HomeMy WebLinkAboutAgenda Packets - 2016/07/11
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, July 11, 2016
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:00 p.m., Public Hearing, Second Reading and Adoption of Ordinance 921, an
Ordinance Opting Out of the Requirements of MN Statutes §462.3593, which
Defines and Regulates Temporary Family Health Care Dwellings (ROLL CALL
VOTE)
B. Resolution 8603, Approving the 2016 Festival in the Park of Mounds View Contract
C. Resolution 8604, Approving a Revised Job Description and Advertise for the Police
Records/Evidence Technician in the Mounds View Police Department
D. Resolution 8606, Approve Contract to Provide Asbestos and Regulated Waste
Inspection at the Public Works Facility
E. Resolution 8608, Approve Additional Funding for the 2016 Sanitary Sewer
Rehabilitation Project
F. Resolution 8610 Authorizing Installation of cable for security cameras at City Hall
and the Community Center
8. CONSENT AGENDA
A. Resolution 8605 Approving Revisions to the Employment Agreement between
the City of Mounds View and James Ericson, City Administrator
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. June 13, 2016, City Council Minutes
B. June 27, 2016, City Council Minutes
C. June 27, 2016, Executive Session Minutes
City Council Agenda
July 11, 2016
Page 2
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, August 1, 2016, at 7pm
Next Council Meeting: Monday, July 25, 2016, at 7pm
13. ADJOURNMENT
Item No: 07A
Meeting Date: July 11, 2016
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Public Hearing, Second Reading and Adoption of Ordinance
921, an Ordinance Opting Out of the requirements of Minn.
Stat. §462.3593, which Defines and Regulates Temporary
Family Health Care Dwellings
Introduction:
The Governor has signed into law a bill which allows “Temporary Dwellings” to be located
in residential districts so that physically or mentally impaired family members can live on
the property of a relative for up to 12 months. The effective date of the law is September
1, 2016, at which time the City would have to start taking permits for such housing, unless
an ordinance is passed barring such units. The City Council discussed this legislation on
May 23, 2016 and directed staff to draft an ordinance to opt out as allowed by law. The
Council considered and approved the first reading at its June 13, 2016, meeting.
Discussion:
According to the League of MN Cities, “The main stated motivation behind the new law is to
provide transitional housing for seniors. For example, if a family wanted to keep a close eye on
grandma while she recuperates from surgery, they could have grandma stay in a temporary
family health care dwelling in the yard or driveway. The law has a broader effect than that,
however, with anyone who needs assistance with two or more “instrumental activities of daily
life” for mental or physical reasons eligible to be housed in this manner.”
Because of potential issues associated with the timely removal of such units upon
expiration of the 12 months, verification of familial status, and confirmation of qualifying
physical or mental conditions, the Council has asked staff to prepare an ordinance
consistent with the model ordinance supplied by the League of MN Cities.
Many cities are choosing to adopt ordinances to opt out of the new law, with some
communities taking issue with the “intrusion upon local government zoning authority” and
other reasons, such as:
• no meaningful ability to enforce removal at the end of the “temporary” period
• difficulty in controlling where they can go
• concerns about them becoming a spare “room” for people that don’t actually have a health
condition, and
• Lack of controlled sewer and water connections.
A recent survey conducted by one community resulted in 35 responses, with 34
communities indicated that they have or intend to “opt out” with only one city taking no
action, reasoning that they did not expect any residents to want such a temporary dwelling.
Some communities responded that they either have in place regulations that permit
accessory dwelling units or are considering allowing such ADUs.
Ord 921 Report
July 11, 2016
Page 2
Recommendation:
Staff recommends the City Council open the public hearing and invite testimony from any
interested resident. If desired, Ordinance 921 can then be approved by roll call vote to
formalize the City’s decision to “Opt Out” of the requirements of Minn. Stat. §462.3593,
which defines and regulates Temporary Family Health Care Dwellings. The ordinance
would become effective on August 21, 2016.
________________________
James Ericson
City Administrator
ORDINANCE NO. 921
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE OPTING-OUT OF THE REQUIREMENTS
OF MINNESOTA STATUTES, SECTION 462.3593 RELATING TO TEMPORARY
HEALTH CARE DWELLINGS
WHEREAS, on May 12, 2016, Governor Dayton signed into law the creation and
regulation of temporary family health care dwellings, codified at Minn. Stat. § 462.3593, which
permit and regulate temporary family health care dwellings;
WHEREAS, subdivision 9 of Minn. Stat. §462.3593 allows cities to “opt out” of those
regulations.
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. Pursuant to authority granted by Minnesota Statutes, Section 462.3593, subdivision
9, the City of Mounds View hereby opts-out of the requirements of Minn. Stat. §462.3593, which
defines and regulates Temporary Family Health Care Dwellings.
SECTION 2. This Ordinance shall take effect and be in force thirty days from and after its passage
and publication, in accordance with section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on June 13, 2016.
Second Reading and Adoption by the Mounds View City Council on July 11, 2016.
Publication Date: July 22, 2016
Joe Flaherty, Mayor
Attest:
______________________________
James Ericson, City Administrator
(seal)
LMC Memo on Temporary Housing
Temporary Dwelling Legislation Becomes Law
A bill creating a new process for local governments to permit certain types of recreational vehicles as
temporary family dwellings was signed into law by Gov. Dayton on May 12. Chapter 111 (SF 2555,
Sen. John Hoffman, DFL-Champlain, and Rep. Roz Peterson, R-Burnsville) previously passed the
House floor on a vote of 113-17.
Purpose of the law
The main stated motivation behind the new law is to provide transitional housing for seniors. For
example, if a family wanted to keep a close eye on grandma while she recuperates from surgery, they
could have grandma stay in a temporary family health care dwelling in the yard or driveway. The law
has a broader effect than that, however, with anyone who needs assistance with two or more
“instrumental activities of daily life” for mental or physical reasons eligible to be housed in this
manner.
Summary of changes
The League worked extensively with the authors and proponents and with other local government
organizations throughout the legislative process to craft a law that is manageable for cities and
counties. Local governments may opt out of this program if they determine that this type of expedited
land use permitting for temporary dwellings is not well-suited to their community. Many communities
have communicated that property owners in their jurisdiction have adequate access to a permit for this
type of use through existing local land use controls and permitting authority.
Cities must pass ordinance to opt out
To be clear, unless a city chooses not to participate in this program by passing an ordinance
specifically opting out, the law will require the city to issue permits to qualified applicants starting on
Sept. 1, 2016. A permit can be denied for appropriate cause. The law lists the information required and
the requirements that may be considered in that decision.
The final act has the following key components:
• Creates a new type of permit referred to as a temporary dwelling permit that has a six-month
duration, with an option to extend the permit for six months.
• Requires that the permit be for a property where the caregiver or relative resides.
• Allows modular and manufactured housing (instead of just recreational vehicles) to use this
permit process as long as the unit meets all of the listed criteria.
• Lists the criteria for the structure and the information required in the permit application.
• Addresses sewer safety issues with required backflow valves and advance verification of
septic service contracts.
• Requires the inclusion of site maps showing where the unit will be placed and notification of
adjacent neighbors prior to application.
• Requires applications to specify the individual authorized to live in the unit.
• Applies the permit approval process found in Minnesota Statutes, section 15.99, but allows
the local government unit only 15 days to make a decision on granting the permit (no
extension).
LMC Memo
Page 2
• It waives the public hearing requirement and allows the clock to be restarted if an application
is deemed incomplete, as long as the applicant is notified of how the application is
incomplete within five days.
• A 30-day decision is allowed if the regular council meeting occurs only once a month.
• Requires unit placement to meet existing stormwater, shoreland, setback, and easement
requirements.
• A permit exempts the units only from accessory unit ordinances and recreational vehicle
parking and storage ordinances.
• Sets a default permit fee level that may be replaced by a local ordinance.
• Allows cities to pass an ordinance opting out of using this new permitting system.
A complete review of the provisions of the new law will be included in the League’s 2016 Law
Summaries in June.
The Law, as approved:
[462.3593] TEMPORARY FAMILY HEALTH CARE DWELLINGS.
Subdivision 1. Definitions. (a) For purposes of this section, the following terms have the meanings given.
(b) "Caregiver" means an individual 18 years of age or older who:
(1) provides care for a mentally or physically impaired person; and
(2) is a relative, legal guardian, or health care agent of the mentally or physically impaired person
for whom the individual is caring.
(c) "Instrumental activities of daily living" has the meaning given in section 256B.0659, subdivision 1,
paragraph (i).
(d) "Mentally or physically impaired person" means a person who is a resident of this state and who
requires assistance with two or more instrumental activities of daily living as certified in writing by a
physician, a physician assistant, or an advanced practice registered nurse licensed to practice in this state.
(e) "Relative" means a spouse, parent, grandparent, child, grandchild, sibling, uncle, aunt, nephew, or
niece of the mentally or physically impaired person. Relative includes half, step, and in-law relationships.
(f) "Temporary family health care dwelling" means a mobile residential dwelling providing an environment
facilitating a caregiver's provision of care for a mentally or physically impaired person that meets the
requirements of subdivision 2.
Subd. 2. Temporary family health care dwelling. A temporary family health care dwelling must:
(1) be primarily assembled at a location other than its site of installation;
(2) be no more than 300 gross square feet;
(3) not be attached to a permanent foundation;
(4) be universally designed and meet state-recognized accessibility standards;
(5) provide access to water and electric utilities either by connecting to the utilities that are serving the
principal dwelling on the lot or by other comparable means;
(6) have exterior materials that are compatible in composition, appearance, and durability to the
exterior materials used in standard residential construction;
(7) have a minimum insulation rating of R-15;
(8) be able to be installed, removed, and transported by a one-ton pickup truck as defined in section
168.002, subdivision 21b, a truck as defined in section 168.002, subdivision 37, or a truck tractor as
defined in section 168.002, subdivision 38;
(9) be built to either Minnesota Rules, chapter 1360 or 1361, and contain an Industrialized Buildings
Commission seal and data plate or to American National Standards Institute Code 119.2; and
(10) be equipped with a backflow check valve.
Subd. 3. Temporary dwelling permit; application. (a) Unless the municipality has designated temporary
family health care dwellings as permitted uses, a temporary family health care dwelling is subject to the
provisions in this section. A temporary family health care dwelling that meets the requirements of this
section cannot be prohibited by a local ordinance that regulates accessory uses or recreational vehicle
parking or storage.
(b) The caregiver or relative must apply for a temporary dwelling permit from the municipality. The permit
application must be signed by the primary caregiver, the owner of the property on which the temporary
family health care dwelling will be located, and the resident of the property if the property owner does not
reside on the property, and include:
(1) the name, address, and telephone number of the property owner, the resident of the property if
different from the owner, and the primary caregiver responsible for the care of the mentally or physically
impaired person; and the name of the mentally or physically impaired person who will live in the
temporary family health care dwelling;
(2) proof of the provider network from which the mentally or physically impaired person may
receive respite care, primary care, or remote patient monitoring services;
(3) a written certification that the mentally or physically impaired person requires assistance with
two or more instrumental activities of daily living signed by a physician, a physician assistant, or an
advanced practice registered nurse licensed to practice in this state;
(4) an executed contract for septic service management or other proof of adequate septic service
management;
(5) an affidavit that the applicant has provided notice to adjacent property owners and residents of
the application for the temporary dwelling permit; and
(6) a general site map to show the location of the temporary family health care dwelling and other
structures on the lot.
(c) The temporary family health care dwelling must be located on property where the caregiver or relative
resides. A temporary family health care dwelling must comply with all setback requirements that apply to
the primary structure and with any maximum floor area ratio limitations that may apply to the primary
structure. The temporary family health care dwelling must be located on the lot so that septic services and
emergency vehicles can gain access to the temporary family health care dwelling in a safe and timely
manner.
(d) A temporary family health care dwelling is limited to one occupant who is a mentally or physically
impaired person. The person must be identified in the application. Only one temporary family health care
dwelling is allowed on a lot.
(e) Unless otherwise provided, a temporary family health care dwelling installed under this section must
comply with all applicable state law, local ordinances, and charter provisions.
Subd. 4. Initial permit term; renewal. The initial temporary dwelling permit is valid for six months. The
applicant may renew the permit once for an additional six months.
Subd. 5. Inspection. The municipality may require that the permit holder provide evidence of compliance
with this section as long as the temporary family health care dwelling remains on the property. The
municipality may inspect the temporary family health care dwelling at reasonable times convenient to the
caregiver to determine if the temporary family health care dwelling is occupied and meets the requirements
of this section.
Subd. 6. Revocation of permit. The municipality may revoke the temporary dwelling permit if the permit
holder violates any requirement of this section. If the municipality revokes a permit, the permit holder has
60 days from the date of revocation to remove the temporary family health care dwelling.
Subd. 7. Fee. Unless otherwise provided by ordinance, the municipality may charge a fee of up to $100
for the initial permit and up to $50 for a renewal of the permit.
Subd. 8. No public hearing required; application of section 15.99. (a) Due to the time-sensitive nature of
issuing a temporary dwelling permit for a temporary family health care dwelling, the municipality does not
have to hold a public hearing on the application.
(b) The procedures governing the time limit for deciding an application for the temporary dwelling permit
under this section are governed by section 15.99, except as provided in this section. The municipality has
15 days to issue a permit requested under this section or to deny it, except that if the statutory or home rule
charter city holds regular meetings only once per calendar month the statutory or home rule charter city has
30 days to issue a permit requested under this section or to deny it. If the municipality receives a written
request that does not contain all required information, the applicable 15-day or 30-day limit starts over only
if the municipality sends written notice within five business days of receipt of the request telling the
requester what information is missing. The municipality cannot extend the period of time to decide.
Subd. 9. Opt-out. A municipality may by ordinance opt-out of the requirements of this section.
EFFECTIVE DATE. This act is effective September 1, 2016, and applies to temporary dwelling permit
applications made under this act on or after that date.
FESTIVAL IN THE PARK AGREEMENT
THIS AGREEMENT is entered into this ____ day of July, 2016, by and between
the City of Mounds View, a municipal corporation under the laws of Minnesota (the
“City”) and Festival in the Park of Mounds View, a Minnesota non-profit corporation
(the “Corporation”).
WHEREAS, the City is owner of City Hall, City Hall Park, and Community
Center (collectively the “Park”) located within the City; and
WHEREAS, the Corporation desires to sponsor and coordinate an annual
community event entitled, “Festival in the Park of Mounds View” (the “Festival”), to be
held on August 20, 2016; and
WHEREAS, pursuant to Minnesota Statutes, and other laws, the City has the
authority to operate a program of public recreation and enter into agreements with the
Corporation pertaining to the conduct thereof; and
WHEREAS, the City desires that the Corporation sponsor and coordinate the
Festival; and
WHEREAS, the City is willing to support the Festival, as set forth in this
Agreement; and
WHEREAS, the Corporation is willing to undertake the Festival sponsorship and
support of the City in accordance with the terms and conditions of this Agreement.
NOW THEREFORE, the parties agree as follows:
1. Scope of Festival. The Corporation will sponsor and coordinate all
aspects of the Festival.
2. Time and Performance. This Agreement will begin as of August 19,
2016, and will terminate as of August 21, 2016 (the “Termination Date”).
3. City Contribution. The City will provide the assistance of City staff to
assist the Corporation as set forth on Exhibit A, which is incorporated herein by
reference. The City will provide the assistance of City equipment to assist the
Corporation as set forth on Exhibit B, which is incorporated herein by reference. The
City will allow use of the Park upon the Corporation requesting and obtaining the
appropriate permits from the City for the Park. The City agrees to waive the permit fee
for the Park.
In support of the community-based Festival, the City will provide assistance in
additional expenditures, not to exceed $5,000, to assist the Committee in payment of
the Fireworks Show.
If the Agreement should be terminated for any reason prior to the Termination
Date, the City’s assistance to the Corporation will cease upon termination. In such
case any unfulfilled assistance as set forth in Exhibits A and B will remain unfulfilled.
The Corporation shall pay any and all taxes due to federal, state, and local
governments, and the City shall not withhold any amounts therefore. In addition, the
Corporation shall be responsible for any necessary workers compensation and
unemployment insurance required for the individuals performing services hereunder,
and the City shall have no obligation whatsoever in this regard.
4. Independent Contractor. The Corporation and neither it nor any of its
volunteers, employees or agents performing services hereunder shall be an employee
of the City. The Corporation is an independent contractor and it shall retain control
over the manner and means of the work set forth above. The Corporation
understands and acknowledges that the City shall not provide any benefits of any type
in connection with this Agreement, including but not limited to health or medical
insurance, workers compensation insurance, or unemployment insurance. The
Corporation shall in no case have the power to bind or obligate the City in any way to
any third-party.
5. Insurance.
a. The Corporation shall provide comprehensive general liability
insurance for bodily injury and property damage with a combined single limit of
$1,000,000 per occurrence. Such comprehensive general liability insurance
shall include, but not be limited to, coverage for mechanically-operated
amusement devices, alcohol sales, and fireworks displays. The policies of
insurance shall name the City of Mounds View as an additional insured.
b. The Corporation shall provide evidence of automobile and mobile
equipment insurance coverage for all motorized vehicles used in connection
with work under this Agreement with a combined single limit for bodily injury
and property damage of not less than $1,000,000 per occurrence.
c. A Certificate of Insurance showing coverage as indicated above
with a carrier that is acceptable to the City of Mounds View as well as a copy of
all policies of insurance shall be submitted to the City Administrator at least 30
days prior to the Festival. The City reserves the right to reject the carrier if it is
not an A+ carrier licensed to do business in the State of Minnesota.
d. Nothing herein shall be construed as a waiver of any immunity or
limitation on liability to which the City is entitled under law.
6. Termination. If either party fails to perform its obligations under this
Agreement, the other party may terminate this Agreement by giving written notice of
the intention to terminate to the other party at least thirty (30) days prior to such
termination, provided, however, that if Corporation’s failure to perform its obligations
hereunder creates or constitutes, in the sole judgment of the City, a threat to the public
health, safety, or welfare, the City may immediately terminate this Agreement.
7. General Terms and Conditions.
a. The Corporation will provide all equipment used by the
Corporation, except the City equipment as set forth in Exhibit B, which is
incorporated herein by reference.
b. The Corporation will control its own schedule of work hours as
necessary to sponsor and coordinate the Festival.
c. Any and all reports, and other work products, whether completed
or not, that are prepared or developed by the Corporation as a part of this
Agreement shall be jointly owned by the City and the Corporation and shall be
made available to the City promptly at the City’s request or at the termination of
this Agreement. The Corporation shall provide annual financial reports
including all revenues and expenditures related to the Festival for the present
year within thirty days of the date of the Festival, and the City will retain these
records for three (3) years.
d. Any titles of the several parts of the Agreement are inserted for
convenience of reference only and shall be disregarded in construing or
interpreting any of its provisions.
e. A notice, demand, or other communication under this Agreement
by either party to the other shall be sufficiently given or delivered if it is
dispatched by registered or certified mail, postage prepaid, return receipt
requested, or delivered personally to the following addresses:
City: 2401 County Road 10
Mounds View, MN 55112
ATTN: City Administrator
Corporation: 2085 Hillview Rd Apt. 1
Mounds View, MN 55112-1314
ATTN: Theresa Cermak, President
or at such other address with respect to either such party as that party may,
from time to time, designate in writing and forward to the other as provided in
this Section.
f. This Agreement may be executed in any number of counterparts,
each of which shall constitute one and the same instrument.
g. This Agreement is made and shall be governed in all respects by
the laws of the State of Minnesota. Any disputes, controversies, or claims
arising out of this Agreement shall be heard in the state or federal courts of
Minnesota, and the parties to this Agreement waive any objection to the
jurisdiction of these courts, whether based on convenience or otherwise.
h. If any provision or application of this Agreement is held unlawful or
unenforceable in any respect, such illegality or unenforceability shall not affect
other provisions or applications that can be given effect, and this Agreement
shall be construed as if the unlawful or unenforceable provision or application
had never been contained herein or prescribed hereby.
i. This Agreement, together with its Exhibits, which are incorporated
by reference, constitutes the complete and exclusive statement of all mutual
understandings between the parties with respect to this Agreement,
superseding all prior or contemporaneous proposals, communications, and
understandings, whether oral or written, concerning this Agreement. This
Agreement may not be amended nor any of its terms modified except by written
authorization and executed by both parties hereto.
8. The Corporation shall protect, indemnify, defend, and hold harmless the
City and its governing body members, officers, agents, servants, and consultants
against and from any claim, demand, suit, action, or other proceeding whatsoever by
any person or entity whatsoever arising or purportedly arising from this Agreement or
the activities undertaken pursuant to it. The provisions of this paragraph 8 shall
survive termination of this Agreement.
9. The Corporation will provide the City with a comprehensive accounting
and detailing the assistance contributed by the City to the Festival and the
Corporation.
IN WITNESS THEREOF, the parties have caused this Agreement to be
executed as of the date first above.
CITY OF MOUNDS VIEW
By:
Its: Mayor
By:
Its: City Administrator
FESTIVAL IN THE PARK OF MOUNDS VIEW
By:
Its:
By:
Its:
EXHIBIT A
CITY STAFF ASSISTANCE ESTIMATE
1. Maintenance workers:
2 workers X 20 hrs @ approx. $35/hr $1400
3 seasonal workers (if needed) X 12 hrs @ approx. $13.hr $468
2. Police:
2 officers X 8 hrs @ approx. $55/hr $880
Total: $2,748
EXHIBIT B
CITY EQUIPMENT
1. Public Works Equipment:
Large box 1 ton truck
Small box 1 ton truck
1 Large dump truck
2 -Pick up trucks
Tandem trailer
Front-end loader
City generator – Car Show
Extra generator – (back-up)
Post pounder
2 Utility trucks
1 Golf cart or equivalent (only used by city staff)
Hoses
Extension cords
Water shut off keys
Barricades (Parade and City Hall Parking Lot)
Public Works Vehicles for the Parade
5 Rectangular Tables (For Car Show)
10 folding chair (For Car Show)
20 Orange Cones (For Car Show)
20 Orange Cones (MVCC- Section off parking area for Irondale)
20 rectangular tables (MVCT)
110 folding chairs (MVCT)
15 rectangular tables (in front of Beer Garden Tent)
100 folding chairs (in front of Beer Garden Tent)
Mesh Fencing for the Beer Garden, K9 Demo and for the Lions Food Booth
2. Fire Dept:
Fire truck(s) for Parade and Bucket Ride
3. Police Department
Police Vehicle(s) for the Parade
Item No: 07B
Meeting Date: July 11, 2016
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8603, Approving the 2016 Mounds View Festival
in the Park Agreement
Revised as of July 11, 2016, at 8:30 a.m.
Background:
For 2016, the City has budgeted $9,500 (Budget Account Number: 100-4110-3900) in
support (in-kind donation) of the Festival in the Park event; to pay for City personnel and
equipment expenses ($4,500), and for payment of the Fireworks Show ($5,000). The
Mounds View Festival in the Park is scheduled for Saturday, August 20, 2016.
Discussion:
The 2016 Festival in the Park Agreement was reviewed by the City Attorney and the
Festival Committee. The President of the Festival Committee, Theresa Cermak, will be
present to answer any questions.
Recommendation:
Attached for your approval is the 2016 Festival in the Park Agreement. Staff recommends
approval of Resolution 86048603, authorizing the execution of the agreement with the
Festival in the Park of Mounds View Committee for the August 20, 2016, Festival in the
Park event.
Respectfully Submitted,
__________________________
Desaree Crane
RESOLUTION 86043
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE EXECUTION OF THE AGREEMENT WITH THE
FESTIVAL IN THE PARK OF MOUNDS VIEW FOR THE
2016 FESTIVAL IN THE PARK
WHEREAS, The City of Mounds View desires to co-sponsor an annual community
event entitled “Mounds View Festival in the Park” to be held on August 20, 2016; and
WHEREAS, the 2016 Festival Agreement, attached as Exhibit A, has been reviewed
by the City Council, the City Attorney, and have been reviewed and approved for execution
by the Festival in the Park of Mounds View Committee, the non-profit organization in
charge of the Festival.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve the attached Festival Agreement as set forth in Exhibit A and authorizes its
execution by the Mayor and City Administrator.
Adopted this 11th day of July, 2016.
__________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(seal)
FESTIVAL IN THE PARK AGREEMENT
THIS AGREEMENT is entered into this ____ day of July, 2017, by and between
the City of Mounds View, a municipal corporation under the laws of Minnesota (the
“City”) and Festival in the Park of Mounds View, a Minnesota non-profit corporation
(the “Corporation”).
WHEREAS, the City is owner of City Hall, City Hall Park, and Community
Center (collectively the “Park”) located within the City; and
WHEREAS, the Corporation desires to sponsor and coordinate an annual
community event entitled, “Festival in the Park of Mounds View” (the “Festival”), to be
held on August 19, 2017; and
WHEREAS, pursuant to Minnesota Statutes, and other laws, the City has the
authority to operate a program of public recreation and enter into agreements with the
Corporation pertaining to the conduct thereof; and
WHEREAS, the City desires that the Corporation sponsor and coordinate the
Festival; and
WHEREAS, the City is willing to support the Festival, as set forth in this
Agreement; and
WHEREAS, the Corporation is willing to undertake the Festival sponsorship and
support of the City in accordance with the terms and conditions of this Agreement.
NOW THEREFORE, the parties agree as follows:
1. Scope of Festival. The Corporation will sponsor and coordinate all
aspects of the Festival.
2. Time and Performance. This Agreement will begin as of August 18,
2017, and will terminate as of August 20, 2017 (the “Termination Date”).
3. City Contribution. The City will provide the assistance of City staff to
assist the Corporation as set forth on Exhibit A, which is incorporated herein by
reference. The City will provide the assistance of City equipment to assist the
Corporation as set forth on Exhibit B, which is incorporated herein by reference. The
City will allow use of the Park upon the Corporation requesting and obtaining the
appropriate permits from the City for the Park. The City agrees to waive the permit fee
for the Park.
In support of the community-based Festival, the City will provide assistance in
additional expenditures, not to exceed $5,000, to assist the Committee in payment of
the Fireworks Show.
If the Agreement should be terminated for any reason prior to the Termination
Date, the City’s assistance to the Corporation will cease upon termination. In such
case any unfulfilled assistance as set forth in Exhibits A and B will remain unfulfilled.
The Corporation shall pay any and all taxes due to federal, state, and local
governments, and the City shall not withhold any amounts therefore. In addition, the
Corporation shall be responsible for any necessary workers compensation and
unemployment insurance required for the individuals performing services hereunder,
and the City shall have no obligation whatsoever in this regard.
4. Independent Contractor. The Corporation and neither it nor any of its
volunteers, employees or agents performing services hereunder shall be an employee
of the City. The Corporation is an independent contractor and it shall retain control
over the manner and means of the work set forth above. The Corporation
understands and acknowledges that the City shall not provide any benefits of any type
in connection with this Agreement, including but not limited to health or medical
insurance, workers compensation insurance, or unemployment insurance. The
Corporation shall in no case have the power to bind or obligate the City in any way to
any third-party.
5. Insurance.
a. The Corporation shall provide comprehensive general liability
insurance for bodily injury and property damage with a combined single limit of
$1,000,000 per occurrence. Such comprehensive general liability insurance
shall include, but not be limited to, coverage for mechanically-operated
amusement devices, alcohol sales, and fireworks displays. The policies of
insurance shall name the City of Mounds View as an additional insured.
b. The Corporation shall provide evidence of automobile and mobile
equipment insurance coverage for all motorized vehicles used in connection
with work under this Agreement with a combined single limit for bodily injury
and property damage of not less than $1,000,000 per occurrence.
c. A Certificate of Insurance showing coverage as indicated above
with a carrier that is acceptable to the City of Mounds View as well as a copy of
all policies of insurance shall be submitted to the City Administrator at least 30
days prior to the Festival. The City reserves the right to reject the carrier if it is
not an A+ carrier licensed to do business in the State of Minnesota.
d. Nothing herein shall be construed as a waiver of any immunity or
limitation on liability to which the City is entitled under law.
6. Termination. If either party fails to perform its obligations under this
Agreement, the other party may terminate this Agreement by giving written notice of
the intention to terminate to the other party at least thirty (30) days prior to such
termination, provided, however, that if Corporation’s failure to perform its obligations
hereunder creates or constitutes, in the sole judgment of the City, a threat to the public
health, safety, or welfare, the City may immediately terminate this Agreement.
7. General Terms and Conditions.
a. The Corporation will provide all equipment used by the
Corporation, except the City equipment as set forth in Exhibit B, which is
incorporated herein by reference.
b. The Corporation will control its own schedule of work hours as
necessary to sponsor and coordinate the Festival.
c. Any and all reports, and other work products, whether completed
or not, that are prepared or developed by the Corporation as a part of this
Agreement shall be jointly owned by the City and the Corporation and shall be
made available to the City promptly at the City’s request or at the termination of
this Agreement. The Corporation shall provide annual financial reports
including all revenues and expenditures related to the Festival for the present
year within thirty days of the date of the Festival, and the City will retain these
records for three (3) years.
d. Any titles of the several parts of the Agreement are inserted for
convenience of reference only and shall be disregarded in construing or
interpreting any of its provisions.
e. A notice, demand, or other communication under this Agreement
by either party to the other shall be sufficiently given or delivered if it is
dispatched by registered or certified mail, postage prepaid, return receipt
requested, or delivered personally to the following addresses:
City: 2401 Mounds View Boulevard
Mounds View, MN 55112
ATTN: City Administrator
Corporation: 2085 Hillview Rd Apt. 1
Mounds View, MN 55112-1314
ATTN: Theresa Cermak, President
or at such other address with respect to either such party as that party may,
from time to time, designate in writing and forward to the other as provided in
this Section.
f. This Agreement may be executed in any number of counterparts,
each of which shall constitute one and the same instrument.
g. This Agreement is made and shall be governed in all respects by
the laws of the State of Minnesota. Any disputes, controversies, or claims
arising out of this Agreement shall be heard in the state or federal courts of
Minnesota, and the parties to this Agreement waive any objection to the
jurisdiction of these courts, whether based on convenience or otherwise.
h. If any provision or application of this Agreement is held unlawful or
unenforceable in any respect, such illegality or unenforceability shall not affect
other provisions or applications that can be given effect, and this Agreement
shall be construed as if the unlawful or unenforceable provision or application
had never been contained herein or prescribed hereby.
i. This Agreement, together with its Exhibits, which are incorporated
by reference, constitutes the complete and exclusive statement of all mutual
understandings between the parties with respect to this Agreement,
superseding all prior or contemporaneous proposals, communications, and
understandings, whether oral or written, concerning this Agreement. This
Agreement may not be amended nor any of its terms modified except by written
authorization and executed by both parties hereto.
8. The Corporation shall protect, indemnify, defend, and hold harmless the
City and its governing body members, officers, agents, servants, and consultants
against and from any claim, demand, suit, action, or other proceeding whatsoever by
any person or entity whatsoever arising or purportedly arising from this Agreement or
the activities undertaken pursuant to it. The provisions of this paragraph 8 shall
survive termination of this Agreement.
9. The Corporation will provide the City with a comprehensive accounting
and detailing the assistance contributed by the City to the Festival and the
Corporation.
IN WITNESS THEREOF, the parties have caused this Agreement to be
executed as of the date first above.
CITY OF MOUNDS VIEW
By:
Its: Mayor
By:
Its: City Administrator
FESTIVAL IN THE PARK OF MOUNDS VIEW
By:
Its:
By:
Its:
EXHIBIT A
CITY STAFF ASSISTANCE ESTIMATE
1. Maintenance workers:
2 workers X 20 hrs @ approx. $35/hr $1400
3 seasonal workers (if needed) X 12 hrs @ approx. $13.hr $468
2. Police:
4 officers X 8 hrs @ approx. $55/hr $1760
Total: $3628
EXHIBIT B
CITY EQUIPMENT
1. Public Works Equipment:
Large box 1 ton truck
Small box 1 ton truck
1 Large dump truck
2 -Pick up trucks
Tandem trailer
Front-end loader
City generator – Car Show
Extra generator – (back-up)
Post pounder
2 Utility trucks
1 Golf cart or equivalent (only used by city staff)
Hoses
Extension cords
Water shut off keys
Barricades (Parade and City Hall Parking Lot)
Public Works Vehicles for the Parade
5 Rectangular Tables (For Car Show)
10 folding chair (For Car Show)
20 Orange Cones (For Car Show)
20 Orange Cones (MVCC- Section off parking area for Irondale)
20 rectangular tables (MVCT)
110 folding chairs (MVCT)
15 rectangular tables (in front of Beer Garden Tent)
100 folding chairs (in front of Beer Garden Tent)
Mesh Fencing for the Beer Garden, K9 Demo and for the Lions Food Booth
2. Fire Dept:
Fire truck(s) for Parade and Bucket Ride
3. Police Department
Police Vehicle(s) for the Parade
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Police Records/Evidence Technician
Department: Police
Accountable To: Deputy Chief
Status: Non-Exempt
PRIMARY OBJECTIVE OF POSITION
To perform assigned numbering, classification, filing and processing of all incoming
incident reports as assigned. Manages the found and evidence property received by
the Police Department to ensure compliance with evidence chain of command protocol.
SUPERVISION RECEIVED
Works under general direction of the and guidance of the Police Support Specialist and
Deputy Chief.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Perform the numbering, classification, filing and processing of incoming incident
reports and citations for entry into the records management system.
• Assume responsibility for specific files and/or records necessary to department
operations and keeps such records and files in an up-to-date current statues at
all times.
• Answer phone inquiries providing assistance whenever possible and forwarding
calls when required to the appropriate personnel. .
• Develop and maintain a good working knowledge of the criminal justice reporting
system and ensures all filing and classification is done according to provided
guidelines of the BCA.
• Obtain drivers license checks and criminal history profiles from the State Data
Network as required and ensure all data is handled in a confidential manner.
• Update cases, following disposition by the courts and ensure all related records
are brought up to date.
• Perform word processing of various correspondence, memos, reports and other
documents as assigned, consistent with provided information and instructions.
• Process evidence and property insuring proper packaging, receipting and that
the chain of custody is intact.
• Accept, record and maintain record system of all physical evidence and
lost/found property taken into custody by the Police Department.
• Maintain a log on all property that was destroyed, converted or donated.
• Dispose of evidence or lost/found property in accordance with state and
department policy regarding property disposition
• Fingerprint citizens and suspects as needed
• Keep the Police Chief, Deputy Chief and/or Police Support Specialist informed of
matters which require immediate attention or action.
• Assumes other responsibilities as delegated.
PERIPHERAL DUTIES
• Workload is anticipated to make the best use of available working hours.
• Assigned files and records are consistently maintained in a complete and current
status, and procedural changes provided by the BCA are implemented promptly.
• Good judgment control used on all communications to ensure no confidential or
inappropriate data is released.
EDUCATION AND EXPERIENCE
MINIMUM QUALIFICATIONS
(A) Must be 18 years or older at the time of employment;
(B) Must possess, or be able to obtain by time of hire, a valid State Driver's License
without record of suspension of revocation in any State;
(C) No felony convictions of disqualifying criminal histories within the past seven
years;
(D) Must be able to read and write the English language (substitute any local and
state requirements for those listed here).
Education and Experience:
(A) High school diploma or GED equivalent; and
(B) Two years of general office, communications, or records management
experience, or
(C) An equivalent combination of education and experience.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
(A) Some knowledge of modern law enforcement principles, procedures, techniques,
and equipment;
(B) Some skill in the operation of most of the tools and equipment listed below.
(C) Ability to learn the applicable laws, ordinances, and department rules and
regulations; Ability to communicate effectively orally and in writing; Ability to
establish and maintain effective working relationships with subordinates, peers
and supervisors; Ability to follow verbal and written instructions; Ability to learn
the City's geography.
SPECIAL REQUIREMENTS
• Criminal Justice Data Network (CJDN) Certification
• Criminal Justice Information System (CJIS) Certification
• Knowledge of Police Records System
• Knowledge of Datamax Software Program
TOOLS AND EQUIPMENT USED
Personal computer, including word processing and specialized software, police radio,
phone, typewriter, calculator, fax machine, copy machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is frequently required to site and
talk or hear. The employee is occasionally required to stand walk; use hands to finger,
handle, or operate objects, tools, or controls; reach with hands and arms; climb or
balance; stoop, kneel, crouch, or crawl; and taste or smell.
The employee must occasionally lift and/or move more than 50 pounds. Specific vision
abilities required by this job include close vision, distance visions, color vision,
peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works in outside
weather conditions. The noise level in the work environment is usually quite to
moderately noisy.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work
that may be performed. The omission of specific statements of duties does not exclude
them from the position if the work is similar, related or a logical assignment to the
position.
The job description does not constitute an employment agreement between the
employer and employee and is subject to change by the employer as the needs of the
employer and requirement of the job change.
Approval: ______________________ Approval: ____________________
Supervisor Appointing Authority
Effective Date: Revision History: 07/11/2016
03/07/2012 (revised as nonunion position –
effective Dec 31, 2011)
04/2006 (Reviewed)
Item No: 7C
Meeting Date: July 11, 2016
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8604 Approving a Revised Job Description and
Authorization to Advertise for the Police Records/Evidence
Technician
Introduction:
The Records Evidence Technician position will become vacant due to the retirement of
Kathy Bednar on September 30, 2016. The position has been a full time position. The
duties, tasks and responsibilities are outlined in the attached job description, which
includes minor proposed revisions.
Discussion:
On May 31, 2016, the Police Civil Service Commission met to discuss and review the
position, and hiring process necessary to fill the upcoming vacancy. The Commission
approved the hiring process to replace the position. Due to the technical nature of the
position and valuable knowledge held by Kathy Bednar after her many years of
employment, it is strongly recommended that the replacement candidate have the
opportunity to spend training time alongside Ms. Bednar before her retirement. It is being
recommended that a period of at least one to two weeks be available for training with Kathy
so the new staff member can receive this critical transfer of knowledge.
The job description for Records Evidence Technician has been reviewed with new updates
to the description which include the removal of outdated tasks and duties. The revised job
description is attached to this report with the deletions denoted by the “strikethrough”
feature and all new information underlined.
Staff requests that advertisement for this position to occur as soon as possible so enough
time exists to conduct the necessary steps to complete the hiring process. Below is an
outline of the proposed hiring process:
Advertisement of the position: July 12, 2016
Applications deadline: July 29, 2016
Review Applications: August 1 and August 2, 2016
Interview Candidates: August 4 through August 9, 2016
Final Candidate for Council Approval: August 22, 2016
Candidate to Start: on or about mid September 2016
Item 07C
Monday, July 11, 2016
Page 2
Recommendation:
Staff recommends approval of the revised job description and authorization to advertise
and initiate the hiring process to replace the Records Evidence Technician position.
Respectfully Submitted,
__________________
Desaree Crane
RESOLUTION NO. 8604
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A REVISED JOB DESCRIPTION AND AUTHORIZATION TO
ADVERTISE FOR THE RECORDS/EVIDENCE TECHNICIAN POSITION
WHEREAS, the Records/Evidence Technician position is an essential position in the
Mounds View Police Department; and
WHEREAS, the job description for Records/Evidence Technician has been revised
to remove outdated duties; and
WHEREAS, the Records Evidence Technician position will be vacant as of
September 30, 2016, due to the retirement of Kathy Bednar; and
WHEREAS, the Police Civil Service Commission met on May 31, 2016, to review
and approve the process to advertise and hire a replacement Records Evidence/
Technician.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota, to approve the revised job description and advertise for
the upcoming vacancy for the Records/Evidence Technician.
Adopted this 11th day of July 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 7D
Meeting Date: July 11, 2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Brian L. Erickson, Public Works Director/City Engineer
Item Title/Subject: Resolution 8606, Approve Contract with American Engineering
Testing, Inc. to Provide Asbestos and Regulated Waste Inspection
at the Public Works Facility
Background:
As part of the process for constructing a new Public Works Facility and demolishing the existing
facility there is a need to identify any hazardous materials (i.e. asbestos) or regulated waste that
are currently in the building. It is important to identify and quantify these materials prior to any
demolition work starting to prevent any delays in demolition. Additionally, it may be possible to
have some of these items removed ahead of the demolition by a separate contractor potentially
saving cost.
Discussion:
The anticipated demolition of the existing Public Works Facility as part of the construction of the
new building will require a survey of materials. If asbestos, lead or other regulated materials are
present special disposal requirements will be required. By reviewing the building at this time, a
disposal plan can be developed in a timely manner.
The proposal from American Engineering Testing, Inc. (AET) has an estimated fee of $3,399.00.
With this proposal the consultant would review the building for asbestos containing material as
well as identify regulated wastes as referenced in the Minnesota Pollution Control Agency’s
Pre-Demolition Environmental Checklist and Guide. This would provide up to 60 samples for
asbestos analysis. The funding for this would come from the Special Projects Fund (480-4180-
7050) and be considered part of the Public Works Facility Design.
Staff has worked with Mr. Lewis (AET) previously and has found his work to be very thorough
and his reports have been useful for planning future work. In addition, Mr. Lewis is willing to
discuss his work and provide recommendations well after the completion of previous studies.
Recommendation:
Staff recommends that the attached resolution be approved and American Engineering Testing,
Inc. be contracted to perform the services as required.
Respectfully submitted,
Brian L. Erickson, P.E. – Public Works Director/City Engineer
RESOLUTION 8606
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVE CONTRACT WITH AMERICAN ENGINEERING TESTING, INC. TO PROVIDE
ASBESTOS AND REGULATED WASTE INSPECTION AT THE PUBLIC WORKS FACILITY
WHEREAS, the City of Mounds View is designing a new Public Works Facility to replace
the existing facility; and,
WHEREAS, the new facility will require the demolition of the existing facility; and,
WHEREAS, the existing facility was built in an era where the possibility of regulated
materials such as asbestos and lead were likely used in the construction; and,
WHEREAS, these materials require special demolition techniques and disposal; and,
WHEREAS, an inventory to identify and quantify these materials prior to demolition will
allow for a timely disposal plan to be developed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. American Engineering Testing, Inc. is authorized to perform asbestos and regulated
waste inspection at the Public Works Facility.
2. The Mayor and City Administrator are authorized to execute all appropriate
documents and enter into a professional services agreement, for and on behalf of the
City, with American Engineering Testing, Inc. to effectuate the actions contemplated
by this Resolution.
Adopted this 11th day of July 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 7E
Meeting Date: July 11, 2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Brian L. Erickson, Public Works Director/City Engineer
Item Title/Subject: Resolution 8608, Approve Additional Funding for the 2016 Sanitary
Sewer Rehabilitation Project
Background:
On May 9, 2016, the City Council approved Resolution 8564, which approved a construction
contract with Lametti & Sons, Inc. (Lametti) for the 2016 Sanitary Sewer Rehabilitation Project.
This project lines approximately 5,558 feet of sanitary sewer lines throughout Mounds View.
Discussion:
In the last year, the sanitary sewer line under Spring Lake Road between County Road J and 84th
Ave developed two significant leaks resulting in pavement damage and emergency repairs. The
most recent leak occurred in June and as a result, the southbound lane was closed for
approximately 1 week.
As a result, staff discussed the possibility of adding the lining of this section of sanitary main with
Lametti. This would reduce the potential for future emergency repairs and the corresponding
pavement damage. Since Lametti had not started their project, this additional work is something
that they were easily able to add. They also stated they would maintain their unit prices for the
additional 795 feet of 8” liner.
The awarded unit price for this work is $23.00 per linear foot of liner. This would result in an
additional $18,285. The current contract amount is $162,851.00. The 2016 Sanitary Sewer Fund
(730-4823-7050) includes $250,000 for sewer lining. The existing contingency of $12,215 would
not be increased. The table below details the changes proposed by the additional work. It can
be seen that there would still be a positive balance of $56,649 in the Sanitary Sewer Fund.
Recommendation:
Staff recommends that the Council approve the attached resolution and add this work to the
existing 2016 Sanitary Sewer Rehabilitation Project.
Respectfully submitted,
Brian L. Erickson, P.E. – Public Works Director/City Engineer
Amount Budget Balance
Sanitary Sewer Fund Budget 250,000.00$
Original Contract Amount 162,851.00$
Contingency (7.5%)12,215.00$
Total Current Amount 175,066.00$ 74,934.00$
Additional Lining 18,285.00$ 56,649.00$
2016 Sanitary Sewer Rehabilitation Project
RESOLUTION 8608
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVE ADDITIONAL FUNDING FOR THE 2016 SANITARY SEWER REHABILITATION
PROJECT
WHEREAS, the Mounds View City Council awarded a contract for the 2016 Sanitary
Sewer Rehabilitation Project (City Project No. 2016-C04) to Lametti & Sons, Inc.; and,
WHEREAS, two emergency sanitary sewer repairs have been performed on the sanitary
sewer main under Spring Lake Road in the last year; and,
WHEREAS, lining an additional 795 feet of sanitary sewer on Spring Lake Road will
greatly reduce the chances for additional emergency repairs; and,
WHEREAS, there is sufficient funding available in the Sanitary Sewer Fund (730-4823-
7050) to add the additional lining to the contract with Lametti & Sons, Inc.; and,
WHEREAS, Lametti & Sons, Inc. has the capacity to complete this work in a timely
manner.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. The lining of an additional 795 linear feet of sanitary sewer under Spring Lake Road
shall be added to the existing contract with Lametti & Sons, Inc.
2. The 2016 Sanitary Sewer Rehabilitation Project funding is increased in the amount of
$18,285.00, with no increase in the contingency amount.
3. Funding for the additional work shall be from the Sanitary Sewer Fund (730-4823-
7050) in the amount of $18,285.00.
Adopted this 11th day of July 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 7.F
Meeting Date: July 11, 2016
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8610 Authorizing Installation of Network
Cable for Security Cameras at City Hall and the
Community Center
In light of heightened security concerns around city facilities, the City Council has taken
measured steps to improve security around these facilities. The City Council included funds
in the Special Projects Fund to provide security cameras for both facilities. The City also
received a grant of $2,000 from Bethlehem Baptist Church for cameras at the Community
Center.
The first step is to install cable to the various locations that will have cameras and the related
infrastructure to connect to the City’s network. Staff has been working with the City of
Roseville and its cabling contractor to design the backbone to allow for an initial installation
of cameras and for future installations. MTG has provided a quote to install and test all
connections and get the system ready so all that needs to be done is to plug in cameras.
The City Council has budgeted $40,000 for cabling and cameras in the Special Projects
Fund.
Respectfully Submitted,
____________________
Mark Beer
RESOLUTION NO. 8610
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING INSTALLATION OF NETWORK CABLE FOR SECURITY
CAMERAS AT CITY HALL AND THE COMMUNITY CENTER
WHEREAS, the City Council desires to improve security in and around City
facilities; and
WHEREAS, Bethlehem Baptist Church has provided a grant of $2,000 for the
installation of cameras at the Community Center; and
WHEREAS, staff has been working with the City of Roseville staff and their
cabling contractor to design a system that will provide for an initial installation of
cameras and for future installations; and
WHEREAS, the first step in camera installation is to install cable to connect
cameras at both City Hall and the Community Center; and
WHEREAS, MTG has provided a quote of $11,819 to install all necessary
cable, connections, racks, and switches, and to test all connections. The Special
Projects Fund has a budget of $40,000 for cabling and cameras.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of
Mounds View does authorize the installation of cable by MTG at City Hall and the
Community Center.
Adopted this 11th day of July, 2016.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
SEAL
Item No: 08A
Meeting Date: July 11, 2016
Type of Business: Consent
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8605 Approving Revisions to the Employment
Agreement between the City of Mounds View and James
Ericson, City Administrator
Introduction:
The Mounds View City Council appointed James Ericson to be the Mounds View City
Administrator effective February 18, 2008. The original terms of the employment were
approved on March 24, 2008 and later revised on April 22, 2013.
Discussion:
On June 27, 2016, the City Council met in closed session with Mr. Ericson to conduct a
performance evaluation. It was determined that Mr. Ericson is either meeting or exceeding
expectations as City Administrator. The terms of Mr. Ericson’s employment agreement
were reviewed and revisions were considered which have been incorporated into the
updated employment agreement.
Recommendation:
Resolution 8605 has been prepared to approve the revised employment agreement
between the City of Mounds View and James Ericson, Mounds View City Administrator.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION NO. 8605
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING REVISIONS TO THE EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF MOUNDS VIEW AND JAMES ERICSON, CITY
ADMINISTRATOR
WHEREAS, the Mounds View City Council appointed James Ericson to serve in the
capacity of City Administrator effective February 18, 2008; and,
WHEREAS, on March 24, 2008, the terms of an Employment Agreement
between the City and Mr. Ericson were approved by City Council Resolution 7229 and
subsequently revised by City Council on April 22, 2013, via Resolution 8087; and,
WHEREAS, in accordance with said Employment Agreement, the City Council and
Mr. Ericson met in closed session on June 27, 2016, to conduct a performance evaluation;
and,
WHEREAS, as a result of said performance evaluation, the Mounds View City
Council determined that Mr. Ericson is either meeting or exceeding expectations as the
Mounds View City Administrator; and,
WHEREAS, upon review of the Employment Agreement between the City and Mr.
Ericson, both parties agreed that certain changes were desired.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mounds
View, that the employment agreement negotiated by and between the two parties is hereby
approved and shall be executed by the respective parties and effective immediately.
Adopted this 11th day of July, 2016.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
June 13, 2016 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
7:01 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, June 13, 2016, City Council Agenda. 21
22
Mayor Flaherty requested Items A and B under Council business be swapped. 23
24
MOTION/SECOND: Mueller/Hull. To Approve the Monday, June 13, 2016, agenda as 25
amended. 26
27
Ayes – 5 Nays – 0 Motion carried. 28
29
5. PUBLIC INPUT 30
31
None. 32
33
6. SPECIAL ORDER OF BUSINESS 34
A. Resolution 8586, a Resolution of Appreciation for Jim Battin for his Years of 35
Service on the Streets and Utilities Commission. 36
37
Mayor Flaherty read a Resolution of Appreciation in full for the record thanking Jim Battin for 38
his years of dedicated service on the Streets and Utilities Commission. 39
40
MOTION/SECOND: Gunn/Mueller. To Adopt Resolution 8586, a Resolution of Appreciation 41
for Jim Battin for his Years of Service on the Streets and Utilities Commission. 42
43
Ayes – 5 Nays – 0 Motion carried. 44
45
Mounds View City Council June 13, 2016
Regular Meeting Page 2
B. Resolution 8587, a Resolution of Appreciation for Blake Downes for his 1
Years of Service on the Streets and Utilities Commission. 2
3
Mayor Flaherty read a Resolution of Appreciation in full for the record thanking Blake Downs 4
for his years of dedicated service on the Streets and Utilities Commission. 5
6
MOTION/SECOND: Mueller/Hull. To Adopt Resolution 8587, a Resolution of Appreciation 7
for Blake Downes for his Years of Service on the Streets and Utilities Commission. 8
9
Ayes – 5 Nays – 0 Motion carried. 10
11
C. Resolution 8588, a Resolution of Appreciation for Gary Rundle for his Years 12
of Service on the Streets and Utilities Commission. 13
14
Mayor Flaherty read a Resolution of Appreciation in full for the record thanking Gary Rundle for 15
his years of dedicated service on the Streets and Utilities Commission. 16
17
MOTION/SECOND: Meehlhause/Mueller. To Adopt Resolution 8588, a Resolution of 18
Appreciation for Gary Rundle for his Years of Service on the Streets and Utilities Commission. 19
20
Ayes – 5 Nays – 0 Motion carried. 21
22
D. Resolution 8589, a Resolution of Appreciation for Paul Schiltgen for his 23
Years of Service on the Streets and Utilities Commission. 24
25
Mayor Flaherty read a Resolution of Appreciation in full for the record thanking Paul Schiltgen 26
for his years of dedicated service on the Streets and Utilities Commission. 27
28
MOTION/SECOND: Hull/Meehlhause. To Adopt Resolution 8589, a Resolution of 29
Appreciation for Paul Schiltgen for his Years of Service on the Streets and Utilities Commission. 30
31
Ayes – 5 Nays – 0 Motion carried. 32
33
Mayor Flaherty thanked Jim Battin, Blake Downes, Gary Rundle and Paul Schiltgen for their 34
service to the City on the Streets and Utilities Commission. He explained this Commission 35
began in 2007 and greatly assisted the City of Mounds View in completing its largest street and 36
utility program. 37
38
Council Member Mueller was proud of the fact that Mounds View led the way in reconstructing 39
and completing its streets without charging assessments. She thanked Finance Director Beer for 40
his great vision and assistance in getting this huge project done on time and on budget. She was 41
very proud of City staff and City Council for successfully completing this program. 42
43
44
45
46
Mounds View City Council June 13, 2016
Regular Meeting Page 3
7. COUNCIL BUSINESS 1
2
B. 7:00 p.m., Public Hearing, Resolution 8591, a Resolution to Consider a 3
Residential Kennel License for Meridith Grosse Located at 7985 Fairchild 4
Avenue. 5
6
Assistant City Administrator Crane requested the Council consider a residential kennel license 7
for the property at 7985 Fairchild Avenue for Meridith Grosse. She explained Ms. Grosse has 8
three dogs that are call current on their rabies shots. In accordance with City Code, the Council 9
is required to hold a public hearing in order to take action on this item. It was noted Ms. Grosse 10
has received one complaint, two emails and two calls in opposition of this request due to the fact 11
the dogs have a barking issue. She indicated Ms. Grosse has addressed the barking concern. She 12
reported Ms. Grosse was in attendance to address this concern. 13
14
Mayor Flaherty opened the public hearing at 7:15 p.m. 15
16
Hearing no public input, Mayor Flaherty closed the public hearing at 7:15 p.m. 17
18
Mayor Flaherty asked if Ms. Grosse believed her dogs had a barking problem. Meridith Grosse, 19
7985 Fairchild Avenue, explained one of her dogs did have a barking problem, but this has been 20
addressed through a permanent bark collar. 21
22
Mayor Flaherty questioned how long Ms. Grosse had lived in Mounds View. Ms. Grosse 23
indicated she has lived in Mounds View for the past 12 years. 24
25
Mayor Flaherty inquired how long Ms. Grosse has had three dogs. Ms. Grosse stated she has had 26
three dogs since September of 2015 and was made aware of the kennel license requirement after 27
meeting with the Community Service Officer. 28
29
Mayor Flaherty encouraged Ms. Grosse to speak with her neighbors in order to see if there were 30
any further concerns with barking dogs. He was not comfortable with requiring Ms. Grosse to 31
get rid of one of her dogs at this time and believed that Ms. Grosse had addressed the barking 32
concerns. 33
34
Council Member Mueller understood that one of the complaints stated one of Ms. Grosse’s dogs 35
got out of the yard and was barking at a neighbor. Ms. Grosse confirmed that her yard was 36
fenced and her dogs had not gotten out of the yard. She stated there were numerous dogs in her 37
neighborhood and perhaps the complaint should have been filed against a different person. 38
39
Council Member Mueller commented that another one of the complaints reported the dogs were 40
outside from 6:00 a.m. to 8:00 a.m. every day. Ms. Grosse stated this was not the case because 41
she was at work during this time. She indicated the dogs were let out in the morning but were 42
promptly put back into the house. 43
44
Council Member Mueller was pleased that Ms. Grosse has found a solution to the barking 45
concerns. 46
Mounds View City Council June 13, 2016
Regular Meeting Page 4
1
Mayor Flaherty agreed and believed Ms. Grosse was a reasonable person. She encouraged her to 2
be in communication with her neighbors. 3
4
Colleen Miller, 7980 Fairchild Avenue, stated she has lived at her home for the past 20 years. 5
She attested to the fact that Ms. Grosse’s dogs are not barking as was stating within the 6
complaint. She indicated there were other dogs barking in the neighborhood. She supported Ms. 7
Grosse having a kennel license and be allowed to keep her three dogs. 8
9
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8591, a 10
Resolution to Consider a Residential Kennel License for Meridith Grosse Located at 7985 11
Fairchild Avenue. 12
13
Council Member Meehlhause stated he would be supporting this request but noted it had been a 14
difficult decision for him. He appreciated Ms. Grosse’s being present and providing comments 15
this evening. 16
17
Ayes – 5 Nays – 0 Motion carried. 18
19
A. 7:00 p.m., Public Hearing: Second Reading and Adoption of Ordinance 918, 20
an Ordinance Naming that Section of County Road 10 in the City of Mounds 21
View to “Mounds View Boulevard” (ROLL CALL VOTE). 22
23
City Administrator Ericson discussed the history of County Highway 10 and explained the 24
Council heard the first reading for Ordinance 918 at their May 23rd meeting. He noted Ramsey 25
County and MnDOT would be replacing the signs along I-35W and on County Road 10 at no 26
cost to the City. He reported local signs could be replaced as soon as possible and MnDOT 27
would replace signs over the next few years when completing projects along I-35W. He stated it 28
would take several years for all of the signs to be replaced. He requested the Council hold a 29
public hearing and adopt Ordinance 918 renaming that section of County Road 10 in Mounds 30
View to “Mounds View Boulevard”. 31
32
Council Member Gunn asked if staff reached out to the post office. City Administrator Ericson 33
explained staff had spoken to the post office and they would continue to deliver mail to both 34
street addresses. 35
36
Mayor Flaherty opened the public hearing at 7:35 p.m. 37
38
Hearing no public input, Mayor Flaherty closed the public hearing at 7:35 p.m. 39
40
MOTION/SECOND: Meehlhause/Gunn. To Waive the Second Reading and Adopt Ordinance 41
918, an Ordinance Naming that Section of County Road 10 in the City of Mounds View to 42
“Mounds View Boulevard”. 43
44
Council Member Meehlhause thanked County Commissioner Blake Huffman and Jim Tolaas for 45
his assistance with this matter. 46
Mounds View City Council June 13, 2016
Regular Meeting Page 5
1
Council Member Mueller thanked Council Member Gunn for her work on the I-35W Coalition as 2
well. 3
4
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 5
6
Ayes – 5 Nays – 0 Motion carried. 7
8
C. Second Reading and Adoption of Ordinance 915, an Ordinance Amending 9
Chapter 1012 of the Mounds View Municipal Code Regarding Rental 10
Dwelling Licensing Requirements. 11
12
City Administrator Ericson stated the Council reviewed this Ordinance at the May 2nd 13
worksession and the May 23rd City Council meeting. Staff reviewed the Ordinance amendment 14
with the Council in detail and recommended approval. 15
16
MOTION/SECOND: Mueller/Hull. To Waive the Second Reading and Adopt Ordinance 915, 17
an Ordinance Amending Chapter 1012 of the Mounds View Municipal Code Regarding Rental 18
Dwelling Licensing Requirements. 19
20
Council Member Mueller reported a printed copy of this Ordinance was available at City Hall 21
and would also be posted on the City’s website. 22
23
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
D. First Reading and Introduction of Ordinance 920, an Ordinance Renaming 28
Highway Avenue in the City of Mounds View to “County Road H”. 29
30
City Administrator Ericson requested the Council introduce an ordinance that would rename 31
Highway Avenue to County Road H. He explained this roadway was an extension of County 32
Road H and Ramsey County supported the name change. 33
34
MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduce 35
Ordinance 920, an Ordinance Renaming Highway Avenue in the City of Mounds View to 36
“County Road H”. 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
E. Resolution 8584, Approve Replacement of the Mounds View Community 41
Center Sign and Order Improvement. 42
43
Public Works Supervisor Peterson requested the Council approve the replacement of the Mounds 44
View Community Center sign. He noted the current sign was further set back on the road, which 45
led to frustration in finding the Community Center. He stated the Council had budgeted $40,000 46
Mounds View City Council June 13, 2016
Regular Meeting Page 6
to replace the sign in 2016. He indicated staff requested bids for the sign which ranged from 1
$24,000 to $47,000. The low bid was submitted by Laurence Signs in St. Paul. Staff 2
recommended the Council approve the replacement of the Community Center Sign and order the 3
improvement. If approved, the sign would be completed in August 2016. 4
5
Council Member Mueller requested the sign be completed prior to Festival in the Park which 6
would be held on August 20th of this year. 7
8
Mayor Flaherty questioned which Sign Option the Council wanted to proceed with. 9
10
Council Member Meehlhause supported Option 1 as it was consistent with the City Hall sign. 11
12
Council Member was in favor of Option 2 and wanted to see the sign on the north side of the 13
entrance. 14
15
Council Member Mueller supported Option 1 on the north side of the entrance. 16
17
Mayor Flaherty and Council Member Gunn agreed with this recommendation. 18
19
Council Member Gunn questioned if more panels could be added in the future. Public Works 20
Supervisor reported this could be done. 21
22
There was Council consensus for sign Option 1, with four panels on the north side of the 23
entrance. City Administrator Ericson reviewed the Resolution amounts in detail with the 24
Council. 25
26
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8584, 27
Approve Replacement of the Mounds View Community Center Sign and Order Improvement, 28
with the numbers as discussed by staff. 29
30
Council Member Mueller thanked staff for their work on this project and was pleased that the 31
bids came in under budget. 32
33
Ayes – 5 Nays – 0 Motion carried. 34
35
36
F. First Reading and Introduction of Ordinance 919, an Ordinance Amending 37
Chapter 1008 of the Mounds View Municipal Code Regarding Dynamic 38
Display Signs. 39
40
City Administrator Ericson requested the Council consider an Ordinance amending Chapter 1008 41
of the City Code regarding dynamic display signs. The proposed amendment would allow for 42
full color dynamic display signs in the R-1 zoning district for churches and institutional uses. He 43
reported the Planning Commission recommended approval of the Ordinance amendment. 44
45
46
Mounds View City Council June 13, 2016
Regular Meeting Page 7
MOTION/SECOND: Mueller/Hull. To Waive the First Reading and Introduce Ordinance 919, 1
an Ordinance Amending Chapter 1008 of the Mounds View Municipal Code Regarding Dynamic 2
Display Signs. 3
4
Ayes – 5 Nays – 0 Motion carried. 5
6
G. Resolution 8592, Approving the 2017-2020 Ramsey County Elections 7
Agreement. 8
9
Assistant City Administrator Crane requested the Council approve the 2017 through 2020 10
Ramsey County Elections Agreement. She discussed how the 2020 Presidential primary would 11
be covered. She described the management services Ramsey County provides to the City and 12
recommended approval of the agreement. 13
14
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8592, 15
Approving the 2017-2020 Ramsey County Elections Agreement. 16
17
Ayes – 5 Nays – 0 Motion carried. 18
19
H. Resolution 8593, Authorization to Advertise and Create an Eligibility List to 20
Initiate the Police Officer Hiring Process. 21
22
Assistant City Administrator Crane stated Police Officer Daniel Stone recently resigned his 23
position with the City of Mounds View. She stated on May 31, 2016 the Police Civil Service 24
Commission approved the process of hiring a police officer for the position and the establishment 25
of a new eligibility list. Staff recommended the Council authorize to advertise and create an 26
eligibility list to initiate the Police Officer hiring process. 27
28
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8593, 29
Authorization to Advertise and Create an Eligibility List to Initiate the Police Officer Hiring 30
Process. 31
32
Ayes – 5 Nays – 0 Motion carried. 33
34
I. Introduction and First Reading of Ordinance 921, an Ordinance Opting Out 35
of the requirements of Minnesota State Statute 462.3593, which Defines and 36
Regulates Temporary Family Health Care Dwellings. 37
38
City Administrator Ericson requested the Council introduce an Ordinance that would opt out of 39
the requirements of Minnesota State Statute 462.3593 which defines and regulates temporary 40
family health care dwellings. He explained the Governor had recently signed into law the 41
legislation that allows temporary dwellings for family members with a health or mental condition 42
to be located on a property for six to twelve months. After discussing this matter at a prior 43
meeting, the Council was not interested in allowing these temporary health care dwellings in the 44
City of Mounds View. It was noted the Second Reading for Ordinance 921 would be held on 45
June 27th. 46
Mounds View City Council June 13, 2016
Regular Meeting Page 8
1
Mayor Flaherty thanked the League of Minnesota Cities for drafting an Ordinance to assist cities 2
in opting out of this State Statute. 3
4
MOTION/SECOND: Hull/Mueller. To Waive the First Reading and Introduce Ordinance 921, 5
an Ordinance Opting Out of the requirements of Minnesota State Statute 462.3593, which 6
Defines and Regulates Temporary Family Health Care Dwellings. 7
8
Ayes – 5 Nays – 0 Motion carried. 9
10
J. Resolution 8598, Approving the Upgrade for the SCADA Computer 11
Program. 12
13
Public Works Supervisor Peterson requested the Council approve an upgrade for the SCADA 14
computer program. He indicated the City has operated a water and sewer system since the 15
1960’s. This SCADA system controls pumping of the water and oversees the City’s two lift 16
stations. He indicated the current SCADA system was purchased in 1989, was upgraded in 1998. 17
This system consists of a computer, hardware and software. It was noted this system was in need 18
of another upgrade from Automatic Systems and would cost $33,418 with the road sensors. Staff 19
recommended approval of this request. 20
21
Council Member Mueller asked if staff was asking for a total of $43,265 for the SCADA system 22
and road sensors. Public Works Supervisor Peterson reported this was the case. 23
24
Council Member Meehlhause questioned where the road sensors would be located. Public 25
Works Supervisor Peterson described where the three road sensors would be located in the City 26
of Mounds View. 27
28
Council Member Mueller looked forward to seeing the information gathered from the road 29
sensors and hoped the City would be able to better regulate the road salt that was used on the 30
City’s streets. She indicated this was one of the factors in the City’s GreenStep program. 31
32
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8598, 33
Approving the Upgrade for the SCADA Computer Program. 34
35
Ayes – 5 Nays – 0 Motion carried. 36
37
K. Resolution 8599, Approving the Authorization of AE2S to Perform a Water 38
Production Assessment and to Prepare a Management Program for the 39
Water Infrastructure. 40
41
Public Works Supervisor Peterson requested approval of AE2S to perform a water production 42
assessment and to prepare a management program for the water infrastructure. He explained the 43
water systems have been operating for over 25 years with no material upgrades. Staff has found 44
that a lot of the components within the well pumps were obsolete which made repairs quite 45
difficult. For this reason, staff recommended the Council approve a water production assessment 46
Mounds View City Council June 13, 2016
Regular Meeting Page 9
to be completed by AE2S. 1
2
Council Member Meehlhause asked what non-destructive testing was. Public Works Supervisor 3
Peterson stated non-destructive testing would be testing for lead. 4
5
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8599, 6
Approving the Authorization of AE2S to Perform a Water Production Assessment and to Prepare 7
a Management Program for the Water Infrastructure. 8
9
Mayor Flaherty supported staff completing the water assessment and having a program in place. 10
He was pleased that the City would now have a plan in place for its water supply. 11
12
Ayes – 5 Nays – 0 Motion carried. 13
14
8. CONSENT AGENDA 15
16
Council Member Mueller asked to remove Item 8H. 17
18
Mayor Flaherty asked to remove Item 8A. 19
20
A. Resolution 8594, a Resolution Approving Mounds View Business Licenses for 21
the Period of July 1, 2016 to June 30, 2016. 22
B. Resolution 8595, a Resolution to Approve Severance for Officer Daniel Stone. 23
C. Set a Public Hearing for Monday, June 27, 2016, at 7:00 p.m. to Consider the 24
Second Reading and Adoption of Ordinance 920, an Ordinance Renaming 25
Highway Avenue in the City of Mounds View to “County Road H”. 26
D. Set a Public Hearing for Monday, July 25, 2016, at 7:00 p.m., for Municipal 27
Consent on MnDOT I35W North Project. 28
E. Set a Public Hearing for Monday, June 27, 2016, at 7:00 p.m., to Consider 29
the Second Reading and Adoption of Ordinance 919, an Ordinance 30
Amending Chapter 1008 of the Mounds View Municipal Code Regarding 31
Dynamic Display Signs. 32
F. Resolution 8585, Adopting and Reporting Performance Measures. 33
G. Resolution 8596, Exempting Adjoining Property Owners and Occupants 34
from Minnesota Statutes Chapter 344 when their Land Considered Together 35
is under 20 Acres. 36
H. Resolution 8597, Approving a Joint Seal Coat Project with the City of 37
Fridley on Pleasant View Drive. 38
39
MOTION/SECOND: Mueller/Hull. To Approve the Consent Agenda as amended removing 40
Items 8A and 8H. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
A. Resolution 8594, a Resolution Approving Mounds View Business Licenses for 45
the Period of July 1, 2016 to June 30, 2016. 46
Mounds View City Council June 13, 2016
Regular Meeting Page 10
1
Mayor Flaherty commented that some of the proposed licenses were no longer businesses within 2
the City of Mounds View. City Administrator Ericson explained these businesses would be 3
removed from the list. 4
5
MOTION/SECOND: Flaherty/Gunn. To Waive the Reading and Adopt Resolution 8594, a 6
Resolution Approving Mounds View Business Licenses for the Period of July 1, 2016 to June 30, 7
2016. 8
9
Ayes – 5 Nays – 0 Motion carried. 10
11
H. Resolution 8597, Approving a Joint Seal Coat Project with the City of 12
Fridley on Pleasant View Drive. 13
14
Council Member Meehlhause asked if the City’s side of Pleasant View Drive had curb and 15
gutter. Public Works Supervisor Peterson was uncertain. He did not believe this portion of 16
roadway had curb and gutter. 17
18
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8597, 19
Approving a Joint Seal Coat Project with the City of Fridley on Pleasant View Drive. 20
21
Ayes – 5 Nays – 0 Motion carried. 22
23
9. JUST AND CORRECT CLAIMS 24
25
Finance Director Beer answered the Council's questions related to claims. 26
27
MOTION/SECOND: Meehlhause/Hull. To Approve the Just and Correct Claims as presented. 28
29
Ayes – 5 Nays – 0 Motion carried. 30
31
10. APPROVAL OF MINUTES 32
A. May 23, 2016, City Council Meeting Minutes. 33
34
Council Member Meehlhause requested a correction on Page 2, Line 19 stating the sentence 35
should read liquor store’s. 36
37
MOTION/SECOND: Mueller/Flaherty. To Approve the May 23 , 2016, City Council meeting 38
minutes as amended. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
11. REPORTS 43
A. Reports of Mayor and Council. 44
45
Mounds View City Council June 13, 2016
Regular Meeting Page 11
Council Member Mueller stated the next Festival in the Park Committee meeting would be held 1
on Tuesday, June 21st at City Hall. The meeting would be held at 7:00 p.m. She encouraged 2
those interested and willing to assist with this wonderful event to attend this meeting. She then 3
reviewed the list of scheduled events for this year’s Festival in the Park. 4
5
Council Member Mueller indicated the League of Minnesota Cities conference would be held 6
June 14th through June 17th. She stated she would be interviewing LMC board candidates again 7
this year. This was a special privilege for her as this was her last year serving on the LMC board. 8
She congratulated the City of Mounds View for their efforts on becoming a GreenStep City. 9
10
Council Member Meehlhause thanked City Administrator Ericson, Mayor Flaherty and Council 11
Member Gunn for participating in the Northeast Youth and Family Services Mayor’s Cup golf 12
event. He stated there were 24 teams signed up for this event. He indicated he would be 13
attending an NYFS meeting on Thursday along with the League of Minnesota Cities Conference 14
this week. 15
16
Council Member Mueller asked if the Council could approve motion of support for Council 17
Member Meehlhause becoming the NYFS Chair. 18
19
Council Member Meehlhause did not believe this was necessary. 20
21
MOTION/SECOND: Mueller/Hull. The Council Expresses its Support for Council Member 22
Meehlhause Becoming the Northeast Youth and Family Services Chairman of the Board. 23
24
Ayes – 4 Nays – 0 Abstain – 1 (Meehlhause) Motion carried. 25
26
Mayor Flaherty stated he had a great time at the Mayor’s Cup golf event. 27
28
Mayor Flaherty reminded the Council of the tri-city meeting with Blaine and Spring Lake Park, 29
which would be held on Tuesday, June 14th. 30
31
Mayor Flaherty indicated he would be attending a Cable Commission meeting on Wednesday. 32
33
B. Reports of Staff. 34
35
Finance Director Beer reported he and Administrator Ericson met with Fire Chief Smith where 36
the 2017 preliminary budget was discussed. He provided a summary of the budget and stated 37
these were early numbers that would be revised over the coming months. At this time, the 38
preliminary budget impact was showing a net decrease of $11,000 for 2017. 39
40
City Administrator Ericson stated compensation for the City Council was recently discussed at a 41
worksession meeting. He indicated it had been 13 years since the Council has had a pay increase. 42
He explained an Ordinance would have to be adopted in order to amend the Council pay. He 43
provided the Council with some research he had conducted regarding Council pay. It was noted 44
Council and Mayor pay was higher in surrounding communities. He commented if the Council 45
Mounds View City Council June 13, 2016
Regular Meeting Page 12
were to approve a pay increase, it would not take effect until January of 2017. He requested 1
direction from the Council on how to proceed. 2
3
Mayor Flaherty believed that the time and effort given by each Councilmember warranted a pay 4
increase. He stated the current monthly stipend was less than minimum wage. He indicated he 5
would support a reasonable increase. 6
7
Council Member Hull asked if an increase could be made in 2017 and 2018. City Administrator 8
Ericson explained that an increase could be approved for 2017 and then the future Council could 9
take action again in 2018 for 2019. 10
11
Council Member Meehlhause believed an increase would be timely. He recommended the 12
Mounds View pay be comparable with median paying cities. He supported the Mayor being paid 13
$7,500 and Councilmembers being paid $6,000, noting this would only impact the budget 14
$2,500. 15
16
Council Member Mueller believed that after 13 years a raise would be in order. 17
18
Council Member Gunn agreed with Council Member Meehlhause’s suggestion as this would get 19
the City to median pay for the Mayor and Councilmembers. 20
21
Mayor Flaherty feared that raising his pay 19% would be frowned upon by the public. He 22
recommended a 5% raise across the board and that another pay raise be considered in 2018. 23
24
Council Member Gunn reviewed the amount neighboring communities paid their Mayor and City 25
Councilmembers. She reported at this time, the Mayor is paid $6,300 and the Councilmembers 26
are paid $5,700 per year. She supported the raise as suggested by Council Member Meehlhause 27
given the fact the Mayor and Council has not received a raise in 13 years. 28
29
City Administrator Ericson encouraged the Council to get the pay closer to the average given the 30
fact another pay raise may not be approved for another five to ten years. 31
32
Mayor Flaherty encouraged the Council to consider to think on this topic and requested staff to 33
bring it back at a future meeting. 34
35
City Administrator Ericson stated the other issue that needs to be addressed by the Council was 36
the EDA levy for 2017. He explained in November of last year, the Council amended the EDA’s 37
enabling language to allow the EDA to levy dollars. He reviewed the maximum amount that 38
could be levied by the EDA stating this could not be more than $161,236 and would cause a 3% 39
levy increase. He stated at this time, the City could not support economic development as it did 40
not have the funds. He asked how the Council wanted to proceed with this issue. 41
42
Council Member Hull asked if the extra levy would include personnel salaries. City 43
Administrator Ericson described how the City covered Business Development Coordinator 44
Beeman’s salary was covered through TIF District 5. 45
46
Mounds View City Council June 13, 2016
Regular Meeting Page 13
Council Member Hull questioned how much funds the EDA should levy. City Administrator 1
Ericson believed this would depend on the EDA’s goals for the future. 2
3
Council Member Hull was in favor of the Council discussing this further at the July worksession 4
meeting. 5
6
Council Member Mueller stated a number of communities use TIF funding for community 7
development. However, Mounds View used its TIF funding to redevelop its streets. She did not 8
want to see Mounds View stop pursuing new development opportunities. She believed the 9
Mounds View residents would support economic development in the community in order for the 10
City to remain vibrant. 11
12
Council Member Meehlhause agreed the City should move forward with this matter. He asked if 13
the EDA would have a levy cap. City Administrator Ericson reported there would be a cap based 14
on the culmination of the City’s entire levy. 15
16
Council Member Meehlhause understood TIF funds could be used to purchase property and to 17
support housing programs. He questioned if EDA funds could be used in this same manner. City 18
Administrator Ericson explained that EDA funds could be used for any TIF eligible expense as 19
outlined in MN Statues Chapter 469, such as purchasing property, supporting housing programs, 20
business incentives, façade enhancements within the business community, branding or marketing 21
efforts for the City of Mounds View, to name a few. 22
23
There was consensus among the Council to move forward with pursuing an EDA levy. City 24
Administrator Ericson indicated he would move forward in conjunction with Business 25
Development Coordinator Beeman to work on economic development goals for the City. 26
27
C. Reports of City Attorney. 28
29
City Attorney Riggs had nothing additional to report. 30
31
12. Next Council Work Session: TUESDAY, July 5, 2016, at 7:00 p.m. 32
Next Council Meeting: Monday, June 27, 2016, at 7:00 p.m. 33
34
13. ADJOURNMENT 35
36
The meeting was adjourned at 9:18 p.m. 37
38
Transcribed by: 39
40
Heidi Guenther 41
TimeSaver Off Site Secretarial, Inc. 42
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
June 27, 2016 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
The pledge of allegiance was led by Boy Scout Troop #93 member Jack Cibuzar. 16
17
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 18
19
NOT PRESENT: None. 20
21
4. APPROVAL OF AGENDA 22
A. Monday, June 27, 2016, City Council Agenda. 23
24
MOTION/SECOND: Mueller/Hull. To Approve the Monday, June 27, 2016, agenda as 25
presented. 26
27
Ayes – 5 Nays – 0 Motion carried. 28
29
5. PUBLIC INPUT 30
31
Mike Read, 2208 Lois Drive, thanked the Mounds View Police Department for their fantastic 32
work. He discussed an incident that occurred in his neighborhood and he was amazed by the 33
work conducted by the Police Officers and for the safety they provided to the City’s residents. 34
35
Mayor Flaherty thanked Mr. Read for contacting the Police Department with his concerns. He 36
explained he would pass along this gratitude to the Police Department. 37
38
Tom Winiecki, 2748 Sherwood Road, expressed concern with the traffic at the intersection of 39
Sherwood Road and Red Oak. He feared traffic was moving altogether too fast and was failing 40
to stop at the stop signs altogether. 41
42
Mayor Flaherty understood these concerns and reported this concern would be brought to the 43
Police Department. 44
45
Mounds View City Council June 27, 2016
Regular Meeting Page 2
6. SPECIAL ORDER OF BUSINESS 1
A. Annual Stormwater Public Information Meeting. 2
3
Public Works Director Erickson explained the City was required to hold an annual public 4
stormwater meeting for its MS4 permit. He stated this meeting was also required by the National 5
Pollution Discharge Elimination System and the Clean Water Act. He indicated the goal of the 6
meeting was to inform the public on the City’s stormwater pollution prevention plan. He 7
reviewed the stormwater achievements over the past year in detail, along with the six minimum 8
control measures. The goals for the coming year were then discussed and staff asked for question 9
or comments. 10
11
Council Member Mueller asked if the final report would be completed by the end of the week. 12
Public Works Director Erickson explained this would be done and a copy of the report would be 13
forwarded to the City Council. He indicated the report would also be posted on the City’s 14
website. 15
16
Council Member Mueller questioned if the County and Met Council had their own inspectors for 17
their projects. Public Works Director Erickson reported this was the case. 18
19
Mayor Flaherty questioned why surface water management was so important. Public Works 20
Director Erickson described the importance of surface water management noting the City was 21
working to protect its local waterways and ground water systems. 22
23
7. COUNCIL BUSINESS 24
A. 7:00 p.m. Public Hearing: Second Hearing and Adoption of Ordinance 920, 25
an Ordinance Renaming Highway Avenue in the City of Mounds View to 26
“County Road H” (ROLL CALL VOTE) 27
28
City Administrator Ericson stated this item was first considered by the Council at their June 13th 29
meeting. He explained the renaming originated with the jurisdictional transfer of Highway 30
Avenue from MnDOT to the County in 2014. The City supported the transfer but at this time, 31
the City would like to rename this portion of the roadway to County Road H. He noted only 32
three properties would be impacted by the proposed name change. 33
34
Mayor Flaherty opened the public hearing at 7:30 p.m. 35
36
Hearing no public input, Mayor Flaherty closed the public hearing at 7:30 p.m. 37
38
Council Member Meehlhause asked if the reference to County Road 10 within the Ordinance 39
should be changed to Mounds View Boulevard. City Administrator Ericson recommended the 40
language remain as is. 41
42
MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt 43
Ordinance 920, an Ordinance Renaming Highway Avenue in the City of Mounds View to 44
“County Road H”. 45
Mounds View City Council June 27, 2016
Regular Meeting Page 3
1
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 2
3
Ayes – 5 Nays – 0 Motion carried. 4
5
B. 7:00 p.m. Public Hearing: Resolution 8601, a Resolution to Approve a 6
Temporary On-Sale 3.2 Malt Liquor License for the Mounds View Festival 7
in the Park Committee to Allow Ole Piper Inn to Serve 3.2 Malt Liquor 8
during the August 20, 2016, Mounds View Festival in the Park. 9
10
Assistant City Administrator Crane requested the Council consider approving a temporary on-11
sale 3.2 Malt Liquor license for the Mounds View Festival in the Park. She explained Ole Piper 12
Inn would be serving the 3.2 malt liquor in the beer garden on August 20th. She reported all 13
application materials have been submitted and only the criminal background check remained. 14
Staff recommended approval of the request contingent upon a satisfactory criminal background 15
check. 16
17
Mayor Flaherty opened the public hearing at 7:34 p.m. 18
19
Hearing no public input, Mayor Flaherty closed the public hearing at 7:35 p.m. 20
21
Mayor Flaherty asked if Mr. Spitzley had experience serving at these types of events. Paul 22
Spitzley, Ole Piper Inn, reported he had experience serving 3.2 malt liquor at softball 23
tournaments in the past. 24
25
Council Member Mueller questioned what method would be used to ensure no minors were 26
served at Festival in the Park. Mr. Spitzley stated wrist bands would be placed on individuals 27
that have been carded and were of age. He indicated minors would be allowed in the beer garden 28
and could be served water or soda. 29
30
Council Member Mueller inquired what hours the beer garden would be open. Theresa Cermak, 31
Festival in the Park Committee President, stated the beer garden would be open from 12:00 p.m. 32
to 9:40 p.m. 33
34
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8601, a 35
Resolution to Approve a Temporary On-Sale 3.2 Malt Liquor License for the Mounds View 36
Festival in the Park Committee to Allow Ole Piper Inn to Serve 3.2 Malt Liquor during the 37
August 20, 2016, Mounds View Festival in the Park, contingent upon a satisfactory criminal 38
background check. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
C. Resolution 8600, Approve RCWD 2016 Urban Stormwater Remediation 43
Cost-Share Agreement. 44
45
Mounds View City Council June 27, 2016
Regular Meeting Page 4
Public Works Director Erickson requested the Council consider approving the RCWD 2016 1
Urban Stormwater Remediation Cost-Share Agreement. He indicated the City received $19,292 2
in a grant to assist with correcting a stormwater issue on Tom Field’s property. 3
4
Council Member Mueller asked Director Erickson how Bolton & Menk was chosen to work on 5
the grant application. Public Works Director Erickson reported he completed the grant 6
application and simply referred to Bolton & Menk for several questions that were of a time-7
sensitive nature. 8
9
Council Member Mueller requested staff pass along her thanks to Bolton & Menk for their 10
assistance in this grant. 11
12
MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 8600, 13
Approve RCWD 2016 Urban Stormwater Remediation Cost-Share Agreement. 14
15
Ayes – 5 Nays – 0 Motion carried. 16
17
D. Second Reading and Adoption of Ordinance 919, an Ordinance Amending 18
Chapter 1008 of the Mounds View Municipal Code Regarding Dynamic 19
Display Signs (ROLL CALL VOTE). 20
21
City Planner Sevald requested the Council approve the adoption of Ordinance 919, which would 22
amend Chapter 1008 of the Mounds View Municipal Code regarding dynamic display signs. He 23
noted dynamic display signs were permitted in the City’s business districts, but were restricted in 24
the R-1 zoning district. He indicated the proposed amendment would permit full-color dynamic 25
display signs at churches and institutional uses in the R-1 zoning district. 26
27
Council Member Mueller reported the number of lumens would still be limited for the dynamic 28
display signs. City Planner Sevald reported this was the case. 29
30
MOTION/SECOND: Hull/Gunn. To Waive the Second Reading and Adopt Ordinance 919, an 31
Ordinance Amending Chapter 1008 of the Mounds View Municipal Code Regarding Dynamic 32
Display Signs. 33
34
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 35
36
Ayes – 5 Nays – 0 Motion carried. 37
38
E. Resolution 8602, Approving the Hire of Nathaniel Harder to the Position of 39
Mounds View Police Chief. 40
41
Assistant City Administrator Crane reported former Police Chief Kinney retired on April 29, 42
2016. She explained an interim police chief was appointed, which was Deputy Chief Steve 43
Menard. She reviewed the recruitment and hiring process that was followed for the hiring of a 44
new Police Chief. It was noted staff received 21 applications for the position and with the 45
Mounds View City Council June 27, 2016
Regular Meeting Page 5
assistance of the Setter & Associates, the applications were whittled down to eight candidates 1
and these individuals were given a written exam. After reviewing the written exams five 2
candidates were interviewed by a panel of Mounds View city staff, Council members and Public 3
Safety Director Bob Jacobson. Second interviews were held with the two top candidates before 4
the full City Council who recommended the hire of Nathaniel Harder to the position of Mounds 5
View Police Chief. The Police Civil Service Commission then certified an eligibility list which 6
placed the internal candidate at the top of the list, recommending that the Council promote from 7
within. 8
9
Council Member Hull asked who selected the two final candidates. Assistant City Administrator 10
Crane reported this was the consensus of the interview panel. 11
12
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8602, 13
Approving the Hire of Nathan Harder to the Position of Mounds View Police Chief. 14
15
Council Member Meehlhause thanked staff for allowing the entire Council to be involved in the 16
second interview process. 17
18
Mayor Flaherty discussed the lengthy hiring process that was followed and believed the Mr. 19
Harder would serve the City well as the next Police Chief. 20
21
Council Member Mueller thanked Deputy Chief Menard for his dedicated service to the 22
community. 23
24
Ayes – 5 Nays – 0 Motion carried. 25
26
8. CONSENT AGENDA 27
A. Set a Public Hearing for Monday, July 11, 2016, at 7:00 p.m., to Consider the 28
Second Reading and Adoption of Ordinance 921, an Ordinance Opting Out 29
of the Requirements of Minnesota State Statue §462.3593, which Defines and 30
Regulates Temporary Family Health Care Dwellings. 31
32
MOTION/SECOND: Flaherty/Hull. To Approve the Consent Agenda as presented. 33
34
Ayes – 5 Nays – 0 Motion carried. 35
36
9. JUST AND CORRECT CLAIMS 37
38
Finance Director Beer answered the Council's questions related to claims. 39
40
MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
Mounds View City Council June 27, 2016
Regular Meeting Page 6
1
10. APPROVAL OF MINUTES 2
3
None. 4
5
11. REPORTS 6
A. Reports of Mayor and Council. 7
8
Council Member Mueller stated she attended the League of Minnesota Cities Conference June 9
14th through June 17th. She discussed the seminars and events she attended at the conference. 10
She was pleased to report she had completed her three-year term as the Director on the League of 11
Minnesota Cities (LMC) Board. She indicated she would be moving to the Ambassador 12
program at this point. She commended the City on becoming a GreenStep City. 13
14
Council Member Mueller reported the Festival in the Park Committee met on June 21st and had 15
several new volunteers attend. She indicated there were still spots open for the car show and for 16
the craft fair. She explained the Festival in the Park Committee would meet again on Tuesday, 17
July 19th at 7:00 p.m. at City Hall. 18
19
Council Member Gunn believed the LMC Conference was excellent this year. She suggested the 20
Council members share notes from the sessions they attended at the next work session meeting. 21
22
Council Member Meehlhause agreed with this recommendation. He provided further comment 23
on the sessions he attended at the LMC Conference. 24
25
Council Member Meehlhause stated Twin Cities Gateway was considering hiring a Sports 26
Management Position. This individual would work to identify ballfields for outside groups 27
interested in hosting a tournament in order to better utilize the local facilities. 28
29
Council Member Meehlhause explained he received a call from Bill Urbanski regarding the 30
sound wall on US Highway 10. He confirmed that MnDOT would be building a sound wall on 31
in conjunction with their 35W Managed Lane project. His concern was that MnDOT would be 32
sending a letter to adjacent residents to vote on whether or not they want the sound wall, and 33
residents may not realize the importance of this letter. 34
35
Council Member Gunn reported a vote will been taken for all sound wall sections along 35W. 36
37
Council Member Meehlhause wanted to make the residents of Mounds View aware that this 38
letter would be coming and to encourage them to vote in support of the sound wall. 39
40
Council Member Meehlhause provided an update on the NYFS meeting he attended last week. 41
He explained he would be serving as the Chair of this group for the next year. 42
43
Council Member Meehlhause stated he attended the Cable Commission meeting last week as 44
well and an update was provided regarding the Comcast negotiations, which was very positive. 45
Mounds View City Council June 27, 2016
Regular Meeting Page 7
1
Council Member Mueller commented the water pressure issue in her home and throughout her 2
neighborhood was very low yesterday. She encouraged homeowners to contact Public Works if 3
this were to occur in their home at some point in the future. Public Works Director Erickson 4
discussed the notification process for water operation issues. He reviewed the problem that 5
occurred with the SCADA system and noted the system had been flushed afterwards. 6
7
Finance Director Beer stated the preliminary 2017 General Fund Budget will be reviewed by the 8
City Council for the first time on Tuesday, July 5th. 9
10
Public Works Director Erickson noted Phase I of the Area I project would be paved on Thursday 11
or Friday of this week. He then updated the Council on the County and Met Council projects 12
occurring in the City of Mounds View. 13
14
Mayor Flaherty recommended that the light signals/posts on Mounds View Boulevard be looked 15
at by staff as he knew many were in need of repainting. 16
17
B. Reports of Staff. 18
19
City Administrator Ericson asked if the Council wanted staff to send out a letter to residents 20
informing them of the sound wall situation, in advance of the MnDOT letter. The Council was in 21
support of this recommendation asking that letters be sent to all benefitting property owners, as 22
identified by MnDOT. 23
24
C. Reports of City Attorney. 25
26
City Attorney Riggs was pleased to report the Silver View Trail easement situation was finally 27
resolved. 28
29
12. Next Council Work Session: TUESDAY, July 5, 2016, at 7:00 p.m. 30
Next Council Meeting: Monday, July 11, 2016, at 7:00 p.m. 31
32
13. ADJOURNMENT 33
34
The meeting was adjourned at 8:37 p.m. 35
36
Transcribed by: 37
38
Heidi Guenther 39
TimeSaver Off Site Secretarial, Inc. 40
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Executive Session
Date: June 27, 2016
Mounds View City Hall
2401 County Road 10, Mounds View, MN 55112
Time: 8:45 p.m.
1. EXECUTIVE SESSION IS CALLED TO ORDER AT 8:45 p.m.
2. ROLL CALL:
Mayor Flaherty. Council Members Hull, Mueller, Gunn, and Meehlhause. City
Administrator Ericson.
3. EXECUTIVE CLOSED SESSION MEETING TO EVALUATE THE
PERFORMANCE OF AN INDIVIDUAL SUBJECT TO THE CITY
COUNCIL’S AUTHORITY, MR. JAMES ERICSON.
The City Council reviewed the performance of the City Administrator, James
Ericson. Upon review by each City Council Member, it was the consensus that
his performance meets and exceeds the requirements of the position and revisions
to Mr. Ericson’s employment contract were discussed.
3. MEETING ADJOURNED AT 9:55 p.m.
Respectfully Submitted:
Desaree Crane
Assistant City Administrator
Item No: 8.A
Meeting Date: July 25, 2016
Type of Business: Council Consent
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8612 Authorizing the Purchase of
Security Cameras for City Hall and the Community
Center
The City Council has taken steps to improve security in and around City facilities. The City
Council previously authorized the installation of network cables in the Community Center
and City Hall to facilitate the installation of security cameras at both locations. The City
budgeted $40,000 in the Special Projects fund for camera and security improvements for
City facilities. The network cable installation cost $11,819 and the cameras would cost
$29,391. The additional cost above the budget to install the cameras is $1,210. The Special
Projects fund has an additional $40,000 budgeted for Community Center improvements that
will not occur in 2016 so there is sufficient budget to complete the camera project. The City
received a grant of $2,000 from Bethlehem Baptist Church for cameras at the Community
Center.
Staff is recommending that the City Council authorize the purchase of cameras for both
facilities. The network cabling is underway and the cameras can be installed this week or
early next week. The City of Roseville IT staff obtained 2 quotes on our behalf with Paragon
Solutions Group providing the lowest quote of $29,391. CDW provided a quote of $30,876.
We have purchased equipment from both companies in the past with no issues.
Respectfully Submitted,
____________________
Mark Beer
RESOLUTION NO. 8612
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE PURCHASE OF SECURITY CAMERAS FOR CITY HALL
AND THE COMMUNITY CENTER
WHEREAS, the City Council desires to improve security in and around City
facilities; and
WHEREAS, Bethlehem Baptist Church has provided a grant of $2,000 for the
installation of cameras at the Community Center; and
WHEREAS, staff has been working with the City of Roseville IT staff and their
cabling contractor to design a system that will provide for an initial installation of
cameras and for future installations; and
WHEREAS, the network cables are being installed and will soon be ready for
cameras to be plugged in; and
WHEREAS, Paragon Solutions Group has provided the lowest quote for the
complete camera system of $29,391. The Special Projects Fund has a budget of
$40,000 for cabling and security cameras and $40,000 additional budget for
Community Center improvements. The total network cabling and security camera
project will be $41,210.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of
Mounds View does authorize the purchase of security cameras from Paragon
Solutions Group for $29,391.
Adopted this 25th day of July, 2016.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
SEAL