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Agenda Packets - 1998/03/02
CITY OF MOUNDS VIEW WORK SESSION AGENDA March 2, 1998 6:00 p.m. Items Discussed Per Consensus 1. Discussion with Carol Fry from the Chamber of Commerce. 2. Discussion of Parking Code Enforcement. 3. Discussion of Police Department Quarterly Report. 4. Discussion of Finance Department Quarterly Report. A. Personnel Issues -HAY Evaluations B. Staffing C. Audit and Accounting System Conversion D. Utility Billing 5. Discussion of Salary Step Plan. 6. Discussion of Community Center Bids. 7. Discussion of Signalization of Xylite Street Northeast(Sysco Driveway) and Ramsey County Rd. J Intersection. 8. Information regarding Public Hearing on Spring Lake Rd./Co. I, Assessment Policy. 9. Discussion of Housing Replacement Program Policy Amendment. 10. Discussion of Silverview Estates, Inc. Request for Tax Increment Financing. 11. Discussion of Highway 10 Design Theme. (no staff report) 12. Discussion of Building N. 13. Review of Council Retreat. 14. Consider calling the Council into session to set a date for a public hearing on the transfer of liquor license of Donatelles for 7:10 p.m. on Monday, March 9, 1998. • MEMO February 27, 1998 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: March 2, 1998 City Council Work Session We have a number of things both easy and important to go over on Monday. Here is what is on the agenda: Item 1 - Chamber of Commerce Director,Carol Frey: Carol and I have talked a couple of times about the goings on of the Chamber and the City. I suggested she attend a meeting and go over what the Chamber has been doing, particularly in Mounds View. Item 2 -Parking Code Enforcement: Jim Ericson has been working on informing some residents of possible parking violations. We realize Council, as well as staff,has received several calls on this and thought it best to come to the work session and review what has been done to date and the intentions behind the effort. While expecting that some residents would not like the contact, no • violations have been cited and it is simply hoped at this time that the effort could prevent any from being made. However, we realize opinions may differ and perhaps we should talk about it. Item 3 - Police Department Quarterly Report: The Police Chief will be present to review his department work. He will have some code changes to discuss and answer questions about enforcement and other police work he can discuss. Item 4 - Finance Department Quarterly Report: Bruce will brief the Council on work in his department. The Hay points have come back and have been shared with the employees to a mixed review. Individuals have the option of appealing and Monday is the last day for doing that. Bruce can go over this and his other items on Monday. Item 5 - Salary Step Plan: This item was placed on the agenda by a vote of the Council at the request of Council member Stigney. Bruce and I will offer assistance in explaining the existing policy if asked. Item 6 - Community Center Bids: Bids were opened this week although they have not been reported to me as of yet. I am going to WAI's office this afternoon to review them with staff and prepare for Monday evening. Dean Olson will be present and I have asked Mary Saarion to inform the community center task force to be present on Monday around 8 p.m. for this item. We will review the bids and options for the center along with the comparison to the budget for the improvements in order for some direction to be made, likely March 9 by the Council, assuming the bidding is complete. • Item 7-Discussion of Signalization at Xylite and County Road J: We have been informed that this is being considered and there may be a cost sharing request. Mike will review the options that exist here. Item 8-Information regarding Spring Lake Road/County Road I and assessment policies and hearing for March 9: Staff has attempted to do two things over the past couple of weeks and would like to know if the Council needs more prior to the March 9 public hearing. First, questions were asked and comments made of this project and policies which Mike and Steve Campbell have attempted to respond to. Second, the Council may well want to consider determining a preference for policy and project changes if it wants staff to determine options for a different direction than current policies references. There has been a lot of information and comments made to date on this, but it has been very difficult to determine what should be done from here on. I have commented to Barbara Haake that this is on the agenda, but staff would like to have some time to discuss with Council these issues in preparation for the March 9 public hearing. I would ask the Council to consider the amount of time being spent on this without declaring a direction other than policy. As staff we will attempt to review the likely process to go through if some other alternatives are to be considered. Item 9 - Housing Replacement Program Amendment: Rick Jopke will review this with the Council. • Item 10 - Silverview Estates TIF Request: This was reviewed at the EDC meeting this past Thursday. Rick can go over this with Council on Monday. Item 11 -Highway 10 Design Theme: Since he will be there, Rick can also update the Council on the meetings on the design theme that have been held. Item 12 - Building N: I am still determining whether to bring this Monday night or not. I will be calling Tim Nelson on Monday. He has come back with some minor changes to the previous agreement the Council has approved. He needs to change the name of his corporation, which is minor, and wishes to extend the substantial completion date to the end of the year 2000, another change that does not affect the City negatively. He does want however to add some charges into the TIF eligible exhibits which I will not agree to as recommending to the Council. I want to talk with him Monday on this, and if he doesn't agree, I will pull it from the agenda with the understanding that the Council has not agreed to this provision in the past and does not need to be bothered with this again. Item 13 - Review of Council Retreat: Salverda has finished up the report and we can review it Monday evening. Item 14 - Call Council into session in order to set a public hearing: We can explain this on • Monday. Donatelles is being sold and the license will be asked to be transferred. It has been another busy week and I am likely forgetting things. I put some things in my This Is It. Have a good weekend and see you on Monday. • ' Item No. • Staff Report No. Meeting Date: March 2, 1998 Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Planning Associate Item Title/Subject: Vehicles Parked in Violation of City Code Date of Report: February 26, 1998 As a result of certain problem properties in the City and a reluctance within the community to correct nuisance code violations because of the widespread nature of the problem, I decided to drive each street in the City and take note of properties where there appeared to be vehicles parked off of driveways. This is the first time (as far as I am aware)that the City has undertaken a comprehensive and proactive approach to enforcing this regulation. My observations from this "windshield survey" revealed that as many as 240 properties in the City have vehicles parked in their yards. Because of previous enforcement practices and an ambiguous code reference, I did not include recreational vehicles, boats or trailers in this survey. • Because I made the observations from within my vehicle and there was still snow on the ground, it was possible that a property was identified in error as having a car parked in violation of the Code. Because of my limited time, it would not have been feasible or practical to verify property- by-property the accuracy of my survey results. Instead, I indicated in the letters sent out that if the property owner believed a mistake had been made that they were to call and let me know. The feedback from the letters has been heavy. Thus far, approximately 50 residents (about 20 percent of those sent letters) have responded, either by calling or by stopping in to City Hall. There have been many upset at being told that they may not park in their yard while others are happy to know that someone is enforcing the Codes. Some have voluntarily moved their vehicles while others are planning on doing so when the ground dries out. Still others have indicated that they will be improving their driveway or expanding it. Twelve of the respondents explained that they did have a gravel surface and were told that they were not in violation. For those properties, I made note of the presence of the gravel for future reference. The balance of the property owners I have had contact with are not planning to change their parking habits regardless. One of the issues that comes up when discussing the parking regulations with residents is the number of driveways in the City that are not improved. While the Code states that driveways are to be constructed of an improved surface, we have allowed those properties with unimproved drives to remain. As one can imagine, enforcement for these properties is problematic. • Because of the controversy that the mailout has generated and the amount of negative feedback received, we are reevaluating how we approach enforcement of this Code requirement. In light of this, staff would like some direction from Council with regard to this issue and the following questions: City of Mounds View Staff Report February 26, 1998 Page 2 • Should staff take a more proactive or reactive approach to Code enforcement ? Historically, staff has responded to complaints as they are brought to our attention unless the property is in flagrant violation of City Codes. This practice has been compromised recently due to the large number of planning and development cases presented to the City resulting in a gradual lessening of the amount of time devoted to Code enforcement. • Should the City require that all driveways be improved by a certain date ? The issue here is that vehicles are to be parked upon an improved surface. If a resident has a dirt driveway, where is he or she to park? Obviously on the driveway(or in the garage if one is available), but where does the edge of the dirt driveway stop and the dirt of the yard begin? While we do not have accurate data with regard to the number of unimproved driveways, we estimate that there are at least 150 unpaved drives in the City, which would represent about five percent of the single- and two-family homes. Requiring that all drives be improved is common among first tier and fully developed cities. The City of Columbia Heights recently passed such an ordinance. Would such a requirement be overly burdensome to our residents? The cost to pave a typical driveway is anywhere from 1,500 to 3,000 dollars. The same driveway improved with an approved gravel surface might cost 50 to 75 percent less. Either way, for people on fixed budgets, any amount might be too much. • Should the City Require that RVs be parked upon an improved surface ? The past practice with regard to recreational vehicles is that they have been allowed pretty much anywhere, even though the Code specifically states that all vehicles shall be parked upon an improved surface. It may be more appropriate for RVs to be parked in a rear or side yard on a gravel parking spot (contiguous to the driveway if possible) rather than the front yard. While I'd rather not generate a"St. Louis Park"-like revolt, we do need to know how to handle this. Conclusion: Staff will continue to enforce the Code to the best of its time and ability, but seeks guidance as to the desired level of proactivity. In addition, staff would like guidance from the Council with regard to the sections of City Code that regulate where vehicles are allowed to be parked and whether or not any amendments to the City Code are warranted. C:\OFFICE\WPWIN\WPDOCSUERICSONWEHICLES.CC • lk Item No. ._e Staff Report No. Meeting Date:3-2-98 Type of Business:wk WK: Work Session;PH:Public Hearing; CA: Consent Agenda; CB:Council Business City of Mounds View Staff Report To: Mayor, City Council From: Police Chief Item Title/Subject: Ordinance changes/quarterly report Date of Report: February 26, 1998 Attached to this Staff Report is the following: 1. A redlined and draft of an ordinance relating to animal control 2. A redlined and draft of an ordinance relating to noise control regulations • 3. A redlined and draft of an ordinance relating to cigarette and tobacco products 4. A memo from Scott Riggs explaining proposed ordinance changes 5. Selected crime statistics covering the past three years. I will be at the Council Work Session on Monday, 3-2-98,to explain and discuss the above mentioned items. The ordinance relating to the cigarette and tobacco product is somewhat complicated and confusing. I am awaiting additional information from our attorney and hopefully I will have that on Monday night. Please call me with any of your concerns. • t 111 [Redlined #1] ORDINANCE NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO NOISE CONTROL REGULATIONS AND AMENDING TITLE 600, SECTION 607.07, SUBDIVISION 2 OF THE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Title 607.07, Subd. 2 of the Mounds View Municipal code shall be amended to read: 607.07: NOISE CONTROL REGULATIONS: • . . . Subd. 2. Loud Or Disturbing Noises Enumerated; Restrictions: The following acts set forth in the following paragraphs are declared to be loud, disturbing and unnecessary noises in violation of this Section, but said enumeration shall not be deemed to be exclusive: a. Construction Or Repairing Of Buildings: The erection, including excavating, demolition, alteration or repair of any building between the hours of ten o'clock (10:00) P.M. and six o'clock(6:00) A.M. on weekdays and all day Sunday, except where single individuals or families work on single-family residences for their own occupancy owned by them; except, that the Clerk-Administrator may, or a designee, in case of emergency, grant permission to repair at any time when the Clerk-Administrator finds such repair work will not affect the health and safety of persons in the vicinity. b. Nighttime Noise In Residential Areas; Parties: (1) No person shall, between the hours of ten o'clock (10:00) P.M. and seven(7:00) A.M., participate in any loud party or gathering of people from which noise emanates of a sufficient volume as to disturb the peace, quiet or repose of persons residing in any residential area. (2) Loud noises between the hours of ten o'clock (10:00) P.M. and seven o'clock (7:00) A.M. of such volume as to be plainly audible at a distance of one SJR137979 MU125-32 Shundred feet (100') from the residential premises wherein such loud party or gathering is located shall be prima facie evidence of a violation of this Section. (3) No persons shall visit or remain within any residential dwelling unit wherein such loud party gathering is taking place, except the owner, persons residing in that unit or persons who are there for the sole purpose of abating the disturbance. (Ord. 556, 3-20-95) is ii::�:"-i:i:•Jii:J:•:�1:i4:•:"•:3i:•i"iiii??:•i:::"'iii:iiii:•i:"•.:•::m;:•i:•i:•?iii%..::�.ii•::::....":•i::•.;:.iii:!ii•i:"'•:::.iii •:..•:{;{.iii:.}iii':i�}::.�.�%r:•.v:::::::.:.�::::::::::.�::::::....�::: c Stereos :-::~: `t>;:'i ::::: i:!: i s i;.::P: '..:`.::.:�z> s`asr<. :::. ;::,.::1. �s:�a-�.Pl�::�zs;.:I3�s�:Pia.:ens,.:�#�... .:eza�a�z�.>��';a:s�e��cx.:�acf� ::<1�:::p::.:>;� ,::c� �u pryer, or any c13 d�.�r�at ���e�n ai���pr veh�.cle to such atn ann�r. as.fi��#�:: �ai�I'��a�i�iill '��'a:d�s�e>eif:f :::` :>�t�..;if�efifar�><fihe>iv�1�i��e :><: : .::.;:;;:.ii;:.;i:;.ii;;:;.i;:;.:.ii1?.ii:.;;:�::.:<�:.i:.;:;.i:;.:.; i:.:.;:.:;:;.;ii:.:.;:.:.i:.;;:.;;;ii:i::.ii:ii......................................................................................... <.::.:.::.: .;:.:.>:>::«:»::>:::.::>:<:: ::.:: ._.i;..ii:.i:.::.i:.i.:<::;.:::<.:.;i:.::.::.:,.,.:.:�:.:.i:;.i:.;;•.ii:.is.i:.i: :.i:. ::.ii,:;:..;:.:.i :..................................................... shall:::: rima i acie evidence of a•vi`��144#0��f;•:i :_>.. on SECTION 2. This ordinance takes effect _ days after its publication. Read by the City Council of the City of Mounds View this day of , 1998. Read and passed by the City Council of the City of Mounds View this day of , 1998. Duane McCarty, Mayor Charles S. Whiting,City Clerk-Administrator APPROVED AS TO FORM: Robert C. Long, City Attorney i SJR137979 MU125-32 [Draft #1] ORDINANCE NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO NOISE CONTROL REGULATIONS AND AMENDING TITLE 600, SECTION 607.07, SUBDIVISION 2 OF THE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Title 607.07, Subd. 2 of the Mounds View Municipal code shall be amended to read: 607.07: NOISE CONTROL REGULATIONS: S . . . Subd. 2. Loud Or Disturbing Noises Enumerated; Restrictions: The following acts set forth in the following paragraphs are declared to be loud, disturbing and unnecessary noises in violation of this Section, but said enumeration shall not be deemed to be exclusive: a. Construction Or Repairing Of Buildings: The erection, including excavating, demolition, alteration or repair of any building between the hours of ten o'clock (10:00) P.M. and six o'clock(6:00) A.M. on weekdays and all day Sunday, except where single individuals or families work on single-family residences for their own occupancy owned by them; except, that the Clerk-Administrator may, or a designee, in case of emergency, grant permission to repair at any time when the Clerk-Administrator finds such repair work will not affect the health and safety of persons in the vicinity. b. Nighttime Noise In Residential Areas; Parties: (1) No person shall, between the hours of ten o'clock (10:00) P.M. and seven(7:00) A.M.,participate in any loud party or gathering of people from which • noise emanates of a sufficient volume as to disturb the peace, quiet or repose of persons residing in any residential area. (2) Loud noises between the hours of ten o'clock (10:00) P.M. and seven o'clock (7:00) A.M. of such volume as to be plainly audible at a distance of one SJR137983 MU125-32 • hundred feet (100') from the residential premises wherein such loud party or gathering is located shall be prima facie evidence of a violation of this Section. (3) No persons shall visit or remain within any residential dwelling unit wherein such loud party gathering is taking place, except the owner, persons residing in that unit or persons who are there for the sole purpose of abating the disturbance. (Ord. 556, 3-20-95) c. Stereos, Radios, Tape Players, Disc Players, Etc.: Operation of a stereo, radio, tape player, disc player, or any such device at anytime in a motor vehicle in such a manner as to be plainly audible at a distance of fifty (50) feet from the vehicle shall be prima facie evidence of a violation of this Section. SECTION 2. This ordinance takes effect _ days after its publication. Read by the City Council of the City of Mounds View this day of , 1998. 40 Read and passed by the City Council of the City of Mounds View this day of , 1998. Duane McCarty, Mayor Charles S. Whiting,City Clerk-Administrator APPROVED AS TO FORM: Robert C. Long, City Attorney • SJR137983 MU125-32 [Redlined #1] • ORDINANCE NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO ANIMALS AND ANIMAL CONTROL AND AMENDING TITLE 700, SECTION 701.03, SUBDIVISION 1, SUBDIVISION 7, AND INCLUDING A NEW SUBDIVISION 16 IN THE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Title 701.03, Subd. l.a. of the Mounds View Municipal code shall be amended to read: 411 Subd. 1. Definitions: When used in this Section, the following words and phrases shall have the meanings ascribed to them in this subdivision: a. AT LARGE: Off the prcmiscs of the owner and not under the control of the owner or a member of the immediate family, or a person designated by the owner, length. The person in charge must be of sufficient age to adequately control the considered under control only if in the presence of the owner or some other person of suitable age and discretion, and on the owner's premises or the premises of another who has given consent to the owner.:R.l 'AT 1 RGE: n io htch`is note eitl er<9 : Effective .;<contained€ wtthm a fenc area on.: :.ate proper€y,,:<o (2).<E ectiveiy restrained by ehatn or lease'to private property witl the consent;of`the:.groperty owner,or(3)Effectively restrazedb a<chatn or leash not e ceed g s .;f _feet,.. n length. SECTION 2. Title 701.03, Subd. 7.d. of the Mounds View Municipal code shall be amended to read: • Subd. 7. Impoundment and Redemption Procedures: SJR137977 MU125-32 d. Disposition of Unclaimed Dogs: Any dog which is not claimed or redeemed as provided in subdivision 6c above within ccvcnty two (72) houraggiopao after impounding, may be sold at a fair and reasonable price to anyone desiring to purchase the dog if not requested by a licensed educational or scientific institution under Minnesota Statutes 35.71. All sums received above the costs and license fee shall be held by the Clerk- Administrator for the benefit of the owner and, if not claimed in one year, such funds shall be placed in the General Fund of the Municipality. Any dog which is not claimed by the owner or sold shall be painlessly killed and disposed of by the Pound. • SECTION 3. Title 701.03 of the Mounds View Municipal code shall be amended to include a new Subdivision 16 to read: S biiiIP:.g l .;.:... 'e�:>:>: >� - :>:allow>an::::>: I:og to r >at :..:»::.::;.d>< 1 10.>g :: :i0n40 City a Moun4swii ,: SECTION 4. This ordinance takes effect _ days after its publication. Read by the City Council of the City of Mounds View this day of , 1998. Read and passed by the City Council of the City of Mounds View this day of , 1998. Duane McCarty, Mayor Charles S. Whiting,City Clerk-Administrator APPROVED AS TO FORM: Robert C. Long, City Attorney • SJR137977 MU125-32 • [Draft #1] • ORDINAiNCE NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO ANIMALS AND ANIMAL CONTROL AND AMENDING TITLE 700, SECTION 701.03, SUBDIVISION 1, SUBDIVISION 7, AND INCLUDING A NEW SUBDIVISION 16 IN THE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Title 701.03, Subd. l.a. of the Mounds View Municipal code shall be amended to read: Subd. 1. Definitions: When used in this Section, the following words and phrases shall have the meanings ascribed to them in this subdivision: a. RUNNING AT LARGE: Any dog which is not either: (1) Effectively contained within a fenced area on private property; or (2) Effectively restrained by chain or lease to private property with the consent of the property owner; or (3) Effectively restrained by a chain or leash not exceeding six (6) feet in length. SECTION 2. Title 701.03, Subd. 7.d. of the Mounds View Municipal code shall be amended to read: Subd. 7. Impoundment and Redemption Procedures: • d. Disposition of Unclaimed Dogs: Any dog which is not claimed or redeemed as provided in subdivision 6c above within five (5) days after impounding, may be sold at a fair and reasonable price to anyone desiring to purchase the dog if not requested by a licensed educational or scientific • institution under Minnesota Statutes 35.71. All sums received above the costs and license fee shall be held by the Clerk-Administrator for the benefit of the owner and, if not claimed in one year. such funds shall be placed in the General Fund of the Municipality. Any dog which is not SJR137985 MU125-32 • claimed by the owner or sold shall be painlessly killed and disposed of by the Pound. SECTION 3. Title 701.03 of the Mounds View Municipal code shall be amended to include a new Subdivision 16 to read: Subd. 16. Dogs Running at Large: No person shall allow any dog to run at large within the City of Mounds View. SECTION 4. This ordinance takes effect _ days after its publication. Read by the City Council of the City of Mounds View this day of , 1998. Read and passed by the City Council of the City of Mounds View this day of , 1998. i Duane McCarty, Mayor Charles S. Whiting,City Clerk-Administrator APPROVED AS TO FORM: Robert C. Long, City Attorney i SJR137985 MU125-32 • [Redlined #1] ORDINANCE NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO CIGARETTE AND TOBACCO PRODUCTS AND AMENDING TITLE 512 OF THE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Title 512 of the Mounds View Municipal code shall be amended to read: CHAPTER 512 CIGARETTE AND TOBACCO PRODUCTS SECTION: 512.01: Definitions 512.02: License Required 512.0 .4: License Restrictions 512.01: Prohibited Sales 512.0w: Penalties 512.068: Suspension Or Revocation 512.0;9: Hearing And Notice 512.40i: Exception 512.01: DEFINITIONS: Subd. 1. TOBACCO-RELATED PRODUCT: Cigarettes, cigars, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready rubbed and other smoking tobacco, • snuff, snuff flower, cavendish, plug and twist tobacco, fine cut and other chewing tobaccos, shorts, refuse scrips, clippings, cuttings and sweepings of tobacco prepared in such manner as to be suitable for chewing, sniffing or smoking in a pipe, rolling paper or other tobacco related devices. SJR137976 MU125-32 11 Subd. 2. VENDING MACHINES: Any mechanical, electric or electronic device, appliance or any other medium or object designed or used for vending purposes which, upon insertion of money, tokens or any other form of payment, dispenses tobacco products. (Ord. 553, 4 24 95) 512.02: LICENSE REQUIRED: No person shall directly or indirectly keep for retail sale, sell at retail, er -etherwise diepense tebacco products unless licensed by the license fee as determined fr-effl time to time by City Council resolution. A license shall be issued for a specific premises identified in the application and shall expire on December 31 of each year. (Or-d. 553, 4 24 95)110i0066kARraifoggiiRiiiiiaiiO4#91kii 15.5.6ifiaiOkifan1 dewee keep for retail sale sell at retail or otherise dispose at tobacco at oliyii'pt4p*Oxttwo4.,:tao$O:: j0.4a0.'tbt.tof.004RTt.tiP have been in this section. $04411411iir*****M40..0. shall be made to the City Clerk-Administrator on a form supplied by the city. 111" 540vOtitititAtteif, haiiiitrad1 applicant(a the full name and address of the applicant (b) the lo..anon of the building and the part intended to be used by the ••• ••, (0:Minthkii0.0.15.0iowaiiiatt6tEiVAidiiiaatiOtiK;AO 01);;M:giot oftriattaawooteteiitoetyltawatitRitiWfdiiiC 4.....,;1";!iifity,EI05:611„-61,!ItiviiivTii„ 4000#40111#1:#4i'iii*1:000itiWiiiOtgtti!i!g#41040.40.00:#1'4000.0000;110 1#11...04!iptit?F000itig,i:#0000004)ENiii$40.04iitt:tMgj000tgoiotoiotipp44 payment of 512.04: LICENSE RESTRICTIONS: Subd. 1. General Ràtrictions No license. hall bèithued.under this:section'except tOiá• i*soit.:0-figdoitiii0taithai44teidg.6,4i0Withaltbei*OdOi.i.*::appli*tfOrtho 04W of td.b4#0.#.40150.10.0-0000*4.040#0. #419400.1g#Oigotitogip.0$* 811404/1404"j640111*i04141:!gli**11/41!:t6Wail*I4alatilti** • $40#0K0#100111100040.11VAIAlgiokkg111-1,0110.1i10400IfIK00011144 person shall,sell, offer for sale give.away. furnish or deliver tobacco.-related product.to any person under eighteen (18.) years'of age. No person shall keep for 44i.$01mota.4#9$0.,-cs1:#050:r440iii-0004#Koi*:#00.4#0004iii#10011000;! §044:ii:4004i#yolomoog000g*aoki*0410h4t4o0440-41.or 140**00 SJR137976 MU125-32 • drug except nic€tine and Other substances found 0tural1y xn.tebacea or law s addedd:.><;.>:,;: >`" :>'"':,< ;:.;«.>;:.;..>,: .:.;::<-».:.,. »:«. ;:<,; .;::., e ,. s part of the rnanufaGturtng groceg Subd> Possession bv,:l int rs; a,:' rsan funder the>age of 18 years shall pard as; possess, or consume tobacco Subd. -1- . Vending machines used to dispense tobacco products shall not be located in an area which permits unrestricted access by a person under the age of eighteen (18) years even though such area may be under the supervision of the licensee or the licensee's agent or employee. This restriction shall apply to vending machines located in structures used for commercial, industrial, high-tech, office or public purposes. Subd. 2 . Only one license is required for any or all vending machine(s) located on the premises of the licensee. Subd. 31. Every licensee is responsible for the conduct of its employees while on the licensed premises and any sale or other disposition of tobacco products by an employee to a person under eighteen (18) years of age shall be considered an act of the licensee. (Ord. 553, 4 24 95) 1110 512.04: PROHIBITED SALES: No person shall sell, offer for sale, give away, furnish or deliver any tobacco related product to any person under eighteen (18) years of age. (Ord. 553, 4 24 95) v.?:.•i:.. -::is iii:i::::.:..:..�:.:.::..}%: :.::.:•.iii:.:`::"-."':iiii:.::....::.:.. :.:...:L:•i}ii:;,:":::.:.:- ..:::iii.:..:...:}.....::..:......ii}.k:.,i..:..::.:.,iii::-...:...::^.::::: .iii:�:::.,,.::......:. �::". ons.ii::: .its sc:cfitotx shal�.,.ibe set.by resol�n©n:cxf ty #.!Pq!§0iiii*AtO : ::ti::::: i ::: :: : : . ::i,_ : iii::isisj: 'iiiiiiiii: ::::::?:. ::i i:: K>.::e<�e ve:=fx`om:<:>a:i-'.....::::: < .=: :;e:.: >:;<>: : :<a cf i:ear::<Pay en :.:> �ee:xs..:::::.::.::::.:::::::::::�.:::::::::._.: :isa;itri;:�ece���r.;3��t:,��::e�::::::: ::::::::::::..:�:.::: :rl�.:::�:��: ..::::::::::. due on or before fihe close of business on January l s€of each yea:c,..>;L c. ns s i ssi,..,.d::under the rovistons of:this"section shall not,be trsr+ feral le front.:one:; rsc :another: 5 #5.iii::hsulay of:License '><Eve ; hceuse:issued: der>the provisions off th s<secttwn shall<be- e t efl�»::<<;::.:<:-i;..':s1:>. > :lace<l"'`r h ch tile.l cense..xs..€ssued..and .............. _..k.. ..:...._�. .�oueusl. : :'_:'::::�ted ��a;i>>`i��.. ...©...:........... .............:................................................... : ::>:;>:<:::::> :.:::..:.:::::: .;:.;; :::.iii.>:: :.i:.; iii:::.i:.i::;:..;:.:i ;:.::.;:.;:.:;;.i .i:: .............................................................................. shall'>be e bil ds 510y : c ed '° rsai ii ig 0 ::.:�:;:�;3`:.>:::;:;;:;>;iiiii:.;�iiiii<: ;>;;;;:.;;;>:>;.Paii::.;i:.ii:;�l.iii:.ii;i:.; 512.0g: PENALTIES: Subd. 1. Any person selling or furnishing a tobacco related product to any person under eighteen (18) years of age shall be guilty of an administrative offense and shall pay an administrative penalty of twentyfive do l la r s ($25.00)....r:.i.:.c...e....i.:.>.:...:..s......:...i:<. I . personl igT 40s 046au: 1QeeoaDeNill nse4.1udes se*1::v Ql4ggsa . > rowo f j"dtnnaigce '0e al >Eha < a 4hnsan ` #4-fiy..>o75 » l s « c ::sd :4rrt 's< eci :n0a > 00 la gcs"tA. ..000 .i eens0d,.E2tlder 44 0:000 l vxnlate _ at r0NOn ph 01#470.0.0‘:0#04".40.040i01 rdunc :twc" e aheamelo� <>atiirn:#i> tun montofheutxavao ere� s#410e_chgd::>1 adnzsanai - 000011•41040 ia:Psahe'` li€iensed.under this seettc n or an employee f a.p.rsan lac nsed under th s secr€Qrr SJR137976 MU125-32 • vtnlati. an rQvisiorf th s ord natio three ries ar the see lacaton withiir it ixtanths of the zniti l vierlatxon, die lzceusee` sliali be ohargecl ari adnxFiustrativt penalty of$25Q 0€1,and the licensee"s*cense shall be suspended for seven daysr Iaerzalty under this section S12 0'f� rubel (1)shall tape effect until tb ltcetisee las received ngttce, served perstinaliy or by mail,of the alleged violation,acid has had ari c rtp :::fa a h arm before the: .;.: Co cil ><A:decision by tl e ci :' counoll that a vxolattan:o :tis:otctziiice has. ecurd siza be ut wntzrig ,Tudiczal ' eal< all l `as> `r ld <f toyli orla Subd. 2. • - - . . - . . .. : . . - 6- of an administrative offense and shall pay an administrative penalty of fifty dollars (S50.00). (Ord. 551 unde , 4 21�5)lncli iduEals : Any pexson v�rhQ sells tobaceQ to .. ....... ...:..:...:........:...:... . rson.. r..:the:..:a :::::of::lll€<:;.°..ears..shall..be<oliar ad i<'admtrizstrave>> enal <'`v f $50 40 This: penalty..sa���b� zu. acidztzo�:<tv: he�penalty charged under sectta <tal e effect .._ ''< .;:<,.:;:,.:.<_<: ;.<;;..::: :»::;::;.;.l:.:.<.:.»<::i l •.:>e <:<:<::: ed as ecei eel. n tie; se e i:o rgp-o io-tb.i.-oxat1g;uftbe.a r ed:: c l onoa#1a;b.:_::........aNki. : .ortono : 110 violation>of'tl s<ordinance has occurred shall be`i .:wr t� Ju€licial.:a eal:shall beasroied forbystate law:: Su d.: >: efe `v d enseto a..ch r of.selh '"t€baeQ<t b._.........::.. nses<> > �hal� bta���rrri: atz..:e::....�`.................................. ......._........... .. ........... ............... ..:...:::: or:::individual::>makin sale rel•Fe:-.ig d::faih:::uon:> roof:of e:::as:>desc€ibe€l in.h innesota.Statute tl ae oz : . `50 , subthvi iron Subdd 4 € l mors :An rson under the :. e of ill ears who :i chases, ssesses''or hear ;g 512.0 SUSPENSION OR REVOCATION: Inadditin tt, ny otle,.,penal€t irr sed underrsecti n;.5:12.07,.an.::.:licen issued under tins.:;sect oxt may;. ie.revoked b ;.;pter i f e l censee has:l ee gzv hear `i provision of this Chapter may be cause . violation of any n... i+easonable notzce and an,op�i�uty.. .......:::::;;;:.:.:.: Y P ro ifor suspension or revocation. A second violation within twelve (12) months shall result in a suspension of at least two (2) days. A third violation within a twenty four (24) month's time frame shall result in a suspension of at least five (5) days, A fourth violation within a twenty four (24) month's time frame shall result in revocation of license for the balance of the year. (Ord. 553, 4 24 95) 512.04 : HEARING AND NOTICE: • Subd. 1. Revocation or suspension of a license shall be preceded by a hearing before the .:ice; C€ cI. A hearing notice shall be given at least ten (10) days .:;;:..:......:::.:.:: ::::..:: prior to the hearing including notice of the time and place of the hearing and shall state the nature of the charges against the licensee.' ud cial appeal shall be us provided for bystate lave: SJR137976 MU12S-32 • Subd. 2. An aggrieved pa4yy appeal the decisien of the Police Chief within ten(10) Council makes a final dccision. (Ord. 553, 4 24 95) 512.:1:08: EXCEPTION: A person under eighteen (18) years of age who purchases or attempts to purchase tobacco-related products while under the direct supervision of a responsible adult for training, education, research or enforcement purposes shall not be subject to the penalties imposed by Section 512.05. (Ord. 553, '1 21 95) SECTION 2. This ordinance takes effect _ days after its publication. Read by the City Council of the City of Mounds View this day of , 1998. Read and passed by the City Council of the City of Mounds View this day of , 1998. 111 Duane McCarty, Mayor Charles S.Whiting,City Clerk-Administrator APPROVED AS TO FORM: Robert C. Long, City Attorney • • SJR137976 MU125-32 Draft #1] ORDINANCE NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO CIGARETTE AND TOBACCO PRODUCTS AND AMENDING TITLE 512 OF THE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Title 512 of the Mounds View Municipal code shall be amended to read: CHAPTER 512 CIGARETTE AND TOBACCO PRODUCTS • SECTION: 512.01: Definitions 512.02: License Required 512.03. Application 512.04: License Restrictions 512.05. License fee; Term; Transfer 512.06. Display of License 512.07: Penalties 512.08: Suspension Or Revocation 512.09: Hearing And Notice 512.10: Exception 512.01: DEFINITIONS: Subd. 1. TOBACCO-RELATED PRODUCT: Cigarettes, cigars, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready rubbed and other smoking tobacco, snuff, snuff flower, cavendish, plug and twist tobacco, fine cut and other chewing . tobaccos, shorts, refuse scrips, clippings, cuttings and sweepings of tobacco prepared in such manner as to be suitable for chewing, sniffing or smoking in a pipe, rolling paper or other tobacco related devices. SJR137988 MU125-32 • Subd. 2. VENDING MACHINES: Any mechanical, electric or electronic device, appliance or any other medium or object designed or used for vending purposes which, upon insertion of money, tokens or any other form of payment, dispenses tobacco products. 512.02: LICENSE REQUIRED: No person shall directly or indirectly or by means of any device keep for retail sale, sell at retail, or otherwise dispose of tobacco at any place in the city unless a license therefor shall first have been obtained as provided in this section. 512.03. Application. Subd. 1. Contents. Application for a license required by the provisions of this section shall be made to the City Clerk-Administrator on a form supplied by the City. Such application shall state: (a) the full name and address of the applicant; (b) the location of the building and the part intended to be used by the applicant under such license; • (c) the kind of business conducted at such location; and (d) such other information as shall be required by the application form. Subd. 2. City Council Review. Upon the filing of an application with the Clerk- Administrator, it shall be presented to the City Council for its consideration. If granted by the Council, a license shall be issued by the Clerk-Administrator upon payment of the required fee. 512.04: RESTRICTIONS: Subd. 1. General Restrictions. No license shall be issued under this section except to a person of good moral character. No license shall be issued to an applicant for the sale of tobacco at any place other than applicant's established place of business. A separate license shall be issued for the sale of tobacco at each fixed place of business, and no license shall be issued for a movable place of business. No person shall sell, offer for sale, give away, furnish or deliver any tobacco-related product to any person under eighteen (18) years of age. No person shall keep for sale, sell, or dispose of any tobacco containing opium, morphine, jimson weed, bella donna, strychnia, cocaine, marijuana, or any other deleterious or poisonous drug except nicotine and other substances found naturally in tobacco or lawfully • added as part of the manufacturing process. Subd. 2. Possession by Minors. No person under the age of 18 years shall purchase, possess, or consume tobacco. SJR137988 MU125-32 • Subd. 3. Vending machines used to dispense tobacco products shall not be located in an area which permits unrestricted access by a person under the age of eighteen (18) years even though such area may be under the supervision of the licensee or the licensee's agent or employee. This restriction shall apply to vending machines located in structures used for commercial, industrial, high-tech, office or public purposes. Subd. 4. Only one license is required for any or all vending machine(s) located on the premises of the licensee. Subd. 5. Every licensee is responsible for the conduct of its employees while on the licensed premises and any sale or other disposition of tobacco products by an employee to a person under eighteen (18) years of age shall be considered an act of the licensee. 512.05. License fee; Term; Transfer. The fee for every license required by the provisions of this section shall be set by resolution of the City Council. The license is effective from January 1 to December 31st of each year. Payment of the license fee is due on or before the close of business on January 1st of each year. Licenses issued under the provisions of this section shall not be transferable from one person to another. • 512.06. Display of License. Every license issued under the provisions of this section shall be kept conspicuously posted about the place for which the license is issued and shall be exhibited to any authorized person upon request. 512.07: PENALTIES: Subd. 1. Licensees. If a person licensed under this section or an employee of a person licensed under this section violates any provision of this ordinance, the licensee shall be charged an administrative penalty of$75.00. If a person licensed under this section or an employee of a person licensed under this section violates any provision of this ordinance twice at the same location within 24 months of the initial violation, the licensee shall be charged an administrative penalty of$200.00. If a person licensed under this section or an employee of a person licensed under this section violates any provision of this ordinance three times at the same location within 24 months of the initial violation, the licensee shall be charged an administrative penalty of $250.00, and the licensee's license shall be suspended for seven days. No penalty under this section 512.07, subd. (1) shall take effect until the licensee has received notice;served personally or by mail, of the alleged violation, and has had an opportunity for a hearing before the City Council. A decision by the city council that a violation of this ordinance has occurred shall be in writing. Judicial appeal shall be as provided for by state law. • Subd. 2. Individuals. Any person who sells tobacco to a person under the age of 18 years shall be charged an administrative penalty of$50.00. This penalty shall be in addition to the penalty charged under section 512.07, subd. (1). No penalty under this section 512.07, subd. (2) shall take effect until the person against whom SJR137988 MU125-32 • the penalty will be charged has received notice, served personally or by mail, of the alleged violation, and has had an opportunity for a hearing before the City Council. A decision by the City Council that a violation of this ordinance has occurred shall be in writing. Judicial appeal shall be as provided for by state law. Subd. 3. Defenses. It shall be an affirmative defense to a charge of selling tobacco to a person under the age of 18 years in violation of this ordinance that the licensee or individual making the sale relied in good faith upon proof of age as described in Minnesota Statutes, Section 340A.503, subdivision 6. Subd. 4. Minors. Any person under the age of 18 years who purchases, possesses, or consumes tobacco shall be [language to be inserted after public hearing]. 512.08: SUSPENSION OR REVOCATION: In addition to any other penalty imposed under section 512.07, any license issued under this section may be revoked by the City Council for a violation of any provision of this Chapter if the licensee has been given a reasonable notice and an opportunity to be heard. A second violation within twelve (12) months shall result in a suspension of at least two (2) days. A third violation within a twenty four (24) month's time frame shall result in a suspension of at least five (5) days, A fourth violation within a twenty four (24) month's time frame shall result in • revocation of license for the balance of the year. 512.09: HEARING AND NOTICE: Revocation or suspension of a license shall be preceded by a hearing before the City Council. A hearing notice shall be given at least ten (10) days prior to the hearing including notice of the time and place of the hearing and shall state the nature of the charges against the licensee. Judicial appeal shall be as provided for by state law. 512.10: EXCEPTION: A person under eighteen (18) years of age who purchases or attempts to purchase tobacco-related products while under the direct supervision of a responsible adult for training, education, research or enforcement purposes shall not be subject to the penalties imposed by Section 512.05. • • SJR137988 MU125-32 • • SECTION 2. This ordinance takes effect _ days after its publication. Read by the City Council of the City of Mounds View this day of , 1998. Read and passed by the City Council of the City of Mounds View this day of , 1998. Duane McCarty, Mayor Charles S.Whiting,City Clerk-Administrator APPROVED AS TO FORM: Robert C. Long, City Attorney • • SJR137988 MU125-32 470 Pillsbury Center Kennedy 200 South Sixth Street Minneapolis MN 55402 (612)337-9300 telephone &Graven (612) 337-9310 fax e-mail:attvs@kennedy-graven.com CHARTERED SCOTT J. RIGGS Attorney at Law Direct Dial(612)337-9260 email: sriggs@kennedy-graven.com February 6, 1998 Chief Tim Ramacher Chief of Police CITY OF MOUNDS VIEW 2401 Highway 10 Mounds View, MN 55112-1499 RE: Proposed Ordinance Changes • Dear Chief Ramacher: Per your request to City Attorney Bob Long, enclosed please find draft ordinance revisions for the Mounds View City Code as follows: Section 607.07, Subd. 2 (noise control regulations addition); Section 701.01, Subd. 1 (running at large definition change); Section 701.01, Subd. 7 (change in holding period time); Section 701.01, Subd. 16 (a new section prohibiting dogs running at large within the City). In addition, please find enclosed a rewrite of the City's tobacco ordinance, Section 512, for consideration by the City. While I have redrafted the "penalty" section of the ordinance as you requested, I have also made numerous modifications and clarifications to the ordinance in light of recent changes to Minnesota law. The ordinance is relatively straightforward and incorporates most of the provisions of the prior ordinance. The most significant additions are the administrative penalties now required by state law, application procedure, license restrictions and some general requirements provisions. The administrative penalties apply to those licensees and persons who violate the prohibitions on sale of tobacco to minors. SJR137974 MU125-32 • February 6, 1998 Page 2 All licensing authorities are now required by state law to consider and consult with interested persons regarding alternative penalties for minors who purchase, possess, or consume tobacco. Thus, a public hearing is required before adoption of the ordinance. Please let me know if you need a draft public hearing notice. When this hearing has been conducted and appropriate alternatives selected, we can then redraft the ordinance to reflect the City's decisions [see draft Section 512.07, Subd. 4]. Please keep in mind that the City must also conduct unannounced compliance checks at least once per calendar year at all locations where tobacco is sold. The new state statute describes in more detail the procedure that must be followed. Please let me know if you need a copy of the statute. If you have any questions or if we can be of further service prior to the alternative penalties decisions, please feel free to contact me. In addition, please let me know if you have any information as to the City previously obtaining approval from the FDA for enforcement of the City's ordinance as to cigarette vending machines. Please feel free to contact me with any questions or comments concerning the above referenced ordinance drafts. Sincerely, Scott J _s SJR:s Enclosures cc: Mr. Chuck Whiting, City Administrator • SJR137974 MU12S-32 • CLASS I 1997 1996 1995 RAPE 4 3 4 ROBBERY 6 1 7 SER. ASSAULT 35 44 41 BURGLARY 65 70 76 LARCENY 461 477 440 AUTO THEFT 41 36 42 ARSON 5 7 4 TOTAL 617 638 614 CLASS II OTHER ASSAULTS 206 236 234 FORGERY 16 9 6 FRAUD 22 22 22 • STOLEN PROPERTY 12 3 8 VANDALISM 263 227 266 WEAPONS 22 7 7 OTHER SEX 24 13 11 NARCOTICS 42 26 22 FAMILY/CHILD 23 26 27 DWI 97 49 33 LIQUOR LAW 54 25 27 DISORDERLY 114 179 103 OTHER 161 134 102 TOTAL 1056 956 868 ARRESTS 1997 1996 1995 ADULT 702 447 306 JUVENILE 254 201 229 . TOTAL 956 648 535 City of Mounds View Staff Report • To: Honorable Mayor and Members of the City Council From: Bruce A. Kessel, Finance Director Item Title/Subject: Quarterly report Date of Report: February 25, 1998 Taxes payable 1998 and associated information: Attached are revised documents for taxes payable 1998, including information from Ramsey County relating to other taxing jurisdictions in Ramsey County. Personnel issues: Attached is the preliminary points using the Hay job evaluation system. Employees have until March 2nd to appeal their points. Any appeal then needs to be evaluated to determine whether any adjustment needs to be made, after which the points would be final. The next process would be to finalize the market study and develop a pay plan. Based upon discussions with Ann Antonsen with Labor Relations Associates, Inc., she would like to meet with the Council in closed session to discuss the process and also to obtain insight from the Council regarding the type of pay plan to be developed. She felt that a one to two hour meeting would be needed for this. • Staffing: As I'm sure most of you are aware, Mary Tatarek had back surgery in January as is not able to sit and can't even be on her feet for very long. We have set up a drafting table for her and this past week, she has came in for about an hour a day. It will be some time before she will be able to work a full eight hour day. Marge Norquist has been a great help over the past two months assisting with preparing checks for vendors and other miscellaneous duties. We have received numerous applications for the Assistant to the Administrator position and expect to have interviews scheduled within the next two weeks. Audit and accounting system conversion: The audit has been temporarily delayed until mid-April to allow us more time to prepare. With Mary being gone, we are not as far along as we would like and for several items, it is critical that Mary be available to assist. We have encountered a few technical problems setting up the new accounting system, and being without Mary, we have been moving slowly. We are still hopeful that we will be on the new system for payroll, accounts payable and financial reports by the first part of July. Utility Billing: In addition to bi-weekly payroll and inputting all the necessary information into the new payroll system, Kitty was still able to get utility bills out in January. While Dorothy is missed, Kitty has put forth extra effort to learn the utility billing system in addition to a new payroll system and has performed exceptionally well. Ilk Ramsey County Estimated Market Values 411 For Taxable Real & Personal Property From 1994 through 1998 By Type of Property Tax I Ramsey County Estimated Market Values (in millions) . Payable 1 ; Year I Commercial I Residential 1 Apartments I Total 1994 3,687: 11,157, 1,199 16,043 1995 3,603. 11,563: 1,186 16,352 _ 1996: 3,579 11,956 1,191 16,726 1997; 3,671 12,422 1,197 17,290: 1998` 3,869: 13,106 1,278 18,253 Median Market Value of Homes in Ramsey County by City Payable 1997 to Payable 1998 Payable 1997 ( Payable 1998 1 • Median Median Municipality Market Value Market Value % Change :Arden Hills $131,940' $140,300 i 6.34% 'Falcon Heights i 120,6001 123,100. 2.07% :Gem Lake 105,2001 112,050: 6.51%! :Lauderdale 73,300! 78,300! 6.82%, 'Little Canada 105,450 i 109,400' 3.75%; Maplewood 92,300 97,400• 5.53% 'Mounds View 89,400.; 92,000• 2.91% 'New Brighton • 113,300! 115,450 1.90%, North Oaks • 263,300! 270,600 2.77% North St. Paul 83,850' 88,000 4.95% . Roseville 101,600 106,000• 4.33% St. Anthony 113,100; 116,000; 2.56% St. Paul ' 70,000 72,300 3.29%, Shoreview 121,300 128,500 5.94%• Spring Lake Park • 85,200' 87,250 2.41% IIIVadnais Heights 111,500' 117,400 5.29% White Bear Lake 91,400 96,000 5.03% White Bear Township 109,700 115,300 5.10% CAD Prepared by:Ramsey County.Property Records&Revenue.County Assessor.(JL)02/17/98 VACKETWAVEAT.NM1 441 Tax capacity values 1994 1995 1996 1997 1998 Change 0 Real property 6,929,364 6,893,186 7,141,919 7,475,697 6,891,793 -7.81% 182,990 185,856 193,814 203,671 173,656 -14.74% Personal property Total tax capacity 7,112,354 7,079,042 7,335,733 7,679,368 7,065,449 -7.99% 1,573,061 1,564,191 1,698,990 1,783,548 1,533,128 -14.04% Less TIF tax capacity 13.53%787,400 619,150 731,778 689,303 782,532 Add net fiscal disparity 6,326,693 6,134,001 6,368,521 6,585,123 6,314,853 Net tax capacity -4.10% Tax capacity values I 10 8 _ k "",,°a t7 gar: -,2.•;•• •-;1.-"'""--"'--P.---.7,-,-,..,--.,-,. • . ill 6 -- 14:1-,:f:44-10:-:""W"ifiri?,,B,;;; 4*.ilatillirT?:#1.4.0 .ir!2.2':,s, g,-*: : -' : '" r =� te` a� £ +M 2'''':::','' ''','."-,.:.;;;2:^;t ,.* s§a t 1 El Net tax capacity � q "v a �%;„' c i a 07:;'14.'c'.'," 0 2 " _ II Net fiscal disparity a � - TIF tax capacity=: x a a x fat x ,� '" 4 Y` r a. 'tea ax � _ a o/ � c s i � ,.. - ' S ,41-4"--'" Jnr # r ? . ,: v s - �.,::,;;,''';',:11,1r),,'1,,- i4,2.? : � _ `rte f. �. fit '� z� ' -7.,:x,--,:t Cg'"� `;,• " o r <, o. "Y!. it a t 1994 1995 1996 1997 1998 Year • cL8) 02/25/98 12:52 PM BDGT8PH.WK4 , a. MI • v X «S 00N o i �` N'o 00�� : o Cn! o . o N o N _ O. Q ,p O i .a. O (-41 ,I. O Q 00 O 00 _r N' NI M -I -01i O� -1; O: O M CT N -- C) 64 '-' NI' ' d•' N ' 0\ 0 CT r- ,, II 1 N' FA 11 E0S1, FA' � �t�o o 0 7,M \o, O,� o \ tet; r_ \' 1---, C in cc OrN O N1� •r, O M' ,n O oO o 1 '--4 o • M' -- ! 01I ._ 'MII _ d-: .Q p CT 'd' ! d'I 01 p' Al • d --. 14 - -;, NI I N • FA 1 EA of NI �.a ONi 07r,N ' nv e H 00' v-, 0! 00 i N O 0� coOo O tr")' vD 0 0 M 0 In N Oi ~I N 11 CI N �1 N Cl 000' O v.i cc ch to - In co1, - ' o,'? — \o, o ' 01 v,Gh � .� ' ,--1 F' I-4 moi' v-.1 �: I N CI 1 g 00I �L MI N o t, N d-I 00'', C. 00 CNI Co) CT• M N-' to a N p CI CT 01 N 1/40!I N Car r.., 1- — .- e., 64 j --�I d' N. 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U y 00 .--' '' M cn .--' N M 0' 0., C .= al e ,UO • rl EO U 61.1 N~R •--' - ON N M M d' d' al 7 O U N o U N tin CR C O O O O O; O O O en � O E — �t 0 0000 .-. 00N ';',C::$.:: � N O M •. 0 L>' C vi O\ 00 ,,0 ^" 0\ 00 "C ,p. .0 U x y p d• kr) \0 sC\ Q, c) N Cp en > 00= co E• Cl • City of Mounds View Comparison of City Property Tax $85,000 Residential House Tax City Capacity Property Change from prior year Rate Tax Dollar i Percent 1992 Actual 21.147% 207.24 1993 Actual 21.057% 206.36 -0.88 -0.42% 1994 Actual 25.828% 253.11 46.75 22.65% 1995 Actual 26.029% 255.08 1.97 , 0.78% 1996 Actual 24.686% 241.92 -13.16 -5.16% 1997 Actual 25.062% 245.61 3.69 1.53% 1998 Actual 25.908% 242.24 -3.37 -1.37% • 02/25/98 01 :02 PM BDGT8PH.WK4 1998 Tax Capacity Rates County Met Council School Transit Comm Rice Creek City Hospital Misquito Cntrl Total Rate 0.46618 0.00918 0.50358 0.0436 0.00831 0.25908 0.00584 0.00301 1.29878 iio, Percent 35.89% 0.71% 38.77% 3.36% 0.64% 19.95% 0.45% 0.23% 1998 share of property taxes (35.9%)County (0.7%)Met Council SEE €Ey�* E�` i t € ,gin _ MM•n i � k- r . 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Payable 1998 ; Payable 1997 Payable 1998 Percent I Market Market i Percent i Taxing Authority Net Tax Levy Net Tax Levy Change Based Levy ; Based pLevy ' Change •Ramsey County $148,200,425. 5150,665,644 1.66%: NA County Library 6,804,955 i 7,136,183 4.87% NA NA NA County Levies for i NA NA Watersheds 10,044; 256,467 2453.43%- NA Total County $155,015,4241 $158,058,294 1.96%. • City__0t.Iown ! , Arden Hills $1,829,320; $1,864,320• 1.91% $0; $0. 0.00%i :Blaine ! 59,6561 84,705. 41.99%; • 0: 0. 0.00% Falcon Heights 577,3091 589,410: 2.10%1 0` 0 0.00% Gem Lake 90,0001 94,000; 4.44%; 0' 0• 0.00% Lauderdale 452,4701 469,656; 3.80%; 0; 0' 0.00%! Little Canada ! 1,481,6511 1,517,238` 2.40%1 0 0, 0.00%! :Maplewood 7,008,380! 7,012,710' 0.06%1 416,500' 415,000 -0.36% Mounds View j 1,643,454' 1,687,578! 2.68%1 0. 01 0.00% ',New Brighton 2,871,1001 2,962,243' 3.17%! 0 0; 0.00% 'North Oaks ' 645,000 673,748: 4.46%! 0' 0; 0.00% i 1,161,0281 1,247,216. 7.42%1 0 0• 0.00% ;North St. Paul ; Roseville 6,092,9581 6,275,811 ; 3.00%; 0! 0: 0.00%1 St. Anthony 542,7421 561,951 ; 3.54% 0! 0: 0.00%i St. Paul 64,186,727 63,843,263 i -0.54%! 01 01 0.00% ;Shoreview 4,089,553 4,086,0071 -0.09% 0 0' 0.00% • Spring Lake Park 15,599 22,447; 43.90%; 0 I 0' 0.00% 1Vadnais Heights 1,527,698 1,556,4231 1.88%1 01 0; 0.00%. !White Bear Lake 2,645,494 2,732,552! 3.29%1 0! 0! 0.00% ;Town of White Bear 1 1,078,006! ; 1,131,302' 4.94%I 0 0: 0.00%1 :Total City &Town $97,998,145; $98,412,580; 0.42%, $416,500. $415,000 -0.36%1 • $schools1 ` 1 i !I.S.D.#282 $2,330,443; $1,601,619! -31.27%; $0 $260,261 ' 100.00%`'. 'I.S.D. #621 • 39,845,283! 32,841,689 -17.58% 0! 6,543,701 ; 100.00% ;1.S.D. #622 22,893,6801 19,237,322' -15.97%! 863,935' 1,235,644 43.03%1 `I.S.D. #623 I 34,245,7511 21,926,626' -35.97%! 0 9,588,317' 100.00%i 'I.S.D.#624 21,265,252� 19,402,302. -8.76%1 0' 4,677,680; 100.00% '1.S.D.#625 125,044,122; 110,116,8051 -11.94%! 0 0' 0.00%t N.M.I.S.D.#916 558,498' 377,841 • -32.35% 01 0• 0.00%i Total School $246,183,029; $205,504,204• -16.52%. $863,935: $22,045,342 2451.74% SpeciallaXing Distticts: ' Blaine HRA $1,014 $2,309 127.71%, NA NA NA .Light Rail Authority 01 0; 0.00%; , NA NA NA , Ramsey County HRA 0 i 0 0:00% NA j NA NA Met Council 2,923,273 i 3,216,450; 10.03%; NA 1 NA NA •Metro Watershed 1,655,073 i ' 1,958,889: 18.36%; NA NA NA Mosquito Control 970,262' 1,056,382' 8.88% NA ' NA • NA North Suburban Hospital 39,969! 40,903' 2.34%' NA NA NA Regional Transit 15,093,059': 15,472,650` 2.52%i NA NA NA Rice Creek Watershed 378,0491 606,649 60.47% NA • NA NA • •St. Anthony HRA 5;073 i 5,018 -1.08%' NA NA NA St. Paul HRA 806,228! 850,986 5.55%; NA NA NA St. Paul Port Authority 824,689' 791,712 -4.00% NA NA NA • Valley Branch Watershed 29,139 31,025 6.47% NA NA NA Total Special Districts $22,725,828; $24,032,973 5.75%• NA NA NA Total Net Levy $521,922,426' $486,008,051 ' -6.88%• $1,280,435 $22,460,342 1654.12%: Prepared by: Ramsey County, Property Records&Revenue,Local Government Div. (JL)02/19/98 / K wA '"ks (4) (5) .'SCH. ' CITY OR . (1) (2) !S.I.S.D.. (3) : TOTAL LOCAL MARKET • MUNICIPALITY& :DIST &W/S TOWN ` COUNTY; SCHOOLS #916 MISC . TAX RATE TAX RATE DEN HILLS ; 621 (R) 19.100% 46.618%° 50.164% 0.194% 6.410% 122.486% 0.17563% • WDEN HILLS : 623 (R) . 19.100% 46.618% 45.028%0.194%: 6.410% 117.350% 0.38980% :BLAINE : 621 : (R) 19.004% 46.618% 50.164%•0.194%, 7.512% 123.492%.0.17563% 'FAIRGROUNDS i 623 (S) • 0.000% 46.246%' 45.028% 0.194%. 5.579%. 97.047%0.38980% 'FAIRGROUNDS • : 625 (S) - 0.000% 46.246%' 60.619%: : 5.579%; 112.444%' - FALCON HEIGHTS ' 623 (C) 17.314% 46.246% 45.028% 0.194% 5.579%. 114.361% 0.38980% FALCON HEIGHTS ' 623 (I) 17.314% 46.246%' 45.028%0.194%: 5.579% 114.361%0.38980% .FALCON HEIGHTS ' 623 (R) 17.314%. 46.618%• 45.028%:0.194%; 6.410%. 115.564% 0.38980% :FALCON HEIGHTS 623, (S) - 17.314% 46.246%' 45.028%.0.194%. 5.579% 114.361%.0.38980% GEM LAKE ' 624- 16.660%. 46.246% 53.104%:0.194% 4.814%• 121.018% 0.21893% GEM LAKE • ' 624- (M)(NB) ; 16.660% 46.246%' 53.104%;0.194%. 7.325%; 123.529%0.21893% ;LAUDERDALE i 623; (I) ' 28.641%. 46.246%` 45.028%0.194%' 5.579%' 125.688%0.38980% • •LAUDERDALE ' 623; (R) 28.641% 46.618% 45.028% 0.194%; 6.410%: 126.891%•0.38980% LITTLE CANADA . 623 (M)(NB) • 21.526%; 46.246%. 45.028%10.194%; 8.090%: 121.084%:0.38980% 'LITTLE CANADA : 6241 (M)(NB) : 21.526% 46.246%, 53.104%10.194%• 8.090%: 129.160%0.21893% . 'MAPLEWOOD : 622: (M)(BC) ' 20.893%• 46.246%; 50.420%;0.194% 8.090%, 125.843%.0.08560% ;MAPLEWOOD . 622' (M)(NB) : 20.893%, 46.246%. 50.420%10.194%: 8.090%' 125.843%.0.08560% ;MAPLEWOOD ; 622: (V) • 20.893%; 47.175%; 50.420%0.194%; 8.926%•. 127.608%0.08560%; MAPLEWOOD ; 623; . 20.893%. 46.246%: 45.028%:0.194%; 5.579% 117.940%0.41513%: ;MAPLEWOOD 623: (C) ; 20.893%1 46.246%' 45.028%i 0.194%1 5.579% 117.940% 0.41513% MAPLEWOOD ' 623 (M)(NB) • 20.893%' 46.246%, 45.028%;0.194%; 8.090%; 120.451%.0.41513%' ;MAPLEWOOD . 624: (M)(NB) 20.893%; 46.246%! 53.104%0.194%i 8.090%: 128.527%;0.24426%i MOUNDS VIEW ; 621 (R) • 25.908% 46.618%: 50.164%0.194% 6.994%I 129.878%:0.17563% EEW BRIGHTON 1 282. (R) ! 19.532%, 46.618%. 58.269%1 16.410%; 130.829%0.16855% • W BRIGHTON ' 6211 (R) ; 19.532%; 46.618%; 50.164%10.194%I 6.410%; 122.918%0.17563%: ;NEW BRIGHTON 621 : (R)(D) ' 23.020%: 46.618% 50.164%10.194%1 6.410%':. . 126.406%0.17563% NORTH OAKS ! 621 : • 9.009%: 46.246%; 50.164%10.194%1 5.579%; 111.192%0.17563%; NORTH OAKS ' 624: • 9.009%; 46.246%! '53.104%;0.194%I 5.579%I -114.132%:0.21893% :_NORTH ST. PAUL : 622 (M)(NB) 17.316%- 46.246%! 50.420%10.194%: 8.090%1 ..122.266% 0.06027%i NORTH ST. PAUL 622' (V) : 17.316%. 47.175% 50.420% 0.194% ; 8.926%1 124.031%;0.06027% 'ROSEVILLE 621 - 19.254%, 46.246%; 50.164%:0.194%: 5.579%: 121.437%0.17563% ROSEVIu.t oc 1 • kr7N., 19.254% 46.618% 50.164%i 0.194%. 6.410%. 122.640% 0.17563% ROSEVILLE 623 19.254%- 46.246% 45.028%.0.194%; 5.579%; 116.301% 0.38980% ROSEVILLE 623 (C) 19.254%. 46.246%. 45.028%.0.194% 5.579%: 116.301%:0.38980%' ROSEVILLE 623 (R) 19.254%. 46.618%. 45.028%,0.194%: 6.410%: 117.504%0.38980% ST. ANTHONY 282 (R) 29.372%• 46.618%• 58.269% : 6.670%: 140.929%0.16855%1 ST. PAUL (6) • 625• (C) 36.910% 42.008%: 60.203% . 6.532%. 145.653%. - ST. PAUL(6) . 625 (I) 36.910%. 42.008% 60.203% 6.532%; 145.653%. - • ST. PAUL (6) 625 (L) • 36.910% 42.008%• 60.203%. • 6.532%. 145.653%; - ST. PAUL (6) 625 (M)(BC) • 36.910% 41.965% 60.153% • ; 9.043% 148.071%; - ST. PAUL(6) 625 (M)(NB) 36.910%. 42.004% 60.2.08% : 9.0413%; 148.165%; - ST. PAUL(6) • 625. (S) 36.910% 42.008%. 60.203%; 6.532% • 145.653%. - ST. PAUL (Airport) 999 (L) 0.000%: 42.336%. 0.000%. 6.532%: 48.868%. - SHOREVIEW • 621 (G) 19.807%: 46.246% 50.164%0.194% 5.579%. 121.990%.0.17563% SHOREVIEW • 621 (R) 19.807% 46.618%. 50.164% 0.194% 6.410%; 123.193%•0.17563%` SHOREVIEW 623 (G) 19.807%: 46.246%; 45.028%;0.194%: 5.579%; 116.854%0.38980%: jaHOREVIEW 623 (R) 19.807% 46.618% 45.028%0.194% 6.410%. 118.057%:0.38980% PRING LAKE PARK 621 (R) 29.060% 46.618% 50.164%:0.194%• 6.994%. 133.030%.0.17563%. C (4) (5) SCH. CITY OR ‘1) (2) S.I.S.D. (3) TOTAL LOCAL MARKS- MUNICIPALITY & :DIST &W/S TOWN COUNTY' SCHOOLS #916 MISC ' TAX RATE TAX RAT VADNAIS HEIGHTS 621 15.103% 46.246% 50.164% .0.194% 5.579%' 117.286% 0.17563°' .VADNAIS HEIGHTS • 624 15.103% 46.246% 53.104% .0.194% 5.579% 120.226% '0.218930,." VADNAIS HEIGHTS 624 (M)(NB) 15.103% 46.246% ; 53.104% 0.194% 8.090% 122.737% 0.218930;_ •WHITE BEAR LAKE 622 (V) • 16.347% 47.175% 50.420% 0.194%. 8.926% 123.062% 0.06027° WHITE BEAR LAKE : 624 16.347% 46.246% 53.104% 0.194% 5.579% 121.470% 0.21893°A WHITE BEAR LAKE 624 (M)(NB) 16.347% 46.246% _ 53.104% '0.194% 8.090% 123.981% .0.21893°'_ WHITE BEAR LAKE 624 (R) 16.347% 46.618% 53.104% 0.194% 6.410% 122.673% 0.21893°< WHITE BEAR LAKE 624 (V) 16.347% : 47.175% 53.104% 0.194% 8.926% 125.746% ;0.71893°' TOWN OF WHITE BEAR 621 (R) 14.319% 46.618% • 50.164%.0.194% . 5.645% 116.940% 'C..7563°A TOWN OF WHITE BEAR 624• 14.319% 46.246% ; 53.104%'0.194% • 4.814% 118.677% 0.21893° ;TOWN OF WHITE BEAR ; 624 (M)(NB) 14.319% 46.246%; 53.104% :0.194% 7.325% 121.188% :0.21893°'.-. TOWN OF WHITE BEAR , 624' (R) : 14.319% 46.618% 1 53.104%'0.194% 5.645%• 119.880% :0.21893°A (1) See County Rate summary for rate components . . (2) Does not include .194% for Special Intermediate School District#916 (3) See Miscellaneous Rate summary for rate components (4) Local tax rates apply to tax capacity (5) Market rates apply to taxable market value • (6) Rates in the City of St. Paul are reduced for Disparity Reduction Aid • (C) Refers to Central Ramsey Water Management Org. (Joint Powers) (D) Refers to Lake Diane Storm Sewer District (G) Refers to Grass Lake Water Management Org. (Joint Powers) (I) Refers to Middle Mississippi Water Management Org. (Joint Powers) (L) Refers to Lower Mississippi Water Management Org. (Joint Powers) (M) Refers to Metro Watershed District(Ramsey-Washington) • (R) Refers to Rice Creek Watershed District • (S) Refers to Southwest Ramsey Water Management Org. (Joint Powers) (V) Refers to Valley Branch Watershed District (BC) Refers to Battle Creek Project a Sub-Watershed of the Metro Watershed (NB) Refers to that portion of the Metro Watershed that is not part of the Battle Creek Project TAX COMPUTATION Example of tax computation for 1998 on a HOMESTEAD PROPERTY in St. Paul -625 (C), that has an Estimated Market Value of$120,000: Tax Capacity is determined as follows: • 1.00% x first$75,000 of Estimated Market Value $750 " • . 1.85% x Estimated Market Value in excess of$75,000 833 - Net Tax Capacity $1,583 The net tax capacity is the amount to which the local tax rate is applied. Gross Tax Payable = 145.653% multiplied by $1,583 = $2,305.70 • Less: Education Homestead Credit Amount (5181.36) Net Tax Payable $2,124.34 MOW Ramsey County Final Tax Rates for Taxes Payable in 1998 COUNTY RATES . : METROPOLITAN RATES Ramsey County . , . • Applies to St. Paul 625 (MBC) 41.965%: :Metropolitan Council:Applies to all cities 0.9180 *Applies to St. Paul 625 (MNB) . ; 42.004% Applies to all other St. Paul ': 42.008% .Regional Transit Commission 4.360°/: • Applies to all other cities 1 42.336%• ` Applies to all municipalities except: • • Gem Lake 3.595% County Library: All Cities except St. Paul • 3.910% Town of White Bear 3.595°' Rice Creek W/S Capital Improvement due : •Mosquito Control:Applies to all cities 0.301% County applies where designated by (R). 0.372% Valley Branch Watershed Dist. County Debt i •• Applies where designated by (V). 1 0.929% ; MKT VALUE : EDUCATION ; SCHOOL DISTRICT TAX RATE 'HSTD CREDIT 11.S.D.#282 0.16855%. 11.808% • • 1.S.D. #621 0.17563%' 12.058% • MISCELLANEOUS RATES I.S.D.i #622 0.06027% 10.581% I.S.D.#623 0.38980%! 10.897% St. Paul Housing Authority (City of St. Paul Only) . 0.501%! !I.S.D.#624 i 0.21893%. 11.519% I.S.D.! #625 11.457% St. Paul Port Authority (City of St. Paul Only) 0.452%. North Suburban Hospital District ! i Applies to Blaine, Mounds View ! FISCAL DISPARITY SHARING FACTORS and Spring Lake Park 0.584%i !Arden Hills 0.333229 i !Blaine _' 0.289665 et.Anthony Housing Authority !Fairgrounds 0.337163 Applies only to City of St. Anthony• 0.260% !Falcon Heights • 0.228254 • Gem Lake 0.34.4529 Blaine Housing Authority (City of Blaine Only) 0.518%; Lauderdale 0.182281 'Little Canada 0.353210 Metro Watershed District(Ramsey-Wash.) :Maplewood 0.283004 Applies where designated by: ' ! 'Mounds View ! • 0.383352 MBC 2.511% New Brighton 0.355225 MNB 2.511% North Oaks 0.343707 North St. Paul 0.297039 • Rice Creek Watershed District 'Roseville 0.308546 Applies where designated by (R). 0.831%' 'St.Anthony 0.133532 ;St. Paul 0.185268 Valley Branch Watershed District . : :Shoreview I 0.361385 Applies where designated by (V). Revenue 3.347%• 'Spring Lake Park ! 0.254373• Vadnais Heights 0.358860: • 'White Bear Lake 0.340107 'Town of White Bear 0.338898 FD(Fiscal Disparity) rate . . . 155.082% The appropriate FD sharing factor times the tax capacity • . of real or personal property classified commercial or industrial bears this rate. 0 _ Iia.n.+•..� ...._.._ Tax Increment • TIF Tax Increment 1 TIF Tax Increment TIF 0.83291District No. Factor i District No. Factor • District No. Factor 2 ;#99 Maplewood 0.989194: #6F Vadnais Heights : 0.996311 #11 Energy Park 00.130306 #7F White Bear Town ; 0.988785 #12 Blighted District 0.797724 '#1A Neighborhood : 0.000000' .#2A Shoreview : 0.808011 : ;#9F White Bear Lake 0.3491341 #21 New Brighton � 0.946534 0.789000� #2G Little Canada #22 New Brighton i 0.898279� ;#4A Little Canada 0.000000. #3G White Bear Lake : 0.225412 #23 New Brighton 0.902604. #5A New Brighton 81k 40 7th PI Expansion 0.585594; '#6A Roseville 0.445831 :#4G Vadnais Heights 0.541027 .#24 0.669278 0.591653' .#7A White Bear Lake 0.951997. #5G New Brighton #26 Roseville 0.989268� ;#6G White Bear Lake : 0.934168 #27 Roseville 0.651622! ,#8A White Bear Lake 0.846174� ;#7G New Brighton : 0.949169 #29 New Brighton ` 0.000000 #16 Vadnais Heights • #9G St.Anthony 0.241939 #41 New Brighton 0.894681 '#2B Vadnais Heights 0.963802 963802 63802 ,#1 H St.Anthony 0.862045 #43 Roseville � :#42 Falcon Heights . 0.798690: #3B Vadnais Heights ; 0.862047 0.977499; :#4B Vadnais Heights . 0.000000, •#2H Arden Hills 1 : 0,768128; �#3H White Bear Lake : 0.917487 #50 Vadnais Heights. : 0.987456; ;#5B New Brighton 0.000000! '#4H White Bear Lake : 0.875275 #51 Falcon Heights 0.895404: �#6B White Bear Lake 0.863335; :#7B White Bear Lake 0.871453 ;#5H White Bear Town • 0.422405 #52 New Brighton • 0.868233, 0.976408; .#8B White Bear Lake 0.955330; #6H Roseville #53 New Brighton 0.497001 i #7H White Bear Lake 0.786113 •#54 Vadnais Heights • 0.990320: #9B Maplewood #8H White Bear Lake � 0.585787' #57 Lauderdale • 0.899626, :#1C Shoreview 0.916362.; : 0.585187':• 0.782545; :#2C Vadnais Heights 10.9404421 1#9H Maplewood 0.9708261 6117 #68 St.Anthony , 0.924832 ;#1J Maplewood #61 North St. Paul ; 0.982214 �#3C Arden Hills 24#2J St. Paul _ 0. #62 New Brighton 0.925085: ..#4C Arden Hills . 0.134960:0.937043: :#3J Shoreview i 0.7977797724, #64 Roseville 0.569795; ;#5C White Bear Lake • 0.947189� �#6J New Brighton ; 0.912527 #65 New Brighton 0.9898851 i#6C White Bear Lake 0,971194 0.968409; #7C St.Anthony 0.986566 `#7J White Bear Town 0.971196 `#66 New Brighton 0.253640'i �#8J Roseville , ; ;#67 White Bear Lake 0.914300 1#8C St. Paul : 0.253453 i 1#9J8Vadnais Heights 0.394174 • ;#69 Maplewood 0.9960771 ;#9C Little Canada � 0.0646961 ` 0.974760! ':#1 D White Bear Town 0.997760 :#1K New Brighton . 0 864696' :#70 Maplewood 0.998665 #2K North St.Paul i #71 White Bear Lake ; 0.896742' ;#2D White Bear Town 0.997596� I#3K Vadnais Heights 0.945068 #72 Roseville ; 0.066437: '#3D White Bear Town 0.963716! 0.993204. :#4D Vadnais Heights • 0.000000' :#4K Maplewood 0.799330967 #73 Vadnais Heights . 0.907319: ;#5K White Bear Lake #75 Moundsview ` 0.827026: #SQ North St.Paul • 0.40222 0.592291 ' :#6K Roseville 2 0.7995522 #76 Roseville 0.926955, '#6D North St. Paul 0.070294� #7K Roseville • #77 Roseville 0.451632 #7D Roseville #79 New Brighton 03500 0.908114 :#8D Roseville 0.0000001 #8K Little Canada 0.0.1103500' #82 Seventh Place #80 New Brighton 0.977905 '#9D Snelling/Univ #9K New Brighton . niv 0.054576 .#2L Vadnais Heights • 0.953708 0.585594 #1E White Bear Lake 0.514634' #1L Shoreview , 0.753701 #83 Spruce Tree/Metz 0.781069 '#2E White Bear Lake 0 756474 .#3L Vadnais Heights : 0.914767 #85 Vadnais Heights 0.831778 #3E New Brighton 0.000000 0.308426 #4E White Bear Town 0.953399 #5L St. Paul : 0.000000' #86 Roseville 0.973344: #6L North St. Paul #87 Riverfront 0.439730 �#5E White Bear Town . 0.692200' ,#6E Little Canada 0.901952 #7L White Bear Town ! 0.682815 #88 New Brighton0.065747 0.823586 #8L Roseville 0.0000006 #89 Westgate • 0.817539 #7E Little Canada 0 714623 #9L Williams'Hill #90 Moundsview 0.499463 #8E Vadnais Heights 9' #9E SneI/Univ Hazard 0.999959 #1 M White Bear Lake 0.000000 #92 Moundsview 0.98827 0.928633� #2M White Bear Lake 0.013103 #94 Vadnais Heights 0.882122 #1 F White Bear Lake . 0.078393 #95 New Brighton 0.900807 #2F Vadnais Heights 0.573470: .#3M Shoreview 0.000000 i ' hton 0.853497� #3F White Bear Lake 0.9113650 • .#4M White Bear Town Bear Town . 0 000000 #96 New Brighton 0.1303 0.000000 • #97 Little Canada 0.893693• #4F Empire Builder 0 204365 #6M Mounds View #98 White Bear Lake 0.819087' #SF Vadnais Hei hts #7M W011ams'Hill Hazard 1.000000 Prepared by: RAMSEY COUNTY DEPARTMENT OF PROPS R Y RECORDS 8tEREVENUE SSuite#830, Ramsey County Government Center t • CITY OF MOUNDS VIEW PRELIMINARY POINTS Job Classification Points City Administrator 1040 Police Chief 739 Public Works Director 732 Finance Director 677 Park & Recreation Director 525 Community Development Director 496 Golf Course Manager/Supt. 491 Lieutenant 426 Public Works Foreman 385 Assistant to aty Administrator 384 Sergeant 382 Economic Development Coordinator 375 Planning Associate 373 Housing Inspector 372 Recreation Program Supervisor 366 Club House Manager/Head Professional 361 Accountant 332 • Engineering Tech. 292 Patrol Officer 280 Building Inspector 262 • Cable Producer 250 Administrative Secretary 213 Mechanic 208 Maintenance 197 Secretary - Police 177 Secretary - Comm. Dev. 177 Secretary - Public Works 177 Payroll/Utility Billing Administrator 169 Senior aerk Typist 144 CSO 122 Receptionist 104 Custodian 82 • ' Components of Job Evaluatioi In measuring the "size" of jobs;job evaluation assumes fully acceptable performance by jobholders. Job content information, as •documented in job descriptions, is evaluated in terms of four factors that are added together to form Total Points. The factors include: Know-How—the sum total of every kind of skill,however acquired,necessary for acceptable job performance. This includes: ■ The depth and breadth of work procedures and vocational/technical/professional knowledge and skills required of the job. ■ The managerial breadth skills that are required for integrating and harmonizing different organizational units or functions. ■ The human relations skills required to directly interact on a person-to-person basis with others in order to produce the desired results. Problem Solving—the original"self-starting"thinking required by the job for analyzing,evaluating,creating,reasoning,arriving at and making conclusions. This includes: ' ■ The organizational and procedural parameters that guide or circumscribe the focus of thinking and freedom to think on the job. ■ The variety,uniqueness,and complexity of problems faced by the job. Accountabili(Y—the responsibility for action and for the consequences thereof the measured effect of the job on end results. This includes: ■ The autonomy or discretion that a job has in taking action and the personal or procedural controls that a job follows. t The magnitude or impact that the job has on the County, what the job works with(or on) and its overall cost/benefit to the County. • ■ The role the job has on impacting end results; whether the job has primary or shared responsibility for committing the County to action or a contributory or ancillary role in supporting such action. Working Conditions—the conditions under which work must be done. This includes: ■ Physical Effort—work requiring physical exertion. • ■ Environment—exposure to objectionable or noxious conditions. ■ Hazards—exposure to factors involving risks of accident,personal injury,or personal health. The following are tug considered in evaluating your job: ' 1 The quality of your job performance ■ Your length of service ■ Your formal education or degree(unless also a job requirement) . • How the job was evaluated in the past ■ The current rate of pay for the job II • Marketability with other employers (3_ C,Cieu,Awinonhraacamoonie.doc(Deeenbe 19.1996) Item No. l0 Staff Report No. Meeting Date: March 2, 1998 • Type of Business: W. K. WK: Work Session;PH•Public Hearing; CA:Consent Agenda; CB: Council Business City of Mounds View Staff Report . To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Review of Phase 2 Construction Bids for the Community Center Date of Report: February 24, 1998 The final day to submit bids for phase 2 of the Community Center construction was Tuesday, February 24, 1998. WAI Continuum will open and review the bids. Dean Olson will present the bids and alternates for Council's consideration at the work session. Final approval will be considered at the March 9, 1998 regular meeting. Some preliminary approval may be requested for considering to proceed with a contract. This would enable some mobilization of equipment to the site and initiate contract proceedings. Bid tabulations for Council's review accompany this report. If Council has any questions or concerns regarding the bids, please feel free to call me. • 4a) /A.eA/ Michael Ulrich, Director of Public Works Item No. 7 Staff Report No. Meeting Date: March 2, 1998 • Type of Business: W.K. WK: Work Session;PH:Public Hearing; CA: Consent Agenda;CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Discussion regarding signalization of Xylite Street Northeast (Sysco Driveway) and Ramsey County Rd J. Intersection Date of Report: February 26, 1998 This week staff received a letter from John Gray of SEH, who is under contract with Anoka County to design a traffic signal and geometrics for the intersection of Xylite and Ramsey County Road J. This letter was sent to inform Mounds View that a signal system will be installed at this intersection and explained the funding sources. I have attached the letter for Council's review, however simply put, the expense of an estimated $150,000.00 would be split four (4) ways. Each political subdivision, Anoka Co., Blaine, Ramsey Co. and Mounds View responsible for 25% of the cost. Mounds View participation is based on Ramsey County's Cost Participation Policy which states that Mounds View is required to pay 25% of the cost due to the fact that one of the entering legs is within the City of Mounds View. • Staff spoke with Mr. Gray inquiring the justification and warrants for this signal. Mr. Gray indicated that five (5) accidents per year have occurred, which does not meet warrants, although the traffic volume at the intersection would meet warrants. It is assumed that the majority of the traffic would consist of vehicles on Co. J and Xylite, with the minority entering and exiting Sysco. Mr. Gray indicated that this was an Anoka Co. Project and did receive the or a request from the City of Blaine for the signalization. Staff indicated to Mr. Gray that the entering leg of the intersection was not a public street, rather a private drive. Mr. Gray acknowledged that fact with the understanding that he sent the letter to the City of Mounds View based on a memo he received from Bob Weber of Ramsey County. Staff has been researching the files to verify the belief that Sysco's driveway is indeed a private drive and not part of a public street. Public funds were used to construct part of the driveway and storm sewer system, but none of the driveway is of public property. On page two (2) of Resolution No. 2048, Adopting the Concept Plan for Sysco, it states that"no public streets of pedestrianway proposed". Staff was also contacted by Dan Soler of Ramsey County, requesting comment on the letter and signal proposal. Staff explained the circumstances indicated previously in this report. This matter would be presented to the Council for their consideration. At this time it was unknown whether Council would expend public funds for the signalization of a private drive. • City of Mounds View Staff Report February 26, 1998 Page 2 • Staff spoke with Phil Sype of Sysco as to the company's involvement with this project. Mr. Sype indicated that while Sysco would greatly welcome the traffic signal, they did were not a party to the request, they might however be willing to participate in sharing some of the cost with the City of Mounds View. After reviewing the proposed project, Mr. Sype expressed an interest in constructing the future right hand turn lane at this time. Approximately four(4)to five (5) hundred vehicles could be entering Sysco during the morning rush hour in a lane that provides for both right turning and thru traffic. If the City choose to participate in the signal, it might be possible to use MSA funding for the project. It would be up to MnDot's interpretation of the rules to use funds for an off system project that does not have a City street connection. Dan Soler indicated that if Mounds View chose not to participate in the signal,the County would still pay 25% and leave the remaining 25%up to Anoka County and the City of Blaine to work out. Staff seeks Council direction in this matter. Mic ael Ulrich, Director of Public Works • attachments: SEH letter Ramsey Co. memo Res. No.2408 Project Map • • ,sari 3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST.PAUL,MN 55110 612 490-2000 800 325-2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION February 18, 1998 RE: Anoka County, Minnesota Traffic Signal System 85th Avenue/Ramsey County Road J at Xylite Street NE/Sysco Driveway County Project No. 97-58-32 SEH No. A-ANOKC9708.00 Mr. Michael Ulrich Director of Public Works City of Mounds View 2466 Bronson Drive Mounds View, MN 55112 Dear Mr. Ulrich: -This letter is being sent to inform you of the status of the traffic signal system design work, at the • intersection of 85th Avenue Northeast (Anoka County CSAH 32)/Ramsey County Road J(Ramsey County CSAH 1) and Xylite Street Northeast/Sysco Driveway, in Blaine and Mounds View. Plans are currently being designed for this signal installation at the request of the Anoka County Highway Department. The design will include the traffic signal system installation,restriping of 85th Avenue/County Road J to incorporate left turn lanes at the signalized intersection, and reconstruction of the southeast radius of the intersection (to better accommodate northbound right turning truck traffic at the intersection). With this submittal, we are including a copy of the current plans for this work, for your information. Per recent comments by the Ramsey County Public Works Department(a copy of which is included with this submittal for your information), it was mentioned that(in accordance with Ramsey County policy) the City of Mounds View will be required to participate in the cost of the signal system installation. This is based on the fact that the entering leg of the intersection on the south side of the intersection falls within the City of Mounds View. It is anticipated that the Cities of Blaine and Mounds View will each be responsible for 25 percent of the signal costs, while Anoka and Ramsey Counties will each also be responsible for 25 percent of the signal costs. Anticipated total project cost at this time is approximately$150,000. Both Ramsey County and the City of Blaine have taken out State-Aid project numbers for their portion of the work. Anoka County will be using County funds to pay for their share of the work. • Please contact me at 490-2073 with any comments or questions you may have related to the plans SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS,MN ST CLOUD,MN CHIPPEWA FALLS, WI MADISON. WI LAKE COUNTY,IN EQUAL OPPORTUNITY EMPLOYER Mr. Michael Ulrich February 18, 1998 • Page 2 or on the project in general. Also, please let me know how the City of Mounds View will be contributing funds to this project(through City funding or by use of State Aid funds). If you have any other concerns related to this project, please feel free to contact either me,Dan Soler at Ramsey County (484-9104), or Doug Fischer at Anoka County(862-4237). The plan is to complete final revisions to the plans and specifications within the next two weeks, so your immediate attention to this matter is greatly appreciated. Sincerely, /44 John M. Gray, P.E. Project Engineer Enclosures c: Doug Fischer,Anoka County Highway Department Dan Soler, Ramsey County Public Works Department Chuck Lenthe,City of Blaine • Steve Campbell, SEH S:\TRANSWN9706\85MVLT WPD • _ Department of Public Works Paul L.Kirkwold,P.E.,Director and County Engineer • lit ENGINEERING/OPERATIONS 50ADMINISTRATION/LAND West S N/LAND SURVEY 3377 N.Rice Street 50 West Kellogg Blvd.,Suite 910 Shoreview,MN 55126 RAMSEYCOUNTY St. Paul,MN 55102• (612) 266-2600• Fax 266-2615 - (612)484-9104•Fax 482-5232 Memorandum DATE: December 8, 1997 TO: John Gray, SEH FROM: Bob Weber /er(le14.,--- RE: County Rd J (85th Ave) & Xylite Ave Signal System The Ramsey County Public Works has review the preliminary plans for the traffic control signal system on County Rd J at Xylite Ave with the following comments: 1. Ramsey County will be utilizing State Aid Funds for this project under S.A.P. 62- 601-09 (Ramsey County CSAH 1) 2. Ramsey County will participate in 25 % of the signal costs, 0% in the EVP system and 50% of the geometric costs including pavement markings and signing. • . 3. Ramsey County will not participate in EVP costs. 4. All items the county participates in must be eligible for 100% State aid funds. Ramsey County will not have any county funds available for this project. 5. The plans should include grouping pay items under a separate column in the quantities statement for Ramsey County participation 6. In accordance with Ramsey County policy the City of Mounds View is required to participate in the cost of this signal system based on the entering leg on the south. 7. The lane configuration shown in the plans appears to be as we discussed and looks good. 8. Increasing the radius in the south east corner is more appealing to resolve the right turn issue for trucks north to east bound from Sysco's Entrance. 9. Not sure the signal system design should incorporate future widening. Its been our experience that by the time this construction occurs the signal system needs total replacement. Also, lane configuration may be different if any widening takes place in the future. 10.Any signal equipment installed outside the right of way will require an easement to install and maintain the equipment. (Sysco Entrance) 11.Pedestrian movements should be included on all legs of the intersection. 12.The overhead type D sign D-2 and D-4 should read County J under 85th Ave NE. 13.An agreement for maintenance and construction will be required. Anoka County will perform maintenance. • A typical section of the inplace roadway has been included for your use. If you need additional information or have any questions please call me at 482-5205. 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I IWX � � S a 3 = n 1 g J�w 6— Y: :i...:G<I 3 A"• b1 FC dog �"0Vm 2Igg g4g 5 g,sis 3U} D!:, vg.4 j= 77�,,� '' t ng €� ° 'x §4 9 <r 1 .i c i e` • P IIIIUI1 W _ 11 Rfigd 2- E m II S p �I � i �of N .0 a Y� g $E y 0 g a4 0[W EWW %80JIn <0 i 4gg C 000 W ,— .R . w), 4W <8Ei Mkg tot ZO ^� -r 1 y L ---I--> N . n • a e a s - I oUz E' I • i Item No. 9 • Staff Report No. Meeting Date: 3-2-98 Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;EDBA:EDA Business Mounds View Economic Development Authority Staff Re ort mum To: Mayor and City Council From: Steve Dorgan, Housing Inspector Item Title/Subject: Housing Replacement Program Policy Amendment Date of Report: February 24, 1998 BACKGROUND At the EDA meeting on December 14, 1997, direction was provided by the commission to amend specific areas of the Housing Replacement Program policy. The proposed policy amendment was placed on the February 9, EDA agenda and was suggested that the item be tabled to the next city council workshop meeting. REQUESTED CHANGES • The following reflect specific changes requested by the EDA as interpreted by staff. The eliminated text is and the inserted text is underlined. Section G(Page 2): At least two characteristics noted in parts 1-4 of Section G be established to meet policy requirements. Section G#7 (Page 3): Tenant occupied properties may be considered for the HRP on a case- by-case basis provided that all other requirements are met. Section I#7 (Page#7): Program staff will negotiate the purchase of properties with either a buyer/developer or buyer/builder team. The EDA may choose to sell the property to a developer or builder without a buyer for sale on the open market. ACTION TO BE CONSIDERED Review the requested changes and adopt the revised Housing Replacement Program Policy with amendments by approving EDA Resolution No. 98-EDA-83. Steve Dorgan Housing Inspector 717-4023 Attachments: Exhibit A: MVHRP Draft Policy Amendments Exhibit B: Resolution: 98-EDA-83 N:\DATA\GROUPS\COMDEV\MVHRP\HRPPOLIC\CCMEM3 2.HRP EXHIBIT A • City of Mounds View Housing Replacement Program (Revised 1/20/98) A. Statement of Purpose The Mounds View Economic Development Authority Housing Replacement Program ("Program") is established to reduce the social costs of blight, improve residential neighborhoods and increase the tax base. B. Program Objectives • Replace deteriorating lower value housing on scattered sites throughout the City with larger, higher value housing designed for families. • Eliminate the blighting influence of substandard housing. • Increase the availability for quality housing for families. • C. Program Funding The Program is funded through Tax Increment Financing and administered by the Mounds View Economic Development Authority(EDA). D. Data Privacy All files and information which identifies property and persons is private and cannot be released. All information secured through the Program is subject to the Data Privacy Act. E. Program Options The Program offers two options for participation. Option 1: This option involves the sale of substandard single family homes and land to the EDA. The EDA's goal is to offer the property for sale for the redevelopment of new, standard housing. Option 2: This option involves the property owner retaining the property where a substandard single family house is located, and receiving funding from the EDA for demolition of the house with an agreement that it will be replaced with standard housing • meeting certain EDA guidelines and time frame. 1 City of Mounds View • Housing Replacement Program Page 2 F. Publicizing the Program; Making Application 1. EDA staff, or their appointee(s) ("Program Staff'), will solicit participants by direct mail, advertisement, or other method. The number of applications accepted for participation in the Program will be determined by the availability of personnel and financial resources. 2. Participation in the Program must be on a voluntary basis. Interested participants must be able to furnish proof of ownership of the property, and are required to respond to the EDA solicitation in writing, with a letter indicating: a. For Option 1: (Sale of Property to EDA): (1) An interest in selling their property to the EDA. (2) A willingness to waive relocation benefits. (3) Statement of tenant interest in the property at the time of offer. (4) Consent to the release of relevant information to potential developers and end buyers. • b. For Option 2 (Funding for Demolition): (1) An interest in obtaining funding for demolition from the EDA to replace existing housing with standard housing meeting EDA guidelines. (2) Willingness to hold the EDA harmless for demolition activities (3) Willingness to enter into a legal development agreement with the EDA regarding redevelopment of the property 3. Individuals who have indicated an interest in participating shall be contacted by Program Staff to inform them of the estimated project time line and to obtain complete information on the items noted under F.2. above. G. Property Eligibility Criteria Program Staff shall evaluate each property for which an application is received to determine its eligibility for the Program based on the criteria in this section. Program Staff shall prepare property fact sheets for each property for which owners have expressed an interest in participating in the Program, and shall make a drive by inspection. Properties will be evaluated based on the following criteria outlined below. To be eligible for participation, the house on the property must have at least-one two of the characteristics noted in 1, 2, 3 or • 4 below. • City of Mounds View Housing Replacement Program Page 3 1. Substandard as to condition, size or usage. 2. Obsolete and having a faulty design for block and area in which it is located. 3. Deterioration which has caused blight to other adjoining properties. 4. Detrimental to the safety or health of abutting properties in the block. If it is determined that the property is eligible for participation based on the condition of the house, it must also meet the following criteria as outlined in 5-8 below. 5. A geographic mix of properties is achieved. 6. The site can be developed with a single family home within city code requirements, including zoning and conformance with the Comprehensive Plan. The property may be considered if a variance can be obtained (see Section I.2.). • 7. The property must be owner-occupied or vacant before the owner makes application to the Program. Non-homesteaded vacant property will be considered for acquisition. Tenant-occupied properties will net be considered for purchasc or by the EDA on a case-by-case basis. 8. Prior to approval by the EDA for participation in the Program, properties over 50 years old must be evaluated for historical significance. This will be accomplished by forwarding general property information and a property photo to the Minnesota Historical Society for review. The EDA will not enter into a purchase agreement or award funding for demolition on a property which qualifies for the National Registry of Historical Structures. H. Program Priorities If more than one application for acquisition or demolition funding has been received during a given month, the Program Staff shall rank the applications to determine the best candidates for Program participation based on the information and criteria noted below: 1. Properties that can meet EDA established guidelines and time frame will be considered first. • 3 City of Mounds View • Housing Replacement Program Page 4 2. Properties with the lowest values and poorest visible conditions will be considered first. 3. Properties should be equally distributed by location and value throughout the City when possible, and provide a viable financial mix of properties to support Program financial requirements. I. Option 1: Acquisition of Property by EDA 1. Blight Qualification: Once an offering letter is received from the interested participant, Program Staff shall arrange, by appointment, an inspection of the interior of the home to establish blight qualification as outlined in Section G. The following information will • also be obtained during the inspection: a. Demolition information for estimating demolition credit to builder. b. A determination as to the existence of any hazardous materials on the property. • This includes: (1) a visual inspection (2) a statement from the interested participant regarding any knowledge of the property's use for production, storage, deposit, or disposal of any toxic or ha72rdous wastes or substances or asbestos products whatsoever, during the time the interested participant owned the property and prior to the date of interested participant purchased property. Properties with environmental problems or hazards may be considered if the purchase price is reduced sufficiently to cover increased site clearance and preparation costs. If a property meets the blight test, acquisition procedures can continue. If the blight test cannot be met, the interested participant will be notified in writing indicating the reasons why the property cannot be considered for acquisition. 2. Need for Variances: If a variance is required to redevelop the property, the EDA may, at its sole discretion, choose not to acquire the property. This determination will be made based on the project time lines, available resources, and availability of other properties which do not require a variance. If the EDA chooses to pursue a variance to enable the acquisition of the property, an application shall be filed following the usual procedures. If a variance is not approved, the property cannot be considered for acquisition. • 4 City of Mounds View • Housing Replacement Program Page 5 3. Appraisal; Determining Purchase Price: If the EDA chooses to continue with the acquisition, a fee appraisal shall be ordered at the EDA's expense and the result shall be used in determining the amount of the purchase price to offer to the interested participant. The independent fee appraiser shall be carefully instructed to document in specific terms the conditions of the property including details regarding structural condition and floor plan. The acceptance of these conditions in the market place should be discussed in the report. The appraiser's value judgement should reflect these conditions. A negotiated price considerably below the assessor's market value, may be accepted without an appraisal on a case by case basis if the interested participant concurs. 4. Purchase Agreement; Closing Procedures a. When a purchase price has been verbally agreed upon by both parties, Program Staff and Legal Counsel shall prepare a Purchase Agreement to be presented to the interested participant. The purchase price contained in the Purchase • Agreement shall be within the range authorized by the EDA. The purchase agreement shall be contingent on the completion of an environmental evaluation suggesting no evidence of hazardous waste on the property. The interested participant shall receive a copy of the purchase agreement including the following information: (1) The purchase price (2) How the purchase price was determined. (3) The amount of earnest money (4) A date to sign the Purchase Agreement (5) A closing date b. To enable the acquisition process to continue, the interested participant must execute the purchase agreement and"waiver of relocation benefits" form. The waiver of relocation must be clearly explained to the interested participant at this time, if not explained previously. c. The EDA Executive Director and President shall be signatories on the purchase agreement. • d. The acquisition and disposition of the property must be in conformance with the Mounds View Comprehensive Plan. 5 City of Mounds View • Housing Replacement Program Page 6 e. Following EDA authorization of these agreements, interested participants and/or Program Staff will be requested to assemble and supply all required documentation prior to closing as outlined below. (1) An Abstract or RPA(as applicable) must be furnished to the Program Staff to facilitate the rendering of a title opinion. The interested participant will bear the cost of updating the Abstract or RPA as part of the closing procedures. (2) EDA Legal Counsel will be responsible for having the Abstract or RPA updated and will provide Program Staff and interested participant with a written opinion of title. EDA Legal Counsel will also secure title insurance. (3) If the title opinion indicates the property has a marketable title, purchase proceduresmarketable will.contiThenueEDA. If the title opinion does not indicate a marketable title, the EDA, at its sole discretion, may choose not to acquire the property. The EDA may determine remedies and • evaluate their resolution, including the additional time and expense to provide a may proceed to correct title deficiencies to continue the purchase of the property dependant upon the additional time and expense incurred. (4) Simultaneously with the title opinion, an environmental evaluation may be obtained from an independent environmental engineering firm or other firm performing such service. If environmental hazards are found on the site, the EDA may choose not to acquire the property. f. The seller must be prepared to vacate the property on the day of closing unless other arrangements have been made with Program Staff. • g. If the interested participant decides not to sell the property after execution of the purchase agreement then the interested participant must provide the EDA with the following: (1) A letter expressing their desire not to proceed with selling the property. (2) The full amount of earnest money received upon execution of the • purchase agreement. 6 • City of Mounds View Housing Replacement Program Page 7 (3) Full payment of legal and consulting fees incurred by the EDA after the execution of the purchase agreement in preparation for the closing of the property. 5. Selection of Demolition Contractor and Procedures. After the property closing, Program Staff will select a demolition contractor by sending out Requests for Proposals (RFP)to at least three demolition contractors. The bid received with the lowest price will have priority. The demolition contractor must be able to meet project deadline as outlined in the RFP prior to awarding a contract. The demolition contractor will be required to obtain all necessary City permits and pay applicable fees. Overall demolition supervision will be provided by a designated Program Staff. 6. Marketing. Program Staff will advertise sale of the property by contacting the St. Paul Realtors Association, Residential Developers, interested buyers and posting signs on the property. • 7. Selection of Developer. Program Staff will negotiate the purchase of the property by an acceptable buyer/developer or buyer/builder team. If a buyer/developer or buyer/builder team can not be obtained, the EDA may consider selling property to a developer or builder for sale to the open market after completion. As part of the sale of the property, the buycr/dcvcloper tcam purchasing party must sign a development agreement with the • EDA which will stipulate housing design and time frame for completion. J. Option 2: Funding of Demolition 1. Blight Qualification: Properties being considered for demolition funding must meet blight qualifications as outlined in Section G. and Section I.1. 2. Need for Variances: If a variance is required to redevelop the property, the homeowner must obtain the variance prior to the award of demolition funds. If a variance is not granted, demolition funds shall not be awarded. 3. Comprehensive Plan/Zoning: The Comprehensive Plan designation and the zoning on the property must allow for its redevelopment by construction of a replacement single family residence. 4. Development Agreement: The interested participant must enter into a Development • Agreement with the EDA which will stipulate housing design and site development criteria and time frame for completion. The development agreement will include estimate 7 City of Mounds View • Housing Replacement Program Page 8 of new taxes generated based on the construction of replacement cost. 5. Demolition Contract: The interested participant must obtain three estimates for demolition which will assist in determining the amount of demolition funds to award for the project. The chosen demolition contractor must be able to meet project deadlines as outline by Program Staff. The demolition contractor will be required to obtain all necessary City permits and pay applicable fees. Overall demolition supervision will be provided by a designated Program Staff in conjunction with the interested participant. Economic Development Authority By: Its President • By: Its Executive Director Revised: February/ 1998 • NADATA\GROUPS\COMDEV\MVHRPIHRPI 98.WPD 8 EXHIBIT B RESOLUTION NO. 98-EDA-83 • • CITY OF MOUNDS VIEW . COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING AMENDMENTS TO DIE HOUSING REPLACEMENT PROGRAM It is hereby resolved by the Board of Commissioners(the"Board")of the Mounds View Economic Development Authority(the"Authority")as follows: 1. Recitals. (a) Pursuant to Minnesota Statutes, Sections 469.124 to 469.134 and 469.090 to 469.108 (collectively,the"Act"), the Authority(i)has undertaken a program to promote the development and redevelopment of certain land within the City of Mounds View and in this connection is engaged in carrying out the Mounds View Economic Development Project(the"Project")within the City; (ii)has approved a Project Plan for the Project;and(iii)has approved and adopted a Housing Replacement Program under and as an aspect of the project plan. (b) The redevelopment of property within the project is a stated objective of the Project Plan and the Housing Replacement Program. (c) The Housing Replacement Program's objectives include replacing lower-value housing on scattered sites throughout the City with larger,new and higher value housing designed for families, the elimination of blighting influences and the increase of available quality housing for families within the City. • (d) Including the addition and replacement of language which includes but is not limited to; (i) increasing the Property Eligibility Criteria; (ii)allow consideration of tenant occupied properties on a case-by-case basis; (iii).consider the sale of property to a builder or developer without a buyer to sell on the open market. The changes are being presented as amendments to the Housing • Replacement Program. 2. The Board hereby determines that including(i) increasing the Property Eligibility Criteria; (ii) allow consideration of tenant occupied properties on a case-by-case basis; (iii)consider the sale of property to a builder or developer without a buyer to sell on the open market; is consistent with and would be in furtherance of the Project Plan and hereby approves that Program. 3. The Board hereby determines that the implementation of these amendments will help realize the public purpose of the Act and would be in furtherance of the Project Plan Adopted by the Board of Commissioners of the Mounds View Economic Development Authority on February 9, 1998. Duane McCarty, President . • Al EST: Chuck Whiting, Executive Director Item No. /0 Staff Report No. • Meeting Date: 3/2/98 Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business Mounds View Economic Development Authority Staff Report To: Mayor and City Council Members From: Rick Jopke, Community Development Director Item Title/Subject: Silverview Estates, Inc. Request for Tax Increment Financing Date of Report: February 26, 1998 BACKGROUND Project: Silverview Estates, Inc Is proposing to construct a mixed use project on a 13 acre site on the southeast corner of Silver Lake Road and Highway 10. Proposed uses include a Holiday convenience market/gas station/car wash, a 25,000 square foot, two story office building, a 5,000 square foot, one story office building and an 82 unit market rate senior rental housing building. A 4.5 acre wetland would be maintained on the site. • City Approvals: In May of 1997 the City Council approved Ordinance No. 599 approving the PUD rezoning for the site and Resolution No. 5127 approving the general concept PUD plan. In December of 1997 the City Council approved Resolution No. 5 183 approving a preliminary plat for the site and Resolution No. 5 184 approving a development stage PUD plan. It is anticipated that a final plat for the property will be presented for City approval on March 9, 1998. TIF Assistance Request: In November of 1997, Silverview Estates, Inc. submitted a request for tax increment assistance for the project. They have asked for pay-as-you-go tax increment assistance equal to 90% of the projected increment with respect to each component of the project. While no assistance is being requested to assist the Holiday Station Store, they have requested that 90% of the increment generated by the Holiday Station Store be allocated to the senior housing project. The proposed term of the assistance is 13 years. Initial projections indicate, that on a present value basis, the developer's request would equal approximately$1 .7 million dollars.The developer has indicated that the assistance is necessary to make the project financially viable. According to the developer, without the assistance, the amount of profit anticipated to be generated by the projects is not adequate to compensate the owner for the required equity investment. A copy of Silverview Estates, Inc application for tax increment financing is attached. Staff/Consultant Analysis: the City has contracted with Mr.Jim Casserly with the firm of Krass Monroe to review the request. Mr. Casserly has reviewed the request and based on how the project is currently proposed indicates that it would be reasonable to provide total pay-as-you-go tax increment assistance equal to approximately$1 ,000,000 ($167,000 for the office buildings and $830,000 for the • senior housing project). A copy of Mr. Casserly's report is attached. City staff would concur with Mr. Casserly's analysis that$1,000,000 would be a reasonable amount of assistance based on the type and City of Mounds View Staff Report February 26, 1998 . Page 2 amount of assistance typically approved for these types of projects. This would equate to 4 years increment for the office portions of the project and 9.5 to 14 years of increment for the senior housing portion. I have also attached a copy of a preliminary TIF Analysis Worksheet which indicates that based on the information submitted that 5 years of increment would be appropriate.The TIF Analysis Worksheet is useful but in this case does not tell the whole story. It does not address the housing portion of the program and does not account for the difficulty of making a market rate rental senior housing project work.The proposal is generally consistent with the City's tax increment policy. A copy of the tax increment policy is attached for your use also. Economic Development Commission Review and Recommendation: The EDC reviewed this matter at their February 26, 1998 meeting. The developers were present at the meeting and indicated that they could accept the reduced level of assistance suggested by city staff and consultant with one exception. They said that there were potential soil problems on the site of the single story office building which may require addtional expense. They requested that the maximum amount of assistance for the office portion of the development be increased from $167,000 to$240,000 to allow for potential soil correction costs. The developers indicated that they are seeking HUD financing for the project which would require that 25% of the units be affordable. They are also considering whether or not to have a mix of both assisted and independent living units in the senior housing project. They are having a market study done to help them with this decision. The EDC approved Resolution No. 98-EDC2 I recommending that the Economic Development Authority approve pay-as-you-go tax increment financing assistance for the project as follows: Office Portion of Project: 90% of the increment generated not to exceed $240,000. The offices must be completed within 2 years and a maximum of 5 years of increment provided. The assistance must be used for TIF eligible uses limited to land acquisition, site preparation, soil correction, site utilities, public improvements, professional fees, contingencies, and pond grading. Senior Housing: 90% of the increment generated by the project for the life of the district (distict ends in 2014) not to exceed $830,000. The assistance must be used for TIF eligible uses limited to land acquisition, site preparation, soil correction, site utilities, public improvements, professional fees, contingencies, and pond grading. RECOMMENDATION: Staff recommends that the City Council review this matter and provide direction to staff. City staff will prepare a resolution for EDA consideration on March 9, 1998. ick Joke, Co nmunit Development Director p Y P N:\DATA\USERS\RICKJO\SHARE\030298A.RPT i MOUNDS VIEW ECONOMIC DEVELOPMENT COMMISSION RESOLUTION NO. 98-EDC2I CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING THE ECONOMIC DEVELOPMENT AUTHORITY'S CONSIDERATION OF SILVERVIEW ESTATES, INC. REQUEST FOR TAX INCREMENT FINANCING ASSISTANCE WHEREAS,Silverview Estates,Inc.has requested that the Mounds View Economic Development Authority provde tax increment financing assistance for a mixed use project at the south east corner of Silver Lake Road and Highway 10; and WHEREAS,the proposed site is within an existing tax increment district in the City of Mounds View; and WHEREAS,the Economic Development Commission's mission includes acting as an advisor to the Economic Development Authority with regards to economic matters; and WHEREAS,the Ecomomic Development Commission considered this request on February 26, 1998; and WHEREAS,the Ecomomic Development Commission finds that the use of tax increment financing to facilitate the construction of the proposed project is consistent with the City's tax increment policies. NOW THEREFORE, BE IT RESOLVED that the Economic Development Commission of the City of Mounds View hereby recommends that the Economic Development Authority approve pay-as-you-go tax increment financing assistance as follows: Office Portion of Project:90%of the increment generated not to exceed$240,000.The offices must be completed within 2 years and a maximum of 5 years of increment provided.The assistance must be used for TIF eligible uses limited to land acquisition,site preparation,soil correction,site utilities,public improvements,professional fees,contingencies,and pond grading. Senior Housing:90%of the increment generated by the project for the life of the district(distict ends in 2014)not to exceed $830,000.The assistance must be used for TIF eligible uses limited to land acquisition,site preparation,soil correction,site utilities,public improvements,professional fees,contingencies,and pond grading. BE IT FURTHER RESOLVED that the Economic Development Commission directs Staff to forward this resolution to the Economic Development Authority prior to approval of the minutes. Adopted this 26th day of February, 1998. ATTEST: Chair (SEAL) City Administrator • N:\DATA\GROUPS\ECONDEV\EDA-EDC\RES9821.EDC APPLICATION FOR TAX INCREMENT FINANCING FOR 5,000 SQ. FT. OFFICE BUILDING ilk 4. Present Project: Building square footage, location of project, size of property, description of buildings - materials, etc. Attach site plan, if available The entire Silverview Estates Project being proposed is comprised of three (3) distinct components in addition to an adjacent convenience store which will be owned by a separate development group. The Silverview Estates Project consists of: (1) an 82 unit senior housing project. The housing project is anticipated to be a three story brick and wood frame construction independent living facility for persons 55 years and older. The other components of the project are: (2) a 25,000 square foot two story office building and (3) a 5,000 square foot one story office building. Silverview Estates, Inc., will be the developer of each of the three (3) components. For reasons related to project finance, each of the three (3) components will be owned by a separate legal entity in which Silverview Estates, Inc. or its principals will have an ownership interest. It is anticipated that Silverview will construct the senior housing component along with the 5,000 square foot office building portions of the Project first, commencing approximately July 1, 1998. • 5. If the property is to be subdivided, Show Division Planned. The property is to be developed under a PUD which has been approved by the City. 6. Estimated Project Costs: (please enclose construction proforma, if available.) a. Land Acquisition S100,000.00 b. Site Preparation $15,000.00 c. Site Utilities $5,000.00 d. Public Improvements $5,000.00 e. Landscaping $8,000.00 f. Hard Building Costs (Historical Data) $218,716.00 g. Construction Fee (Included in Hard $10,936.00 Building Costs Above) h. Architectural Fee $10,000.00 i. Legal Fees $2,000.00 j. Financing Costs $6,000.00 k. Broker Costs $0.00 1. Contingencies $5,000.00 m. Equipment $0.00 n. Other (Pond Grading) $0.00 i . Total $385,652.00 • 13. Project Construction Schedule: a. Construction start date July 1998 b. Construction completion date July 1999 Lease up expected by 1-1-2000 c. If phased project: Year % Complete Year % Complete Silverview anticipates developing the three (3) components in essentially two (2) separate phases. The first phase would consist of the construction of the senior housing component and the 5,000 square foot office building commencing on approximately July 1, 1998 and continuing thereafter to a projected completion date of July 1, 1999. Thereafter construction of the 25,000 square foot office component would be undertaken based upon an analysis of when the market accepts the project. 14. Estimated Number of Jobs: Created 48 construction;'3 nonconstruction (within 2 yrs) Retained 3 permanent-nonconstruction There will be a significant number of full time equivalent construction related jobs created estimated at 37 by the general contractor for the senior housing project, 9 for the 25,000 square foot office building and 2 for the 5,000 square foot office building. 15. Average Annual Wage Level of Jobs Created (within 2 yrs) Retained 25,000 - 30,000 for senior housing project and office components consisting of an on site manager and caretakers. 16. Is Job Training Assistance Needed? No TAX INCREMENT FINANCING REQUEST: 1. Describe amount, term and purpose for which tax increment financing is required and how the project fits into the City's economic development and redevelopment goals and objectives. Silverview Estates is proposing pay-as-you go tax increment financing equal to 90% of the projected increment with respect to each component of the Project. Silverview is also 10 requesting that 90% of the tax increment generated from the adjacent convenience store (which is developed as part of the same PUD and which is in the same tax increment 4. What is the Return on Equity Invested that you or investors need to make the project feasible? The rate of return on equity to make real estate projects such as the senior housing and office market feasible is at least 10%. This is similar to what a REIT or pension fund would be paying for fully constructed and leased projects. 5. If Rental Space, What is the Range of Targeted Rental Rates The specific targeted rental rates are $620 for one bedrooms and $750 for two bedrooms. The office rentals are from $10 to $12 per square foot net rents plus common area changes. 6. 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Yu ...e li o,-k I§ld. !§! § §o,§ k skk§k ]kk ■ t Eft 2 .2.. 22.|20 2-. § 2..2 ■ ... . .. - . - . 2 |;;§4 |;3 ■ k %ft ! .sa# :::;§S ■2k ! 2..2 - } awl In _ k n ; ;t s';:. §§k ; .... - - - - _ §!a!k !:k ! k i§! 1 .::: _'s_,&. ||: ! !..§ 40 Adopted 5/12/97 CITY OF MOUNDS VIEW APPLICATION FOR TAX INCREMENT FINANCING PROJECT: 1. Business Name: Silverview Estates, Inc. - 25,000 Sq. Ft. Office Building Address: 4196 Lexington Avenue, Shoreview, MN 55126 Telephone#: (612) 483-5518 Contact: Marcel Eibensteiner 2. Brief Description of the Business. (Please provide # of years in business under current ownership and # of years in Mounds View) Silverview Estates, Inc. is a single purpose Minnesota corporation which was formed for the sole and exclusive purpose of the development of a mixed use real • estate project in Mounds View, Minnesota. Silverview Estates, Inc. ("Silverview") was recently incorporated for purposes of development of the project and has not commenced business operations. Silverview is owned 50% by Mr. Marcel Eibensteiner and 50% by Mr. Dale Jones. Both Mr. Eibensteiner and Mr. Jones have a long history of real estate development ownership and operation including the ownership and operation of multi-family housing, office and other commercial projects. Mr. Eibensteiner and Mr. Jones each have over 30 years of experience in real estate development, sales and finance. A copy of Mr. Eibensteiner's and Mr. Jones' resumes are attached. 3. Present Ownership of the Site: The entire project site is currently owned by Mr. Dale Jones, family members and various affiliates. It will be conveyed to the development entities at financing closing. A small portion of the Project site is owned by a third party which is the owner of the proposed adjacent convenience store. Silverview Estates has an agreement with the adjacent owner for the acquisition of this portion of the Project site. • • 111 7. Total Estimate Market Value at Completion (Explain Calculation) $$1,542,857 pursuant to discussion with County Assessor 8. Submit an Itemized List of Eligible Costs Qualifying for Assistance (see Page 1 of Tax Increment Policy). a. Land Acquisition $350,000; b. Site Preparation $20,000; c. Utilities $10,000; d. Public Improvements $25,000; e. Pond Grading $50.000. Total $455,000 9. Sources of Financing a. Equity $750,768 b. Bank Loan $1,001,757 c. Tax Increment Assistance $ 1111 d. Industrial Revenue Bonds $ e. Other(please specify source) $ 10. Form of Tax Increment Financing Assistance Requested X Pay as You Go Bond Issuance Excess Increment 11. Name & Address of Architect, Engineer, and General Contractor. Architect is Charles J. Radloff General Contractor is SB Commercial Construction Charles Plowe is the Civil Engineer 12. Estimated Real Estate Taxes on Project Site upon Completion of Project. (please show calculations.) $54,000 - year 1 stabilized, this is the estimated real estate tax based upon specific discussions with the county assessor. (which is developed as part of the same PUD and which is in the same tax increment district) be allocated to the senior housing component of the Project. The term of the TIF we are requesting is thirteen (13) years with respect to all components of the Project (which we understand is the term of the underlying TIF district). Simply put, the purpose of the tax increment financing is to provide reimbursement for a portion of the development costs of each of the projects so as to make the projects financially viable. Without the TIF assistance, the amount of profit anticipated to be generated by the operation of the Projects is not adequate to compensate the owner for the required equity investment. We believe the Silverview Estates Project is consistent with the general policy for tax increment financing because it is providing quality real estate development consistent with the existing land use proposals for this area which would not otherwise be achievable. As stated in Mounds View tax increment policy: "The Mounds View Economic Development Authority understands and abides by the fundamental principal which makes tax increment financing viable to encourage development and redevelopment which would not otherwise occur." We believe that the Projections and the related economic analysis provided with this application clearly demonstrate that the Project could not be constructed and operated without tax increment financing assistance in the amounts proposed. We believe that the housing and office development is consistent with land use goals and will contribute to the immediate project area and the entire City of Mounds View. 2. Statement of necessity for use of tax increment financing for project. The acquisition, development and construction of the Silverview Project cannot be completed without the benefit of TIF financing. The financial forecasts and Prospectus which are a part of this application set forth in detail the applicant's assumptions concerning operating revenues, operating expenses and construction costs. Taken together, we believe these projections clearly indicate that neither the Project as a whole nor any component thereof is financially viable without the benefit of TIF financing which we are requesting. For example, assuming the maximum possible mortgage on the senior housing project, the senior housing project will still require approximately a seven hundred fifty thousand dollars ($750,000.00) equityinvestment based upon our present cost analysis. With the benefit of 90% of the TIF from the 25,000 square foot office project only, the project will produce a very small i.e., approximately $25,000 annual profit during the first five (5) years. This is obviously not an inadequate return on the seven hundred fifty thousand dollar equity investment (i.e., average 2%). The case for TIF is even more compelling in light of the risk inherent in the construction, financing, and lease-up of these properties. 3. Describe the Potential for Growth. • The projections have assumed that operating expenses and operating income grow at the rate of 5% and 3% respectively. 4l1 a 9 li i}i{� " I ^ crr " rr 9 s e aei9i .za , Ca E yi. yQ ' o t} i A 2A Q z e • - ! n z AM ; 1 $ I a ' � A : " m 31 i m � � ii " " } ii g' g z z 410 mi 21 i 9g $ 1 mg $ ® ° iN P ... 3 2 a w . 1 . a. c 0 31 2 $ N m m R . ' a 4 ti 5 c m R 1 I o $ . M H 4 Oma millg iii» » » - » 1' =md 141/2 4y +wo ! 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Present Project: Building square footage, location of project, size of property, description of buildings - materials, etc. Attach site plan, if available The entire Silverview Estates Project being proposed is comprised of three (3) distinct components in addition to an adjacent convenience store which will be owned by a separate development group. The Silverview Estates Project consists of: (1) an 82 unit senior housing project. The housing project is anticipated to be a three story brick and wood frame construction independent living facility for persons 55 years and older. The other components of the project are: (2) a 25,000 square foot two story office building and (3) a 5,000 square foot one story office building. Silverview Estates, Inc., will be the developer of each of the three (3) components. For reasons related to project finance, each of the three (3) components will be owned by a separate legal entity in which Silverview Estates, Inc. or its principals will have an ownership interest. It is anticipated that Silverview will construct the senior housing component along with the 5,000 square foot office building portions of the Project first, commencing approximately July 1, 1998. 5. If the property is to be subdivided, Show Division Planned. The property is to be developed under a PUD which has been approved by the City. • 6. Estimated Project Costs: (please enclose construction proforma, if available.) a. Land Acquisition $429,000.00 b. Site Preparation $205,000.00 c. Site Utilities $35,000.00 d. Public Improvements $25,000.00 e. Landscaping $105,000.00 f. Hard Building Costs (Historical Data) $4,386,000.00 g. Construction Fee (Included in Hard $0.00 Building Costs Above) h. Architectural Fee $96,000.00 i. Legal Fees $23,000.00 j. Financing Costs $85,000.00 k. Broker Costs $84,000.00 1. Contingencies $55,000.00 m. Equipment $84,000.00 n. Other(Pond Grading) $200,000.00 Total $5,812,000.00 III 13. Project Construction Schedule: a. Construction start date July 1998 b. Construction completion date July 1999 Lease up expected by 1-1-2000 c. If phased project: (see below) Year % Complete Year % Complete Silverview anticipates developing the three (3) components in essentially two (2) separate phases. The first phase would consist of the construction of the senior housing component and the 5,000 square foot office building commencing on approximately July 1, 1998 and continuing thereafter to a completion date of July 1, 1999. Thereafter construction of the 25,000 square foot office component would be undertaken based upon an analysis of when the market accepts the project. 14. Estimated Number of Jobs: Created 48 construction, 3 nonconstruction (within 2 yrs) Retained 3 permanent-nonconstruction There will be a significant number of full timeequivalent construction related jobs created g� estimated at 37 by the general contractor for the senior housing project, 9 for the 25,000 square foot office building and 2 for the 5,000 square foot office building. 15. Average Annual Wage Level of Jobs Created (see above) (within 2 yrs) Retained 25,000 - 30,000 for senior housing project and office components consisting of an on site manager and caretakers. 16. Is Job Training Assistance Needed? No TAX INCREMENT FINANCING REQUEST: 1. Describe amount, term and purpose for which tax increment financing is required and how the project fits into the City's economic development and redevelopment goals and objectives. Silverview Estates is proposing pay-as-you go tax increment financing equal to 90% of the projected increment with respect to each component of the Project. Silverview is also requesting that 90% of the tax increment generated from the adjacent convenience store 1111 • (which is developed as part of the same PUD and which is in the same tax increment • 4. What is the Return on Equity Invested that you or investors need to make the project feasible? The rate of return on equity to make real estate projects such as the senior housing and office market feasible is at least 10%. This is similar to what a REIT or pension fund would be paying for fully constructed and leased projects. 5. If Rental Space,What is the Range of Targeted Rental Rates The specific targeted rental rates are $620 for one bedrooms and $750 for two bedrooms. The office rentals are from $10 to $12 per square foot net rents plus common area changes. 6. If Rental Space,Who are the tenants and what is the length of their leases. On the Senior Housing project, the tenants are persons 55 years and older with leases of at least six (6) month lease terms. 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X Min 11.1: . a v:» g rills _awra"s In N N»1: • .. s ntl tl : t its a Vitt •tttt t; N .Ni: x :Y 3 N=BA Yc."os t8e .= c- -i;0 - . . -71 Y • Y Y• r s r Y .V.. r p_v=tt .: =N. C " 1412 N N r• :V.I.; „YY S V o= Y a - - - -.3. rN t Mit xaa t t In V alt' Ys:73Y tit - Int SILVERVIEW ESTATES GENERAL PARTNERSHIP FINANCIAL PROJECTIONS I D DAVID H. HESLEY, LTD. Certified Public Accountant&Consultant October 15, 1997 To the Partners of Silverview Estates General Partnership I have compiled the accompanying financial projections for Silverview Estates a General Partnership, for the period commencing January 1, 1998 and ending December 31, 2012, including summaries of significant accounting policies and projection assumptions, in accordance with standards established by the American Institute of Certified Public Accountants . A compilation is limited to presenting in the form of a projection, information that is the representation of management and does not 410 include evaluation of the support for the assumptions underlying the projections . I have not examined the projections and, accordingly, do not express an opinion or any other form of assurance on the accompany- ing statements or assumptions . Furthermore, even if the projected levels of rental income, operating expenses, and the projected financing arrangements are attained there will usually be differences between the projection and actual results , because events and circum- stances frequently do not occur as expected, and those differences may be material . The financial projections are designed to provide information for assistance in obtaining permanent financing and limited partner' s capital for the real estate project known as the Silverview Estates, and should not be considered or used for any other purpose. I have no responsibility to update this report for events and circum- stances occurring after the date of this report. tOh.A.X.C1 It 1 ' DAVID H. HESLEY, LTD. Certified Public Accountant 410 2607 WxrrE BEAR AVENUE • MAPL.Ew000,MINNESOTA 55109 • OFFICE(612) 770-8505 • FAX(612) 770-0627 SILVERVIEW ESTATES GENERAL PARTNERSHIP SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND PROJECTION ASSUMPTIONS FOR THE PERIOD COMMENCING JANUARY 1, 1998 Ilk AND ENDING DECEMBER 31, 2012 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Property and Depreciation Property and equipment are capitalized for income tax purposes . Maintenance and repairs are charged to expense. The combined property' s Construction Costs are $7 , 133,585 . Finance, closing costs and other organization forecastedare atprojeted$686c000 ,at $257 ,000 . Capitalized land improvementsare The allocation between land, buildings and personal property is estimated as shown below. COMBINED PROJECTS Life Cost $ 879 , 000 Land Improvements Land 15 . 0 years 686 ,000 Building 27 .5 years 6 , 145,585 7 . 0 years 109 ,000 Personal Property. 30 . 0 years 222, 000 Finance Costs Organization Costs 5 . 0 years 35, 000 4101Under the Internal Revenue Code, a partnership may recover the cost of depreciable real property under the Modified Accelerated Cost Recovery System (MACRS) . Under MACRS, depreciable residential real property placed in service after December 31, 1986 may be depreciated over a 27 . 5-year period using the straight-line method. The Code provides that depreciation of residential real property over a 27 . 5-year period and commercial real property over a 39 year period is subject to adjustment upon audit by the Service . However, the Servicemy challenge the allocation of the cost between real property, personal property, and land. A successfulwouldaffect challenge timingsrtneand ramount of la for depreciation claimed Partner' s taxable income or loss . Depreciation of personal property placed in service after December 31, 1986 is computed over, a seven-year recovery period using the 200% declining balance method, switching to the straight-line method to maximize the deduction. that Ih shouldt ion dallowed understates state law may beadopted substantR and be ally lower the deprecia than the amounts reflected in the projection. SUMMARY OF SIGNIFICANT PROJECTION ASSUMPTIONS The accompanying financial projection assumptions f20o2 the bapedid iso lI commencing January 1, 1998 and ending December 31, information provided by the General Partner of the Partnership. The projection is presented on the tax basis of accounting. Accrual accounting methods have been used in preparing the projections . ( 3) SILVERVIEW ESTATES GENERAL PARTNERSHIP SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND PROJECTION ASSUMPTIONS FOR THE PERIOD COMMENCING JANUARY 1,1998 AND ENDING DECEMBER 31, 2012 SUMMARY OF SIGNIFICANT PROJECTION ASSUMPTIONS - Continued Vacancy The partnership anticipates that it will incur vacancies at an average rate of 5% each year. Additional vacancies were projected for the first twelve ( 12 ) months of operations due to the rent-up stage. Combined Rental Operations The projected marketing, administrative, operating and maintenance expenses are based on historic costs from experienced, professional management organizations . The partnership anticipates expenses will be increased 5% over the costs of the prior year due to inflation. Combined Marketing Expenses Advertising expense will be incurred in order to achieve near 100% occupancy. A credit report will be run on each new residential tenant or commercial lessee to check current credit and any criminal activities . A portion of the credit check fee may be paid by each resident applying to rent an apartment of the 82-unit senior housing •Duildin . Combined Administration Expenses Salaries, are the largest expense in this category. Full time permanent employees will be hired to manage Silverview Estates . Additional responsibilities of on-site personnel include leasing, maintenance, and grounds maintenance. The use of outside contract services will be limited. Fire and liability insurance is based on an estimate by State Farm Business Insurance. Workers compensation is based on wages and apartment value multiplied by a rate of 10 . 5% . Combined Utilities Expenses Operating expenses, which includes all utilities, are based on the current utilities ' rates and square footage of the building. Combined Repair & Maintenance Expense Repair Maintenance expense will be based on estimated sub-contracting contracts for the various services incurred. Each service listed will be reviewed and cost estimated based on a building of this size. Combined Management Fees AmkA property management fee of 5% of the net rental income of each project on a monthly basis will be paid for management. The manage- ment fee will pay for services incurred by a professional independent accredited management organization. The management company will have significant experience in senior housing and retail office to insure maximum rents and administrate policy and procedures . (5) CONTRACTOR INFORMATION •-; COMA/11 R� CfAL C4Kdr - -.... '. August 15, 1997 • Mr. Marcel Eibensteiner 4196 Lexington Avenue • Shoreview, MN 55126 . RE: Silverview Estates Development . " " Dear Marcel, • SB Commercial Construction is pleased to present for your review cost estimates on the . above referenced development project. We have included cost breakdowns for the 82 unit Senior Housing project, the 25,000 sf 2 Story Office and the 5,000 sf Single Story Office. The estimates are presented in the same format as the"Attachment A" as submitted to SB Commercial Construction on August 6, 1997. I have utilized the submitted costs for land, isite improvements, architectural fees and the remaining soft casts. The 82 unit Senior Housing project is presented in two (2)variations. One estimate is based on historical data and one is based on a detailed quantity take-off with unit pricing. The 25,000 sf Office Building and the 5,000 sf Office building are based on a detailed quantity take-off with unit pricing only. We appreciate the opportunity to be of service and look forward to this exiting project. Please contact me should you require additional information or have any questions. Sincerely, - SB COMMERCIAL CONSTRUCTION ____r_____. ---...______________,. John Arbogast . Project Manager • • 10 • . . . .. • . . . . • . • • •. Ty.... - . . • ;.,; .. _ . •• •_ f • ...... ••• :, • . . . . • .::: .,ti.,...-..-e.;.;:tr.,:.- -- • - . ,.:76.: ,.. ..•:.:, . . . . .. . ., •.• 2297 County Road F1 •`New Brichton;.MN' 55112 Olfi 64 7t864909iR FeiC"5'12 78 i ; ' l•2' * h -' 'tomo` . ' _ }' -1..'--e e ,!,' .. . .. 1.1=-: -: r.:::: ' --IA.-. • ' •It, �,4. (Aitiofiment"A" Cont.) 821UNITSENIOR HOUSING 6. Estimated Project Costs: (Please enclose construction performa, if available) • a. Land Acquisition $429,000.00 . .; b. Site Preperation $205,000.00 c. Site Utilities $35,000.00 d. Public Improvements $25,000.00 e. Landscaping $105,000.00 • f. Hard Building Costs $4,307,899.00 g. Construction Fee $129,237.00 . h. Architectural Fee $96,000.00 I. Legal Fees $23,000.00 j. Financing Costs $85,000.00 k. Broker Costs $84,000.00 I. Contingencies $55,000.00 m. Equipment $84,000.00 n. Other (Pond Grading) $200,000.00 S $5,863,136.00 Cost/Unit $71,501.66 SB COMMERCIAL CONSTRUCTION ESTIMATE IP _, • . ..„ .:.. \,.....: .,: . , . _ , ♦, z -' ,J A • ••.1.• e- 1: ...) •` *yet .,,,,/• lip (Attachment "A" Cont.) 5,000 SF Office Building. 6. Estimated Project Costs: (Please enclose construction Performa, if available) a. Land Acquisition $100,000.00 b. Site Preperation $15,000.00 c. Site Utilities $5,000.00 d. Public Improvements $5,000.00 e. Landscaping $8,000.00 f. Hard Building Costs $218,716.00 g. Construction Fee $10,936.00 h. Architectural Fee $10,000.00 I. Legal Fees $2,000.00 j. Financing Costs $6,000.00 k. Broker Costs $0.00 I. Contingencies $5,000.00 m. Equipment $0.00 n. Other $0.00 i $385,652.00 Cost/SF $77.13 SB COMMERCIAL CONSTRUCTION ESTIMATE • ,. !:;. ;, 8/15/97 ' . ;•_ ••.1'.. t7 . v•,L - , .d' , tOKf]A, kits 53 f,2 . C' ,0'.. ' ,., `? - 6 fr-+-,fi ... 02/23/98 MON 10:46 FAX 612 885 5969 KRASS MONROE 444 MOUNDS VIEW IJ002 KRASS MONROE , P . A . ATTORNEYS AT LAW ■ James R.Casserly Email jamesc@kwassmonroe.com Direct Dial(612)885-1296 MEMORANDUM To: City of Mounds View Attn: Rick Jopke, Community Development Director Chuck Whiting, City Administrator From: James R.Casserly Greg D.Johnson Date: February 23, 1998 Re: Tax Increment Assistance for Silverview Estates Projects Our File No. 9806-1 INTRODUCTION Silverview Estates (the "Redeveloper") is seeking tax increment assistance from the City of Mounds View (the "City") for the construction of various improvements on the southeast quadrant of the intersection of Highway 10 and Silver Lake Road. The contemplated improvements include the following: 1. A gas station/convenience store of approximately 6,820 square feet with an estimated market value of approximately$511,500. 2. A 5,000 square foot office building with an estimated market value of approximately $300,000. 3. A 25,000 square foot two story office building with an estimated market value of approximately$1,375,000. 4. A market rate senior housing rental project comprising 82 units with an approximate market value of$4,305,000. Upon completion the combined estimated market value of all the improvements would be itapproximately $6,500,000 and would generate estimated taxes in excess of$286,000 (assuming the pay 1998 Class Rates). SUITE 1100 SOUTHPOINT OFFICE CENTER•1650 WEST 82ND STREET•BLOOMINGTON,MINNESOTA 55431-1447 TELEPHONE 6121885-5999•FACSIMILE 6121885-5969 02/23/98 MON 10:47 FAX 612 885 5969 KRASS MONROE 444 MOUNDS VIEW j003 The City asked us to review the projects and assist the City and the Economic Development Authority(the "EDA") in determining the amount of tax increment assistance that is necessary to allow these projects to proceed. OVERVIEW It is very difficult to determine the precise amount of governmental assistance, whether tax increment or not, that is necessary to facilitate the development of a project. Until a developer walks away from a project because it cannot recover unusual costs or because the market will not allow for the level of rents that must be charged, the city never knows if it has provided more assistance than necessary. As a result, most of the cities near Mounds View will assist a developer with various site acquisition and improvement costs so that the site will be competitive with other similarly situated sites. In short, very few if any cities will provide a 100 percent land write down. However, most cities will generally make an exception for senior housing projects in order to make these projects more affordable and to encourage seniors to move out of larger homes (encouraging the reuse or recycling of larger homes for families is generally thought of as a positive goal in most communities). With these principles in mind, we provide the following observations. GAS STATION/CONVENIENCE STORE No assistance has been requested for the gas station/convenience store. For the remaining life of • the City's existing tax increment district, over$300,000 of tax increment will be generated by this improvement. After subtracting administrative fees of 10% or approximately $30,000, there remains approximately $276,000 of available tax increment. We have present valued (put into 1998 dollars) the future revenues represented by available tax increment. Using a 7.5% present value rate, the almost $276,000 has a 1998 present value of$146,872. This amount is reflected on the summary page which is attached to this memo (the "Summary"). In conclusion, the gas station convenience store will provide additional revenues for your redevelopment program. OFFICE BUILDINGS 5,000 SQUARE FEET AND 25,000 SQUARE FEET Upon completion these two buildings will pay in excess of$90,000 per year in taxes and will generate total tax increment in excess of$1,100,000. After deducting the administrative fees,the $1,000,000 of available of tax increment has a value in 1998 dollars of$502,673 as is shown on the attached Schedule. The Schedule also shows various land acquisition, preparation, public improvement, site improvement and miscellaneous costs in the amount of$467,000. We have placed a value on the site of$300,000 (30,000 square feet of building times $10 per square foot of building for site costs). Following the principals outlined above, the City would not be assisting for the land acquisition costs but would assist with all other site related costs. Accordingly, if the land acquisition of $300,000 is subtracted from the total costs of $467,000, the remainder of $167,000 would •Page 2 02/23/98 MON 10:47 FAX 612 885 5969 KRASS MONROE MOUNDS VIEW a004 • represent the level of assistance that the City would provide. This level of assistance would be in the form of a pay as you go revenue note which simply means that the assistance would only be paid if the project were completed and the taxes paid. The $167,000 is to be paid with interest at 7.5% (the present value factor in this analysis is the same 7.5%). As a result, in order to provide this level of assistance for the office buildings approximately 4 years of tax increment would be required. We should also point out that if this site has additional complications or if the Redeveloper were constructing an expensive or unusual facility in which the market rents would not justify the construction of such a facility, then the City may be willing to consider some additional incentive to assure the construction of such facilities. In summary,unless these conditions occur,we would suggest the level of assistance described above. SENIOR RENTAL PROJECT The analysis of senior rental projects is more complicated. If the class rates for rental property continue to be 2.9%,then the taxes per unit for this project will be $2,076 per unit with the entire project generating over $170,000 per year in taxes. For the remaining life of your tax increment district over $2,300,000 of taxes will be generated and when the 10% administrative fees are deducted,the amount of available tax increment is approximately$2.08 million with a 1998 value of approximately$1.06 million. As the uses on the attached Schedule indicate, there is $830,000 of total site costs including land acquisition. If we followed the same approach that we employed above for assistance for the office buildings,the level of assistance would be $543,000 ($830,000 less the value of the land which we have set at $287,000 (82 units times $3,500 per unit)). However, as indicated in the overview above,many if not most communities are actively trying to recycle their housing and are attempting to encourage seniors to move into rental and owner occupied higher density housing. In order to facilitate this goal, the average monthly rents need to be reduced. This can be accomplished by writing the land down and providing the write down in the form of a pay as you go revenue note (this is the same approach that would be used for the reimbursement of site improvement costs—see discussion of Office Building Assistance above). For the senior project, we are suggesting assistance for all of the site improvement costs in addition to the land acquisition costs. This level of assistance will approach$830,000 and should only be paid from the future taxes generated by the senior housing project. As other cities have done, the City will want to assure itself that the project will be maintained as a seniors only project and the City may wish to reduce the level of assistance slightly if the Legislature further reduces the class rates(currently the class rate is 2.9%and the Legislature has targeted a class rate reduction to 2.5%). If the class rates were not changed, and the City were to provide $830,000 of assistance, it would take nine and one-half tax increment years to provide that assistance. However, we think the class rates will probably be reduced and that the estimated market value for this project is somewhat high, so it would be prudent for the City to assume that the remaining 14 years of tax increment in this district will most likely be utilized. S • Page 3 02/23/98 MON 10:48 FAX 612 885 5969 BRASS MONROE - 4-> MOUNDS VIEW 2005 • CONCLUSION In order to obtain the desired redevelopment, the City will need to provide the Redeveloper a certain level of assistance. For the gas station/convenience store,no assistance was requested and none is provided. For the two office buildings comprising 30,000 square feet, the site costs in excess of the land value are reimbursed for a total.of$167,000. For the senior rental project,the site costs and land acquisition of$830,000 are reimbursed. Collectively these projects generate on a present value basis approximately $1.7 million dollars in tax increment and we are suggesting a combined level of assistance of approximately $1,000,000. If we can provide any further help or analysis in these matters,please give us a call. JRC/jms cc: Silverview Estates Attn: Marcel Eibensteiner Winthrop&Weinstine,P.A. Attn: Todd B. Urness G:IWPDATAWV OUNDS VIEWCORUOPKE JRC 2.DOC • I •Page 4 0.2/23/98 MON 10:49 FAX 612 885 5969 KRASS MONROE -*-'-> MOUNDS VIEW 2006 CITY OF MOUNDSVIEW SCHEDULE 6 SILVERVIEW- Combined Gas Station/ 2 Office Senior Cony. Store Buildings Housing ii TOTALSil SOURCES Tax Increment Receipts (PV) 146,872 502,673 1,062,238 $1,711,783ii Land Sales 11 11 Gas/Convenience Store I 011 Commercial Buildings 300,000 300,00011 Senior Housing 287,000 287,00011 TOTAL SOURCES 146,872 802,673 1,349,238 2,298,7831; I! USES l 1 i Land Acquisition 300,000 287,000 587,000 Site Preparation 35,000 205,000 240,000, Site Utilities 15,000 35,000 50,0001 Public Improvements 30,000 25,000 55,000 Professional Fees 12,000 23,000 35,000 Contingencies 25,000 55,000 80,000 Other(Pond Grading) 50,000 200,000 ' 250,000 1 1111 TOTAL USES 0 467,000 830,000 1,297,0001 1 SURPLUS/(DEFICIT) 146,872 335,673 519,238 1,001,7831 TOTAL USES LESS LAND ACQUISITION 167,000 543,000 710,00011 S [verla.wk4 PREPARED BY KRASS MONROE, P.A. 12/31/97 Adopted 5/12/97 • CITY OF MOUNDS VIEW ECONOMIC DEVELOPMENT COMMISSION GUIDELINE IN THE ANALYSIS OF APPLICATION FOR TAX INCREMENT FINANCING ASSISTANCE FOR SILVERVIEW ESTATES, INC NAME OF APPLICANT Note: The EDC acts as an advistory to the 2/23/98 Economic Development Authority who is the governing body, legal and political, for all Date Reviewed disbusements and approvals of tax increment funds. This document serves as a guideline to asstist the EDC in making judgements for the Total Score use of tax increment funds. There may be projects that do not financially score high but meet or exceed the economic development Result of Analysis and redevelopment goals and objectives for the City of Mounds View. There may also be projects that financially score high but do not meet or are not compatable with the goals and objectives. i Adopted 5/12/97 0. PUBLIC VERSUS PRIVATE INVESTMENT $7,947,959 Private Investment $1311383 TIF/Public Investment $9,659342 Total Investment 4.64 to 1 Ratio of public vs. private investment Point Private Public Value + 1 Less than$3 to $1 +2 Over$3 to $1 + 3 Over$4 to $1 +4 Over$6 to $1 + 5 Over$8 to $1 2. NUMBER OF EMPLOYEES • (Computed as full time equivalent positions) Point Number Value + 1 > 1 - 15 +2 > 16 - 30 + 3 > 31 - 45 +4 > 46 - 75 + 5 > 75 - plus 3 Current Number of Employees 51 Estimated Number of New Employees (within the next 2 years) 54 Total Number of Current and Estimated New Employees Adopted 5/12/97 e. PUBLIC INVESTMENT PER CURRENT EMPLOYEE Point Value INVESTMENT 0 $12,500+ + 1 $10,000 - $12,500 +2 $7,500 - $10,000 + 3 $5,000 - $7,500 +4 $2,500 - $5,000 + 5 $ 0 - $2,500 TIF/Public Investment - $1,711,783 Current Number of Employees 54 Investment per Employee = $31,670 ANNUAL PAY LEVEL OF POSITIONS NO INFO PROVIDED Point Annual Dollar Total#of Weighted Value Salary Weighting Employees Dollar Amt. 0 $ 0 - 14,999 $10,000 + 1 $15,000 - 24,999 $20,000 +2 $25,000 -29,999 $27,500 + 3 $30,000 -44,999 $37,500 +4 $45,000- 59,999 $52,000 + 5 $60,000 and Over $60,000 Total Full Time Equivalent Weighted Average S Adopted 5/12/97 0. REAL ESTATE/PROPERTY TAXES GENERATED $286,794 (projected tax revenues should be bases on the existing property tax system and rates plus legislative future changes if subject to estimation.) Point Total Projected Value Annual Taxes + 1 Below$25,000 +2 $25,000 - $49,000 + 3 $50,000 - $99,999 +4 $100,000 - $249,999 +5 $250,000 and Over 6. SIGNIFICANT IMPACT MULTIPLIER Point * Provide Comments regarding Value Type of Development subjective public benefits of project. • + 0 Retail +2 Office + 3 Office/ Service (50/50) +3 Value Added(retail with significant service component) +4 Industrial -2 Activity Not Contributing to Tax Base +1 Company/Corporate Headquarters - location of upper management where decisions are made (add 1 pt to above) +1 Target Business +1 - +3 Elimination of Blight(add points to above value) • +2 Total Point Value * 7. SERVICE IMPACT Adopted 5/12/97 • Point Value Type of Development - 4.0 Retail - 3.5 Office/Warehouse Service - 3.0 Hi Tech - 2.0 Office 8. FORM OF ASSISTANCE REQUESTED (within TIF District 1, 2, and 3) Point Value - 2 Up-Front + 5 Pay-As-You-Go 09. FORM OF ASSISTANCE REQUESTED NA (within City but outside of TIF Districts) Point Value - 2 One-Time Payment + 1 3 Annual Payments +2 4 Annual Payments + 3 5 Annual Payments S Adopted 5/12/97 10. WORKSHEET SUMMARY POINT VALUE Public versus Private +3 Staff Pt.Value Number of Employees +4 EDC Pt. Value Public Investment per Employee 0 Pay Level of Positions 0 Comments: Real Estate/Property Taxes Generated +5 Significant Impact Multiplier +2 Service Impact -4 Retail& senior housing require additional services Form of TIF Assistance Required +5 Total Points 15 • 11. RATING FOR PROJECTS LOCATED WITHIN TIF DISTRICTS 1, 2, AND 3 Point Value Term of Assistance 0-10 0 Years 11 - 13 3 Years - or- Remaining life of TIF District, whichever is less 14 - 16 5 Years - or- Remaining life of TIF District,whichever is less 17 - 20 7 Years - or- Remaining life of TIF District,whichever is less 21 and Over 10 Years - or-Remaining life of TIF District, whichever is less • Adopted 5/12/97 • 12. RATING FOR PROJECTS IN DEVELOPMENT DISTRICT(OUTSIDE OF TIF DISTRICT) (1) Building Size: Square Foot Cost of Project: (Land& Building) Project (2 )Per S.F. Cost Per S.F. Allowance $20.00 - $30.00 $3.00 $30.01 - $40.00 $4.00 $40.01 - $50.00 $5.00 OVER$50.01 $6.00 • Points (3)Percent of Accumulated Assistance 11 - 13 30% 14 - 16 50% 17 -20 70% 21 & OVER 100% S.F. of Bldg: (1) $ X S.F. Allowance (2) $ X % of Assistance: (3) Equals 11110 Amount of Assistance: $ Adopted 5/12/97 Tax Increment Policy Mounds View Economic Development Authority Mounds View, Minnesota GENERAL POLICY: The Mounds View Economic Development Authority has the powers under the Minnesota Statute Sections 469.124 through 469.137 and Sections 469.001 through 469.047 to govern and monitor the use of tax increment financing for Mounds View's tax increment districts and the Mounds View development district which encompasses the entire boundaries of the City of Mounds View. It is the responsibility of the Mounds View Economic Development Authority to use tax increment financing as a tool to accomplish the City's economic development and redevelopment goals and objectives. The Mounds View Economic Development Authority understands and abides by the fundamental principal which makes tax increment financing viable to encourage development and redevelopment which would not otherwise occur. The Mounds View Economic Development Authority shall consider tax increment financing in cases that serve to accomplish the City's development goals and activities as hereby defined in projects eligible for tax increment financing. •ROJECT ELIGIBLE FOR TAX INCREMENT FINANCING: Projects eligible for consideration of Tax Increment Financing assistance per the Mounds View Economic Development Project Plan dated May 9, 1994 include,but are not limited to (1)the attraction, retention, rehabilitation and preservation of commercial, industrial, retail, residential, recreational and public service facilities; (2) new and rehabilitated public infrastructure; (3) community and other public service centers; (4) senior/mature adult and/or other housing development partnerships or other multi-use housing projects and facilities; (5) other public utilities (including telecommunications); (6)business incubator loan and other business programs; and (7) transportation systems. More emphasis will be placed on those items which increase the tax base, eliminate blight and meet the City's economic and redevelopment goals. COSTS ELIGIBLE FOR TAX INCREMENT FINANCING: Project costs qualifying for Tax Increment Financing assistance, as defined under the TIF Act, include utilities design, landscape design, architectural and engineering fees directly attributable to site work, site related permits, earthwork/excavation, soils correction, landscaping, utilities (sanitary sewer, storm sewer, and water), streets and roads, street/parking lot paving, street/parking lot lights, curb and gutter, sidewalks, land acquisition, special assessment, legal (relating to acquisition, financing, and closing fees), soils tests and environmental studies, surveys,park dedication fee, SAC, WAC charges,titles insurance and TIF application deposit. • 1 • Adopted 5/12/97 DETERMINATION OF AMOUNT OF ASSISTANCE TO APPLICANT: Within TIF Districts The amount of Tax Increment Financing provided to an applicant will be based, in part, on the analysis of information provided on the application for Tax Increment Financing assistance (Attachment"A"), amount of increment generated by the project as evaluated by the City's Financial and/or Bond Counsel and the City's economic and redevelopment goals. The level of assistance provided will be evaluated on a case by case basis and may reflect an increase or decrease in assistance dependant upon the level of increase in the tax base, amount of elimination of blight and/or a number of variables that may substantiate the need for assistance. An adjustment in the amount of assistance that can be provided is at the sole discretion of the Board of the Economic Development Authority as long as the requested uses are legal under the Minnesota State Statues for use of tax increment financing. Within the Development District(herein referred to as the"City"limits)but outside of TIF Districts The evaluation of Tax Increment Financing assistance that could be provided to an applicant will be based in Aikpart on(A)the analysis of information provided on the application for Tax Increment Financing assistance ip(Attachment"A"), (B) square footage cost of the project, (C)balance available in the Economic Development Authority excess tax increment fund and(D) proof of need for assistance under the"but for" test for use of tax increment financing. TYPES OF ASSISTANCE Within TIF Districts Tax Increment Financing can be provided in either"pay as you go"or"up front"payments. "Pay as you go" is wherein the Mounds View Economic Development Authority compensates the applicant for a predetermined amount for a predetermined number of years. The applicant pays for(re)development up front and then annual payments are issued to the applicant based on the need for assistance and increment generated from the project. "Up front' payments is wherein the Mounds View Economic Development Authority must issue revenue or general obligation bonds to pay for the (re)development prior to completion of the project. The increment generated from the project is then used for repayment of the bonds. The Mounds View Economic Development Authority gives preference to the use of"pay as you go" assistance to finance private development projects due to the reduced risk to the community. The EDA will consider"up front"payment projects that would benefit the entire community and are not possible to be funded under a "pay-as-you-go" basis. • 2 • Adopted 5/12/97 Within the City but outside of TIF Districts Financing from the dedicated tax increment fund can be provided in annual installments to the applicant based on the positive cash flow balance in the Economic Development Authority's dedicated tax increment fund and need for assistance based on analysis of the "but for"test for the project. The dedicated tax increment fund includes a value based on the use and is adjusted along with the budget process and goals and objectives for economic and redevelopment on an annual basis. APPLICATION FOR TAX INCREMENT FINANCING ASSISTANCE: The Mounds View Economic Development Authority requires that an Application for Tax Increment Financing Assistance (Attachment A) be completed and a deposit be collected from the applicant for the EDA's consultants to investigate the feasibility and need for providing Tax Increment Financing assistance (Attachment B). SUBMITTAL OF APPLICATION FORMS: Applicants requesting Tax Increment Financing assistance within an existing district or in the creation of a Anew district, shall be required to complete and submit the following: 1. Application for Tax Increment Financing Assistance 2. Deposit for Review of Tax Increment Financing Assistance • 3 4t S Q1 WHAT'S WORKING WELL? 1) "Maintenance of the city's infrastructure" 2) "The day-to-day activities of running city government" "The city administrator's doing a good job" 3) "The city council has good coping strategies" 4) "The citizens of the community really care what's going on in the community and are involved" 5) "The staff provides the council with excellent background information" 6) "The city's financial stability" 7) "The system is working well --with sincere, dedicated, and highly competent people being elected to the council" 8) "The market place has found Mounds View" 9) "The school district has a very positive image and reputation" 10) "The city's fire department is progressive and change-oriented" • • • Q2 WHAT'S NOT WORKING WELL? 1) "The relationships between some of the council members" 2) "The business community isn't involved enough in the affairs of the city" 3) "The city isn't involved enough in the affairs of the business community" 4) "There is an atmosphere of conflict in the city" 5) "Council member presence in county and metro area government II organizations serving municipal interests is limited" • 1 Q3 WHAT'S THE CITY NOT DOING THAT IT SHOULD BE DOING? 1) "Making an honest updated assessment of community wants and needs" 2) "Developing consensus on issues" 3) "Including public input before decisions are made on the big issues" 4) "Focusing discussion and decisions on the issues and not on personalities" 5) "Taking risks" • Q4 WHAT'S THE CITY CURRENTLY DOING THAT IT SHOULDN'T BE DOING" 1) "Too much staff time is being spent on 'petty issues' which detracts from focusing more on the 'big' issues" S Donald Salverda & Associates Roseville Professional Center • Suite 511 • 2233 N. Hamline Avenue • Roseville, MN 55113 (612) 484-1335 1 I 1 1 CITY OF MOUNDS VIEW CITY COUNCIL AND ADMINISTRATOR 1998 LEADERSHIP - TEAM BUILDING RETREAT EXECUTIVE SUMMARY 1 1 I I I I I I CITY OF MOUNDS VIEW I CITY COUNCIL AND ADMINISTRATOR 1998 LEADERSHIP - TEAM BUILDING RETREAT ITABLE OF CONTENTS Paqe I I INTRODUCTION 1 I II INTRODUCTORY REMARKS 2 III COMMUNICATION ENHANCEMENT 2 IIV REVIEW OF PROGRESS BEING MADE BY THE CITY 3 IV LEADERS AND MANAGERS ARE BEING CHALLENGED 3 VI ANTICIPATED CHANGES THAT WILL IMPACT ITHE CITY 4 VII ISSUES AND OPPORTUNITIES FACING THE CITY 4 VIII PRIORITIZED GOALS PROGRAM TO II ADDRESS THE ISSUES AND OPPORTUNITIES 4 IX PRELIMINARY ACTION PLANS TO I ACHIEVE THE GOALS 5 X UNDERSTANDING INDIVIDUAL WORK BEHAVIOR STYLES 5 I XI ROLES AND RESPONSIBILITIES 5 I XII THE CITY'S MISSION AND VISION, AND DEVELOPMENT OF A CITY VALUES STATEMENT 5 I XIII ORGANIZATIONAL CLIMATE QUESTIONNAIRE 6 XIV CLOSING REMARKS 6 I XV EVALUATION OF THE RETREAT AND PARTICIPANT'S ICOMMENTS 6 XVI RECOMMENDED FOLLOW-UP ACTIONS 7 I ATTACHMENTS 8-30 I CITY OF MOUNDS VIEW ' CITY COUNCIL AND ADMINISTRATOR 1998 LEADERSHIP - TEAM BUILDING RETREAT ' I INTRODUCTION ' The mayor, city council, and city administrator of the City of Mounds View held a Leadership - Team Building Retreat on January 24, 1998. The retreat was held at the city's municipal golf course (The Bridges). The retreat facilitator was Don 1 Salverda, President of Donald Salverda & Associates of Roseville, Minnesota. Participants at the retreat were: Duane McCarty Mayor or Sheri Gunn Council Member Gary Quick Council Member Roger Stigney Council Member 1 Roger Koopmeiners Council Member ' Chuck Whiting City Administrator The primary objectives of the retreat were: 1 1) To review progress being made by the city 2) To build on the 1997 Council - Department Head Retreat ' 3) To enhance communication and develop team spirit among ' participants 4) To discuss ways that the council can operate more effectively 1 5) To develop updated consensus on major issues and opportunities facing the city (one - three year perspective) ' 6) To develop an Updated Goals Program for the city (one - three year perspective) 1 7) To review, clarify, and discuss the roles of the council, mayor, and city administrator 8) To be an educational and eniovable day ' This report summarizes the results of the retreat and includes recommendations for follow-up actions to be taken. 1 ' II INTRODUCTORY REMARKS Mayor Duane McCarty welcomed participants to the retreat pointing out the importance of good communication and team work between council members and the city administrator. He expressed his appreciation to the participants for their commitment of service to the city and for their attendance at the retreat. City Administrator, Chuck Whiting also welcomed the council members to the retreat. He then introduced the retreat facilitator, Don Salverda. III COMMUNICATION ENHANCEMENT ' After introductory remarks were made, the facilitator indicated that one of the primary objectives of the retreat was to enhance communication among the participants. The first activity began the communication process by providing the participants the opportunity to share backgrounds, perspectives on the greatest challenges facing the city, and expectations for the retreat. This exercise was particularly beneficial to the new council member, Sheri Gunn. Many of the challenges cited by participants were incorporated into later ' discussions on Issues and Opportunities facing the city. The refreshment breaks and group discussions provided additional opportunities to further ' enhance communication. See Attachment A for the Greatest Challenges Facing the City I 1 2 I IV REVIEW OF PROGRESS BEING MADE BY THE CITY ' The next activity focused on a review of progress being made by the city since the last retreat. It was agreed that significant progress has been made in a number of areas. Participants also discussed problems that have been encountered and lessons that have been learned. Participants rated the city's performance as being good, but all agreed that there is room for considerable improvement. ' See Attachment B for the review of progress beinq made by the City Participants also responded to four key questions pertaining to how the city ' operates: Qi What's working well? Q2 What's not working well? Q3 What's the city not doing that it should be doing? Q4 What's the city currently doing that it shouldn't be doing? Responses to these questions are in a Supplemental Memo to participants. ' Participants also responded to the concerns of the city administrator as pertaining to the workings of the council. I V LEADERS AND MANAGERS ARE BEING CHALLENGED The facilitator provided information on leadership, pointing out that leaders and ' managers at all levels of organizations in both the public and private sectors are being challenged as never before. In the public sector, government officials and professional staff are faced with the dilemma of meeting increasing service needs with limited funding capability. It was pointed out that in the 1990s increased emphasis is being placed on individual leadership and leadership development within organizations. The facilitator provided a number of resource materials on leadership that were referred to throughout the retreat, and challenged participants to either lead, follow, or get out of the way. 1I 6 . ' 3 1 VI ANTICIPATED CHANGES THAT WILL IMPACT THE CITY OF MOUNDS VIEW ' Participants next discussed anticipated changes that are expected to impact the City of Mounds View in the next five years. See Attachment C for the listing of anticipated changes that will impact the City of Mounds View 1 ' VII IDENTIFYING AND DEVELOPING CONSENSUS ON ISSUES AND OPPORTUNITIES FACING THE CITY OF MOUNDS VIEW Participants identified a number of issues and opportunities facing the city. The listing provided a fresh update and consensus on needs and opportunities to be addressed by the city from a one to three year perspective. The Issues and Opportunities were categorized as being either external or internal. See Attachment D for the updated listing of issues and opportunities facing the City of Mounds View 1 VIII DEVELOPING A PRIORITIZED GOALS PROGRAM TO ADDRESS THE ' ISSUES AND OPPORTUNITIES The identified issues and opportunities were then converted into a prioritized "Goals Program" to be further discussed and refined, agreed upon, and implemented. This prioritized Goals Program updates the Goals Program developed at the 1997 Council - Department Head Retreat. See Attachment E for the prioritized Goals Program to address the highest priority issues and opportunities R ' 4 1 1 IX PRELIMINARY ACTION PLANS TO ACHIEVE THE GOALS ' Time did not allow for action planning to address the identified goals. Preliminary action plans will be developed under the direction of the city administrator for each of the goals. 1 X UNDERSTANDING INDIVIDUAL WORK BEHAVIOR STYLES Participants shared in an enjoyable and well received learning experience designed to increase harmony, productivity, and team spirit by reviewing their ' behavior styles. Understanding the differences in styles of behavior helps identify and minimize potential conflict areas and maximize the strengths of each style. 1 XI CLARIFYING ROLES AND RESPONSIBILITIES ' Participants reviewed and discussed the major roles and responsibilities of the city council, individual council members, the mayor, the city administrator, and department heads. See Attachment F for the Listing of major roles and responsibilities ' XII REVIEW OF THE CITY'S MISSION I SION AND VISION, AND DEVELOPMENT OF ' A CITY VALUES STATEMENT Participants felt that there is a need to review and possibly re-write of the city's ' Mission and Vision Statements. Participants discussed the need for a city Values Statement that reflects the spirit of the city and defines the core values that guide the day-to-day activities of the city's work force. Participants reviewed • a proposed Values Statement developed at the 1997 Retreat. See Attachment G for the Current Mission and 'VISION Statements, and the Proposed City Values Statement 1 1 5 1 ' XIII ORGANIZATIONAL CLIMATE QUESTIONNAIRE Participants each filled out an Organizational Climate Questionnaire indicating their perceptions as to where the city is "currently at" and where it "ought to be" in seven dimensions. Participants indicated that there is room for improvement in a number of areas. See Attachment H for the summary of the Organizational Climate Questionnaire XIV CLOSING REMARKS The retreat concluded with the facilitator challenging the participants to make a positive impact in their leadership roles. He pointed out the interdependency of ' the council members, the city administrator, and the department heads, and the need to be mission and goal driven. He further challenged participants to be continuous learners, to accept and appreciate diversity, to be team players, and to focus on the "big picture." Mayor Duane McCarty closed the session by thanking the facilitator for ' organizing and leading the retreat and the council members for attending and participating. ' XV EVALUATION OF THE RETREAT AND PARTICIPANT'S COMMENTS The retreat was very well received by participants with an overall rating of 4.0 ' on a scale of 1 = low and 5 = high. I See Attachment I for the he Retreat and Participant's Comments I 1 e 1 6 1 I XVI RECOMMENDED FOLLOW-UP ACTIONS It was agreed that considerable progress was made at the retreat and that follow-up actions are needed. A recommended sequence of actions are: 1 1) The mayor, city council members, and city administrator review the Executive Summary of the retreat. 1 2) The city administrator fine tunes the prioritized Goals Program and Values Statement for future city council consideration. 1 3) The city council approves and formally adopts the finalized Goals Program and Values Statement. 1 4) Action plans are developed for each goal under the direction of the city administrator. 1 5) The mayor, city council members, and city administrator revise the city's current Mission and Vision Statements at a future work session. 6) The city council and city administrator monitor progress on the achievement of goals during the year. 7) A follow-up retreat be scheduled in one year to evaluate progress and update the Goals Program Executive Summary written by the Retreat Facilitator Don Salverda Donald Salverda & Associates Roseville Professional Center, Suite 511 2233 North Hamline Roseville, MN 55113 (612) 484-1335 1 7 r ATTACHMENT A 1 1 1 ' GREATEST CHALLENGES FACING THE CITY 1 1) "Defining the future of the city" 1 2) "Facilitating effective government" 1 3) "To maintain a low tax levy while providing quality public services" 1 4) "The city's tax base" 1 1 1 1 1 1 I 1 1 8 I ATTACHMENT B REVIEW OF PROGRESS BEING MADE BY THE CITY OVER THE LAST TWO YEARS I ' THE SUCCESSES 1) "The city's budget" ' 2) "The city's community center" 3) "The Children's Home Society" 4) "The ability of the council to handle tough issues" 5) "The city's ability `to juggle' different development projects" 6) "Improving the citizens' understanding of government due to the televising of council meetings" 111 7) "The overall image of the council is positive" 8) "The survival of the city council" I F 1 9 ATTACHMENT B i ' CONSENSUS EVALUATION OF PROGRESS MADE ON THE CITY'S HIGHEST PRIORITY 1997 GOALS I D GOAL #1 TO IMPROVE COMMUNICATION AND TEAM WORK ' AMONG COUNCIL MEMBERS, STAFF, AND THE COMMUNITY (TO INCLUDE A CLARITY OF ROLES AND PROCEDURES AS TO HOW THE CITY OPERATES) C GOAL #2 TO MAINTAIN AND IMPROVE THE CITY'S TAX BASE (TO ' INCLUDE THE ADOPTION OF A VISION AND PLAN FOR THE HIGHWAY 10 CORRIDOR DEVELOPMENT) I D- GOAL #3 TO ADDRESS THE INCREASING DEMANDS FOR CITY SERVICES WITH LIMITED RESOURCES AND TO INCREASE COMMUNICATION, COOPERATION, AND COLLABORATION WITH OTHER JURISDICTIONS LEADING TO THE INCREASED SHARING OF SERVICES B- GOAL #4 TO UPGRADE THE CITY'S COMPREHENSIVE PLAN (TO INCLUDE THE ADOPTION OF A VISION AND PLAN FOR THE HIGHWAY 10 CORRIDOR DEVELOPMENT) (TO INCLUDE AN ' UPDATED COMMUNITY ASSESSMENT OF CITIZEN NEEDS AND WANTS) ' GOAL #5 TO IMPROVE THE CREDIBILITY AND PUBLIC IMAGE OF C THE COUNCIL AND STAFF WITH THE CITIZENS i 1 1 10 1 ' ATTACHMENT B 1 PROBLEMS ENCOUNTERED 1) "The council's Goals Program established at the previous retreat has not been followed because of new pressures on staff. 1 2) "The city has an implementation problem" 1 3) "The council doesn't focus on 'the big picture' enough" 4) "The council 'bogs down' with too much detail" 5) "Televising the council sessions limits candid discussion and creates new tensions" 1 6) "The council's image of resolving conflict at council meetings needs improvement" 1 1 1 i 1 1 1 1 11 ATTACHMENT B LESSONS LEARNED 1) "The council needs to spend some time on discussing 'how decisions are made' at the city' ' "There are various perceptions of the city's needs and overall 2) p P effectiveness of delivering services" 3) "The job of the council person is tough and ambiguous" 4) "One's own ideas may be out of sync with the majority of the council" 5) "The council doesn't discuss issues enough" 6) "The mayor's role is to be more of a facilitator of council discussion rather than taking the lead in making motions and speaking on issues" 7) "The more quiet council members need to speak up more to express their opinions and thinking" 8) "Every one makes mistakes and does dumb things from time to time" 9) "The council needs to have more open and candid discussions on key ' issues" 1 12 ATTACHMENT C CHANGES THAT ARE EXPECTED TO ' IMPACT THE CITY IN THE NEXT FIVE YEARS "Changes in federal, state, and county funding of programs and services" I1) 2) "Increasingexpectations of the public" ' 3) "Changing demographics of the city -- including an aging of the population" 4) "A reorganization of the city's organizational structure and professional staff' 5) "Increasing economic development competition with other cities" 6) "Welfare reform" ' 7) "Property tax reform" 8) "Policy changes in the schools that will affect the city" 9) "More aged rental properties" 10) "New technologies" 11) "Budget changes" increase in crime and drug"An anticipated use" 1 13) "Weather and climate changes" 14) "An increasing influence and impact from the decisions and actions of neighboring cities and other outside jurisdictions" ' 13 ATTACHMENT C CHANGES THAT ARE EXPECTED TO ' IMPACT THE CITY IN THE NEXT FIVE YEARS 15) "An increased demand for services by the city's new residents" 16) "Increased turnover in home ownership" 17) "Citizens are busy and have less time for civic participation" 18) "An increase in the number of large lots and homes" 1 19) "An increase in townhouse development" 20) "Increasing 'not in my back yard' (NIMBY) attitudes of citizens" 21) "The public wanting additional and comprehensive information on issues that will directly affect them" 22) "An increase in multiple family dwellings" 1 23) "A decrease in single family homes" i 1 1 1 I ' 14 ATTACHMENT D ISSUES AND OPPORTUNITIES FACING THE CITY HIGHEST PRIORITY - EXTERNAL RANK 1) THE NEED TO MAINTAIN AND IMPROVE THE CITY'S TAX BASE (TO INCLUDE THE ADOPTION OF A VISION AND PLAN FOR THE HIGHWAY 10 CORRIDOR DEVELOPMENT) 2) THE NEED TO UPGRADE THE CITY'S COMPREHENSIVE PLAN TO INCLUDE THE ADOPTION OF A VISION AND PLAN FOR THE HIGHWAY 10 CORRIDOR DEVELOPMENT) (TO INCLUDE AN UPDATED COMMUNITY ASSESSMENT OF CITIZEN NEEDS AND WANTS) 1 3) THE NEED TO INCREASE CITIZEN UNDERSTANDING OF CITY ISSUES AND INVOLVEMENT IN THE DECISION-MAKING PROCESS I 4) THE NEED TO MAINTAIN THE CITY'S INFRASTRUCTURE I 5) THE NEED TO IMPROVE THE EFFECTIVENESS OF THE CITY'S SERVICES AND PROGRAMS t 6) THE NEED TO ADDRESS THE INCREASING DEMANDS FOR CITY SERVICES WITH LIMITED RESOURCES, AND TO INCREASE COMMUNICATION, COOPERATION, AND COLLABORATION WITH OTHER ' JURISDICTIONS LEADING TO THE INCREASED SHARING OF RESOURCES 1 I ' 15 I ATTACHMENT D I ISSUES AND OPPORTUNITIES FACINGTHE CITY LOWER PRIORITY - EXTERNAL I RANK I7) THE NEED TO IMPROVE UNDER FT ANDNTHE COMMU ITG AND TEAM 1(WAND AMONG COUNCIL MEMBERS, STAFF, I TO INCLUDE A CLARITY OF ROLES AND PROCEDURES AS TO HOW THE CITY OPERATES 111 8) THE NEED TO IMPROVE THE CREDIBILITY AND PUBLIC IMAGE OF THE COUNCIL AND STAFF WITH CITIZENS I 9) THE NEED TO INCREASE THE INVOLVEMENT OF THE COMMUNITY IN CRIME PREVENTION PROGRAMS 1 10) THE NEED TO COMPLETE THE IMPLEMENTATION OF THE CITY'S HOUSING ENHANCEMENT PROGRAM I 11) THE NEED TO ADDRESS THE CITY'S CHANGING DEMOGRAPHICS I 12) THE NEED TO INCREASE THE CITY'S INFLUENCE BEYOND ITS 1 BORDERS 1 13) THE NEED TO DEVELOP A UNIQUE AND POSITIVE COMMUNITY IMAGE 14) THE NEED TO CONTINUE TO ADDRESS THE CITY'S ENVIRONMENTAL ISSUES I 1 16 1 ' ATTACHMENT D ISSUES AND OPPORTUNITIES FACING THE CITY HIGHEST PRIORITY - INTERNAL RANK 1 1) THE NEED TO SEEK NEW FUNDING SOURCES FOR THE CITY 2) THE NEED TO DEVELOP OPERATIONAL RULES AND PROCEDURES FOR THE COMMUNITY CENTER 3) THE NEED TO PLAN FOR THE TRANSITION OF THE POLICE 1 DEPARTMENT UPON THE RETIREMENT OF THE CURRENT CHIEF 4) THE NEED TO COMPLETE THE FORMATION OF THE COMMISSION ON YOUTH 1 5) THE NEED TO SETA PROTOCOL FOR THE TRAFFIC IN THE CITY I a I e 17 I ' ATTACHMENT D ' ISSUES AND OPPORTUNITIES FACING THE CITY ' LOWER PRIORITY - INTERNAL I RANK I 6) THE NEED TO COMPLETE THE RESTRUCTURING OF THE CITY'S 1 BUDGET PROCESS AND OPERATING PROCEDURES SO THEY ARE CURRENT AND COST EFFECTIVE 7) THE NEED TO REVIEW THE CITY'S ADVISORY COMMITMENTS 8) THE NEED TO PROVIDE ADEQUATE RESEARCH, STUDY, AND DISCUSSION ON ISSUES 9) THE NEED TO MAKE THE PARK MAINTENANCE PROGRAM ACCOUNTABLE TO THE PUBLIC WORKS DEPARTMENT 10) THE NEED TO RE-EXAMINE AND CLARIFY THE ROLE OF THE CITY ADMINISTRATOR 11) THE NEED TO PROVIDE A POSITIVE WORK ENVIRONMENT 1 FOR CITY EMPLOYEES I r ' 18 1 I ATTACHMENT E PRIORITIZED GOALS PROGRAM FOR THE CITY OF MOUNDS VIEW I HIGHEST PRIORITY - EXTERNAL l GOAL #1 TO MAINTAIN AND IMPROVE THE CITY'S TAX BASE ' GOAL #2 TO UPGRADE THE CITY'S COMPREHENSIVE PLAN 1 GOAL #3 TO INCREASE CITIZEN UNDERSTANDING OF CITY ISSUES AND INVOLVEMENT IN THE DECISION-MAKING PROCESS GOAL #4 TO MAINTAIN THE CITY'S INFRASTRUCTURE I GOAL#5 TO IMPROVE THE OVERALL EFFECTIVENESS OF THE CITY'S SERVICES AND PROGRAMS ' GOAL#6 TO ADDRESS THE INCREASING DEMANDS FOR CITY SERVICES WITH LIMITED RESOURCES AND TO INCREASE COMMUNICATION, COOPERATION, AND COLLABORATION WITH OTHER JURISDICTIONS LEADING TO THE INCREASED SHARING OF RESOURCES I I 1 i 1 19 I I ATTACHMENT E PRIORITIZED GOALS PROGRAM FOR THE CITY OF MOUNDS VIEW HIGHEST PRIORITY - INTERNAL GOAL #1 TO SEEK NEW FUNDING SOURCES FOR THE CITY GOAL#2 TO DEVELOP OPERATIONAL RULES AND PROCEDURES FOR THE COMMUNITY CENTER GOAL #3 TO PLAN FOR THE TRANSITION OF THE POLICE DEPARTMENT UPON THE RETIREMENT OF THE CURRENT CHIEF GOAL#4 TO COMPLETE THE FORMATION OF THE COMMISSION ON YOUTH 1 GOAL #5 TO SET A PROTOCOL FOR TRAFFIC IN THE CITY GOAL #6 TO COMPLETE THE RESTRUCTURING OF THE CITY'S BUDGET PROCESS AND OPERATING PROCEDURES I I I I 1 1 20 I 111 ATTACHMENT F ROLE AND RESPONSIBILITIES OF THE COUNCIL 1 HIGHEST PRIORITY 1 1) TO SET POLICY FOR THE CITY 2) TO PROVIDE LEADERSHIP TO THE COMMUNITY 1 3) TO DETERMINE AN ANNUAL BUDGET FOR THE CITY 1 4) TO DEVELOP CONSENSUS ON LONG TERM COMMUNITY ISSUES 5) TO PROVIDE OVERSIGHT AND DIRECTION TO THE CITY ADMINISTRATOR 6) TO REPRESENT THE COMMUNITY 1 ' HIGH PRIORITY 1 7) TO PROVIDE A FORUM FOR CITIZENS 1 8) TO REVIEW THE CITY'S POLICIES AND REVISE THOSE WHICH NEED REVISION 1 9) TO ACT AS THE LEGISLATIVE BODY FOR THE CITY 1 1 1 1 1 21 1 ATTACHMENT F ROLE AND RESPONSIBILITIES OF THE COUNCIL MEMBERS HIGHEST PRIORITY I 1) TO DO THEIR HOMEWORK AND BE PREPARED FOR MEETINGS 2) TO BE ACCESSIBLE TO CITIZENS 3) TO PRUDENTLY VOTE ON KEY ISSUES EFFECTING THE CITY 4) TO LISTEN TO RESIDENT'S QUESTIONS UESTIONS IN THE COMMUNITY AND AT COUNCIL MEETINGS 5) TO REPRESENT THE CITY AT VARIOUS FUNCTIONS AS DELEGATED BY THE COUNCIL HIGH PRIORITY I 6) TO SPEAK FOR RESIDENT INTERESTS 7) TO CONTINUE TO LEARN, GROW, AND NETWORK IN ORDER TO FUNCTION EFFECTIVELY AS A COUNCIL MEMBER 8) TO INFORM AND EDUCATE CONSTITUENTS ON MATTERS THAT EFFECT THE CITY 9) TO COMMUNICATE WITH AND RESPECT OTHER COUNCIL MEMBERS I 1 1 22 I ATTACHMENT F ROLE AND RESPONSIBILITIES OF THE MAYOR I HIGHEST PRIORITY 1) TO PROVIDE LEADERSHIP TO THE CITY AND TO THE COUNCIL 1 2) TO RUN A FIRST CLASS COUNCIL MEETING THAT INCLUDES THE FACILITATING OF DISCUSSION ON KEY ISSUES 1 3) TO BE AN ADVOCATE FOR THE CITY INSURING THAT ALL CITIZENS ARE REPRESENTED 4) TO BE KNOWLEDGEABLE OF THE CITY'S POLICIES AND PROGRAMS 1 5) TO BE THE CHIEF SPOKESPERSON FOR THE CITY 6) TO COMMUNICATE WITH THE CITY ADMINISTRATOR ON A REGULAR BASIS I HIGH PRIORITY I 7) TO PERFORM THE CEREMONIAL FUNCTIONS OF THE CITY 8) TO SIGN THE CITY'S LEGAL DOCUMENTS 9) TO REMEMBER THAT HE/SHE HAS BUT "ONE VOTE" I I I 1 23 I ATTACHMENT F I ROLE AND RESPONSIBILITIES OF THE CITY ADMINISTRATOR I HIGHEST PRIORITY 1) TO DIRECT THE DAY-TO-DAY OPERATIONS OF THE CITY AND ITS STAFF, INCLUDING THE FOSTERING OF A POSITIVE WORK ENVIRONMENT TO IMPLEMENT THE POLICIES AND DIRECTIONS OF THE COUNCIL 12) 3) TO BE AN ADVOCATE FOR THE COUNCIL AND STAFF 1 4) TO RECOMMEND PROGRAMS, POLICIES AND ACTIONS TO THE CITY COUNCIL 1 5) TO INSURE THAT THE CITY'S PROGRAMS AND SERVICES ARE COST EFFECTIVE I HIGH PRIORITY 1 6) TO PROVIDE INFORMATION TO THE COUNCIL, STAFF, AND CITIZENS 7) TO PREPARE AND PROPOSE THE CITY'S ANNUAL BUDGET TO THE I COUNCIL 8) TO BE WELL INFORMED ON CITY ISSUES AND VARIOUS STATE AND INATIONAL REGULATIONS THAT EFFECT THE CITY 9) TO REPRESENT THE CITY WITH OTHER JURISDICTIONS I i I 1 24 ATTACHMENT F ROLE AND RESPONSIBILITIES OF THE DEPARTMENT HEADS HIGHEST PRIORITY 1) TO IMPLEMENT COUNCIL POLICY AS DIRECTED 1 2) TO PROVIDE LEADERSHIP TO THEIR DEPARTMENTS 1 3) TO BE THE CITY'S EXPERT IN THEIR AREA OF RESPONSIBILITY, KEEPING CURRENT IN THEIR KNOWLEDGE AND SKILLS, AND NETWORKING WITH OTHER RESOURCES AND PROFESSIONALS ' 4) TO PROVIDE A POSITIVE WORK ENVIRONMENT FOR EMPLOYEES AND A POSITIVE IMAGE FOR THE CITY 1 5) TO REGULARLY COMMUNICATE WITH THE ADMINISTRATOR, DEPARTMENT EMPLOYEES, AND TO REPORT QUARTERLY TO THE COUNCIL I HIGH PRIORITY I 6) TO PROVIDE AN ANNUAL DEPARTMENT BUDGET 1 7) TO BE RESPONSIVE TO CITIZEN'S CONCERNS 1 8) TO MAKE CREATIVE, INNOVATIVE RECOMMENDATIONS TO THE COUNCIL 9) TO PRUDENTLY USE THE CITY'S RESOURCES 111 I I 1 25 ATTACHMENT G � VISION STATEMENT We See Mounds View As A Community That Is Receptive Toward The Diverse Interests Of Its Citizens And Businesses. Mounds View Will Be Seen As A 1 Progressive Community That Takes Pride In Being A Leader. A Cooperative Spirit Exists Between The Government And Citizens. As A Result Our Community Thrives And Prospers. 1 26 ' ATTACHMENT G 1 � MISSION STATEMENT 1 ' Mounds View, through the promotion of i cooperative relations with all its stake- ' holders, will develop a dynamic climate that 111 recognizes the ever changing needs of the 1 community. ' Working together, we will take steps to meet ' these needs and facilitate positive changes that allow us to shape the future of our City. ' 27 I ' ATTACHMENT G ' PROPOSED CITY VALUES STATEMENT OUR VALUES 1 The following values are fundamental to Mounds View's success and fulfillment of our mission: ' 1) FISCAL RESPONSIBILITY We believe that fiscal responsibility and the prudent stewardship of public ' funds are essential if citizens are to have confidence in government. 2) ETHICS AND INTEGRITY We believe that ethics and integrity are the foundation blocks of public trust and confidence, and that all meaningful relationships are built on these values. 3) EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES We believe that service to the public is our reason for being and strive to ' deliver quality services in a highly professional and cost effective manner. 4) OPEN AND HONEST COMMUNICATION ' We believe that openness and honest communication is essential to an informed and involved citizenry. 1 5) TREATING THE CITIZEN AS OUR CUSTOMER We strive to treat each citizen with courtesy and as a unique and valued ' customer who deserves the best service we can provide. 6) POSITIVE RELATIONS WITH THE COMMUNITY ' We believe that positive relations with the public will result in an informed and involved public in the city's decision making process. 7) PROFESSIONALISM We believe that our employees are our greatest resource and as professionals are constantly striving to improve the quality of service and our skills. 1 ' 28 1 IIATTACHMENT H ORGANIZATIONAL CLIMATE QUESTIONNAIRE ' For each of the seven organizational climate dimensions described below, place an "A" above the number that indicates your assessment of the organization' s current position on that dimension and an "0" below the II number that indicates your choice of where the organization should ideally be on this dimension. __ .ME A7 I— waeu cmffT ii 66 I 1. CONFORMITY. The feeling that there are --ny e�cternally imposed constraints in the organization; the degree to which memb= s fe that there are rules, procedures -7„, 4110 policies, and practices to which they have to coorm, rather than being able to do ' II their work as they see it. Conformity is not characteristic 1 2 3 4 i 6 70 8 9 10 Conformity is very characteristic of the organization 1 of the organization I2. RESPONSIBILITY. Members of the organiz-tion are\given personal responsibility to achieve their part of the organization's :oals; the degree to which members feel 5p 5 IOnu • that they can make decisions and solve p•oblems without checking with superiors eac' step of the way. y responsibility isgiven in 1 2 3 5 6 7 8 0 9 10 There is great emphasis on No resp Y personal responsibilityin the organization I tt the organization 3. STANDARDS. The emphasis the organiztion places Ln quality performance and out- standing production including the degr- to which mpbers feel the organization is� IL a setting challenging goals for itself communicating these goals to its members. ,• Standards are very low or non- 1 2 3 5 6 7 8 09 10 High challenging standards existent in the organization are set in the organization I4. REWARDS. The degree to which members eel that t ey are being recognized and rewarded for good work rather than beim_ ignored, ctiticized, or punished when I • things go wrong. t Members are ignored, punished, 1 2 3 4 . 6 7 80 9 10 Members are recognized and or criticized ' rewarded positively I5. ORGANIZATIONAL CLARITY. The feel • _ among memllers that things are well- organized and goals are clearly defined rather than tbeing disorderly or confused. ! ' la) The organization is confused, 1 2 3 5 6 7 8 09 10 The organization is well- disorderly, and chaotic organized with clearly defined goals I 6. WARMTH AND SUPPORT. The feeling o` friendlinels is a valued norm in the G organization; that members trust one an q ther and offer support to one another. 3 41E) The feeling that good relationships pre ail in the Mork environment. I There is no warmth and support 1 2 3 4 6 7 80 9 10 Warmth and support are very in the organization I characteristic of the organization I 7. LEADERSHIP. The willingness of organi =tion members to accept leadership and I 0cdirection from other qualified personnel. As needs for leadership arise, members g, 3 feel free to take leadership roles and ar rewarded! for successful leadership. Leadership is based on expertise. The or_anizationiis not dominated by, or dependent on, one or two persons. Leadership is not rewarded; 1 2 3 4 6 7 .86 9 10 Members accept and are ' members are dominated and dependent or resist leadership 29 rewarded for leadershipbased on expertise attempts I IATTACHMENT I ICITY OF MOUNDS VIEW CITY COUNCIL AND ADMINISTRATOR I1998 LEADERSHIP - TEAM BUILDING RETREAT SUMMARY EVALUATION I *-, 1 ) The objectives of the session were: I (j ,1 5 14 3 2 1 \„..../.2.),-, Clear Vague 1 2) The organization o the session was : I 32. 5 4 3 2 1 ` Excellent Poor I3) The ideas presented were: 5 4 3 2 1 I Very Not Interesting Interesting I4) The ability of the •resenter tc stimulate discussion was : I i 5 +,. 14 3 2 1 Excellent Poor I5) My attendance at this session was: 5 3 2 1 I Waste � Q" Very of Time Beneficial I6) Overall, I conside ; this session to have been: It � 3 2 1 't( © 5 Poor IExcellent I I I30 PARTICIPANT COMMENTS I ' "Great job - again" ' "Very good, Don" "We will see how things go. Thanks Don" r I I I I I 1 I I I i