Loading...
HomeMy WebLinkAboutAgenda Packets - 1996/09/03 }: ..:ti:;T::>:. :,,,v ?.::;}T}>:.>:<.:<..::?TT::.:TT:?.T }}::::„ .:: L:>: ?:Y,•.: }\:. •:mlii:LL':L::'+`T',v;?x::k :•,::':}'":'L:: •}i}+i::'::::•i+?.?•;�?}r::?:<;.^.:;:. } }::+o..:::iC}}}.:::,:::... ...Y..,W..,M1r::•::.?};.}v::?'•:•:�}ti v:�...}? :::v,:.,:,i�•::,;i:iirf:.>::•:4y.,.:i:4i^k:$;y.4k:t.?::::::i.Sr:::•. • '}:+i'..::::„ ,..:}',L,}.:::::„ .:....v••,•:v4:.�♦}?}% y..%%,.N.^i{.••••: t::r::ti.,.,.`2}.'C:v+..,,„??}i$::::,Q•.�L:. • AIN is% ,ri "^•ti:,.,}'�'.¢;:''•'+�'.,+..}t. ..fiL•:.s�#w`'t?:�T.'L•::; :.{2,�ij:�;i2$:�•:'K:d: :t'3:`3}'.:.:f: }.:.:?.:•*Y::•.}i k:;,h;,;\''v:+;iti.< ; •.......... .}'tiff{i•i+:::.......::.?.,.,..... L;}h ;,Lr:'+?,+•�'.\+'4:{:{i,•}+.•;;y}4,4:.,$}}i?,T.?::yn{.;:¢•;:,:J;?n'.•1:;.}..•i:::.`+:{'+.•i''r,::}r:\L.•::.:::.::.:.M1:`•:.:.'`+i'., i':.:::h:i}rv::.::4.yr y?..:n,ti::,1.i:4.• :ii:• ••v:''...'♦..:5:}4,L?: {titi.:?:}0§:.O :L.?:,.;.g'....(iM::1..x.... Items Discussed yt�: 0: „ >:h:..,., +,.;L:?r::::> !*:::•:::::,:•:::::•:•:.0..:L} •:::,::•:,..:•••:,:‘,.....:-:•:•:,,,-...:-:•):•.....:, v: v}:L:••^:?ti:•:...vLr?,}:�.:i v'..:•:•.i• ::1: PerConsensus ::::.:?:. ::;;k::.::.?..T::}T::::::.:.:::::.:v..:::.:>::,.:.::: :,:::. :.::.:T:.::..:>?.}>:.. ::<L.::..>::. /`.....x ,-,$..:.,4`,�:ii4•,`,ti..:`i`.•.:...,A,..m.� .M2�wµiA�y: gm:.L 'L,:':•x ti•`•::\R.4."<<?.c pie??.:+...♦♦'s::.,st t.,c.:1:i:::k t:Y<,..\.: .??�i\vv:,.L.?:{\:4,.:\4:>.•n:\.n4:>i}? :.:tii}� :::}:;:i{t?:♦`v}i}y'?:C{::.:.,:.} ti`i\�v:i i}}PUBS}IC W :63:4:.:::..-..?...z.% v:L ♦♦h ititi++�,vv �::-h.:♦-'{`..h.:}}ti.i• •}:+:J.^ri:4:?.} :.4�[:�:?♦}1.:\.,}i':} ti::�::,`v�iiv::,i2:n�yiy ry }?.'"'"'':'+::iii•... ..aCiii?. v.♦♦:+x,x�.}}v;>:1i•?L.ti•.:?:?i i `}/ • `v s \::tik:::i iiti.:04:3:.�w+.4.a:tti iti :a.i.Ea.?::i•:?i.�:...,`tv.., 1. Consideration of Water Conservation Measures (Mike Ulrich, Public Works Director) 2. Review of Surface Water Abandonment for Pedestrian Bridge Construction(Mike Ulrich, Public Works) ::,:n�.•♦..,i}}:iii + : S,. ...,. ' Ii: ti.titi.i.}tiff;:?iti,i♦ ``ti.._. Li}}ins:.i.�••:.... .':.:i::}• }x} ,,,,v:: + .iv:ti.,:hy`i-�`}♦:..:h>i`.;♦.•.?..v.+.:::,•.:+vviv.:,}Lv:i;v.}.`;.y..::L, ,i��♦v .i4?,?i:•.xv•• `:xvn-..i}v: 2.:::Uri?jtii}.ii`>i�•:w,••.??•:?j: a. 3. Discussion of Options for Obtaining Easements for Highway 10 Pedestrian Bridge (Pamela Sheldon, Community Development Director) AGENDA-WORK SESSION PAGE TWO SEPTEMBER 3, 1996 S .,i; n "`i,€;.; •.„c zz2z#}v z�z z>?::4z` •:':�iik}` <k{ti}iiz:;:�kk2;; '''`�ix::i'L�2kk:2v.,ii•}:i i}.;j4 "<zk i i•.w•....•`.ik'<'<Yk:: t�&{k::Ckz,`k�4'� {:k�ti•`:::2iv:%kyk� %;:�}:;}?#i;:�:�iikiiv}v:::ki�#.v:• •. }v��},.'•.�,•`.L``M1.'t,�` ��•��w#��k�z z• <•:c�}.;:•.` ;,kik•::•.;.:z } z ?j,���cj�:.::.;:k�zz\kk�-�,... �a� ; m��+s����� ?<" E t oon S ::%kti:nti ikkk+'}-h:ir Lv}tiff#;•:t;:;{:}'•}':ti.;:j:SY;:;:}}kn;;;i�{;y;;i;}}tikkkG\»k> `.kk',::i`.'..'''^,'.'.':"m:`".`.`t•` 2�:.k}`..k'.'`k:::N..`,`�.`kiit.``.i.`kk££khuk_Z}k\k:`.\`'}'.`kkk�2•`.k ry 4. Discussion Regarding Use of the Bel Rae Property.During Interim Planning Period (Cathy Bennett, Economic Development Coordinator) 5. Discussion of Proposed Development for O'Neil Property(Cathy Bennett, Economic Development Coordinator) 6. Discussion of EDC's Interest in Pursuing an RFP for a Development Plan for EDA's Third Redevelopment Priority-Highway 10- Section 9 (Cathy Bennett, Economic Development Coordinator) •iw•}kk:",;:}S\z,=•ykY:\\kkk }:kk'?i}"E'.`di�:,`tµ`•V}A...`•`y` .+ egiamMARK k;;(i}:v..rivxv:..y1}xw:}•v:i•.k.\...;'`..v�xvv.vk;h:..v}}:n-x`.��v:i+1 .};kk}k. :.::k\`::}ti::i::'k:}:;;i 3y vk:..}?i::::v:;. .v.ti;•.}:}}:k} #:;`:#:\�`�;ky'Yv kkk';1 v7:•�F\�.:s`:"`::::::.:.:.:'.?`:? :..?: <:\k?k�rkkk}•` `'::}kkkvkuo}}•.•:::.}.;•}}:.:;.:;.::i�yk?.:: 2 ::`• <ii}ki>'t`t}``}iii}}+`}k 1'ik'`kkk\•1".: vkiilk<k};k}}:?v « : . MSE :. .:;}kkk}k}k}}kk:•}k+;_..••kk.:ti>•`.rtk::j "{.>:> ;k}2?,;;k:;: `•• :.:::;#;;#;-#•`.# `::,'«:.::};::>,:;;;::4.:i}`kki\1;kkx:kkk::•..kkk.•.}:;...k ::J}}i.`i}t�}$>}Vh44i1}iTi}:•:'kjT�.`i}y::•.\+`}}}`}}.}}\}\}1\}h`}}:•<}.;C}W 7. Cost Information for Fencing at Parks (Mary Saarion, Park and Recreation Director) AGENDA-WORK SESSION PAGE THREE SEPTEMBER 3, 1996 }.ti µ uNtiti4"\ a }O hir` MI' xh } k • 4} x R:1tiiY10uSS 2 j } i"S+}'"s��ii"''v�iv�`iiia:viii`vi<�i�iv��<iii�i.�nyi�i}"}•,•:titi��;:�} \•::;g_'i'y?_;;;�.i,`.t?�i.:.r,}f}�>i}v ia}v.+a is,•n".?v}s?;iiiirim+`si�i:+ik::ti£i}ic'•iia� 8. Discussion Regarding Airport Status(Chuck Whiting, City Administrator) 9. Discussion Regarding Quad Ice Rink and Shoreview, Arden Hills,New Brighton and Mounds View Position (Chuck Whiting, City Administrator) 10. Discussion of Tree Removal Policy and Procedures (Chuck Whiting, City Administrator) 11. Discussion in Relation to Charter(Chuck Whiting, City Administrator) :'?{.�•??{;{{.ki{tii?ti??•:iC{{;;4{bC?{t{h4{`�??ti{{;C[;A;:$,i:C;;A`CZ'ibCL;yt'iti0 i� v..n:vv.:u....{i;.r.:'`1i�4 '." �n'i?.{iv'k'.4?��''i{L{.i??<?: n`i`\ii\ut�``2'•`.;a,.'}$j}.An.}}+.{ ti%{v:{• •.�:i:.`i ti ji}��ii;tii��'l v\yi'��i::}iix`�`{v4at}'•:;' ��F '•yiitiiiv. .vnvvv-. C�::`:•:•`.ti:;�t:}::\yh.}�}•. :vw.ivvv�w:.v�ivh}vx}::vi4�v,?`iiii2`i,`.',?3t;:i�i2•".?.2�y :ii�ii•+}rt}ice`\• it}4."` v'+•'.i$:i��tivni�:ti 4.i}iLv anY;a: � •.'}i,.` �� yYY2:..:'•.vti•. '# 'l`v{•h n*h}ini\�4<}i£4:��qj]^'4?.ti:E•t•,�h}.\vE�'.:J W'.;nZ�}}4+:::ti\.:Yv�}�.'.'':iJ3�J 12. Preliminary 1997 Levy and Budget Discussion(Bruce Kessel, Finance Director) REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: 1t0/,S Report Date: 8/27/96 • WORKSESrSION MEETING DATE %m September 3, 1996 •A :iiia` -iesF'PanDet'NA's Item Description: Consideration of Water Conservation Measures Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: The City was mandated by the Met Council to develop a Water Emergency and Conservation Plan in 1995. This plan is currently in the review stages at Met Council. One comment from Met Council was, that the City should introduce and proceed with additional conservation measures. The only measure currently in place is the seasonal watering ban. The State Plumbing Code requires low flow faucet aerators and low flow toilets. Staff attended sessions at the Water Conference this year where conservation measures and retrofits were highly valued. Staff received information from vendors to provide both low flow faucet aerators and toilet tank dams as part of a possible start to the City's conservation plan. An analysis based on water pumped and wastewater treatment measured by Met Council show a steady •increase in the amount of wastewater produced, and some peaks in an otherwise average amount of water production. By initiating these two conservation measures, the residents could reduce the amount of water consumed and decrease the wastewater produced. Revenues would be slightly reduces from water sales, and expenses related to wastewater treatment would also be reduced. The following is the results of the analysis. It is based on the usage of an average family of four. The toilet tank dams could reduce the usage from 6 gallons per flush to 3.5 gallons per flush. This could result in a reduction of wastewater treatment expenses by approximately $35,000.00 or a 67 % savings. Resulting wastewater produced would be approximately 28.30 million gallons per year. Water production could be reduced by 28.3 million gallons per year with the toilet dams alone. Water revenue is anticipated to be reduced by $36,790. It is unknown the amount of water conservation that would be achieved through the low flow aerators. The cost to provide every residential property with a kit which would include one pair of toilet tank dams, one low flow aerator, one dye tablet for toilet bowls is $21,115.00. Funds were budgeted, $5,000.00 in the Water Department, for conservation education and measures in the 1996 budget. Staff is requesting a transfer of funds from the Water Contingency Fund of$5,000.00 and the remaining $11,115.00 transferred from the Wastewater Contingency Fund to the Infrastructure fund to pay for the retrofits. Staff will delivery the packets and information to the residents. (Additional single units will be available should residents request them.) The anticipated pay back for the retrofits is approximately 7 '/2 months. Staff will provide further explanation of the calculations at the work session. Staff will advertise this program in the local papers and cable TV if Council approves and authorizes the program. • „. Michael Ulrich, Director of Public orks CO - In (C) 6) 0) 0) C ) 0) 0) 0) 0) • T" T T T^' * # \< + , t Q 4 4i` ` > ul in CO ' i( I (11) a5 L C) !` h, N • • Q Tt # d'd' !�• a mem ^ s ' , CQ r Cd > E 1 • CD w d4' d- ds- r • 0) t- r- Cr? (160 ° ` T , , , ,' D Ci M (6 In ':t d • MO 11.41 . ' , , , CO C0. (0. p • 4 d. , , , i • f • C N CD CO = >1 , ‘ . , d' d d. ..0 , , > N E 0 � : in 2 , \ < CO2 0 . ,s, ,, , . , � rpt ' , \ \\ ; C , la N d' Cr) N , C A ` IL Cir? C�r3 Cr) Ittt (I) , ai ci r- N 4 • CO d' d' nt f .. Q a 0 a 0 a CO 0) 0) 0 'CO (0 IC) .ii'" CO C\I rn rn rn r- r r- r ' L CD (1} 2 "i2 REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number:47- -//251445"r> ' " Report Date: 8/27/96 • WORKSESSION MEETING DATE :':`,Y; September 3, 1996 -Fanimok* Item Description: Review of Surface Water Abandonment for Pedestrian Bridge Construction Administrator's Review/Recommendation: -No Comments to supplement this report X -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff met with Steve Campbell and Rocky Keene on August 22, 1996 to review the proposals to abandon'the surface water pond adjacent to Bridgemans. Steve and Rocky will consult with Rice Creek during the week of August 26, to address any concern the Watershed District might have. They will both be in attendance at the work session to present the numerous alternatives for the pond. ( -J / Z *Michael Ulrich, Director of Public Works RECOMMENDATION: i mry �� REQUEST FOR COUNCIL CONSIDERATION Agenda Section :cqs' STAFF REPORT Report Ntunber41,-/ yl/5 I I ( I < Ch Report Date: 8/28/96 • WORKSESSION MEETING DATE '7.!f September 3, 1996 °BlerF partrccixAs Item Description: Discussion of Options for Obtaining Easements for Highway 10 Pedestrian Bridge Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: This report provides a summary of our progress on the project to build a pedestrian bridge over Highway 10 at Long Lake Road, and presents options for how to handle obtaining easements for the bridge abutment on the north side of Highway 10. The City is pursuing construction of a pedestrian bridge over Highway 10 at Long Lake Road. A bridge design has been developed by BRW, a consulting firm, and a citizens committee. Progress on this project depends on obtaining easements from adjacent property owners for the location of bridge abutments and for construction. A time schedule has been developed which anticipates completion of the bridge in July or •\ugust, 1997. The time schedule includes: • Submittal of preliminary design for bridge to MnDOT completed • Response from MnDOT end of September • Preparation of final design by BRW Oct-Nov • Submittal of final design to MnDOT Dec 1 • Response from MnDOT end of January • Addressing MnDOT questions Feb 1-15 • Preparing bid package, letting bids, awarding contract end of March • Construction April-August MnDOT oversees the bidding and construction process, since the bridge will span a State highway. In order to meet this time schedule, it is necessary to complete acquisition of the easements between December 1 and 15. Three easements are involved: a construction easement on the south side of Highway 10 on property owned by Wildwood Manor, and a continuing easement for the bridge abutment on both the south and north side of Highway 10. The property on the south side is owned by Ramsey County for the Mounds View Library. The property on the north side is part of Mounds View Square, a shopping center owned by Mounds View Square Associates L.L.P and represented by Mr. Ed Paster of Paster Enterprises. Wildwood Manor: An easement is needed for construction only. After the bridge is built, the bridge abutment will be in the right-of-way. Mr. Russ Klebe, who is the building manager for Wildwood Manor, referred our request for a construction easement to the U.S. Department of Housing and Urban Development (HUD), since this department holds the mortgage on the property. We have received a copy of a letter from • Mayor and City Council Pedestrian Bridge -Highway 10 August 28, 1996 Page 2 Maryann Saraurer to Russ Klebe stating that HUD has no objections to this proposal. Ms. Sarauer has suggested that if new signage or security lighting is necessary, Wildwood Manor negotiate with the City to pay for the cost. She also offers as an alternative that the development's Reserve for Replacement account be used. (A copy of the letter is attached.) (The issue of signage and security lighting was raised by Russ Klebe in his original letter to HUD.) Ramsey County Library: We have sent an easement agreement to the Ramsey County Library Board and to the County Commissioners. The Library Board requested some minor revisions which have been made and returned. Final approval of this item is on the County Commissioners' agenda for September 3. We do not anticipate any problems with obtaining approval for this easement. The Library Board indicated that it was very supportive of the project. Mounds View Square: We have met with Mr. Ed Paster and Mr. John Streeter regarding the easement on the north side of the highway. The bridge abutment would be located in an area now occupied by a detention pond. The City Engineer is evaluating whether this pond can be eliminated, or relocated on the City's park property east of Long Lake Road. We are confident that an alternative is available. The property owners have reviewed the draft easement agreement and have requested certain variances in parking and signage requirements, and a business improvement partnership loan for new parking lot lighting as a condition of signing the easement. The property owners are concerned about the effect of the bridge placement on the visibility of the shopping center and its sign. They also desire to add retail square footage and at least one dinner style restaurant, to replace Bridgeman's Ice Cream Restaurant. There is also a possibility that they will want to replace Hardee's Restaurant with a second dinner style restaurant at some point in the future. The addition of these uses raises a question about parking requirements. Staff is of the opinion that the addition of the restaurant uses would be beneficial to the community, and would broaden the options available to Mounds View residents and to travelers on Highway 10. They would also encourage more traffic to the retail businesses in the shopping center. We have been advised by the City Attorney that the approval of a variance cannot be guaranteed through an easement agreement, but the variance request must go through the normal process. Several options are available as to how to proceed at this point, keeping in mind the time frame for the bridge project. Option 1. Use the Switchback Design for the Bridge: One of the designs considered for the bridge would not require the use of any private land on the north side of Highway 10, but would fit in existing highway right-of- way. This design uses a switchback rather than a circular ramp. Staff regards this design as undesirable both for the City and for the property owner of Mounds View Square. It will require pedestrians to walk a considerable distance away from the intersection to use the ramp, and it is anticipated that people will avoid the walk and continue to cross at the intersection. The ramp will also block the view of the Mounds View Square shopping center for a much longer distance than will be the case with the circular ramp. Staff does not recommend this option. Mayor and City Council Pedestrian Bridge-Highway 10 August 28, 1996 •age 3 Option 2. Begin Condemnation Proceedings for the Easement: It is possible for the City Council to proceed with condemnation of an easement to allow for construction of the bridge in the area now occupied by the detention pond. The City Attorney has explained that there are two methods for condemning property: conventional and "quick take." We believe that the only one which would work with our time frame is the"quick take" method. The procedure is as follows: • City Council passes a resolution authorizing condemnation. • Notice is served on the property owner and the City files a petition with the Ramsey County District Court to commence condemnation. , • District Court appoints three commissioners to handle thecondemnation case. (There is an opportunity for the City and the property owner to attempt to agree on who the commissioners are.) • Commissioners are expected to answer two questions: Is this condemnation for public purposes? What is the value of the property being condemned? Once the value is determined, the City has to pay that amount. If improvements or tenants have to be • located, we have to pay relocation costs. • The City has the option of withdrawing the petition if we do not agree with the price, but we would have to pay all the property owners' costs incurred up to this point. • The property is conveyed to the City in 90 days. *The City Attorney suggested that the City may want to get a preliminary appraisal before we start this process so we have some idea of what the cost will be. The City Attorney's office can supply a list of appraisers who do this type of work, if so desired by City Council. Although this process allows for the City to proceed without the consent of the property owner, it does involve court-appointed commissioners determining the value of the property. The impact of the City's action on Mounds View Square could enter into this determination. How this impact is characterized will depend in part on what other actions the City is taking to address issues raised by the property owner. In order to preserve good relations with the property owners, attention needs to be given to the issues they have raised to see if there are ways to resolve them to the benefit of both the City and the property owners. There may be other options which would avoid a condemnation proceeding. Staff recommends that this option only be pursued in conjunction with either Option 3, or Options 4A and 4B, to demonstrate the City's willingness to address the issues raised by the property owners. Option 3. Deal with the Property Owners'Request Through a PUD: We have suggested to the property owners that they apply for a PUD designation on the property so that the overall development plan for Mounds View Square could be evaluated and parking and signage provisions could be addressed. We have also provided them with a time line for this type of application, given the notice requirements and meeting schedule maintained by the City. This schedule assumed submittal by August 30, and shows an effective date for the PUD ordinance on December 12. The property owners could grant an easement contingent on the outcome of the PUD review, with an agreement that no bridge construction occur until the conclusion of the •PUD review. The property owner would know the City Council's action on the PUD review by November 12, with enough time to execute the easement. We have not received a submittal for a PUD designation as of this date. Staff regards this as the most effective option for addressing the property owners'concerns, but recognizes that the time frame is tight and it depends on the willingness of the property owner to submit a PUD application. • Mayor and City Council Pedestrian Bridge -Highway 10 August 28, 1996 Page 4 • Option 4A. Initiate an Amendment to the Zoning Code to Allow Parking Reductions Based on Off-Setting Uses: The City Council could initiate an amendment to the Zoning Code to allow parking requirements to take into account uses which offset each other because the demand pattern for parking is at different times. This approach has been used successfully in other jurisdictions, and would allow shopping centers such as Mounds View Square and others to apply. It is to the City's advantage to encourage a mix of uses in our retail centers, to expand and enliven our retail base. Having this tool available, subject to approval by the Planning Commission, would be very helpful and may address concerns regarding parking from Mounds View Square. Option 4B. Evaluate a variance request for signage at Mounds View Square based on visual simulation: The property owners are faced with the dilemma of granting an easement for an improvement which they feel may have a detrimental effect on the visibility of Mounds View Square. The property owners are seeking a variance request to increase the signage allowed on the site to address this problem. Under usual circumstances, a variance request could only be evaluated once the bridge is built, thus leaving the owners with no way to resolve the dilemma. The consulting firm which acts as the City Engineer has the technology available to simulate how the bridge will appear, superimposed on existing improvements, in three dimensions as though you were viewing the bridge and the shopping center from the highway(or any other vantage point). Staff is suggesting that a variance application be evaluated based on a visual simulation, and a decision rendered by the Planning Commission which could be made contingent on the bridge being built. Staff is recommending that Option 4A and 4B be pursued. This option may be the easiest to accomplish since the City Council can initiate Option 4A, and the applicant has indicated a desire to file a variance application (Option 4B). The question remains who will pay for the visual simulation. Suggested Action: City Council indicate which option or options you want to pursue, as summarized below: • Use the switchback design for the bridge. • Begin condemnation proceedings to obtain the easement for the bridge from Mounds View Square. • Deal with the property owners' request through a PUD. • Initiate an amendment to the zoning code to allow parking reductions based on off-setting uses. • Evaluate a variance request for signage at Mounds View Square based on visual simulation. • • Ill ,A),7] .2 3 199.3 Russ M Xiebe Manager Wildwood Manor • 2559 Moundsview Drive Mounds View MN 55112 Dear Mr. Klebe: • Subject: 092-EH109 • Wildwood Manor Mounds View, Minnesota . HUD has reviewed your August 2, 1996 letter requesting easement approval to develop and build apedestrian -bridge at the - corner of the Wildwood Manor Apartment property line. HUD has no objections to the proposal. We recommend, if new signage or security lighting becomes necessary, that Wildwood Manor negotiate with the . City of Mounds View to pay the cost. If this is not possible, the project could request monies from its Reserve for Replacement account to cover the cost as part of a capital improvement. If you have any questions, please contact Maryann Sarauer at (612) 370-3Q86/FAX #370-3090/TDD #370-3185. Very sincerely yours,. • )yna • Howard Goldman, Director Multifamily Housing Division cc: Pamela Sheldon Community Development Director City of Mounds View 2401 Highway 10 Mounds View MN 55112-1499 eakt • . DEVELOPMENT AND MANAGEMENT OF SHOPPING CENTERS gust 1, 195 �''''7 University Ave.•St.Paul.MN 55114-1677•612-646-7901 • Fax 612-646-1389 . • CENTRAL PLAZA 45th&Central Ave.N.E. Ms. Pamela Sheldon Minneapolis,Minnesota Community Development Director City of Mounds View 2401 Highway 10 CRYSTAL SHOPPING CENTER Mounds View, Minnesota 55112 Bass Lake Road&West Broadway . Crystal,Minnesota Dear Pamela: When Moundsview Square Shopping Center was constructed, the DODDWAY SHOPPING CENTER City approved a parking variance that allowed 550 parking spaces. Smith&Dodd Road West St.Paul,Minnesota When Hardee's Restaurant and the .dumpster enclosures were constructed, the existing parking was reduced to 494 spaces, which is the present count. LEXINGTON PLAZA SHOPPES • Lexington&Larpenteur If two new restaurants were constructed of 6,000 s.f. each, the Roseville.Minnesota Bridgeman's Restaurant building of 4,000 s.f. would be demolished and replaced with a 6,000 s.f. building. This 2,000 s.f. would theoretically reduce existing parking by 5 parking spaces (2,000 -t- • 400). If the Hardee's Restaurant (3,800 s.f.) was demolished and MEND OTA PLAZA a restaurant of 6,000 s.f. replaced it, this would also theoretically Hwy. 110&Dodd Road P Mendota Heights,Minnesota reduce existing parking by 5 spaces. Therefore, the total parking variance that Moundsview Square MOUNDSVIEW SQUARE Associates requests is a net reduction of 10 spaces from existing Hwy. 10&Long Lake Road parking, plus 31 parking spaces that code requires for additional Mounds View.Minnesota restaurant space of 4,200 s.f., for a total of 41 spaces. We would need• a variance to allow existing parking to be reduced from 494 Vpcces to 484 :Jp Ua....J and a guaranty that restaurant, space at Moundsview Square Shopping Center can be increased by 4,200 s.f. NORTHWAY CENTER State Hwwy.. somewhere on the Shopping Center site. 23 &Woodland PP 9 Circle Pines,Minnesota Yours truly, MOUNDSVIEW SQUARE ASSOCIATES, LLP. SIBLEY PLAZA Wet 7ta Street&Daaern St.Paul.Minnesota ,r,,,, / d /71:/ ..4_2 C John H. Streeter Construction Manager SOUTHVIEW SHOPPING CENTER • • Southview Blvd.& 13th Ave. S JHS/Iah South St. Paul.Minnesota Enclosure cc: Edward J. Paster eakt . .e.., :) DEVELOPMENT AND MANAGEMENT OF SHOPPING CENTERS gust 2 , 193fi �'-7 University Ave.•St.Paul,MN 55114-1677•612-646-7901 • Fax 612-646-1389 III CENTRAL PLAZA 45th&Central Ave. N.E. Ms. Pamela Sheldon Minneapolis,Minnesota Community Development Director • City of Mounds View 2401 Highway 10 CRYSTAL SHOPPING CENTER Mounds View, Minnesota 55112 Bass Lake Road&West Broadway Crystal,Minnesota RE: Moundsview Square Shopping Center Dear Pamela: • DODDWAY SHOPPING CENTER Smith&Dodd Road At our last meeting at your office on Wednesday, August 7, it was West St.Paul,Minnesota determined that even if we did sign up for a PUD, if Planning and Council did not agree to the request made by Moundsview Square Associates, we would not get the items requested. LEXINGTON PLAZA SHOPPES Lexington&Larpenteur It was also determined that we would forward our requests to Roseville,Minnesota Planning and Council without a PUD and that you would forward us a time line. • Please find attached a letter addr MENDOTA PLAZA essed to Ms. Cathy Bennett dated State Hwy. 110&Dodd Road May 31 , 1996. This letter has a list of requests which include Mendota Heights,Minnesota variances and a 2 percent loan for a term of 8 years, for a total of $55,000.00 for additional site lighting. MOUNDSVIEW SQUARE Calculation of retail square footage will follow under separate cover. Hwy. 10&Long Lake Road Mounds View,Minnesota Thank you for your time and effort concerning this matter and as always, if you have any questions, please contact the writer. Yours truly, NORTHWAY SHOPPING CENTER State Hwv.23 &Woodland Circle Pines.Minnesota MOUNDSVIEW SQUARE ASSOCIATES, LLP. k.,K. N,:"7 :LL C Jo 'n H. Streeter SIBLEY PLAZA West 7th Street&Davern Construction Manager St.Paul,Minnesota JHS/lah Enclosure OUTHVIEW SHOPPING CENTER Southview Blvd. & 13th Ave. S cc: Cathy Bennett South St. Paul,Minnesota Chuck Whiting Edward J. Paster • Makpzefek://1/14,6/ DEVELOPMENT AND MANAGEMENT OF SI OPPING CliN'ITRS 22'2.7 University Ave.•St.Paul.MN 55114-1677•61241x,.791)1 • Fax 612.6•1n•I Zvi 31 , 1996 CENTRAL PLAZA Ms. Cathy Bennett 45th&Central Ave. N.E. Economic Development Coordinator Mftnneapolis,Minnesota p City of Mounds View 2401 Highway 10 Mounds View, MN 55112 CRYSTAL SHOPPING CENTER Bass Lake Road&West Broadway Dear Cathy: Crystal,Minnesota Moundsview Square Associates requests the following: DODDWAY SHOPPING CENTER When the pond is reconstructed to facilitate a pedestrian bridge at the smith& Dodd Road proposed bridge location at the southeast corner of the Moundsview West St. Paul,Minnesota Square Shopping'pping'Center property, the city shall guarantee that the redesign shall be adequate to contain, transport or otherwise address any water run off and the city shall assume sole responsibility for any water run off now or in the future and will hold harmless Moundsview LEXINGTON PLAZA SHOPPES Lexington&Larpenteur Square Associates of any liability that may arise therefrom or from the Roseville,Minnesota use of the bridge. We request variances on the following items: . MIENDOTA PLAZA 1 . A parking variance as necessaryto construct a new restaurant at State Hwy. 110&Dodd Road Mendota Heights.Minnesota the existing Bridgeman's location and the existing Hardee's location (see drawing attached). 2. A variance to relocate and increase the size of the pylon sign, necessitated by the installation of the pedestrian bridge. NIOUND10l SVIEWSQe AR1Ed 3. A parking variance for constructing an addition to the shopping Mounds View,�Mlinnesot.t center (see drawing attached). 4. We request a low interest loan of $55,000.00, at an interest rate of 2%, for a term of 8 years for new parking lot lighting. The additional lighting will be installed to upgrade the shopping center, enhance the NORTHWAY SHOPPING CENTER new look of the bridge and improve the safety of the public. State Hwy.23&Woodland Circle Pines.Minnesota As always, should you have any questions, please contact me. Respectfully yours, • SIBLEY PLAZA • West 7th Street&Davern MOUND VIEW SQUARE ASSOCIATES, LLP S[.Paul.Minnesota • „or , ,„ • Edward J. Paster • SOUTHVIEW SHOPPING CEN Southview Blvd.& 13th Ave. S Managing Partner South S[.Paul,Minnesota EJP/Ilp cal a REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number. /A/5 Report Date: 8/29/96 • WORK SESSION MEETING DATE "•,, Dog September 3. 1996 �D�liest•ParmeePgb Item Description: Discussion Regarding Use of the Bel Rae Property During Interim Planning Period Administrator's Review/Recommendation: C16^) -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached are memos from Cathy Bennett and Mary Saarion addressing issues the Council and myself have asked for. Overall, the concept of working with the Bel Rae is threefold. First, overseeing the operations and monitoring ongoing use is covered under Mary's memo. As we have been planning for the long term project, it has become clear to me that two methods of conducting operations in the building would predominate. Activities would either be overseen through the Parks and Recreation Department as is done with other rec oriented activities, or through VB Diggs if it is determined to be cost effective. A variation may be to hire a person to run the Bel Rae, but I suspect that will be cost prohibitive until if and when the cash flow of the building can be determined. Therefore, the proposal of Park and Rec's role for the short term is •consistent with the likely long term plan for the building, plus it is immediately doable. The second area is the cost effectiveness of the short term operations. The additional time staff has had since this was first brought up has allowed more to be done on this. While certainly not entirely predictable, the conditions outlined in Cathy's memo seem entirely plausible and should reflect nominal cost or even profit on a per event basis. I anticipate we will have some difficulties when we are approached by groups incapable of meeting the requirements of using the building, but are positive community groups nonetheless. This will be an ongoing concern from my own experience with community buildings, particularly where building costs and revenues are tight and scheduling is tight. However, I am confident these can be dealt with in an ongoing fashion by staff maintaining consistency and predictability in scheduling and enforcing the use rules. It is here I would ask the Council, once the rules have been agreed to, to allow staff the discretion to work with the groups as they come forward and not create situations where groups ply Council for exceptions. This will only add confusion to scheduling and maintenance. If staff sees a significant number of requests for exceptions or that the rules themselves inhibit use of the building, we will come back to the Council for redress of the policies. The final area is the perceptual advantage of interim use of the building. Concern has been expressed by the Council that the building sits empty but that there has also been a lack of planning. I am confident now that both concerns have been addressed by staff as laid out in the attachment. Not only are these issues addressed, the interim operation may give us added insight into the problems and opportunities that may rise after reconstruction. In that way, this should be a learning experience at nominal cost. Staff of course will need to •track this through the end of the year. Lastly, my main concern is that the interim operations do not become an ongoing operational concern by default of action by the Council. It is my understanding, and staffs understanding that the proposal is temporary while the full scope of the project gets flushed out before the Council and the community. I would suggest the Council clarify its position on this before the end of the year, or as soon as practical after public id" for the long-term project plan. If at some point it appears no long tem project may happen (I suspect we will know by mid-October) I would like, as staff, to have the interim status clarified so as not to simply continue interim operations without approval by the Council. My interest in this may be unnecessary, but it may be helpful touch on it now, rather than later. ae4444 . Chuck Whiting, City dministrator • • PRIVATE RENTAL OF BEL-RAE „onsiderations: (Costs are based upon estimates of supplies and staff time. It is estimated that the City will only have approximately 2 events per month through December. It is estimated that each event will average approximately 8 hours.) • Costs Involved - Part time building monitor$100 per event($12/hour) - Trash removal (if needed) - Supplies Bathroom (paper towels, toilet paper, cleaning supplies) $5 per event Kitchen(paper towels, cleaning supplies, paper coffee cups) $15 per event Bar area(straws, napkins, cups) (can require liquor provider to supply) $5 per event General Cleaning Supplies $ 1.25 per event - Custodial (if needed) $35 per event($10/hour for 3.5 hours) - laundry service (towels , table linens) (can require caterer to supply) -utilities - light, heat- $20 per event total costs: $1,450 (181.25 per event) • Potential Revenues: • -Rental with Kitchen(Assume all use kitchen and pay for clean-up) - $500 maximum rental charge - $200 cleanup charge - $700 total rental charge per event -Rental without Kitchen(Assume no kitchen use and pay for clean-up) - $350 maximum rental charge - $100 cleanup charge - $450 total rental charge per event total revenue: $5,600 ($700 per event) - $3,600 ($450 per event) (20% discount for residents/businesses - $4,480 - $2,880) • Catering and Alcohol Policy -licensed caterer only (health department request) - alcohol served only by licensed liquor provider who carries dram shop insurance. City must be added as additional to providers policy. Hold harmless agreement required. Certificate of insurance required. City to set minimum limits of liability on insurance that the provider carries. - require the hire of a Mounds View Police Officer at$25-$35 per hour. May consider waiving if event less than three hours and only beer and wine is served. City staff can evaluate on an event by event basis. - Pre mix ordered through City prior to event. Must pay for entire container if used or not. • Insurance Policy -No additional insurance required unless City would like additional coverage in case private coverage is not sufficient. WEDDING RECEPTION/BANQUET INFORMATION- CITY COMMUNITY CENTERS • - CITY DESCRIPTION OF CATERING/ INSURANCE OR COST ROOM(S) LIQUOR ADDITIONAL NEEDS Brooklyn Park *No smoking *Need a state licensed *Need to hire a security *$575-Saturdays caterer guard at$15/hr if there is ($100 discount on Fridays *Maximum 250 alcohol and Sundays) *Alcohol needs to be *Everyone out by 1:00 furnished free of *$50 discount if resident a.m. charge *$400 damage deposit Burnsville *Maximum 280 *Need a state licensed *Need to provide *$95/hour caterer Burnsville officer at$30- *Divider for small groups $50/hour if there is *84/hour if resident *Facility has 2 alcohol *Everyone out by 12:00 microwaves and a refridge *User needs to clean facility *Alcohol needs to be furnished free of charge *Can't serve alcohol • after 11:30 p.m. Chanhassen *Four rooms available, *No alcohol allowed *Weekend: $30/hour with 150-200 kitchenette,$25/hour *Need a state licensed without kitchenette *Music is dependent on caterer manger approval *$17/hour or$15/hour if resident *Open to 10:00 p.m. of weekends(exceptions *20%discount if four may be made) hours or more *Weekend: $25/hour or $20/hour Chaska *Holds up to 200; *Have a beer and *Insurance rider needs to *Weekends:$50/hour adjoining rooms+50 wine policy be provided by liquor store *Clean up: $100 *Flexible hours *Alcohol needs to be furnished free of *Set up: $40 charge *Kitchenette add$100 *Need a state licensed caterer • MEMO TO: CHUCK WHITING, ADMINISTRATOR FROM: MARY SAARION, DIRECTOR Gj I PARKS, RECREATION& FORESTRY DATE: AUGUST 29, 1996 SUBJECT: COMMUNITY GROUP RULES AND REGULATIONS FOR USE OF THE BEL RAE BUILDING The following are rules and regulations for use of the Bel Rae building by community groups. Examples of community groups would be school groups, scouts, Lions, Lionesses, athletic associations, neighborhood watch groups, homeowner associations, daycare providers groups, and similar groups that support the community with programs. These rules and regulations are similar to the ones used for Park building use, City Hall use and picnic facility use. Staff would be hard pressed to remember a time when community groups have not been responsible for the upkeep of a facility which is being used. Staff has experienced a very careful and conscientious public that takes responsibility for the care of facilities being used. To ensure responsibility, a $100 deposit is required to ensure the care and cleanup of facilities. Staff • has also found that the more a facility is used, the better the upkeep and less vandalism. We have found that users look out for the well-being of facilities that they use, notify staff when something is wrong, and certainly are"guards on duty" when using a facility for a positive purpose. Therefore, staff believes that use of the Bel Rae especially by community service groups will provide a degree of community stewardship for the building. The Bel Rae facility has been installed in the facility manager computer program. It can be easily reserved, with duplicate permit forms for both the user and staff. Careful distribution of keys are managed through a key distribution program that accounts for each key, requiring a $50.00 deposit and signed forms. Again, the distribution of keys to City Hall and park buildings has not been a problem. Parks and Recreation staff are prepared to begin scheduling community group use of the Bel Rae as soon as a directive is given. Several community service groups listed above have already requested use of the Bel Rae building especially-for large group meetings and special large group special events or gatherings. Staff knows and has worked with each and every group listed above and is very comfortable and confident that each of these groups are responsible and conscientious regarding the stewardship of facilities. • BEL RAE COMMUNITY BUILDING USE BY COMMUNITY GROUPS RULES AND REGULATION • 1 . COMMUNITY BUILDING RESERVATIONS ARE SCHEDULED AND PERMIT GRANTED WITH THE PARKS AND RECREATION STAFF AT 784-0618. 2. A PERSONAL CHECK IS REQUIRED FROM THE PERSON WHO IS IN CHARGE OF THE COMMUNITY GROUP. A $50.00 DEPOSIT FOR KEYS AND $50.00 CLEAN-UP DEPOSIT IS REQUIRED. IF KEYS ARE NOT RETURNED THE NEXT WORKING DAY, THE DEPOSIT IS RETAINED. IF ADDITIONAL CLEAN-UP IS REQUIRED, THE AMOUNT OF LABOR TIME NECESSARY FOR CLEAN-UP WILL BE RETAINED. 3. IF EITHER KEYS OR CLEAN-UP DEPOSIT IS FORFEITED, SO IS THE. OPPORTUNITY FOR THAT SAME COMMUNITY GROUP TO USE THE BEL RAE BUILDING. 4. KEYS MUST BE RETURNED TO THE PARKS AND RECREATION DEPARTMENT THE NEXT WORKING DAY. 5. ALCOHOL AND SMOKING ARE PROHIBITED IN THE BEL RAE BUILDING. 6. WHEN LEAVING THE PREMISES, THE FOLLOWING MUST BE COMPLETED: • A. SWEEP FLOORS B. PICK UP TRASH AND LITTER, PLACE IN TRASH RECEPTACLES. C. WIPE OFF TABLES, CHAIRS, COUNTERS, SINKS AND OTHER FACILITIES THAT WERE USED BY YOUR GROUP. D. LEAVE THE BUILDING IN A CLEAN AND ORDERLY CONDITION. E. VACUUM THE CARPETS. F. INSPECT THE BATHROOMS BEFORE LEAVING TO ENSURE THAT THEY ARE CLEAN AND ORDERLY. G. TAKE OUT ALL SUPPLIES AND EQUIPMENT THAT WAS BROUGHT IN BY YOUR GROUP. H. RETURN TABLES AND CHAIRS TO ORIGINAL PLACES. I. MAKE SURE ALL WATER FAUCETS ARE TURNED OFF. J. REPORT ANY DAMAGES TO THE PARKS AND RECREATION DEPARTMENT STAFF. K. TURN OFF ALL LIGHTS, L. CLOSE AND LOCK ALL DOORS AND WINDOWS. DOUBLE CHECK. i Mounds View Park ..„& creation CUSTOMER cE C E I P_32) Rllipt # : 0000399 Date : 08/29/96 Event Date : 08/29/96 to 08/29/96 Customer: MARY SAARION Customer No: 000163 Address : 270 LITTLE JOHN DR. Phone # : 786-4438 ( ) City, St : CIRCLE PINES MN 55014 Cash Amount : $ 0 . 00 DL # : Other: 0 Credit Card Amount : $ 0 . 00 Type : Card Check Amount : $ 100 . 00 Ck No: 1 Credited Amount : $ 0 . 00 Memo: RECEIPT T RAN S A C IONS Transaction Type Description Refer # Amount Paid Payment For Clean-up/ damage de•o- ' t 477 $ 50 . 00 Payment For Key deposit 477 $ 50 . 00 Total Paid: $ 100 . 00 1 . Community Building Reservations a - ,chez.ule. and permit Granted with the Parks and Recreation staff at 784 161• . 2 . A personal check is required from t 'e •erson who is in charge of the community group. A $50 . 00 depos . for k- s and a $50 . 00 clean-up/damage d �sit is required. If keys arm retu ned the next working day, the de sit is retained. If additi..: c .ean-up is required, the amount of labor time necessary for cle,n-up gill retained. If either keys or clean-u. dep.-it is forfeited, so is the opportunity for that same community group o use the Bel Rae Building in the future. 4 . Keys must be returned o t e Park- and Recreation Department the next forking day. Alcohol and smokin are pro : . . , -d in the Bel Rae Building. When leaving the remises, tle following must be completed: - . Sweep floors 3 . Pick up trash and li ,er, pla e in trach receptacles . C. Wipe off tables, chai s, c nters, sinks and other facilities that were used by your group. D. Leave the building in a lean and orderly condition. E. Vacuum the carpets . F. Inspect the bathrooms before leaving to ensure that they are clean and orderly. G. Take out all supplies and equipment that was brought in by your Troup. i. Return tables and chairs to orignial places . Make sure all water faucets are turned off . 3. Report any damages to the Parks and Recreation Department Staff . K. Turn off all lights . L. Close and Lock all doors and windows . Double check that everything is socked and secured. 111 Mounds View Parks & Rec FACILITY PERMIT CONTRA )C T Permit # : 477 Date : 08/29/96 Page 1 411 Customer: MARY SAARION Customer No: 000163 Address : 270 LITTLE JOHN DR. Phone # : 786-4438 ( ) Type: N City, St : CIRCLE PINES MN 55014 Agent : Agent ID: Title : Phone # : Event : Meeting Attendance : 0 : w Facility: Bel Rae Community Center-whole r cil ' ty ID: BEL BLDGS 1 Type : Community & Shelter Buildings one #1 : 784-0618 (612) Location: Bel Rae Community Center hone #2 : 786-4630 (612) 5394 Edgewood Dr MOUNDS VIEW MN 55112- Date Setup From To Ready Hours 08/29/96 09 : 00A 09 : 02 : OP 02 : 00P 5 . 00 5 . 00 Description -nit Qty Unit Fee Ext Fee Clean-up/ damage deposit E 1 . 00 $ 50 . 00 $ 50 . 00 Key deposit EA 1 . 00 $ 50 . 00 $ 50 . 00 Fee Sub-Total : $ 100 . 00 Grand Total Fees : $ 100 . 00 Total Payments : $ 100 . 00 Total Refunds : $ 0 . 00 Balance Due : $ 0 . 00 1 . Community Building Reservations are Scheduled and permit Granted with the Parks and Recreation staff at 784-0618 . 2 . A personal check is required from the person who is in charge of the community group . A $50 . 00 deposit for keys and a $50 . 00 clean-up/damage deposit is required. If keys are not returned the next working day, the deposit is retained. If additional clean-up is required, the amount of labor time necessary for clean-up will be retained. 3 . If either keys or clean-up deposit is forfeited, so is the opportunity for that same community group to use the Bel Rae Building in the future . 4 . Keys must be returned to the Parks and Recreation Department the next working day. 5 . Alcohol and smoking are prohibited in the Bel Rae Building. 6 . When leaving the premises, the following must be completed: • A. Sweep floors B. Pick up trash and litter, place in trach receptacles . C. Wipe off tables, chairs, counters, sinks and other facilities that were used by your group. • • MOUNDS VIEW PARKS & RECREATION DEPT. 2401 Highway io • Mounds View, MN 55112 784-0618 FACILITY KEY CHECK OUT FORM KEY NO. PARK/BUILDING PURPOSE OF USE DATE: TIME: NAME OF KEY HOLDER: • ADDRESS HOME PHONE NO. WORK PHONE NO. I acknowledge that I have sole responsibility for the above numbered key and will not allow usage of this key by any other person. Signed: Date Key Received: Date Key Returned: $50 PARK KEY DEPOSIT RECD [ ] $50 KEY DEPOSIT RETURNED [ ] • Initial of Staff person issuing key D. Leave the building in a clean and orderly condition. E. Vacuum the carpets . F. Inspect the bathrooms before leaving to ensure that they are clean and orderly. G. Take out all supplies and equipment that was brought in by your group . 110 H. Return tables and chairs to orignial places . I . Make sure all water faucets are turned off. J. Report any damages to the Parks and Recreation Department Staff . K. Turn off all lights . L. Close and Lock all doors and windows . Double check that everything is locked and secured. • • • To: Chuck Whiting, City Administrator From: Cathy Bennett, ED Coord. l' MEMORANDUM Subject: Private Rental of Bel-Rae Date: August 28, 1996 I . Attached are considerations with regards to private rental of the Bel-Rae Ballroom. I have estimated costs\revenues for 8 events through December. It is likely that there will be no private events in September but maybe more in November and December due to the holidays. I have been researching alcohol policies in other Cities. There are two general ways to allow the use of alcohol and minimize insurance liability for the municipality. (1) Require alcohol to be given free of charge (2) Require the sale of alcohol through a private vendor and they must hold dram shop insurance. In discussion with City Attorney and our insurance provider, it is recommended that we require the distribution and/or sale of liquor through a private vendor. The insurance agent is • drafting a letter which will outline requirements of the private vendor as part of their licensing for liquor. The City would not incur additional insurance premiums if liquor is handled in this manner but we may want to consider more coverage in case the private vendor's policy in not sufficient. 2. Attached is a draft rental agreement from City Attorney Bob Long addressing private rental of the Bel-Rae. Bob will be in attendance on Monday to answer any questions. 3. Suggested policy questions for Council consideration: • Should the City require the hiring of police officer when alcohol is served? Should there be some exceptions to this requirement(low profile event, only wine\beer for limited amount of time, etc.) This is something that could be addressed on a case by case basis by staff if Council wishes. • Are the fees too high/low in consideration of the estimated costs? • Would all non revenue producing community, city, recreational events take precedence? • How late should the faciltiy be open? I 1:00, 12:00, 1 :00? If alcohol is served then we must abide by State Law which require no alcohol consumption after 1:00. • ■ WEDDING RECEPTION/BANQUET INFORMATION- CITY COMMUNITY CENTERS • - CITY DESCRIPTION OF CATERING/ INSURANCE OR COST • ROOM(S) LIQUOR ADDITIONAL NEEDS Crystal *Room 1-Max. 100 *Council needs to *User must provide *Room 1-Resident: $335, approve a liquor insurance on the facility Non-resident: $535 *Room 2-Max.250 license for all those serving alcohol *If alcohol is served, *Room 2-Resident:.$490, * Currently, it is user must provide Non-Resident:$725 estimated that the fees *Need a state licensed security charged for rental do not caterer *Kitchenette use add cover the overhead for deposit fee that rental. Reviewing increasing rental rates. Columbia Height *Max. 650 *Alcohol furnished *Must hire security *Damage Deposit-$200 (Murzyn Hall) free of charge or hire (CSO)for$18/hour if * Smoking allowed in a the Columbia Hieghts alchol is served. * City provides set up of designated lounge area. Lions for sale of tables and chairs for liqour. *If less than 3 hours and events. * Private rental brings in only beer/wine served revenue of approx. *No liqour served there is no need to hire * User must wash utensils, $58,000 per year which after 12:30 am. All securtiy. empty trash,clean covers 1/3 of the expenses events must be out of appliances,wash bar area. of the building. It is building by 1:00 am estimated that ther are * City to provide all othe. 2,000 hours of usage by * Use any caterer general cleaning. private rental groups. *Audio Visual Equip rented at extra charge Golden Valley *No smoking *Alcohol needs to be *If it is past 11:00 and **495/12 hours furnished free of alcohol is served,an *Maximum 215 charge officer must be hired at *$420/12 hours if resident $90 for the evening *Close by 1:00 a.m. *Need a state licensed caterer Fridley *Max Capacity 100 *No alcohol allowed * Liablity insurance * $30/hour(resident) needed by group renting * $35/hour(nonresident) *Managed by School *All food brought in space. District Community must be commercially * If no other event,must Education prepared. pay for cost of building monitor at$8 per hour. *No deposit required *No clean up fee required. North St.Paul *No smoking *No liquor allowed • (Not conducive to receptions) *No music WEDDING RECEPTION/BANQUET INFORMATION- CITY COMMUNITY CENTERS iiosemount *Approx.300+max. *Catering is on *Need to provide *$550 average facility security,$126 *No smoking facility *Have to use a liquor *Outdoor patio available provider from for smokers designated list,need to provide bartending *Hours 9 a.m.-1:00 a.m. staff Roseville *Maximum 75-100 *No alcohol allowed *$9-11/hour *Flexible hours *Need a state licensed caterer Shoreview *Maximum 250 *liqour allowed with * Proof of insurance $500 Fri/Sat. the provider who required by liqour holds a retail on-sale establishment. $250 Sun-Thurs. liqour license in the City of Shoreview *Bartender must be provided by liqour provider *New Brighton • • Dawn Postudensek <BEL-RAERENTAL AGREEMENT Thisel-Rae • >Rental Agreement entered into this day of 199 by and between The Mounds DevelopmentView "1Economic ' Authority, a public body corporate and politic under `gyp C the laws of Minnesota (the "� Owner") and (the "User") RECITAL S : WHEREAS, Owner is the owner of the Bel-Rae at 5394Edgewood Drive in the City of Mounds Ballroom located ds Minnesota View, "Ballroom") ; (the WHEREAS, User desires to have the use of the Ballroom for an event (the "Event"). for the following date (s) , purpose, set upandhours, and clean up: Date (s) 195 •Purpose of Event # of Hours (No Kitchen Use) ($50, 00/hr- 5350 maximum) hrs. $ # of Hours (Kitchen Use) ($65- 00/hr-$500 maximum) hrs. $ Mounds View residents entitled to 209e discount Election to do own setup and clean up; WHEREAS, Owner is willing to g Permit User to use the Ballroom on all the terms and conditions contained herein, NOW, THEREFORE, Owner and User hereby agree as follows: 1. License. Owner hereby grants User the right and license to use the Ballroom for the Event during the aforementioned times Lm409409 minas-2 1 AUG 26 '96 19:31 KENNEDY & GRAVEN r - ; I and for the aforementioned Purposes on all, the terms and condition 111 hereinafter set forth. s 2 . Ra- In consideration for t•e �` //" use of the Ballroom, r the User shall pay to the Owner within five (5 occurrence of the Event those amounts ) days before the previously set forth. If the Event requires additional hours beyond Y d that set forth above, User shall pay to Owner the rates for such additional hours within days after the Event. If User does not elect the above option of doing its own set up and clean up, User shall additional set u PaY to Owner an p fee of $40 . 00 and an additional clean either up fee of $100 . 00 (no kitchen use) or $200 . 00 (kitchen use) . In addition, Owner reserves the right to assi maintenance �' supervisory staff or personnel or additional security if Owner IIInecessa deems it ry and User shall reimburse Owner for the costs thereof. 3 . Secur' f• t e osit . As security for User's obligations under this Agreement, upon execution of this Agreement User shall pay to Owner a security deposit of either $300. 00 (if no kitchen use) or $400. 00 (if kitchen use) . Owner shall have no obligation to pay interest on such funds and may deposit such fun funds of Owner. with other mer. Said funds shall be held b User's Y Owner as security for performance of its obligations hereunder and, without limiting the foregoing, to compensate Owner for amounts or damage to the Ballroom byany unpaid rental User or any of its guests or invitees. Said security deposit shall be applied amounts due P' 2ed first to any Owner from User hereunder, including unpaid rental rates and damages to the Ballroom, and an r i Yremaining amounts shall be refunded to User; provided, however, if the Event is cancelled L441094 0 9 )9[7205-1 2 • by the User for any securi reason, Owner shall retain the E E deposit, penalty,P , not as a but as liquidated quidated damages, actual damages being impossible to calculate. . , 4 - Use of Ballroom. User shall use .the Ballroom only for the Event and for no other purpose. In addition, User shall with the following comply requirements and shall cause its guests and invitees to comply with the following: > /shall (a) No smoking shall be permitted in the Ballroom; (b) No .sale or consumption of alcahalic beverages ibeseparate permitted in the Ballroom, except pursuant to separate license issued by the City of Mounds View; (c) User shall procure, at its expense,� , ade goats ' ' security for the Event as specified by Owner; i �J (d) Unless User has elected to have Owner do clean s 4e" . . up,. User shall leave the Ballroom .in a clean and orderly `� fashion and clean up all debris and properly V-` P P y dispose of the same in containers provided therefor; i el (e) If User intends to sell food or if catering services are to be provided as part of the Event, User shall procure or cause its caterer to procure all required health licenses for food preparation and serving; (f) User shall provide adequate supervision of its guests and invitees and shall not permit any disorderly conduct by guests or invitees; (g) User shall comply with all city ordinances i (including, without limitation, fire code provisions1110 i 1 Lb011094 0 9 MMOS-1 . 3 AUG 28 '96 19:32 KENNEDY & GRAVEN regarding maximum• capacity of the Ballroom) , state statues and rules, and federal laws and regulations � ns applicable to the Event, including, without limitation, laws relating to discrimination in public accommodations; (h) User shall not permit any gambling or other illegal activity before, during or• after the Event; and 1 1 (i) User shall not charge g (or permit anyone to charge) admission to the Event. 5 . Indemnification and H 1d Harmless. User shall indemnify and hold harmless Owner, its officers, employees from any and all losses, damages, injuries, claims, and causes of action to or with respect to the Ballroom or to third parties arising out of or relatingto the use or enjoyment out ? Yment of the Ballroom by User, its 411 employees, agents, guests or invitees, or any other person attending the Event, ordinary rY we ar and tear excepted. User's liability to Owner hereunder, including liabilityfor Ballroom damage to the shall not be limited by the amount of the security osis . Owner shall not assume any responsibility for the damage g or loss of items stored or displayed in the Ballroom Prior to, during or following the Event. The User shall be responsible for any damages and thefts to thep pro erty or their other agents guest, invitees or g nts under the User's control. & • Broof of Insurance. At the option of Owner (and cases where User is not an individual) , User shall provide in all to Owner of adequate evidence public liability insurance for the Event insuring Owner, its officers, employees, and agents from liability 410 as an additional insured. LM10 9409 4 mu... co 70 17•VG KtIYIVtllY St GKHVtIY ""'-"__„Q•6--�—�--- 1 7. Thz�rt Da v Cancellation At any time prior to 30 dale f before the Event, Owner shall have the right upon notice to cancel the Event and terminate this User to shall refund any security deposit Agreement, in which case Owner p t and neither party shall have any further liability hereunder. IN WITNESS WHEREOF, the above-named parties executed the foregoing instrument on the day and year first above written, The Mounds View Economic ' if) / . Development Authority ("Owner") )1JVI By . NP0 . 's ________________________ ill ___________________________________ . . ("User") • _ I i 410 LMHI09409 MCF205-I 5 I CM'©e REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: Q —i 8'2$YVS 0 ©MOS Report Date: 8/29/96 A WORK SESSION MEETING DATE OEN§ September 3. 1996 r°BrPji"Partnetst'4S Item Description: Discussion of Proposed Development for the O'Neil Property Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Pam and I met with Anthony Properties out of Dallas and his local broker Wendell Smith with regards to a coordinated commercial development on the O'Neil property. The developer has contacted the owner and they have discussed purchase price/options for the property. This type of development could spur the direction of the corridor and bring new life to the older retail centers along Highway 10. The development includes an entertainment center and office\professional buildings. Anthony Properties have prepared preliminary site plans for the property taking into consideration the current boundaries and City buffer of the wetland. I have attached these plans for your review and will bring larger plans to the work session. *am and I have discussed the project with Rocky Keehn. In addition, Anthony properties have talked to Rocky in preparation of the preliminary plans. I have included Rocky's comments regarding the development and wetland, stormwater and permit issues. The one critical question regarding this property is the delineation of the wetland and how this use and potentially any other use would impact that wetland and its relation to the City's Local Water Management Plan. At this point, the developer in not requesting any financial assistance for the development of the project. Rather, they are requesting that we assist in determining the actual location of the wetland so that they can make a determination as to what may of may not be feasible and to partner with them regarding their potential and our future storm water needs. I would propose that the City pursue delineation of the property to assist in the future development market for the property and evaluate the benefits to the community for this type of project in regards to both increase in • tax base,jobs and redevelopment of the remainder of Highway 10. The estimated cost for delineation is $1,500 which could be funded out of existing tax increment administrative funds. L5) ii8a-v4JC -- Cathy Bennett, lon. Dev. Coordinator ID, ANTHONY PROPERTIES Real Estate Development & Investment • 12770 Coit Road, Suite 1170•Dallas,Texas 75251 (214)991-4484•Fax(214)991-4494 August 28, 1996 Ms. Catherine Capone Bennett Via: Fed Ex City of Mounds View Economic Development Coordinator 2401 Highway 10 Mounds View, MN 55112-1499 Re: Mounds View, MN Dear Catherine, I appreciate you and Pam meeting with Wendell Smith and I last week concerning our plans for the 24.7 acres across from your Municipal Center. Enclosed are multiple copies • of two preliminary site plans for this project. One assumes we recover part of the wetlands, while the second assumes no mitigation. We hope the City is able to assist us with the delineation and partial mitigation of these wetlands. Please call after you have had a chance to review this plan. We are receptive to your suggestions and comments. Please remember that I will be out of town from August 30 until September 9. We appreciate your help and consideration. • Sincerely, R Jay An ony RJA/clw • Enclosure cc Wendell Smith • AUG-28- 5 W t LI 1 e :'i . _ A-..... Rcc,v,>r 4 w -lc .,l • iNit" b., \ N is- N.. • I • • • • \\N% I ` / 1 OVTPARGEL A \ �\ / 16RQU.AREA:2.49 A.✓IE3 ..•••• / / I , NET AREA, lac ACRES ` / // / 4•.e� \ / / / • / I •/ L —J \\\.:j-i°• - -1 — • — s70.ss. \ \ 1 � 1 \ I \ I •• \•• I ` 1 I ..\ 1 1 •\ i 1 • • i I —APPROXIMATE LINE `` \ OF'ETLANG AREA \ I 6.11 ACRES•% 00FARLEL B \ I eROsID AREA:!..le A:RFa NET ARS".2.10 KALIr\ VI I \ I • ` 5 I _ N. I t \ 1 I r 1 • • \ IeUlLpINo ^»»» »»... .. ._» ...;..».»» »..__ »......11 C 462 9rAGLS F4.$2 12• I,4 I I cji 0 / 11 - —�• - '� o ter. - , - •�>,•�-�r-i 0411i,� �� 411, COUNTY ROAD -- -- -- PrQ11:-rvv na vT/ AUG-22-96 w61.1 16 :46 P. 05 • N. Ni. . s., • \ Nii\ \ , I 0UTFARGEL A \ •• / / 10.055 AREA:1.4.t A.^.I to r / ME7 AREA: t,C ACAE9 N. / / •\\CS:\isti)... I / /O [..... ——— . ,1 / I \ t3 � \ \ • _ApPG�(1MATq LINE \ 0 OF oar AND AntA // N. Ns, 1 \\ I / \ I Otrrl+AvB • \\• 6O5AREA.AR♦:A.8.3e ACRES Q ( N, / AFT.../.:2.,0 AGF55 i /i -- _ ! I! _....»» f \\ • ( l! N. ...__-. 2 SP G. RUM 1.4 I / U »....L sII 1 / I e+ a� �+ /' _� :. _ ��:. viii i�*'�i, -��iii+��i�i•ir I , •��1 Irl + _ -- -- -- -- GOUNrr ROAD . • • • ()cell'-rn4'nn SITE PLAN ire 08/26/96 15:56 FAX SEH ST. PAUL 444MOUNDS VIEW a002/004 • ,Agai MEMORANDUM �ST PAUL,MN O MINNEAPiOLl9, MN L]ST.CLOUD, MN D CHIPPEWA FALLS,WI C MADISON, N7 O LAKE COUNTY,/N • TO: Cathy Bennet,Economic Development Coordinator FROM: Rocky J.Keehn, P.E. DATE: August 26, 1996 RE: Comments on Development of the O'neal Property. SEH No.A-MOUND9701.00(pocket file 80.03) The current area bordered by Highway 10,Long Lake Road,and County Road H2 is about 24 Of the 24 acres about 7 acres is wetlands based on the National Wetland Inventory 1.5 acres is occupied by the Donatelle's Supper Club. This leaves about 15.5 acres ofup��non- . o - . wetland for development, n In the Local Water Management Plan,4.3 acres of the area next to County Road H2 was as to be developed into townhomes. Based on this assumption, sumed lcommercal or iness area would be developed in the future. If the proposed use differs from these slum t ions, the hydrologic model for the watershed will need to be revised, p The area available for development may be more or less then 15.5 acres since the e wetlands was based on NWI maps and not a site delineation. xtent of the the amount of wetland ��OIl- �most cases,the delineations increase area of a site when compared to that on the NWI maps. If this is the case on this site, the area available will be reduced from the 15.5 acres calculated in the LWMP. Since area requested by the developer.is 14 acres and is near the amount of available land,a wetland delineation should be done for the site at this time. If SEH is hired to complete the delineation, cost would be about $1500. The survey would be done byour wetland expert the Position Station (GPS). This reduces the cost byeliminating using a Global the delineator and complete the wetland survey of the site. GPS�,ey survey provides crew t i y with sub-meter accuracy. After the survey is complete, a map is generated which can be overlaid with existing city topography maps. on the If the development proceeds,the developer can tie into their site surve boundary • and borings done as part of the city project. This would give an exact wetltand boundarystakesland relating to their site. survey 08/26/96 15:57 FAX SEH ST. PAUL -0.44MOUNDS VIEW 4003/004 Kathy Bennett August 26, 1996 • Page 2 The wetland on the site is a Department of Natural Resources(DNR)protected wetland (identified as 171W). This adds an extra layer of control over what can and cannot be done on the site. The city would have to request that the DNR determine an Ordinary High Water(OHW)elevation. Any ' work done below this elevation would require a DNR permit. If all development occurs above the OHW,then a permit is not required. i All other wetland issues will be handled by Rice Creek Watershed District (RCWD)7-They will administrate the Wetland Conservation Act(WCA)and any other requirements the district may have. The administrator at RCWD is Kate Drewry. At this time I recommend that the city determine a strategy for development prior to involving RCWD. If filling of the wetland is to take place, a Corps of Engineering (COE) permit may be required. Without any details of the project it is difficult to determine whether or a COB permit is required. The Local Water Management plan also identifies a storm sewer project that was to be done as part of developing the property. A new storm sewer was to be constructed from Highway 10 to Long Labe Road which runs parallel to County Road H2. A special structure was to be installed at Long Lake Road and H2 to utilize some of the storage potential of the wetland. Any development of the area will have to include or provide an alternative to this storm sewer system. • A final comment related to development of this site is that sedimentation ponds would need to be built to treat the stormwater prior to discharging into the wetland. The proposed development needs to incorporate pretreatment ponds in the site plan. There has also been some discussion with Mike Ulrich on the possibility of providing a regional treatment pond on the south side of Highway 10. The pond would treat the runoff from Highway 10 and the area that currently flows to the pond at the northwest comer of Long Lake Road and Highway 10. It may be possible to create a pond on the O'neal property for this purpose. With this information as background I.propose the following be done at this time: 1. Once a preliminary site plan is received from the developers,have SElf meet with you and the developers on the permit requirements for the site prior to discussion with the city councE- SEH would include in the meeting, our wetland permit expert Kelly Bettendorf. She can discuss the mitigation requirements better than I can. This meeting could be done as a conference call from your office or here at SEH. 2. Complete a wetland delineation on the site. Since the development area is critical to this project, it would be useful to know exactly how much is available. Even if this project falls through, the delineation could be used to sell the site to the next developer. The delineation • could be used for the next 5 years if site conditions do not change considerably. • r rad SEH ST. PAUL -r-r-► MOUNDS VIEW CQ 004/004 Kathy Bennett August 26, 1996 Page 3 A future item that will need to be done is a revision of the LWNW. This will assure that the site does not prevent any drainage i information presented in the which will be beneficial to other parts of the city. Improvements from occurring the site and the ability to store extra thMainly, the trunk storm through runoff in the wetland. sewer proposed If you have any question please call me at 490-2026. ._ 1k • • twxve°ac 'cATR..wrc • • • CITY OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: qjp-i g .a V1(S CURDS Report Date: 8/29/96 • WORK SESSION MEETING DATE FEW September 3, 1996 ,Q-PejJ-Partnets�`QS Item Description: Discussion of EDC's Interest in Pursuing an RFP for a Development Plan for EDA's Third Redevelopment Priority -Highway 10 - Section 9 Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: At the EDC's August meeting they discussed the EDA's three priorities for Highway 10. The EDC specifically focused on priority no. 3 which encompasses Section 9 of the Draft Highway 10 Plan. Section 9 includes both south and north properties from Cnty Road I/Hwy 10 intersection up through the intersection of Hwy 10/Silver Lake Road. I have received several inquiries regarding the City owned property at the corner of Hwy 10/Cnty Rd I. • Those inquiries include a funeral home, animal hospital and one level senior housing. Each use could potentially work at the site but the larger question to address is what should the City's Vision be for the area. Do we want to continue spot development or should we be looking at the entire section for coordinated development? I have also been in contact with Dale Jones regarding his 11 acres east of Silver Lake Point Apts. He would like direction regarding possible uses for the site. Some of his suggestions include a motel, more senior housing, office complex and even a private golfing range. After discussion with the EDC, they felt it would be useful to solicit bids to do a market study of the area and generate a vision and some development schematics. The EDC would like the direction to develop an RFP and solicit bids for consulting services to evaluate the area and prepare a vision/schematic plan. Upon completion of this process, the EDC will evaluate the RFP's and recommend the selection of a consultant to do the evaluation to the EDA for approval/denial. If the EDA would like the EDC to work on this project, I would propose the following schedule: September 26: EDC review and approve RFP and select a list of consultants. October 1: Staff mails out approved RFP to consultant list. October 16: Submittal deadline October 24: EDC reviews submittal/interviews consultants November 4: Recommendation to select a consultant to the EDA for approval/denial. • -ccs Cathy ennett, Eon. ev. Coordinator —•-------- B L A I N E ---- CO RD J lit 13 II- # • 5. I ,o :., II Y 1 f Q4 II SCALE I g • '11a I;-82ND UNE NE a. Q i I I 3 W Ia Hen..+ - AW MYy s Q ? y_ aUPDRT ri $ WORT OR ¢ U I w O ^`„\ t `� I RD o c� l Z `tel a 2L ' 1 SQUIRE.ANE 1 r\ a. y w to ,, o a: m o 9 — 1.1 OR 4i I ''b z UMP , W .w.we WRtwEw _ aao --- /a - g ✓ luHEw 0 0 ' / y e.. .. C I g s W .4 = Exwonn • in P • I k q ,\ wNEWDoO ; z c G. Spring Lak _ r 111--./....,114. a4EwW7 :a..„ .. `gl II flflffi i i OR - ill _ I rla .'A ii , ., I. -aMRFRt AK ,..„. �I. ! ) .r•�n1Nn�^1 MC 7 O I — ! (-- !I ri J.1 1 �� Y 2 ho PD JZ --I J . iy r2 e = _RNNw vF i I .acM� , i.,L .........." i ..go ..40 1 - 1 _____ If tiiii _, 1 = ; •OOONE L. 1 . _li4 ., 4 [11 f al 1 -REEK x ..II rt_fal g 1 Lii \\ 1 cx 1 (--rrl Vii" NEW BRIGHTON 3' a CITY OF o� •� A ` - �G`fS1nRE �pp \, I< aNGGww w E d • M OUNDS 1I aUCRR t 1: z �, I sh ,1 i 1 E W 1 \ CTPCCT ►/ AD i ;1 • Section 9 - Mixed-Use Development Approximate Acres - 33 Current Character-Mix of scattered commercial development, multi-family housing and underutilized and underdeveloped parcels. Proposed Vision - Coordinated mixed-use development with commercial complex to the south and a mixed multi-family\commercial use to the north. Benefits ■ Remove\improve dilapidated structures and improve aesthetics. ■ Increase tax base and jobs. ■ Reduce public safety issues ■ Provide services for the general community and multi-family community living close to the area. Challenges: • Property owners not working together to market as a whole. • Some property owners have unrealistic price expectations for property • Properties to the North directly abut single family neighborhood. • • Limited access off of Highway 10 • Wetland Considerations. • ZIT Or REQUEST FOR COUNCIL CONSIDERATION Agenda Section r STAFF REPORT Report Number. qt,-15 W5 %am= Report Date: 8/29/96 WORK SESSION MEETING DATE September 3. 1996 • e i'Pariaet os/ Item Description: Costs for Silver View and City Hall Softball Field Outfield Fences Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached, Explanation/Summary(attach supplement sheets as necessary) Summary: As requested by Councilmember Quick, I have requested and received bids from three fencing companies for the removal of inadequate old fencing and the replacement of 10'high new fencing for three softball fields including one field at City Hall Park, and two fields at Silver View Park. Specifications include a 10' high fence with top, middle and bottom rails, round posts and caps. Silver View field fencing would remain in the same location, removing the old fence and installing a new 10' high fence. " This higher fence would provide additional safety for players and would make it more difficult to hit �homeruns. City Hall field fencing would be pushed back approximately 15'to provide a greater outfield istance and larger warning track. This would increase field distance and safety. Bids are as follows: Town and Country Fence: City Hall (1 field) $11,560 Silver View(2 fields) 20667 $33,727 Crown Fence & Wire Co. City Hall (1 field) 10,214 Silver View Field 41 9,691 Silver View Field 42 9,680 $29,585 Able Fence City Hall& Silver View Fields (3 total) . $31,295 The City has previous experience with all three fencing companies and find them all to be reputable. If Council is interested in pursuing the replacement of all three field fences, I recommend that half be funded through Park Improvement Fund and half be funded through Recreation Activity Fund. Users of these three fields include Adult Softball Teams, Irondale Girls Fastpitch teams, Irondale Baseball League and the general iFECOMMENDATION: public for practices, pick-up games and park rentals. Of all these users, only the adult softball teams pay fees to the City. 410 The City has previous experience with all three fencing companies and find them all to be reputable. If Council is interested in pursuing the replacement of all three field fences, I recommend that half be funded through Park Improvement Fund and half be funded through Recreation Activity Fund. Users of these three fields include Adult Softball Teams, Irondale Girls Fastpitch teams, Irondale Baseball League and the general public for practices, pick-up games and park rentals. Of all these users, only the adult softball teams pay fees to the City. 6 • S 612-788-2826 CROWN FENCE & WIRE 052 P01 AUG 28 '96 10:03 • • (C' ROWN- CROWN FENCE & WIRE COMPANY MICE i MIRE 1200 CENTRAL AVENUE N.E. COMPANY MINNEAPOUS,MN 55413 August 28, 1996 PHONE(612)788-1987 MINNEAPOLIS,MN 1 Mary Saarion Parks, Recreation & Forestry City of Mounds View 2401 Highway #10 Mounds View, Minnesota 55112-1499 Dear Mary Saarion: We are pleased to offer the following installed figures, covering the replacement of outfield fencing at Silver View and City Hall Fields with the following: CITY HALL FIELD (Remove existing 5' high fence, cut curb as required to remove posts) 488 Lin. ft. Style OTR 10 ' high fence Wire; 2"-9 ga. x 120" galv. chain link Top, Center & Bottom rails; 1-5/8" OD galv. pipe Line posts; 2-3/8" OD std. galv. pipe 4 End posts; 3" OD std. galv. pipe (Finish footing to blend into curb) Installed cost . .$10214.00 SILVER VIEW PARK (Field #1) 462 Lin. ft. (otherwise same as above) Installed cost . . $ 9691.00 SILVER VIEW PARK (Field #2) 461 Lin. ft. (otherwise same as above) Installed cost . . $ 9680 .00 Terms; net 30 days. Delivery, 30 days. Sincerely, CROWN FENCE & WIRE COMPANY 4110 os • Polnaszek .r, sident 44 TOWN & COUNTRY , ►� FENCE 8511 Xylon Avenue North • Brooklyn Park, MN 55445-1820 Office (612) 424-0643 Fax (612) 425-900 TO: City of Moundsview August 28, 1996 Parks Dept. 2401 Highway 10 Mounds View, MN 55112-1499 Attn: Mary Saarion RE: Fence replacement City Hall & Silver View Parks SPECIFICATIONS STYLE: CHAIN-LINK FABRIC HEIGHT: 120" OVERALL HEIGHT: 120" CHAIN LINK FABRIC: GALVANIZED WT/COATING: STD WIRE GAUGE: 9 GA MESH SIZE: 2" LINE POSTS: 2-1/2" O.D. STD NOMINAL WEIGHT: 3.65 LINE POST SPACING: 10' -0" TOP/MID/BOTTOM RAIL: 1-5/8" 0.D. STD WT: 2. 27 END POSTS: 3" O.D. STD WT: 5.79 City Hall Ballfield: Remove - 510' of 72" chain link fence & posts. Install - 510 ' of 120" chain link fence & posts in new 12"w x 4"d conc. maint. strip. Removal of existing maint. strip by City of Mounds View. TOTAL FURNISHED & INSTALLED $ 11,560.00 To remove maint. strip for above - ADD $ 1,500.00 Silver View Park Ballfield: Remove - 950 ' of 72" chain link fence & posts. (posts to be cut. ) Install - 950 ' of 120" chain link fence & posts in existing conc. maint. strip. Maint. strip to be core drilled and posts will be driven. TOTAL FURNISHED & INSTALLED . $ 20,667.00 NOTE: All grading/leveling to be by others. FREIGHT: INCLUDED ****** BONDS: NOT INCLUDED ***** DELIVERY; APPROX. 3 WEEKS Acceptance of this proposal must be made within 30 days. • BUYERS SIGNATURE: SUBMITTED ilk= TOWN & COUNTRY FENCE. /A. ai 10 DATE W J r F W•NGOVEN • t0 "d L2_917Zi7ZT9 3ON3d A LNflfl"1 (TNH NMI I CC: R R7r.t o�—R7- 1nH f • r+LJI_ Fu rHUt ul diAlf "MK-y FREE ESTIMATES ABLE FENCE INC. NUMBER U4 E.ACKER STREET • ST.PAUL 1421 SSW DATE SOLD • Oleee:222.4355 Fax:ZZZ-T/3Z q DATE / ' o .t✓✓ We propose to sell and install a G e. on your proper in accorrd Lice with sketch and. cuanthies listed below. WOOD—SR AB FT DE 40 7 Gauge Wireij a tine Posts 3 Term y�Tbp Rall/O High%,(Type 54- "CO Name i 7 0 'F dr✓t ea./ P.,00-(4. +geG. as� ir�� Utilities 'i"dam Address /7461/7461F•o / , �. /12 Cross Streets City 1410..44G/r✓A ewe a'pl County A41.4114€5/ Home# Work# ?e`1-3o-f }^ Fax# � -3 /1'6 2 Map Location QUANTITY SKETCH l re-S c a 4/c . Leh c 1vM f x A.�° e 41 /%e?ciT /07 E1 /4'0a /f 4-14 ci/ve4 t✓, .r✓ �ie/rJr r l le h1 ' /Eprc �•� LL/�oJi, f, p/t J6 / (. 0r?c s'-e A4-6h 41 ell ff/a.�,o STREET lib are satisfied with the Installation of our fence. gla94— By: hjdi. 1 Referral 0 Newspaper 0Signs 0 Phone Book Papa0 ACCEPTED: Knuckle up 0 Twist up 0 Top rail of fence to: follow ground D be level D PAYMENT TERMS "lel J v 41y..3 All quotations subject to conditions beyond our control.Customer agrees to furnish building permits, Billing Address, If Different Than Above: property lines end stake fence location.This quotation does not include clearing trees,brush or other obstructions from working area.Excess dirt from post holes to remain on job site.Able Fence to call Gopher State One Call.Customer is responsible for locating all underground obstacles not located by Gopher State One Call. :;rr REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: {0^dg?I VV5 II ,�,��l. Report Date: 8/28/96 • WORK SESSION MEETING DATE September 3. 1996 vest•PartneRKM`es Item Description: Quad Ice Rink and Shoreview, Arden Hills, New Brighton and Mounds View Position Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: The four communities met this past Wednesday in Mounds View to discuss the Quad Rink proposal and our relationship in that project. I have included the summary handouts that were given at the meeting. The project was reviewed and the issues discussed. To quickly summarize, while there was tentative interest in the project from the group, concern exists over the 20 to 25 year commitment needed for the cities to assume any shortfall the local hockey associations may have in renting ice time. Also brought to the fore was Ramsey County's situation. There may be sentiment on the County Board to fund another rink as has been done with Highland Park, or even contribute funds to the Blaine complex on our behalf. This is all unofficial speculation at this point, but the four city managers will approach the County on these possibilities ext Tuesday. I can update the Council more on Tuesday evening. Also, in order to save time Tuesday, I'm asking Gordie Voss and Paul Erickson not to attend since so much was covered Wednesday. I know that may not help the council members not in attendance, but frankly their input does not appear necessary right now. They are still scheduled for September 9. led)(Z/ Chuck Whiting, City Administrator SUPPLEMENTAL AGREEMENT • * Outlines responsibilities between cities and youth hockey associations * Requires hockey associations to fund $500,000 down payment * Requires hockey association to purchase ice time * Establishes $75,000 escrow fund to protect cities * $50 surcharge * $20,000 per year contribution • * Establishes each cities share of any revenue shortfall * Provides hockey associations at least 80% of prime time use * Requires hockey associations to allocate ice time in non- discriminatory manner consistent with state statutes * Establishes a rotation for serving Board of Director for the facility • SUPPLEMENTAL AGREEMENT * Outlines responsibilities between cities and youth hockey associations * Requires hockey associations to fund $500,000 down payment * Requires hockey association to purchase ice time * Establishes $75,000 escrow fund to protect cities * $50 surcharge • * $20,000 per year contribution * Establishes each cities share of any revenue shortfall * Provides hockey associations at least 80% of prime time use * Requires hockey associations to allocate ice time in non- discriminatory manner consistent with state statutes * Establishes a rotation for serving Board of Director for the facility S SUPPLEMENTAL AGREEMENT * Outlines responsibilities between cities and youth hockey associations * Requires hockey associations to fund $500,000 down payment * Requires hockey association to purchase ice time * Establishes $75,000 escrow fund to protect cities * $50 surcharge * $20,000 per year contribution • * Establishes each cities share of any revenue shortfall * Provides hockey associations at least 80% of prime time use * Requires hockey associations to allocate ice time in non- discriminatory manner consistent with state statutes * Establishes a rotation for serving Board of Director for the facility • 0 0 o 00 C) 41 ., 0 0 o C) N .4_, cttr.) -c,of . Qs ci) tr.; cA � N , 1-4 iiS7:i cA cA al o °-.) ` ) . -ii-te :4,-4 0 czt -4. • —1 2 r, ri) Q -..e T--( It\ f c..) i o� ......,. v), „,,, '7-4 ' 4-4. ". ci) E ' .51 cd 0 4 >041 cm) voS: 77wi a 0 CI) 7: a a cd o 0 McNIP V i ftsicd itr . 4 c;s•A - 7,f1 r FTrl ON Rft_ t7T aa 07 Fnu -,„ __ __ ___ . . - - tu E Tri - o o © c ! C5 � � N 3 a - a) 4-4 t o � 45 o o cid ;264 ioS C-) O al. rzi CA 0 12 = 4 co c) cti • o° o e5i :v au W .,-4 INF . c) g IT 7,45, ri3 ."1 "e 0 -V /'":\ 0 77J .. = Q 0, = ,.4_, t C ‘-' in 06 0 _ .1.,) cli e.,-1 tc1/1) •v" tri 8, EA ,,,,n g ci, .,,, 7,-, ,„ 6 . tON 414 4 = CDCd .' ,i 0 ..ed) .540 Ct C.) 0 7.41 74 , •5 C = 4.t v-5 4 • 1•..i at r 01 42 io?. 4 I "_±; a) a) 4,73 ,.. N-0 .= :::: 4 ...., '- ‘ vi ,-,9 . .1 ooct ,..,:C.) 5 . P-4 = •o 4• -•a 02 r6. o >> � u — ›, - .... ,. 3' ct Z.`! tu ..- o cil g -44 a a 0 1'-4 .f•:•414 .. 4' • °' o 0 = � a .� 444 E1 cp w — Go O v p4 4 E cl .... ;: on > "i5 ...0 o p. 7• O th g4 R U u 4 144) . 111 20' d 6 t0 . oN 60: b t 9Fi . R7 UnN tit,n7orn. -17 t .In l „'..r.,._ . . __ g 0 .,.., V 0g1 ct tum..■*1al .,-' U 43 0 o 4 rA c a3 .4.. .):11 r=;. CZ -"S ;••4 at g cell)) a ,-4 tt a4 O O ° ..�' 43 OD '� c�3 cam • 1 0 O ,, at rtit N .., !I •p r 0 41 ° p 0 43,...4 E 1.4� .4...1 4-4 E = ,� z el) � � f .. p O 0 an. -r-, u �-+ V1 CCS s 43 43 - et - a 4 � ,— U cD gam. ro O rrz 43 O O 'cg = ..4 71:1 9so � � o •v-4 0 0 1.0 = :1,74 tO w E c� Q' OM 0 43 04 et INL4 *NI C1-4° o W O c•1 • . O tic g 2 .. ez's „c ,_. ., (.., ia• • c) Pal 4-0= O p -{ • 4) • • 0 E g 06 • E i.. si _� 0 .- . , c) r � g CP MI at 0 VI 1.6 . r4 viiml . 0 0 I rCal 1) 8 . 74 t 41) ".4 0 . ki ct -5 o ci) . ,44 g D " � � �t-r, a) wo o g— ,L, g � .... ,.- ,L, 0 c, itu mg) s O 5 6 >1 '-' 4 tO $.0 a) Is:) ''' 7,-4 = ct ... 4-' C) >1 6' Pi7 ,fi'l ' 4ae — ./'., c4 g 51, cu cu • 4 tl1=4 c3o 0 =t 5: a � ,I cid .4-e — cu. by ••''" ,. �,, -E ;-4 .5 to — .s 4u ci, g 4) crs 4u = O b.4 ,.t c=is E 0 O —4 Pr .4 E .1 • t5 F) C cz.41) i '-.) a4 cth) Q O -� ?1 O ti5 '1"4 Z = a) 0 g as 2 cci 6icij vs ,4. 2.)0 A• tu tt . ,...i 4..i • q0. ,--1 6t(1 ON Ffl - t7T Qg 07 Fnw .,«„,ter,..., . __.. . . -_. Lily NEW BRIGHTON TEL :6382044 Rug 28 '96 14 : 10 No .019 P .06 •Allocation of Risk Required guarantee of rental hours 2080 hours First year hourly rate $125 Value of first year guarantee $280,000 Allocation of Municipal Responsibility Allocation % population x.5 % participants x.5 summary Arden Hills 6.60% 9.00% 15.50% Mounds View 9.00% 4.00% 13.00% New Brighton 16.00% 9.50% 25.50% Shoreview 18.60% 27.50% 46.00% Risk Sensitivity Hours rented 0 1040 2080 Arden Hills $40,300 $20,150 s0 Mounds View $33,800 316,900 $0 New Brighton $86,300 $33,150 s0 •horevlew $119,800 $59,800 $0 Likely Risk limits Hours Rented Based on discussions with Hockey Associations 1580 . Value of likely risk limit $62,500 The MASC will also evenly allocate rental times from unplanned events for all parties. Useage by lrondale High School or other educational facility is not Included Escrow Agreement per supplemental agreement • $50 surcharge on players from non participating communities 55,000 Annual contribution of 320,000 320,000 Total annual escrow contribution from Hockey Associations $25,000 JpPotential Community Risk (1st year) Cost Arden Hills $5,813 Mounds View $4,875 New Brighton $9,563 horeview $17,250 9 oo O O0 O 0o 0 ,...... o `o 0 C) N o r c\1 g as o a.) >1 . Q Q • glIP M 40 • le.4 4 9) E Mb ii,..4 t4 . mf. M E • ,"..).fti rt . 0) o >1LED Cd (1) a. v4 PINNE4 o fl � ai ooh cacd C Q o CU o o v: N P4 . � Z Ca • ' s VIA • 7( ,-I FTf1. OM Qn!br Qg Q7 6nI t7f7n74CO• 17 1 rin i unTVQ m7ni i I T� rA E i-c o •� O o • oos C)00 O 0 Po � N C) }? o IC) ‹C 5 ; '2 al p.i Eos. c.) O '� rd vi O ` ..� .s a) U v3 • 1 O 0 �' � c3 .a0 c= tuo ' E -7•".4 1. 4 0 a) I-4 - •` OL- E ' .la O • • � , g 8 -! ooO. ci "'P.m.E/s gp -4-gc 2 8 cli laO 4, 4C.A 0^ Q +-' � to • 4 1.4 = /''' 041 P•4� 0 � -0 711.-1 m ti) 4 •,••s cd r...-.411Z, r" .4 . 0 O c i--4• , OO ri• O O ,k'4 m 0 4, .P-4 0 c) 0 ' 74 >1 • -4–) -U ct3 $ t •v O C a) a) 5 rai P.' vO - 1 .1.".1 0 .c 0 . .0 \ simmi cal "4 P,4 ami Cr Cn tti) 0 .4.a V: eD Nil .9 _..2,0 CO tg 1.0 'lel E 0 vi > 1 _45 li A ti.- —4 g cz o5 "i; •" o v H O n G4 ° 4 'il.a! • 20' d 6T0' 0N 60: 171 96 , 8Z 6nH 17170Z829: 131 N01H9I21H 11 N Allo 0 0 U cA g 1 74 cIAlh • 0 .. — . UrA.‘,..>; +-i MI 7/ 6r4 g :0 _il ,.s •- ;1-4 • 1 ,2 CA hn 0 CD I4 an E (12, 0 ; 14 0 +"4 ;m0 ,.0 cu cn cl) 1) 2 0 ,.. rn 4) . az %I...a C•i4 5� °� , ro 4 iiii •i.o - U R3 7'0 44 4 aZ CD 0 -4--' 1-5) et tO • fik 0 7, CO 4� rn c4 NW 4 °p, 4 CA 1.0 .1•o .a4 0 • 1 e4 t "Ci. E "8 -.a .te, co 4) 6• >1 o -z a, 0 o 4) o o °' --.4 ;., pt 9-4 1;4, ij 0 •„. 7--4 4) O 4 0 Cd / CD E54 . 7-4 C) 0 *ID g :+"' a r) c...) •24 . K lit, .2 a et ... E ci) ;,m4 14 el . 17:1 CA -gm% tar.3. 4C a) c.) a" 8 g o - 2 P o W o (NI I V0' d 6t0' °N 60: bt 96, 8Z End VVOZH9: 131 NOlH9IdH m3N A.LI0 0 *ir., 4 4 g 8 .. .:: ' • Cn C./ 4 1E 7; twil 4) 4) O • • O 5g ,..,,_trA 0 •im•I •rl 5 . 1 iz 1,4 .,... 0 . • 4) CI 0 1) g 71 CZ64..t O _ '� CA q) 4,.{ 0 — 2 '- 0 0ct 0 ct cz O 0 • t.t3 li "Eli `') 4:' 43 ..C6 rz: et O 4) 7S C:j CU 03 4) cs a . o R cA ›, 14 = >1 — to Za4) el) an r4 711 = Ct 111 44Mt 45,1 (m) ›., 6 .,, ',4,3 ;3 ce! 11 In C4 = .■4 U r.Cv21 5 (4.4) 4 t..4.4 ai 0 .5 ,i) > -4-) 4, • =40 � ; g c4 cd Aa' = � 0 °2. 1 r= •• 4 tt a) -tim4 .e.° . U = r4 17, O 4-i recto i2 � ›, .,al 0 *1 .5 S4 -kmaa: >1 It t4m.4 = ta c3 '4 4 a) 4 8 ii •7-4 Pl. • S0' d 61.0' 0N 60: t71 96, n 6nd tVOZ829: 131 NOIH9I21H 1113N AHIO • Allocation of Risk Required guarantee of rental hours 2080 hours • 4 First year hourly rate $125 Value of first year guarantee $260,000 _Allocation of Municipal Responsibility Allocation % population x.5 % participants x.5 summary Arden Hills 6.60% 9.00% 15.50% Mounds View 9.00% 4.00% 13.00% New Brighton 16.00% 9.50% 25.50% Shoreview 18.50% 27.50% 46.00% Risk Sensitivity Hours rented 0 1040 2080 Arden Hills $40,300 $20,150 $0 Mounds View $33,800 $16,900 so New Brighton $66,300 $33,150 SO Shoreview $119,600 $59,800 $0 • Likely Risk limits Hours Rented Based on discussions with Hockey Associations 1580 Value of likely risk limit $62,500 The MASC will also evenly allocate rental times from unplanned events for all parties. Useage by irondale High School or other educational facility Is not included Escrow Agreement per supplemental agreement $50 surcharge on players from non participating communities $5,000 Annual contribution of 320,000 $20,000 Total annual escrow contribution from Hockey Associations $25,000 Potential Community Risk (1st year) Cost Arden Hills $5,813 Mounds View $4,875 New Brighton $9,583 Shoreview $17,250 • .. . • oc o c)o C 0 0 ,-... o o C) N +, C) kn -9S (1) tric N al vi oap Ici . — . - . ...0 2 @) c.) .-4-4 1--4 ,SZ 41 cu .. m E � a � ' c+-4 it\ a>, v 77zi 0 � � ao td ° a N r=4S. • c� < . � 711• A Fi 1.1 I ' Qm Q11 ! I/T aa 07 CInw i9�f(17A(�!l . 11 1 Lift 1 I IPY T\Irt m 1t1 1 I r^ cn ti) E 0 O pop C) C0 sed r:14 vzi Ote Ci) IMINE4. I) O o ca` ; .a C O 4) = v4 o vi 0 to • = 7.40 › 0 43 44 :0= Gm cc g ;34 -45.4 vs) -4.-i 0 lEi ,..A s • 1 0 . — •— -1 0 o5 ci) O . 06 0 tl) cli o.„,..d .II., •""4 If; a x ad .4..e to T o is, O � et vs A 0 r\ liel P-' g .E4 0) -41.)e ""4 • ra° - .1■■,4 Imm4 ag ... -- (1) CS 77,/ 4 4 1-0 = E wri , tu • ciztc, ct Mi p '~ . 1 c c..) p. %4 .-4-4 U 4 ..../ 1--- cn w O 0 o . 0 o ?1 › 's 6=4 • Et, a) ::=4 o „, ,.,ct .4,-4 ov� 4> . -4 •9 4> Pa- ;-4 ,L, a, ... ,_, 0 •,,-n ;.. : •,_,P.4 80 rol .4._ .., •imi ;y4 e E ,SZ 4-4 r14 .pl = po a.4 cr '`-4 Z.', r c .4-a = ttti cu . v o 4u t4, '- rn „, .> +5, ;24 Z tt, c) 175 O p4 8 U ,0 E.4)4 • €0• d 6 6O• QN 50: /t Qr1 , RT 6nH r.t�n�oco• 17 I hill i I r T�irT m�►J i r� 0 0 .4= o ci; • g 7474 CU 4N41 1.-50 al g ,a° Cel;)) 'g .""4CitQ 4n. p..41 - "C E > • _ t 'Mr C14 7t1 . Cn VI * 0 ;..4 g -4–e ;_, 4-a 4� eu 2 0 - '~ .— - au at 77: ,I5 r5 c" ti) • Il' cA9 7" cu - 4u 5— on on v • 1 ;...4 cu :15 1--, cu = t Clo '4ae < CI) .Imio = >1 C4 CU 4 O U 1 ►'� to .112 0 az :1.J_c) L), 0 .g ;..4 Ok4 7, .9, = tt w .g ci) r= t::6; CA . g 4 cd w — c14 g-.14 ›1 0 w O N • 17f1' Fin' oN Fn! nr Qg 127 Gnu f,fin7ne,n . -1-7 1 ,,,, 1 111'." T',t1 1 , p O CA rir 0 0 CNI .' • 4) GV 0 • • O E ce4) ,4 • 14 ' Cti = el) c.) 0 'al si 41+ U ,41:1 U = (1) 4ma C.) I ) g • on — �+� fai U 0 L:1 cd 5 ril "6 rii pro. 0 cil I c14 Q ° 63 v-13 ..0 fi Ct O 4) a) c4 U c� a . 0 '' .4 d)cA . ›, ,-, , ›1,—, 4 it:10 ..1- 0 in Tizi = al .0 +.„, c) >1 lacjI pr, cicS 0 ct '4 ."-+ C4 = (1)5 t U 8 (1) • I 1,...- 4p9 › i–' vl g t <I CC/3 Cn &61) Cil) 'rCI 46 4 n'-i ED — = ;...4 r� •r 0 a� E c �O0 c Ct ,, , 'g 4 iC1) *'i 0 bt r.9 O Cly 0 b 4 � : 4� ,� U Ct. .5 ;- 74 ›.1 " te54 = CI) hh ' 0 ;74 a) +4 al 0 o —44 _4_, p .4 cd ,r4 .4 0 4t 1) 46-40 as '+-4 = ,..4 — ;0-4 1.0 ti) CZ czmi • cn ' ,-1 Tn ' OSI an . t,T na 07 I'inu i.....n7r+n^,- i „ -- • Allocation of Risk • Required guarantee of rental hours 2080 hours First year hourly rate $125 Value of first year guarantee $260,000 Allocation of Municipal Responsibility Allocation % population x.6 % participants x.5 summary Arden Hills 8.60% 9.00% 15.50% Mounds View 9.00% 4.00% 13.00% New Brighton 16.00% 9.50% 25.50% Shoreview 18.50% 27.50% 46.00% Risk Sensitivity Hours rented 0 1040 2080 Arden Hills $40,300 $20,150 $0 Mounds View $33,800 $18,900 $0 New Brighton $66,300 $33,150 $0 Shoreview $119,800 $59,800 $0 • Likely Risk limits Hours Rented Based on discussions with Hockey Associations 1680 Value of likely risk limit $62,500 The MASC will also evenly allocate rental times from unplanned events for all parties. Useage by lrondale High School or other educational facility Is not Included Escrow Agreement per supplemental agreement • $50 surcharge on players from non participating communities $8,000 Annual contribution of$20,000 320,000 Total annual escrow contribution from Hockey Associations $25,000 Potential Community Risk (1st year) Cost Arden Hills $5,813 Mounds View $4,875 New Brighton $9,563 Shoreview $17,250 r ,, iYY 4F REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: g i :i r? Report Date: 8/28/96 WORK SESSION MEETING DATE • '•,, ii. \+;nYi September 3. 1996 'o''e's•Partne'14' Item Description: 1997 Budget and Preliminary Levy Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: As has been discussed at previous work session meetings, I have been attempting, with staff, to progress on the City's policy of establishing program budgeting within city operations. With myself and the finance director both being new, I appreciate the patience and work that has been done to date. In recapping, we have attempted to assess the overall budgeting and fiscal condition of the city first, then identify long-term capital outlays and their relevance to the City's fiscal condition, and finally evaluate the ongoing operating budget and procedures, all with an eye towards the impact on the tax levy. The long-term capital outlays have been reviewed by the Council with the understanding that as a planning document, they could be changed. The overall budgeting condition has been a little harder to clarify, with certain funds being expended towards ero and others with no particular planned expenses matching their fund balance. Bruce and I discussed this ith the Council briefly at the last work session, and will likely need more time to finalize a format for presentation to the Council. As far as operating levels and policies, staff has reviewed operating costs and made cuts in the easy spots. We also spent considerable time reviewing what appear to be either formal or informal practices that have been in place that may not clearly represent actual operation expenses. One practice has been to budget all wages at the fifth step regardless of actual projections. The purpose seems to be to accommodate the need to hold a balance for sick and vacation leave. I would prefer that if that is our need, than it should be shown as such and not confused with what will appear to be an actual cost. By reviewing such practices, and once again analyzing capital outlays, we have been able to reduce the preliminary levy proposal to less than 10%. I realize that the Council is used to having more information on the budget by this time, and perhaps we can discuss this and the fall's budgeting schedule and expectations next Tuesday evening. To date, I feel I have received the Councils' endorsement to pursue the budget in this fashion and would like to reconfirm that September 3, and take advisement from the Council on your needs as we continue. On September 9 the City will need to set its preliminary levy for 1997, the levy that we cannot exceed when the final levy is set in December. Bruce will have a breakdown summary of the budget and his memo explains more of the details. My attempt here was to describe the approach I'm taking with the dual nature of preparing for the levy and budget, and framing the picture in which the 1997 budget fits with future budgets and the City's ability to pay. S COW OF eie411111iDe Phone: (612) 784-3055 fl /1 Fax: (612) 7843462 Afr S ogress • PartnerS��� TO: Honorable Mayor Linke and Members of the City Council FROM: Bruce A. Kessel, Finance Director DATE: August 29, 1996 Attached are summary schedules relating to the 1997 Preliminary Budget. As you will note on the first page,the preliminary budget is 8.73%higher than the 1996 budget. Staff is still reviewing numerous operating and capital items for 1997, as well as existing reserves and estimated future revenues, operations and capital requirements, and anticipates additional changes which should lower the 1997 property tax levy. The following is a brief discussion of the attachments; please not that the attachments have a description in the lower right hand corner which will be used to reference them. • GF Projections is a summary of the property tax supported budgets (General Fund and Fire Station Bond Fund). The information is presented at the Division level, with operating and capital expenditures separated into different sections; this separation should • assist in planning since operating expenditures should increase moderately unless there is a change in the level of service, while capital items could fluctuate substantially depending upon the needs of the City, especially as it relates to streets and infrastructure. • GF Revenues is a projection of general fund revenues, with the exception of property taxes which will be determined at a later date. • GF Exp Sum is of the General Fund expenditures at the program level. • GF Admin, GF CD Park, and GF PS PW provides information at the object level for all of the existing programs. Two additional levels of detail are also available: the first provides the line items that make up the various objects and the second level provides detail relating to the items that comprise each line item. This information is approximately 5 inches thick. It is available for review in City Hall or we can copy any or all of the detail for you at your request. • Other Funds and Special Rev provide detail on most of the City's other Funds. For several of the funds, we are in the process of obtaining and analyzing data for projecting future activity and as such, they will be revised in the near future. • Capital LTP is a summary of the Long Term Financial Plan. The first column has a designated funding source which is summarized at the bottom. Again, we are in the process of reviewing this in relation to existing reserves, additional future projects, etc. and expect it to be revised in the near future. • Updated Long Term Financial Plan detailed schedules have also been attached. • We recognize that in the past, you have received budget information earlier than this year, and appreciate your patience with us as we obtain a better understanding of the City's operations and IPS SMINTED WITH OYINK 2401 Highway 10• Mounds View, MN 55112-1499 '•o SOYINK TM Equal Opprotunity Employer ����yaea I future needs. Our goal is provide you with information that will enable a comprehensive look at • existing and future operating and capital needs, existing reserves, and future revenue sources to insure the long term financial health of the City of Mounds View. We have prepared the budget documents using the same programs as in the past. In the next several months, we will be restructuring the accounting system for the new accounting software. The restructuring should improve our ability to prepare required State and other external reporting requirements. As part of this restructuring, we would also like you to consider consolidating some funds and programs. For example, within the general fund, is the finance department, which is presently comprised of four programs: Financial Reporting, Payroll & • Accounting, Budgeting, and Financial Services. Most of these programs have one or two direct costs such as the cost of the annual audit or printing of budget documents, however, most of the other costs have been assigned based upon an arbitrary allocation of costs. From my perspective, combining the four programs into one would improve the ability to manage and control costs, simplify the budgeting and reporting process, etc. Also, with the new accounting system, we should be able to assign program codes to payroll, so that periodically, we could provide information relating to the direct cost associated with the existing or future programs. Additional information will be presented on this issue in the future. If you have any questions, please feel free to contact me at your convenience. III III Summary of Preliminary 1997 Tax Levy Increase (Decrease) in Levy Net tax levy per attached Summary $1,761,813 Additional changes not reflected on attached summary: Salaries to actual verses maximum (37,000) Community Development adjustments 10,000 Subtotal (27,000) Preliminary 1997 tax levy 1,734,813 1996 Property Tax Levy 1,595,586 Proposed levy increase 139,227 8.73% • • 1 GF Projections Summary of Property Tax Supported Budgets 1997 Projected 1996 Preliminary 1998 1999 2000 2001 2002 Increase Budget Budget Projection Projection Projection Projection Projection eralFund: en : Operating costs: Legislative Services 3.0% 65,565 69,995 72,095 74,258 76,486 78,781 81,144 Administrative Services 3.0% 432,588 446,467 459,861 473,657 487,867 502,503 517,578 Finance 3.0% 168,012 164,340 169,270 174,348 179,578 184,965 190,514 Legal 3.0% 76,500 76,000 78,280 80,628 83,047 85,538 88,104 Community Development 3.0% 237,378 271,400 279,542 287,928 296,566 305,463 314,627 Police 3.0% 1,182,961 1,193,749 1,229,561 1,266,448 1,304,441 1,343,574 1,383,881 Fire 3.0% 164,280 152,314 156,883 161,589 166,437 171,430 176,573 Streets 3.0% 174,890 195,436 201,299 207,338 213,558 219,965 226,564 Fleet Services 3.0% 120,368 122,941 126,629 130,428 134,341 138,371 142,522 Parks,Recreation,&Forestry Recreation 3.0% 113,023 125,815 129,589 133,477 137,481 141,605 145,853 Parks 3.0% 226,930 260,807 268,631 276,690 284,991 293,541 302,347 Forestry 3.0% 44,071 52,652 54,232 55,859 57,535 59,261 61,039 Social Service Coordination 3.0% 13,500 14,320 14,750 15,193 15,649 16,118 16,602 Other Transfers: Recreation programing 3.0% 32,704 0 0 0 0 0 EDA subsidy 3.0% 5,647 0 0 0 0 0 Bel Rae Ballroom operations,net 3.0% 0 70,000 72,100 74,263 76,491 78,786 81,150 - Contingency 0.0% 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Comparable Worth 0.0% 0 0 0 0 0 0 • 0 Fitness Program 0.0%1 - 7,500 7,500 7,500 7,500 7,500 7,500 7,500 Total operating expenditures 3,125 917 3,283,736 I 3,380,2221 3,479,604 3,581 9681 3,687,401 3,795,998 Dollar change from prior year 157,8191 - 96;4861 99,3821"-":::102,3641_! 105,433 108597: Percentage change from prior year 5.05%I - 2:94%1-" 2.94%1 2.94%I= < 2.94%[ 2.95%_ Capital: Ad min istrative Services 21,225 19,000 140,375 68,500 71,500 26,000 30,000 Finance 6,500 15,400 16,650 8,100 8,625 9,500 I 10,000 Community Development 1,000 1,400 3,200 7,500 7,500 1,500 1 5,000 Police 46,400 65,600 87,550 71,800 47,900 45,600 50,000 Fire 0 44,688 44,688 35,112 31,122, 29,925 28,928 Streets 156,800 171,000 160,000 125,000 125,000 I 155,000 160,000 Fleet Services 10,300 7,150 0 31,000 0 0 15,000 • Parks,Recreation,&Forestry Recreation 4,000 3,000 7,100 41,500 7,500 7,000 8,000 Parks 20,000 49,000 53,000 40,500 44,000 96,000 55,000 Other Vehicle&Equipment Fund 3.0% 25,000 25,000 25,750 26,523 27,3191 28,139 28,983 Total capital outlays I 291,225 401,238 538,313 455,5351 370,466 398,664 390,911 Dollar change from prior year 110,013 137,075 '- (82,7781 (85,0691 28,198 = - (7,753) Percentage change from prior year 37,78%134.16%1 - -15.38%1 18.67%1 i" 7.61%1 ... -1.94%t Total General Fund budget 3,417,142 3,684,974 3,918,535 3,935,139 3,952,4341 4,086,065 1 4,186,909 Debt Service Funds: Fire Station Bonds of 1991 92,565 90,750 90,750 90,750 90,7501 90,750 90,750 Total general property tax I I supported expenditures 3,509,707 3.775,724 4,009,285 4,025,889 4,043,1841 4,176,815 4,277,659 Change from prior year 266,0171 233561 1 16,6041 17,2951 133,631 1 100,844'. Dollar change from prior year 7.58%1 6.19%1 0.41%1 0.43%1 3.31%1 2:41% Percentage change from prior year I I Revenues: 1 1 - i Licenses and permits 1 3.0%j 101,448 106,705 109,906 113,203 116,599 I 120,0971 123,700 Intergovernmental 1.5% 1,177,035 1,223,656 1 1,242,011 1,236,977 1,255,532; 1,274,365 1,293,480 Charges for services 3.0%i 8,171 8,0001 8,240 8,487 8,742 9,004 9,274 Fines&forfeitures 3.0%1 46,837 48,000 I 49,440 50,923 52,451 54,025 55,646 Interest j 60,795 60,000 I 60,000 60,000 60,000( 60,000 60,000 Excess increment from TIF 14,360 14,360 14,3601 14,3601 14,360 14,360 Miscellaneous ! 3.0% 8,011 7,900 8,137 8,381 8,6321 8,891 9,158 Transfers: Franchise fee 3.0% 157500 200,000 206,000 212,180 218545 225,101 231,854 Other 90 0 0 0 0 0 Water Fund 3.0%1 62,605 64,500 I 66,435 68,4281 70,481 72.595 74,773 Sewer Fund 3.0%1 37,565 38,690 39,851 41,047 42,278 43,546 44,852 Vehicle&Equipment Fund I 0 71,100 55,000 13,000 22,0001 30,000 50,000 Special Projects Fund 99,064 90,0001 90,000 90,000 90,0001 90,000 90,000 Silver Lake Woods Fund i 110,000 41,000 I 0 0 01 0 I 0 Change in Fund Balance I 45,0001 40,0001 0 0 1 01 01 0 Revenues other than property taxes i 1,914,121 2,013,911 I 1,949,380 1,916,986 1 1,959.620 I 2,001,984 I 2,057,097 110 Net tax levy i 1,595.586 I 1,761,813 1 2,059,9051 2,108.903 1 2,083.564 I 2,174,831 1 2,220,562 Change from prior year: Dollar 1 ! 166,2271 298,0921 48,9981 (25,339) 91.267 I 45,731 Percent 1 10.42% 16.92%1 2.38%I -1.20%1 4.38%i 2.10°/!, 08/29/96,11:00 AM BUDGET97.WK4 GF Projections 1994 1995 1996 1997 Description Actual Actual Budget June YTD Projected Proposed Taxes Current ad valorem property tax 1,442,917 1,482,384 1,503,021 0 0 Excess TIF 17,815 0 0 0 14,360 Tax adjustments 66 10 0 0 0 •Delinquent ad valorem prop tax (6,432) (1,271) 0 0 0 Moblie Home Homestead 0 Mobile Home Tax-Current 10,425 10,213 0 0 0 Mobile home tax-delinquent 1,106 1,750 0 0 0 Special assessments-current 0 0 1,175 2,350 Current Interest-Assmts 0 Special assessments-delinquen 1,449 0 0 0 Assessments-New Rolls 0 Penalties&interest 387 2,349 0 0 0 Forfeited tax sales 384 278 0 0 0 0 Total taxes 1,448,853 1,514,977 1,503,021 1,175 2,350 14,360 Licenses and Permits Liquor on-sale 17,720 17,720 16,575 6,500 13,000 17,720 Liquor off-sale 700 600 424 4,060 8,120 600 Set-up license 330 330 350 0 0 0 Malt on-sale license 1,100 0 1,060 1,000 2,000 1,000 Malt off-sale 200 400 424 450 900 200 Boxing 800 0 0 0 0 0 Wine (Boxing until 1995) 0 800 849 0 0 0 Tobacco license 2,550 0 750 1,500 2,400 Amusement devices 225 5,225 3,018 0 0 2,800 Bowling alley 480 480 509 0 0 480 . Garbage hauling 3,219 2,897 2,233 2,125 4,250 2,125 Gasoline station 1,527 1,302 1,306 146 292 1,330 Used car sales 450 315 318 0 0 150 Kennel 80 80 85 60 120 110 Restraurant licenses 4,620 4,966 4,843 3,575 7,150 4,290 Cabaret&Dance 0 0 0 0 0 0 leTransient&solicitor 865 855 550 610 1,220 800 Dog 1,542 771 663 133 266 1,200 Subtotal 33,858 39,291 33,207 19,409 38,818 35,205 General contractor 1,730 1,530 2,148 710 1,420 1,500 HVAC contractor 1,800 2,240 1,910 1,640 3,280 1,800 Cement contractor 10 50 239 0 0 50 Asphalt contractor 525 455 382 215 430 500 Excavating contractor 40 200 170 40 80 100 Sign&billboard contractor 320 360 340 505 1,010 350 Sewer&water contractor 880 560 424 360 720 500 Other contractor 570 595 636 340 680 550 Apartment 8,470 8,745 8,932 75 150 8,700 Building permits 79,909 46,107 42,792 23,600 47,200 43,000 Fixed fee-building permits 5,938 8,517 3,741 2,274 4,548 5,000 accessory building permits 256 257 0 90 180 250 HVAC permits 14,832 9,389 4,274 2,922 5,844 4,500 Plumbing permits 4,941 6,519 1,878 1,915 3,830 2,000 Non-building permits 1,980 1,580 0 869 1,738 1,500 Fire Department permits 200 0 50 100 100 Conditional use permits 1,200 1,375 375 275 550 1,000 Building surcharge 182 110 0 585 1,170 100 Fixed fee building surcharge 3 3 0 57 114 Heating surcharge 15 166 0 43 86 Plumbing surcharge 1 2 0 6 12 Water&sewer surcharge 2 0 13 26 Subtotal 123,602 88,962 68,241 36,584 73,168 71,500 • Total licenses&permits 157,460 128,253 101,448 55,993 111,986 106,705 08/29/96,09:09 AM BUDGET97.WK4 GF Revenues 3 1994 1995 1996 1997 Intergovernmental: Actual Actual Budget June YTD Projected Proposed Homestead credit 357,556 375,471 357,670 0 0 362,910 Mobile home homestead credit 9,990 0 0 0 Performance Aid 0 0 0 0 0 14,163 Local Government Aid 596,874 614,547 644,665 0 0 665,812 • Police Aid 79,974 90,458 79,974 0 0 80,000 Civil Defense 6,400 1,451 6,400 0 0 1,400 Street Aid (51,421) 62,229 52,690 66,226 132,452 75,000 Other grants&aids 59,806 9,550 35,636 0 0 24,371 IDS#621 -DARE 10,000 Total intergovernmental 1,049,189 1,163,696 1,177,035 66,226 132,452 1,233,656 Charges for services Subdivision 1,000 750 600 150 300 500 Variance 775 475 375 350 700 500 Rezoning 1,528 600 228 0 0 500 Development-non refund 2,599 625 300 601 1,202 600 Assessment&bill search 560 280 645 260 520 500 Tree removal charges 5,087 3,994 4,674 160 320 4,000 Street opening fee 500 60 0 (700) (1,400) 50 Police reports 1,625 936 600 474 948 650 Documents/copies 185 218 256 141. 282 200 Customer service 455 694 493 453 906 500 Total charges for services 14,314 8,632 8,171. 1,889 3,778 8,000 Fines and Forfeitures Ramsey County municipal court 31,173 31,411 30,146 9,704 19,408 31,000 Mn Highway Patrol 1,063 1,460 668 714 1,428 1,000 Administrative offenses 14,932 16,006 16,023 5,237 10,474 16,000 Total fines&forfeitures 47,168 48,877 46,837 15,655 31,310 48,000 Ot0her Revenue Sac Charges 8,800 0 0 Deposits&Bid Securites 0 Appropriation-fund balance 0 64,242 0 0 40,000 Investment income 62,302 74,694 60,795 0 0 60,000 Sale of assets 3,626 360 0 6,800 13,600 2,000 Resale of materials 335 338 0 1,281 2,562 400 Festival in the Park 0 0 0 0 0 0 Donations 4,449 8,373 0 5,273 10,546 Marketing revenue 0 0 1,450 2,900 1,500 Insurance reimbursements 19,645 18,672 0 0 0 0 Overload permits 2,820 5,260 0 5,340 10,680 4,000 Other revenue 23,045 15,349 8,011 55,274 110,548 Total other revenue 125,022 123,046 133,048 75,418 150,836 107,900 96,317 Transfers&Debt proceeds Bond sale proceeds 0 0 0 0 0 Transfers: 88 0 0 0 Silver Lake Woods project 119,942 135,000 110,000 41,000 Special Projects 44,907 49,554 99,064 90,000 Vehicle replacement 67,753 0 71,100 TIF-Econ Develop 92,790 0 City Hall Remodeling Fund 42,360 Water 57,330 60,197 62,605 64,500 Sewer 34,400 36,120 37,567 38,690 Franchise fee 180,765 152,341 157,500 0 0 200,000 Transfer-TIF 16,925 16,925 0 0 0 0 Total Transfers&Debt 496,629 610,680 466,824 0 0 505,290 Total 3,338,635 3,598,161 3,436,384 216,356 432,712 2,023,911 0 3,338,635 3,598,161 3,436,384 274,489 0 0 08/29/96,09:09 AM BUDGET97.WK4 GF Revenues Y GF Exp sum City of Mounds View 1997 Budget Summary 1997 Proposed Team 1994 1994 1995 1996 1996 %Change 1996 Actual Reclassed Actual Budget Projected Department Dollar from 1996 June YTD neral Fund: Legislative Services: City Council $42,787 $62,690 $74,022 $60,642 $69,032 $64,719 $4,077 6.72% $34,516 Advisory Commissions 1,998 1,044 421 5,173 456 5,276 103 1.99% 228 Subtotal 44,785 63,734 74,443 65,815 69,488 69,995 4,180 6.35% 34,744 Administrative Services: Office of the City Administrator 219,832 113,025 108,373 143,149 59,808 119,857 (23,292) -16.27% 29,904 Human Resources 0 24,470 20,155 24,880 23,770 31,006 6,126 24.62% 11,885 Public Information 0 52,895 47,830 57,922 45,322 63,767 5,845 10.09% 22,661 MIS&Records Retention 0 23,982 28,095 30,336 19,900 31,751 1,415 4.66% 9,950 Elections 4,918 9,248 3,233 13,410 8,670 8,411 (4,999) -37.28% 4,335 Central Services 370,047 190,044 170,037 189,188 144,440 210,675 21,487 11.36% 72,220 Subtotal 594,797 413,664 377,723 458,885 301,910 465,467 6,582 1.43% 150,955 Finance: Annual Financial Report&Audit 152,323 49,159 59,786 49,070 57,266 50,765 1,695 3.45% 28,633 Budget 0 37,924 54,282 33,114 14,258 42,240 9,126 ' 27.56% 7,129 Accounting&Payroll Services 0 33,926 38,344 73,170 88,270 52,612 (20,558) -28.10% 44,135 Financial Services 0 31,314 33,501 26,158 . 8,862 34,123 7,965 30.45% 4,431 Subtotal 152,323 152,323 185,913 181,512 168,656 179,740 (1,772) -0.98% 84,328 Legal 73,261 73,261 62,682 76,500 56,914 76,000 (500) -0.65% 28,457 Subtotal _ 73,261 73,261 62,682 76,500 56,914 76,000 (500) -0.65% 28,457 Community Development: Planning 177,903 44,213 45,996 46,948 64,254 74,627 27,679 58.96% 32,127 Engineering Services 0 8,525 5,135 8,608 2,524 0 (8,608) -100.00% 1,262 Development Review 0 300,581 44,821 46,790 ' 22,126 36,731 (10,059) -21.50% 11,063 Inspection 0 53,698 95,514 100,163 47,174 123,631 23,468 23.43% 23,587 Code Enforcement 0 26,926 31,848 37,869 70,432 37,811 (58) -0.15% 35,216 Subtotal 177,903 433,943 223,314 240,378 206,510 272,800 32,422 13.49% 103,255 Police: Administration 1,077,006 211,420 206,878 117,582 105,890 126,452 8,870 7.54% 52,945 Crime Prevention 0 21,719 18,886 74,919 20,898 85,751 10,832 14.46% 10,449 Patrol 0 665,047 663,654 746,792 746,866 740,138 (6,654) -0.89% 373,433 Investigations 0 114,988 124,536 174,949 160,620 193,017 18,068 10.33% 80,310 0 MIS 0 67,602 67,878 79,156 46,038 77,188 (1,968) -2.49% 23,019 Emergency Services 15,569 15,568 17,889 17,742 15,974 18,193 451 2.54% 7,987 Community Service/Animal Conto 15,497 15,497 16,154 18,221 14,664 18,610 389 2.13% 7,332 Subtotal 1,108,072 1,111,841 1,115,875 1,229,361 1,110,950 1,259,349 29,988 2.44% 555,475 Fire 150,075 150,075 157,918 164,280 303,398 197,002 32,722 151,699 151,699 Subtotal 150,075 150,075 157,918 164,280 303,398 197,002 32,722 19.92% 151,699 Streets: Pavement Management 282,369 190,165 131,999 211,950 87,390 262,911 50,961 24.04% 43,695 Snow&Ice Control 0 69,744 54,522 91,204 69,210 74,942 (16,262) -17.83% 34,605 Sign Maintenance 0 29,343 25,469 28,536 22,114 28,583 47 0.16% 11,057 Subtotal 282,369 289,252 211,990 331,690 178,714 366,436 34,746 10.48% 89,357 Fleet Services: Building&Grounds Maintenance 0 59,233 51,920 56,159 67,472 55,340 (819) -1.46% 33,736 Squad&Staff Car Maintenance 0 43,203 47,272 52,580 56,996 52,974 394 0.75% 28,498 Vehicle&Equipment Maintenanc 158,319 17,892 22,102 21,929 11,936 21,777 (152) -0.69% 5,968 Subtotal 158,319 120,328 121,294 130,668 136,404 130,091 (577) -0.44% 68,202 Parks,Recreation&Forestry: Recreation Administration 180,350 18,617 19,638 24,557 21,120 23,672 (885) -3.60% 10,560 Recreation Programming 0 54,404 51,582 61,727 34,864 73,671 11,944 19.35% 17,432 Recreation Sales&Marketing 0 26,687 29,735 30,739 33,684 31,472 733 2.38% 16,842 Park Administration 220,873 27,324 37,214 29,562 16,370 29,419 (143) -0.48% 8,185 Park Improvements 0 63,879 66,087 57,954 10,398 73,033 15,079 26.02% 5,199 Park Maintenance&Repair 0 153,196 238,419 145,029 124,288 171,501 26,472 18.25% 62,144 Atheletic Field Maintenance 0 11,744 10,906 14,385 15,638 35,854 21,469 149.25% 7,819 Golf Course 28,402 28,402 52,341 0 0 0 0 ERR 0 Tree Disease Control 38,230 20,624 21,374 25,262 47,192 33,687 8,425 33.35% 23,596 Reforestation/Beautification 0 22,880 21,868 18,809 12,604 18,965 156 0.83% 6,302 Subtotal 467.855 427,757 549,164 408,024 316,158 491,274 83,250 20.40% 158,079 Other Social Service Coordination 0 0 13,432 13,500 27,000 14,320 820 6.07% 13,500 Miscellaneous 21,029 19,029 156,457 135,771 1,734 162,500 26,729 19.69% 867 Subtotal 21,029 19,029 169,889 149,271 28,734 176,820 27,549 18.46% 14,367 iiilTotal General Fund $3,230,788 $3,255,207 $3,250,205 $3,436,384 $2,877,836 $3,684,974 $248,590 7.23% $1,438,918 File name:bk/:/113,5w/uurUhudgel97.wkJ/summary Nom 1995 actual included EDA 4,493696 which is excluded from above. lion dale: 29-Aug-96 08/29/96,10:59 AM BUDGET97.WK4 GF Exp sum S GF Admin . 1997 Proposed Team - 1994 1994 1995 1996 1996 %Change 1996 Actual Reelasaed Actual Budget Ergdested Department Dollar from 1996 June YTD Legislative Services: City Council: _ Personnel services 24,923 34,145 35,215 34,115 31,730 534,419 $304 0.89% 15,865 • Materials&supplies 2,471 6,561 2,049 6,800 1,506 6,800 0 0.00% 753 Contractual services 15,393 21,984 36,758 19,727 35,796 23,500 3,773 19.13% 17,898 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 42,787 62,690 74,022 60,642 69,032 64,719 4,077 6.72% 34,516 Advisory Commissions Personnel services 5 144 161 173 106 176 3 1.73% 53 Materials&supplies 158 250 5 300 10 400 100 33.33% 5 Contractual services 1,835 650 255 4,700 340 4,700 0 0.00% 170 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 1,998 1,044 421 5,173 456 5,276 103 1.99% 228 Total Legislative Services 44,785 63,734 74,443 65,815 69,488 69,995 4,180 6.35% 34,744 Administrative Services: Office of the City Administrator Personnel services 176,126 98,978 95,247 93,788 44,980 94,581 793 0.85% 22,490 Materials&supplies 1,679 500 715 1,700 1,180 1,600 (100) -5.88% 590 Contractual services. 40,105 13,547 9,292 44,036 6,404 23,676 (20,360) -46.23% 3,202 Capital outlays 1,922 0 3,119 3,625 7,244 0 (3,625) -100.00% 3,622 Subtotal 219,832 113,025 108,373 143,149 59,808 119,857 (23,292) -16.27% 29,904 Human Resources Personnel services 0 11,444 9,680 6,785 7,888 16,166 9,381 138.26% 3,944 Materials&supplies 0 690 304 550 476 550 0 0.00% 238 Contractual services 0 12,336 10,171 16,420 13,906 14,290 (2,130) -12.97% 6,953 Capital outlays 0 0 0 1,125 1,500 0 (1,125) -100.00% 750 Subtotal 0 24,470 20,155 24,880 23,770 31,006 6,126 24.62% 11,885 Public Information Personnel services 0 17,462 12,685 15,939 16,072 19,352 3,413 21.41% 8,036 Materials&supplies 0 0 0 0 0 0 0 ERR 0 Contractual services. 0 35,433 34,485 39,483 29,250 44,415 4,932 12.49% 14,625 Capital outlays 0 0 660 2,500 0 . 0 (2,500) -100.00% 0 Subtotal 0 52,895 47,830 57,922 45,322 63,767 5,845 10.09% 22,661 MIS&Records Retention Personnel services 0 3,788 4,903 9,236 3,712 6,386 (2,850) -30.86% 1,856 Materials&supplies 0 0 (75) 0 0 125 125 ERR 0 Contractual services 0 3,694 11,879 8,600 8,930 17,240 8,640 100.47%, 4,465 Capital outlays 0 16,500 11,388 12,500 7,258 8,000 (4,500) -36.00% 3,629 Subtotal 0 23,982 28,095 30,336 19,900 31,751 1,415 4.66% 9,950 Elections Personnel services 3,532 7,363 577 9,210 8,536 5,661 (3,549) -38.53% 4,268 Materials&supplies 809 1,309 52 1,500 0 750 (750) -50.00% 0 Contractual services 577 576 2,604 2,700 134 2,000 (700) -25.93% 67 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 4,918 9,248 3,233 13,410 8,670 8,411 (4,999) -37.28% 4,335 Central Services Personnel services 73,209 66,004 52,944 43,618 47,192 56,018 12,400 28.43% 23,596 Materials&supplies 24,473 23,425 20,930 24,375 16,718 23,900 (475) -1.95% 8,359 Contractual services 233,353 88,318 89,259 119,720 78,966 119,757 37 0.03% 39,483 Capital outlays 39,012 12,297 6,904 1,475 1,564 11,000 9,525 645.76% 782 Subtotal 370,047 190,044 170,037 189,188 144,440 210,675 21,487 11.36% 72,220 Administrative Services 594,797 413,664 377,723 458,885 301,910 465,467 6,582 1.43% 150,955 Finance: Annual Financial Report&Audit Personnel services 131,261 35,478 45,585 32,901 22,980 38,994 6,093 18.52% 11,490 Materials&supplies 211 53 82 63 62 63 0 0.00% 31 Contractual services 17,709 13,628 14,119 16,106 34,224 11,708 (4,398) -27.31% 17,112 Capital outlays 3,142 0 0 0 0 0 0 ERR 0 Total 152,323 49,159 59,786 49,070 57,266 50,765 1,695 3.45% 28,633 Budget Personnel services 0 36,374 52,121 29,878 13,458 39,017 9,139 30.59% 6,729 Materials&supplies 0 53 47 62 0 62 0 0.00% 0 Contractual services 0 1,497 2,114 3,174 800 3,161 (13) -0.41% 400 Capital outlays 0 0 0 0 0 0 0 ERR 0 Total 0 37,924 54,282 33,114 14,258 42,240 9,126 27.56% 7,129 Accounting&Payroll Services Personnel services 0 28,732 32,590 31,757 32,940 32,619 862 2.71% 16,470 Materials&supplies 0 53 0 630 63 0 0.00% 0 Contractual services 0 2,106 - 2,902 5,650 2,026 4,530 (1,120) -19.82% 1,013 Capital outlays 0 3,035 2,852 35,700 53,304 15,400 (20,300) -56.86% 26,652 Total 0 33,926 38,344 73,170 88,270 52,612 (20,558) -28.10% 44,135 Financial Services Personnel services 0 30,677 32,932 24,916 8,752 32,881 7,965 31.97% 4,376 Materials&supplies 0 52 100 327 56 327 0 0.00% 28 Contractual services 0 478 469 915 54 915 0 0.00% 27 Capital outlays 0 107 0 0 0 0 0 ERR 0 Total 0 31,314 33,501 26,158 8,862 34,123 7,965 30.45% 4,431 Total Financial Services 152,323 152,323 185,913 181,512 168,656 179,740 (1,772) -0.98% 84,328 Legal Personnel services 0 0 0 0 0 0 0 ERR 0 Materials&supplies 0 0 0 0 0 0 0 ERR 0 Contractual services 73,261 73,261 62,682 76,500 56,914 76,000 (500) -0.65% 28,457 Capital outlays 0 0 0 0 0 0 0 ERR 0 Total 73,261 73,261 62,682 76,500 56,914 76,000 (500) -0.65% 28,457 Social Service Coordination Personnel services 00 0 0 0 0 0 ERR 0 Materials&supplies 0 0 0 0 0 ERR. 0 Contractual services 0 0 13,432 13,500 27,000 14,320 820 6.07% 13,500 Capital outlays 0 0 0 0 0 0 0 ERR 0 Total0 0 13,432 13,500 27.000 14,320 820 6.07% 13,500 0 urgency Contingency 0 0 0 60,000 0 60.000 0 0.00% 0 Transfers 17,302 0 153,578 68,2710 25,000 (43,271) -63.38% 0 Miscellaneous 3,727 19,029 2,879 7,500 1,734 7,500 0 0.00% 867 Bel Rae,net oper 0 0 0 0 0 70,000 70,000 ERR 0 Total 21,029 19,029 156,457 135,771 1,734 162,500 26,729 19.69% 867 08/29/96,10:56 AM BUDGET97.WK4 GF Admin G • GF CD Park 1997 Proposed Team 1994 1994 1995 1996 1996 •/.Change 1996 Actual Redacted Actual Budget Projected Department Dollar from 1996 June YTD Community Development Planning Personnel services 153,614 39,289 39,461 42,630 56,414 66,492 523,862 55.9.7% 28,207 Materials&supplies 1,101 125 190 220 212 335 115 52.27% 106 Contractual services 20,976 2,083 5,088 3,998 6,114 6,900 2,902 72.59% 3,057 Capital outlays 2,212 2,716 1,257 100 1,514 900 800 800.00% 757 Subtotal 177,903 44,213 45,996 46,948 64,254 74,627 27,679 58.96% 32,127 Engineering Services Personnel services 0 4,628 129 5,141 26 0 (5,141) -100.00% 13 Materials&supplies 0 125 279 167 164 0 (167) -100.00% 82 ' Contractual services 0 1,056 3,020 2,500 2,094 0 (2,500) -100.00% 1,047 Capital outlays 0 r 2,716 1,707 800 240 0 (800) -100.00% 120 . Subtotal 0 8,525 5,135 8,608 2,524 0 (8,608) -100.00% 1,262 Development Review Personnel services 0 295,657 39,054 42,684 18,004 31,516 (11,168) -26.16% 9,002 Materials&supplies 0 125 105 183 0 185 2 1.09°/. 0 Contractual services 0 2,083 4,405 3,823 3,922 4,630 807 21.11% 1,961 Capital outlays 0 2,716 1,257 100 200 400 300 300.00% 100 Subtotal 0 300,581 44,821 46,790 22,126 36,731 (10,059) -21.50% 11,063 Inspection Personnel services 0 49,916 92,901 96,685 45,372 120,221 23,536 24.34% 22,686 Materials&supplies 0 125 582 400 282 510 110 27.50% 141 Contractual services 0 941 1,108 1,078 1,520 2,900 1,822 169.02% 760 Capital outlays 0 2,716 923 2,000 0 0 (2,000) -100.00% 0 Subtotal 0 53,698 95,514 100,163 47,174 123,631 23,468 23.43% 23,587 Code Enforcement Personnel services 0 23,745 31,457 37,163 69,124 37,191 28 0.08% 34,562 Materials&supplies 0 124 67 380 60 405 25 6.58% . 30 Contractual services 0 341 253 326 0 115 (211) -64.72% 0 Capital outlays 0 2,716 71 0 1,248 100 100 ERR 624 Subtotal 0 26,926 . 31,848 37,869 70,432 37,811 (58) -0.15% 35,216 Total Community Development 177,903 433,943 223,314 240,378 206,510 272,800 32,422 13.49% 103,255 Parks,Recreation&Forestry Recreation Administration Personnel services 147,886 18,352 19,276 17,600 12,972 17,898 298 1.69% 6,486 Materials&supplies 3,087 265 362 265 552 330 65 24.53% 276 Contractual services 26,149 0 0 2,692 746 2,444 (248) -9.21% 373 Capital outlays 3,228 0 0 4,000 6,850 3,000 (1,000) -25.00% 3,425 Subtotal 180,350 18,617 19,638 24,557 21,120 23,672 (885) -3.60% 10,560 Recreation Programming Personnel services 0 38,853 32,811 44,250 26,024 58,549 14,299 32.31% 13,012 Materials&supplies 0 616 644 500 678 860 360 72.00% 339 Conuactualservices 0 11,708 18,127 16,977 8,162 14,262 (2,715) -15.99% 4,081 Capital outlays 0 3,227 0 0 0 0 0 ERR 0 Subtotal 0 54,404 51,582 61,727 34,864 73,671 11,944 19.35% 17,432 Recreation Sales&Marketing Personnel services 0 8,634 9,261 9,022 7,060 9,295 273 3.03% 3,530 Materials&supplies 0 3,162 2,411 3,191 2,554 3,191 0 0.00% 1,277 Contractual services 0 14,891 12,791 18,526 24,070 18,986 460 2.48% 12,035 Capital outlays 0 0 5,272 0 0 0 0 ERR 0 Subtotal 0 26,687 29,735 30,739 33,684 31,472 733 2.38% 16,842 Recreation 180,350 99,708 100,955 117,023 89,668 128,815 11,792 10.08% 44,834 Parks Park Administration Personnel services 106,226 18,159 18,949 17,405 9,914 17,745 340 1.95% 4,957 Materials&supplies 41,319 0 0 820 126 310 (510) -62.20% 63 Contractual services 41,985 9,165 18,265 11,337 5,972 11,364 27 0.24% 2,986 Capital outlays 31,343 0 0 0 358 0 0 ERR 179 Subtotal 220,873 27,324 37,214 29,562 16,370 29,419 (143) -0.48% 8,185 Park Improvements Personnel services 0 36,468 34,778 37,954 9,914 42,033 4,079 10.75% 4,957 Materials&supplies 0 0 276 0 126 0 0 ERR 63 Contractual services 0 0 0 0 0 0 0 ERR 0 Capital outlays 0 27,411 31,033 20,000 358 31,000 11,000 55.00% 179 Subtotal 0 63,879 66,087 57,954 10,398 73,033 15,079 26.02% 5,199 Park Maintenance&Repair Personnel services 0 83.794 95,924 87,647 75,034 86,940 (707) -0.81% 37,517 Materials&supplies 0 30,613 27,624 27,527 26,538 44,450 16,923 61.48% 13,269 Contractual services 0 34,857 31,216 29,855 22,580 40.111 18256 34.35% 11.290 Capital outlays 0 3,932 83,655 0 136 0 0 ERR 68 Subtotal 0 153,196 238,419 145,029 124,288 171,501 26,472 18.25% 62,144 Athetotic Field Maintenance Personnel services 0 7,292 6,696 7,943 4,308 10,660 2,717 34.21% 2,154 Materials&supplies 0 4,452 4,210 3,750 10,584 4,750 1,000 26.67% 5,292 Contractual services 0 0 0 2,692 746 2,444 (248) -9.21% 373 Capital outlays 0 0 0 0 0 18,000 18,000 ERR 0 Total 0 11,744 10,906 14,385 15,638 35.854 21,469 149.25% 7,819 Golf Course Personnel services 28,402 28,402 52,341 0 0 0 0 ERR 0 Materials&supplies 0 0 0 0 0 0 0 ERR 0 Contractual services 0 0 0 0 0 0 0 ERR 0 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 28,402 28,402 52,341 0 0 0 0 ERR 0 Total Parks 249.275 284,545 404,967 246,930 166,694 309,807 62,877 25.46% 83,347 Forestry Tree Disease Control Personnel services 16,200 9,024 9,966 11,682 11,490 12,107 425 3.64% 5,745 Materials&supplies 10,430 0 276 80 0 80 0 0.00% 0 Contractual services 11,600 11,600 11,132 13,500 35,702 21,500 8,000 59.26% 17,851 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 38,230 20,624 21,374 25,262 47,192 33,687 8,425 33.35% 23,596 Reforestation/Beautification elPersonnel services 0 12,450 10,734 12,349 12,210 12,765 416 3.37% 6,105 Contractal supplies 0 10,430 11,134 3,960 394 3,700 (260) -6.57% 197 Contractual services 0 0 0 2,500 0 2,500 0 0.00% 0 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 0 22,880 21,868 18,809 12,604 18,965 156 0.83% 6,302 Total Forestry 38.230 43,504 43,242 44,071 59,796 52,652 8,581 19.47% 29,898 08/29/96,09:50 AM BUDGET97.WK4 GF CD Park 7 GP PS PW . 1997 Proposed • Team 1994 1994 1995 1996 1996 %Change 1996 Actual Declassed Actual Budget Projected Department Dollar from 1996 June YTD Police Administration el Personnel services 892,703 181,711 188,639 105,023 94,488 107,805 $2,782 2.65% 47,244 Materials&supplies 36,595 4,879 6,409 5,002 2,520 5,477 475 9.50% 1,260 Contractual services 89,605 16,409 8,655 6,557 7,992 6,870 313 4.77% 3,996 Capital outlays 58,103 8,421 3,175 1,000 890 6,300 5,300 530.00% 445 Subtotal 1,077,006 211,420 206,878 117,582 105,890 126,452 8,870 •7.54% 52,945 Crime Prevention Personnel services 0 21,445 18,516 72,687 18,898 82,413 9,726 13.38% 9,449 • Materials&supplies 0 0 6 700 0 738 38 5.43% 0 Contractual services 0 274 364 532 0 2,600 2,068 388.72% 0 Capital outlays 0 0 0 1,000 2,000 0 (1,000) -100.00% 1,000 Subtotal 0 21,719 18,886 74,919 20,898 85,751 10,832 14.46% 10,449 Patrol Personnel services 0 580,374 595,577 661,213 604,062 653,927 (7,286) -1.10% 302,031 Materials&supplies 0 27,674 17,496 22,489 23,502 23,881 1,392 6.19% 11,751 Contractual services 0 7,317 17,299 21,190 15,316 21,630 440 2.08% 7,658 Capital outlays 0 49,682 33,282 41,900 103,986 40,700 (1,200) -2.86% 51,993 Subtotal 0 665,047 663,654 746,792 746,866 740,138 (6,654) -0.89% 373,433 Investigation Personnel services 0 111,433 116,301 165,158 . 149,260 167,024 1,866 1.13% 74,630 Materials&supplies 0 2,226 2,501 3,199 2,990 3,233 34 1.06% 1,495 Contractual services 0 1,329 5,430 4,092 2,918 4,160 68 1.66% 1,459 Capital outlays 0 0 304 2,500 5,452 18,600 16,100 644.00% 2,726 Subtotal 0 114,988 124,536 174,949 160,620 193,017 18,068 10.33% 80,310 ' MIS Personnel services 0 0 0 0 0 0 0 ERR 0 Materials&supplies 0 0 0 0 0 0 0 ERR 0 Contractual services 0 67,602 67,878 79,156 46,038 77,188 (1,968) -2.49% 23,019 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 0 67,602 67,878 79,156 46,038 77,188 (1,968) -2.49% 23,019 Emergency Services Personnel services 14,862 14,861 16,508 16,992 15,530 17,443 451 2.65% 7,765 , Materials&supplies 0 0 128 0 0 0 0 ERR 0 Contractual services 707 707 . 1,253 750 444 750 0 0.00% 222 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 15,569 15,568 17,889 17,742 15,974 18,193 451 2.54% 7,987 Community Services/Animal Control Personnel services 14,363 14,363 15,276 15,521 14,524 15,910 389 2.51% 7,262 Materials&supplies 719 719 222 700 28 700 0 0.00% 14 Contractual services 415 415 656 2,000 112 2,000 0 0.00% 56 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 15,497 15,497 16,154 18,221 14,664 18,610 389 2.13% 7,332 Total Police 1,108,072 1,111,841 1,115,875 1,229,361 1,110,950 1,259,349 29,988 2.44% 555,475 110 Personnel services 0 0 0 0 0 0 0 ERR 0 Inspections 0 0 0 0 0 4,000 4,000 ERR 0 Contractual services .150,075 150,075 157,918 164,280 303,398 148,314 (15,966) -9.72% 151,699 Capital outlays 0 0 0 0 0 44,688 44,688 ERR 0 Total Fire 150,075 150,075 157,918 164,280 303,398 197,002 32,722 19.92% 151,699 Streets Pavement Management Personnel services 98,995 53,080 57,227 66,716 53,664 86,533 19,817 29.70% 26,832 Materials&supplies 38,670 1,346 3,587 4,559 - 4,578 5,378 819 17.96% 2,289 Contractual services 14,337 8,496 13,757 9,075 7,142 10,000 925 10.19% 3,571 Capital outlays 130,367 127,243 57,428 131,600 22,006 161,000 29,400 22.34% 11,003 Subtotal 282,369 190,165 131,999 211,950 87,390 262,911 50,961 24.04% 43,695 Snow&Ice Control Personnel services 0 35,270 34,340 39,776 34,332 37,814 (1,962) -4.93% 17,166 Materials&supplies 0 32,594 16,974 23,633 13,140 24,463 830 3.51% 6,570 Contractual services 0 580 767 2,595 352 2,665 70 2.70% 176 Capital outlays 0 1,300 2,441 25,200 21,386 10,000 (15,200) -60.32% 10,693 Subtotal 0 69,744 54,522 91,204 69,210 74,942 (16,262) -17.83% 34,605 Sign Maintenance Personnel services 0 16,606 16,813 16,691 15,450 17,165 474 2.84% 7,725 Materials&supplies 0 7,652 4,065 5,085 2,782 5,075 (10) -0.20% 1,391 Contractual services 0 5,085 4,591 6,760 3,882 6,343 (417) -6.17% 1,941 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 0 29,343 25,469 28,536 22,114 28,583 47 0.16% 11,057 Total Streets 282,369 289,252 211,990 331,690 178,714 366,436 34,746 10.48% 89,357 Fleet Maintenance Vehicle&Equipment Maintenance Personnel services 47,150 13,214 14,315 15,156 4,566 14,322 (834) -5.50% 2,283 Materials&supplies 49,375 4,613 7,084 5,366 5,580 5,880 514 9.58% 2,790 Contractual services 28,889 65 703 1,407 1,790 1,575 168 11.94% 895 Capital outlays 32,905 0 0 0 0 0 0 ERR 0 Subtotal 158,319 17,892 22,102 21,929 11,936 21,777 (152) -0.69% 5,968 Squad&Staff Car Maintenance Personnel services 0 26,236 29,371 29,565 27,942 28,646 (919) -3.11% 13,971 Materials&supplies 0 13,185 13,320 18,655 19,192 18,768 113 0.61% 9,596 Contractual services 0 3,782 4,581 4,360 9,862 5,560 1,200 27.52% 4,931 Capital outlays 0 0 0 0 0 0 0 ERR 0 Subtotal 0 43,203 47,272 52,580 56,996 52,974 394 0.75% 28,498 Building&Grounds Maintenance Personnel services 0 4,196 4,761 4,547 10,094 4,490 (57) -1.25% 5,047 Materials&supplies 0 9,914 9,180 5,472 4,468 6,990 1,518 27.74% 2,234 Contractual services 0 40,143 38,133 35,840 31,854 36,710 870 2.43% 15,927 Capital outlays 0 4,980 (154) 10,300 21,056 7,150 (3,150) -30.58% 10,528 Subtotal 0 59,233 51,920 56,159 67,472 55,340 (819) -1.46% 33,736 Total Fleet Management 158,319 120,328 121,294 130,668 136,404 130,091 (577) -0.44% 68,202 08/29/96,09:50 AM BUDGET97.WK4 GF PS PW s Other Funds • 1996 1997 1994 1995 Estimated Preliminary 1998 1999 2000 2001 2002 Activity Activity Activity Budget Projection 1 Projection Projection Projection Projection Special Projects Fund Beginning cash balance •Additions: 1,525,431 1,588,640 1,607,420 1,096,764 1,130,036 1,165,138 1,202,171 1,241,240 1,282,458 Interest @ 5.5% 74,735 83,169 70,908 60,322 62,152 64,083 66,119 68,268 70,535 Special assessments 34,351 27,550 Water loan repayment 0 17,500 62,950 62,950 62,950 62,950 62,950 62,950 Deductions: Transfer to General Fund (44,907) (49,554) (99,064) (90,000)/ (90,000) (90,000) (90,000) (90,000) (90,000) Transfer to Hwy 10 Bridge Fund (41,558; Miscellaneous (970) (827) Loan to Water Department (500,000; 0 0 0 0 0 0, Ending cash balance 1,588,640 1,607,4201 1,096,764 1,130,036 1,165,138 1,202,171 1,241,240 1,282,458 1,325,943 Loan to Water Fund: Beginning balance 0 0 0 500,000 472,049 442,141 410,140 375,899, 339,261 Additions 0 500,000 0 0 0 01 0 0 Loan payment: 0 17,500 62,951 62,951 62,951 62,951 62,951 62,951 Interest payment @ 7% 0 0 17,500 35,000 33,043 30,950 28,710 26,313 23,748 Principal payment 0 01 0 27,951 29,908 32,001 34,241 36,638 39,203 Ending loan balance 0 0 500,000 472,049 442,141 410,140 375,899 339,261 300,058 I Balance Special Projects Fund 1,588,640 1,607,4201 1,596,764 1,602,085 1,607,279 1,612,311 1,617,139 1,621,719 1,626,001 I 1996 1 1997 1 I 1994 1995 1 Estimated Preliminary 1998 1999 2000 2001 2002 Activity Activity i Activity Budget Projection Projection Projection Projection Projection Vehicle&Equipment Fund I I I 1 Beginning balance 451,060 548,319 562,388 603,3191 627,0021 692,237 741,833 847,953 952,729 Additions: Interest 21,957 28,015 30,931 33,183 34,485 38,073 40,801 46,637 52,400 Transfer from General Fund 15,302 25,0001 25,000 25,000 25,750 26,523 27,319 28,139 28,983 Transfer from Water&Sewer Funds 60,000 60,000• 60,000 60,000 60,000 60,000 60,000 • 60,000 60,000 Deductions: Transfer to General Fund (67,753) (31,800) (71,100)' (55,000) (13,000) (22,000) (30,000) (50,000) • Transfer to Water&Sewer Fund (31,193) (43,200 (23,400] 0 (62,000; 0 0 0 Ending balance 548,319 562,388 I 603,3191 627,0021 692,2371 741,833 847,953 952,7291 1,044,1121 1 1 1996 1 1997 ' 1994 1995 1 Estimated (Preliminary 1998 1999 2000 2001 2002 Activity Activity I Activity Budget Projection , Projection i Projection I Projection Projection Silver Lake Woods I I Beginning balance 1 337,243 206,4981 142,843 39,985 0 01 Op 0 0 Additions: 1 1 Interest 17,323 9,633 1 7,1421 1,0000 0 0 0 0 Transfer from General Fund 66,000 I 1 i 1 Deductions: 1 j 1 Project costs (28,126) (4,288) I Transfer to General Fund (119,942) (135,000) (110,000' (40,985)I 0 01 01 01 0 Ending balance 1 206,4981 142,843 i 39,9851 01 0 i 0 I 01 0 i 01 1996 1997 1 1 1994 1995 1 Estimated I Preliminary 1 1998 1999 2000 2001 1 2002 Activity Activity 1 Activity 1 Budget I Projection i Projection 1 Projection, Projection Projection Park Improvement Fund 1 ! Beg balance(includes 11,971 in A/R in 96) 9,411 23,8711 32,325 34,103 1 35,9791 37,958 40,046 42,2491 44,573 Additions: 1 I 1 Interest 796 1,1431 1,7781 1,8761 1,979 2,088 2,203 2,3241 2,452' Grant 25,000 1 ' Dedication fees I 26,508 '12,7711 1 4 Deductions: , _ 1 Capital Improvements (37,844)] (5,46011 --01 , --I` 01� 4111 lit 01., Ending balance 23,871 1 32,3251! j 35,• •I 37, 40.04 4' 42, t• ' 44,5731 1 '47,o- • 08/28/96,01:50 PM BUDGET97.WK4 Other Funds 9 1 1996 I 1997 1 1994 1995 1 Estimated Preliminary 1998 1999 2000 2001 2002 Activity Activity 1 Activity Budget Projection Projection Projection Projection Projection Surface Water Mgmt Fund Beginning balance G) 123,670 238,570 310,4991 375,822 446,492 521,049 599,707 682,691 770,239 0 Additions: Net operating revenue 107,267 59,719 48,246 50,000 50,000 50,000 50,000 50,000 50,000 Interest 7,633 12,210 17,077 20,670 24,557 28,658 32,984 37,548 42,363 Deductions: Surface water capital improvements 0 0 0 0 0 0 0 0 0 Ending balance 238,570 310,4991 375,822 I 446 4921 521,0491 599,707 682,691 770,239 862,602 1996 1997 1994 1995 Estimated Preliminary 1998 1999 2000 2001 2002 Activity Activity I Activity 1 Budget Projection Projection 1 Projection Projection Projection Franchise Fee I 1 Beginning balance 2811 48,1861 55,642 1 137,138 179,681 224,563 271,914 321,869 374,572 Additions: 1� Franchise Fee /'� 224,134 235,936 1 235,9361 235,000 235,000 235,000 235,000 235,000 235,000 Interest 4,536 5,5031 3,0601 7,543' 9,882 12,351 14,955 17,703; 20,601 Deductions: Transfer to Hwy 10 Bridge 1 (81,642) i Transfer to General Fund • (180,765) (152,3411 (157,500' (200,000) (200,000', (200,000' (200,000) (200,000', (200,000) Ending balance 48,1861 55,642 137,1381 179,6811 224,563 271,9141 321,8691 374,5721 430,173 1 1 1996 1 1997 1994 I 1995 ( Estimated !Preliminary 1998 1999 2000 2001 2002 Activity 1 Activity_ Activity 1 Budget Projection Projection Projection Projection Projection Recreation Activity 1 i I Beginning balance 112,401 1 114,936 98,6721 98,6721 77,213 45,460 23,960 18,278 17,283 Additions: j I Net operating revenue(loss): ! 1 1 1 Youth (377) (11,346) (9,471) (7,146) (6,000) (5,000; (4,000', (2,000; (2,000) Adult 1 (6,329) 6541 (10,604) (7,145) (5,000) (3,000) (1,000) 1,000 3,0001 General (2,974) (30,428) (8,127) (6,169) (5,000: (3,000) (1,000) 0 01 Swimming 4,3581 (8,640) (9,114) (6,426) (5,000; (3,000) (1,000) (1,000) (1,0001 . Transfer from General Fund 2,000 27,5781 32,704 Interest 5,857 5,918 5,7451 5,427 4,247 2,500 1,318 1,005 951 Deductions: Park improvements 1 (1,133) (15,000) (10,000) 01 0 Ending balance 114,936 i 98,6721 98,6721 77,213 I 45,460 23,960 1 18,2781 17,2831 18,234 1 1 1996 1 1997 1 1994 1 1995 1 Estimated 1 Preliminary j 1998 1999 2000 1 2001 I 2002 I Activity Activity 1 Activity 1 Budget Projection 1_Projection 1 Projection 1 Projection Projection 1 Forfeiture Fund 1 ; 1 1 1 Beginning balance 15,7691 16,7961 19,2401 17,863 18,845 19,881 20,9741 22,128 23,345 Additions: i 1 1 I Miscellaneous 248 1 2,799 I 1 I 1 Interest j 7791 860 i 1,0581 9821 1,036 1,093 1,154 1• 1,2171 1,284 1 Deductions: i 11 i Eligible expenditures 1( 1,215) (2,435) �� I 1 Ending balance 16,796 19,2401 17,8631 18,8451 121,881 1 20,9741 22,1281 23,3451 24,6291 0 �ci i.u/�dti � Se z. Ccs l-, - ,--)1son 6.,� i cid N-wy S" s -�A; L�/4 a<« e„,...,....1.7a�4J HZ- r�S.o..Sj'...,..,�70� . 4110 08/28/96,01.50 PM BUDGET97.WK4 Other Funds !O ' 1994 1995 1996 1997 1998 1999 2000 2001 2002 - DARE(260) Actual Actual Budget Preliminary Projected Projected Projected Projected Projected Revenues: Donations 15,757 3,500 3,000 3,000 3,000 3,000 3,000 ,3,000 Interest 367 31 3 4 4 4 4 40 Total revenues 0 15,7571 3,867 3,003 3,0031 3,004 3,0041 3,004 3,004 enditures Personnel services 0 0 0 0 0 0 0 0 0 Materials&supplies 0 2,195 1 4,5001 2,200 2,200 2,200 2,200 2,200 2,200 • • Contractual services 0 8541 0 800 800 800 800 800 800 Capital outlays 0 10,0401 5,976 0 0 0 0 0 0 Total 01 13,089 10,476 3,000 3,0001 3,000 3,000 3,000 3,000 Transfers Transfer from General Fund 4,000 Total transfers 0 4,000, 0 0 I 0 0 0, 0 0 1 Net Change 0 6,668 (6,609) 3 3 4 4 4 4 Fund Equity: Beginning of year 0 0 6,6681 59 62 65 69 73 771 End of year 0-1 6,6681 591 621 651 69 731 77 81 1 Economic Development 1994 1995 1996 I 1997 1998 I 1999 2000 2001 2002 Authority(495) (allocation Actual Budget Preliminary Projected Projected Projected Projected Projected Revenues: from Interest General 0 0 (110) (10) 13 38 64 91 Miscellaneous Fund 0 • 01 Total revenues 01 0! 01 (110) (10)j 13, 38 64 91 Retention&Recruitment(4530) I • Personnel services 60,969 67,6451 83,3891 83,389 83,389 83,389 83,389 ' 83,389 83,389 Materials&supplies 81; 2161 2001 200 200 200 200 200 200 Contractual services 1 14,518 5,7631 14,4501 14,4501 14,450 14,450 14,450 14,450 14,450 Capital outlays 0 01 1,1251 1,1251 1,125 1,125 1,125 1,125 1,125 Total 75,5681 73,6241 99,1641 99,1641 99,1641 99,164 99,1641 99,164' 99,164 Marketing(4550) 1 1 I ' Personnel services I 11,4571 15,2421 17,2331 17,2331 17,2331 17,233 17,2331 17,233 17,233 Materials&supplies I 0 01 01 01 0 0 0 0 0 Contractual services 1,675 4,250 3,3001 6,220 6,220 6,220 6,220 6,220 6,220 Capital outlays 0 580 4501 450 450 450 450 450 450 Total 13,132 20,072 20,9831 23,9031 23,9031 23,903 23,903 23,903 23,903 Total expenses 88,700 1. 93,696 120,1471 123,0671 123,067 123,067 123,067 123,067 I 123,067 ransfers 1 From TIF 1 92,790 118,1471 125,0001 123,500 123,500 123,500 123,500 123,500 From General Fund 88,7001 905 I I 1 Total transfers 88,7001 93,695 1 118,1471 125,0001 123,5001 123,500 123,5001 123,5001 123,500 Net Change 0 (1)I' (2,000) 1,823 423 446 471 4971 524 Fund Equity: 1 Beginning of year I 0 01 (1) (2,001' (178' 245 6911 1,162 1,659 Endofyear 1 01 (1) (2,001) (178) 2451 6911 1,1621 1,6591 2,183 I 1994 I 1995 I 1996 i 1997 I 1998 I 1999 2000 2001 1 2002 Fire Bonds(555) Actual I Actual I Budget 1 Preliminary Projected I Projected Projected Projected I Projected Revenues: 1 1 Property tax: j I ' Current 1 97,4151 93,6141 92,5651 90,7491 90,7491 90,749 90,7491 90,7491 90,7491 Delinquent (198) (47) 01 01 • 01 0 01 01 0 Mobile home current 718 i 516 i 01 0 01 01 01 01 0 Mobile home delinquent j 341 651 01 01 01 0 01 01 0 Penalties12 87 0 01 01 01 01 01 0 Forfeited sales 121 10, 01 01 01 0 0' 01 0! Interest .01 1721 01. 01 01 0 01 01 01 Total revenues 97,993 i 94,4171 92,5651 90,7491 90,749 I 90,7491 90,749 1 90,749 I 90,7491 Expenditures i i 1 ! I i Principal I 29,0821 28,215 I 0 01 01 0101 01 0 Interest i 71,335 1 60,5431 92,5651 90,7491 90,7491 90,749' 90,749 90,7491 90,749 Paying agent fees 1 01 01 01 01 01 0 0 01 0 Total I 100,4171 88,7581 92,5651 90,7491 90,7491 90,7491 90,749 I 90,7491 90,749 Transfers ' 1 1 1 i I j 1 Total transfers 01 01 0+ 0 i 01 01 01 01 0 0 Change (2,424) 5,6591 0 01 0! 01 01 01 01 dEquity: ! ! 1 1 1 ! Beginning of year 1 (3,229) (5,653) 61 61 61 61 61 6 I 6 I End of year (5,653) 61 6 61 61 61 61 6i 6 08/28/96,03:05 PM BUDGET97.WK4 Special Rev If Special Rev Cable TV(270) 1994 1995 1996 1997 1998 1999 2000 2001 2002 Actual Actual Budget Preliminary Projected Projected Projected Projected Projected Revenues: Other 42,702 41,864 42,700 42,700 42,700 42,700 42,700 42,700 42,700 Interest• 1,952 2,470 1,800 1,800 2,553 2,702 2,789 2,808 2,753 Donations 5,600 Other 6,598 30 Total revenues 51,252 1 49,964 44,500 44,500 45,253 45,402 45,489 45,5081 45,453 Expenditures: I Future increases: 3.00% 3.00% 3.00% 3.00% 3.00% Cable Casting City Council Mtg(270-4226) d Personnel services 0 8,268 10,143 10,904 11,231 .11,568 11,915 12,272 12,640 Materials&supplies 27 732 900 900 927 955 984 1,014 1,044 Contractual services 0 8,212 7,500 7,500 7,725 7,957 8,196 8,442 8,695 Capital outlays 0 6,439 2,929 0 0 0 0 0 0 Total 27' 23,651 21,472 19,304 19,883 20,480 21,095 21,728 22,379 Cable TV Programing(270-4227) Personnel services 16,503 11,481 11,699 13,307 13,706 14,117 14,541 14,977 15,426 Materials&supplies I 1,277 293 900 900 927 955 984 1,014 1,044 Contractual services 15,741 7,537 7,500 7,500 7,725 7,957 8,196 8,442 8,695 Capital outlays 10,105 3,218 2,929 300 309 318 328 338 348 Total 43,626 22,529 23,028 22,007 22,667 23,347 24,049 24,771 25,513 Total expeditures 43,653 46,180 44,5001 41,311 42,550 43,827 45,144 46,499 47,892 Transfers Total transfers 0 0 0 0 0 0 0 0 0 Net Change 7,599 3,784 . 0 3,189 2,703 1,575 345 (991) (2,439) Fund Equity: Beginning of year 31,852 39,451 43,235 43,235 46,424 49,127 50,702 51,047 50,056 End of year 39,4511 43,2351 43,2351 46,424 49,127 50,7021 51,047 50,056 47,6171 1994 1995 ' 1996 I 1997 1998 1999 2000 2001 I 2002 Recycling Grant(290) i Actual I Actual Budget I Preliminary Projected Projected Projected Projected Projected Revenues: Grants 22,806 21,647 25,674 25,674 25,674 25,674 25,6741 25,6741 25,674 Miscellaneous 500 Interest• 39 Total revenues 23,345 21,6471 25,674 25,674 25,674 25,674 25,674 25,674 25,674 ycling Personnel services 17,086 11,070 9,874 9,874 9,874 9,874 9,874 9,874 9,874 Materials&supplies 0 0 0 0 0 0 0 0 0 Contractual services 4,397 10,373 15,800 15,800 15,800 15,800 15,800 15,800 15,800 Capital outlays 1,8251 0! 01 0 1 0 01 0 0 0 Total 23,308 21,4431 25,6741 25,6741 25,674 25,674 25,6741 25,6741 25,674 Transfers I 1 Total transfers 0 I 0 i 0! 01 0 01 0! 0' 0 1 1 I 1 Net Change 1 371 2041 01 0 0 01 0 0 0 Fund Equity: 1 1 I Beginning of year 1,5881 1,6251 1,829! 1,8291 1,829 1,8291 1,8291 .1,829 I 1,829 End of year I 1,6251 1,8291 1,8291 1,8291 1,829 1,8291 1,8291 1,8291 1,829 08/28/96,03:05 PM BUDGET97.WK4 Special Rev / 2_ Capital LTP SUMMARY OF CAPITAL REQUESTS 29.Aug•6 Preliminary Funding 19% 1997 1998 1999 2000 2001 2002 Budget Budget Projection Projection Projection Projection Projection General Fund 40 Administrative Services Administrator Operating 3,625 0 1,500 0 4,950 2,000 2,000 Human Resources Operating 1,125 0 0 0 3,3001 0 1,000 Public Information Operating 2,500 0 3,150 3,000 3,350 3,300 3,500 MIS Operating 12,500 8,000 72,50012,500 12,500 12,700 12,500 Central Services Operating 1,475 11,000 48,0001 25,000 25,100 1,100 11,000 Elections Operating 0 0 6,8001 0 0 7,5001 0 Subtotal 21,225 19,000 131,950 40,500 49,200 26,600 30,000 Finance Operating 35,700 15,400 16,650 8,100 8,6251 9,500 10,000 Subtotal 35,700 15,400 16,650 8,100 8,6251 9,500 10,000 Community Development Planning Operating 100 900 3,200 5,000 1,5001 1,500 3,000 Engineering Operating 800 0 0 0 0 0 0 Development Review Operating 100 400 0 0 0 0 0 Inspections Operating 2,000 0 0 0 6,000 0 1,000 Code Inforcement Operating ' 0 100 0 2,500 0 0 1,000 Subtotal 3,000 1,400' 3,200 7,500 7,500 1,500 5,000 Police 1 Administration Operating 1,000 6,300 1,000 9,100 1,000 j 3,800 1,000 Administration-vehicle Operating 0 0 18,000 0 01 0 Patrol Operating 11,900 8,700 31,550 23,600 12,9001 7,200 15,000 Patrol vehicles Operating 30,000 32,000 32,000 1 32,000 32,0001 34,000 34,000 Crime preven/DARE Operating 1,000 0 1,000 4,000 1,000 1 0 0 Investigations Operating 2,500 600 0 3,100 1,0001 . 600 0 Investigations-vehicles Operating 0 18,000 0 0 0 0 0 Subtotal 46,400 65,600 89,550 71,800 47,9001 45,6001 50,000 . Fire Operating 0 44,688 44,688 35,112 31,122 I 29,925 28,928 Subtotal 0 44,6881 44,688 35,112 31,1221 29,925 28,928 Streetsi I Pavement Mgmt-large equip Vehicle 6,600 1 36,000 0 0 -0 I 0 0 Pvmt Mgmt-street reconstruction Special 125,000 1 125,000 125,000 125,000 125,0001 125,000 125,000 Snow/Ice-Irg equip suppliments Vehicle 25,200 10,000 35,000 I 0 1 01 30,000 35,000 Subtotal 156,800 171,000 160,0001 125,000 1 125,000! 155,000 160,000 Fleet Services I 1 1 Bldg&grounds mains Operating 10,300 7,150 00 01 0 0 Bldg&grounds-vehicle Vehicle 0 0 0 I 6,00001 0 15,000 Bldg&grounds-entry Special 0 0 01 25,000 0 0 0 Subtotal 10,3001 7,1501 01 31,00001 0 15,000 Parks,Recreation,&Forestry 1 , 1 1 Recreation Administration Operating 4,000 3,000 5,000 1,500 5,5001 7,000 8,000 Programming Operating 0 0 2,100 0 2,0001 0 0 Programming-message board Special 0 0 0 40,000 01 0 0 Subtotal 4,0001 3,000 I 7,100. 41,500 7,5001 7,000 8,000 ip Parks I i Improvements Park imp I 20,000 I 31,000 33,000 1 33,000 22,0001 46,000 55,000 Improvements-Greenfield path Park imp 0 00 0 01 50,000 0 Maintenance/Repair Operating 0 0 01 500 01 0 0 Maintenance-vehicle Vehicle 0 0 20,000 1 7,000 22,0001 0 0 Athletic Field Maint-vehicle Vehicle 0 1 18,000 01 0 0 1 0 0 Subtotal 20,000 1 49,000 53,000 I 40,500 44,000 I 96,000 1 55,000 Total general fund capital outlays 297,425 1 376,238 1 506,138 1 401,012 320,8471 371,125 1 361,928 Other Funds: Funding 1 1 1 Water Fund - 1 1 1 Vehicles Othr veh 21,600 11,700 0 31,000 0 1 0 0 Special Othr spec 0 25,000 1 . Other Othr oper 16,8001 31,275 7,6001 5,450 5,6001 01. 0 Total Water Fund 38,400 1 42,975 1 7,600 1 61,450 1 5,600 I 0 1 0 Wastewater Fund i I Vehicles Othr veh 21,6001 11,700 01 31, 0001 0! 01 0 Special Othr spec ( 01 01 25,0001 25,0001 0 01 0 Other j Othr oper 12,650 I 6,725 1 0 I 25,000 1 0 I 0 1 0 Total Wastewater Fund 1 34,2501 18,425 25,0001 8-1� 0 01 0 • Surface Water Fund1 Special i Othr spec 0 i 0 I 0 I 0 I 0 1 0 I 0 j • Total Surface Water Fund 0, 00 I 0 I 0. 0 I 0 I Total other funds ` 72,650 I 61,4001 32,600 1 142,450 1 5,600 0 I 0 1 Sources of funding for Capital Items 29-Aug.6 I Preliminary' 1 • Funding 1996 1 1997 1998 ! 1999 - 20002001 2002 ` Budget 1 Budget 1 Projection Projection Projection ! Projection Projection Capital Request Funding Sources: 1 i General Fund: 1 Operating funds i Operating 120,6251 156,2381 293,1381 165,0121 151,8471 120,1251 131,928 Vehicle&Equip Replacement Fund Vehicle I 31,800 I 64,000 1 55,000 j 13,000 1 22,000 I 30,000 I 50,000 Park Improvement Fund ! Park imp 20,000 1 31,000 1 33,0001 33,000 1 22,0001 96,000 55,000 Special Projects Fund Special 125,000 1 125,000 I 125,000 I 190,000 1 125,0001 125,000 125,000 Total General Fund 297,425 1 376,238 1 506.138! 401,012 1 320,847. 371,125 I 361,928 Other Funds: 1 1 1 Operating funds- Othr oper I 29,4501 38,000' 7,6001 30,4501 5,6001 0 0 Vehicle&Equip Replacement Fund Othr veh 43,200 1 23,400 0 1 62,0000 0 0 Special Improvements Fund40 Othr spec 0 0 25,000 50,000 1 0 0 1 0 Total Other Funds 1 70,075 3 ,638 I 32,600 43,462 I 6,447 5 1 8 1 370,07 1 5! 43775 ,638 I 538,738 1 543,4621 326,447' 371,125 I 361,928 1 .,..r. 9,.a.6 F__ w..m w.. n... .,... ,7..,., Va.. a..., o.... Me* 0.num 08/29/96,11:06 AM BUDGET97.WK4 Capital LTP /3 CITY OF_MOUNDS VIEW 29-Aug-96 REVISED 19 ONG TERM FINANCIALPLAN inistrative Services SOURCE DEPART./PROJECT DESCRIPTION RATIONALE 1997 1998 ' 1999 2000 2001 OF FUNDS ADMINISTRATIVE SERVICES-Office of City Administrator , i,_ PERSONNEL COMPUTERS REPLACE OUTDATED EQUIPMENT 3,450 2,000 GENERAL FUND LASER PRINTER REPLACE OUTDATED EQUIPMENT 1,500 1,500 GENERAL FUND ADMINISTRATIVE SERVICES- Public Information INTERGOVERNMENTAL INFORMATION IMPROVE EFFICIENCY 3,000 3,000 3,000 3,000 GENERAL FUND EriINTERCHANGE(INTERNET) GENERAL FUND COMPUTERS REPLACE OUTDATED EQUIPMENT 250 300 GENERAL FUND LASER PRINTER REPLACE OUTDATED EQUIPMENT<....i ..:>:..... <: 150 100 GENERAL FUND l:;?: CITY OF MOUNDS VIEW �9 NG TERM FINANCIALPLAN FUND Finance SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 > 1998 1999 2000 2001 OF FUNDS FINANCE 1 PERSONAL COMPUTER REPLACE OUTMODED EQUIPMENT 3;1002 3,400 3,750 4,125 4,500 GENERAL FUND ............... 3 BOOKSHELF IMPROVE EFFICIENCY ?500 GENERAL FUND 1 LASER PRINTER REPLACE OUTMODED EQUIPMENT 1;3©0 1,750 1,850 2,000 2,500 GENERAL FUND 2 UPGRADE SOFTWARE IMPROVE EFFICIENCY 1500:: 2,500 2,500 2.500 2,500 GENERAL FUND 1 HIGHSPEED PRINTER IMPROVE EFFICIENCY 8,000:_ 9,000 GENERAL FUND PRIORITY 1 12,400: PRIORITY 2 ERR. PRIORITY 3 500 TOTAL FINANCE $15400; 516,650 $8,100 s8,625 $9s00 • ill it CITY OF MOUNDS VIEW 4019 ONG TERM FINANCIALPLAN AL FUND Community Development SOURCE DEPART./PROIECTDESCRIPTION RATIONALE z..1997:;> _ 1998 1999 2000 2001 OF FUNDS COMMUNITY DEVELOPMENT— Planning PC COMPUTER REPLACEMENT 3,000 GENERAL FUND LASER PRINTER REPLACEMENT 2000 GENERAL FUND COLORED PRINTER IMPROVE EFFICIENCY ::.'..-.:.:::•:.750:] GEN/WAT/SEW CAD/GIS UPDATES REPLACEMENT ....-... 1200: 1,200 1,500 1,500 1,500 GENERAL FUND SURVEY EQUIPMENT-1/3 IMPROVE EFFICIENCY 2,400: GEN/WAT/SEW COMMUNITY DEVELOPMENT— Inspections LASER PRINTER REPLACEMENT2,500 GENERAL FUND PC COMPUTER REPLACEMENT 1500 GENERAL FUND COMMUNITY DEVELOPMENT— Housing PC COMPUTER REPLACEMENT 3;000: GENERAL FUND LASER PRINTER REPLACEMENT 2,500 GENERAL FUND FILE CABNET IMPROVE EFFICIENCY 200:: GENERAL FUND TOTAL COMMUNITY DEVELOPMENT 57 550 $3,200 $7,000 17,500 11,500 • i (G CITY OF MOUNDS VIEW 1 NG TERM FINANCIALPLAN 0ice SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS POLICE-Administration FAX MACHINE REPLACE OUTMODED EQUIPMENT 2,500• 2,500 GENERAL FUND PAPER SHREDDER REPLACE OUTMODED EQUIPMENT :` 0:: 2,800 GENERAL FUND VIDEO SECURITY SYSTEM IMPROVE EFFICIENCY 6,000 GENERAL FUND OFFICE EQUIPMENT IMPROVE EFFICIENCY 1;000' 1,000 1,000 1,000 1,000 GENERAL FUND COMPUTER UPDATE IMPROVE EFFICIENCY 2,800 . 2,800 2,800 GENERAL FUND VEHICLE REPLACE OUTMODED EQUIPMENT 18,000 GENERAL FUND POLICE- Crime Prevention/DARE MOBILE RADIO IMPROVE EFFICIENCY4,000 DARE FUND DARE VEHICLE EQUIPMENT IMPROVE EFFICIENCY1,000 1,000 DARE FUND POLICE-Patrol (2)SQUAD CARS REPLACE OUTMODED EQUIPMENT 32,000: 30,000 32,000 32,000 34,000 GENERAL FUND MOBILE COMPTER TERMINAL REPLACE OUTMODED EQUIPMENT 7,000 3,500 GENERAL FUND LIGHT BAR REPLACE OUTMODED EQUIPMENT 1300; 1,300 1,300 1,300 1,300 GENERAL FUND PROPANE CONVERSION REPLACE OUTMODED EQUIPMENT 0: 2,000 1,000 2,000 1,000 GENERAL FUND (2)PORTABLE BREATH TESTERS REPLACE OUTMODED EQUIPMENT 0< 900 GENERAL FUND CAMERA EQUIPMENT REPLACE OUTMODED EQUIPMENT 500 500 GENERAL FUND 0 ._ (2)CELLULAR PHONES REPLACE OUTMODED EQUIPMENT 0 350 700 GENERAL FUND LOCKERS REPLACE OUTMODED EQUIPMENT 13-, GENERAL FUND SAFETY BACK SEATS IMPROVE EFFICIENCY 1,000 1,000 GENERAL FUND RADAR UNITS REPLACE OUTMODED EQUIPMENT 2:400 2,400 2,400 2,400 2,400 GENERAL FUND MOBILE RADIO REPLACE OUTMODED EQUIPMENT 2.500 2,500 2,500 2,500 2,500 GENERAL FUND (3)VIDEO CAMERAS IMPROVE EFFICIENCY 12.000 12,000 GENERAL FUND PC COMPUTER REPLACE OUTMODED EQUIPMENT 2,500 2,500 2,500 GENERAL FUND POLICE-Investigation CELLULAR PHONES IMPROVE EFFICIENCY 600 600 600 GENERAL FUND POLICE VEHICLE REPLACE OUTMODED EQUIPMENT 18.000 GENERAL FUND PC COMPUTER IMPROVE EFFICIENCY 0. 2.500 GENERAL FUND POLICE- Community Service/Animal Control VEHICLE EQUIPMENT IMPROVE EFFICIENCY 0 1,000 GENERAL FUND TOTAL POLICE ':$65,600$ $87,550 $71,800 $47,900 $45,600 / • ill . /7 CITY OF MOUNDS VIEW 19 NG TERM FINANCIALPLAN ik S SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS PARKS—Maintenance REPLACE CUSHMAN REPLACE OUTMODED EQUIPMENT 18;000:: GENERAL FUND - 1/2 TON PICK-UP REPLACE OUTMODED EQUIPMENT „_,: 20,000 GENERAL FUND 3/4 TON PICKUP W/DUMP IMPROVE EFFICIENCY ................. 22,000 GENERAL FUND NEW PRINTER IMPROVE EFFICIENCY500 GENERAL FUND ......... ...... TARP FOR GREENFIELD PARK IMPROVE EFFICIENCY BOX SCRAPER IMPROVE EFFICIENCY DRINKING FOUNTAIN IMPROVE EFFICIENCY FINE CUT MOWER(WALKER) REPLACE OUTMODED EQUIPMENT 7,000 GENERAL FUND TOTAL PARKS $18000: $20,000 $7s00 $22,000 SO • . • / 2 CITY OF MOUNDS VIEW 19 NG TERM FINANCIALPLAN 11 creation .................. SOURCE ............... DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS RECREATION—Administration PC COMPUTER IMPROVE EFFICIENCY $3,000: $3,000 $3,000 $3,000 GENERAL FUND COMPUTER UPGRADES IMPROVE EFFICIENCY 1,000 1,500 1,500 1,500 GENERAL FUND (3)OFFICE CHAIRS REPLACE OUTMODED EQUIPMENT 1,500 GENERAL FUND RECREATION Programming LEAGUE SOFTWARE(WIN) IMPROVE EFFICIENCY 1,350 GENERAL FUND FACILITY MNGMT UPGRADE(WIN) REPLACE OUTMODED EQUIPMENT GENERAL FUND 4 RECREATION—Sales&Marketing • RECREATION—Communications 22"MONITOR IMPROVE EFFICIENCY 750 INFO KIOSK IMPROVE EFFICIENCY 2,000 ELECTRONIC/COMP MESSAGE BOARD IMPROVE EFFICIENCY • 40,000 TOTAL RECREATION $3,000: $6,100 $41,500 $6,500 $6,000 • TOTAL GENERAL FUND 336,200 456,97s 361,900 295,250 247,200 • i �2 0 CITY OF MOUNDS VIEW !RANG TERM FINANCIALPLAN • ter • .............. SOURCE • DEPART./PROJECTDESCRIPTION RATIONALE 1997:>z;; 1998 1999 2000 2001 OF FUNDS WATER • PICK-UP TRUCK VEHICLE PROGRAM 6,000 GEN/WAT/SEW 2 LOCATOR IMPROVE EFFICIENCY -::.4000:: WATER 1 ASPHALT ROLLER REPLACE OUTDATED EQUIP7,300• GEN/WAT/SEW UTILITY TRUCK VEHICLE PROGRAM 25,000 WATER 1 CHEMICAL FEED PUMPS IMPROVE EFFICIENCY2,200: 2,300 GEN/WAT/SEW/SWM 1 WHFFT BALANCER REPLACEMENT `575> GEN/WAT/SEW 1 CHEMICAL SCALES REPLACE OUTDATED EQUIP 2,800; WATER 2 GATE VALVES IMPROVE SERVICE 10;150: 5,300 5,450 5,600 WATER 2 WATER TESTER IMPROVE EFFICIENCY,OPERATIOI' .4;000: WAVER 1 COLOR PRINTER IMPROVE QUALITY -'-•'-•:-•750:: GEN/WAT/SEW/SWM 1 SURVEY EQUIPMENT IMPROVE EFFICIENCY,OPERATIOI• 21400' GEN/WAT/SEW BOOSTER PLANT ELECTRICAL UPGRADE IMPROVE EFFICIENCY,OPERATION WATER 2 PRESSURE WASHER REPLACE OUTDATED EQUIP 2,000 GEN/WAT/SEW PUBLIC WORKS ENTRY EFFICIENCY,SAFETY 25,000 GEN/WAT/SEW/SWM FORMS BURSTER REPLACE OUTMODED EQUIPMENT 2;500` WATER/SEWER 2 COMPACTOR SAFETY&EFFICIENCY 2,400 WATER TOTAL WATER FUND $41,075 $7,600 $61,450 $5,600 $0 ill 1111 t2! U CITY OF MOUNDS VIEW 1 ONG TERM FINANCIALPLAN stewater SOURCE DEPART./PROJECT DESCRIPTION RATIONALE '::::1997.----.: 1998 1999 2000 2001 OF FUNDS WASTEWATER 1 WHEEL BALANCER REPLACEMENT 575 GEN/WAT/SEW PICK-UP TRUCK VEHICLE PROGRAM 6,000 GEN/WAT/SEW 1 LOCATOR IMPROVE EFFICIENCY 1000: SEWER 1 ASPHALT ROLLER REPLACE OUTDATED EQUIP 7 300: GEN/WAT/SEW LATERAL CAMERA CUSTOMER SERVICE 25,000 SEWER UTILITY TRUCK REPLACE OUTDATED EQUIP 25,000 SEWER 1 SURVEY EQUIPMENT IMPROVE EFFICIENCY,OPERATION 2,400: SEWER 1 COLORED PRINTER IMPROVE QUALITY 750:: GEN/WAT/SEW/SWM 2 PRESSURE WASHER REPLACE OUTDATED EQUIP 2,000: GEN/WAT/SEW ............... .................. 2 FORMS BURSTER REPLACE OUTDATED EQUIP 2,500:: WATER/SEWER PUBLIC WORKS ENTRY EFFICIENCY,SAFETY 25,000 GEN/WAT/SEW/SWM TOTAL WASTEWATER FUND $16,525 50 $81,000 $0 $0 ip . . III 02 ._ CITY OF MOUNDS VIEW 119 NG TERM FINANCIALPLAN S rface Water Management SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS SURFACE WATER MANAGEMENT 1 LOCATOR IMPROVE EFFICIENCY 1000: SWM FUND 1 COLOR PRINTER IMPROVE QUALITY 750-- GEN/WAT/SEW/SWM PUBLIC WORKS ENTRY EFFICIENCY,SAFETY 25,000 GEN/WAT/SEW/SWM 2 PAINT STRIPER IMPROVE QUALITY GENERAL/SWM TOTAL SURFACE WATER MANAGEMENT Si750 $0 525,000 $0 $0 • 1110 �3 CITY OF MOUNDS VIEW IF1 NG TERM FINANCIALPLAN Q eet Light Utility ................. SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS STREET LIGHT UTILITY LIGHTS BY PE111ION CUSTOMER REQUEST 2,500 2,500 STREET LIGHT 10 STREET LIGHTS IMPROVE LIGHTING 5000 5,000 STREET LIGHT TOTAL STREET LIGHT UTILITY FUND $7500 $7,500 • 111 o-y CITY OF MOUNDS VIEW 1NG TERM FINANCIALPLAN Park Improvement . SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS PARK IMPROVEMENTS WOODCREST GARDEN BUILDING FOR ENHANCED USE OF SPACE PARK DEDICATION PICNIC TABLES&TRASH RECEPTICALS FOR ENHANCED USE OF SPACE 1,000 1,000 1,000 GENERAL FUND AMENITIES FOR G.C.OPEN SPACE FOR ENHANCED USE OF SPACE 1,000 1,000 1,000 GENERAL FUND HEIGHTEN SV FENCE#1 SAFETY 11,000 GENERAL FUND GREENFIELD PARK STUDY FOR ENHANCED USE OF SPACE . .:-_':i: 8,000 GENERAL FUND CITY HALL VB LIGHTING USER REQUEST 6,000 GENERAL FUND HEIGHTEN SV FENCE#2 SAFETY 11,000 REC ACTIVITY REPLACE CITY HALL FENCE SAFETY 13 000; PARK DEDICATION SAFETY SIGNS SAFETY • PAVE GREENFIELD PATH ACCESSIBILITY 50,000 GENERAL FUND HEIGHTEN GREENFIELD FENCE SAFETY 12,000 GENERAL FUND REPLACE PLAY EQUIPMENT REPLACE OUTMODED EQUIPMENT 20000:; 20,000 20,000 20,000 20,000 GENERAL FUND TOTAL PARK IMPROVEMENTS $33,000:; $33,000 $33,000 $22,000 $96,000 IIII III 2r CITY OF MOUNDS VIEW •NG TERM FINANCIALPLAN Transportation SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS TRANSPORTATION PED BRIDGE CONSTRUCTION SAFETY&ACCESSIBILITY 120,6k. Fed.Bridge Fund PED BRIDGE INSP&DESIGN SAFETY&ACCESSIBILITY 65,000 Ped.Bridge Fund TRAILWAYS SAI.h1 Y&ACCESSIBILITY 20,000 20,000 20,000 20,000 GENERAL FUND TOTAL TRANSPORTATION $185 00U $20,000 $20,000 $20,000 $20,000 • 1111 CITY OF MOUNDS VIEW 1�NG TERM FINANCIAL PLAN Cable TV ........ . .. . SOURCE .. DEPART./PROJECTDESCRIPTION RATIONALE ;;:1997:::;:;:: 1998 1999 2000 2001 OF FUNDS ............... ............... .................. ................ ................. .................. ............... ................. CABLE TV—Information TAPE DECK INCREASE#OF PROGRAMS 2,000 • CABLE TV FUND THAT CAN BE PLAYED CABLE TV FUND TOTAL CABLE TV 52;000:: so so so $o S . 4110 02 7 CITY OF MOUNDS VIEW 1 NG TERM FINANCIALPLAN olf Course SOURCE DEPART./PROJECTDESCRIPTION RATIONALE > 199? 1998 1999 2000 2001 OF FUNDS GOLF COURSE STORAGE BLDG FOR CARTS PROTECT CARTS ;23;000: GOLF FUND LANDSCAPING BUFFER/SAFETY&BEAUTY 5,000 5,000 5,000 5,000 GOLF FUND BOARDWAL IMPROVEMENTS SAFETY 12,000 13,000 GOLF FUND RAIN SHELTER SAFETY 6;000.: GOLF FUND BUFFER NETTING SAFETY >?150;000:: GOLF FUND • GRINDER EEPICIENCY 12,000: GOLF FUND BOARDWALK MAT REPLACEMENT REPLACE OF OUTMODED2,000 GOLF FUND PATH PAVEMENT IMPROVEMENT 10,000 15,000 GOLF FUND 3 CEMENT BINS FOR MATERIALS EFFICIENCY 6,000 GOLF FUND PRACTICE RANGE 2ND PRACTICE GREEN CUSTOMER SERVICE 5,000 GOLF FUND RANGE LESSON AREA CUSTOMER SERVICE 5,000 GOLF FUND RANGE LIGHTING CUSTOMER SERVICE 23,000 GOLF FUND GOLF RANGE MATS REPLACEMENT OF OUTMODED 10,000 GOLF FUND REPLACE NETTING REPLACEMENT OF OUTMODED 40,000 GOLF FUND BALL DISPENSER WBALLS&BASKETS IMPROVE EFFICIENCY 6,000 GOLF FUND . TOTAL GOLF COURSE FUND 5191;000: $33,000 528,000 $42,000 $64,000 • CAPITAL IMPROVEMENTS FOR THE GOLF CENTER WILL ONLY BE IMPLEMENTED AS PROFITS ARE ACCUMULATED OVER TIME, SUFFICIENT FOR FUNDING THE LIST, THEREFORE, DESIGNATED YEARS OF IMPLEMENTATION ARE APPROXIMATE& REFLECT MORE THE PRIORITY RATHER THAN THE ACTUAL TIME. • 1 CITY OF MOUNDS VIEW 1 NG TERM FINANCIALPLAN M A Fund .................. • SOURCE ................. DEPART IPROJECTDESCRIPTION RATIONALE I997: 1998 1999 2000 2001 OF FUNDS MSA CONTRIBUTION TO OLD HWY 8 RECONSTRUCTION 200;000: MSA FUND RECONSTRUCTION OF SPRING LAKE ROAD1,500,000 MSA FUND • TOTAL MSA FUND $200 000i 81 500,000 so so so .................. ................. .................. ................. ................. .................. .................. ................. .................. TOTAL ENTERPRISE FUNDS >67:850:: 1,601,100 248,450 89 600 180,000 TOTAL ALL FUNDS 1$ 014;o5Qf $2,058,075 $610,350 $384,850 $427,200 • III CITY OF MOUNDS VIEW 1G TERM FINANCIALPLAN IO Economic Development ...... ........ SOURCE DEPART./PROJECTDESCRIPTION RATIONALE .:::1997;::>: 1998 1999 2000 2001 OF FUNDS ECONOMIC DEVELOPMENT— Business Retention&Development: LASER PRINTER 25% REPLACE OUTDATED EQUIPMENT 150 TIF FUNDS PENTIUM COMPUTER 25% REPLACE OUTDATED EQUIPMENT TIF FUNDS COMPUTER UPGRADES UPGRADE/IMPROVE EFFICIENCY 1;125: ................. .................. ............... ECONOMIC DEVELOPMENT— Marketing 'COMPUTER UPGRADE UPGRADEJIMPROVE EFFICIENCY >:375, 3,000 TIF FUNDS ................. LASER PRINTER REPLACE OUTDATED EQUIPMENT ........:::....:: 3,000 1,500 TIF FUNDS ................ ................. MONUMENT SIGN PER MARKETING PLAN 3000 3,000 3,000 3,000 GENERAL FUND PENTIUM COMPUTER 10% REPLACE OUTDATED EQUIPMENT TIF FUNDS LASER PRINTER 10% REPLACE OUTDATED EQUIPMENT 375 TIF FUNDS TOTAL ECONOMIC DEVELOPMENT $4,500:: $6,000 $4,500 $3,525 $3,000 III • III 3Q s k -1...i t::,.4- .--,.. ; F--- Li g L ' -t- .,r. ,i -2 ; i'' ‘ "-Z- % . 1 4, z � - o -, -i, i--- 1 z i, t ..a , i , -- _,_ gA .ziii . •' 1 -Ci z i • i y N z • oz •'‘o'- THlS IS IT . . . . FOR THE WEEK OF AUGUST 26-30, 1996 ADMINISTRATION • As usual, things have been busy. Staff continues to work on the 1996 budget and will be ready to present a preliminary levy to the Council on September 9. We continue to critique fund balances and proposed expenses, and I suspect that we will continue to do this into November before finalizing the budget in December. • Mounds View hosted the four communities considering one of the ice rinks proposed at the National Sports Center this past Wednesday. It was a good turnout and an excellent discussion. The cities are being asked to assume some risk in case a certain number of ice hours are not used and paid for by the local hockey associations. The cities will be able to use some ice time for their residents, but the ongoing uncertainty of full utilization of hours did concern many council members from the four cities. Ramsey County may also be interested in assisting, and if so, that may push this project to reality. • I spent some time along with Pam and Cathy this week with the I-35W Corridor group finalizing a grant application to the Met Council for planning and data collection from Minneapolis to Blaine as part of the liveable communities act. It is interesting but complicated. I expect the group will know if it gets the grant by the end of November. • On the work session agenda for Tuesday, Bob Long will be present to discuss the charter and airport issues. No staff report was done for those two items. I will be out of town on Friday, back for the Vikes on Sunday and golfing in Wisconsin on Labor Day. Everybody enjoy this final summer holiday! Chuck • With elections close by there is a lot of work taking place in the administration department. Four residents have filed for various council positions, about two hundred absentee ballots have been sent in(I expect approx. 1,000), election judge training is happening weekly, and preliminary testing and the public accuracy tests have been scheduled. • The MAUMA chair has asked me to be a boardmember and to chair the Professional Development Committee. I will also be on the planning committee for the 1997 MCMA annual conference. These will be great opportunities to work with employees from other communities. • Maui was absolutely incredible, everyone needs to make it there at least once in their life. The wedding went off without a hitch... now I'm a Weitzel instead of a Postudensek. Dawn ECONOMIC DEVELOPMENT • Busy, Busy, Busy week. I have had numerous requests for space this week and have been putting together responses to accommodate these requests. I'm sure that companies are panicking because the summer is coming to an end and would like to identify sites for construction this fall or early spring of'97. Two good possibilities for the remaining Bridges sites and numerous referrals for building N. • Again, the I-35W Corridor Coalition met this week to somewhat finalize the Livable Communities Act Grant request. It is due this Friday. What a wonderful start to a regional economic development model if the grant is funded. • Decision Resources successfully completed pretesting the survey this past weekend with no apparent question flaws. They are slowly plugging away at the actual calling this and next week. Many residents are interested in responding but would like calls back after the holiday and kids are set in school. They estimate that calling will be completed the second week in Sept. and results tabulated by the 18th It is suggested that we pick a date to review the results. Suggested dates are as follows: Sept 18th, 19th, 24th or 25th. Please let me know what works for you as soon as possible so that I can arrange it with Bill and Diane from Decision Resources. • Chuck and I attended a strategic planning session for the North Metro Business Retention and Development Commission. It was very useful since almost all of the managers\administrators from the member communities are new. We will be meeting again to review the results of the brainstorming session and to develop a vision and goals for 1997 and beyond. • We are now the proud owner of the HUD house located at 8265 Spring Lake Road. We are compiling demolition bids which will be brought to the EDA meeting on Sept. 9th for consideration. Cathy ( PARKS, RECREATION AND FORESTRY PARKS: • A tree was struck by lightening and fell across the path, into the pond at Silver View Park. The parks crew removed the part that was blocking the path. The other part will be removed once the ground has frozen, when larger vehicles can be used to pull it from the pond, to alleviate turf damage. • Silver View Park was hit with vandalism this past weekend. Irrigation heads near the picnic shelter were damaged as well as the security light on the picnic shelter. • The parks crew continues to line and paint soccer and football fields, groom softball fields, mow, change sign messages, and trash detail. When any time spare time is available they will be working on the timber border for Random Park playground equipment. Fall fertilizing and seeding will also be scheduled soon. RECREATION: • The annual August"Babysitting" class is being taught this week. It is always a full class, one that parents and children see as important information that promotes health, safety, family values and responsibility. • The City Newsletter will be distributed this weekend. Fall program registrations will begin next week. Office staff has been preparing flyers for school distribution once school begins. Most activities begin about the third week of September. • There has been a great increase in the number of soccer teams this Fall. This may be attributed to the Olympics, or maybe the sport is simply"catching on". We have had a good number of volunteer coaches as well, which in the past has been difficult to recruit. Soccer is on the upswing! FORESTRY: • The Forestry crew is trying to catch up on woodchipping trees that need to have that protective root barrier, saving them from mowing damage, weed growth, soil compaction and drought. Also, many park trees need trimming of broken branches from the storms this year. There are so many that the task seems endless. CABLE TV: • Patrick has completed the editing of the production"Annie". Copies will be made and distributed to those that ordered them. Regular city meetings have been taped. The September"A View from the Mound" is being scheduled for taping. Patrick and Commission members are assisting in Joint programs with CTV regarding election coverage and campaign forums. GOLF COURSE: • Student employees are heading back to school soon, leaving a bit of"creative" scheduling for John and Ken to do to ensure that the Clubhouse is covered and maintenance activities performed. The hours of operation will continue to decrease because of shortening daylight hours. Course attendance continues to be strong. Mary FINANCE • Work continues on the 1997 budget. Normal ongoing operations. • Tuesday was Finance Day Mary, Kitty and Dorothy were recognized for their work during the absence of a Finance Director. Thanks to all who stopped in to help them celebrate, and to them for their dedication and commitment to the City Bruce PUBLIC WORKS • Viking Sprinkler was out on August 26 to inspect our sprinkler systems. • The water leak at McDonalds was fixed on August 23. (Friday evening about 8:30 p.m.) Apparently the leak had worsened and the driveway/road was starting to cave in. Public Works notified McDonalds that something needed to be done immediately. (McDonalds had scheduled a contractor to come in on Tuesday, August 27 and repair.) The service was relocated to the North of the entrance in hopes that this wouldn't happen again. This is the 3rd time that service had been repaired. • Mike is at a APWA conference in Washington, D.C. this week. • The relocation closing for 4949 Old Highway 8 was done on August 26. Cathy Rocklitz, Kennedy& Gravens, and I closed the transaction with the owner. All went pretty smooth- Ms. Matelsky is just unhappy that she has to move. Ms. Matelsky signed an occupancy agreement with the City and will be occupying the property for another 120 days. (Unless of course, she purchases a home prior to the 120 days.) The reconstruction for Old Highway 8 is slated for the Spring of 1997. It is possible that if Ms. Matelsky doesn't find a home to purchase, she will have the option to stay a little longer in the house. • Tim Fredberg spent '/2 the day on August 27, sweeping the streets for Spring Lake Park where the storm went through. We will start sweeping the NW corner of our City on August 28. • Larry Decheine spent August 26 inspecting the remaining utility installations for the Larry Beach project. There was an excavation site at the project that needed filling in and that also was completed. • Handicap crossing symbol signs were installed North and South of Ardan Avenue on Long Lake Road and just East of Long Lake Road on Ardan Avenue. Mike spoke to the father of the child a couple of weeks ago and was asked if signs could be installed because he is concerned of the traffic and the fact that his son is getting more adventurous everyday. Tracy POLICE • Spray-painting occurred this week at the pump house on Long Lake Road and the shelter at Silverview. The two were not related and does not look like gang activity. • Tim Brennan attended Crime-free Multi-housing training this week. Linda Meyer is on vacation this week and next. • Steve Menard started on Monday and will be training with Bob Nelson for the next month. • Dave Anderson will return to work on September 1st. He has been off since mid-July on parental leave. Tim (11111m11.11111111m11.11.117COMMUNITY DEVELOPMENT Planning Commission discusses wireless telecommunications towers and antennas • The Planning Commission conducted its first discussion of wireless telecommunications at its meeting on August 21. Representatives from the two companies who have been licensed for this type of service in the Twin Cities were present, as was Coralie Wilson from the North Suburban Cable Commission. The industry representatives and Ms. Wilson shared a significant amount of information. The discussion lasted about an hour, and will be continued on September 18. The Planning Commission appreciated a comparison chart prepared on ordinances from surrounding communities. They asked staff to prepare a list of questions which need to be answered before an ordinance can be drafted. Court case on 2091 Hillview concludes • The Tenants Remedy Action suit concluded on Friday, August 16, 1996. Parliament Company has been appointed the administrator for the building and will be responsible for collecting rents and making repairs until the building is up to Code. Parliament has applied for a Community Development Block Grant, on behalf of the owner, which they are expecting to receive soon. The judge has indicated a tentative schedule: repairs to begin September 15, 1996 and conclude by October 15, 1996. Pedestrian Bridge • The Ramsey County Commissioners will be considering whether to grant an easement for the pedestrian bridge proposed to be built over Highway 10 at their September 3 meeting. Pam and Mary Saarion will be attending to represent the City and answer any questions. Other upcoming meetings • We will be meeting with Karen Chaussee from the Ramsey County Health Department on conditions in Towns Edge Terrace...Pam has a meeting with Dick Thompson, the area representative from the Metropolitan Council, to discuss requirements for updating comprehensive plans...Pam will also be meeting with staff from New Brighton, Shoreview, and Roseville to discuss ways to provide backup between the cities for inspections when inspectors are on vacation. Joyce Pruitt heads to Hastings • We wish Joyce the best of luck at her new position in Hastings. Her quick sense of humor, dedication and hard work will genuinely be missed. Joyce held our department together in the six months she was our Acting Community Development Director. We know that Hastings is lucky to get such a dedicated employee. Pam&Jennifer