HomeMy WebLinkAboutAgenda Packets - 1996/12/02 T
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CITY OF MOUNDSVIEW
WORK SESSION
AGENDA
DECEMBER 2, 1996
6:00 p.m.
Items Discussed
Per Consensus
FINANCE ISSUES
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1. Continued Discussion on Proposed 1997 Budget- information previously
411 distributed (Bruce Kessel, Finance Director)
2. Consider an Increase in Water Rates Effective for the January 1997 Billing
(Bruce Kessel, Finance Director)
ECONOMIC DEVELOPMENT ISSUES
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3. Discussion of Housing Replacement Program Opportunity (Cathy Bennett,
Director of Economic Development)
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Agenda -Work Session
December 2, 1996
Page 2
4. Discussion of Children's Home Society (Cathy Bennett, Director of
Economic Development)
5. Discussion of Building N Status (Cathy Bennett, Director of Economic
Development
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COMMUNITY DEVELOPMENT
No items presented for Work Session.
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PUBLIC WORKS ISSUES
6. Discussion Regarding Old Highway 8 Assessments, and Reconstruction of
Program and Clifton Drive in the Business Park(Everest Building N
Project(Mike Ulrich, Public Works Director)
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Agenda -Work Session
December 2, 1996
Page 2
4. Discussion of Children's Home Society (Cathy Bennett, Director of
Economic Development)
5. Discussion of Building N Status (Cathy Bennett, Director of Economic
Development
.COMMUNITY-DEVELOPMENT
No items presented for Work Session.
I =1
PUBLIC WORKS ISSUES
6. Discussion Regarding Old Highway 8 Assessments, and Reconstruction of
Program and Clifton Drive in the Business Park (Everest Building N
Project(Mike Ulrich, Public Works Director)
Agenda -Work Session
December 2, 1996
Page 3
ADMINISTRATIVE ISSUES
7. Discussion of Public Works 1997 Contract Issues (Chuck Whiting, City
Administrator)
8. Discussion of Administrative Aide Position(Chuck Whiting, City
Administrator)
9. Discussion of Clerk-Administrator's Salary (Chuck Whiting, City
Administrator)
10. Discussion of New Council Facilitator (Chuck Whiting, City
Administrator)
11. Update of Quad Rink Status (Chuck Whiting, City Administrator)
12. Other Administrative Issues (Chuck Whiting, City Administrator)
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ITEM 1.
1997 Public Service Programs goals and objectives
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I. CITY COUNCIL
A. PUBLIC SERVICE PROGRAM
The Public Service Program, as outlined in Section 7.05, Subdivision 2 of the Home Rule Charter, is to
be:
"...a continuing five-year plan for all public services estimating future needs for the
public health, safety and welfare of the City. It shall measure the needs and objectives
for each City Department, the standard of services described and the impact of such
service on the annual operating budget."
City Council Program Function and Service Standards
As per City Charter, the ultimate authority for the administration operations of the City is the City
Council. The City Council is comprised of five elected officials, the Mayor and four Councilmembers,
each to serve non-consecutive terms. It is the responsibility of the City Council to develop public policy
that will determine and guide the future direction of the City of Mounds View.
Every year City Staff and Council conduct a Strategic Planning Session to develop short and long range
goals for the future of City programs and services. In addition, July of 1993 marks the date in which the
City Council initiated a community-wide visioning process known as FOCUS 2000. After a nine month
process, FOCUS 2000 resulted in a community-driven long range plan for the future of Mounds View.
There was concentration in the areas of:
• Business, growth and development;
• Housing and neighborhoods; and
• General government.
FOCUS 2000 represented the beginning of a partnership between the public and their officials in
determining the future direction of the City. The FOCUS 2000 Report was presented to the Council and
community members and then distributed to all Mounds View Stakeholders. This plan set the stage for
subsequent Council/Staff Strategic Planning Sessions by providing specific recommendations for the
desired services and programs to be developed within the next five years.
BUDGET IMPACT
Personnel:
Staffing levels have not increased and are not anticipated to increase.
•
GeneralExpe nditures:
General expenditures will remain within the 1996 levels, with the possibility of a slight increase due
to inflationary costs.
B. CAPITAL IMPROVEMENT PLAN
No capital items are anticipated for this program.
C. CAPITAL IMPROVEMENT PLAN
Not applicable.
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II. ADVISORY COMMISSION111
A. PUBLIC SERVICE PROGRAM
Advisory Commissions / Task Forces
Program Function and Service Standards
Advisory Commissions are created by the City Council and under the Council's specific direction to
explore topics that may impact City policy. The Planning Commission has additional statutory
responsibility and authority to serve in an advisory capacity to the Council. The commissions help guide
the City in achieving the aspirations and action steps represented by the Five Year Goal Plan. The City
has four advisory commissions:
• Planning Commission
• Economic Development Commission
• Parks and Recreation Commission
• Cable Commission
BUDGET IMPACT 4110
Personnel:
No staffing additions are anticipated in this program for the next five years. The personnel included in
this program include only overtime pay for a staff member to take Planning Commission Minutes.
General Expenditures:
In response to the FOCUS 2000 recommendations, additional Task Forces will be created in the next
five years to explore such topics as volunteer activities in the community and housing and neighborhood
preservation and enhancement. General expenditures are likely to increase in the next five years
because of the need for these additional commissions and task forces.
B. CAPITAL IMPROVEMENT PLAN
No capital items are anticipated for this program.
C. CAPITAL BUDGET
Not applicable.
• III. ADMINISTRATIVE SERVICES:
OFFICE OF THE
CLERK-ADMINISTRATOR
A. PUBLIC SERVICE PROGRAM
Administrative Services consists of the following programs:
• Office of the Clerk-Administrator
• Human Resources
• Public Information
• Central Services
• MIS
Office of the Clerk-Administrator
Program Function and Service Standards
The Clerk-Administrator is responsible for the day-to-day administrative operations of the City and
implementation of all City policy adopted by the City Council or mandated by County, State or Federal
law.
PROGRAM OBJECTIVES ARE TO:
• Maintain positive relations with Legislative representatives and remain actively involved in
Legislative matters that may impact the City;
• Implement designated FOCUS 2000 recommendations in accordance with the Council approved
Implementation Plan;
• Efficiently manage the City's services, operations and programs to provide the stakeholders of
the City with quality services;
• Efficiently and effectively implement Federal/State mandates and laws, Council policy and other
government requirements; and
• Oversee the City's economic development/redevelopment long term plan and action steps with
• emphasis on completion of the Business Park and redevelopment of the Highway 10 corridor.
• Oversee the on-going economic development/redevelopment plan established by the EDA.
• Develop, through direct acquisition or coordinated sale, sites in the City identified by the EDA.
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• Monitor impact of new tax structure for local governments and recommend response.
• Develop financial response to the sunset of the Franchise Tax. -
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• City Administrator
• Administrative Clerk
• Administrative Secretary
• "Administrative Employee"- Title Unknown
Due to the possibility of restructuring personnel in specific City departments, the position title of the
1996 Administrative Intern has not been determined and is listed as"Administrative Employee".
General Expenditures:
General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk and
salary increase of the Administrative Employee.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
Funding for all capital equipment will be through the General Fund.
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• IV. ADMINISTRATIVE SERVICES:
HUMAN RESOURCES
A. PUBLIC SERVICE PROGRAM
Human Resource Program Function and Service Standards
This program is responsible for personnel services including professional development for City staff and
providing a safe work environment by developing and implementing a safety plan to minimize loss.
PROGRAM OBJECTIVES ARE TO:
• Maintain personnel files in accordance with the relevant Federal, State and Local Laws;
• Recruit and maintain quality employees; and
• Provide competitive compensation program for employees based on performance standards and
maintain compliance with Pay Equity.
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• Administrative Clerk
• "Administrative Employee"- Title Unknown
Due to the possibility of restructuring personnel in specific City departments, the position title of the
1996 Administrative Intern has not been determined and is listed as"Administrative Employee".
General Expenditures:
General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk and
salary increase of the Administrative Employee.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
• C. CAPITAL BUDGET
Funding for all capital equipment will be through the General Fund.
V. ADMINISTRATIVE SERVICES:
PUBLIC INFORMATION
A. PUBLIC SERVICE PROGRAM
Public Information Program Function and Service Standards
The Public Information Program is responsible for all general and specific informational outreach and
communication efforts made by the City to residents, businesses and other stakeholders. This program
is responsible for half the printing and postage costs of the City Newsletter, as well as the cost and
postage of other promotional material distributed by the City(i.e., the New Residents Guide).
PROGRAM OBJECTIVE
The overall goal of this program is to provide the general public with as much information as possible to
keep them informed and encourage them to participate in activities throughout the community.
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• Administrative Secretary
• Parks and Recreation Administrative Assistant
• "Administrative Employee"- Title Unknown
Due to the possibility of restructuring personnel in specific City departments, the position title of the
1996 Administrative Intern has not been determined and is listed as"Administrative Employee".
General Expenditures:
General expenditures will increase in 1997 due to the salary increase of the Administrative Employee.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
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Funding for all capital equipment will be through the General Fund.
• VI. ADMINISTRATIVE SERVICES:
CENTRAL SERVICES
A. PUBLIC SERVICE PROGRAM
Central Services Program Function and Service Standards
The Central Services Program of Administrative Services provides for the efficient management, main-
tenance and operation of the City Hall building and office operations. Responsibilities include those of
• Purchasing and stocking of office supplies;
• Purchasing custodial equipment and supplies;
• Leasing office equipment such as the photocopy machine and the postage machine;
• Maintaining mechanicals such as the telephone system, the fire alarm system, the HVAC system
41111 and the elevator;
• Providing for utilities such as electricity and gas, general postage, maintenance agreements,
general liability and staff automobiles;
• Renewing maintenance agreements;
• General liability issues; and
• Organizing professional services such as Municipal Code updates from Sterling Codifiers.
PROGRAM OBJECTIVES
Central Services provides for a functional, pleasant, efficient facility where employees can work and
residents and other visitors can conduct business.
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• Receptionist
• • Administrative Secretary
• Administrative Clerk
• Part-time Custodian
• "Administrative Employee"-Title Unknown
•
Due to the possibility of restructuring personnel in specific City departments, the position title of the
1996 Administrative Intern has not been determined and is listed as"Administrative Employee".
General Expenditures:
General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk and
salary increase of the Administrative Employee. In addition, many general expenditures in this program
are market driven inflation factors such as postage, gas, electric, rental and paper cost increases.
An analysis of the communication needs of City employees indicates the need for a study to take place.
Areas of the study include the addition of phone lines, VoiceMail, and other communication
components.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan. Perhaps the largest future
expenditure will be the replacement of the HVAC system for City Hall. The cost(estimated to be
$100,000)will be funded through$25,000 being set aside for 1996, 1997, 1998 and 1999.
C. CAPITAL BUDGET
Funding for all capital equipment will be through the General Fund.
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• VII. ADMINISTRATIVE SERVICES:
MANAGEMENT INFORMATION
SYSTEMS (MIS)
A. PUBLIC SERVICE PROGRAM
MIS Coordination Program Function and Service Standards
The MIS program is responsible for information systems such as computer hardware and software
applications, efficient processing of information, and a coordinated records retention program that is
accurate and proficient.
PROGRAM OBJECTIVES
•
One of the continuous priorities of the City Council is to aid in the City's commitment to stay up-to-date
with new computer and communications technology. The City's ability to quickly, accurately and effec-
• tively process, record and communicate information, as well as provide timely, safe and efficient service
in daily municipal operations, is vital to the livelihood of all residents of Mounds View.
BUDGET IMPACTS
Personnel:
Personnel in this program consist of the following:
• Computer Consultant(Occasionally)
• Administrative Secretary
• "Administrative Employee"-Title Unknown
Due to the possibility of restructuring personnel in specific City departments, the position title of the
1996 Administrative Intern has not been determined and is listed as"Administrative Employee".
General Expenditures:
It is anticipated that consultant costs will remain the same as 1996 amounts due to in-house training.
General expenditures will increase in 1997 due to the salary increase of the Administrative Employee.
City staff continues to take advantage of the benefits of the computer network by utilizing the system on
a daily basis to meet the City's growing communication and informational needs, but there are numerous
features that are not being utilized that would greatly reduce the amount of time currently used to
process and share information. To continue to utilize the system efficiently, keeping the software and
equipment current is essential. Because of the rapid change in technology and the constant updates to •
computer software, much of the required equipment will require upgrades over the next five years.
For the past three years, the City has allotted for this expenditure because many unforeseen technical
problems can surface during the year which require system upgrades- either software or hardware
related. Some of the software programs that might be useful include bulletin board software and
records retention software. Providing funding for technical needs is sound practice to keep the orga-
nization functioning well and to provide better service to the community.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan. Capital equipment will be an
ongoing activity in this program as the City continues to keep up with the rapid pace of technology. It
is anticipated that future capital equipment expenditures may include a comprehensive
computer/information system assessment.
C. CAPITAL BUDGET
Funding for all capital equipment will be through the General Fund.
1110
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VIII. ECONOMIC DEVELOPMENT°
BUSINESS RECRUITMENT AND
RETENTION
A. PUBLIC SERVICE PROGRAM
Business Retention and Recruitment
Program Function and Service Standards
This program is responsible for the City's economic development and redevelopment activities. Under
Business Retention and Recruitment, there will be continued assistance in the stimulation of business
growth and diversification. This will be accomplished through the exploration and expansion of funding
mechanisms which support and sustain quality job opportunities for the residents of Mounds View.
PROGRAM OBJECTIVES ARE TO:
• Explore financial possibilities and educate local businesses about funding mechanisms available
for business expansion and attraction;
• Coordinate redevelopment activities in relation to the City's main corridors;
• Develop positive relationships with local businesses and act as the City liaison forthese
businesses;
• Manage development funds and be an advocate of legislation regarding the use of these
development funds; and
• Respond and actively initiate proposals to attract and retain quality businesses.
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• Economic Development Coordinator
• • Administrative Clerk
General Expenditures:
General expenditures will increase in 1997 due to the fiill-time status of the Administrative Clerk. i
Twenty-five percent of the Clerk's time is dedicated to these activities.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
Funding for capital improvement projects may be through a variety of funding sources:
• Tax Increment Financing
• General Fund
• Special Projects Fund
• Franchise Fees
• Bonding
1110
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• IX. ECONOMIC DEVELOPMENT:
MARKETING
A. PUBLIC SERVICE PROGRAM
Marketing Program Function and Service Standards
In an effort to increase the positive awareness of the City of Mounds View, there is a strong focus on
developing and monitoring marketing activities of the City. With the approval of a new marketing
program in 1995, the necessary steps to implement and fund the program throughout the next few years
will be a challenge. The program includes the coordination of Citizen/Business Marketing Task Force
activities, which entails: the development and implementation of improved communication and
marketing materials, promotional campaigns and image enhancement tools. In addition, the City of
Mounds View will actively market through press releases, community recognition awards and group
presentations.
PROGRAM OBJECTIVES ARE TO:
• Continually communicate with Mounds View businesses through the New Brighton/Mounds
View Area Chamber of Commerce and Business Beat Newsletter;
• Coordinate the publication of marketing and communication materials;
• Monitor the Mounds View Marketing Program(i.e., Buy Mounds View First Campaign, Good
News Campaign, Welcome Banners and New Resident Welcoming Program);
• Coordinate fund raising activities to raise money for marketing activities;
• Evaluate the effectiveness of the marketing program;
• Market housing and rehabilitation programs;
• Submit press releases and coordinate press opportunities regarding the activities in Mounds
View for distribution throughout the Region.
BUDGET IMPACT
Personnel:
•
Personnel in thisro am consist of the following:
P gI :' g
• Economic Development Coordinator
• Administrative Clerk
General Expenditures:
General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk. Ten
percent of the Clerk's time is dedicated to these activities.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
Funding for all capital equipment will be through the General Fund.
1110
411
• X. STREET LIGHT UTILITY
A. PUBLIC SERVICE PROGRAM
Street Light Utility Program Function and Service Standards
The Mounds View City Council has determined that it is in the best interest of the City to operate,
maintain and improve upon the street lighting system throughout the City. This, in turn, promotes the
general health, safety and welfare to those using city streets and walkways. The street light utility has
been in effect since 1991 and was implemented as a means of supporting operations from a funding
source other than the General Fund. This is consistent with the user fee philosophy supported by the
Council.
In accordance with the streetlight utility installation plan(adopted by the City Council in 1993 as
proposed by the Police Department's needs assessment) ten new streetlights will be added each year
until completion. Residents may petition for any additional lights.
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• "Administrative Employee"-Title Unknown
Due to the possibility of restructuring personnel in specific City departments, the position title of the
1996 Administrative Intern has not been determined.
General Expenditures:
General expenditures will increase in 1997 due to the salary increase of the Administrative Employee.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
Funding for all capital equipment will be through the Street Light Utility Fund.
Capital expenditures scheduled for this program will consist of adding ten new street lights each year for
three years in accordance with the proactive street light installation program. Additional lights may be
installed as requested by residents through the petitioning process.
XI. FINANCE
A. PUBLIC SERVICE PROGRAM
Financial Services Program Function and Service Standards
Financial Services consist of the following programs:
Annual Finance Report and Audit: This program provides for the production of the City's
Comprehensive Annual Financial Report and conducting an annual audit of the City's Financial records.
Budgeting: The purpose of this program is to provide for the preparation of the Long Term Financial
Plan and the Annual Operating Budget and their monitoring upon adoption by the City Council.
Accounting and Payroll Services: The purpose of this program is to provide accounting and payroll
services to the Council and City employees.
Financial Services: The purpose of this program is to provide various types of financial services to the
City, City Council, City Administrator, and Department Heads.
PROGRAM OBJECTIVES ARE TO:
• Oversee the financial planning activities of the City;
• Coordinate the preparation of the Long Term Financial Plan;
• Direct and coordinate preparation of the annual budget with close involvement and input from
Department Heads and the Clerk-Administrator;
• Perform all City accounting and financial reporting activities, to include:
Prepare and control accounts payable,
Receive and manage all municipal revenues,
Prepare and control payroll, and
Utility billing preparation and collection;
• Prepare monthly financial reports, the annual financial statements, and assist auditors in
conducting the annual audit of City financial records;
• Invest temporarily idle City funds to maximize return on available resources, as permitted by
law;
• Manage the City's insurance programs and evaluate and recommend modifications to ensure
maximum protection at minimum cost;
• Oversee the debt management program of the City; and
• Oversee the City's general purchasing program.
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• Finance Director
• Accountant
• Payroll Clerk
No new staffing positions are projected for the next five years.
General Expenditures:
Economic conditions have precipitated reductions in the amounts of Federal and State aid to cities.
Those reductions have challenged the City of Mounds View to maintain levels of service to their
citizens with reduced revenues. The City has met this challenge through improved financial planning.
The annual budget has been substantially improved as a result of greater involvement and participation
410 by staff and Council.
Financial self-sufficiency is an on-going goal of the City. To achieve this goal the Finance Department
will identify various user and/or franchise fees which may be applicable to the City and report these to
the City Council. The Department will also look at various funding sources which may be used for the
improvement and/or expansion of the City's infrastructure, parks and open spaces.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
Funding for capital improvement projects may be through a variety of funding sources:
• General Fund
• Water Fund
• Sewer Fund
• Surface Water Management Fund
XII. COMMUNITY DEVELOPMENT11111
A. PUBLIC SERVICE PROGRAM
Community Development Services Program
Function and Service Standards
Community Development Services consists of the following programs:
• Planning
• Engineering
• Development Review
• Inspection
• Code Enforcement
The Community Development Department has as its focus the administrative application of land use and
building regulations as adopted by the Municipal Code. The main goal of the Department is to ensure
that development within the city is accomplished in accordance with the requirements spelled out in
various City Codes, as well as planning and providing for a conducive living and working environment
for Mounds View's resident population.
PROGRAM OBJECTIVES ARE:
• Planning and zoning review, zoning code enforcement, development review, planning and
zoning code review;
• Building, fire, and housing inspections;
• Recycling coordination and reporting, coordinating educational activities to reduce solid waste
disposal problems and creating incentives for recycling;
• Maintaining records and coordinating construction of the city's infrastructure;
• Implementing and enforcing zoning and sign code regulations, issuing permits, administering
public nuisance codes related to land use; and
• Housing rehabilitation program administration- including grant administration, rental inspection
and promotion.
BUDGET IMPACT
Personnel:
11111 Personnel in this program consist of the following:
• Community Development Director
• Building Inspector
• Planning Associate/Code Enforcement Officer
• Engineering Aide
• Housing Inspector
• Department Secretary
Following the completion of the Housing Stock Analysis in March of 1995, the City Council took the
final step towards housing rehabilitation in the City by hiring a full-time Housing Inspector to implement
programs and recommendations outlined in the study. With the hire of this inspector, the Community
Development Department has the service areas of: planning, housing, code enforcement, building
inspection and engineering adequately covered by employees.
No additional staff is anticipated in the near future.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
4, C. CAPITAL BUDGET
Funding for all capital equipment will be through the General Fund.
XIII. POLICE
A. PUBLIC SERVICE PROGRAM
Police Services Program Function and Service Standards
Police Services consists of the following programs:
• Administration
• Crime Prevention
• Patrol
• Investigations
• Management Information System
• Emergency Services
• Community Service
• Animal Control
The focus of the Police Department is to provide basic police service, preserve the peace, and protect
the public by enforcing State and Local laws. In doing so, the Department's role is to enforce the law in IP
a fair and impartial manner recognizing both the statutory and judicial limitations of police authority and
the constitutional rights of all persons.
PROGRAM OBJECTIVES
Prevention of Crime: Involving the community in programs such as Operation Identification and
Block Watch. Instilling in the community a sense of concern for crime problems and law enforcement
needs to help combat the problems.
Deterrence of Crime: Routine patrolling of the City streets, parks, and business areas and
investigating behavior which appears to be criminally directed.
Apprehension of Offenders: After a crime has been committed, the Department duty is in identifying
and arresting the perpetrator, obtaining the necessary evidence, and cooperating with other law
enforcement agencies and courts in prosecution of cases.
Recovery and Return of Property: The Department makes every reasonable effort in recovering lost
or stolen property, in identifying the owner(s), and ensuring the property's prompt return.
Traffic Control: Facilitating the safe and expeditious movement of vehicular and pedestrian traffic,
enforcing traffic laws, investigating traffic accidents and directing traffic. •
Public Service: Assisting and advising in routine and emergency situations.
• Animal Control/Nuisance Abatement: The Community Service Officer and Officers of the
Department have duties of enforcing animal control and nuisance ordinances in order to maintain the
health and safety of the community.
School Liaison/Youth Counseling: The Department's Investigators and Officers work closely with
school officials, probation officers, human services and other agencies in promoting the health, safety
and welfare of the community's youth.
Emergency Services: Assisting in the coordination and planning of procedures to be used in the event
of a major disaster or hazardous materials incident. Aiding the injured, providing security and
coordinating support groups are responsibilities and duties for which the Department is well prepared.
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• Police Chief
• Lieutenant
• Sergeants
• Patrol Officers
• D.A.R.E. Officer
• Investigators
411, • CSO Officer •
• Department Secretaries
No additional staff is anticipated for 1997.
General Expenditures:
Consideration should be given to upgrading our emergency/weather system with the purchase of a new
siren.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
Funding for all capital equipment will be through the General Fund.
•
XIV. PUBLIC WORKS
A. PUBLIC SERVICE PROGRAM
Public Works Services Program Function and Service Standards
Public Works Services consists of the following programs:
• Streets
Pavement Management
Snow and Ice Control
Sign Maintenance
• Fleet Services
Building and Grounds Maintenance
Squad and Staff Car Maintenance
Vehicle and Equipment Maintenance
• Surface Water Management
System Maintenance
Street Sweeping111
• Water
Administration
Water Production
Infrastructure and Equipment Maintenance
• Wastewater
Administration
Underground Inspection
Infrastructure and Equipment Maintenance
The Public Works Department is responsible for the planning, construction, operation and maintenance
of the City's infrastructure. The department is split into the five divisions of: Street Maintenance,
Water Operations, Sewer Operations, Surface Water Management, and Fleet Services.
PROGRAM OBJECTIVES ARE TO:
• Maintain fifty-six City vehicles and other City equipment;
• Maintenance of City Hall and City shop facilities including the parking lots and equipment;
• Perform snow and ice control, patching and sweeping of thirty-six miles of streets under the •
City's jurisdiction;
• Install and maintain of traffic signs under the City's jurisdiction(1,450);
• Operate and maintain six municipal wells and chlorinate/fluoridate water for disinfection and
health benefits;
• Operate and maintain three filtration plants for removal of iron and manganese.
• Maintain approximately 251,000 feet of watermains, over 1000 valves, and 402 hydrants in the
water distribution system; and
• Operate and maintain the sanitary sewer collection system(two lift stations, approximately
235,000 feet of sewer mains and over 900 manholes).
The current goals of the department are to improve the efficient delivery of service through more
productive equipment, improve work scheduling, create preventive maintenance programs and respond
appropriately to maintenance needs.
BUDGET IMPACT
Personnel:
Personnel in this program consist of the following:
• Director of Public Works
• Operators
• Mechanic
• •
• Engineering Technician
Seasonals
In the last two years surveys have been sent to Stanton 5 cities regarding staff levels in the Water,
Sewer, Streets and Shop Divisions. In all accountable areas,Mounds View's staffing levels are relative
to, or considerably lower than the polled municipalities. Staff recommends that the following additional
positions be considered to provide the maintenance needs for the City and customers.
1997: One full-time public work mechanic to be funded through various programs;this would fill a
vacant position that is currently staffed jointly between the foreman/mechanic and the Director of Public
Works. Seasonal employees currently budgeted in the water and sewer departments would remain
constant at four.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
Funding for all capital equipment will be through the General, Water, Wastewater and Surface Water
• Management Funds.
XV. PARKS, RECREATION AND
FORESTRY
A. PUBLIC SERVICE PROGRAM
Parks, Recreation and Forestry Services Program
Function and Service Standards
The Parks and Recreation Services consists of the following programs:
• Recreation Administration •
• Recreation Programming
• Recreation Sales and Marketing
• Park Administration
• Park Improvements
• General Parks Maintenance and Repair
• Athletic Field Maintenance •
• Tree Disease Control
• Reforestation and Beautification
• Golf Course Operations
• Club House Operations
• Practice Range Operations
• Recreation Activity General
• Adult Recreation Activities
• Youth Recreation Activities
• Swimming Recreation Activities
• Cable Casting- City Meetings
• Cable TV-Public Info Programming
The mission of the Parks, Recreation&Forestry Department is to enhance quality of life with the
provision of opportunities for health and wellness programs, leisure recreation and social activities. The
program strives to provide the community with a variety of park facilities, healthy trees, aesthetic open
spaces, greenspaces and multi-use trails.
PROGRAM OBJECTIVES
Recreation Administration: Includes administrative activities, coordination, grant preparation,
budgeting, community group interaction, City Council communication and reporting. S
Park Improvements: Entails the replacement of old or damaged equipment, installation of new
facilities, and acquisition and development or preservation of parklands, trails and open spaces.
•
Park Maintenance: Provides for safe, aesthetic, functional and diverse park facilities and amenities
which offer people opportunities to pursue recreational activities and interests.
Park Administration: Administers the duties of documentation, communication, reporting, park file
retention, park ordinance regulations, grant preparation, budgeting, the facility permitting process and
other activities required for park activities and facilities management.
Sales and Marketing: Publicizes City sponsored programs and activities. The program provides,
through an information campaign, a list of activities being offered and procedures of registering and
participating.
Programming: Includes the organization, coordination, collaboration, community liaison work and
sponsorship endeavors that result in community activities and program opportunities.
Athletic Field Maintenance: Prepares the athletic fields for games and tournaments and keeps them in
safe and functional playing order. Athletic fields include both city park and school district facilities
including softball, baseball, football and soccer fields.
Reforestation: Provides for planting, reforestation and protection of trees in the parks, city entries,
corner lots, streets and boulevards.
• Tree Disease Control: Provides city-wide diseased tree inspection. Focus is placed on treatment or
removal to eliminate the spread of fungus and insect diseases.
Cable Casting City Meetings: Increases citizen awareness of city government functions. The program
also provides cable casting of agendas of Commission and City Council meetings.
Cable Casting Public Information Programs: Informs the public of activities and events, topics and
issues related to the community.
Youth Recreation Activities: Include after school activities, school vacation activities, youth athletic
programs, trips, safety programs, instructional classes, skill development programs, clinics, pre-school
programs and special events.
Adult Recreation Activities: Encompasses athletic leagues, instructional classes, trips, clubs, wellness
programs, safety programs, social activities (such as 500 tournaments and cribbage) and garden club.
Golf Course Operations: Provides an enjoyable golfing experience for the customer, and in return, is a
enterprise program of the City.
General Recreation Activities: Includes special events such as Festival in'the Park, Mounds View
tipCommunity Theater, Garden Club and other service programs.
Swimming: Specializes in swimming instruction, water safety, open swims and pool rentals.
BUDGET IMPACT
Personnel:
1111
Personnel in this program consist of the following:
• Director
• Administrative Assistant
• Program Supervisor
• Parks Maintenance
• Golf Course Superintendent
• Cable Technician/Producer
• Parks and Recreation Part-time and Seasonals
• Golf Course Part-time and Seasonals
There are no requests for additional personnel for 1997. Projected personnel needs for the next five
years are provided below.
Parks Maintenance Worker: Parks Maintenance Program- 1999
An additional Parks Maintenance employee is requested. Increased use of parks and increasingly high
expectations for park maintenance requires additional hours of labor. This position would be funded
through the general fund. At Level I the position and benefits would be approximately$38,000.
Seasonal Forestry Assistant and Contracted Tree Trimming Services- 1997
There are many projects that would benefit from additional Forestry work including flower garden
creation, additional landscaping projects at City Hall and the Golf Course, the Highway 10 Corridor
landscaping project, City and street and boulevard trimming(currently behind in trimming due to the 1111
lack of time and money for contracting work). Grants are readily available, but restricted time, limits
the projects. Two options may be considered:
• Contracted tree services for trim work along boulevards: budgeted at approximately
$2,000 each year.
• The addition of a seasonal forestry employee: 100 days of labor at approximately$7.00
per hour($5,600) plus benefits totaling about$6,000. Either option would be funded
with general funds.
B. CAPITAL IMPROVEMENT PLAN
Capital equipment projections are included in the Capital Equipment Plan.
C. CAPITAL BUDGET
Funding for all capital equipment will be through the General Fund, except for golf course equipment
and projects which are funded entirely by revenue proceeds from course operations.
WY OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 2
STAFF REPORT Report Number: 'U -iq f 2 WS
I
1 0 UN(,Jp S Report Date: 11/26/96
WORKSESSION MEETING DATE -
".A DOW December 2, 1996
PartneSs
Item Description: Consider an increase in water rates effective for the January 1997 billing.
Administrator's Review/Recommendation:
-No Comments to supplement this report
-Comments attached.
Explanation/Summary(attach supplement sheets as necessary)
Summary:
In February, 1996, the City Council received a utility rate analysis report from our auditors. The report
projected future operating results and recommended a rate increase in 1997 (copy of report attached).
Based upon a review of 1996 operating results and the preliminary 1997 budget, it appears that the rate
increase recommended in the report be enacted, and as such, staff is recommending an increase in the water
rates from$1.30 to $1.35 per 1,000 gallons.
e have not received final confirmation from the Metropolitan Council Wastewater Commission relating to
rates they will be charging for treating wastewater for 1997 and as such, staff recommends deferring action on
any wastewater rate adjustment until we receive actual 1997 wastewater charges from the MCWC.
Bruce A. Kessel
Finance Director
•
CITY OF MOUNDS VIEW, MINNESOTA
UTILITY RATE ANALYSIS
February, 1996
•
I •
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CITY OF MOUNDS VIEW
UTILITY RATE STUDY
TABLE OF CONTENTS
411
Section 1
Reference
Introduction and Overview .Page 1
Historical Financial Statement Analysis .Page 2
Projection Assumption .Page 4
Rate Analysis .Page 6
Section 2
Accountants Report On Historical and Projected Financial Statements
Summary of Significant Projection Assumptions
Historical Water Fund Financial Statements-
I1991through 1995:
Balance Sheets Schedule 1
Statements of Revenue,Expenses and Changes in Retained Earnings Schedule 2
Statements of Cash Flow Schedule 3 •
Historical Sewer Fund Financial Statements-
I 1991 through 1995:
Balance Sheets Schedule 4
Statements of Revenue,Expenses and Changes in Retained Earnings Schedule 5
' Statements of Cash Flow Schedule 6
Five Year Projected Water Fund Financial Statements-
1996 through 2000:
' Balance Sheets Schedule 7
Statements of Revenue,Expenses and Changes in Retained Earnings Schedule 8
Statements of Cash Flow Schedule 9
Five Year Projected Sewer Fund Financial Statements-
1996 through 2000:
Balance Sheets Schedule 10
Statements of Revenue,Expenses and Changes in Retained Earnings Schedule 11
Statements of Cash Flow Schedule 12
E
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TAUTGES, REDPATH & CO., LTD.
1111 CEPT;F'EC='1S_:C,CCC(.'Ntr4t•;rS
I
I
Honorable Mayor and
Members of the City Council
City of Mounds View •
2401 Northeast Highway 10
Mounds View,MN 55112
We have completed our analysis of the City's water and sewer enterprise funds. The primary
objective of our work was to determine required revenue levels through the preparation of
financial projections.
The first section of this report contains analysis of the financial information and provides summary
information and conclusions regarding rate requirements. The second section of this report
presents historical and projected financial statements and the summary of significant projection
assumptions.
I • Long-range financial projections will have variances to actual results. The benefit of the
projections is to provide a plan against which results can be measured. This plan is designed to
assist the City in establishing and modifying utility rates.
The financial statement projections will allow for comparison to actual results because the
projection formats are similar to the water and sewer enterprise fund statements published each
year in the Comprehensive Annual Financial Report of the City. If actual results are more or less
favorable than projected, the areas of variance can be readily identified. The City may then alter
the projected utility rate needs for the ensuring period based on the prior year's variance.
Thank you for the opportunity to provide additional service to the City of Mounds View.
1 February 8, 1996
Tautges, Redpath& Co., Ltd.
Certified Public Accountants
• 'i/^•._ B Lake Minresc a 55 i" • :v • =-..{
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City of Mounds View
IUtility Rate Study
Page 2
•
Historical Financial Statements
tSchedules 1 through 6 present historical financial statements from 1991 through 1995. The City
has done very well at maintaining financially sound water and sewer operating funds over the past
five years as follows:
Water Fund
1991 1992 1993 1994 1995 (2) •
Operating revenue $421,021 $508,441 $463,630 $551,178 $592,812
Operating expenses(1) 386,692 398,641 439,082 512,573 592,053
Net income from operations 34,329 109,800 24,548 38,605 759
Other revenue/expense:
Interest revenue 111,746 93,326 87,185 103,100 100,000
Interest expense - (68,906) (146,190) (180,424)
fTransfers out (23,604) (27,719) (59,489) (61,250) (30,000)
Net income $122,471 $175,407 ($16,662) ($65,735
r ) (5109,665)
I` (1)Excludes depreciation on contributed assets
(2)Excludes transfer in of$330,000 to partially finance meter system
III
$600,000 — — 500,000,000 Comparison of
$500,000 — Water Revenue and
— 400,000,000 Gallons Sold
$400,000 —
— 300,000,000 =Operating revenue
5300,000 —
---o-Gallons Sold
$200,000 —
— 200,000,000
$100,000 — . — 100,000,000
1991 1992 1993 1994 1995
•
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City of Mounds View
Utility Rate Study
Page 3
•
Historical Financial Statements (continued)
•
Sewer Fund
1991 1992 1993 1994 1995
Operating revenue $957,910 $984,173 $1,056,676 $1,057,981 $1,063,949
Operating expenses-MCWS (537,406) (539,164) (556,607) (594,241) (699,744)
Operating expenses-other(1) (250,129) (294,474) (298,551) (292,047) (353,184)
Net income from operations 170,375 150,535 201,518 171,693 11,021
Other revenue/expense:
Interest revenue 32,615 23,640 29,053 33,005 33,000
Operating transfer out (23,176) (27,719) (59,281) (61,250) (30,000)
Net income $179,814 $146,456 $171,290 $143,448 $14,021
(1) Excludes depreciation on contributed assets
51,100,000 — Components of Total Sewer Revenue
mp
$1,000,000 — �= �, :� ;I�!!
$
900,000 -- t s� < : ' e
.a�O0W/LAW/ :� .,..
5700,000 — Algrao
•
A k
alb ; .49 : '9"5".. a M
36/0y0,/0/0/0� — : : ,. �„ . ,�����, 4 ■Interest revenue
I
$500 000 — � ,. .t , ��aY 7ti ntg�,.,.a
5400,000 — .;,-,47" , e , 4
17 Operating revenue
5300,000 — .s*',;. 'z „.F tt
S200,000 — . .ks,'; ,r'` `'' 0,, t tell
$100,000 — r.
i
1991 1992 1993 1994 1995
The above tables and graphs indicate that the City has set rates at levels needed to fund operating
expenses.
• ;
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City of Mounds View
Utility Rate Study
Page 4
•
Projection Assumptions
•
The following is a discussion of the significant projection assumptions.
Metropolitan Council Wastewater Services(MCWS). The MCWS expense was 65% of 1995
operating revenue. This major expense is not under the control of the City. MCWS charges all
communities within the service area based on relative discharge of sewage into the system.
There are two basic factors which contribute to billings from the MCWS. The first factor is
changes in the use of the system. For the City of Mounds View, the estimate usage(in millions of
gallons) has been as follows:
Percent
Year Usage Change
1991 505 -
1992 505 -
1993 494 (2.1%)
1994 478 (4.0%)
1995 548 14.6% •
1996 540 (1.5%)
The increased usage for 1995 is related to TCAAP flows which will be reimbursed to the City.
The second factor which affects the estimated billing from MCWS is their estimated cost to
process flows. The estimated per million gallon processing charge has been as follows:
Per Million
Gallon Process Percent
Year Cost Change
1991 51,084 -
1992 1,157 6.7%
1993 1,201 3.8%
1994 1,243 3.4%
1995 1,271 2.7%
1996 1,318 3.7%
•
City of Mounds View
Utility Rate Study
Page 5
•
Projection Assumptions (continued)
The combination of these two factors has produced total MCWS processing charges as follows:
Estimated Percent
Year Billings Change
1986 $407,967 10.3%
1987 429,216 5.2%
1988 437,511 1.9%
1989 458,688 4.8%
1990 508,434 10.9%
1991 543,859 7.0%
1992 580,499 6.7%
1993 593,344 2.2%
1994 594,269 0.2%
1995 699,769 17.8%
1996 711,764 1.7%
For purposes of this projection, the above two factors were estimated to have a combined annual
increase in MCWS charges of 7%.
• Inflation. The inflation rate/consumer price index-urban(CPIU)was 2.7% and 2.6%for 1994
and 1995, respectively. The inflation rate used in the study was 3%. Future rate needs will
depend partially on actual operating expense inflationary increases.
Investment Interest. Investment interest was projected based on the average beginning and
ending cash balance of the fund at a rate of 4.5%.
Meter Charges. Beginning in 1996, the City will be charging$3 per quarter for residential
customers to partially cover the cost of the automatic telephone meter reading system. Fees
collected from residential customers is estimated at$35,280 annually. Commercial customers will
be charged various amounts based on the size of the meter. Commercial fees are estimated to be
$3,600 annually.
Debt Service Payments. Debt service payments were based on existing bond issues and
repayment of a$500,000 loan from the City's special project fund. The loan from the special
project fund will be paid semi-annually on June 30 and December 31 for twelve years with an
interest rate of 7%.
•
City of Mounds View
Utility Rate Study
Page 6
1111
Projection Assumptions (continued)
Fixed Assets. Land, buildings and system replacements and improvements(with the exception of
the automatic telephone meter reading system)were not anticipated to increase throughout the
period of the projection. The..histoiical and projected operation include.depreciation on - ---•-
purchased.assets. Thection assumes contributed assets will be replaced by sources other 1
(thanthe utility fund.
Rate Analysis
A history of water and sewer rates from 1982 is as follows:
Water Rates Sewer Rates
Per 1,000 Gallons Per REC
Year Amount %Increase Amount %Increase
1982 S0.55 - S24.50 -
1983 0.70 27.3% 29.75 21.4%
1984 0.70 - 29.75 -
1985 0.70 - 29.75 - .
1986 0.75 7.1% 30.75 3.4%
1987 0.75 - 30.75 -
1988 0.75 - 30.75 -
1989 0.85 13.3% 36.75 19.5%
1990 0.90 5.9% 38.25 4.1%
1991 0.95 5.5% 39.75 3.9%
1992 1.05 10.5% 41.25 3.8%
1993 1.10 4.7% 43.00 4.2%
1994 1.15 4.5% 43.00 -
1995 1.20 4.3% 44.00 2.3%
• Based on the projections, the following rate increases will be required:
Water Rates Sewer Rates
Per 1,000 Gallons Per REC
Year Amount %Increase Amount %Increase
1996 $1.27 /•=% 6.0% $45.32 '4: 4.0%
1997 1.35 6.0% 47.59 ' 5.0%
1998 1.43 '•-_ 6.0% 50.21 5.5%
1999 1.52 _ - 6.0% 53.22 6.0%
2000 1.61 6.0% 56.68 6.5%
41
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City of Mounds View
Utility Rate Study
Page 7
•
Rate Analysis (continued)
The above rate increase are projected to have the following effect on net income and retained
earnings:
Water Sewer
Retained Retained
Net Earnings of Net Earnings of
Year Income/(Loss) December 31 Income/(Loss) December 31
,. , ----- -------„,(..---- .
1996 (575,704 $2,614,578 "1'°'' ($1,778) $1,932,253- --
1997 (41,015) 2,573,563 13,471 1,935,572
# 1998 (9,470) 2,564,093 9,797 1,934,153
1999 34,726 2,598,819 8,835 1,930,569
00_0 55,026 2,659 — x•13..2.66 1,930,554
� Consistent with the City's current policy, water and sewer rates /are not designed to cover
1 depreciation (eventual replacement) of assets contributed to the water and sewer funds. The
1 proposed water and sewer rates are designed to fund the operating costs (excluding contributed ,
depreciation) and debt service. : f;/ _ -,� -______2___________________
• The current water and sewer rates of the City of Mounds View as compared to other communities
is as follows:
Residential Quarterly Billing Based
on 22,000 Gallons of Usage Effective
Water Sewer Total Year
Lino Lakes $61.86 $48.00 $109.86 1996
Shoreview 22.82 37.51 60.33 1995
New Brighton 23.10 49.50 72.60 1995
Mounds View 26.40 44.00 70.40 1995
Fridley 13.20 40.26 53.46 1995
Rates for the City of Mounds View should not be based on the rates in effect for surrounding
communities. Each city has its own unique combination of variables which affect the rate
structure. The relative ranking of rates charged by surrounding communities, however, indicates
that the City of Mounds View ranks favorably in rate requirements.
In order to avoid the necessity for extreme (single year) increases, we recommend that the City
consider a policy of increasing water and sewer rates at moderate annual rates to assure adequate
funding of operations.
•
City of Mounds View
Utility Rate Study
Page 8
•
Reserves and Capital Replacement Policies
•
Adequate retained earnings balances is an area which should be reviewed and defined by City
policy for the water and sewer fund. Reserve balances are required for the following:
1. Financing of Accounts Receivable and Inventories. The City provides water and sewer
service and bills customers for such service. Revenue is recognized under the accrual
method of accounting as the service is provided(i.e.,billed revenue is included in the
retained earnings balances). Billings, however, may be collected up to four months
following the actual service. The City bills residential customers quarterly and therefore,
the service provided in October may not be collected until the end of February(i.e.,
service for October,November, and December is billed in January and collected in the
following month). In addition to the normal collection process, there are delinquencies
which further delay the collection of billings. The water and sewer funds had over
$470,000 of accounts receivable at December 31, 1995. Adequate retained earnings
balances are required to avoid cash overdrafts caused by the timing difference between
services provided and collections.
2. Capital Asset Replacement.
a) Purchased assets:
The City has three primary classifications of capital purchases for water and sewer
funds as follows:
1) Machinery and equipment are purchased with revenues generated by the water
and sewer funds.
2) Water and sewer core systems are purchased through bonded debt with may be
funded by a combination of property taxes and net revenues of the water and
sewer funds.
3) Water and sewer lateral improvements are contributed to the water and sewer
funds through the special assessment process(i.e., paid for directly by benefiting
property owners).
The replacement of assets purchased from water and sewer fund revenues are
normally funded from water and sewer revenues. The City should maintain adequate
reserves to fund targeted levels of equipment and core system replacement. Major
system purchases are financed through revenue bonds and the resulting debt
payments are spread over a fifteen year(or greater) period. Such systems may be
paid for through future property taxes, increases in utility rates, and/or other City
Council designated sources. Routine equipment replacement is funded annually.
City of Mounds View
Utility Rate Study
Page 9
•
Reserves and Capital Replacement Policies (continued)
b) Contributed assets:
The City has three options with regard to replacing contribution systems as follows:
1) Pay for all such replacements from net utility revenues and/or tax levies.
2) Pay for all such replacements through the special assessment process.
3) Pay for such improvements through a combination of the above two methods.
Payment for replacing contributed systems entirely through utility revenues may be
financially burdensome for the water and sewer funds and the users of such systems.
Conversely, full assessment of replacement systems may not be practical and may
have statutory challenges(i.e., increase in value of property may not correlate to the
assessment amount).
An alternative method of financing the replacement of contributed systems is to
assess a portion to the benefited property owners based on an established standard
life for the system. A system of assessing replacement systems at a proportionate
rate compared to useful life may be the most practical method. If a system has an
established useful life of 50 years and requires replacement after 30 years, the
property owners would be assessed 60%of the cost of the replacement system. Any
such policy must be scrutinized by legal counsel to improve the change of prevailing
in a contested assessment.
The level of reserve balance to fund asset replacement is dependent upon the City's
policy of funding the replacement of the various types of assets of the City. Asset
replacements will not be entirely financed from reserve balances of the fund.
Adequate reserves, however, allow the City options in dealing with annual outlays
related to such asset replacements.
3. Emergency and/or unanticipated expenses. The nature of a City's utility system is such
that emergency expenditures are incurred frequently(�.e., major unanticipated repairs).
Additionally, major expense categories can fluctuate significantly from year to year(i.e.,
MCWS, insurance, etc.). An adequate reserve structure allows the City to react to these
fluctuations without severely disrupting the financial position of the funds.
•
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City of Mounds View
Utility Rate Study
Page 10
Reserves and Capital Replacement Policies(continued) •
The following schedule has been prepared to illustrate the composition of the total retained
earning of the City's water and sewer funds as of December 31, 1994:
IWater Sewer
Cash and investments S 1,485,075 $817,550
Cash with escrow agent 2,113,034 -
Receivables and prepaids 145,822 321,431
Property and equipment-net 4,200,131 1,038,484
Accumulated depreciation (285,200) (190,895)
Liabilities
(200,880) (81,732)
Bonds payable (5,105,000)
Total retained earnings $2,352,982 51,904,838
f
In summary, user rates must be sufficient to cover operating expenses plus meet the additional
financial commitments of the City's water and sewer enterprise funds. These additional financial
commitments are as follows:
1. Capital outlay and/or depreciation for the no�ystem fixed assets(i.e., machineryand •
equipment).
2. Futurestem improvements
sy to be financed directly from user rates(if any).
3. Debt payments(principal and interest)for a portion of the City's revenue bond issues
which are used to finance portions of the City's water and sanitary sewer systems (i.e.,
water towers, wells, pumphouses, sanitary sewer interceptors and lift stations, and water
and sewer overpass).
4. Reserve balances for the water and sewer enterprise funds at sufficient levels to meet
current and future City policy.
Definition of an"adequate"balance can only be determined through a more thorough study and
by an understanding of the City Council's preference in dealing with the various areas discussed
above.
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CITY OF MOUNDS VIEW, MINNESOTA '
i Schedule 1
WATER ENTERPRISE FUND
• HISTORICAL BALANCE SHEET
December 31, 1991, 1992, 1993, 1994 and 1995
I
1991 1992 ' 1993 1994 1995
Assets
I Current Assets:
Cash and investments $3,716,182 52,315,619 51,801,694 51,485,075 51,571,172
I Cash with escrow agent 2,251,569 2,113,034 2,113,034
Accounts receivable 104,515 130,374 125,109 145,822 149,583
Total current assets 3,820,697 2,445,993 4,178,372 3,743,931 3,833,789
Property,plant and equipment,at cost:
Land 7,596 7,596 7,596 7,596 7,596
I Buildings
Distribution and collection systems 1,645,224 2,147,328 3,793,683 4,596,647 4,619,647
2,729,549 2,828,849 2,954,098 2,954,098 2,954,098
Equipment 201,224 242,860 256,478 270,766 318,306
Water meters 82,831 57,948 54,569 62,103 328,770
Construction in progress 1,181,042 1,813,725 483,330
Total 5,847,466 7,098,306 7,549,754 7,891,210 8,228,417
Less: Accumulated depreciation (2,352,201) (2,319,911) (2,379,240) (2,581,037) (2,797,148)
INet property,plant and equipment 3,495,265 4,778,395 5,170,514 5,310,173 5,431,269
• Total assets $7,315,962 $7,224,388 $9,348,886 S9,054,104 $9,265,058
Liabilities and fund equity
Current liabilities:
Payables and accrued expenses $305,128 $238,309 $179,196 5107,032 $278,352
Bonds payable-current 55,000 80,000 85,000
ITotal current liabilities 305,128 238,309 234,196 187,032 363,352
Non-current liabilities:
Compensated absences payable 23,718 23,144 22,911 24,305 24,305
I Deposits payable 77,129 75,204 72,034 69,543 69,628
Bonds payable 2,875,000 2,875,000 5,105,000 5,025,000 4,940,000
Total non-current liabilities 2,975,847 2,973,348 5,199,945 5,118,848 5,033,933
ITotal liabilities 3,280,975 3,211,657 5,434,141 5,305,880 5,397,285
Fund equity:
Contributions-net 1,775,015 1,577,352 1,496,028 1,395,242 1,294,456
Retained earnings:
Reserved 232,820 377,891 396,691 261,643 261,643
Unreserved 2,027,152 2,057,488 2,022,026 2,091,339 2,311,674
Total retained earnings 2,259,972 2,435,379 2,418,717 2,352,982 2,573,317
• Total fund equity 4,034,987 4,012,731 3,914,745 3,748,224 3,867,773
Total liabilities and fund equity 57,315,962 57,224,388 $9,348,886 $9,054,104 $9,265,058
For internal use only-not to be relied on by others for any purpose.
CITY OF MOUNDS VIEW, MINNESOTA
•
WATER ENTERPRISE FUND I
HISTORICAL STATEMENT OF REVENUE,EXPENSES AND
1111
CHANGES IN RETAINED EARNINGS
For the years ended December 31, 1991, 1992, 1993, 1994 and 1995
Percent
1991 1992 Increase
Operating revenue:
Charges for services:
User fees $396,946 $486,834 22.64%
Customer service 8,576 1,732 (79.80%)
Connection charges 100 300 200.00%
Penalties and late charges 8,337 7,510 (9.92%)
Other revenue 7,062 12,065 70.84%
Total operating revenue 421,021 508,441 20.76%
Operating expenses:
Personal services 159,442 175,730 10.22%
Administrative charges-General Fund 49,524 52,000 5.00%
Supplies 45,169 40,578 (10.16%)
Contractual services 102,404 85,664 (16.35%)
Other charges 7,553 1,500 (80.14%)
Depreciation:
On assets aquired with own funds 22,600 43,169 91.01
On assets aquired from contributions 104,558 94,778 (9.35%)
Total operating expense 491,250 493,419 0.44%
Net income(loss)from operations (70,229) 15,022 121.39%
Other income(expense):
Interest on investments 111,746 93,326 (16.48%)
Interest and paying agent fees
Net other income(expense) 111,746 93,326 (16.48%)
Net income(loss)before operating transfer 41,517 108,348 160.97%
Operating transfers:
Operating transfers in
Operating transfers out (23,604) (27,719) (17.43%)
Total operating transfers (23,604) (27,719) (17.43%)
Net Income 17,913 80,629 350.11%
Credit arising from transfer of depreciation on
contributed capital 104,558 94,778
Retained earnings-January 1 2,137,501 2,259,972 4111
Retained earnings-December 31 $2,259,972 $2,435,379
For internal use only-not to be relied on by others for any purpose. t
1
ISchedule 2
•
Percent Percent Percent
1 1993 Increase 1994 Increase 1995 Increase
$446,103 (8.37%) $510,762 14.49% $560,726 9.78%
847 (51.10%) 783 (7.56%) 16 (97.91%)
200 (33.33%) (100.00%)
I 8,266 10.07% 8,153 (1.37%) 6,442 (20.99%)
8,2110.07% 8,153
,21 (31.92%) 31,480 283.25% 25,628 (18.59%)
463,630 (8.81%) 551,178 18.88% 592,812 7.55%
f
181,234 3.13% 182,297 0.59% 209,556 14.95%
54,080 4.00% 57,330 6.01% 60,197 5.00%
I42,412 4.52% 62,917 48.35% 43,771 (30.43%)
113,552 32.56% 108,917 (4.08%) 160,324 47.20%
(100.00%) 2,880 100.00%
I 0
47,804 10.74% 101,112 111.51% 115,325 14.06%
92,534 (2.37%) 100,786 8.92% 100,786
1 531,616 7.74% 613,359 15.38% 692,839 12.96%
(67,986) (552.58%) (62,181) (8.54%) (100,027) (60.86%)
I
87,185 (6.58%) 103,100 18.25% 100,000 (3.01%)
I (68,906) (146,190) (112.16%) (180,424) (23.42%)
18,279 (80.41%) (43,090) (335.73%) (80,424) (86.64%)
1 (49,707) (145.88%) (105,271) (111.78%) (180,451) (71.42%)
1
330,000
(59,489) (114.61%) (61,250) (2.96%) (30,000) (51.02%)
(59,489) (114.61%) (61,250) (2.96%) 300,000 589.80%
1 (109,196) (235.43%) (166,521) 52.50% 119,549 171.79%
i
4 92,534 100,786 100,786
0,435,379 2,418,717 2,352,982
I.
1
$2,418,717 $2,352,982 • $2,573,317
IFor internal use only-not to be relied on by others for any purpose.
CITY OF MOUNDS VIEW, MINNESOTA
Schedule 3
WATER ENTERPRISE FUND
HISTORICAL STATEMENT OF CASH FLOWS
•
For the years ended December 31, 1991, 1992, 1993, 1994 and 1995
1991 1992 1993 1994 1995
Cash Flows from Operating Activities:
Operating income(Loss) ($70,229) $15,022 ($67,986) (S62,181) ($100,027)
Adjustments to reconcile operating income
•
to net cash provided by operating activities:
Depreciation 127,158 137,947 140,338 201,898 216,111
Decrease(increase)in receivables (13,469) (25,859) 5,265 (20,713) (3,761)
Increase(decrease)in payables 281,728 (69,318) (59,113) (48,261) 171,405
Net cash used by operating activities 325,188 57,792 18,504 70,743 283,728
Cash flows from capital and related financing
activities:
Acquisition of capital assets (1,165,601) (1,523,962) (524,650) (366,557) (337,207)
Bond proceeds 2,875,000 2,320,000
Payment to refunded bond escrow fund (2,251,569)
Principal paid on revenue bond maturities (35,000) (55,000) (80,000)
Interest and paying agent fees (68,906) (1,188) (180,42
Net cash used by capital and
related financing activities 1,709,399 (1,523,962) (560,125) (422,745) (597,631)
Cash flows from noncapital financing activities: •
Operating transfers in, 330,000
Operating transfers out (23,604) (27,719) (59,489) (61,250) (30,000)
Net cash flows from noncapital
financing activities: (23,604) (27,719) (59,489) (61,250) 300,000
Cash flows from investing activities:
Interest on investments 111,746 93,326 87,185 96,633 100,000
Net increase(decrease)in cash 2,122,729 (1,400,563) (513,925) (316,619) 86,097
Cash and investments-January 1 1,593,453 3,716,182 2,315,619 1,801,694 1,485,075
Cash and investments-December 31 S3,716,182 82,315,619 $1,801,694 $1,485,075 $1,571,172
•
•
For internal use only-not to be relied on by others for any purpose.
CITY OF MOUNDS VIEW, MINNESOTA
ISchedule 7
WATER ENTERPRISE FUND
• PROJECTED BALANCE SHEET
December 31,1996,1997, 1998,1999 and 2000
•
1 1996 1997 1998 1999 2000
Assets
1 Current Assets:
Cash and investments $1,279,934 $1,230,818 $1,239,839 $1,199,887 $1,252,668
Accounts receivable 168,985 179,124 189,871 201,264 213,339
Total current assets 1,448,919 1,409,942 1,429,710 1,401,151 1,466,007
Property,plant and equipment,at cost
Land 7,596 7,596 7,596 7,596 7,596
Buildings 4,619,647 4,619,647 4,619,647 4,644,647 4,644,647
Distribution and collection systems 2,954,098 2,954,098 2,954,098 2,954,098 2,954,098
Equipment 355,706 393,656 398,956 456,241 461,841
Water meters 830,000 830,000 830,000 830,000 830,000
Total 8,767,047 8,804,997 8,810,297 8,892,582 8,898,182
Less: Accumulated depreciation (3,007,821) (3,264,145) (3,522,029) (3,771,534) (3,976,175)
Net property,plant and equipment 5,759,226 5,540,852 5,288,268 5,121,048 4,922,007
Total assets $7,208,145 $6,950,794 $6,717,978 $6,522,199 $6,388,014
1 410 Liabilities and fiord equity
A Current liabilities:
Q. Payables and accrued expenses $128,750 $132,613 $136,591 $140,689 $144,910
Bonds and loan payable-current 120,164 127,312 134,614 142,079 169,720
Total current liabilities 248,914 259,925 271,205 282,768 314,630
Non-current liabilities:
Compensated absences payable 25,034 25,785 26,559 27,356 28,177
Deposits payable 70,000 70,000 70,000 70,000 70,000
Bonds and loans payable 3,055,949 2,928,637 2,794,023 2,651,944 2,482,224
Total non-current liabilities 3,150,983 3,024,422 2,890,582 2,749,300 2,580,401
Total liabilities 3,399,897 3,284,347 3,161,787 3,032,068 2,895,031 •
Fund equity
Contributions-net 1,193,670 1,092,884 992,098 891,312 833,434
I Retained earnings:
Reserved 178,359 178,359 178,359 178,359 178,359
Unreserved 2,436,219 2,395,204 2,385,734 2,420,460 2,481,190
I Total retained earnings 2,614,578 2,573,563 2,564,093 2,598,819 2,659,549
Totalfimdequity 3,808,248 3,666,447 3,556,191 3,490,131 3,492,983
ITotal liabilities and fiord equity $7,208,145 $6,950,794 $6,717,978 $6,522,199 $6,388,014
I
i
1For internal use only-not to be relied on by others for any purpose.
Sec ac coImtAnts report and notes to financial statements,which include significant projection assumptions.
CITY OF MOUNDS VIEW, MINNESOTA
•
WATER ENTERPRISE FUND
PROJECTED STATEMENT OF REVENUE,EXPENSES AND •
CHANGES IN RETAINED EARNINGS
For the years ending December 31, 1996,1997, 1998, 1999 and 2000
Increase(decrease)
1996 1997 Amount Percent
Operating revenue:
Charges for services:
User fees $625,870 $663,422 . 537,552 6.00%
Meter charge 38,880 38,880
Connection charges 1,200 1,250 50 4.17%
Penalties and late charges 10,014 10,615 601 . 6.00%
Other revenue 28,500 29,355 855 3.00%
Total operating revenue 704,464 743,522 39,058 5.54%
Operating expenses:
Personal services 215,843 222,318 6,475 3.00%
Administrative charges-General Fund 63,207 66,367 3,160 5.00%
Supplies 45,084 46,437 1,353 3.00%
Contractual services-repair and maintenance 114,000 117,420 3,420 3.00%
Depreciation:
On assets squired with own funds 149,639 155,538 5,899 3.94°6
On assets squired from contributions 100,786 100,786
Total operating expense 688,559 708,866 20,307 2.95%
Net income(loss)from operations 15,905 34,656 18,751
Other income(expense):
Interest on investments 64,150 56,492 (7,658) (11.94%)
Gain(loss)on sale of assets (22,351) 22,351 100.00%
Interest expense (203,844) (202,599) 1,245 (0.61%)
Paying agent charges (350) (350)
Net other income(expense) (162,395) (146,457) 15,938 9.81%
Net income(loss)before operating transfer (146,490) (111,801) 34,689 23.68%
Operating transfer out (30,000) (30,000)
Net income(loss) (176,490) (141,801) 34,689 19.65%
Credit arising from transfer of depreciation on
contributed capital 100,786 100,786
Retained earnings-January 1 2,690,282 2,614,578
Retained earnings-December 31 $2,614,578 $2,573,563
i
For internal use only-not to be relied on by others for any purpose.
See accountants report and notes to financial statements,which include significant projection assumptions.
I
Schedule 8
i 0
Increase(decrease) Increase(decrease) Increase(decrease)
1998 Amount Percent 1999 Amount Percent 2000 Amount Percent
I
$703,227 $39,805 6.00% $745,421 $42,194 6.00% $790,146 $44,725 6.00%
38,880 38,880 38,880
1,300 50 4.00% 1,350 50 3.85% 1,400 50 3.70%
11,252 637 6.00% 11,927 675 6.00% 12,642 715 5.99%
30,236 881 3.00% 31,143 907 32,077 934
784,895 41,373 5.56% 828,721 43,826 5.58% 875,145 46,424 5.60%
1 228,988 6,670 3.00% 235,858 6,870 3.00% 242,934 7,076 3.00%
69,685 3,318 5.00% 73,169 3,484 5.00% 76,827 3,658 5.00%
47,830 1,393 3.00% 49,265 1,435 3.00% 50,743 1,478 3.00%
120,943 3,523 3.00% 124,571 3,628 3.00% 128,308 3,737 3.00%
157,098 1,560 1.00% 148,719 (8,379) (5.33%) 146,763 (1,956) (1.32%
100,786 100,786 57,878 (42,908) (42.57%)
725,330 16,464 2.32% 732,368 7,038 0.97% 703,453 (28,915) (3.95%)
• 59,565 24,909 71.88% 96,353 36,788 171,692 75,339 78.19%
55,590 (902) (1.60%) 54,894 (696) (1.25%) 26,997 (27,897) (50.82%)
(195,061) 7,538 3.72% (186,957) 8,104 4.15% (165,487) 21,470 (11.48%)
(350) (350) (350)
(139,821) 6,636 4.53% (132,413) 7,408 5.30% •(138,840) (6,427) (4.85%)
(80,256) 31,545 28.22% (36,060) 44,196 55.07% 32,852 68,912 191.10%
(30,000) (30,000) (30,000) •
(110,256) 31,545 22.25% (66,060) 44,196 40.08% 2,852 68,912 104.32%
100,786 100,786 57,878
2,573,563 2,564,093 2,598,819
$2,564,093 $2,598,819 $2,659,549
•
For internal use only-not to be relied on by others for any purpose.
See accountants report and notes to financial statements,which include significant projection assumptions.
CITY OF MOUNDS VIEW, MINNESOTA
Schedule 9
WATER ENTERPRISE FUND
PROJECTED STATEMENT OF CASH FLOWS •
For the years ending December 31, 1996, 1997, 1998, 1999 and 2000
1996 1997 1998 1999 2000
Cash Flows from Operating Activities:
Operating income 515,905 534,656 559,565 S96,353 5171,692
Adjustments to reconcile operating income
to net cash provided by operating activities:
Depreciation 250,425 256,324 257,884 249,505 204,641
Decrease(increase)in receivables (19,402) (10,139) (10,747) (11,393) (12,075)
Increase(decrease)in payables (148,501) 4,614 4,752 4,895 5,042
Net cash used by operating activities 98,427 285,455 311,454 339,360 369,300
Cash flows from capital and related financing
activities:
Acquisition of capital assets (600,733) (37,950) (5,300) (82,285) (5,600)
Loan proceeds 500,000
Principal paid on bonds and loans (118,887) (120,164) (127,312) (134,614) (142,079)
Interest and paying agent fees (204,194) (202,949) (195,411) (187,307) (165,837)
Net cash used by capital and
related financing activities (423,814) (361,063) (328,023) (404,206) (313,516)
Cash flows from noncapital financing activities: •
Operating transfer to Capital Project Fund (30,000) (30,000) (30,000) (30,000) (30,000)
Cash flows from investing activities:
Interest on investments 64,150 56,492 55,590 54,894 26,997
Net increase(decrease)in cash (291,237) (49,116) 9,021 (39,952) 52,781
Cash and investments-January 1 1,571,171 1,279,934 1,230,818 1,239,839 1,199,887
Cash and investments-December 31 S1,279,934 51,230,818 51,239,839 51,199,887 51,252,668
•
•
For internal use only-not to be relied on by others for any purpose.
See accountants report and notes to financial status,which include significant projection assumptions.
L.
CITY OF MOUNDS VIEW
UTILITY RATE STUDY Page 1 of 2
• Summary of Significant Projection Assumptions
Ask
Note 1-REPORT FORMATS AND SOURCE OF PROJECTION DATA •
The following is a list of significant projection assumptions provided by the staff of the City of Mounds View
which were used to assemble the projected balance sheets,statements of revenue,expenses and changes in retained
earnings and statements of cash flow for the periods of 1996 through 2000. The projected financial statements are
listed in the table of contents beginning with Schedule 7. The financial projections were assembled to assist the
City in determining current and future water and sewer utility rates.
Historical balance sheets,statements of revenue expenses and changes in retained earnings and statements of cash
flow are presented in Schedules 1 through 6. These historical statements were extracted from the comprehensive
annual financial reports of the City of Mounds View for the years 1991 through 1994. The 1995 presentation is
based on annualized November 30, 1995 information obtained by City staff The historical financial statements are
presented in formats consistent with the comprehensive annual financial reports of the City of Mounds View.
These reports were prepared in conformance with generally accepted governmental accounting standards. As more
fully described in the notes to the comprehensive annual financial report of the City of Mounds View. The
projected statements were prepared on a basis consistent with the published comprehensive annual financial report
of the City of Mounds View.
Note 2-OPERATING REVENUE
Projected financial statements included projections of operating revenue based on an increase in the rates for water
of 6% for 1996 through 2000 and for sewer 4%,5%,5.5%,6%and 6.5%for 1996 through 2000,respectively. In
.addition,water revenue is expected to increase by$31,500 from the installation of an automatic phone reading
system.
Note 3-DEPRECIATION EXPENSE
Depreciation on assets which have been funded by enterprise revenues(Le. "purchased assets")have been projected
based on existing depreciation schedules plus assumed increases as provided by City staff. Depreciation on
contributed assets have been projected based on existing depreciation schedules. These amounts represent
depreciation on assets which were not purchased by the enterprise fund revenues but rather were contributed to the
enterprise fund primarily through the special assessment process. Depreciation on contributed assets does not
affect operations of the City but rather reduces the net contributions to the water and sewer enterprise funds. A
summary of the various useful lives as established by the City of Mounds View are as follows:
Depreciable Lives
Purchased Assets:
Water 3-20 years
Sewer 3-15 years
Contributed Assets:
Water 30-50 years
Sewer 30-50 years
Note 4-OPERATING EXPENSES
•
•Operating expenses have been projected to increase at a rate of 3%per year for personnel services,contractual
services and other routine expenses. The Metropolitan Council Wastewater Services(MCWS)contractual
expenses were projected to increase at an annual rate of 7%per year based on the average percent increases from
1991 through 1995. Administrative charges paid to the City's general fund were projected to increase at a rate of
5%per year.
CITY OF MOUNDS VIEW
UTILITY RATE STUDY Page 2 of 2
Summary of Significant Projection Assumptions •
Note 5-INTEREST ON INVESTMENTS
Interest on investments was projected based upon the average beginning and ending cash balance of the fund at a
rate of 4.5%for 1996 through 2000.
Note 6-METER CHARGES
Beginning in 1996,the City will be charging S3 per quarter for residential customers to partially cover the cost of
the new automatic telephone meter reading system. Residential fees collected are estimated at$35,280 annually.
Commercial accounts will be charged various amounts based on the size of their meter. Commercial fees are
estimated to be$3,600 annually.
Note 7-DEBT SERVICE PAYMENTS
Debt service payments were based on existing bond issues and a$500,000 loan from the City's special project fund
on March 1, 1996. The loan from the special project fund will be paid semi-annually on June 30,and December
31 for twelve years at 7%interest. A schedule of debt service payments for 1996 through 2000 is as follows:
Principal Payment Interest Payment
Year Bonds Loan Bonds Loan Total
1996 $85,000 $33,887 $175,458 $28,386 322,731 •
1997 90,000 30,164 170,490 32,109 322,763
1998 95,000 32,312 165,100 29,961 322,373
1999 100,000 34,614 159,298 27,659 321,571
2000 105,000 37,079 140,293 25,194 307,566
Note 8-CASH AND INVESTMENTS
Cash and investments were anticipated to increase based on the results of operations and the various other factors
which affect cash such as bond principle payment,capital outlay,increases in accounts receivable and other factors
as presented in the statement of cash flow(Schedules 9 and 12).
Note 9-ACCOUNTS RECEIVABLE •
Projected accounts receivable as of December 31 were projected to represent 31%and 27%of annual revenue based
on historical/actual results sewer and water funds,respectively.
Note 10-FIXED ASSETS
Land,buildings and structures and system replacements and improvements(with the exception of the automatic
phone meter reading system)were not anticipated to increase throughout the period of the projections. System
replacements and improvements were not anticipated to occur. •
CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 3
STAFF REPORT Report Number:96-1913ws
ORES Report Date: 11/26/96
WORK SESSION MEETING DATE
4111 REM December 2. 1996
'v��'rr•Partner' s
Item Description: Discussion of Housing Replacement Program Opportunity
Administrator's Review/Recommendation:
-No Comments to supplement this report
-Comments attached.
Explanation/Summary(attach supplement sheets as necessary)
Summary:
The owners of 8283 Long Lake Road, Gary and Darlene Miller,have expressed an interest,through Jim Erickson, in
selling their home to the City of Mounds View's EDA under the Housing Replacement Program.The home, located
next to the compost site on Long Lake Road,was built in 1884 and is in poor condition. The building inspector will be
doing an inspection prior to Monday's meeting to determine the severity of its condition and determine if it meets the
blight qualification. Apparently,the owners tried to obtain a home equity loan but were unable due to its deteriorating
condition.
The lot is approximately 39,000 s.f.with an assessed market value of$45,000. Total taxes in 1996 equaled$616.28
with the City's portion of$111.09.
Othe EDA has an interest in pursuing this opportunity, staff would need to be directed to obtain a appraisal of the
home and gain a voluntary offer to sell in writing from the owners. Since the property is over 50 years old,the EDA
must have the home evaluated for historical significance through the Minnesota Historical Society. If the home
qualifies under the National Registry of Historical Structures, it would not be recommended for the EDA to purchase
the home but encourage the owners to obtain tax credits for its rehabilitation. Attached is a copied picture of the
home. We will bring a photo of the home to the work session but EDA members are encouraged to do a drive by
inspection of the site.
I hope to bring more information to the work session for discussion regarding the inspection report and status of the
home's historical significance.
(caiki
Cathy Bennett,Di ector of Economic Development
02/96 Street View -- REMAp
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CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 4
STAFF REPORT Report Number:96-1914WS
111 DS Report Date: 11/26/96
4) WORK SESSION MEETING DATE�W December 2, 1996
°*"'":-Partnees
Item Description: Discussion of Draft Lease for Children's Home Society and Update on VB Digs
Administrator's Review/Recommendation:
-No Comments to supplement this report
-Comments attached.
Explanation/Summary(attach supplement sheets as necessary)
Summary:
Children's Home Society (CHS):
Chuck, Mary and I had a meeting with the CHS regarding a temporary lease arrangement for space within the Bel-Rae.
Bob Long drafted a lease agreement addressing both full lease space and shared space. CHS will be providing us with
a draft lease prior to the work session. Unfortunately,with the short week I am unable to provide you with a copy to
review prior to the meeting. The draft lease will not contain a lease rate since we have not determined the costs for
temporary renovation. We are meeting with the Fire Department,Building Department,Health Department and
Insurance Carrier regarding what we would be required to retrofit in the interim.
•
VB Digs:
VB Digs provided Springstead with financial proforma regarding the development of a volleyball center. Attached is
a letter from Springstead summarizing their findings and suggesting the next steps in the negotiation process. (See
Attached) As noted by Springstead,the Council should discuss what direction they would prefer to take in the
negotiations with VB Digs and their bank. Items to consider include the following:
• Is the City willing to look at the Volleyball Center as an attached or detached structure?
■ Does the City want to pursue the development of a public multi-purpose gym space?
• Does the City want to make arrangements with VB Digs for operational management of the old and
new space?
■ If VB Digs defaults on their mortgage,what would the City accept as a use for the building if it is
attached or detached? Would the City want first right of refusal to purchase the space?
Chuck and I would like to arrange a meeting with VB Digs and their banker regarding some of these issues and
develop a plan and timeline on how to proceed as soon asii,,, ,,y,„±i.---
possible.
Cathy Bennett,Direc r of Economic Development
41116
11/22/96 15:40 FAX 612 223 3002 SPRINGSTED INC. Q002/002
85 E.SEVENTH PLACE,SUITE too
SAINT PAUL,MN 55101-2143
612-223-3000 FAX 61I-223-3002
410°
SPRINGSTED
Public Finance Advuors
November 22, 1996
Mr. Chuck Whiting, Clerk-Administrator
Mounds View City Hall
2401 Highway 10
Mounds View, MN 55112-1499
Re: Sports Facility Financing with V.B. Digs, LLC
Dear Mr. Whiting:
We have been provided with the financial projections for a new volleyball sports facility for V.B.
Digs as prepared by their accountant, Gregory J. Schmidt, P.A. Based on the information
provided in the financial projection, it appears that there is sufficient information for them to •
approach a banker to provide the financing for their portion of the project cost. There has been
considerable discussion on both sides as to who moves first, and it appears to us that the next
step is for the developer to bring a banker to the table.
There are several areas that need to be discussed and agreed upon between the City and the
developer. As a start, it is obvious that the banker is going to be concerned about whether the
facility to be financed is a separate building or is attached to the City's property; whether the
City will be constructing, on its own, a gymnasium which would be available to the developer for
tournaments and other revenue-producing activities; management and operating agreements;
and a host of other issues that will affect the ability to finance the facilities. It is my assumption
that one of the major concerns of the banker would also be related to the mortgage on the
property and the marketability of that property in the event of defaults by the developer.
I do not think that any additional discussions between Digs and the City would produce
measurable gains without the presence of the banker so that all parties are aware of the give-
and-take required to make the project work and whether or not, in the eyes of the developer,
the banker or the City, it is practical to proceed any further. For this reason, I would
recommend that the City request the developer to bring its banker to the table at this time.
Springsted would be willing to assist the City in its negotiations or discussions with these
parties.
Respectfully,
Ce,/ •
Ro aid W. Langness
•
Managing Principal
eks
SAINT PAUL,MN MINNEAPOUS,MN EROOKFIELD,WI OVERLAND PARK,KS WASHrNCTON,DC IOWA CT.LA
CITY OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 5
•
STAFF REPORT Report Number:96-1915WS
GUMS Report Date: 11/26/96
;� WORK SESSION MEETING DATE
December92, 1996
"�,, a
o8rejr'Partnetsk4'
•
Item Description: Discussion of Everest's Most Recent Response Regarding Building N
Administrator's Review/Recommendation:
-No Comments to supplement this report
-Comments attached.
Explanation/Summary(attach supplement sheets as necessary)
Summary:
Everest has provided each one of you with a lengthy response to the EDA's final proposal regarding a tax increment
assistance package for the development of Building N.
This information does not bring us any further on a resolution for the project even though the EDA clearly identified
our final offer in my letter to them dated November 19, 1996. I discussed some of the items with our Bond Counsel
Jim O'Meara and he is not even aware of the Roseville projects. Contrary to Everest's accusations, lawyers within
firm do not typically consult each other on the projects they are working on for different clients. Mr. O'Meara
contends that he is only making recommendations that would be in the best interest of the EDA regarding this
particular project. It is the EDA's right to agree or disagree with those recommendations. I know that Roseville's
ikects are much more costly and difficult to market due to the severity of hazardous substances and costs to
olish structures and prepare the land. What should be remembered is that each agreement must be reviewed
separately not in a vacuum with other communities and other projects.
I put this on the agenda to clarify if the EDA would like to take any additional action or stand firm on our final offer
regarding Bldg N assistance.
Please contact me if you have any questions regarding the information Everest provided on November 22, 1996.
Ogi &-/A4V-4---
Cathy Bennett, rector of Economic Development
•
CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section (o
STAFF REPORT
I 41 (C UI GS Report Number: %-19I6 LsJ5
WORKSESSION MEETING DATE
11El''} December 2, 1996 Report Date: 11/26/96
r
a��psr Partners
•
Item Description: Discussion Regarding Old Highway 8 Assessments, and Reconstruction of
Program and Clifton Drive in the Business Park(Everest Building N Project)
Administrator's Review/Recommendation:
-No Comments to supplement this report X
-Comments attached.
Explanation/Summary(attach supplement sheets as necessary)
Summary:
Staff is requesting Council authorization to proceed with development of a mock assessment roll and
feasibility letter to accompany Ramsey County's Feasibility Study for the reconstruction of Old Highway 8.
Staff has requested an estimate from SEH for these services. An estimated amount of$2,500 to $3,000 was
given to staff for this project. It is possible that this estimate may be adjusted after further review by the staff
at SEH, staff will have a firm dollar amount on Monday evening.
Staff is also requesting Council direction as to the reconstruction or rehabilitation of the remainder of
Program Ave. from the carwash to TH 10 and Clifton Drive from Program Ave. to Highway Ave. in the
usiness Park. This project may be performed with the construction of Building N, or addressed at a later
to if Building N is not constructed. In any case, the project would be assessed to the benefitting property
owners. It is staffs recommendation that if Building N is constructed, and Everest is making some public
improvements, particularly to the street on their frontage, this may be the opportunity to finish the street
improvements to the remainder of the area.
SEH has indicated that the preliminary engineering required for determining the project costs and developing
a mock assessment roll would be in the neighborhood of$4,000. Again this number may be adjusted after
further review.
Staff seeks Council direction concerning this issues.
Michael Ulrich, Director of Public Works
RECOMMENDATION:
November 27, 1996
To: Honorable Mayor and City Council
From: Chuck Whiting, City Administrator
Re: December 2, 1996 Work Session
Due to lack of time, this memo will have to serve as an overview to Monday evening's meeting on
Administrative Issues.
Discussion of Public Works 1997 Contract: I will have met with the DPW group again on Monday.
So far nothing is very different from the last time I met with Council. Payments for safety glasses and
health insurance seem to be ongoing issues, plus lead pay for Steve Dazenski. Monday evening will
simply be a briefing on my part with the Council.
Discussion of Administrative Aide Position: This is actually the reclassification of this position to
Human Resources Technician. See my staff report.
Discussion of Clerk-Administrator's Salary: The City has made step adjustments for new management
employees after their six month point of tenure. My six month date was October 8. There may be
some confusion as to my status since I was hired at an amount not at a normal step. Some
information is enclosed for you on steps. I would prefer this simply be deferred to the Council and
the Mayor.
. Discussion of New Council Facilitator: Because of timing needs for scheduling and so forth, I want
to inform the Council that after some discussions with the Mayor-Elect and new council members,
there is a strong desire to schedule a goal setting/team building session shortly into the new year.
Don Salverda has talked with me and is familiar with Mounds View and some of the elected officials.
I asked him to set aside January 25 for a Council session, and February 15 for a Council and staff
session, and wanted to inform this Council of that. I was impressed with not only his format, but
what appear to be very reasonable fees. He is sending me more detailed information. I want to pass
this along knowing that the new Council will be making the decision in January to confirm his
services.
Update of Quad Rink Status: This endeavor just keeps on going. There will be some matters to act
on in December, but right now I am not sure how it will all end up. First, the language in the
resolution passed by the Council in September has a minor, but significant change and will require
it be passed again with the change. At a meeting this morning, the issue at question was whether the
City's are liable for operational expenses in addition to the hour quota. The resolution Anoka County
wanted said yes,but the master agreement discussion said no. That will be taken care of and should
be no further problem. The master agreement has been modified and our discussion this morning did
not conclude, so another meeting has to be held next week. I will provide you with the draft to date
so please tell me Monday if you have any concerns. The Council has not expressed much to date,
but actions will be before the Council in December. To date, I have taken a position that as the
smallest participant in this, our fellow cities have done a good job at taking the lead, but it is
• complicated. I can spend some time on this Monday if the Council is so inclined.
I
Other Administrative Issues: Again if there is time I can discuss with you some minor administrative
stuff going on.
That's it for such a short week. It continues to be very busy around here. Have a great Thanksgiving
holiday!
•
•
MEW
.
• INTER
MEMO
OF F ICE
To: Chuck Whiting
From: Lynnette Morgan
Subject: City Administrator Compensation
Date: May 6, 1996
According to the City's Compensation Policy, employees progress through a 5 Step
Compensation Plan. It is unclear whether your position is to proceed through the 5 Step
Compensation Plan. The contract agreement indicates your annually salary to be 65,000; closely
placing you at Step 3 of the 1996 5 Step Compensation Plan($65,665.20). Advancement to Step
4, would occur one year after the date of employment, April 8, 1997, and movement to Step 5,
April 8, 1998. I have attached the 1996 Proposed Compensation Schedule and Contract
agreement for additional information. Please advise on appropriate action.
••
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Fan'or CITY OF MOUNDS VIEW Agenda Section
r.
REQUEST FOR COUNCIL CONSIDERATION Report Number:
(( t"'i` STAFF REPORT Report Date: 11/26/96
• 1%. keR7 COUNCIL WORK SESSION MEETING DATE --
Special Order of Bus.
''x,°'it'PartIltist '' December 2, 1996 —
Consent Agenda
_ Public Hearings
X Council Business
Item Description: Reclassification of Administrative Aide Position to Human Resources Technician
Executive Director's Review/Recommendation:
-No Comments to supplement this report
-Comments attached.
Explanation/Summary(attach supplement sheets as necessary)
Summary:This is the next step in the administration and finance department reorganization. I am proposing to
reclassify the administrative aide position to"human resource technician", a title and job description I think is more
appropriate for the needs of the department and the abilities of the person in the position (Lynette Morgan).
Council will recall that with Michelle Chambers leaving, administrative duties were moved around to other
positions and with that to first, make sure someone was meeting those work needs, and second, to determine as
best possible the man power needs of the department. I feel this reclassification will fit into work load the
department attempts to carry.
A job description is attached. Council will note that the principle duties of the position will be personnel
administration oriented and under the direction of the Finance Director. In addition, recycling and licensing duties
41bwill continue. Secretarial and economic development assistance will be eliminated and assigned to the new office
secretary position. The main body of work for the coming year to two years will be in setting up a more coherent
personnel system, one that will involve detailed review and updating of existing administrative policies and
procedures, coordinating this review process with employee education and information, and interdepartmental
coordination of personnel management policies and procedures. I consider this to be a large task in addition to
ongoing every day work, and signifies a true difference in approach with the department's use of its personnel.
With that in mind, I ask the Council to consider the basic change proposed here in the use of the individual in this
position and the overall approach to this department as brought to your attention over the past few months.
With the new classification (which will need Council approval), a new wage is also proposed as follows:
Step 1: $27,040 Step 2: $28,730 Step 3: $30,420 Step 4: 32,110 Step 5: $33,800
This is an increase over the current position system of approximately 8.33% and is figured as 1996 wages,
meaning the steps would increase per a cost of living increase as determined for all positions. I am basing
cgoit,j_
Chuck Whiting, City dministrator
RECOMMENDATION: Review and discuss proposal with recommendation for a resolution to be
ilpassed at next regular Council meeting.
these steps on other positions that seem equitible within the City, on what we can afford, and on the level of
responsibilities the position should maintain. -As for pay, Lynette under her current position would earn
$28,920 as of January 1, 1997 after a 3% cola increase and moving from step 2 to 3. In the new classification
Aiwith proposing to place her at step 2 on January 1, 1997 after a cola increase, she would earn $29,618. I am
proposing to start her at step 2 rather than step 1 because that would amount to a pay decrease over her
current position. I will also propose the reclassification take place January 1, 1997 which should coincide with
the hiring of an administrative secretary.
Also, as with the Director of Economic Development position, I will want this position reevaluated by PDI for
compworth value at the appropriate time. Please feel free to call if you have any questions or want additional
information prior to the meeting.
•
POSITION ACCOUNTABILITY WRITE-UP
110
POSITION TITLE: Human Resource Technician
DEPARTMENT: Administration/Finance
ACCOUNTABLE TO: Finance Director
PRIMARY OBJECTIVE OF POSITION:
To coordinate personnel/human resources services for the City in accordance with applicable
policies and regulations. Works with staff throughout all departments coordinating human
resource activities. Additionally this position is responsible for the for a variety of additional
complex administrative and as well as administering the City's recycling program.
SUPERVISION RECEIVED
Works under the guidance of the Finance Director.
SUPERVISION EXERCISED
•
None.
ESSENTIAL DUTIES AND RESPONSIBILI1MS
Perform Recruitment, Staffing or Placement Activities
• Assist departments in staffing and recruitment efforts for City positions. Coordinate
advertising publications and notifications.
• Administer and score pre-employment tests and applications.
• Coordinate oral interviews.
• Assist departments and divisions in selecting candidates.
• Conduct new employee orientation, informing employees about personnel policies,
procedures and programs.
Monitor and Provide Personnel Policies, Procedures, and Practices
• Monitor, determine and interpret content of legislative issues that may affect the City's
Personnel policies and procedures.
• Develop and prepare necessary policies, resolutions, ordinance and procedures to ensure
compliance with employment law and related regulations as directed by supervisor.
• Design, develop and continually update employee handbook of personnel policies,
• procedures, practices.
• Provide Assistance in Compensation, Salary, Benefit and Training Programs
• Prepare and maintain compensation schedule and administer step adjustments.
• Prepare projected salary and benefits statements for personnel.
• Assist in assurance of Pay Equity compliance.
• Assist to determine job content and specifications and write job descriptions for
departments, collect and analyze data relating to salary information.
• Assist in health insurance, Section 125, workers compensation, deferred compensation,
disability and other insurance related issues and programs.
• Assist in developing centralized training courses and programs.
Employee Assessment and Performance Appraisal
• Develop performance appraisal system or procedures, attitude surveys,recognition,
suggestion and other applicable personnel programs.
Assist Labor Relations
• Provide research and staff support for all labor relations responsibilities.
Risk Management Safety
• Assist to develop, maintain, and update safety policies and/or manual.
Prepare information for human resources budget and operations.
• Prepare, maintain,update affirmative action and submit required information to maintain
compliance.
Administer COBRA regulations.
Licensing
• Maintains liquor and various business license files and ensures annual renewals
are completed as outlined and required by established ordinances.
• Licenses include garbage/rubbish, non-intoxicating liquor, on-sale and off sale
intoxicating liquor, restaurant, cigarette& tobacco, massage therapy, temporary
liquor licenses.
Recycling
• Coordinates City recycling program and services.
• Administers funding/grant program.
• Coordinates recycling activities, including annual Clean-Up Day.
• Develops promotional literature and brochures.
• Prepare and maintain semi-annual tonnage reports.
• Prepare Recycling budget.
PERIPHERAL DUTIES
Serves as a member of the Safety Committee, Labor/Management Committee and other
applicable committees.
Other duties as assigned by Finance Director.
• DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from an accredited four-year college or university with a degree in human
resources, public administration, business management or a closely related field,
Necessary Knowledge, Skills and Abilities:
(A) Considerable knowledge of modern policies and practices of public personnel
administration; thorough knowledge of employee classification, compensation and
benefits, recruitment, selection, training, and labor relations; working knowledge of risk
management and safety practices;
(B) Ability to assist in administering financial assignments; skill in planning, directing and
administering personnel programs and systems; skill in operating the listed tools and
equipment;
(C) Ability to prepare and analyze comprehensive reports; ability to carry out assigned
projects to their completion; ability to effectively communicate verbally and in writing;
ability to establish and maintain effective working relationships with employees, city
officials, labor unions and the general public; ability to efficiently and effectively
administer a human resource system.
• TOOLS AND EQUIPMENT.USED
Requires frequent use of personal computer, including word processing, database and
spreadsheet programs; calculator, telephone,copy machine and fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is frequently required to sit and talk or
hear. The employee is occasionally required to walk; use hands to finger,handle, or feel objects,
tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
•
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check;job
related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar,related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: Approval:
Supervisor Appointing Authority
Effective Date: Revision History:
•
•
POSITION ACCOUNTABILITY WRITE-UP
POSITION TITLE: Administrative Aide
DEPARTMENT: Administration
ACCOUNTABLE TO: Assistant to City Administrator
PRIMARY OBJECTIVE OF POSITION
This position provides detailed administrative support through
effective performance of assigned duties and responsibilities .
MAJOR AREAS OF ACCOUNTABILITY
Compiles and distributes City Council agenda packets and Economic
Development Authority agenda packets to the City Council,
• department heads and other interested parties . Prepare originals
for signature and filing.
Organize and maintain an orderly records management system for a
variety of records and correspondence to ensure prompt retrieval of
information as required or requested.
Maintains assigned records including but not limited to,
resolutions, ordinances, and minutes
Update, as required, indexes including, but not limited to,
Resolutions, Ordinances, and Staff Reports .
Assists in the set-up and administration of elections consistent
with state law and performs related duties .
Assist in the set up of Council Chambers for City Meetings .
Receives phone inquiries and handles customers and attempts to
provide assistance and guidance whenever possible.
• Handles maintenance calls for office equipment including fax
machine, copier and microfilm machine.
Monitor inventory supplies and order as necessary.
Fax and deliver information as required.
Assumes other responsibilities as apparent or as delegated.
Maintains up-to-date directory of telephone numbers and addresses
necessary for public information, including all commission members.
Assist in duties assigned by Economic Development Coordinator.
Maintains a current listing of businesses within the City of
Mounds View.
Assist in personnel related functions .
Prepare databases for applicants . Send response letter to all
applicants inquiring about position for the City.
Maintain and update personnel files in compliance with City
policy, State and Federal Law.
• Prepare and coordinate all new employee documentation required
per State/Federal Law.
Annually update projected salary earnings for each employee.
Assist in revising position accountability write-up.
Assist in Affirmative Action/EOE compliance .
Assist in updating/compiling information in Administrative
Policy Manual .
OTHER PERFORMANCE MEASUREMENTS
Working knowledge of various City functions, services and personnel
in order to expeditiously handle phone calls, public inquiries and
visitors .
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES :
110 Skill in the operation of a personal computer and software
applications and standard office equipment .
Ability to interact tactfully and congenially with the public and
. City Personnel. •
Ability to communicate effectively with the public, including
handling of questions and complaints .
RESPONSIBILITY FOR WORK OF OTHERS
None
DESIRED MINIMUM QUALIFICATIONS
Education and Experience :
(A) Graduation from a college or university with a bachelor' s
degree in business management, records management, public
administration or a closely related field, and
(B) Two (2) years of related experience; or
(C) Any equivalent combination of education and progressively
responsible experience, with additional work experience
substituting for the required education on a year for year
basis .
Necessary Knowledge, Skills and Abilities:
(A) Working knowledge of the principles and practices of modern
public administration; Extensive knowledge of office practices
and procedures; Thorough knowledge of modern records
management techniques, including legal requirements for
recording, retention and disclosure;
(B) Skill in operation of listed tools and equipment;
(C) Ability to accurately record and maintain records; Ability to
establish and maintain effective working relationships with
employees, other departments, officials and the public;
Ability to communicate effectively verbally and in writing;
Ability to plan, organize and supervise clerical workers and
assigned staff .
SPECIAL REOUIREMENTS :
(A) Must be bondable; (B) Valid State Driver' s License, or
. ability to obtain one; notary public certification within
six months .
• TOOLS AND EQUIPMENT USED
Typewriter, personal computer, including word processing,
spreadsheet and data base software; mainframe computer terminal;
10-key calculator; phone; copy machine; fax machine .
PHYSICAL DEMANDS
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions .
While performing the duties of this job, the employee is
frequently required to sit and talk or hear, use hands to finger,
handle, feel or operate objects, tools, or controls; and reach
with hands and arms . The employee is occasionally required to
walk.
The employee must occasionally lift and/or move up to 25 pounds .
Specific vision abilities required by this job include close
411 vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are
representative of those an employee encounters while performing
the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform
the essential functions .
The noise level in the work environment is usually quiet .
SELECTION GUIDELINES
Formal application, rating of education and experience; oral
interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the
various types of work that may be performed. The omission of
specific statements of duties does not exclude them from the
• position if the work is similar, related or a logical assignment
to the position.
111
The job description does not constitute an employment agreement
between the employer and employee and is subject to change by the
employer as the needs of the employer and requirements of the job
change .
Approval : Approval :
Supervisor Appointing Authority
Effective Date : February 24, 1995 Revision History:
•
411
NATIONAL SPORTS CENTER
• ICE ARENA
MASTER AGREEMENT
I. Purpose
THIS MASTER AGREEMENT shall be effective as of the first day of January 1997, and is
made and entered into by and between the State of Minnesota acting through the Minnesota
Amateur Sports Commission (hereinafter referred to as "MASC"), the City of Mounds View,
Minnesota a political subdivision of the State of Minnesota (hereinafter referred to as "Mounds
View"), the City of Arden Hills, Minnesota, a political subdivision of the State of Minnesota
(hereinafter referred to as "Arden Hills"), the City of New Brighton, Minnesota, a political
subdivision of the State of Minnesota (hereinafter referred to as "New Brighton"), the City of
Shoreview, Minnesota, a political subdivision of the State of Minnesota (hereinafter referred to as
"Shoreview"), Ramsey County, a political subdivision of the State of Minnesota (hereinafter referred
to as "Ramsey") (Mounds View,Arden Hills, New Brighton, Shoreview and Ramsey referred t o
herein as "MANSR", the City of Blaine, Minnesota, a political subdivision of the State of Minnesota
(hereinafter referred to as "Blaine"), and the City of Coon Rapids, Minnesota, a political subdivision
of the State of Minnesota (hereinafter referred to as "Coon Rapids") (each of the parties hereto other
than MASC collectively referred to herein as "the Subdivisions").
WITNESSETH:
WHEREAS, MASC desires to design, construct, own and operate a four sheet ice arena and
auxiliary facilities (hereinafter referred to as the "Facility") to be located on the property owned by
MASC consisting of the National Sports Center located at 1700 105th Avenue NE, in the City of
0 Blaine, Minnesota (hereinafter referred to as the"NSC") pursuant to authority granted to it under
Minnesota Statutes, Chapter 240A(hereinafter referred to as the "MASC Act"): and
'WHEREAS, the Subdivisions wish to enter into an agreement with MASC under Minnesota
Statutes, Section 471.59 under which the Subdivisions will participate in the financing of the
ownership and operation of the Facility agree to purchase certain portions of the ice time available in
the Facility, and provide certain guarantees need to accomplish the financing of the Facility, all
pursuant to authority granted to them pursuant to Minnesota Statutes, Sections 471.59, and
471.191, Minnesota Statutes, Chapter 475 and various general and special laws and charter
provisions governing the operation of the Subdivision, and
WHEREAS, the MANSR Subdivisions have entered into certain Supplemental Agreements
regarding the contribution of capital to the Facility attached hereto as Exhibit A; and
The purpose of this agreement is to enable WHEREAS, each of the Subdivisions have adopted
resolutions approving participating the financing of the construction and operation of the Facility
pursuant to this Master Agreement in the form for each Subdivision as attached in Exhibit B; and
WHEREAS, the facility is intended to be financed with capital contributions from the
parties hereto and with the proceeds of bonds be issued by the Anoka County Housing and
Redevelopment Authority (hereinafter referred to as the "HRA"), further secured through the
issuance of general obligation bonds of Anoka County (hereafter referred to as "Anoka County"),
pursuant to a resolution or resolutions of the HRA and Anoka county and an agreement among the
HRA, Anoka County and MASC governing the issuance of the bonds, the security for the bonds,
and the responsibilities of the MASC (the HRA bonds hereinafter to as the "Bonds"), the agreement
• among the MASC, the HRA and Anoka County hereinafter referred to as the "Financing
Agreement", and the resolutions of the HRA and Anoka and the Financing Agreement, together
with any other documents entered into among the MASC, the HRA and Anoka County in
connection with the issuance of the Bonds hereinafter collectively referred to as the "Bond
Documents"); and
WHEREAS, as a condition of issuing the Bonds, the Bond Documents require a collateral
pledge of the Master Agreement to the Trustee for the Bonds.
NOW THEREFORE, the parties hereto hereby agree as follows:
TERM
This agreement shall be effective as of the date set forth above, and shall terminate on the
earlier of the first day of January, 2024, or the final maturity date of the Bonds. This Master
Agreement shall remain in effect until the final maturity date of the Bonds notwithstanding
any redemption of the Bonds in advance of the maturity date thereof.
II. FINANCING
It is contemplated that the total cost of the design, construction and securing financing for
the Facility, including any initial deposits for [capitalized interested and reserves required
under the Bond Documents) (hereinafter referred to as the"Total Development Costs") will
be approximately $9,500,000.00 (nine million five hundred thousand dollars) and is agreed
that these costs will be paid from a combination of(i) the Bonds, (ii) non-cash contributions
by MASC, (iii) cash contributions from the Subdivisions, and (iv) grants to be made by
• MASC to municipalities from bond proceeds of the State of Minnesota which have been
appropriated to MASC for this purpose (hereinafter referred to as "Mighty Ducks Grants").
The Total Development Costs will be made available for the Facility by the parties as
follows:
DOWN PAYMENT
MANSR, MASC, Blaine and Coon Rapids will deposit with MASC in escrow a down
payment of in the amount of at least $,5'00.000 (five hundred thousand dollars) in cash as
described in PART IV below. 1
It is agreed that, in lieu of in addition to a cash down payment, MASC agrees to make
available the land on which the Facility will be located and access thereto, as well as to make
a contribution of related facilities goods and services described in Exhibit 1.
MIGHTY DUCKS GRANTS
It is anticipated that Mighty Ducks Granrs will be made to municipalities for the purpose of
the Facility in the amount of leas. $500,000 (five hundred thousand dollars), and that the
Mighty Ducks Grants will be directly contributed by the recipient to MASC or othenvise
assigned under this Master Agreement or the Bond Documents in order to make the
proceeds of the grants available for the Facility. Any such grants as may be awarded will be
in addition to the down payment requirements referred to above.
BONDS
MASC agrees to use its best efforts net financing available for construction and permanent
• financing from rhe proceeds of the Bonds to be issued from the HRA under the Bond
Documents in the amount of not to exceed $9,000,000 (nine million dollars).
Each party will cooperate with Anoka County and will perform such covenants and
obligations as it undertakes to Anoka County. As more frilly set forth below, all rights
granted under this Master Agreement will be assigned to the bond trustee under the Bond
Documents (hereinafter, the"Trustee"), the bond Documents will require that the annual
operating budgets for the Facility must include amounts necessary to pay all operating costs
and annual debt service on the bonds.As described below under PART III E, below, the
parties hereto will be obligated to make certain fixed rental payments for a specified amount
of ice time in amounts which will cumulatively provide for the payment of all operating and
debt service costs of the Facility.
It for any reason, (including refusal of a party to make covenants deemed essential by Anoka
County (bond financing is not secured, this agreement shall be void and all of the cash down
payments shall be refunded to the parties except for the $5,000 from each of MANSR,
Blaine and Coon Rapids, receipt of which by MASC is hereby acknowledged as an amount
separate from and in addition to the down payment required under this paragraph II.
III. FACILITY OPERATION
A. OWNERSHIP
It is agreed that title to all real property upon which the Facility is to be located or
otherwise necessary for the operation or access to the Facility at the NSC will
continue be held by MASC. Title to buildings, fixtures and equipment relating to
• the Facility under this Master Agreement shall be held as required under the Bond
Documents until such time as none of the Bonds remain outstanding under the
Bond Documents. Upon the termination of this Master Agreement, the Facility
shall remain under the ownership of MASC.
B. LIABILITY
For purposes of this Master Agreement, MASC shall be the operator of the Facility
and shall be responsible for all operational decisions which may give rise to tort
liability by reason of the operation of the facility. The parties to this Master
Agreement shall be liable only for obligations undertaken to them pursuant [this
Master Agreement or otherwise provided by] contract. MASC may at its sole option
and discretion may elect to either purchase such insurance as it may choose, or elect
to proceed under Minnesota State Tort Liability Act.
C. STAFFING
MASC will hire, supervise and coordinate all permanent and temporary staff
necessary and convenient co operate the facility. For purposes of determining
operating expenses, MASC may make such reasonable allocations of the overall
expense operation of the National Sports Center expense to the facility as fairly
represent the cost of all staff perfer-ming-werk facililities and equipment employed on
behalf of or beneficial to the facility. MASC may in its sole discretion delegate the
operations of the facility to the National Sports Center Foundation. The
disbursement of funds under this Master Agreement and any contracts entered into
to carry our the Master Agreement shall be the responsibility of MASC and such
powers shall be exercised pursuant to the laws which apply to MASC.
• MASC agrees that it will not staff and/or operate any other ice complex (except
Columbia) without the consent of the Joint Board established to part D below
(hereinafter referred to as the"Joint Board").
D. POLICY
There shall be established pursuant to Minnesota Statutes, Section 471.59,
Subdivision 2, a Joint Board consisting of two members appointed by each of
MASC, Blaine, and Coon Rapids, and two one members selected jointly by the
municipalities included in MANSR, one member from Ramsey County and four
from MASC. Any party directly obligati itself for Guaranteed Hours, as defined
below, under this Master Agreement and who becomes a party to this Master
Agreement shall be entitled to replace one of the members of the Joint Board with its
own representative for each five hundred forty(540) one thousand forty (1,040)
Guaranteed Hours assumed from a party to this Master Agreement assigning the
Guaranteed Hours. The Joint Board shall exercise such powers as are set forth in this
agreement or required under the Bond Documents, including:
1. Adopting bylaws governing its process and procedures.
2. Establishing procedures for the fair and equitable exercise of rights relating to
this agreement.
3. Approval of an annual operating budget consistent with this Master
Agreement and the Bond Documents.
4. Establishing fair and equitable use and programming policies and procedures
not covered by and not inconsistent with this Master Agreement and the
Bond Documents.
5. Determining financial reserves not inconsistent with this Master Agreement
and the Bond Documents pursuant to section III-G of this Master
Agreement. The Joint Board shall provide such information to Anoka
County at such times as may be required in the Bond Documents.
E. USE
1. (a) Rights - Blaine, Coon Rapids, MANSR and MASC shall have a priority
right to schedule "high season" hours as hereinafter defined for one of the four ice
surfaces. Such rights may be exercised by the above parties on such terms, conditions
and length of notice as determined by the Joint Board.
In addition to its rights with respect to one of rhe four ice sheets as described in the
above paragraph, MASC shall have a priority right ro schedule all four ice surfaces for
the months of June,July and August. MASC also has priority for all four ice surfaces
for the All-American Girls' & Women's Ice Hockey Tournament (four days total in
October and/or November each year) to the extent of 140 hours and a Christmas
Tournament to be held between Christmas Day and New Years Day each year for up
to 352 hours of ice time. In addition, each of MASC Blaine, Coon Rapids, and
•
MANSR shall be entitled to scheduling priority for all four ice surfaces for the
• purpose of holding a tournament requiring all four surfaces for one weekend during
"High Season" (defined as October 15 to March 15 or each Winter season) on such
terms and conditions as the Joint Board deems appropriate. All use of the ice sheets
pursuant to this paragraph shall be paid for the party using the ice sheets at the
regular hourly rate, and all hours paid for pursuant to this paragraph shall be credited
to each respective party against their obligations under paragraph (b) below.
(b) Obligations
(i) Each party is obligated to pay rental income for the Facility annually in an
amount equal to the number of hours set forth below(hereinafter the "Guaranteed
Hours") times the regular hourly rate (hereinafter referred to as "Guaranteed Rental
Income"). Blaine, Coon Rapids, MANSR and MASC shall have the right to sell
dasher board signage in the ice sheet assigned to them by the Joint Board to sponsors
and advertisers from its community, and all proceeds actually raised by such party
may be sued as a credit against that party's Guaranteed Rental Income. MASC may
sell dasher board signage not otherwise sold by the other parties as part of overall
facility sponsorship. No party may sell signage in conflict with overall facility
sponsorship. on such terms and conditions as arc determined by the Joint Board.
(ii) Blaine, Coon Rapids and MASC and MANSR shall be obligated to pay
Guaranteed Rental Income pursuant to this paragraph (b) in amount equal to two
thousand eighty(2,080) Guaranteed Hours annually (the MASC guaranteed Hours
under this paragraph hereinafter referred to as the "MASC Sheet Hours").
4110 In addition to the above paragraph, MASC shall be obligated to pay Guaranteed
Rental Income at the regular hourly rate for an additional two thousand eighty
(2,080) Guaranteed Hours (the MASC Guaranteed Hours under this paragraph
hereinafter referred to as "MASC Additional Hours").
The MANSR Subdivisions shall be obligated to pay Guaranteed Rental Income
pursuant to his paragraph (b) in amount equal to the following:
Mounds View Guaranteed Hours
Arden Hills Guaranteed Hours
New Brighton Guaranteed Hours
Shoreview Guaranteed Hours
Ramsey County 0 Guaranteed Hours
(iii) The parties to this Master Agreement may be released from their obligations
under this paragraph (b) for Guaranteed Hours under the following conditions:
The MANSR Subdivisions may assign their Guaranteed Hours to other MANSR
• Subdivisions upon the filing of a certificate with the Joint Board, MASC and Anoka
County executed by both Subdivisions, and accompanied by a resolution of the
• Subdivision to which the Guaranteed Hours have been transferred authorizing the
Subdivision to assume the obligation for the Guaranteed Hours, together with an
opinion of counsel to the Subdivision as the validity of the action of the Subdivision
assuming the obligation for the Guaranteed Hours, with both the resolution and
opinion required to be in the form acceptable to MASC and Anoka County.
MASC may assign its Sheet Hours and its Additional Hours to any political
subdivision authorize by law to assume the obligations for Guaranteed Hours under
this Master Agreement upon the filing of a certificate with the Joint Board and
Anoka County executed by the MASC and the subdivision assuming the MASC
obligation, and accompanied by a resolution of the subdivision to which the
Guaranteed Hours have been transferred authorizing the subdivision to (i) enter into
this Master Agreement (if the subdivision is not already a party to this Master
Agreement) and (ii) assume the obligation for Guarantee Hours, together with an
opinion of counsel to the subdivision as the validity of the action by the subdivision
assuming the obligation for the Guaranteed Hours, with both the resolution and
opinion required to be in a form acceptable to Anoka county.
Blaine, Coon Rapids, and any political subdivision not a party to this Master
Agreement on the effective date hereof who subsequently become a party to this
Master Agreement, may assign its Guaranteed Hours to any political subdivision
authorized by law assume the obligations for Guaranteed Hours under this Master
Agreement upon (i) the approval of the assignment by the Joint Board and Anoka
County, which approval is to be based upon the financial capacity of the assignor,
which approval may not be unreasonable with held, (ii) the filing of a certificate with
. the Joint Board, MASC and Anoka County executed by the party assigning the
Guaranteed Hours and the subdivision assuming the obligation, for the Guaranteed
Hours, and accompanied by a resolution of the subdivision to which the Guaranteed
Hours have been transferred authorizing the subdivision to (i) enter into this Master
Agreement (if_the subdivision is not already a party to this Master Agreement) and
(ii) assume the obligation for the Guaranteed Hours, together with an opinion of
counsel to the subdivision as the validity of the action by the subdivision assuming
the obligation for the Guaranteed Hours, with both the resolution and opinion
required to be in a form acceptable to MACS and Anoka County.
c. Budget--
MASC shall submit a proposed annual budget (hereinafter referred to as the "Annual
Budget") to the Board at lease least 90 days before the beginning of a new calendar
year (hereinafter referred to as the "Fiscal Year"). Such Annual Budget shall include
an hourly rate to be charged for ice sheet rental at a level adequate to pay all
Operating Costs, as defined below, and Bond Expenses for the following Fiscal Year.
In addition, the Annual Budget shall include rental charges for its time above and
beyond thell0,400 Guaranteed Rental Hours (the "Off Peak Rental Rates"). For
the purposes of this Master Agreement, "Operating Expenses" shall be defined as all
costs of operating and maintaining the Facility, including the fixtures and equipment
required therefore, and all deposits required to operating reserves, but shall not
include the costs of promotion and coordination of special events in the Facility
• sponsored or organized by or on behalf of MASC. If the Joint Board determines that
the Operating Expenses are not reasonable necessary to operate the facility as
intended, the Joint Board may object to the proposed budget at least 60 days prior to
the beginning of a new Fiscal Year. lithe Joint Board does not take action to object
to the proposed Operating Expenses within 60 prior to the new Fiscal Year, the
Operating Expenses and the Annual Budget shall be deemed to approved by the Joint
Board, and the Guaranteed Hourly Rate for the Fiscal Year shall be deemed to be
approved. In the event that MASC and the Board are unable to agree, the question
of reasonableness of the budget shall be submitted to binding arbitration with the
Office of Alternative Dispute Resolution in the State Bureau of Mediation Services.
The proposed Annual Budget, and the Guaranteed Hourly Rate included therein,
shall be in effect as the first day of the Fiscal Year in the event that any arbitration
hereunder is not completed as of the beginning of the Fiscal Year. MASC members
on the Joint Board shall be permitted to vote on the Annual Budget as board
members.
d. Enforcement of Obligations
MASC is hereby delegated as the sole party to this agreement charged with the duty
of enforcing the rental and Guaranteed Hours obligations of the other four parties.
In its discharge of this duty, MASC in its discretion may employ any dispute
resolution, mechanisms and techniques including negotiations, mediation,
arbitration and litigation.
2. Procedure
Each year, prior to each rental season (as defined by the Joint Board) each
party shall notify MASC on such terms and conditions as are deemed
appropriate by the Joint Board of the number of hours of the party's
Guaranteed Hours for which the party has obtained either a commitment
from a third parry to rent the applicable ice sheet or for which the party has
determined to use the applicable ice sheet for its own use (herein referred to
as "Secured Rental Income") it has obtained for that season.
MASC will then credit such hours as a preliminary reservation towards the
parry's obligation under III.E.(1) above. At the same time, each such parry
may release in writing Guaranteed Hours for marketing by iVIASC. In such
case, preliminary credit towards the obligation under III.E.(1) above will be
provided in the same proportion as the hours released by that party bears to
the total hours released by all parties. Credit against Guaranteed Hours shall
accrue only when released hours are actually rented and the applicable rental
income is received by MASC.
In addition, all hours secured by MASC above its MASC Sheet Hours and
MASC Additional Hours shall be credited equally to the other parties to this
agreement.
3. MASC will provide each parry an estimate of the reconciliation between
Guaranteed Rental Income and income actually received and projected to be
received by year end by December 1, or each year. In the event that any
• party fails to pay or otherwise provide for the payment of Guaranteed Rental
l Income as obligated above, such party will pay the difference between
• income secured and income obligated within 30 days after the year end
reconciliation of accounts showing the deficit is presented to each party.
F. SCHEDULING AND PROGRAMMING
Scheduling and programming policies shall be determined by the Joint Board, except
that scheduling may not be inconsistent with this Master Agreement. Each party has
sole discretion in scheduling and programming it priority hours hot inconsistent with
this Master Agreement.
G. FINANCING OPERATIONS
Appropriate books and records representing the operating revenues and expenses and
capital assets and liabilities relating to the facility shall be maintained by MASC. The
following reserve accounts shall be maintained.
1. Application of Revenues
The following provisions shall apply to revenue generated in connection with
the operation of the Facility:
(a) All use of the Facility shall be based upon prior payment to MASC of the
Guaranteed Hourly Rate for the rental period. For extended rentals, such
prior payment shall be for such period of time as is determined pursuant to
policies determined by MASC. Any party to this Master Agreement may
retain any amounts by which the hourly rental rate charged by the party for
use of ice time in the Facility exceeds the Guaranteed Hourly Rate.
• (b) MASC shall retain all of the revenues generated by the Facility not
specifically allocated pursuant to this Master Agreement, including bq not
limited to concession, admissions income, and rental of space for all purposes
other than ice time, including restaurant or food service operations. MASC
shall dedicate all revenues attributable to the Facility to activities for the
benefit of the Facility, including the development and sponsorship of the
Facility or special events, payment of operating or debt service short falls,
improvements to or expansion of the Facility, and the early payment of the
Bonds, all as determined by MASC. In the event that MASC advances such
revenues to pay Operating Costs or Bond Expenses (except to the extent
necessary to meet MASC's obligations with respect to Guaranteed Rental
Income), MASC shall be entitled to reimbursement from Guaranteed Rental
Income.
(c) The Bond Documents will include a schedule of the debt service on the
Bonds for each et fiscal year under this Master Agreement. In the
Annual Budget adopted for each Fiscal Year pursuant to paragraph III(c), the
Joint Board will identify the amount of bond debt service, bond expenses,
and deposits to reserves required under the Bond Documents (hereafter
referred to as the "Bond Expenses"), and shall divide the Bond Expenses by
ten thousand four hundred (10,400) and allocate them to the parties to this
Master Agreement based upon Guaranteed Hours. All ice sheet revenues
•
M
asccrAgreement 11!26/96 [ rah
paid or attributable to Guaranteed Rental Income shall first be applied to
Bond Expenses and then to Operating Exnenses. Each parry to this Master
Agreement (other than MASC) agrees to levy a direct general ad valorum
property tax on all property within the Subdivision as needed to pay the
Subdivision's share of the Operating Expenses to the extent Guaranteed
Rental Income actually paid is for Joint Board Expenses and Operating
Expenses. attributable to the Guaranteed Rental Income of the Subdivision.
MASC pledges to apply any other revenues received pursuant to paragraph
(b) above to the payment of its Guaranteed Hours.
(d) All Guaranteed Rental Income and Off-Peak Rental Income and any
proceeds of business interruption insurance (and to the extent of any
shortfalls, any other revenues advanced by MASC pursuant to paragraph (b)
shall be applied in the following order of priority:
(1) monthly payment to the Trustee under the Bond Documents of 1/6 of
the next interest payment and 1/12 for the next principal payment for debt
service on the bonds;
(2) monthly payment to the Trustee under the Bond Documents for
restoration of the debt service reserve fund for the Bonds, if necessary;
(3) monthly payment of$5,000 to the Trustee under the Bond Documents
for deposit to the capital improvement reserve held by the Trustee until the
amount on deposit is $250.000;
. (4) the payment of Operating Costs of the Facility;
(5) the accumulation of an operating costs reserve to be held by MASC in
the amount of six twelve months of Operating Costs based upon the prior
year's Annual Budget;
(6) deposit to the redemption found under the Bond Documents payment
to the Trustee under the Bond Documents on Mach March 1 of each year of
any amounts not applied in accordance with subparagraphs (1) through (5) as
of the end of previous Fiscal Year for accumulation in a bond redemption
fund. Funds in the bond redemption fund may be used to cure deficiencies
in subparagraph (2) and may be withdrawn with the concurrence of all
parties to this Master Agreement for the purpose of making necessary capital
repairs or replacements to the Facility, to the extent other reserve funds are
insufficient, or the early redemption of Bonds, as directed by MASC.
(e) Commencing on the date that no Bonds remain outstanding under the
Bond Documents, all Guaranteed Rental Income, any amounts remaining
under the Bond Documents after the Bonds are no longer outstanding, and
any proceeds of business interruption insurance (and to extent of any
shortfalls, any other revenues advanced by MASC pursuant to paragraph (b)
shall be applied in the following order of priority:
(1) the payment of Operating Costs of the Facility;
• (2) in In the event that revenues under this paragraph exceed costs such that
the Facility has "profit from operations-rental income" such profit will be
assigned to an operating reserve until such reserve has reached an amount
equal to one year operating expense. determines y-the T;o:nt Boats
(3) after the operating reserve reaches the maximum amount required under
paragraph (2) above, additional "profits" shall be assigned to a capital
improvement and repair reserve in such amount as it determined by the Joint
Board (but not less than $250,000); and
(4) after the above reserves are fully funded, the Joint Board may establish a
bond redemption reserve in such amount as is determined by the Joint
Board; and
(5) any"profits" in excess of the amounts necessary to maintain the above
reserves, shall be allocated by the Joint Board pro rata to each party based
upon their Guaranteed Hours.
H. OPERATING EXPENSES
MASC will be responsible for the operation of the facility and no other party shall be
required to contribute any amounts not required pursuant to paragraphs II
(Financing) and IIIE(Use) and IV (Construction of Facility) of the agreement. As
part of the consideration for such undertaking by MASC, MASC may sell products,
• services and signage commonly known as "concessions" or "sponsorship" at the
facility and the revenues and expenses relating to concessions shall accrue to MASC
and not to the other parties to this agreement except as required under paragraph
III(G)1(b).
- Notwithstanding the above, MASC shall contribute the net profit from "concessions"
and "sponsorships" at the facility to the benefit of the facility. At the option of
MASC, such contribution may be used for either capital, operation operations
reserve or program purposes.
IV. CONSTRUCTION OF FACILITY
MASC will be responsible in all respects for the design and construction of the
facility. MASC may delegate or contract such responsibility as it sees fit.
The DOWN PAYMENT portion of the financing shall be made by all parties except
MASC as follows:
First Part—$250,000 after design approval pursuant to this paragraph IV.
Second Part—$250,000 90 days after first part payment.
Prior to the payment of any parr of the DOWN PAYMENT portion of the
financing MASC will submit a proposed design to the other parties. The design shall
provide for four (4) Olympic sized ice surfaces with permanent seating capacity of
not less than 400 seats per fink and provision for ar lease 400 temporary seats which
• are available for use at any one of the rinks. In addition, the design will provide
adequately for equipment, locker rooms, concessions and toilet areas and all other
111
space and equipment reasonably necessary for the operation of the facility.
Each party shall have at least 30 days to review the proposed design. After this 30
day review period, MASC may demand payment of the first part of the DOWN
PAYMENT, portion of the financing. Payment of the first part of the DOWN
PAYMENT means that the proposed design is accepted by that party. Failure to pay
within 30 days after the demand means that the party failing to pay has withdrawn
from this agreement and this agreement shall be void as to all parties.
If the required DOWN PAYMENTS are made, MASC will cause the facility to be
constructed substantially in accordance with the proposed design.
After design approval, any substantial modifications not increasing the overall cost of
the facility by more than $50,000 may be made by a majority vote of the Joint
Board.
After design approval any substantial modifications to the design which increases the
overall cost of the facility by more than $50,000 may be made only after a
unanimous vote of the Joint Board.
V. EXPANSION
MASC shall have the right to expand the number of ice sheets on its property beyond
four provided that:
• If such expansion is physically connected to this facility all parties shall have pro rata
right of first refusal to purchase additional scheduling and programming rights on
such terms and conditions as are offered by MASC.
Exception: It is contemplated that MASC in connection with financing the
construction of this facility, may make certain covenants to Anoka County in
connection with the operation of Columbia Ice Arena. In such case, MASC shall be
permitted to fulfill its covenants as a priority over rights granted by this paragraph.
VI. DEFAULTS AND FAILURES TO PERFORM
If any parry defaults on any of its obligations under this agreement and such default
continues for a period in excess of 30 days after written notice is mailed to such
parry, the ocher parties shall have right of first refusal on all of the defaulting party's
assets, liabilities, rights and obligations in connection with the facility and this
agreement, under such terms conditions and procedure as are determined by the
agreement, under such terms conditions and procedures as are determined by the
Joint Board. If no other parry assumes the assets, liabilities, rights and obligations of
the defaulting party, MASC may dispose of them ins such manner as it sees fit.
If any party except the MASC fails to perform an obligation required under this
agreement, all parries agree that MASC may pursue any appropriate remedies on
behalf of all parties including litigation in a court of competent jurisdiction. If
MASC fails to perform any obligation, the board, by majority affirmative vote may
• pursue appropriate remedies on behalf of all parties.
VI!. ADDITIONAL AGREEMENTS
The MANSR Subdivisions may enter into agreements among one another not
inconsistent with this agreement.
It is understood that Anoka County may require pledges of revenues received
pursuant to the Master Agreement and covenants in connection with the financing of
the Facility. Such covenants, to the extent inconsistent with this Master Agreement
take precedence over this Master Agreement.
VIII. ALIENATION OF INTEREST
Any party may sell, partition or alienate its interest in the Facility or in this
agreement to any other party to this agreement on such terms and conditions as they
may agree among themselves. No party shall attempt to or sell, partition or alienate
its interest in the Facility or in this agreement to a non-party without first offering
such interest to the other parties to this agreement under such terms conditions and
procedures as may be determined by the Joint Board. If the Joint Board fails to enact
terms procedures and conditions for more than 60 days after notice of intent t o
alienate given to the Joint Board at the address of MASC. The party may sell,
partition or alienate its interest as it sees fit. Notwithstanding the above, any
alienation of interest must be substantially equivalent for financing purposes such
that the security interests of Anoka County are not diminished.
IX. AMENDMENTS
This agreement may not be amended except by unanimous vote of the undersigned
• or their successors in office or interest as the case may be.
X. STATE AUDITS
The books, records, documents and accounting procedures and practices of MASC
and the Joint Board relevant to this contract shall be subject to examination by the
MASC and the Legislative Auditor.
XI. END OF TERM-RIGHT OF RENEWAL
If at the end of rhe term of this agreement, the MASC and the majority of the Board
of Directors elect to continue to operate the facility as at lease a four surface ice arena
each party may renew its scheduling rights pursuant to the following terms and
conditions:
A. No further guarantees of rental revenue are required from the party
B. MASC with consultation with the parties will establish reasonable operation and
capital reserves
C. "Profits" above those required for operating reserve purposes shall be distributed
pro rata to the parties under such terms and conditions as are determined by the
Joint Board.
D. Each parry may renew its rights in five year extensions for as long as the facility is
operated as a sports facility.
•
•
• E. If a party elects not to renew its scheduling rights at the end of the original or
extended term of this agreement that party will be paid its pro rata share of the
operating and capita improvement reserve accounts and shall have no further rights
or interest in the facility.'
F. Other reasonable terms and conditions and procedures may be imposed by the
• Joint Board relating to renewal or non renewal of scheduling rights.
XII. APPROVAL
This agreement is authorized and executed pursuant to Minnesota Statutes Section
471.59.
Date Attorney General
Date Commissioner of Administration
Date City of Mounds View
Date City of Arden Hills
Date City of New Brighton
Date City of Shoreview
• Date City of Blaine
Date City of Coon Rapids
Date Minnesota Amateur Sports Commission
•
11/26/99 13:24 FAA. 7855699 NSC 0001.001
• ICE ARENA DEVELOPMENT SCHEDULE
I. Award Mighty Ducks Grant November 25, 1996
II. Update HRA Management Committee December 9, 1996
III. City Approvals of Master Agreement
and Preliminary Design December 31, 1996
IV. Commence Refinement of Schematic Design Phase January 2, 1997
V. HRA&County Management Cnmr rr&c January 14, 1997
A. Iatergovernmenta1 Agreement
B. Columbia Purchase Agreement
C. Grant Agreement
z8
VI. County Board January fes'+ 1997
A. Intergovernmental Agreement
B. Columbia Purchase Agreement
VII. All Down Payments&Grant Commitments Received February 1, 1997
VIII. Approve Schematic Design Documents
&Establish Budget February 14, 1997
• IX. Approve Design Development Documents
&Confirm Budget March 14. 1997
X. Approve Construction Documents,Confirm Budget,
&Authorize Contractor Proposals June 6, 1997
XL Award Construction Contract July 3, 1997
XII. County Board July 8, 1997
A. Approves Finance Professional Report
B. Holds Public Hearing on Bonds
XIII. Bonds Pricing July 8, 1997
XIV. Bond Closing July 22, 1997
XV. Construction Commences August 1. 1997
XVI. MASC Assumes Operation of Colin4ia Arena September 1, 1997
XVII. Super Rink Opens September 15, 1998
i
cm OP CITY OF MOUNDS VIEW Agenda Section
REQUEST FOR COUNCIL CONSIDERATION Report Number:
t(ll tt ilt STAFF REPORT Report Date: 11/26/96
hr 1A
COUNCIL WORK SESSION MEETING DATE
•A�°�'es�. rie December 2, 1996 _ Special Order of Bus.
S
Partnet�
Consent Agenda
Public Hearings
X Council Business
Item Description: Reclassification of Administrative Aide Position to Human Resources Technician
Executive Director's Review/Recommendation:
-No Comments to supplement this report
-Comments attached.
Explanation/Summary(attach supplement sheets as necessary)
Summary: This is the next step in the administration and finance department reorganization. I am proposing to
reclassify the administrative aide position to"human resource technician", a title and job description I think is more
appropriate for the needs of the department and the abilities of the person in the position (Lynette Morgan).
Council will recall that with Michelle Chambers leaving, administrative duties were moved around to other
positions and with that to first, make sure someone was meeting those work needs, and second, to determine as
best possible the man power needs of the department. I feel this reclassification will fit into work load the
department attempts to carry.
A job description is attached. Council will note that the principle duties of the position will be personnel
administration oriented and under the direction of the Finance Director. In addition, recycling and licensing duties
•will continue. Secretarial and economic development assistance will be eliminated and assigned to the new office
secretary position. The main body of work for the coming year to two years will be in setting up a more coherent
personnel system, one that will involve detailed review and updating of existing administrative policies and
procedures, coordinating this review process with employee education and information, and interdepartmental
coordination of personnel management policies and procedures. I consider this to be a large task in addition to
ongoing every day work, and signifies a true difference in approach with the department's use of its personnel.
With that in mind, I ask the Council to consider the basic change proposed here in the use of the individual in this
position and the overall approach to this department as brought to your attention over the past few months.
With the new classification (which will need Council approval), a new wage is also proposed as follows:
Step 1: $27,040 Step 2: $28,730 Step 3: $30,420 Step 4: 32,110 Step 5: $33,800
This is an increase over the current position system of approximately 8.33% and is figured as 1996 wages,
meaning the steps would increase per a cost of living increase as determined for all positions. I am basing
Chuck Whiting, City dministrator
RECOMMENDATION: Review and discuss proposal with recommendation for a resolution to be
passed at next regular Council meeting.
these steps on other positions that seem equitible within the City, on what we can afford, and on the level of
responsibilities the position should maintain. .As for pay, Lynette under her current position would earn
$28,920 as of January 1, 1997 after a 3% cola increase and moving from step 2 to 3. In the new classification
mi with proposing to place her at step 2 on January 1, 1997 after a cola increase, she would earn $29,618. I am
proposing to start her at step 2 rather than step 1 because that would amount to a pay decrease over her
current position. I will also propose the reclassification take place January 1, 1997 which should coincide with
the hiring of an administrative secretary.
Also, as with the Director of Economic Development position, I will want this position reevaluated by PDI for
compworth value at the appropriate time. Please feel free to call if you have any questions or want additional
information prior to the meeting.
S
POSITION ACCOUNTABILITY WRITE-UP
10
POSITION TITLE: Human Resource Technician
DEPARTMENT: Administration/Finance
ACCOUNTABLE TO: Finance Director
PRIMARY OBJECTIVE OF POSITION:
To coordinate personnel/human resources services for the City in accordance with applicable
policies and regulations. Works with staff throughout all departments coordinating human
resource activities. Additionally this position is responsible for the for a variety of additional
complex administrative and as well as administering the City's recycling program.
SUPERVISION RECEIVED
Works under the guidance of the Finance Director.
• SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Perform Recruitment, Staffing or Placement Activities
• Assist departments in staffing and recruitment efforts for City positions. Coordinate
advertising publications and notifications.
• Administer and score pre-employment tests and applications.
• Coordinate oral interviews.
• Assist departments and divisions in selecting candidates.
• Conduct new employee orientation, informing employees about personnel policies,
procedures and programs.
Monitor and Provide Personnel Policies, Procedures, and Practices
• Monitor, determine and interpret content of legislative issues that may affect the City's
Personnel policies and procedures.
• Develop and prepare necessary policies, resolutions, ordinance and procedures to ensure
compliance with employment law and related regulations as directed by supervisor.
• Design, develop and continually update employee handbook of personnel policies,
• procedures, practices.
• Provide Assistance in Compensation, Salary, Benefit and Training Programs
• Prepare and maintain compensation schedule and administer step adjustments.
• Prepare projected salary and benefits statements for personnel.
• Assist in assurance of Pay Equity compliance.
• Assist to determine job content and specifications and write job descriptions for
departments, collect and analyze data relating to salary information.
• Assist in health insurance, Section 125, workers compensation, deferred compensation,
disability and other insurance related issues and programs.
• Assist in developing centralized training courses and programs.
Employee Assessment and Performance Appraisal
• Develop performance appraisal system or procedures, attitude surveys, recognition,
suggestion and other applicable personnel programs.
Assist Labor Relations
• Provide research and staff support for all labor relations responsibilities.
Risk Management Safety
• Assist to develop, maintain, and update safety policies and/or manual.
Prepare information for human resources budget and operations.
• Prepare, maintain, update affirmative action and submit required information to maintain
compliance.
Administer COBRA regulations.
Licensing
• Maintains liquor and various business license files and ensures annual renewals
are completed as outlined and required by established ordinances.
• Licenses include garbage/rubbish, non-intoxicating liquor, on-sale and off sale
intoxicating liquor, restaurant, cigarette & tobacco, massage therapy, temporary
liquor licenses.
Recycling
• Coordinates City recycling program and services.
• Administers funding/grant program.
• Coordinates recycling activities, including annual Clean-Up Day.
• Develops promotional literature and brochures.
• Prepare and maintain semi-annual tonnage reports.
• Prepare Recycling budget.
PERIPHERAL DUTIES
ilk Serves as a member of the Safety Committee, Labor/Management Committee and other
applicable committees.
Other duties as assigned by Finance Director.
DESIRED MINIMUM QUALIFICATIONS
1111
Education and Experience:
(A) Graduation from an accredited four-year college or university with a degree in human
resources, public administration, business management or a closely related field,
Necessary Knowledge, Skills and Abilities:
(A) Considerable knowledge of modern policies and practices of public personnel
administration; thorough knowledge of employee classification, compensation and
benefits, recruitment, selection,training, and labor relations; working knowledge of risk
management and safety practices;
(B) Ability to assist in administering financial assignments; skill in planning, directing and
administering personnel programs and systems; skill in operating the listed tools and
equipment;
(C) Ability to prepare and analyze comprehensive reports; ability to carry out assigned
projects to their completion; ability to effectively communicate verbally and in writing;
ability to establish and maintain effective working relationships with employees, city
officials, labor unions and the general public; ability to efficiently and effectively
administer a human resource system.
4111 TOOLS AND EQUIPMENT USED
Requires frequent use of personal computer, including word processing, database and
spreadsheet programs; calculator, telephone, copy machine and fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is frequently required to sit and talk or
hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects,
tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
IIThe work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
•
may be made to enable individuals with disabilities to perform the essential functions.
•
The noise level in the work environment is usually moderately quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check;job
related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar,related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: Approval:
Supervisor Appointing Authority
Effective Date: Revision History:
111/
•
POSITION ACCOUNTABILITY WRITE-UP
POSITION TITLE : Administrative Aide
DEPARTMENT: Administration
ACCOUNTABLE TO: Assistant to City Administrator
PRIMARY OBJECTIVE OF POSITION
This position provides detailed administrative support through
effective performance of assigned duties and responsibilities.
MAJOR AREAS OF ACCOUNTABILITY
Compiles and distributes City Council agenda packets and Economic
Development Authority agenda packets to the City Council,
• department heads and other interested parties . Prepare originals
for signature and filing.
Organize and maintain an orderly records management system for a
variety of records and correspondence to ensure prompt retrieval of
information as required or requested.
Maintains assigned records including but not limited to,
resolutions, ordinances, and minutes
Update, as required, indexes including, but not limited to,
Resolutions, Ordinances, and Staff Reports .
Assists in the set-up and administration of elections consistent
with state law and performs related duties .
Assist in the set up of Council Chambers for City Meetings .
Receives phone inquiries and handles customers and attempts to
provide assistance and guidance whenever possible .
Handles maintenance calls for office equipment including fax
machine, copier and microfilm machine.
Monitor inventory supplies and order as necessary.
Fax and deliver information as required.
Assumes other responsibilities as apparent or as delegated.
Maintains up-to-date directory of telephone numbers and addresses
necessary for public information, including all commission members.
Assist in duties assigned by Economic Development Coordinator.
Maintains a current listing of businesses within the City of
Mounds View.
Assist in personnel related functions .
Prepare databases for applicants. Send response letter to all
applicants inquiring about position for the City.
Maintain and update personnel files in compliance with City
policy, State and Federal Law.
• Prepare and coordinate all new employee documentation required
per State/Federal Law.
Annually update projected salary earnings for each employee.
Assist in revising position accountability write-up.
Assist in Affirmative Action/EOE compliance .
Assist in updating/compiling information in Administrative
Policy Manual .
OTHER PERFORMANCE MEASUREMENTS
Working knowledge of various City functions, services and personnel
in order to expeditiously handle phone calls, public inquiries and
visitors .
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES :
411 Skill in the operation of a personal computer and software
applications and standard office equipment .
111
Ability to interact tactfully and congenially with the public and
City Personnel . •
Ability to communicate effectively with the public, including
handling of questions and complaints .
RESPONSIBILITY FOR WORK OF OTHERS
None
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from a college or university with a bachelor' s
degree in business management, records management, public
administration or a closely related field, and
(B) Two (2) years of related experience; or
(C) Any equivalent combination of education and progressively
responsible experience, with additional work experience
substituting for the required education on a year for year
basis .
Necessary Knowledge, Skills and Abilities :
(A) Working knowledge of the principles and practices of modern
public administration; Extensive knowledge of office practices
and procedures; Thorough knowledge of modern records
management techniques, including legal requirements for
recording, retention and disclosure;
(B) Skill in operation of listed tools and equipment;
(C) Ability to accurately record and maintain records; Ability to
establish and maintain effective working relationships with
employees, other departments, officials and the public;
Ability to communicate effectively verbally and in writing;
Ability to plan, organize and supervise clerical workers and
assigned staff .
SPECIAL REOUIREMENTS :
(A) Must be bondable; (B) Valid State Driver' s License, or
411 ability to obtain one; notary public certification within
six months .
111 TOOLS AND EQUIPMENT USED
Typewriter, personal computer, including word processing,
spreadsheet and data base software; mainframe computer terminal;
10-key calculator; phone; copy machine; fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions .
While performing the duties of this job, the employee is
frequently required to sit and talk or hear, use hands to finger,
handle, feel or operate objects, tools, or controls; and reach
with hands and arms . The employee is occasionally required to
walk.
The employee must occasionally lift and/or move up to 25 pounds .
• Specific vision abilities required by this job include close
vision and the ability to adjust focus .
WORK ENVIRONMENT
The work environment characteristics described here are
representative of those an employee encounters while performing
the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform
the essential functions .
The noise level in the work environment is usually quiet .
SELECTION GUIDELINES
Formal application, rating of education and experience; oral
interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the
various types of work that may be performed. The omission of
specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment
to the position.
• The job description does not constitute an employment agreement
between the employer and employee and is subject to change by the
employer as the needs of the employer and requirements of the job
change .
Approval : Approval :
Supervisor Appointing Authority
Effective Date: February 24, 1995 Revision History:
•
•
4'
NATIONAL SPORTS CENTER
ICE ARENA
MASTER AGREEMENT
I. Purpose
THIS MASTER AGREEMENT shall be effective as of the first day of January 1997, and is
made and entered into by and between the State of Minnesota acting through the Minnesota
Amateur Sports Commission (hereinafter referred to as "MASC"), the City of Mounds View,
Minnesota a political subdivision of the State of Minnesota (hereinafter referred to as "Mounds
View"), the City of Arden Hills, Minnesota, a political subdivision of the State of Minnesota
(hereinafter referred to as "Arden Hills"), the City of New Brighton, Minnesota, a political
subdivision of the State of Minnesota (hereinafter referred to as "New Brighton"), the City of
Shoreview, Minnesota, a political subdivision of the State of Minnesota (hereinafter referred to as
"Shoreview"), Ramsey County, a political-subdivision of the State of Minnesota (hereinafter referred
to as "Ramsey") (Mounds View,Arden Hills, New Brighton, Shoreview and Ramsey referred t o
herein as "MANSR", the City of Blaine, Minnesota, a political subdivision of the State of Minnesota
(hereinafter referred to as "Blaine"), and the City of Coon Rapids, Minnesota, a political subdivision
of the State of Minnesota (hereinafter referred to as "Coon Rapids") (each of the parties hereto other
than MASC collectively referred to herein as "the Subdivisions").
WITNESSETH:
WHEREAS, MASC desires to design, construct, own and operate a four sheet ice arena and
auxiliary facilities (hereinafter referred to as the"Facility") to be located on the property owned by
MASC consisting of the National Sports Center located at 1700 105th Avenue NE, in the City of
• Blaine, Minnesota (hereinafter referred to as the "NSC") pursuant to authority granted to it under
Minnesota Statutes, Chapter 240A(hereinafter referred to as the "MASC Act"): and
'WHEREAS, the Subdivisions wish to enter into an agreement with MASC under Minnesota
Statutes, Section 471.59 under which the Subdivisions will participate in the financing of the
ownership and operation of the Facility agree•to purchase certain portions of the ice time available in
the Facility, and provide certain guarantees need to accomplish the financing of the Facility, all
pursuant to authority granted to them pursuant to Minnesota Statutes, Sections 471.59, and
471.191, Minnesota Sratutes, Chapter 475 and various general and special laws and charter
provisions governing the operation of the Subdivision, and
WHEREAS, the MANSR Subdivisions have entered into certain Supplemental Agreements
regarding the contribution of capital to the Facility attached hereto as Exhibit A; and
The purpose of this agreement is to enable WHEREAS, each of the Subdivisions have adopted
resolutions approving participating the financing of the construction and operation of the Facility
pursuant to this Master Agreement in the form for each Subdivision as attached in Exhibit B; and
WHEREAS, the facility is intended to be financed with capital contributions from the
parties hereto and with the proceeds of bonds be issued by the Anoka County Housing and
Redevelopment Authority (hereinafter referred to as the "HRA"), further secured through the
issuance of general obligation bonds of Anoka County (hereafter referred to as "Anoka County"),
pursuant to a resolution or resolutions of the HRA and Anoka county and an agreement among the
HRA, Anoka County and MASC governing the issuance of the bonds, the security for the bonds,
and the responsibilities of the MASC (the HRA bonds hereinafter to as the "Bonds"), the agreement
among the MASC, the HRA and Anoka County hereinafter referred to as the"Financing
Agreement", and the resolutions of the HRA and Anoka and the Financing Agreement, together
with any other documents entered into among the MASC, the HRA and Anoka County in
connection with the issuance of the Bonds hereinafter collectively referred to as the "Bond
Documents"); and
WHEREAS, as a condition of issuing the Bonds, the Bond Documents require a collateral
pledge of the Master Agreement to the Trustee for the Bonds.
NOW THEREFORE, the parties hereto hereby agree as follows:
TERM
This agreement shall be effective as of the date set forth above, and shall terminate on the
earlier of the first day of January, 2024, or the final maturity date of the Bonds. This Master
Agreement shall remain in effect until the final maturity date of the Bonds notwithstanding
any redemption of the Bonds in advance of the maturity date thereof.
II. FINANCING
It is contemplated that the total cost of the design, construction and securing financing for
the Facility, including any initial deposits for [capitalized interested and reserves required
under the Bond Documents] (hereinafter referred to as the"Total Development Costs") will
be approximately $9,500,000.00 (nine million five hundred thousand dollars) and is agreed
that these costs will be paid from a combination of(i) the Bonds, (ii) non-cash contributions
by MASC, (iii) cash contributions from the Subdivisions, and (iv) grants to be made by
• MASC to municipalities from bond proceeds of the State of Minnesota which have been
appropriated to MASC for this purpose (hereinafter referred to as "Mighty Ducks Grants").
The Total Development Costs will be made available for the Facility by the parties as
follows:
DOWN PAYMENT
MANSR, MASC, Blaine and Coon Rapids will deposit with MASC in escrow a down
payment of in the amount of at least $,5'00,000 (five hundred thousand dollars) in cash as
described in PART IV below.
It is agreed that, in lieu of in addition to a cash down payment, MASC agrees to make
available the land on which the Facility will be located and access thereto, as well as to make
a contribution of related facilities goods and services described in Exhibit 1.
MIGHTY DUCKS GRANTS
It is anticipated that Mighty Ducks Grants will be made to municipalities for the purpose of
the Facility in the amount of leas; $500,000 (five hundred thousand dollars), and that the
Mighty Ducks Grants will be directly contributed by the recipient to MASC or otherwise
assigned under this Master Agreement or the Bond Documents in order to make the
proceeds of the grants available for the Facility. Any such grants as may be awarded will be.
in addition to the down payment requirements referred to above.
BONDS
MASC agrees to use its best efforts net financing available for construction and permanent
• financing from the proceeds of the Bonds to be issued from the HRA under the Bond
Documents in the amount of not to exceed $9,000,000 (nine million dollars).
Each party will cooperate with Anoka County and will perform such covenants and
obligations as it undertakes to Anoka County. As more fully set forth below, all rights
granted under this Master Agreement will be assigned to the bond trustee under the Bond
Documents (hereinafter, the "Trustee"), the bond Documents will require that the annual
operating budgets for the Facility must include amounts necessary to pay all operating costs
and annual debt service on the bonds.As described below under PART III E, below, the
parties hereto will be obligated to make certain fixed rental payments for a specified amount
of ice time in amounts which will cumulatively provide for the payment of all operating and
debt service costs of the Facility.
It for any reason, (including refusal of a party to make covenants deemed essential by Anoka
County (bond financing is not secured, this agreement shall be void and all of the cash down
payments shall be refunded to the parties except for the $5,000 from each of MANSR,
Blaine and Coon Rapids, receipt of which by MASC is hereby acknowledged as an amount
separate from and in addition to the down payment required under this paragraph II.
III. FACILITY OPERATION
A. OWNERSHIP
It is agreed that title to all real property upon which the Facility is to be located or
otherwise necessary for the operation or access to the Facility at the NSC will
continue be held by MASC. Title to buildings, fixtures and equipment relating to
the Facility under this Master Agreement shall be held as required under the Bond
Documents until such time as none of the Bonds remain outstanding under the
Bond Documents. Upon the termination of this Master Agreement, the Facility
shall remain under the ownership of MASC.
B. LIABILITY
For purposes of this Master Agreement, MASC shall be the operator of the Facility
and shall be responsible for all operational decisions which may give rise to tort
liability by reason of the operation of the facility. The parties to this Master
Agreement shall be liable only for obligations undertaken to them pursuant [this
Master Agreement or otherwise provided by] contract. MASC may at its sole option
and discretion may elect to either purchase such insurance as it may choose, or elect
to proceed under Minnesota State Tort Liability Act.
C. STAFFING
MASC will hire, supervise and coordinate all permanent and temporary staff
necessary and convenient to operate the facility. For purposes of determining
operating expenses, MASC may make such reasonable allocations of the overall
expense operation of the National Sports Center expense to the facility as fairly
represent the cost of all staff facililities and equipment employed on
behalf of or beneficial to the facility. MASC may in its sole discretion delegate the
operations of the facility to the National Sports Center Foundation. The
disbursement of funds under this Master Agreement and any contracts entered into
• to carry out the Master Agreement shall be the responsibility of MASC and such
powers shall be exercised pursuant to the laws which apply to MASC.
• MASC agrees that it will not staff and/or operate any other ice complex (except
Columbia) without the consent of the Joint Board established to part D below
(hereinafter referred to as the "Joint Board").
D. POLICY
There shall be established pursuant to Minnesota Statutes, Section 471.59,
Subdivision 2, a Joint Board consisting of two members appointed by each of
MASC, Blaine, and Coon Rapids, and twe one members selected jointly by the
municipalities included in MANSR, one member from Ramsey County and four
from MASC. Any party directly obligati itself for Guaranteed Hours, as defined
below, under this Master Agreement and who becomes a party to this Master
Agreement shall be entitled to replace one of the members of the Joint Board with its
own representative for each five hundred forty (540) one thousand forty (1,040)
Guaranteed Hours assumed from a party to this Master Agreement assigning the
Guaranteed Hours. The Joint Board shall exercise such powers as are set forth in this
agreement or required under the Bond Documents, including:
1. Adopting bylaws governing its process and procedures.
2. Establishing procedures for the fair and equitable exercise of rights relating to
this agreement.
3. Approval of an annual operating budget consistent with this Master
• Agreement and the Bond Documents.
4. Establishing fair and equitable use and programming policies and procedures
not covered by and not inconsistent with this Master Agreement and the
Bond Documents.
5. Determining financial reserves not inconsistent with this Master Agreement
and the Bond Documents pursuant to section III-G of this Master
Agreement. The Joint Board shall provide such information to Anoka
County at such times as may be required in the Bond Documents.
E. USE
1. (a) Rights - Blaine, Coon Rapids, MANSR and MASC shall have a priority
right to schedule "high season" hours as hereinafter defined for one of the four ice
surfaces. Such rights may be exercised by the above parties on such terms, conditions
and length of notice as determined by the Joint Board.
In addition to its rights with respect to one of rhe four ice sheets as described in the
above paragraph, MASC shall have a priority right to schedule all four ice surfaces for
the months of June,July and August. MASC also has priority for all four ice surfaces
for the All-American Girls' &Women's Ice Hockey Tournament (four days total in
October and/or November each year) to the extent of 140 hours and a Christmas
Tournament to be held between Christmas Day and New Years Day each year for up
to 352 hours of ice time. In addition, each of MASC Blaine. Coon Rapids, and
MANSR shall be entitled to scheduling priority for all four ice surfaces for the
1111
purpose of holding a tournament requiring all four surfaces for one weekend during
"High Season" (defined as October 15 to March 15 or each Winter season) on such
terms and conditions as the Joint Board deems appropriate. All use of the ice sheets
pursuant to this paragraph shall be paid for the party using the ice sheets at the
regular hourly rate, and all hours paid for pursuant to this paragraph shall be credited
to each respective party against their obligations under paragraph (b) below.
(b) Obligations
(i) Each party is obligated to pay rental income for the Facility annually in an
amount equal to the number of hours set forth below (hereinafter the "Guaranteed
Hours") times the regular hourly rate (hereinafter referred to as "Guaranteed Rental
Income"). Blaine, Coon Rapids, MANSR and MASC shall have the right to sell
dasher board signage in the ice sheet assigned to them by the Joint Board to sponsors
and advertisers from its community, and all proceeds actually raised by such party
may be sued as a credit against that party's Guaranteed Rental Income. MASC may
sell dasher board signage not otherwise sold by the other parties as part of overall
facility sponsorship. No party may sell signage in conflict with overall facility
sponsorship. on such terms and conditions as arc determined by the Joint Board.
(ii) Blaine, Coon Rapids and MASC and MANSR shall be obligated to pay
Guaranteed Rental Income pursuant to this paragraph (b) in amount equal to two
thousand eighty(2,080) Guaranteed Hours annually (the MASC guaranteed Hours
under this paragraph hereinafter referred to as the "MASC Sheet Hours").
1111 In addition to the above paragraph, MASC shall be obligated to pay Guaranteed
Rental Income at the regular hourly rate for an additional two thousand eighty
(2,080) Guaranteed Hours (the MASC Guaranteed Hours under this paragraph
hereinafter referred to as "MASC Additional Hours").
The MANSR Subdivisions shall be obligated to pay Guaranteed Rental Income
pursuant to his paragraph (b) in amount equal to the following:
Mounds View Guaranteed Hours
Arden Hills Guaranteed Hours
New Brighton Guaranteed Hours
Shoreview Guaranteed Hours
Ramsey County 0 Guaranteed Hours
(iii) The parties to this Master Agreement may be released from their obligations
under this paragraph (b) for Guaranteed Hours under the following conditions:
The MANSR Subdivisions may assign their Guaranteed Hours to other MANSR
Subdivisions upon the filing of a certificate with the Joint Board, MASC and Anoka
•
County executed by both Subdivisions, and accompanied by a resolution of the
Subdivision to which the Guaranteed Hours have been transferred authorizing the
Subdivision to assume the obligation for the Guaranteed Hours, together with an
opinion of counsel to the Subdivision as the validity of the action of the Subdivision
assuming the obligation for the Guaranteed Hours, with both the resolution and
opinion required to be in the form acceptable to MASC and Anoka County.
MASC may assign its Sheet Hours and its Additional Hours to any political
subdivision authorize by law to assume the obligations for Guaranteed Hours under
this Master Agreement upon the filing of a certificate with the Joint Board and
Anoka County executed by the MASC and the subdivision assuming the MASC
obligation, and accompanied by a resolution of the subdivision to which the
Guaranteed Hours have been transferred authorizing the subdivision to (i) enter into
this Master Agreement (if the subdivision is not already a party to this Master
Agreement) and (ii) assume the obligation for Guarantee Hours, together with an
opinion of counsel to the subdivision as the validity of the action by the subdivision
assuming the obligation for the Guaranteed Hours, with both the resolution and
opinion required to be in a form acceptable to Anoka county.
Blaine, Coon Rapids, and any political subdivision not a party to this Master
Agreement on the effective date hereof who subsequently become a party to this
Master Agreement , may assign its Guaranteed Hours to any political subdivision
authorized by law assume the obligations for Guaranteed Hours under this Master
Agreement upon (i) the approval of the assignment by the Joint Board and Anoka
County, which approval is to be based upon the financial capacity of the assignor,
4111/ which approval may not be unreasonable with held, (ii) the filing of a certificate with
the Joint Board, MASC and Anoka County executed by the party assigning the
Guaranteed Hours and the subdivision assuming the obligation, for the Guaranteed
Hours, and accompanied by a resolution of the subdivision to which the Guaranteed
Hours have been transferred authorizing the subdivision to (i) enter into this Master
Agreement Utile subdivision is not already a party to this Master Agreement) and
(ii) assume the obligation for the Guaranteed Hours, together with an opinion of
counsel to the subdivision as the validity of the action by the subdivision assuming
the obligation for the Guaranteed Hours, with both the resolution and opinion
required to be in a form acceptable to MACS and Anoka County.
c. Budget--
MASC shall submit a proposed annual budget (hereinafter referred to as the "Annual
Budget") to the Board at lease least 90 days before the beginning of a new calendar
year (hereinafter referred to as the "Fiscal Year"). Such Annual Budget shall include
an hourly rate to be charged for ice sheet rental at a level adequate to pay all
Operating Costs, as defined below, and Bond Expenses for the following Fiscal Year.
In addition, the Annual Budget shall include renal charges for its time above and
beyond the110,400 Guaranteed Rental Hours (the "Off Peak Rental Rates"). For
the purposes of this Master Agreement, "Operating Expenses" shall be defined as all
costs of operating and maintaining the Facility, including the fixtures and equipment
required therefore, and all deposits required to operating reserves, but shall not
include the costs of promotion and coordination of special events in the Facility
sponsored or organized by or on behalf of MASC. If the Joint Board determines that
0
NMI6.
the Operating Expenses are not reasonable necessary to operate the facility as
intended, the Joint Board may object to the proposed budget at least 60 days prior to
. the beginning of a new Fiscal Year. If the Joint Board does not take action to object
to the proposed Operating Expenses within 60 prior to the new Fiscal Year, the
Operating Expenses and the Annual Budget shall be deemed to approved by the Joint
Board, and the Guaranteed Hourly Rate for the Fiscal Year shall be deemed to be
approved. In the event that MASC and the Board are unable to agree, the question
of reasonableness of the budget shall be submitted to binding arbitration with the
Office of Alternative Dispute Resolution in the State Bureau of Mediation Services.
The proposed Annual Budget, and the Guaranteed Hourly Rate included therein,
shall be in effect as the first day of the Fiscal Year in the event that any arbitration
hereunder is not completed as of the beginning of the Fiscal Year. MASC members
on the Joint Board shall be permitted to vote on the Annual Budget as board
members.
d. Enforcement of Obligations
MASC is hereby delegated as the sole party to this agreement charged with the duty
of enforcing the rental and Guaranteed Hours obligations of the other four parties.
In its discharge of this duty, MASC in its discretion may employ any dispute
resolution, mechanisms and techniques including negotiations, mediation,
arbitration and litigation.
2. Procedure
Each year, prior to each rental season (as defined by the Joint Board) each
party shall notify MASC on such terms and conditions as are deemed
• appropriate by the Joint Board of the number of hours of the party's
Guaranteed Hours for which the party has obtained either a commitment
from a third party to rent the applicable ice sheet or for which the party has
determined to use the applicable ice sheet for its own use (herein referred to
as "Secured Rental Income") it has obtained for that season.
MASC will then credit such hours as a preliminary reservation towards the
party's obligation under III.E.(1) above. At the same time, each such party
may release in writing Guaranteed Hours for marketing by MASC. In such
case, preliminary credit towards the obligation under III.E.(1) above will be
provided in the same proportion as the hours released by that party bears to
the total hours released by all parries. Credit against Guaranteed Hours shall
accrue only when released hours are actually rented and the applicable rental
income is received by MASC.
In addition, all hours secured by MASC above its MASC Sheet Hours and
MASC Additional Hours shall be credited equally to the other parties to this
agreement.
3. MASC will provide each parry an estimate of the reconciliation between
Guaranteed Rental Income and income actually received and projected to be
received by year end by December 1, or each year. In the event that any
party fails to pay or otherwise provide for the payment of Guaranteed Rental
I Income as obligated above, such party will pay the difference between
income secured and income obligated within 30 days after the year end
reconciliation of accounts showing the deficit is presented to each party.
F. SCHEDULING AND PROGRAMMING
Scheduling and programming policies shall be determined by the.Joint Board, except
that scheduling may not be inconsistent with this Master Agreement. Each party has
sole discretion in scheduling and programming it priority hours hot inconsistent with
this Master Agreement.
G. FINANCING OPERATIONS
Appropriate books and records representing the operating revenues and expenses and
capital assets and liabilities relating to the facility shall be maintained by MASC. The
following reserve accounts shall be maintained.
1. Application of Revenues
The following provisions shall apply to revenue generated in connection with
the operation of the Facility:
(a) All use of the Facility shall be based upon prior payment to MASC of the
Guaranteed Hourly Rate for the rental period. For extended rentals, such
prior payment shall be for such period of time as is determined pursuant to
policies determined by MASC. Any party to this Master Agreement may
retain any amounts by which the hourly rental rate charged by the party for
use of ice time in the Facility exceeds the Guaranteed Hourly Rate.
. (b) MASC shall retain all of the revenues generated by the Facility not
specifically allocated pursuant to this Master Agreement, including by not
limited to concession, admissions income, and rental of space for all purposes
other than ice time, including restaurant or food service operations. MASC
shall dedicate all revenues attributable to the Facility to activities for the
benefit of the Facility, including the development and sponsorship of the
Facility or special events, payment of operating or debt service short falls,
improvements to or expansion of the Facility, and the early payment of the
Bonds, all as determined by MASC. In the event that MASC advances such
revenues to pay Operating Costs or Bond Expenses (except to the extent
necessary to meet MASC's obligations with respect to Guaranteed Rental
Income), MASC shall be entitled to reimbursement from Guaranteed Rental
Income.
(c) The Bond Documents will include a schedule of the debt service on the
Bonds for each budget fiscal year under this Master Agreement. In the
Annual Budget adopted for each Fiscal Year pursuant to paragraph III(c), the
Joint Board will identify the amount of bond debt service, bond expenses,
and deposits to reserves required under the Bond Documents (hereafter
referred to as the "Bond Expenses"), and shall divide the Bond Expenses by
ten thousand four hundred (10,400) and allocate them to the parties to this
Master Agreement based upon Guaranteed Hours. All ice sheet revenues
Master Agreement 1I/26/96 Drafr
paid or attributable to Guaranteed Rental Income shall first be applied to
Bond Expenses and then to Operating Expenses. Each party to this Master
Agreement (other than MASC) agrees to levy a direct general ad valorum
property tax on all property within the Subdivision as needed to pay the
Subdivision's share of the Operating Expenses to the extent Guaranteed
Rental Income actually paid is for Joint Board Expenses and Operating
Expenses. : .. . : - . - - _ .. . - - ' - • - . - - . - - . . -.
MASC pledges to apply any other revenues received pursuant to paragraph
(b) above to the payment of its Guaranteed Hours.
(d) All Guaranteed Rental Income and Off-Peak Rental Income and any
proceeds of business interruption insurance (and to the extent of any
shortfalls, any other revenues advanced by MASC pursuant to paragraph (b)
shall be applied in the following order of priority:
(1) monthly payment to the Trustee under the Bond Documents of 1/6 of
the next interest payment and 1/12 for the next principal payment for debt
service on the bonds;
(2) monthly payment to the Trustee under the Bond Documents for
restoration of the debt service reserve fund for the Bonds, if necessary;
(3) monthly payment of$5,000 to the Trustee under the Bond Documents
for deposit to the capital improvement reserve held by the Trustee until the
amount on deposit is $250.000;
• (4) the payment of Operating Costs of the Facility;
(5) the accumulation of an operating costs reserve to be held by MASC in
the amount of six twelve months of Operating Costs based upon the prior
year's Annual Budget;
(6) deposit to the redemption found under the Bond Documents payment
to the Trustee under the Bond Documents on Mach March 1 of each year of
any amounts not applied in accordance with subparagraphs (1) through (5) as
of the end of previous Fiscal Year for accumulation in a bond redemption
fund. Funds in the bond redemption fund may be used to cure deficiencies
in subparagraph (2) and may be withdrawn with the concurrence of all
parties to this Master Agreement for the purpose of making necessary capital
repairs or replacements to the Facility, to the extent other reserve funds are
insufficient, or the early redemption of Bonds, as directed by MASC.
(e) Commencing on the date that no Bonds remain outstanding under the
Bond Documents, all Guaranteed Rental Income, any amounts remaining
under the Bond Documents after the Bonds are no longer outstanding, and
any proceeds of business interruption insurance (and to extent of any
shortfalls, any other revenues advanced by MASC pursuant to paragraph (b)
shall be applied in the following order of priority:
0
•
(1) the payment of Operating Costs of the Facility;
4110 (2) in In the event that revenues under this paragraph exceed costs such that
the Facility has "profit from eperatiens-rental income" such profit will be
assigned to an operating reserve until such reserve has reached an amount
equal to one year operating expense. dete - - - .•- ::r •:.
(3) after the operating reserve reaches the maximum amount required under
paragraph (2) above, additional "profits" shall be assigned to a capital
improvement and repair reserve in such amount as it determined by the Joint
Board (but not less than $250,000); and
(4) after the above reserves are fully funded, the Joint Board may establish a
bond redemption reserve in such amount as is determined by the Joint
Board; and
(5) any"profits" in excess of the amounts necessary to maintain the above
reserves, shall be allocated by the Joint Board pro rata to each party based
upon their Guaranteed Hours.
H. OPERATING EXPENSES
MASC will be responsible for the operation of the facility and no other party shall be
required to contribute any amounts not required pursuant to paragraphs II
(Financing) and IIIE(Use) and IV(Construction of Facility) of the agreement. As
part of the consideration for such undertaking by MASC, MASC may sell products,
0 services and signage commonly known as "concessions" or "sponsorship" at the
facility and the revenues and expenses relating to concessions shall accrue to MASC
and not to the other parties to this agreement except as required under paragraph
III(G)1(b).
_ Notwithstanding the above, MASC shall contribute the net profit from"concessions" _
and "sponsorships" at the facility to the benefit of the facility. At the option of
MASC, such contribution may be used for either capital, operation operation,
reserve or program purposes.
IV. CONSTRUCTION OF FACILITY
MASC will be responsible in all respects for the design and construction of the
facility. MASC may delegate or contract such responsibility as it sees fit.
The DOWN PAYMENT portion of the financing shall be made by all parties except
MASC as follows:
First Part— $250,000 after design approval pursuant to this paragraph IV.
Second Part— $250,000 90 days after first part payment.
Prior to rhe payment of any part of the DOWN PAYMENT portion of the
financing MASC will submit a proposed design to the other parties. The design shall
provide for four (4) Olympic sized ice surfaces with permanent seating capacity of
nor less than 400 seats per fink and provision for ar lease 400 temporary seats which
IIare available for use at any one of the rinks. In addition, the design will provide
adequately for equipment, locker rooms, concessions and toilet areas and all other
space and equipment reasonably necessary for the operation of the facility.
•
Each party shall have at least 30 days to review the proposed design. After this 30
day review period, MASC may demand payment of the first part of the DOWN
PAYMENT, portion of the financing. Payment of the first part of the DOWN
PAYMENT means that the proposed design is accepted by that party. Failure to pay
within 30 days after the demand means that the party failing to pay has withdrawn
from this agreement and this agreement shall be void as to all parties.
If the required DOWN PAYMENTS are made, MASC will cause the facility to be
constructed substantially in accordance with the proposed design.
After design approval, any substantial modifications not increasing the overall cost of
the facility by more than $50,000 may be made by a majority vote of the Joint
Board.
After design approval any substantial modifications to the design which increases the
overall cost of the facility by more than $50,000 may be made only after a
unanimous vote of the Joint Board.
V. EXPANSION
MASC shall have rhe right to expand the number of ice sheets on its property beyond
four provided that::
• If such expansion is physically connected to this facility all parties shall have pro rata
right of first refusal to purchase additional scheduling and programming rights on
such terms and conditions as are offered by MASC.
Exception: It is contemplated that MASC in connection with financing the
construction of this facility, may make certain covenants to Anoka County in
connection with the operation of Columbia Ice Arena. In such case, MASC shall be
permitted to fulfill irs covenants as a priority over rights granted by this paragraph.
VI. DEFAULTS AND FAILURES TO PERFORM
If any party defaults on any of its obligations under this agreement and such default
continues for a period in excess of 30 days after written notice is mailed to such
parry, the other parries shall have right of first refusal on all of the defaulting party's
assets, liabilities, rights and obligations in connection with the facility and this
agreement, under such terms conditions and procedure as are determined by the
agreement, under such terms conditions and procedures as are determined by the
Joint Board. If no other party assumes the assets, liabilities, rights and obligations of
the defaulting parry, MASC may dispose of them ins such manner as it sees fit.
If any party except the MASC fails to perform an obligation required under this
agreement, all parties agree that MASC may pursue any appropriate remedies on
behalf of all parties including litigation in a court of competent jurisdiction. If
MASC fails to perform any obligation, the board, by majority affirmative vote may
• pursue appropriate remedies on behalf of all parries.
VI'. ADDITIONAL AGREEMENTS
•
The MANSR Subdivisions may enter into agreements among one another not
inconsistent with this agreement.
It is understood that Anoka County may require pledges of revenues received
pursuant to the Master Agreement and covenants in connection with the financing of
the Facility. Such covenants, to the extent inconsistent with this Master Agreement
take precedence over this Master Agreement.
VIII. ALIENATION OF INTEREST
Any party may sell, partition or alienate its interest in the Facility or in this
agreement to any other party to this agreement on such terms and conditions as they
may agree among themselves. No party shall attempt to or sell, partition or alienate
its interest in the Facility or in this agreement to a non-party without first offering
such interest to the other parties to this agreement under such terms conditions and
procedures as may be determined by the Joint Board. If the Joint Board fails to enact
terms procedures and conditions for more than 60 days after notice of intent t o
alienate given to the Joint Board at the address of MASC. The party may sell,
partition or alienate its interest as it sees fit. Notwithstanding the above, any
alienation of interest must be substantially equivalent for financing purposes such
that the security interests of Anoka County are not diminished.
IX. AMENDMENTS
This agreement may not be amended except by unanimous vote of the undersigned
or their successors in office or interest as the case may be.
4111
X. STATE AUDITS
The books, records, documents and accounting procedures and practices of MASC
and the Joint Board relevant to this contract shall be subject to examination by the
- -- MASC and the Legislative Auditor.
XI. END OF TERM-RIGHT OF RENEWAL
If at the end of the term of this agreement, the MASC and the majority of the Board
of Directors elect to continue to operate the facility as at lease a four surface ice arena
each party may renew its scheduling rights pursuant to the following terms and
conditions:
A. No further guarantees of rental revenue are required from the party
B. MASC with consultation with the parties will establish reasonable operation and
capital reserves
C. "Profits" above those required for operating reserve purposes shall be distributed
pro rata to the parties under such terms and conditions as are determined by the
Joint Board.
D. Each party may renew its rights in rive year extensions for as long as the facility is
operated as a sports facility.
E. If a party elects not to renew its scheduling rights at the end of the original or
• extended term of this agreement that party will be paid its pro rata share of the
operating and capita improvement reserve accounts and shall have no further rights
or interest in the facility.'
F. Other reasonable terms and conditions and procedures may be imposed by the
Joint Board relating to renewal or non renewal of scheduling rights.
XII. APPROVAL
This agreement is authorized and executed pursuant to Minnesota Statutes Section
471.59.
Date Attorney General
Date Commissioner of Administration
Date City of Mounds View
Date City of Arden Hills
Date City of New Brighton
Date City of Shoreview
Date City of Blaine
• Date City of Coon Rapids
Date Minnesota Amateur Sports Commission
S
11.26:86 13:24 FAI 7855699 NSC Qooi.-ooi
ICE ARENA DEVELOPMENT SCHEDULE
I. Award Mighty Ducks Grant November 25, 1996
II. Update HRA Management Committee December 9, 1996
III. City Approvals of Master Agreement
and Preliminary Design December 31, 1996
IV. Commence Refinement of Schematic Design Phase January 2, 1997
V, HRA&County Management Cnrr m;rree January 14, 1997
A. Intergovernmental Agreement
B. Columbia Purchase Agreement
C. Grant Agreement
A8
VL County Board January 1997
A. Intergovemniental Agreement
B. Columbia Purchase Agreement
VII. All Down Payments&Grant Commitments Received February 1, 1997
VIII. Approve Schematic Design Documents
&Establish Budget February 14, 1997
DC. Approve Design Development Documents
8C Confirm Budget March 14. 1997
X. Approve Construction Documents,Confirm Budget,
&Authorize Contractor Proposals June 6, 1997
XL Award Construction Contract July 3, 1997
XII. County Board July 8, 1997
A. Approves Finance Professional.Report
B. Holds Public Hearing on Bonds
XIII. Bonds Pricing July 8, 1997
XIV. Bond Closing July 22, 1997
XV. Construction Commences August 1. 1997
XVI. MASC Amines Operation of Columbia Arena September 1, 1997
XVII. Super Rink Opens September 15, 1998
I