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HomeMy WebLinkAboutAgenda Packets - 1996/06/10 - � I CITY OF MOUNDS VIEW • CITY COUNCIL JUNE 10, 1996 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda,please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor"item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Hankner Blanchard Trude _ Quick 4. Agenda Additions Item 1: Item 2: Item 3: 5. APPROVAL OF MINUTES: a. May 28, 1996 Regular City Council Meeting Minutes COUNCIL ACTION: A T D Comments: AGENDA PAGE TWO JUNE 10, 1996 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: S Economic Development Commission Minutes - April 25, 1996 COUNCIL ACTION: A T D Comments: 7. SPECIAL ORDER OF BUSINESS: a. Consideration of Adoption and Presentation of Resolution No. 4960 Commending Audrey Almendinger for Her Service As City Receptionist COUNCIL ACTION: A T D Comments: 8. CONSENT AGENDA A. Set Public Hearing for 7:15 p.m., Monday, June 24, 1996, to Consider Ordinance No. 584, An Ordinance AmendingTitle 1123 Entitled, "Non-Conforming Building Structures Uses", Staff Report No. 96-1746C B. Set Public Hearing for 7:20 p.m., Monday, June 24, 1996, to Consider a Conditional Use Permit Request to Operate Outdoor Sales of Produce, Kirk Olson of Merryville Farm Market, Mounds View Square, Planning Case No. 439-96, Staff Report No. 96-1747C C. Set Public Hearing for 7:25 p.m., Monday, June 24, 1996, to Consider a Conditional Use Permit Request to Construct an Oversized Garage, Curt and Amy Clochie, 8100 Groveland Road, Planning Case No. 441-96, Staff Report No. 96-1748C D. Set Public Hearing for 7:30 p.m., Monday, June 24, 1996, to Consider Ordinance No. 585, An Ordinance Amending Section 1008.11, Adding a Provision for a Variance Procedure to Chapter 1008, "Signs and Billboards", Staff Report No. 96-1749C E. Set Public Hearing for 7:35 p.m., Monday, June 24, 1996, to Consider Ordinance No. 575, An Ordinance Amending Chapter 1106, Section 1106.02, Entitled, "R-1 Single Family Residential District", Pertaining to Foster Care Facilities, Staff Report No. 96-1750C AGENDA PAGE TWO JUNE 10, 1996 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: Economic Development Commission Minutes - April 25, 1996 COUNCIL ACTION: A T D Comments: 7. SPECIAL ORDER OF BUSINESS: a. Consideration of Adoption and Presentation of Resolution No. 4960. Commending Audrey Almendinger for Her Service As City Receptionist COUNCIL ACTION: A T D Comments: 8. CONSENT AGENDA A. Set Public Hearing for 7:15 p.m., Monday, June 24, 1996, to Consider Ordinance No. 584, An Ordinance Amending Title 1123 Entitled, "Non-Conforming Building Structures Uses", Staff Report No. 96-1746C B. Set Public Hearing for 7:20 p.m., Monday, June 24, 1996, to Consider a Conditional Use Permit Request to Operate Outdoor Sales of Produce, Kirk Olson of Merryville Farm Market, Mounds View Square, Planning Case No. 439-96, Staff Report No. 96-1747C C. Set Public Hearing for 7:25 p.m., Monday, June 24, 1996, to Consider a Conditional Use Permit Request to Construct an Oversized Garage, Curt and Amy Clochie, 8100 Groveland Road, Planning Case No. 441-96, Staff Report No. 96-1748C D. Set Public Hearing for 7:30 p.m., Monday, June 24, 1996, to Consider Ordinance No. 585, An Ordinance Amending Section 1008.11, Adding a Provision for a Variance Procedure to Chapter 1008, "Signs and Billboards", Staff Report No. 96-1749C E. Set Public Hearing for 7:35 p.m., Monday, June 24, 1.996, to Consider Ordinance No. 575, An Ordinance Amending Chapter 1106, Section 1106.02, Entitled, "R-1 Single Family Residential District", Pertaining to Foster Care Facilities, Staff Report No. 96-1750C AGENDA PAGE THREE JUNE 10, 1996 • F. Adopt Resolution No. 4959 Approving Just and Correct Claims Against City Funds G. Licenses for Approval Restaurants - Expires June 30. 1996 Blimpies Subs and Salads - Renewal Mounds View Best Steak House - Renewal R. J. Riches - Renewal Garbage Haulers - Expires June 30, 1996 Twin City Refuse and Recycling - Renewal BFI - Renewal Keith Krupenny and Son - Renewal Ace Solid Waste - Renewal Waste Management of Blaine - Renewal COUNCIL ACTION: A T D • Comments: • 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens'comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3)minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR TIIE MINUTES 10. PUBLIC HEARINGS: There were no public hearings scheduled for this meeting. 11. COUNCIL BUSINESS: A. Consideration of Approval of the Renewal of the City's Insurance Coverage with LMCIT, Staff Report No. 96-1751C (Mary Tatarek, Interim Finance Coordinator) • COUNCIL ACTION: A T D Comments: 1111111111111.1111111111111111111111111 AGENDA PAGE FOUR JUNE 10, 1996 B. Consideration of Formal Adoption of Ordinance No. 581, An Ordinance Amending Title 1100, Section 1114.04 Entitled, "Motor Vehicle Sales", Staff Report No. 96-1752C (Staff Presenter: Joyce Pruitt, Acting Community Development Director) ROLL CALL Mayor Linke Councilmember Blanchard Councilmember Quick Councilmember Hankner Councilmember Trude COUNCIL ACTION: A T D Comments: C. Consideration of Request for Minor Subdivision, Larry Beach, 7775 Spring Lake Road, Planning Case No. 440-96, Resolution No. 4957, Staff Report No. 96- • 1753C (Staff Presenter: Joyce Pruitt, Acting Community Development Director) COUNCIL ACTION: A T D Comments: D. Consideration of Resolution No. 4958 In Support for a Capacity Building Grant Application for Jennifer Bergman, Staff Report No. 96-1754C (Staff Presenter: Joyce Pruitt, Acting Community Development Director) COUNCIL ACTION: A T D Comments: E. Consideration of Introduction of Ordinance No. 586, An Ordinance Relating to Automatic Fire Suppression, By Amending Title 1001, Section 1001.01, Subdivision 1 of the Mounds View Building Code, Staff Report No. 96-1755C (Staff Presenter: Joyce Pruitt, Acting Community Development Director) COUNCIL ACTION: A T D111 AGENDA PAGE FOUR TUNE 10, 1996 B. Consideration of Formal Adoption of Ordinance No. 581, An Ordinance Amending Title 1100, Section 1114.04 Entitled, "Motor Vehicle Sales", Staff Report No. 96-1752C (Staff Presenter:Joyce Pruitt, Acting Community Development Director) ROLL CALL Mayor Linke Councilmember Blanchard Councilmember Quick Councilmember Hankner Councilmember Trude COUNCIL ACTION: A T D Comments: C. Consideration of Request for Minor Subdivision, Larry Beach, 7775 Spring Lake Road, Planning Case No. 440-96, Resolution No. 4957, Staff Report No. 96- 1753 C (Staff Presenter: Joyce Pruitt, Acting Community Development Director) COUNCIL ACTION: A T D Comments: D. Consideration of Resolution No. 4958 In Support for a Capacity Building Grant a Application for Jennifer Bergman, Staff Report No. 96-1754C (Staff Presenter: Joyce Pruitt, Acting Community Development Director) COUNCIL ACTION: A T D Comments: E. Consideration of Introduction of Ordinance No. 586, An Ordinance Relating to Automatic Fire Suppression, By Amending Title 1001, Section 1001.01, Subdivision 1 of the Mounds View Building Code, Staff Report No. 96-1755C (Staff Presenter: Joyce Pruitt, Acting Community Development Director) COUNCIL ACTION: A T D • AGENDA • PAGE FIVE JUNE 10, 1996 • Comments: F. Consideration of Engineering Proposals to Reolcate Surface Water Pond, Staff Report No. 96-1756C (Staff Presenter:Mike Ulrich, Director of Public Works) COUNCIL ACTION: A T D Comments: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard: • Hankner: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: JUNE 24, 1996 NEXT COUNCIL WORK SESSION: AUGUST 5, 1996 13. ADJOURNMENT: Yl 0 Y� F � f Page 1 May 13, 1996 Mounds View City Council PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA Regular Meeting May 13, 1996 Mounds View City Hall 2401 Hwy. 10,Mounds View,MN 55112 ********************************************************************************** CALL TO ORDER The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m.on May 13, 1996. • PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT: Mayor Linke, Council members Trude, Blanchard,Quick and Hankner ALSO PRESENT: Chuck Whiting,City Administrator Cathy Bennett,Economic Development Coordinator Joyce Pruitt,Planning Associate Mary Tatarek, Interim Finance Coordinator Michael Ulrich,Director of Public Works. ADDITIONS TO THE AGENDA: There were no additions to the Agenda. APPROVAL OF MINUTES: a.April 22, 1996 Regular City Council Meeting. MOTION/SECOND: Blanchard/Hankner to approve the minutes of the Regular City Council Meeting on April 22, 1986,as presented. • VOTE: 5 ayes 0 nays Motion Carried Page 2 May 13, 1996 Mounds View City Council ACCEPTANCE OF ADVISORY COMMISSION MINUTES: Parks and Recreation Commission Minutes-February 22, 1996: MOTION/SECOND: Trude/Hankner to accept the Parks and Recreation Commission minutes of February 22, 1996 as presented. VOTE: 5 ayes 0 nays Motion Carried Cable Committee Minutes-April 11. 1996: MOTION/SECOND: Trude/Hankner to accept the Cable Commission Minutes for April 11, 1996 as presented. VOTE: 5 ayes 0 nays Motion Carried Economic Development Commission Minutes-March 28, 1996: MOTION/SECOND: Blanchard/Hankner to accept the Economic Development Commission minutes of March 28, 1996 as presented. VOTE: 5 ayes 0 nays Motion Carried SPECIAL ORDER OF BUSINESS: Mayor Linke took this opportunity to read the Proclamation Declaring the week of May 19th through the 25th as National Public Works Week and presented it to Chuck Whiting to be displayed in the city offices. CONSENT AGENDA: Mr. Whiting,Clerk Administrator read the Consent Agenda as follows: A. Set Public Hearing for 7:05 p.m.,Tuesday,May 28, 1996 to Consider Ordinance No. 581,An Ordinance Amending Title 1100, Section 1114.04 Entitled, "Motor Vehicle Sales". B. Authorized Preparation of Financial Statements for the "Comprehensive Annual Financial Report"by the City's Auditors at a Cost Not to Exceed$2,000.00 Over Present Audit Contract. C. Award Bid for Playground Equipment to Replace Old Equipment at Random Park. D. Approve Engineering Study for Pump,Motor and Starter Replacement and Electrical Upgrade at the Booster Station Funded by a Transfer of$3,500.00 from the Water Contingency Account(700-4123-910) • to the Professional Services Account(700-4123-303). Page 3 . May 13, 1996 Mounds View City Council E. Set Public Hearing for Tuesday,May 28, 1996 at 7:10 p.m.to Consider Ordinance No. 582,Amending the Mounds View Municipal Code Section 502.04,Subdivision 2(c)Entitled"Intoxicating Liquor, Eligibility". F. Adopt Resolution No.4950,Approving Just and Correct Claims Against City Funds. G. Licenses for Approval: Restaurant-Expires 6/30/96 Hardee's(change of ownership)-New HVAC-Expires 6/30/96 Coronado Enterprises-Renewal Dave's Refrigeration-New Gilbert Mechanical-New Martens/Sammon Heating&Air Conditioning-New • Siding-Expires 6/30/96 Tom Gnan Siding Company-New General(Commercial)-Expires 6/30/96 Metro Building Systems-New Sewer/Water-Expires 6/30/96 Gene's Water&Sewer-Renewal Schulties Plumbing-New MOTION/SECOND: Trude/Blanchard to approve the Consent Agenda as presented. VOTE: 5 ayes 0 nays Motion Carried RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR: Mayor Linke explained that this portion of the meeting was designated for anyone who wished to speak to the Council on items that were not on the Agenda. Bill Siercks,2210 Pinewood Drive, asked why there were no Public Hearings held on the purchase of the BelRae Ballroom. He was angered that the City Council took it upon themselves to make the decision without any public input. Robert Linton,2653 Scotland Court, stated the council's decision to purchase the ballroom shows betrayal of trust that the public expects from the Council. He feels the decision should have been voted on in open • Council session under full public scrutiny. Page 4 May 13, 1996 Mounds View City Council Sara Weeks,2653 Scotland Court, stated she is opposed to the purchase of the BelRae Ballroom. She stated she believes the number of those in opposition to the purchase is far greater than the Council would like to believe. She also believes the Council Work Session on May 6th should have been publicized. Ms.Trude explained that the Five Year Goal Plan in the Focus 2000 sets a vision for the community. One of the goals was to have a community center for Mounds View. The purchase of the BelRae Ballroom was first discussed two years ago. She noted that she had received several telephone calls over the weekend from residents who would have been disappointed if the city had lost the opportunity to purchase the property. She explained that another party had come forward and offered the owner of the property a larger sum of money. Failure to act on the purchase could have resulted in the city losing the purchase opportunity. Ms.Hanker stated she wished to add some comments,which she requested be included verbatim in the minutes. Her comments were as follows: "I am submitting these written comments to the Mounds View City Council minutes and for the general public because I believe that the residents of Mounds View should be given information regarding the way • business is being conducted by this city council. Within the last eight months this city council has made very large expenditures with very little public input. The first time was October 1995 when action was taken to spend$190,000 on a pedestrian bridge. The item was already moving through the budgeting process and would have been part of a public hearing, but the council decided to not notify the public and taken action at a different time. No public hearing was held before action on the expenditure was taken. It was done when it was known that I would be out of town on business. The general public and one council member received virtually no advance notice. On May 6, the council called to order in a posted work session and took action to purchase the Bel Rae Ballroom. Mayor Linke, Council members Trude and Blanchard voted to buy the Bel Rae. Council member Quick voted against it. They said it was a crisis situation. No public hearing was planned nor held. The general public and one council member were not given proper notification of possible action. The council knew that I would be out of town on business for my employer. The following is a list of points I want to make concerning the purchase of the Bel Rae: Sequence of Events A. The council adopted a resolution giving staff authority to have the property assessed and to begin talks with representatives of other public entities that might lease space. The Mayor objected to talking with others but ultimately agreed to it in a public meeting. Council received an appraisal and very little other substantiated information. B. On April 22, council approved an option to buy agreement that would expire on July 9, 1996. This route was chosen because it would tell Mr. Jambor that the city was interested enough to put some money down and to allow itself to go through the necessary planning steps to determine if the purchase would be worthwhile for the city. Page 5 • May 13, 1996 -Mounds View City Council C. On April 29, council authorized the hiring of an architectural firm to help gather information about possible uses. Staff raised concerns about the need to plan before a purchase was made. Council has not yet received this information. D. On May 1, Mr.Jambor refused to sign the option to buy agreement. Staff requested a meeting with Mr. Jambor. A meeting was arranged for that day, May 1. Mayor Linke and Council member Blanchard attended Council member Quick nor I were told of the meeting. I found out about it 30 minutes before it took place because I happened to have called the administrator about another issue. He told me about Mr. Jambor. E. On May 2, I called the administrator and was informed of intimidating comments made by Mr. Jambor's lawyer to staff. I was informed at that time that the mayor had called an "emergency"meeting for May 3 at 5:30 p.m. Council member Quick questioned the legality of notice of the meeting. On May 3, the meeting was cancelled. F. On May 6, the council called to order in a work session and took action to buy the Bel Rae. Work sessions are known to be a time when the council does not take action on business. Work sessions are only discussion sessions. On rare occasions, minor items are taken care of Emergency-Crisis??? There is a claim of an emergency and a crisis. It appears that there was a drummed up crisis and certainly no emergency. The health and safety of residents was not at risk. The following is other information that may help to understand the situation. - According to staff, Mr. Jambor refused to negotiate with staff For months he and the mayor held their own private talks with no notification to anyone and without sharing information with the council. - From Mr. Jambor's side of the debate there has been only hearsay. No written evidence of other purchase offers was provided to the council. Hearsay was that Mr. Waste was ready to buy now at a substantially higher price. Weeks ago Mr. Waste had told me that he was interested in the facility and that Mr. Jambor told him that he could have second chance at a purchase if the city did not buy it. A major developer talked to me about its interest in the property and I told the council and asked staff to follow up. To my knowledge there has been no follow-up. - It was reported that Mr. Jambor told many people that the city was buying the facility. He said he had a handshake deal with the mayor. - According to staff, Mr. Jambor and his lawyer, at the one meeting in city hall, complained that the city was not treating him very well. Mr. Jambor and his lawyer said that my comment about the city being able to have the option to get out of the deal was terrible. However, the fact is the agreement allowed the city to do just that if the city determined the purchase was not in the best interest of the city. Results Page 6 May 13, 1996 Mounds View City Council • The action taken by the Mayor and Council members Trude and Blanchard results in the following: - A $750,000 expenditure without public notice and input. No public hearing was held The public was given no advance notice of pending action. - A $750,000 expenditure with no market study or needs analysis. Questions about what would be a successful use have no answers. - A $750,000 expenditure with no survey of residents as to what they would want and support. - We now own a facility and have not identified a revenue source to cover unidentified operating costs. - We now own a facility and have not identified renovation costs including the removal of asbestos. - We now own a facility with no firm agreements with potential partners. - We now have staff spending time on the development of this project without deciding what in city • business will not or cannot be done. This may take additional staff at an undetermined cost. - The building and property will be taken off the tax roles which means you took money away from the county, school district and the city. This means either budget cuts or added costs to other property owners. - You ignored the advice of your own Economic Development Commission. They recommended keeping it on the tax roles. This was a very real possibility. - You ignored the advice of your own staff who cautioned against moving too quickly with not enough information. You put the staff in a very difficult situation. It appears to me and other residents that what we have to say does not matter than that you have no desire to consider our viewpoints except when it is convenient to you. Two other examples are: - When the council was considering the water meter change-out at the cost of about$580,000 council member Trude insisted that we needed many pubic meetings to hear residents'concerns. In that case we had a one year study that gave us necessary information. We all agreed to have many public meetings. Why wasn't this done in the case of the Bel-Rae? - Earlier this year at the work session the council agreed 4-1 to transfer the administration of the golf course from Parks and Recreation to Administration. The Mayor left town and asked council members Blanchard and Trude to table the item because he wanted to be present. They made every attempt to do just that. They would not allow me to complete my statements about the issue and said that we should wait for the mayor to get back. It seems they are unable to make decisions without him. Why is it all council members are not given the same courtesy to express their view and the views of those people they represent? Page 7 May 13, 1996 Mounds View City Council Business in this city is not being done in the interest of the residents. If it were there would be a consistent openness in city government. All decisions would be made in public and with many opportunities for the public to try to influence the debate and decisions. The action taken by Mayor Linke and council members Trude and Blanchard on May 6 is a violation of trust and it adds fuel to the cynicism and apathy that already exists in the hearts and souls of voters. Having said all of this, the course we must take now is to give the staff the support they need to make the best of this situation. They need time to plan very carefully and to develop a project that will work to the extent possible. And, our role as a council ought to be one of having only public meetings on this issue and to collectively engage in problem solving strategies cooperatively with the staff. Building consensus with public input is what is needed" Ms.Trude explained that it was the Economic Development Commission that authorized the purchase of the property. There were no requirements for a public hearing,but there was a request for one by Council member Hankner. PUBLIC HEARINGS: There were no public hearings scheduled for this meeting. COUNCIL BUSINESS: A. Consideration of Resolution No.4952,Resolutions Regarding a Variance Request for Tom Manke and Leon Theis,Owners of Mounds View Fina,2280 West County Road I. Ms. Joyce Pruitt,Acting Community Development Director,gave a brief description of the variance request. She explained that Leon Theis and Tom Manke, owners of the Mounds View Fina,had requested a variance from the Planning Commission to allow the placement of a 24'X 44'canopy atop a gas pump island at their station. They requested a variance for a 24'encroachment into the required thirty foot setback. She explained that the request was denied by the Planning Commission as they felt it would be granting the applicant a special privilege that is denied to other property owners in the same or similar zones. Mayor Linke noted that the Planning Commission did feel the canopy would be a benefit to the property, however they could not approve the variance and felt there were alternatives that could be examined for the site. He felt a 24 foot variance for a 30 foot setback requirement was rather extreme. Mr. Manke stated that he plans to update the site whether or not the variance is granted. All they are asking for is a canopy to upgrade it to the 90's,to give security to the customers and to provide weather protection for them. He would be willing to move it back and down towards Adam Street if it would help on the variance issue. A discussion followed as to whether or not a canopy would be considered a new structure(thus an enlargement of a non-conforming use). Ms. Trude stated if the variance were to be granted,perhaps the 1111111111 Page 8 May 13, 1996 Mounds View City Council council could state a condition that the canopy would need to be removed if a new business were established at that location. Council member Quick stated he could not support approval of the variance. Trude stated she also would not be in favor of granting the requested variance. Ms. Blanchard stated the city has a code and their responsibility is to enforce it,therefore she would not be in favor of granting the variance request as presented. responsibility is to enforce it,therefore she would not be in favor of granting the request either as it has been presented. It was the general consensus of the council that if Mr.Manke and Mr.Theis go back,redraft the plans and come back with a new proposal that would not require such a large variance the council would review it again and make a decision at that time. MOTION/SECOND: Quick/Trude to approve Resolution No.4952,A Resolution;Regarding a Variance Request for Mounds View Fina,2280 West County Road I(denying the variance request). B. Consideration of Adoption tion of Ordinance No.574,An Ordinance Regulating Adult P g g Establishments,Premises Conducive to High Risk Sexual Conduct,Adding Chapters 512 and 608 and Amending Chapters 1113 and 1116 of the Mounds View Municipal Code. Ms.Pruitt explained that at the May 6, 1996 Work Session,staff and Bob Long informed the council that the provision for defming a restaurant as a protected use would not be workable within the proposed Adult Use Ordinance. Mr.Long stated he felt this restriction could create a problem in defending the ordinance as constitutional in court. Therefore,the restaurant provision will not be included as a protected use. In addition,there were a few minor changes which Ms.Pruitt proceeded to go through with the council members. Ms. Trude asked about restrictions of signs in the windows of the adult establishment. Mr.Long stated a court ruling regarding regulations on window coverings could be included as an amendment to(h)or be added as(i). MOTION/SECOND: Trude/Blanchard to approve the Adoption of Ordinance No. 574,An Ordinance Regulating Adult Establishments,Premises Conducive to High Risk Sexual Conduct,Adding Chapters 512 and 608 and Amending Chapters 1113 and 1116 of the Mounds View Municipal Code,WITH THE AMENDMENT as prepared by Mr.Long incorporating the language permitted as a result of the court ruling on the window covering regulations,to appear as an amendment to Subd. 6,(h)or added as(i). ROLL CALL VOTE: Mayor Linke Aye Council member Trude Aye Council member Hankner Aye Council member Quick Aye Council member Blanchard Aye Page 9 May 13, 1996 Mounds View City Council Motion Carried C. Update on 8265 Spring Lake Road. Ms.Pruitt gave a brief update in regard to the property at 8265 Spring Lake Road. She noted that the property is vacant at this time. She stated she has been working with the HUD contractor to clean up the property. HUD received the property on April 30, 1996 and by law they have 28 days to remedy the violations on the property. Ms.Pruitt will provide the council with an update at the next meeting. D. Consideration of Resolution No.4943,Adopting the 1997 Budget Calendar and Long Term Financial Plan. Ms.Mary Tatarek,Interim Finance Coordinator,noted that Section 7.04 of the City Charger requires that a budget calendar be adopted annually. Resolution No.4943 will fulfill this requirement. MOTION/SECOND: Quick/Trude to approve Resolution No.4943,Adopting the 1997 Budget Calendar and Long Term Financial Plan. • VOTE: 5 ayes 0 nays Motion Carried E. Consideration of Resolution 4945,Establishing a Petty Cash Fund at the Municipal Golf Course. Ms.Tatarek explained that staff asked the auditors to suggest a means of handing the financial needs of the golf course. They have advised staff to establish a petty cash fund to help the golf course meet their financial needs. A fund of$50.00 has been recommended and a resolution prepared which contains stipulations for how the petty cash is to be handled. MOTION/SECOND: Trude/Blanchard to approve Resolution No.4945,Establishing a Petty Cash Fund at the Municipal Golf Course. VOTE: 5 ayes 0 nays Motion Carried F. Consideration of Approval of Contract with American Portable Telecom(APT)to Install Communication Antennas on the City Water Tower. Mr.Mike Ulrich,Director of Public Works,explained that staff has been negotiating a contract with APT for the use of the City Water Tower to install digital communication antennas. The contract was drafted by the city attorney and includes an$11,000 per year lease agreement with APT. The initial contract period is for one five year term with an option of three renewable five year periods. MOTION/SECOND: Hankner/Quick to approve the contract with American Telecom(APT)to install communication antennas on the City Water Tower. • VOTE: 5 ayes 0 nays Motion Carried • Page 10 May 13, 19961111 Mounds View City Council G. Consideration of Adoption of Ordinance No.580,Amending the Municipal Code of Mounds View By Amending Chapter 306.05,Entitled "Vacations and Holidays"As Amended. Mayor Linke read amendment to Ordinance No. 580. Mr. Chuck Whiting,Clerk-Administrator,in conferring with the city attorney,felt there may be some legal technicalities in the language contained in Subd. 1.(a.). Mr. Long suggested that this item be tabled until the May 28, 1996 MOTION/SECOND: Quick/Blanchard to table Item G until the May 28, 1996 City Council meeting. VOTE: 5 ayes 0 nays Motion Carried H. Consideration of Adoption of Ordinance No.576,Amending the Municipal Code of Mounds View by Amending Chapters 906.13 Entitled, "Water Rates and Billing Regulations". Ms.Tatarek noted that this Ordinance was introduced at the April 22, 1996 City Council meeting. • MOTION/SECOND; Trude/Blanchard to Approve the Adoption of Ordinance No.576 Amending the Municipal Code of Mounds View by Amending Chapters 906.13 Entitled"Water Rates and Billing Regulations". ROLL CALL VOTE: Mayor Linke aye Council member Trude aye Council member Hankner aye Council member Quick aye Council member Blanchard aye Motion Carried I. Consideration of Adoption of Ordinance No.577,Amending the Municipal Code of Mounds View by Amending Chapter 907.14 Entitled "Sewer Use Rates and Billing". MOTION/SECOND: Linke/Trude to Approve the Adoption of Ordinance No. 577,Amending the Municipal Code of Mounds View by Amending Chapter 907.14 Entitled"Sewer Use Rates and Billing". ROLL CALL VOTE: Mayor Linke aye Council member Trude aye Council member Hankner aye Council member Quick aye Council member Blanchard aye Motion Carried • Page 11 • May 13, 1996 Mounds View City Council • J. Consideration of Adoption of Ordinance No.578,Setting Water Rates and Surcharges Effective April 1, 1996. Mayor Linke read the portion of Ordinance No. 578,which set the new water rates and surcharges. MOTION/SECOND: Trude/Linke to Approve the Adoption of Ordinance No. 578, Setting Water Rates and Surcharges Effective April 1, 1996. ROLL CALL VOTE: Mayor Linke aye Council member Trude aye Council member Hankner aye Council member Quick aye Council member Blanchard aye Motion Carried. L. Consideration of Resolution No.4951,Supporting Cooperative Participation in the North Metro • 35W Corridor Coalition. Ms. Cathy Bennett,Economic Development Coordinator,explained that over the past six months she has been meeting with representatives from the cities of Arden Hills,New Brighton,Roseville and Shoreview to discuss the possibility of developing a more cooperative planning and economic development partnership for the I-35 W Corridor in the North Metro. Some of the common issues that have been identified over the six months include transportation, community development block grants,marketing, housing as it relates to the Metropolitan Livable Communities Act and information sharing as it relates GIS mapping and the Internet technology.An important element to the success of the group is to obtain support from the city councils. Resolution No.4951 will support the City of Mounds View's participation in the North Metro 35W Corridor Coalition. MOTION/SECOND: Hankner/Blanchard to approve Resolution No.4951 Supporting Cooperative Participation in the North Metro 35W Corridor Coalition. VOTE: 5 ayes 0 nays Motion Carried Ms. Trude suggested that when Community Development Block Grant issues come up,the County Commissioner be invited to be present as well. Ms. Bennett read Resolution No.4951 aloud. M. Consideration of Introduction of Ordinance No.582,Amending the Mounds View Municipal Code Section 502.04,Subdivision 2(c)Entitled, "Intoxicating Liquor Eligibility". Ms.Bennett explained that the current Liquor License Requirements states that no license shall be granted • for an premises within five hundred feet of the property line of any school or church located in Mounds View. This restricts all of the businesses in Mounds View Square from being eligible for a liquor license • Page 12 May 13, 1996 Mounds View City Council due to its close proximity to the Sunrise Christian Daycare/Church. Three potential tenants have been found for the Bridgeman property,all of whom have requested a liquor license. In order to allow this,an amendment would need to be made to Section 502.04 of the Liquor Code. An amendment has been drafted by Bob Long which would allow a license to be issued within 50 feet of the property line of a school or church only for those property that abut Highway 10 between Long Lake Road and Silver Lake Road. Ms.Bennett stated she spoke with the pastor at Sunrise Methodist who stated he would announce the proposed change to his congregation. Mayor Linke stated a list of eight signatures had been submitted to the city indicating their desire to NOT have liquor served at the site. Additionally,one Planning Commission member also called to oppose the change to the code. Ms.Blanchard indicated that she had a problem with amending the ordinance for just one area. She feels it could set a precedence for other areas. Ms.Bennett noted that she feels it will be difficult to attract a sit-down style restaurant without a liquor 'license. Bob Longcommented that this is not a zoning11111 change,therefore the city can set whatever distance requirements are reasonable in regard to liquor licenses. This could be done for a specific geographical area. Ms.Bennett noted that the problem with that particular area is that the church property goes all the way to Highway 10. Alice Frits. 8072 Long Lake Road stated the new pedestrian bridge will allow kids to cross over right in front of the restaurant. MOTION/SECOND: Hankner/Quick to Approve the Introduction of Ordinance No. 582,Amending the Mounds View Municipal Code Section 502.04, Subdivision 2(c)Entitled, "Intoxicating Liquor, Eligibility". VOTE: 5 ayes 0 nays Motion Carried Mayor Linke noted that a Public Hearing on this item will be held on Tuesday,May 28, 1996. REPORTS: Report of Council members: Quick: No report. Blanchard: No report. • Hankner: No report. Page 13 • May 13, 1996 Mounds View City Council Trude: No report. Report of Mayor Linke: Mayor Linke noted that Clean Up Day is scheduled for Saturday,May 18th. Information is available in the newsletter. Report of Administrator: No report. Report of Staff: No report. Report of Attorney: Mr.Long noted that Subdivison 8 does appear to contain necessary language in regard to Window Covering Regulations(in both(g)and(h).) Mayor Linke noted that the next City Council Meeting is scheduled for TUESDAY,May 28, 1996. The next Work Session is on June 3, 1996. Mayor Linke adjourned the meeting at 9:02 p.m. • Respectfully submitted, j tm /i' Tamara D. sAEFKE Recording Secretary 11111 . • . , . . • . Oeacf Crcipi— 5113(56 M . Aft.dre - • • r . _ 0. -,-..1 /- ... 2.6s3 iec.),-6,-,41, cc.,_'tc-. -.3// IP.,-7" 2;„J 7—d.-1 . b..-.: 3 ...5*c.d74j (2-7, --- 3 ) / . E.z) us' . C, . . . 7)(Ad „, q-clib NJ:0,i. ,6.,. . h1 . . .. • • • - CZ6 .— ^15 '-; 6'c'X-e1,- Ad/0 L 6/ , • 13 7(7..\4 - -4- , 1 I _. 1 i/ )...?1 )..... 0 :! \ 'W '\.. 1 11., . ‘..‘ 5, .' L.-U j:: '`' ' ' • L I; . • .._ . . . • 0 . . • . , 0 RESOLUTION NO. 4960 ITEM 7.A CITY OF MOUNDS VIEW • STATE OF MINNESOTA COUNTY OF RAMSEY RESOLUTION OF COMMENDATION TO AUDREY ALMENDINGER, CITY HALL RECEPTIONIST WHEREAS, Audrey Almendinger began her employment with the City of Mounds View as receptionist on June 1 of 1989 through May 31, 1996; and WHEREAS, Audrey will always be remembered for her enthusiastic greeting to all callers and visitors to the City of Mounds View; and WHEREAS, Audrey was a friendly, outgoing person who made all visitors to City Hall feel welcome; and WHEREAS, Audrey always had a kind word and showed compassion to friends, colleagues and community; and WHEREAS, Audrey always went the extra mile to help fellow staff members, callers or visitors find answers to their questions; and • WHEREAS, Audrey had a sense of pride in her position and was a dedicated team player; and WHEREAS, Audrey displayed a keen sense of humor and could brighten even the gloomiest of days; NOW, THEREFORE, BE IT RESOLVED that the City Council on behalf of the residents and staff of the City of Mounds View does hereby commend Audrey Almendinger for her unselfish, devoted and loyal service to the City of Mounds View. Adopted this 10th day of June, 1996. ATTEST: Mayor Linke Councilmember Blanchard Councilmember Quick • Councilmember Trude Councilmember Hankner • SEAL: Chuck Whiting, Clerk-Adminsitrator WV OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 8•A STAFF REPORT Report Number: 96-1746c C��I �c�� Report Date: 6/6/96 CITY COUNCIL MEETING DATE — • 9,, -fyl June 10, 1996 _ Special Order of Bus. s X Consent Agenda "'Ps'-Pertness Public Hearings 01•==•1 Council Business Item Description: Set Public Hearing for 7:15 p.m., Monday, June 24, 1996 to Consider Ordinance No. 584, An Ordinance Amending Title 1123, entitled"Nonconforming Building Structures and Uses" of the`Mounds View Municipal Code. Administrator's Review/Recommendation:a -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMORANDUM TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt,Acting Community Development Director RE: Request to set a public hearing for 7:15 p.m., Monday, June 24, 1996, to consider amending Title 1123 entitled, "Nonconforming Building Structures and Uses" of the Mounds View Municipal Code. DATE: June 05, 1996 likaff is requesting Council to set a public hearing for 7:15 p.m. Monday, June 24, 1996 to consider Ordinance o. 584, an ordinance amending Title 1123 of the Municipal Code, entitled"Nonconforming Building Structures and Uses." The Planning Commission considered this amendment request at the June 05, 1996 Regular Meeting and recommended approval to the City Council. This amendment request was brought to the June 03, 1996 City Council work session for discussion. The proposed amendment will include language excluding canopies as an enlargement of a legal nonconforming use. Additional information will be provided in the June 24, 1996 City Council packet. /,-C Joyce Pruitt, ting Community Development Director *COMMENDATION: Council direction CITY OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 8•B STAFF REPORT Report Number: 96-1747C MOO ro Report Date: 6/6/96 CITY COUNCIL MEETING DATE 0 �'Ar� June 10, 1996 Special Order of Bus. n�rPfs'Partnersri4 X Consent Agenda Public Hearings Council Business Item Description: Set Public Hearing for 7:20 p.m., Monday, June 24, 1996 to Consider a Conditional Use Permit Request to Operate Outdoor Sales of Produce, by Kirk Olson of Merryville Market, MoundsView Square, Planning Case No. 439-96. Administrator's Review/Recommendation: a -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMORANDUM TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt, Acting Community Development Director RE: Request to set a public hearing for 7:20 p.m., Monday, June 24, 1996, to consider a conditional use permit request to operate outdoor sales of produce DATE: June 05, 1996 0Staff is requesting Council to set a public hearing for 7:20 p.m. Monday, June 24, 1996 to consider a nditional use permit request to operate outdoor sales of produce by Kirk Olson of Merryville Farm Market MoundsView Square. The Mounds View Planning Commission reviewed this application Wednesday, June 05, 1996 and recommended approval to the City Council in Resolution No. 449-96. Additional information will be provided in the June 24, 1996 City Council packet. Joyce Pruitt, Acti g Coxfmunity Development�Dtrector 111 COMMENDATION: 'Council direction imiimimmimmimmimmommommmilimmimp REQUEST FOR COUNCIL CONSIDERATION Agenda Section 8.0 STAFF REPORT Report Number: 96-1748c ,, ©URA J1( j[Djr Report Date: 6/6/96 CITY COUNCIL MEETING DATE — • C�'1 S�1 June 10, 1996 _ Special Order of Bus. [9,, s X Consent Agenda �Ps .ParmQ ��Q Public Hearings Council Business Item Description: Set Public Hearing for 7:25 p.m., Monday, June 24, 1996 to Consider a Conditional Use Permit Request to Construct an Oversized Garage, Curt & Amy Clochier8100 Groveland Road, Planning Case No. 441-96. Administrator's Review/Recommendation: (JL -No Comments to supplement this report - -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMORANDUM TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt,Acting Community Development Director RE: Request to set a public hearing for 7:25 p.m., Monday, June 24, 1996, to consider a conditional use permit request to construct an oversized garage DATE: June 05, 1996 Staff is requesting Council to set a public hearing for 7:25 p.m. Monday, June 24, 1996 to consider a onditional use permit request to construct an oversized garage by Curt & Amy Clochie at 8100 Groveland oad. The Mounds View Planning Commission reviewed this application Wednesday, June 05, 1996 and recommended approval to the City Council in Resolution No. 451-96. Additional information will be provided in the June 24, 1996 City Council packet. „el Joyce Pruitt, Acting CommunityDeelo ment Director COMMENDATION: Council direction MY OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 8•D STAFF REPORT Report Number: 96-1749C CJ [�}r Report Date: 6/6/96 A; CITY COUNCIL MEETING DATE Special Order of Bus. . �� t7 June 10, 1996 Consent Agenda {:9),, X g �j'PPir-Partnell° Public Hearings Council Business Item Description: Set Public Hearing for 7:30 p.m., Monday, June 24, 1996 to Consider Ordinance No. 585, An Ordinance Amending Section 1008.11, adding a provision for a variance procedure to Chapter 1008, entitled "Signs and Billboards." Administrator's Review/Recommendation: (Sc.) -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMORANDUM TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt,Acting Community Development Director RE: Request to set a public hearing for 7:30 p.m. Monday, June 24, 1996, to consider amending Section 1008.11, adding a provision for a variance procedure to Chapter 1008, entitled "Signs and Billboards." DATE: June 05, 1996 taffis requesting Council set a public hearing for 7:30 p.m. Monday, June 24, 1996 to consider Ordinance No. 585, an ordinance amending Section 1008.11, adding a provision for a variance procedure to Chapter 1008, entitled "Signs and Billboards." The Section 1008.11, entitled"Signs and Billboards," is included within Title 1000, entitled "Building." Thus, the variance procedure included in Title 1100, entitled"Zoning," does not apply to the existing sign code. Amending the sign code to add a variance provision would provide relief to landowners in cases where Title 1008 imposes undue hardship or practical difficulties through establishing criteria for granting sign variances. The Planning Commission reviewed this ordinance amendment and recommended approval to the City Council in Resolution No. 454-96. Additional information will be provided in the June 24, 1996 City Council packet. Joyce Pruitt, Acting Community Development Director COMMENDATION: Council direction CITY elf REQUEST FOR COUNCIL CONSIDERATION Agenda Section 8.E STAFF REPORT Report Number: 9 6-17500 ©Ni);; Report Date: 6/6/96 lei CITY COUNCIL MEETING DATE — • 'Al, Y7 June 10, 1996 _ Special Order of Bus. S ff' I•Partne�*�Q X Consent Agenda Public Hearings Council Business Item Description: Set Public Hearing for 7:35 p.m., Monday, June 24, 1996 to Consider Ordinance No. 575, An Ordinance Amending Chapter 1106, Section 1106.02, Entitled"R-1, Single Family Residential District," pertaining to foster care facilities. Administrator's Review/Recommendation: Cf -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMORANDUM • TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt, Acting Community Development Director RE: Request to set a public hearing for 7:35 p.m. Monday, June 24, 1996, to consider amending Chapter 1106, Section 1106.02, pertaining to foster care facilities DATE: June 05, 1996 Staff is requesting Council to set a public hearing for 7:35 p.m. Monday, June 24, 1996 to consider Ordinance o. 575, an Ordinance amending Chapter 1006, Section 1106.02, Entitled "R-1, Single Family Residential istrict," pertaining to foster care facilities. This proposed amendment was brought to the May 06, 1996 City Council work session for discussion. City Council directed staff to work with City Attorney Long to draft a code amendment allowing up to eight foster care children per home, not including the foster family's own children. The Planning Commission has reviewed this amendment and has recommended approval to the City Council in Resolution No. 452-96. Additional information will be provided in the June 24, 1996 City Council packet. Joyce Pruitt, A 'ing COimmunity Develo ent Director OCOMMENDATION: Council direction WV OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11.A STAFF REPORT Report Number: 96-1751C I 1 SUMS Report Date: 6/5/96 .., CITY COUNCIL MEETING DATE • P (j June 10, 1996 _ Special Order of Bus. �'°f Consent Agenda S dip's,Partnets"4Q Public Hearings — Council Business Item Description: Approve the July 1, 1996 renewals of the City's insurance coverage with LMCIT Administrator's Review/Recommendation: Cf(--3 -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: On June 3, 1996, Chuck Clysdale of the Maguire Insurance Agency presented the 1996-97 proposed renewal of insurance coverage for the City of Mounds View, at the Council's work session. The policy would be a renewal of the insurance coverage provided by the League of Minnesota Cities Insurance Trust. The insurance premium is quoted as a reduction from the 1995-1996 policy premiums for both general coverage and workers' compensation coverage. . Staff is requesting approval of the July 1, 1996 renewals of the City's insurance coverages with LMCIT. 1111 ,___. Mary & ...• .. • - E. atarek, Interim Finance Coordinator •ECOMMENDATION: &ITT OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11.B STAFF REPORT Report Number:_9 6-17 5 2C al .„.. 00114.10S Report Date: 6/5/96 CITY COUNCIL MEETING DATE Special Order of Bus. li j't r] June 10, 1996 A Consent Agenda n si•Partaets0' Public Hearings X Council Business Item Description: Consideration of Adoption of Ordinance No. 581,An Ordinance Relating to Motor Vehicle Sales and Amending Title 1100, Section 1114.04 of the Mounds View Zoning Code. Administrator's Review/Recommendation: 61 -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMORANDUM TO: Chuck Whiting,City Clerk-Administrator FROM: Joyce Pruitt,Acting Community Development Director RE: Consideration of Adoption of Ordinance No.581 DATE: June 05,1996 The attached ordinance,introduced May 28, 1996,will amend Title 1100, Section 1114.04 of the Municipal Code entitled "Motor Vehicle Sales." e"n January 08, 1996,Ordinance No. 570 Regulating New and Used Automobile Dealerships was approved by the City ouncil. When this ordinance was adopted,the language allowing motor vehicles and recreation equipment sales and garages accessory thereto was not removed from the B-3 permitted uses section of the Zoning Code. In addition,the language used for Ordinance No. 570 was not consistent with the rest of the Zoning Code. For example, "New and Used Automobile Dealerships"is not consistent with the definition section of the zoning code,whereas"motor vehicles and recreation equipment sales and garages accessory thereto"is. Thus,this amendment involves two administrative changes. One change is to adhere to the original intent of Ordinance No. 570,for vehicle sales to be allowed as a conditional use in an R-3 zoning district. Thus,the language from the permitted uses section of the code will be extracted. The second change is to remove the language"New and Used Automobile Sales"and use"motor vehicle and recreation i equipment sales and garages accessory thereto,"which is consistent with the definition section of the municipal code. The Planning Commission reviewed this ordinance amendment on May 01, 1996,and recommended approval in Resolution No. 447-96. Resolution No.447-96 and Ordinance No. 581 is attached for your review and consideration. Adoption of this ordinance will require a roll call vote as provided on the Agenda.7q :/(-- i Pnucttn CommunityDevelo nt Director Joyce g pm OECOMMENDATION: Motion to waive the second reading and formally adopt Ordinance No. 581,An Ordinance Relating to Motor Vehicle Sales and Amending Title 1100,Section 1114.04 of the Mounds View Zoning Code. ORDINANCE NO. 581 CITY OF MOUNDS VIEW • COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO MOTOR VEHICLE SALES AND AMENDING TITLE 1100, SECTION 1114.04 OF THE MOUNDS VIEW ZONING CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. Title 1114.02 of the Mounds View Zoning code shall be amended to read: 1114.02: PERMITTED USES: The following are permitted uses in a B-3 District: All permitted uses as allowed in a B-2 Limited Business District. Amusement centers. Commercial recreational uses. • Grocery stores, supermarkets. Motels, motor hotels and hotels; provided, that the lot area contains not less than five hundred (500) square feet of lot area per unit. Motur •• • .• . . Private clubs or lodges serving food and beverages with use being restricted to members and their guests. Adequate dining room, kitchen and bar space must be provided according to standards imposed upon similar unrestricted customer operations. The service of alcohol beverages to members and their guests shall be allowed; provided, that such service is in compliance with applicable federal, state and municipal regulations. Offices of such use shall be limited to no more than twenty percent (20%) of the gross floor area of the building. Rental stores. Restaurants, cafes, tea rooms, taverns, on- and off-sale liquor. Taxi terminals, stands and offices. (Ord. 452, 2-27-89) • RCL103934 MU125-47 1 SECTION 2. Title 1114.04, subd. 8 of the Mounds View Zoning Code is amended to read: • Subd. 8. New acid Used Autoinobilc Deale ship, Motor Vehicle and Recreation Equipment Sales and Garages Accessory Thereto provided that: a. Motor vehicle sales shall be on one lot or contiguous lots not separated by a public street, alley or other use. b. The minimum lot width shall be 150 feet at the minimum required front yard setback, as defined in Section 1104.01, Yard Requirements for B-3 Zoning Districts. c. A minimum lot area of two (2) acres is required. d. Setbacks shall be as required in Section 1104.01, Yard Requirements for B-3 Zoning Districts. e. The entire site on which motor vehicle sales is located, other than that devoted to buildings and structures or landscaped areas shall be surfaced and maintained with a material to control dust, drainage and erosion which is subject to the approval of the Director of Public Works/City Engineer. f. A drainage system, subject to the approval of the Director of Public Works/City Engineer, shall be installed and maintained. All Provisions shall apply as included in Chapters 1103, 1010 and 1302 relating to Surface Water Management. g. The following parking requirements shall be met: (1) All customer and employee parking spaces shall be permanently and clearly marked. (2) For every three (3) employees, a minimum of two (2) employee parking spaces shall be provided. (3) A minimum of two (2) off-street parking spaces for each service stall are required. The foregoing required parking spaces shall be shown and designated on the site plan. • h. All outdoor illumination on sales lots shall be provided with lenses, reflectors or shades which will concentrate the light upon the premises so as to prevent RCL103934 MU125-47 2 glare or direct rays and shall be in compliance with Section 1103.09 of the Municipal Code. 11111 i. The maximum areas permitted for outside storage of motor vehicles can not exceed two (2) square feet of outside storage to each one (1) square foot of enclosed ground floor area. Not more than one (1) automobile shall be stored on each 40 square feet of outside storage. No rooftop parking shall be permitted. j. Accessory buildings to be used solely for sales offices shall not be permitted. Such accessory buildings as are permitted shall be constructed of the same materials as the main structure. k. All signing and informational or visual communication devices shall be in compliance with the Chapter 1008.08 of the Sign Code regulations. 1. A minimum 10% of the property, excluding setback requirements, is required for landscaped greenspace. The planing plan and type of shrubbery shall require approval of the Planning Commission based upon a recommendation of City Forester. m. A natural screen shall be erected and maintained along all property lines separating the site from any residential district. The screening shall include 11111 landscaping (trees, shrubs, grass, etc.) of a type (layout, species, height, size and density) in compliance with subdivisions 1103.08 of the Title. n. The hours of operation of the facility shall not exceed 7:00 a.m. to 10:00 p.m. o. Test driving routes and patterns must be submitted and approved prior to operation of an automobile sales lot. p. No music or advertisements will be allowed over paging system. q. All provisions shall apply as included in Section 1103.01 relating to noise within the City Code r. All car lots shall be brought into conformance within seven (7) years of the date this ordinance is effective. SECTION 3. This ordinance is effective thirty (30) days after publication. Read by the City Council of the City of Mounds View on this day of , 1996. Read and passed by the City Council of Mounds View this day of , 1996. RCL103934 14U125-47 3 11111 (SEAL) Jerry Linke, Mayor ATTEST: Chuck Whiting, City Clerk-Administrator APPROVED AS TO FORM: City Attorney i RCL103934 MU125-47 4 4 . VITY OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11.c STAFF REPORT Report Number: 96-17530 ©URA j(A Report Date: 6/6/96 CITY COUNCIL MEETING DATE — I E V1 June 10, 1996 Special Order of Bus. fib — Consent Agenda 1. o�tj`ParMa���Qs Public Hearings X Council Business Item Description: Consideration of Request for Minor Subdivision, Larry Beach, 7775 Spring Lake Road, Planning Case No. 440-96 Administrator's Review/Recommendation: Cie...-1 -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMORANDUM TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt, Acting Community Development Director RE: Minor Subdivision request for Larry Beach, 7775 Spring Lake Road DATE: June 05, 1996 Larry Beach has made application for a Minor Subdivision/Lot Split of the property at 7775 Spring Lake Road. An agreement to purchase the 7775 Spring Lake Road property has been made between Larry Beach etd the legal owner of the property, Mrs. Carlson. The request, if approved, would allow for the subdivision an existing 1.73 acre parcel into two (2) lots. The attached Certificate of Survey provides a visual depiction of the request. The application as submitted meets the general requirements as outlined in Title 1200 "Subdivision Plats and Procedures" of the Municipal Code. The proposed lots each meet the minimum lot area and width requirements as outlined in the subdivision ordinance: Required Proposed Requirements Met? Minimum Lot Area (Interior) 11,000 appr. 23,208 YES (Interior) 11,000 appr. 16, 886 YES Minimum Lot Width (Interior) 75 feet 80 feet YES (Interior) 75 feet 75 feet YES Please note on the Certificate of Survey that provision has been made for drainage and utility easements as required in Title 1200 of the Municipal Code. 9f-_,-e:,_._ __/4_, -, Joyce Pruitt, Acting Community Development Director ECOMMENDATION: Consider adoption of Resolution No. 4957 approving a Minor Subdivision for Larry Beach, 7775 Spring Lake Road, Planning Case No. 440-96. 1 MINOR SUBDIVISION PLANNING CASE NO. 440-96 JUNE 10, 1996 PAGE TWO OF TWO A five-foot easement has been noted on the survey from the side lot lines, and a ten-foot easement from the front and rear property lines for both parcels. As you may note, a garage is existing on Parcel B within 3.2 feet of the side property line, and a shed is within two feet of the side yard property line. The easement will be recorded noting five feet from the side and property line. If the garage or shed on the property was to be torn down or enlarged, these structures will need to be located outside the required setbacks and applicable easements. The Mounds View Planning Commission has reviewed this request and recommended approval to the City Council in Resolution No. 450-96 (copy attached). Staff has attached all materials received as a part of this application for your review. Also included for your consideration is Resolution No. 4957 approving the request. • RESOLUTION NO. 4957 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A MINOR SUBDIVISION FOR LARRY BEACH, 7775 SPRING LAKE ROAD, MOUNDS VIEW PLANNING CASE NO. 440-96 WHEREAS, Mr. Larry Beach, 7775 Spring Lake Road, has requested approval for a minor subdivision dividing the northern 80 feet from the remaining property; and WHEREAS, an agreement to purchase the 7775 Spring Lake Road property has been made between Larry Beach and the legal owner of the property, Mrs. Carlson; and WHEREAS, the Planning Commission has reviewed the applicant's request for a minor subdivision and determined that it is in conformance with Chapters 1201, 1202, 1104 and 1204 of the Municipal Code. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the minor subdivision request made by Larry Beach, 7775 Spring Lake Road, contingent upon the following: • 1. The resolution and Certificate of Survey be recorded with Ramsey County within sixty(60) days of final adoption, and present proof of such recording to the City of View. 2. The applicant pay the park dedication fee of$100.00 Adopted this 10th day of June, 1996. 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Ycp AI ai o y 7 1 4i / q ,, N.�1 % /i 19 .. .r1 N q - :' / 44. ' sj. ,� Y w u •M � d$t > ‘‘.((.;A:4//// 1 ; 9 -6 a i 6 "•• W •qc.SS I‘:.1 j/ • • 1 _�� Q O� V i g A — . \4g'/ 6 ,,,, ‘7,, / 3N11 iSalk v , a IL _< ^ vi 0 r`..1 N * 111 � ti P - � •. 'O's ,` " Cis .rte nvw't, t,- .-4.-- I ' o b c £ c Q r 8 cr la 21. c ^ n ILL I i ii I— 1 / I 0 • u, N V.•. u '`r 2 0'5? i - ' p i . y O W 1 O 8 III `� -- 'P.�' - m c • e o P. Ir U U isimmiliimummommumimmi CITY OF' MOUNDS VIEW // PLANNING APPLICATION APPLICANT: „La r-r. " .See-ie../1-1 Phone 17 n) 7 SZO7 ADDRESS: ice/PPLILacs is d -' z a e_ ,kyl o,:,,r L43 I%e-LJ Street Address, City, State, and Zip Code 4110 Interest in Property (check appropriate box): ❑ Owner of Property ❑ Contract for Deed Owner • Lessee, Operator, Manager g Agreement to Purchase ❑ Other (explain) • Documentary evidence of applicant's interest in the property may be required before final City action of this request PROPERTY INVOLVED: Address/General Location 9 7-1 1 5 S pri.tic1 Lc C Legal Description or Property Identification Number ;-1,72-,3,0- ,3-3,-/-- Jo -'/ Legal Owner: Name/Address f\AA ., earl,5c-;N..,, AUDITOR' S SUBDIVISION Present Use (check appropriate box): NO. 89 ST. PAUL, MINN. ❑ UndevelopedNacant • Ilfil Single Family Dwelling Duplex/Two Family Dwelling SUBJ TO SPRING LK PK RD AN ❑ Multi-Family (No. of Units ) FLOWAGE ESMT THE N 25 FT ❑ Business/Commercial Establishment LOT 24 AND THE S 130 FT OF ❑ Industrial Establishment LOT 25 ❑ Other (explain) • Property Classification: ❑ Abstract [5 Torrens REQUEST: ii N0,-- S b d; %"s ,;o,U0-1-- � e' c-r 40 ,. y G '4; ,',Q -v :: Hr. s i f e - ( a N-1- 'X2/ci A *Please note: Applicant may be responsible for additional fees associated with the review of this request I HEREBY DECLARE THAT THE ABOVE STATEMENT ARE TRUE. il`n,LLj 1 ti�,L Signattkfle **, **************************ik*******,t,** ***,******#****** ********** *****************_,. Rezoning $200/acre,minimum$200,maximum $1,000 Park Fund Dedication Fee Variance R-1 to R-2-375,all others$200 Date Paid Conditional Use Permit R-1 to R-2-$75,all others 3200 Receipt Number Code Appeal $75 Dview $100/acre,minimum 100,maximum $500 Total Fees Paid /1-0 ' " Minor Subdivision $150`? Date Paid 47'--3') ''q Cn Major Subdivision $250 plus $250 deposit Receipt Number i-/ j Comp. Plan Amendment $200 Wetland Alteration Permit $50 plus deposit determined by Staff Additional Fee Paid Wetland Buffer Permit $10 Date Paid Planning Sign $50 Receipt Number • PUD $350 PUD Amendment $150 Date of final action APPROVED ❑ DENIED Q TABLED 0 Date 1 "- 3G - 9(`' Planning Case No. 4/0 - '? CD Admin.Account No. n.j;co, MOUNDS VIEW PLANNING COMNIISSION IIIRESOLUTION NO. 450-96 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A MINOR SUBDIVISION FOR LARRY BEACH, 7775 SPRING LAKE ROAD, MOUNDS VIEW PLANNING CASE NO. 440-96 WHEREAS, Mr.,Lany Beach, 7775 Spring Lake Road, has requested approval for a minor subdivision dividing the northern 80 feet from the remaining property; and WHEREAS, an agreement to purchase the 7775 Spring lake Road property has been made between Larry Beach and the legal owner of the property, Mrs. Carlson; and WHEREAS, the Planning Commission has reviewed the applicant's request for a minor subdivision and determined that it is in conformance with Chapters 1201, 1202, 1104 and 1204 of the Municipal Code. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the minor subdivision request made by Larry Beach, 7775 Spring Lake • Road, contingent upon the following: 1. The resolution and Certificate of Survey be recorded with Ramsey County within sixty(60) days of final adoption, and present proof of such recording to the City of View. 2. The applicant pay the park dedication fee of$100.00 BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs Staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 5th day of June, 1996. ATTEST: Acting Community Development Director, Joyce Pruitt ill (SEAL) • MY DF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11.D STAFF REPORT Report Number: 96-1/54C MAIM Report Date: 6/6/96 1. CITY COUNCIL MEETING DATE — • • [ ?�Yi June 10, 1996 - Special Order of Bus. s Consent Agenda °4*-es1.Panne S _ Public Hearings X Council Business Item Description: Consideration of Resolution No. 4958 in Support for a Capacity Building Grant Application for Jennifer Bergman Administrator's Review/Recommendation: CSL,) -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMORANDUM TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt,Acting Community Development Director RE: Consideration of Resolution No. 4958 in support for a capacity building grant application for Jennifer Bergman DATE: June 05, 1996 Attached for your consideration is Resolution No. 4958 in support of the Capacity Building Grant application Bred by the Minnesota Housing Finance Agency (MHFA). The purpose of the grant is to assist agencies to Off ore effectively address the housing needs of their community. Grant funds may be used for studies and analysis, staff training, and legal and professional services. One of the eligible uses for the Capacity Grant is for staff training. The National Development Council (NDC) offers a three week training course in housing development and finance. The NDC trains most housing officials and has an excellent reputation. In addition, it is backed by the Minnesota Housing Finance Agency. Jennifer Bergman will be applying for the grant to attend this three-week training course. The maximum grant amount is $10,000. She anticipates asking MHFA for $5,000 or less depending on the cost of the training. The Planning Commission has reviewed this request and recommended approval to the City Council in Resolution No. 453-96 (copy attached). / � / (,--- Joyce P rtt, Acting Community De ment Director COMMENDATION: Consider adoption of Resolution No. 4958 in support of a Capacity Building 41)E Grant application by Jennifer Bergman. i • RESOLUTION NO. 4958 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A CAPACITY BUILDING GRANT APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY FOR HOUSING RELATED TRAINING WHEREAS, the Minnesota Housing Finance Agency offers a Capacity Building Grant annually on a competitive basis; and WHEREAS, one of the allowed uses under the Capacity Grant is for staff training related to housing development, housing management, or other subjects related to the provision of housing or housing services; and WHEREAS, the National Development Council offers a three week training course in housing development, management and finance; and WHEREAS, applying for this grant would allow Staff to attend the training at minimal cost to the cost to the City of Mounds View and increase the knowledge of staff • for future housing related projects such as rehabilitation of the existing housing stock; NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission supports the submission of this application.to the Minnesota Housing Finance Agency on behalf of the City of Mounds View to increase the knowledge of staff in the areas of housing management, development and finance. BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs Staff to forward this Resolution to the City Council prior to approval of the minutes. Adopted this 10th day of June, 1996. ATTEST: Mayor Linke (SEAL) City Clerk-Administrator Chuck Whiting • MOUNDS VIEW PLANNING COMMISSION • RESOLUTION NO. 453-96 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A CAPACITY BUILDING GRANT APPLICATION TO THE MINNESOTA HOUSING FINANCE AGENCY FOR HOUSING RELATED TRAINING WHEREAS, the Minnesota Housing Finance Agency offers a Capacity Building Grant annually on a competitive basis; and WHEREAS, one of the allowed uses under the Capacity Grant is for staff training related to housing development, housing management, or other subjects related to the provision of housing or housing services; and WHEREAS, the National Development Council offers a three week training course in housing development, management and finance; and WHEREAS, applying for this grant would allow Staff to attend the training at • minimal cost to the cost to the City of Mounds View and increase the knowledge of staff for future housing related projects such as rehabilitation of the existing housing stock; NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission supports the submission of this application to the Minnesota Housing Finance Agency on behalf of the City of Mounds View to increase the knowledge of staff in the areas of housing management, development and finance. BE IT FURTHER RESOLVED that the Mounds View Planning Commission directs Staff to forward this Resolution to the City Council prior to approval of the minutes. Adopted this 5th day of June, 1996. ATTEST: Chairperson Peterson (SEAL) Acting Community Development Director • Joyce Pruitt C linr ci REQUEST FOR COUNCIL CONSIDERATION Agenda Sectionl 1.E • STAFF REPORT Report Numbers 6-175 5 C ��F )� Report Date: 6/6/96 ;� CITY COUNCIL MEETING DATE — �v] June 10, 1996 Special Order of Bus. Consent Agenda A,6(1.4*`Partners\* � 1 Public Hearings X Council Business Item Description: Consideration of Introduction of Ordinance No. 586, an Ordinance Relating to Automatic Fire Suppression by Amending Title 1001, Section 1001.01, Subd. 1, of the Mounds View Building Code. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary (attach supplement sheets as necessary) Summary: MEMORANDUM TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt,Acting Community Development Director RE: Consideration of Introduction of Ordinance No. 586 DATE: June 05, 1996 Staff is requesting Council formally introduce Ordinance No. 586, an Ordinance relating to automatic fire ppression and amending Title 1001, Section 1001.01, Subd. 1 of the Mounds View Municipal Code. • Title 1001, Section 1001.01 as it reads now does not require automatic fire suppression systems. When Chapter 60, "Building Code and license Fees" was amended in June of 1983, Section 60.02 read: Adoption of the Minnesota State Building Code. There is hereby adopted by Mounds View for the purpose of providing uniform standards to safeguard life or limb,health,property and public welfare by regulating and controlling design,construction,quality of materials,use and occupancy of all buildings and structures,the Minnesota State Building Code, 1980 Edition,as amended from time to time. Also adopted by Mounds View is Optional Appendix E of the Minnesota State Building Code regarding Automatic Fire Suppression Systems. Copies of the Building Code are filed in the offices of the Clerk and the same is hereby adopted and the date on which this ordinance shall take effect the provisions thereof shall be controlling within the limits of the Municipality. Thus, it appears that the intent was to include a provision for requiring an adequate sprinkler system, but that the requirement was not included in the Codification. The attached Ordinance No. 586 provides requirements for adequate fire suppression equipment within buildings. Introducing this ordinance will require a roll call vote. Joyce Pruit', ActiYYg Community Deve opment Director COMMENDATION: Motion to waive the actual reading and Consider formal introduction of Ilk Ordinance No. 586, an Ordinance relating to automatic fire suppression and amending Title 1001, Section 1001.01, Subd. 1 of the Mounds View Municipal Code. • ORDINANCE NO.586 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO AUTOMATIC FIRE SUPPRESSION AND AMENDING TITLE 1001,SECTION 1001.01,SUBD. 1 OF THE MOUNDS VIEW MUNICIPAL CODE THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. II'i'LE 1001,ENTITLED"BUILDING CODE"shall be amended to amend Section 1001.01, Subd. 1 of the Mounds View Municipal Code is worded to read: Subd. 1 Minnesota State Building Code Adopted: There is hereby adopted by the-City of Mounds View as its city building code for the purpose of providing uniform building standards to safeguard life or limb,health,property and public welfare by regulating and controlling design, construction, quality of materials, use and occupancy of all buildings and structures, the Minnesota State Building Code, authorized by Minnesota Statutes 16B.59 to 16B.75 including the Rules of The Commissioner of Administration and specifically including Minnesota Rules Chapter 1306 Special Fire Protection Systems and is made a part of this code as completely as if fully set forth herein. As provided by the State Building Code, the following Options of the State Building Code are hereby • adopted by reference and incorporated herein as part of the building code for the city: (a) Chapter 1306.0100 Subp. 3 item 8 to Group M mercantile, S storage, or F factory occupancies with five thousand(5000)or more gross square feet of floor area or three or more stories in height. and- A copy of said Building Code is on file in the office of the Clerk- Administrator. SECTION 2. This ordinance is effective thirty(30) days after publication. Read by the City Council of the City of Mounds View this day of , 1996. Read and passed by the City Council of Mounds View this day of , 1996. (SEAL) Jerry Linke Mayor An'EST: Chuck Whiting City Clerk-Administrator .r nr._, JF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11.F 96-1756C STAFF REPORT Report Number: 1 �' "'3 =' Report Date: 6/4/96 CITY COUNCIL MEETING DATE `'' ` June 10, 1996• Special Order of Bus. III .14' Consent Agenda o�""st•Parmer5 Public Hearings X Council Business Item Description: Consideration of Engineering Proposals to Relocated Surface Water Pond Administrator's Review/Recommendation: C `^1 -No Comments to supplement this report -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: At the June 3, 1996 work session, staff informed Council of the expense and related long term maintenance issues related to construction of the pedestrian bridge within the surface water pond adjacent to the Bridgeman's building. The additional expense of reconstructing the pond is estimated to be at least$40,000. The estimated cost to relocate the pond to City property are approximately $10,000 to 32,500. Staff has received two quotes for engineering services to move the pond and proceed through the permitting , process. The quotes accompany this report and the expenses are as follows: BRW $7,620.00 SEH $6,900.00 •Both of these quotes cover the same scope of project. Neither proposal includes design and construction services, these would be additional, as would the construction of the pond and related work. I Staff recommends Council award the engineering study to SEH for the amount of$6,900 to relocate the surface water pond to City property, in conjunction with the pedestrian bridge project. Funds for this expenditure would be utilized from the Surface Water Management Fund 420-4122-303, Professional Services. / /,? -. Michael Ulrich, Director of Public Works RECOMMENDATION: • Council authorize staff to sign the agreement letter with SEH to complete an engineering analysis to relocate the surface water pond adjacent to Bridgeman's, for the construction of the pedestrian bridge for the amount of$6,900, to be funded from the Surface Water Management Fund, System Maintenance 420-4122-303, Professional Services. III THlS IS FOR THE WEEK OF JUNE 3 - JUNE 7, 1996 ADMINISTRATION Two of the last six work days have been spent interviewing community development and finance director positions. I am pleased with the quality of the applicants and am confident of hiring soon. Right now I need to do background work on the applicants and may have the community development position ready for Monday evening. If so, I will request it be added to the agenda. I also want to thank Dawn, Cathy and Lynette for their time and input in the interview process. I thought it went very well. As some of you know, the Council and staff spent quite a bit of time on the Bel Rae project at Monday's work session. I believe all agreed some progress was made in defining the widest parameters of the possible project. With Council's understanding, staff will be working to narrow down some options for project consideration. Basically,this means options ranging from refurbished Bel Rae and up to eight court volleyball center, to a narrower focused minimum cost Bel Rae improvement. Cathy and I will be meeting with the architect to better define building costs and lower cost options, and with our fiscal advisor to estimate cash flow options. I felt that the rational thinking process on Monday evening and patience displayed helped move this forward for the Council, and I am sure continued attention to factual options and consideration for the concerns of members will bring this project to a successful culmination for the community. We will likely give further consideration to surveying the community once the options have been clarified and understood by the Council. Pending that,the disciplined attention to the project will make it succeed. As everyone probably knows by now, Michele has submitted her resignation effective June 18. Everyone feel free to stop by and punch her in the arm. I want to say that in the two months I have worked here (44 working days), I have enjoyed working with Michele and will miss her. Best of luck to you Michele. Next week is the League of Minnesota Cities Conference in Rochester and I will be attending with Julie Trude and Lynette Morgan Tuesday night through Thursday. I should also mention that it appears I will be a Rotarian again for the third time, so feel free to stop by for your Rotarian needs. Chuck • The New Brighton/Mounds View Chamber of Commerce has mailed the initiations for the 1996 Business of the Year Luncheon. Mayor Norm Coleman will be the featured speaker. The luncheon is on June 10, 11:45 at the New Brighton Family Service Center. The Business of the Year award will be presented with a joint proclamation from the Mayor of New Brighton and Mounds View. In addition there are three other awards. A Mounds View business has won an award this year. I put a registration form near your boxes if you are interested in attending. ♦ Jennifer and I attended a forum hosted by the Federal Reserve.Bank regarding Affordable Housing and Economic Development on Wed morning. We came back with a few new ideas and contacts but the programs were mostly geared toward inner-city issues. I did meet Patricia Anderson who works for the Development Corporation for Children. She may be working with the V.B.Digs group to help them secure grant funds for the Bel-Rae Project. I will be meeting with V.B. Digs and Patricia Andersen next week regarding revenue sources and operating expense projections. • I sent a counter proposal to Everest regarding their most recent Building N proposal. Everest responded that they can not accept our counter offer. We will continue to negotiate a reasonable pay-as-you-go agreement. If you are interested in any of the details please call me. Otherwise, we are not prepared to present Everest's offer to the EDA for consideration at this time. • Jennifer made an offer of$50,000 to HUD for the house on Silver Lake Road. They seemed disappointed in our offer but we have not received a formal response yet. Cathy • Last Friday, I attended the League's Improving Community Life committee meeting. The group's main goal is to develop and implement programs that will benefit communities. There were a lot of really good ideas brought forth by committee members (most of whom are Councilmembers) and some projects already put into effect. In many cases, community and government interaction and cooperation has had markedly positive results. • There was a very well qualified pool of interview candidates for Community Development Director and Finance Director. The interviewing team has come to a point where the candidates have been narrowed down, and background/reference checks will soon be taking place. It's exciting to think that two new people may be on-board in a month! Dawn As you all know, I have submitted my resignation effective June 18. I will be traveling some with Jack over the next few months as he has 26 locals in northern Minnesota. Just taking the summer off. I will become a full time student next fall majoring in 999999 I want to thank the Council for the support it has shown me over my twelve years with the City. Being born and raised in the City and having the privilege of being employed by the City has been a fulfilling experience for me. I have witnessed many significant, positive accomplishments in my twelve years of employment. Michele An advertisement for the receptionist/switchboard operator was placed in Sunday, May 26, 1996 publication of the Star Tribune. To date we have received approximately 20 applications. The deadline for accepting applications is Friday, June 7. A special thanks to Marjorie who has been a great asset in providing coverage during the interim period. Results from the Spring Clean Up day show this year's event was a success. The breakdown of dropped off recyclable materials is as follows: Total#of tires: 395 Total#of Non-Freon appliances: 142 Total#of Freon appliances: 33 Total#of Batteries 72 Demolition: 20 tons Mixed trash: 6.5 tons Tree Branches: 2 tons Lynnette Is PARKS, RECREATION AND FORESTRY PARKS: * Over 120 FREE bicycle helmets were given to Mounds View youth this past Saturday at the Bicycle Safety Day activity at City Hall. Volunteers included Parks and Recreation Commissioners Sherry Gunn, Pam Starr, Gary Stevenson, and Frank Silvis and Park Patrol Greg Frausone, staff members Cathy Bednar and Mary Saarion. Three North Suburban Schwinn employees staffed the bicycle maintenance activity - and were kept busy the whole time. There were many positive comments from parents in appreciation of the program. A bicycle safety check began the program followed by an obstacle course and safety video. Helmets were fitted and distributed to each youth participant. Other safety materials were provided along with a certificate. Special thanks to the volunteers who put in many hours of their time making this event a success. An on-going incentive program will be implemented encouraging youth to wear their bicycle helmets. Tokens will be handed out to youth that are noticed wearing their helmets while riding their bikes. When 5 tokens have been collected,they can be redeemed at the Parks and Recreation Department in exchange for a free open swim pass. * Youth athletic pictures were taken this week. We contracted with a different photography company, Star Sports Photography -who did an excellent job! They were very organized, had three photographers working and were even ahead of schedule! Unbelievable! * Players benches were purchased and are being installed at the two back fields at Edgewood Middle School. As partners in use of the athletic facilities, we have been participating in joint ventures,this being just one example. In addition, we have contributed to the replacement of tennis nets,the availability of outdoor portable restrooms and field grooming and maintenance activities. * Lakeside Park Beach opens this Saturday. Luckily the temperatures are predicted to be in the 80's. Unfortunately the water temperature has some warming yet to do before it is comfortable for swimming. * The summer is booked for picnic rentals at the various"picnic"parks. Several large events have also been booked including the MSA Fundraising Event in September, Sysco Employees Picnic is August, Schwinn Exhibition in August, Regional Baseball Tournament in June and Festival in July. All these events bring in hundreds and thousands of people to the City of Mounds View,providing a positive economic impact to businesses. * Staff worked with staff from Sunnyside School to specially target information of the traveling playground, specifically designed to serve those youth living in manufactured home parks and apartment complexes that are geographically distant from traditional playground sites. Flyers were made and the schools handed them to persons that they know live in the areas of the City targeted. We are very greatful for the worked that Sunnyside School Social Worker Peggy Cardenas did to ensure that the children received the information. * Six playground leaders attended a Statewide Summer Playground Leaders Conference in Chanhassen this week. This is an annual event that provides networking opportunity, general speakers and informational sessions to spread the wealth of information regarding youth at play, youth at risk, youth benefits of recreation and leisure and providing an atmosphere where children can gain the"assets"that have been identified for success. * Two Eagle Scout candidates have requested projects in the parks. One will be replacing the timber border at Hillview playground. Another will be chipping all the trees at Silver View and City Hall Park. FINANCE • Dorothy is handling utility adjustments,phone calls and month-end reports. • Kitty is processing payroll and accounts payable. She will be preparing 1997 budget information next week. • The Department Heads received month-end financial statements for May, 1996 along with the final 1995 year-end statements. That is a sure sign that the budget process for 1997 is starting. • I will be going on vacation from June 6-17. Hopefully, I will return refreshed and ready to help the new Finance Director. Our department is anxiously awaiting the results of the hiring process. We hope Chuck, Lynnette, Dwan and Dawn's friend, "Mac" MacBride (Finance Director at St. Louis Park)will select the best Director for the City. • The Finance Department is getting very tired of sending their best wishes to employees who are leaving the employment of the City for either a job change or lifestyle change. So, we begrudgingly wish Michele the very best with her future plans. There are many of us "green"with envy. Michele, take good care of yourself on this wonderful adventure and go for your dreams! Mary T. PUBLIC WORKS • The Streets Department along with 4 of the new seasonals, are cracksealing and/or patching potholes. • The Sewer Department continues to televise the sewer mains. And as usual, if roots are found protruding from an individuals sewer line, pictures are taken and letters are sent explaining our findings. We have had positive feed back from those residents that received this information. Very appreciative. • The Water Department continues to perform the daily maintenance of the Wells and Treatment Plants. • WaterPro will have their installers here June 6, 7, 8 to troubleshoot those MIUs that aren't working properly. Out of 36 letters sent to those that did not respond to the original request(s)to troubleshoot their MIUs, only 14 have made appointments. • Tim Pittman attended a"Motor Vehicle Inspector Class" on June 5. (This is for an update of the certification on his Commercial Vehicle Inspectors License.) • Mark swept the parade route for the City of Spring Lake Park, June 5. They are having "Tower Days"this weekend. • And of course,we are sorry to hear that Michele is leaving us. We will miss you. Tracy POLICE • Dave Brick is attending an Emergency Management School for three days this week. He will be back on Friday. ♦ We had an officer attend a Safety Fair at Multi-Tech on Wednesday. • The Chief met with Edgewood School officials to discuss the future of DARE at the Junior High. • Kathy Bednar helped Park and Recreation with a bike rodeo on Saturday. • CRIME OF THE WEEK----On Sunday night, we responded to a call of four drunk adults. We arrested one of the drunks for assaulting the other. We were called back to the same location three times. Each time we arrested one person until all were in jail. Thanks to the State Patrol for helping. • We sent our new Ford into Warning Systems, Inc. to be converted into a squad car. In the past, we did the conversions in house. We are trying this company to determine if it will be cheaper and quicker. MMMMI COMMUNITY DEVELOPMENT • News flash record number of building permits issued at City Hall. Eighty-six (86) building permits were issued in May of 1996. This is the highest number of building permits issued ever!!!! ♦ Jennifer Bergman attended an Affordable Housing Economic Development Financing Expo this week. • All of us in the Community Development Department want to wish Michele luck in the future. She will be greatly missed!!! • The tenants, with the assistance of Legal Aid,have filed suit against the owner of 2901 Hillview to bring the building up to code and make all necessary repairs. As you may recall,the City, especially Jennifer Bergman and Rick Jarson, have been working on bringing this building to Code. • The property owner of 8140 Edgewood intends on appearing before City Council to request that cars may be parked on the lawn, or in this case,his boulevard along Edgewood. He received a letter dated June 3, 1996 requesting he move his automobile onto an improved surface. Section 607.06, Subd. 3ci of the Nuisance Code requires all vehicles parked or stored outside to be parked on an improved surface. The three types of acceptable improved surfaces include a minimum Class 2 gravel, concrete or asphalt (referenced in Section 902.05). Joyce June 6, 1996 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator C S'.% Re: June 10, 1996 City Council Meeting The agenda appears fairly light for Monday evening, which may not be a bad thing. I realize there was some stress this past Monday evening, particularly regarding the Bel Rae. While I certainly expect that concerns and some stress will continue, I would like to remind the Council that this stuff is not the stuff of life and limbs, at least I don't intend to take it that way. Having now talked to each of you since Monday night, I feel I can say that you all feel progress was made, and for that I am appreciative. Your opinions still will need some reconciling and I hope that the options as they get developed will facilitate that. The concerns expressed so far are that the figures appears too expensive, that we should still consider the eight court option, and that the more minimal the project the better. So there are concerns to be addressed, and as I said, I expect the proforma development to take those into consideration. Cathy and I will be meeting with the architect on Monday, VB Diggs next Friday, and Bob Thistle sometime soon as well. A suggestion was made that another work session be scheduled some time, and I will consider that when it appears we have our facts and figures ready for you. That will help with the decision making on this. I hope to have something ready by the June 24 Council meeting and will stay in touch with you as this comes up. One item I touched on in This Is It is that I may be ready to request approval of a community development director. At this time, I still need to decide on which candidate fits best and how their references do. What I may want to do, and I would appreciate you calling me if you disagree, is ask for tentative approval of a hire on Monday evening pending the background and related information needed for a formal hire. This will shave two weeks off getting someone here. Depending on how fast I can get to the finance director position, I may even request the same thing there. Having not hired someone here yet myself, I am not accustomed to your expectations, so if you see problems with this approach, please forewarn me. If I am ready to may a request, I will present you with the application and resume submitted and give my opinion of their interview performance. Last month after the Bel Rae purchase was made, comments went around that the EDC was left wondering what their role is or should be in some of the economic development or TIF related issues. Council members may recall that this led to a request to have the EDA attend an EDC meeting. Opinions differed amongst Council members as to whether this was appropriate. Considering the political shroud enveloping these Bel Rae decisions, it was probably less than politically sensitive on my part as staff to give the go ahead for asking the EDA to attend an EDC meeting. As it happened, few EDA members could attend anyway and no joint meeting was held. As I now understand, the Council should anticipate the chair of the EDC attending the meeting on Monday and asking to address the Council, probably under the public comments or Council member reports. I do not bring to the Council's attention to give warning or take a side in someone else's argument. However, my experience with councils and city boards is one where some tension over designated roles and expectations usually exists. While this Council gets minutes from its boards and has some liaisons assigned to various boards, I think you may want to consider a more formal and regular schedule of face to face meetings to go over common concerns. While it may be easy to anticipate many interesting scenarios and motives for Monday evening, basically I suspect most of your boards' members are concerned about what they can contribute to the community. I would recommend, if the opportunity presents itself Monday, the Council set up a joint meeting with the EDC and consider similar meetings with other boards to review issues, processes, understandings and misunderstandings between the board and the Council. One town I worked in actually started an annual all city board city council meeting and dinner to discuss common issues and priories for the coming year, as well as to show appreciation for community involvement. That may be more than is needed this Monday evening, but attention to legitimate concerns can maintain positive relations with your boards. It is also a difficult breach to bridge for staff when duties dictate working and facilitating on both ends. That may also explain some of my interest in seeing improvements in this area. Next week Julie Trude, Lynette Morgan and I will be at the LMC conference in Rochester. I always look forward to the LMC conference and spending time with council members and with other cities' council members. We will let you know how it turns out. Have a good weekend.