment of the property
3. Individuals who have indicated an interest in participating shall be contacted by Program
Staff to inform them of the estimated project time line and to obtain complete information
on the items noted under F.2. above.
G. Property Eligibility Criteria
Program Staff shall evaluate each property for which an application is received to determine
its eligibility for the Program based on the criteria in this section. Program Staff shall
prepare property fact sheets for each property for which owners have expressed an interest in
participating in the Program, and shall make a drive by inspection. Properties will be
evaluated based on the following criteria outlined below. To be eligible for participation,
the house on the property must have at least-one two of the characteristics noted in 1, 2, 3 or
4 below.
•
2
City of Mounds View
Housing Replacement Program • Page 3 •
1. Substandard as to condition, size or usage.
2. Obsolete and having a faulty design for block and area in which it is located.
3. Deterioration which has caused blight to other adjoining properties.
4. Detrimental to the safety or health of abutting properties in the block.
If it is determined that the property is eligible for participation based on the condition of the
house, it must also meet the following criteria as outlined in 5-8 below.
5. A geographic mix of properties is achieved.
6. The site can be developed with a single family home within city code requirements,
including zoning and conformance with the Comprehensive Plan. The property
may be considered if a variance can be obtained (see Section I.2.).
7. The property must be owner-occupied or vacant before the owner makes
•
application to the Program. Non-homesteaded vacant property will be considered
for acquisition. Tenant-occupied properties will ftet be considered for purchasc or
by the EDA on a case-by-case basis.
8. Prior to approval by the EDA for participation in the Program, properties over 50
years old must be evaluated for historical significance. This will be accomplished
by forwarding general property information and a property photo to the Minnesota
Historical Society for review. The EDA will not enter into a purchase agreement or
award funding for demolition on a property which qualifies for the National
Registry of Historical Structures.
H. Program Priorities
If more than one application for acquisition or demolition funding has been received during a
given month, the Program Staff shall rank the applications to determine the best candidates for
Program participation based on the information and criteria noted below:
1. Properties that can meet EDA established guidelines and time frame will be
considered first.
i
3
City of Mounds View
Housing Replacement Program •
Page 4
2. Properties with the lowest values and poorest visible conditions will be considered
first.
3. Properties should be equally distributed by location and value throughout the City
when possible, and provide a viable financial mix of properties to support Program
financial requirements.
I. Option 1: Acquisition of Property by EDA
1. Blight Qualification: Once an offering letter is received from the interested participant,
Program Staff shall arrange, by appointment, an inspection of the interior of the home to
establish blight qualification as outlined in Section G. The following information will
also be obtained during the inspection:
a. Demolition information for estimating demolition credit to builder.
b. A determination as to the existence of any hazardous materials on the property.
This includes:
• (1) a visual inspection
(2) a statement from the interested participant regarding any knowledge of the
property's use for production, storage, deposit, or disposal of any toxic or
hazardous wastes or substances or asbestos products whatsoever, during the
time the interested participant owned the property and prior to the date of
interested participant purchased property. Properties with environmental
problems or hazards may be considered if the purchase price is reduced
sufficiently to cover increased site clearance and preparation costs.
If a property meets the blight test, acquisition procedures can continue. If the blight test
cannot be met, the interested participant will be notified in writing indicating the reasons
why the property cannot be considered for acquisition.
2. Need for Variances: If a variance is required to redevelop the property, the EDA may, at
its sole discretion, choose not to acquire the property. This determination will be made
based on the project time lines, available resources, and availability of other properties
which do not require a variance. If the EDA chooses to pursue a variance to enable the
acquisition of the property, an application shall be filed following the usual procedures.
If a variance is not approved, the property cannot be considered for acquisition.
•
4
City of Mounds View
Housing Replacement Program Page 5
•
3. Appraisal; Determining Purchase Price: If the EDA chooses to continue with the
acquisition, a fee appraisal shall be ordered at the EDA's expense and the result shall be
used in determining the amount of the purchase price to offer to the interested participant.
The independent fee appraiser shall be carefully instructed to document in specific
terms the conditions of the property including details regarding structural condition
and floor plan. The acceptance of these conditions in the market place should be
discussed in the report. The appraiser's value judgement should reflect these
conditions.
A negotiated price considerably below the assessor's market value, may be
accepted without an appraisal on a case by case basis if the interested participant
concurs.
4. Purchase Agreement; Closing Procedures
a. When a purchase price has been verbally agreed upon by both parties, Program
Staff and Legal Counsel shall prepare a Purchase Agreement to be presented to
the interested participant. The purchase price contained in the Purchase
Agreement shall be within the range authorized by the EDA. The purchase
•
agreement shall be contingent on the completion of an environmental
evaluation suggesting no evidence of hazardous waste on the property. The
interested participant shall receive a copy of the purchase agreement including
the following information:
(1) The purchase price
(2) How the purchase price was determined.
(3) The amount of earnest money
(4) A date to sign the Purchase Agreement
(5) A closing date
b. To enable the acquisition process to continue, the interested participant must
execute the purchase agreement and "waiver of relocation benefits" form. The
waiver of relocation must be clearly explained to the interested participant at
this time, if not explained previously.
c. The EDA Executive Director and President shall be signatories on the purchase
agreement.
d. The acquisition and disposition of the property must be in conformance with
the Mounds View Comprehensive Plan. .
5
City of Mounds View
Housing Replacement Program Page 6
e. Following EDA authorization of these agreements, interested participants
and/or Program Staff will be requested to assemble and supply all required
documentation prior to closing as outlined below.
(1) An Abstract or RPA (as applicable)must be furnished to the Program
Staff to facilitate the rendering of a title opinion. The interested
participant will bear the cost of updating the Abstract or RPA as part
of the closing procedures.
(2) EDA Legal Counsel will be responsible for having the Abstract or
RPA updated and will provide Program Staff and interested
participant with a written opinion of title. EDA Legal Counsel will
also secure title insurance.
(3) If the title opinion indicates the property has a marketable title,
purchase procedures will continue. If the title opinion does not
indicate a marketable title, the EDA, at its sole discretion, may choose
not to acquire the property. The EDA may determine remedies and
evaluate their resolution, including the additional time and expense to
• provide a marketable title. The EDA may proceed to correct title
deficiencies to continue the purchase of the property dependant upon
the additional time and expense incurred.
(4) Simultaneously with the title opinion, an environmental evaluation
may be obtained from an independent environmental engineering firm
or other firm performing such service. If environmental hazards are
found on the site, the EDA may choose not to acquire the property.
f. The seller must be prepared to vacate the property on the day of closing unless
other arrangements have been made with Program Staff.
g. If the interested participant decides not to sell the property after execution of
the purchase agreement then the interested participant must provide the EDA
with the following:
(1) A letter expressing their desire not to proceed with selling the
property.
(2) The full amount of earnest money received upon execution of the
purchase agreement.
6
City of Mounds View •
Housing Replacement Program Page 7
(3) Full payment of legal and consulting fees incurred by the EDA after
the execution of the purchase agreement in preparation for the closing
of the property.
5. Selection of Demolition Contractor and Procedures. After the property closing, Program
Staff will select a demolition contractor by sending out Requests for Proposals (RFP)to
at least three demolition contractors. The bid received with the lowest price will have
priority. The demolition contractor must be able to meet project deadline as outlined in
the RFP prior to awarding a contract. The demolition contractor will be required to
obtain all necessary City permits and pay applicable fees. Overall demolition supervision
will be provided by a designated Program Staff.
6. Marketing. Program Staff will advertise sale of the property by contacting the St. Paul
Realtors Association, Residential Developers, interested buyers and posting signs on the
property.
7. Selection of Developer. Program Staff will negotiate the purchase of the property by an
acceptable buyer/developer or buyer/builder team. If a buyer/developer or buyer/builder •
team can not be obtained, the EDA may consider selling property to a developer or
builder for sale to the open market after completion. As part of the sale of the property,
the buyer/developer team purchasing party must sign a development agreement with the
EDA which will stipulate housing design and time frame for completion.
J. Option 2: Funding of Demolition
1. Blight Qualification: Properties being considered for demolition funding must meet blight
qualifications as outlined in Section G. and Section I.1.
2. Need for Variances: If a variance is required to redevelop the property,the homeowner
must obtain the variance prior to the award of demolition funds. If a variance is not
granted, demolition funds shall not be awarded.
3. Comprehensive Plan/Zoning: The Comprehensive Plan designation and the zoning on the
property must allow for its redevelopment by construction of a replacement single family
residence.
4. Development Agreement: The interested participant must enter into a Development
Agreement with the EDA which will stipulate housing design and site development
criteria and time frame for completion. The development agreement will include estimate
7
City of Mounds View
• Housing Replacement Program Page 8
of new taxes generated based on the construction of replacement cost.
5. Demolition Contract: The interested participant must obtain three estimates for
demolition which will assist in determining the amount of demolition funds to award for
the project. The chosen demolition contractor must be able to meet project deadlines as
outline by Program Staff. The demolition contractor will be required to obtain all
necessary City permits and pay applicable fees. Overall demolition supervision will be
provided by a designated Program Staff in conjunction with the interested participant.
Economic Development Authority
By:
Its President
•
By:
Its Executive Director
Revised: February/ 1998
• N:\DATA\GROUPS\COMDEV\MVHRP\HRPI 98.WPD
8
EXHIBIT B
RESOLUTION NO. 98-EDA-83
CITY OF MOUNDS ViFW •
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING AMENDMENTS TO THE HOUSING REPLACEMENT PROGRAM
It is hereby resolved by the Board of Commissioners(the "Board")of the Mounds View Economic
Development Authority(the "Authority")as follows:
1. Recitals.
(a) Pursuant to Minnesota Statutes, Sections 469.124 to 469.134 and 469.090 to 469.108
(collectively,the"Act"), the Authority(i)has undertaken a program to promote the development and
redevelopment of certain land within the City of Mounds View and in this connection is engaged in
carrying out the Mounds View Economic Development Project(the"Project")within the City; (ii)has
approved a Project Plan for the Project; and(iii) has approved and adopted a Housing Replacement
Program under and as an aspect of the project plan.
(b) The redevelopment of property within the project is a stated objective of the Project
Plan and the Housing Replacement Program.
(c) The Housing Replacement Program's objectives include replacing lower-value
housing on scattered sites throughout the City with larger, new and higher value housing designed for
families, the elimination of blighting influences and the increase of available quality housing for
families within the City.
(d) Including the addition and replacement of language which includes but is not limited •
to; (i) increasing the Property Eligibility Criteria; (ii)allow consideration of tenant occupied
properties on a case-by-case basis; (iii).consider the sale of property to a builder or developer without
a buyer to sell on the open market. The changes are being presented as amendments to the Housing
Replacement Program.
2. The Board hereby determines that including(i) increasing the Property Eligibility Criteria; (ii)
allow consideration of tenant occupied properties on a case-by-case basis; (iii)consider the sale of property to
a builder or developer without a buyer to sell on the open market; is consistent with and would be in
furtherance of the Project Plan and hereby approves that Program.
3. The Board hereby determines that the implementation of these amendments will help realize
the public purpose of the Act and would be in furtherance of the Project Plan
Adopted by the Board of Commissioners of the Mounds View Economic Development Authority on
February 9, 1998.
Duane McCarty, President
A ITEST:
•
Chuck Whiting, Executive Director
• Meeting
Item Date:No. 2-9-98
Staff Report No.
Type of Business: EDBA
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;EDBA:EDA Business
Mounds View Economic Development Authority
Staff Re ort
To: Mounds View Economic Development Authority
From: Steve Dorgan, Housing Inspector
Item Title/Subject: MVHRP - Proposal for Appraisal of 7934 Woodlawn Drive
Date of Report: February 5, 1998
SUMMARY
Staff has recently received a letter from Rebbeca Mendelsohn, owner of 7934 Woodlawn Drive,
offering her property for sale to the Economic Development Authority (Exhibit A). The property is
located just north of Hillview Road on the west side of Woodlawn Drive (see location map Exhibit B).
The proposed property is currently vacant and is listed on the market by a real estate company. Staff
has completed an inspection of the proposed property to verify the eligibility as outlined in the Housing
Replacement Program (HRP)policy. Item G of the HRP policy states:
• G. Property Eligibility Criteria
Program Staff shall evaluate each property for which an application is received to determine
its eligibility for the Program based on the criteria in this section. Program Staff shall
prepare property fact sheets for each property for which owners have expressed an interest in
participating in the Program, and shall make a drive by inspection. Properties will be
evaluated based on the following criteria outlined below. To be eligible for participation,
the house on the property must have at least one of the characteristics noted in 1, 2, 3 or 4
below.
*1. Substandard as to condition, size or usage.
*2. Obsolete and having a faulty design for block and area in which it is located.
*3. Deterioration which has caused blight to other adjoining properties.
4. Detrimental to the safety or health of abutting properties in the block.
Staff has determined that the subject property meets the characteristics as noted in item 1,2, and 3.
Because the property meets at least 2 of the 4 outlined criteria, it must also meet item numbers 5-8 in
Section G of the policy to be considered for purchase by the EDA. These items are as follows:
*5. A geographic mix of properties is achieved.
*6. The site can be developed with a single family home within city code
requirements, including zoning and conformance with the Comprehensive
Plan. The property may be considered if a variance can be obtained(see
Section I, Item 2.).
411 *7. The property must be owner-occupied or vacant before the owner makes
application to the Program. Non-homesteaded vacant property will be
considered for acquisition. Tenant-occupied properties will be considered by
the EDA on a case-by-case basis.
Staff Memo -Multi-Jurisdictional Remodeling Planbook
February 5, 1998
Page 2 •
8. Prior to approval by the EDA for participation in the Program, properties over
50 years old must be evaluated for historical significance. This will be
accomplished by forwarding general property information and a property
photo to the Minnesota Historical Society for review. The EDA will not
enter into a purchase agreement or award funding for demolition on a
property which qualifies for the National Registry of Historical Structures.
As noted, the proposed property meets the criteria in item numbers 5, 6 and 7. The city has not yet
proceeded with the requirements of item number 8 which requires a historical significance evaluation.
This will be completed if the EDA requests staff to proceed with acquiring the property.
ACTION TO BE CONSIDERED
Approve EDA Resolution No. 98-EDA-84 to authorize appraisal of the property located at 7934
Woodlawn Drive and to negotiate a purchase price for further consideration of the EDA's purchasing of
the property for the Housing Replacement Program.
Steve Dorgan\LIP
Housing Inspector
717-4023
Attachments: Exhibit A: MVHRP Draft Policy Amendments
Exhibit B: Location Map - 7934 Woodlawn Drive
Exhibit C: Resolution No. 98-EDA-84
C:\OFFICE\WPWIN\MYDOC\MVHRP\7934WOOD.2 9
•
EXHIBIT A
Rebecca Mendelsohn
• . 7934 Woodlawn Ave.
Mounds View, MN 55112
771-9386
Steve Dorgan
City of Mounds View
January 19, 1998
Mr. Dorgan:
I am writing to state that I am willing to participate in the Housing Replacement Program. I am
interested in selling my house, located at 7934 Woodlawn a under option 1 of your
proposal (sale of property to EDA.) I am willing to waive my relocation rights, as per said
proposal. I am currently the sole holder of the title to this property. I also consent to the release
of any relevant information to potential developers and end buyers.
I Iook forward to working through further negotiations with you. If you have any questions,
please feel free to call me at the above listed phone number, or at 785-7391 between 8:00am and
5:OOpm.
Sincerely,
Rebecca M. Mendelsohn
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Economic Development Authority, 2/9/98 Exhibit B
EXHIBIT C
RESOLUTION NO. 98-EDA-84
• MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY
COUNTY OF RAMSEY
STATE OF MINNESOTA
•
RESOLUTION APPROVING EXPENDITURE OF TAX INCREMENT FUNDS FOR APPRAISAL OF
7934 WOODLAWN DRIVE FOR CONSIDERATION OF PURCHASE BY 1'HE EDA
It is hereby resolved by the Board of Commissioners (the"Board")of the Mounds View Economic
Development Authority(the"Authority")as follows:
Section 1. Recitals.
•
1.10 The Authority has the powers provided in Minnesota Statutes, Sections 469.124 to
469.134 and 469.090 to 469.108 (collectively,the "Act").
1.02 Pursuant to and in furtherance of the objectives of the Act,the Authority has
undertaken a program to promote development and redevelopment of certain land within the City of
Mounds View and in this connection is engaged in carrying out the Mounds View Economic
Development Project(the"Project")within the City.
1.03 There has been approve pursuant to the Act a Project Plan for the Project.
1.04 The redevelopment and development of property within the Project by private
developers are stated objectives of the Project Plan.
• 1.05 In order to achieve the objectives of the Project Plan,the Authority has determined to
provide substantial aid and assistance through the financing of certain of the public costs of
development.
1.06 The Authority desires to evaluate the acquisition of 7934 Woodlawn Drive for the
redevelopment of the property as outlined in the Housing Replacement Program and it is deemed
necessary the expenditure of a maximum of$600 of tax increment funds for an appraisal of this
property to accurately negotiate a purchase price.
Section 2. Resolved.
2.01 The Board hereby determines that the Authority's authorization of Tax Increment
Funds for an appraisal would be a furtherance in the objectives of the project plan an will help realize
the public purpose of the Act.
Adopted by the Board of Commissioners of the Mounds View Economic Development Authority this
9th day of February, 1998.
•
Duane McCarty,President
A I-1EST:
•
Chuck Whiting, Executive Director