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Agenda Packets - 1996/04/01
ti 11110 11111111111111111,11111,11111111811KG EN • igingi< R ':; ' i ' >.`'> '. :`' ` i `'` giig > >€>':>'>s`<? >'a .................................................. :::<:»;::>::>:::>:::::>::::>::::>::::«<' N Items Dispensed Per Consensus 1. Presentation by the New Brighton/Mounds View Chamber of Commerce 41, tomplassommaimunlitionip 2. Discussion of Proposed Facility for Volleyball Association (Cathy Bennett - Interim City Administrator) Alipiegoomplimmi 1 ';: S: :�• :>:' > >i`< < y_ 3. Discussion on Financial Software Packages - Presentation by TR Funds (Mary Tatarek - Interim Finance Coordinator) • AGENDA PAGE TWO 111111 APRIL 1, 1996 4. Discussion of Legal Opinion Regarding Proper Procedures for Setting Water and Sewer Rates (Mary Tatarek - Interim Finance Coordinator) • 110/1 5. Discussion Regarding Surface Water Pond Abatement (Michael Ulrich, Public Works Director) 6. Consideration of Purchase Options for Parcels Adjacent From the Bel-Rae (Michael Ulrich - Director of Public Works) S • AGENDA PAGE TWO APRIL 1, 1996 4. Discussion of Legal Opinion Regarding Proper Procedures for Setting Water and Sewer Rates (Mary Tatarek - Interim Finance Coordinator) paripmemparifitssuBwRspopplami 5. Discussion Regarding Surface Water Pond AbatementMicha Ulrich, Public Works Director) ( el 6. Consideration of Purchase Options for Parcels Adjacent From the Bel-Rae (Michael Ulrich - Director of Public Works) AGENDA 411 PAGE THREE APRIL 1, 1996 7. Infrastructure Discussion (per Councilmember Quick) 111111ADIMNISMBONIEMIE • 8. Discussion Regarding the Bel-Rae Ballroom As A Community Center (Cathy Bennett - Interim City Administrator) 1) Draft Feasibility Work Plan 2) Funding Options 11) 3) Next Steps 9. Dicussion of Compensation for Acting Community Development Director, Joyce Pruitt (Cathy Bennett - Interim City Administrator) 10. Discussion of Proposals for Exit Interviews of Samantha Orduno • and Paul Harrington (Cathy Bennett -_Interim City Administrator) 11. Discussion Regarding Purpose of Council Meeting with Roger Williams (Cathy Bennett - Interim City Administrator) CITY O REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1. nirSTAFF REPORT Report Number: 96-1646C Report Date: March 28, 1996 . \N4' AGENDA SESSION DATE Apel, 1996 'a�ef r•PartntA ISPOSITION Item Description: Presentation by the New Brighton/Mounds View Chamber of Commerce Administrator's Review/Recommendation: - No.comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; In January, the New Brighton Chamber of Commerce Board of Directors voted to aggressively pursue the inclusion of Mounds View Businesses in the membership of the Chamber. In an effort to have a true partnership of the two communities it was decided to change the name to the New Brighton/Mounds View Area Chamber of Commerce. This expansion was supported by the Mounds View Business Association members and will entail a more active presence of the City of Mounds View in the Chamber activities. The Executive Director, Jim Beran, will be present at the work session to give an overview of the changes and how this will allows for more opportunities for the City of Mounds View. s� Cathy e ett, Interim City Administrator •IZE C OMMENDATION; CuTV OF 11lREQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2 OUN� STAFF REPORT Report Number: 96-16470 or OWReport Date: March 28, 1996 let `8ierf. � ti�' AGENDA SESSION DATE April 1 1Q46 PartneR ISPOSITION Item Description: Discussion of Proposed Facility for Volleyball Association Administrator's Review/Recommendation: - No.comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Staff met with Mr. Rick Kuehiwein who represents Northern Heat, the largest volleyball club in the state,to discuss the possibility of sites to build a 20,000 - 30,000 sq.ft. facility for 4 volleyball courts plus office, meeting and banquet space. It was proposed to review constructing the building at 2625 Highway 10 and the adjoining vacant land parcels which amounts to approximately 2 total acres. The initial proposal includes a main floor with two mezzanine floors. Joyce checked into stormwater runoff and parking requirements. SEH did not anticipate that a pond would need to be constructed for the facility. There would be ample parking space with two floors but the company illmay need to apply for a variance for the three floor plan. In any case, it is doable at this location but it may be a tight squeeze. The project is estimated to cost between$1 - $1.2 million and would be funded through the club and financed by Mr. Kuehlwein and a developer. Mr. Kuehiwein is working on a similar project with the City of Duluth whereby Duluth will provide assistance for the project to enable usage of the facility. This poses another option that was briefly discussed with Mr. Kuehiwein. Could this project be constructed on the Bel-Rae Ballroom site with additional space for community service activities to fit the City's need. This type of project could be structured similar to the facility in Duluth whereby the facility is financed and owned by the Association with a long term lease/joint powers agreement with the City of Duluth. Another option would be for the Ctiy to own and finance the project with a lease to the Volleyball Association. The lease revenues could be used to pay back any debt service on the project. The EDC will be reviewing this project at their meeting on March 28th. Questions they will address include: Would the EDC recommend this type of use for 2625 Hwy 10 property?What type of assistance should the City provide? Should the City pursue a joint powers agreement for use of the facility? Should the City pursue access to these sites or should the developer?Would this type of arrangement be better served as part of the Bel-Rae facility? Mr. Kuehlwein will be in attendance to better explain the project and its opportunities on Monday evening. n addition, I will bring the recommendations from the EDC meeting. 410` RECOMMENDATION: ' lr .... 41:1_. 4 :thy Be / Interim City Administrator Cwt T©G REQUEST FOR COUNCIL CONSIDERATION Agenda Section 3. • STAFF REPORT Report Number: 96-1648C ©MS Report Date: 3/28/96 411, 1. AGENDA SESSION DATE BON April 1, 1996 *Afro 4.11'4 •Pa€tn¢tsk4' Item Description: Consideration of computerized financial system Administrator's Review/Recommendation: -No Comments to supplement this report C -Commened. Explanation/Summary(attach supplement sheets as necessary) Summary: The Finance Department has been in need of a new computer system for sometime. The present system was upgraded in March of 1989. During the last couple of years it has been processing data very slowly. Even though this computer's memory board was replaced this year the system is being pushed to its limit. Financial software packages for municipalities have improved and hardware has become much faster in the last decade. The staff has spoken with many Cities in order to discover the best hardware/software package for the Finance Department and ultimately the City. The staff is presenting the three choices we believe to be 0he best for your review and consideration. Computoservice, Inc. (CSI) a leader in the field for such packages was the correct decision for the City of Mounds View in 1986. Over the last several years CSI has been perceived by many cities to be concentrating on developing their other business ventures at the expense of improving the municipal software package. Any enhancement to their present municipal financial package comes with a large price tag (one such enhancement was priced at$180,000). When CSI was asked to provide the City with a bid for hardware to handle our needs, it took weeks and several requests from staff to receive the proposal. Since the hardware/software proposal was supplied to us, no one from CSI has contacted the City. Through our investigation we have spoken to many cities that have left Computoservice, Inc. or are looking at other software companies. The other two vendors are Precision Computer Systems (PCS) and TR Funds which are well-respected companies in the field of financial software packages for municipalities. PCS and TR Funds came on-site to demonstrate their respective products and review the City's present computer hardware. Both companies received high marks for customer support and their financial software. Neither company charges for annual enhancements and they have encouraged customer input that improved the overall package for municipalities. Cities were able to receive customized programs, were satisfied with the price, and service has been prompt. III r Staff considers TR Funds to the best choice for the City of Mounds View. We are presently using their Fixed Assets software package and are happy with both the package itself and the support we have received from TR Funds. TR Funds is located in White Bear Lake which offers closer support then PCS out of Sioux Falls, SD and CSI out of Mankato. The TR Funds price for the complete software package, including support, was lowe then PCS plus, TR Funds has agreed to cap their annual support fees for five years. They would use the City' present Novell network which in the future will allow for inquiry from staff other then Finance. The Staff does wish to keep the City's Utility Billing(UB) with Computoservice for another year. The UB financial software package is good and has been programmed to work with the new meter system. Staff believes that it would be in the best interest of the City and our citizens to stay with the present system until any and all interface problems are handled. All financial software packages except UB could be pulled from the present hardware system freeing the system to better handle UB billing and reporting. The City could continue with support for both the UB software and the present hardware in 1997 at a cost of approximately$3,586. By purchasing the financial software in 1996 staff will have time to set up and convert the data in the various programs before year-end. There would be time to run some parallel procedures and data for a smooth transition of both payroll and the general ledger. Attached is a breakdown of available funding for purchasing the financial package in 1996. Staff contacted Chuck Whiting to allow him the opportunity to have input on the decision. He said he was very comfortable with having the Finance staff make the decision. Rob Tautges from TR Funds will be at the work session, April 1 to discuss their financial software package with Council. Staff is available if any further information is desired. • Mary /atar , Interim Finance Coordinator S RECOMMENDATION: Consider purchasing of financial software package in 1996. 1996 budget Estimated GENERAL FUND• Estimated Finance Director salary Expenses Balance III pensions $60,756.00 $35,440.80 $7,369.70 $25,315.20 1996 salary x 7 mos. 5 insurance salary expenses $3,960.00 $2,310.00 enc• all cewage changes $0.00 $10,130.00 $1,650.0013insurance r 7 Training ($10,130.00) months Temp wages + overtime MnGFOq annual seminar interim pay MnGFOq monthly $500.00 $500.00 GFOA annual seminar meeting $200.00 $0.00 User group $1,500.00 $100.00 $100.00 meetings $200.00 $0'00 $1,500.00$ Computer training $50.00Seminar in May Finance courses $500.00 $175.00 $150.00 Tuition reimbursement $300.00 $300.00 $325.00 $500.00 $0.00 $0.00 Misc $500.00 Wall Street Journal $175.00 $0.00 Capitol Outlay $175.00 Accounting Software $5,000.00 Laser Printer $0.00 $5,000.00 CSI cancelled Rollover of 1995 funds $1,500.00upgrade $7,000.00 $1,477.00 $23.00 $1,160.00 $5,840.00 workstation . GENERAL FUND 89 460.70 $56.6i2.5632 848.15 WATER FUND Misc Meter Readers Postage $4,325.00 $0.00 $3,351.00 $1,947.00 $4,325.00 $1,404.00 3 gtrs-meter reading card: Capital Outlay Computer for new system $15,000.00 $1,500 WATER FUND '00 $13,500.00 22 676.003 447.00 19 229.00 GRAND TOTAL $52,077.15 , Financial software package comparison • • Precision Computoservice TR Funds Software/service Software/service 110 Program Manager Progress Runtime& Report/query 6050 2100 System Manager Cobol Runtime 300 550 515 FoxPro 2.6 Ice Ten(terminal Emulation) 495 350 140 Norton Utilities SCO UNIX Oper Sys(5 user) 795 800 Upgrade to new system-CSI PACE Financial Management 6000 5400 Gen Ledger/Budgeting Accounts Payable inc. w/Fin Mgmt 0 3600 Accounts Payable Fasport Report Writer 995 PACE Cash Receipts 4000 3600 Accts Rec/Cash Receipting PACE Payroll 4500 5400 Payroll Installation &set-up 1000 1920 Installation &set-up On-site training (70 hours) 4900 4000 Training (50 hours) TOTAL $29,035.00 $1,700.00 $26.675.00 Computer hardware 3995 10525 3250 Hub,network cards,and Tape Drive 850 2295 printer interface w/novell 16 Port Intelligent Digiboard 1295 2150 Modem 250 Annual software support. 4480 5000 4020 Annual software support Annual hardware support 1087 1680 Use Novell network TOTAL 40992 23350 33945 GRAND TOTAL(with sales tax) $43,656.48 $24.867.75 $36,151.43 . PCS Utility Billing 4500 5400 Utility Billing Conversion 3000 400 3200 Data Conversion Hand held interface(Sensus) 1000 200 Annual software support 825 1906 1080 Utility Billing Total $9.325.00 $2,506.00 $9,680.00 UB Total with sales tax $9,931.13 $2,668.89 $10,309.20 GRAND TOTAL $53,587.61 $27,536.64 $46,460.63 • i ,MREQUEST FOR COUNCIL CONSIDERATION Agenda Section 4. STAFF REPORT Report Number: 96-1649C ORM Report Date: 3/28/96 AGENDA SESSION DATE i..;`ik April 1. 1996 • - s ��ess.pasine�`'��� Item Description: Direction on the procedure to follow to set utility rates for 1996 Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) • Summary: Staff is seeking direction on the proper procedure to follow for setting utility rates for 1996. Billing for the first quarter of 1996 is scheduled to take place in mid-April. If staff bills the first quarter utilities using rates that subsequently change they would need to manually figure and adjust each account individually. Bob Long has informed staff that he will be mailing Council his legal opinion this week. • 777 / - -.:4,--r.-----(..&_;-<_. j_ Mary E. , tarek, Interim Finance Coordinator • °RECOMMENDATION: Staff will follow direction of the Council. r REQUEST FOR COUNCIL CONSIDERATION Agenda Section 5. STAFF REPORT Report Number: 96-1650C Report Date: 3/28/96 WORKSESSION MEETING DATE a•Ar "`:` April 1. 1996 eSS•f'�rtn��-s�� - Item Description:Continued discussion of Surface Water Pond Abandonment, Long Lake Road and TH 10 Administrator's Review/Recommendation: � ��//�� -No Comments to supplement this report U,(- — -Comments attached. X Explanation/Summary(attach supplement sheets as necessary) Summary: Staff met with Pasture Enterprises two weeks ago to discuss concerns that Mr. Pasture had regarding the construction of the proposed pedestrian bridge. This information was provide last week. Staff has attempted to contact Mr. Pasture regarding the information and any possible decision he may have made regarding abandoning the surface water pond and constructing the approach ramp at that location. Mr. Pasture has been unavailable to respond. He will return to the office on Monday, April 1, 1996, and at that time it is hopeful that staff can contact him. Any information received at that time will be presented at the work session. Pasture Enterprises is aware that this item is on the agenda on April 1st. Staff has included the report presented at the March 25, 1996 Council meeting for Council's review. • rchael Ulrich, Director of Public Works RECOMMENDATION: • I i ;M? -X' REQUEST FOR COUNCIL CONSIDERATION Agenda Section 1 L F STAFF REPORT Report Number: o 6_164:1c ii ii tj<` Report Date: 3/21/96 0 �. ^` CITY COUNCIL MEETING DATE , '.`'w March 25, 1996 Special Order of Bus. ' ,,n s Consent Agenda �'i�SS•Partne Public Hearings X Council Business Item Description: Consideration of Surface Water Pond Abandonment, Long Lake Road & TH10 Administrator's Review/Recommendation: -No Comments to supplement this report X C_, T— 1 -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff presented a proposal to Council at the March 4, 1996 work session explaining the possibility of abandoning the surface water pond at the intersection of Long Lake Road and TH 10 for the purpose of constructing the pedestrian bridge. Staff was directed to consult with the City's engineer for an estimate of the cost pertaining to the filling of the pond and subsequent storm sewer pipe construction. Staff spoke with Steve Campbell regarding this matter. Steve explained that any estimates given at this time, prior to surveying, computer modeling, and negotiations with the agencies involved, would be extremely conservative. Cost estimates for the construction portion of the project are as follows: • Storm Sewer Revisions(A) $5,000 - $10,000 Fill Existing Pond $5,000 $ 7.500 Subtotal $10,000 - $17,500 Construct Mitigation Pond(B) $10,000 - $15.000 Total Est $20,000 - $32,500 (A) Assumes that the existing storm sewer along the west boulevard of Long Lake Road is high enough to be relieved by the existing system under long Lake Road and parallel to STH 10. This will be verified by the field surveys. (B) I required by regulatory agencies. To be located on City property south of Public Works Facility. The two proposals received for this study were from BRW Inc. for $7,620 and SEH for $6,900. Staff met with Paster Enterprises on Tuesday, March 19, 1996 to discuss issues regarding the preferred bridge design. Mr. Paster requested-several items of information from staff regarding traffic counts on Hwy 10 and any pedestrian patterns in the area. Staff would request that this item be tabled until the April 1 Council work session for further discussion. Accompaning this report is the Pedestrian Bridge Work Plan requested at the March 4, 1996 work session. j/ ; _,4.e.,,-:2'. IlktECOMMENDATION: Michael Ulrich, Director of Public Works able this issue until the April 1 Council work session, at which time more information will be available. 1 PEDESTRIAN BRIDGE WORK PLAN • PROJECT COMPONENT RESPONSIBLE STAFF TIMELINE Task Force Mtg. #1 - to Saarion/BRW Feb.6, 1996 discuss use patterns and design components. Gain Paster's position Cathy Bennett March 20 -29 Discuss negiotions options for Paster Enterprise easement Cathy Bennett April Worksession Storm Water Drainage SEH/Ulrich By April , 1996 Pond Engineering/Permits/Info Pedestrian Bridge Design Review Task Force Mtg 42 May, 1996 Saarion/BRW Obtain Easements BRW, Pruitt/Whiting/ By July, 1996 Bennett110 Approve BRW's Design Plans SEH July, 1996 Approve Bridge Design City Council July , 1996 Specifications/Bid Award IMNDOT/BRW September, 1996 Construction Bid Award Co./BRW Spring, 1997 Tandom the Storm Pond work Bid Award Co./LZrich/SEH Spring, 1997 Construction Completion BRW/Const.Co. August, 1997 Final Paperwork ---=‘'" Saarion November, 1997 It is our aim to complete the pedestrian bridge project as soon as possible. Because of outside unknown factors including Federal plan review, obtaining easements and negotiations with Paster Enterprises, NENDOT timelines for specifications, bidding and award, and construction company workloads, the timeline may change. • nifREQUEST FOR COUNCIL CONSIDERATION Agenda Section: 6. J��D� STAFF REPORT Report Number: 96-1651C REVY AGENDA SESSION DATE April 1, 1996 Report Date: 3-28-96 ISPOSITION Item Description: Consideration of Lands Acquisition for Surface Water Pond (Bronson Drive Reconstruction, Pond Development) Administrator's Review/Recommendation: - No comments to supplement this report V v`fr - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; In an earlier Surface Water study, the excavation of a water quality/holding pond was identified for the property adjacent to the Bel Rae Ballroom. Staff has contacted the owner of the property, inquiring the possibility of the City purchasing the parcels. Economic Development Coordinator Cathy Bennett has contracted a consultant to appraise the property. This appraisal was received last week. The appraised value of all three parcels was $330,000.00. The property owner originally requested $295,000.00 for only the large parcel. Staff was directed to offer the owner the appraised amount of$330,000.00. The owner has verbally accepted the City's offer. In light of the fact that 60 days must elapse prior to the ordering of an assessed project, staff would request Council direction regarding the purchase of this property. Related to the purchase of these parcels and the Bronson 0 Project is the funding aspect. MSA will pay for land acquisition of the larger parcel, however this expenditure will exceed the City's account balance. Pending projects scheduled for the near future, Old Hwy 8, and reconstruction of Spring Lake Road and reconstruction of County Road H2, will require State Aid Funds. The Surface Water Management Fund balance is approximately $230,000.00. TIF funds are a possible use for the purchase of the two parcels fronting Edgewood Drive. That amount will be determined by Council. The appraised value of all three parcels was for $0.80 per square foot. As mentioned earlier, three major projects are tentatively scheduled for the next five years. Old Highway 8 will require approximately $126,000 in construction costs and an estimated $75,000 in Right of Way expenses for the Matelsky property. Total expenditures will be approximately $195,000. Other funds may be available also (TIF). • Spring Lake Road reconstruction which could occur in 1997, when the turn back will occur is preliminarily estimated by the County at $1,460,000. Ramsey County will contribute $580,000 toward the reconstruction, leaving $880,000 to be funded by MSA. County Road H2 will be turned back to the City in 1996. A reconstruction date for this road has not been scheduled at this time. Estimated reconstruction cost obtained from Rams County at this time are $1,240,000 of which the County will contribute $220,000. The amount remaining eligible for MSA funding is go$1,020,000. Tie ts..imated construction of Bronson Drive is at least $1,153,000. This number includes construction of the Surface Water Pond and land acquisition. To date the City's available funds for construction are $782,987.00. The Bronson project is realistically assessed at 33 percent. Mounds View's annual MSA construction allotment is $220,750. As you can see, by adding up the funds required in bold print, $3,248,000.00, the funds required the construction schedule in the upcoming years will cip greatly exceed the funds allotted. If the City wishes to pursue these projects, at some point in time, the City will have to utilize additional identified funds available for this purpose, or issue general obligation bonds f construction. The State of Minnesota does have programs available to utilize annual construction allotments fo the repayment of bonds. Pursuing this means, of financing projects would limit future construction projects only because the City's allotment would be used to repay the construction of MSA roads. This does not preclude the City from financing and moving forward with any reconstruction, it merely requires in- house financing. MSA funds would eventually repay the City for it's contribution. This may seem very confusing. So perhaps more plaining stated, at some point in time, whether it is on the Bronson Project or any other project in the future, the City will exceed it's MSA annual construction allotment and consequently be required to bond for financing future projects. Staff will attempt to provide a more understandable explaination at the work session. Steve Campbell will also be in attendance. Michael Ulrich, Director of Public Works III 0 , '� REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8. -,F, Li :�1411 � STAFF REPORT Report Number: 96-1653C 1r!' arNMarch 28, 1996 �rr n a QrceTT1 e April 1996 Report Date: QSPOSITION ___ _. Description: Discussion Regarding the Bel-Rae Ballroom as a Community Center _ ministrator s Review/Recommendation: - No comments to supplement this report - Comments attached. 1 _:-ion/Summary (attach supplement sheets as necessary.) SITMMARYl Funding Options: ob Thistle, financial consultant from Springstead, will be at the work session to discuss ossible funding options for the purchase, renovation and operations of a community center. He has prepared the attached letter for your review. In addition, Mr. Thistle generated a chart which shows the impact of G.O. TIF Bonds verses Lease Revenue 0 Bonds for different classes of development. In general, lease revenue bonds are more • • ---•-•,-i- expensive than TIF bonds due to higher interest rates and higher legal fees associated with administering lease revenue bonds. (ATTACHMENT A) Feasibility Study Draft Work Plan: Per Council's direction, staff has prepared a draft work plan containing areas to be researched as part of an internal feasibility study for the purchase and operation of a - Community Center at the Bel-Rae Ballroom site. In preparing the work plan, several questions surfaced as to the desires of the Council regarding types of programs and services to be offered at the Community Center. This will impact the time frame for completing a thorough analysis of costs for the project. Staff has drafted an overview of items to be reviewed and would like Council direction uefore they proceed with more detailed research. In addition, there may be areas where additional private expertise may prove more beneficial. Staff will discuss those areas at the meeting. Please review the attached work plan(ATTACHMENT B) and backup materials prior to the work session. Contact me prior to the work session if any of the information is unclear or you have further questions so that staff will be better prepared at the work session. • C t " Bennett, Interim City Administrator RECOMMENDA'T'ION; Page Two Bel-Rae Ballroom Next Steps: • Mr. Jambor has informed me that he will be putting the Bel-Rae Ballroom on the market in July. He said he would be willing to continue operating the Bel-Rae for one year as a consultant if the City purchases the property and wanted to continue banquets, dances, special events and bands. The City could have a purchase agreement signed with Mr. Jambor, such as that which was drafted by Bob Long. This would be a binding agreement, through earnest money, with Mr. Jambor until such time as decisions are made regarding desire to purcase, community center activities,private/public partnerships,joint powers agreements, private development, etc. S 1111 SE E.. =NTH PLACE,SUITE 100 ATTACHMENT A SAINT P.AL,MN 55101-2143 612-223-3000 FAX:612-223-3002 111 SPRINGSTED Public Finance Advisors February 28, 1996 ;,'ts. Kathy Bennett, Community Development Director City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 Re: Financing Options for Mixed-Use Community Center Dear Ms. Bennett: You have asked me to discuss financing options that are available to the City for a mixed-use public facility that would facilitate a community center and possibly a community education for the Mounds View School District. I. There are currently a number of viable funding options available for the purchase and remodeling of this facility. Those are: cash, a vote of the people, a lease/purchase arrangement through the City's EDA, the use of available TIF funds, or a combination of TIF and lease. Cash ;cal government has frequently used a pay-as-you-go/cash approach to financing public xilities. This approach involves accumulating funds in advance of construction. Cash financing has become more difficult to follow in recent years. Government at all levels has been under pressure to control the cost of services. Normally, cash is available in relatively small amounts. I understand that TIF cash is available in reserve funds, but we also need to consider the cost of money today (borrowing) versus investment, as well as future project demand on your TIF funds. TIF Financing The Bel Rae Ballroom is currently in the Development District and existing TIF fund balances could be utilized to acquire and remodel the facility. One option would be to use a minimum of 20% of the TIF funds for the project costs, thereby allowing the City to issue general obligation TIF bonds. This would save approximately 50 to 75 basis points in interest cost over pure revenue bonds. The City would still annually 11111 appropriate its lease payment in the operating budget and lease the facility through its EDA. SAINT PAUL,MN • MINNEAPOLIS,MN • OVERLAND PARK,KS • BROOKFIELD,WI • WASHINGTON,DC • IOWA CITE IA City of Mounds View, Minnesota February 28, 1996 Page 2 • Cost of Money The factors to be considered when deciding to use existing TIF revenues are: 1. The cost of borrowing and the savings if TIF funds are not used but unspent. 2. The need for TIF revenues for other development. The following chart shows the estimated tax-exempt interest rates for level debt/"A" rated borrowing in the current market: G.O. Interest Years Rates 10 years 4.4% 15 years 4.9 20 years 5.4 The investment rate or three-month Treasury bills is currently around 4.95%. A Referendum --al approach would be to design and present to the electorate a proposal and • plan for the new facility. Unfortunately, it has become increasingly more difficult for the public to recognize and support the physical and capital needs of local government. Further, State law now requires that this type of project, if voted, be levied strictly on market value, thereby shifting the tax burden to single-family homes. Lease/Purchase Options The desire to provide cost-effective services must be balanced with meeting the needs of dents. It has been increasingly difficult to hold the line on property taxes and still maintain ,vice levels and build necessary facilities. On the other side of the equation is the difficulty of incurring debt. Local governments are giving serious consideration to lease/purchase financing for public facilities. Annual Appropriation Lease The statutory authority for lease/purchase financing comes from Minnesota Statutes, Section 465.71, which reads as follows: 465.71 Installment and Lease/Purchases; Cities; Counties; School Districts A home rule charter city, statutory city, county, town, or school district may purchase personal property under an installment contract, or lease real or III personal property with an option to purchase under a lease/purchase agreement, by which contract or agreement title is retained by the seller or vendor or assigned to a third party as security for the purchase price, including interest, if any, but such purchases are subject to statutory and charter provisions City of Mounds View, Minnesota February 28, 1996 Page 4 110 establishment of a redevelopment project is governed by Minnesota Statutes, Section 469.028. To undertake a redevelopment project, the HRA must apply to the governing body (City Council or County Board). The application includes the redevelopment plan, a statement of the proposed method of financing the project and the written opinion of the planning commission. Before approving the redevelopment plan, the governing body must hold a public hearing. Notice of the hearing shall be published not less than 10 nor more than 30 days prior to the hearing. To approve the project, the governing body must make the following findings by resolution: 1. The land in the project area would not be made available for redevelopment without the financial aid to be sought; The redevelopment plan will afford the maximum opportunity, consistent with the needs of the locality as a whole, for the redevelopment of the areas by private or public enterprise; and 3. The redevelopment plan conforms to the general plan for the development of the locality as a whole. The statutes governing EDA's create a much less cumbersome process. The EDA may, by its ,lution, issue revenue bonds. This action does not require the approval of any other :ince the EDA has been created, no other public hearings are required. However, an EDA exercising HRA powers would be required to follow the process described above. Considerations for Usina Lease Financing Both the annual appropriation lease and the lease revenue bonds have the same underlying security. They also share many important considerations in their use: 1. Applications. Leases are a viable option for municipal buildings, public safety facilities and public works buildings. This finance option also has applications in shared facilities, such as the proposed City/School District joint facility. 2. Essentiality. Not all facilities are equally well-suited to lease financing. The more essential the facility, the less likely that the issuer will fail to appropriate funds to make lease payments. For example, it is difficult to imagine circumstances where a city would fail to appropriate funds on a lease to finance a city hall. The perception of security can help to overcome the risks of the actual security. 3. Rating. Like revenue bonds, lease financing constitutes a new rating. This opportunity creates flexibility in the decision to seek a rating from the rating agency. Past experience suggests that an annual appropriations pledge results in a rating one-half to one grade lower than a general obligation rating. 4. Arbitrage Rebate. An annual appropriation lease using COP's may be exempt from arbitrage rebate through either the $5 million small issuer exemption or the two-year expenditure test. Lease revenue bonds issued by an HRA or an EDA are not eligible for the small issuer exemption. It is important to note that even though the bonds cannot take advantage of the small issuer exemption, they would count against the issuer's calendar year limit. 4110 City of Mounds View, Minnesota February 28, 1996 Page 3 S applicable to the purchase of real or personal property. For purposes of the bid requirements contained in Section 471.345, "the amount of the contract" shall include the total of all lease payments for the entire term of the lease under a lease/purchase agreement. The obligation created by a lease/purchase agreement shall not be included in the calculation of net debt for purposes of Section 475.53, and shall not constitute debt under any other statutory provision. No election shall be required in connection with the execution of a lease/purchase agreement authorized by this section. The city, county, town, or school district must have the right to terminate a lease/purchase agreement at the end of any fiscal year during its term. The basic form of this type of lease is an annual appropriation lease. The name is derived from underlying security. While a general obligation bond is backed by a long-term and binding pledge to pay debt service, an annual appropriation lease is secured by a commitment to annually budget funds to make lease payments. This pledge is not binding beyond the current fiscal year. Without a binding long-term pledge, the annual appropriation lease does not fit into the statutory definition of "debt." As a non-debt form of borrowing, the annual appropriation lease avoids many of the statutory requirements of traditional financing. A lease can be undertaken without voter approval, regardless of the project to be financed. Lease financing can be sold at either competitive or negotiated sale. Tha ` 'oical lease/purchase financing will be issued in the form of"certificates of participation" or Just as a bond represents a right to receive debt service payments, the certificates 111) !zi,.:::,ent the right to receive payments pursuant to a lease/purchase agreement. In terms of the financing process, a certificate functions in the same manner as a bond. Lease Revenue Bonds/Certificates of Participation The use of lease revenue bonds is based on four elements: 1. State law authorizes housing and redevelopment authorities (HRA's) and economic development authorities (EDA's) to issue bonds for their respective corporate purposes. Under certain circumstances, these corporate purposes may include the construction of public facilities. 2. Both HRA's and EDA's are statutorily designated as political subdivisions of the State. 3. Minnesota Statutes, Section 275.50, Subdivision 5(e), states that tax levies made "to provide for the bonded indebtedness portion of payments made to another political subdivision of the State of Minnesota" are exempt from levy limitations. 4. The Minnesota Department of Revenue has taken the position that property tax levies by a city for'the purpose of making payments under a lease/purchase agreement qualify as a special levy when those payments are used by another political subdivision to pay principal and interest on revenue bonds. It is important to obtain a letter of interpretation from the Department of Revenue for each project. The process for using lease revenue bonds is somewhat more complicated than the traditional • debt issuing process, particularly when an . is involved. To gain the authority to undertake the financing, the HRA must adopt a redevelopment plan and establish a redevelopment project. Pursuant to Minnesota Statutes, Section 469.027, the HRA must submit the redevelopment plan to the planning commission and request its written opinion within 30 days. The City of Mounds View, Minnesota • February 28, 1996 Page 5 • Leasing Options for the Mounds View School District A school district may lease for space that it needs. The problem for a school district arises in whether the money for leasing such space comes from its general funds or from a lease levy. Lease levies are approved by the Minnesota Department of Education on a case-by-case basis. In our investigation of lease levy approvals, the critical factor is whether the space is to be used for instructional or administrative purposes. If the space is primarily instructional, it will generally be approved for lease levy purposes. There is no "bright line" test that applies. For example: if a room will serve as a community resource room for meetings, training, etc., it may be approved as an instructional space. If it to be used exclusively as a board meeting room, it would probably be considered ;gym;nistrative. Community education purposes are usually given approval as part of a community education levy. Again, the purpose is the key. It must be instructional or programmatic in nature. Our initial discussions indicated that once preliminary plans are drawn and space use generally identified, a preliminary discussion and approval should be sought for a lease levy/community service levy from the Department of Education. It should be noted, also, that operation and maintenance of space is separated from the lease itself. The ongoing operation and maintenance expenses are excluded from any approved levy its. Lease Summary ;- Should the School District participate, the City would probably lease the facility from the HRA and sublease to the School District, or other non-profit/government agencies could lease in the same manner. The two units of government would budget for and pay the lease cost annually as an operating expense until the debt issued by the HRA was retired. Financing Analysis ie following are financing options available to the City, assuming a $1 million total project including acquisition and renovation. Average . TIC Type of Annual Interest Present Financing Cash Levy Rate Value Cost 100% TIF Cash $1,000,000 $ 0 — $1,000,000 Combined TIF/Lease: 211,000 84,212 5.06% 1,014,628 20% TIF Cash 80% Annual Lease 100% Annual Lease --- 121,687 5.60 1,104,902 wiuunos view, Minnesota February 28, 1996 Page 6 All of these options would be adjusted accordingly if the building. If there are no additional demands on School District leased a approach. If other demands for TIF funds exist,yourthenToFt funds, then TIF portion of the Council is willing to levy for communitycentercash is the best leasepayments.p n 2 is the best approach if the Yds truly, � T stle Senior Vice President sms Enclosures • • ..4 0.1..4, zo sed0 SPRINGSTED CITY OF MVJ002i0e2 City of Mounds View, Minnesota Bel Rae Ballroom/Community Center Project Impact of G.O. TIF Bonds Versus Lease Revenue Bonds III G.O.TIF Lease Revenue Estimated Net Bond Option Bond Option Market Tax Avg, Lease Levy > 7 Property Type Value' Capacity Tax Rate Incr. --> $ 3 222%%12 $1 1.21 9 9i 1.,, % 11 1 Residential Homestead $75,000 $780 $10.3169 $74.40 100,000 1,280 16.93 24.46 150,000 2,280 30.15 43.57 200,000 3,280 43.37 62.67 250,000 4,280 56.60 300,000 5,280 81.78 69.82 100.89 400,000 7,280 500,000 9,280 96.26 1399.10.10 122.71 177.32 Apartments(< 4 units) $75,000 $1,725 (Non-Homestead) 100,000 2,300 .41 $32.96 150,000 3,450 30.4165.92 200,000 4,600 60,863 65.92 8 300,000 6,900 60,83 87.89 500,000 11,500 91.24 131.84 152.07 219.74 Apartments(4+ units) $250,000 $8,500 (Non-Homestead) 500,000 17,000 $112.405124.81 750,000 25,500 224.79 324.83 0337.19 1,000,000 34,000 487.24 2,500,000 86,000 449.59 649.66 5,000,000 170,000 1,123.97 1,624.14 2,247.94 3,248.29 Commercial/Industrial $250,000 $9,900 500.000 21,400 $130.91 $189.17 750.000 32.900 282.98 408.90 435.04 628.64 1,000,000 44,400 587.11 848.38 2.500,000 113,400 1,499.51 5,000,000 228,400 2,156.80 3,020.17 4,354.17 Notes: Estimated market value is the basis from which net tax capacity is calculated. This value is not necessarily the price the property would bring if sold. The tax rate increase is based on the City's pay 1996 taxable NTC of$6,368,521 (as per Ramsey County). Prepared by SPRINGSTED Incorporated ( 12-Mar-96) 0 WI h 4.4 ti ti Ems, . z i r 1..? A �+ w N G--.7 N U U H. q E •Ne , , � w 3 O O U rU U 0 2-4 W O ^ W . Q a I'Mz O v F rnO .? W ° C V z a. U - Cr o� U o zr � u w o w 1QU O p z ^ p w Q U W c < moo ° tip zo a Xzw � z zea z ° � ' z c = f � 4 " � � Uw � ›- ,,,, � o � w = zr_� o 'c G z *- oz ! !ilH -t ,z � � < H1H V �. �"' q • ftr ;41 4.9 r � Q UVD C7 N Z C4 U W � LTJ wz z G U .- L-' QUcci) .1.4 L.I ~ z 0 U U Q U B1 Buiidino Improvement Costs • • Interior Rick Jarson's Findings: 1. The upstairs area referred to in the appraisal as a lounge does not function as such. The access to and from the area consists of a stairway which does not conform to the code requirements. If the area were to be used as lounge for the public, the stairway would need to be modified to conform to the code and a second exit from the area would be required. 2. The floor covering throughout the seating is vinyl tile. Its age would suggest possible asbestos content. An analysis by an independent testing lab could verify. If the tile contains asbestos, consideration should be taken as to future abatement requirements. 3. The HVAC system consists of rooftop units which are of undeterminable age. Any AC units are probably older models which may not be able to be serviced with additional freon because of environmental concerns. Consideration should be taken as to possible future replacement. The roof was not accessible for inspection. City records do not indicate any }epair work ever being made. Built-up roofs generally are in need of repair seven to fifteen years after installation. The age of the building would also suggest lack of adequate insulation in the roof system. A core sample taken of the roof would reveal its makeup. 41) o. The buildings only fire sprinkler system is limited to the kitchen grease hood. Current codes would require installation of a sprinkler system throughout if the occupancy classification were to change or the floor area were to be increased. Additional Questions to consider: 1. If the heating unit is designed for one large room and the area is converted into three permanent rooms, will additional cooling and heating systems need to be purchased and installed? 2. Currently heating/cooling unit is used 3 times a week for no more than 5 hours, will heating/cooling unit be able to handle additional hours of operation? 3. How many additional doors should be put in? 4. What changes, if any, need to be made to bring facility up to ADA standards? 5. How many windows will be put in? 6. Will formal hallways and permanent rooms be constructed or will dividers be used? If permanent rooms are constructed, where will elections be held? If dividers are used, where will equipment taken down during elections be stored? 7. Will the carpeting/flooring be repaired/replaced? 8. Will the stage area be removed or kept? 9. Depending on usage of the building, will additional furniture and equipment need to be purchased? 10. Is adequate lighting provided? Will existing lighting be used or replaced? 0 11. Depending how rooms are divided up, are additional bathrooms needed? Are existing bathrooms accessible with persons with disabilities? PAGE TWO OF TWO PRUITT QUESTIONS TO INCLUDE IN FEASIBILTY STUDY i 12. Check for lead based paint, asbestos, other potential problem areas. Exterior 1. Any decorative option desired for entryway?--for exam le Moun in design on door, on facade, etc. p ds View symbol 2. Would any doors requiring replacement/installation of additional doors? 3. Depending on how building is divided up, would additional exits be required? 4. Depending on usage, would additional windows be needed? 5. Would any improvements to facade be desired/required? 6. Would any repairs to the parking lot be completed? 7. What type/cost of andscaping for area which is currently dirt overflow parkin . Talk to Rick Wriskey about type of landscaping desired. g 8. Would new signage be desired? ��: Schematics 0 PROPOSED PLAN FOR THE BELRAE BALLROOM 120 I STORAGE SiAG'c F.: I L�C I U I __SEATING i I SEATING a 0p :47+ (' m 1M Activity Area a) H I E CENtER HALL 11111 • C (HARDWOCQ ICOR) oO I �- SEATING I-----� SEATING i 2 ,ci cil co ; c -- I - m cc 1 g Vending i Area w/Tables 1 1 i i N'N.-.. z.„- \ 1 i SEATING 1 Gathering 7 - Area r • W I BAR AREA • i• WOMENS : W) I I i �, I COAT ROOM i Office and MENS i Storage 1 i 42 STORAGE nCKES E UnL l ROOM `= ROOM I a a) N .� ,, o CO 4. a? o cu 3 rro oo al c o Fn • cs • O — U :j a) cr O U .D 4-, O .O 4 :. . N • U '> O `' • r •N V r1 y 'C O , CZ 70 a) > a] 6f} r.. ^ a- •• U r-, = V 2 O O 0 0 c ,-, to • . 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O- O r. cz ../ S Cv ,../ •_ �> J U 1 • INVENTORY AS OF 3/26/96 III BEL-RAE BALLROOM Kitchen 2 Franklin Stack Ovens 365 9" China Plates 1 15'Hood Over Stoves Approx. 800 10".China Plates 1 4' Stainless Hood Over Grill Approx. 2400 Knifes, Forks and Spoons 1 20" x 36" Gas Grill 100 Coffee Thermo-Sery 2 Ansol Actuate Fire Control Systems 160 Glass Salt and Pepper Shakers 1 10' x 12' Walk In Cooler 56 Flower Vases Stainless Steel Racks in Cooker ' Cases Red Venus Table Candles 2 30" x 5' Stainless Steel Tables _ Cases White Venus Table Candles 1 24" x 4' Stainless Food Rack on Wheels 11 Large Food Serving Trays "Heavy" 1 15" x 5' Stainless Food Rack on Wheels 12 Plastic Food Serving Trays 2 18" x 4' Stainless Food Rack on Wheels 2 Plastic Serving Tubs 1 12" x 5' Stainless Food Rack on Wheels 1 3 Light Table Food Warmers 1 12" x 10' Stainless Shelf I Star Hot Dog Warmer 2 12" x 6' Stainless Shelves 3' x 4' Stainless Food Warmer 1 Stainless Top Cabinet 6' HC 900 Heating Holding Cabinet 1 Stainless Top Cabinet 8' i Hobart Under Counter Dish Washer 1 Lower Stainless Cabinet 8' )mpartment Stainless Sink 1 30" x 8' Stainless Cabinet with Sink o Mixer 2 Commers Water Softeners or Cart Under Potato Mixer art Meat Slicer Main Area/Coat Room/Office _ Electric Stainless Can Opener 2 Peavy 600 Watt Sound Systems Metal Carts 2 Large Speaker Cabinets Plastic Carts 1 8' Pool Table Wire Chafer Pan Holders 1 Electric Coat Hanger 2 Stainless Chafer Units Complete 1 Time Clock Elect. Chafer Food Warmer Units 1 Large Mirrored Ball Knife Sharpener Elect. 4 Ceiling Fans 100 Cup Coffee Pots Elect. 1 4' x 4' Entrance Counter Wife -.pprox. 65 Stainless Steel Food Warmer 1 Table Podium Pans 3 Electric Black Lights Signs With Letters 1 15 Pots and Pans 1 Under Counter Safe Drawers Kitchen Utensils Approx. 1100 Metal Folding Chairs -.pprox. 12 Butcher Knifes Approx. 100 24" x 24" Formica Tables with 48" 2 Door Stainless Freezer Steel Legs Tubs Stainless Serving Utensils Approx. 35 24" x 6' Formica Tables with Folding Food Racks Steel Legs 2 ' x 4' Stainless Rack for Coffee Pots Approx. 6 24" x 12' Formica Tables with Vulcan French Fryer Steel Legs M athoner Air Oven Approx. 40 24" x 8' and 10' Formica Tables er Stove With Oven with Steel Legs Approx. 15 Wooden Folding Tables • Approx. 100'Burgundy Booth Curtains Approx. 100' Upright Post Bases and Top Bars Approx. 50'4' Upright Posts with Bases Assorted Xmas Decorations 5' Wreath - 5 Electric Lanterns Rau 1 400 lb. Ice Makin 2 8' Under Bar g with 1000 lb. Bin 1 Portable Bar Coolers 1 3 Compartment Stainless Sink 2 Electric Cash Registers 116 oz. Creaters Popcorn Maker 8 oz. Star Popcorn Machine 1 Stainless Steel Oil Warmer High Ball Glasses Serving Trays, Round Serving Trays 1 2 Wheel Cart r 410 B: PROGRAMMING OPTIONS FOR THE BEL RAE/ COMMUNITY CENTER There are several types of service options that could be incorporated into the community center. The option categories are listed along with examples of individual programs that would fall under each category. This list is not inclusive by any stretch, but it does give an indication of the possibilities. CATEGORY#1 - SOCIAL SERVICES Space could be leased or offered for free for social service programs and activities such as : Tax Information and Assistance HRA- rent subsidies Health care ie. flu shots or other satellite services from the State or Ramsey County. Home Chore/Youth Chore Corp. or similar types of work assistance programs for residents. CATEGORY #2 - TEEN CENTER Space could be accommodated into a teen area for youth of the community - equipped with • computers, TV, Video, pool table, ping pong, foosball, etc. It has been the experience of other cities and organizations, that the key for successful teen center activity is the supervisor/youth mentor. The DARE officer would have a key role in the Teen Center supervision because the teen center would provide a good avenue for positive communications with teen youth of the community. The teen center operation could be fee supported or subsidized or combination of both. The success of the teen center may be dependent upon a no-fee or low-fee operation because it is the at-risk youth especially those from low income households that we hope to serve at the teen center. CATEGORY#3 - SENIOR CITIZENS Senior Citizen activities may include such activities as daytime enrichment activities such as woodworking, quilt-making, craft activities, card tournaments, line dancing, exercise, etc. Since senior citizens choose to participate in activities during the daytime instead of the evening, the community center will provide the space to accommodate daytime activities. The great room or meeting rooms would be sufficient for senior citizen programs and activities. Depending upon the activities, equipment may be needed such as woodworking equipment, 1111 tables, chairs, mats, etc. CATEGORY#4 - SCHOOL DISTRICT PROGRAMS SI am not sure what programs the School District maywish to locate at the CommunityCenter, but the Early Childhood programs would be one that could benefit from daytime space availability at the Community Center. In addition, Kindergarten screening activities would be nicely accommodated at the Community Center especially because of daytime space availability. Early Childhood programs would need bathroom facilities that would accommodate children. In addition, space would need to equipped with pre-school type tables, chairs, books,toys, etc. The School District would most likely equip the space with needed whatever equipment they deem appropriate. Fees for the Early Childhood Development programs and activities would be received by the School District, Community Education Department. They would process registrations, provide staff, implement the programs, - and everything that they currently do. It would be up to the City Council to establish an agreement for use of the Community Center. Lease arrangements,joint powers agreement, trading use of schools for use of Community Center, and other options are possible. CATEGORY#5 - RECREATION ACTIVITIES S Programs currently being offered at City Hall lower level would benefit from additional space and . accessibility if relocated to the Bel Rae/Community Center. These programs include Karate, Senior Exercise, and Holiday Parties for children. Space is currently being sought for gymnastics activities such as tumbling, pre-school activities, senior citizen activities, teen activities and other activities that could be facilitated in a"great room". • CATEGORY#6 - COMMUNITY USE "his category is predicted to have greatest demand. Groups such as scout troops, day care provider's meetings, TOPS, Card Clubs, Travel Clubs, Youth Athletic Associations (registrations, meetings, coaches training, ), etc. would be expected to make use of the Community Center. The Community Center would be an excellent place to offer special events and fund raisers. For instance, it would be a great place for the annual Egg Hunt. It would be a great place for a service organization to raise funds with a pancake breakfast. The Community Center may offer youth band or orchestra concerts or ja77 band gigs for residents to enjoy. These are but a few ideas of activities that could be offered in the Community Center. CATEGORY#7 -PRIVATE BUSINESS This category would provide space for private ventures that would serve the community. One example is Weight Watchers. Another would be a daycare facility. Another example may be 0 leasing space to a Dance Studio. These arrangements would need to be negotiated. B4 • REVENUES FROM PROGRAM FEES - OPTIONS • There are two options for revenue through program or activity fees. The two options are: OPTION#1 - Subsidize operations through program fees. Con: This option will escalate fees to a cost that may be limiting to residents with lower incomes. Such exclusion would defeat the purpose of a Community Center as a facility for the community at large. In addition, participation may decrease thus limiting the amount of use of the Community Center. Pro: Subsidizing operations through program fees would offer a supplement revenue source for the cost of Community Center operations, but would provide only a small part of facility operations costs. OPTION#2 - Subsidize operations through general fund. Con: The general fund will increase due to subsidization of Community Center operations. General tax subsidization will provide greater opportunities for the general public to el participate in programs and activities because fees will be less than if Community Center facility operations costs were tacked onto fees. REVENUES FROM SPACE RENTAL/LEASING The other revenue alternative is space rental, reservation and leasing. Space use fees would need to be negotiated. It would provide a sure revenue source for community center operation costs. Rental fees for the "great room" could be marketed for weddings, banquets, large parties or conferences/workshops. The demand for renting such as space would need to be studied. This would be under the presumption that the great room would be much smaller than is presently available - because of the interior re-design resulting in a smaller great room - probably a similar size as the neighboring community great rooms. This may result in competition between neighborhing community rental spaces. The amount of demand will be an important factor, especially since New Brighton has experienced less than predicted revenues from great room rentals at the Family Center than originally predicted. • 4111 Programs listed above are generally fee subsidized. Revenues would not Community Center operations costs -unless Community Center costs are tacked • be expected for has not been the practice in previous rogrammrnQance, onto fees. This heating and air conditioning, maintenance, nor utilities nare subsidized by prCity Hall operations including fees. Likewise, school use fees are not subsidized with activity fees but are in ram or activitiesd through the general fund. If facility operations were added to the fees for programs, stead subsidized programs and activities increase. Participation would tend to exclude those with lower i costncomes es and therefore participation would be expected to decrease. STAFFING Staffing programs and activities would not alter whether the program is located at City Hall, a school or park. Staff is hired to teach or supervise various programs and are paid through fees. activities. Staff wages The Teen Center would be one program that would require a new staff hire Center Supervisor because it would be a new program. new would be the Teen the success of a teen center, funding If a hire is seen as a necessary factor inter supervisor needs to be a competent pe�son that need to can relate e offor the position. - ' " 1111 leadership and mentoring to youth'of the co `�ideal teen teens, but also can provide community. • WEDDING RECEPTIONS AND BANQUETS Considerations: • Costs Involved • Staffing • Custodial Service • Catering and Alcohol Policy • Security • Insurance Policy • Outside area designated for weddings (gazebo) • • • WEDDING RECEPTION/BANQUET INFORMATION- CITY COMMUNITY CENTERS 1 .7.ITY DESCRIPTION OF CATERING/ INSURANCE OR COST ROOM(S) LIQUOR ADDITIONAL NEEDS Brooklyn Park *No smoking *Need a state licensed *Need to hire a security *$575-Saturdays caterer guard at$15/hr if there is ($100 discount on Fridays *Maximum 250 alcohol and Sundays) *Alcohol needs to be *Everyone out by 1:00 furnished free of *$50 discount if resident a.m. charge *$400 damage deposit Burnsville *Maximum 280 *Need a state licensed *Need to provide *$95/hour caterer Burnsville officer at$30- *Divider for small groups $50/hour if there is *84/hour if resident *Facility has 2 alcohol *Everyone out by 12:00 microwaves and a refridge *User needs to clean facility *Alcohol needs to be furnished free of charge *Can't serve alcohol after 11:30 p.m. Chanhassen *Four rooms available, *No alcohol allowed *Weekend:$30/hour with I I150-200 kitchenette,$25/hour *Need a state licensed without kitchenette *Music is dependent on caterer manger approval *$17/hour or$15/hour if • resident *Open to 10:00 p.m.of weekends(exceptions may *20%discount if four hours be made) or more *Weekend:$25/hour or $20/hour ska *Holds up to 200; *Have a beer and wine *Insurance rider needs to *Weekends:$50/hour adjoining rooms+50 policy be provided by liquor store *Clean up:$100 *Flexible hours *Alcohol needs to be furnished free of *Set up:$40 charge *Kitchenette add$100 *Need a state licensed EPcaterer WEDDING RECEPTION/BANQUET INFORMATION- CITY COMMUNITY CENTERS CITY DESCRIPTION OF CATERING/ INSURANCE OR COST 41111 ROOM(S) LIQUOR ADDITIONAL NEEDS :ystal *Room 1-Max. 100 *Council needs to *User must provide *Room 1-Resident:$335, approve a liquor insurance on the facility Non-resident:$535 *Room 2-Max.250 license for all those serving alcohol *If alcohol is served,user *Room 2-Resident:$490, must provide security Non-Resident:$725 *Need a state licensed caterer *Kitchenette use add deposit fee Golden Valley *No smoking *Alcohol needs to be *If it is past 11:00 and **495/12 hours furnished free of alcohol is served,an *Maximum 215 charge officer must be hired at *$420/12 hours if resident $90 for the evening *Close by 1:00 a.m. *Need a state licensed caterer North St.Paul *No smoking *No liquor allowed (Not conducive to s) *No music Rosemount *Approx. 300+max. *Catering is on facility *Need to provide security, *$550 average $126 *No smoking facility *Have to use a liquor provider from • *Outdoor patio available designated list,need to for smokers provide bartending staff *Hours 9 a.m.-1:00 a.m. Roseville *Maximum 75-100 *No alcohol allowed *$9-11/hour *Flexible hours *Need a state licensed , caterer S, akopee *No smoking *No liquor allowed (Not conducive to receptions) *No music Woodbury 4;1 (No rooms for receptions) • Dawn*Postudensek I -‘01 p o0 g I D oO o • • a S GO . • • 0, 00 , ID0 ^ Q - Q.4 • • ^ 0.O. 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O L a) y 0 r, 0..TC) O., a) 'meq P ccs inO a) a0 o ... a) a) r O .O ?, .`^_ +. a) - o (1) O az O L. r O'_' n, ct Fs a] = = cn > O _ -r•' -, O -,- r-,, C.a C O o c;, O O O O O O = 0 bA O �` O O c, r •'-, p ,ry a>) C" 00 a) •C dc- 6�9 44 N 64 •64O 4 6N9 69 >, = C. > >, ^-, •3.. C3 0 •a) • > a) > a) > o 3 o a) v a) a) o rn a >, i `z Y •a ti ) `� •- •° C• r..." -t4 •0x ' mss ;— • a, -o ct 73 VI co 0 0 �_ C ¢ r a) U fiR a) O N. CO.O ,V CEJ t0 0 r 0 O , cz .0 cu _ ..; cS C.. O C .� .. U o a)•0• & S Z < C.) po- Z < C.) 6' Z < U O • O � � �- cc ,.,.° a ad ° REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 9. 1111102� �" i STAFF REPORT Report Number:9 6-16 54C if KE`i,' AGENnA QESS!ONDATE April 1, 1986 Report Date:Mar ch 28, 1996 ISPOSITION Item Description: Discussion of Compensation for Acting Community Development Director Administrators Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) UMMARY; At the Council meeting on March 25, 1996, a motion was made and approved with a 5-0 vote to appoint Joyce Pruitt, Planning Associate, as the Acting Community Development Director. I was also directed to provide the Council with options regarding compensation for the additional responsibility of this position. I have contacted a few Cities who have had recent Community Development vacancies to inquire on how they handled compensation for the interim positions. Most of the Cities have increased the salary of the acting director to the first step,which is the minimum salary range for the community development director 0 position. We are calling several other Cities to review other policies and I will bring those finding to the work session on Monday for Council's discussion. • A C thy Be(, Interim City Administrator JECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 10. J'Ju�.JJ 41 STAFF REPORT�' Report Number: 96-1 6 5 5C. trit--:'§ March 28 area cvcctnm negfic April 1, 1996 Report Date: 1996 •SP0SrTI0N Item Description: Discussion of Proposals for Exit Interviews of Samantha Orduno and Paul Harrington Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) PITLMMARY; Per Council's direction at the March 25, 1996 meeting, I contacted Jim Brimeyer regarding a proposal for , exit interviews. Mr. Brimeyer does not do exit interviews and therefore referred me to a the Personnel Group, Inc. and Local Government Consulting. I also verbally spoke to another firm called Pendergrass Associates. They can provide the interviews in approximately 3 hours at$125/hour. • I have attached the two written proposals. The Personnel Group, Inc. - estimated cost$500 ($125/hour) Local Government Consulting - estimated cost$325 ($65/hour) Cathy Be eft, Interim City Administrator II is • J,4. Bk.• \-` I HUll7,y A' HUMAN RESOURCE CONSULTING V\ ,V AND PROJECT MANAGEMENT HR Policy Practice Audis CP Training,Deveevelopmern&Mentoring � Employee and Labor Relations Compensation and Performance Management I al Z C m Health and Safety Renews Benefits Analysis Staffing Assistance and Contract Recruiting On and Off Site Administration and Guidance ,t' STRATEGIC.ORGANIZATION AND CO'vaSI.ILT INTERPERSONAL DEVELOPMENT Needs Analysis Organizational Planning Conflict Intervention Psychological and Behavioral Assessments THE PERSONNEL GROUP, INC. Career Management Executive Coaching • Team Building!Cooperative Partnering TPG PRESS SERVING PEOPLE,EMPLOYERS AND THE WORKPLACE Publisher,Editor,Distributor,Promoter,Agent March 27, 1996 Ms. Kathy Bennett City of Moundsview 2401 Highway 10 Moundsview, MN 55112 Dear Kathy, As I indicated on the telephone, The Personnel Group, Inc. (TPG) would be pleased to conduct exit interviews for the last two City Administrators. The key to obtaining "real' feedback from past employees is to guarantee confidentiality. A third party firm, such as ours, will assure both individuals anonymity in the written report. . Our exit interview process will, in this situation, be conducted over the telephone. We will delve into the following areas to determine cause of their departures as well as any underlying reasons which could impact the city in the future: • - Policies/Procedures • Supervision/Management • City Administrator Role • Working Conditions • Working Relationships • Compensation/Benefits Kathy, I have enclosed a copy of our brochure describing TPG and our clients. Our fee for conducting these exit interviews is $125 / hour. We estimate with a final report that it will take approximately 4 hours to complete. Appreciate the inquiry and please let us know if you have additional questions or need further clarification of our process. Sinccerely, .441‘444.4k David G. Nelson • enclosure FIFTY EIGHT TWENTY ONE-EAST SUNSET RIDGE BUSINESS PARK•5821 CEDAR LAKE ROAD•MINNEAPOLIS,MINNESOTA 55416•FAX 612/525-1088•PH 612/525-1557 'a a . • p � a O �/� • C O U) Q) C U p _a) 5 k' _C al -p C ' 'p p C = p : • �a Q a c E E Cn c) c0 (n tC "' �" . a�Z `� C .O cnc0 O � • p c� °� c� ' p.O >+ C m r� _ C c0 a) -. cGC . c C Up • -c • C Q) p C L- L C O C C p � = pC � � p E� 0 m - EC c •c Ear .� '= a) c� : U U a .5 U V)• C i C p Q O p U O U U eco pU pg p cn mJ1 cp ooh � p > 02 U cc a ,,.� p .2 , a`) 05 °i6 Cl) c.) Q v Q � = Z — 0 — fn � Q oE- 7 - moo '6c . •� 3 c awQ > p a c � c cora p p U � a C cu E c �� as j O Z 0 (a Cf) p L cn y_ �^ c _ E a — C — vJ w O a) • p U � E � c = a) C E - a CD a� c cn a E ° Q, a Q.° a cn Es. c U � __ 2 O -. �I Qcn E U O LU Li_f Z2 CZ U Q • cc (- Cr) w LU _ N C/D U OCt w ( w Z ~ 7) 0 oOQ CC LL QWZm D Z f. I‹ U -1w O 7 �� U) Q WQ }W W w o CL CC J Z CC V) —I. "O w Q � 1— —I Z0 ~ L_ C : CCOZ < Zw T J ( w OXO ¢ 2 < CL — i � ZZ w � = O ~ W 01- 0 mU � a ww —I J = am. < wZW Z Z - VE s�2c OCC QCCWCC ZQZ S Mow J = XCL >QCI- CCO � Q (=j rin GOz u 21- -JVNd,f+ ''..3 o • •' • • • Cn C!) 77:ti Zs� = �, = N ,, z m m G) (Th CD DJ ; .10 X ,--0 -:-.. m Z , � � CD � /1 m ci �4 • c f1 ZmZz 1� m m m C C8D V! s`r 2 0 r m s0an05�'� O O O >› m m n (-1;, c "a N I�— Z T"_ &;— 00 z v1 c I Cn C i� z S:13 Cn . ri-Insno • c,1 J W 2'' L ' 0 9L SS b'LOS3NNIW `S11OdV3NNIW CVOE1 3Nd1 1:1VQ33 1285 HEJ'dd SS3NISf18 300I1d 13SNf1S dT10aD ' a N XOS {ad aH.L 1...1 r C/3 F C)CJJ � (I) Q C 0 m � �C � z � � �7o� � � � z CCDz � z �� E cn0D3rnrn -I ZnZ Z ~ �s 2 r- .-I Cr) G) - rn gjrn --1 -3odnoS -n � rn M e � , = v mrn . o c V SOME KEY CLIENTS ALLIANT TECHSYSTEMS CITY OF FALCON HEIGHTS HONEYWELL-MILITARY CITY OF MINNEAPOLIS AVIONICS CITY OF NEW BRIGHTON NATIONAL COMPUTER SYSTEMS CITY OF SHOREWOOD CRAY RESEARCH CITY OF ST. LOUIS PARK HONEYWELL - STEARNS COUNTY CORPORATE REDMOND PRODUCTS HONEYWELL - SPACE & INDIGENOUS INDUSTRIES STRATEGIC SYSTEMS TRIZEC PROPERTIES AMERICAN INDIAN OIC UNION BRASS COUNTY OF PINELLAS • UNIFIED BOLGER PUBLICATIONS COMMUNICATIONS U.S. CIVIL SERVICE CITY OF ARDEN HILLS COMMISSION CITY OF BROOKLYN BULL WORLDWIDE CENTER INFORMATION SYSTEMS CITY OF CHANHASSEN CHAMPION INTERNATIONAL CITY OF COON RAPIDS INDEPENDENT CITY OF CRYSTAL ADMINISTRATION CO. CITY OF EAGAN ST. PAUL PUBLIC SCHOOLS aZ HUMgA, (1 ' Q 1)-' ULTPo- THE PERSONNEL GROUP ©3/28/1995 12: 83 51225769©2 NEW WORKS LTD FIGE ©'1 0 v 04 L V; I /% 'g. CONSULTING March 28, 1996 Cathy Bennett City of Mounds View 2401 lEghway 10 Mounds View, MN 55112-1499 Dear Cathy: I am responding to your request for quotes to conduct exit interviews for the City of Mounds View as requested by the City Council. Jim Brimeyer referred me to you. Local. Government Consulting was established one year ago, specializing in customized government • services and projects, providing both technical and management assistance. This work has specialized heavily in human resources management, management reviews and identification of internal issues to improve working relationships and improvement of government management. As you will see from the attached resume, I have worked almost ten years with local government, with an emphasis in human resources management. I have an additional seven years' investigative and supervisory experience with the Minnesota Human Rights Department, and five years' experience in human resources administration in both private and nonprofit organizations. I propose to conduct exit interviews with individuals identified by the City of Mounds View, and submit a written summary to the Council. Typically, this would involve one to two hours per interview. Further indepth review and analysis would be possible pending Council request. My hourly rate is $65.00. If you would like further information or discussion, please call. I look forward to working with you. Sincerely, Dorothy A. Person 'f • Management Consultant n'"` a PLt 1,;'_, I:._:-.-?, tr.LY1.C� v LOCAL GOVERNMENT CONSULTING 1 1- -t`L Dorothy A. Person-Custemizad Government SeMex and Prc;acts o' an 713. 2C.415. ?c 1c Sheet.Urd ttt,rn.MN 55C45 Pfore(612)257-4838 fax (612)257-6500 03/28/1996 12: 03 61225769004 WORKS LTD P,.GE 04 LOCAL GOVERNMENT .CONSULTING. 0 Cusda n .d•Gor*mmsnt SiMcss and.i ac13. . " �4, • P.O.tick 213 i . . • 30198 T�'h3tre t • - o ILi ; MN.85045 fi,-illk . Ph: (bl Z 267-4a38 Fat: 012)•257-x9 CO,N3 LTfNGi . Whet It Laza Government Cc iputOng? . Our purl3ose ls to providi5 r.:ste - monagement.and technical assistance to ctti es and c unfiss In administrative and human resourc9s. • . SoMpie dSaMcss Nova . • • Mbnagerrrent Reviews • Strategte/Sl)ort and Long Term Planning • Carrtrciized Administration Options • General Adminbttctfve Services • • • penning Assistance • • • Hilmar). and Personnel. } ;pay Squ}ty Updctes and Ey.cluation •. y• -Job Description Review to.Reatt1y 411) -Compensation Systerns Appillolion =Bahr'/McI ,s. 1 -Salary Chart Updates C13• . 1 KG -PorforrncnCe Systerns Reviews -Hiring and`interviewingAOstancs ___ A PintIn -Db ipi ry:Asistcnce• • . • -Supeivisory.Trcining . P.O. Zc+c213 -Adherence•to EEO.ADA. and other. 3309ePairStn st I Federal and State Requirernef.Tts tlicsi[drrm Mt1.:56a1b -Personnel Reccds Legc:Mles • Ph:(612)s57.1838 ' Sortie Cts Awad irY For:C612)267 0 LCC.1L Gpy T. 1itliti: • Ctirtarriarct 9riist t - -CHS/cf Moorhead• • -City of Red Wing -Cry ct Dayton _ . . ._. .. .4 -County of Waseca -Town of Wyoming 0 e3/ 8/1SSG 12: 03 6122576500 t.E;i W0r=K0 LTD PAGE 05 110 LOCAL GOVMINT CONSULTING DOROTHY A.PIS N Theprimcry management consultant Is . • Dorothy A. Person,who also awns the service. Person`s previous work experience 10 years in city and county management,with 7 years equal opportunity Investigation and case resolution In state goverment and 5 years human resources adrninistretion in prtvate and non profit organization& • Working wttff.LGC as needed are experts • who assist the firm and advise on specific areas as needed: FRANK MADDEN, PA.-Acvtse LGC on labor relations and employeereiations issues as •. requested. They ensure that'tGC is kept up to date on the most recant changes In federal and state statutes, and provide • Inforrnatlon on trends or changes happening throughout the state. • • TENNIS& :JCNENEDEP- Legal advice onthe cdmintstrar ve needs of cities and general business advice to LGC. MARY SMITH;CPA-Accounting services and IRS services are provided, advises on changes and trends In IRS changes affecting employee benefits and pay. SCS,INC. • Computer experts.to ensure our clients receive the gest services in prcjec's. M c rides computer updates and troubleshoots for the staff as needed. AS'SCCA r SNS -LGC with several professional csscc:atdrs to stay current on 'eglslctive and training Issues. including the League of Minnesota Cities, Association of Minnesota Counties. • OrgY OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11. iii„ Ills; 6'tess �DSSTAFF REPORT Report Number: 96-1656C Report Date: March 28, 1996 . �� AGENDA SESSION DATE April 1, 199 PartneR DISPOSITION Item Description: Discussion of Purpose of Council Meeting with Roger Williams Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; I have scheduled a meeting on April 29th from 6-9:00 pm with Roger Williams and the City Council. Mr. Williams is a Councilmember in New Brighton and works for the MN State Office of Dispute Resolution. This office provides dispute resolution services to communities. The intention of the meeting was to discuss setting priorities with regards to the use of excess tax increment funds for redevelopment projects in the City, specifically Highway 10. I would like to verify that these are the areas to be discussed and that I have included all of the current possible III projects. Chuck and I will be meeting with Roger to discuss the format of the meeting on April 18th. flASI-I J Cathy e ett, Interim City Administrator III R.F.[',OMMENDATION: , THlS IS IT . . . . FOR THE WEEK OF MARCH 25 - MARCH 29, 1996 ADMINISTRATION • Working on putting together the packet and spending time preparing information regarding the Bel-Rae Ballroom. This will be a lengthy discussion at the work session. There is a lot of information to digest. • Sharie Linke and I hosted this month's City Communicators group at City Hall. The topic was "Communicating through the Internet" We showed everyone our new Home Page which was designed for a minimal fee by students at St. Cloud University. If you have access to the Internet browse our home page at the following web site: http://freenet.msp.mn.us/ip/city/moundsview • Lynnette and I were on a"View from the Mound" regarding the Spring Clean Up Day and the new Mounds View Banners. • First full week as Interim and all I can say is "Thank God its almost Friday!" Cathy Many, many many things to work on.... Bill Summary Tax Bill: Last Thursday the house caucuses met to discuss the property tax freeze. It was suggested that House opponents to the freeze wanted to offer the freeze as an amendment to a technical tax bill, forcing a vote on the issue. Due to the "politics" surrounding the issue, the amendment was never offered up. The property tax freeze has received a lot of support from the Minnesota Chamber of Commerce, Minnesota Business Partnership and the Minnesota Realtors Association. The groups content that the freeze will stimulate future reform; others think these groups motivation are based on reducing their own tax burdens than truly reforming the system. Anyway, compromises still need to be worked out. FYI Items Stopping for pedestrians (Approved by Governor): Effective September 1st, Minnesota drivers must stop for pedestrians in a crosswalk or face a criminal charge (current law only requires one to slow down and yield to pedestrians.) First-time offenders would be guilty of a misdemeanor punishable by up to 90 days in jail and a $700 fine. Those who violate the law within a year of a previous conviction would be guilty of a gross misdemeanor-- punishable by up to one year in jail and a $3,000 fine. Senate approves higher speed limits: This transportation bill changes the speed limit on approximately 2,000 miles of divided highway. The bill, given final passage through the Senate allows all divided, multi-lane highways to have a 6 mile per hour speed limit, while all non- divided roads maintain the current 55 mile per hour speed limit. This amendment was added to H.F. 1404 comprehensive transportation bill. Dawn (PARKS, RECREATION AND FORESTRY PARKS: • The Parks crew has assisted with clearing snow after the snowstorm. In addition, City sign messages have been displayed. The Cushman continues to be worked on- parts are no longer being sold so parts have had to be made. It is fortunate that Steve and Jeff are knowledgeable in making parts. This piece of machinery must be operational for one more year. The Cushman is scheduled for replacement in 1997. • The chipper has not been functioning properly. The shoot has been clogging, making the chipper much more labor intense than expected and actually shutting down when in use. Goosen has had the chipper in the shop several times. Staff has not been satisfied with the operation of the chipper even after revisions. After several months of attempting to solve the situation, Goosen has refunded the City the complete cost of the chipper. Steve Dazenski negotiated the full refund and is complimented for his complete file of correspondence and of actions taken, equipment malfunctions and negotiated resolution. RECREATION: • Mary attended an area Recreation Programmers meeting where collaborative activities are discussed and planned. This meeting was hosted by Shoreview staff Participants include area Recreation Program staff. • Sharie is attending the annual conference for Special Event Coordinators held in New Ulm Thursday through Saturday, March 28 - 30. • I attended another coalition ice rink meeting at Coon Rapids. Facility plans were distributed and reviewed. I will hand these plans over to Chuck Whiting. • The Parks and Recreation Commission meets tonight (Thursday, March 28). Letters of invitation have been sent to neighbors of Woodcrest Park requesting their ideas of land use and improvements. GOLF COURSE: • Calls continue to be received regarding employment opportunities at the golf course. John has been selecting a seasonal staff that will provide course service coverage including Clubhouse activities and course maintenance. • John and I revised the line items of the golf course budgets to more closely match last year's spending history and changes in personnel costs. This revision does not change the bottom lines but more accurately identifies individual item cost projections. CABLE TV • Sue Henry informed staff that she has accepted a new position as Administrative Aide to the Mayor of St. Cloud. Sue is very excited about this full time position. She will be providing public relations, publicity and working with the media. Sue is giving a 2 week notice commencing tomorrow(Friday, March 29). Her last day City Council meeting will be April 8, 1996. Mary S. FINANCE • Dorothy and Marge are reviewing all the customer data, provided by WaterPro when the meter exchanges took place, to help insure that all information is correct for the first quarter billing. The phone and radio reads should be ready to download this week. When Dorothy started working at City Hall, close to 29 years ago, this technology would have been considered science-fiction. It has taken her and Marge, an enormous amount of time to review stacks of paperwork and do data entry. Dorothy will be excited to see the results (or did she say relieved). Dorothy has also been processing large bank deposits for both the Park and Recreation Department and the Golf Course. By this time of year many people are signing up for every opportunity to enjoy the outdoors. • Kitty has processed payroll this week (THANK YOU, THANK YOU, ...THANK YOU). She has also been working at the golf course to program the registers for the correct codes. • My "thank you's" for the payroll were because I'm going to visit my son in Milwaukee on Friday, for a long weekend. I will be back for the work session, Monday. This week I have prepared and collected data for our auditors and our insurance agent. Mary T. PUBLIC WORKS • On March 25, Tim F. and Mark, attended an"Exam Prep Course" for the"D" Water License they are going to take in April. • On March 27, Mike and Tim P. brought the new dump truck to J Craft in Kimball, Mn for the installation of the box. • To date, $3,500.00 has been collected for road restriction permits. • The Water Department spent most of the day (March 27) with WaterPro and Sensus, learning how to radio read from a vehicle. ♦ The Streets Department, along with the Sewer Department, worked on snow removal and salting/sanding Monday, Tuesday and Wednesday. SPRING WHERE ARE YOU?! Tracy POLICE • Chief Ramacher, with Council approval, met with the Civil Service Commission and will start hiring a replacement for Jack Chambers. ♦ A meeting was held, with all involved, regarding the records system consolidation. All is still moving forward and the changeover should be coming soon. • Mike Kampa has been to the doctor regarding his latest surgery on his shoulder. If all goes well, he should be returning to work within the next two months. • The D.A.R.E. vehicle is near completion and is looking very good. This squad has more lights, bells and whistles than you can imagine. It will present a very good image for the City and D.A.R.E. • Chief Ramacher is heading to Purdue this weekend to watch his son play baseball against the Golden Gopher Team. He has the flu, but being the Purdue fan that he is, he's going anyway. Dave Brick COMMUNITY DEVELOPMENT ♦ At this month's Property Manager's Meeting we invited a deputy from Ramsey County's DrugTask Force to attend. The deputy explained how to identify drugs and how to report the activity. ♦ Jennifer, Cathy Bennett and I met with representatives for Pleasant Wood Apartments to discuss potential renovation plans for the complex. • I will be attending a planning institute course on planning for development and land use laws. Joyce