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Home My WebLink AboutAgenda Packets - 1998/08/24 CITY OF MOUNDS VIEW COUNCIL AGENDA MONDAY,AUGUST 24, 1998 7:00 PM 1. CALL MEETING TO ORDER 2. ROLL CALL: McCarty, Stigney,Koopmeiners, Quick,Gunn 3. APPROVAL OF MINUTES A. August 10, 1998 City Council Meeting Minutes 4. SPECIAL ORDER OF BUSINESS: 5. CONSENT AGENDA A. Approve Just and Correct Claims. B. Request Approval to purchase Parks Truck C. Request to Transfer License for Oasis Market D. Adopt Resolution No. 5261 Ordering the Preparation of Proposed Assessment and Setting an Assessment Hearing for Old Highway 8 Improvements. E. Set a Public Hearing for 7:05 pm, September 14, 1998 to Consider Resolution No. 5263, a Resolution Approving a Conditional Use Permit for an oversized garage at 2185 Pinewood Drive as requested by Tammy Bellamy. F. Set a Public Hearing for 7:10 pm, September 14, 1998 to Consider Resolution No. 5264, a Resolution Approving a Conditional Use Permit for an oversized garage at 2442 Hillview Road as requested by David Kramer. 6. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR A. Citizens: Before speaking must give their full name and address for the minutes. 7. COUNCIL BUSINESS A. Consideration of Resolution No. 5262, a Resolution Approving a Development Review Requested by SYSCO Foods to expand their Food Distribution and Warehouse Facility Located at 2400 County Road J. B. Consider Resolution No. 5259 Retaining Public Financial Management,Inc. As the City's Financial Advisory Consultant. C. Consideration of City Hall Renovation Bids. D. Status Report and Approval of Resolution No. 5260 Authorizing City Staff and Consultants to Proceed with Development Agreement and Other Actions Concerning the Mermaid Hotel and Banquet Center. 8. REPORTS 9. Next Council Work Session: Tuesday,September 8-6:00 PM Next Council Meeting: September 14, 1998-7:00 PM Special Work Session: August 31, 1998-6:00 PM 10. ADJOURNMENT • PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting August 10, 1998 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 1. CALL MEETING TO ORDER The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m., on August 10, 1998. 2. ROLL CALL MEMBERS PRESENT: Mayor McCarty, Council Members Gunn, Quick, Koopmeiners, and Stigney. ALSO PRESENT: Mike Ulrich, Acting Clerk Administrator; Cari Schmidt, Assistant to the City Administrator; Jim Ericson, Planning Associate, Karen Cole, City Attorney; and Dave Hix, • Recording Secretary. 3. APPROVAL OF MINUTES A. July 27, 1998 City Council Minutes MOTION/SECOND: Gunn/Stigney to approve the July 27, 1998 City Council Minutes as submitted. VOTE: Ayes - 5 Nays - 0 Motion carried 4. SPECIAL ORDER OF BUSINESS No Special Order of Business was considered. 5. CONSENT AGENDA A. Approve Just and Correct Claims B. Approval of Contractor Licenses C. Approval of Planning Commission Meeting Minutes - June 3, and June 17, 1998. D. Approval of Resolution No. 5258, Approving the First Amendment to Developers • Agreement between the City and MSP Real Estate, Inc. and Mounds View Family Housing, LLC. • Page 2 August 10, 1998 Mounds View City Council MOTION/SECOND: Koopmeiners/ Quick to approve the Consent Agenda as submitted. VOTE: Ayes - 5 Nays - 0 Motion carried. Stigney requested that his vote on the previous motion be changed because he was under the assumption that Item 5D of the Consent Agenda was going to be opened for discussion. He added he was not in favor of adopting the Resolution in the work session so he didn't want to be a party to approving an amendment. MOTION/SECOND: Stigney/McCarty to reconsider Item 5D of the Consent Agenda. VOTE: Ayes - 5 Nays - 0 Motion carried. MOTION/SECOND: Quick/Koopmeiners to approve Resolution 5258, a resolution approving the First Amendment to Developers Agreement between the City and MSP Real Estate, Inc. and Mounds View Family Housing, LLC. 11111 Mayor McCarty opened the floor for discussion of Resolution 5258. Stigney stated he did not agree or vote in favor of the original development agreement. In light of this fact, he stated it would not make sense for him to vote in favor of the Amendment to the Agreement. McCarty clarified the Resolution for the viewing audience stating that the Resolution approved a standard administrative change of principles to the contract. The details of the change had been discussed at a previous City Council Work Session. VOTE: Ayes - 4 Nays - 1(Stigney) Motion carried. 6. RESIDENTS' REQUESTS AND COMMENTS FROM THE FLOOR No resident requests or comments were considered. 7. COUNCIL BUSINESS A. Consideration of Resolution No. 5257, a resolution approving the City's New Organization Chart. 411 Schmidt told the Council that the only changes that had been made since discussion of the issue at the Council work session were. • Page 3 August 10, 1998 Mounds View City Council 1. Cable is now located in Administration 2. The two new positions of Economic Development Coordinator and Assistant to the City Administrator are now reflected on the Chart. 3. Title changes: A. Department Secretary - changed to Administrative Assistant B. The Bureau of Utility Clerk - changed to Personnel or HR Tech C. Administrative Secretary - changed to Office Communications Coordinator Schmidt stated that none of the position changes carried promotions or any changes in the actual job duties. These changes are just title changes to reflect more accurately what the individual job entails. MOTION/SECOND: Gunn/Koopmeiners to approve Resolution 5257, a resolution approving the City's New Organization Chart. McCarty opened the floor for discussion of the motion. • Stigney stated the organizational chart was not in a functional order. The Billing Clerk, which had been under the Financial Department for years, is now located under the City Administrator and the title is being changed to Human Resource Technician but the duties will remain the same. Stigney suggested leaving the title as is and leaving the position as a responsibility of the Finance Department. A job description of the Human Resource Technician was read into the record. Stigney stated he also had concerns about retitling the secretaries to positions such as Communication Coordinator because the new job titles would eventually bring higher salaries to a budget that has not taken these potential higher salaries into account. Stigney told the Council he was in favor of tabling the motion in order to wait for the Stanton Survey and Hay Study. McCarty stated the job titles were only changed to reflect the duties that the particular positions were performing. There is no extraordinary salary consideration that goes with the title change, he added. The actual duties performed is what will impact the position's pay range according to the Stanton Survey and the Hay Study. Schmidt stated that none of the affected jobs have had an increase in the work that they are performing. MOTION/SECOND: Stigney/ to table the motion until the Stanton Survey and Hay Study • are completed to see what impact these evaluations will have on the affected salaries. Page 4 August 10, 1998 Mounds View City Council Motion failed due to a lack of second. Quick stated a position's salary was based on the number of points that the Stanton Survey and Hay Study gave the position's duties and not on what the job position is called. McCarty stated that the Organization Chart was an administrative matter recommended to the Council by the City Administrator and the Council would be erroneously micro managing the City's business if it was not to approve the recommendation, he added. MOTION/SECOND: Koopmeiners/Quick to call the question. McCarty called Stigney out of order. VOTE: Ayes - 4 Nays - l(Stigney) Motion carried McCarty called Stigney out of order again. • Stigney called for a point of clarification on his motion to table. McCarty stated the motion died due to a lack of a second. McCarty called for the vote on Resolution 5257. VOTE: Ayes - 4 Nays - l(Stigney) Motion carried B. Consideration of Community Center Interior Furnishing Bids. Ulrich gave his report as follows: Bids were opened on Friday August 7, 1998. Four bids were received with the Design Wise bid being disqualified because their bid was incomplete. Staff is recommending accepting the low bid submitted by Corporate Express at $92,574.96, including bid alternate A. MOTION/SECOND: Quick/Koopmeiner to accept staffs recommendation to award the Interior Furnishings Contract to Corporate Express for a total, not to exceed, $92, 574.96 including bid alternate A. VOTE: Ayes - 5 Nays - 0 Motion carried. • Ulrich told the Council the contract would be funded out of the total Community Center Building Page 5 August 10, 1998 Mounds View City Council Fund. The furnishings for the multi-purpose room are an additional expense but it is anticipated that the total interior furnishings contract will be within the Community Center's overall budget. 8. REPORTS Quick told the Council that he had attended the open house for the fire training center. The facility had numerous training stations and will be a great aid in the training of the City's fire fighters. Council Member Koopmeiners No Report Council Member Gunn told the Council that she had attended the grand opening of the new Holidaystation Store. She reported the facility is very nice and the owners had expressed their excitement in being part of Mounds View's business community. Council Member Stigney stated, because of a parking lot car accident, he had an opportunity to meet Mounds View Police Officer Dave Anderson. Stigney stated that if all of Mounds View's • Police Officers are as professional as Officer Anderson, the City is well represented. Acting City Administrator Ulrich No Report City Attorney Cole No Report Mayor McCarty No Report MOTION/SECOND: Koopmeiners/Stigney to adjourn to the Closed Session. VOTE: Ayes - 5 Nays - 0 Motion carried Recess to CLOSED SESSION - 7:35 p.m. Back on the record - 7:50 p.m. 9. OTHER BUSINESS A. Golf Course Lawsuit MOTION/SECOND: Quick/Koopmeiners to approve a Mutual Release of Claims Document on 11111 the Golf Course Litigation. • Page 6 August 10, 1998 Mounds View City Council VOTE: Ayes - 5 Nays - 0 Motion carried. B. Next Council Meeting - August 24, 1998 - 7:00 p.m. Special Work session - August 31, 1998 - 6:00 p.m. Next Regular Council Work Session - Tuesday, September 8, 1998 - 6:00 p.m. 10. ADJOURNMENT MOTION/SECOND: Quick/Koopmeiners to adjourn the meeting. VOTE: Ayes - 5 Nays - 0 Motion carried The meeting was adjourned at 7:52 p.m. Respectfully submitted, • Dave Hix Recorder • Item Nos.J 6 Staff Report No. Meeting Date:August 24, 1998 Type of Business: CA WK:Work Session:PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mary Saarion, Director of Parks, Recreation Sr Forestry Title/Subject: Request Approval to purchase Parks Truck Date of Report: August 20, 1998 The 1987 '/2 ton old forestry truck which has been used by the Parks Department is up for replacement this year. This truck has been used by full time parks maintenance worker Jeff Wienke. This truck will be used for temporary summer park seasonals employees. One of the two 1980's trucks which are also used during the summer for seasonal employees will be evaluated. The new inventory of parks trucks will include two old trucks to serve 3-5 seasonal employees, the 1995 '/2 ton used by Steve Dazenski and the proposed 3/4 ton utility truck to be used by Jeff Wienke. The new truck will be a 3/4 ton truck with a utility box to be used to store and transport irrigation parts and tools for park maintenance and repairs. Because the parks division already has the 1/2 ton truck which is used by full time employee Steve Dazenski, a 3/4 ton truck is necessary to carry the heavy load of irrigation, supplies and equipment for park repairs. Replacement of the 1987 '/z ton truck was included in the 1998 budget. Specifications were prepared and bids were solicited for a 3/4 ton 2 wheel drive truck. The state bid included many ''/2 ton trucks but very few 3/4 ton trucks this year. It was difficult to locate dealerships that had 3/4 ton trucks available for distribution. Dealerships indicated that they would be able to build a 3/4 ton off a '/ ton chassis, but this is unacceptable since the bearings and axels would not be for a 3/4 ton and therefore would not be sufficient when maximum loads are required. The state bid for a 3/4 ton on a 1/2 ton chassis was $18,870. This was actually a"beefed up" 1/2 truck with '/ ton bearings, axel and springs. Because this was deemed unacceptable, advertisement for bids was published for a 3/4 ton truck and sent to three local truck distributors. Only two bids were received and one was a no-bid (from Lakeland Truck Center, Inc) stating that they were unable to bid this size truck. The only bid received was from Boyer Ford for the base amount of$19,651. This cost is $781 more than the state bid on a"beefed up" 1/2 ton. Staff believes that the added full 3/4 ton chassis is well worth the additional cost. Additional expenditures once the truck is purchased include purchase and installation of a utility box for a cost of$5,000. Other work would include a few additional lights and City markings. All together the cost of the truck, tax, license, utility box purchase and installation and lights and markings will be $26,199 which is less than the budgeted amount of$29,750. Recommendation: Staff requests City Council's approval for the purchase of a 3/4 ton truck from 0' ' °Argent style wheels - plain Z2.96 e0Aljer,arge gas tank - 36 gallons .�� L,.✓ �,e,✓�s � CDrn4 f Ztight prairie tan metalic color XL 7- ,R4717-- - R.fria, cloth prairie tan interior color )(L- 1 "/)/ 447- "a ' Z,448' Zi-)/y2_7- (;42 '97Tilt Steering Wheel in/ -.5/4 &K2, Coil 4/Paint/Prep: Exterior of body to be INDUSTRIAL SANDBLASTED, prime painted and including 2 coats of(1) LEAD-FREE ACRYLIC enamel finish color. Underside to be UNDERCOATED standard flat black. BID FORM • COMPANY fes; / ' ADDRESS c:9•9// /1✓ 1s,ec�.��`✓. � �Z� s 3 ? CONTACT PERSON TELEPHONE NUMBER --- 7-4V/g.‘` FAX Lv 7• "Z Z TOTAL BID AMOUNT r/ DELIVERY DATE lvG'' WARRANTEES i SIGNED _ / DATE J `/? 7- Boyer Ford as bid including the cost of truck, tax, license, purchase and for the purchase and installation of a utility box, lights and city markings for a total parks truck cost of$26, 199. SPECIFICATIONS FOR TRUCK CITY OF MOUNDS VIEW The purpose of the specifications listed below, are to describe the minimum requirements of the CITY OF MOUNDS VIEW for the purchase of a 3/4 ton heavy duty truck and preferably a 250 XLT with the specifications listed. Bidder shall specify in the space provided below each description the equipment bid, and clearly noting any exceptions to the specification. Failure to fill out this form in its entirety will be reason for rejection of bid. The CITY OF MOUNDS VIEW reserves the right to accept or reject any or all bids, and waive any technicalities. THE CITY also reserves the right to select the bid deemed to be in the best interest of the city. Award will be determined by, but not limited to: CONFORMACE TO SPECIFICATIONS, ACCEPTABLE DEMONSTRATED PERFORMANCE OR SPECIFIED EQUIPMENT, SERVICE LOCATION, PRICE AND AVAILABILITY. APPROVED EQUAL, as specified hereafter, MUST BE SUBMITTED TO THE CITY INWRITING OR DEMONSTRATED PRIOR TO BID OPENING, TO OBTAIN APPROVED STATUS. SPECIFICATIONS/DIIVIENS IONS: 250 XLT Heavy Duty 3/4 ton truck _ 04/097V8 engine - 5.4 liter 0.70177 Cloth Bench Seat /7/D 20/* �i�_iS C�✓ / G�°r f��,!/�.� L 1.44,/ LvAy 4lElectronic 4 SPD w/OD and 3.55 / 1 rear end with limited slip. .a. "1/60 , r.3 • 00,$ Air Conditioning /,- Cews)iro 1,,d6 17' 1p 'Trailer tow package &Tr Super Engine cooling system -6 W ,i/,e. &4(p akpil Block Heat L/ 1 4 h1AM-FM Radio �� of NO carpet G !4A1, /� — 411112 - LAKELAND �- ��,-CW buck HknLl 8 lacing Syabm TRUCKS TRUCK CENTER INC. O. STERLING TRUCK S 740 South Concord Street(South Concord and I-494) P.O.Box 707, South St.Paul, MN 55075 Phone(612)450-1500 Toll Free 1-800-456-0243 Toll Free Parts 1-800-274-0626 August 10, 1998 City Of Mounds View 2401 Hwy 10 Mounds View, MN 55112 RE: Bid For Parks Truck 8-13-98 "NO BID" I am sorry but at this time we are unable to bid this size unit. Please keep us on your list for future bids. Thank you. Sincerely, Bill Miller Sales Representative Lakeland Truck Center, Inc. kas CITY OF MOUNDS VIEW NOTICE OF ADVERTISEMENT FOR BID 3/4 TON TRUCK- 5.4 L - V8 - 5.0 - HEAVY DUTY - 250 XLT NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City of Mounds View at the City Hall, 2401 Highway 10, Mounds View, MN 55112 until 10:00 a.m. local time on Thursday, August 13, 1998 and will be publicly opened and read at 10:01 a.m. Specifications can be obtained from the above address, M-F, 8:00 a.m. -4:30 p.m. Mary Saarion Director of Parks and Recreation City of Mounds View, Minnesota (Construction Bulletin: July 14, 1998) (New Brighton Bulletin: July 22, 1998) ADVERTISEMENTS FOR BIDS at: BIDS CLOSE JUL 31 by August 7.1998. tions and other proposed contract doci. Mahtomedi City Hall Polk County.MN All bids shall be accompanied by a ments are on file with the City Cler 600 Stillwater Road NOTICE TO CONTRACTORS- cash deposit.cashier's check.bid bondand at the office of McCombs Fran • Mahtomedi,MN 55115 HIGHWAY MAINTENANCE or certified check payable to the order of Roos Associates. Inc.. 15050 23r. All bids must meet the minimum EQUIPMENT the City Clerk for not less than five 1590) Avenue North.Plymouth, Minnesot. requirements of the specifications or Sealed bids will be RECEIVED until of the amount bid. Bids shall be direct- 55447.Plans and specifications for us. options•if listed.Failure to comply with 10:00 A.M„July 31.1998 by Gerald J. ed to the Clerk,securely sealed,and in preparing bids may be obtained this section can result in disqualifica- Amiot,County Auditor of Polk County, endorsed o'nnie t, outside wrapper with the offices of the Engineer upon pa,. tion of the bid. at Crookston.Minnesota.on behalf of the a briw'Statement or summary as to the mens of$35.00 per set(includes V The bids shall be opened and read Board of County Commissioners of Polk work for which the bid is made. sales tax), which is NON-REFUND aloud at 10:00 AM.August 13, 1998. County for the purchase of the following Bids will be opened and tabulated ABLE. individual sheets of the plan: The City of Mahtomedi reserves the listed'Highway Equipment.Bids will by the Project Supervisor and the City and sections of the specifications may b, right to consider such factors as time of be OPENED and READ publicly at Clerk or their assistants at the Cohasset purchased at the rate of four dollars delivery of unit and to reject all bids. 10:00 A.M.July 3.1998 by the Board of City Hall at 10:00 a.m.,on July 27, ($4.00)per sheet(includes MN sales 07-17/07-24/07-31/08-07 County Commissioners or their repre- 1998.The bids will be considered by tax 1 of plans and twenty-five cents sentative at the County Courthouse in the Council at the City Hall at 7:30 p.m.. ($0.25)per page(includes MN sales *DIESEL POWERED TRACTOR* Crookston. Minnesota. Proposals July_28, 1998. tax)of specifications,which is NON- BIDS CLOSE AUG 13 received after 10:00 A.M.will not be The City of Cohasset reserves the REFUNDABLE. :Mahtomedi,MN considered, right to reject any and all bids and hold Each bidder shall file with the bid;: ADVERTISEMENT FOR BIDS- Two(2)Tandem Axle Diesel'hvetts any and all bids for sixty(60)days. cashier's check.certified check,or big CITY OF MAHTOMEDI with Trade-ins Debra Sakrison bond in an amount of not less than five The City of Mahtomedi.Minnesota Specifications andproposals may be Cohasset City Clerk (5)percent of the total amount of the will accept bids for one(I)Diesel Pow- obtained from the office of the County 07-17 bid.No bid may be withdrawn within ered Tractor unit until 10:00 AM,August Highway Engineer at the Polk County sixty(60)days alter the bids are opened. 13,1998. Highwa Depatmtent Building in Crook- *CITY PROJECT 98-8* The City reserves the right tot Bid specifications can be obtained ,ston.Minnesota 56716. BIDS CLOSE JUL 27 any and all bids and waive any juror- at: Bids must be accompanied by a cer- Cohasset,MN malities or irregularities therein. MahtomedI City Hall tified check or corporate surety bond in NOTICE OF ADVERTISEMENT City of Sc.Michael,Minnesota 600 Stillwater Road favor of the County Treasurer of Polk FOR BIDS- Roxanne Packs,Mayor Mahtomedi,MN 55115 County for at least 5 percent of the TO WHOM IT MAY CONCERN: ATTEST: All bids must meet the minimum amount of the proposal. The Council of the City of Cohas- Robert Derus. City requirements of the specifications or The right is reserved to reject any or set.Minnesota will receive bids at the Administrator/Clerk-Treasurer options,if listed.Failure to comply with all bids and to waive any informalities or office of the City Clerk until 10:00 a.m. 07-03/07-10/07-17 this section can result in disqualifica- defects therein. July 27,1998.at the Cohasset City Hall • tion of the bid. Gerald J.Amiot for making of the following described The bids shall be opened and read County Auditor local improvements under MSA Chap- PUBLIC BUILDINGS aloud at 10:00 AM.August 13, 1998. Polk County,Minnesota ter 429: The City of Mahtomedi reserves the 07-03/07-10/07-17 Project 98-8 right to consider such factors as time of Irrigation of Field#3 and#4 delivery of unit and to reject all bids. *FURNISH/DELIVER SALT* According to the plans and sppeeccifi- REMOVE/REPLACE PETRO 07-17/07-24/07-31/08-07 BIDS CLOSE AUG 11 cations as prepared bythe CityProject STRG TANK , Scott County MN Supervisors.Copies f plans and spl BIDS CLOSE JUL 23 *3/4 TON TRUCK* NOTICE TO BIDDERS- ificanons will be furnished by the City Aitkin Connty MN BIDS CLOSEAUG 13._...} Sealed bids will be received until Clerk on quest to anyy pros five bid- PETROLEUM NORA BIDS- -•Mounds View.MN 10:30 a.m.on August 11.1998,by B.J. der upon a deposit of SZ5.00 o which all STORAGE TANK NOTICE OF ADVERTISEMENT Larson.C tv Highway Engineer.Scott will be refunded ifplans are returned REMOVAL FOR BID- County,on behalf of the Board of Corn- by August 5,1998 AND REPLACEMENT CITY OF MOUNDS VIEW missioners of said County for. All bids shall be accompanied bya Aitkin County,Minnesota 3/4 TON TRUCK-5.4 L-V8-5.0 Furnishing and/or delivery of approx- cash dep sit cashier's check bid bond. • Se•parate sealed BIDS for the cur- -HEAVY DUTY-250 XLT irately 7,950 tons of Salt for Scott orcertifi oed check payable to the order of coshing of all labor,materials,and equip- NOTICE IS HEREBY GIVEN that County and certain municipalities. the City Clerk for not less than five(59o) ment for Petroleum Storage Tank sealed proposals will be received by the Proposals will be opened and read of the amount bid. Bids shall be direct- Removal and Replacement, will be City of ootids View at the City Hall, publicly b the Coumtty IIIP,hwaY Eng- received by Alda•n County,Minnesota,at 2401 Highway 10. Mounds View,MN neer in the Scott CountyHighway ed to the Clerk,securely sealed,and endorsed upon the outside wrapper with the Aidan Coutts'Courthouse which time 55112 until 10:00 a.m.local time on Department OtBas,600 Coun 'Anil they on July 23, met at time a brief statement bid as to the •m the Thursday,August 13,1998 and will East?Jordan.Minnesota 5535.. work for which the its made. ' Aldan be publicly opened and read at 10:01 Bids must be accom anied by a cer- will AuditorsOffice,tabulated,and a.m.publicly Spectfications may be obtained titled check made pay Bids will be opened and tabulated from the above address.M-F,8:00 a.m County Treasurer•or a corporateosurety by the Project Supervisor and the City Co litsmissioimers by 2e 8 998 atkin o 1:00 -4:30 p.m. bond made in favor of Scott County.fr Clerk or their assistants at the Cohasset p� Mary Saarion dst5 percenteinffavor fthe Scott ounty for City Hall at 10:00 a.m.,on July 27, The proposed work includes,but is Director of Parks and Recreation Specifications may be examined at 1998.The bids Cityibe Hall considered p.m.. not to following major quan- City of Mounds View.Minnesota the office of the County Highway En Julyoe 28.19 at the at 7:30 y �" 28.1998. titles: 500- 07:17 neer of Scott County at CountryThe Cityof Cohasset reserves the Removal and Disposal of Three Trail East,Jordan-MN 55352.All bids Gallon USal and Piping CRUSH/STOCKPILE GRAVEL must be submitted on faun furnished by right and reject bids for and bids and hold Removal and Dspsal of Three BIDS CLOSE JUL 23 the County Highway Engineer. sixty(60)days. 1,000 Gallon USTs and Piping Norman County, The Countyreserves the right to 'Debra SakrisonC • MN et Ci Clerk Rrnto`al and Disposal ofOne 10.000- NOTICE FOR BIDS- award the bid on the basis of the lowest 07o_17 t}' Gallon UST and Piping CRUSHING & STOCKPILING responsible bid for each item and further Furnish and Install One 500-Gallon GRAVEL reserves the right to reject any or all Diesel UST and eipIng Sealed bids will be received by the bids and waive any defers. ST MICHAEL PARK Remove and Replace One 500-Gallon B.J.Larson-P.E. IMPROVEMENTS Norman CountyBoard of Commis- Diesel AST and Dispenser Coon Hi hwa BIDS CLOSE JUL 24 stoners at the office of the County Audi- ty g Y Engineer The CONTRACT DOCUMENTS St.Michael,MN may be High- tor/Treasurer in the City of Ada• Scott County �� County Hiidm Minnesota until 1:001?YL on the 23rd 07-17/07-24 ADVERTISEMENT FOR BIDS- way Department Headquarters or at tie day of July,1998 for the crushing and ST.MICHAEL PARK IMPROVE- office of Widseth Smith Notting,2000 stockpiling of gravel. MENTS nesotaial Park Road South.Baxter Min- stockpiling The tentative pit location for bidding PARKS&RECREATION ST.eMICHAEL,MINNESOTA nesota. purposes is a gravel pit in the South- Sealed_proposals will be received by Copies may be obtained at the office the City Clerk until 10:00 A.M.,Fri- of Widseth Smith Notting,2000 Indus- west Quarter of Section 16,T146N, day,July 24.1998 az the City Offices,at trial Park Road South,P.O.Box 2720. R45W(Spring Creek Township). *CITY PROJECT 98-7* which time theywill be publicly opened The approximate quantities based on Y Baxter, of for each set which upon cubic yards are as follows: BIDS CLOSE JUL 27 and read aloud,for the turnislung of all payment of$25.00 each set is 3c Near Cubic fo follows: 5 AggregateCohasset.MN labor equipment and materials to corn- non-refundable.Make checks payable Material 30,00 NOTICE OF ADVERTISEMENT plete the Park Improvements. to Widseth Smith Notting. Crushed and Stoc fled on site. FOR BIDS- The project includes concrete curb The County the right to waive ItP TO WHOM IT MAY CONCERN: and gutter. 12"and 15"storm sewer, any informalities or to reject any or all Proposals may be obtained at the The Council of the City of Cohas- catch basins,bituminous pavements,site bids. Norman County Highway Department. set,Minnesota will receive bids at the grading,baseball fields,and landscaping R.R.#2.Box 5.Ada MN 56�10. office of the City Clerk until 10:00 a.m., az two city parks. P g 5 days mayerthe withdrawa orabidwith- Bids must be accompanied by.a cer- July 27,1998.at the Cohasset City Hall The bidwill be considered by the opening thereof. actual date of the titled check or bidder's bond in the for making of the following described City Council at their meeting on Tuesday, Each bid shall be accompanied by a amount of five(5)percent of the bid, local improvements under MSA Chap- July 28.1998. Bid Bond in an amount equal to 590 oa f made payable to the Norman County ter 429: All proposals shall be addressed to: the total amount of the bid made payable Treasurer. Project 98-7 Robert Derus, City without condition to the Owner.as a The County Board reserves the right Bal field fencing,backstops and Administrator/Clerk-Treasurer guarantee that the Bidder,if awarded to reject any or all bids and to waive other Ci of St.Michael Mie Contract,will promptly execute the any irregularities. Dated:June 23. 1998 appenditures as called for in the P. Box 337 Agreement in accordance with the Bid Richard Winter specifications and detail drawings St.Michael.Minnesota 55376-0337 and the other Contract Documents. According to the plans and specirt- and shall be securely sealed and shall Dated this day of ,1998. County Auditor/Treasurer cations as prepared by the City Project be endorsed on the outside with the state- Alice Dutzler Norman County,Minnesota Supervisors.Copies Of plans and spec ment "ST. MICHAEL PARK County Auditor 07-03/07-10/'07-17 ifications will be furnished by the City IMPROVEMENTS"and shall be on the 07-10/07-17 • Clerk on request to any prospective bid- Bid Form included in the specifications 2 TANDEM AXLE DIESEL der upon a deposit of a5.00 of which all for the project. *CITY ADMINISTRATION TRUCKS will be refunded if plans are returned Copies of the plans and specifica- BUILDING* July 17, 1998 113 Item No, Type of Business: CA WK: Work Session;PH:Public Hearing; • CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Cari Schmidt Item Title/Subject: Transfer License for Oasis Market Date of Report: August 20, 1998 The Amoco station (ACA Management) at 2155 Highway 10 has been purchased by Oasis Market. Oasis has submitted a complete transfer license application pursuant to Chapter 509 of the Municipal Code. Staff Recommendation: Approve the license application transferring ownership from ACA Management/Amoco to Oasis Market. Item No. 5:/) Staff Report No. Meeting Date: August 24, 1998 Type of Business: C.A. WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Adoption of Resolution No. 5261 Ordering the Preparation of Proposed Assessment and Setting an Assessment Hearing for Old Highway 8 Improvements Date of Report: August 20, 1998 Staff has prepared Resolution No. 5261, for Council's consideration. The resolution declares the costs to be assessed to the benefitting property owners and sets the public hearing for the assessment. The public hearing will be on September 28, 1998. This assessment is based on the existing Assessment Policy. If Council has any questions or concerns regarding this staff report or Resolution,please feel free to call me. ,)/At'7°/— is ael Ulrich, Director of Public Works RECOMMENDATION: Adopt Resolution No. 5261 Ordering the Preparation of Proposed Assessment and Setting an Assessment Hearing for Old Highway 8 Improvements. RESOLUTION NO. 5261 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT TO THOSE PROPERTY OWNERS AFFECTED BY THE RECONSTRUCTION OF OLD HIGHWAY 8 AND SETTING ASSESSMENT HEARING. WHEREAS, a contract has been let(costs have been determined) for the improvement of Old Highway 8 by Forest Lake Contracting and the contract(bid)price for such improvement is $1,228,258.15, and of the bid price the City's expenses incurred or to be incurred in the making of such improvement amount to $130,511.64. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOUNDS VIEW: 1. The portion of the cost of such improvement to be paid by the city is hereby declared to be $98,797.92 and the portion of the cost to be assessed against benefited property owners is declared to $31,613.72, and; 2. Assessments shall be payable in equal annual installments extending over a period of 10 years,the first of the installments to be payable on or before the first Monday in January, 1997, and shall bear interest at the rate of seven(7)percent per annum from the date of the adoption of the assessment resolution, and; 3. The Clerk- Administrator, with the assistance of the city engineer(consulting engineer), shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The clerk shall upon the completion of such proposed assessment, notify the council thereof 5. The assessment hearing for the proposed assessment shall be held on Monday, September 28, 1998, 7:05pm, at the Mounds View City Hall in the council chambers to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 6. The Clerk-Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 7. The owner of any property so assessed may, at any time prior to certification of the assessment tot he county auditor,pay the whole of the assessment on such property, with interest accrued to the date of payment,to the Finance Director-Treasure, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He/She may at any time thereafter,pay to the Finance Director-Treasure the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 of interest will be charged through December 31 of the succeeding year. Adopted by the council this 24th day of August, 1998. ATTEST: Mayor (SEAL) Clerk-Administrator Item No. 74 Staff Report No. Meeting Date: August 24, 1998 Type of Business: CB WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Planning Associate Item Title/Subject: Consideration of Resolution 5262, a Resolution Approving a Development Review Requested by SYSCO Foods to Expand Their Food Distribution and Warehouse Facility Located at 2400 County Road J; Planning Case No. 532-98. Date of Report: August 20, 1998 Applicable Regulations: • Development Review: Section 1006.06 requires that all commercial and industrial development within the City be subject to review by the Planning Commission and approval by the City Council. Summary: SYSCO Foods has applied for a development review to expand their existing facility located at 2400 County Road J. The expansion will add approximately 106,000 square feet of space to the building and 152,500 square feet of parking area for trucks and automobiles. The additions to the building will increase freezer space by 43,500 sf; cooler space by 25,500 sf; dry goods space by 16,100 sf and then an additional 21,500 sf for offices. Other facets of this expansion include an expansion of the access driveway leading back to rear of the building, relocation of the will-call area, construction of additional auto parking at the northeast corner of the site and additional truck parking along the west side of the property. Discussion: Drainage and Soil Suitability At the time this report was written, staff had not yet received a copy of the drainage plan prepared for the SYSCO site. It is our understanding, however, that when the development was constructed in 1988, the ponding was sized to accommodate the maximum planned buildout. I verified that this was the case with SEH and also with Rice Creek Watershed District, who indicated that because of the magnitude of the expansion and the size of the site, a new watershed district permit would need to be obtained. Staff has not yet received a copy of the drainage plan, although we have received a copy of the drainage calculations, which were sent to the City Engineer for review. With regard to soil suitability, it is staffs understanding that the soils are reasonably suited for the planned expansion, however the applicant will be providing information to the City to support this. SYSCO Foods Expansion Planning Case 532-98 August 20, 1998 Page 2 Setbacks: The plans provided to staff, date stamped 8/14/98, do not explicitly show setbacks and thus have been estimated by staff. Because of this, we have requested a confirmation of all setback distances from the applicant. The current conditions plan show the front setback for the SYSCO facility to be 30 feet, while the setback for parking lot appears to be zero. It is proposed that the parking lot expansion will maintain the same zero setback. The existing setback for the access drive along the east side of the property begins at 50 feet, then narrows to a zero setback, gradually increasing to 25 feet before ending at approximately 18 feet. The proposal shows the access drive extending the zero setback for approximately 300 feet. The truck parking at the rear of the property currently ranges from 15 to 20 feet, which is shown to be decreased by 10 feet. The new truck parking along the western edge is shown with a 10 foot setback. Staff is concerned about the reduced and zero setbacks present in the proposed expansion plans. The City may, however, allow these setbacks in conjunction with the development plan because of SYSCO's PUD zoning status, which allows for deviations from the City's setback requirements. It appears from the plans that the zero setback status is a present condition which, by virtue of its existence, has received City approval in the past. The reduced setback toward the rear of the property are less of a concern, as this area borders Highway 118 and is shielded from view by the noise barricades. The reduced setback along the eastern edge of the property is of a concern, not because of the adjacent property owner, but rather because of the possible environmental impact to the wetlands. To protect against possible degradation of the wetlands, staff had recommend that the access drive maintain a minimum ten foot setback along the property's entire eastern edge. This would have resulted in the drive aisle being narrowed to forty feet in one area unless it could have been shifted to the west a compensating distance. The applicant has indicated an unwillingness to make this change. Elimination of Open Space: Staff has examined the original PUD documentation, site plans and resolutions in an effort to determine what development restraints, covenants or restrictions might apply to the present expansion. With the exception of car dealerships and multiple-family housing, there are no provisions within the Code that require a development to have a certain amount of greenspace. The City Code, in Section 1120.02, Subdivision 3, states only that a PUD provide a"sufficient" amount of open space. The proposal presented by SYSCO utilizes most of the remaining greenspace on the site, with the balance set aside as future expansion area. The site plans also show that Lot 1, Block 1, of the SYSCO Addition, the triangular area west of the SYSCO development, is slated for future parking. Parking and Access: There are approximately 362 parking stalls present on the Sysco property which had been approved for the site with its initial development and expansion in 1995. The current proposal would bring this total up to 444. Truck parking will also increase by 53 slots, bringing the truck capacity up to 104 stalls. The access drive servicing the facility is proposed to be widened to 50 feet, which will better accommodate two-way truck traffic. The access is currently 50 feet wide SYSCO Foods Expansion Planning Case 532-98 August 20, 1998 Page 3 where it intersects with County Road J, but narrows to only 25 feet along the east side of the property. Other Issues: • Landscaping: The applicant does not intend to provide any landscaping with this project, other than the landscaping that will be displaced as a result of the proposed expansion, which will be relocated and/or replaced. • Public Safety: While not a component of this project, the intersection at Xylite Street and County Road J (with the SYSCO access being the fourth leg of the intersection) will be improved with a full-movement traffic signal. The City of Mounds View and Sysco are sharing in the cost of this improvement with the City of Blaine. • Utilities: The expansion areas will not generate a need for any additional utilities. Planning Commission Action: The Planning Commission, at its meeting on August 19, 1998, voted to approve Resolution 555- 98, a resolution recommending to the City Council approval of the development review requested by SYSCO. The issue of whether or not the site plans should be revised to show the access drive with a ten-foot setback was discussed at length. After hearing testimony from the representatives of the applicant, the Planning commission voted to recommend approval of the resolution without the proposed revision. Recommendation: Approve Resolution No. 5262, a resolution approving a development review for SYSCO Foods to expand its operation located at 2400 County Road J, with stipulations as noted and amendments as needed. cjannA-2-Q James Ericson, Planning Associate Attachments: 1. Planning Application 2. Zoning Map 3. Site Plans,dated 8/14/98 (Separate Attachment) 4. Resolution 5262 N:\DATA\USERSUIME\SHARE\CC-REPRT.TEM • CONLMUNITY DEVELOPMENT DEPARTMENT DEVELOPMENT APPLICATION 2401 Highway 10, Mounds View MN 55112 •P utf °$i'_,-ra.meo e 612-717-4020 612-784-3462 -FAX Please Type or Print Information-Complete Both Sides of This Form Applicant Information Name of Applicant Adolfson & Peterson Construction Telephone (612) 544-1561 Address 6701 West 23rd Street Fax (612) 525-2333 Minneapolis, Minnesota 55426 Interest in Property(check appropriate box) a Owner of Property ❑ - Contract for Deed Owner • ❑ Lessee,Operator,Manager a - Agreement to Purchase Other(explain) Desi.n/Build Contractor for Expansions and Renovations Applicants must provide evidence of interest in property at the time of application,and if you are not the owner of the property,you must provide a letter of permission from the owner giving consent to the filing of this application. The property owner must sign this application for it to be accepted. Property Description/Proposal Address or General Location 2400 County Road J, Mounds View • Legal Description - N 1./2, NW 1/4 of Section 5, T30, R23 Property Identification#(PIN#) --05302322005-- - # 05302322005 - #of Acres 23.933 Current Zoning . .- Planned Unit Development Type of Application • ❑ Comprehensive Plan Amendment $250 ❑ Rezoning $250/acre; min 5250 max$1500 ❑ Major Subdivision 5250+$250 deposit* ❑ Minor Subdivision 5200 ❑ Planned Unit Development(PUD) • Refer to rezoning fees ❑ PUD Amendment $350 ❑ Conditional Use Permit __R-1, R-2 575;all others$250 ❑ Variance R-1, R-2$100 all others$250 ❑ Code Appeal $100 4 Develop Review/Site Plan $125/acre;min$125 max$750 • Wetland Alteration Permit R-1,R-2 5150;all others$200 ❑ - Wetland Buffer Permit - _ _ R-I,R-2 525;all others$100 ❑ Floodplain Permit 5200 a Other *Deposits shall be paid to cover all costs of public notices,materials and staff or consultant time spent in the review, research or preparation of materials associated with this application. The applicant shall be responsible for all reasonable incurred costs in excess of the initial deposit amount. Any portion of the deposit not spent or encumbered shall be refunded to the applicant within thirty(30)days atter consideration of the application is completed. Please complete the reverse side of this application. City of Mounds View, MN Development Application Page 2 Present Use of Property ❑. Undeveloped/Vacant a Single Family Dwelling ❑ Duplex/Two Family Dwelling ❑ Multi-family Dwelling Business/Commercial Establishment ❑ Industrial Establishment ❑ Other(explain) Property Classification Abstract ❑ Torrens Description of Proposal Expansions (Cooler, Freezer, Cold Dock, Dry Warehouse with dock, Office Space and Parking Areas) and renovations (Office Area and Dry Warehouse) for a food service distribution facility. Site improvements include new automobile parking (84 cars) and truck parking (54 trucks) along with widening existing truck lane to facilitate 2-way traffice BY MY(OUR)SIGNATURE ON THIS APPLICATION,I HEREBY DECLARE THAT,TO THE BEST OF MY KNOWLEDGE,THE INFORMATION PROVIDED IS TRUE AND ACCURATE. Signature of Applicant Name of Applicant(typed/printed) Adolfson-& Peterson Construction Signature of Property Owner Name of Property Owner(typed/printed) Sysco Food Services of Minnesota. Inc. Address of Owner 2400 County Road J _ -_-_ Mounds View. Minnesota 55112 Phone Number of Owner (612) 587-7516 • FOR OFFICE USE ONLY Date of Submittal 'z-3/ -9 5 Date of Acceptance Assigned to: Planning Case No. 53,._..g 60-day Limit 120-day limit Fees Paid: Account# Check# Receipt# Application: 15-o /O n-2441 / 4#7 a -59 g$ Park Dedication: Deposits: Other: Total: N:\DATAzgoUPsIcomDEVTORMS1DEVAPP.FOR 1/98 - - . — . . . — ---- • N SYSCOZEP FOODS 8490 PUD cc N 8450 ,5, 4 BRIDGES - TECH. 8425 841518468 ,V • �_i 0 C • 8405 8400 • 8395 8388 8385 8394 • ® PF 8375 8378f O U 8365 8360 8325 829 ...:..1.1.F. F•.: ._8321 _ 8315 8340 GOLF 8305 I 8330 COURSE 8295 8310 1 8273 = AR DAN t • ': 8267 I 8300 PAR`K 3 8255 8280 J 8260 8283 `� ao n m N N n 8250 8271 ':::'- .. 8247 111/111::::.:i- Ln in cri in �230 8239 • N N N N r �'.:'. 9225 �� 8224 y •• 8212 8217 8237 10 • 8206 8205 ; _ a M M r7 N ,r�� ....... N N N N N N N I 8200 DR• 8150 :: ::::............ :::_:::• p ao FAQ OR N v N Nv 8145 8140 a v� . M A M P rNi r1 M M 8140 8135 8133 8130,00 8 41 N N N N N'N N N �" N 9134 • 8132 8121 :: 8123 8120 8121 812C6' M in (, I^N �� O O 1� c0 7 M N ^ O p :• 9100 8101 N E iiiiin9110 W 8101 N N N N N N N N N rr)N N N .f N N N N ROAD i ,n ,n 8085 vv vvi "1.1v v 8089 8099 0i v " in My Lj MitJJ7 8065k `80868085 8080 N M 01 M MN N NN N 0 _ 8081 �. _Q' o -..-.. 8072 R1171Ra7r1 clean �..,�- .. nv . Zoning Map Planning Case 532-98 Applicant: SYSCO Foods N Location: 2400 County Road J RESOLUTION NO. 5262 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A DEVELOPMENT REVIEW FOR THE EXPANSION OF THE SYSCO FOODS FACILITY, 2400 COUNTY ROAD J; PLANNING CASE NO. 532-98 WHEREAS, SYSCO Foods has requested City approval to expand its facility at 2400 County Road J, property zoned PUD, Planned Unit Development, legally described as follows: Lot 1, Block 2, SYSCO Addition WHEREAS, Chapter 1006 of the Mounds View Municipal Code requires that a development review be conducted for all commercial and industrial development within the City; and, WHEREAS, the Mounds View City Council has reviewed the following documents regarding this proposal: 1. Planning Application,dated 3/5/98 2. Zoning and Location Map 3. Site Plans,dated August 14, 1998 WHEREAS, the Mounds View City Council finds that the site plans dated 8/14/98 conform to the requirements of Chapter 1120 of the City Code, Planned Unit Developments District; and, WHEREAS, the City Engineer has reviewed the site plans and drainage calculations and has determined that the existing stormwater holding ponds can accommodate the additional runoff generated by this expansion; and, WHEREAS, the Mounds View Planning Commission, on August 19, 1998, approved Resolution 555-98, a resolution recommending to the City Council approval of this development review request. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council approves the development review request for Sysco Foods to expand their food distribution and warehouse facility as shown on site plans dated 8/14/98 subject to the following stipulations: 1. The site plans shall be revised to show all building dimensions and all building, parking lot and driveway setbacks. 2 Before any City permits are issued for this development, the applicant shall obtain a Rice Creek Watershed District permit and enter into a development agreement with the City. Resolution No. 5262 Sysco Foods Expansion August 24, 1998 Page 2 Adopted this 24th day of August, 1998 Duane McCarty, Mayor ATTEST: Charles S. Whiting, City Clerk/Administrator SEAL N:\DATA\GROUPS\C OMDE V\DE VCASES\532-98\5262CC.RES Item No. /13 Staff Report No. Meeting Date: August 24, 1998 Type of Business: CB WK: Work Session;PH:Public Hearing; CA: Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and members of the City Council From: Bruce Kessel, Finance Director Item Title/Subject: Authorize retaining Public Financial Management as the City's Financial Consultant Date of Report: August 17, 1998 The City of Mounds View presently has six bond issues outstanding; the bonds were issued several years ago. As bonds are paid off and interest rates change, it is prudent to periodically review refunding opportunities for the possibility of reducing the City's debt service cost. In addition, we are in preliminary discussions with developers of the Mermaid project. If the project proceeds, it appears that we would need to issue bonds to provide the necessary financing for the project. It would be prudent to have a financial consultant review the project and preliminary development agreement prior to its being finalized to insure that we address all the issues that will make any bonds marketable with the best terms. As such, it would appear prudent to retain a financial consultant at this time. In the past, I have worked with three firms that provide financial consulting services in Minnesota. Based upon my experience, Public Financial Management, Inc. appears to provide the best service at the lowest cost. Its 1998 rates for a bond issue are $13,500 plus the actual cost of printing the Official Statement. For the Mermaid project, if bonds are issued,there would be no additional fee for the preliminary work relating to reviewing the project and development agreement. However, if the project did not proceed and bonds are not issued, we would be billed for actual time not to exceed $4,500. In comparison, in prior years, we have used Springsted, Inc. Springsted's fees for the Community Center project were in excess $15,575 when no bonds were issued; for bond issues, their charges exceed$20,000 plus printing costs. Conclusion Public Financial Management, Inc. appears to provide the best financial advisory service at the lowest cost and as such, it is recommended that the City Council adopt the attached resolution retaining Public Financial Management as the City's Financial Advisory Consultant. RESOLUTION NO. 5259 Authorize retaining Public Financial Managements the City's Financial Advisory Consultant. CITY OF MOUNDS VIEW County of Ramsey State of Minnesota Councilor introduced the following resolution and moved its adoption: WHEREAS,the City periodically issues bonds or refunds (refinances) outstanding bonds and has determined that it is in the best interests of the City to retain an independent financial advisor to assist in planning and issuing any such bonds; and WHEREAS,the City has determined that Public Financial Management, Inc. would provide the City with the best service at the lowest cost to the City. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Mounds View that Public Financial Management, Inc. is hereby hired as the City's financial advisory consultant. BE IT FURTHER RESOLVED that if the City issues any bonds,the 1998 fee for such service, including the planning for such a bond issue, shall not exceed $13,500 plus actual out of pocket expenses for items such as printing the Official Statement. Fees in future years will be provided to the City prior to providing any services but are not expected to increase at a rate greater than the inflation rate. BE IT FURTHER RESOLVED that if Public Financial Management, Inc. (PFM) assists in planning for a project and that bonds are issued to finance said project, the City will not be responsible for any fee to PFM other than the fee associated with the bond issue. If bonds are not issued, PFM will bill the City at its standard hourly fee, not to exceed a preestablished maximum. For the Mermaid project, the preestablished maximum fee shall not exceed$4,500. The motion for the adoption of the foregoing resolution was duly seconded by and the roll being call,the following vote was recorded: Voting Aye: . Voting Nay: . Not Voting: . Whereas said resolution was declared to have been duly passed and adopted this 24th day of August, 1998. ATTEST: Mayor (SEAL) City Administrator Item No. / C Staff Report No. Meeting Date: August 24, 1998 Type of Business: C.B. WK: Work Session;PH:Public Hearing; CA: Consent Agenda;CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Consideration of City Hall Renovation Bids Date of Report: August 21, 1998 On August 20, 1998, staff received bids for the City Hall Renovation Project. A bid tab, letter from Wold Architects and contractor references is attached to this report. Staff recommends award to Ebert Construction for a base bid of$204,600.00. Removal and replacement of the concrete in the basement for the waterproofing was bid in unit prices. In April, Council approved a preliminary budget for this project at$315, 000.00. It appears that this amount will not require any adjustments. Representatives from Wold will be in attendance at Monday's Council meeting to present the bids, answer any questions and recommend award. If Council has any questions or concerns regarding this project, please feel free to call me. The funding options for this project were never specifically identified. Staff will provide Council with funding options at the meeting. ch.el Ulrich, Director of Public Works RECOMMENDATION: Council award the City Hall Renovation project bid to Ebert Construction for a base bid of$204,600.00, total project not to exceed $315,000.00. AUG 21 '98 11:43AM HOLD ARCHITECTS P.2/5 6 WEST PIPT11 STREE-T ST. PALL. MN 55102 612.227.7773 FAX 612.223.5646 715-I.1 TOLLC,ATE ROA! ELGIN, IL 60123 847.608.2600 PAX 847.608.2654 • EMAIL; Wi)Ll7C'"i'MN.USWEST.NET AM NET: NTTh1/WWW.WOLOAE.COM August 21, 1998 3 0OEARS rvice Mike Ulrich,Director of Public Works City of Mounds View 2466 Bronson Drive Mounds View,Minnesota 55122-1499 Re: Mounds View City Hall Renovation Commission No.98052 Dear Mr. Ulrich: Thursday,August 20, 1998 at 2:00 p.m., we received bids for construction for the Mounds View City Hall Renovation. Eleven bids were received(see the enclosed bid tabulation). The low bids were within your budget and represent an acceptable bid range. The low bid is from Ebert Construction of Corcoran,Minnesota. We recommend you enter into a contract with Ebert Construction as follows: Base Bid $ 204,600.00 TOTAL CONTRACT $ 204,600.00 We have requested statements of qualifications from the contractor which will be sent under separate cover. Sincerely, WOLD ARCHITECTS AND ENGINEERS av Craig Anding, P.E. Director of Engineering/Associate • Enclosure cc: Michael Cox Equal Kevin Marshall Opportunity Employer icd,980521august98 err - AUG21 '9E 11:4 3A11 L I_iLL: ARCHITECTS r'.= + t_ U N N c <6. w (nY IC co Ec Q I-- J 0 J I W Z z 0 W Q W oa0o Z p = Z NrnQ. Z '- LI) oQ Z Ow � O oc'oNa O O U N O d N- c CD O mN O CO O O co O O O N 10 O 0) O h 0 O V• F-- z z m m to b N - v N NN cN - co CI V E624 EA EA EA EA t} EA Q O c� E a 00IZ CO CO CO c) N CO CO ,0 N N CO, N CO_ N ^ N N •0 0 r" t- ‘-- r e- Q Z v a4i X x >C >c X X x X X CO CO , Li c c 0 c o 0 O c w U U 2 ,O I5 O O 2 2 c o 0 > N U EO .`-. CO 0 tl) N 0c c �- E wco O cn NK) to ctn V N 0 (0 .= M .�.� a% 0 C) I-„ Oth O0) cN 0 oD = N (� C) U) O �-- NN- t �- N Uco L � Co c0 Oto ec0 >'oo U � tN 04 iLO a) CO �jtn �J 60 o v o 0) Z co 0)N. m CO co CO C 0) +- n tO 0 _ (0 Uv o 0) cN N- ev. 0n CO v� Tt CO cn ,- ON � N 'a T- CN Eci UN U• N - ''- Otn JD 11. N r 0 tt7 = e- m .- de -'^- () 1- al U') AUG 21 "9_: 11:44a1v1 t4OLL:' ARCHITECTS u8/2L/9$ 10:32 Ts (71002/002 EBERT r 7- 23360 County Road 10 - P.O.Box 97 - Corcoran!Loretto,MN 55357 CONSTRUCTION Phone (612)498-7844 - 1-800-6274669 - Fax($12)498-9951 Ebert Construction Project References Project: Holiday Station Stores and Liquor Store • Size/Cost: $ 2,000,000 • Owner: North American Inc. JOe Francis 612-477-5828 Project: Glen Lake Golf Course Building Size/Cost: $ 800.000 Owner Hennepin County Parks Architect: Lampert Architects 715-425-8178 Project: Sheridan Park Building Size/Cost: $ 150,000 Owner: City of Richfield, Minnesota Arcl'itect: lhorbeck Architects. Ltd. 612-871-7979 • Duane Thorbeck • Project: Chaska Golf Course Building Size/Cost: $ 300.000 Owner: City of Chaska, Minnesota Architect: Ankeny, Kell, Richter, Walsh Architects P.A. 612-645-6806 Mark Wentzail • Project: Minnesota Department of Transportation Size/Cost: varies from $30.000 to $200,000 Owner: Minnesota Department of Transportation Tori, Oman 612•-296-1756 MEMORANDUM WOLD ARCHITECTS 11910AND ENGINEERS 6 WEST FIFTH STREET ST. PAUL, MN 55102 612.227.7773 FAX 612.223.5646 3 A OerEvicReSof 715-H TOLLGATE ROAD Mike Ulrich ELGIN, IL 60123 TO: 847.608.2600 FAX 847.608.2654 FROM: Mike Cox EMAIL: WOLD@MN.USWEST.NET NET: HTTP//WWW.WOLDAE.COM DATE: April 22, 1998 COMM.NO: 97102 SUBJECT: Mounds View City Hall Renovation The following represents proposed implementation of the City Hall renovation. Option 1B was proposed. Option 1C has been developed to address desired scope modification including waterproofing and ceiling tile. Costs: General Costs 1B 1C • Roofing $ 105,000 $ 105,000 • Tuckpointing $ 4,000 $ 4,000 • Fire Protection UL $ 18,750 $ 30,000 • Ceiling Tile $ 6,000 HVAC Equipment $ 60,000 $ 60,000 Electrical $ 10,000 $ 10,000 Waterproofing $ 30,000 Inflation $ 5,000 Total Construction Cost $ 197,750 $ 250,000 Design Services $ 18,000 Printing and Miscellaneous Reimbursables • $ 15,000 Contingency $ 32,000 Total Project Costs $ 315,000 Item No. I.fl Staff Report No. Meeting Date: August 24,1998 Type of Business: C.B. WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Rick Jopke, Community Development Director Title/Subject: Status Report and Approval of Resolution No. 5260 Authorizing City Staff and Consultants to Proceed With Development Agreement and Other Actions Concerning the Mermaid Hotel and Banquet.Center Date of Report: August 19, 1998 Background At the August 3, 1998 work session the City Council discussed the attached terms sheet outlining the major provisions of a tax increment financing deal to provide assistance to facilitate the development of a hotel and banquet facility at the existing Mermaid Supper club complex. Based on the consensus of the City Council at the work session, city staff,city consultants, and the developers have continued to work on this project based on those terms. In addition staff has also gathered additional information concerning the DIED redevelopment grant program and potential interest and funding by MnDOT/Met Council in park and ride facilities on the site. Staff has also sent a copy of the preliminary plan to Ramsey County staff to identify any problems they may have which need to be resolved. Staff has also scheduled a meeting with Kate Drewry from the Rice Creek Watershed District to get her preliminary input. Development Schedule: A preliminary development schedule developed for the project by Dave Maroney is attached. Depending on the final plan developed some zoning related approvals by the City may also be required including rezoning, and/or development review. These approvals could occur in October and November. Development Agreement: A draft development agreement has been drafted by Briggs and Morgan for the City. A copy has been sent to the developers for their review. It is anticipated that a separate agreement will be necessary for each development entity(hotel,banquet facility, etc.) because there will be separate ownership groups. The proposed$1,700,000 TIF assistance and required security will be divided up and assigned in the agreements. City of Mounds View Staff Report August 19, 1998 Page 2 Developer Financial Commitments: No additional information on this matter was available at the time this report was written. If any new information is received, staff will update the City Council at the August 24th meeting. Land Acquisition: In accordance with the terms sheet the City/EDA will be solely responsible for acquiring the RentAll site and complying with state and federal relocation requirements. A cap of$550,000 has been placed on the cost of acquisition and relocation for this site based on appraisals which have been completed and relocation cost estimates provided by Evergreen Land Services. To determine if the site can be acquired and the existing business relocated within the$550,000, a purchase agreement must be negotiated with the current property owner and a specific relocation amount determined. Staff is requesting that the City Council authorize Evergreen Land Services to negotiate an option/purchase agreement with the current property owners and to determine a specific relocation amount for approval by the City Council/EDA at a future meeting. The developers will be responsible for acquiring any additional property and will be reimbursed as part of the $1,700,000 of TIF assistance. Minnesota Department of Trade and Economic Development(DTED) Redevelopment Grant Program: On August 18, 1998, Economic Development Coordinator Kevin Carroll attended an informational meeting regarding this new grant program,which was designed to"assist with complex and costly redevelopment projects that might not occur without public fmancial assistance." A total of$4,000,000 will be available: half in October of 1998 and half in April of 1999. At least 25%must be awarded to sites in Greater Minnesota. The application deadline for the first half of the semi-annual grant cycle is October 1, 1998, and the grants will be awarded in November or December. Grant recipients will be determined by considering criteria that include the following: contamination remediation needs (15 points), compliance with TIF financing requirements (30), the site's "redevelopment potential"(50),proximity to public transit(5), and multi jurisdictional projects (5) that take into account the need for affordable housing(5)and convenient transportation(5). Grant recipients will be required to pay for at least one-half of the projected redevelopment costs as a"local match,"from any money available to the municipality. The City's TIF assistance to the project would qualify as a local match. Each such application must include a copy of a City Council or EDA resolution approving the application and committing the municipality to the"local match" requirement. Although the proposed Mermaid project would satisfy many of the grant's criteria, it may not satisfy all of them. This is a competitive application process and I anticipate that there will be a high level of City of Mounds View Staff Report August 19, 1998 Page 3 interest in this DTED grant program, so there is no guarantee that the City would be successful in obtaining such a grant. If directed by the City Council, Kevin Carroll and I will be assemble the information needed to complete DTED's multi-page grant application for City Council approval at a future meeting prior to the 10/1/98 deadline. Park and Ride Potential: Economic Development Coordinator Kevin Carroll has initiated discussions with Metro Transit (a division of the Metropolitan Council)regarding the possibility of including a Park&Ride facility somewhere on the expanded Mermaid site,most likely at the corner of County Road H and Highway 10(the current Rent All site). As you may be aware,there is currently a Park& Ride facility just across Highway 10 from this site(on the east side of County Road H)that is rapidly nearing capacity. As a result, Metro Transit has apparently targeted our area for a new Park&Ride location, and plans have been underway to improve and begin using (on at least a temporary basis) a parking lot on the arsenal property in Arden Hills. Whether Metro Transit can be persuaded to shift its attention to the Mermaid site has yet to be determined,but the initial reactions to the concept have been favorable. Ultimately,the decision may be dictated by where Metro Transit can get the most parking spaces the most quickly at the lowest cost for the longest guaranteed period of time. A representative of Metro Transit has indicated that he will be preparing a letter outlining Metro Transit's initial response to the proposal, and if that letter arrives in time, it will be attached to this Memo or passed out at the Council meeting on August 24th. Selection of a City Financial Advisor: This matter is being covered by a separate item on this agenda. RECOMMENDATION: Staff recommends that the City Council approve Resolution No. 5260 authorizing city staff and consultants to proceed with a development agreement and other actions concerning the Mermaid Hotel and Banquet Facility. Rick Jopke, Community Development Director N ADATAWSERS\RICKJO\S HARE\82498 MER RPT 08/19/96 09:53 COMMUNITY PARTNERS INC. 4 16127843462 NO.840 P002 t • 14 .1141 • tit vir • COMMUNITY PARTNERS INCORPORATED .aI SUBJECT: Hotel/Banquet Facility • Current Schedule Outline DATE: August 19, 1998 ,' Date Generalj'ask Description August 24 City Council • Designate Public Financial Management, Inc. ("PFM") as Financial Advisor(Bond Sale). • Authorize preparation of application for"Redevelopment Grant Program(DTED)". r t • Authorize EDA to pursue"Option Agreement" for the"Rent-All" property. • Receive report on"Park and Ride Program" (Metro Transit). • Receive report on current plan for project ownership and private financing. ` Receive"Current Schedule Outline". T. August 25 • Meeting with Rice Creek Watershed District("RCWD"). • Developers initiate preparation of detailed site development plan and pursue"Option Agreements" (excluding"Rent-All"). POST OFFICE BOX 138 NORTHFIELD, MN 55057-2019 (507) 645.6044 (PHONE) 08/19/98 09:53 COMMUNITY PARTNERS INC. 4 16127843462 NO.840 P003 August 28 • Receive preliminarycomments fromCounty(access gu Ramsey issues). September 11 • Receive detailed site development plan/deliver to"RCWD", Ramsey County(access and Assessment Agreement) and Metro Transit. • City Staff begin review of detailed site development plan. September 14 City Council Meeting • • Receive Preliminary Bond Sale Finance Plan prepared by "PFM". • Authorize preparation of"Phase I Environmental Assessment" (subject to Option Agreements). • Receive project status report. September 18 • Receive Option Agreements for all properties. September 25 • Receive RCWD Comments/Preliminary Approval. • Receive Developers consent to execute the Development Agreement and evidence of financing commitment(s). • Receive Ramsey County estimated market value (Assessment Agreement). September 28 City Council Meeting • Authorize execution of Development Agreement. • Approve application and submission of application for "Redevelopment Grant Program (DTED)". • Review Bond Sale Details prepared by"PFM". October 1 • Submit application for"Redevelopment Grant Program (DTED)". Determination Date: December 1998, RESOLUTION NO. 5260 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING CITY STAFF AND CONSULTANTS TO PROCEED WITH THE NEGOTIATION OF A FINAL DEVELOPMENT AGREEMENT AND OTHER ACTIONS CONCERNING THE MERMAID HOTEL AND BANQUET CENTER WHEREAS,the City of Mounds View has received a request for tax increment financing assistance and land acquisition assistance to expand the existing Mermaid Supper Club facility at 2200 Highway 10 to include a hotel and banquet center; and WHEREAS, the proposed project would expand the city's tax base, provide jobs, improve the Highway 10 corridor, and enhance the image of Mounds View; and WHEREAS, the Mounds View City Council has reviewed a preliminary term sheet generally outlining the major terms and responsibilities of the City and the Developers necessary to carry out the project, and WHEREAS, a schedule and general outline of work tasks has been prepared as a guide to direct future actions by the City of Mounds View and the Developers, recognizing that the schedule will be subject to possible changes and revisions as further details become known; and WHEREAS, it is necessary to complete certain actions to determine the feasibility of the project including the negotiation of a final development agreement and the execution of an option/purchase agreement for the RentAll property at 2190 Highway 10; and WHEREAS,the Minnesota Department of Trade and Economic Development(DTED) has announced the availability of grant funds through the Redevelopment Grant Program which could assist the project. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council authorizes staff and consultants to proceed with the following actions: 1. Negotiation of a final development agreement for City Council/EDA approval at a future meeting. 2. Negotiation of an option/purchase agreement for the RentAll property at 2190 Highway 10 and the determination of the amount of the required relocation assistance. This agreement would be presented to the City Council/EDA at a future meeting. 3. Development of an application to DTED for a redevelopment grant for City Council consideration at a future meeting. 4. Continuation of discussions with Metro Transit and/or MnDOT regarding the possible development of a Park and Ride facility within the project area. Adopted this day of , 1998. Duane McCarty, Mayor ATTEST: Mike Ulrich, Acting City Clerk/Administrator N:\DATA\GROUPS\COMDEV\CITYCOUN\CCRESORD\82498MER.RES INFORMATION MEMO ONLY To: Honorable Mayor and City Council From: Mary Saarion Subject: Damage claim information Date: August 20, 1998 On June 8, 1998 Mr. Verness was traveling eastbound on County Road I past Silver View Park. A softball hit his car hood and made a dent. He filed a police report and called me the following morning. That same day I informed Kitty Hickok of the damage and Kitty sent Mr. Verness an insurance claim form. Mr. Verness sent the claim form to the League of Minnesota Cities Insurance Trust - the company that handles Mounds View insurance and liability claims. Brian Horsch was the adjuster assigned to the case. After investigation, Mr. Horsch concluded that the City was not liable for the damage. Supporting information is attached. Mr. Verness talked with Finance Director Kessel and indicated that he may be present at the August 24, 1998 City Council meeting to approach the City Council for consideration of the damage claim. The City Council has the authority to direct staff to pay the damages. Approximately 4 years ago a softball was hit over the fence at Silver View 2 field and broke an adjacent townhouse window. That claim also was denied by the City's agent, League of Minnesota Cities Insurance Trust. However, because of that incident, a taller, 10' fence was installed at both Silver View 1 & 2 fields and the outfield distances were lengthened as far as possible. The distances are quite deep and there has been far reduced number of over the fence balls as a result. The most restricted flight softballs are used in Mounds View adult softball leagues and league rules include a restricted number of homerun balls per team to reduce the benefit of hitting the ball over the fence. Input from softball managers indicate that homerun balls over the fence are occasional. Mr. Verness requested the City to participate in mediation services. It was the City's recommendation the League of Minnesota Cities Insurance Trust determine whether or not they wish to participate in mediation as they are the liability agents for the City of Mounds View. The League of Minnesota Insurance Trust was not interested in participating in mediation. Mr. Verness then contacted Finance Director Bruce Kessel and indicated that he would be attending the August 24 City Council meeting. Mr. Verness will most likely implore the City Council to pay for the damages to his car. City Council will need to consider whether or not to abide by the determination of the League of Minnesota Insurance Trust or agree to pay for the damages of Mr. Verness. \ ri_____,7 LW 145 University Avenue West, St. Paul, MN 55103-2044 League of Minnesota Cities Phone: (612) 281-1200 • (800) 925-1122 Cities promoting excellence Fax: (612) 281-1299 • TDD (612) 281-1290 July 7, 1998 David Verness 808 12th Ave. SE Forest Lake, MN 55025 BRS #: 11023098 Trust Member: Mounds View Claimant: David Verness D/Occurrence: 6-8-98 Dear Mr. Verness: The above captioned claim involves the incident whereby your vehicle was apparently struck by a softball from Silver View Park as you were traveling eastbound on County Road I. The League of Minnesota Cities Insurance Trust provides insurance coverage for the city of Mounds View and handled the investigation of this matter. According to our investigation, the total distance from home plate to the left field fence is approximately 305 feet. Additionally, there is approximately 40 feet from the home run fence to the eastbound lane on County Road I. Thus, the distance from home plate to your lane of travel was approximately 345 feet. The home run fence surrounding the outfield is 10 feet high. The distance of this field and the height of the fence are more than adequate to reasonably keep balls from flying onto County Road I. These distances are also well within standard measurements for softball fields. Additionally, there has not been any history of problems with balls from this field flying onto County Road I and causing damage to vehicles passing by. Therefore, I fail to find any evidence of negligence on the part of the city of Mounds View for your claimed damages, and I must respectfully decline any payment to you. Thanks for your cooperation on this matter. Sincerely, Brian Horsch Adjuster 215-4078 AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER c: Kitty Hickok City of Mounds View 2401 Highway 10 Mounds View, MN 55112 c: Mary Saarion Parks and Recreation Director City of Mounds View 2401 Highway 10 Mounds View, MN 55112 c: Maguire Agency 1360 Energy Park Dr., Suite 200 P.O. Box 64316 St. Paul, MN 55164 c: Kelly Robotnik, BRS CM OF QUIDS -O Phone: (612)717-4000 e 2nn� • 11If Fax: (612) 784-3462 -'Pers • Partners" July 16, 1998 Janeen Massaros, Director of Mediation Services 265 Oneida Street St. Paul, Mn 55102 Dear Ms. Massaros: Re. David Verness Claim The League of Minnesota Cities Insurance Trust handles insurance claims for the City of Mounds View. Brian Horsch is the adjustor that worked on this claim. Therefore, please contact Brian Horsch, through League of Minnesota Insurance Trust at 215-4078 to inquire about mediation. The City of Mounds View relies on the judgement of the League of Minnesota Insurance Trust in claim disputes and therefore Brian would be the appropriate person to represent the City of Mounds View. Sincerely, %--7117: 1''*('. ' Mary Saarion, Director Parks, Recreation& Forestry n SO"""T`°""' T„ 2401 Highway 10•Mounds View, MN 55112-1499 tom: INK� N°ppmEqual Opportunity Employer ' Dispute Resolution July 15, 1998 Center TO: Mr. Dave Verness, Mr. Bruce Kessel, Director of Finance, 265 Oneida Street and Mr. Chuck Whiting, City Manager, City of Moundsview St. Paul,MN 55102 FROM: Janeen Massaros, Director of Mediation Services 612.292.7791 fax:612.298.5729 I was contacted recently by Mr. Verness in regard to scheduling a mediation session with above-named parties to discuss issues related to: Damage to hood of his vehicle in the amount of$445.20 which occurred on June 8, 1998 from basball hit out of playing field located at Silverview Park I ask that Mr. Kessel and Mr. Whiting contact me at 292-7791 to indicate whether you are interested in meeting to resolve this matter and any additional issues that may need to be discussed during mediation. The Dispute Resolution Center is a non-profit mediation center designed to help people resolve disputes. We are not advocates for any party. Rather, we try to assist parties to resolve disputes through the use of mediation. Mediation is a process where parties meet with a neutral mediator to discuss the issues important to all concerned parties, explore possible solutions and work toward developing a mutually agreeable resolution. Participation is voluntary at every stage of the process. An agreement to mediate means only that you are willing to meet with a mediator to discuss the issues that exist between you. If no agreement is reached,you are free to pursue all other options available to you. Individual fees for our services are $25.00 per party, per session. However, it is our policy that no one is turned away for inability to pay fees. If you think you may qualify for a reduced fee,please indicate that information at the time of intake. Business rates for mediation are $75.00 per session and non-profit agencies are assessed on a sliding scale. Please contact me at your earliest convenience at 292-7791,and I will be glad to answer any questions you many have concerning the process at that time. If you agree to participate,we will schedule the session according to the availability of all parties and the mediators. c: Ms. Saarion, Parks and Recreation