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Agenda Packets - 1996/08/05
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Items Discussed Per Consensus :: 2222„ .i�:C$i':V,�``{}'`}:y\`k'i�'`•>`yak4{2�`,`.:4`C.tiyi�;;}`.i:}•'•A:;�ti{2`,F22:}2""`yii`»:`•:ii "2222 ..+<... iiii, }viY2 }ir}}.:.*.a:i :•'$22.2::i. „{..a ii.o.rYi. ':40.-.;22,,. ..,..2}, „,{}2 r:tii}ilii`� }�i:':>:{< `}}$}}ii\tii ,,`}E2}}iii yiib?}2:: •.,., ,};`.`{`.`.�v: x ;i�\{��}Sti}}v`a{}�tii},x„xi:}•.r • • � ��:....1'..E .>..2.22 :..•:tiiiiv}}}}$}y}}}i}•`.{}2{i{`{ii`{2}2zi-m•r:.i,}}},}:•}},}}v.`•i$22222{2•}2}.2222222.,:w..ts`;`.•''•�.;?: `}..`? 22;:;}r :. •:.,i:.: :.::;;r}.:{'.:{{.:cii{::;}}}}:;v:}yiiii22••`.�iv,Y}22`: �:}.:.'i 22.2}` i:iE^••' i`.:ii`•}i}222} irSti'<` i.vi? :$$:tii.i}}$�•}}i:?iii$;^:;::': „222` L}:\}22.22. {i�r•. 'i4.iv\... •:•. ..:{:i;i}ii}} {.�22i 22ti: 2.{ii {.iy`}i i{iti}} 22`2.2 {.itiii 2}2�22222 } } rii\}22'`.•`.2222:,:vii?;} ii}22},":r{{is}{:iYii5i2}ti? ::}ii}2 �Y.a\aaa.a3..ai2:'`a.,,a ,i},t2YYi.`i42YYkY2.::i2�,`T,'�}`.'�'`.fY2YaiYYYa{:2...''Ft:.``ai:.i.:\:w.if.i'.\```.`:aL.L.\:Yk`:.iii.ii`ki.``.``:?:i 1. Discussion of Airport Issues as Brought Forth by Duane McCarty(Chuck Whiting, City Administrator) • {2{iii•.,iiitii • :. aaaaaaaaai;;.i a.. 222224}{}}ii}`}iii}2222 aa,aaaa..2a .y `" aaaaaa a aaaak22 aaaa .. 2.t'''ii'• aaaa. ,a•: ,aaaaa.aa,aaaaaaaaaa,aaaaa,aaaaa,..,,,,..,a.:r • 2. Discussion of Building"N"Proposal (Cathy Bennett,Economic Development Coordinator) • • AGENDA-WORK SESSION GE TWO gust 5, 1996 3. Discussion of Options for Use of the Bel Rae Facility(Cathy Bennett, Economic Development Coordinator) • ::v:{{�.µ''";.;,aa:.�<,M{�c<{{.},�<{{ti«{{aµ `{{{a<u.Ktrk::5<w{µ<}•nSc�cr,<,a.<.<•j:{<���i,+••.�`.:{`{{{�,:,�{{{..�, • .vQ�•'i< ...\.\:..v...:.:.::•.::•.::.vv.:•.}x:i•:{ii>.vii'•}:{`,v�.•'.x\i\•i�'#i:: �:r.:�#ii#Cii::::.{,'�:u}�{...,:.:.;. iY2t::i::t::i}}.:i;}Cts::::l,::ii:::::;}:.j}}::?iti}.tii{:%i:i>:y.v..n:.•... •'v,}}{:}•:..:$�,i:;}}}:^}:{i::::,L::yiti}};.`w::{{yn:{>.:}%•}:{•}}}}'•}.....,}'n}:}}}:�ti;:v`,{::;LL;n.:y{.; �{`�2{::�:y::;::tii 4. Staff Response to Council Action Regarding Recreation Options at Bel Rae (Chuck Whiting, City Administrator) • `t<:}:ti<{K{ya)yi��{}�a nii>i iii y�`}>.},v`vi ti>.�•.�iv'ti{Kviii•ti>iti>�•�tiCc{{.v:};x,Jty,'vcji{titi{{j{{tib{{{{{j{}:r<{}'„ Lti �C; > iT::::#?{`h`v# t�+t#iL•.i{ii�i::v!:• }}:i*uL�••.} tititi ' .. ........}}}}Nish:}T.{ti.{{.{:kTr.{':::•til.{{Y}:::3>:::::}}}.}}.•}Si:''. 5. Discussion of the Transfer of Funds for Internet Development (Cathy Bennett, Economic Development Coordinator) • . • L AGENDA-WORK SESSION AGE THREE ugust 5, 1996 6. 1997 Budget Discussion z:'.'\'::`:::::£:;y::fi4£ t #�E,':•:4::::'i.::::t.',tfi.`.'::::}.'ti#:ta'`a'.:..:`.`•'g :fr:`;,.. ..1`:.Y.:,;:lii..;:,'{jly, tiititititi:;t{'LjYYYY1jYiyYYiiYv,*,k,,•,,,,,:i,Yi,,,,i,::,,,,,,,,,:,,,,,,,,,,,,,,,,,i,:,hL;:w it•`...Y{Y•}.ttiYv,.:—...::„....„.,:x.YiYix{:i2:};Y•}t..„..}:.,„.2Yb}} ::::::„::}x2iriL`:.it„:{U}}:Y`v ti+Y'{'\`<'4::A:`tv'•a':Y iL{:::YYYYtifvv»tYY}tYYtit},vnti},y}}tY,yL}•.Yt}}vnyy.,}}•.tttY}.ryttYt}YY•.Yt}y}}}aw:m..}•:n}t}}}vy wY..y..}•pvw}'•Y • %,%%%$ •}h: ,,,,,tiL•<:ti,,,,,,,k,,,,,..,,,,%,,,,,,,,%,,K,:LY6}:•:tititi•:--. l:)'}' .L'}''.:t'.:v4•,`.;vY��iiYLiYYyitYtitiiYti•:tii4>}YYi}v ttCY\iitiYti>iYYYYYYY:Yi�:t:i Yw;:•}Y}Y\v}}}}i':}}Yv}}}};::•}YY:i • • .}..a....::::. F 4:..t.;...t...,.•h•}{.L,tiM1}.}a'<}•:v :ilii • • • • ..ttv:::•: ti�tir� •Y ..vv.... t......... 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YYY:::::::::::iYY�YYY}•'YYtiiiYYYY:•.:::„K• t}:v:.:„.:::,}y,K,.. ..ay.Sai<;:;?;:tiii YY�K,..+•.}}:LAY•:::-.„ft.}•.j LY}Ly zzzz2z:%:z zj{{i::' <{{w{Y•:Li::::::.:YYYYLy::::„rii v:�titi •rti;ti%zzz �Yi:{>?:3:vz:{Y }ztiti`zM1 zz.<}}yy:ay>r.a:.a`.':y:..a:::::�+r iy. .w\,::..:....w....,t•..:.a.:a:as a :::.:::t -`:\::: {TETT: {{xiww:•:.}.ta•: •i �{{: {{iLt:t,:t•.{ t. ..{asa„Lt..t••::t .aaat•:.at:•.,.t•.t•. ..w•. :..., ,::tw•.t:..a •., wv:aa•w:•::.:•: •.:tw•.,•:.a,•.:ttt ::•.a,ta•.ua:{: ::t..,•.:•:.:: }}, .::::..t{a..t:.:::i:: .:Y`Y }}}:.}}},,}n.......h.\4<}iti\4..\.k`}'�.\h{•}}Y}};}}}}'r}h4•�$�il'L•}}}}h`}..4:jh\h........:}...h..}.b;::O:b}}}}}}:i•\ No issues. REQUEST FOR EDA CONSIDERATION Agenda Section 457 STAFF REPORT Report Number: a�—I 'b J Q lU1 �C Report Date: 8/1/96 WORK SESSION MEETING DATE . O[ I1 August 5. 1996 r9S -rex'`Partn@tsl Item Description: Discussion of TIF Proposal for the Development of Building "N" & "K", Mounds View Business Park Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: The Building "N" & "K"proposals were scheduled to be discussed at the EDC meeting scheduled for July 25th. Unfortunately, we did not have a quorum. Therefore, we could not take any action or open the meeting. The EDC members present did stay to listen to presentations made by experts in Tax Increment Financing and would possibly be willing to schedule a special meeting to discuss the proposal if the EDA so desires. Tim Nelson forwarded a letter (attached) to Chuck and I requesting that the proposal be considered by the EDA at this work session. Therefore, Tim Nelson and Rob Davidson will be present to discuss their request tax increment funds for the development of building"N" and"K" in the Mounds View Business Park. or To save on copying and paper costs, please refer-to your July 8th packet for the background details on the proposal and negotiations with staff regarding this project. If you did not keep the information please contact me and I will get it to you ASAP. Cath'Bennett, , o . Dev. Coordinator\EDA Director 0 T EVEREST DEVELOPMENT LTD • A MEMBER OF THE EVEREST GROUP LTD July 26, 1996 VIA FACSIMILE 784-3462 Cathy Bennett . Chuck Whiting CITY OF MOUNDS VIEW 2401 Highway 10 Mounds View, MN 55112 Re: Mounds View Business Park - TIF Proposal • Buildings K and N Dear Cathy and Chuck: In light of the sparse turnout at the EDC meeting last night, and based on conversation with council member Trude and Mayor Linke following the meeting, we request that our TIF proposal be placed on the Council schedule for discussion at its August 5 work session. Please call us to confirm. Sincerely, EVER ST DEVELOPMENT, LTD. "VI imothy J. Nelson TJN:lc III 2665 Long Lake Road . Suite 330 • Roseville,MN 55113 (612)636-5500 Fax:(612)636-0183 ,7 oF REQUEST FOR COUNCIL CONSIDERATION Agenda Section M STAFF REPORT Rert Number: 0 �{ ©MS • Repoport Date: 8/1/96 7 WORK SESSION MEETING DATE HEW August 5, 1996 r S o'res.-Partnet Sn4QQ Item Description: Discussion of options for the redevelopment of the Bel-Rae Building. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff has been working with the Architect and Springstead to develop estimated expenses and projected revenues for space use at the Bel-Rae using the different options that were presented at the June 25, 1996 meeting. We have contacted several cities who have similar services to develop the expense and revenue projections and have made these estimates very conservative. A representative from Springstead will be in attendance to review our projections from each option on Monday night. There were several changes made to these projections and the format therefore the documents will be handed out on Monday evening. If you are interested in reviewing what we have produced to date please call me and I can provide you with this information. addition to calculating revenue and expense projections we also developed construction costs for yet 11111 another option. This option includes just the Bel-Rae facility with a gym attached. I have attached a copy of these new concept plans. Chuck and I also met with Decision Resources. They will be formulating some sample questions for Council review but unfortunately they could not fit it into their schedule to be completed by the work session. They will have questions prepared by the August 12th meeting and this can be discussed either as a regular Council item or a special work session at 5:30 or 6:00 prior to the regular meeting. Decision Resources is also willing to assist the City in planning and facilitating a public information meeting for little to no charge. We have requested that V.B. Digs provide the City with proof of their ability to finance the four courts of volleyball and daycare center by mid August. If V.B. Digs is unable to provide sufficient documentation by mid August then the Council should consider proceeding with out them. I am in contact with them and they are currently working with investors and financial institutions to meet our request. If you have any questions or would like further background information prior to the meeting please contact me. I will be in the office all day Friday and Monday. Cathy Benne con. Dev. Coordinator T T -•':- Conlirit.n.wr ., " ommemom ARCHITECTURAL DESIGN PROJECT MANAGEMENT CONSTRUCTION SERVICES MASTER PLANNING INTERIOR OESIGN 11111111111111111•111111MK i 0 •.:-.••:•-:-i,••:--: . - -.,-,' !. -..: :„ • . ...-..- .... ..-.... ......-:. . <--- H••• -. ?I' o• ' Ili , . ! • • i i I IIIIIIIIIIIIIIIIIIIIII •ililililllI ..--. 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WORKSESSION MEETING DATE "•'4 August 5, 1996 a''°ss•Partpcis°s Item Description: Staff Response to Council Action Regarding Recreation Options at Bel Rae Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: I have discussed with Mary Saarion the Council action regarding Recreation programs at the Bel Rae in this upcoming interim period of time. She is in the middle of putting together her fall program schedule and will have the Park and Recreation Commission review options very soon in order to respond to me and the Council at the August 12 meeting. I have also discussed this with Cathy and we are looking into the building and fire codes for what types of activities are allowable. I feel the City should be very careful in its interpretation of the codes in light of the situation that developed with Cross of Glory. Also, insurance costs are being .iliIf I have more on this information Monday night, I will report it. Otherwise, it appears the Council have a recommendation from the Parks and Recreation Commission along the lines Mary laid out in her materials at the August 12 meeting. In addition to this, I have asked Cathy to begin formulating draft mission statements for the Council to consider over the next few weeks as we get into presenting options to the community. It may behoove the Council to begin identifying your common purposes for the facility in order to response to queries about the building's purpose. It seems to me that this Council has stated several non-exclusionary opinions that can included into such a statement. Council comments on this approach would be welcome. 4110 MEMO TO: CHUCK WHITING FROM: MARY SAARION DATE: AUGUST 1, 1996 SUBJECT: USE OF THE BEL RAE FOR FALL ACTIVITIES As per our recent conversation, you indicated that the City Council requested the Parks and Recreation Commission to suggest a program of recreation activities that could be held at the Bel Rae. A program of activities to be held at the Bel Rae has been prepared and will be reviewed by the Parks and Recreation Commission for their input. The endorsed program of activities for possible implementation at the Bel Rae during the Fall season will be presented to the City Council at the Monday, August 12 City Council meeting. • • • ©071Y OF s A Phone: (612) 784-3055 1110iDS� Fax: (612) 784-3462 A, S --els • Partnersr�� August 1, 1936 Dear Parks and Recreation Commissioners: • During the Monday, July 29 City Council meeting, the City Council voted to have the Parks and Recreation Commission suggest a program of recreation activities that could be held at the Bel Rae. Staff has prepared a program of activities that we feel would be a benefit if held at the Bel Rae. Fall is a time for many special events due to the various holidays. The Color Guard program which began this summer and was a big hit. It will be a perfect time to continue this program so that the Color Guard can perform at the HS Fall events and the Bel Rae would be a perfect place to hold the program. Please review the enclosed program activities. Call the office at 784-0618 with any other activity ideas that you wish to see happen at the Bel Rae. I will be on vacation this next week- but call Sharie so that she can prepare the activity in program form. . The City Council is requesting your endorsement. Timing need to be quick. Mary and I are on' vacation this week August 5 - 9. The Newsletter 's deadline is the following week- at which time Sharie is on vacation. The City Council needs to approve the use of the Bel Rae before we can publicize the programs. The City Council requests your endorsement. Therefore, we need to meet before the city council meeting Monday, August 12 at 6:30 p.m. at City Hail. It will be a short meeting in which the Parks and Recreation Commission will Call to Order and make a formal motion and take a vote endorsing the activities. So, please mark on your calendar Monday, August 12 at 6:30 p.m at City Hall for a short meeting to review activities to be programmed at the Bel Rae. We need a quorum for sure at this meeting so I hope that you all can make a special effort to attend. If you are unable to attend, please call and notify Sharie. I know that this is quick notice -timing requires quick action. Sincerely, Mary arion, Director Parks, Recreation & Forestry III .., ► ifinn, 2401 Highway 10• Mounds View, MN 55112-1499 ati JSOY INK TM t 00°.recycled paper Equal Opprotunity Employer 1 APP 1990 Fal eva. . ...„4...% tr _•.. .wAii;- .N.i.e4 e _...;stitz ...... 0 "V vir .0,IP- en7A,..4 fr ' ., JuIII.alIaIoo i •OP s � ilri IIII Saturday, October 26,1996 10:00 a.m.- 12:00 noon , %) Get ready for a monstrous great time full of magical fun and -���j devilishly good food at the Mounds View Recreation `..;� Department's HALLOWEEN HULLABALOO co-sponsored by o#7 the Mounds View Lions Club. We'll have foot stomping fun dancing to the monster mash, bunny hop and more great songs under the "disco ball" at the 41:8� Bel Rae Ballroom. Be prepared to be astounded by a magic uto le-14.4_, performance followed by a great lunch that will fill those empty 74 . r- tummies. Then you'll grab a bag of goodies to take home and �' IP enjoy. Wear your costumes. (t WHO: Kids ages 4 - 10 years old (parents welcome too) Gi WHEN: Saturday, October 26, 1996 - TIME: 10:00 a.m. - 12:00 noon 4 ) WHERE: Bel Rae Ballroom Building (across from City Hall) dr / COST: FREE! Thanks to the Mounds View Lions Club C COA..\43 MAXIMUM 300 REGISTRATIONS. I PRE-REGISTRATION REQUIRED. 4.it .dr) ) .• ` fid =�1111. . '' 'yi ) d A \ ( ( r‘`) tit' i aecreatio Brochure 0 ir '2 0 -,., 4'".. e(2";-. ' l''' .'" ' ''' ..,:: i 'k- [ . ;74 ,-4 to- - ;- rit, , 1r ri[j.tit,r,fit 1 titliftirlrirlrk, pi1 ... t...,_ ,.:: _I" „ , .11 I, („-L, ,1,1 V., r , - ,1,,, ,,,4 It was a hit in the summer so the program continues on! Join former members of the Irondale Marching Knights colorguard as they instruct students in the fundamentals of marching, equipment handling, dance and movement. Participants will learn skills in flag and rifle handling as well as a choreographed routine that will be performed at an upcoming event. The camp includes instruction, use of equipment and camp t-shirt. Students should wear comfort- able clothing, socks and tennis shoes and they should bring a water bottle. Maximum 40 students. WHO: Girls and Boys ages 6 and above WHEN: Saturday mornings DATES: November 2, 1996 - January 18, 1997 (December 21) TIMES: 9:30 a.m. - 12:00 noon WHERE: Bel Rae Ballroom (across from City Hall) FEE: $30.00/person (includes instruction, equipment use and t-shirt) 411 III Mounds View Matters -21- September•October,1996 Youth Karate Classes Firearms Safety Class CIasses in the martial arts are KARATE KARATE KARATE 110 offered on Tuesday and Kraus Hartig VFW is sponsoring a Firearms Safety Class for youth 12 years and older. Thursday evenings for boys 0 Participants must attend all five classes and pass and girls ages 8 and above. \ ‘1�t, the test on Monday in order to receive a The instructor, a black belt, is certificate. Registration begins before class at Jack Carrick, experienced in ��=`` 't 6:00 p.m., Tuesday, September 3 at Kraus the teaching of martial arts to Hartig VFW, 8100 Pleasant View Dr. NE in youth and adults. i ' Spring Lake Park. A parent must be present at registration. WHEN: Tuesdays and Thursdays DATES: Sept. 24 - Nov. 19, 1996 WHO: . Boys and Girls 12 years old (Not held Oct. 31) WHEN: September 3, 4, 5, 6, 7 and 9 WHERE: Bel Rae Ballroom WHERE: Kraus Hartig VFW TIMES: 7:00 - 8:30 p.m. TIME: 6:00 p.m. registration first night FEE: $55.00 (16 times) 6:30 p.m. - 9:30 p.m. classes FEE: $5.00/person Pre-registration is required. Uniforms will be available for purchase from the instructor at an additional cost. Youth 4-Man Passing Football LeaguesIII Gather a team and join us in this new league just for Middle and High School age may.; _- youth. This is a modified game of touch football which is designed to be low-key w and recreational in nature with as little physical contact as possible. This league is open to anyone in grades 6th - 12th. A team may have no more than eight players on their roster. Fee is $8.00 per team. There are no game officials. The honor system of calling violations will be used. Games are played on Saturday mornings beginning September 7 and running lt, into late October. Roster and fees must be received by September 3, 1996, in order for a team to be considered registered. A managers packet of information will be mailed to each team with rules, regulations,and schedules. A minimum of 4 teams is needed in each division. A manditory managers meeting will be held on Thursday September 5, at 6:30 pm. AMERICAN DIVISION NATIONAL DIVISION WHO: 6th - 8th Graders WHO: 9th - 12th Graders WHEN: Saturday afternoons WHEN: Saturday afternoons WHERE: Lambert Park WHERE: Lambert Park TIMES: As scheduled TIMES: As scheduled DATES: September 7 - October 26 DATES: September 7 - October 26 1111 FEE: $8.00/team or $2.00/person FEE: $8.00/team or $2.00/person Mounds View Matters -21- Sevtemter-Qctoder,199G 9 s J V C411 [ 1111 i [,. f, , ,, , _„ „,v ,„... I, I 1. s , _,,,,,- le. -?4,- a - ; --. .:;-f- • t,,, 4-Man Passing football League Adult Karate Classes This is a modified game of touch football which is Classes in the martial arts .. Y.-J designed to be low-key and recreational in nature are offered on Tuesday ra, —� i with as little physical contact as possible. This and Thursday evenings •:.�_V- - - - league is open to anyone 18 years and older. A for men and women r team may have no more than eight players on ages 16 and above. 1.1 their roster. Fee is $40.00 per team. There ar: The instructor, a , A no game officials. The honor system of calling black belt, is Jack ,, e. violations will be used. Carrick, experienced in the teaching of martial arts to youth and adults. Games are played on Sunday afternoons begin- ning September 8 and running into late Octobe WHEN: Tuesdays and Thursdays or earily November. Roster and fees must be DATES: Sept. 24 - Nov. 19, 1996 received by Tuesday September 3, 1996, in (Not held Oct. 31) order for a team to be considered registered. A WHERE: Bel Rae Ballroom managers packet of information will mailed to TIMES: 7:00 - 8:30 p.m. each team with rules, regulations, and schedules. FEE: $55.00 (16 times) A minimum of 4 teams is needed. A manditory managers meeting will be held on Thursday Pre-registration is required. Uniforms will be • September 5. available for purchase from the instructor at an additional cost. Safety Awareness IRI MOUNDS IIEW Saf_ and Self Defense for Women CAD WASH Co. This class is offered to women ages 13 and above by experienced martial arts instructor Jack SE/FSIBVICf Carrick. Participants wilt learn how to recognize and avoid dangerous situations as well as tech- Co. Rd. H2 • Mounds View niques for self-defense. There will be a time for questions and answer during each class period. Please dress in comfortable clothing. Jack is donating his time but has requested that each person donate $10.00 to the Alexandria House 1 for battered women. This can be paid upon , /tl IIIMWAili registration. Pre-registration is required. A , '''---Vr 0 0 4 maximum of 60 is allowed. 7/,� oniv , WHEN: Tuesday and Thursday �� � ., DATES: Sept. 17 & 18, 1996 IAEVERYDAY WHERE: Bel Rae Ballroom III ,,„.. ...,,,--,tv •1). LOW PRICE AA AN TIMES: 7:00 - 9:00 p.m. FEE: $10.00 donation to Alexandria House Mounds View Matters -25- Septembers0ctober,199I II a ..0. if II:. P1113 •_ vAo =Inif ...__ _ _ .... 3 6rytes•1 ' P1itRC'[SrtQS c,,.- J. A publication of Mounds View Recreation Dept Fall • b 99 IT SUNRISE SENIORS CLUB 4-A„I, v . . . _ You are invited to join this diverse ,,,,, .......„,„ 'i ' group of retired folks for some great C - Tuesday, October 2q, iggb socializingand fun. The club meets on the second and fourth Tuesdays `�,r t, --. . 4111 of each month at 10:00 a.m. at the "Al Celebrate the • Sunrise Methodist Church, County beauty of T'' Road 1 and Long Lake Road. Special autumn at the =��`j t~°',,� I �r events are planned throughout the year ',�`; a i -t . as well as entertainment, cards, Seniors Harvest ` ::tit: + . pot lucks ;,y,�..i t;t, i Ball. Enjoy an , ` .'! a and more. Call Sharie at 784-0618 for more information. -' = afternoon of e=�;r�; dining and 55 ALIVE MATURE DRIVING COURSES dancing at the Bel Rae III Ballroom to all your favorite _• The Mounds View Recreation Department is songs performed by Dick Macko O # offering both the 8 hour 55 Alive Driving and his band. A delicious fr g® Course (for individuals who have not taken luncheon will be served. 1.+- ithe course before) and the 4 hour 55 Aliv- Refresher Course (for individuals who have WHO: Senior Adults 55 years i 66 -a taken the 8 hour course before.) Partici- and older pants completing the course will receive a WHEN: Tuesday, October 29 certificate entitling them to a 10 percent discount on their WHERE: Bel Rae Ballroom insurance. PRE-REGISTRATION IS REQUIRED. TIME: 11:30 a.m. - 3 p.m. FEE: $8.00/person REFRESHER COURSE: Tickets available at Mounds Mounds View City Hall View, New Brighton, St. An- $9.00/person (includes materials, instruction 8t thony, Spring Lake Park, Colum- refreshments) bia Heights, Fridley and Coon Rapids Recreation Departments 8 HOUR COURSE: and/or Senior Centers. Also available at Senior Dining. 6 - 10 p.m. For more information call the Mounds View City Hail Mounds View Recreation Depart- $10.00/person (includes materials, instruction 8t ment at 784-0618. refreshments) III MoundsMew Mailers -211- Septemler•QctoIer,199g CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: /p I W5 OM DS Report Date: 8/1/96 -..sit.:, ' WORK SESSION MEETING DATE • (i�C/t� Ar August 5, 1996 s �PsgrJ'Panner " Item Description: Discussion of transfer of funds for Internet Services Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: The 1996 Budget includes $2,000 for capital expenditures out of Public Information related to providing Internet Services for the City of Mounds View under the FreeNet Program. The City has been hooked up to the Internet since 1995 with FreeNet and now most of the need for expenditures is for services to market and update the HomePage Information for the City. In addition, there is need to train staff on the use and understanding of marketing and updating information on the Internet. I would like to request a transfer of$1,500 from Public Information Capital Account (100-4135-703) to Public Information Professional Services (100-4135-303) for$1,000 and Public Information Training (100- 35-363) for$500. his transfer will allow the City to more effectively use the Internet to communicate with the public and update the information in a timely manner. I am requesting that this transfer be considered at the August 12, 1995 Council Meeting. Clita4,,,,,4 Cathy Bennett, Eco . Dev. Coordinator 0 cr OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: ©UNDO Report Date: 8/5/96 -4. WORKSESSION MEETING DATE p[ August 5. 1996 tejd-PartnetS'Qs Item Description: Discussion Regarding Hire of full-time Head PGA Professional/Clubhouse Manager Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Ken Manthis has been with the City since April 1996 classified as temporary/seasonal Club House Manager. Ken has been successfiil in running the Bridges leagues and Club House operations. His experience in billing and accounting functions at Dellwood County Club and the Links at Northfork will be utilized at the Bridges as he will be responsible for a majority of the billing and accounting functions. This position will provide the Golf Course operation with a high quality professional that will interface with the golfers on a day-to-day basis for years to come. Ken has demonstrated all of the requirements of the position and is able perform the duties and responsibilities of Head PGA Professional/Club House manager. It is proposed Ken Manthis be classified as a regular full-time employee and follow the City's 5 Step Compensation Plan. It is recommended Ken start at Step 3, which equates to $1,500/mo, plus $20.00 per lesson, funded through golf course operations. According to EGCS, Effective Golf Course Systems, the average salary is $22,000 for a Professional PGA position. This is a budgeted item for 1997. The following is a proposed five step compensation plan for the full-time PGA Professional/Club House Manager position: Step 1 Step 2 Step 3 Step 4 Step 5 16,000/yr 17,000/yr 18,000/yr 19,000/yr 20,000/yr o Hammerschmidt, Golf Course Superintendent POSITION ACCOUNTABILITY WRITE-UP POSITION TITLE: PGA Professional/Clubhouse Manager DEPARTMENT: Parks, Recreation and Forestry DATE: August, 1996 GENERAL PURPOSE Performs a variety of supervisory and professional work in the operation of golf course club house and practice range. Serve "The Bridges" customers with quality golf instruction, operate the clubhouse with a professional staff, oversee the practice range to run efficiently and safely. SUPERVISION RECEIVED: Works under the general guidance and direction of the Golf Course Superintendent. 411 SUPERVISION EXERCISED Supervises clubhouse staff,practice range staff,rangers and other part-time or temporary employees as assigned promoting a professional image through staff and clubhouse environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Communicates official plans,policies and procedures to staff and the general public in assigned area of responsibility. Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. Issues written and oral instructions; assigns duties and examines work for exactness,neatness, and conformance to policies and procedures. Maintains harmony among workers and resolves grievances; Performs or assists subordinates in performing duties; adjusts errors and complaints. Manages the operation of the clubhouse services, including hiring, scheduling, and work assignments, merchandise purchases and sales, and equipment rental. • Develops policies and procedures for golf course activities including tournaments,tee times, general course play, and operating hours to ensure optimum use of course facilities. Manages golf course concessions, cart and other rentals. Serves as a liaison to various leagues, tournaments,teams; coordinates events and activities at the golf course. Assists in coordinating course promotions and advertisements. Initiates and implements safety regulations and procedures. Responds to requests and complaints regarding operations and maintenance of the golf course, and conduct of patrons. Lays out daily work schedules and assigns tasks to appropriate individuals, crews or combination of crews, and coordinates the completion of the same. Provides necessary supervision, direction, and assistance to crews at work sites. Enforces policies, regulations, and safety and health standards. Determines, calculates and secures the appropriate materials and supplies for a specific project. Projects needs for equipment, materials and supplies. Assists in the preparation of specifications, estimates, and bids for machinery, equipment, and contractor services. Assures that clubhouse facilities are properly maintained and kept in proper working condition. Opens and closes, locks and unlocks facilities as needed. MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school or GED equivalent, supplemented by two years of post- secondary education or training in golf course management, business management, recreation, or a closely related field, and (B) Three years experience in golf course clubhouse operations and golf instruction, and (C) Valid Drivers License, (D) Experience using computers. Necessary Knowledge, Skills and Abilities: • (A) Considerable knowledge of the business management practices of municipal golf courses; some knowledge of municipal finance, accounting, sales and marketing; (B) Skill in coordinating and course and range use,tournament play,league play, and recreation • philosophy in general. (C) Ability to work independently with a minimum of supervision; ability to communicate effectively orally and in writing; ability to effectively supervise staff; ability to establish effective working relationships with employees, supervisors, golf associations and patrons, and the public. PREFERRED QUALIFICATIONS Golf teaching experience, membership with Professional Golf Association (PGA), and general knowledge of golf instructional programs. TOOLS AND EQUIPMENT USED knowledge of use of turf and landscaping equipment, including tractors,mowers, airifier, chain saw, edgers, weed trimmers, electric motors,pumps, sprinklers, and irrigation systems; motor vehicle; phone;copy and fax machine;personal computer including word processing and data bases software; cash register; calculator; mobile or portable radio. PHYSICAL DEMANDS • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to reach with hands and arms. The employee frequently is required to stand; walk; and use hands to finger, handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations.may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee occasionally works near moving mechanical parts and in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions. • The noise level in the work environment is moderately quiet. • SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 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II 0 0 W " J 0 /- ; _¢ 11 < \ .Wi y K # ..y L 6 : in II W J O < W • 1d II J y 2 0 Q. 1� I , y C • O II II C `C J J to C # J # y y Q cc W ` a II C iOr y y L•1 • J 11 4f O W 0 O < 0 O d V 11 S J d < C K < ic# .1 W W L t W 1 O II11 0 W y C y V v C < < II I _> y y ,,'C I I # < O • h.. J IC J K J • "• Y 1.1 • 0 II C ►" IC - K .O U• C 0 # 0 # _ IC p• K U RESUME KENNETH J. MANTHIS • PERSONAL INFORMATION: Marital Status: Married (Nancy), sons Thomas and Joseph CAREER OBJECTIVE: A responsibile position as a Head Golf Professional at a high profile, private facility. FORMAL EDUCATION: University of Minnesota Minneapolis,Minnesota Associate of Liberal Arts Degree Geography Major 1979-1983 PROFESSIONAL MEMBERSHIP: Professional Golfers Association of America, Minnesota Section,A-8 • PGA CONTINUING EDUCATION: 1995 PGA Business School III 1995 Minnesota Section PGA Education Seminar- - Teaching Golf, Mike Heabron 1994 Minnesota Section PGA Education Seminar- - Negotiating for Success,Jack W. Kaine 1993 Minnesota Section PGA Education Seminar- - Teaching and Playing Workshop 1993 PGA Education Seminar- - Teaching How to "Play" Golf, Charlie Epps 1992 Tommy Armour PGA Teaching and Coaching Summit 1988 PGA Business School II 1987 PGA Business School I EMPLOYMENT HISTORY: April 1994 Assistant PGA Golf Professional to Dellwood Hills Golf Club • Present Dellwood, Minnesota Employed by the Golf Club to serve the membership and greet their guests, while promoting enthusiasm in golf through my enjoyment of the game. Dellwood Hills is an 18 hole, private facility with an active junior program and 275 golf members averaging 27,000 rounds per year. Responsibilities and accomplishments: * Coordinate, conduct and evaluate the Junior Golf Program consisting of 65 juniors, ages 7-18 grouped as 2, 5, 9 and 18 holers * Teaching of all levels of players, with over 60 private lessons and a four week ladies beginner group clinic with 13 students * Club fitting and minor club repair * Starting time reservations and maintaining pace of play * Priced and promoted sales, sold equipment and services * Organize, score and post results of 10 couples, 60 men's and 40 women's tournament events;in addition to 11 corporate outings * Operations of the GHIN Handicap System and Micros * Enjoy playing with all members and juniors May 1992 Head PGA Professional to The Links at Northfork February Ramsey,Minnesota 19 As Head Professional at this first class public facility I gained • experience in starting a facility from the beginning. Northfork is a 21 hole public golf course which includes a 3 hole practice loop and 30 station learning center. My responsibilities included the following: * Ensure that the golfers experience at Northfork had a "Private Club" atmosphere at a public golf course with top priority being superior customer sevice and relations * Owned and operated Golf Shop with over$80,000 gross sales in 1993; merchandise was turned over twice at a mark up of 20% over cost * Recruit, sell and coordinate corporate outings with an increase from 3 tournaments in 1992 to 19 in 1993 * Write and implement Golf Shop Policy and Procedures Manual * Develop and run a men's club tournament schedule, increasing membership by 300% * Promote and develop a lesson program featuring 30 private lessons, a five week ladies small group series and a three week junior clinic * Supervised Caddie master and directed caddie program from its conception recruiting a base of 20 caddies * Manage 10 employees and their schedules including training, motivating,and evaluation of their performance * Golf car maintenance with a fleet of 40 cars * Organized and maintained the GHIN Handicap System * Oversee the clubhouse, Food and Beverage Manager, Golf Course Superintendant and all personnel within the above areas • I April 1986 Assistant Golf Professional to Midland Hills Country Club May 1992 St. Paul, Minnesota • Employed by the 1984 Minnesota Section Golf Professional of the Year,James T. Manthis to render service to the members. Midland Hills Country Club is a 18 hole private facility with 325 members actively playing 30,000 rounds annually . Responsibilities and accomplishments: * Professional shop services which included: Supervision and maintenance of a 50 cart fleet, 15 station practice range, 560 bag rack room and all personnel within these areas * Schedule and manage the payroll for 8-10 employees * Implement computerized inventory of merchandise and tournament scoring;utilizing the Handicomp Proshop Management System * Mill River Plan for three years increasing gross sales 50% * Perform minor club repair such as regripping over 1,400 clubs in November 1990 * Conduct six week Junior Golf Program with 40 juniors * Held over 100 private lessons as well as a six week beginner ladies group lesson each season * Personally posted all men's daily scores before the advent of the GRIN Handicap System * Enjoyed playing with members and their guests Winter Assistant Golf Professional months Singing Hills Country Club (Approx. El Cajon, California December 1 to Singing Hills Country Club is a 54 hole,semi-private resort, which March 20) posts over 180, 000 rounds per year supported by.250 members and 1988 to an active lodge . My responsibilities included: 1991 * Duties as starter for both 18 hole regulation golf courses * Golf course patrol maintaining a pace of play of 4 hours and 20 minutes * Rotation and maintenance of a 160 golf car fleet * 20 station practice range grossing an average of$400 per day * Displayed and promoted golf shop merchandise highlighted by over$100,000 in sales during December 1990 * Gained valuable knowledge in various areas of the golf operation by working under Tom Addis III, the 1989 PGA Golf Professional of the Year April 1977 Professional Shop Services Manager to Midland Hills Country Club March 1986 St. Paul, Minnesota * Responsible for duties pertaining to member service, club storage, practice range and golf car maintenance MISCELLANEOUS EMPLOYMENT: 1994 to Teaching Professional Present Airena Golf Center • (Winter Spring Lake Park, Minnesota months) The Airena is a 34 stall golf dome utilizing its practice facilities for group and private instruction. 1984 and Official scorer for the Como Zoo Benefit Classic 1985 • 1980 Coach of the Columbia Junior High Boys Golf Team INTERESTS: Sports in general, especially hockey, racquetball and fishing • REFERENCES: Tom Addis III • Head Professional and President PGA of America Singing Hills Country Club 3007 Dehesa Road El Cajon, CA 92019 (619)442-3525 Paul Mayes Golf Course Superintendent 5-9 Hong-Cho Kuroiso-City,Tochigi-Ken,Japan T 325 Mezon Hongo, Room 107 P#011871287623852 Richard Brust Past President 3M Company 2172 Ferris Lane St. Paul,MN 55113 (612) 636-7700 Bill Schommer Independent Pharmacist 16604 Jonray Court Lakeville, MN 55044 (612) 435-8625 4 . THIS IS IT. . . . FOR THE WEEK OF JULY 29 - AUGUST 2, 1996 ADMINISTRATION • Staff is working on the budget for the work session on Monday. We are meeting on Friday morning, and therefor have nothing new for this packet. However, Bruce is working on streamlining the capital outlay format, and I anticipate we will be able to show how that relates to operational expenses, and hence future tax levies over the coming years. Department heads are prioritorizing their budget components as well. If we can get something down on paper by Friday afternoon, we will deliver a second packet to the Council with just budget stuff. Otherwise, we will make another presentation on Monday evening. • In other business, I have been busy attending various meetings again. I may have influenced the LMC TIF task force and it direction on use of excess tax increment for economic development and even community centers. I have been disturbed that the committee seemed to be focusing on how to lobby and make trade offs rather than demonstrate credible need for TIF as an economic development tool. I think they will end up with a duel track on the issue, attempting to lobby for positive legislation on TIF while strengthening the LMC's voice on the issue. • I met with the North Metro Crossing Coalition which lobbies hard for funding the 610 corridor. Mounds View is not a member and perhaps that has been discussed by the Council in the past. They would like us to joint and would be willing to make a presentation to the Council some time. • I want to welcome aboard Pam Sheldon who started this week. She is already attending meetings on the I-35W corridor and working with her staff. I would like to thank Joyce, Jim, Rick, Barb and Jennifer for their hard work during this interim period. I have been very pleased particularly with Joyce's ability to bring the department's business to the • Council in a timely and articulate manner. Good job. • I have also been in contact with Jan Witthuhn and it appears we will have the school present their budget issues in September. Have a good weekend and see you on Monday. Chuck • I have been spending much time getting prepared for the 1996 Primary and General Elections. In the election meetings attended lately,I have heard many horror stories of other cities. With the group of experienced election judges and new judges the City has working this year, I am confident we will address the problems before they happen. Kathy MacRunnels and I will be training about twenty-five judges next week. • In a combined effort of seven cities (including Mounds View), the TUG Safety Committee has put together a very comprehensive safety training document for Minnesota cities to follow. It has taken us a tremendous amount of time and effort to complete it, but we are very pleased with the final result. Dawn ECONOMIC DEVELOPMENT • Attended another 35W Corridor Coalition Meeting this week. The group will be applying for a Demonstration Grant through the Livable Communities Act to help fund a coordinated regional plan for the 35W Corridor Area. A resolution is expected to come before the Council regarding the specifics of the application and to gain support at one of the meetings in August. • The State Office of the Legislative Auditor was required to evaluate the use of Tax Increment Financing by communities per 1995 legislation and hence came out with a report addressing their findings. With the 1997 legislative session nearing there has been much talk regarding potential new restrictive Tax Increment legislation that could have a significant effect on Mounds View funds. Chuck and I will be following the issue and coming up with some plans to address the impact to Mounds View. For your information I have included the recommendations from the Office of the Legislative Auditor which will be used in formulating new legislation in 1997. If you are interested in reviewing the entire document I have a few copies in my office. • A Phase I Environmental Study has been scheduled for the Bel-Rae. This will include asbestos testing. We will be saving a great deal of money since the City can provide the consultants with much of the information for the study and we are doing the asbestos testing for both the HUD house and the Bel-Rae at the same time. In addition, a complete survey has been completed on the Bel-Rae property. The survey includes building location, boundary locations,topography, utilities, wetland, etc. • It is very nice to have Bruce, Pam and Diane on staff. Their expertise and new energy will help me in forging ahead with some economic development issues that have been on the back burner for several months. Cathy PARKS, RECREATION AND FORESTRY PARKS: Random Park has new playground equipment! The timber border landscaping and beautification will be done as soon as time allows. The"Introduction to Random Play Equipment"will be held Thursday, September 26. Staff met with Sabri Ayaz and the new Wildwood Manor Property Manager and Board Member Betty Wall Wednesday, July 31 to discuss the construction easement necessary for the pedestrian bridge. Both Betty and Russ had their specific questions answered and felt comfortable bringing the easement agreement to their respective groups for approval. RECREATION: This week culminates summer playground program with four days of Safety Camp. Although the first day was rainy,the following days have been good weather. Safety Camp is a partnership with Spring Lake Park and coordinates participation with many different agencies with funding from the Mounds View Lion's Club. Irondale Baseball League playoffs for various age divisions will be occurring this weekend. This will conclude the summer season. An older league has been playing a Fall league which they plan to continue this year. Sysco is having their big company party at Silver View this Saturday. Extra portable restrooms and dumpsters have been ordered to accommodate their event. FORESTRY: The City of Mounds View is one of 11 communities being recognized for extraordinary Oak Wilt Disease Control through inspection and containment. This award is being presented by the DNR at a gathering in Blaine Tuesday, August 20. Rick's crew is beginning work today (August 1) at Silver View Park trimming bushes and trees. Whereas SV Park could be an endless trimming project,trimming of the park area and of trees that obstruct the pathway will most likely be the only trimming completed in the time allotted under the joint powers agreement. CABLE TV: The audio was not working during Monday evenings City Council meeting due to a short in one of the cables. The short happened during the meeting and it was impossible to repair the problem during the meeting. The repairs have been made and audio should be working for subsequent meetings. Mary S. FINANCE • Kitty, Mary and myself met with representatives from Oakdale to discuss their use of the accounting system that we will be installing within the near future; the meeting was very beneficial and should assist us in the conversion to the new system. Kitty, Mary and Dorothy have been busy catching up with items that they were not able to complete over the last eight months. I have been reviewing budget information as well as normal ongoing items. Bruce • PUBLIC WORKS ► Larry Decheine continues to inspect the sewer/water installations at Larry Beach's development on Silver Lake Road. ► A preconstruction meeting was held on July 25, regarding the Bronson Drive Reconstruction Project. Many questions and issues were addressed, contact names and telephone numbers were given out, and a tentative schedule was disbursed stating start and completion dates of tasks. (See attached) ► A second letter was drafted and hand delivered to Barb Matelsky, 4949 Old Highway 8 regarding the relocation process. "Notice of Relocation Eligibility"was delivered on July 25 to Ms. Matelsky explaining next procedures and how they were determined. (See attached) ► The Streets Department continues to patch and sweep to ready the roads for slurry sealing. This will begin August 5 with a completion date of August 14. (This of course, depends on the weather.) Residents will receive a notice 24 hours prior to their road being sealed, asking them to park on the street because travel will not be allowed during the curing period(24 hrs). The Police Department have been notified that street parking will occur during this time and possibly with Bronson Reconstruction. ► Best of Luck to Roger in his retirement! Tracy POLICE • As of August 1st, Bob Nelson returned to the Patrol and Tom Kinney moved into • investigations. Bob did a terrific job in investigations but he was also anxious to get back to patrol duties. • We finished all the pre-employment requirements on our newest officer. A staff report will be presented at the August 12th Council meeting. Pending approval,the starting date should be on August 26. • Dave Brick attended an Emergency Services seminar this week. Reed K. and Jerry J. have been on vacation. • ITS OFFICIAL """!!""" Roger is gone. A couple of parties were\are planned to bid farewell. Thanks for the memories. Roger was a good cop and good friend. HE WILL BE MISSED. Tim COMMUNITY DEVELOPMENT • We, in the Community Development Department, welcome Pam Sheldon,the new Community Development Director, and look forward to working with her on our upcoming projects. • August 01, 1996 is Pam Sheldon's birthday! Happy Birthday Pam!!! • A representative of Re-Map Corporation was out this week to install the latest and greatest version of the IRIS (Integrated Realty Information System) software on Barb's computer. If you haven't heard, IRIS is a parcel map-based on-line information service which allows us to access property information. We even have access to exterior pictures of every parcel. We currently are able to access not only Ramsey County records,but Dakota County as well. Washington and Anoka Counties are scheduled to be on-line within approximately thirty days. • Cathy and Jennifer met with Mike Gustafson from Wenck Corporation regarding the environmental inspection on 8265 Spring Lake Road. We are planning to have him conduct a Property Review Screening to determine if there is an existing well or septic tank and to test for the existence of asbestos. If a large amount of asbestos is found, we will have to incorporate the disposal of asbestos into our specifications for demolition. Joyce July 25, 1996 Barbara Matelsky 4949 Old Highway 8 Mounds View, MN 55112 RE: Relocation eligibility and Information Notice Project Name: Old Highway 8 Reconstruction Project Address: 4949 Old Highway 8, Mounds View Dear Ms. Matelsky: This is a NOTICE OF RELOCATION ELIGIBILITY. You have now received the City of Mounds View's written offer to purchase the property you own and occupy at the above-note project address. As we have discussed with you, it will be necessary for you to move after the City acquires your property. However,you do not need to move now. You will not be required to move without at least 90 days advance written notice of the date by which you must vacate. And when you do move, you will be entitled to relocation payments and other assistance in accordance with Federal regulations implementing the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended(Uniform Act). The effective date of this notice is July 22, 1996. To assist you in covering your costs of moving, you may choose either; (1) a payment for your documented actual, reasonable moving and related expenses, limited to a distance of 50 miles; or (2) a fixed, "lump sum"payment which is made directly to you and does not require documentation. The amount of your fixed move payment is based on the number of rooms you furnish and occupy, and is computed using a schedule set forth by the Federal Highway Administration. After a review of your home, we calculate a fixed a payment of$1,150.00 for you move. Also, if you owned and occupied your home for at least 180 days prior to July 22, 1996, and if you buy a decent, safe and sanitary replacement home, you may receive a replacement housing purchase supplement payment to assist in covering the following costs: 1. Different Amount-If you must pay more to buy a"comparable"replacement home than you receive for your present home, this differential amount will cover the difference up to certain limits. Further information on this is on the second page of this letter. Page 2 2. Incidental Expenses - This payment covers some of the costs incidental to the purchase and settlement of your replacement home. Examples of some eligible incidental costs are recording fees, appraisal fees, credit report fee,title exam. 3. Increased Mortgage Interest Costs - This amount will help compensate for some of the additional interest costs that would be incurred if you have a mortgage on your present home and must pay a higher interest rate on the mortgage for your replacement home. If it is calculated on the basis of"discounted present value". If this benefit applies to you, further explanation will be provided when specific mortgage information is received on your present and replacement homes. Listed below are several properties which we found in our research of the Mounds View and surrounding area's housing market, which are currently available for purchase. These homes have been analyzed per the definition and requirements of a"comparable replacement dwelling" found in the Uniform Relocation Act regulations. (You will find this definition also in the Relocation Information Guidebook provided to you previously.) Name and Telephone Address Asking Price of Listing Office 1. 654 8th Avenue N.W. $109,900.00 Edina Realty, 755-1300 New Brighton 2. 2296 Pinewood Drive $108,900.00 Edina Realty, 636-2299 Mounds View 3. 573 Amer Avenue $108,900.00 Edina Realty, 636-3760 Shoreview 4. 5231 Skiba Drive $114,900.00 ERA Realty, 464-7070 Mounds View We have chosen the first listed property at 654 8th Avenue N.W. to use as your"comparable" dwelling in determining maximum replacement housing benefits described on the first page of this letter. In accordance with the Uniform Relocation regulations, an asking price must be adjusted to reflect an anticipated selling price, based on the local area's real estate market. Therefore,the $109,900 asking price of this comparable home has been reduced by 96.5%, a ratio derived from sold data information for the Mounds View area,to reflect a probable selling price. Your comparable replacement dwelling adjusted price,then, is $106,000.00 Page 3 If you make an offer to purchase this comparable dwelling and, after fair negotiations, cannot purchase it for$106,000.00 or less,the probable selling price will be adjusted to reflect the actual purchase price. Based on the adjusted"comparable"price and the City's offer of$77,000.00 to purchase your project site, you may be eligible for a differential replacement housing payment up to $29,000.00. If your actual replacement home costs less than $106,000.00 your differential payment would be less based on the actual difference of your replacement home purchase price. If you should choose to rent(rather than purchase) a replacement home, let your Relocation Advisor know. We will prepare a comparable rental housing analysis and provide you with rental replacement housing referrals. Your Relocation Advisor will also explain your eligibility for replacement housing rental assistance benefits. When you met with Sandra Luegge, your Relocation Advisor, she provided you with a pamphlet entitled"Relocation Assistance for Homeowners". Please read the pamphlet carefully. It explains your rights and some things you must do to obtain relocation payments. For example,to receive a replacement housing payment either for purchase or rent, you must purchase or rent a decent, safe and sanitary home within one year after you move or receive your final acquisition payment, if later. Please don't commit to buying or renting a replacement home before you have discussed the home with Sandra, because she will need to perform the required decent, safe, and sanitary relocation inspection of the home. If you have any questions regarding this letter or your relocation benefits and procedures, please call Ms. Luegge. She can be reached by phone at(612) 566-1036 or by writing to her at Evergreen Land Services, 6200 Shingle Creek Parkway, Suite 415, Brooklyn Center, MN 55430. Remember, do not move before Sandra has had a chance to meet with you to discuss your eligibility for relocation assistance and review your present and replacement homes. Please note also that Sandra will need timely advance notice of your move plans. This letter is of importance to you and it should be carefully filed for safekeeping. Sincerely, Michael Ulrich Director of Public Works City of Mounds View