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HomeMy WebLinkAboutAgenda Packets - 1996/09/09 • SPECIAL COUNCIL WORKSESSION MONDAY, SEPTEMBER 9, 1996 6: 00 P.M. • CITY COUNCIL CHAMBERS PURPOSE : DISCUSSION OF 1997 BUDGET • t;•;•}:ar:::::•:?.:.>}:::?.r:•:?•r::.}:•r::•}}:..:::::::::::::.... .. .. ......r::::::::::::•}sR;;.r.?.�:.:.:r:•:.:rrr:•:••r:•}r::}..:�:.:�::::::::::•::.......... ............• ..:.;.....;.:::::kii't}>:•r;•}•-rr::.;}}}r:•}}:•r:•>':;y'•>r}:•}:.rrrr:.:?%:?•ri::i}:....:............::"?{•>::.�.};�::::?•}••�::r:?:..;.::::.;::::.::::::.r•.�::.�::t:•}:•}r:•r:•ri:•:•r:•}'.•}:•}:•}:•}:•}:c•}:• •}r}:•r;:%::r:.:�r:?.r:<?}::�:?.r:•:{•}:•}:•}:•r:•}:•}::•sx%::%r.>•::::::::.::::::: 41111 �,{,' i:.i�{::•^•.;%:%.::ii:iii;•::. .......... {;ii:4:i ii:':iii�%'i;ii::$:<:::}}:�:::$:i:}::::?<::.�:y::::•:::i:::{t%ik':i'r%'%'}%ir:i:'}+%'?}:.::'i<.{,}�'%>:%iii::::^:::::C{%;v:%:}.%::iijij:::]i�::::%i�i.^•.i::v;:•.'n:}::;'.::•:::::�:•::r:.•''::ii:i .'•:•::{;:r'r':;:iii:;:i%:v'?�n :%;:i :jj?•:;••••i'ir>�`�•%•%};{.v,•i'•:?•C'+'••i}}�:�S %%•ii::,:i%i�•:ii Fi:i}:vi'rii::'} :ilii?::i::%:• ?:ii'r.`•i•'..:: iri •:j••.�.•::i� ���M1.ti 'r�%i:%i:::?:::.ri.'•i:%ii:%iii:%::i%:v�;:iso'i'i:'i:%:%'t%::::}:.Y:n:Y:}}v.•.....::.?� :j:}::$:':??'.%%:i%;%:v:%'.%::::s? :%:: {::Y};:;2:•,:%isY:{%:%:%i%isi:}:i�:%i:%ii%::j%:�::::::Vii::'::%::i i:S%::%:{%i:%%S:y:%i ii%:%'i:%%:::%:iii%Si:%:'{%i:%i:%:L%:%>::'.•?iii:;}i:%isi::i{%?':%:%:%:%i:•rii:�:%'%i::t'•'::7::'•:2ii}.'•:{ii%%%f:}?•,::%ry%:Sii%:i%'r}>':%i:% :t:::;: ri'{t :'t:4::::f:. ::::?:i%isi%':%j:%:::%3:%:c::%:%:%:%:%:::::�:::::::r:%:%:%:::::?:;:%:%:%ii%:2%:%ii:i%:%S:%:%i:}:i::%i::i'%:f�:%:i%':%:%:i:i`r:%:%:%:iii•`;: ;'::%:%::%:%:%:i:::::::%i:%:%y:ii%isi%<:'•S:%:%:%'%i't%c2%:i::'.:::r:%:% %:t%:::%:ii%:%:�::%'%":%'%�:•:r:.�:}}::•r::::::::::......... %'% %'':...•.::. :+. ;. .;'.y}.r'?,.'..� .'.. .'::.ti., x:..:: ::::y}:•y.:??.r:,??..'. :;k... .'lk .;•:.,:'.-•.•.•••.-'`'`i•:' i.''`.':,::?'isf'::':±:'r:#:':aiii'.tr:;::y`: ........:..::: •}:}:•}}:•>••:.:::.::r:.:�.�•.}•:::::..}>r}:.::•}}:•}:ter}}•..} .......... ::::::.. :.:�:..}:.�:,.....::::.}.::{.}}.:::::.}:.}r:.ri::i•i:;:%ii;%i::'•:i::i::}:::'ti:::}:r:i:;:i2i}:::.:i::s:::::::::::<:.>.::.••:?::;i.:. %::`•tii%ii:•{.:i::?i::ii%i':i?::i iiti:�:i i::i 3'%ti::;:;`::i%•:.:%.':%i ii:'t%iii:;%i i iii> :}'t:}:iii%::•',••,:i::i:;`.iiiiiiiii ii'.%iii:ii•`::.''>• .}.ii::::ii iv}%}%:i%i ii iiii::i ji}:iiiiiiji ilii:::%'rtii%:::i%!:::::<%:::iiiii'ri::}:i:^:•}i::}}i::i:i:'•rtii%iii:}:}:6:??::} %i%\i.`;rviipi:%iiiii::ii::i.'•i?%%ii::::l::::}}ii%i{%;%'.>.{:v'rri�:iiiiiii::%i ii i;:::i; ..iiiiii;:i�:;::I:i:vv:%i:i:%:;:;:7Ci::?iii}v:>rii:'•:%;:i::}�;:r ;::,::.:;`•:i::iii'rii::::::?::�i?::i:;';'i:';; iSiii:::::.:t;:;:iiiii:::3iiii:`•3ii:i�:i:?iiia%;ii:'<:}}; •iii%iii ..:m.vvv.•:r:......,.w::.�::::}::::: :¢:Y:::•} }'4w?:.Y.}w:::.:•�::x:nY:::n'.•.:::}i:%::ii:: :;Y}i%:{yr•t::i::::i%:;:::.•.•x:::' • • • {:.iiiiii:•:::v::;:.•r:•v•-...:.:......; • • • • • • • • • • • • • • • • • • • • • .........:.......:::.::.::... n .... .......................•..... f..iii:%F:>•iiia :w::::x:.�:::.:w:::;.:..-h{•;•.4:?vim::::::r:•}}r}:4r:::}:?:::::::::n:::::::.�:rrx:•.?4:^'4}}:?•:???'tip:•}}:•:•::.�•:•:::•v::•:.:::::n:?�:•}:•:.'i•}:•}:•:4:{:?}}rr.:?.•r•}:?.}r:•}}:•}:4:h'•}:•}}:.r r};rn:{p:w'4:•r.r.i}r:•}:•.::•}ih:::4:•}}::............{ • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ......... � ........ �.. •:%i•�, •• ii ` %• ?} •�:.{{:��%•i}••�ii'•'•`i• •i••}:::::w:.�::::�vr::4:4'{??:::.•: The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda,please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor"item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. • 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL- Linke Quick _Hankner _ Trude _Blanchard 4. Agenda Additions Item 1: Item 2: Item3: . 5. APPROVAL OF COUNCIL MINUTES: August 26, Regular Council Meeting COUNCIL ACTION: A T D • Comments: AGENDA PAGE TWO SEPTEMBER 9, 1996 • 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: EDC Minutes -May 30, 1996 COUNCIL ACTION: A T D Comments: 7. SPECIAL ORDER OF BUSINESS: 8. CONSENT AGENDA A. Approval of Resolution No. 5001 Approving Just and Correct Claims Against City Funds. B. Licenses for Approval Kennel-Renewal • Geri Grosslein, Residential COUNCIL ACTION: A T D Comments: 9. RESIDENTS REQUESTS AND.COMMENTS FROM THE FLOOR Citizens'comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter • of interest or concern to the citizens. The preservation of the Citizens'Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link a speaker is limited to three(3)minutes. • AGENDA PAGE TWO SEP TEMBER 9, 1996 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: EDC Minutes-May 30, 1996 COUNCIL ACTION: A T D Comments: • 7. SPECIAL ORDER OF BUSINESS: 8. CONSENT AGENDA A. Approval of Resolution No. 5001 Approving Just and Correct Claims Against City Funds. B. Licenses.for Approval Kennel-Renewal Geri Grosslein, Residential COUNCIL ACTION: A T D Comments: 9. RESIDENTS REQUESTS AND•COMMENTS FROM THE FLOOR Citizens'comments are encouraged to allow individual citizens to address the Council,as a whole, on a matter • of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link a speaker is limited to three(3)minutes. iiiniakili:!eingni.iingeiglIMMEMWARIMEWE.ORMIRMIMMINIMEREENIEBEN /. AGENDA PAGE THREE • SEPTEMBER 9, 1996 10. PUBLIC HEARINGS • 7:05 p.m. Public Hearing Considering the Adoption of Ordinance No. 589, an Ordinance Relating to Flood Plain Zoning and Flood Control Regulations and Amending Title 1300, Chapter 1301, Sections 1301.04, 1301.06, 1301.07, 1301.10, 1301.11, 1301.12, 1301.13, 1301.14, 1301.15 and 1301.16 of the Mounds View Municipal Code; Planning Case No. SP-0002-96. Staff Report No. 96-1833C. (Staff Presenter:Pam Sheldon, Community Development Director) COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Mounds View Public School District#621 Discussion of 1997-1998 School Budget. Staff Report No. 96-1834C. . (Staff Presenter: Chuck Whiting, City Administrator) COUNCIL ACTION: A TD Comments: B. Consideration of the Adoption of Ordinance No. 589, an Ordinance Relating to Flood Plain Zoning and Flood Control Regulations and Amending Title 1300, Chapter 1301, Sections 1301.04, 1301.06, 1301.07, 1301.10, 1301.11, 1301.12, 1301.13, 1301.14, 1301.15 and 1301.16 of the Mounds View Municipal Code; Planning Case No. SP-0002-96. Staff Report No. 96-1833C. (Staff Presenter:Pam Sheldon, Community Development Director) COUNCIL ACTION: A TD Comments: • AGENDA PAGE FOUR SEPTEMBER 9, 1996 • C. Consideration of Approval of New Fencing for the Silver View and City Hall Athletic Fields. Staff Report No. 96-1835C. (Staff Presenter:Mary Saarion, Parks and Recreation Director) COUNCIL ACTION: A TD Comments: D. Surface Water Abandonment for Pedestrian Bridge Construction. (Staff is waiting for data and will present the information to council at the meeting.) (Staff Presenter:Mike Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: E. Consideration of Removing Resolution No. 4993 Authorizing the Rental of the • Bel Rae Facility for Select Events to Private Users on an Interim Basis From the Table. (Staff Presenter: Cathy Bennett, Economic Development Coordinator) COUNCIL ACTION: A T D Comments: F. Consideration of Resolution No. 4993 Authorizing the Rental of the Bel Rae Facility to Private Users-on an Interim Basis. Staff Report No. 96-1836C. (Staff Presenter: Cathy Bennett, Economic Development Coordinator) COUNCIL ACTION: A T D Comments: AGENDA PAGE FOUR SEPTEMBER 9, 1996 C. Consideration of Approval of New Fencing for the Silver View and City Hall Athletic Fields. Staff Report No. 96-1835C. (Staff Presenter:Mary Saarion, Parks and Recreation Director) COUNCIL ACTION: A TD Comments: D. Surface Water Abandonment for Pedestrian Bridge Construction. (Staff is waiting for data and will present the information to council at the meeting.) (Staff Presenter:Mike Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: E. Consideration of Removing Resolution No. 4993 Authorizing the Rental of the Bel Rae Facility for Select Events to Private Users on an Interim Basis From the Table. (Staff Presenter: Cathy Bennett, Economic Development Coordinator) COUNCIL ACTION: A T D Comments: F. Consideration of Resolution No. 4993 Authorizing the Rental of the Bel Rae Facility to Private Users-an an Interim Basis. Staff Report No. 96-1836C. (Staff Presenter: Cathy Bennett, Economic Development Coordinator) COUNCIL ACTION: A T D Comments: AGENDA PAGE FIVE SEPTEMBER 9, 1996 G. Consideration of Setting a Work Session to Discuss the Bel Rae Survey Results and Planning Process in Regards to the Facility. Staff Report No. 96-1837C. (Staff Presenter: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: H. Consideration of Resolution No. 5002 Authorizing Officials to Execute Various Financial Documents For and On Behalf of the City of Mounds View. Staff Report No. 96-1838C. (Staff Presenter:Bruce Kessel, Finance Director) COUNCIL ACTION: A T D Comments: • I. Consideration of Resolution No. 5003 Setting the 1997 Preliminary Budget Levy Resolution and Hearing Dates. Staff Report No. 96-1839C. (Staff Presenter:Bruce Kessel, Finance Director) COUNCIL ACTION: A T D Comments: J. Presentation of Proposed Quad Ice Rink. Staff Report No. 96-1840C. (Staff Presenter: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: • AGENDA PAGE SIX SEPTEMBER 9, 1996 • K. Anoka-Blaine Airport Issues Status Report. Staff Report No. 96-1841C. (Staff Presenter: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: 12. REPORTS 1. Report of Councilmembers: Trude: Hankner: Blanchard: Quick: • 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff. 5. Report of Attorney: NEXT COUNCIL MEETING: SEPTEMBER 23, 1996 NEXT COUNCIL WORK SESSION: OCTOBER 7, 1996 13. ADJOURNMENT • AGENDA PAGE SIX SEPTEMBER 9, 1996 K. Anoka-Blaine Airport Issues Status Report. Staff Report No. 96-1841C. (Staff Presenter: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: 12. REPORTS 1. Report of Councilmembers: Trude: Hankner: Blanchard: Quick: 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: SEPTEMBER 23, 1996 NEXT COUNCIL WORK SESSION: OCTOBER 7, 1996 13. ADJOURNMENT , c' >09 REQUEST FOR COUNCIL CONSIDERATION Agenda Section OI l 0 REPORT Report Number: 9i-[g 33I ) STAFF; lit'. .1; Report Date: 9/4/96 CITY COUNCIL MEETING DATE — ft li; ' September 9, 1996 Special Order of Bus. •A ;7:e:,:ISYS .� _ Consent Agenda '°BiprF-t'artnc�"�ni�4 X Public Hearings Council Business Item Description: Consideration of Adoption of Ordinance No. 589, an Ordinance Relating to Flood Plain Zoning and Flood Control Regulations and Amending Title 1300, Chapter 1301, Sections 1301.04, 1301.06, 1301.07, 1301.10, 1301.11, 1301.12, 1301.13, 1301.14, 1301.15 and 1301.16 of the Mounds View Municipal Code; Planning Case No. SP-0002-96. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: This item was introduced for first reading and the public hearing on this item was tabled to September 9 at your August 26 meeting to allow for proper notice to be done. The Minnesota Department of Natural Resources has notified the City that our current Flood Plain Zoning District(Chapter 1301) is not in compliance with federal law. DNR has provided to us a list of the changes needed to bring the City's ordinance into compliance. It is essential to make these corrections so that the City of Mounds View and its residents eitemain eligible for the National Flood Insurance Program. DNR had set a deadline for the changes to be completed by ptember 1,and has extended that deadline to September 15 to accommodate our meeting schedule. Revisions have been afted and contained in the attached Ordinance No. 589. The proposed ordinance has been reviewed and approved as to form by the City Attorney. Mr. Joe Richter,representing the Minnesota DNR,has reviewed the proposed ordinance and notified us by telephone that it is acceptable and includes all of the changes requested by DNR. A summary of the changes is as follows: • Revision to the definition of"Structure"to add reference to Travel Trailers and Travel Vehicles, and addition of a definition of Travel Trailer and Travel Vehicle (p. 1) • Revision to the section on Flood Insurance Notice and Record Keeping to remove the specific dollar amount insurance may increase(p. 2) • Allows for travel trailers and travel vehicles as a permitted use in the Flood Plain Zoning District,with the addition of areas exempted for placement of such trailers and vehicles and criteria for when this exemption is lost. Additional language allows for new commercial travel trailer or travel vehicle parks or campgrounds and new residential type subdivisions and condominium associations in the floodway or flood fringe if they meet certain criteria. (p. 2-3) • Adds more specific language regarding accessory structures,and how they must be elevated or floodproofed(p. 5) • Adds more specific language as to how nonconforming structures may be changed,and when such structures must meet the standards for new structures (p. 7-8) Adoption of this ordinance will require a roll call vote. 11�,'(VI,U ,'L S/k,uLtt.0` & �mela Sheldon, Community Development Director m City Council Planning Case No. SP-0002-96 Flood Plain Zoning August 31, 1996 RECOMMENDATION: Conduct the public hearing and move to adopt Ordinance No. 589,an Ordinance Relating to • Flood Plain Zoning and Flood Control Regulations and Amending Title 1300,Chapter 1301,Sections 1301.04, 1301.06, 1301.07, 1301.10, 1301.11, 1301.12, 1301.13, 1301.14, 1301.15 and 1301.16 of the Mounds View Municipal Code; Planning Case No. SP-0002-96. The Planning Commission by Resolutions 471-96 and 473-96 recommended approval of Ordinance 589. Attachments: Resolution 471-96,adopted by Planning Commission recommending approval of this amendment Resolution 473-96,adopted by Planning Commission reconfirming recommendation of approval Ordinance 589 • • 410 • • MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 471-96 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA • RESOLUTION RECOMMENDING AMENDING nil; MOUNDS VIEW MUNICIPAL CODE BY AMENDING CHAPTER 1301, RELATING TO FLOOD PLAIN ZONING IN ORDINANCE NO. 589 WHEREAS, Chapter 1301, entitled"Flood Plain Zoning," is currently not in compliance with the Federal Emergency Management Agency requirements; and WHEREAS, a compliant floodplain ordinance is a prerequisite of a community's eligibility in the National Flood Insurance Program(NFIP); and WHEREAS, NFIP provides federal and state assistance in the event of flooding, denial of flood insurance in a community, allows the opportunity for citizens to purchase flood and related water damage insurance; and WHEREAS, the City of Mounds View is committed to reducing flood damage potential through a properly administered and compliant floodplain ordinance; and • WHEREAS, the Planning Commission recommends modification to Chapter 1301, entitled"Flood Plain Zoning", to add the required provisions by amending the definitions of structure in Section 1301.04, Subd. 15,; Section 1301, Subd. 7, on Flood Insurance Notice and Record Keeping; Section 1301.10, Subd. 5, on Travel Vehicles and.Travel Vehicles; Section 1301.10, Subd. 2.c.(3) on Accessory Structures; and Section 1301, Subd. 2, on Nonconforming Uses, and to correct minor typographical errors and errors in cross-references. NOW, TEEREFORE, BE IT RESOLVED that the Planning Commission of the City of Mounds View recommends approval of Ordinance No. 589, an ordinance amending Chapter 1301, entitled "Flood Plain Zoning," of the Mounds View Municipal Code. BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs Staff to forward this Resolution to the City Council prior to approval of the minutes. Adopted this 7th day of August 1996 Al JEST: Chairp 'on Peterson 40 (SEAL) Pam Sheldon, Community Development Director MOUNDS VIEW PLANNING COMMISSION RESOLUTION NO. 473-96 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECONFIRMING THE PLANNING COMMISSION RECOMMENDATION OF APPROVAL OF ORDINANCE NO. 589 WHICH AMENDS CHAPTER 1301: FLOOD PLAIN ZONING WHEREAS, Chapter 1301, entitled"Flood Plain Zoning," is currently not in compliance with the Federal Emergency Management Agency(FEMA) requirements; and, WHEREAS, it is essential for a community to have flood plain regulations in compliance with FEMA requirements in order for the City of Mounds View and its residents to be eligible for the National Flood Insurance Program(NFIP); and, WHEREAS, NFIP provides federal and state assistance in the event of flooding, and allows the opportunity for citizens to purchase flood and related water damage insurance; and, WHEREAS, the City of Mounds View is committed to reducing flood damage potential through a properly administered and compliant floodplain ordinance; and WHEREAS, the Planning Commission reviewed the proposed language for Ordinance 589 • at its meeting on August 7 and adopted Resolution 471-96 recommending approval of the proposed revisions; and, WHEREAS, Ordinance 589 has now been prepared and has been presented to the Planning Commission for its review; and, WHEREAS, the Planning Commission recommends modification to Chapter 1301, entitled"Flood Plain Zoning", by amending the definition of structure in Section 1301.04 Subd. 15 and adding a definition of travel trailer and travel vehicle in Section 1301.04 Subd. 16; Section 1301.07 Subd. 7 on Flood Insurance Notice and Record Keeping; Section 1301.10 Subd. 2.a.(5) on Travel Trailers and Travel Vehicles;'Section 1301.10 Subd 2.c.(3) on Accessory Structures; and Section 1301.13 Subd. 2 on Nonconforming Uses, to make minor changes in format and to correct minor typographical errors and errors in cross-references. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Mounds View reconfirms Resolution 471-96 and recommends approval of Ordinance No. 589, an ordinance amending Chapter 1301, entitled"Flood Plain Zoning," of the Mounds View Municipal Code. • 0 Planning Commission Resolution 473-96 September 4, 1996 Page 2 BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs Staff to forward this Resolution to the City Council prior to approval of the minutes. Adopted this 4th day of September, 1996. Jerry Peterson, Chairperson Mounds View Planning Commission ATTEST: (SEAL) Pamela Sheldon Community Development Director III . . III ORDINANCE NO. 589 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO FLOOD PLAIN ZONING AND FLOOD CONTROL REGULATIONS AND AMENDING TITLE 1300, CHAPTER 1301, SECTIONS 1301.04, 1301.06, 1301.07, 1301.10, 1301.11, 1301.12, 1301.13, 1301.14, 1301.15 AND 1301.16 OF THE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: • Section 1. Section 1301.04 Subd. 15 of the Mounds View Municipal Code is hereby amended, and Section 1301.04 Subd. 16 is hereby added to read as follows: Subd. 15. STRUCTURE: Anything constructed or erected on the ground or attached to the ground, or on-site utilities, including but not limited to buildings, factories, sheds, detached garages, cabins, manufactured homes, travel trailers and travel vehicles not meeting the exemption criteria specified in this section of the ordinance and other similar items (Ord. 535, 3-24-94) Subd. 16. TRAVEL TRAILER AND TRAVEL VEHICLE: A vehicular-type portable structure, mounted on wheels and without permanent foundation, which can be towed, hauled or driven and is primarily designed as temporary living accommodation for recreational, camping and travel use and including but not limited to travel trailers, tuck campers, camping trailers and self-propelled motor homes. Section 2. Section 1301.06 is hereby amended to read as follows: 1301.06: ZONING ADMINISTRATOR: A Zoning Administrator designated by the City Council' shall administer and enforce this Chapter. If he/she finds a violation of the provisions of this Chapter, he/she shall notify the person responsible for such violation and order the action necessary to correct it. (Ord. 535, 3-14-94) • • See Section 1125.05 of this Code,City Clerk-Administrator to serve as Zoning Administrator. Flood Plain Ord. Page No.1 Section 3. Section 1301.07 Subd. 7 is hereby amended to read as follows: • Subd. 7. Flood Insurance Notice and Record Keeping: The Zoning Administrator shall notify the applicant for a variance that: a) the issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance • •• •• . ($100.000) of insurance-I overage and b) such construction below the 100-year or regional flood level increases risks to life and property. Such notification shall be maintained with a record of all variance actions, including justification for their issuance, and report such variances issued in its annual or biennial report submitted to the Administrator of the National Flood Insurance Program. (Ord. 535, 3-14-94) Section 4. Section 1301.10 Subd. 2.a.(5) is hereby amended to read as follows: (5) Travel Trailers and Travel Vehicles. Travel trailers and travel vehicles that do not meet the exemption in Section 1301, Subd. 2.a.(5)(a) below shall be subject to the provisions of this ordinance and as especially spelled out in Subd. 2.a.(5)(c) and (d) below. . •- . . . . • •- - . - . . criteria: (a) Exemption- Travel trailers and travel vehicles are exempt from the provisions of this Ordinance if they are placed in any of the areas listed in Section 1301 Subd. 2.a.(5)(b) below and if they meet the following criteria: • . (a)(1) Have current license required for highway use. (b)(2) Are highway ready meaning on wheels or the internal jacking system, are attached to the site only by quick disconnect type utilities commonly used in campgrounds and trailer parks and the travel trailer/vehicle has no permanent structural type additions attached to it. (3) The travel trailer or travel vehicle and associated use must be permissible in any preexisting, underlying zoning use district. (b) Areas exempted for Placement of Travel/Recreational Vehicles: (1) Individual lots or parcels of record. (2) Existing commercial recreational vehicle parks or campgrounds. (3) Existing condominium type associations. 4111 Flood Plain Ord. Page No.2 (c) Travel trailers and travel vehicles exempted in Section 1301.10, Subd. 2(5)(b) lose this exemption when development occurs on the parcel - exceeding five hundred (500) dollars for a structural addition to the travel trailer/travel vehicle or an accessory structure such as a garage or storage building. The travel trailer/travel vehicle and all additions and an accessory structures will then be treated as a new structures and shall be subject to the elevation requirements and the use of land restrictions specified in Section 1301.10, Subd. 2 of this ordinance. (d) New commercial travel trailer or travel vehicle parks or campgrounds and new residential type subdivisions and condominium association and the expansion of any existing similar uses exceeding five (5)units or dwelling sites shall be subject to the following: (1) Any new or replacement travel trailer or travel vehicle will be . allowed in the Floodway or Flood Fringe Districts provided said trailer or vehicle and its contents are placed on fill above the Regulatory Flood Protection Elevations determined in accordance with the provisions of Section 1301.10 Subd. 2.c.(2) of this Ordinance and proper elevated road access to the site exists in accordance with Section 1301.10 Subd. 2.c.(3)(b) of this Ordinance. No fill placed in the floodway to meet the requirements of this Section shall increase flood stages of the 100-year or regional flood. (2) All new or replacement travel trailers or travel vehicles not meeting the criteria of(1) above may, as an alternative, be allowed if in accordance with the following provisions. The applicant must submit an emergency plan for the safe evacuation of all vehicles and people during the 100-year flood. Said plan shall be prepared by a registered engineer or other qualified individual and shall demonstrate that adequate time and personnel exist to carry out the evacuation. All attendant sewage and water facilities for new or replacement travel trailers or other recreational vehicles must be protected or constructed so as to not be impaired or contaminated during the times of flooding in accordance with Section 1301.15 of this Ordinance. Section 5. Section 1301.10 Subd. 2.b.(7) is hereby amended to read as follows: (7) Other uses similar in nature to uses described in subdivisions la and lb Section 1301.10 Subd. 2.a. and 2.b. hereof which are consistent with the provision set out in Section 1301.02 and this Section. Flood Plain Ord. Page No.3 Section 6. Section 1301.10 Subd. 2.c.(1), (2) and (3) are hereby amended to read as • follows: (1) All Uses: No structure (temporary or permanent), fill (including fill far for roads and levees), deposit, obstruction, storage of materials or equipment or other uses may be allowed as a conditional use which, acting alone or in combination with existing or reasonably anticipated future uses, increases flood heights. In addition, all F.Z.D. conditional uses shall be subject to the standards contained in Section 1301.12 Subd. 5 (5)of this Chapter and the following standards of this Subdivision 3 Section 1301.10 Subd. 2.c. (2) Fill: (a) Any fill deposited in the F.Z.D. shall be no more than the minimum amount necessary to conduct a conditional use listed in Jubdi vision 21f Section 1301.10 Subd. 2.c.(2)(b) hereof. Generally, fill shall be limited to that needed to grade or landscape for that use and shall not, in any way, obstruct the flow of flood waters. Fill shall be properly compacted and the slopes shall be properly protected by the use of riprap, vegetative cover or other acceptable method. The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard area designation for certain structures properly elevated on fill above the 100- • year flood elevation -FEMA's requirements incorporate specific fill compaction and side slope protection standards for multi-structure or multi-lot development. These standards should be investigated prior to the iniation of site preparation is a change of special flood hazard area designation will be requested. (b) Spoil from dredging or sand and gravel operations shall not be deposited in the F.Z.D. unless it can be done in accordance with subciivisiorr€2-a Section 1301.10 Subd. 2.c.(2)(a) above. (3) Accessory Structures: Temporary or permanent accessory structures permitted as conditional uses by s Section 1301.10 Subd. 2.(b) hereof. (a) All structures, including accessory structures, additions to existing structures and manufactured homes, shall be constructed on fill so that the basement floor, or first floor if there is no basement, is at or above the regulatory flood protection elevation. The finished fill elevation must be no lower than one foot (1') below the regulatory flood protection elevation and shall extend at such elevation at least fifteen (15') beyond the limits of the structure constructed thereon. • Flood Plain Ord. Page No.4 (b) All Uses: Uses that do not have vehicular access at or above an elevation not more than two feet (2') below the regulatory flood protection elevation to lands outside of the flood plain shall not be permitted unless granted a variance by the Board of Adjustment. In granting a variance, the Board shall specify limitations on the period of use or occupancy of the use and only after determining that adequate flood warning time and local emergency response and recovery procedures exist. (c) Accessory structures shall not be designed for human habitation. (d) Accessory structures, if permitted, shall be constructed and placed on the building site so as to offer the minimum obstruction to the flow of flood waters. (1) Whenever possible, structures shall be constructed with the longitudinal axis parallel to the direction of flood flow, and (2) So far as practicable, structures shall be placed approximately on the same flood flow lines as those of adjoining structures. Building-Cede-2 Accessory structures shall be elevated on fill or structurally dry floodproofed in accordance with the FP-1 or FP-2 flood proofing classifications in the State Building Code. As an alternative, an accessory structure may be floodproofed to the FP-3 or Fp-4 floodproofing classification in the State Building Code provided the accessory structure does not exceed 500 square feet in size, and for a detached garage, the detached garage must be used solely for the parking of vehicles and limited storage. All flood proofed accessory structures must meet the following additional standards, as appropriate: (1) The structure must be adequately anchored to prevent flotation, collapse or lateral movement of the structure and shall be designed to equalize hydrostatic floodforces on exterior walls and (2) Any mechanical and utility equipment-in a structure must be elevated to.or above the Regulatory Flood Protection Elevation or properly floodproofed. 2 See Section 1001.01 of this Code. Flood Plain Ord. Page No.5 • Section 7. Section 1301.11 Subd. 2 and Subd. 6 are hereby amended to read as follows: 110 Subd. 2. Application for Permit: Application for a use permit shall be made in duplicate to the Zoning Administrator on forms furnished by him/her and shall include the flowing where applicable: Plans in duplicate drawn to scale, showing the nature, location, dimensions and elevations of the lot; existing or proposed structures, fill or storage of materials and the location of the foregoing in relation to the stream channel or water body. Subd.6. Record of First Floor Elevation: The Zoning Administrator shall maintain a record of the elevation of the first floor(including basement) of all new structures or addition to existing structures in the flood plain districts. He/She shall also maintain a record of the elevations to which structures or addition to structures are floodproofed. (Ord. 536, 3-14-94) Section 8. Section 1301.12 Subd.2 is hereby amended to read as follows: Subd. 2. Decisions: The Planning and Zoning Commission shall consider the request at its next regular agenda meeting unless the filing date falls within fifteen (15) days of said meeting, in which case, the request would be placed on the agenda and considered at the regular agenda meeting following the next agenda meeting. The Clerk-Administrator shall refer said application along with all related information • to the City Planning and Zoning Commission at least ten (10) days prior to the regular meeting. The City Council shall then arrive at a decision on a conditional use within sixty (60) days of the date on which the application was accepted as complete and scheduled for the Planning Commission agenda meeting, except that an extension of sixty (60) days may be allowed with notice to the applicant. In granting a conditional use permit, the City Council may prescribe appropriate conditions and safeguards, in addition to those specified in ulldivisian 7 Section 1301.12 Subd. 7. hereof which are in conformity with the purposes of this Chapter. Violations of such conditions and safeguards, when made part of the terms under which the conditional use permit is granted, shall be deemed a violation of this Chapter punishable under Section 1301.19. A copy of all decisions granting conditional use permits shall be forwarded by mail to the Commission of Natural Resources within ten (10) days of such action. Section 9. Section 1301.12 Subd, 3.a. is hereby amended to read as follows: a. Upon receipt of an application for a conditional use permit for a use within the F.Z.D., the applicant shall be required to furnish such of the following information as is deemed necessary by the Planning and Zoning Commission for the determination of the regulatory flood protection elevation: ' . . . - .•- .. . ..' - - •, .. . . .. . - IIIFlood Plain Ord. Page No.6 • •• •, • - - • • -, • • - •. • , -, • . . • •. . . • - • • • ••• • . • :- • - • ■ • - • • '• • • - - •• • • - - , • • •: . • • •• • • II . • • '• • • .11 • • •• •• . . • •' • • (1) plan (surface view) showing elevations or contours of the ground (2) pertinent structure, fill or storage elevations: (3) size, location and spatial arrangement of all proposed and existing structures on the site., location and elevations of streets (4) photographs showing existing land uses and vegetation upstream and downstream (5) soil type Section 10. Section 1301.12 Subd. 5.b. is hereby amended to read as follows: b. Transmit one copy of the information described in subdivision 4a Section 1301.12 Subd. 4.a. above to a designated engineer or other expert person or agency for technical assistance, where necessary, in evaluating the proposed project in relation to flood heights and velocities, the seriousness of flood damage to the use, the adequacy of the plans for protection and other technical matters. Section 11. Section 1301.12 Subd. 6 is hereby amended to read as follows: Subd. 6. Time for Acting on Application: The city Council shall act on an application in the manner described above within the time limits given above, except where additional information is required pursuant to Section 1301.12 Subd. 3 and 4 of this Section. The City Council shall render a written decision within fifteen (15) days from the receipt of such additional information beyond the time limits given above. Section 12. Section 1301.13 Subd. 2 is hereby amended to read as follows: Subd.2. • • . _ . . • •.j• • • • • . • ' • • • . • - ' ofthe . - • • • •• • ' • • • • • • - - • - - - - ' - • • - .- • • , • -• • . • • • . - - . • - - • - • •• • ••11. .• •••• • PIP • • • • • - •• - . 4••• •. • • for the entire sty acture. The cost of all structural alterations or additions both inside and outside of a structure to any nonconforming structure over the life of the structure shall Flood Plain Ord. Page No.7 • not exceed fifty (50) percent of the market value of the structure unless the conditions of this Section are satisfied. The cost of all structural alterations and additions constructed since the adoption of the City's initial flood plain controls must be calculated into today's current costs which will include all costs such as construction materials and a reasonable cost placed on all manpower or labor. If the current cost of all previous and proposed alterations and additions exceed fifty(50) percent of the current market value of the structure, then the structure must meet the standards of this ordinance for new structures. Section 13. Section 1301.13 Subd. 8 is hereby amended to read as follows: Subd.8. The Zoning Administrator shall prepare a list of those nonconforming uses which have been floodproofed or otherwise adequately protected in conformity with ■ •■'• • • . Section 1301.12 Subd. 7 of this Chapter. He shall present such list to the City Council which may issue a certificate to the owner stating that such uses, as a result of these corrective measures, are in conformity with the provision of this Chapter. (Ord. 535, 3-14-94) Section 14. Section 1301.14 Subd. 3 is hereby amended to read as follows: Subd. 3. Removal of Special Flood Hazard Area Designation: The Federal Emergency Management (FEMA) has established criteria for removing the special flood hazard area designation for certain structures properly elevated on fill above the • 100-year flood elevation. k±MA's requirements incorporate specific fill compaction and side slope protection standards for multi-structure or multi-lot developments. These standards should be investigated prior to the initiation of site preparation if a change of special flood hazard area designation will be requested. (Ord. 535, 3-14-94) Section 15. Section 1301.15 Subd. 2 is hereby amended to read as follows: Subd. 2. Public Transportation Facilities: Railroad tracks, roads and bridges to be located within the F.Z.D. shall comply with subdivisions 1301..10(2)c(1) and (2)c(2) Section 1301.10 Subd. 2.c(1) and (2) of this Chapter. Elevation to the regulatory flood protection elevation shall be provided where failure or interruption of these transportation facilities are essential to the orderly functioning of the area. Minor or auxiliary roads or railroads may be constructed at a lower elevation where failure or interruption or transportation services would not endanger the public health or safety. (Ord. 535, 3-14-94) Section 16. Section 1301.16 Subd. 1 is hereby amended to read as follows: Flood Plain Ord. Page No. 8 Subd.1. The flood plain designation on the Flood Plain Zoning Map shall not be removed from flood plain area unless it can be shown that the designation is in error or that the area has been filled to or above the elevation for the regional flood and is contiguous to lands outside the flood pain. Special exceptions to this rule may be permitted by the Commission of Natural Resources if he/she determines that, through other measures, lands are adequately protected for the intended use. Read by the City Council of the City of Mounds View this 26th day of August, 1996 Read and passed by the City Council of the City of Mounds View this day of , 1996. Jerry Linke, Mayor ATTEST: Chuck Whiting, • City Clerk-Administrator APPROVED AS TO FORM: Robert Long City Attorney Flood Plain Ord. Page No. 9 • QV i�,�l �,-.;�?:'�..,a- REQUEST FOR COLJNCII. CONSIDERATION Agenda Section • REPORT Report Number: I ISTAFF VYN1 -;R Report Date: 9/5/96 CITY COUNCIL MEETING DATE • a Special Order of Bus. :;: !s<X September 9, 1996 Consent Agenda °'lest-PartnetA' g Public Hearings 7 Council Business Item Description: Mounds View Public Schools District 621 Discussion of 1997-8 School Budget Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: The Council will recall discussing an offer from the School District to have their representatives meet with the Council to review the seriousness of the district's budget situation. Carl Colmark, Executive Director of Administrative Support, will attend the Council meeting to present the school's situation. This is also an opportunity for the school to get these issues out to the community. I do not expect the Council will have to do anything except voice empathy and ask questions. This is also an opportunity for the Council to show its willingness to work with another governmental organization if you choose to. • c/44,0( Chuck Whiting, City A inistrator OECOMMENDATION: Independent School District No. 621 o' - ef °Dfl Mounds View Public Schools 6 2959 North Hemline Avenue•St. Paul,Minnesota•55113•Phone(612)639-6002•Fax(612)639-6103 S Dr.Janet Witthuhn, Deputy Superintendent MEMORANDUM DATE: July 11 , 1996 TO: Mayors and Mana ers FROM: Jan Witthuhn RE: District 621 Budget If current law remains unchanged, Mounds View Public School District faces the need to reduce $3.8 million dollars in programs for 1997-98. The projected cuts will likely have serious negative impact on the programs parents expect from our schools and on class size. Therefore, the School Board has directed the administration to mount an aggressive communications campaign to inform staff, parents and the broader community about the situation. • Before school dismissed for the summer, Carl Colmark, Executive Director of Administrative Support, and Dan Hoverman, Executive Director of Instructional Support, prepared the enclosed information and presented it in each of our school sites. I am providing you with a copy of Carl and Dan's handouts so you and your council members will be aware of the message we are delivering in the communities. Should your council be interested, Carl and Dan would be pleased to make a presentation at one of your meetings. If this is something you'd like to schedule, please let me know. My phone number is 639-6001 . I hope each of you is finding time to enjoy our beautiful summer weather in spite of the many serious demands of your work for the city. I look forward to our next Mayors and Managers meeting in the Fall. cc: School Board members III Serving the communities of Arden Hills•Mounds View•New Brighton•North Oaks•Roseville•Shoreview•Vadnais Heights Equal Opportunity for Education and Employment 1111 MOUNDS VIEW PUBLIC SCHOOLS GENERAL FUND FINANCIAL ANALYSIS 1997-98 • 1 MOUNDS VIEW PUBLIC SCHOOLS GENERAL FUND PROJECTIONS (UNRESERVED REVENUE & EXPENDITURES) 1996-97 & 1997-98 1996-97 BUDGET PROJECTIONS BEFORE AFTER PROGRAM PROGRAM REDUCTIONS* REDUCTIONS* Revenue $68,283 ,570 $68,283 ,570 Expenditures 70,480,506 68 , 669 , 056 Operating Deficit ($ 2, 196,936) ($ 385,486) Beginning Fund Balance 841,810 841, 810 Ending Fund Balance ($ 1, 355 , 126) $ 456 ,324 * Program reductions planned for 1996-97 are $1,811,450. . • PROJECTED PROJECTED 1996-97 1997-98 CHANGE Revenue $68, 283 , 570 $66, 627,350 ($1, 656, 220) (a) Expenditures 68 , 669 , 056 70, 473 ,523 ( 1,804 ,467) (b) Oper. Deficit ($ 385,486) ($ 3 ,846, 173) ($3 , 460, 687) Beg. Fund Balance 841, 810 456, 324 ($ 385, 486) (c) End. Fund Balance $ 456 , 324 ($ 3 , 389 ,849) ($3 , 846, 173) (a) Due to General Education revenue losses (actual General Education revenue loss is greater-see page 3) . (b) Inflationary increase of 3%. (c) Based on current plans for the 1996-97 budget there is an operating deficit of $385, 486 . This deficit carries over to 1997-98 and compounds the negative effects of revenue decline and inflationary increases in expenditures. • 9 MOUNDS VIEW PUBLIC SCHOOLS GENERAL EDUCATION BASIC REVENUE 4111 IMPACT OF LEGISLATIVE REDUCTIONS 1997-98 1997-98 REVENUE REVENUE PER PUPIL PER PUPIL OLD FORMULA NEW FORMULA REDUCTION Basic Revenue $3,505 $3 ,430 Pupil Units 13 , 873 .70 13 , 577. 80 * Total Basic Revenue $48 , 627,319 $46 , 571,854 ($2 , 055 ,465) * Secondary pupil unit weighting reduced from 1. 30 to 1.25. • • 4110 3 MOUNDS VIEW PUBLIC SCHOOLS GENERAL EDUCATION BASIC REVENUE EIGHT YEAR ANALYSIS 1110 BASIC PER PUPIL MPLS. FISCAL YEAR REVENUE % INCREASE ADJ. % INC. CPI 1990-91 $3 , 050 3 .28% 0.87% (a) 4. 10% 1991-92 $3 , 050 • 0.00% 0. 00% 2 .70% 1992-93 $3 , 050 0.00% 0. 00% 3 .50% 1993-94 $3 , 050 0. 00% 0. 00% 3 .50% 1994-95 $3 , 150 3 .28% 0. 00% (b) 3 . 10% 1995-96 $3 ,205 (c) 1.75% 1.75% 3 .20% 1996-97 $3 , 205 0.00% 0. 00% 3 .00% * 1997-98 $3 , 130 (2 . 34%) (6.43%) (d) ? Total 5.97% (3 . 81%) 23 . 10% (a) Secondary weighting reduced from 1.35 to 1. 30. • (b) Increase of $100 offset by decrease of _$100 inreferendum revenue. (c) Actual formula is $3 , 505 if Transportation, Training & Experience revenue of $300 is included. Per pupil of $300 for Transportation, Training & Experience, etc. is frozen at 1994-95 levels. (d) Secondary weighting reduced from 1.30 to 1.25 . * Estimated • n e t . MOUNDS VIEW PUBLIC SCHOOLS 4110 GENERAL FUND BUDGET REDUCTIONS ACTUAL, PROPOSED & PROJECTED 1992-93 THRU 1997-98 FISCAL YEAR REDUCTION 1992-93 $2, 000,000 1993-94 1,504,354 1994-95 470, 928 1996-97 (Proposed) 1, 811, 450 1997-98 (Projected) 3 , 848 ,575 Total $9 , 635 ,307 • • • 5 Mounds View Public Schools Salary and Fringe Benefit Settlement History Unit 90-91 91-92 92-93 93-94 94-95 95-96 96-97 Avg Paraprofessional 6.12 3.67 3.45 2.54 3.20 3.32 2.97 3.61 • Clerical 6.00 5.28 3.91 2.50 2.71 3.72 2.58 3.81 Custodian 3.85 3.02 3.53 3.16 2.61 4.48 1.74 3.20 MVEA 4.47 2.81 3.80 2.23 3.53 4.32 3.51 3.52 Non-affiliated 5.32 3.50 5.40 2.65 3.10 3.85 2.45 3.75 MVPA 4.30 2.44 2.90 2.97 2.79 4.33 3.51 3.32 Directors 6.20 2.43 3.20 2.80 2.80 5.89 3.89 Average 5.18 3.31 3.74 2.69 2.96 4.27 2.79 3.56 U.S. COLA 4.80 5.40 4.20 3.00 3.00 2.6 3.83 Mpls. Area CPI 4.10 2.70 3.50 3.50 3.10 3.2 3.00 3.30 Note: Paraprofessional, clerical, non-affiliated &director group increases also include comp. worth pay equity adjustments. Settlements include fringe benefits as well as salary step and lane movement. 7 • CM? REQUEST FOR COUNCIL CONSIDERATION Agenda Section C STAFF REPORTReport Number: ,��.� I11 _„f ::.i., . Report Date: 9/5/96 CITY COUNCIL MEETING DATE Special Order of Bus. :].!Fz-; September 9, 1996 — • .p — Consent Agenda r��lPaY Parir��S��4S Public Hearings Council Business Item Description: Consider approval of new outfield fencing for Silver View and City Hall Park athletic fields. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Three bids were received for the removal of present fencing and replacement of new 10' high fencing for 3 fields including 2 fields at Silver View Park and one field at City Hall Park. All three fences would be lengthened to provide greater outfield distance as well as providing greater height at 10'. Current fences are over 15 years old and are in need of replacement. The added distance of the fields and added height offence will provide a safer play field and will make the fields more competitive. Benefits will be safer play fields and increasing the distance of the fields for more competitve play which enhances the quality of the play field 0 Il three bidders are reputable. The low bidder is Crown Fence & Wire Company at$28,309. his project would be funded with Park Improvement Funds (410), monies received as Park Dedication fees. ___77.... -„,,....i„7,7- . . RECOMMENDATION: To approve the bid of$28,309 from Crown Fence and Wire Company o remove current fencing and replace new 10' high fencing at 2 Silver View Park and 1 City Hall .itheltic fields to be funded with Park Dedication Fees in the Park Improvement Fund (410). O REQUEST FOR COUNCIL CONSIDERATION •Agenda Section STAFF REPORT Report Number: W , b C. `- 1 1VOS Report Date: 9/5/96 1 COUNCIL MEETING DATE — September 9. 1996 — Special Order of Bus. •• os Consent Agenda e�e:,'Parcnecst,.v �. Public Hearings X Council Business Item Description: Consideration of Resolution Authorizing the Use of the Bel-Rae Facility for Private Users on an Interim Basis Executive Director's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: This item was discussed and tabled at the August 12th regular Council meeting. Council directed staff to prepare estimated costs and revenues through 1996 for the rental of the Bel Rae to private users and to review with the Mounds View City Attorney allowing the consumption of alcohol for private events. Mounds View City attorney has reseached the consumption of alcohol and is preparing an ordinance to allow the City to issue temporary liqour licenses to establishments that already hold on-sale liqour licenses in Mounds View and the adjacent communities. In discussion with Mounds View's insurance provider this option removes the liability burden from the City to the holder of the license. The City would require proof 0 f dram shop nsurance with the temporary license. It is also recommended that the City can require the hire f a police officer for events that involve liqour. At the September work session staff prepared estimated costs and revenues associated with private rental of the faciltiy. The fees proposed will cover the costs of holding the events and may even subsidize non-paying activities such as recreation programming and community events. Attached is Resolution No. 4993 authorizing staff to rent the Bel-Rae facility for private uses and directing the City attorney to work with staff in preparing a rental contract agreement. e, , A% Ca " y Be a Economic Development Coordinator Recommendation: Approve Resolution No. 4993 Authorizing the Rental of the Bel-Rae Facility for Private Users on an Interim Basis , 0 RESOLUTION NO. 4993 1 CITY OF MOUNDS VIEW • COUNTY OF RAMSEY Ili STATE OF MINNESOTA • RESOLUTION AUTHORIZING THE RENTAL OF THE BEL-RAE FACILITY FOR PRIVATE USERS ON AN INTERIM BASIS WHEREAS,the Mounds View Economic Development Authority took ownership of the Bel-Rae Ballroom land, building, furniture and fixtures located at 5394 Edgewood Drive (facility) effective July 1, 1996; and WHEREAS, the staff and City Council have been reviewing options for the renovation and redevelopment of the facility for community center activities; and WHEREAS, the City of Mounds View has received numerous requests to rent the facility for banquets, musical events and church activities; and WHEREAS, an analysis of estimated costs and revenues has been prepared by staff to ensure that rental rates cover costs of allowing private parties to use the Bel-Rae; and WHEREAS,private rental of the facility should not be in conflict with scheduled City Events; and • WHEREAS, the ventilation system will be cleaned,panic bars on the back exit doors will be working properly and no smoking signs will be posted prior to rental of the facility per the recommendation of the Mounds View Building Inspector. NOW THEREFORE BE IT RESOLVED, that the City Council, in and for the City of Mounds View, does hereby authorize City Staff to develop a rental contract agreement with the Mounds View City Attorney for the rental of the bel-rae facility on an interim basis; and BE IT FURTHER RESOLVED, that the City Council authorizes the City staff to include the provisions per Attachment A as part of the rental agreement. Adopted this 9th day of September, 1996. ATTEST: Mayor (SEAL) Clerk\City Administrator • 1 ATTACHMENT A III CITY OF MOUNDS VIEW Provisions for Private Rental of the Bel-Rae Facility • User must sign and abide by a rental agreement approved by the City of Mounds View. • No smoking allowed in building. • Consumption of alcohol must obtain a temporary liquor license from the City of Mounds View per Mounds View Municipal Code. • City has the option of requiring proof of insurance for all events. • User must hold a required health license for food preparation and serving of food. • City will have the right to impose a 30-cancellation policy per the rental agreement. • Rates are established as follows and must be paid in full 10 days in advance of event. -No Kitchen Use: $50/hr, maximum$350 charge - Kitchen Use: $65/hr, maximum$500 charge (Mounds View residents and businesses - 20% discount on the above rates) - User has option to set up and clean or pay a$40 setup fee and a$100 (no kitchen)to $200 (kitchen) clean up fee. • The City may require the imprint of a credit card to be held as a damage deposit for all private events or set a standard damage deposit fee to be held until satisfactory inspection of the facility after the event has been completed by City staff. 41) • . User must abide by any other provision as set forth by the rental contract prepared by the Mounds View City Attorney. �'Y, O REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: ID I �1 G G UHDS Report Date: 9/5/96 .2 COUNCIL MEETING DATE •,, �EW September 9, 1996 Special Order of Bus. . s Consent Agenda vB�ejl'Partne�I4 g Public Hearings X Council Business Item Description: Consideration of Setting a Work Session to Discuss the Bel-Rae Survey Results and Next Step in the Planning Process for the Building Executive Director's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Decision Resources are close to completing the survey of Mounds View residents regarding the potential use of the Bel-Rae building. It is estimated that calling will be completed next week and results tabulated by the 18th The Council should pick a date to review the results with Decision Resources and discuss next steps in the planning process for the redevelopment of the building. I am proposing the following date to hold a special work session regarding the Bel-Rae: Sept 18th, 19th, 24th or 25th. Please be prepared to choose a date at the Council meeting. If consensuses can be made on a date I can arrange for Decision Resources to be there. ID CLL 1 Chuck Whiting, Clerk/ ministrator Recommendation: Choose a date for a special work session regarding the Bel-Rae survey results and next steps in the planning process for the building. 0 arr OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section Re ort Number: 9 —/, I(i STAFF REPORT p tUrNDS Report Date: 9/5/96 CITY COUNCIL MEETING DATE • — Special Order of Bus. (� September 9, 1996 Consent Agenda �S "'II-Partnets�Q Public Hearings X Council Business Item Description: Resolution 5002 authorizing officials to execute various financial documents for and on behalf of the City of Mounds View. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: In the past, the City has authorized individuals to execute financial documents for the City. Whenever there was a turnover in staff/Mayor, a new resolution needed to be executed. The purpose of the attached resolution is threefold: 1. To authorize the use of a new signature stamp with Jerry Chuck and Bruce's signature to sign checks. 2. Recently, the City has been purchasing property and as part of the process, has received abstracts on such property. The City also has other documents that need to be stored in a safe location. Western • Bank has offered to make a safety deposit box available to us at no cost, but a requirement is that we provide a corporate resolution which authorizes the individual(s)who are authorized to access the box. 3. Eliminate the need to have new resolutions approved whenever there is a turnover in staff/Mayor. I ...---''..------:" ' Bruce A. Kessel, Finance Director ilECOMMENDATION: Approve Resolution 5002. • Resolution No. 5002 CITY OF MOUNDS VIEW County of Ramsey State of Minnesota Resolution authorizing officials to execute various financial documents for and on behalf of the City of Mounds View. WHEREAS, the City has various financial accounts, instruments and arrangements; and WHEREAS, the City uses various methods to pay vendors and to transfer funds between accounts including but not limited to checks with actual signatures and/or facsimile signatures, wire transfers, telephone transfers, and automatic clearing house transaction; and WHEREAS, the City may periodically maintain a safety deposit box or other safekeeping arrangements with financial institutions; and WHEREAS, in the past, individuals were specifically approved by Resolution to perform such functions and there are periodically personnel changes requiring revisions to such resolutions. NOW, THEREFORE,BE IT RESOLVED, that the City's Mayor, City Administrator, and Finance Director(or interim City Administrator or interim Finance Director in the case of a vacancy in the associated position) are hereby authorized to sign financial instruments or use facsimile signatures for and on behalf of the City. 1111/ BE IT FURTHER RESOLVED, that the City's Finance Director(or interim Finance Director in the case of a vacancy) or their designee, are hereby authorized to transfer funds between accounts of the City, or to initiate other electronic transfers or payments for authorized transactions. BE IT FURTHER RESOLVED, that the City's Finance Director(or interim Finance Director in the case of a vacancy) or their designee, are hereby authorized to execute safekeeping arrangements, including but not limited to safety deposit boxes, for and on behalf of the City. Adopted this 9th day of September, 1996. Mayor City Administrator ilirl OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: C. ©WM Report Date: 9/5/96 01; CITY COUNCIL MEETING DATE —. p `:.: September 9. 1996 . Special Order of Bus. . Consent Agenda .''ASJ`Partner-`"e' Public Hearings _ Council Business Item Description: 1997 Preliminary Budget Levy Resolution and Hearing Dates Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: The Council reviewed the figures at last Tuesday's work session and requested staff further pare down the preliminary levy for 1997. Based on our discussion, I asked Bruce on Wednesday to formulate three levy increase options, a 2%, 3.5% and 5% increase with the difference between last Tuesday's presentation and this one being an amount brought forward from the existing general fund balance. As we are meeting on this during the work session before the regular meeting, Bruce and I can go into more detail at that time. As we left off last Tuesday, I would like to progress the budget towards a clear depiction of the relationship between the general fund, the other ongoing funds, and the tax levy. Proceeding with the option presented 41013 his Monday evening will give staff some time to continue working towards this objective. I am not well repared on Monday to go into great detail about project and operational expenses within the various departments. Questions and concerns about that can continue as the budget process goes on in the coming weeks. I would however like to spend a few minutes discussing the administration department and personnel changes. I have discussed some of this with individual Council members and would like further discuss this Monday, including proposing changes before the Council on September 23. These changes are coming about in part because organizationally I think they are needed, but also to assist in keeping the 1997 budget in line. Because this agenda item is to be covered at both the work session and regular meeting, Council members will want to have the two staff reports and attached information available for both meetings. cos-.. Chuck Whiting, City Admi trator OtECOMMENDATION: Council will be requested to select a 1997 preliminary levy at the regular meeting. Staff will review some options for the preliminary levy at the work session, and will be available to again review those at the regular meeting. CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 01111 , STAFF REPORT Report Number: ®��� Report Date: 9/5/96 CITY COUNCIL MEETING DATE — Special Order of Bus. � � September 9. 1996 — Ada �A • • `���"jS PartnetS‘��S _ Consent Agenda Hearings X Council Business Item Description: Resolution 5003 approving the preliminary 1997 budget and levy and setting the date for a public hearing and continuation hearing, if necessary, on the same. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary (attach supplement sheets as necessary) Summary: State Statutes require political subdivisions to adopt a preliminary budget and levy for the subsequent year on or before September 15th. At the same time, they also require that dates and times be selected for a public hearing and continuation hearing, if necessary, on the same. The hearings must be held between November 29th and December 20th, and can not be held on a Sunday or on the dates selected by the County, School District or special taxing jurisdictions (December 2, 3, 9, 10, 17). If the hearing is held on a Monday thru Friday, the meeting must be held after 5:00 p.m.; if it is held on a Saturday, it can be at any reasonable time; there are additional time requirements for continuation hearings. After the public hearing, and continuation hearing if required, the final levy and budget must be adopted. and the dates selected Based upon the State requirements by the other taxing jurisdictions,I would propose the following dates be selected: Wednesday, December 4 Public hearing on budget Wednesday, December 11 Continuation hearing, if necessary Monday, December 16 Adoption of final budget and levy The starting time for the first two meetings could be between 5:30 and 7:00 p.m.; the time for the last meeting would be at the regularly scheduled City Council meeting. It should also be noted that the City previously selected October 28 as the date for an informational meeting on the 1997 budget. Relating to the preliminary levy, information will be presented with a 2%, 3.5% and 5% increase in the property tax levy. Based upon preliminary information obtained from Ramsey County, if the City keeps its 1997 tax capacity rate at its 1996 rate, an additional $32,100 would be generated, which is a 2% increase over the total 1996 property tax levy. Bruce A. Kessel, Finance Director 72(-- RECOMMENDATION: Adopt Resolution 5003 setting forth the preliminary 1997 budget and property tax levy and setting the dates and times for hearings on the same. III Resolution No. 5003 III CITY OF MOUNDS VIEW County of Ramsey State of Minnesota A resolution certifying the 1997 proposed operating budget and property tax levy, and setting the date for a public hearing on said budget and levy pursuant to State Statutes. WHEREAS, State Statutes require taxing jurisdictions to adopt a proposed levy on or before September 15th for the subsequent year; WHEREAS, said Statutes also require taxing jurisdictions to select a date for a public hearing and continuation hearing, if necessary, on its budget and proposed property tax levy. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Mounds View, Minnesota: 1) Pursuant to State Statutes, the following proposed 1997 Budgets are hereby adopted: General Fund $3,669,974 Fire Bonds 90,750 • 2) Pursuant to State Statutes, the following proposed 1997 property tax levy (net levy after deducting homestead and agricultural credit aid) is hereby adopted: General Fund $1,560,682 Fire Bonds 90.750 Total $1,651,432 3) A public hearing on the Proposed 1997 Budget and property tax levy will be held at 6:00 p.m. on December 4, 1996 in the Council Chambers at City Hall, 2401 Highway 10, Mounds View, Minnesota 55112. Should it be necessary to continue the meeting at a later date, such continuation meeting will be held at 6:00 p.m. on December 11, 1996 in said Council Chambers. ATTEST: Mayor (SEAL) illClerk-Administrator 1 CITY OF • OMIDS Phone: (612)784-3055 A a r 5 EW Fax: (612) 784-3462 A °dDress Parrne�S�\�S 11110 September 5, 1996 Honorable Mayor and members of the City Council At the September 3rd Council Work Session, information was presented and discussed relating to the preliminary 1997 budget. Attached is page 2 from the attachments which was modified for the following: General Fire Property Fund Bond Tax Budget Budget Levy Amount per original report $3,684,974 $90,750 $1,761,813 Changes: Reduce Bel Rae's net cost (20,000) (20,000) Reduction in salaries (37,000) (37,000) Increase for estimated cost for consultant for comprehensive plan 15,000 15,000 Increase use of General Fund reserves (10,000). Increase use of Franchise Fee funds (58,3812 III Preliminary amount $3,642,974 $90,750 $1,651,432 1996 final amounts 3,417,142 92,565 1,595,586 Change: In dollars $225,832 ($1,815) $55,846 In percent 6.61% (1.96%) 3.5% (If the levy would increased 2% or 5%,the levy and dollar increases would be $1,627,498 and $1,675,365, and$31,912 and$79,779, respectively.) - It should be noted that staff is still-in the process of reviewing operating and capital budgets as well as existing and project reserves and anticipates additional changes to the preliminary budget, however, State Statutes prohibit increasing the City's 1997 property tax levy above the amount certified by September 15, 1996. Staff is concerned over the long term financial health of the City and as such, is preparing long term capital and financial plans which are being used to project future operating and capital needs as well as financial reserves and tax levies. Prior to the public hearing(s) on the above, it is our goal to present modifications in order that the current budget and levy as well as the long term financial plan will have adequate resources to allow the City to provide the services that its citizens desire with tax rates and other fees that are reasonable in relationship to the level of service provided. • it6MINTED WITH 2401 Highway 10• Mounds View, MN 55112-1499 %"` SOY INK TM tore recycled paper Equal Opprotunity Employer Preliminary information has been obtained from the County relating to tax capacity valuations 40 and fiscal disparity which will be used to calculate the 1997 property taxes. The City's total tax capacity valuation increased$267,551 or 4.75%. After factoring in the fiscal disparity tax capacity valuation,the net local change was $153,059 or 3.3% (i.e. the benefit the City receives from fiscal disparity decreased from prior years). After factoring in fiscal disparities, if the City kept its tax capacity rate at the same rate as the 1996 rate,property tax collections would increase $32,100 or 2%. The State's property tax system, especially in the metropolitan area, is somewhat complex, in that there are numerous factors which dictate a property owner's actual taxes and change in property tax from the previous year. Property has different classifications (residential, commercial, etc.) each of which has a different tax capacity percentage. Even within classifications, there aredifferent tax capacity percentages (for residential property,the percentage for the first$72,000 is 1%, while the percentage for the value over$72,000 is 2%). Each year, the County can adjust the market value for some or all of the property within the City. Also, there are changes for new construction, changes in use or ownership of property (from residential to commercial, from homesteaded to non-homesteaded, from taxable to tax exempt (i.e. church or government ownership)) and changes in the valuation of commercial and industrial property within the entire metropolitan area(fiscal disparity). As such,most property tax payers actual change in property taxes will vary from the City's change in tax capacity rate or change in total property tax levy. III • . . 0 GF Projections Summary of Property Tax Supported Budgets • 1997 Projected 1996 Preliminary 1998 1999 2000 2001 2002 • Increase Budget Budget Projection Projection Projection Projection Projection General Fund: Operating costs: Legislative Services 3.0% 65,565 69,995 72,095 74,258 76,486 78,781 81,144 Administrative Services 3.0% 432,588 446,467 459,861 473,657 487,867 502,503 517,578 Finance 3.0% 168,012 164,340 169,270 174,348 179,578 184,965 190,514 4111110 Legal 3.0% 76,500 76,0001 78,280 80,628 83,047 85,538 88,104 Community Development 3.0% 237,378 286,400 279,542 . 287,928 296,566 305,463 314,627 Police 3.0% 1,182,961 1,193,749 1,229,561 1,266,448 1,304,441 1,343,574 1,383,881 Fire 3.0% 164,280 152,314 156,883 161,589 166,437 171,430 176,573 Streets 3.0% 174,890 195,436 201,299 207,338 213,558 219,965 226,564 Fleet Services 3.0% 120,368 122,941 126,629 130,428 134,341 138,371 142,522 Parks,Recreation,&Forestry Recreation 3.0% 113,023 125,815 129,589 133,477 137,481 141,605 145,853 Parks 3.0% 226,930 260,807 268,631 276,690 284,991 293,541 302,347 Forestry 3.0% 44,071 52,652 54,232 55,859 57,535 59,261 61,039 Social Service Coordination 3.0% 13,500 14,320 14,750 15,193 15,649 16,118 16,602 Other Reduce salaries to projected vs maximum (37,000) Recreation programing transfer 3.0% 32,704 0 0 0 0 0 EDA subsidy transfer ! 3.0% 5,647 0 0 0 0 0 Bel Rae Ballroom operations,net 3.0% 0 50,000 51,500 53,045 54,636 56,275 57,963 Contingency 0,0% 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Comparable Worth • 0.0% 0 0 0 0 0 0 0 Fitness Program 0.0% 7,500 7,500 7,500 7,500 7,500 7,500 7,500 Total operating expenditures 3,125,917 3,241,7361 3,359,622 3,458 386 3,560,113 I 3,664,890 1 3,772,811 Dollar change from prior year 115;8191- ' 117,886 - 98,764 " 101,727 104,7771 107,92Is Percentage change from prior year j 3.71%1 3164%1 2.94%1" 2.94%"I," = 2.94%I 2:94% Capital: 1 1 Administrative Services 1 21,225 19,000 140,375 68,500 71,500 26,000 30,000 Finance I 6,500 15,400 16,650 8,100 8,625 9,500 10,000 Community Development 1,000 1,400 1 3,200 7,500 7,5001 1,500 5,000 Police 46,400 65,600 1 87,550 71,800 47,900 45,6001 50,0001 Fire 0 44,6881 44,688 35,112 31,122 29,925 28,928 Streets 156,800 171,000 160,000 125,000 125,000 155,000 160,000 Fleet Services 10,300 7,150 0 31,000 0 0 15,000 Parks,Recreation,&Forestry Recreation 4,000 3,000 7,100 41,500 7,500 7,000 8,000 Parks 20,000 49,000 1 53,000 40,500 44,000 96,000 55,000 Other III Vehicle&Equipment Fund 3.0% 25,000 25,000 I 25,750 26,523 27,319 28,139 28,983 Total capital outlays 291,225 401,2381 538,313 455,535 370,4661 398.6641 390,911 Dollar change from prior year 110,0131'': 137,0751 '(82,7781 (85,069 28,1981 (7,753) Percentage change from prior year 37.7841 34.16%1 -15.38%1 -18.67%I= 7.61%1 -1:94%0 1 Total General Fund budget 3,417,142 3,642,9741 3,897,935 3,913,9211 3,930,5791 4,063,554 4,163,722 Debt Service Funds: 1 Fire Station Bonds of 1991 92,565 90,750 1 90,750 90,750 90,750 90,7501 90,750 Total general property tax 1 supported expenditures 3,509,707 3,733,7241 3,988,685 4,004,671 4,021,3291 4,154,3041 4,254,472 Change from prior year j I 224,0171 254,961 1- .15,9861 16,6581 132,9751 100,168= Dollar change from prior year 6.38%1 6.83%1 10.40%1 0.42%1 3.31%1 2.41% Percentage change from prior year j I 1 Revenues: Licenses and permits 3.0%1 101,448 106,7051 109,906. 113,203 116,599 120,097 j 123,700 Intergovernmental 1.5%1 1,177,0351 1,223,6561 1,242,011 1,236,977 1,255,532 1,274,365 j 1,293,480 Charges for services 3.0%1 8,171 8,0001 8,240 8,487 8,742 9,0041 9,274 Fines&forfeitures 3.0%1 46,837 48,0001 49,440 50,923 52,451 54,025 1 55,646 Interest 1 60,795 60,0001 60,000 60,000 60,000 60,000 j 60,000 Excess increment from TIF i 14,3601 14,360 14,360 14,360 14,3601 14,360 Miscellaneous 3.0% ' 8,011 7,9001 8,137 8,381 8,632 8,891 9,158 Transfers: Franchise fee 3.0% 157,500 258,381 206,000 212180 218,545 225;101 231,854< Other 90 1 0 0 01 0 0 Water Fund j 3.0% 62,605 64,5001 66,435 68,428 70,481 1 72,595 74,773 Sewer Fund 3.0% 37,565 38,6901 39,851 41,047 42,278 43,5461 44,8521 Vehicle&Equipment Fund 0 71,1001 55,000 13,000 22,000 30,0001 50,0001 Special Projects Fund 99,064 90,0001 90,000 90,000 90,000 1 90,000 1 90,0001 Silver Lake Woods Fund 1 110,000 41,0001 0 0 0 1 0 I 01 Change in Fund Balance j 45,000 1 50,0001 0 01 01 01 0 Revenues other than property taxes 1,914,121 1 2,082,292! 1,949,380 1,916,9861 1,959,620 1 2,001,984 1 2.057,097 1 1 1 Net tax levy I 1,595,586 1,651,4321 2,039,305 2,087,6851 2,061,7091 2,152.3201 2,197,3751 Change from prior year: Dollar I 1 55,846, 387,873 1 48,3801 (25,976) 90,611 1 45.055 j Percent 1 1 3.50% 23.49%1 2.37%1 -1.24% 4.39%1 2.09%1 • 09/05/96,11:35 AM BUDGET97.WK4 GF Projections ca:. REQUEST FOR COUNCIL CONSIDERATION Agenda Section ��.(/J//�//r STAFF REPORT Report Number: •iI • Report Date: 9/5/96 0 1 CITY COUNCIL MEETING DATE —. Special Order of Bus. . '," 'k September 9. 1996 P Consent Agenda 'v est•Partnees°s Public Hearings Council Business Item Description: Quad Ice Rink Project at National Sports Center Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summaty(attach supplement sheets as necessary) Summary: After last week's meeting with council members from New Brighton, Arden Hills and Shoreview, the message to proceed with pursuing the County's interest in financing a rink at the National Sports Center was clear. This past Tuesday, as I reported at the work session, I sat in on the County Board meeting for their discussion. Some confusion muddled the issue when Paul Erickson of the NSC suggested Ramsey County consider putting $1 million towards two rinks at the Blaine facility instead of building one additional rink in the suburbs for even more money. It appears the commissioners and county staff were expecting a request of $500,000 for one sheet in Blaine and referred the whole matter back to staff for clarification. Since no decision was going to be made by the board last Tuesday anyway, nothing other than an indication of their ()approval or disapproval was expected. Unfortunately, the impression I had was that the confusion may have dampened their interest. It would still seem however that if the County wishes for a new sheet of ice in the suburbs to offset their decision to help with the Highland rink, that at least one rink in Blaine will be the way to go. Unfortunately, as of this writing, I do not know the status of any of this, and may not know until Monday. As it is, I have had Paul Erickson and Gordie Voss scheduled to attend on Monday evening and make a presentation on the project. Originally, this meeting was intended to bring the project to the community for their reaction, and the Council could decide whether to join in at the September 23 meeting. While I think this still needs to be done, I sense concern from our neighboring communities which are in our group on this rink, that if the County doesn't participate, they may not either. If that is the case, I don't think there will be enough time to regroup and go back to the previous option of having the hockey associations fund the escrow and front the $500,000 for the single sheet. To further complicate this, another rink, the fourth rink is still needed to make this thing go. Brooklyn Park is the community debating whether to commit to that rink. I think Erickson's appeal to the County for two•rinks was a hedge against Brooklyn Park's decision. If the rinks cannot have commitments made to them by the end of the month, the Mighty Ducks funding for the Quad Rink project expires and the whole project may have to wait another year. I will be sure to find out what the County and Paul Erickson come up with by meeting time Monday. ORECOMMENDATION: CW-(t)0;f-4 • Chuck Whiting, City Acitninistrator 4110 • cur ;, REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Numberii C. Report Date: 9/5/96 ;.. CITY COUNCIL MEETING DATE — •,, seg:•.,.: September 9, 1996 — Special Order of Bus. '° °s _ Consent Agenda 4"* as•Partner`' Public Hearings Council Business Item Description: Anoka-Blaine Airport Issues Status Report Administrator's Review/Recommendation: -No Comments to supplement this report X -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: We will review the discussion that took place at the Tuesday work session for the benefit of the public. Bob Long will again review the status of his findings and the options the City can pursue in holding MAC accountable for the activities at the airport. Amongst these, the Council will recall the ongoing but un- adopted noise abatement plan, concerns about whether the 1980 law holds any of the development plan as a permanent condition for airport operations, and the ensuing utilization of the airport as a base for planes above the lower two classes. Bob also talked about the field rules and the clarifications needed in interpreting the decree with MAC attorney Tom Anderson. As of this writing, I have not contacted the City's Airport Committee, but intend to before Monday's Council meeting. I will also be in contact with the neighboring communities. • ci..kz4.Chuck Whiting, City A ntstrator RECOMMENDATION: 0 CRTI OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: • (��llJGG{r 9Report Date: 9/9/96 CITY COUNCIL MEETING DATE �" ][ i�1 September 9. 1996 Special Order �p'' ,QS Consent Aaendaof Bus. o��°sf'Partnersb o Public Hearings X Council Business Item Description: Pedestrian Bridge Surface Water Pond Administrator's Review/Recommendation: -No Comments to supplement this report X -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff spoke with Aris from BRW Inc. to request reviewal of the proposals submitted by SEH for the removal of the surface water pond adjacent to the Bridgeman's property. Of the first two options available, Aris preferred option two as this would allow an additional 1.5 to 2 feet of fill to the pond. Aris further suggested that approximately an additional $3,000 be added to the design to allow for some type of decorative rocks to placed around the stand pipes. This would enhance the aesthetics of the pond. At this point, staff would request authorization to negotiate design and construction engineering and management of the project with either SEH or BRW. Staff is in the process of scheduling a meeting with the o firms to discuss the best method of handling this part of the bridge project. Staff will seek Council's proval of the additional project upon the completion of the discussions with both firms. K---'\ _ _>/e/::;- 7/Je"'--VX Michael Ulrich, Director of Public Works RECOMMENDATION: Authorize staff to negotiate services for design, construction engineering and management to implement option no. 2 for the removal of the surface water pond adjacent to the Bridgeman's property and present the ntract to Council for consideration. o . 1,----1 I N T E R 0 MEMO OF F ICE To: Mayor and City Council ,\??),/- • From: Pamela Sheldon, Community Development Director Subject: Public Hearing on Ordinance 588: Development Contracts Date: September 5, 1996 On August 12, 1996, the City Council set a public hearing for August 26, 1996 to consider adoption of an ordinance amending Section 1006.06, Subd. 4 of the Municipal Code. This section concerns a requirement for development contracts prior to approval of any subdivision, rezoning, special use permit, license or any building permit. This issue had been discussed with Planning Commission, and at their August 7 meeting, staff presented a concept of how the ordinance would be amended. Planning Commission asked to see the ordinance in its final form before making the Commission's recommendation to City Council. On August 26, 1996, staff requested and the City Council agreed that the public hearing be tabled • and rescheduled for September 23, 1996, to accommodate the Planning Commission's request. We have since discovered that a notice for the August 26 hearing was not published. Because of the press of other business, we have not had a chance to draft an ordinance proposal for the Planning Commission to review. At this time we do not have a definite date on which this item will be before City Council. Since the original hearing scheduled for August 26 was not noticed, we will not be showing this item on your agenda on September 23. We will schedule a hearing and do proper notice after the proposed amendment is drafted and has been reviewed by Planning Commission. 4 Chuck's Special Edition - This Is It! Sorry I did not get my This Is It into the packet on Thursday, but things got a little hairy towards the end of the day. With most items covered in my Council memos, I can give a brief update on other things going on. First, Pam has gotten a meeting with Paster set up for Monday. Depending on how it goes, I may ask to have it added to the agenda Monday evening, particularly if we need to pursue the condemnation for the easement. On Tuesday, Cathy and I are meeting with Charlie Hall on his project. He is anxious to get this off the ground, so here we go. Cathy is also continuing the work with Everest. This is slow going, but perhaps something will come of it. We have received many applications for Joyce's old job. I anticipate we will have the selection narrowed down next week with interviews set up sometime thereafter. Dawn is gearing up for the election on Tuesday. This will be a good practice warm-up for us. Other staff is being assigned to assist and learn as well. While minor glitches always seem to occur, please give your assessments of the day's operations and any problems or concerns you have or see to us as soon as possible. We want to be right on with this thing. This morning I am invited to the Cross of Glory church to see just how hard it will be for them to sprinkler their building. The Council has also gotten invited to see at your leisure. Otherwise, for a busy week, there is not much more to report. I am considering adding a Sports Section to This Is It to keep everyone updated on football pools and fantasy football stats. Considering I am last in both of the two leagues I am in, and was seen nowhere in the office pool (Kitty's relatives abound there however), I may wait until I've got something positive to add. So have a good weekend, and Vikes by 3 over Atlanta on Sunday. THIS IIS IT. . . . FOR THE WEEK OF SEPTEMBER 3 - 6, 1996 ADMINISTRATION • The application deadline for the Planning Associate Position was Friday, August 30, 1996. Over 70 applications were received. Staff is in the process of screening applications and anticipate interviews to be schedule within the next few weeks. • The deadline for the Public Works Maintenance position is Friday, September 6, 1996. Thus far, approximately 25 applications have been received. • First half tonnage reports for 1996 were submitted to Ramsey County. Results indicate a significant increase in recycling tonnage in comparison to first half of 1995. Lynnette • Election Candidacy Update- Thus far 5 people have filed for council member and 2 people have filed for Mayor. Dawn ECONOMIC DEVELOPMENT • Pam and I met with a company that is interested in building on one of the lots next to the golf course. We gave them information regarding our planning process and tax increment financing. • I have set a meeting with Charlie Hall to once again begin discussing strategies for the Hotel Project. We will try to identify possible costs related to the project and plan of attack to try and gather interest from developers. Charlie will be bringing in a consultant who has worked on putting together hotel projects to help us develop a plan. Cathy PARKS, RECREATION AND FORESTRY PARKS: Business as usual,park maintenance activities continue to revolve around soccer, softball, baseball, volleyball league play and picnic reservations. There are many projects that we hope to get to when time allows this Fall including timbering Random playground equipment, work at Woodcrest Park and many small repair jobs to park buildings and park ground equipment. This is the time for fertilizing and seeding, so as soon as ballplayers hang up their cleats for the season, the fields will be fed and seeded. RECREATION: The City Newsletters are out on the town,registration for Fall activities is underway. We are recruiting positions including pre-school instructor, Water Safety Instructors, gymnastic instructors, after-school instructors and Flag Football coach. All jobs have been advertised in the papers, applications have been sent to inquiries - interviews will soon be scheduled, followed by training sessions and program commencement. Sharie has been out of the office - driving to Florida and back to pick up son Scott and family. Next week she will probably be out also -to help out with sister Lisa's new baby to be born next Tuesday. We received a call as she was traveling through Tennessee on her way home, she says that she can hardly wait to get back to work. Guess she's a little stressed out. Intern Margaret Burke's last day is this Friday. She has been offered a job at the Southdale YMCA. We wish Margaret the best of luck on her new employment. She has been greatly appreciated during her internship. Staff has been working on decorating the entry of the Bel Rae to welcome visitors. We especially would like the entry to be a happy, cheerful first impression for the pre-schoolers who will be participating in dance classes at the Bel Rae. Also, we will be notifying seniors of activities that are planned for them at the Bel Rae. It will be helpful to have the building used every day because it is beginning to be a bit too stuffy inside - it needs to have use. The Mounds View Community Theater is excited about the idea of a Holiday Revue production during the month of December. This would be a form of dinner/theater or hors de oerves/theater or coffee& cookie/theater presentation with a musical revue of past performances and holiday songs. It sounds exciting. FORESTRY: We are in serious drought conditions. Trees throughout the city are suffering from the lack of moisture. Rick's crew has been watering trees in efforts to save those that were planted this year, and to help those that are stressed. CABLE TV: Pat is taping "A View From the Mound"today at Irondale Studio. New employees Bruce Kessel and Pam Sheldon will be interviewed. Information regarding programming at the Bel Rae will also be shared. A tape on bus safety is also hoped to be included in this month's program. Mary FINANCE • Training has started on the new accounting system. We are still experiencing some network problems and as such, can not run the new system at workstations but expect the problem(s) to be rectified soon. • Mary has received some election training; in New Ulm I was responsible for elections and oversaw elections in three years (seven elections). Together, we will assist Dawn as needed in the upcoming elections. • Work continues on the 1997 budget and normal items such as utility billing,payroll, accounts payable, etc. Bruce PUBLIC WORKS ► Bill Hanson assisted the City of New Brighton in finding a water leak. ► Voting booths, etc. were brought over to the BelRae building September 5. ► Bill Hanggi went to the Boundary Waters for some fishing and beautiful scenery. ► Curb and gutter was poured on September 5 and 6, we anticipate the base course of asphalt will be laid next week. Landscaping will be performed in a couple weeks; after the sidewalk is poured. ► Tim Pittman installed the new sander/hydraulic controls on the dump truck. This will improve plowing safety and efficiency. An additional control is budgeted in 1997. ► We received check from APT for$6,870.00 for the pro-rated lease payment. Their construction of the antennas should begin sometime this fall. Staff is currently negotiating a similar agreement with US West. ► Application deadline is September 6 for the maintenance position. Staff will review the applications next week and set up interviews. ► Cathy Rocklitz, Kennedy& Gravens, and Tracy closed on the other relocation property, 4943 Old Highway 8, September 5. All went very smooth; a 15 min. closing! ► Staff will meet with Evergreen Land Services on Wednesday, September 11, to discuss additional right of way acquisition from BioWash, Motel, Mermaid for the Old Highway 8 project. ► Forest Lake Contracting will be building the extension for Mounds View Drive (between the Schwinn Dealer and Silver Lake Pointe Apartments.) This project will start next week. Mike POLICE • HOORAY!! The kids are back in school. Actually,it was a quiet Labor Day Weekend. Everyone must just be tired. • Tim Brennan gave a crime prevention talk at Silverpoint Apts. It was well attended by the senior citizens. • We are still in the training\learning process on our computer conversion.Naturally,there are a few bugs. Training is scheduled for the Officers this week and next. • As you may know,the Chief is being sued for 5 million. This time it is for libel and slander. The person suing is the same inmate in the Ohio Prison. An Attorney for the League has the case. He stated it should be dismissed quickly. Tim COMMUNITY DEVELOPMENT Planning Commission discusses wireless telecommunications towers and antennas The Planning Commission conducted its first discussion of wireless telecommunications at its meeting on August 21. Representatives from the two companies who have been licensed for this type of service in the Twin Cities were present, as was Coralie Wilson from the North Suburban Cable Commission. The industry representatives and Ms. Wilson shared a significant amount of information. The discussion lasted about an hour, and will be continued on September 18. The Planning Commission appreciated a comparison chart prepared on ordinances from surrounding communities. They asked staff to prepare a list of questions which need to be answered before an ordinance can be drafted. Court case on 2091 Hillview concludes The Tenants Remedy Action suit concluded on Friday, August 16, 1996. Parliament Company has been appointed the administrator for the building and will be responsible for collecting rents and making repairs until the building is up to Code. Parliament has applied for a Community Development Block Grant, on behalf of the owner, which they are expecting to receive soon. The judge has indicated a tentative schedule:repairs to begin September 15, 1996 and conclude by October 15, 1996. Pedestrian Bridge The Ramsey County Commissioners will be considering whether to grant an easement for the pedestrian bridge proposed to be built over Highway 10 at their September 3 meeting. Pam and Mary Saarion will be attending to represent the City and answer any questions. Other upcoming meetings We will be meeting with Karen Chaussee from the Ramsey County Health Department on conditions in Towns Edge Terrace...Pam has a meeting with Dick Thompson,the area representative from the Metropolitan Council,to discuss requirements for updating comprehensive plans...Pam will also be meeting with staff from New Brighton, Shoreview, and Roseville to discuss ways to provide backup between the cities for inspections when inspectors are on vacation. Joyce Pruitt heads to Hastings We wish Joyce the best of luck at her new position in Hastings. Her quick sense of humor,dedication and hard work will genuinely be missed. Joyce held our department together in the six months she was our Acting Community Development Director. We know that Hastings is lucky to get such a dedicated employee. Pam& Jennifer