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HomeMy WebLinkAboutAgenda Packets - 1998/01/26 0 CITY OF MOUNDS VIEW COUNCIL AGENDA MONDAY,JANUARY 26, 1998 7:00 PM 1. CALL MEETING TO ORDER 2. ROLL CALL: McCarty, Stigney,Koopmeiners, Quick, Gunn 3. APPROVAL OF MINUTES A. Regular meeting of January 12, 1998 4. SPECIAL ORDER OF BUSINESS: None. 5. CONSENT AGENDA A. Approve Just and Correct Claims B. Acceptance of Advisory Commission Minutes a. Planning Commission Minutes-November 5, 1997 and November 19 1, 1997 C. Approval of Low Bid for Boulevard Tree Trimming Services. D. Approval to Authorize the Transfer of 1997 Festival in the Park Revenues to Western Bank in the Festival Inc. Account. E. Consideration of Appointment for the Parks and Recreation Commission. 6. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR A. Citizens: Before speaking must give their full name and address for the minutes. 7. COUNCIL BUSINESS A. Public Hearing(7:05 p.m.) and second reading of Ordinance No. 610, Adopting the 1997 Long Term Financial Plan. 1. Public Hearing 2. Second Reading 3. Consider Motion Adopting Roll Call: Quick, Stigney, Koopmeiners, Gunn,McCarty B. Public Hearing (7:10 p.m.) and Consideration of Resolution No. 5204, Approving a Conditional Use Permit for Linder's Greenhouses at Moundsview Square Shopping Center. Page 2 City Council Agenda January 26, 1998 C. Public Hearing(7:15 p.m.) and second reading of Ordinance No. 611, Amending Cable Franchise Ordinance No. 606 Article II, Section 4, Franchise Term. 1. Public Hearing 2. Second Reading 3. Consider Motion Adopting Roll Call: Stigney, Koopmeiners, Gunn, Quick, McCarty D. Review of Community Center Phase II Construction Plans. 1. Resolution No. 5207 Approving Specifications and Authorizing Bids for Construction 2. Resolution No. 5209 Authorizing Supplemental Services Agreement with WAI Continuum for a Wetlands Delineation Report for the Community Center Site. E. Review of Anoka County-Blaine Airport Long-term Plan and City of Mounds View Proposed Legislation in Regards to Plan. F. Review and Approval of Job Description for Administrative Assistant to the City Administrator Position. G. Resolution No. 5208,Regarding the 1998 City Employee Wages and Benefits. 8. REPORTS 9. Next Special Work Session: January 27, 1998- 7:00 PM Next Council Work Session: February 2, 1998- 6:00 PM Next Council Meeting: January 26, 1998 - 7:00 PM 10. ADJOURNMENT MEMO January 23, 1998 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: January 26, 1998 City Council Meeting Once again, many things are going on and I will try to recap. Here is what is on the agenda for Monday evening: Item 5C - Approval to Transfer Festival Funds: This consent agenda item is in keeping with attempts to separate Festival Committee activities and processes from the City. In the past, the City has held the group's funds and managed the oversightofunds it used to have transferred to ittransfers. This past year, the s new has incorporated onto itself and therefore should have t incorporated identity. Item 7A - Second Reading and Public Hearing on Long Term Financial Plan: As has been mentioned before,while the City adopts its operating budgets by resolution, the Charter requires the long term plan to be adopted by ordinance. This is the second reading for finalizing the plan. Additionally,the Council may note the roll call order in place for each final ordinance vote. Voting order will be rotated by a formula I have devised with the first vote based on seniority and the Mayor voting last. Item 7B -Linder's Greenhouses CUP: This is an annual routine matter covered by Community Development. Item 7C - Second Reading and Public Hearing on Cable Franchise Ordinance Amendment: The Council is familiar with this item. It is the second extension of the existing cable franchise ordinance enabling a new agreement to be negotiated and completed. Item 7D-Community Center Bidding(Resolution5207) and Supplement Services Agreement for Wetlands Delineation (Resolution 5209): We have been pointing to this meeting for final approval of the bidding specifications for the work at the community center. I have enclosed communications with WAI since the December 15, 1997 City Council meeting regarding issues that have come up that need to be reviewed this Monday evening. First, the design and bidding information is available at City Hall for Council members' review. I have placed the information in the Mayor's box rather than try to copy it individually for each of you not knowing your level of interest in those details. Second, I have reviewed the roofing problem with Bob Long and have had discussions with WAI regarding responsibility for awareness of the leaking problem. Based on the nature of the problem and the documentation reviewed, timing of reviews and naturee of aksthe ork performed since those reviews,urces t is andcextentpin of thethis problem have to be evy one aluated. My concern even today (Fnday) and the so right now is not having significant damage done to the building and finding a solution in the short term. It seems necessary to get into Phase II construction to really rectify the problems as well. Another building problem developed last week when a water line froze in the kitchen causing a sprinkler head to discharge. Once the cleanup was done and the problem assessed, it appeared that an air and heat circulation problem had led to the freeze up. The grill fan was removing all the warm air from the room, something that obviously was not intended. . All fine paries have been investigating the issue for the source of the problem. Everything working Finally, apparently we have a wetland existing in the proposed parking area on the east side of the community center property. We didn't know this all this time. What it means is that the parking area cannot be included in any final plans right now. Dean Olson from WAI will be at the meeting on Monday to review this and what needs to be done. The thought is right now that the wetland will have to be delineated, something that will have to happen in the spring. WAI has submitted a letter for a Supplemental Service agreement based on their hourly fee not to exceed $4,650 for this work. Depending on the findings of the report, options down the road may include mitigating with other wetland site creation, evaluation of possible options should potential site developments on the east side of Highway 10 develop or simply reassessing the parking layout options. No matter what, the wetlands delineation would need to be done first. A secondary issue from this is that we may need a variance from City parking codes at some time in order to proceed. This and all questions can be discussed Monday evening. The decisions being asked for Monday are two, first, approving the Phase II specifications and authorizing bidding, and two, agreement to proceed on the supplement service agreement with WAI for the wetland issue. I have placed both of these in the form of resolutions for the Council's consideration after the discussion on Monday. Item 7E - Review of MAC Anoka County-Blaine Airport Plan: Bob Long will be present to update the Council on the issues and legislative options being worked on for this issue. Geri Evans and Steve Novak are carrying the bill enclosed in your packet and perhaps by Monday some idea of its likely success can be reviewed. Item 7F - Review and Approval of Administrative Assistant to d they CityAdministrator options for Position: After the discussion of the last Council meeting, I reviewed likely administrative support. I did discuss options of either combining a position with another community or contracting for services. I talked with the administrators from Blaine, Arden Hills, Shoreview, and New Brighton. Generally, for the larger communities that have personnel type administrators, they did not see any availability of their people's time to use with the City of Mounds View. Arden Hills's city administrator does most of this work right now and thought that possibly in the future some interest in contracting may be considered. I think the basic problem here is budgets have been set, personnel time is already short and the attention needed to personnel matters are cumbersome. Those same concerns would be of this staff as far as contracting with a private service. We already do some of that on an as needed basis such as the Hay study and contract negotiations. Specific aspects can sometimes be dealt out that way, but the whole service still needs almost daily attention internally. For those reasons in part, I would shy away from that option if at all possible. The proposal I think would be a better alternative is the assistant position as laid out in the packet. One concern should be whether additional duties over and above personnel can be handled by this position, and my expectations of the individual in the position is to do just that. Council members rs can review the proposed description for my view of the needs of the position. As for pay, back to the last wage step series the position had when it existed similarly to this proposal and simply applied that 1995 series. This, combined with the economic elated positions' payt , and the 1998 ator position proposed wage required some assessment of current budgets wage schedule. Bruce can explain some of the details,but they are laid out in Attachments A,B and C. Regarding these two positions, the net is a decrease of approximately $20,000. We also reassessed the fund allocations for the positions based on related responsibilities to better reflect a good guess on position time use. This is reflected in the attachments. Also, in evaluating the 1998 wage schedule increases, much of the increase there over what was budgeted can be made up from this switch in personnel. I will ask the Council to approve this position description, after which I will begin the search process. Item 7G- 1998 City Employee Wages and Benefits: I have not concluded the two LELS contract negotiations and have some finishing touches to be made to the agreement with the public works personnel. I am proposing a 3%adjustment to the wage schedule for 1998, instead of the 2.75%that was budgeted, and a$10 a month increase in the City's share of family health insurance(from$330 to $340 a month). 3% appears to be a prevailing increase in ha ucht mof de e metro and I ttshink will be health fair increase for the two LELS units as well. The City insurance share in recent years. The City's premium notices do not come in until May,but we are expected an increase. It is not known for Mounds View,but it may be possible that the wage increase may be surpassed by the employee share of the increased health insurance. Resolution 5208 reflects the adjustment and includes all non union, management and public works personnel retroactive to January 1. Council may have some questions regarding the status of the Hay evaluation. As you know that is not done, nor does it seem it will get done for at least a few months. This is unfortunate because some adjustments could have been made during the budgeting process if we had moved further along. One concern I have will come in the evaluation of the points and positions later this year and whether or not adjustments will be able to be made. The static nature of such plans sometimes can make them unfeasible to work when personnel changes continue to happen as they have here. I think the day to day adjustments can be made,but the systematic approach does we are required to maintain ends up being out of date the day it is approved. Item 11 - Human Rights Commission: The Mayor asked to call this meeting to order. Per the ordinance enclosed, officers are to be selected each Januarye enough according ingimee to search the poorlyto the commission's by-laws. We have not been able to find the by laws, and don't ept records of this. So the Council's choice seems to be to come f order, r humanhaps guess at right questions exist for e titles of your officers, perhaps ask for by-laws to be worked up, asky the commission's consideration, and then adjourn. Any other directions can be made as well. Finally,the Council will remember its special work session for Tuesday, January 27 regarding street and assessment policies. I put together an agenda in an attempt to place some order to the evening. Barbara Haake has asked to be allowed to participate, so her items are included. From staff's perspective, we are approaching our portion of the meeting purely on the premise that we are attempting to describe how the current process works, andtill attempting ting to that will getallow ready for the meeting comfort in making any changes you may want. Staff P so we don't have any information for you yet, and probably won't until meeting time. Final reminder that Saturday, January 24 is our retreat at the golf course starting at 8 a.m. See you all there. Page 1 January 12, 1998 Mounds View City Council 1 H\lAppRovF .4„ v , 2 3 4 5 6 7 8 PROCEEDINGS OF THE CITY COUNCIL 9 CITY OF MOUNDS VIEW 10 RAMSEY COUNTY,MINNESOTA 11 Regular Meeting 132 January 12, 1998 1Mounds View City Hall 15 14 2401 Hwy. 10,Mounds View,MN 55112 17 18 1. CALL MEETING TO ORDER: 19 20 20 The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m.on January 21 22 2. ROLL CALL: 23 24 MEMBERS PRESENT: Mayor McCarty,Council members Koopmeiners, 25 Quick and Stigney 26 27 ALSO PRESENT: Chuck Whiting,Clerk Administrator 28 Bruce Kessel, Finance Director 29 Rick Jopke,Community Development Director 30 Jim Ericson,Planning Assistant 31 Cathy Bennett,Economic Development Director 32 Bob Long,City Attorney 33 34 Mayor McCarty noted that he would like to move the Agenda ahead to Item 4 at this time. 35 36 4. SPECIAL ORDER OF BUSINESS: 37 38 A. Recognition and Appreciation for Economic Development Director: 39 40 Mayor McCarty read and presented a plaque of Recognition and Appreciation from the City of Mounds View 41 to Cathy Bennett,Director of Economic Development. On behalf of the City Council,he extended his sincere 42 appreciation of her hard work and wished her the best of luck in her new endeavors. 43 44 Ms.Bennett thanked the Council and noted that her years of service at Mounds View have provided her with a 45 lot of experience and she looks forward to keeping posted on the progress of development within the city. 46 47 B. Recognition and Appreciation for Human Resource Technician-Lynnette Morgan: 48 Page January 12, 1998 UNAPPROVED Mounds View City Council 1 Mayor McCarty noted that Lynnette Morgan could not be present to accept her Award of Recognition,but 2 proceeded to read it,asking that her plaque be presented to her. 3 4 3. APPROVAL OF MINUTES: 5 6 A. Regular Meetings of December 8, 1997 and December 15, 1997. 7 8 MOTION/SECOND: Koopmeiners/Quick to approve the minutes of the December 8, 1997 City Council 9 Meeting as presented in writing. 10 Motion Carried 11 VOTE: 5 ayes 0 nays 12On 5, 13 Mayor McCarty noted one correction to the minutes ��� b ent o15,iApril of 1997. . ." Page 14 paragraph 2,it should be changed to read 15 16 MOTION/SECOND: Quick/Gunn to approve the minutes of the December 15, 1997 City Council Meeting 17 AS AMENDED. 18 19 VOTE: 5 ayes 0 nays Motion Carried 20 21 22 5. CONSENT AGENDA: 23 24 Mayor McCarty asked that Item 5(F)be removed from the Consent Agenda. 25 26 MOTION/SECOND: Quick/Koopmeiners to approve the Consent Agenda as AMENDED. 27 28 VOTE: 5 ayes 0 nays Motion Carried 29 30 Discussion of Item 5(1) Consider Approving Resolution Nos.5200,5201 and 5202 Regarding Annual 31 Administrative Issues. 32 33 Mayor McCarty took this opportunity to go through the Resolutions which appointed representatives to various 34 Commissions within the city and appointed the official newspapers, and depositories for the City of Mounds 35 View. 36Council Member 37 MOTION/SECOND: Koopmeiners/Gunn to approve Resolution No.5200,Appointing City 38 and Clerk-Administrator as Representatives for City Commissions and Other Organizations. 39 Motion Carried 40 VOTE: 5 ayes 0 nays 41ointin Official Newspaper, 42 MOTION/SECOND: Quick/Koopmeiners to approve Resolution No.5201,Appointing 43 Acting Mayor,Deputy Clerk and Official Depository for 1998. 44 Motion Carried 45 VOTE: 5 ayes 0 nays 46 47 MOTION/SECOND: Koopmeiners/Quick to approve Resolution No.5202,Reappointing Commission 48 Members for Three-Year Terms Expiring December 31,2000. Page 3 UNAPPROVED January 12, 1998 Mounds View City Council 1 VOTE: 5 ayes 0 nays Motion Carried 2 3 4 6. RESIDENTS REOUESTSAND COMMENTS FROM THE FLOOR: 5 6 Mayor McCarty explained that this is the time for residents to address the council with concerns on items that 7 are not on the Agenda. 8 9 There were no questions or comments from the floor. 10 11 7. COUNCIL BUSINESS: 12 13 A. Second Reading of Ordinance No.609,Authorizing the City Council of the City of Mounds View to 14 set water rates and surcharges effective with the January 1998 billings. 15 16 1. Public Hearing: Mayor McCarty opened the Public Hearing at 7:10 p.m. There were no questions or 17 comments from the public and Mayor McCarty closed the Public Hearing at 7:11 p.m. 18 19 2. Second Reading: Mr.Whiting read the new billing rates for each property class. 20 21 3. Consider Motion Adopting: MOTION/SECOND: Quick/Koopmeiners to approve the Second Reading 22 of Ordinance No.609 and to waive the reading. 23 24 ROLL CALL VOTE: 25 26 Mayor McCarty aye 27 Council member Koopmeiners aye 28 Council member Gunn aye 29 Council member Quick aye 30 Council member Stigney aye 31 32 Motion Carried - 5-0 33 34 B. First Reading of Ordinance No.610,Adopting the 1997 Long Term Financial Plan. 35 36 Mayor McCarty noted that a Public Hearing for this Ordinance has been set for January 26, 1998 at 7:05 p.m. 37 38 MOTION/SECOND: Quick/Gunn to approve the First Reading of Ordinance No.610,Adopting the 1997 39 Long Term Financial Plan and to waive the reading. 40 41 ROLL CALL VOTE: 42 aye 43 Mayor McCarty aye 44 Council member Stigney aye 45 Council member Quick aye 46 Council member Gunn aye 47 Council member Koopmeiners 48 Page 4 January 12, 1998 Mounds View City Council 1 Motion Carried - 5-0 2 3 C. Resolution No.5206,A Resolution of General Support to Anthony Properties,Inc.,for the City of 4 Mounds View's Participation in Sharing Costs for a Traffic Light Signal on Highway 10 and Edgewood 5 Drive. 6 7 Mr.Whiting explained that Wendell Smith of Anthony Properties has asked him for an opinion from the City 8 Council regarding the status of the traffic light on Highway 10 and whether or not the city is interested in 9 participating in the sharing of the cost. He noted that he had drafted a resolution of support based on past 10 council actions and expressed opinions,recognizing that the city is not committing itself in terms of dollars or 11 final plans. 12 13 Mr. Smith noted that they have been working on this project for over two years and working with the city in 14 regards to access to that property. In the past few weeks he has been made aware of the opposition to the 15 access onto Long Lake Road. With no access on County Road H-2 or Long Lake Road,they will need some 16 response from the Council in regard to whether or not they are in favor of a new intersection and traffic signal 17 so that they can go ahead with the project. At this time,they are limited to a right-in/right-out access which 18 they do not feel is the safest type of access into the project. 19 20 MOTION/SECOND: Quick/Koopmeiners to approve Resolution No.5206,a Resolution of General Support 21 to Anthony Properties,Inc.,for the City of Mounds View's Participation in Sharing Costs for A traffic Light 22 Signal on Highway 10 and Edgewood Drive. 23 24 Council member Stigney stated he has some concerns in that cost participation for the actual turn lanes and 25 curbing costs are not identified yet. He also understands that there will be a significant loss of green space to 26 the city and he wonders who will compensate for this loss. He noted that the traffic signal is not a part of the 27 ring road and should be looked at separately. 28 29 Council member Quick noted that if this signal is not put in,there will be a significant traffic problem in that 30 area. When the Council gets a plan,if he has any concerns,he will be asking the developer to do a traffic 31 study. 32 33 Mayor McCarty noted that this resolution will not lock the city into any cost configurations. 34 35 VOTE: 5 ayes 0 nays Motion Carried 36 37 D. Job Description for Economic Development Coordinator. 38 39 Mr.Whiting noted that this is basically the very same job description that existed and for which Cathy Bennett 40 was originally hired for. He would like the council's review and comments and if appropriate,approval to 41 move ahead in the advertising for the position. The title of the position has been changed to Economic 42 Development Coordinator and this person would be responsible to the Director of Community Development. 43 He would like Council feedback on the pay range for the position,noting that he had provided the council with 44 the pay range schedule from 1996. 45 46 MOTION/SECOND: Koopmeiners/Quick to approve the job description for Economic Development 47 Coordinator and to authorize the Clerk Administrator to proceed with advertising and interviewing candidates 48 for the position. • Page 5 UiJPftOVL L January 12, 1998 Mounds View City Council 1 VOTE: 5 ayes 0 nays Motion Carried 2 3 E. Discussion of Other Staffing Options. 4 5 Mr.Whiting noted that he had considered a number of options for the Human Resource Technician position 6 and that a logical consideration would be to hire an Intern. He discussed the various options with his staff and 7 how the Human Resource Technician position could be modified to an Intern position as it was several years 8 ago. At some point,this position could be moved into an Assistant position to the Administrator with Human 9 Resource duties and other city administrative duties. He asked for input from the council. 10a consultingfirm. Mr.Kessel stated 11 Council member Koopmeiners asked if the city had looked into hiring 12 they had talked with two firms who contacted the city,one of which was a placement firm. The other firm 13 basically assisted with benefit management. Mr.Kessel did not think that this appears to meet the city's needs. 14 15 A discussion followed. Council member Stigney stated he had questions as to the overall cost and funding for 16 the position. He wondered if the city should consider a time-share position with another municipality. 17 18 Mr.Kessel explained how the position would be funded. Mayor McCarty asked if staff anticipates exceeding 19 the budget with the new position. Mr.Kessel did not expect that the 1998 budget would be affected. 20 21 Council member Quick stated he is not in favor of considering a time-share position. He does not feel it would 22 be beneficial to the city. Discussion followed in regard to the State's Pay Equity Standards. Mr.Kessel noted 23 that changes in the next three years will have an impact on the city's compliance with these standards. 24 25 MOTION/SECOND: Quick/Koopmeiners to authorize the Clerk Administrator to go forward with defining„ 26 advertising and interviewing for this position. 27 28 VOTE: 5 ayes 0 nays Motion Carried 29 30 F. First Reading of Ordinance No.611,An Ordinance Further Amending Cable Franchise Ordinance 31 606,Article II,section 4,Franchise Term. 32 33 Mr.Whiting explained that last Fall the Council extended the Cable Franchise Agreement. The Cable 34 Commission is in the process of negotiating the Franchise Agreement and the city is being asked to extend the 35 original agreement to April 20, 1998 which should give them adequate time to complete the negotiations. 98.He 36 noted that staff is prepared to set a Public Hearing and Second Reading of this Ordinance for January 37 38 MOTION/SECOND: Koopmeiners/Stigney to approve the First Reading of Ordinance No.611,An 39 Ordinance Further Amending Cable Franchise Ordinance 606,Article II,Section 4,Franchise Term. 40 41 ROLL CALL VOTE: 42 43 Mayor McCarty aye 44 Council member Gunn aye 45 Council member Koopmeiners aye 46 Council member Stigney aye 47 Council member Quick aye 48 ! s"@uNA1fRG1 � L. January 12, 1998 Mounds View City Council 1 Motion Carried - 5-0 2 3 8, REPORTS: 4 5 Stigney: Council member Stigney noted a correction in the Newsletter which went out to residents. The time 6 of the Council Work Sessions is 6:00 p.m.rather than 7:00 p.m. 7 8 Mayor McCarty: Mayor McCarty noted that he had held out on one commissioner appointment for the Parks 9 Commission. The candidates were from one neighborhood and he felt it would be good to get a broader 10 representation for the position. If there are no more volunteers,there is a waiting list of people who can fill in 11 and who are very capable. He noted it would be beneficial to get someone from the south side of Highway 10 12 in the southwest or southeast corner of the city. 13 14 Mayor McCarty stated he received a call from JoAnn Finney who represents Habitat for Humanity. A 15 dedication ceremony will be held on January 24th and a representative will be needed from Mounds View. 16 He felt that perhaps Jerry Peterson,Chairman of the Planning Commission would be a good candidate to 17 represent the city. 18 19 Mayor McCarty stated he feels that the city should do something to set up and identify the real estate value 20 model for the City of Mounds View that sets the real estate values at this time so that we can keep a track or 21 record as to the how the real estate values may change within the city from impact of the Anoka County 22 Airport. At the same time,a noise model should also be done for the city. 23 24 Mayor McCarty stated he feels with the anticipated completion of the Community Center,the city should really 25 begin investigating how to implement a commission on youth. This would be a commission made up of youth 26 from 7th grade through 12th grade with adult involvement. 27 28 MOTION/SECOND: McCarty/Gunn to direct staff to investigate the means by which the City could appoint 29 and implement a Commission on Youth. 30 31 VOTE: 5 ayes 0 nays Motion Carried 32 33 Report of Attorney: Mr.Long gave an update on the airport issue. He explained that,on behalf of the City of 34 Mounds View,he had asked MAC to delay voting on master plan for the Anoka Airport until an answer could 35 be obtained as to whether or not MAC could proceed with their plan given the court order that exists governing 36 the airport. He stated he feels residents should ask their legislatures to sponsor an amendment to that Section 37 of the law that would make it clear that the airport runway was to stay at a 4,000 foot runway. 38 39 MOTION/SECOND: Koopmeiners/Stigney to authorize Staff to work with the State Representative to 40 develop legislation that would clarify law that would govern the development of the airport. 41 42 VOTE: 5 ayes 0 nays Motion Carried 43 44 Report of City Administrator: Mr.Whiting noted that he had distributed a copy of a memo dated January 8th 45 from the architect on the community center which laid out some issues that will need to be addressed at the next 46 council meeting. He noted that some of the options that the council has been considering for the community 47 center are stretching the discussed budget and these items will need to be discussed further before the bid 48 specifications are put together. One alternative the council discussed was the heated sidewalk-an item which (' FG '4 T1, Pagel t. January 12, 1998 td " Mounds View City Council 1 Mr.Whiting felt the council should talk about. It was the general consensus of the Council to drop the heated 2 sidewalk from the bid specifications. 3 4 Mr.Whiting provided a brief update on the Spring Lake Road project. He noted that staff will be putting 5 together some type of model for the council to review in regard to MSA and street policies. A council work 6 session was set up for Tuesday,January 27, 1998 at 7:00 p.m.at City Hall. 7 8 Mr.Whiting noted the Work Session Retreat which will be held on January 24, 1998 at 8:30 a.m.at the Golf 9 Course. 10 11 Mayor McCarty noted that by Ordinance,the Human Rights Commission is required to meet once in the month 12 of January and after that as deemed necessary by the Mayor. He asked that this be put on the Agenda for 13 January 26, 1998. 14 15 9. NEXT COUNCIL WORK SESSION: February 2.1997-6:00p.m. 16 NEXT COUNCIL MEETING:January 26 1998- 7:00 p.m. 17 18 10. ADJOURNMENT: MOTION/SECOND: Koopmeiners/Gunn to adjourn the City Council meeting at 19 8:20 p.m. 20 21 VOTE: 5 ayes 0 nays Motion Carried 22 23 24 Respectfully submitted, 4tti-Pe)-7/si‘"-- 27 2265 j, 28 Tamara D.Saetke 29 Recording Secretary 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 APPROVED Page 1 December 8, 1997 Mounds View City Council PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA Regular Meeting December 8, 1997 Mounds View City Hall 2401 Hwy. 10,Mounds View,MN 55112 ********************************************************************************** A. CALL MEETING TO ORDER: The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m.on December 8,1997. B. ROLL CALL: MEMBERS PRESENT: Mayor McCarty,Council members Koopmeiners, Gunn,Quick and Stigney ALSO PRESENT: Chuck Whiting,Clerk Administrator Rick Jopke,Community Development Director Michael Ulrich,Director of Public Works Cathy Bennett,Economic Development Director Bob Long,City Attorney C APPROVAL OF MINUTES: 1. Regular Meeting of November 24,1997 MOTION/SECOND: Koopmeiners/Stigney to approve the minutes of the Regular Meeting of November 24, 1997 as presented in writing. VOTE: 5 ayes 0 nays Motion Carried E. CONSENTAGENDA: Mr.Whiting noted that he would like Mr.Ulrich,Public Works Director to address Item E.(6). Mayor McCarty asked that Item E(6)be removed for discussion. MOTION/SECOND: Quick/Gunn to approve the Consent Agenda with the removal of Item E(6). Page APPROVED December 8, 1997 Mounds View City Council VOTE: 5 ayes 0 nays Motion Carried Discussion on Item E(61: Approval of Resolution No, 5192.Revoking Municipal State Aid Street Designation, Mr.Mike Ulrich,Public Works Director,explained that County Road I was designated as a municipal state aid road. It is also a county turn back road. The turn back mileage from Spring Lake Road and County Road I would exceed the 20%allowed. Therefore,it has been recommended that the state aid designation be removed from County Road I between Pleasantview and Silver Lake Road,go back to a County Road and when the city receives it as a turn back,they could then re-designate it as a municipal state aid road above the 20%, according to the turn back policies. He noted that it does nothing whatsoever to the standard by which the road will be constructed in the future. State aid is available at this time for that road,and it will be available again when the road is re-designated. If the road is not built to state aid standards,state aid moneys will not be applied. Mayor McCarty stated he would like to extend the courtesy to the community to allow for their input on this issue and allow time to incorporate it into the council's consideration of the entire Spring Lake Road/County Road I project MOTION/SECOND: McCarty/Stigney to table consideration of Resolution No.5192,Revoking Municipal State Aid Street Designation. VOTE: 5 ayes 0 nays Motion Carried F RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR: Mayor McCarty explained that this is the time for residents to address the council with concerns on items that are not on the Agenda. There were no questions or comments from the floor. G. COUNCIL BUSINESS: 1. Public Hearings to consider the renewal and transfer of on/off sale 3.2%malt liquor licenses. a. To consider the renewal of the 3.2%on-sale malt liquor license for the Bridges Golf Course,2850 82nd Lane. • Mayor McCarty opened the Public Hearing at 7:11 p.m. There were no questions or comments from the ' public on this issue and Mayor McCarty closed the public hearing at 7:12 p.m. MOTION/SECOND: Koopmeiners/Quick to approve the renewal of the 3.2 on-sale malt liquor license for the Bridges Golf Course,2850 82nd Lane. VOTE: 5 ayes 0 nays Motion Carried b. To consider the renewal of the 3.2%off-sale malt liquor license for Tom Thumb Food Markets, 2408 County Road I. Page 3 APPROVED December 8, 1997 Mounds View City Council Mayor McCarty opened the Public Hearing at 7:12 p.m. There were no questions or comments from the public on this issue and Mayor McCarty closed the Public Hearing at 7:13 p.m. MOTION/SECOND: Quick/Koopmeiners to approve the renewal of the 3.2 off-sale malt liquor license for Tom Thumb Food Markets,2408 County Road I. VOTE: 5 ayes 0 nays Motion Carried c. To consider the transfer of the 3.2%off-sale malt liquor license for Super America to Retail Joint Venture,2640 County Road I. Mayor McCarty opened the Public Hearing at 7:13 p.m. There were no questions or comments from the public on this issue and Mayor McCarty closed the Public Hearing at 7:14 p.m. MOTION/SECOND: Gunn/Koopmeiners to approve the transfer of the 3.2%off-sale malt liquor license for Super America to Retail Joint Venture,2640 County Road I. VOTE: 5 ayes 0 nays Motion Carried 2. Consideration of Resolution No.5194,Approving the Mounds View Matters Newsletter Bid Award to Nystrom Publishing for the year 1998. MOTION/SECOND: Quick/Koopmeiners to approve Resolution No.5194,Approving the Mounds View Matters Newsletter Bid Award to Nystrom Publishing for the year 1998. VOTE: 5 ayes 0 nays Motion Carried Mayor McCarty asked that Item 4 under Council Business be considered prior to Item 3,as the Council's action on Item 4 would affect their decisions on Item 3. 4. First Reading of Ordinance No.608,an Ordinance Vacating a Portion of a Drainage Easement over and across Lots 17 and 18,Block 1,Edgewood Square,requested by Good Value Homes,Inc. a. Public Hearing: Mayor McCarty opened the Public Hearing at 7:19 p.m. There were no comments or questions from the public and Mayor McCarty closed the Public Hearing at 7:20 p.m. MOTION/SECOND: Stigney/McCarty to deny the request for Ordinance No.608,an Ordinance Vacating a Portion of a Drainage Easement over and across Lots 17 and 18,Block 1,Edgewood Square,requested by Good Value Homes,Inc. Mr.Bob Long,City Attorney,stated he had reviewed all correspondence in the records including a letter dated June 28, 1981 from the Minnesota Soil and Water Conservation District In this letter,they recommended that Lots 17, 18 and 19 remain undeveloped for drainage and wetland purposes. This is one of the reasons the drainage easement was granted across those lines. He also reviewed a letter dated August 12, 1981 from the Short-Elliott-Hendrickson Engineering firm which concurred that leaving those lots undeveloped would be of benefit to the city for wetlands and drainage. Page 4 APPROVED December 8, 1997 Mounds View City Council Mr.John Peterson, representing Good Value Homes,Inc.,explained that the two reasons the city acquired a drainage easement in the 1980's were for storm water detention and because it was believed to be wetland. Neither of those conditions exist today and the plan they propose would actually improve the storm water detention in the area by increasing the capability of the ponding area in terms of storage. They have also gone to great lengths to determine that this land is not a part of the wetlands,as originally determined. He proceeded to clarify the details regarding ownership of the property,noting that they have a purchase agreement with the current owner for the purchase of the land. Mayor McCarty asked if this purchase agreement contained any contingencies. Mr.Peterson noted that the agreement was contingent upon the approval of Ordinance 608 by the City of Mounds View. Mayor McCarty noted that the Consulting Engineers had already determined that the lots were within the 904 Contour elevation which at that time was determined to be wetland through the Soil and Water Conservation Districts. He does not know what would have changed physically to make that determination any different He believes the drainage easement was given in good faith that these lots would not be buildable. ROLL CALL VOTE: (To deny Ordinance 608) Mayor McCarty aye Council member Quick nay Council member Stigney aye Council member Gunn aye Council member Koopmeiners nay Motion carried(3-2) 3. Consideration of Resolution No.5173,a Resolution Approving a Wetland Alteration Permit for Lots 17&18,Block 1,Edgewood Square,requested by Good Value Homes,Inc. MOTION/SECOND: McCarty/Stigney to table indefinitely Resolution No.5173,a Resolution Approving a Wetland Alteration Permit for Lots 17 and 18,Block 1,Edgewood Square,requested by Good Value Homes, Inc. VOTE: 5 ayes 0 nays Motion Carried 5. Public Hearing and Consideration of Resolution NO.5183,a Resolution Approving the Silverview Estates Preliminary Plat and 6. Public Hearing and Consideration of Resolution No.5184,a Resolution Approving the Development Stage Review for the Silverview Estates PUD. Mayor McCarty opened the Public Hearings at 7:30 p.m. Mr.Patrick Peters,Planning Consultant,explained that the applicant,Silverview Estates,is requesting approval for a Preliminary Plat and Development Plan for a convenience market,two office buildings and a senior residential facility at the corner of Highway 10 and Silver Lake Road. He went over the events that have occurred since May when the City Council approved the ordinance for the rezoning of the property and the resolution approving the general concept plan for the PUD. The Planning Commission reviewed the plat Page 5 APPROVED December 8, 1997 Mounds View City Council for a second time at its November 19th meeting and a revised preliminary plat has been submitted to the staff that satisfactorily addresses the three conditions identified in the Planning Commission resolution concerning necessary easements and additional County right-of-way. The fourth condition is in regard to park dedication fees and requires that the applicant pay 10%of the market value of the property for park dedication fees. This would amount to$68,400.and must be paid prior the issuance of any building,grading or other permits by the city. Mr.Peters noted that the Planning Commission and staff review of the project has included various elements including landscaping,the signing on site,the architectural consistency,the integrity of the architecture,site lighting and on-site motor and pedestrian circulation,drainage,etc. Mr.Mike Black,representing Silverview Estates,Inc.,provided a general review of the proposed development He noted that the site consists of 13 acres and will include four major structures. These structures include a Holiday Stationstore,a 25,000 square foot office building,a 5,000 square foot office building,and a three-story senior apartment building consisting of 82 units with underground parking. Their development proposal includes three access points to Highway 10,which has received approval from MNDOT. Mr.Black noted that the Rice Creek Watershed District has reviewed the drainage and runoff calculations and treatment Mr. Charlie Radloff, the Site Planner/Designer and Architect and Mr. Charles Plow of Plow Engineering provided diagrams showing elevations of the proposed buildings. Samples of the proposed building materials were also presented. Detailed exhibits were also available to indicate the parking lot lighting and pedestrian lighting as well as a landscape plan. Mr. George Winiecki,2704 Highway 10,stated he likes the proposed development,but as an adjacent property owner he has some concerns about it He would like to see the office buildings constructed to prevent a less desirable development from occurring there in the event that later on they find that the intended use is not marketable. .Mayor McCarty explained that the City Council has the authority to approve or deny and amendments to the PUD and that any changes would need to be brought before the council for consideration. ' Mr.Winiecki also stated his concern about the pond that is on the property now and the stress that will be put on it with the additional development Mr.Peters noted that all issues were addressed as part of the review by the Rice Creek Watershed District In addition,the City Engineer has also reviewed all of the calculations. The developer's engineers,the Rice Creek Watershed and the City Engineer have all agreed that the surface water management controls are sufficient. Mr.Winiecki noted that the holding pond on his property is behind his building. With a new structure being constructed so closely,he has concerns that the water flow will be affected. He wondered if the holding pond could be moved. Mayor McCarty noted that this would need to be addressed by the Rice Creek Watershed. Mr.Peters noted that staff was made aware of this issue prior to the Planning Commission Meeting and as a precaution,they have included a condition in the resolution that requires the City Engineer to review and approve the design to make sure that the storm water flow is not impeded or altered. With no further questions,Mayor McCarty closed the Public Hearing at 8:04 p.m. Council member Stigney asked about the trailway with the bridge/walkway which was a part of the original proposal. Page 6 APPROVED December 8, 1997 Mounds View City Council Mr.Black provided a diagram depicting the proposed walkway system. He noted that no walkway will be provided along the rear of the senior building to allow for privacy. Council member Stigney stated he would still like to see it provided along the South side as well. Consideration of Resolution No.5183,a Resolution Approving the Silverview Estates Preliminary Plat MOTION/SECOND: Quick/Koopmeiners to approve Resolution No.5183,a Resolution Approving the Silverview Estates Preliminary Plat VOTE: 5 ayes 0 nays Motion Carried Consideration of Resolution No.5184,a Resolution Approving the Development Stage Review for the Silverview Estates PUD. MOTION/SECOND: Koopmeiners/Gunn to approve Resolution No. 5184,a Resolution Approving the Development Stage Review for the Silverview Estates PUD. VOTE: 5 ayes 0 nays Motion Carried Mayor McCarty called a recess at 8:10 p.m. The City Council was reconvened at 8:15 p.m. : 7. Consideration of Resolution No.5198,An Agreement by and between the City of Mounds View and MPHA regarding Silver Lake Commons. Mr.Long,City Attorney,explained that this resolution would authorize the Mayor and City Administrator to execute the three agreements that are a part of this project These agreements include the Cooperation Agreement which is between the City and the MPHA,the Initial Agreement(Joint Powers Agreement) between the City and the MPHA,and the Developers Agreement which is between the City and the Developer. Mr.Long took this opportunity to briefly explain the changes which were made to the agreements. He noted that he believes the agreements have addressed all of the issues which were raised by the Mayor and Council. MOTION/SECOND: Quick/Koopmeiners to Approve Resolution No.5198,An Agreement by and between the City of Mounds View and MPHA regarding Silver Lake Commons. VOTE: 4 ayes 1 nay(Stigney) Motion Carried Council member Stigney stated he could not support this resolution due to the position it puts the city in for forty years. Mayor McCarty noted that city has been working for a very long time to get the apartment buildings on Highway 10 renovated and remodeled. He believes this is the most cost efficient for the city. 7.(a.) Opportunity for Hearing and Consideration of Resolution No.5181,a Resolution Authorizing Abatement of Nuisances at 2264 Buckingham Lane. Mr.Jopke,Community Development Director,explained the Inspection staff has been out to the referenced property and determined that it constitutes a hazard under state statutes and city code. The exterior walls are Page 7 APPROVED December 8, 1997 Mounds View City Council bulging outward,the roof is sagging,the floor is sagging from inadequate foundation and there is excessive mold growth on the exterior of the wall. Mr.Jopke noted that this is a mobile home unit and therefore the abatement process is complicated. Mr.Long explained the legalities of the abatement,noting that if the abatement of the property were approved by the Council,the owner of the mobile home park would be served with a copy of the abatement,stating that the hazardous condition must be corrected with 20 days. If the work was not completed with 20 days,the city would go to the Ramsey County Court to ask them to give the city permission to go in and complete the work required by the order and the city's costs would be paid for by putting the assessment against the land on the taxes. Ms.Renae Bartosch,2264 Buckingham Lane,owner of the mobile home,stated they purchased the home and realized several months after they bought that the addition which they planned to use as a living room was rotting. They cannot financially afford to make the necessary repairs. The Council discussed various options available to homeowners such as low interest home improvement loans, etc. Mayor McCarty asked if the city could extend the time allowed for completion of the improvements to allow the owners to secure some type of financing. Mr.Long explained that an extension would be allowed for this purpose. Mayor McCarty stated he would like to suggest that the Council change the time in the Abatement Order from 20 days to 45 days. MOTION/SECOND: Koopmeiners/Gunn to change the time period in the Abatement Order from 20 days to 45 days. VOTE: 5 ayes 0 nays Motion Carried MOTION/SECOND: Quick/Koopmeiners to Approve Resolution No.5181,Ordering the Abatement of Hazardous Conditions Existing at 2264 Buckingham Lane,in the City of Mounds View,AS AMENDED. VOTE: 5 ayes 0 nays Motion Carried 8. First Reading of Ordinance No.609 Authorizing the City Council of the City of Mounds View to set water rates and surcharges effective with the January 1998 billings. Mr.Long,City Attorney,noted that under the City Charter,any time there is a change in rates,a Public Hearing must be held,with publication 10 days in advance. The first reading could be held and a Public Hearing could be held at the time of the second reading. MOTION/SECOND: Quick/Stigney to approve the first reading of Ordinance No.609,Authorizing the City Council of the City of Mounds;View to set water rates and surcharges effective with the January 1998 billings, to waive the reading and to schedule the Public Hearing for January 12, 1998. ROLL CALL VOTE: Mayor McCarty: aye Council member Koopmeiners aye Council member Gunn aye Council member Stigney aye Council member Quick aye APPROVED Page 8 December 8, 1997 Mounds View City Council Motion Carried(5-0) D. SPECIAL ORDER OF BUSINESS: Resolution of Appreciation for Fire Motor Operator Elroy D.Thorson,Retiring November 30,1997. Mayor McCarty read Resolution No.5186. MOTION/SECOND: Koopmeiners/Stigney to approve Resolution No. 5186,Resolution of Appreciation for Fire Motor Operator Elroy D. Thorson,Retiring November 30, 1997. VOTE: 5 ayes 0 nays Motion Carried H. REPORTS: Report of Mayor: Mayor McCarty noted that the city currently has two vacancies on the Park and Recreation Commission. If anyone is interested in applying for one of these positions,they should contact City hall. : Report of Council members: Koopmeiners: No report Stigney: No report Quick: No report. Gunn: Council member Gunn thanked the Fire Department for bringing Santa Claus around,noting that the children thoroughly enjoyed it. She noted that the Pinewood School is trying to start up a mentor program and if there is anyone interested in giving some time to spend with youth,they should call the school. Report of Clerk Administrator: Mr.Whiting noted that a meeting will be held on Tuesday,December 17th at 7 p.m.to go over the traffic report completed by SRF. Staff is still in the process of reviewing the policies of the Spring Lake Road project,and he will keep the Council informed as to the meetings for the assessment policy. Report of Attorney: No report. Tom .2781 County Road I,stated he would like to go on record as to say that some meetings should be appropriated on the Pinewood Circle lots,and that the city should negotiate the proposal as to whether or not the land should be developed. J. NEXT COUNCIL WORKSESSION.• January 5.1997-6:00p.m. NEAT COUNCIL MEETING: December 15.1997-7:00p.m. ADJOURNMENT: MOTION/SECOND: Koopmeiners/Stigney to adjourn the Council meeting at 9:00 p.m. Page 9 APPROVED December 8, 1997 Mounds View City Council VOTE: 5 ayes 0 nays Motion Carried Respectfully submitted, Jav-P. Tamara D. Saeflce Recording Secretary Page 1 December 15, 1997 Mounds View City Council APPROVED PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA Regular Meeting December 15, 1997 Mounds View City Hall 2401 Hwy. 10,Mounds View,MN 55112 ********************************************************************************** CALL MEETING TO ORDER: The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m.on December 15, 1997. ROLL CALL: MEMBERS PRESENT: Mayor McCarty,Council members Koopmeiners, Quick and Stigney MEMBERS ABSENT: Council member Gunn ALSO PRESENT: Chuck Whiting,Clerk Administrator Bruce Kessel, Finance Director Jim Ericson,Planning Assistant Cathy Bennett,Economic Development Director Bob Long,City Attorney A. AGENDA ADDITIONS: One addition to the Agenda was noted,under Council Business,F. (9) Consideration of Resolution No. 5173, Resolution Approving the Wetland Alteration Permit for Lots 17 and 18,Edgewood Square,Requested by Good Value Homes. B. APPROVAL OF MINUTES: None. C SPECIAL ORDER OF BUSINESS: None. Page 2 APPROVED December 15, 1997 Mounds View City Council D. CONSENTAGENDA: MOTION/SECOND:Koopmeiners/Stigney to approve the Consent Agenda as presented. VOTE: 4 ayes 0 nays Motion Carried E. RESIDENTS REQUESTSAND COMMENTS FROM THE FLOOR: Mayor McCarty explained that this is the time for residents to address the council with concerns on items that are not on the Agenda. Mr. Chad Harris,2085 Terrace Drive,explained that he has been experiencing moisture build-up in his attic. It is his understanding that the problem stems from the fact that the under-attic bypasses were not sealed. The home was remodeled in 1996 and inspected by Mr.Rick Jarson,City Building Inspector. He has requested Mr.Jarson's interpretation of the Minnesota Energy Code 7670 which has exclusive language regarding attic bypasses and vapor seals,and/or a re-inspection of the property. The purpose of this request was to make sure that the work was done in accordance with building codes. Mr.Jarson responded in a letter dated December 1, 1997 and indicated that a re-inspection of the property or an explanation of the building code was being denied. A discussion followed in regard to the City's role in this matter. Mr.Long,City Attorney,had advised Mr. Jarson that it would not be the city's responsibility to perform a second inspection. The inspection completed by a City Inspector prior to the issuance of a Certificate of Occupancy is simply a general inspection and does not involve in-depth examination of the attic,etc. If there is a contractor problem,there is a liability against the contractor or the private inspector who was hired to do a thorough inspection of the house. Mr.Harris explained that he would like to get an interpretation of the building code to see if the contractor can be held liable for necessary repairs. Mayor McCarty asked Mr.Harris to give the City two more weeks to look into the matter and respond to Mr.Harris'request. F. COUNCIL BUSINESS: Mayor McCarty asked that the Council consider Item F(5)at this time. 5. Consideration of Resolution No.5199,a Resolution Re-approving a Wetland Alteration Permit for Lot 2,Block 1,Downing Addition,(2760 Woodale Drive). Mr.Ericson,Planning Associate,explained that this request is to re-approve a wetland alteration permit to allow for the construction of a home at 2760 Woodale Drive. In order to allow for the construction,soil corrections and modifications to the lot will need to be completed,including filling a portion of the wetland area. Rice Creek Watershed has reviewed the application and has approved the plan,subject to their mitigation requirements. This case came before the Council in 1995,at which time they approved the Wetland Alteration Permit,per Resolution No.4852. He noted that the requirements have changed since that time,and the property owner is no longer required to go in and disturb the wetlands in order to create more wetlands. Mr.Ericson noted that Resolution No.5199 would re-approve the Wetland Alteration Permit subject to a few contingencies. (The legal description in Resolution 5199 will be changed to Lot 2,Block 1, Downing Addition,Ramsey County,Minnesota.) Mr.Ericson briefly went through the contingencies. It Page 3 APPROVEE] December 15, 1997 Mounds View City Council was noted that a change needed to be made to Page 3 of Resolution No. 5199 as well. The first paragraph should be changed from Good Value Homes to Sherri Ruf. Changes also needed to be made to the address in Paragraphs 2 and 3 of page 1 from 2730 to 2760 Woodale,and on Page 4,(9) The foundations of the home shall not exceed 1,600 square feet. . .. Council member Stigney stated he is not in favor of mitigating wetlands,however it was already approved once by the Council in 1995. Ms.Ruf provided the council with a brief summary of the reason for the delays in getting these improvements done. She stated the lot is basically unbuildable without the Council's approval of this Wetland Alteration Permit. Barbara Haake,3024 County Road I,asked when Ms.Ruf brought this before the Rice Creek Watershed for approval. Ms.Ruf noted that this was approved on October 24, 1997. MOTION/SECOND: Quick/Koopmeiners to Approve Resolution No.5199,Resolution Re-Approving the Wetland Alteration Permit for Lot 2,Block 1,Downing Addition(2760 Woodale Drive),Requested by Sherri Ruf. VOTE: 3 ayes 1 nay(Stigney) Motion Carried 1. Second Reading of Ordinance No.609,Authorizing the City Council of the City of Mounds View to set water rates and surcharges effective with the January 1998 billings. Mr.Whiting noted that the Council inadvertently set a Public Hearing on this matter for January 12, 1998,not knowing that a hearing had already been scheduled for this meeting. Therefore,he asked that the council continue the hearing on January 12th. 2. Consideration of Resolution No.5196 Adopting the 1998 Property Tax Levy and General Fund Budget. Mr.Kessel,Finance Director,noted changes which were made to the original draft. The budget is approximately a 1.56%increase in the general fund budget,a 2.7%increase in tax levy and a 2.8%increase in tax rate. Mayor McCarty wondered why the Franchise Fee is not included in the appropriations under Resolution No. 5196. Mr.Kessel noted that a document can be attached which summarizes all of the revenues and expenses. Mr.Long noted that a reference to the attached document needs to be added to the Resolution. Mr.Kessel noted that the Ordinance adopting the Long Term Financial Plan will be before the council for consideration in January. MOTION/SECOND: Quick/Stigney to Amend Resolution No.5196,to include a reference to attached documents. VOTE: 4 ayes 0 nays Motion Carried MOTION/SECOND: Koopmeiners/Stigney to approve Resolution No.5196,As Amended. VOTE: 4 ayes 0 nays Motion Carried Page 4 APPROVED December 15, 1997 Mounds View City Council 3. Consideration of Resolution No.5197,Adopting the 1998 Budgets for Funds other than the General Fund. Mr.Kessel noted that this Resolution should also be amended to include a reference to the actual budget documents. MOTION/SECOND: Quick/Koopmeiners to approve Resolution No.5197,AS AMENDED,to include a reference to budget documents. Mayor McCarty stated he would not support the Resolution as it includes a Street Light fund of$63,803 on top of a fund balance for 1996 of$58,371. At the end of 1998,there will be$122,174 in the Street Lighting fund. The expected expenditures for this fund for 1998 are only$7,200. He does not feel the City should collect money from the residents and not deliver on the services. In order to obtain his support of this resolution,he would request that the Street Lighting appropriations of$63,803 be struck and to delete those fees from the utility bills of the residents of Mounds View in 1998 and to use the existing fund balance for any construction in 1998. MOTION by McCarty to strike the Street Lighting appropriations of$63,803 and to delete those funds from the utility bills of the residents of Mounds View in 1998 and to use the existing fund balance for any construction in 1998. MOTION FAILS FOR LACK OF SECOND. Council member Quick stated he feels there is adequate time to review this. Mr.Kessel gave a brief summary of the fund balance and budget appropriations. He noted that he considered decreasing the street lighting fee by 10%which would result in a savings of approximately$.25/quarter per household,however it would likely require an increase in three to four years. VOTE ON ORIGINAL MOTION: 3 ayes 1 nay(McCarty) Motion Carried 4. Consideration of Approval of Design Development Documents for construction of the Community Center,Phase IL Ms. Cathy Bennett,Economic Development Director,explained that the design development documents were delivered to the Council last week for review and Mr.Dean Olson of WAI Continuum was in attendance to present updated renderings of the interior and exterior of the building and provide samples of the brick and proposed colors. If the documents are approved,the final plans and specifications can be prepared for the competitive bid process in January and February. The final plans and specifications will come back to the Council in January prior to the bid process. Mr.Dean Olson of WAI Continuum noted that the total estimated project cost is$4,000,000 with$900,000 spent in Phase I,and the remaining$3.1 million budgeted for Phase II of the project. Mr. Olson noted there are two possible additions to that cost-the re-roof of the building at an estimated cost of$105,000 and a heated sidewalk estimated at$25,000(depending upon the extent of work in the entryway). At this time, Flannery Construction is getting price quotations for the project so that they can review and compare those with the estimated costs to be sure that they are on budget. Page 5 APPROVED December 15, 1997 Mounds View City Council Council member Koopmeiners asked why a new roof is necessary when the original inspection of the building indicated that the roof was in satisfactory condition. Mr.Olson explained that WAI did an assessment report in April of 1997 and at that time they did a visual inspection of the roof which indicated that the roof was in relatively good shape-the membrane and flashings appeared good. The report did note water damage in the interior of the building,but they were not able to determine when that damage occurred. Mr.Olson noted that during the construction of Phase I,there was some roof traffic and it was noted that there was a lot of glass on the roof between the rocks. It is possible that there was damage which occurred during that traffic-however it cannot be proved or disproved. There have been some leaks in the roof since Phase I was completed. The contractor has looked at repairing some of the leaking areas,and has repaired some but there still appears to be some leakage.Therefore,the recommendation was made to replace the roof. Council member Stigney stated at the last Council meeting,he asked Attorney Long to contact WAI to check on the contractors insurance to cover the roof problem. This matter will be checked into by Mr.Long. Mayor McCarty stated he would like to have an options list to look at if the roof is necessary to allow the city to stay within the project budget. If the roof needs to be done,then the Council should consider dropping some other items so that they can stay within budget A discussion followed in regard to whether the roof and sidewalk should be bid out as alternates or as a part of the entire project bid. Furthermore,it was felt that a list of options totaling the estimated roof and sidewalk improvements should be put together. Mayor McCarty stated he would like to involve the Community Center Committee on some of these decisions as well. Mike Coon,7851 Eastwood Road,asked if a heated sidewalk is really necessary at the Community Center. Mayor McCarty noted that this is only a suggestion and that no decisions will be made on this until a price has been obtained on the necessary improvements. Mr.Olson stated he would need to have some direction from the council in mid-January so that the bid specifications can,if necessary, reflect the roof replacement and heated sidewalk. Mr.Olson proceeded to present samples of the proposed brick and color samples of the interior/exterior. MOTION/SECOND: Koopmeiners/Quick to approve the Design Development Documents for Phase II of the Community Center. VOTE: 4 ayes 0 nays Motion Carried 6. Consideration of Resolution No.5203,Re-scheduling City Council Meetings Falling on Legal Holidays. MOTION/SECOND: Koopmeiners/Stigney to approve Resolution No.5203,Re-scheduling City Council Meetings Falling on Legal Holidays. VOTE: 4 ayes 0 nays Motion Carried 7. Consideration and Selection of City Council Team Building/Retreat Facilitation and Meeting Date. APPROVED Page 6 December 15, 1997 Mounds View City Council Mr.Whiting noted that he had collected information as requested by the Council at their last meeting in regard to other options for the Council Retreat. He noted that it will be necessary to get input from the Council as to what they want to achieve at this retreat. Council member Stigney stated he felt the estimate from Carl Neu was rather high. Many of the things have already been accomplished-goal settings,mission statements,etc.-and he feels the city should continue where they left off last year. If the Council sets the agenda,perhaps they could conduct it themselves. Mr.Whiting stated he feels that last year's session helped get the Council and staff familiar with each other as individuals and the types of leadership styles of each. The Council should perhaps consider what went well and what did not go well in 1997 and tailor some type of program towards that. He thinks the difficulty is in completing the mission statements when facing reality. Council member Quick felt it would be beneficial to have the same facilitator as the city used last year. Mayor McCarty stated team building requires an outside interest. He is in favor of utilizing the same facilitator but would encourage him to be more forceful in terms of team building. MOTION/SECOND: Koopmeiners/Quick to direct staff to approach Mr. Salverda on a team building session and report back on prices for both one day and 1-1/2 day sessions. VOTE: 4 ayes 0 nays Motion Carried It was recommended that the session should get away from the general presentations and have the council provide input on what they want covered so that those issues can be addressed. 8. Staff Briefing on Administration Efforts for Evaluating Assessment Policy Options and Engineering Policy Option regarding Street Construction Project. Mr.Whiting noted that he had met with Bruce Kessel and Mike Ulrich in regard to how to outline the various aspects of a project Additionally,Steve Campbell from SEH was present for input. He noted that Mr.Kessel is currently working on some of the long-term fiscal implications of various options. Mike Ulrich was able to evaluate some of the road conditions in the city regarding long-term capital improvements. It is his desire to get this item on the agenda for further discussion at the January 5th work session. Council member Stigney asked if the city has ever looked at Assessment Policies of other comparable municipalities. Mr.Whiting noted that this is something that could be done. Barbara Haake,3024 County Road I,asked if residents would have the opportunity to give input at the January 5th meeting. Residents would like to hear all of the facts and information. Perhaps it would be beneficial to schedule an additional work session to address the residents concerns. Mayor McCarty noted that there are many issues which will need to be resolved before a decision can be made as to the street improvement project on County Road I/Spring Lake Road. A discussion followed in regard to the possibility of obtaining a MSA variance. Ms.Haake noted that the residents really do not want the MSA standards applied to the street. 9. Consideration of Resolution No.5173,Resolution Approving the Wetland Alteration Permit for Lots 17 and 18,Edgewood Square,Requested by Good Value Homes. APPROVED Page 7 December 15, 1997 Mounds View City Council Mr.Long explained that this resolution was on the agenda at the last council meeting. At that time,it was his recommendation to table this item. The easement request which accompanied this request was denied,and this request cannot go forward without the easement He noted that the application materials which the city had in considering the request were not complete as the applicant did not have interest in the property at the time the application was made. Therefore,the 60 day time limit would not apply. However,it is his recommendation that the resolution formally be acted on. MOTION/SECOND: Stigney/McCarty to deny approval of Resolution No. 5173,Approving the Wetland Alteration Permit for Lots 17 and 18,Edgewood Square,Requested by Good Value Homes. VOTE: 4 ayes 0 nays Motion Carried G. REPORTS: Report of Mayor: Mayor McCarty noted that the city currently has two vacancies on the Park and Recreation Commission. If anyone is interested in applying for one of these positions,they should contact City hall. Report of Council members: Koopmeiners: No report. Stigney: No report Quick: No report Report of Clerk Administrator: Mr.Whiting noted that he will be meeting with residents of the Silver Lake Woods Townhomes project regarding traffic resulting from the proposed theater project Mr.Whiting noted that he has received a Letter of Resignation from Cathy Bennett. She has taken a position with the City of Roseville. Her final day at Mounds View will be January 12, 1998. Mr.Whiting noted that he will be discussing this matter with the Council more thoroughly at their January 5, 1998 work session. He noted that he has enjoyed working with Cathy and she will be greatly missed. MOTION/SECOND: Quick/Koopmeiners to reluctantly accept the resignation of Cathy Bennett from her position as Economic Development Director,effective January 12, 1998. VOTE: 4 ayes 0 nays Motion Carried Mayor McCarty thanked Ms.Bennett for her service at the City of Mounds View and noted his sincere appreciation for all that she has done for the City. Mr.Whiting took this opportunity to introduce Steve Dorsan,Housing Inspector and welcomed him. Report of Attorney: No report. H. NEXT COUNCIL WORK SESSION:: January 5.1997-6:00 p.m. NEXT COUNCIL MEETING:January 12.1998-7:00p.m. Page 8 APPA in/ED December 15, 1997 Mounds View City Council I. ADJOURNMENT: Mayor McCarty adjourned the December 15, 1997 City Council Meeting at 9:08 p.m. Respectfully submitte�d,�;, v ja/A 1ha.j 0.1/ -- Tamara D. Saefke Recording Secretary PROCEEDINGS OF THE PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 5, 1997 Mounds View City Hall 2410 Highway 10, Mounds View , MN 55112 1. Call to Order The meeting was called to order by Chair Peterson at 7:58 p.m. 2. Roll Call Members present: Commissioners Brasaemle, Brooks, Johnston, Obert, Stevenson and Chair Peterson. Members absent: Commissioner Miller (excused). Also present: Community Development Director Jopke; Planning Associate Ericson; Council Liaison Koopmeiners; and Recorder Dave Hix. 3. Approval of Minutes a. September 17, 1997 b. October 1, 1997 Motion/Second: Brasaemle/Stevenson to approve the meeting minutes from September 17, 1997 (Special), and October 1, 1997 (Regular) as submitted. Ayes - 6 Nays - 0 Motion carried. 4. Citizens Requests and Comments on Items Not on the Agenda Kathleen Burding, 5085 Sunnyside Road addressed the Commission in regards to having a parking ordinance changed. She stated that parking for her residential neighborhood is restricted from 6:00 a.m. to 6:00 p.m. Ms. Burding presented the Commission with a signed petition from her neighbors asking that the parking restrictions be lifted. She added that the parking has nothing to do with overflow from the school that is near her neighborhood. Mounds View Planning Commission November 5, 1997 Regular Meeting Page 2 Ms. Burding continued stating that the history of the parking ban was such that twenty years ago parking was a problem because not all of the properties had driveways for off- street parking. Currently all properties have ample driveway space for their own vehicles. Ms. Burding, told the Commission that what she and her neighbors are asking for is that parking be allowed on the street during the day, with the same regulations for snow considerations that the rest of the City has. Chair Peterson asked Ms. Burding if she had spoken to anyone from the City about the request and if not, the best approach would be to address the City staff to get the issue placed on the City Council agenda and deal directly with the City Council on the problem. Associate Ericson recommended that Ms. Burding go to Chuck Whiting, the City Administrator, and that he could help Ms. Burding get the process moving in the right direction. No other request or comments were considered from the citizens. 5. Staff Reports/Information Items a. City Council Action, 10/27/97 (Verbal Report by Jim Ericson) Associate Ericson discussed two actions of relevance to the Planning Commission. The first regarded a wetland alteration permit and easement vacation requested by Good Value Homes for two lots on Pinewood Circle. The City Council looked at the plans and had questions as to why the easement was dedicated in the first place. City Attorney Bob Long was directed to research why the easement is there and will report to the City. The second issue regarded the Everest Group major subdivision, which the Council passed. The resubdivision is for the Mounds View Business Park East 2nd Addition, b. City Council Worksession, 11/3/97 (Verbal Report by Rick Jopke) Director Jopke addressed the Commissioners and reviewed a list of agenda items that had been discussed at the City Council worksession on 11/3/97. The items addressed included a general discussion with Representative Evans; a presentation of an engineering study concerning the current City Hall, with the different options available to correct problems; and the Ring Road development. Mounds View Planning Commission November 5, 1997 Regular Meeting Page 3 c. Summary of the Ring Road Community Meeting, 10/28/97 Director Jopke addressed the Commissioners regarding the commuinty meeting held at Pinewood Elementary School, which was attended by many residents. Many important issues were discussed, most important of which appeared to be traffic and the impacts to neighboring residential districts. Commissioner Obert asked what was happening with the 8005 Groveland Road project. Associate Ericson told the Commissioners that the property belonged to the Blanchard's and the property had two different appraisals: one by the City's appraiser and one by the owner's appraiser. There is a $10,000 dollar difference between the two appraisals and this difference will need to be resolved before the owners are willing to sell the property. This property is part of the housing replacement program. Director Jopke added that the Blanchard property is also being looked at as part of the Highway 10 redevelopment. The Commissioners discussed the negative feed back that the community is giving to the ring road concept and how unfair this criticism is in light of the fact that the ring road at this time is just a concept. Director Jopke told the Commission that there had been some discussion with Charlie Hall, the owner of the Mermaid property. Mr. Hall had approached the City requesting tax increment assistance so he could develop his banquet hall in conjunction with the Mermaid facility. As it turns out the banquet facility does not generate enough tax increment to support the kind of assistance that he is looking for. Mr. Hall was made aware of these circumstances and was told that a hotel development would be needed along with the banquet hall facility to make the tax increment scenario work. Mr. Hall has talked with a developer that would be interested in a hotel project and the development process is moving forward. Director Jopke suggested that the City take steps to investigate other possible developments along County Road H, the properties adjoining the Mermaid site. d. Comprehensive Plan Commissioner Brooks asked if the Comprehensive Plan review would be done as a regular part of the Planning Commission meeting agendas. Chair Peterson stated that the Comprehensive Plan review procedure is made part of the Mounds View Planning Commission November 5, 1997 Regular Meeting Page 4 Planning Commission regular agendas. Commission Stevenson suggested that along with the two monthly meetings that are now scheduled for the Planning Commission that a third meeting be scheduled for Comprehensive Plan review issues only. Commissioner Brasaemle suggested that the Comprehensive Plan review agenda items be made part of the regularly planned Commission meetings as long as time allowed. He added, if the regular session agendas get too full to handle the Comprehensive Plan review, then a third meeting could be scheduled. Director Jopke suggested that a task force could be established to handle the Comprehensive Plan review. The Commission unanimously stated that in light of past experiences with the task force scenario that they would prefer the Planning Commission as a whole to review the Comprehensive Plan. Commissioner Johnston asked if there would be a new Comprehensive Plan use map drawn up. Director Jopke stated that one of the functions of the Plan review is to create an up- dated-use map and implementation schedule. Commissioner Stevenson stated that the Comprehensive Plan review is also a time for any rezoning that might take place. Director Jopke asked the commissioners to review and make any comments/suggestions on the Proposed Work Program that was included in the agenda packets for each Commissioner. Director Jopke asked the Commissioners how they wanted to handle community input for the Comprehensive Plan review. Commissioner Brooks suggested advertisement through the Mounds View Matters. Commissioner Obert suggested that the City Staff create a schedule that could be printed in the local media. This open forum schedule would make it possible for all interested parties to participate in the review process. Mounds View Planning Commission November 5, 1997 Regular Meeting Page 5 Commissioner Brasaemle suggested an informative article in the Mounds View Matters that fully explains what the Comprehensive Plan is. Director Jopke suggested structuring the forums according to the eleven districts into which the Comprehensive Plan is divided. The Commissioners unanimously agreed that the district approach, combining planning districts as appropriate in three meetings, would be the best alternative. 6. Chairperson and Planning Commissioner Reports No reports were considered from the Chairperson or Commissioners. 7. Adjournment There being no further business before the Regular Meeting of the Planning Commission, Chair Peterson adjourned the meeting at 9:01 p.m. Respectfully submitted, Rick Jopke Community Development Director PROCEEDINGS OF THE MOUNDS VIEW PLANNING COMMISSION CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Special Meeting November 19, 1997 Mounds View City hall 2410 Highway 10, Mounds View, MN 55112 1. Call To Order The meeting was called to order by Chairperson Peterson at 7:02 p.m., November 19, 1997. 2. Roll Call Members present: Chairperson Peterson, Commissioners Brasaemle, Brooks, Johnston, Miller, Obert, and Stevenson. Members absent: None Also present: Community Development Director Jopke, Planning Associate Ericson, City Council Liaison Koopmeiners, SRF Consulting Group Senior Planner Patrick Peters, and Recorder Dave Hix. 3. Citizens Requests and Comments on Items Not on the Agenda There were no citizen requests or comments on items Not on the agenda. Index to Minutes Page Planning Case No. 501-97 and 502-97, Southeast corner of Highway 10 and 1 Silver Lake Road, Consideration of Resolution Nos. 526-97 and 515-97, Regarding a Preliminary Plat and Development Review, respectively, for the "Silver View Estates" Planned Unit Development reorganizing eight parcels into four parcels and the Planned Unit Development consisting of a Holiday Gas Station, Car Wash and Convenience Store; a Two-story Office Building and a One-story Office Building; and an 82-Unit Senior Residential Building. Mounds View Planning Commission November 19, 1997 Special Meeting Page 2 4. & 5. Planning Case Nos. 501-97 and 502-97 Southeast corner of Highway 10 and Silver Lake Road Applicant: Silverview Estates, Inc. Consideration of Resolution No. 526-97 regarding a Preliminary Plat for the "Silverview Estates" Planned Unit Development reorganizing eight parcels into four parcels, and Consideration of Resolution No. 515-97 regarding a Development Review for the proposed "Silverview Estates" Planned Unit Development consisting of a Holiday Gas Station, Car Wash and Convenience Store; a two-story office building and a one-story office building; and an 82-unit senior residential building. The applicant, Silverview Estates Inc., was present. For discussion purposes Planner Peters asked the Commission to combine agenda item Nos. 4 and 5 and then divide the two issues at the time they are considered for vote. The request was granted by the Commission. Planner Peters gave his presentation as follows: Ordinance No. 599 approving the Planned Unit Development rezoning was approved May 27, 1997. At an August 20, 1997 Planning Commission meeting it was determined that there were several issues that needed to be resolved before the Planning Commission could take any action on the request to approve the development plan. Additionally, the development team had been awaiting preliminary approval from MN/DOT for the proposed curb cuts along TH 10 as identified on the plat. On October 9, 1997, MN/DOT granted preliminary approval for the requested curb cuts, and as a result of the approval the applicant has proceeded toward completion of the submittal package for consideration by the Planning Commission. Planner Peters continued with the presentation of the Development Review: 1. The square footage of the senior building footprint was incorrect on the original plan. Instead of 84,000 square feet, the building is 115,800 square feet. This modification will require an amendment to the PUD resolution that was approved on May 27, 1997. This will be done prior to City Council action. 2. The amounts and percentages of pervious and impervious surfaces shown on the site plans for each of the lots within the PUD are inaccurate. The Mounds View Planning Commission November 19, 1997 Special Meeting Page 3 applicant has submitted corrected data and it was presented to the Commission for their review. 3. Building heights are mislabeled on the latest submission for the proposed Holiday Stationstore. These inaccuracies will also be corrected prior to City Council action. 4. Relevant details for the canopy that shows height, materials and proposed signing was presented to the Commission at the November 19, 1997 meeting. 5. The site plan indicates the required 30-foot set back for the parking lot but there are labels with the plan that show a 10' dimension. These inaccuracies will be corrected by the applicant. 6. A revised landscape plan has been submitted showing the required plant material information, and the applicant will provide a"plant material to be maintained" label for the areas shown as existing vegetation. The City Forester has reviewed the plan and has recommended three changes to species. These changes are as follows: a. Niobe Weeping Willow will be replaced with River Birch. b. The Chuckles shrub rose will be replaced with Nearly Wild shrub rose. c. The Red Barron crab will be replaced with Red Splendor, Spring snow, Snow- drift and Pink Spires. Commissioner Brasaemle expressed his concern that the birch would be susceptible to birch borer. Planner Peters told the Commission that the river birch were selected because of their natural immunity to the birch bore. Commissioner Johnston inquired about the City having an easement inside the buffer area in order to properly maintain the vegetation. Planner Peters told the Commission that the easement would be unnecessary as long as it is stated on the PUD plan that the area will be maintained by the City. Planner Peters continued: Mounds View Planning Commission November 19, 1997 Special Meeting Page 4 7. The Rice Creek Watershed District approved the required permit on October 22, 1997. 8. The City Engineer has identified three issues that will need to be addressed before approving the development. These were listed as follows: a. Lack of distance between the inlet and outlet for the NURP pond on Lot 3. b. Ensure that the culverts under the St. Paul Waterworks right of way function properly. c. Ensure that emergency overflow from the NURP pond on lot 4 is directed away from the underground garages and toward the street. These issues are addressed as conditions of approval to Planning Commission Resolution No. 515-97. 9. The light fixture types missing from the original proposal were addressed and the applicant presented samples of these fixtures for the Commission's review. Planner Peters stated that there are concerns about off-site glare. The developer of the Holiday Stationstore has been asked to look at ways in which this glare could be reduced. A new photometric analysis was made available for the Commission to review. This analysis shows an approximate 50 percent reduction in glare with the use of a baffle system. Chuck Durand, developer, addressed the Commission and said that the glare could be reduced by the use of a baffle system and presented this baffle system to the Commission for their review. Planner Peters stated that it is SRF's recommendation to use the baffle system and consider a three-month review that is based on the level of complaints that are made by the area residents to the glare of the lights and the baffle system. Mr. Durand reminded the Commission that a well-lit store is a safer store. Planner Peters continued: 10. Snow storage areas not identified on the original plan have been identified. One problem still existing is the snow storage for Lot 4 is shown within the Mounds View Planning Commission November 19, 1997 Special Meeting Page 5 wetland. The applicant will modify the location of this snow storage area so that it is not within the wetland. 11. Sign types for Lots 2 & 4 have been submitted. However, no sign detail was submitted for the Holiday Stationstore. The applicant provided information at the November 19, 1997 meeting which showed design considerations as requested by the Commission. The applicant will also show on the plan the required 10' sign setbacks. 12. As requested by the Commission, the RV vehicle service facility has been relocated to the rear of the Holiday Stationstore. Containment and disposal of waste from the RVs is to be done through the City's sanitary sewer system. An amendment to the PUD will need to be made to allow for the operation of the RV facility. Commissioner Brooks expressed her concerns about the station operating on a 24-hour basis and having the RV facility in the rear of the building where security might not be as available. Mr. Durand told the Commission that an average RV facility collects approximately 100 gallons a day during the summer months. Commissioner Johnston suggested that the City Engineer make a recommendation in regards to the proposed dumping of the waste directly into the City's sanitary sewer system. Associate Ericson told the Commission that he had asked the City Engineer about the dumping situation and the City Engineer told Ericson that the proposed dumping wouldn't negatively impact the system. Commissioner Stevenson asked the developer how they planned to curtail abuse of the dumping system. Commissioner Miller suggested that the dump facility could be operated on a lock-and- key basis. Ralph Durand agreed saying that this lock-and-key operation is how most RV facilities are run. Planner Peters suggested that the lock-and-key operation be made a condition of approval. Mounds View Planning Commission November 19, 1997 Special Meeting Page 6 Planner Peters continued: 13. The reference to "NERP" ponds, an incorrect spelling, will be corrected to read "NURP" prior to City Council action. 14. Three additional handicap parking stalls are required to be shown on Lot 2 adjacent to the building's main entrance. In addition, site plans must be modified, in accordance with ADA requirements, to show one handicap parking space per every 25 parking spaces in the underground parking facility. The applicant has agreed to make these revisions. Commissioner Johnston asked if the parking stalls, as shown on the plan, met City requirements. Planner Peters told the Commission that there were an adequate number of parking spaces to meet City Code and added that the PUD itself is over-parked. Planner Peters continued: 15. Parking stalls on Lots 2-4 meet the minimum 180 square feet size but are 10'x18' instead of the standard 9'x20'. It is recommended by SRF that the extra width is desirable and the loss in length will not be detrimental to on- site parking. The PUD will be amended to reflect this change. Commissioner Brasaemle brought to the Commission's attention the fact that the site plan and elevation plan show the ramp on different sides of the building where as the plans should both show the ramp in the same location. Charles Radloff, project architect, told the Commission,that the site plan is correct and this inaccuracy was an oversight on his part and the drawings would be corrected to reflect current conditions. Planner Peters continued: 16. Conflicts in the landscaping plan will be amended so that planting details will appear only on sheet 1 of the Landscaping Plan and on sheet L1 for the Holiday Stationstore. 17. The PUD agreement will be amended so that language is included that reflects the owners intent to recycle at least 60 percent of the water used in the car wash facility. Mounds View Planning Commission November 19, 1997 Special Meeting Page 7 18. The Fire Marshall has reviewed the plans and requires that the fire department connection to the senior housing building and the two-story office building be accessible year-round at all times. In addition, an adequate sprinkler system must be installed where combustible materials are present. Also, an additional fire hydrant is required on the east side of Silver Lake Road toward the south end of the senior building. Lastly, the fire hydrant to be located in front of Lot 4 on Highway 10 shall be kept free of any winter snow storage. Mike Black, the developer's representative, requested that the developer be given the opportunity to talk directly with the Fire Marshall in regards to the additional fire hydrant that is being requested on the east side of Silver Lake Road. Tunneling under Silver Lake Road to get to the water main which is located on the west side of the road would be very cost prohibitive and the developer would like to explore alternative approaches to solve this problem. Planner Peters continued: 19. The applicant will label the easement dimensions for the future gateway element on the Preliminary Plat. 20. Ramsey County has required an additional three feet of right-of-way for that part of Silver Lake Road adjacent to proposed Lot 4 be dedicated and an additional ten feet of right-of-way dedicated adjacent to Lot 1. The PUD resolution should be modified to allow for a reduced setback of 27 feet for the senior housing structure and site. 21. The Preliminary Plat shows a ten-foot drainage and utility easement along TH 10. A similar ten-foot drainage and utility easement along Silver Lake Road will need to be added to the plat. Associate Ericson told the Commission that the City staff is in discussion with the City Engineer to find out if the County right-of-way would be adequate for any utility purposes. Planner Peters told the Commissioners that the utilities and the drainage are accommodated within the right-of-way and that no additional easements along a frontage would be necessary. Mr. Black added that in either case it would not be a problem to give the extra easement if it is needed. Mounds View Planning Commission November 19, 1997 Special Meeting Page 8 Planner Peters continued: The City Planning Staff recommends the Planning Commission approve Resolution Nos. 515-97 and 526-97 recommending approval of the Development Review and Preliminary Plat, respectively, for Silverview Estates with conditions as noted and subject to stipulations. Planner Peters reviewed the list of additional conditions as raised at this meeting: a. Canopy lighting will have the baffles installed and the system will be subject to a complaint based review after a three month period. b. A security lock be installed on the RV service facility pipes. c. A cross easement be prepared for the parking on Lots 2 & 4. d. The ramp on the elevation sheet No. 4 for the senior housing plan be changed to reflect the modified site plan. e. Add language that reflects the Holiday Stationstore owners intent to recycle 60 percent of the car wash water. Commissioner Miller stated that in Resolution No. 515-97 on the third page, item three, the Fire Marshall's memo, and the additional fire hydrant on the east side of Silver Lake Road was in question by the applicant and the discussion of it being moved to the west side had not been resolved. Planner Peters suggested that the language in the resolution be changed to read that the fire hydrant would be located on Silver Lake Road on the south end of the senior building subject to review and approval of the Fire Marshall. Associate Ericson stated that he would revise the resolution language to include the words "date-stamped". Commissioner Johnston asked if there would be any cost to the City to develop the access points as needed in the development. Associate Ericson told the Commission that it is the City's intent that all costs to develop these access points will be the responsibility of the developer and this language would be included in the development contract. Mr. Black stated they would be responsible for the cost of the access points. Commissioner Stevenson addressed the applicant asking if they had accepted the park dedication fee as required by the City. Mounds View Planning Commission November 19, 1997 Special Meeting Page 9 Mr. Black answered saying that an appraisal of the property has been ordered and the park dedication fee of 10 percent of the appraised value is acceptable. He added his thanks and appreciation for the hard work that was done by the City and all involved Commissions and the City Council. Chairperson Peterson returned the floor to the Commission for questions and comments. Motion/Second: Brasaemle/Miller to recommend approval of Resolution No. 526-97, a resolution recommending approval of the Preliminary Plat for Silverview Estates, Southeast corner of Highway 10 and silver Lake Road, Planning Case No. 501-97. Ayes - 7 Nays - 0 Motion carried. Motion/Second: Johnston/Peterson to recommend approval of Resolution No. 515-97, a resolution recommending approval of the proposed Silverview Estates Planned Unit Development, consisting of a Holiday Stationstore, car wash and convenience store; a two-story office building and a one-story office building; and an 82-Unit senior residential building, as amended with stipulations and conditions as noted, located at the southeast corner of Highway 10 and Silver Lake Road, Planning Case No. 502-97. Ayes - 6 Nays - 1 Motion carried. Chairperson Peterson recognized Commissioner Stevenson for a statement on his no vote. Commissioner Stevenson stated for the record: After two or three years of looking at this property for redevelopment it was an unanimous opinion of the Commission that a gas station at this location would not serve the best interest of Mounds View. The rezoning of this property to a B-3 use was denied on that basis. The owner has gone with a PUD to get the property developed into a gas station. As long as this property is going to be developed into a gas station facility, Stevenson said, "I am going to be opposed to it." 6. Staff Reports/Information Items There were no staff reports. 7. Chairperson and Planning Commissioners Reports Mounds View Planning Commission November 19, 1997 Special Meeting Page 10 There were no Chairperson or Planning Commissioner reports. 8. Adjournment To Agenda Session There being no further business before the Special Meeting of the Planning Commission, Chairperson Peterson adjourned the meeting at 9:09 p.m. (The agenda session was held immediately following the adjournment of the Special session.) Respectfully submitted, Rick Jopke Community Development Director O�Lam' interoffice MEMORANDUM to: Administrator Whiting, Mayor McCarty and Council Members from: Mary Saarion, Director of Parks, Recreation&Forestry subject: Request approval of low bid for boulevard tree trimming services date: January 16, 1998 Tree trimming for boulevard trees that have overgrown the streets and are trouble spots in the City of Mounds View is budgetted for 1998. Forestry Wriskey prepared specifications and solicited quotes. Two companies provided quotes. The low bid is River Junction Tree Service. Forester Rick Wriskey recommends the approval of River Junction Service for boulevard trimming in Mounds View for 1998. Please review Rick's memo (attached)which provides more detail. This work will begin as soon as approved since Winter time is an advantageous time to work on boulevard tree trimming. interoffice MEMORANDUM to: Mary Saarion, Director of Parks, Recreation and Forestry from: Rick Wriskey subject: Trimming Quotes for Boulevard Tree Overhand and Safety date: January 16, 1998 Two(2) written quotes were received from qualified firms for boulevard tree trimming along Mounds View streets. The low bid of$88.00/hr came from River Junction Tree Service. The other quotes of$125.00/hr came from Precision Tree Service. Bids were based on a high-reach bucket truck, a chipping unit with truck and two trained trimmers. River Junction Tree Service has certified arborists on its staff,trains their workers in current proper pruning procedures and has a strong reference from the City of Prescott. I recommend River Junction Tree Service for boulevard trimming in Mounds View for 1998. G:\WP\FRMV98\TRIMQT.MEM interoffice MEMORANDUM to: Administrator Whiting, Mayor McCarty and Council Members from: Mary Saarion subject: Request authorization to transfer 1997 Festival in the Park revenues to Western Bank in the Festival, Inc account date: January 15, 1998 Festival in the Park activities for 1998 and in future years are being assumed by the newly formed Mounds View Festival, Incorporated Board of Directors and committee members. This group is responsible for the planning and implementation of the Festival in the Park annual community celebration. As a newly formed incorporation, it would be advantageous for them to have seed money available for expenses that must be arranged before revenues are realized, such as the reservation of the entertainment showmobile. Although to this date the fund is unaudited, the 1997 year end budget indicates that the Recreation Activity Fund programs of Festival and Parade have a profit of$1,828. Mounds View Festival, Inc. Board of Directors are requesting transfer of this money to Western Bank in a Festival Incorporated checking account. Recommendation: Authorize the transfer of$1,828 from the Recreation Activity Fund to Western Bank, Mounds View Festival Incorporated checking account. c APPLICATION FOR ADVISORY GROUPS OR COMMITTEES Name of Group or Committee Applying For: Ayps 6, elf- re j ,1 ( ,,, Second Choice (If Any): Full Name (First, Middle, Last): /7'2 6,--y /77._ (3.e,i Z, Address: 0335 ,t .0., e Years At This Address: 7t; Years ou Have Lived In Mounds View: /0 Telephone Number Home: 7,91_/oc, Work or Other: 6 )l - 3 75 / QUALIFICATIONS YOU WANT THE CITY COUNCIL TO CONSIDER Skills and Interests: 5 cv /3 0,-i di eh; Employment, Occupation, or Other Experience: pit_ Memberships, Accomplishments, or Other Qualifications: ^.^.`"3 0/ PiC c9 i 74, m /l7 /f o i t/x'.5 (1 t'Lv r r- 6291- /F Please State Your Reasons For Wanting To Serve On This Committee: ,L.. - i;.,l!_ IT (.0l)/e %l C L� 2_ JAG?sem //).�j'/;5- Q 1/..P_�y Cc o_P.q;_e_. P.,e v , Your response to any of the above may be continued on the back, and you may attach any other materials which you want the City Council to consider. Signature /- Date ///�o / cS The City of Mounds View is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, creed, color, sex, age, national origin, or handicap. 74 City of Mounds View Staff Report To: Honorable Mayor & Members of the City Council From: Bruce A. Kessel, Finance Director Item Title/Subject: Adoption of Long Term Financial Plan Date of Report: December 18, 1997 The City Code requires that the City adopt its Long Term Financial Plan by Ordinance. Attached is said Ordinance. The Long Term Financial Plan was originally presented on July 28, 1997, and was discussed at various times since then. It is proposed that the City conduct the first reading of the Ordinance on January 12th, and then on January 26th, conduct the public hearing, second reading and adopt the ordinance. ORDINANCE NO. 610 CITY OF MOUNDS VIEW County of Ramsey State of Minnesota An Ordinance adopting the 1997 Long Term Financial Plan The City Council of the City of Mounds View does hereby ordain: SECTION I. The 1997 Long Term Financial Plan was presented on July 28, 1997 and was available for public inspection in the Office of the City Administrator. SECTION II. The 1997 Long Term Financial Plan is hereby adopted. SECTION III. This ordinance shall take effect thirty days after the date of its publication. Introduced and read by the City Council of the City of Mounds View on January 12, 1998. Read and passed by the City Council of the City of Mounds View this 26th day of January, 1998. ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR APPROVED AS TO FORM: CITY ATTORNEY 1111 .11111111111/. 11. 1111111 Item No. "lib Staff Report No. Meeting Date: January 26, 1998 Type of Business: PH& CB WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson Item Title/Subject: Public Hearing and Consideration of Resolution 5204, a Resolution Approving a Conditional Use Permit for Linder's Greenhouses to Operate a Temporary Outdoor Flower Mart in the Moundsview Square Shopping Center Parking Lot; Planning Case 511-97 Date of Report: January 22, 1998 Background: Peter Linder, representing Linder's Greenhouses, has applied for a conditional use permit(CUP) to allow for the operation of an outdoor sales operation at Moundsview Square. Linder's was previously issued CUPs for the 1995, 1996 and 1997 growing seasons. No changes are proposed in the location, layout and operation from previous years. In his letter of application, Mr. Linder requests that the City consider allowing the operation to hook up to a fire hydrant on the property in order to get water for the flora. This was done last year and years past with no associated problems. The charges for permitting such water usage include a $100 hydrant deposit, a $20 wrench deposit and a$20 adapter valve deposit. These deposits are refundable. The applicant's request to connect to the fire hydrant has been approved by the Department of Public works, subject to receiving the appropriate deposits. In addition, the applicant will be billed $1.40 per day for water service, which should more than exceed the actual cost of water utilized. Analysis: Mr. Linder is expecting to operate the Flower Mart from April 15 to June 30, 1997, but would like the CUP to be effective from March 15 to July 15, 1996, to accommodate for seasonal fluctuations and assembly/disassembly. Linder's Flower Mart is a perennial Mounds View business, having been at the same location for the past five years. Staff is not aware of any problems associated with this operation. The flower mart will be located at the edge of the Moundsview Square parking lot, alongside of Highway 10. The closest residential neighbors at this point are the homes behind the shopping center and the Wildwood Manor senior apartments across Highway 10 to the south. The residences, separated from the flower mart by the shopping center and the highway, should bear no discernable impact from the use. City of Mounds View Staff Report Linders CUP January 26, 1998 Page 2 The flower mart meets the needs of the residents of Mounds View in that there are no greenhouses within the City. The zoning for the shopping center is B-4 (Regional Business District)which allows outdoor sales as a conditional use. The area of Moundsview Square is identified as Highway Commercial within the City's Comprehensive Plan, a designation consistent with the shopping center and proposed flower mart. Traffic in the area should not increase as a result of this use as it will draw much of its customer base from Moundsview Square shoppers and commuters traveling east and west on Highway 10. The greenhouse will not interfere with the internal circulation of the shopping center and the loss of the parking spaces will not create a shortage of parking stalls on the premises. Given these considerations and the previous experience with Linder's Greenhouse, staff feels approval of the conditional use permit is appropriate. Planning Commission Action: On January 7, 1998, the Planning Commission approved Resolution 534-98 recommending to the City Council approval of this CUP. There was some discussion regarding the need of bringing this action before the commission and Council annually, in that perhaps the permit could be reviewed administratively or be granted for a period longer than one growing season. Staff has introduced language to the resolution that would allow administrative reapproval for subsequent growing seasons if no significant changes are proposed. Recommendation: Adopt Resolution 5204 approving the conditional use permit for Linder's Greenhouses with stipulations as to starting and ending dates, hours of operation, lighting and signage. James Ericson, Planning Associate N:\DATA\GROUPS\COMDEV\DEVCASES\511-97\LINDERS.CC CITY OF MOUNDS VIEW PLANNING APPLICATION APPLICANT: Lttiortn tac Phone 4536-Ca'1 t1 ADDRESS: 'DS 4V_ \i1/4.144trapct,[_ �k.. Srt-�Ppm n Street Address, City, State, and Zip Code Interest in Property (check appropriate box): ❑ Owner of Property • ❑ Contract for Deed Owner Lessee, Operator, Manager Agreement to Purchase ❑ Other (explain) Documentary evidence of applicant's interest In the property may be required before final City action of this request. PROPERTY INVOLVED: Address/General Location 1\&001•IM\l t1 66OPo-14 t_b Legal Description or Property Identification Number Legal Owner: Name/Address QPtr12. 6t tTTd..QPAA 1-27L-1tit-ltvi ANLr %-r.PA0_- • Present Use (check appropriate box): ❑ UndeveiopedNacant • ❑ Single Family Dwelling ❑ Duplex/Two Family Dwelling ❑ Multi-Family (No. of Units ) ❑ Business/Commercial Establishment • ❑ Industrial Establishment ❑ Other (explain) Property Classification: 0 Abstract 0 .Torrens REQUEST: 1 rift-t — i3 1 902.t•s n- it O90 .R . \ utJo , L . )"M NE NOtoxtans v i c.vJu PK. . . C.. .Z.►P n okj S Exc.. *Please note: Applicant May be responsible for additional fees a- •ciated with the evi eo rt • '' i1 I HEREBY DECLARE THAT.THE ABOVE STATEMENT ARE TRU �'�� . A Signature Rezoning $200/acre,minimum$200,maximum$1,000 Park Fund Dedication Fee Variance R-1 to R-2 $75,all others$200 Date Paid Conditional Use Permit R-1 to R-2-$75,all others$200 Receipt Number Code Appeal $75 Develop./Site Plan Review $100/acre,minimum 100,maximum$500 Total Fees Paid O Minor Subdivision $150 Date Paid Major Subdivision $250 plus$250 deposit Receipt Number ' 7C7 Comp. Plan Amendment $200 Wetland Alteration Permit $50 plus deposit determined by Staff Additional Fee Paid Wetland Buffer Permit $10 Date Paid Planning Sign $50 Receipt Number PUD $350 PUD Amendment $150 Date of final action APPROVED 0 DENIED 0 TABLED 0 Date 'a?—// 7 Planning Case No. S I f' q 7 Admin.Account No. t\ 1 1 Location Map • ;1':SAd.,',q/171,'Niit,..''tM;.'i':'0A1.:M,11)'i-g..0'!.w"'":A,'..:g.,':—,'-3:,-.':6:',3":,.;-,1--g.1,!'-73,M„:3 1';:,"1:t1i11,R•73g':;''3i•;,kR-i,,:'°'i,.':i''l7-:O.-'..'V,r''.-7O'..•-.,'.l1'AO*:A'1,'1.$,'4..-i'''-,-iN'.'„-,'-.,''',,:igg'..''-',.i.,t1M1'T0;",-'.,-'',,"-W-ia.'''•.'..l4lP.01:'..",0:1,.t14g•'..i•.*N"'3-"''-.'•'N.'1."3'-.h''U•':..''''0„.0-1k'3".-.mi''4g'Ii:.','W,.'5,J'1"3..'-q"I" .•i.'.'i:,i.'"'.'!f-'1"_!'q'.4-13-i."0'-'0:g1*i:'.' 1 -:-i--'.t*1-•I'APim1'wm43.'''-s.1S1A1Z,lL,.=ff6;g4"M'—p.ft4,430i:,;,.,':>.3ill"''o•l,,''.i3O3at6''' "g'g1g.1-n3''3"h-g-'4''i'i.'"r/'gt,i-ei443,-...imnO'5s,,3''/1l1,,iK.,3:''1-ir/4/;'4ORA,k44'.tg0A1i31A'0i-Ai1,tT3,gmf,r1•4,6.lv4,114-/i3R1kti.i,$1.,-0,•mA-'i,1d3'.,:,1g1-4'i1.;1.'',-0.-/g'-i1.?0V,1t,3Ap4.g4 ,O0.d,141ai1p,-4.g11'03s4:.'%g1y'3,-03o.0x.t,4R,;1P";0.iggt1',0.ftn4i1'4,N.11g.,1k36g'r1'/;,3i'1'.1%,1-",t',h3.-:,',-1'30i,t:.„.1'3,1/3-.""3i:-4g1I4'',ig13P,.1g74,ge0,mRi"M4:-'1„-,;)1i,s,•l1t1;.,.Ik1,.0",-'114„qnlv:-350,-1'.-1g,.,4iAO034".14"m.--a4-.41m%1"614gIi.l''3*'l3!6-..t1-;-'-3-iq1!!1i-w.-„p'--,'1nm;-;1'4P.s.n.,„''4:''-„Nr.T'/g1:,!:3'-: :p!'4'1sT'il32l3-.-,i3-',3'4k'','P21.i..,'$'.1.&;it;o,31•.:i."''-6T'01„4.f-.--1".'f;°i'3.Al,'..t,1-.4';mi'.'K:t,- t-.gp4";i:.:l,,-g„k",m4„:,-h:p„5qi:..,W-3.l"ikAi.gI:4:-.1„;N;,i',,dl;ui3,,,ii3,:3”).,iii3Oi,::,'t:„4l4,i3,.3i*,i0ii,,k,-.g-/.-3,1,i•.m',,./,s,m,'1','1-'---'1,/::,u,: ,/I,..iI1<,0-I£m,,,r4 1:/-",0..,1:.g./i/'o„4'',gim0*giW•:1rM1-'r:44.--l412,£743..A1:4g„,T-r•''.£."3wg..:/msl0,£.-4514-.N:le:wq.fPA„.;1-A,' s.:A7i!i.,:/gA'.m,,g.,::..0”1':i"•il-Ig1 Ro,4-.t.yN,h5,-i1 -,',4:d1±.IgftgiV'7-"!,p.0qp.iOi"..!g'g0A;.n'/-i"w",vg.!-'1,O..l,.,3a-.qa!1gL'g,m,1.40,g0.33--Ni'g•m,.-g..,./.,3ug'10.:,.ir0n"3,,thO.,-i'::.•.vi0'ggg3:..,qi',-.z,gi..,,,..-*L,/,. g.g0.&„ng...-il,:,...A4 1gau.!gpt,•i,:'l,k.4:0,i42-"„„,',o4:.,I.,q.,.., 4*.,,r.if gmP„•ti:/40:p.,rigl,..,M.u,,g3g.3„,.0:..,,1,-p"i1i31:v,,!,k.,g,hg.,Ao.:2-1. 3:, 4:,-:.h.;..A..3.g,,:'3mV,,:.,.:,,•..-.,.,,1..,..,:..„.,.,,I:.,4.q,#.,..i,.S",./',...0,.,/1,fr.,l:':."..„3eg4..„'.•./3:<6s.,.,•1.1-*_33:',.2.:.c0,4,...,l;2...m.31.,,.,.../,.<%..25.,-,,1,v.„3'..S5,:.l,-.-...;,t3'o3-2R.,3. 0mi.'1:.1,-., "'...-4 l.,....'0m!,-...m'..:-.„'•:ga5..-:",”'':„.i..-..','.!.'.-';..,.,.l..rA".:A.iL.,.-..•':..':b...-,-4p:3".1.-.::„,:,.•:•-1.:..:..-',...g04„-..1.i,.ip.t,i.:.:1._,..-.. .../i:-;g:;:.: M.. oA:„tir„,lE3g4;E..-:33l1. „':...apA.I.3,/',1.32,,A4,3}-=1a-,'.I34..‘,0s,...p,S1,.•A,1i(„,,l.3. og4.gi1a4.* m.,iin d<1,L/oO.,.i*,lei1.;g0.vi„.5.y-.p31.,;mi,,V.l,l:„0,.3-;f.,d.-l..:.9-,..vkg.pl.1.mm,p0;w13•.i,„1gk,%k,.-R4i;;o.W,.1,kI-...i4'4-g3g3„rh,.,"A>-:3o3rr W-43,-0,.-.,lw4ao3o.,;..,.;.-o34.,/„:,sW.-:,.m.14.-4,M.m.,0i,.-,Ng4.-.p9.„1-,-.,.4gA,1„:p..x,.,g£/1pk„g4,:v/,.l4,'-,:,.,,tq,2.i,,„,l3',!<-g,4m,nii.iA,.Ai,/_,-,,,4:t41i31',4$f-..., --31a,13;:4034o-.i4,:4.3;-,,,•N-n:lg,'.3,/.,•.:1ma-fr, z.,qv4t..im..•.:3.1:..,,,Jp!.4...w,....;PP,-..r.i.4,.4_7.1-..:g.,!4;:<lr•:.-.",,Po.,3;+-.Io:,1_,;,w:1'!,'1.3;:.0i':l...1,p",-'..,;1,,..,,,pf,011h::141l,-;,',li,! 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SNI ., t.. • 1114;., ' ' '-.i , :l• W '. . .•, eft. ,' 'ifi" '. •1 ?;• . 4. ie-Lti• • —• •- N. 1 in'' _____—•----' SCALP IN P207 • 7:ztii '. . 0' .. . • . - :14." ..clif., ...!;::: -'•• - - •. A-% N .1 ri.-.0 ,,z. , .• , ., 4 0 1111 BO , 100 ' 200• - ' 0 ,i,- ia..., ,.• , •N: .:. - • . „..., •1 : . ., • .. . . • 4,„„ ,..... . • I • 1 • • • • ocI 4i I Z ... . Led i J -L1 9 aAi ‘ . J jr. `3 (i) ( jr . . id At. • � ,tom •. Ili °� � � g . . i ,f , �.� � It 11 . . ri a- IN/iti / jr . , 'z ./ -;. *::\•. . -;1:1:11t.itr.:,,.. . is , vir.fr • 4114. • / • . c,.. r • . , At ,, Am • • : Vit• zu. .-, . • --3 - • • a , . EY o -.•;:, > 2 6 •C...) ti.) 125 LI 4.) '0 r&..1 fil . . . (i) -4*'--1 3 5; — Z39 • N 7 . r II I ..--ir--,IIi'd to CY 1- II III 1111 rlgi I II I ffl II N---) LI; -0 0 . • tOI 4 I _-1 .1 .-------- LL: XX. - ----- (D, _ - - - II - r ii z ! . i —1 MI d 19 , 1 . -(.) i • MMMMMMMMMMMMMOMMMMMMMMMMMMMMMMNMMMIIIMMIIMIIIIIMIIIIIIIIIMMMMIIMIIIIIMMIIIIIIMIIIIIIIIIIIIMMMMMIMIMMIIIP ( 'S ! - CORPORATE OFFICES 275 W. Wheelock Pkwy. i- 0 St. Paul, MN 55117 (612) 488-6717 Fax. 488-5726 -*_ ',,, . ,Alf ' . GREENHOUSES,GARDEN CENTER& FLOWER MARTS t, Rick Jopke ' December 2,"1997 - Community Development Director City of Mounds View - " - 2401 NE Hwy. 10 Moundsview, MN 55112 Dear Mr:'7opke, - Attached to this letter is my application for a Conditional Use permit for our Flower Mart at the. Mounds View Square Shopping Center. I would like to state that the Flower Mart at this location has been*very successful and we.hear many customers comment that they are happy to have us - here. As far as I *know there have never been any, problems with our being here and we feel we . are good neighbors. for the shopping center and the community. We are eager to return for our : Fifth successful year hi Mounds View: You will note that nothing has changed from last year and we will operate in 1998 the same as in = 1997 . ; , Our electricity comes from the pylon-in the lot neartheFlower .MartThe water for our use comes from the hydrant to the south of the FlowerMart:�-Thus is also the same as in years past It has worked out very well for us and your public works department . Our 1998 business season is planned for April 15 thru July 7..We need the same allowances for assembly and take down as in years past. I have enclosed a check for$200.00(the same as in the past years).as the fee for this permit I hope this information satisfies all your needs. If you have any questions please.call_me at . 865-5358. We would like to explore the possibility of obtaining this permit for three to five years to avoid ,; the necessity of having to process this through your planning commission and city council each Sincerely; - 4,_a_., ' . - _-- _ Pe -r A.Linder- Vice President P�'2 77e Seed .7#(uie 'I�acvc.140 . T °, __ C 812 646 1389 P.02/02 3 3,4 ft„ DEVELOP.1g.NT,4ND MANAGEMENT OF SHOPPING CENTERS 2227 University Ave.•St.Pahl,MN 55114-1677-612-646-7901 • Fax 612.646-1389 December 19, 1997 CENTRAL PLAZA ( f v 45th&Central Ave.N.F. ��� `fr Minneapolis,MinnesotaMayor Duane McCarty + Mounds View City Council rt City of Mounds View 2401 West Hwy 10 CRYSTAL SHOPPING CENTER Mounds View, MN 55112 Bass Lake Road&West Broadway Crystal,Minnesota Re: Special Use Permit DODDWAY SHOPPING CENTER Dear Mayor McCarty and Council Members: Smith&Dodd Road West St.Paul,Minnesota Linder's Greenhouse has requested permission to set up a temporary structure in the Moundsview Square Shopping Center parking lot from approximately the middle of April through late LEXINGTON PLAZA SHOPPES June to sell plants, shrubs, flowers, etc. Lexington&Larpcnteur Roseville,Minnesota In our dealings with this organization in years past, we have found them to be reliable, clean, and their reputation for quality products has exceeded our expectations. We would be happy to welcome MENDOTA PLAZA the Linder's Greenhouse back to Mounds View. State Hwy. 110&Dodd Road Mendota Heights,Minnesota It is important that we work together on matters such as this to maintain and improve the selection and quality of merchandise offered to the community, which in turn will enhance all of our MOUNDSVIEw SQUARE operations. Hwy. 10&Long Lake Road Mounds View,Minnesota Thank you for your consideration to grant Linder's Greenhouse the above mentioned special permit to do business at the Moundsview Square Shopping Center. NORTIIWAY SHOPPING CENTER Statc Hwy.23&Woodland Circle Pines.Minnesota Sincerely, MOUNDSVIEW SQUARE ASSOCIATES, LLP SIBLEY PLAZA - J� r- West 7th Street&Davern (�°a St.Paul.Minnesota W.R. Benet Agent WRB61a SOUTHVIEW SHOPPING CENTER Southview Blvd.&13th Ave.S South St.Paul.Minnesota RESOLUTION NO. 534-98 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING TO 'rxt; CITY COUNCIL APPROVAL OF THE CONDITIONAL USE PERMIT REQUEST BY LINDER'S GREENHOUSES, MOUNDSVIEW SQUARE; PLANNING CASE NO. 511-97 WHEREAS, Peter Linder, representing Linder's Greenhouses, has applied for a conditional use permit to conduct open and outdoor sales at Moundsview Square Shopping Center; property zoned B-4, legally described as follows: That Part Lying Northeasterly of the Centerline of State Trunk Highway 10 of NE'i ofNE'/ (Subject to Roads and Highways) in Section 7, Township 30, Range 23 WHEREAS, the Mounds View Zoning Code allows open and outdoor sales in the B-4 Regional Business District with the approval of a conditional use permit; and WHEREAS, the Planning Commission has reviewed the following documents regarding this proposal: a) Planning Application b) Location Map c) Site Plan d) Greenhouse Design e) Interior Specifications fl Letter from Applicant g) Letter from Property Owner WHEREAS, The Mounds View Planning Commission makes the following findings that the criteria for approval in Section 1115.04, Subd. 2 have been met: a. Outdoor service, sales and equipment rental connected with the principal use is limited to thirty percent(30%) of the gross floor area of the principal use. The shopping center contains 102,035 square feet of building area. The applicant proposes to occupy 2,200 square feet in the parking lot, which is 2.2% of the building square footage on the site. This criterion has been met. b. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with Subdivisions 1103.08(1) through(5) of this Title. The parking lot fronting Highway 10 does not abut any residential properties. The nearest Planning Commission Resolution 534-98 Linders Greenhouse CUP January 7, 1998 Page 2 residential property is Wildwood Manor, an apartment building for senior citizens, which would be well screened from the proposed use by a stand of trees and separated by the intervening Highway 10. This criterion has been met. c. Sales area is grassed or surfaced to control dust. The applicant is proposing to use an existing parking lot which is surfaced with asphalt. This criterion is met. d. The provisions of Section 1125.01(1)e of this Title are considered and satisfactorily met. Adverse Effects: The Planning and Zoning Commission shall consider possible adverse effects of the proposed amendment or conditional use. Its judgement shall be based upon(but not limited to) the following factors: (1) Relationship to Municipal Comprehensive Plan. (2) The geographical area involved. (3) Whether such use will tend to or actually depreciate the area in which it is proposed. (4) The character of the surrounding area. (5) The demonstrated need for such use. The proposal is for a temporary greenhouse in the parking lot of an existing shopping center. The shopping center is surrounded by roadways and the area where the use is to be located is 1,000 feet from the nearest residential property. The short duration of the use will result in little, if any, effect upon the surrounding area. The sale of flowers and plants is a typical seasonal business in a community such as Mounds View and it serves a community need. This criterion is met. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the conditional use permit with the following stipulations: 1. The facility shall be allowed to operate from March 15, 1998, to July 15, 1998. 2. The hours of operation of the facility shall not exceed 8:00 a.m. to 9:00 p.m. 3. Only the signage shown on the Greenhouse Design Plan shall be allowed. 4. All lighting for the use shall be supplied by existing parking lot lighting and supplemental interior lighting, if needed. Planning Commission Resolution 534-98 Linders Greenhouse CUP January 7, 1998 Page 3 5. The applicant shall pay a$100 deposit to use the fire hydrant in the parking lot and pay a$20 wrench deposit and a$20 adapter valve deposit, if one is needed. 6. The applicant will be charged $1.40 per day for water service, to be paid by the applicant before any deposits are returned. BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 7th day of January, 1998. Jerry Pete on, hairperson Attest: ii-/- Rick Jopke, Co unity Development Director (Seal) N:\DATA\GRoups\compEv\DEvcAsEam.nuNDERpc.REs RESOLUTION NO. 5204 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR LINDER'S GREENHOUSES TO OPERATE A TEMPORARY, OUTDOOR FLOWER MART IN THE MOUNDSVIEW SQUARE SHOPPING CENTER PARKING LOT; PLANNING CASE NO. 511-97 WHEREAS, Peter Linder, representing Linder's Greenhouses, has applied for a CONDITIONAL use permit to conduct open and outdoor sales at Moundsview Square Shopping Center; property zoned B-4, legally described as follows: That Part Lying Northeasterly of the Centerline of State Trunk Highway 10 of NE 1/ of NE 1/ (Subject to Roads and Highways) in Section 7, Township 30, Range 23 WHEREAS, the Mounds View Zoning Code allows open and outdoor sales in the B-4 Regional Business District with the approval of a conditional use permit; and WHEREAS, the Mounds View City Council has reviewed the following documents regarding this proposal: 1. Planning Application 2. Location Map 3. Site Plan 4. Greenhouse Design 5. Interior Specifications 6. Letter from Applicant 7. Letter from Property Owner 8. Planning Commission Resolution 534-98 WHEREAS, The Mounds View City Council makes the following findings of fact that the criteria for approval in Section 1115.04, Subd. 2 have been met: a. Outdoor service, sales and equipment rental connected with the principal use is limited to thirty percent (30%) of the gross floor area of the principal use. The shopping center contains 102,035 square feet of building area. The applicant proposes to occupy 2,200 square feet in the parking lot, which is 2.2%of the building square footage on the site. This criterion has been met. b. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with Subdivisions 1103.08(1) through (5) of this Title. Resolution 5204 Linders Greenhouse CUP January 26, 1998 Page 2 The parking lot fronting Highway 10 does not abut any residential properties. The nearest residential property is Wildwood Manor, an apartment building for senior citizens, which would be well screened from the proposed use by a stand of trees and separated by the intervening Highway 10. This criterion has been met. c. Sales area is grassed or surfaced to control dust. The applicant is proposing to use an existing parking lot which is surfaced with asphalt. This criterion is met. d. The provisions of Section 1125.01(1)e of this Title are considered and satisfactorily met. Adverse Effects: The Planning and Zoning Commission shall consider possible adverse effects of the proposed amendment or conditional use. Its judgement shall be based upon (but not limited to)the following factors: (1) Relationship to Municipal Comprehensive Plan. (2) The geographical area involved. (3) Whether such use will tend to or actually depreciate the area in which it is proposed. (4) The character of the surrounding area. (5) The demonstrated need for such use. The proposal is for a temporary greenhouse in the parking lot of an existing shopping center. The shopping center is surrounded by roadways and the area where the use is to be located is 1,000 feet from the nearest residential property. The short duration of the use will result in little, if any, effect upon the surrounding area. The sale of flowers and plants is a typical seasonal business in a community such as Mounds View and it serves a community need. This criterion is met. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council recommends approval of the conditional use permit with the following stipulations: 1. The facility shall be allowed to operate from March 15, 1998, to July 15, 1998. 2. The hours of operation of the facility shall not exceed 8:00 a.m. to 9:00 p.m. 3. Only the signage shown on the Greenhouse Design Plan shall be allowed. Resolution 5204 Linders Greenhouse CUP January 26, 1998 Page 3 4. All lighting for the use shall be supplied by existing parking lot lighting and supplemental interior lighting, if needed. 5. The applicant shall pay a$100 deposit to use the fire hydrant in the parking lot and pay a$20 wrench deposit and a$20 adapter valve deposit, if one is needed. 6. The applicant will be charged$1.40 per day for water service,to be paid by the applicant before any deposits are returned. 7. This conditional use permit may be reapproved administratively by City staff without Planning Commission review and City Council action for subsequent growing seasons contingent upon the following: a. There are no significant changes to the proposal, b. The property owner of record agrees in writing to the reapproval, c. There have been no problems with the operation that would warrant further review, d. The applicant submits the $100 CUP reapproval fee. Adopted this 26th day of January, 1998. Duanne McCarty, Mayor Attest: Charles S. Whiting, Clerk-Administrator (Seal) N:\DATA\GROUPS\COMDEV\DEVCASES\511-97\5204CC.RES City of Mounds View Ordinance No. 611 AN ORDINANCE FURTHER AMENDING CABLE FRANCHISE ORDINANCE NO. 606 ARTICLE II., SECTION 4, FRANCHISE TERM. ' THE COUNCIL OF THE CITY OF MOUNDS VIEW ORDAINS: 611 SECTION 1. Ordinance No. , Article II., Section 4, Franchise Term, is hereby amended to read: Section 4. Franchise Terra This Franchise shall commence upon the effective date of the regular certificate of confirmation issued by the Board and shall expire on April 20, 1998. SECTION 2. This ordinance shall be effective upon passage and official publication. PASSED by the City Council this 26 day of Januar, 1998. Mayor City Administrator ATTEST: Introduced Adopted Published Effective Accepted by Grantee this day of 1998: GROUP W CABLE OF THE NORTH SUBURBS, INC. By: C.`,C.A B LEINSCC CC.R ES-A#2 JAN-23-98 09 :56 AM WAI January 20, 1998 VILA I Continuuri1 Mr.Chuck Whiting City Administrator ARCHITECTURAL DESIGN City of Mounds View PROJECT MANAGEMENT Mounds View,Minnesota CONSTRUCTION SERVICES MASTER PLANNING INTERIOR DESIGN RE: Mounds View Community Center Bel-Rae Ballroom Wetlands Concerns Project #90634 FAX TRANSMITTAL Dear Chuck: A meeting was held yesterday Monday January 19, 1998,at the Rice Creek Watershed District to discuss the drainage for the proposed facility at the old Bel-Rae site.Attending the meeting were;Kate Drewry, Watershed District;Derek Knapp,watershed consultant;Rocky Kahn,SEH—city consultant; Mike Ulrich, City of Mounds View;Bob Wiegert,Paramount Engineering—civil engineer;and myself. A serious problem relating to the site arose out of the meeting. Based on existing data from the Watershed District,a portion of the Bel-Rae site is classified as a wetland area.If this data is correct,building on this area would not be allowed unless the wetlands were replaced. Verification of the wetlands on the site cannot that place until Spring when the site is clear of snow and frost. The information provided to WAI/Continuum and its consultants by the City did not show any wetlands on the parcel of property in question,nor were any other indications brought forth that the site contained a wetland area. Documentation that a wetland existed to the south of the property was provided. Rocky Keehn,the City's consultant from SHE,indicated that a wetland delineation report for the site to the south of the property shows the wetland on that property,but no indication for the property in question.A follow-up phone call on Tuesday,January 20, 1998,Rocky indicated that the Bel-Rae site was not included in the wetland delineation report and therefore no information on the site was collected. A wetland delineation report will be required for the Bel-Rae site.Again,this report cannot happen until Spring. If the report indicates that a portion of the site is a wetland area,the parking plan as drawn would have to be modified or the City would have to mitigate the site.Refer to Rocky Keehn for additional details. To keep the current project on schedule,it should be possible to obtain a building permit for the construction of the new addition prior to the resolution of the wetland issue.Revised site and grading plans could be developed and submitted to the Watershed District indicating a reduction in the parking,avoiding the arca potentially identified a$a wetland area,This would allow for the construction of the building with some parking,maintaining the schedule required for Community Education occupancy.To complete this work, revisions and/or new drawings will be required for the site plan and civil grading/drainage drawings to obtain this permit. Supplemental services will be required for these services. The cost for this will be billed on an hourly rate not to exceed four thousand six hundred and fifty dollars($4,650).This will be identified as Supplemental Services Task D, Please sign and return this form, 381 East Kellogo Blvd. St.Paul,Mlnn®Soto 55101 Fax 612.223.5092 612.221-0644 Wiaconsln Office 2126 Altoona Aveni e Eau Clolro,Wisconsin 64701 MN and WI 1-800-845-0784 JAN-23-98 09 :56 AM WAI 612 223 5370 P. 02 Mr. Chuck Whiting RE: Mounds View Community Center Bel-Rae Ballroom Wetlands Concerns Project #90634 Page 2 The City may want to proceed with the necessary steps to complete the wetland report in order to avoid any additional delays in this project. Should you require any additional information or assistance,please contact me. Respectfully submitted, WAUContinuum Dean A. Olsen,AIA cc: Dave Wolterstorff F:1946341CORRESP\W!1 TNO12 Supplemental Services Agreement: City of Mounds View Date JAN-1.9-98 01 :23 PM WAI 612 223 5370 P. 01 January 19, 1998 WA I Continl.11_lin Mr, Chuck Whiting City Administrator ARCHITECTURAL DESIGN City of Mounds View PROJECT MANAGEMENT Mounds View,Minnesota CONSTRUCTION SERVICES MASTER PLANNING RE: Mounds View Community Center INTERIOR DESIGN Bel-Rae Ballroom Alternates Project #90634 FAX TRASM1TTAL Dear Chuck: Based on our phone conversation of January 13, 1998,the project will proceed as scheduled with the alternates identified in our January 8, 1998 letter,included in the project. The only exception will be that the request for the heated sidewalk will be eliminated from the project, These alternates will be discussed further at the City Council meeting on January 26, 1998. Two(2).95% review sets of the construction documents will be delivered to the City on January 20, 1998. These documents are for the City's review of the project.Any comments/revisions or requests should be presented at the Council meeting.The City's deadline for the review comments is January 27, 1998. The Architectural fee for alternate work will be adjusted per Contract and Meeting Minutes,dated April 21, 1997.Alternates if not accepted at bid time require 80%of the architectural fee,if accepted they require 100%of the architectural fee, Should you require any additional information or assistance,please contact me. Respectfully submitted, WAI/Continuum Dean A. Olsen,AIA Enclosure,Letter January 8, 1998, cc; Dave Wolterstorfi' F:1906341CORRESMIMMNO 11 381 East Kellogg Blvd. St,Paul,Minnesota 55101 fax 612-223-5092 612-2270644 Wisconsin Office 2125 Altoona Avenue Ecu Claire,Wisconsin 54701 MN and WI 1-S00-845.0784 JAN-19-98 01 :23 PM WAI 612 223 5370 Pe02 January 8, 1998 WA I Continuut11 Mr. Chuck Whiting City Administrator ARCHITECTURAL DESIGN City of Mounds View PROJECT MANAGEMENT Mounds View,Minnesota CONSTRUCT#ON SERVICES MASTER PLANNING INTERIOR DESIGN RE: Mounds View Community Center """' Bel-Rae Ballroom Alternates Project #90634 FAX TRASMITTAL Dear Chuck: With respect to the above referenced project the following items are presented for your information. At the City Council meeting on December 15, 1997,it was indicated that the budget for the total project was fixed at the$4 million level(Phase 1 of the project cost was approximately$900,000). The cost to reroof the existing building was to be included in this amount. Should the cost of the project exceed the budgeted amount,bid alternates would be included to allow the City to choose which items would be included in the project, Preliminary cost quotations for the project were prepared by Flannery Construction(project Construction Managers)for the building based on the Design Development documents.The preliminary costs showed the project over budget. After a review of the cost quotations and the documents,a number of proposed items were evaluated, adjusted,redefined or were eliminated. These changes did not affect the program or the original scope of work for the project. However,even with these revisions the project appears to be slightly over budget by approximately $120,000.These costs appear to be related to additional site work that was indicated in the Soils Report for the project. These costs were not budgeted for due to the late delivery of the report. The report was requested by WAI in April 1997,with delivery in June 1997.The report was finally completed and delivered in September 1997. Per WAI Meeting Minutes,April 21, 1997,any soil correction dollars required have not been added to the project.The Soils Report indicates that soil correction is required,including but not limited to: excavating existing fill and topsoil and compacting new fill for foundation and floors,soil fill and compaction for pavement areas,water removal during site grading and footing construction and additional paving thickness due to soil condition. Upon receipt and review of the cost quotation,the exact extent of the soil correction dollars is now apparent. The budget for the project was capped at the$4 million level. Since this cost does not reflect the soils correction dollars,additional cost reductions are required to maintain the construction budget. In an attempt to keep the project on budget the following preliminary list of alternates have been prepared for the City's review. These items will included design elements that are not 381 Ens$i<PIIogg Blvd included in the base bid contract,but will be listed as additive or deductive elements to the SI.Paul.Mir n,usr„aha 55101 base bid,allowing each itemized costs to be compared and if possible,selected to reach the Fele 6l2•223.6092 desired construction cost. 612.27.0644 WIsc onsIn Office 2125 Altoona Avenue Eau Claire,Wisconsin 54701 MN and W 1.800-B45-0754 JAN-19-98 01 :24 PM WAI 612 223 5370 P. 03 Mr. Chuck Whiting Page 2 With respect to the alternates,a number of the items occur at the Teen Center/Lobby area, The City received a grant from the State for the Teen Center.The City may wish to allocate some of those fiends towards these items to help reach the construction budget. -Alternate: Add operable folding partition walls and associated hardware in the Multi-Purpose Room A115 as indicated on drawing A4.1A. Structural supports to be included in base bid. ▪ Alternate: Add interior gypsum board partition walls with doors and interior windows as indicated on drawing A4,1B in Teen Rooms B112,B114 and Coat Room B10513. -Alternate: Add premanufactured modular skylights in Teal Center/Lobby Rooms B102,B113 as indicated on drawing A2.2, -Alternate: Add wall acoustical panels in Teen Center/Lobby Rooms B102,13104,B 113 and B116 as indicated on drawings. -Alternate: Provide premanufactured modular casework in lieu of custom casework as indicated on the drawings. -Alternate: Provide upper cabinets for all casework and associated undercountcr lighting as indicated on drawings. -Alternate: Provide floor mounted toilet fixtures in lieu of wall hung toilet fixtures as indicated on mechanical drawings. -Alternate: Provide carpet and ceramic tile as indicated on drawing A 11.1 B in the Teen Center/Lobby Rooms B102,B104,B112,B113,B114,B116,in lieu of sealed exposed aggregate concrete floor. Items that have been removed from the project because they were not identified in the original scope of work, but were items that the Task Force thought they would like if budget allowed includes;the exterior basketball and volleyball courts,the exterior patio/sidewalk area to the courts,the display and kiosk casework in the lobby area. If directed these items could be included as alternates. In addition,the following items can be listed as alternates if directed by the City, The request for the heated sidewalk still needs to be addressed.The costs at present do not reflect this item. This item may run approximately S25,000 to?depending on extent of work required. Please advise as to the direction the City wishes to proceed with this matter. Automatic facet and toilet flush valves are not provided under the base bid for the project. If the City would like to see this item included in the project an alternate could be created, The Architectural fee for alternate work will be adjusted per Contract and Meeting Minutes,dated April 21, 1997.Alternates if not accepted at bid time require 80%of the architectural fee,if accepted they require 100%of the architectural fee. Should you require any additional information or assistance,please contact me. Respectfully submitted, WAI/Continuum Dean A. Olsen,AIA Enclosure,7 pages cc; Dave Wolterstorif JAN-19-98 01 :05 PM WAI 612 223 5370 P. 01 January 14, 1998 WA I Continuum Mr. Chuck Whiting City Administrator ARCHITECTURAL DESIGN City of Mounds View PROJECT MANAGEMENT Mounds View,Minnesota CONSTRUCTION SERVICES MASTER PLANNING INTERIOR DESIGN RE: Mounds View Community Center Bel-Rae Ballroom Roof Issue Project X90634 Dear Chuck: With respect to the above referenced project the following items are presented for your information. At the City Council meeting on December 15, 1997,a number of questions regarding the roof were presented. These included the cause of the water leakage,responsibility for correcting the leakage and how the cost for a new roof was to be handled. Enclosed are two correspondences relating to this issue,outlining the events that have taken place so far. Please refer to the attached documents for information regarding the roof appraisal and subsequent research follow-up. Prior to the start of Phase 1 construction for this project,all information regarding the roof indicated that the roof appeared to be in relatively good shape.The McKinzie Metro Appraisal,WAI/Continuum Assessment Study,and verbal discussions with the City and its representatives concluded that the building was in good to average condition.At the time the studies were completed,no visible water leakage was apparent. The City and its representatives could not confirm any water leakage either at that time. Water leaka4c became apparent at the start of the Phase 1 construction. Please refer to Flannery Construction letter indicating the series of events that followed. The scope of work for roof repairs and construction for Phase 1 construction was limited to the arca of construction as defined by the footprint of the proposed Daycare center.This included a new roof at the area where the second story was removed and roof repairs as required where the existing mechanical units were removed. This work was completed under the Phase 1 contract.However,some water leakage was still occurring. Attempts to find and patch these leaks were made. It became apparent at that time that the roof problems extended past the contract area for Phase 1;the whole roof might possibly have problems. A series of meetings and discussions with the City,its representatives,the roofing contractor,Flannery Construction(project Construction Manager),WAI/Continuum(project Architect) and representatives from the roof manufacturer,Carlisle Roof were conducted.From those meetings and discussions it was determined that the existing roof and roof flashings were in good condition. However,when the roof ballast(gravel)was removed,remnants of glass bottles(glass fragments)were found(see attached letters). 381 Easi Kellogg Blvd. S.Foul,Minnesota 55101 Fax 612-223-5092 612-227.0644 Wlsconen Office 2128 Altoona Avenue Eau Claire,Wisconsin 64701 MN and WI 1.800-845-0784 JAN-19-98 01 :05 PM WAI 612 223 5370 P. 02 Mr. Chuck Whiting RE: Mounds View Community Center Bel-Rae Ballroom Roof Issue Project #90634 Page 2 This glass may have cut the roof membrane. The exact location of these cuts would be very hard to lind. Water leakage from these cuts could be possible. The best solution to solve this problem was to replace the roof This information was discussed at length with all parties involved.It was decided that the roof should be replaced. Since Phase 2 of the construction included new rooftop equipment and accessories,the replacement of the roof should occur as part of this construction. The reroof of the existing building was incorporated into the Phase 2 construction documents. Per the direction of the City Council,no new Rinds would be available for this work. Therefore the new roof for the existing building must be funded out of the existing budget for the Phase 2 construction. If costs for the construction of Phase 2 appear to exceed the budgeted amount,alternates will need to be established and bid with the project. (Refer to attached meeting minutes.) Based on preliminary contractor price quotations,the project appears to be slightly over the projected budget. A preliminary list of alternates was submitted to the City on January 9, 1998 for review and comment. (Refer to attached letter,dated January 8, 1998. The information presented here represents the summation of events and dialogue on the existing roof at the Bel-Rae building.No explicit guarantee as to the water tightness of the existing roof was made. The existing roof was noted as"appeared in relatively good condition".Water damage was noted in the review of the interior of the building. The exact time when this damage occurred could not be determined. Since the City mould not provide any information to the contrary,the project proceeded without funds allocated for a new roof. Should you require any additional information or assistance,please contact me. Respectfully submitted, WAI/Continuum Dean A. Olsen,AIA Enclosures,6 pages cc: Dave Wolterstortf F;1966941CORRESP WHCRNO9 JAN-19-98 01 :06 PM WAI 612 223 5370 P. 03 MEMORANDUM WA I (ontinuum TO: Cathy Bennett City of Mounds View ARCHITECTURAL DESIGN PROJECT MANAGEMENT CTISERVICES FROM: Dean A. Olsen CONST MASTER PLANNING WAIJContinuum INTERIOR DESIGN DATE: October 20, 1997 RE: Mounds View Community Center,Roof Issue Fax Transmittal #90634 With respect to the roof at the above referenced facility the following should be noted: - The McKinzie Metro Appraisal report for the Bel-Rae facility, dated February 1996, indicated that the building was in good to average condition. - The WAI/Continuum Assessment Study for the Bel-Rae facility, dated April 1997, indicated that the roof appeared in relatively good shade. The study indicated that the roof was a single ply, ballasted membrane as manufactured by Carlisle. The age of the roof was estimated at maybe five or six years old. - The interior areas of the facility did show signs of past water damaged as referenced in Assessment Study. However, when that damaged occurred could not be determined. - A representative of Carlisle Roofing visited the site on October 10, 1997 along with a representative from the City and Flannery Construction. The condition of the roof was the purpose of the site investigation. It was indicated that the roof membrane was still in good condition, the flashing details were also in good condition. However, glass remnants from bottles were found on the roof. This glass may have cut the roof if there were any traffic (foot or equipment) on the roof, The exact locations of these cuts would be very hard to find. Water leakage from these cuts could be possible. - At this point the source of the water leakage is undetermined. • Per discussions with the City, a new roof for the facility should be considered. The installation of the new roof should take place with the Phase 2 construction work. There will be new roof mechanical units placed on the existing roof; along with new metal flashing required for the new exterior brick to be installed. - The contract documents for the Phase 1, renovation work indicated that any patching of existing conditions to be completed must match existing conditions and demonstrate that the integrity of the installation be maintained (i.e. watertight condition). - All work related to Phase 1 construction should be installed to a watertight condition. With respect to the findings listed above, the source of the water leakage may not be known. Efforts have been made to correct the leakage, but the problem may exist until a new roof can be installed, or source(s) of the leakage can be determined. Should you require any additional information or assistance with this matter, please contact me, cc: Chuck Whiting, City of Mounds View Tim Dunnwald, Flannery Construction 381 East Kello9t7 Blvd. St,Paul,Minnesota 55101 Fax 612.22.3-5092 FAW PWN601906S41CORRESP\MEMOl6.DAO 612-227-0644 Wisconsin Office 2125 AI40ona Avonue a 'P Eau Clalro,WlsconsIn 54701 MN and WI 1.800.645.0784 JAN-19-98 01 :06 PM WAI 612 223 5370 P. 04 • n c't)MMl:kc'iAl. J, , . 1 M:tiiiyr:rvUAL January 13, 1998 TO: Chuck Whiting FROM: Tim Dunnwald RE: Belrae Ballroom Roof I have been asked to provide you with any information I have on the roof repairs on the Belrae Ballroom. On June 3, 1997 at our pre-bid walk through we noticed water damage on the ceiling tile and some evidence of water on the floor. On June 27, 1997 a contractor repaired the roof where the old rooftop units were removed. I asked the contractor to track down three roof leaks that we could see. On June 28, 1997 the contractor found three possible leaking areas of the membrane. We were informed there was glass under the gravel and that was the likely reason for the leaks, He was told to repair the leaks. On June 30, 1997 while the roofer was onsite to repair the three leaks in the membrane, he found an area over the daycare that was deteriorated. It was the roofer's opinion that this deterioration was caused by oil from an old rooftop compressor that had been serviced in the past, He was told to repair the damage. On July 23, 1997 the roofer was asked to repair two new leaks over the daycare area. On October 10, 1997 I had a meeting with a representative from Carlisle Roof and Tim Pitman. The rep thought the roof and roof flashings were in very good condition. We scraped some of the gravel back and found additional glass fragments. When we asked for a possible solution, he suggested the only solution would be to replace the roof. He thought it would be possible to replace just the field and not the flashings, but also said that if we selected this solution we would not have a warranty on the roof. I relayed this information to Cathy Bennett and decided to look at roof replacement in Phase II of the renovation. Please let me know if I can provide further information or be of help to you. MEETING MINUTES WA I DATE: December 17 1997 Continuum ARCHITECTURAL DESIGN CLIENT: City of Mounds View PROJECT MANAGEMENT Mounds View, Minnesota CONSTRUCTION SERVICES MASTER PLANNING INTERIOR DESIGN PROJECT: Bel-Rae Renovation#90634 Mounds View, Minnesota PREPARED BY: Dean A. Olsen WAI/Continuum ATTENDEES: Nick Temali, Community Education LOCATION: WAI/Continuum Offices RE: Mounds View Community Center The purpose of this meeting was to review final Design Development documents for the Community Education portion of the facility being proposed at the Bel-Rae Ballroom. (Phase 2) Meeting Minutes: - Design Development Document booklet distributed. Design Development Presentation: - The approved Schematic Plans have been refined and are submitted as the Design Development Documents. - This work represents approximately 45% of the Phase 2 work. - Included in this package are the Design Development Drawings, Specifications, Opinion of Probable Cost, Construction Schedule and Approval form. - Drawing represent Scope of Work (Program) as defined by program outline and previous meeting. Included are: Multi Purpose Room Lounge Community Education Teen Center Gymnasium Storage Parks/Recreation Department 381 East Kellogg Blvd, St.Paul,Minnesota 55101 Fax 612-223-5092 612-227-0644 Wisconsin Office 2125 Altoona Avenue Eau Claire,Wisconsin 54701 MN and WI 1-800-845-0784 Design Development Cont. - Specification represents proposal of the products to be utilized. - Opinion of Probable Costs indicates best estimate of program costs. - Flannery Construction (CM) to provide price quotations for this project on or about December 30, 1997. - Approximate total cost = $4 million. - Phase 1 total cost = approximately $900,000 - Remaining cost to project is approximately $3.1 million. - Request for approval of the Design Development package today. - Next phase to be the Construction Document work. This phase scheduled for completion on or about February 2, 1998. - Color boards representing the interior and exterior color/material selections were also submitted. Review: - Drop off area to be sized for school bus turn around. - Early Childhood room to have carpet with pad. (1/2 area) - Marker board not required in Childhood room. - Marker boards required in the classrooms and conference rooms. - Wall between the storage room and conference room should be demountable wall, adjust door accordingly. - Wall between the conference room and office should be demountable wall, adjust door accordingly. - Exit doors to have panic hardware and keyed locks. Keying system to be BEST. - All doors can have small slit glass light. - Main doors to remain double doors. - The operable partitions in the classrooms should have locks. - Door 105A(classroom door) should be on magnetic hold open. - Coat hooks should be provide in the corridor for the Early Childhood room and the classrooms. - Phone system to be provided by tenant (Community Education). - The HVAC system can be two rooftop units that split the space into two zones. The classrooms and the parenting room are the most critical for comfort level. The classrooms are uses for about 5-6 hours during the day with about 15 students each, and again for a few hours of adult education at night. - Project is on schedule for bidding and construction to start in March 1998. Follow-up: - Flannery Construction and WAI/Continuum to review price quotations and prepare list of alternates. - Next phase of work (Construction Documents) to be completed approximately February 2, 1998. Related Issues: -Building security is a concern, how is the City handling this? End of meeting. These meeting minutes as presented shall be regarded as accurate and correct, unless any discrepancies are provided to the author within five(5)working days of delivery. F:\90634\CORRESP\MTGMIN13.DOC MEETING MINUTES WA I DATE: December 15 1997 Continuum ARCHITECTURAL DESIGN CLIENT: City of Mounds View PROJECT MANAGEMENT Mounds View, Minnesota CONSTRUCTION SERVICE SG MASTER PLANNING INTERIOR DESIGN PROJECT: Bel-Rae Renovation#90634 Mounds View, Minnesota PREPARED BY: Dean A. Olsen WAI/Continuum ATTENDEES: City Council LOCATION: City Hall Mounds View, MN. RE: Mounds View Community Center The purpose of this meeting was to review final Design Development documents for the City portion of the facility being proposed at the Bel-Rae Ballroom. (Phase 2) Meeting Minutes: - Mayor and three(3) council members present. - Chuck Whiting and Cathy Bennett present. - Council session televised to community. - Design Development Document booklet distributed to council members previously. (12/5/97) Design Development Presentation: - The approved Schematic Plans have been refined and are submitted as the Design Development Documents. - This work represents approximately 45% of the Phase 2 work. - Included in this package are the Design Development Drawings, Specifications, Opinion of Probable Cost, Construction Schedule and Approval form. - Drawing represent Scope of Work (Program) as defined by program outline and previous meeting. Included are: Multi Purpose Room Lounge Community Education 381 East Kellogg Blvd. Teen Center St.Paul,Minnesota 55101 Fax 612-223-5092 Gymnasium 612-227-0644 Storage Parks/Recreation Department Wisconsin Office 2125 Altoona Avenue Eau Claire,Wisconsin 54701 MN and WI 1-800-845-0784 Design Development Cont. - Specification represents proposal of the products to be utilized. - Opinion of Probable Costs indicates best estimate of program costs. - Flannery Construction (CM) to provide price quotations for this project on or about December 30, 1997. - Approximate total cost= $4 million. - Phase 1 total cost= approximately$900,000 - Remaining cost to project is approximately $3.1 million. - Possible additional costs are the reroof of the existing building of approximately $105,000 and the heated sidewalk of approximately $25,000. - Request for approval of the Design Development package today. - Next phase to be the Construction Document work. This phase scheduled for completion on or about February 2, 1998. - Color boards representing the interior and exterior color/material selections were also submitted. Review: - Cost of reroof to be included in base bid for project. Cost for this work to be included in existing budget costs. - If costs for project appear to exceed the budget amount, alternates will need to be established, and bid with project. - This list should be presented to the City on or before January 15, 1997 for their review and comments. - Motion passed to accept Design Development Documents. - Project is on schedule for bidding and construction to start in March 1998. Follow-up: - Chuck Whiting to review existing building roof problems with WAI/Continuum. - Flannery Construction and WAI/Continuum to review price quotations and prepare list of alternates. - Next phase of work (Construction Documents) to be completed approximately February 2, 1998. Related Issues: - Chuck Whiting to review existing building roof problems and Phase 1 construction with WAI/Continuum. End of meeting. These meeting minutes as presented shall be regarded as accurate and correct, unless any discrepancies are provided to the author within five (5)working days of delivery. F:\90634\CORRESP\MTGMIN12.DOC 71 ' RESOLUTION NO. 5207 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING PHASE II PLANS AND SPECIFICATIONS AND AUTHORIZING THE TAKING OF BIDS FOR THE CONSTRUCTION OF THE MOUNDS VIEW COMMUNITY CENTER WHEREAS, the City of Mounds View has had Phase II plans designed for the construction of the Mounds View Community Center on the existing Bel Rae Ballroom site and has had these plans reviewed by a citizens committee charged with the plans' review; and WHEREAS, the City Council has met with the project's architects, WAI Continuum, and also reviewed the Phase II plans and have found them to be acceptable for bidding; and WHEREAS, the City Council now desires to proceed with the construction of Phase II of the Community Center project, consisting of finishing refurbishment of the Bel Rae Ballroom for meeting and classroom space, the addition of a gymnasium, office space, commons and meeting areas, outdoors landscaping and parking as portrayed in the WAI Continuum Project Manual dated January 19, 1998 and accompanying project information provided by WAI Continuum and amended in any way at the January 26, 1998 Mounds View City Council meeting; NOW, THEREFORE, BE IT RESOLVED BY THE MOUNDS VIEW CITY COUNCIL that the City Council hereby notifies WAI Continuum of its approval of the Community Center specifications and authorizes WAI Continuum to proceed with the soliciting of construction bids for the Community Center project as described above. Adopted this 26th day of January, 1998. ATTEST: Mayor Duane McCarty (SEAL) Clerk Administrator Charles S. Whiting RESOLUTION NO. 5209 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION AUTHORIZING THE MAYOR AND CLERK ADMINISTRATOR TO SIGN ON BEHALF OF THE CITY A SUPPLEMENTAL SERVICES AGREEMENT WITH WAI CONTINUUM FOR A WETLANDS DELINEATIONS STUDY FOR THE MOUNDS VIEW COMMUNITY CENTER PROPERTY WHEREAS, the City of Mounds View has had WAI Continuum developing plans for a Mounds View Community Center; and WHEREAS, the City has had a services agreement dated April 9, 1997 with WAI Continuum for their architectural services for this project; and WHEREAS, the services agreement did not include a wetlands delineation report; and WHEREAS, it has been determined a wetland likely exists on the Community Center property to the east of the existing building in an area otherwise to be used for parking; and WHEREAS, the delineation of this wetland is necessary to facilitate final site plan development; NOW, THEREFORE, BE IT RESOLVED BY THE MOUNDS VIEW CITY COUNCIL that the City Council authorize the Mayor and Clerk Administrator to sign on behalf of the City a supplemental services agreement for wetlands delineation report for the Mounds View Community Center property with WAI Continuum at their personnel hourly rate schedule per Addendum 1 of the April 9, 1997 services agreement for hourly rates not to exceed a total of $4,650 for the report per the January 20, 1998 letter of WAI Continuum to Clerk Administrator Whiting. Adopted this 26th day of January, 1998. ATTEST: Mayor Duane McCarty (SEAL) Clerk Administrator Charles S. Whiting A bill for an act relating to - the Metropolitan Airports Commission: amending Minnesota Statutes 473.641, Subd. 7 iI Be It Enacted By the State of Minnesota Section 1. Minnesota Statutes 473.641, Subd. 4 is amended to read: Subd. 4. Expansion or upgrade of metro airport. Notwithstanding any other law. the metropolitan airports commission shall not use revenue from any source, as described y section 473.608, forlannin or construction of air facilities to expand or upgrade the use of Oa existing metropolitan airport from minor use to intermediate use status as defined by the meEropolitan development guide. aviation chapter. in effect in-1980, adopted pursuant to section 413.145. PCL1365A1 MUZto-s • 119-d ZO/ZO'd 69k-1 OIE61EEZ19 N3AY49 V Aa3NN3N-word wag1:80 8611-UEr , 7E- REPORTS JAN-21-1996 11°02 METRO. AIRPORT COMM. I REPORTS A • METROPOLITAN AIRPORTS COMMISSION PLANNING AND ENVIRONMENT.COMMITTEE. REGULAR MEETING Tuesday, January 6, 1998, 2:00 PM Room 3040, Lindbergh Terminal w�O Chairman Himle called the Planning and Environment Committee meeting to order at 2;00 p.m. The following were present: Commissioners: Himle, Gasper, Long, Miller, Reedy, Fiore, Kehler Staff: N. Finney, J. Hamlet, T.W. Anderson, R.J. Thome, D. Dombrowski, D. Kautzer, T.L. Anderson, D. Bergsven, R. Vorpahl, G. Warren, R. Kelnz, W. Burt, D. Probst, R. Tadsen, S. Vecchi, J. Shortreed, G. Schmidt, T. Howell, P. Ramussen, M. Killian, M. Ryan, J. Unruh Others: J. Decoster, J. Sayre, NWA; B. Johnson, MASAC; J. Larsen, EQB; J. Del Calzo, City of Minneapolis; D. Weitzel, City of Richfield; D. Saunders, SMAAC; F. Benson, FAA-ADO; B. Stemad, SPI; C. Rogers, CEE; F. Hetman, D. Thomson, Mon-Ray, Inc.; B. Long, City of Mounds View Al. FINAL PAYMENTS - MAC CONTRACTS - CF 1153' The following final payments were submitted for consi•- ation: a. Regional Airline Aaron MAC Contract: 106-1-125 Contractor. McNamara Contracts -, Inc. Net Contract Amount: $775,1; -.19 Final Payment: $67,281.91 This final payment udes Change Order No. 1, an increase of $22,940.14. The change a • - is the net result of four add items that occurred during the course of co - ruction. The individual items are as follows: 1) trailer relocation ($1,231.3 -the contractor was directed to relocate a Signature Flight Support office iler that was located within the project construction limits; 2) installation of curity fence bottom rail ($6,249.10) - at the request of MAC police • partment, the contractor was directed to add a bottom rail to all perimeter security fence installed under this project; 3) installation of steel posts ($1,127.32) - the contractor was directed to install steel posts around a new - . water hydrant to protect it from potential damage from the vehicular traffic; 4) rock excavation ($14,332.40) -while excavating for electrical conduit and apron • lighting base installation, the contractor encountered solid bedrock. The ,JAN-21-1998 11:03 METRO. AIRPORT COMM. 612 726 5296 P.03/05 • • Planning & Environment Committee January 6, 1998 • Page 19 • "Tandem" "Tandem" STC Reauirement ANLR Reauirement Storm Doors 40 31 • Storm Windows 40 34 Storm Sliding Glass Doors 42 34 Staff believes that these revised acous ' standards will allow MAC to more accurately evaluate the effectiveness of acoustic wind• and door storm products in reducing exterior aircraft noise and will assist staff to achi= e the FAA's 5-Decibel Reduction Goal. Two storm product manufacturers, MonRay and L= -on, currently meet these STC and ANLR standards. As a future goal, staff plans to ide- ify additional suppliers that meet these standards. Frank Hetman, MonRay nc., appeared before the Committee indicating concerns regarding the proposed change nd stated that MAC should continue to use solo standards. He also encouraged more fi= d testing prior to implementation of the revisions. Committee dis -sion followed with Commissioner Gasper questioning the primary motivation for the propo d change. Mr. Vecchi responded that staff wants to ensure high acoustic standards - d competition since this is a federally funded program. Commissioner Gasper asked if . Hetman's comment that only 1% of the houses have been tested to see if they meet th= 5 decibel reduction is true. Mr. Vecchi responded that that is not true and that the MA1 ! ,s done more monitoring in both the laboratory and in the field than any airport in the { k15 - - on also followed regarding implementation of the revised standards. Mr. Vecchi � /• ,ted that the analysis has been completed and it is anticipated that the revised standards \ \ii) be implemented in the next bid cycle. This was an informational item only and no Committee action was requested. A13. LONG-TERM COMPREHENSIVE PLAN UPDATE APPROVAL - ANOKA COUNTY - BLAINE AIRPORT- CF 1165 * • • Mark Ryan, Airport Planner, reported that in early 1994, the Metropolitan Airports Commission (MAC) initiated an update of the Long-Term Comprehensive Plan (LTCP) study for the Anoka County - Blaine Airport. The Commission's Reliever Airport Planning consultant, The Airport Technology and Planning Group, Inc. (AirTech) conducted the study in accordance with the guidelines defined by the Federal Aviation Administration (FAA) and the Metropolitan Council. JAN-21-1998 11:03 METRO. AIRPORT COMM. 612 726 5296 P.04/05 • Planning & Environment Committee January 6, 1998 Page 20 The Commission, at its June 16, 1997 meeting; authorized a public hearing to be held on the LTCP Update. On July 10, 1997, at 7:00 p:m., the public hearing was held and Commissioners Edward Fiore and Georgiann Stenerson acted as hearing officers. Following the hearing, the record remained open through July 25, 1997. Seventeen oral statements and ten written statements were presented for the record. Several communities (Mounds View, Lexington, Blaine, Circle Pines) submitted letters and also presented oral statements. Three communities, Mounds View, Lexington and Circle Pines were opposed to further airport development. They expressed concerns that the Anoka County - Blaine Airport was transitioning to an intermediate airport. These three cities also expressed concern regarding safety, noise, and the air traffic control tower's ability to regulate operation of aircraft. The airport's increasing popularity as a base for historic aircraft was also a.concern. Similar concerns were expressed by many of the private citizens who responded. The City of Blaine stated that they do not oppose the plan and that they desire to work with the MAC to minimize land use and noise impacts. Several on-airport businesses stated that the airport provides an important service to the community. The Coon Creek Watershed District expressed concerns regarding planned and ongoing development of aircraft storage areas and the resulting impact on their wetlands. A copy of the Hearing Officers'Report was contained in the Committee package. The LTCP Update's major recommendations include extending Runway 8R/26L from 4000 feet to 5,000 feet, widening the runway to 100 feet, and installing a precision approach on Runway 26L. Parallel runways are justified to improve capacity, therefore, Runway 17R/35L should be constructed to a length of 4,855. The existing North/South Runway( 17L/35R) should be reduced to a length of 3,500 feet, when Runway 17R/35L is completed. A 3,500-foot long east/west parallel runway should also be considered. The ultimate phasing of the crosswind runways will depend on the availability of funding and the outcome of an environmental assessment. Other projects include taxiway improvements, developing additional hangar storage areas, and NAVAID improvements. A golf/outdoor recreation complex is being considered for the northwest quadrant of the airport. Besides physical improvements, a permanent airport/adjacent community advisory committee should also be established to provide an ongoing°communication link between airport users and the adjacent community. Once the LTCP is adopted by the Commission, it must be submitted to the Metropolitan Council for a determination of consistency with the Metropolitan Development Guide. Committee discussion followed with Commissioner Gasper asking if the LTCP maintains minor airport status for the Anoka County-Blaine Airport. Mr. Ryan responded that the plan is based on continuing Anoka County-Blaine as a minor airport, as defined in the Metropolitan Aviation Development Guide. Bob Long, City of Mounds View Attorney, appeared before the Committee stating that previous meetings between MAC, the City and legislators had focussed on how to proceed on this matter. He indicated the City has been wailing for a response from JAN-21-1998 11:04 METRO. AIRPORT COMM. 612 726 5296 P.05/05 y' • Planning & Environment Committee January 6, 1998 , Page 21 • • • MAC to their proposal to jointly seek a declaratory judgment regarding interpretation of a 1986 court order related to development of the airport before moving forward with the • LTCP. He requested that the Committee delay taking action on the LTCP and consider pursuing a declaratory judgment. • Committee discussion followed regarding the court order related to the 1983 master plan and the City's concern that Anoka County-Blaine Airport will become an intermediate rather than minor airport. Tom Anderson, General Counsel, questioned the timing of Mr. Long's proposal to seek a court interpretation, statingthat if the LTCP is approved by MAC, it will have to be submitted to the Met Council for a determination of consistency with the Metropolitan Development Guide: He indicated that the runway could not be extended until both federal and state, environmental requirements had been met; environmental documentation would also need to be reviewed by the Metropolitan Council. Only after the environmental processes are completed and approved could the Commission approve the actual project as part of the Capital Improvement Program. This again would have to be approved by the Met Council. IT WAS MOVED BY COMMISSIONER MILLER,SECONDED BY COMMISSIONER GASPER, TO RECOMMEND TO THE COMMISSION ADOPTION OF THE HEARING OFFICERS' REPORT AND THE LONG-TERM COMPREHENSIVE. PLAN UPDATE FOR THE ANOKA COUNTY - BLAINE.AIRPORT. FURTHER, AUTHORIZE STAFF TO FORWARD THE ADOPTED PLAN TO THE METROPOLITAN COUNCIL FOR REVIEWAND APPROVAL THE MOTION CARRIED BY UNANIMOUS VOTE. The meeting was adjourned at 3:30 p.m. • • TOTAL P.05 POSITION ACCOUNTABILITY WRITE-UP POSITION TITLE: Assistant to the City Administrator DEPARTMENT: Administration/Finance ACCOUNTABLE TO: City Administrator PRIMARY OBJECTIVE OF POSITION To provide administrative assistance to the City Administrator in implementing the overall programs and policies of the City Council . MAJOR AREAS OF ACCOUNTABILITY 1. Assist City Administrator in day-to-day activities as directed by the City Administrator. 2 . Assist in the coordination of multi-department activities to ensure effective working relationships . 3 . Act as a human resources coordinator for the City with responsibility for developing and implementing personnel policies, coordinating new employee hiring, employee evaluations, participating in labor negotiations and contract administration, coordinating organization development and employee training activities, ensuring Affirmative Action/EOE compliance and administering the City' s pay equity policies . 4 . Assist in City' s management information systems coordination efforts . 5 . Assist in the preparation of agenda materials for council meetings and Council minutes . 6 . Carry out specialized assignments as directed by the City Administrator and carry them to successful completion. 7 . Assist the City Administrator in the budget development process . 8 . Participate in staff and organization committees and boards as directed by the City Administrator. 9 . Work on and complete other administrative assignments at the direction of the City Administrator. EXAMPLES OF PERFORMANCE CRITERIA 1. Work is performed in a timely and thorough manner. 2 . Demonstrates initiative and creative thinking in problem solving and issue analysis . 3 . Demonstrates an ability to effectively handle a wide variety of city projects and problems in an effective and sound manner. 4 . Maintains a positive image of the city through effective handling of problems and sound coordination of multi- department programs 5 . Anticipates communication needs of public Council and staff and effectively acts to meet those needs . 6 . Develops a work schedule for carrying out assigned tasks and meet the schedule in a timely manner. SUPERVISION OF OTHERS This position does not supervise other positions, unless directed to do so by the City Administrator. QUALIFICATIONS General: Minimum requirement is a Bachelors Degree in public administration with a least two years of experience in local government . Masters Degree preferred. Must be able to develop and maintain effective working relationships with a wide variety of city personnel, elected officials and the general public . Must have computer hardware and software experience and abilities, including familiarity with word processing, spreadsheets and database management . Must be able to communicate effectively orally and in writing and have a sound understanding of public administration and/or organizational management . Desired Minimum: Education and Experience: 1. Graduation from a college or university with a bachelor' s degree in public administration, political science, human resources, business management, or a closely related field, and 2 . Two (2) years of related experience; or 3 . Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis . Necessary Knowledge, Skills and Abilities: 1 . Working knowledge of the principles and practices of modern public administration; working knowledge of human resource administration; Working knowledge of modern records management techniques; 2 . Skill in operation of listed tools and equipment; 3 . Ability to accurately record and maintain records; Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials and the public; Ability to communicate effectively verbally and in writing; SPECIAL REQUIREMENTS: None . Position may be required to attend meetings, conferences and conduct work that extends hours past normal working times . TOOLS AND EQUIPMENT USED Typewriter, personal computer, including word processing, spreadsheet and data base software; mainframe computer terminal; 10-key calculator; phone; copy machine; fax machine . PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms . The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds . Specific vision abilities required by this job include close vision and the ability to adjust focus . WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet . SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change . Approval: Approval: Supervisor Appointing Authority Effective Date: February 24, 1995 Revision History: January 26, 1998 7e, RESOLUTION NO. 5208 Approving salary adjustments for all non-union employees for 1998 CITY OF MOUNDS VIEW County of Ramsey State of Minnesota Councilor introduced the following resolution and moved its adoption: WHEREAS, the cost of living wage increases for governmental employees for 1998 appear to be averaging approximately 3%; and WHEREAS,the City did not increase its contribution towards the cost of employees' health insurance in 1997 and it appears that the cost of health insurance for 1998 will be increasing in excess of 5%; and WHEREAS,the City has not settled its contract with the two unions representing its Police Department employees. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that it does hereby approve a 3%salary increase to all full-time employees and permanent part-time employees as per the attached 1998 Salary Schedule, excluding those Police Department employees covered by union contracts, retroactive to January 1, 1998. BE IT FURTHER RESOLVED,that the City does hereby increase its maximum contribution towards health and other associated insurances from $330 per month to $340 per month, effective January 1, 1998, for all eligible employees, excluding those Police Department employees covered by union contracts. The motion for the adoption of the foregoing resolution was duly seconded by Councilor and the roll being call, the following vote was recorded: Voting Aye: Councilors. Voting Nay: . Not Voting: . Whereas said resolution was declared to have been duly passed and adopted this 26th day of January, 1998. 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F g'� -I 1a - _�a+o gl m s G HI C = 5 I OI CI .21 CI 0 DI.G C LII _u CI I mINI C. 0 1CDIaI 0 5 = u a oI 31 "11 S UI 3 o Z to c FI UI H'f'I g o w 01a 6 i ,y c ,c �_ o e g _ °al yI 'e e4 "1<1 O o m .o u e°, ° `�� 9 o a v t V u u 31 u 11 0 0 Z a > V ae W '2 u N eI g u 2 e ��{ OI 1 . ! 1 iaf 5 0l a 4 21 arta m < O, a1 :� ua� al is U a aILI �l a = N 2 Cl> 0 UicLl U)=a y Attachment A 01/23/98 10:07 AM 1998 Personnel with revised salary for ED and HR positions,&ad lust CD Hsg lnsp to actual I firs I Full Time Maximum I Adjust to ! Actual Group Workers Comp Position Code. Etc. i Equivalent Salary rate I 98 actual ' 98 salary Pensions Insurance Rate ; Amount Total Fund:100 Department:4100 General Fund,City Council: Dept secretary 1 FT I 1 0.100 I 16.361 (2.540) 3.149 R 404 S 240 1.25%1 39 3,832 Fund:100 Department:4130 General Fund,City Administrator: City Administrator FT 0.750 37.12 (970) 57,180 R 7,336 S 1,800 1.25% 715 Dept secretary FT 0.500 16.36 (2,540) 15,744 R 2,020 S 1,200 1.25% 197 Asst to City Admin FT 0.150 20.80 (10,730) 4,880 R 626 S 360 0.44% 21 Rounding Total 1 77,804 9,982 3,360 I 933 92.079 Fund:100 Department:4140 General Fund,Elections: Dept secretary I FT I I 0.100 I 17.211 '03.580) R 459 S 240 1.25%1 45 4,324 Fund:100 Department:4150 General Fund,Finance: Finance director I FT I I 0.900 I 30.921 0 57.882 R 7.426 S 2,160 0.44%1 255 67,723 Fund:100 Department:4190 General Fund,Central Services: Asst to City Admin FT 0.450 20.80 (10,730) 14,641 R 1,878 S 1,080 0.44%I 64 Dept secretary FT 0.300 16.36 (2,540) 9,447 R 1,212 S 720 1.25% 118 EDA Coordinator FT 0.050 22.04 (11,585) 1,713 R 220 F 198 1.25% 21 Rounding Total 1 1 25,801 1 3,3101 1,998 203 31,312 Fund:100 Department:4180 General Fund,Community Development: Comm Dev director FT 1.000 30.99 (2,685) 61,774 R 7,926 S 2,400 1.25% 772 Planning associate FT 1.000 16.83 (2,185) 32,821 R 4,211 F 3,960 1.25% 410 Housing inspector FT 1.000 17.43 1 (6,180) 30,074 R 3,858 F 3,960 1.25% 376 Building inspector FT 1.000 21.28 01 44,262 R 5,679 F 3,960 1.25% 553 Dept secretary FT 1.000 16.36 0 34,029 R 4,366 F 3,960 0.44% 150 Intern PT 0.625 10.00 13,000 R 1,668 NA 0 0.44% 57 Rounding Total (11 0501 215,960 27,708 18,240 2,318 264,226 Fund:290 Department:4121 Recylcling: Asst to City Admin I FT I I 0.250 I 20.801 (10.730) 8,134 R 1.044 S 600 0.44%. 36 9,814 Fund:495 Department:4530 Econ mic Development Authority: EDA Coordinator FT 0.950 22.04 (11,5851 32,545 R 4,176 F 3,762 1.25% 407 City Administrator FT 0.250 37.12 (970 19,060 R 2,445 S 600 1.25% 238 Finance director FT 0.100 30.92 01 6,431 R 825 S 240 0.44% 28 Asst to City Admin FT 0.150 20.80 (10,730) 4,880 R 626 S 360 0.44% 21 Rounding I Total I 62,916 8 0721 4,962 694 76.644 rat h t f11i'-5 .. tte. tr 1636 `_,:: ®.. 6 .,'.3856 _ 3t3 ' 8658 riz: i w bre t jjttons2 _�_. �. � �-�- ..�'=��f -� ,.--�:q ,l5226�n�.�u. .'NQS_ �a �3t: OQ .�`�.,>7.- ��,�,� �1e45,;954 City Administrator Office of City Administrator 75%,EDA 25%. Asst to City Admin Office of City Administrator 15%,Central services 45%,Recycling 25%,EDA 15%. Dept Secretary(Ad) Office of City Admin 50%,Central services 30%,Elections 10%,City Council 10%. Finance Director Finance 90%,EDA 10%. EDA Coordinator EDA 95%,Central Services 5%. Assumptions: Type of employee/work: Pensions Full time FT Regular R 12.83%Social security 6.20%+Medicare 1.45%+Retirement 5.18%. Parttime PT Police P 12.85%Medicare 1.45%+Retirement 11.4%. Over time OT Note: Police officers hired prior to a specified date do not pay medicare. Annual A Council C 12.65% Social security 6.20%+Medicare 1.45%+Retirement 5%. Others NA 7.65% Social security 6.20%+Medicare 1.45%. FTE Full time equivalent-percentage of a full-time employee's time. Adjust to 98 actual Adjustment needed to maximum annual salary for position to equal actual annual wages to be paid for 1998. Actual 98 salary Maximum salary rate per hour X 2080 hours/year less adjust to 98 salary times Full Time Equivalent. Cost of Insurance: Single S $200.00 Estimated average cost;actual range is from approximately$150 to$230 with two higher due to cost of life insurance due to age. Family F $330.00 ED&HR positions Assumes both positions start on March 15th at Step 1,and increase to Step 2 on September 15th. ED HR Step 1 36,681 34,607 Step 2 38,974 36,770 Step 5 45,852 43,258 Attachment B 01/23/98 10:09 AM 1998 Personnel with revised salaries and allocation percentages Hrs 1 Full Time Maximum ; Adjust to Actual Group Workers Comp Position Code Etc. I Equivalent Salary rate 98 actual 98 salary Pensions Insurance Rate I Amount Total Fund:100 Department:4100 General Fund,City Council: Dept secretary I FT I I 0.100 I 16.361 (2.5401 3.149 R 404 S 240 1.25%I 39 3,832 Fund:100 Department:4130 General Fund,City Administrator: City Administrator FT 0.850 , 37.12; (970) 64,804 R 8,314 S 2,040 1.25% 810 Dept secretary. FT 0.500 16.36; (2,540) 15,744 R 2,020 S 1,200 1.25% 197 Asst to City Admin FT 0.250 - 20.80 1 (10,730) 8,134 R 1,044 S 600 0.44% 36 Rounding 1 Total ' 1 88.682 11,378 3,840 1 1,043 104,943 Fund:100 Department:4140 General Fund,Elections: Dept secretary I FT I 1 0.100 I 17.211 01 3.580 R 459 •S 240 1.25%. 45 4,324 Fund:100 Department:4150 General Fund,Finance: Finance director I FT I 1 0.900 I 30.92' 01 57.882 R 7.426 "S 2,160 0.44% 255 67,723 Fund:100 Department:4190 General Fund,Central Services: Asst to City Admin FT 0.350 - 20.801 (10,730) 11,387 R 1,461 S 840 0.44% 50 Dept secretary FT 0.300 16.361 (2,5401 9,447 R 1,212 S 720 1.25% 118 EDA Coordinator FT 0.000 - 22.041 (11,585 0 R 0 F 0 1.25% 0 Rounding Total 20.834 2,673 1,560 168 25,235 Fund:100 Department:4180 General Fund,Community Development: Comm Dev director FT 0:800 30.991 (2,685) 49,419 R 6,340 S 1,920 1.25% 618 EDA Coordinator FT 0.250 22.041 (11,5851 8,565 R 1,099 F 990 1.25% 107 Planning associate FT 1.000 16.831 (2,1851 32,821 R 4,211 F 3,960 1.25%I 410 Housing inspector FT 0.800- 17.431 (6,180) 24,060 R 3,087 F 3,168 1.25% 301 Building inspector FT 1.000 21.281 0 44,262 R 5,679 F 3,960 1.25% 553 Dept secretary FT 1.000 16.36 0 34,029 R 4,366 F 3,960 0.44% 150 Intern PT 0.625 10.00 13,000 R 1,668 NA 0 0.44% 57 Rounding Total (22 6351 206,156 26,450 17,958 2,196 252,760 w r ; iii 1V "� - :': r iv`� ' rte» :.v. 7 "�3 `2. e -�'-3 -7x1£?;.- "f � ."� �,e�t�$�13f G>f '`��',�'°?xrt; �`.e�'x����.� .x� t5S � ._ '+� �,l�VF7� --E- c ��'y +_ ___�3� � 3�.'�'' 046_ fr Fund:290 Department:4121 Recycling: Asst to City Admin FT 1 1 0.250 - 20.801 (10,730) 8,134 R 1,044 S 600 0.44% 36 9,814 Fund:495 Department:4530 Economic Development Authority: EDA Coordinator FT 0.750- 22.04 (11,585; 25,694 R 3,297 F 2,970 1.25% 321 Comm Dev director FT 0.200- 30.99 (2,685; 12,355 R 1,585 S 480 1.25% 154 Housing inspector FT 0.200- 17.43 (6,180' 6,015 R 772 F 792 1.25% 75 City Administrator FT 0.150 ' 37.12; (970; 11,436 R 1,467 S 360 1.25% 143 Finance director FT 0.100 30.92 01 6,431 R 825 S 240 0.44% 28 Asst to City Admin FT 0.150 - 20.80 (10,730 4,880 R 626 S 360 0.44% 21 Rounding Total 66 811 8 572 5 202 742 81,327 ' sa[lAll erg it sd _i' i €. ,r ,. 7 ' �,- .1.:::::*:, 4045! L- ..;»#', '.,616` V-Y8O2"001,40:'. . s77$ x"=91,141`: :. 1. �2 O OSitiO , ='_ #104 i ; -- , ,�,.. 455- , x ._ 8 4 e`' ? t© , . - 4 524 5'9 9.58 City Administrator Office of City Administrator 85%,EDA 15%. Asst to City Admin Office of City Administrator 25%,Central services 35%,Recycling 25%,EDA 15%. Dept Secretary(Ad) Office of City Admin 50%,Central services 30%,Elections 10%,City Council 10%. Finance Director Finance 90%,EDA 10%. EDA Coordinator EDA 75%,Central Services 0%,Community Development 25%. Comm Dev director Community Development 80%,EDA 20%. Housing inspector Community Development 80%,EDA 20%. Assumptions: Type of employee/work: Pensions Full time FT Regular R 12.83%Social security 6.20%+Medicare 1.45%+Retirement 5.18%. Parttime PT Police P 12.85%Medicare 1.45%+Retirement 11.4%. Over time OT Note: Police officers hired prior to a specified date do not pay medicare. Annual A Council C 12.65%Social security 6.20%+Medicare 1.45%+Retirement 5%. Others NA 7.65%Social security 6.20%+Medicare 1.45%. FTE Full time equivalent-percentage of a full-time employee's time. Adjust to 98 actual Adjustment needed to maximum annual salary for position to equal actual annual wages to be paid for 1998. Actual 98 salary Maximum salary rate per hour X 2080 hours/year less adjust to 98 salary times Full Time Equivalent. Cost of Insurance: Single S $200.00 Estimated average cost;actual range is from approximately$150 to$230 with two higher due to cost of life insurance due to age. Family F $330.00 Attachment C 01/23/98 09:19 AM 1998 Budget as adopted,for select positions HrsFull Time Maximum Adjust to Actual Group Workers Comp Position Code. Etc. I Equivalent Salary rate 98 actual 98 salary Pensions Insurance Rate I Amount Total Fund:100 Department:4100 General Fund,City Council: 1 Dept secretary 1 FT I 1 0.100 1 16.361 (2,540j 3.149 R 404 S 240 1.25% 39 3,832 Fund:100 Department:4130 General Fund,City Administrator: City Administrator FT f 0.750 37.12' (970) 57,180 R 7,336 S 1,800 1.25% 715 Dept secretary FT I 0.500 16.36 (2,540j 15,744 R 2,020 S 1,200 1.25% 197 HR technician FT I 0.150 17.21 (3,580) 4,833 R 620 S 360 0.44% 21 Rounding Total 1 77,7571 9,9761 3,360 933 92.026 Fund:100 Department:4140 General Fund,Elections: Dept secretary 1 FT 1 1 0.100 1 17.211 01 3.580 R 459 S 240 1.25% 45 4,324 Fund:100 Department:4150 General Fund,Finance: Finance director FT I 1 0.900 1 30.921 01 57.882 R 7.426 S 2.160 0.44% 255 67,723 Fund:100 Department:4190 General Fund,Central Services: 1 HR technician FT 0.450 17.21 (3,580) 14,498 R 1,860 S 1,080 0.44% 64 Dept secretary FT 0.300 16.36 (2,540) 9,447 R 1,212 S 720 1.25% 118 EDA director FT 0.050 28.33 (5,150) 2,689 R 345 F 198 1.25% 34 Rounding Total 26,6341 3,4171 1,998 216 32,265 Fund:100 Department:4180 General Fund,Community Development: Comm Dev director FT 1.000 30.99 (260) 64,199 R 8,237 S 2,400 1.25% 802 Planning associate FT 1.000 16.83 (2,185) 32,821 R 4,211 F 3,960 1.25% 410 Housing inspector FT 1.000 17.43 (745) 35,509 R 4,556 F 3,960 1.25% 444 Building inspector FT 1.000 21.28 0 44,262 R 5,679 F 3,960 1.25% 553 Dept secretary FT 1.000 16.36 0 34,029 R 4,366 F 3,960 0.44% 150 Intern PT 0.625 10.00 13,000 R 1,668 NA 0 0.44% 57 Rounding Total 3 190 223 820 28 717 18 240 2 416 273 193 TO)VA ''"--T."'.1' t ">'` i =?- re>a• . �`a .rm�.�'�sr�"�T^`=.���� �,: . `���._,[--'._,_.._.e ��i rq_,.,E44.i� Ts`4:z` t !t ED'Z V Fund:290 Department:4121 Recylcling: HR technician 1 FT 1 1 0.250 1 17.211 (3.580) 8.054 R 1,033 S 600 0.44% 35 9,722 Fund:495 Department:4530 Econ mic Development Authority: EDA director FT 0.950 28.33 (5,1501 51,088 R 6,555 F 3,762 1.25% 639 City Administrator FT 0.250 37.12 (970 19,060 R 2,445 S 600 1.25% 238 Finance director FT 0.100 30.92 0 6,431 R 825 S 240 0.44% 28 HR technician FT 0.150 17.21 (3,580 4,833 R 620 S 360 0.44% 21 Rounding Total 81,412 10,445 4,962 926 97,745 Total;sarnandS _4 r ' 7', - c-i; ' e k'4 -4 '''. -,i yON t4.AAT_ 9-6iVit•�61! ' Taa#> 'or92I$ osit ons - -° -; -V'k- .:.."4 z<d 3 88°n <W e 7 , t., 4 II' ..,Z.1-44-465...g180':311 City Administrator Office of City Administrator 75%,EDA 25%. HR Technician Office of City Administrator 15%,Central services 45%,Recycling 25%,EDA 15%. Dept Secretary(Ad) Office of City Admin 50%,Central services 30%,Elections 10%,City Council 10%. Finance Director Finance 90%,EDA 10%. EDA Director EDA 95%,Central Services 5%. Assumptions: Type of employee/work: Pensions Full time FT Regular R 12.83% Social security 6.20%+Medicare 1.45%+Retirement 5.18%. Parttime PT Police P 12.85%Medicare 1.45%+Retirement 11.4%. Over time OT Note: Police officers hired prior to a specified date do not pay medicare. Annual A Council C 12.65%Social security 6.20%+Medicare 1.45%+Retirement 5%. Others NA 7.65% Social security 6.20%+Medicare 1.45%. FTE Full time equivalent-percentage of a full-time employee's time. Adjust to 98 actual Adjustment needed to maximum annual salary for position to equal actual annual wages to be paid for 1998. Actual 98 salary Maximum salary rate per hour X 2080 hours/year less adjust to 98 salary times Full Time Equivalent. Cost of Insurance: Single S $200.00 Estimated average cost;actual range is from approximately$150 to$230 with two higher due to cost of life insurance due to age. Family F $330.00 • r I M I I I 1 1 I I as 1 M j Malas iv I I I I I I n h M c9,1 I j ,en I I I I G •`I N 00NI ' I IN I I VJI .v.. at j O I I 00 l o Nec1 � I I co I 1 Ia I �r o M ,-01 N O II I ' h QI I I I n I 'n) F q 6MI Ca ", en at%l, C Int C yl ih1 vIFI n (n V,, v'u•v'I re. 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D 1 3 3 a F` !g I �I " 14. � a � IJI Y 4 I !' .ce u C3 E p I F o M2 o I .xi "' �T, ...I u1 u x Iii o u' Z4 H ro U of $ u o ! uI u, o g u 10 `o I F `� ) 3I of rn I�. $� I b u III •� :3 u I �1 tae I u F o II I pl m I Q .� ylcl M !x'7 _ hI ,�i h �I a u1Q m I �; I u n QI (� W = FI Iwi �i,�� ry I0 2 u H c °'O U 'C I yirl c .51 u 'u c c c E U1 3v z to c � F U o fel u ;I i FE- rI °� vi UI n coI YI n E Z, 0 g uI ml .94 uI u 8. 01=1 1i o u I Ioaj �� dI d 4i ZI c o u1 0 ,I ul u ml c of of .i.- Z m ul -al 47:° u HI! �I u c QIw c, < of al _II w1 Z, Lz U1 a c.IU ,�_ a_ -I A', 2i CI �I c.)1o.I UId'n. .c From: "BRUCE KESSEL" <MOUNDS_VIEW/BRUCEK> To: MOUNDS_VIEW/CHUCKW Date sent: Tue, 20 Jan 1998 15:40:17 +0000 Subject: Update on salary points & pay plan I talked to Ann from Labor Relations today to find out the status of the above which are: 1. Point values. The day after our last meeting with her, she sent the information in to Hay for the golf course position but has not received a reply from them. She anticipates receiving the information with the next one to two weeks. We would then need to notify all employees of the point values and they would have two weeks to request a review of their points. After the two weeks, we would need to evaluate any employee coments (another one to two weeks). Total time frame five to six weeks. 2. Salary plan. After the point values are established, the market study would be completed and a salary plan proposed. Estimated time frame three to six weeks. Other information: I asked Ann her opinion relating to salary adjustments for 1998. She indicated that she would not recommend trying to anticipate the results of the pay plan. Ideally, she would recommend waiting to adjust 1998 wages until after the Hay study and Salary Plan are adopted (two to three months). If we were not comfortable with this, she felt that it would be better to give all employees 3% or some other amount and to wait to make additional ajustments until the Hay Study and Salary Plan are completed. She did not think that we could make any safe educated guesses as to what the Study and Pay Plan results would be and as such, would not recommend attempting to do so. adjustments INFORMATION ONLY MANAGEMENT MEETING MINUTES Wednesday,January 7, 1997 @ 10:00 AM I. Call to Order Meeting was called to order at 10:00 a.m. Present: Whiting, Bennett, Ramacher, Jopke, Saarion, Kessel, Ulrich,Zikmund, Sanchez. Absent:Hammerschmidt II. Department Reports -Bennett passed out a summary of projects with indications of who is responsible. Saarion reported that LCMR grant applications are being solicited and asked whether to prepare grant for Community Center park facilities that are not part of the Community Center bid specs. It was suggested to prepare a memo to council for recommendations. Kessel reported that Mary Tatarek will be gone for a couple months for back surgery. Kessel stated that he would look at hiring a temporary person to help with office coverage. Ulrich reported that Wally Mortenson is still out from back surgery and that Wally is not doing very well because of other complications. Ulrich stated that Wally may be out for a while. Whiting reported that he will discuss with council the options for the Economic Development and HR Technician position. Kessel and Bennett suggested hiring an Assistant to the City Administrator. Whiting stated that there is more work than there are time and people. Ramacher reported quiet holidays and no robberies. Ramacher stated that he will be ordering squad cars soon. Whiting reported that he gave a memo to council members suggesting that they discuss choices, goals and motivations for the year 1998 at the council team building retreat. III. Unfinished Business - Performance Appraisals: Whiting stated that with his current work load he has not complete department head appraisals. Wages and Union Contracts: Whiting stated that there are a few things to work out with unions and all non-union wages. He is expecting to do a 3% increase. Bennett stated that she read in the Kiplinger Letter that the private sector had a 4% increase for 1998. IV. New Business - Ulrich and Pitman will take on the construction responsibilities for the Community Center and Saarion will take on the marketing duties. Whiting asked department heads for opinion on number of employees that have left. Department head consensus is that it is choice of attitude and goals for moving on to better positions. Whiting asked for status of city hall building problems. Ulrich stated that we would spend a great amount of money doing patch work and problems would come back soon. He stated that there are HVAC, roofing, ventilation/duct, and basement water problems, that we need to compile information and look at a total cost estimate. Agenda Packets: Whiting reviewed the procedures and deadlines that Sanchez provided in order to manage an accurate packet for city council meetings. V. Adjournment- There being no further business, the meeting was adjourned at 12:15 p.m. Next meeting is Wednesday, January 14 at 10:00 a.m. Respectfully submitted, Tracy Sanchez, Recording Secretary Employee Events&Recognition Committee Meeting Wednesday,January 21,1998 2:00 p.m. In Attendance: Barb Benesch Kitty Hickok Tim Ramacher INFORMATION Also Present: Tracy Sanchez ONLY Absent: Tim Fredberg Pat Michna Bruce Meehan Chuck Whiting The meeting began at 2:00 p.m. Tracy started out the meeting by reviewing a memo that she, as Committee Chair, distributed regarding all of the Committees. The memo described each of the City's Committees and their function, Committee guidelines, and the names and meeting days and times of each committee. She asked that the committee let her know of any changes or additions that we felt were appropriate The Committee briefly discussed whether or not we should be handling parties for new employees and those leaving the City. It was also suggested that employees leaving the City be given the option of receiving a plaque, a gift certificate or perhaps some other gift. They question was also raised as to how service awards should be distributed: at the summer outing, a council meeting,or perhaps organizing a dinner to be held at the Mermaid banquet room similar to that of the appreciate dinner, only a smaller version of it. The committee decided that they would continue their discussions regarding the summer outing, awards and how to distribute them and employee receptions at the next meeting due to the absence of the majority of the members. The next meeting will be held at 2:00 p.m. on Wednesday,February 18, 1998. Meeting adjourned at 2:35 p.m. • Submitted by: Barb Benesch N:\DATA\GROUPS\ADmimmrNUTEs.EEC\o 1-21-98.wPD MIS Committee Meetings Wednesday, January 21, 1998 1:30pm In Attendance: Tim Ericson, Jim Hess, Tracy Juell, Bruce Kessel, Pat Toth, Chuck Whiting Absent: Bob Nelson Also Present: Tracy Sanchez Jim H. stated that Pat Toth is now a member of the committee, replacing Mary Johnson who has withdrawn from the committee. A comment was made that because Bob Nelson is not always available to attend the meetings, maybe we should consider recruiting another person from the Police Department(Pat Michna or Tim Brennan). Tracy S. will speak to the Tim Ramacher. Tracy S. inquired on the idea of contracting a maintenance person for the printers. Jim H. has an updated list of the printers within the City and will give it to Pat so that he may search the web and look for patches and upgrades for the future. Tracy J. will obtain the state bids for the company that has the printer maintenance contract and the fees. Tracy J. will give this information to Tracy S. so that she may compare the costs with other private companies. Chuck asked Tracy S. to provide him with the finalized version of the Users Policy so he may sign. Tracy S. will then supply all of the individual computer users within the City, a copy of the Users Policy and have the employees sign it, acknowledging that there is an existing policy and that employees will need to follow it. (Thank you Mary for the past help in composing the policy.) Jim H. stated everyone now has an e-mail address via the Internet and he will be issuing individual e-mail addresses to everyone. Tim E. recommended to utilize Eudora Light e-mail software which can be downloaded from the Internet and is FREE. Both Jim E. and Pat have used the software and like the features. Meeting adjourned at 2:35pm. The next meeting is scheduled for February 18, 1998 at 1:30pm. Submitted By: Tracy Juell INFORMATION ONLY INFORMATION ONLY 1 A bill for an act 2 relating to the metropolitan council ; establishing 3 corridor planning pilot projects; appropriating money. 4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 5 Section 1 . [CORRIDOR PLANNING PILOT PROJECTS . ] 6 Subdivision 1. [PILOT PROJECTS . ] The metropolitan council 7 shall establish corridor planning pilot projects for the highway 11,1 CC l'Y ci 8 61 south, and I-35W north corridor A "corridor plan" is a 9 sub-regional, multi-jurisdictional comprehensive plan for the 10 area along a major transportation corridor through two or more 11 municipalities . A corridor plan implements the regional goals 12 established by the metropolitan council in its metropolitan 13 development guide by, among other things : 14 ( 1) making use of shared geographic information systems , as 15 they are developed; 16 (2) establishing a framework for a comprehensive livable 17 community urban design; 18 ( 3) developing strategies for housing, and economic 19 development and redevelopment, including the cleanup of 20 contaminated properties . 21 A corridor plan must be developed by representatives of each of 22 the municipalities in the corridor, reviewed and approved by the 23 council , and adopted by each of the participating 24 municipalities . A local comprehensive plan must be consistent 1 01/15/98 3 : 10 p. m. [RESDEPT ] JF DD106 1 with the corridor plan. 2 Subd . 2 . [1999 LEGISLATIVE PROPOSAL. ] Based on the 3 metropolitan council' s experience with the corridor planning 4 pilot projects, the council shall propose legislation for the 5 1999 legislature' s consideration, that will provide incentives 6 to communities that adopi a- corridor plan' approved by the 7 council . Recommendations for incentives may include, but are 8 not limited to, recommendations related to tax increment 9 financing, brownfield cleanup and redevelopment assistance, 10 transportation funding, board of government innovation and 11 cooperation grants, and local government assistance. 12 Sec . 2 . [APPROPRIATION. ] 13 $ is appropriated from the general fund to the 14 metropolitan council for fiscal year 1999 for corridor planning 15 pilot project grants . 16 Sec. 3 . [EFFECTIVE DATES; APPLICATION. ] 17 Section 1 is effective the day following final enactment. 18 This act applies in the counties of Anoka, Carver, Dakota , 19 Hennepin, Ramsey, Scott, and Washington . 1Ni iORNIATION ONLY "