HomeMy WebLinkAbout02-23-1998 EDA • CITY OF MOUNDS VIEW
ECONOMIC DEVELOPMENT AUTHORITY
MONDAY,FEBRUARY 23, 1998
Meeting No. 51
AGENDA
ROLL CALL: President McCarty, Vice President Koopmeiners, Commissioner Gunn,
Commissioner Quick, Commissioner Stigney
1. AGENDA ADDITIONS:
2. APPROVAL OF MINUTES
February 9, 1998 -EDA Meeting Minutes
3. SPECIAL ORDER OF BUSINESS:
None
4. CONSENT AGENDA
None
5. COUNCIL BUSINESS
. A. Consideration of Resolution No. 98-EDA85 for Authorization to Contract with
Acquisition and Relocation Consultant for the Mermaid Hotel/Banquet Facility.
B. Consideration of Resolution No. 98-EDA82 Approving Multi-Jurisdictional
Remodeling Planbook.
F. REPORTS
G. ADJOURNMENT
•
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5 1. K .i ,j a J
is+Y V a i 4 d tj
3 f
. 1 PROCEEDINGS OF THE MOUNDS VIEW
2
3 ECONOMIC DEVELOPMENT AUTHORITY
4 Meeting No. 50
5 February 9, 1998
6 Mounds View City Hall
7 2401 Hwy. 10,Mounds View MN 55112
8 ***********************************************************************************
9
10 CALL TO ORDER
11
12 The Economic Development Authority was called to order by President McCarty at 9:00 p.m.on February
13 9, 1998.
14
15 ROLL CALL
16
17 MEMBERS PRESENT: Duane McCarty, Sherry Gunn,Gary Quick,Roger Stigney,Roger Koopmeiners,
18 Clerk Administrator Chuck Whiting,Community Development Director Rick Jopke,Housing Inspector
19 Steve Dorgan and City Attorney Bob Long.
20
21 OTHERS PRESENT: None
22
23 1. AGENDA ADDITIONS:
24
25 None.
. 26
27 2. APPROVAL OF MINUTES:
28
29 January 12, 1998-EDA Meeting Minutes
30
31 MOTION/SECOND: Koopmeiners/Gunn to approve the minutes of the EDA Meeting on January 12, 1998
32 as presented.
33
34 VOTE: 5 ayes 0 nays Motion Carried
35
36 3. SPECIAL ORDER OF BUSINESS:
37
38 None.
39
40 4. CONSENT AGENDA;
41
42 A. Approval of EDA Resolution No. 98-EDA82,Approval of Expenditure of TIF Pool Funds for
43 Multi-Jurisdictional Remodeling Planbook.
44
45 Rick Jopke,Director of Community Development,explained that the Letter of Understanding that the City
46 of Fridley has asked the City of Mounds View to enter into has some areas of concern as noted by Scott
47 Riggs at Kennedy&Graven. Therefore, Mr.Jopke suggested that this item be tabled until the February
48 23, 1998 meeting.
49
50 MOTION/SECOND: Quick/Stigney to TABLE this item until the February 23, 1998 EDA Meeting.
51
• 52 VOTE: 5 ayes 0 nays Motion Carried
53
54 5. EDA BUSINESS:
71 .E 7 � - � - � '77-1
77-1
EDA Meeting#50 ,, s b r`a°
February 9, 1998 •
Page 2
1
2 A. Consideration of Resolution No.97-EDA83.Approving the Amendments to the Housing
3 Replacement Program.
4
5 Mr. Jopke explained that in January the Commissioners made suggestions in regard to changes which
6 should be considered in policies that govern the Housing Replacement Program. He noted that staff has
7 made the necessary changes and proceeded to summarize these changes.
8
9 Commissioner Quick stated he understood that Section G was to be discussed at the Work Session on
10 March 2, 1998.
11
12 MOTION/SECOND: Quick/Gunn to table this item for discussion at the March 2, 1998 Work Session.
13
14 VOTE: 5 ayes 0 nays Motion Carried
15
16 B. Consideration of Resolution No.98-EDA83,Approving Authorization to Obtain an Appraisal of
17 the Property at 7934 Woodlawn Drive.
18
19 Mr. Jopke noted that city staff received a letter from Ms.Mendelsohn,owner of property at 7934
20 Woodlawn Drive offering her property to the EDA under the Housing Replacement Program. The
21 property is currently vacant,an inspection has been completed on the property and it is staffs belief that
22 the property meets the eligibility criteria in the HRP policy,with the exception of Item 8,which will be •
23 completed only if the EDA requests staff to proceed with acquiring the property.
24
25 MOTION/SECOND: Quick/Koopmeiners to Approve Resolution No. 98-EDA84,Approving
26 Authorization to Obtain an Appraisal of the Property at 7934 Woodlawn Drive.
27
28 VOTE: 5 ayes 0 nays Motion Carried
29
30 F. REPORTS:
31
32 Report of EDA Board Members:
33
34 Report of President McCarty: No report.
35
36 Report of Vice President Koopmeiners: No report.
37
38 Report of Commissioners:
39
40 Commissioner Quick: No report.
41
42 Commissioner Stigney: No report.
43
44 Report of Executive Director: No report.
45
46 Report of Treasurer: No report.
47 •48 Report of Attorney; No report.
lajAUT--U
EDA Meeting#50
February 9, 1998
Page 3
1 7. ADJOURNMENT:
2
3 MOTION/SECOND:Koopmeiners/Gunn to adjourn the meeting at 9:09 p.m.
4
5 VOTE: 5 ayes 0 nays Motion Carried
6
7 Respectfully submitted,
89 j/Mena,
10 Tamara D. Saefke
11 Recording Secretary
12
13
14
15
•
•
Item No. 5/4"
Staff Report No.
Meeting Date: 2/23/98
Type of Business: EDAB
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;EDAB:EDA Business
Mounds View Economic Development Authority
Staff Report
To: Mounds View Economic Development Authority
From: Rick Jopke, Community Development Director
Item Title/Subject: Authorization to contract with acquisition and relocation
consultant for the Mermaid Hotel/Banquet Facility
Date of Report: February 19, 1998
BACKGROUND:
At the February 2, 1998 work session staff discussed the current status of the of the proposed
project involving the expansion of the Mermaid to include an 11,700 square foot banquet facility
and a 185-room hotel. The direction to staff was to continue to work to review and refine the
numbers to determine what is necessary to make this project work and that the project should go
through the normal review process including review by the Economic Development
Commission.
• The preliminary numbers provided by the developer show a need for$700,000 of TIF assistance
for the banquet facility and additional $1,000,000 for the hotel. Project costs show a total of
$800,000 for land acquisition. This may be low based on the amount of land to be acquired. The
hotel developer has indicated that TIF assistance for the hotel must be structured to be of"direct
benefit"to the hotel development and financial program. To use the TIF funds to acquire land
only is not considered to be of"direct benefit." Some TIF assistance will be needed for financing
eligible building and development costs.
In reviewing the project as shown on the preliminary concept plan, big unknowns at this point
are the costs of acquiring three parcels and a portion of a fourth parcel and relocating existing
businesses. To assist in determining these costs, staff has contacted two acquisition and
relocation consultants and have received proposals from them. The acquisition and relocation
consultant would handle negotiations with the property owners and work with the businesses
which would be displaced by this project to find other sites and insure that they receive the
benefits which are required by federal and state laws. Copies of the two proposals are attached
for your review. Conworth, Inc. is proposing to provide these sevices for an estimated $2300 per
property. Evergreen Land Services Co. estimates that they could provide these services for$1500
per property. An additional cost not covered in either of the proposals would be the cost of
appraisals. The consultant would contract with an appraiser approved by city staff. The city
would reimburse the consultant for these costs or the appraiser could bill the city directly.
•
City of Mounds View Staff Report
February 19, 1998
Page 2
Charlie Hall has previously submitted a deposit agreement and a$1000 deposit to cover the •
City's cost of evaluating their TIF request. To date, approximately $800 has been billed against
this account. In addition Mr. Hall has recently submitted an additional $5000 to the City. The
cost of the acquisition and relocation consultant would be billed against this account.
Both consultants have considerable experience in working with numerous communities in the
area and are more than capable of completing this task. Evergreen Land Services has successfully
worked with Mounds View on the Old Highway 8 and Long Lake Road projects. While
Conworth has not worked with Mounds View, I have successfully worked with Conworth in the
past in Roseville. With all things being equal except the estimated cost to the city, staff would
recommend contracting with Evergreen Land Services based their lower estimated cost.
RECOMMENDATION:
Staff is recommending that the EDA approve Resolution No. 98-EDA85 which would authorize
the negotiation and execution of a Contract for Professional Services with Evergreen Land
Services Co. for acquisition and relocation services as necessary for the proposed Mermaid
facility expansion
"�►mac/�
Rick Jopke, Community Development Director
N:\DATA\USERS\RICKJO\SHARE\021898A.RPT
S
MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 98-EDA85
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE NEGOTIATION AND EXECUTION OF A
CONTRACT FOR PROFESSIONAL SERVICES FOR POTENTIAL ACQUISITION
AND RELOCATION SERVICES RELATED TO THE EXPANSION OF THE
MERMAID FACILITY
It is hereby resolved by the Board of Commissioners (the "Board") of the Mounds View
Economic Development Authority(the "Authority") as follows:
1. RECITALS:
(a) the Authority has the powers provided in Minnesota Statutes, Sections 469.124 to
469.124 and 469.090 to 469.108 (collectively the "Act").
(b) Pursuant to and in furtherance of the objectives of the Act,the Authority has
4110
undertaken a program to promote development and redevelopment of certain land within
the City of Mounds View and in this connection is engaged in carrying out the Mounds
View Economic Development Project(the"Project")within the City.
(c) There has been approved pursuant to the Act a Project Plan for the Project.
(d) The redevelopment and development of property within the Project are stated
objectives of the Project Plan.
(e) In order to achieve the objectives of the Project Plan,the Authority has determined
the need to contract with professional service companies to aid and assist in the
redevelopment and development of property within the Project.
(f) The Authority has received a request for tax increment assistance for the expansion of
an existing business within the Project consistent with the stated objectives of the Project
Plan.
(g) It has been determined that to properly evaluate this request it is necessary to enter
into a contract for professional services (the"Contract") with Evergreen Land Services
Co. for acquisition and relocation services for an estimated cost of$1500 per property.
•
EDA RESOLUTION NO. 98-EDA85
PAGE TWO OF TWO
2. The Board hereby determines that the Authority's negotiation and execution of a Contract
would be in furtherance of the Project Plan and hereby approves and authorizes said actions,
including the negotiation and execution of the Contract by the officers of the Authority in their
discretion and at such time, if any, as they may deem appropriate.
3. Upon final negotiation, execution and delivery of the Contract, the officers and
employees of the Authority (including members of the City staff and Commission, acting in their
capacity as staff to the Authority as well) are hereby authorized and directed to take or cause to
be taken such actions as may be appropriate or necessary on behalf of the Authority to implement
the Contract which is being accomplished for redevelopment purposes.
4. The Board hereby determines that the negotiation, execution and performance of the
Contract will help realize the public purposes of the Act and are in furtherance of the Plan.
Adopted by the Board of Commissioners of the Mounds View Economic Development Authority
on February 23, 1998.
ATTEST: _ •
President
(SEAL)
Executive Director
•
e 0 CONWORTH, INC P02
CONWORTH, INC.
4725 Excelsior Blvd.
• me 200
Minneapolis, MN 55416
(61 2) 929-0044
FAX (612) 929-0568
February 5, 3.998
Rick Jopke
Community Development Director
City of Moundsview
2401 Highway 10
MOundsview, MN 55112-1499
Subject: Revised Proposal for Acquisition and Relocation
Assistance Consulting Services
Dear Mr. Jopke:
Thank you for the opportunity to provide a proposal for
acquisition and relocation assistance services to the City of
Moundsview. It would be a great pleasure to work with you.
Conworth, Inc. was formed in 1989 by persons who had worked in
• the acquisition/relocation field for many years. The firm's
staff consists of five consultants with over 85 years of combined
eXperience in residential and business acquisition/relocation and
related real estate activities. Our services concentrate on the
requirements of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act and Minnesota Statute 117.52.
Conworth's acquisition and relocation specialists pride
themselves on their ability to listen and communicate, thus
enabling both the acquiring agency and the displaced occupants to
go through a potentially difficult time with better understanding
and cooperation.
For your review, a reference list has been enclosed with this
letter. Please feel free to contact any of these agencies, as
you may wish, for references. Also enclosed are the
qualifications of Ken Helvey, Sean Ingvalson, and Tammy Guderian,
relocation consultants who will most likely be working on this
project. In addition, the qualifications of Ron Hailing, our
acquisition consultant, are enclosed.
It is my understanding that the City of Moundsview is considering
a contractor to handle potentially three businesses. This number
fits well with our workload, and would not be a problem to handle
in our usual timely manner.
•
Redevelopment Acquisition/Relocation
$ 0 CONWORTH, INC P03
Rick Jopke •
February 5, 1998
Page 2
Conworth, Inc. proposes to handle the acquisition relocation
assistance services of the "Rental Operations" business for a fee
of *2,300.00. In addition, if need be, we propose to provide
acquisition and relocation assistance services on behalf of the
City to (1) "Music Shop" for a fee of $2,300.00 and (1)
"Contractor business" for a fee of *2,300.00.
Conworth's hourly charge for our acquisition/relocation
specialists is ;60.00, and we bill on the basis of quarter-hours.
This hourly fee includes all support services such as
secretarial, phone charges, and mileage. However, it is
Conworth's policy to bill our clients for only the time actually
required to provide the necessary acquisition/relocation
assistance services.
Conworth, Inc. would like to thank you for the opportunity to
submit information about our company. We look forward to working
with the City of Moundsview. Please give me a call if you have
any questions regarding this information. I can be reached at
929-0044.
Sincerely, 4111
..,405///
Sean C. Ingvalson
Relocation Manager
sl
Enclosures
•
CONWORTH, INC.
4111
Partial Client Listing
1 . William Morin, Manager Operated Assets
Port Authority of the City of St. Paul
1900 Landmark Towers
345 St. Peter Street
St. Paul, MN 55112
Phone: (612) 224-5686
2 . Tony Schertler, Project Manager
City of St. Paul
Department of Planning and Economic Development
1400 City Hall Annex
25 West Fourth Street
St. Paul, MN 55102
Phone: (612) 266-6593
3 . City of Richfield
• Bruce Palmborg, Director of Community Development
6700 Portland Avenue
Richfield, MN 55423
Phone: (612) 861-9700
4. Stacie Kvilvang
Redevelopment Specialist
City of Brooklyn Park
5200 85th Avenue North
Brooklyn Park, MN 55443
Phone: (612) 493-8089
5. County of Anoka, Right of Way Dept.
Attention: Mike Kelly, Chief
Right of Way Agent
2100 3rd Avenue
Anoka, MN 55303-2265
Phone: (612) 323-5521
•
CONWORTH, INC.
QUALIFICATIONS
Kenneth V. Helvey •
PROJECT ASSIGNMENTS: Residential and Business Relocation
Services
EDUCATION: B.A./1992/Political Science; Minor in
Sociology, University of Minnesota
National Highway Institute Advanced
Relocation Workshop
Completed HUD Training in Tenant
Assistance and Relocation
Completed IRWA Training in Business
Relocation
Completed IRWA Courses in Acquisition
Law, Engineering, Negotiations,
and Appraisal
Completed IRWA Courses in Property
Management
Private Pilot
Continuing Education Courses
Sponsored by the International
Right of Way Association
PROFESSIONAL AFFILIATIONS: Member of the International Right •
of Way Association
Aircraft Owners and Pilots Association
Experimental Aircraft Association
Alumnus of Alpha Tau Omega Fraternity,
Gamma Nu Chapter/Minnesota
JOINED CONWORTH, INC. : 1993
COMMENTS: Worked on numerous business,
residential, and tenant
displacements for Conworth, Inc.
under Minnesota State Aid and HUD
funding requirements and Uniform
Relocation Act regulations 49 CFR
Part 24 .
Worked in sales and customer service
for five years with Wentworth
Aircraft.
•
CONWORTH, INC.
QUALIFICATIONS
410 Sean C. Ingvalson
PROJECT ASSIGNMENTS: Residential and Business Relocation
Services
EDUCATION/TRAINING: B.S./Social Science Education, Winona
State University, Winona, MN
Cum Laude Honors
National Highway Institute Advanced
Relocation Workshop
IRWA Course 101 - Principles of Real
Estate Acquisition
IRWA Course 201 - Communications in Real
Estate Acquisition
IRWA Course 600 - Environmental Awareness
PROFESSIONAL AFFILIATIONS: Member of the International Right
of Way Association
National Council of Social Sciences
JOINED CONWORTH, INC. : 1994
4111 COMMENTS: Worked on numerous residential and
business displacements for Conworth,
Inc. under Minnesota State Aid and
HUD funding requirements and Uniform
Relocation Act regulations 49 CFR
Part 24 .
Worked as a processor, underwriter,
and closer for Prudential Home
Mortgage. Provided residential
mortgage services to corporate
relocatees.
Worked as a teacher for the
International Academy of Texas
located in El Paso, Texas
1111
CONWORTH, INC.
QUALIFICATIONS
Tammy K. Guderian
PROJECT ASSIGNMENTS: Residential and Business Relocation
Services
EDUCATION: B.A./1990 Bachelor of Liberal Arts,
University of Minnesota
Political Science and Psychology
Law and Psychology/1988-1989, Harvard
University, Boston Massachusetts
Continuing Education, University of
Minnesota
Lead Abatement
Septic Seminar
Minnesota Environmental Health
Association Seminars
Basic Concepts in Food Protection with
a seminar in Hazardous Analysis
Critical Control Point
Indoor Air Quality Seminar
PROFESSIONAL AFFILIATIONS: Minnesota Environmental Health
Association
JOINED CONWORTH,INC. : 19974110
COMMENTS: October, 1994 - December, 1997
Title One Proctor Paraprofessional for
Hopkins School District #270, Hopkins,
MN
July, 1990 - March, 1994
Environmental Health Technician for the
City of Brooklyn Park, Brooklyn Park,
MN:
- Provide education to the public
through the Community Resource
Center, Environmental Health
Awareness Week, and Community
Oriented Policing Unit.
- Provide training and hands-on
• experience to Environmental
Health Interns.
- Investigate housing hygiene
complaints, condemn properties that
are unit for human habitation, and
work closely with Police Department
in condemnation proceedings and
removal of children and adults from
potentially harmful conditions.
CONWORTH, INC.
Tammy K. Guderian (Continued)
1111 COMMENTS (Continued) : - Perform rental housing inspection
for code compliance and nuisance
violations and write work
specifications for compliance
orders.
- Work closely with the Brooklyn Park
Property Manager's Coalition.
- Investigate zoning, garbage, and
nuisance complaints and enforce City
Ordinances.
- Administer the food, beverage
lodging inspection and compliance
program and advise licensees of code
deviations.
- Investigate reported foodborne/
waterborne illness through food and
well sampling.
- Investigate MCIAA, Carbon Monoxide,
mold, and lead complaints.
- Perform monthly swimming pool
inspections on all public pools,
investigate pool complaints, educate
and certify local swimming pool
operators and license pools yearly.
- Inspect residential kennels and all
local garbage trucks prior to yearly
licensing.
- Propose and assist in writing City
ordinance changes to reflect
consistency with Federal/State codes
and needs of a changing community and
promote environmental health issues
at the State legislative level.
- Maintain complete records of all
activities associated with
inspections, including
correspondence, inspections, non-
compliance orders, and follow-up
inspections.
- Follow established procedure to
assure uniform enforcement for
issuing citations, requesting formal
complaints, and court appearances as
needed.
September, 1989 - June, 1990
Clean Water Action, Minneapolis,
MN
4111 1975 - Present, Volunteer at
Ambassador Nursing Home, New Hope, MN
CONWORTH, INC.
QUALIFICATIONS
Ronald J. Halling 4111
Licensed Appraiser State of Minnesota
License No. 4002084
Licensed Real Estate Broker State of Minnesota
License No. 0090120
EDUCATION: Received Associate of Arts Degree in
Engineering Technology from Rochester
Community College in 1960.
Successfully completed the following
professional course offerings conducted
by the American Institute of Real
Estate Appraisers, NAREA:
1986 - Real Estate Appraisal Principles
1987 - Basic Valuation Procedures
1989 - Residential Valuation
1991 - Residential State Certification
Review Seminar
1997 - Principles and Techniques of Review
Appraising
Successfully completed the following •
professional course offerings conducted
by the International Right of Way
Association:
1988 - Skills of Expert Court Testimony
1988 - Easement Valuation
1989 - Property Descriptions
1989 - Business Relocation
1990 - Communication in Real Estate
Acquisition
1993 - Land Titles
1994 - Legal Aspects of Easements
1995 - Standards of Practice
U.S. Department of Transportation Federal
Highway Administration:
1985 - Local Public Agency Real Estate
Acquisition
Real Estate Licensor Courses:
Course I - September 20, 1990
Course II - October 11, 1990
Course III - May 26, 1991
30 Hour Brokers Course - November 21, 1991
410
CONWORTH, INC.
410
Ronald J. Halling (Continued)
PROFESSIONAL
AFFILIATIONS: Member - National Institute for the
Certification of Engineering
Technicians
Member - International Right of Way
Association
Board Member - Rochester/Olmsted County Community
Housing Partnership
EXPERIENCE: Twenty-five years with the City of
Rochester in the capacity of
engineering designer. Ten years
experience in the Right-of-Way
division.
Vice-President of Acquisitions, Conworth,
Inc.
Successful Property Negotiations with the
Following Corporations, Businesses, and
Other Entities:
4110
Mayo (Clinic) Foundation,
International Business Machines,
MEPC - Apache Properties, Associated Milk
Producers, Utilicorp United, IBM
Mid-America Credit Union, Nash-Finch
Company, Ashland Oil, Dakota-Minnesota &
Eastern Railroad, Leitzen Concrete
Products, Rochester Sand & Gravel,
Rochester Cemetery Association, First
Healthcare Corporation, State of Minnesota,
Winona Diocese, and Hundreds of small
businesses and residential properties.
I
CONWORTH, INC.
AL EVERGREEN LAND SERVICES CO.
6110 BLUE CIRCLE DRIVE, SUITE 140
MINNETONKA, MN 55343
Office (612)-930-3100 Fax(612)-935-0862 •
February 3, 1998
Mr. Rick Jopke
Community Development Director
City of Mounds View
2401 Highway 10
Moundsview, MN 55112-1499
RE: Proposal for Acquisition and Relocation Services.
Dear Mr. Jopke:
Thank you for meeting with us to review and discuss your proposed project.
The project will require total acquisition of three parcels in fee. After a quick review of •
the project area it was indicated that there may be more then tenants involved regarding
relocation services. This proposal will be based on the original three parcels.
Evergreen Land Services (ELS) will provide the following services:
• Acquisition services to acquire necessary rights.
• Relocation services for displaced business owners and tenants.
Our services comply with and under guidelines of the Federal Uniform Relocation
Assistance_and Real Property Acquisition Act of 1970, as amended, the implementing
Federal Regulation 49 CFR Part 24, Minnesota State Statutes 117.50 - 117.52 and
Minnesota State Aid Procedures (MSA)
i
Successfully serving our clients for
25 years • 1972 - 1997
• Mr. Rick Jopke
February 3, 1998
Con't page 2
Our proposal as follows:
Negotiations
These activities include the following:
• Meet with staff to discuss project coordination, timing and procedures. Attend any
other meetings with staff as requested.
• Read appraisal and review and discuss with appraisers as necessary.
• Prepare just compensation Offer Letter for the City's signature on all parcels.
• Prepare landowners information booklet for each parcel.
• Deliver Offer Letter and Booklet to owners and begin negotiations.
• In negotiations, gather information and work towards resolving disagreements and
disputes to get a purchase agreement signed.
• All written and oral communication will be documented in each file.
• • Prepare a weekly report on status of negotiations.
To estimate the cost of landowners negotiations is difficult. A number of variables enter
into it such as how well the project is received by the owners, the impact of the takings
and if the owners are represented by attorneys.
Negotiation Services Three parcels at $750.00 per parcel = ($2,250.00).
Relocation
Steps in providing relocation assistance services include:
• Initial meeting with the City of Mounds View staff to discuss project coordination and
procedures; meetings with each owner and occupant to provide written general
information on relocation benefits, documentation requirements, and the process
applicable to each of their situation.
Determine needs and preferences for the move and replacement location for the owner
and occupants. Explain relocation benefits, the process involved with relocation, and the
payment documentation requirements.
Mr. Rick Jopke .
February 3, 1998
Con't page 3
• Offer advisory services regarding the move, explanations of relocation benefits and
procedures, and other assistance as necessary.
• Preparing the required Notices of Eligibility for Relocation Assistance and 90-day
Notices to Vacate per the relocation regulations, for the City of Mounds View staffs
review and signature.
• Assisting the occupants in identifying and documenting eligible, reimbursable
relocation costs and confirming the submitted costs are reasonable and necessary per
the regulations.
• Research for and provide referrals to available replacement properties, as requested.
• Preparing claims for relocation payment and making recommendations to the City of
Mounds View regarding the eligibility of relocation benefits requested by the
occupants.
• Throughout the project, addressing questions and concerns of the occupants, and
1111
advising the occupants of their rights and obligations in the relocation process.
• Throughout the project, reviewing the project/relocation status and reviewing any
questions and concerns of the City of Mounds View.
This list of tasks is not all inclusive but our activities will comply with Minnesota Statute
and Uniform Act regulations and will include all steps required in the process and
additional steps as may be helpful on a parcel by parcel basis. All written and oral
communication will be documented in each file and a by-weekly status report will be
updated and presented to the City of Mounds View.
Evergreen Land Services proposes to complete all Relocation Services for the three
parcels for the following amount.
Relocation Services $750.00 per parcel = ($2,250.00)
•
Fee acquisition of property by a municipality requires that an appraisal and a review
appraisal be made on each parcel. This is a requirement_of the Uniform Act. Cost for
these services are not included in our proposal. •
•
Mr. Rick Jopke
February 3, 1998
Con't page 4
The successful acquisition of a parcel means a closing must take place. This involves title
insurance, mortgage payoffs, deed preparations and filings. These services are also not
included in our proposal
ELS has on other projects, and can for you, contract for appraisals, review appraisals and
closing services, and serve as Project Manager to be responsible for all activities. We
would closely coordinate these activities with you and your City's Attorney.
If you would like a list a references please advise.
We have enjoyed working with Mounds View in the past and look forward to continuing.
If you have any questions, please call.
Sincerely,
• k`i1f M
zar/1mA_,
Stuart"Bud" Storm
President
SBS:sc
Enclosure
•
•
•
EVERGREEN LAND SERVICES (ELS) •
Evergreen Land Services Company (ELS) was founded in 1972 and is the oldest
company in Minnesota specializing in land acquisition and relocation services for public
redevelopment and right of way projects. The owner and president of the firm is Stuart
"Bud" Storm. ELS has a staff of ten consultants who are trained and knowledgeable in
the real estate acquisition and relocation fields. The employees are qualified
professionals with diverse experience in acquisition and relocation assistance. This
experience insures the quality and cost effective implementation of the services provided
by our consultants. ELS staff is involved with regular and on-going continuing education
through the International Right of Way Association. It is our belief that success is
derived from quality skills, good communication, and a positive working relationship
with our agency clients and with the owners and occupants of a project area.
Our firm's goals are Client satisfaction with our services, meeting the project's timetable
and budgetary needs as best as is possible, and fair and respectful treatment of displaced
owners and occupants.
ELS has extensive experience in acquisition activities and relocation work for public
entities. The firm's staff is recognized for the wide variety of projects on which they have
worked under the guidelines of the Federal Uniform Relocation Assistance and Real
Property Acquisition Act of 1970, as amended, the Federal Regulation 49 CFR Part 24,
and Minnesota State Statutes. We have also worked with projects under specific funding
sources of HUD Section 811, Section 202, CDBG, U.S. Army Corps of Engineers,
Federal Aviation Administration, Federal Highway Administration, and Minnesota State
Aid. ELS presently provides acquisition and relocation services to over 30 public
entities, and is the only consulting fnn approved by the Minnesota Department of
Transportation to provide them with title research, acquisition negotiations, and
relocation assistance services.
It is ELS belief that success comes from good communication and a positive working
relationship with our clients and with the owners and occupants of the project area.
ELS charges an hourly rate of$60.00 for Relocation Manager, and$45.00 for Relocation
Consultant, plus mileage and miscellaneous costs, with invoices sent twice a month. It is •
our policy to bill for the actual time spent on the project. Relocation services for business
owner-occupant requires somewhere in the area of 15 to 18 hours. This can fluctuate
depending on the size of the business and special needs the business may have.
We follow the guidelines of the Uniform Relocation Assistance and Real Property
Acquisition Act of 1970 , and State Statute for the relocation consulting services we411
provide. These services are summarized as follows.
• Relocation Assistance for Businesses.
Steps in providing relocation assistance services include:
1. Initial meeting with the City of Moundsview staff to discuss project coordination and
procedures; meetings with each owner and occupant to provide written general
information on relocation benefits, documentation requirements, and the process
applicable to each of their situation.
2. Determine needs and preferences for the move and replacement location for the owner
and occupants. Explain relocation benefits, the process involved with relocation, and the
payment documentation requirements.
3. Offer advisory services regarding the move, explanations of relocation benefits and
procedures, and other assistance as necessary.
4. Preparing the required Notices of Eligibility for Relocation Assistance and 90-day
Notices to Vacate per the relocation regulations, for the City of Moundsview staffs
review and signature.
• 5. Assisting the occupants in identifying and documenting eligible, reimbursable
relocation costs and confirming the submitted costs are reasonable and necessary per the
regulations.
6. Research for and provide referrals to available replacement properties, as requested.
7. Preparing claims for relocation payment and making recommendations to the City of
Moundsview regarding the eligibility of relocation benefits requested by the occupants.
8. Throughout the project, addressing questions and concerns of the occupants, and
advising the occupants of their rights and obligations in the relocation process.
9. Throughout the project, reviewing the project/relocation status and reviewing any
questions and concerns of the City of Moundsview.
This list of tasks is not all inclusive but our activities will comply with Minnesota Statue
and Uniform Act regulations and will include all steps required in the process and
additional steps as may be helpful on a parcel by parcel basis. All written and oral
communication will be documented in each file and a by-weekly status report will be
updated and presented to the City of Moundsview.
411
Item No. 56
• Meeting Date: 2-23-98
Staff Report No.
Type of Business: EDBA
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;EDBA:EDA Business
Mounds View Economic Development Authority
Staff Re ort
To: Mounds View Economic Development Authority
From: Steve Dorgan, Housing Inspector
Item Title/Subject: Multi-Jurisdictional Remodeling Planbook
Date of Report: February 19, 1998
SUMMARY
At the City Council Work Session on February 2, 1998, the Council directed staff to proceed with
the allocation of$5,000 from tax increment funds to participate with a consortium of other first tier
suburban communities in the development of a remodeling planbook for the City of Mounds View.
The City of Fridley has agreed to administer the development of the remodeling planbook. As part
of participating with the suburban cities consortium, the City of Mounds View is required to execute
the attached Agreement(Exhibit B)with the City of Fridley.
0
At the last EDA meeting on February 9, 1998, the proposed item was tabled at the suggestion of
legal staff. The city attorney suggested the proposed Letter of Intent between the Mounds View
EDA and the Fridley HRA be revised to clarify the language of the document. The language of the
document was modified to ensure protection of the EDA from liabilities as well as to ensure the
completion and delivery of an end product. Legal staff has revised the agreement and a copy was
submitted to the Fridley HRA for execution. Last week the Fridley HRA approved the revised
agreement and has forwarded the signed document to the Mounds View EDA for execution.
ACTION TO BE CONSIDERED
Approve EDA Resolution No. 98-EDA-82 to authorize a commitment to participate with the
consortium of first tier suburban communities to develop a remodeling planbook and to approve the
Agreement between Fridley HRA(contract holder representing the suburban communities
consortium) and the Mounds View EDA for the development of a remodeling planbook.
Steve Dorgan
Housing Inspector
• 717-4023
Attachments: Exhibit A: Resolution No. 98-EDA-82
Exhibit B: Agreement between Mounds View EDA and Fridley HRA
Staff Memo -Multi-Jurisdictional Remodeling Planbook
February 19, 1998 •
Page 2
N:\DATA\GROUPS\COMDEV\MVHRP\PLANBOOK\EDA2 23.MEM
EXHIBIT A
RESOLUTION NO. 98-EDA-82
111 MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION GRANTING APPROVAL FOR EXPENDITURE OF TAX INCREMENT FUNDS TO
FINANCE THE CITY'S COST IN PARTICIPATION WITH A CONSORTIUM OF SUBURBAN
COMMUNITIES IN THE DEVELOPMENT OF A REMODELING PLANBOOK
It is hereby resolved by the Board of Commissioners(the"Board")of the Mounds View Economic
Development Authority(the "Authority")as follows:
Section 1. Recitals.
1.10 The Authority has the powers provided in Minnesota Statutes, Sections 469.124 to
469.134 and 469.090 to 469.108 (collectively,the"Act").
1.02 Pursuant to and in furtherance of the objectives of the Act,the Authority has
undertaken a program to promote development and redevelopment of certain land within the City of
Mounds View and in this connection is engaged in carrying out the Mounds View Economic
Development Project(the"Project")within the City.
1.03 There has been approve pursuant to the Act a Project Plan for the Project.
111111.04 The redevelopment and development of property within the Project by private
developers are stated objectives of the Project Plan.
1.05 In order to achieve the objectives of the Project Plan,the Authority has determined to
provide substantial aid and assistance through the financing of certain of the public costs of
development.
1.06 There has been presented to the Board an opportunity to participate with a consortium
of first tier suburban communities in the creation of a remodeling planbook. The remodeling
planbook would serve to assist and promote remodeling projects involving detached housing within
the city. The remodeling planbook will also serve to promote both the City and it's housing.
1.07 The Authority has appropriated$300,000 of tax increment funds for redevelopment
purposes associated with single family housing for 1998.
1.08 A $5,000 commitment is required for the City to participate with the consortium of
suburban communities in the development of a remodeling planbook for the City.
Section 2. Resolved.
•
2.01 That the Board of the Authority authorizes the President and Executive Director to
appropriate$5,000 in tax increment funds to finance the City's costs in participation with the
consortium of suburban communities for the development of a remodeling planbook for the City and
to approve the Letter of Understanding between Fridley Housing and Redevelopment
Authority (contract holder representing the suburban communities consortium) and the
• Mounds View Economic Development Authority for the development of a remodeling
planbook.
2.02 That the Board of the Authority hereby grants final approval for the expenditure of
$5,000 in tax increment funds to finance the costs in connection with the development of a
remodeling planbook for the City and to execute the Letter of Understanding between the Mounds
View EDA and the Fridley HRA.
Adopted by the Board of Commissioners of the Mounds View Economic Development Authority this
9th day of February, 1998.
Duane McCarty, President
A HEST:
Chuck Whiting, Executive Director
S
S
EXHIBIT
III
AGREEMENT
This Agreement is made between the Fridley Housing and Redevelopment Authority(hereinafter.
the "HRA") and the Mounds View Economic Development Authority (hereinafter. "MEDA") on
this day of . 1998.
The HRA agrees to execute a contract with Robert Gerloff Residential Architects,Kristi Johnson,
and Peter Musty (hereinafter, the "Architects") in the amount of$60,000.00 for the preparation
of a remodeling plan book for housing in fully developed and/or inner ring cities of the Twin
Cities metropolitan area.
MEDA agrees to pay $5,000.00 to the HRA as its share of the costs to be incurred by the HRA
for the services of the Architects in preparing the remodeling plan book, as described in Exhibit
1 to this Agreement. As a condition to MEDA's responsibility to perform under this Agreement.
the HRA must procure the participation of at least eleven other cities. If this condition is not
satisfied. MEDA is excused from performing under the contract.
The HRA agrees to produce a remodeling plan book and provide copies of the remodeling plan
0 book to MEDA and/or a computer disk containing the remodeling plan book.
The HRA acknowledges that it has sole responsibility for paying all amounts due to the
Architects for preparation of the remodeling plan book. The HRA agrees that if, after paying the
Architects' fees, insufficient funds remain for publishing and printing the remodeling plan book,
the HRA will provide MEDA with a copy of the computer disk produced by the Architects with
the remodeling plan book on the disk.
Except for any breach of the representations of the HRA, any willful misrepresentation or any
willful or wanton misconduct of the HRA, or the negligence or other wrongful act or omission
of any officers. agents and employees of the HRA.MEDA agrees to indemnify and hold harmless
the HRA and its officers, agents and employees against any claim, demand. suit action or other
proceeding arising pursuant to this Agreement resulting from actions or failures to act by the
HRA or its governing body members, officers, agents or employees, provided that the foregoing
indemnification shall not be effective for any actions of the HRA that are not contemplated by
this Agreement.
•
The HRA agrees that the $5,000 paid by MEDA pursuant to this Agreement will be used solely
for the purpose of producing a remodeling plan book as described in this Agreement The HRA
further agrees to refund any unused portion of the $5.000 paid by MEDA.
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The HRA acknowledges that MEDA is entitled to use the content of the remodeling plan book
as dcfined in Exhibit 1 to this Agreement.
CITY OF FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY
By
Lawrence R. Commas
Its Chairperson
By
William W. Burns
Its Executive Director
MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY •
By
Its
By
Its
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