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HomeMy WebLinkAboutAgenda Packets - 1996/09/30 • I }'ywr t }# °j ' i tar} ';�915.t .: {"E is '':+,i::'•:/.'• G:riF{. .:?r;.;.;k::titi}}.'%>. 4.,‘}tirY"t.y$}:{} y,:•.4',}'•..::..,,::: rr,$ f, ..,:y':Lr:tt.m.•.v• :>y„{+t:>k>:•:::::'t,:;;}.,•:.::gi:'•:k A::•F:}}ire{efi t:iix.::{;::::kkkti`vsitii:km is:.,: t x?•:v:;ftr::;4*•.i.,..>:E. } • S;;J,.,ug....k/f:`.•::k;k::�k}i mii.:`.i:i:r iii '•''';.''•:•:hhi?: AGENDA-WORK SESSION • PAGE TWO SEPTEMBER 30, 1996 • 4. Discussion of Recommendations for Improved Communication Between the Economic Development Commission and the Economic Development Authority (Cathy Bennett, Economic Development Coordinator) 5. Discussion on the Status of the Bel Rae Development and V.B. Diggs (Cathy Bennett, Economic Development Coordinator) 6. Discussion of Proposal for Development of Building N; Mounds View Business Park (Cathy Bennett, Economic Development Coordinator) 11110 � Y��``�.Y�YY�YY�`�`�`.mY`�Y�`2Y`Y� YYY2Y:Y"t ::Yk 'CY ^C\Yt..::C.Y2Y�YY>�.f`;i'k""\{"Y2?` Ytt.`�2:Y ytt•.tt•` ':. a'.'t.. JRM1�C.:C�2t�tty YkkYYY•:.;?T.`Yh�Yt\`.�iY}iitYytit.2` Y.t .":•`tYY>:YYYY``'`Y::� ..4 YxYYYk.�tYYttt t2.;::.Yi..YY v.."kt`.Yt`YYYM1: i;Y`�tY.YY .Y•�`cµ;t2t.,f 7. Consideration to Authorize Staff to Negotiate a Joint Powers Agreement with Spring Lake Park for the Reconstruction of Spring Lake Road in 1998 and Proceed with a Negotiated Feasibility Study to be Conducted by SEH (Mike Ulrich, Public Works Director) 8. Consideration of Water Tower Antenna Space for Nonprofit Use (Mike Ulrich,Public Works) AGENDA-WORK SESSION PAGE THREE •PTEMBER 30, 1996 9. Consideration of Water Conservation Measures (Mike Ulrich, Public Works) a'Yl+` i::::Yifi:`:A".+. 2+ <Y''+E#E:Y�. #:EE..++#YsA•. • ,SiNitNekliNnfa ��t+` { ,Y`Y`;k2:Y`:`{Y•``.Y•r,S>A`},}4+}lY}:„Y".Y}.+`.:.KY;CYY{ k,+{;Y{,``.,`b*fw{}�+w.++�t \`,�".}: ;. `k•:Z�:,kq:,Y{`7{+l \Y � ' Y>�•.++zYYYit�w:��:}•,YYz.•Y.:w:Ya��.�•z�az�Y� ; n»wxvaxin»a�a}}}}}}}i}}}»}'.+.va,+}Y}>}»�rn}mv»}>3}m }2}}}•}»}rr>. 10. Draft of 1997 Budget Newsletter(Bruce Kessel, Finance Director) • .,,.,iYV at r ZZs; i z`zt `?'fib gitito kyraymitgem &,,Wz#?z.�a% 4'i YY � z :x.K w 3 inE��..MLYY YYY gt YYtt +,Y,�YYs++i{;>.Y;,:YYrYY,�„Y. •z;4 jx} ��"Y'i�}}m}io' i}xY'v+.++�i}.tiii}>u}:}:h`{i3#3ii>»ssiir?h+YSS3w}S»5`s}}}y}{}}y. 11. Discussion of Tree Removal Policy (Chuck Whiting, City Administrator) 12. Discussion of the October 14, 1996 Presentation Concerning the Bel Rae Survey and Project Development (Chuck Whiting, City Administrator) • AGENDA-WORK SESSION PAGE FOUR SEPTEMBER 30, 1996 • 13. Update of the Department of Public Works Contract Status (Chuck Whiting, City Administrator) 14. Discussion Regarding a Scheduled Date for the City Administrator's Review(Chuck Whiting, City Administrator) SE c�`\� ;.:{tit : h� #`kY,z c<a�a•i Y4z,� .,�,:Y.<2•`Y:YY.�:.4YY�\�:.,`YYYY..<�Lti�YYYYYY�2: ?l`>.?•.�."•c•,n` i".}.ti. wY YYY:�YY��,���Y.zzzzxz`z;;,zti :YY;;rYZL,<��.Yz_ :Aziz`>.Kzi'::<iYYY �i iiiMPARIPMni �; r 2YY` 2:y::t•. Yt� •'M1�Y' �;::}`4`;.>'••.}4Y22 ��'."`Y�tt.zzzzza`•�zzkiiia��`�,}���'��� `•.�`�`,.i1�'X� None. .�`.v``•i.'Yi:ii:4:,``,t..�.::i.:Y\<YvY'v.`twYYYi�`µ:`iz��ui%�v'.::i``�E�'::?:•:;:?kE>..�::;::�Yk� .M1Y.^2v�YY:Y:Y•``Y.Y.�YY.iY.\;:.`z?Y Y`: Paa \ Yw µxF « RM I?t\ my. . ^`.YY•.,�\\�*\ ;YY.^.` Y:\'^tv`YY�':<, }'CY'ti,,.2 •��::,.,.:.YY� k`,`:C2:.:Y L".;;.:;YY2\•\Y�,��`•Y2;ii\:iiS�RY.Y.:Yt'.` `i:'�rik` M1YY� >Y.k'�`z' }i?Y,taiiu• zai3'z,n :ifi``'.a`�i»\ii3z�iii>;ziiiii'�`'•' None. • MY OF CITY OF MOUNDS VIEW Agenda Section REQUEST FOR COUNCIL CONSIDERATION Report Number: i l 5 Io !OINIDS STAFF REPORT Report Date: 9/26/96 ` WORK SESSION MEETING DATE Special Order of Bus. -g,rtp.ovt September 30. 1996 - Consent Agenda Public Hearings X Council Business Item Description: Discussion of Mobile Home Park Code Enforcement Executive Director's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Council member Trude requested time be set aside during the work session to hear and discuss with a Mounds View mobile home park resident concerning mobile home park code enforcement. While some code violations exist in our mobile home parks, responsibility for abatement is sometimes not clear, specifically pertaining to the relationships between the City, park owner and home tenant. The Council can expect a tenant to air concerns regarding this matter Monday evening. •c%/z1a Chuck Whiting, City dministrator RECOMMENDATION: Hear and discuss relevant concern in this matter. efire OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number:gip-1,F07.141.5 KM Report Date: 9/25/96 WORKSESSION MEETING DATE • � R September 30, 1996 °8iest'Pa►tflCs Item Description: Readoption of Resolution No. 4977 approving P p a conditional use permit to allow an oversized garage for Church Upon the Rock, 7901 Red Oak Drive, Planning Case No. 451-96, with the addition of a legal description for the property and correcting a typographical error in the dimensions of the garage so they read 24'x 52'. _ I Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: On July 29, 1996, City Council adopted Resolution No. 4977 which approved a conditional use permit for an oversized garage for Church Upon the Rock. One of the contingencies in this resolution requires Church Upon the Rock to record the resolution with Ramsey County. Church Upon the Rock has attempted to do so, but was told by Ramsey County that the County will no longer accept resolutions for recording with the legal description for the property affected by the resolution. We have prepared a revised resolution which adds a 41hereas clause at the beginning to identify the property using its legal description. This will enable the esolution to be recorded. A copy of the original and the revised resolution is attached. In addition, we have corrected a typographical error in the resolution. If you look in the original resolution passed on July 29, the third whereas clause states the size of the garage as 24'x 54' (1,248 square feet). The 54' is a typographical error and should be 52'. The dimension on the plans is 52'. The total of 1,248 square feet requires the dimensions to be 24'x 52'. So this error has been corrected in the revised resolution. The City Council will need to call to order to readopt this resolution. An alternative would be to schedule it for action on your October 14, 1996 meeting. 1k,/rv\ u'C& ' . Pamela Sheldon, Community Development Director Staff Recommendation: Readopt Resolution No. 4977 approving a conditional use permit to allow an oversized garage for Church Upon the Rock, 7901 Red Oak Drive, Planning Case No. 451-96, with the addition of a legal description for the property and correcting a typographical error in the dimensions of the garage so they read 24' x 52' . • RESOLUTION NO.4977 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW AN OVERST7ED GARAGE FOR CHURCH UPON THE ROCK, 7901 RED OAK DRIVE, PLANNING CASE NO.451-96 WHEREAS,the Monnris View City Council has reviewed the request of Church Upon the Rock for additional accessory square footage; and WHEREAS,the Mounds View Zoning Ordinance allows by conditional use permit up to 1,264 square feet of accessory building square footage on one lot; and • WHEREAS,the proposed total accessory building square footage on the lot is 24'x 54' ( 1, 248 square feet), which is below the maximum allowed; and WHEREAS,the proposed building meets all applicable setback requirements. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the requested conditional use permit for additional accessory building square footage by Church Upon the Rock, 7901 Red Oak Drive, contingent upon the following: 1. The conditional use permit be recorded with Ramsey County within 60 days of City Council approval and proof of such recording be presented to the City of Mounds View. 2. The building be designed and maintained to provide a uniform appearance with similar neighboring structures. • 3. The existing accessory structures on the property be removed prior to construction. 4. Should the use change for what the permit was granted for,the permit shall become null and void. 5. Whenever,within one year after granting this conditional use permit,the work permitted by this permit shall not have been completed,then such permit shall become null and void unless a petition for extension of time in which to complete the work has been granted by the City Council. 6. Church Upon the Rock enter into a development agreement with the City of Mounds View. Adopted this 29th day of July, 1996. ATTEST: 0/01IP - -10A400. orLi a —� • • (SEAL) • CJCJQ*- City Clerk-Administrator, C ck Whiting • RESOLUTION NO. 4977 110 (Revised: 9/30/96) CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW AN OVERSIZED GARAGE FOR CHURCH UPON THE ROCK, 7901 RED OAK DRIVE, PLANNING CASE NO. 451-96 WHEREAS, the Mounds View City Council has received a request for a conditional use permit for an oversized garage on property described as: Lots 113 and 114, Spring Lake Park Hillview WHEREAS, the Mounds View City Council has reviewed the request of Church Upon the Rock for additional accessory square footage; and, WHEREAS the Mounds View Zoning Ordinance allows by conditional use permit up to 1,264 square feet of accessory building square footage on one lot; and, • WHEREAS the proposed total accessory building square footage on the lot is 24'by 52' . (1,248 square feet), which is below the maximum allowed; and, WHEREAS, the proposed building meets all applicable setback requirements. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the requested conditional use permit for additional accessory building square footage by Church Upon the Rock, 7901 Red Oak Drive, contingent upon the following: 1. The conditional use permit be recorded with Ramsey County within 60 days of City Council approval and proof of such recording be presented to the City of Mounds View. 2. The building be designed and maintained to provide a uniform appearance with similar neighborhood structures. • 3. The existing accessory structures on the property be removed prior to construction. 4. Should the use change for what the permit was granted for, the permit shall become null and void. III City Council Resolution No. 4977 July 29, 1996/September 30, 1996 • Page 2 5. Whenever, within one year after granting this conditional use permit, the work permitted by this permit shall not have been completed, then such permit shall become null and void unless a petition for extension of time in which to complete the work has been granted by the City Council. 6. Church Upon the Rock enter into a development agreement with the City of Mounds View. Adopted this 29th day of July, 1996. Jerry Linke, Mayor ATTEST: Chuck Whiting, City Clerk-Administrator (SEAL) • • '7, OF REQUEST FOR EDA CONSIDERATION Agenda Section 5 REPORT Report Number: VD WS I iSTAFF NDDS Report Date: 9/26/96 WORK SESSION MEETING DATE DE September 29, 1996 Ar �h'h•Partners Item Description: Discussion of Proposal for Pursuing Redevelopment of the South-West Corner of Highway 10 and County Road H Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Chuck and I had a meeting with Charlie and Dan Hall of the Mermaid and a Real Estate Consultant, Neil Peterson who was recommended by the City's fiscal consultants regarding the proposed Hotel/Conference Development. I introduced Mr. Peterson and Charlie several months ago as a person who may be able to assist him in finding a developer for his concept. Although Charlie decided to take a stab at locating a developer himself and did not hire Neil, he has been intrigued by the concept but feels that the entire block needs to be redeveloped and diverse uses need to be included to increase density and risk. In an effort to generate movement on the project, we suggested that the City and Charlie work together to evaluate the area for redevelopment and requested a proposal from Neil Peterson regarding his assistance on this project. Neil Peterson is a former Mayor of Bloomington and was involved with the Mall of America development. He has been in the development field for several years and has a wealth of contacts and expertise, especially regarding the retail and hospitality industry. In addition, Mr. Peterson has 19 years banking experience and understands the complexities of public and private financing agreements in redevelopment. Neil has submitted a proposal for his services to study and generate interest in the area. He will be in attendance to discuss the proposal with the EDA on Monday night. If approved, tax increment funds can be used as part of highway 10 redevelopment. `,tom L Economic D :, opment Coor inator , . PETERSON 9640 Xylon Avenue South . BI mingcon,MN i?5438 REAL ESTATE, INC. P one(612)941182 F (612)829-4051 111/ Commercial Real Estate Services • • September 25, 1996 . G Cathy Bennett, Economic Development Coordinator City of Mounds View - 2401 Hwy. 10 Mounds View, MN Re: Mermaid Supper Club Development Concept 1 J r Dear Ms. 'Bennett: In February, 1996, at the suggestion of your financial advisor from Springstead, I met with Mr. Charlie Hall, owner of the Mermaid, regarding his dream and desire to se the corner of Highway 10 and County'Road H incorporate�a hospitalitycomponent a'on side his P� Market Mermaid Supper Club. Mr. Hall had initiated and paid for an extensive market study which supported his conclusion that a combined hospitality/entertainment complex on the Mermaid site would be a success and obviously, an important addition to, the City of Mounds View. After several months of reviewing.this process, it was su gested that possibly in my role as a development and project coordinator, I might bring ome insight ill • into the situation. , k In reviewing his progress and steps over the past several months, I am of the pinion that the redevelopment of this corner needs a much larger concept...one that woul potentially integrate retail and possibly housing with his hospitality/entertainment vi ion. If my • 9 conclusion is correct, the City of Mounds View would need to be a si nificar* and active participant in this process. To realize the full potential of a development on this important intersection, a number of steps would need to be taken which would potentially require involvement of neighboring property owners to determine options and the extent this , vision would take. i Over the course of the few exploratory meetings I have had with Mr. Hall, yoirseif, other professionals, it is my opinion that the due diligent leadership of this concept should not come exclusively from Mr. Hall or the City. While it is in the scope and rights of both to finance and/or lead this redevelopment evaluation, negative perceptions, potential compromises and public criticism could overcome any positive momentum achieved. That's why I recommend that an outside professional be empowered to !initiate this process. l I would propose that the EDA of the City of Mounds View and Mr. Hall jointly sponsor a redevelopment study and share in its results and costs. I could function as that 110 intermediary and lead the concept study if parties would agree. I would propose that the following items comprise the core of the agreement: j1 • • • t 1 • • .• • 1 l Cathy Bennett • September 25, 1996 • 0 PageTwo • • • Evaluate the geographic scope of a development area and seek participation and potential involvement of neighboring property owners to determine the vision. • Solicit interest of qualified developers in the areas of retail, housing and hospitality to further develop long-term plans for redevelopment and create aril interactive forum with the area businesses and property owners. • j 1 • • Review with:primary participants their strengths, roles in a proposed development and demonstrated financial stability. I1 ' • Present a report to the Mounds View staff and EDA by January 20, 997. • • . Compensation for the study would require both participants to invesi $5,000.00. I would anticipate approximately 60 hours of professional time, and would have approximately$2,500.00 to cover study related services, resources and graphics. • I would be very happy to discuss this matter with you and Mr. Hall at your gonvenience and would enjoy working with you on this project if that is your desire. Thank you for your consideration. if you have any questions please call me. • j c Sincerely, • Peterson Real Estate, Inc. � d Neil Peterson h NPTjdo • • • � I Y O t eSJ C • , I I , 1 MTV OF REQUEST FOR EDA CONSIDERATION Agenda Section STAFF REPORT Report Number: °WE/I MI5 (ANDS Report Date: 9/26/96 gra WORK SESSION MEETING DATE Oaf September 30, 1996 'es' ,PartnetS' Item Description: Discussion of Recommendations for Improved Communication Between the Economic Development Commission and the Economic Development Authority. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Several months ago the EDC came to a work session to discuss their roles and responsibilities from the EDA's perspective. From that work session it was suggested that the EDC review how other community EDA/EDC's work together and come back with some suggestions to improve communication. EDC members took the time to attend commission meetings in Crystal, Coon Rapids, Arden Hills and • New Brighton. They were very impressed with the complexity of issues they addressed and gained a host of ideas for improved communication between the advisory group and the governing body. Attached is a list of items they are proposing to improve communication not only just between the EDC and EDA but also between the other City Commissions. As part of the recommendations there is a review process for EDA-assisted(re)development projects for your consideration. An EDC representative will be in attendance to further discuss their recommendations and answer questions. Economic I-v: opment Coordinator 4110 Recommendations for Improved Communication Between Economic Development Commission and Economic Development III Authority Prepared by the Economic Development Commission September 1996 • Strong EDA Liaison Attendance at Meetings • Include an Update by the EDA Liaison on EDA/Council Business as a Regular Agenda Item • Follow a Review Process for EDA-Assisted Redevelopment and Development Projects and Issues which Impact the Business Community (Attachment A) • Exchange Minutes and Agendas Between the EDA, EDC, Planning Commission and Parks and Recreation Commission • Encourage Input from Other Commissions • Hold an Annual Strategy Meeting with the EDA- (possibly winter) • Annually Tour Development/Redevelopment Sites with the EDA Members - (possibly summer) • Eliminate the EDA\ Council Work Sessions and Substitute Time Commitment by Attending More Commission Meetings Where Background Discussion on Items are Discussed. • ATTACHMENT A PROPOSED REVIEW PROCESS FOR EDA-ASSISTED(RE)DEVELOPMENT PROJECTS • STAFF • prepare preliminary project proposal • ensure proposal is within the broad scope of goals for the City • communicate with EDA through This Is It regarding the proposed project ECONOMIC DEVELOPMENT COMMISSION • review project concept for consistency with long-term redevelopment plans and other development priorities • review proposed project costs,positive and negative impacts to the community and company fmancial\market stability • recommend forwarding project for EDA\Planning consideration along with findings of fact PLANNING COMMISSION (if needed) •. preliminary concept review of proposal with respect to conformance with comprehensive plan and • municipal codes public hearing on site plan review and other land use procedures • recommend approval/denial of site plan and other land use issues • forward to EDA/Council ECONOMIC DEVELOPMENT AUTHORITY • review recommendations from economic development commission and\or Planning Commission • authorize staff to prepare development agreement and analyze costs\level of assistance with financial and bond consultants • when appropriate refer back to commissions for review and comment ECONOMIC DEVELOPMENT COMMISSION\PLANNING COMMISSION • staff to update commissions on project progress • further review only if recommended by Economic Development Commission\Council 4111 . ECONOMIC DEVELOPMENT AUTHORITY\ COUNCIL • final approval\denial of development agreement • final approval\denial of site plan review and other land use issues as needed • CM OF REQUEST FOR EDA CONSIDERATION Agenda Section STAFF REPORT Report Number: ®—/g0/�1S O lU1 NDS Report Date: 9/26/96 filWO) , RK SESSION MEETING DATE Eve September 30. 1996 vies=•Partnevsk 4 Item Description: Discussion of the Status of Bel-Rae Development and V.B. Digs Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Chuck, Mary and I met with V.B. Digs this week to discuss their progress on securing financing and their continued interest in working with the City regarding a Volleyball Complex as part of the Bel- Rae redevelopment. V.B. Digs discussed the project with Western Bank about a month ago. Western Bank provided feedback to V.B. Digs regarding a stronger financial position prior to considering their request before a review board and hence issuing a commitment letter. Some of the suggestions included further market data to substantiate revenue projections, increasing the equity investment and gaining lease . agreements. V.B. Digs has had success in increasing the equity investment from $100,000 to over $300,000 which show a stronger commitment to the project. In addition,they have been able to gather additional market studies to support the projected revenue. Unfortunately, they are unable to gain leases on a building arrangement with so many uncertainties. Therefore, they are looking for some direction from Council regarding continued involvement with the redevelopment of the project. Their desire is to have a combined building with the City on a smaller scale from what has been proposed by WAI Continuum. They will build and finance four volleyball courts with second story office space and shared parking arrangements. In addition, they would be willing to finance and construct an additional gym which would be used by the City. The City could either assist with the development of the gym through a pay-as-you-go agreement or lease arrangement. In each case,the City would set controls on usage of the gym through a development agreement and\or other contractual arrangement. Also, the City could include a clause that they would secure ownership of the gym over a period of time. V.B. Digs would administer the gym with an arrangement to use the additional space for larger tournaments. These details would be arranged in advance between the Parks & Recreation Department and V.B. Digs. 06116 ..e./Ylivalcofr Economic bevelopment Coordinator i PAGE TWO September 30, 1996 V. B. Digs is very interested in coming to a consensus on an agreement prior to the end of the year so that they may begin planning for a spring construction. Representatives will be in attendance on Monday evening to discuss their interest in moving this forward. In addition, I would like to bring forward the possibility of working with Children's Home Society for an 8,000 s.f. daycare facility. The Children's Home Society is a non-profit daycare center currently located in Spring Lake Park. They have space within the School up until June of 1997 at which time the space will be needed by Spring Lake Park. V.B. Digs would love to construct space for them but unfortunately they need a commitment of space prior to when Digs can deliver. Therefore, it was suggested that the City incorporate space within the existing Bel-Rae facility and arrange a lease agreement similar to the school district to collect rent. It would mean that we would need to evaluate the value of the dance floor space. At a minimum that would reduce this space in half. I will be able to bring more information to the work session regarding their specific space needs and desire to work with the City. i ©mr OF REQUEST FOR EDA CONSIDERATION Agenda Section . STAFF REPORT Report Number:g0-7 er7M/� DHOS Report Date: 9/26/96 WORK SESSION MEETING DATE EW September 30. 1996 S ' S$•Partnecsv`Q Item Description: Discussion of Proposal for the Development of Building N; Mounds View Business Park Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: At the July work session, staff was directed to negotiate an agreement with The Everest Group for the development of Building N and K in the Mounds View Business Park. Staff has been working with Dave Maroney from Community Partners, of whom Chuck had a working relationship in Benson, to shed a new perspective on the negotiations. It was decided to focus once again just on Building N since Building K posed too many uncertainties and difficult public scrutiny. As you recall the last proposal from Everest for Building N included a$1.3 million present value assistance agreement over 15 years at a 90/1Q split. To substantiate costs, Community Partners requested additional financial information from Everest. Upon the analysis of this information the City called a meeting to discuss the project with Everest. We invited Council members Hankner and Trude to assist in setting some parameters regarding the use of available increment to reduce the term of the agreement(often requested by Everest) and acceptable terms if the use of available increment is not an option. Through this meeting it was decided that a 15 year pay-as-you-go agreement does not pose additional risk upon the City but allows for an equitable time frame to pay back the developer for costs incurred on the project but as a concession the City would be interested in collecting 15% increment on the project over this period of time to allow additional funds for other redevelopment projects within the City. Upon closer evaluation, an error in calculating available increment was discovered. Apparently, a majority of the Building N parcels were in the modification of the District which took place in 1989. This modification creates a tax differential whereby the value of the increase in the tax rate from the original district to the modification goes back to the taxing jurisdictions (County, School District and City)thereby making less increment available to the project. L/.-v esti— Economic De•-lop ent Coordinator September 30, 1996 Page Two 111 Due to this taxing situation, Everest's present value assistance reduces by approximately$350 - $400 thousand to $895,912 which is similar to the original counter offer by the City in July and equaled almost$3/s.f. in unreimbursable costs. Due to these new circumstances and the realization that if the project develops the City would gain approximately$120,000 from the taxing differential,we are suggesting a reduction in the administration fees from 15%to 10%. With this reduction in administration fees, the project is equivalent to $1.1 million present value assistance to Everest. This increases their unreimburseable costs from$1.60/sf to $2.24/s.f. Staff feels that to make this project work this is a proposal we can supprt and over the long run is a good development for the City and assists in generating taxes for the County and School district. • r 4110 CCM.F REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT /A� 0 O���t' Report Number:'i1P � 7iA�s ;. WORKSESSION MEETING DATE py yy� Report Date: 9/25/96 September 30, 1996 ^°d''`oss•PartnersC Item Description: Consideration to Authorize Staff to Negotiate a Joint Powers Agreement with Spring Lake Park for the Reconstruction of Spring Lake Road in 1998 and Proceed with a Negotiated Feasibility Study to be Conducted by SEH Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: Spring Lake Road is scheduled to be turned back to the Cities of Mounds View and Spring Lake Park in 1997. The City of Spring Lake Park has agreed that their segments of this road along with Pleasant Vie* Drive should be reconstructed in 1998. Continued maintenance of these highly deteriorated roadways by both Cities is no longer cost effective. Staff is requesting a reconstruction date in the spring of 1998. This will be a fairly large project, involving residents from both communities and approximately two (2) miles of roadway. Setting the preliminary reconstruction date in 1998 will allow both City staffs and engineers an ample amount of time to schedule public meetings, hearings, assemble mock assessment rolls, and engineer the project. this schedule and joint powers concept is approved by both City Councils, staff will proceed with assembling the proper documents and present them to the Cities upon completion. Staff seeks Council's direction in this matter. ' ���., � / / -1r 17 Michael Ulrich, Director of Public Works RECOMMENDATION: 411, Carl OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT ���b"��1�5 O LAQ pWW MS Report Number: WORKSESSION MEETING DATE e lr.. tiGW September 30, 1996 Report Date: 9/25/96 ,O4"`ess•Partners'4' Item Description: Consideration of Water Tower Antenna Space for Nonprofit Use Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: Staff has received a request from a nonprofit Community Service Radio Club for permission to mount their antennas on the City's water tower. They will also require inside space for their equipment. This club provides services to the local weather services, and other emergency services. They have stated that they will not be able to afford the amount of rent that the City might be receiving from other site users and would also request that the City pay for the small amount of electricity that their equipment utilizes. Staff anticipates that their inside space requirements will not affect the City's storage needs in the tower to any great extent. They would also be required to sign a contract similar to the current and future tenants of the iiater tower, minus the amount of rent. Further information regarding the Clubs purpose and usage will be irthcoming. At this times staff is requesting a decision from Council as to whether a rent free site will be attainable for this use. 4-"-/ ,-d--/ -clael Ulrich, Director of Public Works RECOMMENDATION: 0 cm,a_n REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT r_+j$ten�� MOS Report Number: �lh �''/ WORKSESSION MEETING DATE P ,��ly Report Date: 9/25/96 le September 30, 1996 r [`-enes,-Partne0 Item Description: Consideration of Water Conservation Measures Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: The City was mandated by the Met Council to develop a Water Emergency and Conservation Plan in 1995. This plan is currently in the review stages at Met Council. One comment from Met Council was, that the City should introduce and proceed with additional conservation measures. The only measure currently in place is the seasonal watering ban. The State Plumbing Code requires low flow faucet aerators and low flow toilets. Staff attended sessions at the Water Conference this year where conservation measures and retrofits were highly valued. Staff received information from vendors to provide both low flow faucet aerators and toilet tank dams as part of a possible start to the City's conservation plan. An analysis based on water pumped and wastewater treatment measured by Met Council show a steady or'ncrease in the amount of wastewater produced, and some peaks in an otherwise average amount of water oduction. By initiating these two conservation measures, the residents could reduce the amount of water consumed and decrease the wastewater produced. Revenues would be slightly reduces from water sales, and expenses related to wastewater treatment would also be reduced. The following is the results of the analysis. It is based on the usage of an average family of four. The toilet tank dams could reduce the usage from 5 gallons per flush to 3.0 gallons per flush. This could result in a reduction of wastewater treatment expenses by approximately $29,000.00 or a 60 % savings. Resulting wastewater produced would be approximately 22.9 million gallons per year. Water production could be reduced by 22.9 million gallons per year with the toilet dams alone. Water revenue is anticipated to be reduced by$29,900. Treatment and pumping expenses would be reduced by approximately $3,140 for a net loss in water revenue of$26,760. It is unknown the amount of water conservation that would be achieved through the low flow aerators. The average residential customer utilizes approximately 18,000 gallons of water per year. Based on the calculated reduction in wastewater production, the residents should realize a reduction in their water utility bill of$14.00 per year. These calculation were based upon an average on 2.7 persons per household ( latest census data) multiplied by 3 facility uses per person per day multiplied by 5 gallons per flush times 300 days usage per year multiplied by 4716 residential units. Toilet dams may not be utilized by residents who live in homes built after 1994. These homes were required to install low flow fixtures at the time they were built to comply with updated State building and plumbing codes. The cost to provide every residential property with a kit which would include one pair of toilet tank dams, one low flow aerator, one dye tablet for toilet bowls is $21,115.00. Funds were budgeted, $5,000.00 in the Water Department, for conservation education and measures in the 1996 budget. Staff is requesting a transfer of funds from the Water Contingency Fund of$5,000.00 and the remaining $11,115.00 transferred from the Wastewater Contingency Fund to the Infrastructure fund to pay for the retrofits. Staff will delivery the packets and information to the residents. (Additional single units will be available should residents request them.) The anticipated pay back for the retrofits is approximately 8 ''A months. Staff will provide further explanation of the calculations at the work session. Staff will advertise this program in the local papers and cable TV if Council approves and authorizes the program. (;):://, lichael Ulrich, Director of Public Works ed„e I //7� f, ( re. /G rI4 .- ,2lcn • The city identifies official controls related to water supply management in the city. City Code, Chapter 906 addresses the municipal water system. The code gives the city the right to impose regulations pertaining to conservation of water in an emergency,requires all users to be metered, and sets water rates. The city follows state building codes as well. The city should consider adopting new ordinances to promote a more proactive conservation program that includes a permanent odd/even sprinkling ban, an increasing-or seasonal-block rate structure, or a retrofit program. The city has no plans for infrastructure expansions in the next five years, thus a capital improvement program(CIP)is not required. The city is near fully developed. The current water supply system is sufficient to accommodate future growth and expansion through 2020. Adoption of the plan is not anticipated to impact the existing comprehensive plan. SUMMARY • Technical comments were prepared by Metropolitan Council staff according to content guidelines and focus primarily on the conservation part of the plan. The unaccounted-for water loss should be kept to under 10%. The city needs to report the maximum day and average day demand and keep the maximum day-to-average day demand ratio to under 3:1. Per capita water use should be reduced or maintained at current levels. Residential and total water use can be reduced by promoting wise water use through education, adopting conservation-oriented water rates, and instituting sprinkling bans during peak demand times. Adequate trigger levels for implementing the emergency preparedness plan and enforcement procedures are not included in the plan. The city should forward its water supply plan addendum to the DNR to aid in its review of the Water • Supply Plan. CM�!C REQUEST FOR COUNCIL CONSIDERATION Agenda Section n�_ .p Jw STAFF REPORT Report Number: 11 d 134(5 Report Date: 9/26/96 90 ,INEDS CITY COUNCIL MEETING DATE • _ Special Order of Bus. OE MrV September 30, 1996 Consent Agenda s g 8rrss-parme<sh`Q Public Hearings Council Business Item Description: 1997 budget newsletter data and related budget information. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached is a draft of the cover letter and related schedules to be included in the 1997 Budget Newsletter. The newsletter needs to be to the printer by October 7th so we need any comments or proposed changes as soon as possible. In 1993, a video of approximately 20 minutes in length was prepared and aired prior to the budget meeting; the video highlighted the services that are provided with a narrative that discussed in very general terms the st of such services. In 1994, another video was prepared, however, its quality was lower than the previous ear. Last year, it does not appear that a video was prepared; based upon discussions with staff members, it appears that there was some discussion about changing the format to 30 second to several minute clips about the different services provided and related costs, however, nothing was prepared. For the current year, staff would like some input regarding whether the previous videos provided residents with meaningful information, whether such a video should be prepared this year, and if so, should the format be a longer video or several short clips focusing on one department or issue, and whether the content should focus on general information about a department and its budget or more detailed information. -----\ G Bruce Kessel, Finance Director OE COMMENDATION: .11-#1 COI OVIL+10 ot r J lei,lime SF° City staff and City Council have spent months reviewing operations and priorities of the City and have prepared the preliminary budget for 1997. The purpose of this newsletter is to provide you • with information relating to the City budget so that you can provide us with your input on the services we provide and the associated costs and fees. Mounds View is one of the few cities in the State that conducts an informal meeting on the proposed budget well in advance of the State mandated Truth in Taxation Hearing (which has been set on December 4). This special newsletter, outlining City revenues and outlays for all funds for 1997, is intended to provide you with information prior to the Informational Meeting so that you can be better prepared to ask questions and receive answers. We welcome your participation, questions and suggestions. If you would like additional information prior to the informational meeting, please contact our Finance Director,Bruce Kessel, or Clerk- Administrator, Chuck Whiting. This year's budget was prepared looking at the City's priorities for both next year as well as for the future (next five years). This has resulted in a proposed budget with a proposed increase in the property tax levy of$55,846 or 3.5%. Over the last several years, the City has made a concerted effort to keep property tax increases to a minimum while keeping its quality services intact. Since 1994, the total property tax levy has only increased$99,594, which is 6.4% or approximately 2%per year. When you look at your individual property, you may have found that your taxes have changed more than 2%per year and may question how this could happen? When the City establishes a local property tax levy, such as our preliminary 1997 levy • which is a 3.5% increase over the 1996 levy, some properties in Mounds View will see an increase greater than 3.5% while other properties may actually see a decrease in their property taxes. This is due to changes in a property's assessed valuation(approximate market value) as determined by the Ramsey County Assessor. Preliminary information from the County indicates that the average residential assessed valuation increased 4.81% in 1996. The higher the increase in your property's assessed valuation, the greater the increase in your property taxes. How did the Council and staff arrive at a preliminary budget with an increase in the property tax levy of$55,846 or 3.50%? Based upon input from the Focus 2000 strategic planning process,the community expressed the need for a local community center. As a result,the City purchased the Bel Rae Ballroom and is in the process of developing plans to enhance the building's ability to meet the needs of the community. The building was purchased with available tax increment funds which were generated from the success of commercial development in prior years; as a result, no residential property taxes were used for the building. We are in the process of investigating options for funding building enhancements, and it appears that tax increments and/or other non-property tax monies can be used for such improvements. Ongoing operations, however, may take several years before achieving maximum potential, and as such, $50,000 has been budgeted to cover start up operations . in 1997. The objective is to design a facility that will meet the communities needs while at the same time generate sufficient revenues to minimize the need for long term • subsidies. The City of Mounds View provides quality service at a reasonable price for police and fire protection, street maintenance, street lighting, surface water systems, water, wastewater, parks, recreation, forestry, economic development, building review and inspections and other related services. During the past year, we have been undergoing an internal review of staffing requirements and anticipate a reduction in one administrative position. The preliminary budget does include, however, the addition of a mechanic, which would be funded from the general fund (property taxes) and water and wastewater funds (fees); the mechanic would perform maintenance on City owned equipment which should decrease maintenance costs and increase the life of the equipment. The City is required to prepare a budget and certify its"proposed or preliminary levy"to Ramsey County by September 15th. Because of this early date, final property tax projections are not available from the County and other unknown information which impacts revenue and expense projections. Mounds View, like most other cities, certifies a preliminary levy which is usually higher than the final levy. It should be noted, however,that since the preliminary levy has already been certified,the final levy can not be higher, only lower. As additional information becomes available, we will continue to analyze the budget in an effort to lessen the property tax levy. • The Council values your opinion and wants to hear from you regarding the proposed Budget and the 3.5% levy increase. Please join us on October 29th at 7:00 p.m. in the City Council Chambers in City Hall for an informal discussion on the proposed budget. We look forward to seeing you at the 29th meeting! Jerry Linke, Mayor Phillis Blanchard, Council member Gary Quick, Council member Sue Hankner, Council member Julie Trude, Council member 11, ,.; ..1-•' O 00 O C1 h N Ch O O N O M .,Y• O N VO O ex v N O VO c1- 0.00 v'1:00 VD 00 v'1 '1' N O 00 N O Cs. <-.4 O ;ti .- CN O VO 00 to 0 .--, M CN N k.0 M O •--' N O VO N to C4'') 71 rr�. r N tri.-. 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N U �. ^ O c� y N c7 C7 �- Z O E-. o, _ O GF Exp 1995 1996 1997 Change from 1996 Actual Budget Proposed Dollar Percent GENERAL FUND , Legislative Services: 40 City Council $74,022 $60,642 $68,019 $7,377 12.2% Advisory Commissions 421 5,173 5,276 103 2.0% Subtotal 74,443 65,815 73,295 7,4801 11.4% Administrative Services: Office of the City Administrator 108,373 143,149 119,857 (23,292) -16.3% Human Resources 20,155 24,880 " :-31,006 6,126 "`;24.6% Public Information 47,830 57,922 63,767 5,845 10.1% MIS&Records Retention 28,095 30,336 31,751 1,415 - 4.7% Elections 3,233 13,410 8,411 (4,999) -37.3% Central Services 170,037 189,188 210,675 21,487 11.4% Subtotal 377,723 458,885 465,467 6,5821 1.4% Finance: Annual Financial Report&Audit 59,786 49,070 50,765 1,695 3.5% Budget 54,282 33,114 42,240 9,126 27.6% Accounting&Payroll Services 38,344 73,170 52,612 (20,558 -28.1% Financial Services 33,501 26,158 34,123 7,965 30.5% �► 11 Subtotal 185,913 181,512 179,740 (1,7721 -1.0%1 Legal 62,682 76,500 76,000 (5001 -0.7% Subtotal 62,682 76,500 76,000 (500) -0.7% Community Development: ei Planning 45,996 46,948 90,642 43,694 93.1% ` Engineering Services 5,135 8,608 0 (8,608) -100.0% Development Review 44,821 46,790 36,331 (10,4591 -22.4% Inspection 95,514 100,163 122,811 22,648 22.6% A, IN Code Enforcement 31,848 37,869 37,761 (108 -0.3% �f/ Subtotal 223,314 240,378 287,545 47.1671 19.6% Police: Administration 206,878 117,582 126,452 8,8701 7.5% 1160 1 Crime Prevention 18,886 74,919 85,751 10,832 14.5% Patrol 663,654 746,792 740,138 (6,654) -0.9% _ Investigations 124,536 _: 174,949 _. 193,017 18,068 10.3% MIS 67,878 79,156 77,188 (1,968) -2.5% ill Emergency Services 17,889 17,742 18;193 451 2.5% Community Service/Animal Contol 16,154 18,221 18,610 389 2.1% Subtotal 1.115.875 1.229.361 1.259.349 29.9881 2.4%1 1995 1996 1997 Change from 1996 Nib Actual Budget Proposed Dollar Percent I Fire 157,918 164,280 197,002 32,7221 19.9%1 Subtotal 157,918 164,280 197,002 32.722! 19.9% 00 Streets: Pavement Management 131,999 211,950 262,911 50,961 24.0% Snow&Ice Control 54,522 91,204 74,942 (16,262 -17.8% IV Sign Maintenance 25,469 28,536 28.583 471 0.2%1 Subtotal 211,990 331,690 366,436 34,7461 10.5%! 1114.0 Fleet Services: 1 Building&Grounds Maintenance 51,920 56,159 55,340 (819 -1.5% Squad&Staff Car Maintenance 47,272 52,580 52,974 394 0.7% Vehicle&Equipment Maintenance 22,102 21,929 21,777 (1521 -0.7%I Subtotal 121.294 130,668 130,091 (5771 -0.4%I Parks,Recreation&Forestry: 1 I Recreation Administration 19,638 24,557 23,672 (885 -3.6% Recreation Programming 51,582 61,727 73,671 11,944 19.3% Recreation Sales&Marketing 29,735 30,739 31,472 7331 2.4% Park Administration 37,214 29,562 29,419 (143 -0.5%l Park Improvements 66,087 57,954 73,033 15,0791 26.0% Park Maintenance&Repair 238,419 145,029 171,501 26,4721 18.3% Atheletic Field Maintenance 10,906 14,385 35,854 21,4691 149.2% Golf Course 52,341 0 0 01 0.0% Tree Disease Control 21,374 25,262 33,687 8,4251 33.4% Reforestation/Beautification 21,868 18.809 18.965 1561 0.8%l Subtotal 549,164 408,024 491.274 83.2501 20.4%1 Other I Social Service Coordination 13,432 13,500 14,320 8201 6.1%III Miscellaneous 156,457 135.771 162.500 26.1291 19.7%1 • Subtotal 169,889 149.271 176,820 27.5491 18.5%1 TOTAL GENERAL FUND $3,250,205 53,436,384-$3,703;019 $266,6351 7:8"/x1 09/25/96 01:00 PM BGT97MVM.WK4 a) 0 . 0NC1VnO4o1 In ,-. 0I%ol tntn0 O O InNNOOO N00 ,ztcrOin GG' - -1i GC1CT0 O O O O If) N O C1 d .--. 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U')I In! c-- N In v)I v 0 y O OI C1 O '°' +- = 6�4 64 I N ' 16 000NN:1 oon Ni r. a; Ir. 0 c0 R • E a) -v R p CN ON CZZ 'II CZ V 4 — CS 'O C � U �+ CA V1 y C a) -.5. C _0 CC =_ y C N 4, O > cn cC N w L C L X N ;~ ? co '., = 4.'.. ^ 'Q rte„ CS y � 0. en .0 y y Q D Q y ,C4 C O 't3 r.+ w y " m 71. In C p C' 0 i 62..5 e 47 4't /kJ. Y !O DI"I 44, /� ';1i 04 41 Highway 10 Pedestrian Bridge The Highway 10 Pedestrian Bridge Fund was established to account for the City's cost associated with the construction of a pedestrian bridge across Highway 10. The fund was established in 1995 with$31,000 of funding from the General Fund(property taxes), $81,642 from the Franchise Fund, $25,000 from the Street Lighting Fund, $41,558 from the Special Projects Fund, and$10,800 from the Recreation Activity Fund. Construction and completion is anticipated for 1997. 00o CCC000 O oco. 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STAFF REPORT Report Date: 9/26/96 410 A ..., WORK SESSION MEETING DATE _ Special Order of Bus. � 44•Pa,tpos�Q` September 30, 1996 Consent Agenda � _ Public Hearings X Council Business Item Description: Discussion of Tree Removal Policy Executive Director's Review/Recommendation: -No Comments to supplement this report -Comments attached Explanation/Summary(attach supplement sheets as necessary) .Summa y:The Council will recall authorizing staff to develop a tree removal policy for action in circumstances such as last August's wind storm. Here is what I propose: 1) As is done now, the City clears streets and alleys of trees and brush as soon as possible after a storm to allow circulation of emergency and other vehicles. Tree debris will either picked up and removed by the City, or moved to the boulevards 2) The City Administrator, in conjunction with the Mayor, shall make the decision to initiate city- contracted, storm-damaged tree debris removal from curbside within an appropriate time frame as decided by the City Administrator from the storm's end. This decision would be made only after 0 storms of a large scale with high and damaging winds. The City Administrator may also declare this policy effective in particular areas as determined necessary for appropriate clean-up. 3) Residents within the determined storm damaged area will be instructed by the City to move tree branches and brush debris accumulated resultant from the storm to curbside within the time declared by the City Administrator. The City will then remove that debris as soon as possible. 4) The City Administrator will also determine the appropriate source and amount of City funds to be utilized for a storm damage clean-up, and report this to the City Council at the next regular City Council meeting. This is a somewhat truncated version of the New Brighton policy. I am basing much of it on the experience we had from the August storm One item in particular is the time after the storm that the City will allow debris to be moved to curbside. It was apparent to me in August that if a 24 hour period was instigated in which to do that, most people wouldn't have been able to move much to the curb. Please feel free to poke holes and suggest dmodific tions Monday evening. 37 Chuck Whiting, City Administrator • RECOMMENDATION: Discussion and advise staff as to an acceptable policy concerning this issue. 111 CY CE CITY OF MOUNDS VIEW Agenda Section 1 Z REQUEST FOR COUNCIL CONSIDERATION Report Number. W5.-/ frY$ tai raC STAFF REPORT Report Date: 9/26/96 I,0 ,, O=;N WORK SESSION MEETING DATE _, Special Order of Bus. x.4.44•Partwoos'i September 30, 1996 INIMMIMIConsent Agenda Public Hearings X Council Business Item Description: Discussion of Bel Rae Survey and Project Presentation for October 14 Council Meeting Executive Director's Review/Recommendation: -No Comments to supplement this report -Comments attached Explanation/Summary(attach supplement sheets as necessary) Summary: I would like to spend some time going over with the Council how you would like the Bel Rae presentation done for the October 14 meeting. I am envisioning doing this in three stages. First, we would review the options and how they were developed prior to the survey. We can have the drawings out and corresponding proforma. Next we have Bill Morris review the survey and its results, being careful to clarify the role tax increment plays in the proforma and how the Council and staff have seen VB Diggs role in this (participating with their own financing, not the City's). This ought to be a nice setup for explaining where we are now and the choices that appear before the City. This is where I want to be closely in line with the Council, particularly in light of Cathy's report on the meeting we had with VB Diggs. In that meeting,Diggs expressed their need to have the City clarify how we would like to see a project structured with Diggs. Diggs would then be able to submit their packet to Western Bank for their financing. Rick Kuhlein of Diggs seemed iityen to a variety of options, but seemed to prefer one where their building is attached to the Bel Rae, and the lease space in an added gym that Diggs finances(or an arrangement where some tax increment is returned o Diggs). The City of course has much to say about how an arrangement can be made, and Kuhlein certainly gave the impression he is open minded. He also had a townhouse developer with him who talked about a development on the southeast side of the Midland-Videen property. Kuhlein will be present at the meeting on Monday and seems as anxious to get something going as is the Council. I think we are within reach of determining the scope of the project, at least as far as Diggs involvement is concerned. If the Council can reach a level of agreement as to a favored option with Diggs, and its favored option without Diggs, I'd say those preferred options should be put forth as such at the - October 14 meeting at the end of the presentation. At that point, I would suggest the Council consider doing two more things, first ask for feed back from the community based on what they saw and heard of the presentation, and second, instruct staff to proceed on drafting the necessary documents covering a relationship between the City and Diggs if that option is to continue, and seek options for either an architect, or design- build contractor with architectural review in order to begin planning and specification development for either a Diggs or Diggs-less option. In any option including Diggs, a written understanding must include laying out the building and program management arrangements and responsibilities between Diggs and the City, determining the physical layout(attached or not attached), ownership and cost of use of one or more gyms, conflict resolution procedures regarding scheduling, maintenance, etc., real estate deliniation, zoning 11111 Staff Report, Page 2 - September 30, 1996 Council Work Shop Meeting responsibilities, and of course most important of all, that Diggs secures its own financing. This will • be a start and one that needs discussion by the Council. We should also discuss options the City can face if Diggs were to build and not succeed. For this, we may want to have someone like Cindy Carlson review what a financier looks at in such a situation. As part of our agreement with Diggs, if an option with them is chosen, the City should have some rights and clarifications of process, suitable uses and opportunities for the City to act on should failure occur. Clearing these up now may also impact Diggs's ability to get financing. In any case,I think there is a lot to consider. While simplicity is desirable, it itself is not necessarily the desired end,particularly when it comes to costs. Council direction and attention to these matters and options would be appreciated Monday evening. I think the time is ripe for some productive progress on this project, and Monday can be the start. Chuck Whiting, ity .dministrator • 410 1811. . . . FOR THE WEEK OF SEPTEMBER 23 - 27, 1996 ADMINISTRATION • This has been a productive week,although not totally positive. First,the Brooklyn Park City Council decided to put its efforts into its own ice arena and not be a part of the Quad Rink project. This will likely kill the project in Blaine. It has been reported in both metro dailies that Paul Erickson, although still trying, does not see the fourth rink coming to fruition. I don't know if this project will come up again either. With the distribution of Mighty Ducks money and lack of an apparent fourth contributor to the project,it may have seen its last light of day, which I think is unfortunate for Mounds View. • In another project, Cathy's staff report will go over the meeting staff had with VB Diggs on Wednesday. Diggs is doing some things that should enhance their standing as the City considers its options. Diggs felt they were at a point in getting their financing where their relationship with the City and the scope of the project needed better definition. This along with the presentation at the October 14th meeting may make this project ready for clarification. I would like to spend some time at the work session reviewing this. • We also met with Everest today to reach something we can take to the meeting on Monday. The Council can expect a 15 year pay as you go TIF deal with a 90/10 administrative split. While more than the City has done in the past, it may be enough to get the deal done, or at least Everest will have to make a decision. • In other business,the Charter Commission is calling itself to order next Thursday to review the charter relative to the questions brought up at Monday's Council regarding Sue Hankner's resignation. Also,the Airport Task Force is meeting on October 14 prior to the Council meeting. • I met with the Department of Public Works on Wednesday in an opening meeting on their collective bargaining positions and will brief the Council Monday. It was our first meeting, and I expect to move on the agreement in the coming weeks in concert with the budget development. • That's it for now. How 'bout those Vikings! Chuck • Thursday, September 19, 1996 I attended Briggs and Morgan's 14th annual Labor and Employment Law Seminar. The focus for this years seminar was on"Current Issues in the Workplace." The information provided was very informative. • Interviews for the Public Works Maintenance position were held Thursday and Friday of this week. The interview panel consisted of Mike Ulrich, Tim Pittman and myself. A total of 5 applicants were scheduled for interviews. • Fall Clean Up Day Recap- The rain did not stop residents from participating in this year's fall clean up day. Preliminary results of the clean up day prove this year's event to be a great success Lynnette ECONOMIC DEVELOPMENT • Several actions came out of the EDC meeting this month. An RFP for professional services was approved. It will be mailed to over a dozen land use planning consultants the first week in October and reviewed by the EDC at their meeting October 24th. The EDC reviewed a loan request from Addie Lane Floral to expand their product base to allow espresso and pastries. The request was denied based upon historic repayment ability and a secondary repayment source. The EDC did mention that they would reconsider if Addie Lane could secure a guarantor who has adequate financial strength and would pledge additional collateral to support the loan. This was a very difficult decision since Carol Johnson has been a great supporter of the City and Chamber activities. She does have the option to try and come back to the EDC with the additional financial backing or go directly to the Council for the request as is. I discussed this with Carol and she will be reviewing her options and will get back to me. • I attended a seminar through the State Department of Trade and Economic Development regarding a new prospecting system they will be implementing to address inquiries regarding commercial\industrial space. This new system will replace the Star City Process to more effectively deal with prospects in an equitable manner. It is up to the community to respond to their requests for information based upon site selection criteria. • Chuck and I met with both Everest and V.B. Digs this week. Both projects will be discussed further as part of the work session agenda. • I heard a rumor that Paster is working with Braggers Bagels/Caribou Coffee to locate in the Bridge man's Building. Keep your fingers crossed. Cathy PARKS, RECREATION AND FORESTRY PARKS: • The crew is continuing aeration of park turf to be followed by fertilizing. Sprinkling heads are being marked and repaired. Continuation of trash removal, mowing and lining athletic fields. Projects continue to be worked on as time is available including pulling bushes at Random, work at Woodcrest,to be followed by a list of projects that haven't begun yet but are on a"as time allows"basis. Emergency activities always seem to interrupt activities such as repairing the furnace at Random Park,repair of the swing bench at Silver View Park,putting up new messages needed on the City marque, etc. RECREATION: • The next brochure is underway. Programs for winter are being planned, instructors recruited and spaces and equipment arranged. Fall programs have begun. There was high demand for After School Activities. We had to arrange for duplicate classes where the opportunity was available to accommodate the high numbers of registrations. Special events are coming soon. • Bel Rae activities include Karate classes, Senior Exercise, 500 card playing, Bingo, and children's dance programs. We have had a request for daytime adult line dancing instruction. A number of groups will be using the Bel Rae including Cross of Glory Church and Silver View Lake Homeowners Association for annual meetings. A number of persons have called to inquire rental of the Bel Rae including Garment Graphics, a entertainment agent and a 50th wedding anniversary party. The Bel Rae is being considered as a location for a DARE sponsored teen dance. The Mounds View Community Theater is planning on sponsoring a"Sounds of the Season"musical dinner performance during the weekends of December. Other special events planned at the Bel Rae include a Sports and Athletic Equipment Swap, Family Turkey Shoot(games for the family), Halloween Hullabaloo party for young children and Halloween Bash for older students. FORESTRY: • Rick continues to respond to many telephone calls for tree inspections. He will be trying to wrap up the tree removal list before the snow flies. Paperwork needs to be completed for the tree services that have been performed to this date. CABLE TV: • Patrick has concluded the Candidates Forum which is playing daily at 12 noon and 8 p.m. Mary PUBLIC WORKS * Work continues on Bronson Drive with boulevard restoration, adjusting manholes. The final asphalt course should be laid next week. After that misc odds and ends should be wrapped up and a punch list developed. * Curb and gutter and the first course of asphalt has been completed on the extension of Mounds View drive. That project will wrap up along with Bronson Drive. * Tim is near completion of the hydraulic retrofit of the oldest dump truck. The new controls will provide the operators with easier and safer operation of the truck during winter operations. * Several members of the staff will be attending a two day training session at Aldrich Arena for winter operations. The snow rodeo will take place at this time, along with numerous equipment displays and classroom sessions. * With winter around the corner, we will be completing the last of the seasons patching duties,preparing the equipment for snow removal, developing new plowing routes, and sweeping streets. * Lynnette, Tim Pittman and Mike will be interviewing five candidates for the Public Works position on Thursday. Mike POLICE • Tom Kinney is working on a parental kidnaping. The father took his three year old daughter and has not been since. A warrant for the father has been issued. • The Chief and Tim Brennan are meeting with Pinewood Officials regarding DARE. • Dave Anderson will be off for a few days recovering from minor surgery. • The Chief will be meeting with New Brighton and school officials regarding the liaison officer at Irondale. Tim COMMUNITY DEVELOPMENT • Jim Ericson, our new Planning Associate, begins on September 30 (Monday). To prepare, we have done some moving around. Jennifer has moved into Joyce's old cubicle. On Wednesday, Jim H. and Rick spent most of the day adjoining Jennifer's old cubicle with the vacant one next to it which will be Jim E's new office. If you get a chance, come take a look. • On Wednesday, Herbst& Sons began the demolition of 8265 Spring Lake Road. As of Wednesday afternoon, all shut offs had been completed, the well had been abandoned and the house was demolished. After the crew removes the rubbish and fills the property,the job will be complete. Then,the search for a developer begins. • Jim Hess and Dave Johnson have hooked up all the computers at City Hall to the new Network system, EtherNet. This system is an upgrade from our old system and will provide faster communication. Jennifer