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HomeMy WebLinkAboutAgenda Packets - 1996/06/03 • Items Discussed Per Consensus • oeE3 ''! 3 4;P 1. Presentation of City's Annual Financial Report (Representatives from Tautges, Redpath, & Co.) • 2. Presentation of Insurance Proposals of 1996-1997 Renewals (Chuck Clysdale, from Maguire Agency) k1 . # � � 3. Discussion of Proposals for the Development of the Bel-Rae (Chuck Whiting, City Administrator) S a ' AGENDA- WORK SESSION 41110 PAGE TWO JUNE 3, 1996 4. Discussion of Appraisal for 8265 Spring Lake Road (Jennifer Bergman, Housing Inspector) /d � r.eaf,` §hP.m, f 44"�g,,y j"qg••,}}( i -S'�m +'Z.^r.'4"z'.. , rFY. �'''s s�•.. t _ = am3 `mss: 5. Policy discussion Relating to Amending Chapter 1123, entitled"Nonconforming Buildings, Structures, and Uses" (Joyce Pruitt,Acting Community Development Director) • VAT..Nr1 � f 6. Continued Discussion Regarding the Midland Videen Property (Mike Ulrich, Public Works Director) 7. Discussion Regarding Surface Water Pond, Relating to the Pedestrian Bridge (Mike Ulrich, Public Works Director) • • • *GENDA - WORK SESSION AGE THREE JUNE 3, 1996 8. Discussion Regarding 1997 Long Term Financial Plan(Chuck Whiting, City Administrator) 9. Discussion Regarding National Sports Center Ice Complex(Chuck Whiting, City Administrator) • CCF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 1. STAFF REPORT Report Number: 96-1739WS 01MS Report Date: 5/29/96 • �. , WORKSESSION MEETING DATE June 03, 1996 'es Partne(sn`' S Item Description: Presentation of the City's Comprehensive Annual Financial Report Administrator's Review/Recommendation: CJ._) -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Enclosed please find the City's Comprehensive Annual Financial Report for the fiscal year ended December 31, 1995 and the auditor's.Management Letter. A representative of Tautges, Redpath& Co., LTD., our auditors,will be present at the June 3, 1996 Work Session to review and discuss the report and letter with you. 410 Mary E. tlarek, Interim Finance Coordinator • x/3/96, • 1997 LONG TERM FINANCIAL PLAN • • • LONG TERM FINANCIAL PLAN YEARS 1997-2001 Purpose: To provide a reasonable estimate of the operational and capital costs of the municipal government services • and programs for a five year period. What the LTFP is: A plan A framework A map • 1997 LONG TERM FINANCIAL PLAN INTRODUCTION The 1997 Long Term Financial Plan, prepared in compliance with Section 7.05 of the Home Rule Charter for the City of Mounds View, is designed to provide a five year plan to meet the service level and capital improvement needs of the city. The plan is comprised of four components: A. Public Service Program B. Capital Improvement Plan C. Capital Budget • D. Long Term Revenue Program The program/performance based budget format describes services based on specific service programs. • PUBLIC SERVICE PROGRAMS • • I. CITY COUNCIL A. PUBLIC SERVICE PROGRAM The Public Service Program, as outlined in Section 7.05, Subdivision 2 of the Home Rule Charter, is to be: "...a continuing five-year plan for all public services estimating future needs for the public health, safety and welfare of the City. It shall measure the needs and objectives for each City Department, the standard of services described, and the impact of such service on the annual operating budget." City Council Program Function and Service Standards As per City Charter, the ultimate authority for the administration operations of the City is the City Council. The City Council is comprised of five elected officials, the Mayor and four Councilmembers, each to serve non-consecutive terms. It is the responsibility of the City Council to develop public policy *that will determine and guide the future direction of the City of Mounds View. Every year City Staff and Council conduct a Strategic Planning Session to develop short and long range goals for the future of City programs and services. In addition, July of 1993 marks the date in which the City Council initiated a community-wide visioning process known as FOCUS 2000. After a nine month process, FOCUS 2000 resulted in a community-driven long range plan for the future of Mounds View. There was concentration in the areas of: • Business, growth and development; • Housing and neighborhoods; and • General government. FOCUS 2000 represented the beginning of a partnership between the public and their officials in determining the future direction of the City. The FOCUS 2000 Report was presented to the Council and community members and then distributed to all Mounds View Stakeholders. This plan set the stage for subsequent Council/Staff Strategic Planning Sessions by providing specific recommendations for the desired services and programs to be developed within the next five years. BUDGET IMPACT Personnel: Staffing levels have not increased and are not anticipated to increase. General Expenditures: General expenditures will remain within the 1996 levels, with the possibility of a slight increase 1111 due to inflationary costs. B. CAPITAL IMPROVEMENT PLAN No capital items are anticipated for this program. C. CAPITAL IMPROVEMENT PLAN Not applicable. i • • II. ADVISORY COMMISSION A. PUBLIC SERVICE PROGRAM Advisory Commissions / Task Forces Program Function and Service Standards Advisory Commissions are created by the City Council and under the Council's specific direction to explore topics that may impact City policy. The Planning Commission has additional statutory responsibility and authority to serve in an advisory capacity to the Council. The commissions help guide the City in achieving the aspirations and action steps represented by the Five Year Goal Plan. The City has four advisory commissions: • Planning Commission • Economic Development Commission • Parks and Recreation Commission • Cable Commission BUDGET IMPACT Personnel: No staffing additions are anticipated in this program for the next five years. The personnel included in this program include only overtime pay for a staff member to take Planning Commission Minutes. General Expenditures: In response to the FOCUS 2000 recommendations, additional Task Forces will be created in the next five years to explore such topics as volunteer activities in the community and housing and neighborhood preservation and enhancement. General expenditures are likely to increase in the next five years because of the need for these additional commissions and task forces. B. CAPITAL IMPROVEMENT PLAN No capital items are anticipated for this program. C. CAPITAL BUDGET it Not applicable. III. ADMINISTRATIVE SERVICES: S OFFICE OF THE CLERK-ADMINISTRATOR A. PUBLIC SERVICE PROGRAM Administrative Services consists of the following programs: • Office of the Clerk-Administrator • Human Resources • Public Information • Central Services • • MIS Office of the Clerk-Administrator Program Function and Service Standards The Clerk-Administrator is responsible for the day-to-day administrative operations of the City and implementation of all City policy adopted by the City Council or mandated by County, State or Federal law. PROGRAM OBJECTIVES ARE TO: • Maintain positive relations with Legislative representatives and remain actively involved in Legislative matters that may impact the City; • Implement designated FOCUS 2000 recommendations in accordance with the Council approved Implementation Plan; • Efficiently manage the City's services, operations and programs to provide the stakeholders of the City with quality services; • Efficiently and effectively implement Federal/State mandates and laws, Council policy and other government requirements; and • Oversee the City's economic development/redevelopment long term plan and action steps with emphasis on completion of the Business Park and redevelopment of the Highway 10 corridor. • • Oversee the on-going economic development/redevelopment plan established by the EDA. • Develop, through direct acquisition or coordinated sale, sites in the City identified by the EDA. • • Monitor impact of new tax structure for localonse.overnments and recommend response. p • Develop financial response to the sunset of the Franchise Tax. BUDGET IMPACT Personnel: Personnel in this program consist of the following: • City Administrator • Administrative Clerk • Administrative Secretary • "Administrative Employee"- Title Unknown Due to the possibility of restructuring personnel in specific City departments, the position title of the 1996 Administrative Intern has not been determined and is listed as"Administrative Employee". General Expenditures: General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk and salary increase of the Administrative Employee. • B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET Funding for all capital equipment will be through the General Fund. • • IV. ADMINISTRATIVE SERVICES. HUMAN RESOURCES A. PUBLIC SERVICE PROGRAM Human Resource Program Function and Service Standards This program is responsible for personnel services including professional development for City staff and - providing a safe work environment by developing and implementing a safety plan to minimize loss. PROGRAM OBJECTIVES ARE TO: • Maintain personnel files in accordance with the relevant Federal, State and Local Laws; • Recruit and maintain quality employees; and • Provide competitive compensation program for employees based on performance standards and ,:: -.:: maintain compliance with Pay Equity. BUDGET IMPACT Personnel: Personnel in this program consist of the following: • Administrative Clerk • "Administrative Employee"- Title Unknown Due to the possibility of restructuring personnel in specific City departments, the position title of the 1996 Administrative Intern has not been determined and is listed as"Administrative Employee". General Expenditures: General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk and salary increase of the Administrative Employee. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. • C. CAPITAL BUDGET Funding for all capital equipment will be through the General Fund. V. ADMINISTRATIVE SERVICES: PUBLIC INFORMATION A. PUBLIC SERVICE PROGRAM Public Information Program Function and Service Standards The Public Information Program is responsible for all general and specific informational outreach and communication efforts made by the City to residents, businesses and other stakeholders. This program is responsible for half the printing and postage costs of the City Newsletter, as well as the cost and postage of other promotional material distributed by the City(i.e., the New Residents Guide). PROGRAM OBJECTIVE The overall goal of this program is to provide the general public with as much information as possible to keep them informed and encourage them to participate in activities throughout the community. • BUDGET IMPACT Personnel: . Personnel in this program consist of the following: • Administrative Secretary • Parks and Recreation Administrative Assistant • "Administrative Employee"- Title Unknown Due to the possibility of restructuring personnel in specific City departments, the position title of the 1996 Administrative Intern has not been determined and is listed as"Administrative Employee". General Expenditures: General expenditures will increase in 1997 due to the salary increase of the Administrative Employee. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET Funding for all capital equipment will be through the General Fund. VI. ADMINISTRATIVE SERVICES: S CENTRAL SERVICES A. PUBLIC SERVICE PROGRAM Central Services Program Function and Service Standards The Central Services Program of Administrative Services provides for the efficient management, main- tenance and operation of the City Hall building and office operations. Responsibilities include those of: • Purchasing and stocking of office supplies; • Purchasing custodial equipment and supplies; • Leasing office equipment such as the photocopy machine and the postage machine; • Maintaining mechanicals such as the telephone system, the fire alarm system the HVAC.system and the elevator; • Providing for utilities such as electricity and gas, general postage, maintenance agreements, general liability and staff automobiles; • Renewing maintenance agreements; • General liability issues; and • Organizing professional services such as Municipal Code updates from Sterling Codifiers. PROGRAM OBJECTIVES Central Services provides for a functional, pleasant, efficient facility where employees can work and residents and other visitors can conduct business. BUDGET IMPACT Personnel: Personnel in this program consist of the following: • Receptionist 110 • Administrative Secretary • Administrative Clerk • Part-time Custodian • "Administrative Employee"- Title Unknown • Due to the possibilityof restructuring personnel in specific Citydepartments, the position title of the 1996 Administrative Intern has not been determined and is listed as"Administrative Employee". General Expenditures: General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk and salary increase of the Administrative Employee. In addition, many general expenditures in this program are market driven inflation factors such as postage, gas, electric, rental and paper cost increases. An analysis of the communication needs of City employees indicates the need for a study to take place. Areas of the study include the addition of phone lines, Voicemail, and other communication components. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. Perhaps the largest future expenditure will be the replacement of the HVAC system for City Hall. The cost ( estimated to be $100,000)will be funded through$25,000 being set aside for 1996, 1997, 1998 and 1999. C. CAPITAL BUDGET Funding for all capital equipment will be through the General Fund. S VII. ADMINISTRATIVE SERVICES: MANAGEMENT INFORMATION SYSTEMS (MIS) A. PUBLIC SERVICE PROGRAM MIS Coordination Program Function and Service Standards The MIS program is responsible for information systems such as computer hardware and software applications, efficient processing of information, and a coordinated records retention program that is accurate and proficient. PROGRAM OBJECTIVES • One of the continuous priorities of the City Council is to aid in the City's commitment to stay up-to-date with new computer and communications technology. The City's ability to quickly, accurately and effec- tively process, record and communicate information, as well as provide timely, safe and efficient service in daily municipal operations, is vital to the livelihood of all residents of Mounds View. BUDGET IMPACTS Personnel: Personnel in this program consist of the following: • Computer Consultant(Occasionally) • Administrative Secretary • "Administrative Employee"-Title Unknown Due to the possibility of restructuring personnel in specific City departments, the position title of the 1996 Administrative Intern has not been determined and is listed as "Administrative Employee". General Expenditures: It is anticipated that consultant costs will remain the same as 1996 amounts due to in-house training. General expenditures will increase in 1997 due to the salary increase of the Administrative Employee. • City staff continues to take advantage of the benefits of the computer network by utilizing the system on a daily basis to meet the City's growing communication and informational needs, but there are numerous features that are not being utilized that would greatly reduce the amount of time currently used to process and share information. To continue to utilize the system efficiently, keeping the software and equipment current is essential. Because of the rapid change in technology and the constant updates to computer software, much of the required equipment will require upgrades over the next five years. For the past three years, the City has allotted for this expenditure because many unforeseen technical problems can surface during the year which require system upgrades - either software or hardware related. Some of the software programs that might be useful include bulletin board software and records retention software. Providing funding for technical needs is sound practice to keep the orga- nization functioning well and to provide better service to the community. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. Capital equipment will be an ongoing activity in this program as the City continues to keep up with the rapid pace of technology. It is anticipated that future capital equipment expenditures may include a comprehensive computer/information system assessment. C. CAPITAL BUDGET Funding for all capital equipment will be through the General Fund. VIII. ECONOMIC DEVELOPMENT: BUSINESS RECRUITMENT AND RETENTION A. PUBLIC SERVICE PROGRAM Business Retention and Recruitment Program Function and Service Standards This program is responsible for the City's economic development and redevelopment activities. Under Business Retention and Recruitment, there will be continued assistance in the stimulation of business growth and diversification. This will be accomplished through the exploration and expansion of funding mechanisms which support and sustain quality job opportunities for the residents of Mounds View. PROGRAM OBJECTIVES ARE TO: • Explore financial possibilities and educate local businesses about funding mechanisms available for business expansion and attraction; • Coordinate redevelopment activities in relation to the City's main corridors; • Develop positive relationships with local businesses and act as the City liaison for these businesses; • Manage development funds and be an advocate of legislation regarding the use of these • development funds; and • Respond and actively initiate proposals to attract and retain quality businesses. BUDGET IMPACT Personnel: Personnel in this program consist of the following: • Economic Development Coordinator • Administrative Clerk 110 General Expenditures: • General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk. Twenty-five percent of the Clerk's time is dedicated to these activities. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET Funding for capital improvement projects may be through a variety of funding sources: • Tax Increment Financing • General Fund • Special Projects Fund • Franchise Fees • Bonding • t • IX. ECONOMIC DEVELOPMENT.• MARKETING A. PUBLIC SERVICE PROGRAM Marketing Program Function and Service Standards In an effort to increase the positive awareness of the City of Mounds View, there is a strong focus on developing and monitoring marketing activities of the City. With the approval of a new marketing program in 1995, the necessary steps to implement and fund the program throughout the next few years will be a challenge. The program includes the coordination of Citizen/Business Marketing Task Force activities, which entails: the development and implementation of improved communication and marketing materials, promotional campaigns and image enhancement tools. In addition, the City of Mounds View will actively market through press releases, community recognition awards and group presentations. PROGRAM OBJECTIVES ARE TO: • Continually communicate with Mounds View businesses through the New Brighton/Mounds View Area Chamber of Commerce and Business Beat Newsletter; • Coordinate the publication of marketing and communication materials; • Monitor the Mounds View Marketing Program(i.e.,Buy Mounds View First Campaign, Good News Campaign, Welcome Banners and New Resident Welcoming Program); • Coordinate fund raising activities to raise money for marketing activities; • Evaluate the effectiveness of the marketing program; • Market housing and rehabilitation programs; • Submit press releases and coordinate press opportunities regarding the activities in Mounds View for distribution throughout the Region. • BUDGET IMPACT Personnel: Personnel in this program consist of the following: • Economic Development Coordinator • Administrative Clerk General Expenditures: General expenditures will increase in 1997 due to the full-time status of the Administrative Clerk. Ten percent of the Clerk's time is dedicated to these activities. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET Funding for all capital equipment will be through the General Fund. X. STREET LIGHT UTILITY • A. PUBLIC SERVICE PROGRAM Street Light Utility Program Function and Service Standards The Mounds View City Council has determined that it is in the best interest of the City to operate, maintain and improve upon the street lighting system throughout the City. This, in turn, promotes the general health, safety and welfare to those using city streets and walkways. The street light utility has been in effect since 1991 and was implemented as a means of supporting operations from a funding source other than the General Fund. This is consistent with.the user fee philosophy supported by the Council. In accordance with the streetlight utility installation plan(adopted by the City Council in 1993 as proposed by the Police Department's needs assessment)ten new streetlights will be added each year until completion. Residents may petition for any additional lights. BUDGET IMPACT Personnel: :.. Personnel in this program consist of the following: • "Administrative Employee"-Title Unknown Due to the possibility of restructuring personnel in specific City departments, the position title of the 1996 Administrative Intern has not been determined. General Expenditures: General expenditures will increase in 1997 due to the salary increase of the Administrative Employee. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET Funding for all capital equipment will be through the Street Light Utility Fund. Capital expenditures scheduled for this program will consist of adding ten new street lights each year for • three years in accordance with the proactive street light installation program. Additional lights may be installed as requested by residents through the petitioning process. XI. FINANCE A. PUBLIC SERVICE PROGRAM Financial Services Program Function and Service Standards Financial Services consist of the following programs: Annual Finance Report and Audit: This program provides for the production of the City's Comprehensive Annual Financial Report and conducting an annual audit of the City's Financial records. Budgeting: The purpose of this program is to provide for the preparation of the Long Term Financial Plan and the Annual Operating Budget and their monitoring upon adoption by the City Council. Accounting and Payroll Services: The purpose of this program is to provide accounting and payroll services to the Council and City employees. Financial Services: The purpose of this program is to provide various types of financial services to the City, City Council, City Administrator,and Department Heads. PROGRAM OBJECTIVES ARE TO: • Oversee the financial planning activities of the City; • Coordinate the preparation of the Long Term Financial Plan; • Direct and coordinate preparation of the annual budget with close involvement and input from Department Heads and the Clerk-Administrator; • Perform all City accounting and financial reporting activities, to include: Prepare and control accounts payable, Receive and manage all municipal revenues, Prepare and control payroll, and Utility billing preparation and collection; • Prepare monthly financial reports, the annual financial statements, and assist auditors in conducting the annual audit of City financial records; • • Invest temporarily idle City funds to maximize return on available resources, as permitted by law; • Manage the City's insurance programs and evaluate and recommend modifications to ensure maximum protection at minimum cost; . • Oversee the debt management program of the City; and • Oversee the City's general purchasing program. BUDGET IMPACT Personnel: Personnel in this program consist of the following: • Finance Director • Accountant • Payroll Clerk No new staffing positions are projected for the next five years. General Expenditures: Economic conditions have precipitated reductions in the amounts of Federal and State aid to cities. Those reductions have challenged the City of Mounds View to maintain levels of service to their citizens with reduced revenues. The City has met this challenge through improved financial planning. The annual budget has been substantially improved as a result of greater involvement and participation Financial self-sufficiency is an on-going goal of the City. To achieve this goal the Finance Department will identify various user and/or franchise fees which may be applicable to the City and report these to the City Council. The Department will also look at various funding sources which may be used for the improvement and/or expansion of the City's infrastructure, parks and open spaces. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET Funding for capital improvement projects may be through a variety of funding sources: • General Fund • Water Fund • Sewer Fund • Surface Water Management Fund 111 XII. COMMUNITY DEVELOPMENT A. PUBLIC SERVICE PROGRAM Community Development Services Program Function and Service Standards Community Development Services consists of the following programs: • Planning • Engineering • Development Review • Inspection • Code Enforcement The Community Development Department has as its focus the administrative application of land use and building regulations as adopted by the Municipal Code. The main goal of the Department is to ensure i' that development within the city is accomplished in accordance with the requirements spelled out in various City Codes, as well as planning and providing for a conducive living and working environment for Mounds View's resident population. PROGRAM OBJECTIVES ARE: • Planning and zoning review, zoning code enforcement, development review, planning and zoning code review; • Building, fire, and housing inspections; • Recycling coordination and reporting, coordinating educational activities to reduce solid waste disposal problems and creating incentives for recycling; • Maintaining records and coordinating construction of the city's infrastructure; • Implementing and enforcing zoning and sign code regulations, issuing permits, administering public nuisance codes related to land use; and • Housing rehabilitation program administration- including grant administration, rental inspection and promotion. • BUDGET IMPACT Personnel: • Personnel in this program consist of the following: • Community Development Director • Building Inspector • Planning Associate/Code Enforcement Officer • Engineering Aide • Housing Inspector • Department Secretary Following the completion of the Housing Stock Analysis in March of 1995, the City Council took the final step towards housing rehabilitation in the City by hiring a full-time Housing Inspector to implement programs and recommendations outlined in the study: With the hire of this inspector, the Community Development Department has the service areas of planning, housing, code enforcement, building inspection and engineering adequately covered by employees. No additional staff is anticipated in the near future. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET 4_� ,_, I/- Funding for all capital equipment will be through the General Fund. • • XIV. PUBLIC WORKS A. PUBLIC SERVICE PROGRAM Public Works Services Program Function and Service Standards Public Works Services consists of the following programs: • Streets Pavement Management Snow and Ice Control Sign Maintenance • Fleet Services Building and Grounds Maintenance Squad and Staff Car Maintenance Vehicle and Equipment Maintenance • Surface Water Management System Maintenance • - - Street Sweeping • Water • Administration Water Production Infrastructure and Equipment Maintenance • Wastewater Administration Underground Inspection Infrastructure and Equipment Maintenance The Public Works Department is responsible for the planning, construction, operation and maintenance of the City's infrastructure. The department is split into the five divisions of: Street Maintenance, Water Operations, Sewer Operations, Surface Water Management, and Fleet Services. PROGRAM OBJECTIVES ARE TO: • Maintain fifty-six City vehicles and other City equipment; • Maintenance of City Hall and City shop facilities including the parking lots and equipment; • • Perform snow and ice control, patching and sweeping of thirty-six miles of streets under the City's jurisdiction; • Install and maintain of traffic signs under the City's jurisdiction (1,450); • • Operate and maintain six municipal wells and chlorinate/fluoridate water for disinfection and health benefits; • Operate and maintain three filtration plants for removal of iron and manganese. • Maintain approximately 251,000 feet of watermains, over 1000 valves, and 402 hydrants in the water distribution system; and • • Operate and maintain the sanitary sewer collection system(two lift stations, approximately 235,000 feet of sewer mains and over 900 manholes). The current goals of the department are to improve the efficient delivery of service through more productive equipment, improve work scheduling, create preventive maintenance programs and respond appropriately to maintenance needs. BUDGET IMPACT Personnel: Personnel in this program consist of the following: • Director of Public Works • Operators • Mechanic • Engineering Technician • Seasonals In the last two years surveys have been sent to Stanton 5 cities regarding staff levels in the Water, Sewer, Streets and Shop Divisions. In all accountable areas, Mounds View's staffing levels are relative to, or considerably lower than the polled municipalities. Staff recommends that the following additional positions be considered to provide the maintenance needs for the City and customers. 1997: One full-time public work mechanic to be funded through various programs; this would fill a vacant position that is currently staffed jointly between the foreman/mechanic and the Director of Public Works. Seasonal employees currently budgeted in the water and sewer departments would remain constant at four. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET Funding for all capital equipment will be through the General, Water, Wastewater and Surface Water • Management Funds. • XV. PARKS, RECREATION AND FORESTRY A. PUBLIC SERVICE PROGRAM Parks, Recreation and Forestry Services Program Function and Service Standards The Parks and Recreation Services consists of the following programs: • Recreation Administration • Recreation Programming • Recreation Sales and Marketing • Park Administration • Park Improvements • General Parks Maintenance and Repair • Athletic Field Maintenance • Tree Disease Control • Reforestation and Beautification • Golf Course Operations • Club House Operations • ' Practice Range Operations • Recreation Activity General • Adult Recreation Activities • Youth Recreation Activities • Swimming Recreation Activities • Cable Casting- City Meetings • Cable TV-Public Info Programming The mission of the Parks, Recreation&Forestry Department is to enhance quality of life with the provision of opportunities for health and wellness programs, leisure recreation and social activities. The program strives to provide the community with a variety of park facilities, healthy trees, aesthetic open spaces, greenspaces and multi-use trails. PROGRAM OBJECTIVES Recreation Administration: Includes administrative activities, coordination, grant preparation, budgeting, community group interaction, City Council communication and reporting. • Park Improvements: Entails the replacement of old or damaged equipment, installation of new facilities, and acquisition and development or preservation of parklands, trails and open spaces. Park Maintenance: Provides for safe, aesthetic, functional and diverse park facilities and amenities which offer people opportunities to pursue recreational activities and interests. • Park Administration: Administers the duties of documentation, communication, reporting, park file retention, park ordinance regulations, grant.preparation, budgeting, the facility permitting process and other activities required for park activities and facilities management. Sales and Marketing: Publicizes City sponsored programs and activities. The program provides, through an information campaign, a list of activities being offered and procedures of registering and participating. Programming: Includes the organization, coordination, collaboration, community liaison work and sponsorship endeavors that result in community activities and program opportunities. Athletic Field Maintenance: Prepares the athletic fields for games and tournaments and keeps them in safe and functional playing order. Athletic fields include both city park and school district facilities including softball, baseball, football and soccer fields. Reforestation: Provides for planting, reforestation and protection of trees in the parks, city entries; corner lots, streets and boulevards. Tree Disease Control: Provides city-wide diseased tree inspection. Focus is placed on treatment or removal to eliminate the spread of fungus and insect diseases. Cable Casting City Meetings: Increases citizen awareness of city government functions. The program also provides cable casting of agendas of Commission and City Council meetings. Cable Casting Public Information Programs: Informs the public of activities and events, topics and issues related to the community. Youth Recreation Activities: Include after school activities, school vacation activities, youth athletic programs, trips, safety programs, instructional classes, skill development programs, clinics, pre-school programs and special events. Adult Recreation Activities: Encompasses athletic leagues, instructional classes, trips, clubs, wellness programs, safety programs, social activities (such as 500 tournaments and cribbage) and garden club. Golf Course Operations: Provides an enjoyable golfing experience for the customer, and in return, is a enterprise program of the City. General Recreation Activities: Includes special events such as Festival in the Park, Mounds View Community Theater, Garden Club and other service programs. Swimming: Specializes in swimming instruction, water safety, open swims and pool rentals. • BUDGET IMPACT • Personnel: Personnel in this program consist of the following: • Director • Administrative Assistant • Program Supervisor • Parks Maintenance • Golf Course Superintendent • Cable Technician/Producer • Parks and Recreation Part-time and Seasonals • • Golf Course Part-time and Seasonals There are no requests for additional personnel for 1997. Projected personnel needs for the next five years are provided below. Parks Maintenance Worker: Parks Maintenance Program- 1999 An additional Parks Maintenance employee is requested. Increased use of parks and increasingly high expectations for park maintenance requires additional hours of labor. This position would be funded through the general fund. At Level I the position and benefits would be approximately$38,000. Seasonal Forestry Assistant and Contracted Tree Trimming Services - 1997 There are many projects that would benefit from additional Forestry work including flower garden 410 creation, additional landscaping projects at City Hall and the Golf Course, the Highway 10 Corridor landscaping project, City and street and boulevard tnmming (currently ifehindin tnmrrung due tot e lack of time and money for contracting work). Grants are readily available, but restricted time, limits the projects. Two options may be considered: • Contracted tree services for trim work along boulevards: budgeted at approximately $2,000 each year. • The addition of a seasonal forestry employee: 100 days of labor at approximately$7.00 per hour($5,600) plus benefits totaling about$6,000. Either option would be funded with general funds. B. CAPITAL IMPROVEMENT PLAN Capital equipment projections are included in the Capital Equipment Plan. C. CAPITAL BUDGET Funding for all capital equipment will be through the General Fund, except for golf course equipment and projects which are funded entirely by revenue proceeds from course operations. • CITY OF MOUNDS VIEW 30—May-96 REVISED 1911pNG TERM FINANCIALPLAN Administrative Services SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997::::;: 1998 1999 2000 2001 OF FUNDS ADMINISTRATIVE SERVICES— Office of City Administrator PERSONNEL COMPUTERS REPLACE OUTDATED EQUIPMENT ..:.... GENERAL FUND .................. .................. Administrator(100%) 3,000 Intern(40%) 1,200: Admin Sec(40%) 1,400 Admin Aide(25%) LASER PRINTER REPLACE OUTDATED EQUIPMENT:: ::::_>: ;?:: . GENERAL FUND Administrator(100%) -` . ....:. .�.: 1,500 Intern(40%) 600 Admin Sec(40%) :F o0O:: Admin Aide(25%) ADMINISTRATIVE SERVICES— Public Information INTERGOVERNMENTAL INFORMATION IMPROVE EFFICIENCY 3,000 3,000 3,000 3,000 GENERAL FUND INTERCHANGE(INTERNET) GENERAL FUND COMPUTERIZED INFORMATION IMPROVE EFFICIENCY3,000 3,000 3,000 GENERAL FUND (ELECTRONIC INFORMATION CENTERS GENERAL FUND COMPUTERS REPLACE OUTDATED EQUIPMENT GENERAL FUND Intern(10%) 300< GENERAL FUND • Admin Sec 200 GENERAL FUND LASER PRINTER - REPLACE OUTDATED EQUIPMENT " GENERAL FUND Intern(10%) 150 GENERAL FUND ................ Admin Sec(5%) 75: GENERAL FUND ADMINISTRATIVE SERVICES— MIS COMPUTER SYSTEM UPGRADES IMPROVE EFFICIENCY .-,•::-:,:12-;500,: 12,500 12,500 12,500 12,500 GENERAL FUND INTERACTIVE COMMUNICATION IMPROVE COMMUNICATIONS 15,000 GENERAL FUND COUNCIL COMPUTERS IMPROVE EFFICIENCY25,000 GENERAL FUND ................. CENTRAL FILE SYSTEM IMPROVE EFFICIENCY 20,000 GENERAL FUND COMPUTERS REPLACE OUTDATED EQUIPMENT Intern(5%) 200-: Admin Sec(5%) 200 LASER PRINTER REPLACE OUTDATED EQUIPMENT GENERAL FUND Intern(5%) 75 GENERAL FUND Admin Sec(5%) 75: GENERAL FUND ADMINISTRATIVE SERVICES— Central Services DIRECT INWARD DIAL IMPROVE COMMUNICATIONS 2,500 UPGRADE TELEPHONES—FINANCE IMPROVE COMMUNICATIONS 800s VOICE MAIL IMPROVE COMMUNICATIONS 15,000; WATER HEATER REPLACE OUTDATED EQUIPMENT 500 GENERAL FUND FAX MACHINE REPLACE OUTDATED EQUIPMENT . - 2,500 GENERAL FUND HVAC REPLACE OUTDATED EQUIPMENT 25.000-- 25,000 25,000 25,000 GENERAL FUND ROOF REPAIR—CITY HALL REPLACE OUTDATED EQUIPMENT 25,000 25,000 25.000 GENERAL FUND COMPUTERS REPLACE OUTDATED EQUIPMENT Intern(20%) -600 • Admin Sec(5%) 200 Admin Aide(15%) CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN . Administrative Services — Continued SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS .................. .................. .................. ................. .................. ................. .................. ADMINISTRATIVE SERVICES— Central Services LASER PRINTER REPLACE OUTDATED EQUIPMENT ::::_;: GENERAL FUND Intern(20%) 450 GENERAL FUND Admin Sec(5%) =`300::: GENERAL FUND Admin Aide(15%) ADMINISTRATIVE SERVICES— Human Resources COMPUTERS REPLACE OUTDATED EQUIPMENT ................. .................. ................. ................. .................. Intern(20%) Admin Aide(15%) LASER PRINTER REPLACE OUTDATED EQUIPMENT <;;;: GENERAL FUND Intern(20%) 300 GENERAL FUND Admin Aide(15%) ADMINISTRATIVE SERVICES— Elections VOTIING BOOTHS IMPROVE EFFIEIENCY 2,000 2,500 GENERAL FUND OPTECH III REPLACE OUTDATED EQUIPMENT 4,800 5,000 GENERAL FUND TOTAL ADMINISTRATIVE SERVICES $60'150: $140,375 $68,500 571,500 $26,000 • CITY OF MOUNDS VIEW 19,NG TERM FINANCIALPLAN Economic Development SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 : 1998 1999 2000 2001 OF FUNDS ECONOMIC DEVELOPMENT— Business Retention&Development • LASER PRINTER 25% REPLACE OUTDATED EQUIPMENT 150 TIF FUNDS PENTIUM COMPUTER 25% REPLACE OUTDATED EQUIPMENT TIF FUNDS ECONOMIC DEVELOPMENT— Marketing COMPUTER UPGRADE UPGRADE IMPROVE EFFICIENCY 1500 3,000 TIF FUNDS LASER PRINTER REPLACE OUTDATED EQUIPMENT 3,000 1,500 TIF FUNDS PENTIUM COMPUTER 10% REPLACE OUTDATED EQUIPMENT TIF FUNDS LASER PRINTER 10% REPLACE OUTDATED EQUIPMENT : 375 TIF FUNDS TOTAL ECONOMIC DEVELOPMENT SI 500 53,000 51,500 5525 53,000 • CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN • GENERAL FUND Finance SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 2997:::;:::: 1998 1999 2000 2001 OF FUNDS FINANCE 1 PERSONAL COMPUTER REPLACE OUTMODED EQUIPMENT 3;100: 2400 2750 4,125 4,500 GENERAL FUND 3 BOOKSHELF IMPROVE EFFICIENCY 500 GENERAL FUND 1 LASER PRINTER REPLACE OUTMODED EQUIPMENT :1;300 1,750 1,850 2000 2,500 GENERAL FUND 2 UPGRADE SOFTWARE IMPROVE EFFICIENCY 2 500 2,500 2,500 2 500 2500 GENERAL FUND 1 HIGHSPhorU PRINTER IMPROVE EFFICIENCY 8 000: 9,000 GENERAL FUND 2 FORMS BURSTER REPLACE OUTMODED EQUIPMENT;;:;.::::4;993' GENERAL FUND PRIORITY 1 12 Opp: PRIORITY 2 7495 PRIORITY 3 TOTAL FINANCE $20 395:; $16,650 $8,100 $8,625 $9,500 • CITY OF MOUNDS VIEW Ask- NG TERM FINANCIALPLAN G AL FUND Community Development ................. SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1:997 1998 1999 2000 2001 OF FUNDS COMMUNITY DEVELOPMENT— Planning PC COMPUTER REPLACEMENT 3,500 GENERAL FUND LASER PRINTER REPLACEMENT 2,000 GENERAL FUND COMMUNITY DEVELOPMENT— Inspections LASER PRINTER REPLACEMENT 2,500 GENERAL FUND PC COMPUTER REPLACEMENT3,500 GENERAL FUND COMMUNITY DEVELOPMENT— Housing PC COMPUTER REPLACEMENT 3 00© GENERAL FUND LASER PRINTER REPLACEMENT 2,500 GENERAL FUND FILE CABNET IMPROVE EFFICIENCY 200: GENERAL FUND COMMUNITY DEVELOPMENT— Engineering CAD/GIS UPDATES REPLACEMENT 1,200:- 1,200 1,500 1,500 1,500 GENERAL FUND SURVEY EQUIPMENT-1/3 IMPROVE EFFICIENCY 2 400_ GEN/WAT/SEW TOTAL COMMUNITY DEVELOPMENT $e soot: $3,200 $7,500 $7,500 $1,500 • 410 CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN Ai Police SOURCE DEPART./PROJECT DESCRIPTION RATIONALE 1997> 1998 1999 2000 2001 OF FUNDS POLICE-Administration FAX MACHINE REPLACE OUTMODED EQUIPMENT 2 500:: 2,500 GENERAL FUND PAPER SHREDDER REPLACE OUTMODED EQUIPMENT: 2,800:: 2,800 GENERAL FUND VIDEO SECURITY SYSTEM IMPROVE EFFICIENCY 6,000 GENERAL FUND OFFICE EQUIPMENT IMPROVE EFFICIENCY1 000 1.000 1,000 1,000 1,000 GENERAL FUND COMPUTER UPDATE IMPROVE EFFICIENCY 2,800;: 2,800 2,800 GENERAL FUND VEHICLE REPLACE OUTMODED EQUIPMENT`3::: 3z'-i::''i 18,000 GENERAL FUND POLICE- Crime Prevention/DARE MOBILE RADIO IMPROVE EFFICIENCY , 4,000 DARE FUND DARE VEHICLE EQUIPMENT IMPROVE EFFICIENCY 1,000 1,000 DARE FUND POLICE-Patrol (2)SQUAD CARS REPLACE OUTMODED EQUIPMENT 30 000` 30,000 32,000 32,000 34,000 GENERAL FUND MOBILE COMPTER 13RMINAL REPLACE OUTMODED EQUIPMENT ::. 7,000 3,500 GENERAL FUND LIGHT BAR REPLACE OUTMODED EQUIPMENT ::::::':1300 1,300 1.300 1,300 1,300 GENERAL FUND PROPANE CONVERSION REPLACE OUTMODED EQUIPMENT 1000; 2.000 1,000 2,000 1,000 GENERAL FUND (2)PORTABLE BREATH TESTERS REPLACE OUTMODED EQUIPMENT `:900:: 900 GENERAL FUND CAMERA EQUIPMENT REPLACE OUTMODED EQUIPMENT ..: 500 500 GENERAL FUND . (2)CELLULAR PHONES REPLACE OUTMODED EQUIPMENT 700 350 700 GENERAL FU LOCKERS REPLACE OUTMODED EQUIPMENT :Y SOD ,.;., r •_:: • _ r-r GENERAL SAFETY BACK SEATS IMPROVE EFFICIENCY 1,000 1,000 GENERAL FUND RADAR UNITS REPLACE OUTMODED EQUIPMENT::::: ::::2;400: 2,400 2,400 2,400 2,400 GENERAL FUND MOBILE RADIO REPLACE OUTMODED EQUIPMENT >::2,500: 2,500 2,500 2,500 2,500 GENERAL FUND (3)VIDEO CAMERAS IMPROVE EFFICIENCY 12,000 12,000 GENERAL FUND • PC COMPUTER REPLACE OUTMODED EQUIPMENT ;:::::2 500: 2,500 2,500 GENERAL FUND . ........ ... . .............. .................. POLICE-Investigation CELLULAR PHONES IMPROVE EFFICIENCY 600: 600 600 GENERAL FUND POLICE VEHICLE REPLACE OUTMODED EQUIPMENT 18 000•: GENERAL FUND PC COMPUTER IMPROVE EFFICIENCY 2,500:: 2,500 GENERAL FUND POLICE- Community Service/Animal Control VEHICLE EQUIPMENT IMPROVE EFFICIENCY 1,000: 1.000 GENERAL FUND • TOTAL POLICE $74,000: $87,550 871,800 847,900 545,600 • CITY OF MOUNDS VIEW • 19NG TERM FINANCIALPLAN Public Works SOURCE DEPART/PROJECT DESCRIPTION RATIONALE19.97 1998 1999 2000 2001 OF FUNDS PUBLIC WORKS— Fleet Services 1 WHFPI BALANCER REPLACEMENT ,:I,I50:: GEN/WAT/SEW PICKUP TRUCK VEHICLE PROGRAM6,000 GEN/WAT/SEW 2 PRESSURE WASHER REPLACEMENT :::E:::..1.'.2000 GEN/WAT/SEW 1 RADIO ANTENNA COAX REPLACEMENT 100I> GENERAL FUND 1 R 134 FREON RECYCLER IMPROVE EFFICIENCY/SAFETY 2,300 GENERAL FUND 1 COMPUTER REPLACEMENT ;5;0011: GENERAL FUND PUBLIC WORKS ENTRY IMPROVE EFFICIENCY/SAFETY 25,000 GEN/WAT/SEW/SWM PUBLIC WORKS— Streets I TON TRUCK WITH PLOW VEHICLE PROGRAM 35,000 GEN/WAT/SEW/SWM 1 SANDER CONTROLS SAFETY :::.::-:--.-:9::oopEE GENERAL FUND 1 TON TRUCK VEHICLE PROGRAM 30,000 GENERAL FUND 1 STREET MAINTENANCE PROGRAM IMPROVE EFFICIENCY ::::::::125,000: 125,000 125,000 125,000 125,000 GENERAL FUND 1 ASPHALT ROLLER IMPROVE EFFICIENCY 12;700: GEN/WAT/SEW 1 HEAT LANCE IMPROVE EFFICIENCY 2;600:: GENERAL FUND 2 PAINT STRIPER IMPROVE EFFICIENCY 2,700: GEN/SWM 2 DUMP TRUCK BOX VIBRATORS SAFETY,IMPROVE OPERATION 1;000: GENERAL FUND 1 CRACK FILLING MACHINE IMPROVE EFFICIENCY 26;000= GENERAL FUND IFLIQUID CHLORIDE TANK IMPROVE EFFICIENCY 2;700 GENERAL FUND TOTAL PUBLIC WORKS :,,:::S19.2.,,150:: $160,000 $156,000 $125,000 $155,000 III CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN • Parks SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 199 1998 1999 2000 2001 OF FUNDS PARKS—Maintenance REPLACE CUSHMAN REPLACE OUTMODED EQUIPMENT::;_i;i:.18;000: GENERAL FUND ........ ....... ................. ................. ................. ................. 1/2 TON PICK-UP REPLACE OUTMODED EQUIPMENT':::;;:::::::;::::;: 20,000 GENERAL FUND 3/4 TON PICKUP W/DUMP IMPROVE EFFICIENCY 22,000 GENERAL FUND NEW PRINTER IMPROVE ENNICIENCY 500 GENERAL FUND FINE CUT MOWER(WALKER) REPLACE OUTMODED EQUIPMENT. ::::j;:'.::,,;: 7,000 GENERAL FUND TOTAL PARKS sono $20,000 $7,500 $22,000 $0 i CITY OF MOUNDS VIEW 19NG TERM FINANCIAL PLAN Recreation SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS RECREATION—Administration PC COMPUTER IMPROVE EFFICIENCY $4;000; $4,000 $4,000 $4,000 GENERAL FUND COMPUTER UPGRADES IMPROVE EFFICIENCY 1,000 1,500 1,500 1,500 GENERAL FUND (3)OFFICE CHAIRS REPLACE OUTMODED EQUIPMENT 1,500 GENERAL FUND RECREATION—Programming LEAGUE SOFTWARE(WIN) IMPROVE EFFICIENCY 1,350 GENERAL FUND FACILITY MNGMT UPGRADE(WIN) REPLACE OUTMODED EQUIPMENT 3,800. GENERAL FUND RECREATION—Sales&Marketing RECREATION—Communications 22"MONITOR IMPROVE EFFICIENCY 750 INFO KIOSK IMPROVE EFFICIENCY 2,000 ELECTRONIC/COMP MESSAGE BOARD IMPROVE EFFICIENCY 40,000 TOTAL RECREATION $7,800': $7,100 $41,500 $7,500 $7,000 • TOTAL GENERAL FUND 380,795 437,875 362,400 290.550 247,600 • CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN 0 Water SOURCE. DEPART./PROJECTDESCRIPTION RATIONALE :::4997::::.::: 1998 1999 2000 2001 OF FUNDS WATER PICK-UP TRUCK VEHICLE PROGRAM 6,000 GEN/WAT/SEW 2 LOCATOR IMPROVE EFFICIENCY 4;000: WATER 1 ASPHALT ROLLER REPLACE OUTDATED EQUIP 11;700': GEN/WAT/SEW UTILITY TRUCK VEHICLE PROGRAM 25,000 WATER 1 CHEMICAL FEED PUMPS IMPROVE EFFICIENCY ;2,200'! 2,300 GEN/WAT/SEW/SWM 1 WHEEL BALANCER REPLACEMENT 573: GEN/WAT/SEW 1 CHEMICAL SCALES REPLACE OUTDATED EQUIP 2;800` WATER 2 GATE VALVES IMPROVE SERVICE ;:10;150; 5,300 5,450 5,600 WATER 2 WATER TESTER IMPROVE EFFICIENCY,OPERATION . .,,4;000' WATER 1 COLOR PRINTER IMPROVE QUALITY 750:: GEN/WAT/SEW/SWM 1 SURVEY EQUIPMENT IMPROVE EFFICIENCY,OPERATION 2;400: GEN/WAT/SEW BOOSTER PLANT ELECTRICAL UPGRADE IMPROVE EFFICIENCY,OPERATION- .- WATER 2 PRESSURE WASHER REPLACE OUTDATED EQUIP 2;00W GEN/WAT/SEW PUBLIC WORKS ENTRY EFFICIENCY,SAFETY 25,000 GEN/WAT/SEW/SWM • 2 COMPACTOR SAFETY&EFFICIENCY ;:;::_2;400' WATER TOTAL WATER FUND 842,975;: 87,600 $61,450 $5,600 $0 -- - -- -- -0 • r • CITY OF MOUNDS VIEW 1941)ONG TERM FINANCIALPLAN Wastewater • SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS .................. ............... .................. ................. WASTEWATER 1 WHEEL BALANCER REPLACEMENT ,,575:: GEN/WAT/SEW • PICK—UP TRUCK VEHICLE PROGRAM 6,000 GEN/WAT/SEW • 1 LOCATOR IMPROVE EFFICIENCY I000 SEWER . 1 ASPHALT ROLLER REPLACE OUTDATED EQUIP 12 700:. GEN/WAT/SEW LATERAL CAMERA CUSTOMER SERVICE 25,000 SEWER UTILITY TRUCK REPLACE OUTDATED EQUIP 25,000 SEWER 1 SURVEY EQUIPMENT IMPROVE EFFICIENCY,OPERATION.-...,. 2400.'i SEWER 1 COLORED PRINTER IMPROVE QUALITY 750' GEN/WAT/SEW/SWM 2 PRESSURE WASHER REPLACE OUTDATED EQUIP 2.000: GEN/WAT/SEW PUBLIC WORKS ENTRY EFFICIENCY,SAFETY 25,000 GEN/WAT/SEW/SWM TOTAL WASTEWATER FUND 58,425 So ssl,000 so so • • • CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN • Surface Water Management SOURCE DEPART./PROJECT DESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS SURFACE WATER MANAGEMENT 1 LOCATOR IMPROVE EFFICIENCY 1,000: SWM FUND 1 COLOR PRINTER IMPROVE QUALTIY 750:: GEN/WAT/SEW/SWM - PUBLIC WORKS ENTRY EFFICIENCY,SAFETY ::::;_-_;': 25,000 GEN/WAT/SEW/SWM .................. ................. 2 PAINT STRIPER IMPROVE QUALITY 2 7©0: GENERAL/SWM TOTAL SURFACE WATER MANAGEMENT $4 450 SO $25,000 $0 $0 11111 • CITY OF MOUNDS VIEW 19NG TERM FINANCIALPLAN Street Light Utility SOURCE DEPART./PROJECT DESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS STREET LIGHT UTILITY LIGHTS BY PETITION CUSTOMER REQUEST 2 500:: 2,500 STREET LIGHT 10 STREET LIGHTS IMPROVE LIGHTING 5,000 5,000 STREET LIGHT TOTAL STREET LIGHT UTILITY FUND S7,500 $7,500 • • • CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN • Park Improvement .................. SOURCE DEPART./PROJECTDESCRIPTION RATIONALE z1997:4:] 1998 1999 2000 2001 OF FUNDS ................ .............. ................ ................ .................. ................. PARK IMPROVEMENTS ** WOODCREST GARDEN BUILDING FOR ENHANCED USE OF SPACE 3,000;: PARK DEDICATION .................. ................ ... PICNIC TABLES&TRASH RECEPTICALS FOR ENHANCED USE OF SPACE .............. 1,000 1,000 1,000 GENERAL FUND AMENITIES FOR G.C,OPEN SPACE FOR ENHANCED USE OF SPACE 1,000 1,000 1,000 GENERAL FUND HEIGHTEN SV FENCE#2 SAS 1 Y 11,000 GENERAL FUND ................ ................. ................ ................ ................. ........ ........ GREENFIELD PARK STUDY FOR ENHANCED USE OF SPACE 8,000 GENERAL FUND CITY HALL VB LIGHTING USER REQUEST 6,000 GENERAL FUND HEIGHTEN SV FENCE#1 SAFETY 11,000 REC ACTIVITY REPLACE CITY HALL FENCE SAFETY 11000 PARK DEDICATION PAVE GREENFIELD PATH ACCESSIBILITY 50,000 GENERAL FUND HEIGHTEN GREENFIELD FENCE SAFETY 12,000 GENERAL FUND REPLACE RANDOM PLAY EQUIPMENT REPLACE OUTMODED EQUIPMENT 20 000:• 20,000 20,000 20,000 20,000 GENERAL FUND HILLVIEW SAFETY FENCING AT FIELDS SAFETY •2;000i PARK DEDICATION '1997 MARKS THE END OF OUR ANNUAL PARK DEDICATION FROM THE EVEREST DEVELOPMENT. '*=SEEKING GRANT FUNDING TOTAL PARK IMPROVEMENTS 536,000 $33,000 $33,000 $22,000 $96,000 _ • • • CITY OF MOUNDS VIEW 191ONG TERM FINANCIALPLAN Transportation SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUND' TRANSPORTATION ** PED BRIDGE CONSTRUCTION SAFETY&ACCESSIBILITY 120,000 VARIOUS PED BRIDGE INSP&DESIGN SAFE1 Y&ACCESSIBILITY 55,000 VARIOUS ** TRAILWAYS SAFETY&ACCESSIBILITY 20,000 20,000 20,000 20,000 GENERAL FUND =SEEKING GRANT FUNDING TOTAL TRANSPORTATION $185;000 $20,000 $20,000 $20,000 S20,000 ID • CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN • Cable TV SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS .................. CABLE TV—Information TAPE DECK INCREASE#OF PROGRAMS 2,000: CABLE TV FUND THAT CAN BE PLAYED CABLE TV FUND TOTAL CABLE TV s2,00a so so so so _- S:- • S CITY OF MOUNDS VIEW 190NG TERM FINANCIALPLAN Golf Course SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS GOLF COURSE STORAGE BLDG FOR CARTS PROTECT CARTS 23;000: GOLF FUND LANDSCAPING BUFFER/SAFETY&BEAUTY 5,000 5,000 5,000 5,000 GOLF FUND BOARDWAL IMPROVEMENTS SAFETY 12000 13,000 GOLF FUND RAIN SHELTER SAFETY 6;000: GOLF FUND ................. ............... .................. BUFFER NETTING SAb>;1 Y ::::1:::1300 fl:: GOLF FUND GRINDER EFFICIENCY 12.000: • GOLF FUND BOARDWALK MAT REPLACEMENT REPLACE OF OUTMODED 2000 GOLF FUND PATH PAVEMENT IMPROVEMENT 10,000 15,000 GOLF FUND 3 CEMENT BINS FOR MAIEILIALS EFFICIENCY 6,000 GOLF FUND PRACTICE RANGE 2ND PRACTICE GREEN CUSTOMER SERVICE 5,000 GOLF FUND RANGE LESSON AREA CUSTOMER SERVICE 5,000 GOLF FUND RANGE LIGHTING CUSTOMER SERVICE 22000 GOLF FUND GOLF RANGE MATS REPLACEMENT OF OUTMODED 10,000 GOLF FUND REPLACE NETTING REPLACEMENT OF OUTMODED ;i '< 40,000 GOLF FUND BALL DISPENSER W/BALLS&BASKETS IMPROVE EFFICIENCY 6,000 GOLF FUND „ _ _ TOTAL GOLF COURSE FUND Slsl000 $33,000 52000' ` `34,000 " "S64,000 CAPITAL IMPROVEMENTS FOR THE GOLF CENTER WILL ONLY BE IMPLEMENTED AS PROFITS ARE ACCUMULATED OVER TIME, SUFFICIENT FOR FUNDING THE LIST. THEREFORE, DESIGNATED YEARS OF IMPLEMENTATION ARE APPROXIMATE& REFLECT MORE THE PRIORITY RATHER THAN THE ACTUAL TIME. • • CITY OF MOUNDS VIEW 1996 LONG TERM FINANCIALPLAN • MSA Fund SOURCE DEPART./PROJECTDESCRIPTION RATIONALE 1997 1998 1999 2000 2001 OF FUNDS MSA CONTRIBUTION TO OLD HWY 8 RECONSTRUCTION20.1;000:: MSA FUND .......... ...... ................. ................. ................. .................. ................. RECONSTRUCTION OF SPRING LAKE ROAD 1,500,000 MSA FUND TOTAL MSA FUND $20;0•00:: $1,500,000 $0 ERR ERR .................. ................ .................. TOTAL ENTERPRISE FUNDS 68a35o: 1.601.100 248,450 ERR ERR TOTAL ALL FUNDS 1 065,145: $2,038,975 $610,850 ERR ERR _ . _ 0 .. • • • ©MT OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 2. -_ (T WS STAFF REPORT Report Number: 96-174S ©MS Report Date: 5/29/96 WORKSESSION MEETING DATE 4110 1,. MN 1 June 03, 1996 o4'res,-Partners' Item Description: Presentation of Proposal by League of Minnesota Cities Insurance Trust for Renewal of Insurance Coverages for 1996-1997 Administrator's Review/Recommendation: -No Comments to supplement this report Review/Recommendation:„.„ -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Enclosed please find the City's quotation on the July 1, 1996 renewals of insurance coverages from the League of Minnesota Cities Insurance Trust(LMCIT). Charles Clysdale, of the Maguire Agency, Inc., will be at the June 03, 1996 Council Work Session to present and review the quotation with you. The 1996 renewal quotation is presented on the sheet entitled"Premium Comparison." The quotation is below the $104,410 budgeted in 1996 for various insurance coverages. The information on workers compensation insurance shows that many of the rates have been reduced for 1996. The City's experience odification has been increased to .81 from.72 the City is taking advantage'of Managed Care With the League, and has received a premium discount; these factors combine to give the City a discount of 33.8%. The 1996 proposed workers compensation premium of$32,283 is $5,165 less that the 1995 premium of $37,448. • . ilkE. /ta�rek Interim Finance ary `�'� Coordinator C ,7 OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 3 I STAFF REPORT Report Number: 96-1741WS I Q l�J X78 Report Date: 5/30/96 . WORKSESSION MEETING DATE b. 1II % June 3, 1996 BrPss.PartnecS' S Item Description: Discussion of the Proposals for the Development of the Bel-Rae Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: On Monday evening we will want to discuss with the Council the status of the Bel Rae project. I have been working to develop a framework for the Council to make decisions regarding this project and intend to present this in more detail on Monday evening. I would like to preface the discussion with what I have been attempting to do with a great deal of help from Cathy, our fiscal advisors and the many comments and concerns expressed by Council members and the • community. This is and appears may continue to be a complicated project not just because of the many nterests and possibilities the project presents, but perhaps more so from my perspective because a coherent and objective vision of the project has not been developed by all five of the City Council members. Lacking that vision at this time,Monday evening is certainly an excellent opportunity to develop that collective vision and I hope that the framework presented will facilitate the strongly needed unity to make this project successful as expressed amongst Council members at the May 13 Council meeting C7.471,147„,..C(.4----=' Chuck Whiting, City administrator III STAFF REPORT PAGE TWO The initial concept to be presented Monday evening will include the possibility of every known interest and concern expressed that I am aware of for a Bel Rae community center/volleyball facility. Cathy and I met with the architect, representatives from VB Diggs, Jim O'Meara of Briggs &Morgan, and Bob Thistle and Ron Langness from Springsted this past Tuesday to review options and determine how best to present this to Council. The principle concern I feel needs to be arrived at is what will be the acceptable cost to the Council and community for a project for the activities and needs the building will house. In starting toward this end some assumptions had to be made. First, in earlier meetings with the architect, staff reviewed various building arrangements and the potential estimated construction costs that housed the activities commonly understood to be in the building. Added emphasis was placed on accommodating activities that could be assured of generating some revenues for the project. I generally saw these potential revenues as falling into three categories of sustainability. First, if the project could generate property taxes to be captured as a tax increment, this would be a very reliable source of revenue. However, this is predicated on two concerns, one, that VB Diggs would own and operate their business portion of the project, and two,that the increment is sufficient enough to make a difference in the cash flow operations of the project. The second category of revenues is for lease arrangements that could be made for a predictable and reliable period of time. Only one appears to be possible and it is with Community Education. The advantage is twofold for Community Ed will be reliable, albeit for a few years, and they will provide services that everyone wants in the community. They will be a good tenant. The third group is all the other activities that will generate revenues but cannot be quantified yet, such as wedding receptions, recreation programs and so forth. It still may be possible to make some sort of educated guess as to these, but for the time being, I would suggest considering these revenues later and be placed against any amount determined to be needed to close the gap between known revenues and predicted expenses. With these concerns in mind, one of the design concepts drawn up by the architect was considered by staff to be preferable and most workable in further developing the concept. This concept held that the Bel Rae and a volleyball facility would be attached in order to jointly utilize common space and functions, but also because sections of the concept could be eliminated or changed fairly easily. The other two options were one,to have the buildings separate, and two, to not have the volley ball facility at all. Those certainly can be considered again if the Council wishes, but for now, staff requested further work be done on the common building. At the meeting this past Tuesday, the architect refined the concept and the financing options were discussed. Essentially three approaches could be taken. First, the City could own the entire facility and lease space to the other groups and VB Diggs. The merits of this were discussed. The main problem would be the City's inability to secure long term lease guarantees and this appeared to place undue risk upon the City. The second option was for VB Diggs to finance the entire facility and lease back to the City. The likely problem here was that VB Diggs probably would not be able to acquire private financing for such an arrangement and it was agreed that the City financing VB Diggs at this level was again an undue risk to the City. STAFF REPORT PAGE THREE 111 An option to combine the two above options was determined to be the best alternative, but one that still has a lot of work to go. Essentially, VB Diggs would finance their part of the facility and the City would develop their side. From the City's perspective, this option should isolate it from any financing risk of the VB Diggs side. VB Diggs will have to get its own financing and appears to be able to finance only four courts. The City would be looking at the Bel Rae as its main activity center, which has been the assumption all along, but the interest in two or four more courts will have to be considered relative to financing options, and I will return to this in a minute. As far as the four court portion of the building, a tax increment generated from the VB Diggs side of the building can be anticipated, although as of this memo, an amount still hasn't been determined. I think this is an important point because the use of any increment, should it be a significant amount, may place VB Diggs interest and the City's interest on the same side. We should expect VB Diggs to want to either minimize their property taxes or have some or all of their property taxes returned to them in order for them to secure their financing. Since we don't know how much that is now, we can only anticipate the situation. If the project generates a given amount of increment, and for example,the City returns half of that to VB Diggs and keeps the other half to cover Bel Rae costs, Diggs is getting a property tax break and the City is taking another revenue to offset project expenses. From this perspective, the City has an interest in seeing VB Diggs succeed. As of now I cannot quantify that for the Council, but I think it ought to be kept in mind because VB Diggs will probably be asking for it. They should also be reminded that their land costs for this site may go hand in hand with any request. These are negotiating points. This also gets back to the issue of the additional court or gym space. I think VB Diggs would like to see these courts built. The Council will need to determine its desire to see such court space because I doubt they will be financed in any way other than through the City. If the Council sincerely wants two or four'more"' courts, expect to consider an arrangement where the City finances this space for VB Diggs. There will be risk in this, but that is your option and one that would have to be flushed out more. This is where I stand today with this project. Before the work session, Cathy and I will be meeting again with Thistle and O'Meara to prepare for Monday evening, and hopefully to have the proforma set up to show some of the costs and revenues projected for the concept. I am somewhat miffed not to have those by now, but the ,increment estimate is the sticking point. I would like to add a few editorial comments. I am not sending any drawings or estimated figures in this packet because I am asking the Council to consider how you will do this project together. Yes or no judgements on aspects of the concept will not assist in facilitating discussion. This is one of the reasons why you should expect to see something that appears to contain everything but the kitchen sink on Monday, meaning all the conditions, expectations and wants are included. The presented costs will likely create gasps, but they are not intended to sway Council members in their decisions, but merely to set the widest possible parameters to contain all the interests I have heard you express. Your bottom line will be just that, what are you willing to pay for what you want in a facility. My recommendation for Monday evening therefore will be to spend some time reviewing the concept. I would like to spend the initial time on the subject reviewing what I have written here and what more work we have done by meeting time, and then open it for general discussion. REQUEST FOR COUNCIL CONSIDERATION Agenda Section 4 STAFF REPORT Report Number.9 6-17 4 2W Report Date: 5/30/96 IIIWORKSESSION MEETING DATE June 3. 1996 Item Description: Update on 8265 Spring Lake Road Review/Recommendation: Cft-../ -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: I was contacted by the Department of Housing and Urban Development (HUD) regarding the purchase of 8265 Spring Lake Road by the City of Mounds View. I was notified that if the house was NOT eligible for FHA financing, the City would be offered the property before the public. On Tuesday, May 28, a representative from HUD contacted me stating that the house was not eligible for FHA financing and that the appraised value of the house was $78,200; however, they would reduce the price to 70,200 which is a 10% discount. Building Inspector Rick Jarson conducted an inspection and determined 0 that the foundation walls are bowed inward indicating failure to resist the lateral soil pressures. HUD's appraisal does not reflect the problem with the foundation. I informed HUD that because of the condition of the foundation, we would not consider purchasing the property for $70,200 but would have an appraisal and make them a fair offer. We have contracted services with an appraiser and informed him of the problem with the foundation. We hope to have the results of the appraisal to you by Monday. Jennifer Berian, Hous'•. Inspector ice% • • CAlrf REQUEST FOR COUNCIL CONSIDERATION Agenda Section 5 STAFF REPORT Report Number: 96-1743WS MHOS Report Date: 5/29/96 • CST WORKSES SION MEETING DATE June 03, 1996 64'4"-Farme svt' Item Description: Policy Discussion Relating to Amending Title 1123, entitled"Nonconforming Buildings, Structures and Uses" Administrator's Review/Recommendation: C-s cam.) -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: MEMO TO: Chuck Whiting, City Clerk-Administrator FROM: Joyce Pruitt,Acting Community Development Director RE: Policy discussion Relating to Amending Chapter 1123, entitled "Nonconforming Buildings, Structures and Uses DATE: May 29, 1996 As you may recall, Tom Manke and Leon Theis, owners of Mounds View Fina at 2280 County Road I, presented a request for a 24'x 44' canopy atop a gas pump island to encroach twenty four feet into the required thirty foot front yard setback in Planning Case No. 438-96. When Planning Case No. 438-96 was presented to the City Council, the City upheld the Planning Commission's decision finding that the canopy was a new structure not allowed under Section 1123 of the Code. The variance request was denied and the applicants were notified that the City Council may consider a new proposal for less of an encroachment into the required setbacks. The applicant has submitted a new site plan for a variance request. This request is being treated as a separate application and will need to be acted upon by the Planning Commission. A public hearing is scheduled for 7:05 p.m. at the June 05, 1996 Planning Commission Regular Meeting to consider this request. In the interest of trying to expedite the process for this variance request, Staff intended on placing the request on the City Council June 03, 1996 worksession agenda for discussion. City Attorney Long has notified Staff that placing this item on the worksession agenda before the item is formally acted upon by the Planning Commission, would be inappropriate procedurally because the City Council acts only to hear appeals from the Planning Commission. Joyce Pruift, Actiiig CommunityDeveo merit Director POLICY DISCUSSION RELATING TO AMENDING CHAPTER 1123 JUNE 03, 1996 PAGE TWO OF TWO • Section 1125.02, Subd. 2, of the Municipal Code states, " . . . If the Board denies the applicant's relief, the applicant, within sixty(60) days from the decision of the [Board of Adjustment and Appeals] denies the applicant's relief, the applicant, within sixty(60) days from the decision of the Board, may appeal to the City Council for the relief sought." Thus, until the Planning Commission formally denies the variance request, it is inappropriate for the City Council to discuss this request. Although this specific planning application will not be discussed at the June 03, 1996 worksession, there is new information Staff would like to share with Council regarding the importance of maintaining consistency in interpreting the term"structure" within the Code to include a gas pump canopy on properties zoned as a legal nonconforming use. Following further consultation with the City Attorney Long, an interpretation by the City Council that a canopy is not a"structure" within the meaning of the Code may create several unintended negative impacts. An interpretation by the City Council that a canopy is not a"structure"would be inconsistent with findings presented in Planning Case No. 438-96 and adopted by the City Council. If a canopy were interpreted not to be a"structure" then no setbacks nor any other control measures of the Municipal Code would apply. If the City Council agrees that interpreting the Code to mean that a canopy is not a"structure" creates too many unintended potential zoning problems as advised by City Attorney Long, then the Council would have to deny any new variance request for a canopy under the existing language of the Code because it is a new "structure" on a legal nonconforming use, which is prohibited by the Code. If the City Council wishes to pursue consideration of allowing canopies on properties zoned as legal nonconforming uses, then it would be necessary to amend Chapter 1123, entitled"Nonconforming Building Structures and Uses," to include language excluding canopies as an enlargement of a legal nonconforming use. To simply interpret the Code to mean that a canopy is not a"structure" creates too many other potential problems with canopies on other sites. Staff has contacted applicant Tom Manke and advised him of the new information. Staff is seeking City Council direction on whether to draft an Ordinance amending Chapter 1123, entitled "Nonconforming Buildings, Structures and Uses," to include language excluding canopies as an enlargement of a legal nonconforming use for purposes of that action of the Code only. Z17:: F REQUEST FOR COUNCIL CONSIDERATION Agenda Section 6 4,, ��ull:i QF STAFF REPORT 96-1744WS 141M_- Report Number: • -‘, WORKSESSION MEETING DATE June 3, 1996 p 'i ;,; Report Date: 5/29/96 j '24. 4'Partnetsh+QS Item Description: Continued Discussion Regarding the Midland Videen Property Administrator's Review/Recommendation: CIL—) -No Comments to supplement this report X -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Rocky Keene of SEH will be present to explain in greater detail the topics discussed at a meeting with Rice Creek and Corp of Engineers representative last week. Staff copied Rocky's summary of the meeting and a letter to myself on May 28th and deposited it in each Councilmembers mail box. Please bring this document with you to the work session. I did not duplicate this to save time for Lynette and paper. I will present to you the seven(7) options Rocky has submitted: 1) Purchase the site and develop the property as a regional detention basin. III 2) Do not purchase the site and use a storm sewer system similar to the one proposed in the 1997 study. 3) Do not purchase the site and construct a trunk storm sewer to Rice Creek as part of the Highway 10 turn back. 4) A combination of 2 and 3. 5) Do not purchase the site and reduce the design standard for storm sewer from a 5-year to a 2-year. (Would create additional ponding in the streets, but still provides an adequate drainage system) 6) Do not purchase the site and reduce the storm sewer size requirements and look for other places for the water to pond (such as the area north of City Hall). 7) Do not purchase the site and construct a trunk storm sewer system across Highway 10 and down Edgewood Drive to Rice Creek. These issues as well as others regarding the possibilities for the site as an expanded detention area will be discussed at the Work session. Rocky will also present a proposal for the engineering feasibility study to excavate the wetland for submittal to the governing agencies. Based on these discussions and oppinions, staff seeks Council direction in which manner to proceed with this project. ejECOMMENDATION: ;-/'_ >/_,2%1 --///:, -', -- Michael Ulrich. Director of Public Works 7 :'2):::r7-: REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT 96-1745ws ©11Report Number: • WORKSESSION MEETING DATE e if,_.`,,;;.7 June 3. 1996 Report Date: 5/29/96 •A !cam ^°6'rPjS-Partne'S���s Item Description: Discussion Regarding Surface Water Pond, Relating to the Pedestrian Bridge Administrator's Review/Recommendation:'jc -No Comments to supplement this report -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: Staff met with the consultant from BRW and Paster Enterprises last week to discuss the pedestrian bridge. At this time Sabri from BRW presented plans for the construction of the bridge within the surface water pond. It was noted that it will be necessary to reconstruct the pond to enable the bridge ramp to be built within the pond. At that time it was unknown what the additional expense would be for the reconstruction of the pond. A short discussion occurred about the project and the obstacles involving the pond at it's current location, the construction of the bridge and past discussion of the relocation of the pond to City property. It was Sabri's and staffs comments about the increased expense to reconstruct the pond, and the fact that EH had submitted a proposal to relocate the pond that lead to the conclusion that the overall long term enefit of moving the pond would be most efficient. The City would forever be responsible for the maintenance of the pond. There is an unknown amount of liability assumed by the City for potential accidents related to people falling or jumping into the pond from the ramp. The need for fencing on the interior of the ramp would be eliminated. And lastly, the landscaping possibilities are greatly increased without the intrusiveness of the pond. On Tuesday, I spoke with Sabri to inquire about the reconstruction costs of the pond. Due to the percolating design of the pond, the reconstruction costs would be approximately $40,000.00. As you might recall the conservative estimates from SEH went from a low of$10,000 to a high of$32,500 to relocate the pond to City property behind the Public Works Facility. The expense of the engineering study which includes permitting applications to the appropriate regulatory agencies is $6,900.00. The proposal does not include design and construction services for the relocated pond. Adding the numbers together, assuming the high end of SEH's estimate, the cost for relocating verses reconstruction of the pond at it's current location are very comparable. Relocating the pond would in staff s opinion better serve the long term interests of the bridge location and the maintenance of either pond. It is staffs recommendation that the surface water pond located adjacent to the Bridgeman's site be relocated to City property. RECOMMENDATION: Council authorize staff to sign agreement letter with SEH to complete an engineering analysis to relocate the 0.irface water pond for $6,900.00 to be funded from the Surface Water Management Fund 420-4122-303. Michael Ulrich. Director of Public Works Ad.„...d a rsei 3535 VADNAIS CENTER DRIVE,200 SEH CENTER.ST PAUL.MN 55110 612 490-2000 800 325-2055 •ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION February 14, 1996 RE: Mounds View, Minnesota Abandonment of Drainage Pond at Long Lake Road and STH 10 SEH No. P-MOUND9606.00 Supplemental Letter Agreement Ms. Mary Saarion Director of Parks, Recreation, Forestry City of Mounds View 2401 Highway 10 Mounds View, Minnesota 55112-1499 Dear Mary: In accordance with our recent discussions, we are pleased to submit this proposal for engineering services associated with the study and preparation of a preliminary report for the abandonment of the existing drainage pond located in the northwest corner of Long Lake Road and STH 10. Services will be provided in accordance with our Agreement for Professional Engineering Services dated November 17, 1993, herein called the Agreement. Major construction elements of the proposed project will include filling of the pond and associated storm sewer revisions. Our services will consist of the following work: • Perform a field survey to determine the specific drainage area contributing to the pond. • Develop a computer model which simulates the drainage patterns and characteristics of the affected drainage area. • Develop general recommendations for the proposed construction. • Determine the impact of the proposed construction on existing downstream facilities. • _ Prepare a brief bound report with text and exhibits which conveys our findings and recommendations. • Prepare information and permit applications for submittal to the appropriate regulatory agencies including: Rice Creek Watershed District: Minnesota Department of Transportation: and the U.S. Army Corps of Engineers. We acknowledge that this work is being performed in conjunction with the proposed construction of a pedestrian bridge over STH 10 and we will coordinate with other agents of the City as requested. Compensation for our services will be a fee based on hourly rates as described in the Agreement for services rendered by our personnel engaged directly on the project. plus reimbursable expenses including mileage and equipment rental. We estimate this fee to be $6.900. We will bill you monthly for our services. The above financial arrangements are based on prompt payment of our bills and the orderly and continuous progress of the project. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS.MN ST CLOUD.MN CHIPPEWA FALLS, WI MADISON.WI LAKE COUNTY,IN EQUAL OPPORTUNITY EMPLOYER Ms. Mary Saarion. City of Mounds View • February 14, 1996 Page 2 We will begin our services promptly after receipt of your acceptance of this proposal. Our field surveys will be scheduled based on general weather conditions and snow cover. We will submit a draft copy of the report for your review within 45 days of acceptance. This proposal includes the completion of the report phase only. Detailed design and construction services; if required, will be addressed under a subsequent agreement. In signing this Supplemental Letter Agreement,the City agrees to provide all coordination and communication with the owner of the pond property. This Supplemental Letter Agreement and the Agreement represents the entire understanding between SEH and the City of Mounds View in respect to the project and may only be modified in writing if signed by both parties. If it satisfactorily sets forth your understanding of our Agreement,we would appreciate your signing the enclosed copy of this letter in the space provided below and returning it to us. We look forward to working with you on this project. Sincerely, Short Elliott Hendrickson Inc. Steven D. Campbell, P.E. Senior Project Manager smm Accepted this day of , 1996. CITY OF MOUNDS VIEW, MINNESOTA By: Title: 12: EFU • • May 28, 1996 Mike Ulrich is It 1,V INC. City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 Dear Mike: The preliminary cost estimate for modification of the pond at the north end of the proposed pedestrian hridge is approximately.&40.000. This estimate Is based on the modified pond having a diameter of 77'-0"diameter and a toed depth of 14 feet.The walls will he constructed with concrete blocks on spread footing. Bottom of pond will lre tilled will) 3 feet of coarse ravel. Sincerely, BRW, 11111 • 5ah ri Ayaz, P.E. . Structural Engineer • • • To: Mayor City Councilmembers 11[IIORAM DUM From: Lynnette Morgan Subject: National Sports Center Ice Complex Date: May 30, 1996 Due to the Community Development interview schedule, Thursday, May 30, 1996, an additional attachment regarding the National Center Ice Complex will be distributed Friday, May 31, 1996. . . . • ■ PROPOSED MASTER TIMETABLE NATIONAL SPORTS CENTER ICE COMPLEX 1996 JUNE/JULY City Approvals of Master Agreement A. -July 15 Deadline for Approvals. --- B. Cities Make Downpayment of$100K JULY Anoka County Approves Financing AUGUST Bid Documents Published 4111 A. Cities Make 2nd Payment of$200K SEPTEMBER Construction Begins A. Cities Make 3rd Payment of$200K 14 Months Required for Construction NOVEMBER '97 Facility Opens • DRAFT 410 NSC ICE CENTER Opening Year Scenario October 15, 1997 WINTER (October 15— March 15) 20 Weeks 4 Sheet 1 Sheet Winter Prime 5,872 hour goal 1,468 hour go-a' I. Girls Sports Net Increases 1,600 400 High School & Local Association II. Additional Local Association Needs Z880 720 III. Figure Skating (25 hrs./week) 500 125 V. Open Skating/Learn to Skate (10 hrs./week) 200 50 (Mon. 6 — 7:45; Wed. 6 — 7:45; Fri. 6 — 7:45; Sat. 1'— 2:45; Sun. 1 — 2:45) V. Short Track Speedskating (5 hrs./week) 100 25 VI. Park & Recreation Programs ? VI. MASC Events All American Girls' & Women's Hockey Tournament 592 148 Holiday Tournament Weekend Tourney #1hers [120] [30] Weekend Tourney #2 4, [120] [30] Potential of 10 Tournaments 4-1" [1,200] [300] ryt3 1Y wwr�J TOTAL ivb4- �;k��r 5,872 1,468 Winter Non-Prime SPRING (March 15— May 30) 10 Weeks 4 Sheet 1 Sheet 1,800 hour goal 450 hour goal I. Columbia Arena Users 550 138 II. NSC Indoor Soccer 48 hrs./week one rink 480 120 6 to 10 Mon. -Fri.; 8 a.m. – 10 p.m. Sat. – Sun. (Market to Mounds View, NSSA, Forest Lake, etc) [one additional rink] [480] [120] III. NSC Spring Hockey Leagues — one rink equivalent 480 120 [one additional rink] [480] [120] IV. Figure Skating25 hrs./week 250 64 • g V. Open Skating + Learn to Skate 80 20 * VI. Short Track Speedskating 50 12 VII. Park & Recreation Programs ? ? VIII. MASC Events 120 30 Spring Tournament TOTAL 2,010 504 • SAiliUMMER (June, July & August) 13 Weeks 4 Sheet 1 Sheet 1,100 hour goal 275 hour goal I. Columbia Arena Users 350 88 II. MASC Events 606 151 USA International Cup AAA (6 day - 336 hours) • USA International Cup Open (5 Day - 270 hours) August Summer Tourney [240] [60] III. Camps: Herb Brooks & Others 400 100 IV. Short Track Speedskating ? ? V. Public Skating/Learn to Skate ? ? VI. Figure Skating ? ` VII. Park & Recreation Programs ? ? VIII. MASC Events ? ? IX. NSC Summer Leagues ? ? X. Local Association Camps ? ? I. Local High School Camps ? ? TOTAL 1,356 339 • FALL (September — October 15) 6.5 Weeks 4 Sheet 1 Sheet 1,320 (Hour goal) 330 I. Columbia Arena Users 350 88 II. NSC Fall Leagues - hockey (2 rinks) 450 112 Additional Rink Equivalent [450] [112] III. Hockey Association — In House Leagues (1 rink) 312 78 * IV. Figure Skating 150 38 V. Public Skating 50 12 * VI. Park & Recreation Programs ? ? VII. MASC Events ? ? Fall Tourney [120] [30] TOTAL 1,717 416 Note: This draft was prepared by MASC & NSC staff as a hypothetical scenario. All deci- sions about program direction would be formulated cooperatively by the participating cities and the MASC. This draft provides a starting point for discussion purposes. • . NATIONALCEE ARENA DRAFT DRAFT 0MASTER AGREEMENT April 26, 1996 he parties agree as follows: I. PURPOSE The purpose of this agreement is to enable the construction and operation of a facility consisting of four olympic sized ice surfaces and related facilities on the property of the National Sports Center, 1700 105th Avenue NE, Blaine, Minnesota. This agreement is intended to govern the rights, obliga- tions and conduct of the "parties" (as hereinafter defined) with respect to the construction, operation and financing of the facility. "Parties" consisting of more than one entity may have agreements among one another not inconsistent with this agreement. It is understood that the bonding authority may require certain covenants in connection with the financing of the facility. Such covenants, to the extent inconsistent with this agreement take precedence over this agreement. This agreement is authorized and executed pursuant to Minnesota Statutes Section 471.59. . II. PARTIES The five parties to this agreement are: (1) City of Moundsview, City of Arden Hills, City of New Brighton, City of Shoreview and School District #??, hereinafter"MANSS." 0 (2) City of Blaine, hereinafter"BLAINE." (3) City of Coon Rapids, hereinafter "COON RAPIDS." (4) City of Forest Lake, City of Spring Lake Park, hereinafter "FOSLP." (5) Minnesota Amateur Sports Commission, hereinafter"MASC." III. TERM This agreement shall be effective as of the date set forth above, and shall terminate on the later of the first day of January of the year 20 years following the date on which the bonds sold to finance the arena are issued and delivered or the day following the final maturity date of the bonds. IV. FINANCING It is contemplated that the construction and related cash costs of the facility will be approximately $8,000,000.00 (eight million dollars) and that these costs will be borne by the parties as follows: DOWNPAYMENT Each PARTY except MASC will pay to MASC a downpayment of$500,000 (five hundred thousand dollars) in cash as described in PART IV below. 110 It is agreed that the MASC contribution of land and related facilities goods and services described in Exhibit constitute its entire obligation under the downpayment portion of FINANCING. 1 BOND FINANCING MASC will use its best efforts to secure net financing available for construction in the amount of at least $6,000,000 (six million dollars) from Anoka County, the State of Minnesota or a city or munici- pality within Anoka County. Each party will cooperate with such bonding authority and will perform such covenants and obligations as it undertakes to the bonding authority. "The annual operating budgets for the facility shall include amounts necessary to pay debt service on the bonds. As described below under USE, the parties hereto will be obligated to make certain fixed rental payments for a specified of ice time in amounts which will cumulatively provide for the payment of all operating and debt service costs of the arena." If for any reason, (including refusal of a party to make covenants deemed essential by the bonding authority) bond financing is not secured, this agreement shall be void and all of the cash downpay- ments shall be refunded to the parties except for$5,000 from each party, receipt of which by MASC is hereby acknowledged as an amount separate from and in addition to the downpayment required under paragraph IV. _-- V. FACILITY OPERATION A. OWNERSHIP Title to all real estate, will be held in the name of the MASC. Title to buildings, fixtures and equip- ment relating to this agreement shall be held in the name Anoka County until the bonds have been, fully retired. B. LIABILITY • For purposes of this agreement MASC shall be the operator of the facility and shall be responsible for all operational decisions which may give rise to tort liability by reason of the operation of the. facility. MANSS, Blaine, Coon Rapids and FOSLP shall be liable only for obligations undertaken by them pursuant to contract. MASC may procure such insurance or elect to proceed under Minnesota State Tort Liability Act as it deems appropriate. C. STAFFING AND OPERATING MASC will hire, supervise and coordinate all permanent and temporary staff necessary and conve- nient to operate the facility. For purposes of determining operating expenses, MASC may make such reasonable allocations of the overall expense operation of the National Sports Center expense to the facility as fairly represent the cost of all staff performing work on behalf of or beneficial to the facility. MASC may in its sole discretion delegate the operations of the facility to the National Sports Center Foundation. D. POLICY There shall be a board of directors consisting of one member appointed (or elected) by each of the parties to this agreement. The board shall exercise such powers as are set forth in this agreement and/or the bond documents including: 1. Establishing procedures for the fair and equitable exercise of rights relating to this agreement. 2. Approval of an annual operating budget consistent with this agreement and the bond docu- • ments. 2 3. Establishing fair and equitable use and programming policies and procedures not covered by and not inconsistent with this agreement and the bond documents. • 4. Determining financial reserves not inconsistent with this agreement and the bond documents pursuant to section V G of this agreement. E. USE 1. Rights and obligations in scheduling ice time. Each party except MASC shall have a priority right to schedule "prime" time as hereinafter defined for one of the four ice surfaces. Such right may be exercised by the party on such terms, conditions and length of notice as determined by the board of directors. MASC shall have a priority right to schedule all four ice surfaces for the months of June, July and August. MASC also_has priority for all four ice ice surfaces for the All-American Girls' & Women's Ice Hockey Tournament (four days in October and/or November each year) to the extent of 240 hours and a Christmas Tournament to be held between Christmas Day and New Years Day each year for up to 352 hours of ice time. In addition, each other party besides MASC shall be entitled to scheduling priority for all four ice surfaces for the purpose of hold- ing a tournament requiring all four surfaces for one weekend during "High Season" (defined as October 15 to March 15 of each Winter season) on such terms and conditions as the board of directors deems appropriate. Each party is obligated to secure rental income for the facility annually in an amount at least equal to the "regular hourly rate" ("regular hourly rate" after the first year shall be established by MASC and included in a projected operating budget which shall be submitted by MASC to the board at least 90 days prior to the end of each calendar year. If the board determines that the expenses are included which are not reasonably necessary to operate the facility the board may object to the proposed budget at least 60 days prior to the end of the calendar year. In the event that the MASC and the Board are unable to agree, the question of the reasonableness of the operating budget shall be submitted to binding arbitration according to the rules of the American Arbitration Association.) times, two thousand and eighty (2,080) hours. For purposes of this agreement, the "regular hourly rate" shall be at least one hundred twenty five ($125.00/hr) dollars per hour for the first year of this agreement. The rental income obligation of each party shall accrue according to Schedule A(incorporated and made a part of this agree- ment). Except for the obligations of MASC, the obligation of each party to make payments in the amount and at the times set forth on Schedule A hereto is a general obligation of such party backed by the full faith, credit and taxing power of such party, as authorized by Minnesota Statutes, Section 475.58, subd. 3, and such amounts are payable without regard to availability or usage of ice time, or adequacy of revenues therefrom. Each party except MASC represents that it has compiled with the requirements of Minnesota Statutes, Section 475.58, subd. 3 prior to execution of this agreement in order to make its obligations under this section V(E) it s valid and binding general obligation. • 3 • F. SCHEDULING AND PROGRAMMING Scheduling and programming policies shall be determined by the board of directors except that scheduling may not be inconsistent with this agreement. Each party has sole discretion in schedul- ing and programming its priority hours not inconsistent with this agreement. • G. FINANCING OPERATIONS Appropriate books and records representing the operating revenues and expenses and capital assets and liabilities relating to the facility shall be maintained by MASC. The following reserve accounts shall be maintained. 1. Application of Revenues All Revenues generated by the facility including concessions, rental and admissions shall first be applied to timely reductions of principal and interest on the debt financing of the facility. After such payments are current,remaining revenues shall be applied to operating expenses before application to any other purpose. 2. Operating Reserve In the event that revenues exceed costs such that the facility has "profit from operations" such profit will be assigned to an operating reserve until such reserve has reached an amount deter- mined by the board. 3. Capital improvement reserve After the operating reserve reaches the maximum amount required under paragraph V.G.2 above, additional "profits" shall be assigned to a capital improvement and repair reserve. 4. Additional Profits Should the facility generate "profits" in excess of the amounts necessary to maintain the above reserves, the board of directors shall divide those profits at the rate of 20% to each party. H. OPERATING EXPENSES MASC will be responsible for the operation of the facility and no other party shall be required to contribute any amounts not required pursuant to paragraphs IV (FINANCING) and V.E. (Guarantee) of this agreement. As part of the consideration for such undertaking by MASC, MASC may sell products and services commonly know as "concessions" at the facility and the revenues and expenses relating to concessions shall accrue to MASC and not to the other parties to this agreement. VI. CONSTRUCTION OF FACILITY MASC will be responsible in all respects for the design and construction of the facility. MASC may delegate or contract such responsibility as it sees fit. Prior to the payment of the DOWNPAYMENT portion of the financing MASC will submit a pro- posed design to the other parties. The design shall provide for four (4) Olympic sized ice surfaces with permanent seating capacity of not less than 400 seats per rinkand provision for at least 400 temporary seat which are available for use at any one of the rinks. In addition, the design will provide adequately for equipment, locker rooms, concessions and toilet areas and all other space and equipment reasonably necessary for the operation of the facility. • 4 Each party shall have at least 30 days to review the proposed design. After this 30 day review period, MASC may demand payment of the DOWNPAYMENT, portion of the financing. Payment in full of the DOWNPAYMENT means that the proposed design is accepted to that party. Failure to pay within II 30 days after demand means that the party failing to pay has withdrawn from this agreement and this agreement shall be.void as to all parties. If the required DOWNPAYMENTS are made, MASC will cause the facility to be constructed substan- tially in accordance with the proposed design. Substantial modifications not increasing the overall cost of the facility may be made by a majority vote of the Board of Directors. Substantial modifications to the design which increases the overall cost of the facility may be made only after a unanimous vote of the Board of Directors. VII. EXPANSION MASC shall have the right to expand the number of ice sheets on its property beyond four provided that: If such expansion is physically connected to this facility all parties shall have pro rata right of first refusal to purchase additional scheduling and programming rights on such terms and conditions as are offered by MASC. • Exception: It is contemplated that MASC in connection with financing the construction of this facility, may make certain covenants to Anoka County in connection with the operation of Columbia Ice Arena. In such case, MASC shall be permitted to fulfill its covenants as a priority over rights granted by this paragraph. VIII. DEFAULTS If any party defaults on any of its obligations under this agreement and such default continues for a period in excess of 30 days after written notice is mailed to such party, the other parties shall have right of first refusal on all of the defaulting party's assets, liabilities, rights and obligations in connection with the facility and this agreement, under such terms, conditions and procedures as are determined by the board of directors. If no other party assumes the assets, liabilities, rights and obligations of the defaulting party, MASC may dispose of them in such manner as it sees fit. IX. ALIENATION OF INTEREST Any party may sell, partition or alienate its interest in the facility or in this agreement to any other party to this agreement on such terms and conditions as they may agree among themselves. No party shall attempt to or sell, partition or alienate its interest in the facility or in this agreement to a non-party without first offering such interest to the other parties to this agreement under such terms conditions an d procedures as may be determined by the board of directors. If the board of directors fails to enact terms procedures and conditions for more than 60 days after notice of intent to alienate given to the board at the address of MASC,The party may sell, partition or alienate its interest as it sees fit. • 5 X. AMENDMENTS This agreement may not be amended except by unanimous vote of the undersigned or their successors in office or interest as the case may be. X. STATE AUDITS The books, records, documents and accounting procedures and practices of the CONTRACTOR rele- vant to this contract shall be subject to examination by the contracting department and the Legislative Auditor. XI. END OF TERM-RIGHT OF RENEWAL If at the end of the term of this agreement. MASC in its sole discretion elects to continue to operate the facility as at least a four surface ice arena each party may renew its scheduling rights pursuant to the following terms and conditions. A. No further guarantees of rental revenue are required from the party B. MASC in is sole discretion will establish reasonable operating and capital reserves. -- C. "Profits" above those required for operating reserve purposes shall be distributed pro rata to the parties under such terms and conditions as are determined by the board of directors. D. Each party may renew its rights twice for consecutive five year extensions. E. If a party elects not be renew its scheduling rights at the end of the original or extended term of this agreements that party will be paid its pro rata share of the operating and capital improvement reserve accounts and shall have no further rights or interest in the facility. • F. Other reasonable terms and conditions and procedures may be imposed by the board of directors relating to renewal or non renewal of scheduling rights. Date Attorney General Date Commissioner of Administration Date City of Moundsview • Date City of Arden Hills Date City of New Brighton • 6 Date City of Shoreview Sate School District# Date City of Blaine Date City of Coon Rapids Date City of Forest Lake Date City of Spring Lake Park Date Minnesota Amateur Sports Commission • • 7 . c;Cir Y OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 9. STAFF REPORT Report Number: Report Date: 5/31/96 • _:.:,.. WORKSESSION MEETING DATE •A� Wi June 3, 1996 vg'Ara01:11)170UNDS .Aartnetst'IQS Item Description: Discussion regarding National Sports Center Ice Arena Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: The Mayor and Council may know more about this than I do having only reviewed the file and attended one NSC meeting. The May 1 meeting concluded with the call for each member to go back to their respective community and determine if participation is for real or not. To do this, the entire group agreed that if all communities were willing to commit their funds, in Mounds View's case $100,000, by July of this year, the project should continue. If not, the project would have to be brought back up next year. IIIm giving the Council a slim and not deeply understood description of what I know about this project.` For onday evening, I would like to know from the Council what your feelings are towards this project and whether you would-like to see this proceed this summer or not. I do not at this time know where the appropriate place is to take the funds from, nor do I know the City's relationship with the local hockey associations and their interest in this project. In general it appears to be a very good project and one worth participating in, but I have no feel for the community's desire for it at this point. I am also including a draft master agreement on the arrangement for ownership, financing and operations of the facility. After Monday, I would suggest committing this issue to the.remaining two regular Council meetings in June, with a decision to be arrived at in the June 24 meeting. C4/:' Chuck Whiting, City dministrator 0 CITY NEW BRIGHTON TEL :6382044 Apr 26 '96 12 :36 No .017 P .01 • NATIONAL SPORTS CENTER ICE ARENA DRAFT MASTER ACREEMENT April 26, 1996 • The patties agree as follows: L PURPOSE The purpose of this agreement is to enable the construction and operation of a facility consisting of four olympic sized ice surfaces and related facilities on the property of the National Sports Center, 1700 105th Avenue NE, Blaine, Minnesota. This agreement is intended to govern the rights,obliga- tions and conduct of the"parties"(as hereinafter defined)with respect to the construction,operation and financing of the facility. "Parties"consisting of more than one entity may have agreements among one another not inconsistent with this agreement It is understood that the bonding authority may require certain covenants in connection with the,financing of the facility_ Such covenants, to the extent inconsistent with this agreement take precedence over this agreement. This agreement is authorized and executed pursuant to Minnesota Statutes Section 411.59. II. PARTIES The five parties to this agreement are: �f { (1) }City of Moundsview,City of Arden Hills, City of New Brighton,City of Shoreview and School District 4011, hereinafter"MANSS." //.,,‘...j ��1ac-��, ' u..:.f• c.r ,.ir., /�+ f...l (2) City of Blaine, hereinafter"BLAINE." • (3) City of Coon Rapids,hereinafter"COON RAPIDS." (4) City of Forest Lake, City of Spring Lake Park,hereinafter"FOSLP." (5) Minnesota.Amateur Sports Commission,hereinafter"MASC." II. TERM This agreement shall be effective as of the date set forth above, and shall terminate on the later of the first day of January of the year 20 years following the date on which the bonds sold to finance the arena are issued and delivered or the day following the final maturity date of the bonds. IV. FINANCING It is contemplated that the construction and related cash costs of the facility will be approximately S8,000,000.00 (eight miihon dollars) and that these costs will be borne by the parties as follows: • DOWNPAYMENT Emit PARTY except MASC will pay to MASC n dowapayment of$500,000 (five hundred thousand dollars) in cash as described in PART IV below. It is agreed that the MASC contribution of land and related facilities goods and services described in Exhibit.�constitute its entire obligation under the downparnemt portion of FINANCING. Post-it'Fax Note+ ,.76/71 D�,a/j pages► ToG i1 fill tw/� '`��1 from/ / CoJDep� 1 Co. Phone N Phone# Fax* Fax CITY NEW BRIGHTON TEL :6382044 Apr 26 '96 12 :37 No .017 P .02 BOND FINANCING MASC will use its best efforts to secure net financing available for construction in the amount of at 40 least 56.000,000 (six million dollars) from Anoka County.the State of Minnesota or a city or munici- pality within Anoka County. Each party will cooperate with such bonding authority and will perform such covenants and obligations as it undertakes to the bonding authority. "The annual operating budgets for the facility shall include amounts necessary to pay debt srtvfr4' nn the bnntic. As described below under Mit,the parties heretn will be obligated to make certain fixed rental payments for a specified of ice time in amounts which will cumulatively provide for the payment of all operating and debt service vests of the arena." If for any reason,(including refusal of a party to make covenants deemed essential by the bonding authority) bond financing is not secured,this agreement shall be void and all of the cash downpay- meets shall be refunded to the panics except for 55,000 from each party, receipt of which by MASC is hereby acknowledged as an amount separate from and in addition to the downpayment required under ph IV. V. FACILITY OPERATION A. OWNERSHIP Title to all real estate.will be held in the name of the MASC. Title to buildings, fixtures and equip- ment relating to this agreement shall be held in the name Anoka County until the bonds have been fully retizrd. B. LIA BI ITY __. _ . , __ For purposes of this agreement MARC shall he the operator of the facility and shall be responsible for all operational decisions which may give rise to tort liability by reason of the operation of the facility. MANSS,Blaine,Coon Rapids and FOSLP shall be liable only for obligations undertaken .by them pursuant to contract. MASC may procure such insurance or elect to proceed under Minnesota State Tort Liability Act as it deems appropriate. C. STAFFING AND OPERATING MASC will hire, supervise and coordinate all permanent and temporary staff necessary and conve- nient to operate the facility. For purposes of determining operating expenses,MASC may make such reasonable allocations of the overall expense operation of the National Sports Center expense to the facility as fairly represent the.coat of all staff performing work on behalf of or beneficial to the facility. MASC may in its sole discretion delegate the operations of the facility to the National Sports Center Foundation. D. POLICY There shall be a board of directors consisting of one=amber appointed (or elected) by each of the parties to this agreement. The board shall exercise such powers as are set forth in this agreement and/or the bond documents including. 1. Establishing procedures for the fair and equitable exercise of rights relating to this agreement_ • 2. Approval of an annual operating budget consistent with this agreement and the bond docu- ments. 2 CITY NEW BRIGHTON , TEL :6382044 Apr 26 '96 12 :38 No .017 P .03 3. Establishing fair and equitable use and programming policies and procedures not covered by and not inconsistent with this agreement and the bond documents. 411, 4. Determining financial reserves not inconsistent with this agreement and the bond documents pursuant to section V-G of this agreement. E. USE 1. Rights and obligations in scheduling ice time. Each party except MASC shall have a priority right to schedule`prima"time as hereinafter defined for one of the four ice surfaces. Such right may be exercised by the party on such Terms,conditions and length of notice as determined by the board of directors. MASC sh ell have a priority right to schedule all four ice surfaces for the months of June,July and August. MASC also has priority for all four ice ice surfaces for the All-American Girls'& Women's Ice Hockey Tournament(four days in October and/or November each year)to the extent of 240 hours and a Christmas Tournament to be held between Christmas Day and New Years Day each year for up to 352 hours of ice time• In addition,each other party besides MASC shall be entified to scheduling priority for all tour ice surfaus fur the purpose of hold- ing a tournament requiting all four surfaces for one weekend during "High Season" (defined as October 15 to March 13 of each Winter season) on such terms and conditions as the board of directors deems appropriate. Each party is obligated to xecure rental lacome for the facility annually roan amount at least _4 equal to the"regular hourly rare" ("regular hourly rate"after the first year shall be established by MASC and included in a projected operating budget which shall be submitted by MASC to • the board at least 90 days prior to the end of each calendar year. If the board determines that the expenses are included which are not reasonably necessary to operate the facility the board may object to the proposed budget at least 60 days prior to the end of the calendar year. In the event that the MASC and the Board are unable to agree.the question of the reasonableness of the operating budget shall be submitted to binding arbitration according to the rules of the American Arbitrutiou Association.) times, two thousand and eighty (2,080) hours. For purposes of this agreement, the"regular hourly rate"shall be at least one hundred twenty five (S 125.00/hr)dollars per hour for the first year of this agreement. The rental income obligation of each party shall accrue according to Schedule A(incorporated and made a part of this agree- ment). Except for the obligations of MASC, the obligation of each party to make payments in the amount and at the times set forth on Schedule A hereto is a general obligation of such party backed by the full faith,credit and taxing power of such party,as aitrhnriieri by Minnesota Statutes, Section 475.58, subd. 3, and such amounts are payable without regard to availability or usage of ice time, or adequacy of revenues therefrom. Each party except MASC represents that it compiled,with the requirements of Minnesota Statutes, Section 475.58, subd.3 prior �.` ? to execution of this agreement in order to make its obligations under this section V(E) it s valid co,„le and binding general obligation. • 3 CITY NEW BRIGHTON TEL : 6382044 Apr 26 '96 12 :38 No .017 P .04 F. SCHEDULING AND PROGRAMMING Scheduling and prubrumuting pulicics shall be cletcruuual by the brunt of ttimutors except that Scheduling may not be inconsistent with this agreement. Each party has sole discretion in schedul- ing• end programming its priority hours not inconsistent with this agreement. G. FINANCING OPERATIONS Appropriate books and records representing the operating revenues and expenses and capital assets and liabilities relating to the facility shall be maintained by MASC. The following reserve accounts shall be maintained. 1. Application of Revenues All Revenues generated by the facility including concessions,rental and admissions shalt first be applied to timely reductions of principal and interest on the debt financing of the facility. After such payments are current,remaining revenues shall be applied to operating expenses before application to any other purpose. 2. Operating Reserve In the event that revenues exceueci Mata such that the facility has"profit from operations" such profit will be assigned to an operating reserve until such reserve has reached an amount deter- mined by the board. 3. Capital improvement reserve After the operating reserve reaches the maximum amount required under paragraph V.G.2 above, additional"profits"shall be assigned to a capital improvement and repair reserve. el4. Additional Profits Should the facility generate "profits" in excess of the amounts necessary to maintain the above • reserves, the board of directors shall divide thew profits at the rate of 20%to each party. H. OPERATING EXPENSES MASC will be responsible for the operation of the facility and no other party shall be required to contribute any amounts not required pursuant to paragraphs IV(FINANCING)and ME. (Guarantee) of this agreement. As part of the conaideration for such undertaking by MASC. MASC may sell products and services commonly know as"concessions" at the facility and the revenues and expenses relating to concessions shall accrue to MASC and not to the other parties to this agreement VI. CONSTRUCTION OF FACILITY MASC will be responsible in all respects for the design and construction of the facility. MASC may delegate or contract such responsibility as it sees Fit. Prior to the payment of the DOWNPAYMENT portion of the financing MASC will submit a pro- posed design to the other parties. The design shall provide for four (4)Olympic sized Ice surfaces with permanent seating capacity of not less than 400 seats per rink and provision for at least 400 temporary scat which are available for use at any one of the rinks. In addition. the design will provide adequately for equipment.locker rooms, concessions and toilet areas and all other 5pacet and equipment reasonably IIInecessary for the operation of the facility. 4 CITY NEW BRIGHTON TEL :6382044 Apr 26 '96 12 :39 No .017 P .05 Each.party shall have at least 30 days to review the proposed design. After this 30 day review period, MASC may demand payment of the DOWNPAYMENT,portion of the t:ittaiu iug. Payment its full of the DOWNPAYMENT means thatthe proposed design is accepted to that party. Failure to pay within 30 days after demand means that the party failing to pay has withdrawn from this agreement and this • agreement shall be void as to all parties. If the required DOWNPAYMENTS are made,MASC Will cause the facility to be constructed substan- tially in accordance with the proposed design. Substantial modifications not increasing the overall cost of the facility may be made by a majority vote of the Board of Directors. Substantial modifications to the design which increases the overall cost of the facility may be made only after a unanimous vote of the/Board of Directors. VIL EXPANSION MASC shall have the:right to expand the number of ice sheets on its property beyond four provided that: If such expansion is physically connected to this facility all parties shall have pro rata right of first refusal to purchase additional scheduling and programming rights on such terms and conditions as are offered by MASC. Exception: Itis contemplated that MASC inconnectionwith ilnancing_the conytructlou of thea Inr.aLt , may make certain covenants to Anoka County in connection with the operation of Columbia Ice Arena In such case,MASC shall be permitted to fulfill its covenants as a.priority over rights granted by this paragraPh- VIIL DEFAULTS If any party defaults on any of its obligations under this agreement and such default continues for a period in excess of 30 days after written notice is mailed to such party, the other parties shall have right of first refusal on all of the defaulting parry's assets,liabilities. rights and obligations in connection with the facility and this agreement,under such terms, conditions and procedures as are determined by , the board of directors. If no other party assumes the assets,liabilities, rights and obligations of the defaulting party, MASC may dispose of them in such manner as it sees fit. ITC. ALIENATION OF INTEREST Any party may sell, partition or alienate its interest in the facility or in this agreement to any other party to this agreement on such terms and conditions as they may agree among themselves. No party shall attempt to or sell, partition or alienate its interest in the facility or in this agreement to a non-party without first offering such interest to the other parties to this agreement under such terms conditions an d procedures as may be determined by the board of directors. If the board of directors falls to enact terms procedures and conditions for more than 60 days after notice of intent to alienate given to the board at the address of MASC,The party may sell, partition or alienate its interest as it sees fit. • 5 CITY NEW BRIGHTON _._ TEL :63820443Apr 26 '96 12 :39 No .017 P .06 X. AMENDMENTS This agreement may not be amended except by unanimous vote or the undersigned or their successors • In office or interest as the case may be. X STATE AUDITS The books, records,documents and accounting procedures and practices of the CONTRACTOR rele- vant to this contract shall be subject to examination by the contracting department and the Legislative Auditor. XL END OF TERM-RIGHT OF RENEWAL If at the end of the term of this agreement. MASC in its sole discretion elects to continue to operate the facility as at least a four surface ice arena each party may renew its scheduling rights pursuant to the following terms and conditions. A. No further guarantees of rental revenue are required from the party B. MASC in is sole discretion will establish reasonable operating and capital reserves. C. "Profits" above those required for operating reserve purposes shall be distributed pro rata to the parties under such terms and conditions as are determined by the board of directors. D. Each party may renew its rights twice for consecutive five year extensions. E. If a party elects not be renew its scheduling rights at the and of the original or extended term of this . 0 . agreements that party will be paid its pro rata share of the operating and capital improvement_:.,,.. — reserve acronnu and shall have ao further rights or interest in the facility. F. Other reasonable terms tiucl cvudicious and procedures may be imposed by the board of directors relating to renewal or non renewal of scheduling rights. Date Attorney General Date Commission=of Administration Date City of Moundsview Date City of Arden Hills 111Dats City of New Briahum 6 CITY NEW BRIGHTON TEL :6382044 Apr 26 '96 12 :40 No .017 P .08 - Date City of Shoreview. Date School District ili ill Dato City of Blaine Dare City of Coon Rapids Date City of Forest Lake Date City of Spring Lake Park Date Minnesota Amateur Sports Commission 0 0 7