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HomeMy WebLinkAboutAgenda Packets - 1997/01/07 • CITY OF MOUNDS VIEW RK SESSION AGENDA JANUARY 6, 1997 A. 6:00 p.m. This meeting will be Called to Order in order for the Mayor and City Council members to be sworn in. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. OATHS OF OFFICE: 4. ROLL CALL: — McCarty _ Stigney Koopmeiners Trude Quick 5. ADJOURNMENT: ADMINISTRATIVE ISSUES Items Discussed Per Consensus 1. Discussion Regarding Annual Administrative Issues (Chuck Whiting, City Administrator) • Resolution No. 5070 Appointing Official Newspaper, Acting Mayor, Deputy Clerk and Official Depository for 1997 • Resolution No. 5069 Appointing City Council members and Clerk Administrator as Representatives for City Commissions and Other 410 Organizations Work Session January 6, 1997 Page 2 • Resolution No. 5066 Reappointing Commission members for three Year Terms Expiring December 31, 1999 • Resolution No. 5065 Rescheduling City Council Meetings Falling on Legal Holidays 2. Discussion Regarding Council Workshop on January 25, 1997 (Chuck Whiting, City Administrator) ECONOMIC DEVELOPMENT AUTHORITY ISSUES 3. Discussion Regarding Annual Economic Development Issues (Chuck Whiting, City Administrator) • Resolution No. 97-EDA57 Approving the Appointment of the Economic Development Authority Officers • Resolution No. 97-EDA58 Reappointing Members of the Economic Development Commission and Designating EDA Liaisons iWork Session Page 3 January 6, 1997 4. Discussion of Bel Rae Facility (Chuck Whiting, City Administrator) • Report from Task Force 5. Everest Update (Chuck Whiting, City Administrator) 6. Discussion of Resolution Initiating Process for Consideration of a New Tax Increment Financing District(Chuck Whiting, City Administrator) • 7. Overview of Housing Replacement Program and Request for Direction on Purchase of Properties on Long Lake Road (Jennifer Bergman, Housing Inspector) ADMINISTRATIVE ISSUES CONTINUED 8. Discussion of Non-Union Annual Compensation Adjustment (Chuck Whiting, City Administrator) • Work Session January 6, 1997 Page 4 PENDING ADMINISTRATIVE ISSUES 9. Pending Administrative Items (Chuck Whiting,City Administrator) • • January 2, 1996 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator • Re: January 6, 1997 City Council Work Session Congratulations and again welcome as the 1997-8 Mounds View City Council. For the first meeting on Monday, January 6, 1997, we will begin by calling to order and swearing in the newly elected Mayor and Council members. Since this significant yet ceremonial, I have asked the cable TV people to be prepared to broadcast this. The Council may briefly want to discuss whether or not to remain on TV upon the conclusion of this. You will note in my longer memo regarding the Bel Rae that due to the time constrictions facing that project, the Council may want to remain on in order to get as much information out to the public as possible. If the Council does not want to remain on broadcast, we will simply shut it off. Normally I follow different staff report format, but here I would like to address the agenda in a single memo. Since past work sessions have been more casual than regular meetings, I feel comfortable in approaching Monday's issues in this manner. Being a work shop meeting, issues are generally discussed, but actions to be taken are deferred to the next regular meeting. 1. Annual Administrative Issues: The first items are simple City business matters which can be discussed and changed in preparation for the January 13 meeting. 2. Discussion Regarding Council Workshop on January 25, 1997: Council members should have received a packet regarding Don Salverda's work this past week (check your office box) with the acknowledgment of a second workshop on March 22 with department heads. 3. Annual Economic Development Issues: The Council is also the EDA and will need to consider its appointments there as well. 4. Bel Rae Status: My memo in your packet addresses the status of the Bel Rae. We will have our architect and representatives of the Children's Home Society present. Bob Long will also be present to assist in any discussion on a CHS lease (which should be available for Council on Friday, January 3). This will be your predominant issue for the evening. 5. Everest Status: The work to date on this project is too detailed for me to summarize in a memo at this time. However, we should discuss the status of negotiations with them Monday, as we have been struggling with them since last spring. I have copied the last six week's worth of correspondence with them and included a map of the site they want developed, note building N. This has been very difficult, but the choice is relatively simple. They want a TIF deal where the City gives them$1.2 million over a three year period, and City collects and retains all the new increment from their building over the next 15 years, an amount likely to be more than the $1.2 million. Another option is to set up a"pay as you go"TIF deal where over the next 15 years they receive 90% of their property taxes on the new building back and the City gives nothing up front. What is simple is • understanding what these two approaches mean. The first one means the City takes existing funds and doesn't get them back for 15 years. The second means keeping our funds, but not getting the new tax proceeds back, aside from 10%, for the next 15 years. While these practices are fairly common for TIF deals, the real difficulty comes in what the City of Mounds View has done in the past to get these deals done compared to this one. Normally, the City has done only nine year deals. Everest claims market forces are such that to be competitive, that won't work for them. Other risk factors have to be weighed in as well. I am afraid their is no real right or wrong simply answer to give you, and depending on the Council's philosophical approach to economic development, we will need some time discussing this as well. You may note the strained tenor of the correspondence as well. Everest's tactics have tended to confuse matters, but as I wrote above, the real issue is how far is the Council willing to go to get this development done. For new Council members, you may want to give me a call to review how this has worked in the past if you are unfamiliar with tax increment financing. 6. Resolution Initiating Process for Consideration of New TIF District: This resolution was tabled at the last meeting. The intent was to state the City is considering a resolution to create a TIF district encompassing the Bel Rae site. The prior Council tabled it on a 4 to 1 vote. Since it was tabled, it will have to come up again sometime, so I put it on this agenda. 7. Overview of Housing Replacement Program: Community Development Director Pam Sheldon will be present for this item. 8. Non-Union Annual Compensation Adjustment: The City typically makes annual wage • adjustments in January. Budgeted for 1997 for all employees is a 3% increase, which is made to the salary schedule. Council action is needed to ratify this. The police union contract has already been agreed to and contains a 3% increase. 9. Pending Administrative Items: There are several other items being worked on that you may know about such as Quad Rink project in Blaine, the airport and golf course items and other listed in my brief memo in your packet. We can discuss these as you feel. That's it for now. Feel free to call if you have questions on any of the agenda matters. Have a good weekend and see you on Monday. S 'OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 1 STAFF REPORT Report Number:97-1937WS tUJ D��O�j Report Date: 1/2/97 pif110 � WORK SESSION MEETING DATE D[ W January 6. 1997 o��st•Partne ' Item Description: Discussion Regarding Annual Administrative Issues Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached are drafts of the following Annual Administrative Issues: • Resolution No. 5070 Appointing Official Newspaper,Acting Mayor, Deputy Clerk and Official Depository for 1997 • Resolution No. 5069 Appointing City Council members and Clerk Administrator as Representatives 11111 for City Commissions and Other Organizations • Resolution No. 5066 Reappointing Commission members for three Year Terms Expiring December 31, 1999. • Resolution No. 5065 Rescheduling City Council Meetings Falling on Legal Holidays. Please note that the calendar shows the last meeting of the year being scheduled for December 15, which is the third Monday of the month. This is consistent with action taken this year for the final December meeting. I L ette Morgan • HR Tech. 4111 RESOLUTION NO. 5070 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING OFFICIAL NEWSPAPER, ACTING MAYOR, DEPUTY CLERK AND OFFICIAL DEPOSITORY FOR 1997 WHEREAS, it is the policy of the City of Mounds View to appoint the official newspaper, Acting Mayor, Deputy Clerk and Official Depository at its Annual Meeting each year; and WHEREAS, it is the desire of the Mounds View City Council to confirm these appointments for 1997. NOW, THEREFORE, BE IT RESOLVED that the City of Mounds View of the City of Mounds View hereby appointment the following: Official Newspaper: Primary Secondary Acting Mayor: 1111 Deputy Clerk: Bruce Kessel Primary Depository Western Bank (for checking accounts, savings accounts and investments) Secondary Depositories: First Bank Systems Investment Services Norwest Bank Minnesota American National Bank St. Paul Offerman and Company, Inc. Merrill Lynch, Fenner and Smith, Inc. Dain Bosworth, Inc. Citicorp/City Bank Dean Writter Reynolds, Inc. TCF Banks Piper Jaffrey, Inc. Paine, Webber and Company, Inc. Prudential Securities, Inc. Prime Vest Financial Services, Inc. Smith,Barney, Shearson State Bank and Trust Company of New Ulm Adopted this 13th day of January, 1997 ATTEST: Mayor McCarty (SEAL) Clerk-Administrator Chuck Whiting • • RESOLUTION NO. 5069 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING CITY COUNCIL MEMBERS AND CLERK- ADMINISTRATOR AS REPRESENTATIVES FOR CITY COMMISSIONS AND OTHER ORGANIZATIONS WHEREAS, members of the City Council act as representatives to City Commissions and other organizations; and WHEREAS, the following members of the City Council have been named to act as representatives to the following City Commissions/Task Force for the year 1997: Planning Commission (Alternate) Parks and Recreation Commission (Alternate) • Ramsey County League of Local Government (Alternate) Associate of Metropolitan Municipalities (Alternate) Spring Lake Park/Blaine/Mounds View Firemen's Relief Association (Alternate) Mounds View Business Association (Alternate) Northwest Youth and Family Services (Alternate) PAGE TWO RESOLUTION NO. 5069 League of Minnesota Cities Clerk-Administrator National League of Cities Clerk-Administrator Cable Commission NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the aforementioned appointments are hereby approved. Adopted this 13 day of January, 1997 ATTEST: Mayor McCarty (SEAL) Clerk-Administrator Chuck Whiting 41110 RESOLUTION NO. 5066 1111 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STA FE OF MINNESOTA RESOLUTION REAPPOINTING COMMISSION MEMBERS FOR THREE YEAR TERMS EXPIRING DECEMBER 31, 1999 WHEREAS, The terms of the persons listed below have expired on the various commissions they serve; and Planning Commission Marshall Johnston Jean Miller Gary Stevenson Parks and Recreation Commission Wayne Burmesiter Gary Stevenson Frank Silvis Dave Long Sherry Gunn Police Civil Service Commission Robert Toberg WHEREAS, each person whose term is expiring has been contacted and has indicated a desire to continue serving as a member of the commission or committee which they serve; and WHEREAS, the Commissions consists of members appointed by the Mayor with the approval of the majority of the Council. NOW, THEREFORE, BE IT RESOLVED that the Mayor does hereby re-appoint and the City Council approve the following persons for three year terms expiring on December 31, 1999. Planning Commission Marshall Johnston Jean Miller Gary Stevenson S PAGE TWO RESOLUTION NO. 5066 Park and Recreation Commission Wayne Burmeister Gary.Stevenson Frank Silvis Dave Long Sherry Gunn Police Civil Service Commission Robert Toberg Adopted this 13th day of January, 1996 ATTEST Mayor McCarty (SEAL) City Administrator Chuck Whiting S • RESOLUTION NO. 5065 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RESCHEDULING CITY COUNCIL METINGS FALLING ON LEGAL HOLIDAYS WHEREAS, Chapter 105.04, Subdivision 1 of the Municipal Code provides for regular meetings of the Mounds View City Council to occur on the second and fourth Mondays of each month; and WHEREAS, Chapter 105.04, Subdivision 3 of the Municipal Code states that agenda meetings of the Mounds View City Council held on the first and third; and WHEREAS, certain Mondays in 1997 are dates recognized as legal holidays, thus prohibiting an official meeting of the Mounds View City Council; and WHEREAS, it is the desire of the Mounds View City Council to reschedule those meeting in conflict with legal holidays; and NOW, THEREFORE, BE IT RESOLVED, by the City of Council of the City of Mounds • View that the following meeting dates are rescheduled as shown: BE IT FURTHER RESOLVED that the City Council of the City of Mounds View does hereby set the meeting schedule for 1997 as indicated in the Attached Exhibit A, noting that changes in the schedule may take place during the year through amendments to this resolution Original Date Rescheduled Date May26 May27 September 1 September 2 October 13 October 14 December 29 December 15 Adopted this 13Th day of January, 1997 ATTEST Mayor Linke (SEAL) City Administrator Chuck Whiting • EXHIBIT A 110 1997 COUNCIL MEETING DATES WORK SESSIONS REGULAR MEETINGS January 6 January 13 January 27 February 3 February 10 February 24 March 3 March 10 March 24 April 7 April 17 April 28 May 5 May 12 May 27 (Tuesday) June 2 June 9 June 23 • July 7 July 14 July 28 August 4 August 11 August 25 September 2 (Tuesday) September 8 September 22 October 6 October 14 (Tuesday) October 27 November 3 November 10 November 24 December 1 December 8 December 15 • OM c REQUEST FOR COUNCIL CONSIDERATION Agenda Section 3 STAFF REPORT Report Number:97-1939WS Report Date: 1/2/97 WORK SESSION MEETING DATE January 6. 1997 9076 •Partners' S Item Description: Discussion Regarding Annual Economic Development Authority Issues Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached are drafts of the following Annual Economic Development Authority Issues: • Resolution No. 97-EDA57 Approving the Appointment of the Economic Development Authority Officers for 1997 • Resolution No. 97-EDA58 Reappointing Members of the Economic Development Commission and • Designating EDA Liaisons for 1997 Ly tte Morgan HR Tech. 410 • RESOLUTION NO. 97-EDA57 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE APPOINTMENT OF THE ECONOMIC DEVELOPMENT AUTHORITY OFFICERS WHEREAS, Article III, Section 3.1 of the Economic Development Authority Bylaws requires that the President, Vice-President and Secretary be elected annually at the first meeting of the year; and WHEREAS, President, Vice-President and Secretary appointment shall be duly elected members of the Mounds View City Council; and WHEREAS, Article III, Section 3.2 of the Economic Development Authority Bylaws requires that vacancies of the office of Treasurer, Executive Director/Assistant Treasurer and Clerk shall be appointed by the Economic Development Authority Board; and WHEREAS, Treasurer, Executive Director/Assistant Treasurer and Clerk need not be held by duly elected members of the Mounds View City Council; and WHEREAS, • the office of the Treasurer, Executive Director/Assistant Treasurer and Clerk are vacant and successors need to be elected by the Board. NOW, THEREFORE,BE IT RESOLVED that the Economic Development Authority of the City of Mounds View appoints the following persons to serve in the following positions. Duane McCarty, President , Vice President , Secretary Bruce Kessel, Treasurer Cathy Bennett, Executive Director/Assistant Treasurer Tamara Saefke, Clerk Adopted this 13th day of January, 1997 ATTEST: President (SEAL) • Executive Director r RESOLUTION NO. 97-EDA58 CITY OF MOUNDS VIEW • COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REAPPOINTING MEMBERS OF THE ECONOMIC DEVELOPMENT COMMISSION AND DESIGNATING EDA LIAISONS WHEREAS,the Economic Development Commission acts as an advisory commission to the Economic Development Authority (EDA) on matters that relate to fostering a positive economic climate, encouraging economic development, and enhancing the tax base of the City; and WHEREAS,the membership of the Economic Development Commission is comprised of four residents and three business representatives; and WHEREAS,the terms of the below listed person expired on December 31, 1996; and Cindy Carlson, Western Bank Ron Schmidt, Mounds View Amoco Brian Sjoberg,Dynex Industries EDA Liaison, Sue Hankner Alternate EDA Liaison Gary Quick 11111 WHEREAS, each person was contacted in regard to being reappointed to the Economic Development Commission. NOW, THEREFORE, BE IT RESOLVED that the Economic Development Authority of the City of Mounds View hereby reappoints the following persons to the Economic Development Commission with terms expiring as follows: Brian Sjoberg, Dynex Industries, term expiring December 31, 1997 Cindy Carlson, Western Bank, term expiring December 31, 1998 Ron Schmidt, Mounds View Amoco, term expiring December 31, 1999 NOW, THEREFORE, BE IT FURTHER RESOLVED that the Economic Development Authority of the City of Mounds View hereby designate Commissioner as the EDA Liaison and Commissioner as the alternate EDA Liaison with terms expiring December 31, 1997. Adopted this 13th day of January, 1997. ATTEST: President • (SEAL) Executive Director ITEM 4. • January 2, 1997 111 To: Honorable Mayor-Elect, Council Members-Elect, and Ongoing Council Members From: Chuck Whiting, City Administrator Re: Bel Rae Ballroom Project Status A few weeks ago most of you met with myself to familiarize everyone with the Bel Rae project and get prepared for several decisions that will face the new Council in January. I would like to outline the status of several facets of this project and again emphasize the need, if you choose to, to act quickly in January. I normally do not like to ask a Council for this kind of expediency, but the need of the Children's Home Society to know their future location is driving this urgency. Therefore, I am hoping this memo will help outline the project status and prepare the Council for discussion at your January 6 work shop meeting. Present Project Concept: Based on the work done to date, the project is evolving around three central themes; 1) provide space for social service and recreation programs determined to be needed in the Mounds View community; 2)evaluate cost/benefit analysis of building construction and ongoing operational costs versus tenant 0 arrangements, programming revenues and use of existing and possible future tax increment funds; and 3) possible association with VB Diggs (the volleyball group) for their development of a volleyball center and possibly additional community activity space. 110 Possible Uses and Users As for social services, staff has talked with Ramsey County staff about what can be done to provide better access to county services for Mounds View residents. While the County staff was not interested in leasing permanent space, they did indicate a willingness to consider periodic site visits for particular services. What this meant for the second theme above was incorporation of some small office and meeting space into a floor layout, but no factoring of revenue towards operational costs. It also appeared that much work would have to be done to get and keep the County's attention to get services provided in our area even with their willingness to consider it. Our own recreation department was directed to consider recreation programming options for the building. In doing so, based on our current programming practices, two things were clear, one that programming usually aims to simply recover its own costs and therefor is not a profit generator, and two, that events at the Bel Rae such as dances, receptions and the like will be subject to market forces and therefore, at least in the interim period, hard to quantify for profit to the facility. Also, the configuration of the floor plan would likely impact the nature of events for which the building could be used. • Another early and still strong potential tenant for the building is Community Education. Nick Temali has repeatedly indicated some interest in utilizing some space in the building for programming. While 0 the 1996 Council was interested in the programming aspect, this is also a good revenue source for the building. In general, the terms CommunityEducation would likelywant are their own exclusive • classrooms, approximately 3,500 square feet, and a lease rate comparable to their other leased space, 111an amount we gather is around $9-10 a square foot. Children's Home Society Another possible tenant which came to us via VB Diggs and much later in the process was the Children's Home Society. They are currently located in a Spring Lake Park school and are scheduled to be out of that building this spring. In meeting with them to review their needs and nature of their organization, it appeared they may benefit the Bel Rae according to the needs the 1996 Council was voicing. In addition to an apparent willingness to pay for space and build out costs, CHS's services seem to dovetail with some of the social services the Council was hoping to provide space for in the building. As discussions moved along, two aspects of their involvement became clear; one, they would be a substantial tenant taking up a good deal of the floor space which they need in a hurry; and two, they look to be the most profitable tenant availing themselves to the City to date. With this in mind, meetings were set up in December between the CHS and the City's architect to lay out space according to their needs, and at the same time, use that to layout a lease arrangement, which is now in the process. Because of the CHS time needs, and the simple construction time needed, this floor plan and the time needed for bidding and construction forces the City to decide quickly, as in this January, whether or not to proceed with the CHS in the building. It also, as appears on the drawings, creates the need to build an addition to the building, but because of spatial needs, the additional • would house Community Education. An understanding with the CHS that their needs created this need for the addition should be incorporated in any ongoing lease arrangement with CHS. 410 VB Diggs and More Building Space VB Diggs is a private for profit group seeking to build a four court volleyball center. They approached the City last spring hoping to find cheap land on which to build. The idea of incorporating them into the Bel Rae site started at that point with the thought that their building could complement the activities at the Bel Rae. In addition, their building will generate new property taxes which could be captured by the City if it chose to as part of a redevelopment tax increment district with the new increment being used to offset some of the up-front cost of the Bel Rae improvements. There was also interest on the Council in seeing a volleyball facility in Mounds View as an attraction, which also led to consideration of more gym-like space being built to accommodate bigger volleyball events and for the City to use if needed. While several options exist with VB Diggs involved, their ability to actually finance their building has been questionable. Their slowness in responding to City requests to show their fiscal ability has only added to the questions. Late this past fall, the Springsted, the City's fiscal advisor, notified me that VB Diggs had submitted enough information to them to suggest they are indeed financible, but further discussion would be needed to clarify their relationship with the City. I met with them in mid- December making the following assumptions(based on discussions with the 1996 Council): First, any discussion is still contingent upon final Council approval. Second, the City would not place itself in • an equity position for VB Diggs, meaning there would be no bond issue or City loan to VB Diggs and no assignment of the City's asset i.e. the Bel Rae, to Diggs for use in their financing. Third, the City • IIIwould make the land at the Bel Rae site available for$1 and in exchange the City would receive an 111 agreed upon amount of use of the VB Diggs facility. Fourth, if VB Diggs' building and the Bel Rae were to be attached, an agreement to manage the building would be worked out. Fifth, the City would make no increment generated from the VB Diggs' portion of the project available to VB Diggs (unless the City wanted to). And sixth, an acceptable position for the City would need to be determined if VB Diggs failed in their ownership of the volleyball center. Discussion also took place regarding use and ownership of additional gym-like space if it were to be built. VB Diggs is to take these points to their lender to help them firm up their fiscal commitment and addressed their lenders concerns. This is in the process right now. Additional Factors Despite the many months of work on this, several issues were never clarified as to just what is acceptable for this project to the Council and the community. In late summer Decision Resources was used to survey the community on options the City saw as possible at the time. Generally, the results indicated interest in a project but with low interest in additional costs to the community. My own opinion of the survey and the announcing of the findings was that it in itself had done more to make people aware of the project possibilities than anything else that had been done. However, without a clearer picture for people to respond to, it is still very difficult to tell just what will be acceptable. III Prior to ending 1996, the Council set up a citizens task force to monitor andve g iinput on the Bel P Rae. Essentially this committee is the Parks and Recreation Commission, with five additional people S appointed and Parks and Recreation Director Mary Saarion doing the staffing. Exactly what their role is to be beyond this is a little unclear, but their first meeting has been set up and their input will be reported to the Council. In meeting with several of you earlier this month and the Mayor-Elect once or twice since, interest continues in having the community respond to a more specific project, perhaps even through a referendum of sorts. With this in mind and the time table various aspects of the project presents, I'd like to make a few recommendations. How to Brin2 this Project to a Head As I prefaced earlier, there is nothing quite as uncomfortable as having decisions thrust upon you, but options do exist of course. The driving need right now is whether to accommodate the Children's Home Society, and while that is not the original reason to develop the Bel Rae, its possibilities present what I will refer to now as Option A. Option A: This option is a continuation of the work directed by the 1996 Council and is intended to get the CHS into the Bel Rae in their time frame need. To do this, floor plans have been drawn showing how the CHS would fit into the building, and these are attached for your review. According • to the architect, once the Council decides on whether the layout is acceptable, bidding and construction would take about three months. Working backwards from the date CHS needs to be • in the building, this would mean the Council would need to decide if this is acceptable at the January • 11111 27th Council meeting. The manner in which construction is to take place also needs to be decided. g To save time and money, it will be recommended the City negotiate the services of a construction manager to oversee the project. There are positives and negatives to this approach and these can be gone over at the work session Monday. For a layout to be accepted, we should also have a lease arrangement drafted and acceptable to the Council in about the same time frame. Preferably, I would think having CHS sign such a lease in order for construction to commence would minimize the City's risk better, since the City will be the one paying for the construction. Having a guarantee in the lease of a certain duration will help the City recoup its up-front expenditures. Important, although somewhat less urgent, is an agreement with Community Education. This will have to wait until after January 8 when Nick Temali returns, a time I think will still give us the opportunity to accommodate their needs and the City's. This rush to do this however then creates pressure to adequately inform the public. "Adequately" will be relative not only to Council members but also to individual community members. Again, at the January 6 meeting, this should be talked about and preferably agreed upon as to what will likely constitute"adequate" in your minds and the community's. For that reason, the Council may wish to remain televised during this work session simply to open all avenues for communication of this situation, if this option is to be pursued in a timely manner. There was discussion of a referendum approach to determining the community's acceptance of a Bel Rae project during our November meeting. Among the options for a communication or referendum may be another Decision Resources survey, a mail-in ballot approach, an election of sorts or a series of public meetings with the intention of determining project preferences. This is a difficult aspect of this option but it can work if agreed to quickly. In addition to this option, a parallel set of hearings will be needed to amend zoning codes to allow day care to take place in the Bel Rae's B-3 zone. This can be done in the time frame to allow CHS into the building, but it does add one more piece to the puzzle to contend with. To summarize, the following decisions are needed in order to pursue Option A: 1) Should the Children's Home Society be pursued as a tenant 2) Is the layout with CHS as a tenant acceptable 3) Considering the time frame, what is the best manner in which to communicate with the community on this option 4) Are lease terms with CHS acceptable 5) Is the cash flow projections with a CHS tenant satisfactory for pursuing this project 6) Is a construction manager approach acceptable for build-out 7) VB Diggs is not as far along as the CHS, does that matter I am attempting to be as comprehensive as possible realizing several issues and concerns Council members may have may not be addressed here. III Option B: This option is based on simply not attempting to meet the CHS schedule at this time. Since that choice may preclude the CHS from being a tenant, the urgency obviously is not as great. This would give the Council time to reflect on what its intent will be with the facility. The downside is of 111 course a choice with the CHS may no longer exist. Option B would place the new Council in a similar position as the prior Council going back to the purchase of the building. Without the urgency of meeting a tenant's needs, the Council can determine conceptually what it wants the facility to be for the community, its potential uses based on its physical layout, and an acceptable cost based on benefit for both building out and operations. The framework for these considerations have been established, being the existing drawings, the proforma spreadsheet developed for showing costs, and the citizen's committee established by the prior Council. Time sensitive elements will revolve around what is considered to be prime construction season for making building improvements. VB Diggs may also become a consideration if they are to develop into a real element of the project. Currently the building is being used for some Parks and Recreation programs, and that can continue although at some point some improvements should be made to the building to bring it into full code compliance. Those actions are on hold pending a determination of an action plan for the building. In essence, Option B will allow the Council to decide how and where to proceed, but with the likelihood that the Children's Home Society will not be a participant. Summary • Other options exist to be sure, but these two appear to be the predominant ones at this point in time. This memo is an attempt to clarify the need, should the Council agree its a need, to act quickly if the Children's Home Society is to be a part of this project. The Council's input is critical and all attempts to address your concerns can be made. Please feel free to call prior to the meeting as well if there is anything I can find to help with the discussion Monday evening. Copied to: Mary Saarion, Director of Parks and Recreation Bel Rae Task Force Bob Thistle, Springsted David Wolterstorff, WAI Continuum Architects Cathy Bennett, Director of Economic Development Bob Long, City Attorney • Children's Home Society - ' OF MINNESOTA t Leadership and e in child care,ado and 1889. ,' child abuse preventio December 4, 1996 Fran A.Yoch President Chuck Whiting, City Administrator Donna Walgren King City of Mounds View Executive Director 2401 Highway 10 Mounds View, MN 55112-1499 Administrative Offices The meeting of December 3rd was a great opportunity to bring the concerns of 1605 Eustis Street Children's Home Society to the City of Mounds View and get a feel for how things are St.Paul, MN 55108-1219 progressing on the project. We are very excited about possibility of having a center in 612/646-7771 PHONE the Bel Rae complex. 612/646-8676 FAX In response to your request we are forwarding the following list of items, we feel, need to be incorporated into the lease arrangement between Children's Home Society and the City of Mounds View. 1. Set up the lease as a final and add a clause addressing the interim period. By41111 including a section for converting would limit exposure to any sudden changes once the building remodeling is done. 2. Approval of any modification to the original design, CHSM specification, for the remodeling and interim space used by CHSM. Requiring written notification, time limits, and liability for changes made without CHSM's approval. 3. We need a section in the lease addressing the addition of other services beyond the initial start up phase, for example infant care program, 24 hour care, etc. 4. Clarify liability for any injuries which may happen in the common area or outside the building, for example the playground area or park area. 5. Establish a rent figure which would be two tiered, base rate plus an amount tied to the occupancy of the child care center. (See example) 6. Included in the lease rate maintenance, cleaning, snow removal, garbage removal, etc. The intent here is to get away from subcontracting for these services. 7. Clarify that this is a separate entity and may operate at different hours then the rest of the building. 8. Food service, we would like to operate the food service and will be open to working out cost with others that may be interest in food service. 9. Signage for the center, type and limitations. We will need a large sign on the highway and another one on the building. 10. Phones for the center separate or part of any internal system. • 0 11. Multiple use of the child care facility after hours, evenings, weekends or holidays 110 by other groups. If used, who will staff and payment structure. 12. Reception area and security access to the child care area. 13. Section addressing any leasing to parties or individuals which may not be a proper match with a child care center in the same building. 14. Section to address reconfiguring space over time to meet changing needs. This list is not intent to be all inclusive but identifies some of the items that need to address in the lease. If additional comments or concerns arise as you review this document, please feel free to give Jackie (646-7771, ext. 101) or myself(646-7771, ext. 127) a call. Thank you again for your time and cooperation as we work toward setting up a quality child care facility with the City of Mounds View. Si erely, i Leon W. Logterman Business Manager • cc: Jackie Olafson Mary Saarion Carol Brennan III Bill Kapphahn III • 2 N i Attachment: Rent Subject to the following provisions, Children's Home Society of Minnesota shall pay the City of Mounds View, as the basic rental for said premises, the sum of$ per year, payable in equal monthly installments of$ ,the first installment to be payable , and the balance in succeeding monthly installments of $ on the 1st day of each month. In addition to such basic rent, Children's Home Society of Minnesota shall pay to the City of Mounds View % of all monies received for each child's weekly,daily, and/or hourly tuition, payable at the end of each month. Said payment shall in no event, be construed as nor constitute a joint venture of partnership between the Children's Home Society of Minnesota and the City of Mounds View. • • 3 • MEETING MINUTES WA I Continuum 111 DATE: December 3, 1996 memmismo ARCHITECTURAL DESIGN PROJECT MANAGEMENT CLIENT: City of Mounds View CONSTRUCTION SERVICES`J MASTER PLANNING Mounds View, Minnesota INTERIOR DESIGN PROJECT: Bel-Rae Renovation#90614 Mounds View, Minnesota PREPARED BY: Dean A. Olsen ATTENDEES: See attached list LOCATION: Conference Room A Mounds View City Hall RE: Children's Home Society Daycare DISTRIBUTION: Attendees • Thepurpose of this meetingwas to review the requirements for the Children's Home SocietyDaycare � Y 0 facility being proposed at the Bel-Rae Ballroom. WAUContinuum presented a brief overview of the two (2) plans being proposed. The first plan represented the existing building with minor alterations and a small addition being added to house the CHS daycare. This option is the base plan for the community center. Included in this option are areas for the following: Teen Activities/Lounge; Seniors;Community Education; Children's Education; the Dance Floor; and CHS Daycare. The following items are related to the development of this plan: - A 3,500 s.f. addition to the existing building to house a portion of the CHS Daycare - Separate drop off areas for the daycare and the remaining building - The existing main entry has been revised showing the front doors relocated; a smaller vestibule and separate lobby area. This renovation makes the plan function better, however, it could be eliminated and the existing front entry retained. -Movable walls/partitions can be utilized in the teen activity area, CHS classrooms and at the Children's education/classroom areas -If the City wants to comply with ADA guidelines for toilet facilities, the existing restrooms need to be expanded and renovated. • - The restrooms and kitchen would be shared areas 381 East Kellogg Blvd. St.Paul.Minnesota 55101 Fax 612-223-5092 612-227-0644 41111 D:\WPWIN60\90614\CORRESP\MTGMINI.DOC �Sf [. ,<`� r- -- Wisconsin Office :Z.i4::__.,,A f IEa1i�f� 2125 Altoona Avenue �� Eau Claire,Wisconsin 54701 15 Years of Committment to Excellence and Customer Service MN and WI 1-800-845-0784 A The second plan shows the community center at full programmed areas. Included in this option are areas for the following: Teen Activities/Lounge; Seniors; Community Education; Children's Education; Classrooms; Dance Floor; CHS Daycare; Volleyball Courts; Gymnasium. The following items are related to the development of this plan: - The addition of a four(4) court Volleyball building with support spaces - The addition of a multi purpose Gymnasium - The relocation of the Teen Activity/Lounge areas to the new building -Expansion of the existing parking lot - The relocation of the CHS Daycare and the children's educational areas. This cost should be very minimal, since these spaces were designed to be interchangeable in the previous option. - The addition of a new main entry and drop off area to the facility. The work completed in the first phase serves as the basis for the following phase. The final phase allows the project to grow to its full development. With respect to the plans and placement of areas the following should be noted: - The relocation of the Teen Center allows for a centralized activity area, adjacent to other 410 activity areas. -The relocation of the Daycare allows for a private area away from the major activity areas. - The relocation of the Educational areas allows for these areas to be adjacent to the major entrances and direct access to the users and neighborhood residents. - The dance floor area is increased with the relocation of the teen center. After the plan options were presented, a discussion was held regarding the requirements and concerns of CHS. The following items should be noted: - The daycare should be located in the corner of the building (as indicated in plan option 2) at this time to eliminate any associated moving and relocation costs in the future. -Restrooms should be added to the classrooms for student comfort and security, eliminating any interaction with outsiders at a public restroom. -Area required for each student shall be 35 square feet minimum. Additional area would be preferred, approximately 45 square feet per student. - The daycare needs to be operational by June 1, 1997. Completion of construction should be approximately May 15, 1997. Estimated construction timeframe is approximately three (3) months. All decisions, planning and construction drawings need to be completed by February, 1997. - The daycare will be sized for approximately 90-100 students. - The daycare will need to have a fire sprinkler installed. Sprinidering of the entire building is requested by the City. Verification of water service to the facility will be required. Installation of the sprinkler may be done in phases, depending on construction sequencing. Consulting engineers for the city is SEH, 490-2000. Point of contact at the city is Jim Hess. 0 -It is possible that a zoning change may be required for daycare utilization. If required, it is 111 anticipated that the procedure will take four(4) months, starting approximately January 2, 1997 with completion on or about April 18, 1997. The City will review and verify this matter. -The kitchen will have to be upgraded to comply with all codes at the same time the daycare is under construction if the kitchen is to provide service to the daycare. - Security issues for the daycare needs to be reviewed. -Expansion for the daycare needs to be reviewed. - Signage, Windows, Colors for the daycare need to be reviewed. A meeting was scheduled for Thursday, December 5, 1996 at 3:00 PM, at the offices of Children's Home Society in St. Paul to develop the program for the daycare facility. (note-free parking) Construction methodology was asked by Dave Wolterstorff to Chuck Whiting, would the City prefer General or Construction Manager(CM)bids and construction?Past history of WAI/Continuum has indicated the CM process to be more economical and more informative on pricing and construction concerns. Chuck indicated the CM method makes the most sense given the fast track construction process needed for this project. 0 Final approval of the daycare and community center planning, along with a direction to proceed has not been granted by the City Council at this time, however, the City(Chuck Whiting) gave verbal approval for WAUContinuum to proceed with the programming phase of the project along with any 110 associated preliminary sketches required. The daycare phase of the project will proceed as indicated, while awaiting a decision by the City Council. End of meeting. These meeting minutes as presented shall be regarded as accurate and correct, unless any discrepancies are provided to the author within five (5)working days of delivery. i 411 CITY OF MOUNDS VIEW MP 90614MP Project Meeting 1111 1. Project Information Locat: Bel-Rae Ballroom Owner: CITY OF MOUNDS VIEW Children's Nome Society Daycare ' 2401 HIGHWAY 10 0 MOUNDS VIEW,MINNESOTA MOUNDS VIEW MN 55112-1499 CATHY BENNETT Phone: (612)784-3055 Fax: (612)784-3462 Architect: WAI/Continuum 381 East Kellogg Boulevard St.Paul,Minnesota 55101 Contact Dave Wolterstorff/Dean Olsen Phone: (612)227-0644 Fax: (612)223 5092 Attendance List Represents Phone/Fax 7-c—c-5 -PA CRA, ) /y7„,-/<.,-/< Js'/,n�, F• , . �: : .•?Y7E; /'z. G Z- c ru.i•1-Fs O 41 0 !;(-r3-141.a. SCI—e ., -i.r (/r, — 7-t/:- 1 141,7 t/ -C.vo/ `3d/6.32 c61C77tr0` ('' (--Pr\t`614 L-1 INT 8e M eib ,n e,41s t14%C.47 ' .L/C/ 6�/L <</Z7 r7i�c.rc 1 IS -C.. ;�•,?-rte 1./_PX—r/G:rywlIrr1:•— )�1 I7 — Z..7 7— C vCJ/2 / li .'(' i!1y • o 421.1,d...di.f/�ti 7 0p 4-/Q J,r- S Page 1 :WAI • MEETING MINUTES Continuum . 11/ DATE: December 19, 1996 ARCHITECTURAL DESIGNPROJECT MANAGEMENT CONSTRUCTION SERVICES CLIENT: Cityof Mounds View MNSEDESIGN ER PLANNING INTERIOR D Mounds View, Minnesota PROJECT: Bel-Rae Renovation#90634 Mounds View, Minnesota PREPARED BY: Dean A. Olsen ATTENDEES: Jackie Olafson - CHS Carol Brennan - CHS Mary Saarion - City of Mounds View Dave Wolterstorff - WAI/Continuum Dean Olsen - WAI/Continuum LOCATION: Conference Room Children's Home Society • RE: Children's Home Society Daycare 111 DISTRIBUTION: Attendees The purpose of this meeting was to review plan options for the Children's Home Society Daycare facility being proposed at the Bel-Rae Ballroom. Meeting minutes for the December 3, 1996 meeting were distributed along with minutes for WAI/Continuum's meeting at the St. Paul Company's facility on December 5, 1996. CHS Daycare facility: Three (3) options were prepared for the proposed facility based on the program requirements discussed at the last meeting. Two (2) of the options show the facility at full program requirements including the optional areas. One (1) of the options show the facility at the basic program requirements only, no optional areas. 381 East Kellogg Blvd. St.Paul.Minnesota 55101 • Fax 612-223-5092 612-227-0644 D:\W PWIN60\90634\CORRESP\MTGMIN4.DOC 0 Wisconsin Office 2125 Altoona Avenue Eau Claire.Wisconsin 54701 MN and WI 1-800-845-0784 Option#1 • 1111-full program requirements - rooms included; Infant with crib room, Toddler, Transition, three (3) Preschool - all rooms based on 45 sq. ft. per child -toilet/changing areas provided per requirements, some shared between two (2) rooms -windows will be provided between rooms, in corridors and to the exterior - doors will be provided to adjacent rooms - a secured entry vestibule is provided, double doors - a reception area and main office are located immediately behind secured entry doors -reception area has admitting counter, work area, files area, work storage area - office space is provided for two (2) desks, returns, credenzas and conference table - central storage room provided - corridors are 6 feet wide with 1 foot area on each side for clothing storage cabinets/racks - central gathering area provided, main foyer - separate drop off area provided, approximately nine (9) parallel short term parking angle parking to be reviewed with city, variance may be required - exterior tot lot provided, one (1) main access door optional doors from Toddler and/or preschool room may be provided - small seating recesses provided in corridors - curved wall at preschool room#2, glazed, feature area - crib room wall to infant area will have window openings - related issues; total area approximately 7,450 sq. ft. existing dance floor reduced by approximately 25 feet new capacity of dance floor based on 15 sq. ft. per occupant, 300 existing main toilets revised access to community center from drop off area relocated. becomes secondary entrance new main entrance to community center required existing dance floor can be subdivided with movable partitions program area for rest of community center needed Option#2 - same area and features as option#1,just different plan configuration - related issues; existing dance floor remains as is main toilets relocated no access to rest of community center from daycare drop off area new entrance to community center required • S iOption#3 111 - similar concept to option#2, except basic program requirements only - Infant area removed, along with other optional program areas reception/files area, staff toilet - spaces and circulation softened with use of curved walls may be applied to option#2, also -total area is approximately 6,500 sq. ft. - this option can be expanded to full program requirements, becomes option #2 - related issues similar to option#2 Probable Cost Estimate Option#1 or#2 cost based on $95 per sq ft. plus a 5% contingency is approximately $778,525 Option#3 cost based on$95 per sq ft. plus a 5% contingency is approximately $684,997 General Information • - Option#2, with curved walls (similar to option#3) is the preferred plan - CHS needs to relocate to new facility by June 1, 1997 S - facility needs to under construction by February, 1997 -program requirements for rest of community center needed ASAP -Mary Saarion, (City of Mounds View)to review program schedule, requirements, leasing agreements and approvals with Chuck Whiting, (City Administrator) and with Bel-Rae Task Force -working session of City Council is scheduled for January 6, 1997, 6:00 pm, CHS and City to be present to review project - contractor/construction manager selection to be reviewed and resolved by city -Time is very critical on this project, all schedules, program requirements, contracts, etc. must be resolved ASAP, to meet CSH relocation date of June 1, 1997 -.WAI/Continuum proceeding with development of Option#2 - V.B. Diggs V.B. Diggs and City met to review plans, contracts, leasing and program requirements, changes to proposed master plan are possible, revision to be verified End of meeting. • These meeting minutes as presented shall be regarded as accurate and correct, unless any illdiscrepancies are provided to the author within five (5) working days of delivery. -------------------•-----•-----------------..-••• •••-.-------------------.------1 . ! I I I I I I I I 4110 I I I ! I ! o ! ! ! !I . L J 1 L J L .21.›. ! 1 L J o-C 0 • m x, /// H fin 0 •-1 I , 'il ,•:•''n<\i�.{`'yam I r x / .. ' Z'•'r *• ' ;;,<;";„;es.->K, y=1{. -••:...,,-:"x r'`Yy`-0.-;r:,j•'•::;�›,::u:".>{>;'<.-..'. •:•-',,,.::' - 0 „x. x ' r, IXx "; •r r ,c 'r;..;> '7'� s„if.. • xxr'r . I �;"Y "\ > ;cr',,", • r Kr K r Z ;`x o ?'/' x yx' •: BEL-RAE COMMUNITY CENTER #90634 i BEL-RAE COMMUNITY CENTER MOUNDS VIEW, MN. 18-Dec-96 H Childrens Home Society Daycare Option 1 and 2 Approximately 7,450 sq. ft. Infant Room Toddlers Transition Room Preschool classroom#1 Preschool classroom#2 Preschool classroom#3 toilet/changing rooms • ep receccetion storage Option 3 Approximately 6,555 sq. ft. Toddlers Transition Room Preschool classroom#1 Preschool classroom#2 Preschool classroom#3 toilet/changing rooms office storage 11111 S Page 1 BEL-RAE COMMUNITY CENTER #90634 Opinion of Probable Costs 1111 Bel-Rae Community Center Childrens Home Society 7,450 sq.ft. x $95.00 /sq. ft. _ $707,750.00 option 1 or 2 SUBTOTAL-Renovation Costs $707,750.00 Other Construction SUBTOTAL-Other Construction $0.00 SUBTOTAL $707,750.00 5% Design Contingency $70,775.00 ink TOTAL CONSTRUCTION COST $778,525.00 Childrens Home Society 6,555 sq.ft. x $95.00 /sq. ft. _ $622,725.00 option 3 SUBTOTAL-Renovation Costs $622,725.00 Other Construction SUBTOTAL-Other Construction $0.00 SUBTOTAL $622,725.00 5% Design Contingency $62,272.50 TOTAL CONSTRUCTION COST $684,997.50 Page 2 • December 26, 1996 To: Bob Long From: Chuck Whiting, City of Mounds View Re: Bel Rae Children's Home Society Agreement FAX: 13 pages to follow Here is much of what you may need to draft a lease agreement between the City and CHS. The CHS letter of 12/4 contains terms they would want in an agreement. The 12/3 meeting minutes qualifies some of the early understanding used to design their space. The 12/19 meeting minutes goes much further to quantify options, includes a drawing and projected construction costs. While I am unsure at this point just what we base our lease costs on, this must have something to do with that determination. I will be meeting with the architect on Monday morning to review this again. If you get any questions,just give me a call. Thanks. • • • •. 1. . 10 . . . • . • if , • . . .' . , . . . , , . i . . , • i • : . . . . • . . , . , • . . • . . . • • . . . „ r , . • . . ,• • . , . • . • • , , , . . • . . , . : • , , ; . • - ,'. •:... , • • i. _... • Task Force Report • January . 1997 CM OF • EW/ Phone: (612)784-3055 UU Fax: (612)784-3462 "Quite Simply the Best" January 3, 1997 Honorable Mayor and Council Members: The newly formed Community Center Task Force met for the first time last evening, January 2, 1997. Our agenda included brainstorming community groups and organizations that are likely to use the Community Center and identify facilities that they would most likely use. Secondly, we discussed and formulated objectives of what we thought a Community Center should be for the City of Mounds View. Because the Task Force understands the concerns that may be in the community regarding the operational costs of a community center, we identified revenue sources that would help off-set the cost of operations. Finally, after completing those thought-provoking exercises, we formulated our idea of what the mission of the Community Center should be -which is one simple statement. 411 We have prepared a small packet of our ideas and thoughts that were formulated at this first meeting. We feel that we represent many of the groups and organizations listed as potential users. Therefore, we hope that the City Council will take into consideration these ideas when decisions are made regarding the Community Center. We have completed a primary first task - formulating a philosophy, suggesting a mission, and listing objectives and possible revenue sources. We await further direction from the City Council regarding data collection, planning proposals, research, brainstorming, community input or anything else that you may need to further the work of establishing a Community Center. Sincerely, Community Center Task Force Wayne Burmeister Frank Silvis Scott Dentz Janet Bona Sherry Gunn Theresa Lexcen • Phyllis Blanchard Pam Starr PRINTED WITH I1 SOY INK 2401 Highway 10 • Mounds View, MN 55112-1499 Equal Opportunity Employer 1 00°;recycled paper Identified Users of the CommunityCenter Groups and Organizations ORGANIZATION SPACE NEEDED FUNCTION Boy Scouts Meeting room, gym Group meetings Boy Scouts Meeting room Leader meetings Boy Scouts Large area, banquet,kitchen Activities i.e. roller derby, projects 8T special events Girl Scouts Meeting room, gym Groups meetings Girl Scouts Meeting room Leader meetings Girl Scouts Large area, banquet, kitchen Activities including Special events and Service projects. Irondale. Hockey Assoc. Meeting room Assoc. Meetings Irondale Hockey Assoc. Large Room Registration, pictures, Fund raisers Irondale Basketball Assoc. Meeting room Board Meetings Irondale Basketball Assoc. Large Room Coaches Training Irondale Basketball Assoc. Gymnasium Games, practices and tournaments Irondale Baseball Assoc. Meeting room Board meetings Irondale Baseball Assoc. Large Room Registration Irondale Baseball Assoc. Large Room Coaches Training Irondale Baseball Assoc. Gymnasium Spring Warmup Irondale Fastpitch Soft. Assoc. Meeting Room Board meetings Irondale Fastpitch Soft. Assoc. Large Room Registrations Irondale Fastpitch Soft. Assoc. Large Room Coaches Training Irondale Fastpitch Soft. Assoc. Gymnasium Pitching clinics & Spring warmup Pinewood School Large room,gym, auditorium Concerts Sunnyside School Large room, gym, auditorium Concerts Lion's Club Banquet Room, Kitchen Fundraisers, ie. • Dinners Lion's Club Banquet Room, Kitchen Community events Spring Egg Hunt Lion's Club Meeting Room Board Meetings ORGANIZATION SPACE NEEDED FUNCTION Lioness's Club Meeting Room Board Meetings • Lioness's Club Large Room Childrens' events ie. Holiday parties, bake sale, etc. Home Owner Assoc. (2) Large Room, Banquet Board meetings, Silver Lake Woods 8t Special events Knot(wood Green Daycare Providers Group Meeting Room Providers' mtgs. Daycare Providers Group Gymnasium Activities Daycare Providers Groups Banquet Room Special events Home School Group Meeting Room Meetings Home School Group Gymnasium Activities Home School Group Large Room Special events Northside Christian School Gymnasium Phy. Ed classes Northside Christian School Gymnasium Athletic Teams Use Manufactured Home Parks Meeting Rooms Resident meetings Manufactured Home Parks Meeting Rooms Manager's mtgs. • Manufactured Home Parks Banquet Rooms, Gyms Special events Ramsey County Meeting Rooms Immunizations Ramsey County Meeting Rooms HUD interviews, mtgs Ramsey County Meeting Rooms Miscellaneous Fare For All Program Kitchen, entry area Food Distribution Community Theater Banquet Room,Stage Special events Community Theater Meeting Rooms Board meetings Community Theater Storage Theater stuff Recreation Activities Banquet Room/Kitchen Revenue Rentals Recreation Activities Banquet Room/ Kitchen Community events Recreation Activities Gymnasium Youth, adult Athletic activities Recreation Activities Gymnasium/ vending area Teen activities Recreation Activities Meeting room/kitchen Senior activities Recreation Activities Banquet/large room Dance activities Recreation Activities Gymnasium/ large room After school activities Recreation Activities Gymnasium/large room Summer youth/teen . activities Recreation Activities Gymnastics Adult athletics/sports Recreation Activities Large Rooms Coaches Training, 55 Alive Defensive Driving, First Aid, etc. • ORGANIZATION SPACE NEEDED FUNCTION Recreation Activities Large Rooms, gym Festival activities . Recreation Activities Gym Tournaments Recreation Activities Gymnasium Exercise/Fitness Recreation Activities All Rooms Various programs 81 Special events Community Orientated Policing Gymnasium/kitchen Halloween Bash COPS Meeting Rooms Monthly meetings COPS Gymnasium/spaces Teen Programs COP, Neighborhood Mtgs Mtg rooms, other Special events,mtgs Police Gymnasium Physical Fitness Comm. Dev. Banquet Room Housing Programs Open House Housing/COPS Large Room Multi-Housing Group Meetings School District Meeting Rooms Summer Reading Programs Irondale HS Gymnasium Marching Band/color guard Practice Irondale/Edgewood Gymnasium Athletic team uses Elections Large Rooms areas Elections Local Churches Large Rooms, Banquet, Special events, i.e. kitchen,gym Banquets,special 110 Services Political Party Meetings Large Rm, Mtg Rms, Banquet Fund raisers, mtgs Kitchen Public Hearings Large Rm, banquet area Large seating capacity • Potential Community Center • Revenue Activities Through Facility Rental Charges • LONG TERM LEASE AGREEMENTS WITH VARIOUS SERVICES INCLUDING CHILDREN'S HOME SOCIETY AND COMMUNITY EDUCATION. • MEETINGS: SUCH AS UNION MEETINGS, BUSINESS/COMPANY MEETINGS, TRAINING WORKSHOPS, BUSINESS CONFERENCES. • SPECIAL INTEREST GROUPS: SUCH AS DANCE GROUPS, MUSIC GROUPS, FIREMAN'S BALL, ETC. • RECEPTIONS: INCLUDING WEDDING RECEPTIONS, REUNIONS, ANNIVERSA- RIES, BIRTHDAY PARTIES, ETC. • GYMNASIUM RENTALS AND TOURNAMENTS • • RECITALS: INCLUDING DANCE AND MUSIC RECITALS • EXHIBITION AND TRADE SHOWS: SUCH AS CRAFT SHOWS, ATHLETIC CARD TRADE SHOWS, ANTIQUE COLLECTIONS, ETC. It is assumed that above activities would require rental fees including security deposits, special fees for various service options including clean-up, set-up, security police, etc. which have already been established through a rental agreement. Revenues from facility rentals would help provide funding to off-set opera- tion costs of the Community Center. I Ohiectives of the Community Center • 1 . To attract Ramsey County services to be located at the Community Center facility for the benefit of residents including services such as health programs, senior citizen assistance programs, youth/teen assistance programs, low income assistance pro- grams, informational programs, etc. 2. To provide facilities for exercise, sports and fitness in a gymnasium that would be used to provide space for individuals' participation, group participation, organiza- tions use for fitness programs, athletic leagues, practices, tournaments, etc. 3. To provide meeting spaces for the many groups and organizations that meet regu- larly such as the scouts and other community groups, offering a facility to raise funds through dinners and events using the large banquet room and kitchen facili- ties. 4. To provide space for community events which will seat a large capacity for such activities as youth band and orchestra concerts, musical entertainment, community theater activities, volunteer workers appreciation, etc. 5. To produce revenue for the operation of the Community Center through the reser- • vation and rental of facilities - that will serve residents and outsiders with the avail- ability of spaces for wedding receptions, reunions, anniversary parties, company parties, birthday parties, etc. 6. To provide a space for persons of the community to gather, meet, to spend time socializing through activities for teens, senior citizens, parents, sporting enthusiasts, theater, arts and music enthusiasts; being "the heart of the community" where the action is, and where people have fun together. 7. To receive as much revenue as possible through space rentals recognizing that com- munity service and non-profit groups have a desire to use the community center for no-fee — thus walking a tight line between user fee and community service philoso- phy of operation. 8. To have a Community Center Committee that represents the many groups and organizations of the community to serve as an advisory committee to oversee and provide recommendation and advice in the philosophy, distribution of spaces and operation of the Community Center to ensure that Community Center operations are representing the needs and desires of the community. • • Mounds View Community Cente MISSION STATEMENT • The mission of the Mounds View Community Center is to build a reputation as "the heart of the community" providing recreation and support services to the community. Mayor and City Council Housing Replacement Program January 6, 1997 • Page 2 qualify for purchase under the Housing Replacement Program. In addition, there are two properties adjacent 1111 to this property which would qualify for purchase under the Housing Replacement Program based on the condition of the properties: 8271 Long Lake Road and 2510 Ardan Avenue. If the three properties were purchased, they could be cleared and redeveloped together. The location of the properties is shown on the attached maps, marked by diagonal lines. The total area in these three lots is 107,280 square feet. The properties are zoned R-1; the minimum lot size for single family homes is 11,000 for interior lots, and 12,500 for corner lots. The minimum lot width is 75 feet for interior lots and 100 feet for corner lots. (As a side note, the property south of 2510 Ardan Avenue, and east of 8271 Long Lake Road is assessed as having a value of$400.00. This property is marked by vertical striping on the attached maps. A portion of this property is in wetland, but it would add another 29,800 square feet to the redevelopment area at a very inexpensive price.) Redevelopment could result in three 75 foot wide x 450 foot deep lots facing Long Lake Road, or three 100 foot wide x 230 foot deep lots facing Ardan Avenue, or other combinations. The property selection criteria for the Housing Replacement Program state that a property must be owner- occupied or vacant before it is offered to the City for purchase. Tenant occupied properties will not be considered for purchase. It is stars understanding that this criterion was established to avoid relocation costs. The property at 8271 Long Lake Road is vacant at this time. We believe that the property at 2510 Ardan Avenue is tenant-occupied, but have not approached the property owner. This house is one of the more problematic in Mounds View, and is the only property on a septic system as opposed to public sewer. • Staff is recommending that the City Council direct staff to: • Proceed with negotiating the purchase of 8283 Long Lake Road. • Approach the property owner of 8271 Long Lake Road as to their interest in selling and to obtain an appraisal of the property. • Approach the property owner of 2510 Ardan Avenue to determine if it is vacant or tenant-occupied. Would the City Council want to reconsider the restrictin against tenant-occupied properties in this case? Ramsey County is expecting to make improvements to the compost site this summer. We would suggest that staff work with them to better define access to the compost site and to 2510 Ardan Avenue, and how to use the Ardau Avenue right-of-way as part of a redevelopment plan for these properties. PA/AAAA., Pamela Sheldon, Community Development Director C:\OFFICE\WPWIN\WPDOCS\CITYCOUN\REPORTS\HOUSREPL.WS • 4110 • RESOLUTION NO.96-EDA46 A RESOLUTION APPROVING HOUSING REPLACEMENT PROGRAM 111 It is hereby resolved by the Board of Commissioners (the"Board' of the Mounds View � Economic Development Authority(the"Authority")as follows: 1. Recitals. (a) The Authority has the powers provided in Minnesota Statutes,Sections 469.124 to 469.134 and 469.090 to 469.108 (collectively,the"Act"). (b) Pursuant to and in furtherance of the objectives of the Act,the Authority has undertaken a program to promote development and redevelopment of certain land within the City of Mounds View • and in this connection is engaged in carrying out the Mounds View Economic Development Project(the "Project")within the City. (c) There has been approve pursuant to the Act a Project Plan for the Project (d) The redevelopment and development of property within the Project by private developers are stated objectives of the Project Plan. (e) In order to achieve the objectives of the Project Plan,the Authority has determined to provide substantial aid and assistance through the financing of certain of the public costs of development. IIP (f) There has been presented to the Board a document detailing the proposed Housing Replacement Program,the stated purposes of which include reducing the social costs of blight,making better use of existing public infrastructure,and redistributing tax base to communities with higher levels 11103 of fiscal needs. This Program's objectives include replacing smaller,lower-value housing on scattered sites throughout the City with larger,new and higher-value housing designed for families,the elimination of blighting influences and substandard housing,and the increase of available quality housing for families within the City. 2. The Board hereby determines that the Housing Replacement Program is consistent with and would be in furtherance of the Project Plan and hereby approves that Program. 3. The Board hereby determines that the implementation of the Housing Replacement Program will help realize the public purposes of the Act and would be in furtherance of the Project Plan. • Adopted by the Board of Commissioners of the Monnds View Economic Development Authority on N\NY 13 , 1996. ident ATTEST: ' � � , -� pxecutive9ir. tor - • - I, the undersigned, being the duly qualified and acting Executive Duector of the Mounds View Economic Development Authority, do herebycertifythat I have care fully compared the attached and foregoing resolution adopted at a special or regular meeting of the Board of Commissioners of said Authority duly called and regularly held on the date therein indicated with the original thereof on file in my office and I further certify the same is a full, true, and correct copy thereof insofar as the same related to the approval of a certain Housing Replacement Program. I further certify that Boardmember 111‘1•%Sc 44WD moved the adoption of said resolution, that Boardmember � <?U t E seconded said motion, and that upon a vote being taken thereon, the following Boardmembers voted in favor thereof NAKitc2 �utcK and the following Boardmembers voted against the same: b whereupon said resolution was declared duly passed and adopted. • WITNESS my hand as such Executive Director of said Authority this 13 day of MAt/ , 1996. xecutivh erector, Mounds iew Economic • Development Authority 8490 8485 .• • .11 8484 847a 8470 8475 N 8474 8471 8468 g). # \- 1/ 8464 8465 8467 s 454 8455 8450 8465/ 4 i m m PUD !0444 CI 844,5 8444 8453 6464 34 8433 8432 8441 8454 8424 8444 111 8425 8428 8429 8425 :; 8414 8404 8415 8408 8415 841518408 70\ 8390 8405 8 8395 8400 CC 8405 8400 8384 8395 8380 8381 8390 8395 8388 2 j... + 8370 8385 8370 8360 8375 8360 8379 8380 8385 8384 PF 8350 8355 8350 8375 8376 8375 8.378 8340 8345 8340 8371 8372 8365 8360 % ......y.• 8335 8330 8357 8340 8325 8330 •8325 8320 8321 8320 I 8320 8315 8.318 , 8323 8315 8340 8310 w 8305 8310 p 8321 8300 8305 1 8330 0 1 8290 8291 8290 0 8285 8290 8295 8310 8280 z 8281 8280 8273 8280 0 8273 ARDAN -r?`: 8270 v=i 8271 8270 8260 3 8267 I 8300 PARK 8265 ..:::.. ..:.... 8260 8261 8260 I Z ,,-,�,.;.m,�..La 8250 8251 8250 8255 8250 829 8255 0 l 11\\ �� \:: - �� Cocc rn 8241 8242 p in n 8260 :.\ a� 351 `"::::III 6,. co in i• ..1- W: I8232 N NN 8250 Mak 8247 !I________:71 if co 0 8 0 0 0 '0 8230 8239 �` 8205 N N N N N N N •�:: `,_ 8225 �! 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ROAD e1 /p 7891 N N 7960 7895 N N 7890 7885 N N 7864 7865 N r ':� N N 7888 7889 7888 N N N PF .� 1.n h -r Z 7885 7866 7867 7870 7869 7858 7853 } 7878 7875 7868 7869 7860 OAKh CV Z 7854 7851 7860 7865 7852 �. 561• iia 7877 W 7870 7861 7854 p 7857 7850 to 7863 7842 7841 7850 7855 7846 g 7841 7836 3 7845 7840 784 561 r 7829 7847 7840 N,,,fitt&o, 78517830 p 7840 78357840 g 560 7820 c 7837 783gw 782517817 p 7833 7832 --> 7820 CX ,Eak — a447aza 7815 7790 G 7815 7800 7809 7814 3 7815 7814 782—j—G 5601 ' 781018 p 7805 7780 7801 7806 7817 • �A 5563 7809 7770 3 7801 7760 77977800 7801 7800 .::; r 5555 7800 Z 7787 777 7807 �:::: n 9-2 7801 w 7751 7750 7749 7750 { n c 5551_ 5 R-4 W 7777 -mare T,s.AT::ii: !? n N g 69• i y Dr ►` � o t-o5-0� �p 0 9 O ,. 0 ll 8.7G cu.. 1 1 1 , i (2) • • r o o VILLAGE OF MOUNDS VIEW ' - � _ 2 • • 030 26 S _ coCD \\I, ta 1/4 3 _ 30 ORAINAGE EASEMENT - 'N: , tom• \ Go. v 125 • I ► 1 128.15 12 1.3.. N Ca) t ,'1 i I ,,,,,.. \\‘‘,,,\ .1 1 il 1 • i2226�. —— I 0 • 9C�) 8 7 6 I 5 •ui a 421 514s,.n, i N.,I MI2.. •3 • 0 cs ffiS (I) of CBI) (�2) co _�`}Z __ `r <,-r 0 (3) J �O ,,,.. II 4 • c9 ( ) c9 (z)y5s1 3 • 128.04 12 (30) (2s) C9) Os) I P 10 5 >t ch Si a1 ,,e....--------------7":- \ (29) (24) Al kg l0 i_ 1 1 12 1314 (5' • 0 9 6 0 01 *1741.74• y--1——— -14•T r—_1 r - (z8) (28) (,o) I `/ I (12) (14) I I w I I(II) I 1(13) Vic.) V) 0.1 8 (2�) 7. I I I (26) 297.48 _ 2..a7,4-a _-Izh• _8_ ,�•,,8' •�I 83 -... 4,5 ‘ 3 LAPORT g - p 0 2s7.48 297.48 '93,98 90.98 83 90 1 1 ._ ;) 0 10 • 8 � 0 I..: (3:) (5t+) - ckinr 8 �n (42) (34) ¢ (5 2) Q I p 0 0 (49) m ` RQ IX (t ? (4i} (35) 2?• 0 Q 0 751.2,,\I\ 4(s3)p..54)5 ` ). O r /20 4 Q 5 3a 14 ~ t31.9�5 ( 1 1.975~ 293.95 O (6-\: 6 ( (�) (3G) 3 0 0 0 6 (48) (43) 3 0 _41_ O `Y o �0c .) 5 i i� (38) (37) 0 00 (4?) 5 (46) (45) 141 (44) : 0 s(j, I n 33 297J4I 29it.41 GG Iso � I439I Ia6955 t :4c. 4O 4O J .a l c t t i-r iir n-r1 26 N OW OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section 8. STAFF REPORT Report Number:97-1941 WS • 111110 )NDS Report Date: 1/2/97 WORK SESSION MEETING DATE 111 n[S 8'p" Partne January 6. 1997 • Item Description: Discussion of Non-Union Annual Compensation Adjustment Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff has drafted the attached resolution for consideration by the Council. As done in the past, the resolution includes health insurance contribution and an across the board 3% increase for all Non-Union personnel. L ette Morgan HR Tech RESOLUTION NO. 5071 CITY OF MOUNDS VIEW , COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION APPROVING THE 1997 COMPENSATION AND INSURANCE CONTRIBUTION SCHEDULE FOR NON-UNION PERSONNEL WHEREAS, the Personnel Compensation and Insurance Schedule must be set annually by Council resolution; and WHEREAS, the proposed wage ranges are included in the 1997 Personnel Compensation Schedule (attachment A); and WHEREAS, the Compensation Schedules reflects a 3%annual compensation adjustment for all non-union employees; and WHEREAS, it is proposed that the City continue to make a contribution toward the cost of employee health insurance of up to $330/mo., towards the cost of family health insurance and shall pay the entire premium for full-time single health insurance coverage, effective, 1/1/97, for 411) all non-union employees. NOW, THEREFORE BE IT RESOLVED,the CityCouncil of the Cityof Mounds View approve PP the 1997 Compensation Schedule and the 1997 Insurance Contribution Schedule for non-union employees. Adopted this 13th day of January 1997 ATTEST: Duane McCarty, Mayor (SEAL) Chuck Whiting, City Administrator ITEM 9. 411 December 23, 1996 ' To: Mayor-Elect McCarty From: Chuck Whiting, City Administrator Re: Pending Items Here are some of the more pressing items I would like to review with you and keep you appraised on. I've broken them into internal and external, with internal being those that I or we have choices in working on at our pace, and external being those in progress and outside the organizational framework of our every day work. Internal 1. Administrative codes, including personnel policies, organizational chart, striking a balance between effective organizational structure and meeting Council needs and objectives 2. Budget revamp - simplification, clarification, set fund objectives, reports 3. Attorney retainer, single attorney for bond counsel 4. Council/staff procedures, Salverda sessions, preferences for the relationship understanding 5. Communications objectives -Linke's position, cable TV, newsletters • External 1. Everest Development - to do a deal or not 2. Bel Rae and VB Diggs 3. Quad Ice Rink status 4. Golf course suit 5. I-35W Corridor Coalition I - no 'n - orul -uI62DWIm > D = = � -uoI'-' (IT -uc o = C om = a)`� a' n' pj �- Scn CD a' oCn Cfl u 3. ti v n D D c) _o. 0 a 0 n.rn o aa)) = * c (CD m n c,) cCa C7 m co • • o c�D � pyoo v =. tn � � cn c� 3 �' o C Cr) 5 c o [77, cD D o i 133 Cr X n o o m -10 o 0 0 o o n) co o "Ti Cp c C 0 3 = F-5- �' v�' co CD r < '" cam)' cD a) m c -o = co -v o c y 0 zcp Cn m O ). co co co co N N N N N N N N N N N -, -a O •P• N -► -. 00 V CO CI) CO O V Co V C11 C11 W W Ni N N CO "...-C331 CA) -' C.71 Cr) CO I V W 01 -+I V N W .J. V C..) 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CO ..I co I N.) 0 N !O V (tom) N CO ;C,7Ts O O -P. -.4 .. N l_.-COL `` I IP_ i 1 -4 01 V a'C11 i- i. I.A I.. I� W CI,- 1 Co W W W Co N N jr..) N r --.. i-.. 13 Co N.)O CO 1 CO C11 1.A 1 01 i GJ (A) N I-o. N I O O V V .CA CJ) C7)" Ca) CO C) p, - COI C3) 1 O) C11 C31 I O 1 W 1 O V It7)`-O) — U1 I O) 01 CO U1 !--. .J� O N 1 CA) CO CO CO 01 .A CO (A) I CA) CO CA) J.)> . O WIN O Ca) Oa I CO W :p. CO i C) w o C) 0 co 141. I o rn .,q V o co N b o) !-• co a) Cb O l;C) O CO co 1 N 1 0 1 CO 1 V O -J N C3) I N i W C11 co C31 coV0 C3) I N I Cr) $ . "� T-4 [--„,<02.51,-1'0 'IIS t ' 'F �rY.a4j ;z &„rye" z Y o) CA CIT CT 01 - .P. ;.J co co C.) . co N N N N N.) N N 01 Ci) N N C3) "V -C7) C31 i- CSM? . WCO CO V ..4 ! tO V i C3) C7) I ca N — 1,C0 Co V.:tat 01 W [-WS • k N _;y .p C) 417 C»-44Th$ W co tri N CO 431:V J4. 070 co Nz Am:a) O •. A CO.O co - N. O i a) O Cn I CGJ 'bit' N O Fax O 'C�'Ci CI, -• O O' O �I O -, O CD D -'• I O �J:;411 N ,431 N A GO E 1.)? OIC. 197 NJ CO �N t 7.J.:4 CT Co O .(a) (0 < co , ) 0 1 4111 D n 2 K M Z D 13 2 U w a mrn . g111111 o q o a o o� m __c, =_ 53 = k - -a - -1 3 2 7 0 --cn g � 0 � PrE. c) = m ® 0 —I 0 2 Cn Cn —I m -D co � CO CO bo C.71C o Ti s CO 0. \ -4 � f wo a) -4 -6y m � illIl co 0 01 CO m § 0) { NJ coI 0 u) ) E Cn0- �m CD \ e_ _, �, � CA) - � Cr) wCO t7 w o J . — p} cn o iv w bo \ a CO --.4 CO w (F../1\ I I I � I . I-4 IM -• ,- C -4 • - - -4 w w o m1Cr) o COIA C.71 NJ 1 • �� I � / \ - / m r -7 "V Q Q § : :0.) � [ \Ar. CA)C) \< r I ?co 2y co1 1996-1997 Wage and Salary Budget Update IIIPublic Sector Supplement 11 December, 1996 ' A. Participant Profile A total of 46 public sector jurisdictions responded to this survey. Participants are split into two groups. Group one included four counties, the State of Minnesota, and 12 cities-with populations of 25,000 or more. Group two includes 29 cities with populations of less than 25,000. B. 1997 Salary Structure Movement A summary of the planned structure movement for 1997 is presented in the following table by group. The number in parenthesis indicates the number of jurisdictions. Public Group Management Works OTA Fire Police Other Group One 2.93 (13) 2.88 (14) 2.92 (14) 2.83 (3) 2.95 (11) 2.75 (4) Group Two' 3.36 (20) 3.44 (22) 4.00 (14) 3.00 (4) 3.15 (12) 3.22 (4) OVERALL 3.19 (33) 3.22 (36) 3.46 (28) 2.91 (7) 3.06 (23) 2.99 (8) . C. Expected Salary Increases for 1997 111 The table below summarizes 1997 expected p cted pay increases by group and type of pay. The number in parenthesis indicates the number of jurisdictions. Type of Public Grouplagy Mgmt Works OTA Fire Police Other Group One Merit ATB* 2.93 (7) 2.93 (7) 3.13 (8) 2.75 (2) 2.90 (5) 3.00 (3) COLA 2.85 (5) 2.71 (6) 2.83 (6) 2.90 (2) 2.75 (5) 2.58 (3) Group Two Merit 3.50 (2) - - - ATB* 3.56 (8) 3.63 (10) 3.78 (9) - 3.29 (6) 3.92 (3) COLA 2.98 (10) 3.40 (11) 3.25 (8) 2.97 (3) 2.99 (8) - OVERALL Merit 3.33 (3) - ATB* 3.27(15) 3.34 (17) 3.47 (17) 2.83 (3) 3.11 (11) 3.46 (6) COLA 2.93 (15) 2.98 (17) 3.07 (14) 2.94 (5) 2.90 (13) 2.69 (4) *Across-the-Board • IL Acreased its structures dramatically. Therefore, these data are not included in the analysis. 1 DCA,,,,C. Stanton Groo p 1996-1997 Wage and Salary Budget Update Public Sector Supplement (Continued) D. Anticipated 1997 Salary Increases Relative to 1996 16 35% of the jurisdictions anticipate higher increases 26 56% of the jurisdictions anticipate the same increases 3 6% of the jurisdictions anticipate lower increases 1 2% of the jurisdictions did not respond E. Special Salary Actions Seven jurisdictions out of 46 have had some form of special salary actions in effect during the past 6 months or expected some salary action in the next 6 months. The actions include adding a performance element to pay plan, restructuring pay plan, adding lump sum merit payment (management), and conducting market study. DCA,ine. Stanton Group 2