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HomeMy WebLinkAboutAgenda Packets - 1996/03/11 t • CITY OF MOUNDS VIEW CITY COUNCIL MARCH 11 , 1996 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward ,to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 11111 1. CALL TO ORDER _ _ 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Hankner Blanchard _ Trude _ Quick 4. Agenda Additions Item 1: Item 2: Item 3: • AGENDA PAGE TWO MARCH 11, 1996 5. APPROVAL OF MINUTES: a. February 26, 1996 City Council Regular Meeting Minutes: COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: a. Parks and Recreation Commission - January 25, 1996 COUNCIL ACTION: A T D Comments: b. Planning Commission - February 7, 1996 • COUNCIL ACTION: A T D Comments: 7. SPECIAL ORDER OF BUSINESS: There was no Special Order of Business for this meeting. 8. CONSENT AGENDA: A. Adopt Resolution No. 4908 Approving Just and Correct Claims Against City Funds B. Licenses for Approval Signs - Expires 6/30/96 Suburban Lighting, Inc. - Renewal COUNCIL ACTION: A T D Comments: • AGENDA PAGE TWO MARCH 11, 1996 5. APPROVAL OF MINUTES: a. February 26, 1996 City Council Regular Meeting Minutes: COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: a. Parks and Recreation Commission - January 25, 1996 COUNCIL ACTION: A T D Comments: b. Planning Commission - February 7, 1996 COUNCIL ACTION: A T D Comments: 7. SPECIAL ORDER OF BUSINESS: There was no Special Order of Business for this meeting. 8. CONSENT AGENDA: A. Adopt Resolution No. 4908 Approving Just and Correct Claims Against City Funds B. Licenses for Approval Signs - Expires 6/30/96 Suburban Lighting, Inc. - Renewal COUNCIL ACTION: A T D Comments: AGENDA PAGE THREE MARCH 11, 1996 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens ' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens ' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 10. PUBLIC HEARINGS: There were no public hearings scheduled for this meeting. 11. COUNCIL BUSINESS: A. Consideration of Resolution No. 4906 Setting Water Rates Effective January 1, 1996, Staff Report No. 96-1631 C (Staff Presenter: Mary Tatarek, Interim Finance Coordinator) COUNCIL ACTION: A T D Comments: B. Consideration of Resolution No. 4907 Setting Sewer Rates Effective January 1, 1996, Staff Report No. 96-1632C (Staff Presenter: Mary Tatarek, Interim Finance Coordinator) COUNCIL ACTION: A T D Comments: C. Consideration of Resolution No. 4909 Regarding Organizational and Management Structure at the Bridges Golf Course, Staff Report No. 96- 1633C (Staff Presenter: Paul Harrington, Interim City Administrator) 1111 COUNCIL ACTION: A T D Comments: AGENDA PAGE FOUR MARCH 11, 1996 • 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard: Hankner: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: • MARCH 25, 1996 NEXT COUNCIL WORK SESSION: APRIL 1, 1996 13. ADJOURNMENT: AGENDA PAGE FOUR MARCH 11, 1996 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard: Hankner: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: MARCH 25, 1996 NEXT COUNCIL WORK SESSION: APRIL 1, 1996 13. ADJOURNMENT: (-)7t 7„ k . 1 • - 1 a; Page 1 February 12, 1996 Mounds View City Council • • PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA ' • Regular Meeting February 12, 1996 Mounds View City Hall 2401 Hwy. 10,Mounds View,MN 55112 CALL TO ORDER • The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m. on January 22, 1996. PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT Mayor Linke,Council members Trude, Hankner,Blanchard and Quick ALSO PRESENT: Paul Harrington,Interim City Administrator Joyce Pruitt,Planning Associate Mary Tatarek,Interim Finance Coordinator Dawn Postudensek,Administrative Intern Cathy Bennett,Economic Development Coordinator Michael Ulrich,Director of Public Works ADDITIONS TO THE AGENDA: Council member Hankner asked that one item be added to the agenda under Council Business,(J)Appointment to the Police Civil Service Commission. APPROVAL OF MINUTES: a.January 22, 1996 Regular City Council Meeting. Ms. Trude noted two corrections to the minutes. She asked that Page 5,Line 36 be changed to include the word"of'and to read as follows: . . . that many of the occasional users of the area roads. . . She also asked • Page 2 11111 February 12, 1996 Mounds View City Council that lines 38 and 39 be changed to read as follows: "She feels that while the toll roads may siphon off commuter cars,many of the semis and RV's will not use the toll roads but will rather use the free roads". MOTION/SECOND: Trude/Hankner to approve the minutes of the Regular City Council Meeting on January 22, 1996, AS AMENDED. VOTE: 4 ayes 0 nays 1 Abstain(Blanchard) Motion Carried ACCEPTANCE OF ADVISORY COMMISSION MINUTES: Planning Commission Minutes: MOTION/SECOND: Hankner/Quick to accept the minutes of the Planning Commission for meeting held on December 6, 1995 as presented. VOTE: 5 ayes 0 nays Motion Carried • SPECIAL ORDER OF BUSINESS: There was no Special Order of Business scheduled for this meeting. CONSENT AGENDA: Mr.Harrington,Interim City Administrator,read the Consent Agenda as follows: A. Set Public Hearing for 7:15 p.m.,Monday,February 26, 1996 to Consider Request for Conditional Use Permit,Linder's Greenhouses;Pete Linder,Representative,Mounds View Square. B. Consideration of Declaration of Surplus Equipment, Staff Report No. 96-I598C. C. Adopt Resolution No. 4900 Setting A Public Hearing for 7:05 p.m.,Monday,March 25, 1996 to Consider the Bronson Drive Reconstruction and Surface Water Ponding Projects. D. Adopt Resolution No. 4899,Approving a Wage Adjustment for Tammy Saefke,Recording Secretary. E. Adopting Resolution No.4898,Approving Grievance Settlement Agreement. F. Adopt Resolution No. 4897,Approving Just and Correct Claims Against City Funds. G. Licenses for Approval: w Sign-Expires 6/30/96 • Page 3 February 12, 1996 Mounds View City Council • Top Line Advertising Sign Company-New Attracta Sign-Renewal General-(Commercial)-Expires 6/30/96 Christian Builders-New Sewer/Water-Expires 6/30/96 D. C. General Builders-New Siding-Expires 6/30/96 The Cities Home Improvement-Renewal HVAC-Expires 6/30/96 B&M Heating and Air Conditioning-New Hutton and Rowe,Inc. -New Northland Aire-New Restaurants-Expires 6/30/96 • Blimpies-2563 1/2 West Highway 10-New Mayor Linke asked if there were any council members who would like any items removed from the Consent Agenda. There were none. MOTION/SECOND: Hankner/Blanchard to approve the Consent Agenda as presented. VOTE: 5 ayes 0 nays Motion Carried RESIDENTS REOUESTS AND COMMENTS FROM THE FLOOR: Mayor Linke explained that this portion of the meeting was designated for anyone who wished to speak to the Council on items that were not on the Agenda. Tom Winiecki,2748 Sherwood Road,in referring to the BelRae Ballroom property, asked why the Council would even consider purchasing a 32 year old building for$750,000. He wanted to know what the overall cost would be and if the Council has taken into consideration the monthly operating expenses. Mayor Linke explained that the city has been given the opportunity to purchase the property and the council is looking at the proposal as well as what they may want to consider using the property for(community center/social service center). He noted that in the 1993 Vision in Process,a Community Center was one of the things the residents wanted to see for the area. This would be an ideal location and the property has been maintained. The council at this time is just in the process of researching the proposal and putting together some information. PUBLIC HEARINGS: To Consider Issuance of Non-Intoxicating Off-Sale License to Twin City Stores,Inc. (Oasis). Page 4 • February 12, 1996 Mounds View City Council Mayor Linke opened the Public Hearing at 7:10 p.m. Mr.Harrington explained that Twin Cities Stores,Inc.has applied for a license to sell non-intoxicating liquor at their store located at 2390 Highway 10(Oasis Market). The Police Department has conducted an investigation of their record in regard to liquor operations and fmds no reason to deny the request. Mayor Linke closed the Public Hearing at 7:12 p.m. MOTION/SECOND: Quick/Hankner to authorize the issuance of a non-intoxicating off-sale liquor license to Twin City Stores,Inc. (Oasis). VOTE: 5 ayes 0 nays Motion Carried Public Hearing to Consider a Request for Conditional Use Permit,Geri Grosslein,8455 Red Oak Drive. Mayor Linke opened the Public Hearing at 7:12 p.m. Ms. Joyce Pruitt,Planning Associate,explained that Ms. Grosslein had made an application for a Conditional 40 Use Permit to establish a Residential Dog Kennel on her property at 8455 Red Oak Drive. She noted that Ms. Grosslein has satisfied the application requirements outlined in the Municipal Code and has provided the City with signatures of at least 50%of the residents who occupy land within 500 feet of her property. The Planning Commission has reviewed the request and recommended approval. Council member Blanchard noted that the map depicting those residents who signed the petition indicates that a few of the property owners near the subject property had failed to sign the petition. She asked if these residents were in objection to the request. Ms. Trude noted that this was discussed at the Planning Commission and one of these property owners had previously registered a complaint about the dogs,however the two properties directly behind the subject property were not available,though several attempts were made to reach them. Laurie Ricci,8433 Sunnyside Road,asked how much time the dogs will be spending outside. Ms. Grosslein explained that her dogs are only let out for short periods of time,and that they will not be let outside unless they are at home. Gene Sherman,8442 Red Oak Drive,stated he has lived near Ms. Grosslein for 17 years and has never had a problem with her dogs. The dogs are very well mannered and well taken care of. Mayor Linke closed the Public Hearing at 7:16 p.m. MOTION/SECOND: Hankner/Quick to Adopt Resolution No.4879,Approving a Conditional Use Permit to Establish a Residential Dog Kennel for Geri Grosslein,8455 Red Oak Drive. • VOTE: 5 ayes 0 nays Motion Carried IIIPage 5 . February 12, 1996 Mounds View City Council COUNCIL BUSINESS: A. Consideration of Resolution No.4893,Regarding Minnesota Cities Participation Program from MHFA for First Time Home Buyer Mortgages. Mr.Harrington explained that in 1995 the City of Mounds View received approximately$262,000 from MHFA to distribute to qualified potential first time homebuyeres. Of that amount,the city used about $260,000 on three families. He noted that the program has income limitations and requires that the purchase price of a home cannot exceed$95,000. The funds can also be used to buy down interest rates and be used for closing costs. Funds are available through MHFA for 1996 and if the city is-interested in participating in the program,they must pass a resolution requesting participation in the program,which is offered to cities on a first-come/first-serve basis. Ms. Trude noted that in the past, the program also allowed a person to purchase a two bedroom home and set aside funds to make it into a three bedroom home under one mortgage. She feels this is an excellent way to provide upgraded housing. • MOTION/SECOND: Quick/Blanchard to Approve Resolution No.4893,Authorizing the Application for the Minnesota Cities Participation Program. VOTE: 5•ayes 0 nays Motion Carried B. Consideration and Formal Introduction of Ordinance No. 572,Amending the Municipal Code of Mounds View By Amending Chapter 1005,Entitled"Housing Code". Mr.Harrington explained that at the February Work Session,the council discussed the updates to the Housing Code of the Municipal Code,in particular how it relates to code violations and livability of dwellings. At that time,the council directed staff to prepare Ordinance 572 which would amend the Municipal Code. This ordinance would modify the city's code for occupancy standards,minimum square footage's,and removing immediate dangers which may exist. MOTION/SECOND: Hankner,Blanchard to Waive the Reading and to Formally Introduce Ordinance No. 572,Amending the Municipal Code of Mounds View by Amending Chapter 1005,entitled"Housing Code". VOTE: 5 ayes 0 nays Motion Carried C. Consideration of Approval to Authorize a Contract for Services Relating to Continuing Disclosure with Springsted,Inc. Mary Tatarek,Interim Finance Coordinator,distributed copies of the a proposed contract for financial advisor 1111services. Page 6 February 12, 1996 Mounds View City Council Mr.Bob Thistle of Springsted,Inc.,explained that the original contract they presented to the council had been modified as per council request. They basically removed the provision on indemnification and added a section that they would comply with the State laws in regard to public documents. MOTION/SECOND: Trude/Quick.to approve the Amended Contract for services relating to continuing disclosure with Springsted,Inc. VOTE: 5 ayes 0 nays Motion Carried D. Consideration of Resolution to Authorize the Sale of Refunding Bonds Series 1 996A. Mr. Thistle explained that an Investment Agency reviewed the city's rating based on the bonds and has reaffirmed an"A"rating which is a very strong rating for a community. He further stated that the bond sale proved to be very interesting and that they received 22 bids on the city's two bond issues. On the first issue (1996A), there was a computed interest savings of slightly over$275,000. Their company would recommend that the council award the low bid to FBS Investment Services. MOTION/SECOND: Trude/Blanchard to Award the bid to FBS Investment Services for the Bond Refunding 411 of Series 1996A. VOTE: 5 ayes 0 nays Motion Carried E. Consideration of Resolution to Authorize the Sale of Refunding Bonds Series 1996B. Mr. Thistle explained that the second issue was a refunding of$810,000. The current interest rate on that issue was 6.72%. It was refinanced at 4.228%,for an estimated savings of$75,000. He stated they would recommend that the bid be awarded to American Bank. MOTION/SECOND: Quick/Blanchard to award the low bid to American Bank. VOTE: 5 ayes 0 nays Motion Carried F. Consideration and Formal Introduction of Ordinance No. 573,Amending the Municipal Code of Mounds View By Amending Chapter 300,Entitled,"Personnel". Ms.Postudensek,Administrative Intern,explained that at the last Council work session,she brought forth an ordinance authorizing the Police Department to use the Criminal Justice Information System to conduct background checks in relation to finalists for employment or volunteer work of those who work directly with children. Without the ordinance in place,the Police Department of Mounds View would need to conduct all background checks through the BCA at a rate of$8.00 per check. Mayor Linke stated he felt for someone who wanted to volunteer their time,the process is a lengthy one for 11111 them to go through,but it is something that is necessary to protect children. t Page 7 February 12, 1996 Mounds View City Council Ms. Trude stated she hopes that the public will understand the need for this,as the purpose is to protect their children and provide for the children's safety. MOTION/SECOND: Trude/Hankner to waive the reading and formally introduce Ordinance No. 573, Amending Chapter 300,entitled"Personnel"of the Mounds View Municipal Code. VOTE: 5 ayes 0 nays Motion Carried G. Consideration of Resolution No.4896,Adopting an Advertising Policy for Mounds View Publications. Cathy Bennett,Economic Development Coordinator,explained that the Mounds View Editorial Board has recently reviewed the benefits of offering advertising in Mounds View's publications. This would generate revenue to cover a portion of the production costs. After review,the Editorial Board prepared an advertising policy for all City publications which will protect the city from having to accept inappropriate advertising and serves as a guideline for businesses and organizations who would like to advertise in the publications. Ms. Bennett explained that the city will be offering advertising in both the Mounds View Matters Community • •Newsletter and also in the new Business Directory. The board will also review the effectiveness of the policy and advertising on an annual basis and report back to the Council. • Council member Blanchard stated she would like some type of disclaimer in the publications stating that the City does not necessarily promote the advertisements. Ms.Bennett stated that in the Mounds View Matters publication,all advertisements will be on one to three pages and will be listed as"Paid Advertisements". A disclaimer can also be added if the council desires. In the Business Directory,the advertisements will be placed as space permits,so a disclaimer can be added in the same area that one is added in the phone book. MOTION/SECOND: HanknerBlanchard to approve Resolution No. 4896,Adopting an Advertising Policy for Mounds View Publications. VOTE: 5 ayes 0 nays Motion Carried H. Consideration of Resolution No.4895,Supporting the Community Development Block Grant Application for Teen Center Equipment. Mr.Harrington explained that the CDBG funding applications are due at this time. Approval of Resolution No.4895 would allow staff to prepare a grant application for equipment and chairs for the proposed • Community Center that the council is reviewing. If the grant is awarded and the purchase of the BelRae Ballroom does not proceed, the grant can be denied by the city. However,the grant applications are due and a decision must be made as to submittal of a request for grant funds. • MOTION/SECOND: Trude/Quick to approve Resolution 4895,Supporting the Community Development Block Grant Application for Teen Center Equipment. Page 8 1111 February 12, 1996 Mounds View City Council VOTE: 4 ayes 1 nay(Hankner) Motion Carried I. Consideration of Resolution No.4892,Adopting Quarterly Meter Charges. Ms. Trude stated she had reviewed the charges and was concerned about the$50.00/quarter charge for non- compliance to participate and manual billing and also the$15.00/quarter reading charge for radio read. She would like those rates to be more reasonably related to the actual expenses incurred and she feels the$200.00 per year is too much for the non-compliance. She asked whether those radio reads which were installed due to difficulty in installing the new system would also be charged the$15.00/quarter to read the meters. Mayor Linke explained that these property owners would not be charged. It is just assessed to those that chose not to have the new system installed and chose.to have a radio read system instead. Mr.Ulrich noted that those residents who were not able to have the new system installed in their homes would not be charged the$15.00 per quarter nor would they be charged the$27.00 capital outlay charge. Ms. Trude noted that the Resolution should be changed to clarify that the$27.00 capital outlay charge is a one time charge. It was recommended that the Resolution be changed to read". . . and ONETIME CAPITAL • OUTLAY $27.00". Mr.Ulrich stated the$50.00 non-compliance charge will cover the manual billing and also the estimated loss of revenue due to meter inaccuracy. Mr.Ulrich noted that the project is near completion,however there will be some meter changeouts which will need to be done in the Spring. Council member Quick asked how many radio read meters are installed. Mr. Ulrich stated at the last count there were about 320. Some of these may be able to be switched over to the new system. A full report will be coming out on the changeover. MOTION/SECOND: Hankner/Quick to approve Resolution No. 4892,Establishing Water Meter Quarterly Charges. VOTE: 5 ayes 0 nays Motion Carried • • J. Appointment to the Police Civil Service Commission. MOTION/SECOND: Linke/Hankner to re-appoint Charlynn Robertson to the Police Civil Service Commission. VOTE: 5 ayes 0 nays Motion Carried • REPORTS • Page 9 February 12, 1996 Mounds View City Council 1. Report of Council members: Quick: Council member Quick asked about the progress of the brush removal from the ice storm. Mike Ulrich stated the clean up had been temporarily stopped during the extremely cold weather. He believes they will be going through the city one more time. Hankner asked what will be done about those limbs which cannot be removed until the snow thaws enough to allow for them to be. She feels the city may want to consider having some sort of collection area for those branches in the Spring as well. Mr.Fritz,8072 Long Lake Road,stated he felt the company who collected the brush did a"lousy job". The branches that were not picked up by the contractor will now cost the residents$20.00 on the Spring Clean Up Day. Mayor Linke explained that the council has not decided if there will be a charge for the brush removal in the Spring. He noted that the brush and limbs must be brought to the curbside in order for the contractor to pick them up. • Blanchard: No report. • Hankner: No report. Trude: No report. Report of Mayor Linke: Mayor Linke explained that the Charter Commission has sent a copy of the City Charter to the Council and he feels a time should be set up for the Council to go over it and to set up Public Hearings,etc. He asked that Mr. Harrington see that ample copies are available to the Council members for review at their work session. Mayor Linke also noted that the owner of the BelRae Ballroom has approached the City of Mounds View to see if they would be interested in purchasing the property. The city is currently looking at the proposal and noted that it would fill some of the things that the Focus 2000 residents said they would like for the city and it would fill the need for working with some of the youth in the community,the school district for Early Childhood Development,etc. He feels it is a very positive issue and a golden opportunity. Report of Administrator: No report. The next Council meeting is schedule for Monday,February 26, 1996. The next Council work session is scheduled for Monday,March 4, 1996. Mayor Linke adjourned the meeting at 7:55 p.m. . Respectfully submitted, Page 10 February 12, 1996 Mounds View City Council (7..."1.62',yitev6t, Tamara D. Saefke Recording Secretary S MN©IF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 1 1 A STAFF REPORT Report Number:9 6-16 31 c • tt;�j ,t>� ;R Report Date: 3/7/96 -; CITY COUNCIL MEETING DATE ;; March 11, 1996 —, Special Order of Bus. Consent Agenda A, Consent•parin¢0‘4S _ Public Hearings x Council Business Item Description: Resolution 4906, Setting the water rates effective January 1, 1996 Administrator's Review/Recommendation: -No Comments to supplement this report ,.//.4:7:"--/- -Comments ./y-Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached for Council approval is Resolution 4906, which sets the Water Utility Rates effective January 1, 1996. In 1990, and again in 1996 Tautges, Redpath, Co., LTD. were commissioned to analysis the historical performance and future projections as relates to the Utility Funds. This study was to assist the Council in setting the water and sewer rates to assure the continued proper operation and maintenance of the City's various utilities. After review of the study Staff was directed to prepare the attached resolution. i - ,, c.-- ,----1.-- -----"/L., Mary E. atarek, Interim Finance Coordinator ORECOMMENDATION: Approval of Resolution 4906, Setting Water Rates Effective January 1, 1996 RESOLUTION NO . 4906 411 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING WATER RATES EFFECTIVE JANUARY 1, 1996 WHEREAS, the city of Mounds View is authorized to establish water rates ; and WHEREAS, the City Council has determined that it is necessary that the City adjust its water rates ; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota as follows : 1 . Effective January 1, 1996, the water rate will be $1 .30 per 1, 000 gallons . BE IT FURTHER RESOLVED that a review of the water rates to determine their adequacy will be conducted annually. Adopted this. 11th day of March, 1996 . ATTEST: Mayor (SEAL) Interim City Administrator 4 REQUEST FOR COUNCIL CONSIDERATION Agenda Section 1 1.B STAFF REPORT Report Number9 6-1632C . I 1 i's-Vg N i i D)1',!; Report Date: 3/7/96 • .73. ,.. ,. CITY COUNCIL MEETING DATE March 11. 1996 — . Special Order of Bus. Consent Agenda Iriess•Partne ...—... Public Hearings X Council Business Item Description: Resolution 4907, Setting the sewer rates effective January 1, 1996 Administrator's Review/Recommendation: -No Comments to supplement this report Mk -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached for Council approval is Resolution 4907, which sets the Sewer Utility Rates effective January 1, 1996. In 1990, and again in 1996 Tautges, Redpath, Co., LTD. were commissioned to analysis the historical performance and future projections as relates to the Utility Funds. This study was to assist the Council in setting the water and sewer rates to assure the continued proper operation and maintenance of the City's various utilities. After review of the study Staff was directed to prepare the attached resolution. III i -7-1,, - ---;-z,-. z- f., ,,,! ,..,_..,,,,) , c:7..._...t.ei,./. ,....___ ,-14- L" - Mary E9Tatarek, Interim Finance Coordinator ORECOMMENDATION: Approval of Resolution 4907, Setting Sewer Rates Effective January 1, 1996 RESOLUTION NO. 4907 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING SEWER RATES EFFECTIVE JANUARY 1, 1996 WHEREAS, the city of Mounds View is authorized to establish sewer rates; and WHEREAS, the City Council has determined that it is necessary that the City adjust its sewer rates; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota as follows : 1 . Effective January 1, 1996, the sewer rate will be $45 . 50 per quarter per REC (Residential Equivalent Connection) . BE IT FURTHER RESOLVED that a review of the sewer rates to determine their adequacy will be conducted annually. Adopted this 11th day of March, 1996 . • ATTEST: Mayor (SEAL) Interim City Administrator • • CITY OF MOUNDS VIEW CITY COUNCIL MARCH 25, 1996 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item`is available for public inspection at the Recording Secretary's Table. 11111 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Hankner Blanchard Trude � Quick 4. Agenda Additions Item 1: Item 2: Item 3: AGENDA PAGE TWO MARCH 25, 1996 5. APPROVAL OF AIN TE1111e a. February 26, 1996 City Council Regular Meeting Minutes (failed at last meeting due to lack of a 3 affirmative vote) COUNCIL ACTION: A T D • Comments: b. March 11, 1996 City Council Regular Meeting Minutes: COUNCIL ACTION: A T D Comments: 6. A EPTAN E •F ADVI •RY •MMI I•N MINUTE : There were no advisory commission minutes presented for acceptance nce at this 7. SPECIAL ORDER OF BUSINESS1111• a. Presentation of Certificate of Achievement for Excellence in Financial Reporting to the Mounds View City Finance Department, Staff Report No. 96-1634C b. Presentation of Commendation and Appreciation to Jack Chambers, Patrol Officer/Investigator for 22 Years of Dedicated Service on the Mounds View Police Department, January, 1974 through April, 1996 Staff Report No. 96-1635C c. Presentation of Commendation and Appreciation to Paul Harrington for Five Years of Dedicated Service to the City of Mounds View, Staff No. 96-1635C Report 8. CONSENT AGENDA: A. Adopt Resolution No. 4920 Approving a Step Adjustment for Housing Inspector, Staff Report No. 96-1636C B. Adopt Resolution No. 4921 Approving a Step Adjustment for Engineering Aide, Staff Report No. 96-1637C AGENDA PAGE THREE MARCH 25, 1996 C. Adopt Resolution No. 4922 Approving a Step Adjustment for Custodian, Staff Report No. 96-1638C D. Adopt Resolution No. 4916 Approving Just and Correct Claims Against City Funds E. Licenses for Approval SEWER/WATER - Expires 6/30/96 Robarge Excavating - New HVAC - Expires 6/30/96 Cichy's Water and Sewer Co. - New Jim Sweeney Service - Renewal SIGN - Expires 6/30/96 DeMars Signs, Inc. - Renewal J. T. Specialties, Inc. Dba Identi-Graphics - New 11111 COUNCIL ACTION: AT D Comments: 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens ' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens ' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAND ADDRESS FOR THE MINUTES • 10. PUBLIC HEARINGS: 111 7:05 p.m. To consider reconstruction of Bronson Drive Staff Report No. 96-1639C (Staff Presenter: Mike Ulrich, Director of Public Works) AGENDA PAGE FOUR MARCH 25, 1996 A. Consideration of Resolution No. 4913 Regarding Bronson Drive Reconstruction COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Consideration of Resolution No. 4918 Setting Water Rates Effective January 1, 1996, Staff Report No. 96-1640C (Staff Presenter: Mary Tatarek, Interim Finance Coordinator) COUNCIL ACTION: A T D Comments: B. Consideration of Resolution No. 4919 Setting Sewer Rates Effective January 1, 1996, Staff Report No. 96-1641C (Staff Presenter: Mary Tatarek, Interim Finance Coordinator) COUNCIL ACTION: A T D Comments: C. Consideration o.LResolution No. 4910 Revoking Municipal State Aid Street, StaffReport No. 96-1642C (Staff Presenter: Mike Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: AGENDA PAGE FIVE MARCH 25, 1996 D. Consideration of Resolution No. 4911 Establishing Municipal State Aid Street (Staff Presenter: Michael Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: • E. Consideration of Resolution No. 4912 Establishing Municipal State Aid Street (Staff Presenter: Michael Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: F. Consideration of Surface Water Pond Abandonment, Long Lake Road 410 and TH 10 (Staff Presenter: Michael Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: G. Consideration of Policy Regarding Council Direction to Mounds View City Staff, Staff Report No. 96-1644C (Councilmember Trude) COUNCIL ACTION: A T D Comments: H. Consideration of Resolution No. 4909 Regarding Organizational and Management Structure of The Bridges Golf Course, Staff Report No. 96-1645C (Staff Presenter: Cathy Bennett, Interim City Administrator) COUNCIL ACTION: A T D Comments: AGENDA PAGE SIX MARCH 25, 1996 I. Consideration of Resolution No. 4917 Establishing Compensation for Interim City Administrator (Mayor Linke) COUNCIL ACTION: A T D Comments: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard: Hankner: Trude: 411 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: APRIL 8, 1996 NEXT COUNCIL WORK SESSION: APRIL 1, 1996 13. ADJOURNMENT: UV OF Agenda Section: 7 a REQUEST FOR COUNCIL CONSIDERATION Report Number: 96-1634_C_ Report Date: 3-71-96 li, STAFF REPORT Council Action: N,�Y ' ja Special Order of Business Illikne grBr+•PartnetSh�QS ❑ Public Hearings • CITY COUNCIL MEETING DATE March 25, 1996 ❑ Consent Agenda 0 Council Business Item Description: Presentation of Certificate of Achievement for Excellence in Financial Reporting to tip Mounds Viaw Finance D.PpartmPnt Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The Certificate of Achievement for Excellence in Financial Reporting has been awarded to the City of Mounds View by the Government Finance Officers Association of the United States and Canada for its comprehensive annual financial report. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The Mounds View Finance Department including Mary Tatarek, Interim Finance Coordinator; Kitty Hickok, Payroll Clerk and Dorothy Peterson, Utilities Billing Clerk, will be in attendance at • the Councilmeeting to accept this prestigious award. ...0_____ Cathy Bennett, Interim City Administrator •R1COMMIENDATION; IS For the Week of March 4 - March 8, 1996 ADMINISTRATION • Continuing to work on Bel-Rae project....Rick Jarson will be inspecting the Bel-Rae mid or late next week. • Continuing to work with surrounding communities -- Shoreview, Arden Hills and New Brighton regarding proposed four sheet ice arena in Blaine. Paul • Looking for election judges. If you know of anyone who would be interested in serving in the September and/or November elections please have them call me. Michele ECONOMIC DEVELOPMENT Blue House Property: • I talked to the owner of a beauty salon in Spring Lake Park this week. She is interested in purchasing her own building for a salon and wanted to know about the status of the Blue House Property. She has prequalified for an SBA loan for $200,000 and I suggested that she develop preliminary plans and costs to construct the building. Her inquiry promoted many questions. What would we sell the property for? How large of a building would we allow on the property and how would this impact the surface water management ordinance? Could we gain access off Highway 10? Should the City apply for a permit from MnDot or should the development interest? When will the City demolish the property? Will the property be rezoned? I will do some background work and have this item discussed at the work session in April. Wetland South of the Bel-Rae: • I spoke to Terry Moses, Realtor for property south of the Bel-Rae and offered to purchase all three lots for $330,000 which was the appraised value of the project. I told him that we were only interested in purchasing all three lots. He will discuss this offer with the owner and get back to me. Ron's Suds & Shine Car Wash: • Ron's Suds & Shine Car Wash has a potential new owner. I received an inquiry regarding application for the Business Improvement Partnership Loan for improvements to the property. He will be making an appointment with Western Bank and I mailed him an application. Marketing Task Force: • The Marketing Task Force had a booth at Moundsview Square's Craft Fair on February 24th. They handed out information regarding the Marketing Program, Banner Celebration and sold 9 T-shirts and 3 Sweatshirts. Our supply is starting to diminish, therefore if any council member still needs a T-shirt or Sweatshirt please see me. They also held a raffle and had over 40 names in the drawing. There were three winners for Gift Certificates form the City of Mounds View Parks &Recreation, Mermaid and Addie Lane Floral. New Brighton\Mounds View Chamber of Commerce: • The New Brighton Chamber of Commerce Board of Directors voted to officially change the name of the Chamber to the New Brighton/Mounds View Chamber of Commerce. This is a very positive step toward meeting the needs of Mounds View businesses. Board of Directors will include one Ex-Officio voting (staff) and one honorary position (mayor) from the City of Mounds View and at least one Mounds View business. I will be meeting with the Executive Director Jim Berem next week to discuss other benefits of the merge. Cathy ******************** NSCC Telecommunication Needs Assessments Jim Hess and I attended a NSCC Telecommunication needs assessment meeting, Thursday, March 7, 1996. The Cable Franchise expires the end of 1997 for the community members involved with NC S S. Under Federal Regulations, the Franchise Renewal process must start strategy planning 3 years in advance of the expiration. Tom Robinson from River Oaks Communications will be conducting the telecommunication needs assessment. The purpose of the assessment is to provide an analysis of the current and future needs of telecommunications for the general public at large, community groups, large employers, etc. I have included the time line of the NSCC Telecommunications needs assessment which outlines the project activities involved with the assessment project. Lynnette ******************* The League of Minnesota Cities is sponsoring three annual awards programs that highlight the many unacclaimed contributions of city officials. These include: • The C.C. Ludwig Award honoring the accomplishments of an outstanding elected official who displays leadership, an untiring devotion to improving city government, and an unselfish concern for the public good. The award was established in 1965 in memory of C.C. Ludwig, League Executive Secretary from 1935-1958 • The Leadership Award honors the accomplishments of an outstanding appointed official whose leadership inspires the pursuit of excellence in municipal government. • The City Achievement Awards recognize city innovation and excellence in government. Award categories include citizen involvement, communications, cooperation and consolidation, housing and economic development, public safety, and technology. All entries are judged by a panel of distinguished city officials. April 19 is the deadline for all nominations. Awards will be presented at the annual conference in Rochester, June 11- 14. I attended a TUG Safety Committee Meeting on Wednesday afternoon. The Minnesota Safety Council and Berkley Administrators were there to present information and answer(many) questions. The information was both very interesting and terribly overwhelming! Meanwhile, the 1996 Budget Book is trudging along. My computer has often been"crashing" due to information overload... kind of like what happens to us on Fridays after 5:00. Bill Summary Personnel: No time limits for veterans without proper notice This bill would change the veterans preference law to waive any statute of limitations where a veteran has not received proper notice of the right to request a hearing. Omnibus Bill: Tax Bill Includes tax cuts for cabin and apartment owners; expanding the number of disabled homeowners who could qualify for reduced property taxes; subsidized and low-income housing could see up to an 18% drop in property taxes; senior citizens with incomes under $30,000 and property taxes that exceed 5% of that income could defer property taxes; Minnesotans could buy up to $770 worth of out-of-state goods and not pay sales taxes on them (mail order for non-businesses purposes);Performance goals in relation to state aid; etc.etc.etc. Dawn P. latillifilifillimilmilliggimillimilimilimi ( PARKS, RECREATION AND FORESTRY RECREATION * Mary attended a seminar regarding Successful Strategies for Youth Involvement sponsored by Minnesota Recreation&Parks Association and Minneapolis Recreation Department. Examples of collaborations for recreation programs for youth was the main topic. * Picnic reservations and recreation program registrations for Spring activities are being received. * Irondale High School has requested use of Silver View Park ballfields for girls fast pitch softball beginning in early April. These fields have been reserved for them and park maintenance and adaptation is scheduled. * Two programs are being offered at Edgewood Middle School to enhance their after school program. One program is bowling and the other is golf. Both programs will require bussing which the city will provide along with supervision . This is one example of programs offered to youth of the community in cooperation with the Community Education Enrichment program for after school activities at Edgewood Middle School. PARKS * Steve and Jeff attended the MTI School which provides information regarding up to date irrigation equipment, materials and practices. * Parks crew has been continuing to collect park branches and has been working on repairs to the Cushman which is used for field maintenance. GOLF COURSE * Registrations for leagues begins this Saturday, March 9 at the Golf Course. John and the Clubhouse staff will be working the registration session. Mary S. FINANCE • Kitty brought treats to celebrate the completion of a 3 '/ year project. Marge finished inserting the years of customer information into the computer on the note screens in utility billing. There were smiles throughout the Finance Department. • The next project being handled is adding the new service to the utility rate's schedule. Kitty and Dorothy set up the new service on the system. Now Dorothy and Marge are adding the $3.00/quarter meter charge to all the residential units and the appropriate charge to the individual commercial units. • Dorothy and Kitty attended a work session with some of the golf course personnel to review procedures for the handling of cash and credit cards. Kitty is also doing accounts payable this week. • Kitty, Dorothy and I have been meeting with computer software companies to review their products and prices. We hope to have the results to the Council in April. My week was filled with preparation of worksheets and review of accounts for the auditor's visit in April. Mary T. PUBLIC WORKS • The Water Department (Bill and Bill) are at a MRWA Technical Conference in St. Cloud, March 5, 6 and 7. • On March 4, Mark, Tim Fredberg, Tim Pittman and Gary attended an all day Elgin Sweeper Clinic. • On March 5, Mark, Tim Fredberg and Gary attended a '/2 day seminar on Crack sealing. • The Streets and Sewer Departments were out removing snow March 6. A bolt broke on the wing of the loader and a hydraulic hose on one of the dumps. • Tina Curtis from Qcues (our Sewer Televising Equipment mfg) came out on Tuesday, March 5. • Thank you to Tom Baumgart and J.J. for their insights on(2) of last weeks dilemmas. Their suggestions proved to be most useful and the Public Works Department is very appreciative. • Appointments were scheduled for (7) more PhoneRead installations. March 13 is the last day WaterPro will have an installer here in the City. (2) certified letters came back unclaimed, apparently the owners we had listed had moved. New letters were drafted and sent out to the current property owners. • AccuWeather reviewed our account and decided that we owed them nothing and to please disregard any of the past due notices. They apologized and hoped that if we ever needed another weather service, to contact them! Tracy Juell POLICE • Chief Ramacher is on vacation in Florida and will be returning March 11th. • Mike Kampa had his second operation on his shoulder. They found three more things wrong that they repaired. He is doing well. • Darrell Meyer, our new officer, will be starting on March 12, 1996. He will ride with different officers for a week or so and then will start his training program with Officer Chambers. • The second trimester of D.A.R.E. has come to an end at Edgewood Middle School. The graduation was last week. • As winter lingers on, our domestic calls seem to be increasing. Last weekend we had numerous domestic calls. • Pat went to a computer meeting with New Brighton, Roseville and Ramsey County this week. They are meeting to establish activity codes so all those involved in the new computer system with the County will be using the same codes. Dave Brick COMMUNITY DEVELOPMENT • Jim Hess is happy to report the file server is up and running!! • Church Upon the Rock/Northside Christian School has requested the Planning Commission table their CUP extension request for temporary structures on their property until April 03, 1996. The Church is requesting the item be tabled in order to comply with the Planning Commission's request to investigate more efficient space utilization inside the Church in order to open up more capacity for classrooms. • The seminar, by the Minnesota Housing Partnership, Jennifer Bergman attended last week provided great examples of how to deal with dilapidated four- plexes. Consultants and other cities provided suggestions on how to improve this type of housing stock. • Last, but not least, Rick Jarson's two-year old, Becca, has learned to count to ten!!! Joyce NSCC Telecommunications Needs Assessment PROJECT ACTIVITY TIMELINE Review Existing Information Feb./March 1996 Analysis of Cable Provider Begins February/ Environment Ongoing Introductory/Planning Meetings Early March 1996 - Internal - Key Interested Parties Prepare Information Regarding March 1996 Assessment and Disseminate Workshops/Existing PEG and Early April 1996 I-Net Facilities Review Conduct Assessment Interviews/ April/May 1996 Internet Forum Focus Groups/Live Call-In Show Late May 1996 Tabulate Results, Conclude June 1996 Review, Analyze Information Prepare/Issue Report , July 1996 c AA& /r rir, l �sur�a— art CF Agenda Section: 7 h REQUEST FOR COUNCIL CONSIDERATION Report Number: 96-1 ti35C IVO Report Date: 3-7 —9A STAFF REPORT Council Action: / Special Order of Business 8'!ts•Panne,' CITY COUNCIL MEETING DATE March 25, 1996 u Public Hearings W 0 Consent Agenda 0 Council Business Item Description: Presentations of Commendation and Appreciation to Jack Chambers and Paul Harrington Administrator's Review/Recommendation: -No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Jack Chambers, Patrol Officer/Investigator has been with the City of Mounds View for 22 Years. Jack has contributed to the safety of Mounds View residents for many years. In addition to the information provided on his plaque, He also was assigned to the Ramsey County Drug Task Force, Special Investigation Unit, Narcotics Division where he was involved in seizing 100 pounds of marijuana worth in excess of $329,000. In addition, Jack was a member of the Minnesota Juvenile Officer's Association, Minnesota Sex Crime Investigator's Association and the Minnesota State Division of International Association for identification. His pride in providing a safe • environment for Mounds View residents will be missed as Jack takes a new position with LELS (Law Enforcement Labor Services) as a business agent representing Police Labor Units. Paul Harrington has been with the City for excess of 5 years and has continuously shown leadership qualities in his Planning and Management Career. His direction has resulted in numerous housing developments, business sector growth, and the implementation of tough standards to improve the quality of life in Mounds View. Paul will now take his wealth of experience in the public sector and apply those skills in a new private sector position with Sprint Communications. We wish him the best of luck in his new ventures. Cath ennett, Interim City Administrator IIIIIATION• j�.Fs',nMMEND crait a Section: cow REQUEST FOR COUNCIL CONSIDERATION Report Number: 8•A Q p 96-1636C Report Date: 3-21-96 STAFF REPORT Council Action: C 0 Special Order of Business IlliNDS g�BJt•Par[ne[s'n`Q ❑ Public Hearings • CITY COUNCIL MEETING DATE MARCH 25, 1996 XII Consent Agenda 0 Council Business Item Description: Adopt Resolution No. 4920 Approving a Step Adjustment for Jennifer Bergman, Housing Inspector Administrator's Review/Recommendation: - p - No comments to supplement this report t\V -k31— - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Jennifer Bergman, Housing Inspector, has been with the City since April of 1994. In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Ms. Bergman is currently at Step 2, $2,426.26/mo. Her performance has been satisfactory and staff is recommending a wage adjustment to Step 3, $2,568.98/mo. This adjustment is consistent with the 5 Step Compensation Plan for this position. • Lynne' e Morgan, Admini tive Aide .„._. __ III RECOMMENDATION; Motion to waive the reading and adopt Resolution No. 4920 Approving a Wage Adjustment for Jennifer Bergman, Housing Inspector RESOLUTION NO. 4920 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR JENNIFER BERGMAN, HOUSING INSPECTOR WHEREAS, Jennifer Bergman began working for the City of Mounds View on April 4, 1994; and WHEREAS, Ms. Bergman's performance has met the responsibilities of Housing Inspector as outlined in the job description; and WHEREAS, her work performance has been satisfactorily reflected in her performance review; and WHEREAS, a wage adjustment that is consistent with the City's Compensation Policy is recommended. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby approves a step adjustment for Jennifer Bergman from$2,426.26/mo. to $2,568.98/mo. effective April 1, • 1996. Presented this 25th day of March, 1996. ATTEST: Mayor (SEAL) Interim City Administrator • 4110 m. CM!OF Agenda Section: REQUEST FOR COUNCIL CONSIDERATION Report Number: 96-1637c 11110�G�]DS Report Date: 3-21-96 STAFF REPORT ; Council Action: fa . V�� ❑ Special Order of Business ^'4''er:.PartnerOS MARCH 25, 1996 0 Public Hearings CITY COUNCIL MEETING DATE xg Consent Agenda Council Business Item Description: Adopt Resolution No. 4921 Approving a Step Adjustment for Jim Hess, Engineering Aide Administrator's Review/Recommendation: (�^n - No comments to supplement this report l`' - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) 1UMMARY; Jim Hess, Engineering Aide, has been with the City since February of 1992. In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Mr. Hess is currently at Step 2, $2,826.20/mo. His performance has been satisfactory and staff is recommending a wage adjustment to Step 3, $2,992.45/mo. This adjustment is consistent with the 5 Step Compensation Plan for this position. III y Iii ►�i:, L .Y ette Morgan, Adnstrative Aide • RECOMMENDATION: Motion to waive the reading and adopt Resolution No. 4921 Approving a Wage Adjustment for Jim Hess, Engineering Aide. RESOLUTION NO. 4921 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR JIM HESS, ENGINEERINGAIDE WHEREAS, Jim Hess began working for the City of Mounds View on February 25, 1992; and WHEREAS, Mr. Hess's work performance has met the responsibilities of Engineering Aide as outlined in the job description; and WHEREAS, his work performance has been satisfactorily reflected in his performance review; and WHEREAS, a wage adjustment that is consistent with the City's Compensation Policy is recommended. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby approves a step adjustment for Jim Hess from $2,826.20/mo. to $2,992.45/mo. effective April 1, 1996. Presented this 25th day of March, 1996. ATTEST: Mayor (SEAL) Interim City Administrator COW®F Agenda Section: g REQUEST FOR COUNCIL CONSIDERATION Report Number: 96-1 38C ©mos REQUEST Date: 3-21-96 11 s. STAFF REPORT Council Action: n'aV� O Special Order of Business '�g`QJs•Partnen��QS 0 Speck Hearings 0 CI'T'Y COUNCIL MEETING DATE MARCH 25, 1996 Consent Agenda 0 Council Business Item Description: Adopt Resolution No. 4922 Approving a Step Adjustment for Richard Kujawa, Custodian Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: Richard Kujawa, Custodian, has been with the City since October of 1995. In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Mr. Kujawa is currently at Step 1, 8.76/hr. His performance has been satisfactory and staff is recommending a wage adjustment to Step 2, 9.31/hr. This adjustment is consistent with the 5 Step Compensation Plan for this position. 0 A 1 iiLu...,.:a10,6A!A., L ette Morgan, Ad :'nistrative Aide • RECOMMENDATION; Motion to waive the reading and adopt Resolution No. 4922 Approving a Wage Adjustment for Richard Kujawa, Custodian. RESOLUTION NO. 4922 CITY OF MOUNDS VIEW III COUNTY OF RAMSEY . STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR RICHARD KUJAWA, CUSTODIAN WHEREAS, Richard Kujawa began working for the City of Mounds View on October 2, 1995; and WHEREAS, Mr. Kujawa's work performance has met the responsibilities of Custodian as outlined in the job description; and WHEREAS, his work performance has been satisfactorily reflected in his performance review; and WHEREAS, a wage adjustment that is consistent with the City's Compensation Policy is recommended. •NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby approves a step adjustment for Richard Kujawa from $8.76/hr. to $9.31/hr. effective April 2, 1996. Presented this 25th day of March, 1996. ATTEST: Mayor (SEAL) Interim City Administrator • REQUEST FOR COUNCIL CONSIDERATION Agenda Section: fr Report Number:STAFF REPORTC^'ae,f•P'rt"`rs�`�Q' O Special Order of Business • CITY COUNCIL MEETING DATE March 25, 1996 xi Public Hearings O Consent Agenda O Council Business Item Description: Public Hearing Considering the Reconstruction of Bronson Drive & Related Impr. Administrator's Review/Recommendation: - No comments to supplement this report Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,$UMMARy; A public hearing is scheduled for 7:05 on March 25, 1996 to consider the reconstruction of Bronson Drive from Edgewood Drive to Raymond Avenue. City engineers Steve Campbell and project engineer Bary Peters will be present to provide assistance with the public hearing. This proposed reconstruction project was initiated with an informational meeting with the affected residents. The project was presented to the residents without any preconceived construction plans or estimates. Residents were given the Municipal State Aid (MSA) Standards for construction and ask to comment on their preference. The construction of a sidewalk was also included, as were minor utility replacements. Residents preferred the street be constructed at a 32 foot width, with parking on one side. At the second informational meeting, discussion regarding placement of the sidewalk, parking, surface water pond, storm sewer, and estimated assessment costs occurred. It was decided that due to the fact that the water main was originally constructed on the south side of Bronson, placement of the sidewalk on that side would be less intrusive than the north side. Parking would also be established on the south side. Location of mailboxes would be on the north side, with groups of four on a single post. This design would allow for safe pedestrian access from parked vehicles to the sidewalk. Placement of the mailboxes on the north side of the street would allow for easier access of both the mail carriers and residents, since snow removal of the sidewalk would not hinder plow operators concerned about depositing snow on the walk. This walk will be maintained by the City. The benefitted property oars were also presented a preliminary mock assessment roll. This document illustrated the approximate amount and portions of the project each property owner would be assessed. Although this document has changed slightly since it's conception, it is not of a significant amount. In an earlier Surface Water study, the excavation of a water quality/holding pond was identified for the property adjacent to the Bel Rae Ballroom. Staff has contacted the owner of the property, inquiring the possibility of the City purchasing the parcels. Community Development Coordinator Cathy Bennett has contracted a consultant to appraise the property. This appraisal was received At this time the construction of the pond is within the project. Consideration of the size of the pond will be researched considering the construction of Old Hwy 8 and the mitigation of wetland for the path construction. This project is proposed to be assessed in accordance with the new revisions to Chapter 202 of the Municipal Code. A brief review of the estimated project cost accompanied by the assessment percentages are provided below: Estimated Project Costs are as follows: Street $ 307,988 Storm Sewer 224,144 • Ponding 239,223 Sanitary Sewer Main 40,563 Sanitary Service Replacement 5,505 Total Estimated Construction $ 823,345 Pond Property Acquisition 330,000 TOTAL PROJECT $1,153,345 - • Pond costs may be higher if constructed larger for future mitigation bank Unit Costs are as follows: Street Assessment $30.53 per frontage foot Storm Ponding Assessment $1,419.21 per acre (does not include land acquisition) • (land acquisition would add $1,958 per acre, $330,000/ 84.28 acres/2) Storm Sewer Main Assessment $996.91 per acre Sanitary Main Assessment $1,505.63 per unit serviced Sanitary Service Assessment $762.36 per service MSA will pay for land acquisition of the larger parcel, however this expenditure will exceed the City's account balance. Pending projects scheduled for the near future, Old Hwy 8, and reconstruction of Spring Lake Road, will require State Aid Funds. The Surface Water Management Fund balance is approximately $230,000.00. TIF funds are a possible use for the purchase of the two parcels fronting Edgewood Drive. The calculated cost of these combined parcels is $38,250.00. Staff will research the possible funding sources and present them to Council at the April work session. Assessment cost percentages Street reconstruction 50% of 30 feet Sidewalks 0% Water and Sewer Mains 50% Water and Sewer Service Laterals 100%to benefitted properties Surface Water Improvements 50% to benefitted district property owners Upon closure of the Public Hearing, should Council wish to act on the reconstruction project, staff has prepared Resolution No. 4913 Regarding Bronson Drive Reconstruction for Council's consideration. Should Council have any questions or concerns regarding this report, please feel free to call me. Michael Ulrich, Director of Public Works RESOLUTION NO. 4913111/1 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REGARDING BRONSON DRIVE RECONSTRUCTION WHEREAS, the City Council of the City of Mounds View is considering to reconstruct Bronson Drive from Edgewood Drive to Raymond Avenue; and WHEREAS, Bronson Drive between Edgewood Drive and Quincy Street is a Municipal State Aid Road (MSA) and must be constructed to MSA standards; and WHEREAS, two public informational meetings were conducted with the affected property owners to consider public input, discuss design standard requirements, and preliminary estimated assessments; and WHEREAS, this project will include complete street reconstruction (width of 32 feet, parking on one side) including B618 curb and gutter, sidewalk construction (7 feet wide) , minor water main replacement, two blocks of sanitary sewer main and service lateral replacement, construction of storm sewer, minor holding pond restoration, and the construction of a surface water quality / holding pond; and WHEREAS, this project is proposed to be assessed to the benefitted properties in accordance with Chapter 202 of the Municipal Code and the City Charter; and WHEREAS. the City' s engineers have conducted a investigation of the proposed project and determined that the abovementioned segment of Bronson Drive is feasible for reconstruction; and WHEREAS, public hearing notices were mailed to affected properties and publication of the proposed project was advertised in the official City newspaper according to Chapter 202 of the Municipal— ode; and WHEREAS, a public hearing was held on March 25, 1996 to consider public input regarding the proposed project . NOW, THEREFORE, BE IT RESOLVED the City Council in 411111 and for the City of Mounds View does hereby order the reconstruction of Bronson Drive from Edgewood Drive to Raymond Avenue . BE IT FURTHER RESOLVED, that the City Council authorizes the City's consulting engineers, SEH, to proceed with the project and develop plans and specifications for approval . Adopted this 25th day of March, 1996 . ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR • X011 a • I11© ; 0 EN 11) Public Works 2466 Bronson Drive • Mounds View, Minnesota 55112 • Telephone: (612) 784-3114 • Fax: (612)784-0548 February 20, 1996 Dear Property Owner: • You are invited to attend a PUBLIC HEARING at Mounds View City Hall, to consider the reconstruction of Bronson Drive (Edgewood Drive to Raymond Avenue), and a related surface water drainage project. MOUNDS VIEW CITY I-IALL 2401 HIGHWAY 10 COUNCIL CHAMBERS MARCH 25, 1996, 7:05PM This PUBLIC 1-TEARING will consist of discussion pertaining to proposed assessments (see below for figures) for reconstruction, storm water improvement and a surface water ponding project. • The Estimated Project Costs are as follows: . • Street $307,983 Storm Sewer 224,144 Ponding 239,223 • Sanitary Sewer Lateral 40,563 • Sanitary Service Replacements 5,404 Water Main Replacement 6,023 Total Estimated Construction $823,345 Pond Property Acquisition 150,000 TOTAL PROJECT $973,345 Unit Costs are as follows: • Street Assessment $30.53 per front footage Storm Ponding Assessment $1,419.21 per acre Storm Sewer Lateral.AsseSsment $99691 per acre • • Sanitary Main Assessment $17.28-per front footage e x446.0' d "^ L `ss<sSrc Sanitary Service Assessment $771.96 per service Anyone desiring to be heard with reference to this matter, may be heard at this meeting. Sincerely, Michael Ulrich 411 . Director of Public Works PR �� m ure •S ,� Now a 41, RESOLUTION NO. 4900 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING A PUBLIC HEARING FOR BRONSON DRIVE PUBLIC RECONSTRUCTION AND PUBLIC IMPROVEMENTS • WHEREAS, the City of Mounds View is considering to reconstruct Bronson Drive, from Edgewood Drive to Raymond Ave; and WHEREAS, this project will include total street reconstruction in accordance with Minnesota State Aid Standards , storm sewer construction, minor water main replacement, partial sanitary sewer main and service replacement, storm water quality / detention pond construction; and WHEREAS, this project is proposed to be assessed in accordance with Chapter 202 of the Municipal Code; and WHEREAS, the City Council is requesting a feasibility study to include cost estimates in unit prices and total project cost . 111 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View sets a public hearing on March 25, 1996 at 7 : 05 pm, to be held at Mounds View City Hall, 2401 Hwy 10, Mounds View MN. 55112, to consider the reconstruction of Bronson Drive between Edgewood Drive and Raymond Ave, and storm water ponding project . Adopted this 12th day of February, 1996 . . _ (__, __,/ ATTEST: -----"? `�z���' MAYOR (SEAL) CITY ADMIN, 'STRATOR / ASSESMENT BASIS MOUNDS VIEW,MN A-MOUND9603 STREET PROJECT ASSESSMENT BASIS EST. STREET PROJECT COST $307,987.79 DEDUCE TO 30' WIDTH(LESS 2') ($9,256.89) LESS SIDEWALK COSTS (48,683.25) WATER MAIN PROJECT COSTS 6,022.50 BALANCE STREET PROJECT $256,070.16 CITY PARTICIPATION(1/2 PROJECT COST) (128,035.08) BALANCE TO ASSESS $128,035.08 ASSESSABLE FRONTAGE 4194 FF ASSESSMENT RATE $30.53 PER FF STORM PONDING ESTIMATED PONDING COSTS $389,222.50 LESS LAND ACQUISTION-PONDING WEST OF QUINC ($150,000.00) SUBTOTAL $239,222.50 CITY PARTICIPATION(1/2 PROJECT COST) (119,611.25) BALANCE TO BE ASSESSED • 119,611.25 • ASSESSABLE AREA 84.28 ACRES ASSESSMENT RATE $1,419.21 PER ACRE STORM SEWER CONSTRUCTION ESTIMATED STORM SEWER COSTS $224,144.39 CITY PARTICIPATION(1/2 PROJECT COST) (112,072.19) BALANCE TO BE ASSESSED $112,072.19 ASSESSABLE-AREA 112.42 ACRES ASSESSMENT RATE $996.91 PER ACRE MOUND9603 I ASSESMENT BASIS MOUNDS VIEW,MN A-MOUND9603 111 SANITARY SEWER LATERAL ESTIMATED SANITARY SEWER PROJECT COST $40,562.50 LESS FORCEMAIN PROJECT COSTS ($13,461.25) SANITARY LATERAL PROJECT COST $27,101.25 TYPICAL CITY PARTICIPATION(1/2 PROJECT COST) (13,550.63) BALANCE TO BE ASSESSED $13,550.63 ASSESSABLE UNITS 9 EACH ASSESSMENT RATE $1,505.63 PER EACH SANITARY SERWER SERVICE ESTIMATED PROJECT COST $6,861.25 ASSESSABLE UNITS 9 EACH 4110 ASSESSABLE RATE „_ $762.36 PER EACH MOUND9603 PACE NO.2 MOUNDS VIEW,,MINNESOTA • BRONSON DR. • 32 FOOT W I D n 1 TOTAL EDGEWOOD-QUINCY QIIINCY-RAYMOND EST. EST. EST. (TEM UNITS UNIT PRICE QUANT 'TOTAL QUANT TOTAL ()UANT TOTA ioi00iLIZATIIOiv L.S. 16,00 00 1 16,000.00 0.71 11,360.00 0.29 4,640. FIELD OFFICE L.S. 4,000.00 1 4,000.00 0.71 2,840.00 0.29 1,160. _ REMOVE BIT PAVEMENT SY 1.00 10607 10,607.00 8510 8,510.00 2097 2,097.00 REMOVE CONC.PAVEMENT SY 1.50 137 205.50 98 147.00 39 58.50 SAW BIT PAVEMENT L.F. 2.00 587 1,174.00 548 1,096.00 39 78.00 SAW CONC.PAVEMENT L.F. 2.50 175 437.50 125 312.50 50 125.00 WETLAND 1-8 CONS I RUCTION L.S. 167,600.00 1 167,600.00 1 167,600.00 0.00 COMMON EXCAVATION C.Y. , 4.50 4306 19,377.00 3455 15,547.50 851 3,829.50 TOPSOIL BORROW C.Y. 7.00 290 2,030.00 252 1,764.00 38 266.00 WATER FOR DUST CONTROL MGAL 20.00 15 300.00 10 200.00 5 100.00 AGGREGATE BASE CLASS TON 8.00 4391 35,128.00 3523 28,184.00 868 6,944.00 2341 WEARING COURSE TON 23.00 1284 29,532.00 1030 23,690.00, 254 5,842.00 2331 BASE COURSE TON 22.00 962 21,164.00 772 16,984.0 190 4,180.00 BIT.PATCH MATERIAL TON 50.00 37 1,850.00 34 1,700.00, 3 150.00 BIT.MATERIAL FOR TACK GAL 2.00 530.31 1,060.62 425.48 850.9 104.83 209.66 REMOVE 4"FORCEMAIN L.F. 5.00 350 1,750.00 0.00 350 1,750.00 REMOVE 8"SANITARY SEWER L.F. 5.00 650 3,250.00 0.00 650 3,250.00 4"PVC FORCEMAIN L.F. 18.00 350 6,300.00 0.00 350 6,300.00 8"PVC SANITARY SEWER L.F. 20.00 650 13,000.00 0.00 650 13,000.00 CONNECT TO EXISTING MANHOLES EACH 300.00 7 2,100.00 0.00, 7 2,100.00 CONNECT TO EXISTING LIFT STATION EACH 1,000.00 2 2,000.00 0.00 2 2,000.00_ RECONNECT SANITARY SEWER SERVIC EACH 150.00 9 1,350.00 0.00 9 1,350.0a- 8"X4" ,350.008"X4"PVC WYE EACH 50.00 9 450.00 0.00 9 450.00 I 4"PVC SERVICE L.F. 10.00 297 2,970.00 0.00 297 2,970.00' REMOVE 6"CIP WATER MAIN L.F. 3.00 60 180.00 60 180.00, 0.00 6"DIP WATER MAIN L.F. 18.00 60 1,080.00 60 1,080.00 0.00 CONNECT TO EXISTING EACH 350.00 4 1,400.00 4 1,400.00 0.00 WATER MAIN 1•1I-I INGS LBS 2.00 500 1,000.00 500 1,000.00 0.00 6"GATE VALVE AND BOX EACH 500.00 1 500.00 . 1 500.00 0.00_ ABANDON EXISTING STORM SEWER L.S. 4,000.00 1 4,000.00 0.5 2,000.00 0.5 2.000.00 12" RCP L.F. 20.00 202 4,040.00 92 1,840.00 110 2,200.00- 15"RCP L.F. 22.00 662 14,564.00 602 13,244.00 60 1,320. 18"RCP L.F. 24.00 544 13,056.00 512 12,288.00 32 76 24"RCP L.F. 28.00 400 11,200.00 400 11,200.00 0 30"RCP L.F. 34.00 182 6,188.00 182 6,188.00 O. 42"RCP L.F. 70.00 967 67,690.00 0.00 967 67,690.00 DRAINAGE STRUCTURE(TYPE X) L.F. 170.00 28 4,760.00 17.5 2,975.00 10.5 1,785.00 DRAINAGE STRUCTURE(TYPE Y) L.F. 190.00 20.3 3,857.00 17.25 3,277.50 3.05 579.50 DRAINAGE STRUCTURE(TYPE Cl L.F. 230.00 11.36 2,612.80 11.36 2,612.80 0.00 DRAINAGE STRUCTURE(TYPE C-1) L.F. 230.00 6.71 1,543.30 6.71 1,543.30 0.00 DRAINAGE STRUCTURE(TYPE D) L.F. 22230.00 38.06 9,515.00 0.00 38.06 9,513.00 DRAINAGE STRUCTURE(TYPE D-1) L.F. 250.00 24.66 6,165.00 0.00 24.66 6,165.00 24"RCP APRON W/TRASH GUARD EACH 900.00 1 900.00 0.00 1 900.00 42"RCP APRON W/TRASH GUARD EACH 1,100.00 1 1,100.00 0.00 1 1,100.00 CASTING R-3067 EACH 250.00 18 4,500.00 11 2,750.00 7 1,750.00 CASTING R-1733 EACH 250.00 3 750.00 1 250.00 2 500.00 ADJUST RING AND FRAME CASTING EACH 120.00 8 960.00 5 600.00 3 360.00 ADJUST GATE VALVE EACH 100.00 20 2,000.00 14 1,400.00 6 600.00 RIP RAP CLASS III C.Y. 45.00 13.6 612.00 0.00 13.6 612.00 GEOTEXTILE FILTER FABRIC S.Y. 1.30 14 21.00 0.00 14 21.00 B618 CONCRETE CURB AND GUTTER L.F. 7.00 6521 45,647.00 5242 36,694.00 1279 8,953.00 5'CONCRETE SIDEWALK S.F. 2.00 17703 35,406.00 17703 35,406.00 0 0.00 6"CONCRETE DRIVEWAY S.Y. 25.00 98 2,450.00 70 1,750.00 28 700.00 TRAFFIC CONTROL L.S. 2,000.00 1 2,000.00 0.71 1,420.00 0.29 580.00 SOD TYPE LAWN ---S.Y. 2.50 2609 6,522.50 2268 5.670.1)0 341 852.50 SUBTOTALS $599,855.22 $423,054.56 $171,800.66 10%CONTING '4 ES 59,985.52 42,805.46 17,180.07 „ESTCONSTRUCTION $659,840.74 $470,860.02 5185,980.73 25%ENG.,LEGAL, ADMIN.,FISCAL 164,960.19 117,715.00 47,245.18 LAND ACQUISTION 150,000.00 150,000.00 EST.PROJECT COST $974,800.93 $738,575.02 $236,225.91 0 MOUND9603 PAGE NO.1 ^a REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11. A. STAFF REPORT Report Number: 96-1640C 0 I ; Report Date: 3/21/96 • h. CITY COUNCIL MEETING DATE P Special Order of Bus. :: - p -,, �:;.:,�:;�� March 25, 1996 _. u''y'ess•Parotss'4' Consent Agenda Public Hearings X Council Business Item Description: Resolution 4914, Setting the water rates effective January 1, 1996 Administrator's Review/Recommendation:A -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached for Council approval is Resolution 4914, which sets the Water Utility Rates effective January 1, 1996. In 1990, and again in 1996 Tautges, Redpath, Co., LTD. were commissioned to analysis the historical performance and future projections as relates to the Utility Funds. This study was to assist the Council in setting the water and sewer rates to assure the continued proper operation and maintenance of the City's various utilities. After review of the study Staff was directed to prepare the attached resolution. • Mary E. ;/tarek, Interim Finance Coordinator RECOMMENDATION: Consideration of Resolution 4914, Setting Water Rates Effective January 1, 1996 S RESOLUTION NO. 4914 CITY OF MOUNDS VIEW 4110 COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING WATER RATES EFFECTIVE JANUARY 1, 1996 WHEREAS, the city of Mounds View is authorized to establish water rates; and WHEREAS, the City Council has determined that it is necessary that the City adjust its water rates ; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota as follows : 1 . Effective January 1, 1996, the water rate will be $1 .30 per 1, 000 gallons . BE IT FURTHER RESOLVED that a review of the water rates to determine their adequacy will be conducted annually. Adopted this 25th day of March, 1996 . • ATTEST: Mayor (SEAL) Interim City Administrator ��y 1111 wITY© REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11.B. STAFF REPORT Report Number: 96-1641 C I 111 't 1111 )1 Report Date: 3/21/96 0 ,. CITY COUNCIL MEETING DATE iii.eg March 25. 1996 Special Order of Bus. 'Pees:•Partner:(4e Consent Agenda Public Hearings X Council Business Item Description: Resolution 4915, Setting the sewer rates effective January 1, 1996 Administrator's Review/Recommendation:� ,(� -No Comments to supplement this report 01!�=J . -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached for Council approval is Resolution 4915, which sets the Sewer Utility Rates effective January 1, 1996. In 1990, and again in 1996 Tautges, Redpath, Co., LTD. were commissioned to analysis the historical performance and future projections as relates to the Utility Funds. This study was to assist the Council in setting the water and sewer rates to assure the continued proper operation and maintenance of the City's various utilities. After review of the study Staff was directed to prepare the attached resolution. III 4- �- Mary E atarek, Interim Finance Coordinator RECOMMENDATION: Consideration of Resolution 4915, Setting Sewer Rates Effective January 1, 1996 • RESOLUTION NO. 4915 CITY OF MOUNDS VIEW 1111 COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING SEWER RATES EFFECTIVE JANUARY 1, 1996 WHEREAS, the city of Mounds View is authorized to establish sewer rates ; and WHEREAS, the City Council has determined that it is necessary that the City adjust its sewer rates; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota as follows : 1 . Effective January 1, 1996, the sewer rate will be $45 .50 per quarter per REC (Residential Equivalent Connection) . BE IT FURTHER RESOLVED that a review of the sewer rates to determine their adequacy will be conducted annually. Adopted this 25th day of March, 1996 . • ATTEST: Mayor (SEAL) Interim City Administrator 41111 4 REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11_c, D, E STAFF REPORT Report Number: 9h-1649r ii,�Il,vt; s Report Date: 3/21/96 CITY COUNCIL MEETING DATE — `,< March 25, 1996 — Special Order of Bus. 5 Consent Agenda ''4'?est,Paril ttOk`p Public Hearings X Council Business Item Description: Consideration of Resolution No. 4910 Revoking a Municipal State Aid Street& Consideration of Resolution No. 4911 & 4912 Establishing a Municipal State Aid Street Administrator's Review/Recommendation: -No Comments to supplement this report X -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff has consulted with SEH to optimize the City's Municipal State Aid Street system. When the Business Park East was developed, a proposed segment of Jackson Street was added to the Municipal State Aid Street (MSA) system in the City of Mounds View. This segment of street was never constructed, nor will it be constructed in the future, because of the Business Park expansion. This segment of roadway is 0.28miles. This mileage has been proposed to be redesignated to Ardan Avenue from Red Oak Drive to Long Lake Road. The City is scheduled to receive Ramsey County Road H2 in 1996, as part of the turnback program. This segment of roadway will be added to the City's MSA mileage. Resolution No. 4912 has been prepared for Council's consideration also. These three resolutions must be submitted to the Commissioner of Transportation for his approval. The City has a minimal amount of designated mileage remaining and the 0.28 miles, coupled with the remaining mileage would be utilized to complete the link between the abovementioned roads. This will complete the City's eligible State Aid mileage, not including the remainder or the County Turnback Roads. Should Council have any questions or concerns regarding this matter, please feel free to call me. /Z//':. /•, Michael Ulrich, Director of Public Works RECOMMENDATION: Adopt Resolution No. 4910, Revoking a Municipal State Aid Street, and Adopt Resolution No. 4911 & 4912 Establishing a Municipal State Aid Streets. 111/1 RESOLUTION NO. 4910 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REVOKING MUNICIPAL STATE AID STREET WHEREAS, the City Council of the City of Mounds View request that the Street herein after described should be revoked as a Municipal State Aid Street under the provisions of Minnesota Law and; WHEREAS, the designation of this segment of roadway, MSAS 239 - Jackson Street from County Road H to Woodale Drive (0 .28 miles) will not be constructed due to the past business park additions and; WHEREAS, the revoked miles will be designated to another City street upon approval of the Commissioner of Transportation. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the road described as follows, to- wit : MSAS 239 - Jackson Street from County Road H to Woodale Drive (0 .28 miles) be, and hereby is revoked, as a Municipal State Aid Street of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the Clerk-Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration. Adopted this 25th day of March, 1996. ATTEST: MAYOR (SEAL) 11/1 CITY ADMINISTRATOR RESOLUTION NO. 4911 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING A MUNICIPAL STATE AID STREET WHEREAS, the City Council of the City of Mounds View request that the Street herein after described should be designated a Municipal State Aid Street under the provisions of Minnesota Law and; WHEREAS, the designation of this segment of roadway, MSAS 233 - Ardan Avenue from Red Oak Drive to Long Lake Road (0 . 42 miles) will interconnect adjoining MSA streets . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the road described as follows, to- wit: 4111 MSAS 233 - Ardan Avenue from Red Oak Drive to Long Lake Road (0 . 42 miles) be, and hereby is established, located and designated a Municipal State Aid Street of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the Clerk-Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that the same be constructed, improved and maintained and known as Municipal State Aid Street 233 . Adopted this 25th day of March, 1996 . ATTEST: MAYOR lb (SEAL) CITY ADMINISTRATOR 111/1 RESOLUTION NO. 4912 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING A MUNICIPAL STATE AID STREET WHEREAS, the City Council of the City of Mounds View request that the Street herein after described should be designated a Municipal State Aid Street under the provisions of Minnesota Law and; WHEREAS, the designation of this segment of roadway, MSAS 234 - County Road H2 from Pleasant View Drive to TH 10 (1 .26 miles) is a Ramsey County Road turnback and will interconnect adjoining MSA streets . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the road described as follows, to- wit : MSAS 234 - County Road H2 from Pleasant View Drive to TH 10 (1 .26 miles) be, and hereby is established, located and designated a Municipal State Aid Street of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED; that the Clerk-Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that the same be constructed, improved and maintained and known as Municipal State Aid Street 234 . Adopted this 25th day of March, 1996 . ATTEST: MAYOR (SEAL) 11/1 CITY ADMINISTRATOR '':;ii'Mr.' REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11 F STAFF REPORT Report Number: 96—t6 3 C I1 ; �j i ;s Report Date: 3/21/96 • CITY COUNCIL MEETING DATE — March 25. 1996 Special Order of Bus. Consent Agenda r'''e ss'Party,,,,stk s I. Public Hearings X Council Business Item Description: Consideration of Surface Water Pond Abandonment, Long Lake Road & TH10 Administrator's Review/Recommendation: /t -No Comments to supplement this report X �,teT __ -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff presented a proposal to Council at the March 4, 1996 work session explaining the possibility of abandoning the surface water pond at the intersection of Long Lake Road and TH 10 for the purpose of constructing the pedestrian bridge. Staff was directed to consult with the City's engineer for an estimate of the cost pertaining to the filling of the pond and subsequent storm sewer pipe construction. Staff spoke with Steve Campbell regarding this matter. Steve explained that any estimates given at this time, prior to surveying, computer modeling, and negotiations with the agencies involved, would be extremely conservative. Cost estimates for the construction portion of the project are as follows: Storm Sewer Revisions(A) $5,000 - $10,000 • Fill Existing Pond $5,000 - $ 7,500 Subtotal $10,000 $17,500 Construct Mitigation Pond(B) $10,000 - $15.000 Total Est $20,000 - $32,500 (A) Assumes that the existing storm sewer along the west boulevard of Long Lake Road is high enough to be relieved by the existing system under long Lake Road and parallel to STH 10. This will be verified by the field surveys. (B) I required by regulatory agencies. To be located on City property south of Public Works Facility. The two proposals received for this study were from BRW Inc. for $7,620 and SEH for $6,900. Staff met with Paster Enterprises on Tuesday, March 19, 1996 to discuss issues regarding the preferred bridge design. Mr. Paster requested mal items of information from staff regarding traffic counts on Hwy 10 and any pedestrian patterns in the area. Staff would request that this item be tabled until the April 1 Council work session for further discussion. Accompaning this report is the Pedestrian Bridge Work Plan requested at the March 4, 1996 work session. / z IIVCOMMENDATION: Michael Ulrich, Director of Public Works able this issue until the April 1 Council work session, at which time more information will be available. 1 PEDESTRIAN BRIDGE WORK PLAN • PROJECT COMPONENT RESPONSIBLE STAFF TIMELINE Task Force Mtg. #1 - to Saarion/BRW Feb.6, 1996 discuss use patterns and design components. Gain Paster's position Cathy Bennett March 20 -29 Discuss negiotions options for Paster Enterprise easement Cathy Bennett April Worksession Storm Water Drainage SEH/Ulrich By April , 1996 Pond Engineering/Permits/Info Pedestrian Bridge Design Review Task Force Mtg#2 May, 1996 Saarion/BRW Obtain Easements BRW, Pruitt/Whiting/ By July, 1996 Bennett • Approve BRW's Design Plans SEH July, 1996 Approve Bridge Design City Council July , 1996 Specifications/Bid Award MNDOT/BRW September, 1996 Construction Bid Award Co./BRW Spring, 1997 Tandom the Storm Pond work Bid Award Co./Ulrich/SEH Spring, 1997 Construction Completion BRW/Const.Co. August, 1997 Final Paperwork = Saarion November, 1997 It is our aim to complete the pedestrian bridge project as soon as possible. Because of outside unknown factors including Federal plan review, obtaining easements and negotiations with Paster Enterprises, MNDOT timelines for specifications, bidding and award, and construction company workloads, the timeline may change. • arf ofd Agenda Section: ii r REQUEST FOR COUNCIL CONSIDERATION Report Number: 96—I644C IliOS3-21-96 Report Date: STAFF REPORT Council Action: • ❑ Special Order of Business 0 ^�ets•Pa«"e��`�S CITY COUNCIL MEETING DATE March 25, 1996 ❑ Public Hearings 0 Consent Agenda X® Council Business Item Description: Consideration of Policy for Council Direction to Mounds View City Staff Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; This item has been placed on the Agenda per Councilmember Trude for Consideration by the entire Council. Attached is a memo from Councilmember Trude along with the language for a Policy for Council Direction to Staff. Also included is the first version of the Policy that was reviewed by the Council at a special meeting on February 1, 1996. 0 __ "ill g4 /C ,,, -- qtqy Bennett, Interim City Administrator 1 III RECOMMENDATION; MEMORANDUM • To: Councilmembers Fm: Julie Trude Date: 3/20/96 Re: Council Direction to Staff Policy Paul asked me to provide him with a copy of the draft policy we reviewed at our special meeting on Feb. 1. I have looked at it again and as you could guess, I've changed it and added language! I did find a copy of the original and now we have two versions to look at. Version 1 is the draft policy from Feb. 1. Version 2 is the newly reworded policy. • 4110 COUNCIL DIRECTION TO STAFF POLICY iI. Policy Intent- Interpret City Charter The Mounds View City Charter explains the roles of elected officials in a concise manner. The Charter controls our form and organization of government and defines the powers of elected officials. City staff should be familiar with the City Charter. Chapter 2 of the Charter establishes the "Mayor-Council Plan" of government and states: "Except as otherwise provided by state law or this Charter, all powers of the City are vested in the Council." (Sec. 2.01). The mayor's role is defined in Sec. 2.06: Subdivision 1. The mayor shall preside at meetings of the Council and shall have a vote as a member. The mayor shall be recognized as head of the City Government for all ceremonial purposes, by the courts for the purpose of serving civil process, and by the Governor for purposes of martial law, but shall have no administrative duties. Subdivision 2. Consistent with the responsibility to accept considerable leadership over the general conduct of City affairs, the mayor may study the operations of the City Government and recommend desirable changes and improvements to the Council. The mayor shall also deliver messages to the Council and the public, including a comprehensive message on the state of the City as soon as practicable after the beginning of each year of his/her term III of office. Additional council powers are noted in other sections including Section 2.08: The Council may make investigations into the affairs of the City and the conduct of any city department, office or agency. . . . At any time the Council may provide for an examination or audit of the City accounts of any city officer or agency, and it may provide for any survey or research study of any subject of municipal concern. Chapter 6 describes the "Administration of City Affairs:" Section 6.01. Administrative Responsibility. The Council as a body, shall be responsible for the.adm n stration of the City. The Council shall appoint an administrative officer to assist in the administration of City affairs. For purposes of reference in this Charter, this administrative officer shall be referred to as the Clerk-Administrator. This policy seeks only to interpret and carry out the directives of the Charter. ill -i- II. Policy defining council direction to staff 1. Council direction is defined as the consensus or majority vote of the council to take an action. Council direction occurs at council meetings and is communicated to the clerk-administrator. When time is of the essence, because of an emergency or unforeseen circumstance,the clerk-administrator may informally poll councilmembers to determine council direction. In all cases,the requirements of the Open Meeting Law shall be met. 2. Council direction to staff occurs only at council meetings. Directing staff is defined as requiring staff to take a specific action. The clerk-administrator receives council direction at meetings and then becomes responsible for making staff assignments and managing staff so that the council's directions are carried out. Individual councilmembers will refrain from specifically directing staff. If a councilmember directs a staff member to take an action, the staff member should consult the clerk-administrator to determine if the requested action has been authorized by the council or is consistent with council policy. Under our Charter, department heads and the clerk-administrator are accountable to the council as a whole, not to individual councilmembers. A councilmember may bring a concern about an employee or management issue to the clerk-administrator or to the council. This policy does not prevent staff members from accepting or acting on the advice of a councilmember or considering a councilmember's suggestions or viewpoints. 3. Councilmembers act together as a council to determine city policy and council directives. • Individual councilmembers represent only themselves, unless authorized to represent the entire council by a resolution, motion or council consensus. The mayor is a councilmember. Councilmembers seeking changes in city policy or direction should bring the issue to the entire council for discussion and possible action. Individually, councilmembers represent only their own positions and opinions unless specifically authorized to represent the council as a whole. 4. Staff should assist councilmembers seeking information for use in decision-making. Councilmembers may consult with staff in order to collect information and seek advice about pending decisions or city business. Staff should assist councilmembers in their reasonable requests for information. 5. Staff should assist councilmembers in providing constituent services. Councilmembers may contact staff requesting assistance in responding to a resident complaint or issue such as a code violation or problem with a city service. Any staff person uncertain of the action they should take should review the request with their department head. When a department head is uncertain about handling such a request, the clerk-administrator should be consulted for direction. 111 -2; From:Julia Trude To:Cry of Mounds Mims C/26J96 at 13:40:34 Va'r.5 41 DRAFT POLICY - II. Policy defining council direction to staff 1. Council direction is defined as the consensus or majority vote of the council at a council meeting to take a certain action. In limited situations, when time is of the essence because of an emergency event or unforeseen circumstances, council direction may be determined by the clerk-administrator taking an informal poll of councilmembers. In no event should the requirements of the Open Meeting Law or any other law be ignored. 2. Council direction to staff occurs only at council meetings. The clerk-administrator's job includes carrying out council directives and communicating council directions and policies to the staff and public. 3. The mayor or individual councilmembers do not have the legal authority to act on behalf of the council or represent the entire council unless they are authorized by a council resolution,motion or council consensus conveyed to the clerk-administrator. The council relies on the clerk-administrator to communicate their directives to the staff. Likewise, staff should turn to the clerk-administrator for their work directives. If the mayor or a councilmember directs a staff member to take an action, the clerk-administrator should be consulted to determine if the requested action has been authorized by the council. Staff members preparing reports to the council should also note mayor/councilmember input or directions that affected the background, research, preparation of the report or recommendations; this type of statement would be an item of information for the entire council's consideration. 4. Staff should assist councilmembers seeking information for use in • decision-making. Councilmembers and the mayor should be assisted in reasonable requests for information. When a request would conflict with meeting work priorities that are based on council direction, then the request should be reviewed with the clerk-administrator who assists staff in prioritizing their workload. Requests that seem extraordinary should be reviewed with the entire council by the clerk-administrator. 5. Staff should assist councilmembers in providing constituent services. Councilmembers may directly contact staff requesting assistance in responding to a resident complaint or issue such as a code violation or problem with a city service. Any staff person uncertain of the action they should take should review the request with their department head. When a department head is uncertain about handling such a request, the clerk-administrator should be consulted for direction. • ITEM 11. I. 111 RESOLUTION NO. 4917 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING COMPENSATION FOR INTERIM CITY ADMINISTRATOR WHEREAS, on March 18, 1996 the City Council named Cathy Bennett as the Interim City Administrator; and WHEREAS, compensation for the position must be established by Council resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council in and for the City of Mounds View does hereby approve the following compensation provisions for the Interim City Administrator, Cathy Bennett: 1. A monthly increase of$1,000 added to current salary. 2. Monthly car allowance of$200 with mileage paid for greater Metropolitan area meetings, conferences and other activities. BE IT ALSO RESOLVED that the compensation provisions are effective as of Monday, March 25, 1996 and terminate April 19, 1996. Adopted this 25th day of March, 1996. ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR S